2014-07-22�E IDIAN-- CITY COUNCIL REGULAR
IDAHO MEETING.AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, July 22, 2014 at 6:00 PM 6:05 PM
Roll -Call Attendance
X David Zaremba X_ Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
O Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Jake Lopez with Calvary Chapel Not present
4. Adoption of the Agenda Adopted
S. Consent Agenda Approved
A. Approve Minutes of July 15, 2014 City Council Meeting
B. FP 14-033 Biltmore Estates Subdivision No. 1 by L.C. Development, Inc.
Located South of W. Victory Road and West of S. Meridian Road Request:
Final Plat Approval Consisting of Twenty -Nine (29) Building Lots and Six
(6) Common / Other Lots on 10.92 Acres of Land in the R-4 Zoning District
C. FP 14-032 Reflection Ridge Subdivision No. 3 by Mission Coast Properties
ID, Inc. Located Approximately 1/2 Mile South of E. Victory Road and 1/2
Mile West of S. Locust Grove Road
D. Continued from July 15, 2014: FP 14-027 Woodburn West Subdivision No.
2 by Northside Management Located North of W. Ustick Road and East of
N. Linder Road Request: Final Plat Approval Consisting of Forty -Eight (48)
Building Lots and Seven (7) Common / Other Lots on 25.75 Acres of Land
in the R-8 Zoning District
E. Final Order for Approval: FP 14-030 Reardon Subdivision by CS2, LLC
Located Near Southwest Corner of W. Cherry Lane and N. Summertree Way
Request: Final Plat Ten (10) Single Family Residential Lots and Two (2)
Common/Other Lots on Approximately 1.96 Acres in the R-8 Zoning District
Meridian City Council Meeting Agenda —Tuesday, July 22, 2014 Page 1 of 5
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
F. Quitclaim Deed from the Idaho Transportation Department for Permanent
Easements Required to Maintain City. Sewer Infrastructure at the 1-84
Meridian Road Interchange
G. Fiber Optic Easement for Public Works Fiber Optic Line, City Hall to Water
Department, and to Wastewater Treatment Plant - Leonard Huskey Estate
H. Fiber Optic Easement for Public'Works Fiber Optic Line, City Hall to Water
Department, and to Wastewater Treatment Plant - Tumble Creek
Homeowner's Association
Fiber Optic Easement for Public Works Fiber Optic Line, City Hall to Water
Department, and to Wastewater Treatment Plant - Bridgetower
Homeowners Association
J. First Amendment to the St. Luke's Regional Medical Center, Ltd., Service
Agreement With the City of Meridian
K. Temporary License Agreement with Ada County Highway District for
Installation, Maintenance, Repair and Replacement of Parcel 163 Artwork -
UNDER THE SUN AND DREAMING
L. Approval of Professional Services Agreement for a "City Wide Strategic
Plan" to Leadership Advisors, Inc. for the Not -to -Exceed Amount of
$53,250.00 Item removed from the Consent Agenda and moved to Item 6
M. Approval of Change Order No. 2 to Task Order 10432 for "Ustick Road
Utility Improvements" to Civil Survey Consultants, Inc. for the Not -to -
Exceed Amount of $22,648.10
N. License Agreement with COMPASS for Installation of Redundant
Equipment at Meridian City Hall
O. Resolution No. # 14-999: A Resolution Of The Mayor And The City Council
Of The City Of Meridian Authorizing The City Clerk To Destroy Certain
Semi -Permanent Records Of The Meridian Public Works Department; And
Providing An Effective Date.
P. Approval Of Award Of Bid And Agreement To Pipeline Inspection
Services, Inc For The "Sewer Manhole Retrofit And Line Repair 2014 "
Project For A Not -To -Exceed Amount of $87,650.00.
Q. Award of Bid and Approval of Agreement for the "Meridian Heights Water
Meter Project"
Vacated from the agenda
Meridian City Council Meeting Agenda — Tuesday, July 22, 2014 Page 2 of 5
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
R. Amended onto the Agenda: Approval of Professional Services Agreement
for Instructor Services for Self -Defense Classes with Alexandra Breshears
at No Cost to the City
S. Amended onto the Agenda: Approval of Professional Services Agreement
for Musical Talent for Concerts on Broadway with High Street
Entertainment for the Not -to -Exceed Amount of $3,500.00
6. Items Moved From Consent Agenda
Item 5L moved here: Approval of Professional Services Agreement for a "City
Wide Strategic Plan" to Leadership Advisors, Inc. for the Not -to -Exceed Amount
of $53,250.00 Item discussed and moved to the end of the agenda as Item 11 by
motion
7. Action Items
A. Community Development Block Grant (CDBG) PY2014 Action Plan Public
Hearing
B. Resolution No. # 14-1000: Resolution to Approve the Community
Development Block Grant (CDBG) PY2014 Action Plan Approved
C. Public Hearing: AZ 14-010 Archer Farm Subdivision by Archer Farm
Properties, LLC Located 4660 N. Meridian Road Request: Annexation and
Zoning of 5.2 Acres of Land with an R-8 Zoning District Approved
D. Public Hearing: PP 14-010 Archer Farm Subdivision by Archer Farm
Properties, LLC Located 4660 N. Meridian Road Request: Preliminary Plat
Approval Consisting of Twenty (20) Building Lots and One (1) Common Lot
on 4.93 Acres of Land in a Proposed R-8 Zoning District Approved
E. Public Hearing: AZ 14-009 Castle Creek Subdivision by Northwest Ventures
Located 2432 E. Amity Road Request: Annexation and Zoning of 6.97 Acres
of Land with an R-8 Zoning District Approved
F. Public Hearing: PP 14-009 Castle Creek Subdivision by Northwest Ventures
Located 2432 E. Amity Road Request: Preliminary Plat Approval Consisting
of Nineteen (19) Building Lots and Five (5) Common/Other Lots on 6.58
Acres of Land in the R-8 Zoning District Approved
G. FP 14-031 Heritage Grove by Green Village Development Located NWC of
N. Locust Grove Road and E. Ustick Road Request: Final Plat Approval
Consisting of Thirty -Three (33) Single Family Residential Lots and Ten (10)
Common Lots on Approximately 6.81 Acres in the R-15 Zoning District
Approved
Meridian City Council Meeting Agenda — Tuesday, July 22, 2014 Page 3 of 5
All materials presented at public meetings shall become properly of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
H. Public Hearing: RZ 14-004 Citadel If Self -Service Storage Facility by Citadel
Storage, LLC Located East Side of S. Eagle Road and North of E. Easy Jet
Request: Rezone of 5.44 Acres of Land from the R-4 (Medium Low -Density
Residential District) Zoning District to the C -C Zoning (Community
Business District) Zoning District Approved
I. Public Hearing: CUP 14-007 Citadel II Self -Service Storage Facility by
Citadel Storage, LLC Located East Side of S. Eagle Road and North of E.
Easy Jet Drive Request: Conditional Use Permit for a Self -Service Storage
Facility Consisting of Thirteen (13) Buildings on Approximately 4.8 Acres of
Land in a Proposed C -C Zoning District Approved
J. Public Hearing: AZ 14-008 Shallow Creek by Steve Arnold Located
Southeast Corner of N. Locust Grove Road and E. Franklin Road Request:
Annexation of Approximately 6.61 Acres from RUT in Ada County to the
R-15 (Medium High -Density Residential) Zoning District
Continued to August 19, 2014
K. Public Hearing: PP 14-008 Shallow Creek by Steve Arnold Located
Southeast Corner of N. Locust Grove Road and E. Franklin Road Request:
Preliminary Plat Approval Consisting of Eighteen (18) Buildable Lots and
Two (2) Common Lots on Approximately 5.84 Acres in the Proposed R-15
Zoning District Continued to August 19, 2014
L. Public Hearing: CUP 14-005 Shallow Creek by Steve Arnold Located
Southeast Corner of N. Locust Grove Road and E. Franklin Road Request:
Conditional Use Permit for a Multi -Family Development Consisting of Sixty -
Eight (68) Dwelling Units (17 Four-Plexes) on Approximately 5.84 Acres of
Land in the Proposed R-15 Zoning District Continued to August 19, 2014
M. Public Hearing: PP 14-007 Timbergrove by Steve Arnold Located West Side
of N. Centrepoint Way and North of E. Ustick Road Request: Preliminary
Plat Approval of Twenty (20) Buildable Lots and Three (3) Common Lots on
Approxmately 4.28 Acres in the C -G Zoning District Approved
N. Public Hearing: CUP 14-006 Timbergrove by Steve Arnold Located West
Side of N. Centrepoint Way and North of E. Ustick Road Request:
Conditional Use Permit Approval for a Multi -Family Development
Consisting of Eighty (80) Dwelling Units (20 Four-Plexes) on Approximately
4.28 Acres in the C -G Zoning District Approved
O. Public Hearing: MDA 14-007 Timbergrove by Steve Arnold Located West
Side of N. Centrepoint Way and North of E. Ustick Road Request: Amend
the Recorded Development Agreement for the Purpose of Excluding the
Property AND Creating a New Development Agreement to Govern the
Proposed Timbergrove Subdivision Approved
Meridian City Council Meeting Agenda — Tuesday, July 22, 2014 Page 4 of 5
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
8. Department Reports
A. Adoption of the Tentatively Proposed Revenues and Expenditures for
Fiscal Year 2015 for the Amount of $93,757,229 Approved
B. Approval of the Amended Revenues and Expenditures for Fiscal Year 2014
in the Amount of $91,485,197 Approved
C. Legal Department: Agreement for Professional Services with Corbett
Auctions and Appraisals, Inc. Approved
D. Legal Department: Resolution No. # 14-1001: A Resolution Setting Forth
Certain Findings and Purposes to Authorize Sale at Public Auction of
Firearms in Custody of the Meridian Police Department due to
Abandonment, Impound, Leaving, or Release from Attachment. Approved
9. Future Meeting Topics
A. Selection of Date and Discussion Regarding a Joint Meeting with City of
Kuna in Regards to South Meridian
10. Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise
Its Legal Representatives in Pending Litigation
Amended onto the Agenda: Executive Session per Idaho State Code 67-2345
(1)(d): (d) To Consider Records that are Exempt from Disclosure as Provided in
Chapter 3, Title 9, Idaho Code
11. Item 5L moved from Item 6: Approval of Professional Services Agreement for a
"City Wide Strategic Plan" to Leadership Advisors, Inc. for the Not -to -Exceed
Amount of $53,250.00 Approved
Into Executive Session at 8:57 PM
Out of Executive Session at 9:25 PM
Adjourned at 9:25 PM
Meridian City Council Meeting Agenda — Tuesday, July 22, 2014 Page 5 of 5
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council July 22, 2014
A meeting of the Meridian City Council was called to order at 6:05 p.m., Tuesday, July
22, 2014, by President Charlie Rountree.
Members Present: Charlie Rountree, Keith Bird, Joe Borton, Genesis Milam, David
Zaremba and Luke Cavener.
Members Absent: Mayor Tammy de Weerd.
Others Present: Bill Nary, Jacy Jones, Caleb Hood, Bill Parsons, Sonya Watters, Kyle
Radek, Tracy Basterrechea, Parry Palmer, Lori Den Hartog, Steve Siddoway and Dean
Willis.
Item 1: Roll -call Attendance:
Roll call.
X David Zaremba X Joe Borton
X Charlie Rountree X Keith Bird
X Genesis Milam X Luke Cavener
Mayor Tammy de Weerd
Rountree: I'm going to call the Tuesday, July 22nd, Meridian City Council meeting in
session and first thing on the agenda is roll call. Madam Clerk.
Item 2: Pledge of Allegiance
Rountree: Thank you. If you would join me in the Pledge of Allegiance, please.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Jake Lopez with Calvary Chapel
Rountree: The next item is a community invocation. Is Jake here this evening? I don't
see him.
Item 4: Adoption of the Agenda
Rountree: Seeing he is not present, then, we will move on to the adoption of the
agenda.
Bird: Mr. President?
Rountree: Mr. Bird.
Meridian City Council
July 22, 2014
Page 2 of 69
Bird: On the agenda, Item 5-L, we would like to pull to 6-L and also on 5-0, the
proposed resolution number is 14-999. 5-Q has been asked by staff to vacate this item
from the agenda. Have been asked to, please, amend onto the agenda under 5-R,
approval of professional service agreement for instructor services for self-defense
classes with Alexandria Breshears at a no cost to the city and also add 5-S, please
amend onto the agenda approval of professional services agreement for musical talent
for Concerts On Broadway with High Street Entertainment with a not to exceed amount
of 3,500 dollars. Under Action Items, 7-13 is proposed 14-100 for resolution. Let's see.
And Item No. 8-D, the resolution proposed is 14-101 and also on Item No. 10, the
Executive Session, we have (1)(f) and we want to add (1)(d). With that I move that we
approve the amended agenda.
Zaremba: Second.
Rountree: It's been moved and seconded to approve the agenda. Any discussion? All
those in favor of the motion signify by aye. Opposed same sign? Thank you.
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. Approve Minutes of July 15, 2014 City Council Meeting
B. FP 14-033 Biltmore Estates Subdivision No. 1 by L.C.
Development, Inc. Located South of W. Victory Road and West
of S. Meridian Road Request: Final Plat Approval Consisting of
Twenty -Nine (29) Building Lots and Six (6) Common / Other
Lots on 10.92 Acres of Land in the R-4 Zoning District
C. FP 14-032 Reflection Ridge Subdivision No. 3 by Mission
Coast Properties ID, Inc. Located Approximately 1/2 Mile South
of E. Victory Road and 1/2 Mile West of S. Locust Grove Road
D. Continued from July 15, 2014: FP 14-027 Woodburn West
Subdivision No. 2 by Northside Management Located North of
W. Ustick Road and East of N. Linder Road Request: Final Plat
Approval Consisting of Forty -Eight (48) Building Lots and
Seven (7) Common / Other Lots on 25.75 Acres of Land in the
R-8 Zoning District
E. Final Order for Approval: FP 14-030 Reardon Subdivision by
CS2, LLC Located Near Southwest Corner of W. Cherry Lane
and N. Summertree Way Request: Final Plat Ten (10) Single
Family Residential Lots and Two (2) Common/Other Lots on
Approximately 1.96 Acres in the R-8 Zoning District
Meridian City Council
July 22, 2014
Page 3 of 69
F. Quitclaim Deed from the Idaho Transportation Department for
Permanent Easements Required to Maintain City Sewer
Infrastructure at the 1-84 Meridian Road Interchange
G. Fiber Optic Easement for Public Works Fiber Optic Line, City
Hall to Water Department, and to Wastewater Treatment Plant -
Leonard Huskey Estate
H. Fiber Optic Easement for Public Works Fiber Optic Line, City
Hall to Water Department, and to Wastewater Treatment Plant -
Tumble Creek Homeowner's Association
Fiber Optic Easement for Public Works Fiber Optic Line, City
Hall to Water Department, and to Wastewater Treatment Plant -
Bridgetower Homeowners Association
J. First Amendment to the St. Luke's Regional Medical Center,
Ltd., Service Agreement With the City of Meridian
K. Temporary License Agreement with Ada County Highway
District for Installation, Maintenance, Repair and Replacement
of Parcel 163 Artwork - UNDER THE SUN AND DREAMING
M. Approval of Change Order No. 2 to Task Order 10432 for
"Ustick Road Utility Improvements" to Civil Survey
Consultants, Inc. for the Not -to -Exceed Amount of $22,648.10
N. License Agreement with COMPASS for Installation of
Redundant Equipment at Meridian City Hall
O. Resolution No. # 14-999: A Resolution Of The Mayor And The
City Council Of The City Of Meridian Authorizing The City
Clerk To Destroy Certain Semi -Permanent Records Of The
Meridian Public Works Department; And Providing An
Effective Date.
P. Approval Of Award Of Bid And Agreement To Pipeline
Inspection Services, Inc For The "Sewer Manhole Retrofit And
Line Repair 2014 " Project For A Not -To -Exceed Amount of
$87,650.00.
R. Amended onto the Agenda: Approval of Professional
Services Agreement for Instructor Services for Self -Defense
Classes with Alexandra Breshears at No Cost to the City
S. Amended onto the Agenda: Approval of Professional
Services Agreement for Musical Talent for Concerts on
Meridian City Council
July 22, 2014
Page 4 of 69
Broadway with High Street Entertainment for the Not -to -
Exceed Amount of $3,500.00
Rountree: Next Item is Consent Agenda.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: On the Consent Agenda Item 5-L we want to pull to 6-L off the Consent Agenda.
Item 5-0 the resolution number is 14-999. 5-Q has been requested to be vacated off
the agenda. 5-R has been added. And 5-S has been added. And with that I move that
we approve the amended Consent Agenda and for the president to sign and the clerk to
attest.
Zaremba: Second.
Rountree: It's been moved and seconded to approve the Consent Agenda. Any
discussion? Hearing none, roll call vote, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Item 6: Items Moved From Consent Agenda
Item 5L moved here: Approval of Professional Services Agreement
for a "City Wide Strategic Plan" to Leadership Advisors, Inc. for the
Not -to -Exceed Amount of $53,250.00
Bird: Okay. We are at Item 6, which now is Item 5-L. Is there some discussion or
questions that would like to be brought up?
Borton: Mr. President?
Rountree: Yes.
Borton: Looking at the contract and I don't know if Caleb maybe can answer, maybe
not. We just had the task with regard to the city-wide strategic plan process with that
consultant contract -- if it was discussed in my absence I apologize, but it wasn't clear to
me what the role of the City Council is specifically as far as being an active participant in
explaining that plan or more of a recipient, having it presented to us. So, I didn't know if
there was anyone who could answer that question better than what the scope itself
says.
Meridian City Council
July 22, 2014
Page 5 of 69
Nary: Mr. President?
Rountree: Mr. Nary.
Nary: Mr. President, Members of the Council, Council Member Borton, I know we have
discussed it at length in the formulation of it. Chief Niemeyer and Bruce Chatterton from
Community Development are the ones that had actually met with the consultant and
negotiated a scope and I guess I would ask if the Council wouldn't mind you could put it
to the end of the agenda. I think the Mayor should be here by the end of the agenda, I
think she has probably the most knowledge of how the process is going to work that
would include the City Council as well. But I'm sorry 1 don't have more specifics than
that, so --
Rountree: Further discussion?
Bird: I have none.
Rountree: Have a motion to move that to the end of the agenda, which would be Item
11.
Bird: Mr. Chairman -- Mr. President?
Rountree: Mr. Bird.
Bird: I move we move 6-L to Item No. 11 on our agenda.
Borton: Second.
Rountree: It's been moved and seconded to move Item six -- 5-L to Item 11 on the
agenda. All those in favor of the motion signify by aye. Opposed?
MOTION CARRIED: ALL AYES.
Item 7: Action Items
A. Community Hearing
Rountree: Action items. Community Block Grant. Lori.
Den Hartog: Thank you, Mr. President, Members of the Council. I'm here this evening
to present our 2014 annual action plan for the Community Development Block Grant
program. I was here before you at the end of May discussing our priorities for the
upcoming year. The action plan year will start on October 1. Our priorities for the
coming year -- we have two. We are looking to do public facility improvements and
projects within the low to moderate income area of the city and public facility
improvements that address the conditions contributing to the deterioration of the area.
Meridian City Council
July 22, 2014
Page 6 of 69
That will be the primary focus of our CDBG expenditures for the upcoming program
year. CDBG funds will also be invested in public service activities that serve and will
benefit our low to moderate income residents of the city and will advance a suitable
living environment. So, these are allocations for the upcoming year, we have our
administrative expenses at just over 40,000. We have 3,000 dollars allocated for our
fair housing outreach and education and I will go into a little bit more detail in just a
minute on these. Under the suitable living environment we have one public facility
project, which is a fitness path at Meridian Elementary School, which is a public school
here locally right in the downtown area for 50,000 dollars. We have two public service
activities. We have hunger relief through the Meridian Food Bank at 27,000 dollars and
we have homeless case management with CATCH, which is Charitable Assistance To
Community's Homeless for 18,000 dollars for case management services. We did -- we
are planning on maxing out our 15 percent cap on public service dollars with those two
projects. And, then, our final project, which as you can see takes up the bulk of our
allocations for this year. It's a public facility project to do fagade improvements to the
Meridian Community Center here in our downtown area for 162,000 dollars. I don't
know how well the map shows up. You can see the boundary of our defined LMl area
within the city. Fairview is the northern boundary. Locust Grove is the eastern
boundary. Linder to the west. And, then, as you can see it's kind of an L shape along
Meridian Road there. So, some of these -- the community center takes place within our
urban renewal area, which is an important consideration for the type of project that it is
and the other two -- as you see the impact takes place within our LMI area in its location
just across the road. And, then, I have also highlighted the CATCH program, because
they have offices in what is now the West Ada -- and let me get that right -- the West
Ada School District. Make sure I said that right. School District No. 2. Have offices
there. So, a little bit more detail on the program activities for the coming year. The
dollars allocated for the food bank will be used to purchase food that will be distributed
directly to persons and families in need here at the Meridian Food Bank location.
Currently the food bank serves approximately 4,500 people each month. They have
received funding in the past and they have been a wonderful sub recipient for us. They
have a lot of tracking and a great deal of information gathering that the need to be able
to comply with the grant and they have been a very solid sub recipient for the city. The
next item is a new one. We talked a little bit about this in May. It's Case Management
Services with CATCH, which is Charitable Assistance To Community's Homeless.
These funds will be used to pay for increased staffing time. There is one CATCH
employee currently serving the homeless families in Meridian. CATCH is -- is an
organization that houses homeless families first and provides intensive case
management to address the issues contributing to the homeless episode and prepare
that family for self sufficiency. So, these funds will allow this organization to increase
their services in Meridian and sere more families. The activities are the public facility
activities. The first is the Meridian fitness path, as I mentioned before. The plan is to
invest 50,000 dollars to construct a quarter mile path in the west field at Meridian
Elementary School. The path will be composed of blacktop surface loop and
scientifically designed station base exercises, which will also be ADA accessible. And
the path will also serve as a pedestrian connection between 4th Street and Pine Avenue
and Northwest 1st. And, then, the final public facility finally is the fagade improvements
Meridian City Council
July 22, 2014
Page 7 of 69
of the Meridian Community Center. The plan is to invest 162,000 dollars to design and
construct those fagade improvements for that facility, which is currently owned by the
city. And we have program administration. Our allocation is capped at 20 percent. We
do have -- this is the highest year of the dollar amount funding that we have had. I was
trying to recall what last year was, but we are just over 300,000 this year and we have
been keeping our administration expenses consistent, so they are just 13 percent for
next year's administrative costs. And the final one -- if you will recall a few weeks ago
you had a presentation. Mr. Jerome Mapp came over and discussed the Fair Housing
Awareness campaign that the City of Meridian has partnered with Boise on and so the
fair housing outreach and education is 3,000 dollars and some of those funds are used
to go towards the campaign that we partner with Boise and Nampa and the dollar
amount there will go towards -- we have some training there -- the landlord training that
we will do with the city of Nampa next year as well. So, that's what those funds will be
used for. The public comment period on the action plan was opened on June 16th. I
did receive written comments from Beth Geagan on behalf of the Boise City Ada County
Continuum of Care, which the city of Meridian participates and the comments were
related to our fair housing action plan and participation in the CIC housing working
group. The comments were consistent with our participation in that group and we have
incorporated the comments into the action plan in Section 6 and 8. And I will leave it
now if we have anybody here in the audience that would like to provide additional public
comments and those can be incorporated as well and, if not, then, I will go to the last
slide. Thank you.
Rountree: Thank you. The public testimony period is still open. I have not received
anybody signing up wishing to testify, but is there anybody out there that would like to?
Seeing none. Go ahead.
Den Hartog: Okay. With that I would ask the Council to close the public hearing that
was opened on June 16th for the 2014 action plan and to adopt the 2014 action plan as
presented and to direct staff to submit the plan to HUD for their review and approval.
Thank you.
Rountree: Thank you. Any questions?
Bird: I have none.
Milam: Mr. President?
Rountree: Mrs. Milam.
Milam: I move that we close the public hearing on 7-A for the Community Development
Block Grant 2014 action plan.
Zaremba: Second.
Meridian City Council
July 22, 2014
Page 8 of 69
Rountree: It's been moved and seconded to close the public hearing on Item 7-A. All
those in favor signify by aye.
MOTION CARRIED: ALL AYES.
B. Resolution No. # 14-1000: Resolution to Approve the
Community Development Block Grant (CDBG) PY2014 Action
Plan
Rountree: We are now at 7-B.
Milam: Mr. President?
Rountree: Yes.
Milam: I move that we approve resolution number 15-1000, the Community
Development Block Grant 2014 Action Plan.
Bird: Second.
Rountree: It's been moved and seconded to approve Item 7-B, the block grant action
plan. Any discussion on the motion? Roll call vote, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
C. Public Hearing: AZ 14-010 Archer Farm Subdivision by Archer
Farm Properties, LLC Located 4660 N. Meridian Road Request:
Annexation and Zoning of 5.2 Acres of Land with an R-8
Zoning District
D. Public Hearing: PP 14-010 Archer Farm Subdivision by Archer
Farm Properties, LLC Located 4660 N. Meridian Road Request:
Preliminary Plat Approval Consisting of Twenty (20) Building
Lots and One (1) Common Lot on 4.93 Acres of Land in a
Proposed R-8 Zoning District
Rountree: I will now open the public hearing for Item 7-C and D. That would be for the
Archer Farms Subdivision annexation and preliminary plat. Staff?
Watters: Thank you, President Rountree, Members of the Council. The next
application before you is a request for annexation and zoning and preliminary plat. This
site consists of 4.93 acres of land. It's currently zoned RUT in Ada county and is
located at 4660 North Meridian Road. The request for annexation and zoning is for 5.2
Meridian City Council
July 22, 2014
Page 9 of 69
acres of land with an R-8 zoning district. A preliminary plat is also proposed consisting
of 20 single family residential building lots and one common lot on 4.93 acres of land for
Archer Farms Subdivision. The proposed gross density of the subdivision is 4.06
dwelling units per acre, consistent with the medium density residential future land use
map designation. The average lot size is 7,759 square feet. There is an existing home,
barn, and accessory structures on the site that are proposed to be removed. Access is
proposed via two existing stub streets in Solitude Subdivision at the east and south
boundaries. No access is allowed by North Meridian Road. A 25 foot wide landscape
buffer is required along North Meridian Road. There is an existing seven foot wide
attached sidewalk along Meridian Road. The Unified Development Code requires
detached sidewalks along all arterial streets, but because the sidewalk is relatively new
and was constructed to allow safe pedestrian access to the school to the north and it is
seven foot, rather than five feet in width. Staff is not recommending the sidewalk is
removed and replaced with a detached sidewalk. A six foot tall fence exists along the
northeast and south boundaries. A new six foot tall matching vinyl fence is proposed
along the west boundary adjacent to Meridian Road. There is an existing irrigation ditch
that crosses this site that is required to be piped. Conceptual building elevations were
submitted for future homes in this development as shown, with building materials
consisting of architectural shingles, board and batten, and lap siding with cultured stone
wainscot. Because homes on lots that back up to North Meridian Road will be highly
visible, staff does recommend the rear or sides of structures on these lots incorporate
articulation through changes in materials, color, modulation and architectural elements,
horizontal and vertical, to break up monotonous wall plains and roof lines. The
Commission recommended of these applications. Kevin McCarthy testified in favor.
There was no one testifying in opposition. Angela Robertson commented on the
application and Kevin McCarthy submitted written testimony. This are no outstanding
issues for Council and written testimony since the Commission hearing was received
from Kirsti Allphin, the applicant's representative, in agreement with the Commission
recommendations. Staff will stand for any questions Council may have.
Rountree: Any questions?
Bird: I have none.
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: Were their elevations of the rear in light of the comments about it being on
Meridian Road?
Watters: President, Mr. Borton, no, there were no elevations submitted yet by the
applicant.
Borton: So, Mr. President?
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July 22, 2014
Page 10 of 69
Rountree: Yes.
Borton: Is the reason for that because you can -- can you articulate from the front
elevations the types of feature that you want to see that would --
Watters: No.
Borton: -- I would presume correspond to the rear?
Watters: That was the reason for staff's condition of approval, that when these come in
for development that they -- they do incorporate those design features.
Borton: Okay.
Watters: Because I could only see the front elevation.
Borton: Okay.
Rountree: Other questions?
Bird: I have none.
Rountree: Is the applicant here? State your name and address for us, please.
Allphin: You bet you. Can you hear me okay? My name is Kristi Allphin with KM
Engineering. Address is 9233 West State Street in Boise. Sonya pretty much did a
bang up job of telling you what we are doing here, so I won't really take a whole lot more
of your time this evening. It's a pretty simple infill project here along Meridian Road
and I will be happy to stand for any questions that you have.
Rountree: Are there any questions for the applicant?
Bird: I have none.
Zaremba: Mr. President?
Rountree: Dave.
Zaremba: Just one and, actually, this may be for staff as well.
Allphin: No problem. Fire away.
Zaremba: In reference to the existing sidewalk, which we are apparently recommending
to leave alone and --
Allphin: Out along Meridian Road. Yes.
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July 22, 2014
Page 11 of 69
Zaremba: Okay. What -- how does that connect in the property to the north and the
property to the south? Is that sidewalk continuous under the configuration that it is on
your property or do we need to say something about how they will --
Allphin: Do you want that one or do you want me to take it?
Watters: Mr. President, Mr. Zaremba, it is continuous to the north and south.
Zaremba: I'm sorry, I didn't hear that.
Watters: There is a continuous sidewalk to the north and south. I --
Zaremba: So, they already connect.
Watters: -- serve as attached or detached if that was your question.
Zaremba: But they do connect.
Watters: But they do connect, yes.
Zaremba: Okay. That was the question. Thank you.
Watters: If you remember a few years ago when solitude developed the -- with the
school to the north the developer put in the sidewalk along the frontage of this property,
so that there would be safe pedestrian access to the school.
Zaremba: Thank you.
Rountree: Further questions?
Bird: I have none.
Rountree: Thank you. This is a public hearing on this item. I have a sign-up sheet with
nobody having signed in. Is there anybody out there that wishes to testify? Do you
have any final comments then? Okay.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: Seeing that nobody wants to testify, I move we close the public hearing on AZ 14-
010 and PP 14-010.
Zaremba: Second.
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July 22, 2014
Page 12 of 69
Rountree: It's been moved and seconded to close the public hearings on Items C and
D. All those in favor of the motion signify that aye. Same sign is opposed? Thank you.
MOTION CARRIED: ALL AYES.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we approve AZ 14-010 and include all staff and applicant comments.
Milam: Second.
Rountree: It's been moved and seconded to approve Item 7-C. Any discussion? Roll
call vote.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we approve PP 14-010 and include all staff and applicant comments.
Milam: Second.
Rountree: It's been moved and seconded to approve Item 7-D. Any discussion?
Seeing none, roll call vote.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
E. Public Hearing: AZ 14-009 Castle Creek Subdivision by
Northwest Ventures Located 2432 E. Amity Road Request:
Annexation and Zoning of 6.97 Acres of Land with an R-8
Zoning District
F. Public Hearing: PP 14-009 Castle Creek Subdivision by
Northwest Ventures Located 2432 E. Amity Road Request:
Preliminary Plat Approval Consisting of Nineteen (19) Building
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July 22, 2014
Page 13 of 69
Lots and Five (5) Common/Other Lots on 6.58 Acres of Land in
the R-8 Zoning District
Rountree: Next items are Item 7-E and F, annexation for Castle Creek Subdivision and
preliminary plat for Castle Creek Subdivision. Staff.
Watters: Thank you, Mr. President, Members of the Council. This site consists of 6.58
acres of land. It's currently zoned RUT in Ada county and is located at 2432 East Amity
Road. The request for annexation and zoning is for 6.97 acres of land with an R-8
zoning district. A preliminary plat is also proposed consisting of 19 single family
residential building lots and five common lots on 6.58 acres of land for Castle Creek
Subdivision. The proposed gross density is 2.89 dwelling units per acre, consistent with
the low density residential future land use map designation for this site. The average lot
size in the proposed development is 8,045 square feet. The R-8 zoning is requested,
rather than an R-4 district for relief from dimensional standards due to the irregular
shape of the parcel and the large area along the northeast boundary of the site that's
covered by an irrigation easement for the Ten Mile Drain. All of the building lots along
the northeast boundary have a substantial easement, up to 40 feet wide on this property
for the drain. A license agreement should be obtained from the irrigation district for lots
that encroach within the easement area. A portion of the site along the drain lies within
the Meridian flood plain overlay district. Prior to development occurring in this area a
flood plain permit application is required to be submitted and approved by the flood plain
administrator. There is an existing home on the site that is proposed to be removed.
Access is proposed via one public street access to East Amity Road. Direct lot access
to East Amity is prohibited. A stub street is proposed at the west boundary for future
extension and interconnectivity. A connection to the east over the Ten Mile Drain is not
required on this site, as Messina Meadows Subdivision northeast of this site is required
to provide a connection to the property to the west of this site. You can see it on the
site plan up here to the northwest. The master street map contained in the Ada County
Highway District South Meridian Transportation Plan depicts a north -south residential
collector street along the western boundary of this site. However, because a collector
street is already planned east of this site with Messina Meadows Subdivision to Ustick
Road and a stub street will be provided from Messina Meadows to the parcel to the
west for connection to Ustick Road, staff and ACHD do not feel a collector street is
necessary to be provided on this site. A 25 foot wide landscape street buffer is required
along East Amity Road as proposed. A total of 1.36 acres or 20 percent, approximately,
of common open space is proposed, which is over twice the amount required by the
UDC. As a site amenity the applicant is proposing an additional five percent open
space over the required amount of ten percent. A segment of the city's multi -use
pathway system is designated on this site along Amity Road and along the northeast
boundary of the site along the Ten Mile Drain. The pathway along the drain is being
constructed with Messina Meadows on the east side of the drain. The Parks
Department is allowing the five foot wide detached sidewalk along Amity Road to satisfy
the pathway requirement. Staff is recommending a ten foot wide multi -use pathway is
constructed at the southeast corner of the site from the sidewalk along Amity north to
the future pathway to be constructed in Messina Meadows. Here where the arrow is
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July 22, 2014
Page 14 of 69
pointing. Conceptual building elevations were submitted for future homes in this
development with building material consisting of architectural shingles, three different
types of siding, with stone accents. Because homes on lots that back up to East Amity
Road will be highly visible, staff recommends the rear or sides of structures on these
lots incorporate articulation through changes in material, color, modulation, and
architectural elements, horizontal and vertical to break up monotonous wall plains and
roof lines. The Commission did recommend approval of these applications. Dave
Yorgason testified in favor. No one testified in opposition or commented. And written
testimony was received from Dave Yorgason on this application. Key issues of
discussion by the Commission were the street frontage requirements for Lot 3, Block 2,
and that is the second lot in right here where the arrow is pointing. Outstanding issue
for the Council. The application requested that Lot 3, the lot where the arrow is
pointing, is allowed a reduced street frontage from 50 feet to 39 feet. The code reads
the properties with street frontages on cul-de-sacs or approximately -- key word -- a 90
degree angle, are allowed to be minimum of 30 feet measured as a cord measurement
per the UDC. Staff interpreted that it was approximately a 45, therefore, required 50
feet of frontage be provided. If Council disagrees with that interpretation they can
address that with the applicant. No written testimony has been received since the
Commission hearing. Staff will stand for any questions Council may have.
Rountree: Any questions?
Bird: I have none.
Zaremba: Mr. President?
Rountree: David.
Zaremba: Just a minor thing. When you were talking about the residential collector
street, which will be off site just to the west of this, you made a couple references to
Ustick Road and I would clarify that I think you meant Amity.
Watters: I did mean --
Zaremba: Amity.
Watters: -- Victory, actually. To the north. Sorry about that. Yes.
Zaremba: Okay.
Rountree: Additional questions? Is the applicant here? Yes, he is. David.
Good evening.
Yorgason: Good evening. Mr. President and Members of the Council, for the record
my name is Dave Yorgason with Tall Timber Consulting. I'm here representing the
applicant Northwest Ventures, who is the owner of the property. Appreciate the staffs
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July 22, 2014
Page 15 of 69
report and presentation. I believe staff covered all the issues. To clarify a couple of
items, if I could, please. First of all, the frontage is Amity Road on our south boundary.
Not Ustick. But just for the record it is Amity Road. Secondly, as was stated, there is a
large irrigation easement along our northeast boundary. It's extremely large. In fact, in
some places it covers about one hundred feet from the center of the ditch to our
property, which is not normal. We have a huge easement in this area and so it's been a
large burden for us to try to develop around. In addition to, you know, this site is
enabling the sewer trunk line to the south in the southeast part -- southeast part of the
city. Having said that, there is larger sewer easements that are also a greater
encroachment on this little six and a half acre parcel and there is access onto -- in the
road -- we have a couple different layouts, but the highway district and others
encouraged us to use that word, encouraged us to have the access road as far east as
possible, so this is the layout that we came up with after a few iterations. Having said
that, those first two lots on, as you approach into the development, Lots 2 and 3, are
both substandard with less than 50 feet of frontage. That have kind of tweaked and
pushed. We think we can make one of the lots work at less than 50 -- to make it 50 feet
of frontage. However, we do ask for the Council's consideration for waivers to at least
have Lot 3 -- our pie in the sky preference would be both lots, but we really do hope that
at least Lot 3, Block 2, could be allowed to be less than 50 feet of frontage. The specific
condition in the staff report is 1.1.2A for your reference. And it does call out both lots
two and three and if the Council is open to that allow that Lot 3 to be 39 feet of frontage
as shown. Those are all the items. I will just address them at that point. Don't have
any more to add. I would stand for any questions you may have at this time.
Rountree: Questions?
Milam: Mr. President?
Rountree: Mrs. Milam.
Milam: Dave, my -- my concern with this is that -- it's something that has come up a few
times just in the last few months that I have been here and that's when we annex
something at a higher -- at a higher zoning and, then, a project doesn't happen and the
property gets sold and is a completely different project. I like your project. I like that
you -- your density is low, but I'm still somewhat reluctant to just make it an R-8. So,
how close to this project are you?
Yorgason: Council President Rountree and Councilman Milam, how close are we to
starting? And I will answer a few other questions I heard indirectly in there, too. The
sewer is on the way for the sewer. Messina Meadows Phase Five, I believe it is, their
phase five, has already been submitted to the city, has been approved by the city, a
final plat and, plus the construction drawings. That brings the sewer to our boundary.
After that, then, it's working -- moving forward working with builders, developers, others
in the process -- well, builders -- in the process of building it. We have not started
construction drawings. We are just waiting for that next step to take place before my
client would be wanting to move forward with that step. We do know of at least two
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July 22, 2014
Page 16 of 69
already approved developments south of this site that are waiting for the sewer trunk
line. Black Rock and White Bark. So, we know there is a significant interest and need
for the sewer trunk line to move forward and by approving this tonight it allows us to get
the sewer through that process to our southwest corner, so that they can, then, pick it
up from there and move it forward through White Bark and Black Rock. To address
your question with regard to density. The Comprehensive Plan for this site is low
density residential, which is less than three units per acre. We are not asking for more
that three -- in fact, it's 2.8, 2.9 dwelling units per acre. The reason for the R-8 is to
have relief, again, primarily because of the irregular shape of the site. About 28 percent
of the site is dedicated to open space. It's just a very irregular shaped site. So, the
reason for the R-8 is to allow for smaller lots. Not to have higher density, but to have
smaller lots. Also the development to the north, Messina Meadows, is R-8. So, we are
equal to what their current zoning is. It's just more for a development standard relief,
not for higher density. I hope that answered that question.
Milam: Yes. Thank you.
Yorgason: Thank you.
Rountree: Further questions?
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: Can you talk a little bit about the elements in that southwest portion of the lot
with that drive aisle -- is that the right term for it? What's taking place there and how are
they all --
Yorgason: Sure. Council President and Councilman Borton, that is a common
driveway. It serves two functions. One is access for the three lots in the southwest
corner. Again, due to the irregular shape we can't even get a cul-de-sac, it's just small
and tight, so this is a creative usage of existing code where -- I have to defer to staff, I
think it's either four or six homes are allowed up to that number on a common drive. We
are showing three. The second primary is after lots of discussion with staff here, the
Public Works staff, engineering staff, in trying to find the proper alignment for the sewer
through the site and to maintain the grade as high as possible through the site and to
maintain the right grade as you go forward onto the parcels off site. The sewer trunk
line will run through the common driveway and you can see further to the west -- well,
both sides of the common driveway, the green portion is whiter than your normal
driveway and that is to allow for the additional easement use for Public Works for that
sewer trunk line.
Borton: Mr. President?
Rountree: Joe.
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July 22, 2014
Page 17 of 69
Borton: So, those three houses that take access to that common driveway would be
able to use it, park vehicles upon it; correct?
Yorgason: Council President and Councilman Borton, use it for access, yes. Parking
on it is not something we support and it's not allowed parking there specifically for the
sewer, Public Works, to insure the access there.
Borton: I understand that, but it seems like you would have those three homes, parked
vehicle, guests, boats, RVs, on a driveway that's adjacent to two -- two other homes? It
would have a driveway directly out their side windows, that the three homeowners to the
southwest would be permitted to do it as they please. Is that right?
Yorgason: Council President, Councilman Borton, this is just like any other common
driveway throughout the City of Meridian and so it's built to a certain width to allow for
access, but it's not allowed to have parking on both sides. That would not be allowed
here. But where do guests park? Maybe to get to your question there. They can park
in the driveways to those homes. There will be room there also. As well as the public
street out in front of the homes out further away.
Borton: Okay. Thanks
Rountree: Further questions? Thank you
Yorgason: Thank you.
Rountree: This is a public hearing for these two items. Does anyone wish to provide
testimony? Do you have any further comments, David?
Yorgason: For the record, Dave Yorgason. The only additional comment I might add
with regard to the waiver of Lot 3 having frontage, is it was an item of significant
discussion with the Planning and Zoning Commission and all of them were either not
concerned or supported the idea, but they recognized it was a decision by the Council,
not the Planning Commission, and so I just offer that, again, for your consideration. I
didn't hear any discussion with you here about that, but that's just adding an additional
piece of information for you.
Rountree: Okay.
Yorgason: Thank you.
Rountree: Any discussion? Further questions?
Borton: Mr. President?
Rountree: Mr. Borton.
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July 22, 2014
Page 18 of 69
Borton: If there are no other questions or comments, I would move we close the public
here on Item 6-E and 6-F.
Rountree: It would be seven.
Borton: Or, excuse me, seven. 7-E, 7-F, AZ 14-009 and PP 14-009.
Zaremba: Second.
Rountree: It's been moved and seconded to close the public hearings on Item 7-E and
F. Any discussion? All those in favor of the motion signify by aye. Opposed? Very
good.
MOTION CARRIED: ALL AYES.
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: I think -- I think this is an extremely challenging piece. I think Dave has done a
good job with a tough piece and he brought up some of the concerns with it, some of
the challenges on lot street frontage, some of the challenges that the irrigation provides.
I think Councilwoman Milam brought up some good points with regards to the density
issues on R-8 versus R-4. Again, it's a smaller lot. I think it constrains what would be
able to be done here. It sounds like there might be some portion of the drive to move
this forward to accommodate some sewer issues further south, which I appreciate as
well. But it's not a project and a plat and an annexation that I am supportive of at this
time for those reasons.
Rountree: Further discussion?
Bird: Mr. Rountree -- or Mr. President?
Rountree: Mr. Bird.
Bird: With no discussion, I would move forward with -- I would move that we approve
AZ 14-009 and include all staff, applicant comments.
Cavener: Second.
Rountree: It's been moved and seconded to approve Item 7-E. Any further discussion?
Roll call vote.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, nay; Milan, yea; Cavener,
yea.
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July 22, 2014
Page 19 of 69
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Watters: President Rountree, excuse me. May I clarify that motion? Did the Council
mean to go by the staff report and require the minimum street frontage on that Lot 3?
Bird: Yes.
Watters: Thank you, Mr. Bird.
Rountree: Okay. Item 7-F.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we approve PP 14-009, include all staff and applicant comments.
Cavener: Second.
Rountree: It's been moved and seconded to approve Item 7-F. Roll call vote.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, nay; Milan, yea; Cavener,
yea.
MOTION CARRIED: FIVE AYES. ONE NAY.
G. FP 14-031 Heritage Grove by Green Village Development
Located NWC of N. Locust Grove Road and E. Ustick Road
Request: Final Plat Approval Consisting of Thirty -Three (33)
Single Family Residential Lots and Ten (10) Common Lots on
Approximately 6.81 Acres in the R-15 Zoning District
Rountree: The next item is final plat for Heritage Grove. Your turn, Bill?
Parsons: Sorry. Mr. President, Members of the Council. The next item is the Heritage
Grove final plat. The primary reason why this is on the agenda this evening is the
applicant did not get his response to me in a timely fashion and, therefore, I did receive
it this afternoon. He is in agreement of the -- all the conditions of approval and I would
mention to Council that the submitted final plat and the landscape plan is consistent with
the approve preliminary plat in which you acted on a few months ago. So, staff is
recommending approval of that -- of this subdivision or this final plat this evening and I
will stand for any questions you may have.
Rountree: Any questions for Bill?
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July 22, 2014
Page 20 of 69
Bird: I have none.
Rountree: Okay. Could I take a motion for this?
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: I would move that we approve Item 7-G, FP 14-031.
Bird: Second.
Rountree: It's been moved and seconded to approve Item 7-G. Any discussion? Roll
call vote.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
H. Public Hearing: RZ 14-004 Citadel 11 Self -Service Storage
Facility by Citadel Storage, LLC Located East Side of S. Eagle
Road and North of E. Easy Jet Request: Rezone of 5.44 Acres
of Land from the R-4 (Medium Low -Density Residential
District) Zoning District to the C -C Zoning (Community
Business District) Zoning District
I. Public Hearing: CUP 14-007 Citadel II Self -Service Storage
Facility by Citadel Storage, LLC Located East Side of S. Eagle
Road and North of E. Easy Jet Drive Request: Conditional Use
Permit for a Self -Service Storage Facility Consisting of
Thirteen (13) Buildings on Approximately 4.8 Acres of Land in
a Proposed C -C Zoning District
Rountree: Item 7-H and I, rezone for Citadel II self storage and a CUP for Citadel self
storage. I will open the public hearing for those two. Staff.
Parsons: Mr. Chairman -- or Mr. President, Members of the Council, next on the item
agenda is Citadel II self storage conditional use permit and a rezone application. The
site consists of approximately five acres in size. It's located on the east side of South
Eagle Road, just north of Easy Jet Drive. In 2002 this property was before you as part
of the Sutherland Farms planned unit development. Under that planned unit
development the city did allow a use exception on this site to develop with either an
office park or a multi -family development and it was expected to happen with the later
phases of the development. Now that the applicant is here this evening discussing the
rezone and a conditional use for the storage facility, staff is recommending a new
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July 22, 2014
Page 21 of 69
development agreement or at least extract this property from the approvals of the
Sutherland Farms PD and that development and have them enter into a new
development agreement subject to the proposed use that we are discussing this
evening. You can see here that the property is currently zoned R-4, which was
consistent with the -- that approval in 2002 and, again, those uses were allowed through
a conditional use permit either as an office complex or a multi -family development. You
can see the development surrounding this property are commercial to the north. We
have earlier phases of the Sutherland Farms Subdivision, zoned R-8. To the south is
an office park zoned L -O and, then, across the street Eagle Road side to the west we
have an R-4 development and also a fire station. Currently this property is vacant to
make way for the proposed development this evening. One thing that I would mention
to Council just as a side note, this property is mixed use community on the future land
use map that we have currently in place and typically you do envision three -- a mix of
uses on the site, at least three types of land uses and this particular property, if you look
at the surrounding developments and the amount of commercial we have to the north
and all the mix of residential uses and the office component, staff feels that this site is
adequate for a single use, such as the storage facility. I would also point your attention
to this five acre piece on the south side of Easy Jet. This is also allowed to develop with
either multi -family or future office in the future -- or more office. So, we can see that at
least we can get at least additional residential or at least more multi -family in there,
even potentially more office in the future as well. So, looking at that surrounding
development staff finds that this proposed use is consistent with the mixed use
community designation. As I mentioned to you, this site is R-4 and the applicant is
requesting to rezone it to R -- excuse me -- C -C, Community Business District, and a
conditional use to develop the self storage -- self service storage facility. The UDC
does require a conditional use for that proposed use this evening. Here is the site plan.
The applicant is proposing a 648 square foot office building adjacent to Eagle Road
and, then, 12 storage -- enclosed storage buildings, so there is no outdoor storage
proposed with this development this evening. And the approximate square footage of
the storage facility is here in the upper right-hand corner at 73,575 square feet of, again,
enclosed storage area. The UDC's landscaping requirements are pretty minimal for this
site. Per the UDC the applicant is required to provide a 25 foot landscape buffer along
Eagle Road and, then, along the lowest boundary of the site the applicant is required to
construct a pathway and ten feet of landscape along that pathway between the facility
and the pathway to soften that edge or use adjacent to the pathway. Along the east
boundary adjacent to the residences the specific use standards for the self-service
storage facility requires a 25 foot wide landscape buffer. However, it is the Council's
discretion to allow a reduced buffer along that boundary through the public hearing
process and so at the public hearing before the Planning and Zoning Commission, the
Planning and Zoning Commission has recommended actually a 15 foot buffer along that
boundary based on the public testimony that they heard at the hearing. Again, this is
within your purview. The applicant has reached out to the adjacent neighbors. At the
time that they submitted this application they had agreement from a majority of the
residents -- owners -- the property owners to the east that supported not only the use,
but also the reduced setback. Somehow at Planning and Zoning Commission the
neighbors were a little confused on what transpired at the hearing and so they had flip
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July 22, 2014
Page 22 of 69
flopped and changed their mind and decided that maybe they wanted a little bit larger
buffer along their boundary. So, the recommendation before you this evening from the
Planning and Zoning Commission is a 15 foot landscape buffer. Because the east
boundaries up against the office park and this existing landscaping and fencing with the
development of the office park, there really is no landscaping required along that south
boundary. So, that's why you don't see any here. The applicant is trying to create the
buildings -- actually use the buildings as the buffer or the perimeter to the office complex
to buffer that use for their internal activities. Here is the street view of the proposed
facility. You can see how it interacts with the adjacent roadway, along with the
landscape buffers. As part of this application this evening the applicant is requesting
Council waiver to allow the primary access into a development off of Eagle Road.
ACHD has approved this access point that's shown on this street view this evening. I'd
also point your attention to this access point adjacent to the office park here on the
south boundary. Per the UDC standards the applicant does have to provide a
secondary access into that development. With the development of the office park
perhaps access was granted to this property through a record instrument and the
applicant will be taking advantage of that. Staff has recommended that a solid gate be
placed along that boundary to screen any internal activities proposed with this
development. The proposed building materials for this site will consist primarily of
metal, CMU block. The proposed office building will be of a stucco material and, then,
along the south boundary and along the pathway the applicant is proposing Hardie
plank, just 20 by 20 foot Hardie plank paneling here to break up the mass in the middle.
You can see here in this exhibit that the width actually steps down along the north
boundary and the south boundary. In our presentation to the Commission and the
recommendation before you this evening, the Planning and Zoning Commission did
recommend additional design elements to the Eagle Road side for your consideration
this evening and the applicant has provided written testimony as -- for you to take action
on that as well, but, basically, the recommendation from the Planning and Zoning
Commission is to increase the width of these parapets along Eagle Road from 25 feet to
50 feet in order to break up more of that metal along that roadway and provide some
more architectural relief to that fagade and rather than having primarily metal adjacent
to that roadway. And, then, as -- as an offering that applicant is also showing new office
elevations for your consideration as well this evening. Again, you can see it's all stucco
with architectural arched roofing on it, metal roofing to kind of tie into the architectural
theme of the proposed development. As I mentioned to you the site is governed by an
existing development agreement, because this is really a stand-alone use. It was not
approved under the Sutherland Farms PD or the annexation. Staff is recommending a
new development agreement before you this evening. These are the recommended
provisions that we want tied into that agreement with the city and the developer. We
believe this addresses any concerns moving forward with the proposed use. This is
similar to what we did on the Citadel site off of Chinden Boulevard as well. We tied the
-- actually, Council tied them to a single use of the property to make sure that they can't
go back and do that office and that multi -family in the future. So, Planning and Zoning
Commission did recommend approval of this project at their June 19th hearing.
Testifying in favor was the applicant Jim Conger. There were several folks that
commented on the application. Again, they weren't in opposition of it, they just wanted
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to make sure that landscaping was addressed adequately along the east boundary. We
had Jake Centers commenting. Mike Darr and Ed Williams. Topics of discussion -- one
of the main topics was the design of the proposed facility and I brought that up to you in
my presentation. The ten foot setback adjacent to the east boundary -- one item that
was removed from the staff's recommendation was a requirement for the applicant to
work with ACHD and the fire department on a safe crossing or a crossing to tie the
pathways across Eagle Road -- I mean staff had called out in the staff report -- at least
in our recommendation in the staff report we were concerned that that pathway
connection was at the mid mile of Eagle Road and there was quite a bit of traffic, so
how would we facilitate safe pedestrian crossing across a four lane arterial roadway and
so in that discussion we realize we had a condition in there that may not be feasible for
the applicant to comply with, so Planning and Zoning Commission did remove that
condition. One of the other concerns -- and I think I heard this on the last time Citadel
came through before you was the maintenance of that ten foot landscape buffer
between the residents and the proposed facility, it's kind of a no man's land when you
add these facilities up against residences. The applicant assured not only the P&Z, but
staff said they would go in there and do their routine maintenance just like any other
landscaping out there and they would regulate that just as much -- they would keep it up
-- have the upkeep of that buffer just as much as the buffer along Eagle Road. One of
the items I brought up -- was brought up by the adjacent residents was the grade
differentials between this project and the existing homes on the east boundary. So,
they wanted to assure -- have assurances that this facility wouldn't be any lower or be
similar to their grade of existing homes. And the last item that we brought up or was
discussed was currently there is an existing common lot developed with the earlier
phases of Sutherland Farms HOA. Currently they encroach on the applicant's property.
There is existing fencing that goes -- that's constructed on this site and we had a
provision that they provide written documentation from the HOA for the relocation that
they approve or support the relocation of the fencing. The applicant assured us that
they would coordinate with the HOA on the relocation of that fencing. So, staff -- or the
Commission did strike that condition and I realized that it would be -- staff would still
work with the HOA, that we just didn't need to get involved in that. It would be a private
party matter and they could handle it prior to commencing with development of the site.
So, basically, as far as Commission changes to the staff recommendation, as I
mentioned to you, we had Commission strike condition 1.2.2, bullet number four,
removing the requirement for written documentation from the HOA on the relocation of
the fence. Remove the requirement to coordinate with ACHD and the fire department
on signalized pedestrian crossing at the pathway location and we also had Planning and
Zoning Commission also modify condition 1.2.513 and 1.2.5C, which actually had to do
with changing some of the design elements that staff had recommended to the facility
along Eagle Road. So, written testimony since the Planning and Zoning Commission
hearing. Mr. Conger did submit written testimony and he has two items that he would
like to discuss with you this evening. The first being overturning the Commission's
recommendation for the 50 foot landscape buffer along the east boundary and the other
condition would be the applicant would like -- would like the Council to allow him to
construct a 25 foot parapet as shown this evening in this graphic and provide a more
upscale office building as shown in presentation to you. So, literally, there are two
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outstanding issues this evening for you on this project -- will a the reduced buffer along
the east boundary and, then, approving that access point to Eagle Road as shown here
in the -- in the street view. Other than those two items there aren't any outstanding
issues for you and I would be happy to stand for any questions you may have.
Rountree: Questions for Bill?
Bird: I have none at this time.
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: Bill, I -- one of the Commission changes to the staff recommendation, it reads
that -- it's like a double negative, so I have got myself tied up a little bit. There is -- it
eliminates the condition and removing the requirements -- this is the 1.2.19.
Parsons: Uh-huh.
Borton: So, is the change that the requirements for the applicant to coordinate with
ACHD existing or is that requirement gone?
Parsons: Council President, Councilman Borton, that requirement has been stricken.
Borton: Mr. President? And the last question with regards to one of the outstanding
issues on the landscape buffer to the east, was it your remarks at the outset that the
required buffer is 25 feet, but we were -- P&Z was okay with recommending 15? Is that
correct?
Parsons: President Rountree, Councilman Borton, that is correct. They were
comfortable with 15 feet based on the public testimony.
Borton: Okay.
Parsons: But the ordinance does require 25 feet or a waiver.
Borton: Okay.
Rountree: Other questions? Applicant?
Conger: Mr. President, Members of the Council, Jim Conger. 1627 South Orchard
Street. First of all, thanks for letting us present tonight. This will be our second facility
and I think it's important to note that the design, all our architectural effort put into the
first facility that was just approved and constructed last year in Meridian, is what we are
basing -- basing this project off, so we can hold continuity between the two facilities in
Meridian. This site plan in front of you tonight, just like Bill indicated, is the one in front
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of us. I guess my first statement is I'm pleased to be in front of you and accept the
conditions of approval as they are written from -- I'm a little bit concerned or confused
more on Bill's comments that P&Z approved the project with a 15 foot setback on that
east boundary. So, I will start out there with Condition B, 1.2.3, which is that east
boundary. I mean if you look at the staff report what the commission -- you know,
amongst the or five items that they modified is struck out in what's in front of you and
what's been published, but the condition inside that staff report maintains still ten feet.
The P&Z Commission did not approve 15 feet or restrict it to 15 feet. The P&Z listened
to one neighbor and it wasn't numerous neighbors, it was only one neighbor that came
up to discuss the depth of that setback. What P&Z issued a statement on was the fact
that, please, go back, meet with the neighbors and see if you have any room to move.
There was no approval of 15 feet and the condition in front of you that -- that I think we
hopefully approved, which is what's written by staff, is ten feet. So, I will continue on
with that. What had happened is -- is one of the neighbors came and was most
concerned about the -- making sure we block off both ends of this east boundary. As
you can see we are through this project we are completing a regional pathway. Their
biggest concern was this regional pathway feeding pedestrian traffic up between our ten
foot setback and their homes. We have already made the commitment to close both
ends of that. We will still be able to get in there and do our maintenance as Bill
indicated. But I think going back -- and it's important to rewind. We had numerous
meetings with this neighborhood group, because this is a little bit different project for us.
We bought the land and now working on getting approval. You know, the process to
day, you know, with the approval process, as all of you well know, is about a 50,000
dollar bill to get where we are today. We had -- we had an option with what's on the
books with the city and the previous development agreement of an apartment complex
or a self storage unit. My client owns both apartments in Meridian and the Citadel self
storage also in Meridian. So, what we wanted to do was not get in front of City Council
and still be having a debate over how much square foot will this facility have, because
what we have said to the neighbors is -- and what we have said to the city is this
property is more than five dollars a square foot, you can't give 25 foot buffers, you can't
give 15 foot buffers. We will have to go the apartment route where we can do ten and
15, two or three story, depending on the setback and utilize the property. We went to
the neighbors and were very crystal clear on the two project choices and what I want to
hand out to you right now real quick is -- is the agreement between the neighbors and
the developer of the reduced setback -- and it calls it out, reduce setback to ten feet and
the additional trees that they will get and this wasn't just thrown together, this was all
signed at the first of April of this year, but it was culmination of a minimum of four
meetings to get to this point. I'm not the largest fan of giving handouts of documents
that are already in your packet. These are in our packet. But I think it's that to touch
and look at them and understand that we have neighbors that very much know what the
setback is going to be with this project, which is ten feet, to make it -- to make it actually,
you know, economically function. So, I think a testament -- and I will probably get off
the reduced setback with that, unless there is any questions for the fact that we I don't
believe will have any comments from neighbors. What we did is after the P&Z there
seemed to be some confusion. I went back on July 9th for another neighborhood
meeting and walked the property, understood the property, understood the ten foot
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July 22, 2014
Page 26 of 69
setbacks and understood what everybody already agreed to in April and that will not be
an issue tonight. Ten foot is what is required for the price of this land and what is
required to make a self storage facility work on this property. So, ten foot. You know,
the next item -- oh, hey, Bill, do you mind, you grabbed the P&Z. Could we grab the
one that says 7/27. So, the next item I'm going to go into is -- is Item B, 1.2.56, which
was modified by the Commission and basically, just as Bill indicated, we are -- so, our --
just as Bill indicated, staff is asking for these two parapets to be 25 foot in length. You
know, our corners are anchored heavy with the block --
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: Jim, what's the length of the -- that entire Eagle Road wall?
Conger: Mr. President, Council Member Borton, you're going to catch me red faced and
embarrassed.
Borton: I'm just trying to get a sense of 25 versus 50 feet in relation to the total span.
Conger: Yeah. That entire span is, you know, in the range of 800 feet or so. But that
would include the entry road and office location as well.
Borton: Okay.
Conger: Yeah. Thanks, Bill. That's perfect. So, quickly, I will jump back, so I don't
drag this out. Increasing the use to 25 feet, you know, at the end of the day we are
okay with that. We aren't here fighting any enhancements. We heard staff very early in
the game that Eagle Road is going to be important. You know, I guess our point is our
office is great, but it's -- it's not as good it could be. We are proposing that the dollars
be spent in enhancing the office. We went very early in our design work back on the
office. This office provides a lot better modulation to Eagle Road, the barrel roof versus
the hip roof -- it is a little bit more like our first facility, which you will see in a second
when I show a quick video. But I guess we leave it -- at the end of the day we want to
leave it up to the Council -- where is this money best spent. We believe it's in
enhancing the office. That's going to be the first thing you see as you're heading south
on Eagle Road and we believe just as it's spread across there that the extra 25 feet in
the middle of this building in two locations probably isn't going to change from an
esthetic standpoint. But, again, we are not fighting that condition. We will simply live --
live to your requirements. You know, this is kind of the fun part we like. We assume
you don't have time to visit every existing project in Meridian. We know everybody is
busy with their day job and their night job and everything else. We just want to be able
to show you, you know, our facility -- and, Bill, I might need your help to click on that if it
doesn't let me. Can you start that for me, please. And we will quickly run through that
first facility, which is the esthetics and the design that the second facility will match. You
can see we do have the barrel roof. Start you out at our office and entry of the building.
Meridian City Council
July 22, 2014
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The barrel roof, as I indicated earlier. You can start seeing the stone parapets,
obviously, mixed in with the landscaping. We call out to waterwise landscaping and
other environmentally sound design methods in this new project as well. This will just
enter us in -- trust me, this is just a two minute video, so it won't be much of your time.
But you can see the split face block and the texture relief, the top cap, everything that
that gives. The clean look. The color pallets and everything that's inside this facility.
So, when you do see through the gate it is still esthetically pleasing. I'm going to come
up here and go to the left -- and you will see the ten foot setback that the existing
neighbors -- that is identical to what we are asking for on this facility and it just matched
in seamlessly one final time going through looking at the clean -- cleanliness, basically,
and the clean architectural look of the facility. And I think in -- and it will just exit you out
the front gate. And I think in closing my only last item is I will quickly, when I'm done
talking, I will hand out -- we have a statement from every neighbor that's on the existing
facility that you just saw that backs up to the ten foot reduced setback and I will hand
those out before I depart and I guess we will respectfully adhere to your direction on the
25 foot parapets versus the enhanced office architecture and for that I will stand with
any questions.
Rountree: Any questions for the applicant?
Bird: I have none.
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: The question that will be posed is can you articulate what the specific additional
features are you're referencing on the office versus the parapets?
Conger: Yes. Mr. President, Council Member Borton, yeah, it will be the roof changes
from hip to the barrel. We actually in this office environment -- I will come back. We
have the pop outs where -- where this will actually pop towards Eagle Road, because
the office is at an angle, so you will actually be seeing some stuff at 45 degree angles,
instead of just, you know, the side of the building. So, we have got the pop outs to
enhance the architecture. You know, we still have stuff along the other office. We have
built a few more features that are popping out of this -- this facility and it would be a lot
more similar to what you saw on our other facility with the barrel roofs and kind of some
angles that are a little bit different and kind of don't blend in, you know, just kind of pop a
little bit to give it some esthetic relief.
Borton: Okay.
Rountree: Other questions?
Zaremba: Mr. President?
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Rountree: Mr. Zaremba.
Zaremba: Does the office have a residence in it or is it pure office?
Conger: Mr. President, Council Member Zaremba, excellent question. No, we do not
have on site living residences, but we do have 24-7 security that all goes back to our
corporate headquarters. But no living -- no exterior storage, no residence, just a clean,
managed office.
Zaremba: Thank you.
Cavener: Mr. President?
Rountree: Mr. Cavener.
Cavener: Jim, what's the square footage of the office?
Conger: Yeah. Mr. President, Council Member Cavener, the office square footage is
648 square feet.
Cavener: Okay
Milam: Mr. President? This isn't really a question, just more of a comment, but I -- I
really admire the fact that you went to the neighbors with the two project options and let
them help you decide which way to go -- that you respect the neighbors and I
appreciate that.
Conger: Thank you.
Rountree: Any further discussion?
Bird: I have none.
Rountree: Thank you for the moment.
Conger: Thank you.
Rountree: This is a public hearing on Items H and I. Does anyone wish to provide
testimony? Jim, do you have any further comments that you would like to make?
Okay. Council?
Bird: Mr. President?
Rountree: Mr. Bird.
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July 22, 2014
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Bird: If nobody has any further questions that need to be done in the public -- I
would --
Borton: Mr. Bird.
Bird: Go ahead.
Borton: I apologize, Councilman Bird, I do have one question.
Bird: Okay.
Borton: Not to belabor the point, but I think Mr. Conger has brought up some great
points and I appreciate him gathering information from residents here and in his other
project about the setback. Bill, can you give me -- or give us the -- the short version of
why our UDC asks for 25 feet on these self storage facilities if -- it seems like there is
ways to address the concerns with a much smaller setback.
Parsons: Sure. Mr. President, Councilman Borton. The primary reason for it is
because of the commercial zoning up against a residential zone. That's the primary
concern of why we require it. It's a typical setback, dimensional standard that we
require for any commercial development up against a residential zoning district.
However, in our UDC we do allow the Council discretion to reduce that if a building and
existing fencing in a landscape buffer that's under 25 feet can mitigate for those
concerns and that's why we left it that way, because we realize certain uses don't
always require a 25 foot landscape buffer. So, it's nice to have that flexibility in the
code. If the applicant goes and works with the -- the neighbors, for example, on their
support of a reduced buffer, at least helps tell that story and at least gets that
information in front of you to make an informed decision on it.
Borton: Mr. President, one final question. There was a comment I believe you made in
your report. I don't know if Mr. Conger said it -- about with that reduced setback to the
east there were additional trees that would be provided -- I presume more than what
would otherwise be required. What are the specifics on those?
Parsons: Sure. President Rountree, Councilman Borton, the condition as it reads in
what the applicant agreed with the neighbors. He wanted a 20 -- one tree every 20 feet
and, then, one -- a size two -- two two inch caliper trees spaced 20 feet apart. Perma
bark. Weed barrier. And two five gallon shrubs between every tree as proposed and
agreed upon with the adjacent neighbors is how the condition is written.
Borton: Thank you
Rountree: Other questions? Did you have anything to add to that? Okay.
Bird: Mr. President?
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Rountree: Mr. Bird.
Bird: I would move that we close the public hearings on RZ 14-004 and CUP 14-007.
Milam: Second.
Rountree: It's been moved and seconded to close the public hearings on Item 7-H and
I. Any discussion?
Bird: I have none.
Rountree: All those in favor of the motion signify by aye. Opposed same sign?
MOTION CARRIED: ALL AYES.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move that we approve RZ 14-004 and to include staff and applicant comments.
Borton: Second for discussion.
Rountree: Okay. Discussion?
Borton: Some of the variables -- one of the variables was the -- the additional 25 feet
on the parapets versus the --
Bird: That is not on the rezone, that will be in the CUP. That's why I didn't --
Borton: I knew that.
Bird: Oh, you know better than that.
Rountree: We learn something every time we -- okay. Further discussion? Roll call
vote, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Bird: Mr. President?
Rountree: Excuse me. Bill.
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Parsons: I don't mean to interrupt, Councilman Bird. I have one request, though. If it is
the desire of the Council to allow the 25 foot wide parapet there on Eagle Road, staff
would recommend a condition that says alternative compliance from the planning
director. As this is presented to you -- I mean when the applicant submitted their
conditional use permit application, the reason why we have these requirements on the
design is because we are looking at it from a design review standpoint -- what our code
requires from a design -- from a design standards in our ordinance. So, the applicant
did not seek alternative compliance with this application, so that's why some of these
requirements were placed on the design of the building to kind of -- to help them get
better aligned with our design standards in the UDC. So, if it is your desire to leave it as
presented to you this evening, then, we just ask that you include that in your motion if
they seek alternative compliance to allow for more metal along Eagle Road.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: I, for one, was actually going to go the other direction. I'm not thrilled with
having any metal facing Eagle. That is not attractive to me. It looked to me on the brief
views that we got of the first facility up on Chinden that much of it was the block wall. I
don't know of other people's opinions, but I don't think that any of the metal would be
attractive. It would make sense for me for that entire Eagle Road fagade to be the block
wall. The -- what was shown was a block wall with -- with texture and variation on the
face of it. That would be a much better presentation to Eagle Road than any sections of
metal in my opinion.
Bird: Mr. President?
Rountree: Further discussion? Mr. Bird.
Bird: And I agree, Councilman Zaremba, I thought it -- he stated that that was going to
be like the existing Chinden deal and to me that looked like block with some kind of a
drive it system of something -- it didn't look like metal to me -- is it metal?
Rountree: Mr. Bird, we will have to open the hearing back up.
Bird: Oh, no. No. But I mean --
Rountree: If you wish -- if you have additional questions we certainly can do that.
Bird: Yeah, I think it must be metal.
Milam: Mr. President, can we review the video again?
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July 22, 2014
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Rountree: I think it might be handier to just reopen that -- this particular hearing and if
we need additional information we will have that information, so we can make an
appropriate decision.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: Upon your desire, if you would like to open the public hearing, I would sure back
it.
Rountree: Is that a motion?
Bird: Yes, it's a motion.
Borton: Second.
Rountree: Okay. It's been moved and seconded to reopen the public hearing for Item
7-I. All those in favor of the motion signify by aye. Opposed same sign? Okay.
MOTION CARRIED: ALL AYES.
Zaremba: Mr. President?
Rountree: I'm going to reopen the public hearing for Item 7-I.
Zaremba: I would note for the record that I don't believe anybody left the room during
the time that we had it closed.
Rountree: No.
Zaremba: Maybe somebody did, but came back in.
Bird: Oh, she wants to talk.
Rountree: Now, it's reopened. Do you have anything to add at this point, since we
reopened it? Then I will get the public comment.
Centers: Jack Centers. 1979 North Locust Grove in Meridian. Just to speak to the
esthetics of it, when these facilities are -- basically you pour your foundation and your
flatwork and the company comes and constructs these all out of metal. So, the block
that was placed on Chinden Road in front, it, basically, just sits in front of the metal.
That metal goes all the way through there. So, it's just a fagade. It's not any structural
part, it's just merely for esthetics. So -- but it is metal along what you see there, the
gray. It's a corrugated metal, you know, lifetime product. It will never need painting or
resurfacing.
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Bird: But the fagade -- excuse me, Mr. President? The fagade it's a brick or something,
isn't it?
Centers: Councilman Bird, the fagade --
Bird: The fence is metal.
Centers: Well, it's not a fence. It's actually the back of a building.
Bird: Well, the back of a building.
Centers: Yes.
Bird: But the -- continuous is metal.
Centers: It is. All the way.
Bird: But the fagade is block or something.
Centers: It is. It's a concrete masonry --
Bird: That's what I -- that's -- all right.
Centers: It's a block and it has textured space to it.
Bird: Yeah. I knew the back of the building was metal.
Centers: Okay. Great.
Bird: But I thought the fagade was -- was a block or some other --
Centers: Yeah. And it is.
Bird: -- building material.
Centers: It is. That's exactly what we are speaking about, so -- but -- yeah. And, then,
just to, I guess, throw it out there, the block is extremely expensive.
Rountree: Other -- other questions you might have of Jake?
Milam: Mr. President?
Rountree: Mrs. Milam.
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July 22, 2014
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Milam: Sorry. So, the -- this outside perimeter is the back of the building? There is
nothing between the building and -- there is no wall perimeter around it. The wall is --
Bird: Is the building.
Centers: That is correct. Yeah. The facility is completely encased with the back of the
building. Now, however, on the east side of the project adjacent to the neighbors, as
well as on the north side adjacent to the regional pathway that we will be building, there
are some protrusions that are built out of a Hardie plank, cementuous board product
that protrude off that will break up the metal as well similar to the front, it's just a more
cost effective method of achieving that break up. We have worked with staff. We did
this, actually, on the facility on Chinden Road as well. But I guess just to throw that out
there, that these are kind of a -- they are difficult to come up with methods to modify the
look, because they are just -- they are all metal. They come, basically, in a package on
a trailer and these guys put them up. So, it's not like stick framing and building and
being able to, you know, make some adjustments easily, it's actually quite difficult to
add stuff on here, but, you know, we just tried to do what we could with working with
staff and making it similar to the other facility.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: Jake, if I -- and I don't know how close this picture is -- schematic is, but it looks --
if I -- if I look at -- those are 25 foot parapets, it looks like about 400 feet and you have
got a hundred feet of it in parapet. Is that about right?
Centers: That is -- oh, excuse me, Councilman Bird, that is pretty close accurate.
Yeah. So, we actually did some calculations and, I apologize, we didn't have them, but
-- one thing I wanted to point out is there is a block wall actually by the entrance of the
office as well.
Bird: Well, yeah.
Centers: That's all block. That's all block. Block. And those corners are anchored in
block as well.
Conger: That matches the other view from --
Centers: Right. So, everything in red is actually the concrete block wall.
Bird: But what I was getting at, Jake, was the fact that about a quarter of it is going to
be parapet anyway. Out of 400 feet you're going to have a hundred -- if we put 25
footers. You have four of them there, that's -- that's a hundred feet out of 400. So,
there is 300 of metal showing.
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Milam: Twenty-five percent
Centers: Well, Councilman Bird, that's not exactly accurate, because the 400 -- so, are
you just talking the distance of the building then?
Bird: Yeah. I'm not including the block on the end, so --
Centers: Right. Bill, we ran some percentages. Do we have those handy? I don't
know if we do. We actually did some actual calculations of what the percentage of
block versus metal would be on Eagle Road as -- as drawn. Perhaps we should have
been a little better prepared with that, but -- I guess it doesn't matter. It's just more of a
visual. We do have the evergreen landscaped trees, the cedar trees.
Rountree: Are there anymore questions?
Bird: I have none.
Rountree: Okay.
Zaremba: Mr. President?
Rountree: Go ahead, Jake.
Centers: It's approximately 40 percent of that --
Bird: Forty percent?
Centers: When you calculate the total frontage of Eagle Road in block, including the
entry.
Bird: Okay. Forty percent.
Rountree: Mr. Zaremba, you had a --
Zaremba: I'm just repeating my earlier comment. I'd prefer to see the whole wall in
block, but my second choice would be 50 feet each.
Rountree: Questions? Comments?
Bird: I have none.
Rountree: Jake, I know how much you enjoy that, so I appreciate you getting up. Now,
the hearing is still open and, Lori, come on up. If I missed you the first time I apologize.
Jones: Thank you, President Rountree and Council Members. My name is Lori Jones.
I reside at 3499 East Quinn Drive, Meridian, which happens to be not the street right
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next to the property, but I'm around the corner. So, I am in the Sutherland Downs
Subdivision. First of all, I'd like to say to Mr. Conger I do appreciate this concept. My
concern would be the ten foot buffer -- a question would be is that room enough to get
equipment back there to take care of the landscaping and I do know that we have had a
problem with rodents and is there a -- I don't know what it takes to maintain these
properties, but I would have a concern that if we cut it down to ten feet there would not
be room for maintenance equipment. Thank you.
Rountree: Thank you.
Rountree: Excuse me, Jim. See if there is anybody else that wishes to testify.
Anybody else wish to testify? Okay. Thank you. All right. Now, you get the final word.
Conger: Thank you, Mr. President, Members of the Council. Jim Conger again. As far
as back to the ten foot setback, there is ample room for maintenance. We have the
other facility with it. It is not uncommon for, actually, numerous residential homes to be
reduced to ten foot. So, maintenance from that standpoint is not an issue. If it got wider
and we go to an apartment type complex the setbacks aren't going to be drastically
different. They might go to 15. They won't be fenced in, so it will be a connection path
with a regional pathway. So, at the end of the day the neighbors that are adjacent to
this aren't here because they like the storage project, you know, the ten foot is
acceptable to them. They have signed off on it in April. It is -- it beats having the
apartments behind them and it really was an either/or, because that's all we had
approval through the original development agreement. So, we hear the concerns of the
moles and the rodents will actually be -- be a help to that. Before it's over they will be
gone, but -- but, again, we respectfully request the ten feet. We have to have ten feet
for this storage facility to move forward and I will stand for any further questions.
Rountree: Any further questions?
Bird: I have none.
Conger: All right. Thank you.
Rountree: Okay. Thank you. All right, Council. Try this one more time.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we close the public hearing on CUP 14-007.
Milam: Second.
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Rountree: It's been moved and seconded to close the public hearing on Item 7-I.
Further discussion? Seeing none -- all those in favor signify by aye. Opposed same
sign?
MOTION CARRIED: ALL AYES.
Rountree: Mr. Bird.
Bird: Mr. President, I move we approve CUP 14-007 with allowing the ten foot
setbacks. Adding the parapet 25 foot that faces Eagle. Let's see. What else? These
have all been struck. Am I missing anything?
Rountree: Alternative compliance.
Bird: The alternative compliance. Yes. State that. And also to -- to take staff and
public and applicant comments. Can't think of anything else I need to --
Borton: Second.
Rountree: It's been moved and seconded. Discussion?
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: The elements -- additional improved architectural elements to the office
building --
Bird: That was part of his statement if we went to the 25 foot.
Borton: And that would be part of your motion to include that?
Bird: That was part of the motion, yes.
Milam: Mr. President? Well, I'm only a little bit concerned reducing those to two of
them at 50 feet each, because we are -- I guess that there was 800 feet of frontage,
which if we just have two parapets that are 25 feet each -- it should at least be equal to
the one that --
Bird: This is part of his testimony. There is four of them.
Milam: But you said two. On here it says two. So, is it two or is it four?
Bird: The motion -- the maker of the motion would state there will be four parapets, two
plus the two corners, let's put it that way. That makes four and that's what --
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Rountree: Any further discussion on the motion?
Milam: None.
Rountree: I'm not even going to attempt to repeat the motion.
Bird: Me neither.
Rountree: But I think your intent is clear, so roll call vote.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
J. Public Hearing: AZ 14-008 Shallow Creek by Steve Arnold
Located Southeast Corner of N. Locust Grove Road and E.
Franklin Road Request: Annexation of Approximately 6.61
Acres from RUT in Ada County to the R-15 (Medium High -
Density Residential) Zoning District
K. Public Hearing: PP 14-008 Shallow Creek by Steve Arnold
Located Southeast Corner of N. Locust Grove Road and E.
Franklin Road Request: Preliminary Plat Approval Consisting
of Eighteen (18) Buildable Lots and Two (2) Common Lots on
Approximately 5.84 Acres in the Proposed R-15 Zoning District
L. Public Hearing: CUP 14-005 Shallow Creek by Steve Arnold
Located Southeast Corner of N. Locust Grove Road and E.
Franklin Road Request: Conditional Use Permit for a Multi -
Family Development Consisting of Sixty -Eight (68) Dwelling
Units (17 Four-Plexes) on Approximately 5.84 Acres of Land in
the Proposed R-15 Zoning District
Rountree: Okay. Moving on to Items 7-J, K, L, public hearings for Shallow Creek
annexation, preliminary plat, and conditional use permit. Staff.
Parson: Thank you, Council President, Members of the Council. The next item on the
agenda is the Shallow Creek Subdivision. It consists of 6.60 acres of land currently
zoned RUT in Ada county. The applicant is requesting to annex this property into the
city with the R-15 zoning district in order to develop 68 multi -family units on the
property. You can see to the north we have existing -- or undeveloped commercial
property zoned C -G. To the east is a county residence, zoned RUT in Ada county. To
the south we have an existing LDS stake center currently developed and across the
street on the west of -- west side of South Locust Grove Road we have an R-40 piece of
ground currently developed with an existing single family residence as well. One unique
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aspect of this property or -- as Sonya mentioned to you earlier in her presentation is this
site is heavily encumbered by not only the flood plain, but also the flood way. And so as
you can see here there is actually a demarcation line on the site that shows you -- kind
of delineates the area that's flood plain and the area that's flood way. And so anything
within this area can be developed under the -- as long as it's approved by the city flood
plain administrator. Anything within this flood way is off limits, at least can be enhanced
with landscaping and that's what the applicant is proposing this evening. So, again, the
preliminary plat consists of 17 -- or at least 18 buildable lots. Seventeen of those will
have four-plex structures, for a total of 68 units. The Comprehensive Plan designates
this site as mixed use community, just like similar to the last project. Again, the
applicant is proposing a single use for this development just due to the amount of
constraint on the site. You just cannot fit any additional uses on this property. So, the
applicant is maximizing the most that he can based under what's allowed in the flood
plain and the flood way. A single access point to this development is proposed on
Locust Grove and, again, ACHD staff has recommended the location of that access
point. Internal access will be provided by a common lot and it will also provide access
to the street and also shared parking within the development. Because of those site
constraints that I just mentioned to you, staff is not recommending cross -access with
any of the adjacent properties to the east, nor to the south. So, this will be primarily
served by one way in and one way out this evening. Open space for this development
-- because of that large flood plain and flood way on the site the applicant is showing
3.85 acres of open space. A majority of that is due to the enhancement to the floodway.
And, then, also internal to the site we have pedestrian walkways, a sitting area, a
clubhouse as an amenity, and, then, the applicant is also proposing to construct a
portion of the multi -use pathway right along the fringe between the flood plain and the
flood way. Staff does have conditions of approval that before development can occur
on the site they need to secure those approvals from the irrigation district from the city
and also from the Army Corps of Engineers as far as reclamation or any changes to the
flood way. So, we do have adequate conditions in place moving forward. Here are the
architectural renderings for this -- for you this evening. Because we do not want a
monotonous development out there, we are recommending that the applicant provide
three distinct elevations for the site, three distinct color pallets for the site, all of the
covered parking within the development, the carports, as well as the units themselves
will all have to be complimentary colors. You can see here here is some examples of
existing four-plexes built throughout the community. The applicant wants to bring this
same color pallet to this development as well and the design of the carport structure
actually emulates or tries to blend in with the belly band here, so it's low profiled, try to
make it blend into the development so it doesn't stand out and staff does have a
condition that this also be powder coated or color painted to match the color scheme of
the development as well. The Planning and Zoning Commission did recommend
approval of this project at their June 19th hearing. We had Steve Arnold testifying in
favor. Several of the neighbors did come out and testify in opposition of this project.
That was Rod Cullip, Helen and Dale Sharp, John and Maryann Duncan and Melanie
Hensman testified in apposition of the project. Their primary concerns were parking and
density up against their residential subdivision, which is actually approximately eight
hundred feet to the east off of Locust Grove. But they had concerns with this moving
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forward and they were concerned about the additional traffic in the area. Probably the
two primary items of discussion by the Commission were what were the adjacent land
uses next to this development and I would report to Council that it is mixed use
commercial -- mixed use community as well. So, it's consistent with this property as
well, it's just currently in the county. And, then, further to the east of that there is a C -G
zone property that has a development agreement on it. So, there is quite a bit of a
buffer between this development and the residential subdivision to the east that came
and testified on the project. So, there aren't any outstanding -- any changes to the
recommendation to the staff report. There aren't any outstanding issues before you this
evening. Staff did receive an e-mail late this afternoon from the applicant. Again, they
are in agreement with all the conditions in the staff report. This concludes my
presentation and I'd stand for any questions you may have.
Rountree: Questions for Bill?
Bird: I have none.
Milam: I have none.
Zaremba: Mr. President?
Rountree: David.
Zaremba: I hope I'm not inventing this, but memory from way back -- we years ago had
another project that was in the flood zone and my recollection is there was a
requirement that they all be built on slabs, as opposed to foundations. I don't know if
I'm remembering that correctly or whether that applies to this or somehow something
sticks in my mind that there was an issue about not having basements or foundations
and doing them on slabs. Anything there?
Radek: Mr. President, Councilman Zaremba, that's correct. I believe that was
Bellingham -- Bellingham maybe three, four. I think the actual requirement for slabs
may have been because of high ground water, but anyway this would be permitted
through David Miles and it will have to meet our lowest -- low flow requirements and that
is -- I believe we are at two feet above base level elevation with the lowest floor, so -- so
I have, you know, no doubt that they will be built in accordance to our regulations.
Zaremba: Okay. Thank you
Rountree: Questions?
Bird: I have none.
Borton: Mr. President? Bill, is the landscape plan -- does that have green open space
in the flood way?
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Parson: Council President, Councilman Borton, it is.
Borton: Okay. Just grass and trees?
Parson: That is correct at this point in time. In speaking with our flood plain
administrator it -- the amount of trees that you see in that flood way may not occur, so --
but there is -- there has to be further study and they have to provide that study to the
Army Corps of Engineers to make sure there is no rise to the flood zone or flood plain.
So, like I said, prior to even submitting a final plat they will have to provide that
documentation that the analysis has been provided and approved by those three
agencies.
Borton: Okay.
Rountree: Further questions?
Bird: I have none.
Zaremba: Mr. President?
Rountree: David.
Zaremba: Just looking at the traffic circulation, is the fire department comfortable with --
it doesn't look like there is a turnaround near the end of it, but has that been looked at?
Parsons: President Rountree, Councilman Zaremba, yes, Deputy Fire Chief Perry
Palmer did comment on the application and the site presented to you this evening does
comply with their requirements and they are conditioned to do so.
Zaremba: Thank you.
Rountree: Other questions? Okay. Is the applicant here? If you would state your
name and address.
Arnold: Mr. President, Members of the Commission -- or Council, for the record my
name is Steve Arnold. I'm with A -Team Land Consultants. 1785 Whisper Cove, Boise.
83709. Because the next six items are mine I will try to keep my presentation here
tonight as brief as possible. Bill does a great job presenting and I'm afraid I would just
bore you. I think what I'd like to go into first is the architectural styles, the building, that
you would be approving tonight. It's a unique style. The developer actually has a
patent on the building, so if he sees any of these buildings going up anywhere else
within the valley they go chase the builders, but they are a two story apartment with no
upper level balcony. The upper unit -- the two stories is all one unit. So, the two stories
is within one unit. They offer architectural relief that's very attractive on both the outside
and the inside with granite, fireplace -- granite in the kitchen. Fireplaces. So, the units
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here are very unique. The one thing that my client has asked me not to do is put tot lots
within these -- these projects, because of the type of renters that they are getting is a
higher end rent that doesn't typically afford itself to a lot of children. So, the projects in
the past he's actually removed tot lots. So, the amenities that we are providing are
more for an adult community. As Bill stated, we do have several unique challenges to
the site. One is the flood way. We are not proposing to touch it at all. We are staying
out of the flood way and building within the flood plain. Our most likely -- I have not
worked too much the flood plain issues in Meridian, but typically what we do is we
submit a LOMAR F and raise the site out of the flood plain, so we are not working there.
One of the Council Members had a question about the ground water. It's pretty low
here. But we will meet the minimum required two foot of separation. One thing that
came up was the amount of landscaping that we are proposing and that is a challenge
with the Army Corps, but we are going to try to put as much possible as we can in there.
The natural flood ways, they are not regulated and we don't believe that we will be
affecting it very much with some plantings here and there. We did meet with the LDS
church to the south. One of the conditions was make a secondary connection with the
water and they have agreed to work with us on that. I think that being said, the
opposition that we had, like Bill stated, was over a thousand feet away and it was mainly
traffic generated. ACHD has reviewed this and has improved the site entrance and the
traffic for this development. And I will stand for any questions with that.
Rountree: Any questions?
Milam: Mr. President?
Rountree: Yes.
Milam: I apologize, but I missed the first part of that. But -- so, are you not renting to
anybody with children?
Arnold: Mr. President, Councilman Milam, no, it's not -- not that we don't rent to people
with kids, but typically because of the high rent that we are getting here we don't have a
lot of children that utilize that type of facility within the development. Our amenities
were pathways, gazebos, with picnic areas and a clubhouse. So, the -- my client -- this
is just a personal thing with him. He doesn't believe that that amenity is ever utilized
within his four-plex projects, so that's why we are proposing the amenities that we are
doing. But, yes, kids are allowed. So are pets.
Rountree: Further questions? Don't see any. Thanks for a moment. It is a public
hearing. Is there anyone wishing to provide testimony? Yes, sir. If you would state
your name and address for us.
Cullip: Rod Cullip. 1821 East Franklin Road. I have the R Rocking Ranch, which is
right adjacent to that -- to the east and, actually, our properties are separated by Five
Mile Creek. It's to the middle of the creek. And I was at the P&Z meeting and brought
up a bunch of other stuff also with that and at that time I brought up the issue with the
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fence. We have horses. We have like 18 head of horses. We have an arena. A round
pen. We do a lot of work with horses and my concern is kids getting into our property
and I brought up that they actually need to put a fence or something to try to curtail that.
Originally I brought up the fact that this was all filled in and I watched them fill it and they
put about eight foot of fill in there and they put like six foot of fill without even putting a
roller on it. So, the last two foot they compacted it. So, that's a concern that you guys
might have. I don't know how you deal with that. But the other issue is it's a high
density area and for that many people to be in that small of an area with just one
entrance in and out and it's right on the busy road of Locust Grove right there at the
corner of Franklin, that might be something you really need to consider, too. The house
-- the actual design and everything looks great. I don't have any problem with that at all.
It's the density. It's the traffic issue. The parking issue. Which all the other neighbors
have brought up also at the P&Z. And my main concern is I got stallions, we breed, I
don't want any kids or anybody getting into our property over there, which alls they have
got to do is cross the creek and climb a fence, you know. So, if there is some type of
fence they could put in to protect that like they did at the end of the subdivision, they did
the same thing, they are going to put a fence in to keep the kids from crossing over. So,
that's all I had.
Rountree: Very good. Thank you.
Cullip: Thank you.
Rountree: Any questions for --
Cavener: Mr. President?
Rountree: Yes.
Cavener: Just a quick question for you, because I'm not familiar with the area. What's
the -- what's the width of the -- of the creek? You know, are we talking --
Cullip: The creek is roughly ten feet at the widest area.
Cavener: Follow up? Is your concern, then, that kids would, then, climb a fence and,
then, have to scale or jump across the creek to get to your property?
Cullip: The problem is is during the winter when the irrigation goes out the creek dries
up.
Cavener: Sure.
Cullip: So, they can just walk across and I have had problems with them and I have had
problems with them at the end subdivision and they are like a half a mile away and they
still got in throwing rocks at my horses and everything. It's just been a mess, so --
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Cavener: Appreciate it. Thank you.
Cullip: Yeah. I appreciate it. Thank you for your time
Rountree: Thanks, Rod. Anyone else wish to provide testimony? Very good. Steve,
do you want to provide a wrap up, respond to the issues?
Arnold: I guess in regard to the fence, you know, this is a regional pathway that we are
constructing there. The only option for the fence would be on our side. We'd like not to
box it in. The width between the properly and probably where the horses are is
probably 50 -- some places maybe wider -- foot wide. It would not be -- I don't think
conducive to the project as a whole to fence it in, so with that I will stand for any
questions.
Rountree: Any questions?
Bird: I have none.
Rountree: Okay. Thank you. Any discussion?
Bird: I have none.
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: Maybe it sparks discussion or not. I think it's a great product. My hesitancy is
whether it's the right location for it. And I appreciate what -- what Steve said and what
they have tried to do and -- but this location is a tough one. It's a tough piece of ground,
I understand, but putting 68 units right near Franklin and Locust Grove on the corner or
close to the corner is concerning.
Rountree: Further comment?
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I do have some concern on the entrance way and I know ACHD has already
approved it and everything and I don't know if it's a full in and out or just a right -in and
right -out, because as close it is to Franklin and Locust Grove corner and the traffic that
is on Locust Grove, I -- I can see some I think traffic problems, but I'm not -- you know,
that's -- that's what we have got ACHD for to do that -- call that shot, but it don't -- it
don't look -- I'm quite concerned about the in and out on that project. I wish there was
another place they could -- or farther back at least a quarter mile or so that they could
go back. But that it is very very close to the intersection in my opinion.
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Rountree: Any other discussion? What's your pleasure?
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I guess if we are going to do it, I better do it. I move that we close the public
hearings on AZ 14-008, PP 14-008 and CUP 14-005.
Rountree: Do I have a second?
Milam: Second.
Rountree: That is a second?
Milam: Yeah.
Rountree: It's been moved and seconded to close the public hearings on Item 7-J, K
and L. All those in favor of the motion signify by aye. Opposed same sign? Thank you.
MOTION CARRIED: ALL AYES.
Rountree: All right. Is there further discussion?
Milam: Mr. President?
Rountree: Yes.
Milam: I don't know. I just -- I would like it a lot more if it had maybe a few less
buildings, some more open space, and amenities and a fence around it. And the road
farther back.
Rountree: I'm not sure you can re-engineer it to that extent.
Milam: Okay.
Bird: Get your checkbook out and buy the property.
Milam: Okay.
Bird: Mr. President?
Rountree: Mr. Bird.
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Bird: I will take off and see what -- see how we come out. I move that we approve AZ
14-008 and to include all staff, applicant, and public testimony.
Zaremba: Second.
Rountree: It's been moved and seconded to approve Item 74 Any discussion?
Seeing none, roll call.
Roll Call: Bird, yea; Rountree, nay; Zaremba, yea; Borton, nay; Milan, nay; Cavener,
nay.
MOTION FAILED: TWO AYES. FOUR NAYS.
Rountree: Is there an alternative motion? If there isn't, then, Items K and L --
Bird: Are gone.
Rountree: -- if I'm not mistaken, Mr. Nary, are mute at this point without the
annexation?
Nary: Mr. President, Members of the Council, that's correct. You would still want to
take action on them.
Rountree: Yes.
Bird: Is there an alternative --
Rountree: If somebody has another motion they would like to make?
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I don't have another motion, but I will move we disapprove PP 14-008
Rountree: Do I have a second? We did that already with the last --
Nary: I guess, Mr. President, Members of the Council, before you do that, you may
want to remember that on the annexation you're not required to annex and you -- but
you at least want to state on the record if you're going to deny it, but you might want to
take care of that first before you deny the other applications.
Bird: Okay. I will withdraw
Nary: At least -- I would suggest you at least address that annexation one first before
you deal with the other two.
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Bird: Mr. President?
Rountree: Mr. Bird.
Bird: Mr. Nary, I didn't understand you. We -- we disapproved of AZ 14-008. So, we
didn't approve it, so is it automatically -- it's denied; right?
Nary: No.
Rountree: No.
Bird: We have to make a motion to deny it?
Nary: Correct.
Bird: Okay. Let one of the no votes make it.
Cavener: I will try and navigate through this.
Rountree: You and three others could make the motion.
Cavener: Maybe my question is for -- for legal. Can we approve annexation,
subjugated to them placing a fence or a barrier around their property and the
neighboring property?
Bird: That would be the PP.
Cavener: That would be the PP.
Nary: So, Mr. President, Members of the Council, Council Member Cavener, yeah, you
can certainly have that discussion of what other conditions may make it more attractive
and require that as part of both the development agreement, so that would be part of
your annexation, as well as part of your preliminary plat and the CU as to make it more
compatible with your neighborhood, because -- so, you could certainly do that as part of
it if you want to approve it. If you want to not approve the annexation, the state code
only requires that you, basically, find that it's not in the best interest of the city at this
time to annex this property. But that's totally up to you at that point.
Milam: We could approve the annexation, but not the plat.
Nary: Mr. President, Members of the Council, Council Member Milam, what you could
do is approve the annexation with conditions that you place additional conditions on
both the plat and the CUP and get them part of the development agreement, whether
it's fencing, whether it's -- the access point is more problematic, because that really is
ACHD's, but the plat itself and the design, whether it's the number of buildings and such
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that are concerning to you, that that's certainly something you can, as a Council, limit if
you wish.
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: I don't think it's the right time for this particular project with its density to be
annexed as presented. I don't feel comfortable myself trying to redesign it here in a
meeting.
Rountree: Any further comments?
Borton: Mr. President?
Rountree: Joe, are you going to make a motion?
Borton: I am.
Rountree: Okay.
Borton: I move that we deny Item J, AZ 14-008.
Rountree: Do I have a second?
Milam: Second.
Rountree: It's been moved and seconded to deny the annexation for Item 7-J. Any
discussion?
Borton Mr. President?
Rountree: Mr. Borton.
Borton: Again, I echo -- I think Steve Arnold and his client have a tough parcel to
work with and I think they have tried to do a good job with it. It may be tough for a
while, but --
Rountree: Further comments?
Cavener: Mr. President?
Rountree: Mr. Cavener.
Cavener: I would say that the applicant has done a very good job in light of their
limitations of design project. I think that ACHD has signed off on it. We have heard
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from fire, they don't have any issues. You know, I struggle with saying come back with
a better mousetrap. I think that the applicant has done a very good job of bringing forth
a mousetrap that works for the piece of property.
Rountree: Any discussion? Okay. Motion has been made and seconded. Roll call
vote.
Roll Call: Bird, nay; Rountree, yea; Zaremba, nay; Borton, yea; Milan, yea; Cavener,
nay.
MOTION FAILED: THREE AYES. THREE NAYS.
Rountree: And I can't vote twice. Let me suggest that maybe the answer here is the
applicant's kind of heard our concerns, that you might want to table this to a date certain
and have the applicant look at the process before you close the process and he has to
start over again entirely. I get a sense that there is a desire to do something here and
anticipation that it might be able to work, but it doesn't appear that we should or can
reengineer this project from the dais and I think that it gives that applicants an
opportunity to do that if they so wish and in doing that, Mr. Nary, can we defer it, can we
give a -- it's going to take some time to try to redesign this. It's just like we can have it
next week.
Nary: Mr. President, Members of the Council, certainly you would have to reopen the
public hearing and see if that's the desire of the applicant, because if you do deny it and
-- I'm always sketchy on this, but isn't this -- wouldn't this prevent them from bringing it
back for a year? Or just the same project? Just the same project. So, they could come
back with a different project. But it is a lot of time and investment and if you want Mr.
Arnold can certainly come up and clarify what your concerns are, so that if you set it
over your next available date for a hearing is August 19th. So, you have almost a
month. And if he needs longer certainly that's within your discretion, but that's your next
available date anyway.
Milam: Mr. President, I agree. I think that there are changes that could be made that
might be able to -- that might help me make my mind up in a different manner, but I
would like to see some changes on that.
Rountree: So, do I have a motion to reopen the public hearing and --
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: I would move that we reopen the public hearing on Items J, K and L. I believe
they were -- all three were closed.
Rountree: They were.
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July 22, 2014
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Borton: AZ 14-009, PP 14-008 and CUP 14-005.
Zaremba: Second.
Rountree: It's been moved and seconded to reopen Items 7-J, K, and L. Almost have
that memorized. All those in favor of the motion? Opposed?
MOTION CARRIED: ALL AYES.
Bird: I move that we continue the public hearings for AZ 14-008, PP 14-008 and CUP
14-005 to August 19th, 2014.
Rountree: Before I hear a second, Mr. Arnold, would you like to provide some
comments and maybe hear -- rehear some of the things that we have concerns about,
so if you desire to move forward with this after it's put off until August 19th -- your client
may not want to do that. I don't know.
Arnold: Mr. President, Members of the Council, yeah, we will move to the 19th, but I
would like some clear direction from the Council tonight as to what would make this a
more suitable project. We do have constraints. I know the entrance was brought up.
ACHD has approved that. We can't really move that. I hear a fence. Now, if it is a
fence -related issue, I mean -- I know my client would most likely do the fence instead of
get denied, so we can make that decision tonight if that's it. Redesigning the layout -- I
don't know how much I would do differently with a four-plex project. It is -- there is
zoning across the way that's R-40, which is high density residential, so other than this
guy just going -- this client going away, I'm not sure how much I could show you
differently than what I have got, other than commit to you tonight that I would put a
fence in there between the two uses and somehow coordinate that with the staff and the
Army Corps of Engineers. So, if you're looking for a redesign I need I guess a little
more direction.
Milam: Mr. President? My -- personal, I -- unless this is a senior living -- if you're
putting a fence in it will remove the pathway maybe, so --
Arnold: What I would probably propose to do is try to work with the Army Corps in
locating a fence -- or moving the pathway slightly towards us. You know, if it's certain
that you're looking for a tot lot, you know, again, we aren't limiting this use to any age
group, it's just a preference of my client. If the Commission -- if that's something that
would make it easier for you to approve tonight, I could commit to that tonight as well.
It's not a preference, but, you know, I think what we have shown for amenities is
adequate, but if that's what you are looking for we can commit to that tonight.
Milam: Mr. President? Well -- yeah. So, I feel that you have how many -- 68 homes
and nowhere for children to play. They are going to find something to do, whether it's
climbing into his house or somebody else's -- there are no parks nearby, so I -- there
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July 22, 2014
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needs to be some form of park facility for kids to play on, unless you're designating it a
senior living facility. That's how I feel.
Arnold: We can commit to the one of our amenities tonight as a tot lot, if that's the
direction of the Council.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: While I have concerns on the traffic, Steve, it's still -- that's ACHD's deal and they
said it was okay, so I -- my -- as you know, I was in favor of doing it. I think a fence
would be a real needed amenity. A tot lot I don't think is going to be used that much,
but if you think that will get you through, fine with me, because I don't think you're going
to find very many young kids living in that kind of an atmosphere.
Arnold: Mr. President, if I can reply to the fence. We would like to do open screening
type fence, because I -- if that's the direction tonight I -- I don't want to do a solid wall
fencing along there. And we would -- to put the fencing on our side, we would have to
provide some sort of gating to get to the pathway, so --
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: Bill, what kind of -- what kind of fence -- could we -- do we need to have a solid
fence there or could we -- could we use wrought iron or something like that? But
wrought iron would be climbable -- pretty easy climbable.
Parsons: Council President, Councilman Bird, the ordinance would require open vision
fence adjacent to the pathway and -- or four foot solid fencing. So, you couldn't have a
six foot solid fence up against the pathway, it would have to be --
Bird: Yeah. That's right.
Parsons: -- either a four foot solid or some type of open vision fencing.
Bird: Okay.
Rountree: Again, Council, I don't think it's our job to redesign this at this point. To me
the issues are fencing. There is issues about accommodation for children. And there is
issues of density. I don't know how you address those issues, but those are three
issues that I have heard. If you wish to take the opportunity to take your skill set and
your imagination and address those, the Council can continue this until August 19th. If
that's your desire. I don't see that it's going to happen tonight.
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Arnold: Certainly.
Rountree: Okay. Thank you.
Zaremba: Second the motion.
Rountree: Excuse me. We are still open. Is there any further testimony? Okay,
Council. Back at you.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we continue public hearings AZ 14-00 --
Rountree: We need to close the hearing.
Bird: Oh. I'm sorry. I move we -- no. no. We leave it open.
Rountree: Oh, that's true. That's true. You're right.
Bird: Now I'm getting really confused.
Rountree: I'm already confused.
Bird: I move that we continue the public hearings on AZ 14-008, PP 14-008 and CUP
14-005 August 19th, 2014.
Zaremba: Second.
Rountree: It's been moved and seconded to continue 7-J, K and L to August 19th. Any
discussion? All in favor of the motion signify by aye -- or does that need to be roll call?
Okay. Opposed? All right.
MOTION CARRIED: ALL AYES.
M. Public Hearing: PP 14-007 Timbergrove by Steve Arnold
Located West Side of N. Centrepoint Way and North of E.
Ustick Road Request: Preliminary Plat Approval of Twenty (20)
Buildable Lots and Three (3) Common Lots on Approxmately
4.28 Acres in the C -G Zoning District Approved
N. Public Hearing: CUP 14-006 Timbergrove by Steve Arnold
Located West Side of N. Centrepoint Way and North of E.
Ustick Road Request: Conditional Use Permit Approval for a
Multi -Family Development Consisting of Eighty (80) Dwelling
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Units (20 Four-Plexes) on Approximately 4.28 Acres in the C -G
Zoning District Approved
O. Public Hearing: MDA 14-007 Timbergrove by Steve Arnold
Located West Side of N. Centrepoint Way and North of E.
Ustick Road Request: Amend the Recorded Development
Agreement for the Purpose of Excluding the Property AND
Creating a New Development Agreement to Govern the
Proposed Timbergrove Subdivision
Rountree: Next item. 7-M, N, O. Staff. That's Timbergrove.
Parsons: Thank you, Mr. President, Members of the Council. Next item on the agenda
is the Timbergrove project. It's -- the architecture is pretty similar to the last design as
the applicant stated. It's the same developer on this piece of ground. In this particular
case it's actually seven of the vacant commercial lots that were platted with the
CentrePointe Subdivision in 2006. The applicant is proposing to replat these with 20
buildable lots and going through conditional use permit to develop 80 multi -family units
on the site. So, 24 four-plex structures. You can see here to the east -- or the west we
have existing single family residential, zoned R-8. To the north of this project is vacant
commercial ground zoned C -G and future phases of that CentrePointe commercial
development. To the east we have a commercial shopping center, Kohl's and multiple
various commercial uses there. And, then, to the south we would also have existing
vacant commercial land zoned C -G. You can see here that this project -- the property
has been vacant for quite some time, since 2003. And the applicant is, again, to
discuss this proposal. Again here you can see the 20 units. This is a little bit denser
than the last project. This is approximately 18.7 dwelling units to the acre, which the
comp plan designation on this property is mixed use regional. Under that land use
designation the Comprehensive Plan anticipates densities between six and 40 units to
the acre. So, this is at the mid range at that point. If you recall in 2012 the developer
did come through to the city and amend the development agreement to allow multi-
family uses within the CentrePointe development. Originally when they were before you
in '03 with their annexation they actually restricted the use of multi -family on the site, but
they have since amended the DA to allow the use to occur on the site. The UDC does
require that multi -family developments get conditional use approval in the C -G zoning
district. Here is the landscaping for this site. Again, this is less landscaping than what
you saw on the previous plan, but the landscaping plan before you this evening does
consist of approximately 76,000 square feet or a little bit over an acre of open space.
Primary open space for this development is located here central to the development, so
north is oriented to the left here. Three access points to CentrePointe Road are
proposed with this development and these driveways actually were aligned with existing
curb cuts with a commercial development across North CentrePointe Way. One thing
for -- one thing that's changed since this has come before is CentrePointe Way at one
time was a local street and ACHD has since changed the classification to a collector.
So, we envision this being essentially a frontage or backage road to Eagle Road in the
future and it serves that at this point as well. With this subdivision improvements in
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2005 a ten foot wide landscape buffer was installed with the development of those
commercial lots and the Council at that time also approved a ten foot landscape buffer
adjacent to the single family residences along the west boundary where moving my
cursor here. So, what you see here -- all these -- and the applicant's actually tilted the
buildings at an angle, so only a portion or a corner of that building is at the ten foot
setback, the rest of it opens up to provide more open space or provide less bulk and
scale adjacent to those single family residences. So, we do -- I like the design of how
they have positioned the buildings and show that as more open space and also provide
that compatibility with the HOA's and single family residences. The proposed amenity
for this development would be an existing -- or a clubhouse here adjacent to
CentrePointe Way. We have a large tot lot here -- or plaza area and, then, multiple
sitting areas within the area. One item that we were requesting -- that's been changed
since Planning and Zoning Commission was -- the construction of this driveway to that
commercial lot and I will get into that in a little bit more as I move forward through my
presentation. So, these elevations are very similar to what was presented to you in my
last hearing -- or last presentation. Again, we are looking for a mix of building materials
within the development. Multiple color schemes. And, then, also all the carport
structures to match the color scheme development as well and here again are the
examples. Here is the elevation of the clubhouse. It, too, should have the same mix of
materials as the proposed multi -family units and, then, this is, basically, a schematic of
the proposed picnic areas for the development. Because this property is subject to
multiple development agreements and the applicant is -- had to -- in order to administer
this development staff felt that it was cleaner for them to extract this proposed
development away from the original CentrePointe DA and have them enter into a new
DA with the city. And so these are the recommended provisions before you this
evening with a DA modification. We are tying them to their layout. Their density. And,
then, also any future ordinances and, then, extracting them from the previous two DAs
that are restricted to the site. So, the Planning and Zoning Commission did recommend
approval of the project at the June 19th hearing. Testifying in favor was Steve Arnold.
No one testified in opposition of the application. Jonathan Seel did testify on the
application and wanted some clarifications and I will dive into that a little bit more and,
then, David John, who is an adjacent property owner within the Champion Park
Subdivision also spoke on the application. Mr. Arnold and Jonathan Seel did submit
written testimony on the application. And there were quite a few items that were
discussed at that hearing. The first one was the alignment of the southern access point
-- if I can go back here to the site plan, it shows how it will interface with that commercial
lot along Ustick Road. So, the Commission was concerned about funneling that
commercial traffic just through that portion of the development, so they were wondering
how they could realign this access point. As I mentioned to the Commission, this is set
in stone. ACHD supports this location. It does align with the driveway across the street
and so this shouldn't be impacted too much by that commercial lot. It is a single lot, but
that was a topic of discussion and one of the changes to the staff report requires that
the driveway actually be constructed to that boundary. Not just get an easement, but
actually construct a driveway so it's in place prior to the development of the commercial
lot. The other issue -- the item of discussion discussed was this proximity of this
development to a collector street and how the front entrances front on a collector street
Meridian City Council
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and how that would interact with, again, children or pedestrian or pedestrians playing
with the development and the safety concerns with that. The second -- the third item
was the pedestrian connection with Champion Park that you can see here. I know a lot
of the adjacent neighbors -- or at least some of the residents in Champion Park believe
that this is not a micropath connection, it's merely an access road to get you to the
pump station. But it is a multi -path -- a micropath and it needs to tie into the
development to not only link this development with the commercial to the east, but also
allow these residents access to get to Champion Park that's developed in their
subdivision the city park. So, staff believes this is a very important connection for this
development because of the limited amount of open space, although it does comply
with the ordinance, that amenity so close by to this development will be an
enhancement to this development. So, we certainly want that connection to remain in
place. So, there were several conditions modified as I testified. One was the requiring
of the construction of the driveway to the south boundary and the other issue that was
brought up -- or Mr. Seel in his testimony -- written testimony wanted to make it clear
that staff has a condition that there is actually a 30 foot wide landscape buffer
developed between the central access and this other access, we wanted to make sure
that that would happen on the west side of the roadway and not on the commercial lot.
So, Mr. Seel felt the language wasn't very clear, so we have clarified that this is actually
to happen with this development on the west side of North CentrePointe Way. And so
that two outstanding issues before you this evening -- one would be -- or at least one
outstanding issue for you to act on this evening is pretty similar to what we dealt with on
the Citadel project. The way the ordinance is structured is whenever you have
residential uses adjacent to a commercial use we require a 25 foot landscape buffer.
Well, at the time that these commercial lots came in residential wasn't contemplated, so
that portion of the ordinance didn't apply. Now that the applicant is proposing a
residential use up against this commercial lot now all of a sudden we have put the
burden on this commercial lot to construct a 25 foot wide landscape buffer. Now that
we have a DA opened up for the CentrePointe development the applicant is requesting
that the Council modify the requirement for that landscape buffer and add a DA
provision that states that they construct a five foot wide landscape buffer on the
commercial lot. I would mention to Council that this building as it sits here adjacent to
that commercial lot is approximately 12 feet from the boundary. So, if you were to allow
the five foot landscape buffer here, you, essentially, would have a 17 foot setback
between this multi -family structure and the parking lot or a commercial building. And
this lot here, which is to the west, is also zoned C -G commercial, so it, too, has some
requirements for landscape. That landscape buffer has already been installed with that
commercial lot, so there aren't any concerns with the commercial lot within the
Champion Park Subdivision. So, we are merely -- the applicant would like you to take --
address that landscape for this commercial lot as part of the changes to the DA if
someone planned to do that this evening. Other than that outstanding issue, staff has
not -- has received written testimony from the applicant again late this afternoon. They
are in agreement with all the changes and conditions in the staff report. Staff is
recommending approval. Planning and Zoning did recommend approval and I will stand
for any questions you have.
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July 22, 2014
Page 56 of 69
Rountree: Questions for Bill?
Bird: I have none.
Rountree: Very good. Steve.
Arnold: Name and address again?
Rountree: Please.
Arnold: Steve Arnold. A -Team Land Consultants, 1785 Whisper Cove, Boise. 83709.
1 won't go into much of the building design on this. I have kind of addressed it in the
previous one. I will note that in addition to what Bill's talked about, if you will notice the
buildings adjacent to the west side of the project are different than the ones facing the
north side -- of the east side and one of the reasons that we modified that building was
so there would be no sidewalk in the back of the lots. That's not creating issues with the
police and vision in the back that I also tried to line up as best possible the -- there is
townhouses to the west of us and I tried to make it equal, one unit backing up to each
townhouse unit, so that was the reason for the difference in the building and the
elevations there. As Bill stated we eliminated one of the entrances onto CentrePointe
Way, which made ACHD happy, because once you go from a commercial street to a
collector they have access restrictions, so allowing to do the north -south drive aisle that
we are proposing, we were able to eliminate some of the access points. The main
access is there centered and it's aligned with the main drive aisle through the east of us
within the commercial development and as Bill stated, we are not asking for the
development agreement modification, but we are in agreement with the request from
Mr. Seel to modify the development of the DA to allow for a five foot wide buffer there at
our south boundary and we are in agreement with the request to pave that approach
right -- that was my bad, I should have shown that in the first place. I guess with that
being said I will stand for any questions.
Rountree: Questions?
Milam: Mr. President?
Rountree: Genesis.
Milam: So, is there -- so, there is no fencing on this one anywhere around the
perimeter; is that correct?
Arnold: There is fencing adjacent to the west, but high vinyl.
Milam: Okay.
Rountree: Further questions? Thank you. This is a public hearing -- several public
hearings. Anyone wish to testify? Jonathan, welcome.
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July 22, 2014
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Seel: Good evening, President, Commissioners, Jonathan Seel, W.H. Moore Company.
1940 Bonito. As some of you probably remember, I have been involved in this project
since the beginning. I can remember when it was an alfalfa field and back then when I
was going through approvals I would have never envisioned I would be standing here
today advocating for residential. If Anna Canning was here today she would probably
be over there rolling on the floor right now. But the truth of the matter is we envisioned
originally that this would be potentially some type of back office use or some type of
limited retail, such as a tire store or something. But the truth of the matter is we have
had zero -- literally zero interest in this land since we have developed it. And so we
really feel at this point that the next suitable use for it is this type of project. Again, it is a
good transition between commercial and single family. We think it is a nice design.
Obviously it's limited with the width. So, again, tonight I would ask that you do approve
this project, because I think the only other option for us is that it would remain a weed
field for who knows how long, unfortunately. The other request I had is that -- as Bill
talked about the five foot buffer, which borders our property -- if I can -- I think this --
right there. Of the matter is -- as Bill mentioned to you, that drive lane is capped in
concrete, literally and figuratively, and if we were required to do a 25 foot buffer there
that would make that lot, which would be to the border of Ustick Road almost
unbuildable. It's a very small lot as it is. So, that's why we are asking for an exception
tonight to reduce that to five feet. I think the truth of the matter is there shouldn't be any
surprise to anybody that's coming in this particular development that they know they are
going to have some type of commercial development, whatever it is, surrounding it
along here, so we simply ask you to approve that. With that I will stand for any
questions you have.
Rountree: Any questions?
Bird: I have none.
Rountree: Anyone else wish to testify? Steve, do you have any wrap up? Okay.
Thank you. Council, any questions? Discussion? Motion?
Borton: Mr. President?
Rountree: Mr. Borton.
Bird: I move we close the public hearing on Item PP 14-007, CUP 14-006 and MDA
14-007.
Milam: Second.
Zaremba: Second.
Rountree: It's been moved and seconded to close the public hearing on Item 7-M, N, O.
All those in favor of the motion signify by aye.
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July 22, 2014
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MOTION CARRIED: ALL AYES.
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: Unless there is some discussion, I would move that we approve Items -- M is
the number?
Rountree: M. 7-M.
Borton: -- 7-M, PP 14-007, to include staff and applicant comments.
Milam: Second.
Rountree: It's been moved and seconded to approve Item 7-M. Roll call.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Borton: Mr. President?
Borton: I would move that we approve Item 7-N, CUP 14-006.
Milam: Second.
Rountree: It's been moved and seconded to approve item 7-N. Any discussion?
Zaremba: Discussion if I may, Mr. President. I think we had a choice. I'm agreeing
with the most recent thing staff said about the five foot landscape buffer on the south
and making that connection with a cross -access at that south driveway. I also would
reinforce what staff -- what Bill said about the existing pathway into the west
subdivision. It was always the intent that that be a pedestrian access between the
residential and the commercial and I appreciate that this applicant has accommodated
that. Those are my comments. I just wanted to make sure that's what we were talking
about.
Rountree: Any other comments? Discussion?
Bird: I have none.
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July 22, 2014
Page 59 of 69
Rountree: Roll call.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: I would move we approve Item 7-0, MDA 14-007, a modified development
agreement.
Milam: Second.
Rountree: It's been moved and seconded to approve Item 7-0. Discussion? Roll call.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Rountree: My question for Council -- that doesn't necessarily wrap up the five foot
buffer on the commercial lot to the west of this -- actually to the south of this on Ustick.
So, what's the Council's desire there?
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: We have had a similar situation to this once or twice in the past and the most
recent one that I am thinking of we stated that the property where the use was changing
is where the buffer had to go. We have already approved this plan without saying that
the 25 foot buffer had to be on the property. I think that we have -- the issue is there
was never a requirement for the 25 foot buffer on the south -- on the property to the
south of this and making residential out of this should not put the burden on that
property to provide the buffer. If we didn't require it on the residential property who is
the one making the change, I think we can exempt the existing preconceived
commercial property from taking on that burden. I don't see that that should be an issue
under the law.
Rountree: Caleb, do you have a comment?
Hood: Mr. President, just a comment on that. I like -- I like your train of thought there.
Unfortunately, we do need the record, because the onus is on the developer of the
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July 22, 2014
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currently vacant lot to mitigate their impact on the residential. It doesn't take into
account that before it was all planned for commercial. So, on the record it would be
certainly clearer and part of -- since the development agreement was already open, you
specify that there needs to be a certain buffer width between these two lots, that way it's
clear. Certainly that train of thought makes some sense that we need to actually put
that, because if someone looks at just development review of that vacant lot, the
ordinance says you provide the buffer to residential. It's not the other way around, so if
we could amend the last motion or somehow include that in a sub motion or another
motion to just --
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: If the maker of the motion would just state including all staff, public, and applicant
comments that covers that five foot buffer, because Bill was very clear about it.
Zaremba: Well -- and, Mr. President, my comments before we voted specifically
pointed out that we all knew we were approving the south property to have the five foot
buffer and that was my intent to have that as part of the record. I guess my question is
for Caleb, do you think we need a separate motion that applies only to the south
property?
Hood: Unless legal staff says otherwise, I do. Councilman Zaremba, your comments
were made while you were talking about the plat and the CU.
Zaremba: Yes.
Hood: Now is the time to act on the development agreement modification. That's what
applies to Mr. Seel's property that they are maintaining. So, anything that runs with that
land needs to be done when you're acting on something that is on that property and
that's the development agreement that applies to all of CentrePointe.
Zaremba: I'm getting the legal technicality. Thanks. We know what we want to
accomplish.
Hood: I'm sorry for being so bureaucratic in that, but --
Zaremba: No. You make a good point.
Hood: -- it does need to go with that application.
Zaremba: Yeah.
Rountree: I would suggest that a second motion identifying that as our desire with the
open MDA would take care of the matter and have the record very clear.
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July 22, 2014
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Bird: I agree.
Borton: I will take a shot at it.
Rountree: Okay.
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: I move we approve 7-0, MDA 14-007, the modified development agreement,
and to include in that approval the approval of a five foot wide landscape buffer along
the north boundary of the commercial property directly south of this project.
Bird: Second.
Rountree: It's been moved and seconded to provide that language in the modified
develop agreement. Any further discussion? Roll call.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Item 8: Department Reports
A. Adoption of the Tentatively Proposed Revenues and
Expenditures for Fiscal Year 2015 for the Amount of
$93,757,229
Rountree: Okay. We are at Department Reports, Item 8-A, the adoption of the tentative
proposed revenue and expenditures for FY -2015. Mr. Bird.
Bird: Mr. President, I move that we send forward the tentatively approved revenues and
expenditures for fiscal year 2015 in the amount of 93,757,229 dollars.
Zaremba: Second.
Rountree: It's been moved and seconded to approve Item 8-A in the amount stated.
Any discussion? All those -- no. This is a roll call.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Meridian City Council
July 22, 2014
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B. Approval of the Amended Revenues and Expenditures for
Fiscal Year 2014 in the Amount of $91,485,197
Nary: Mr. President?
Rountree: Yes.
Nary: Mr. President, Members of the Council, I guess maybe be more for the public
record, because we have had some public comment, that all you're doing with this
motion -- and I know all of you know this, but for those that are maybe watching at home
or in the audience, this is simply setting your ceiling for the advertisement for your public
hearing in August. So, we have had some folks already comment thinking this was
approving your budget and it's not. So, I just wanted to make that clear. And the next
item is approving the amount that we will, then, put in ordinance in August for the final
close out of this current fiscal year's budget.
Rountree: Okay.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move that we approve the 2014 fiscal year amended revenues and expenditures
in the amount of 91,485,197 dollars.
Zaremba: Second.
Rountree: It's been moved and seconded to approve Item 8-B. Any discussion? Roll
call.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
C. Legal Department: Agreement for Professional Services with
Corbett Auctions and Appraisals, Inc.
Rountree: Next item is 8-C. Bill, can you give us a rundown on that?
Nary: Yes. Thank you, Mr. President, Members of the Council. This one is a little bit
unusual, but you have two items, C and D. C is simply a professional services
agreement with Corbett Auctions and Appraisals to run an auction for the city. We are
actually doing this jointly with the city of Boise and with Ada County Sheriff's Office.
Item D is something unusual that you haven't seen before, because the law changed
recently. In the past when we had seized firearms that were still usable, the department
Meridian City Council
July 22, 2014
Page 63 of 69
under certain conditions could convert them for police use or we would just have them
destroyed. Now the law requires, if they are still usable, that they be auctioned off. And
so unless they have a serial number filed off or not usable or been altered off, they have
to be auctioned and so the three agencies found it was easier and more valuable to
combine all those efforts into one auction and so we have it scheduled in August. This
is just a contract approving the engagement with Corbett and moving forward and, then,
this is the disposition of that property. It's not technically the city's, but it's in our
possession. So, Item D is simply a resolution acknowledging that.
Bird: Mr. President?
Rountree: Questions? Yes, Mr. Bird.
Bird: Bill, would you explain for the public where the money goes that we -- come in
from this auction on our part of the guns?
Nary: I think the money just comes back to the city.
Bird: It comes back into the General Fund?
Nary: Correct. In the General Fund. So, yeah, it's actually a -- I don't know if it's even
a -- law enforcement directed, I think it just simple goes back to the General Fund.
Bird: Yeah. I just wanted to clarify.
Nary: Sure.
D. Legal Department: Resolution No. # 14-1001: A Resolution
Setting Forth Certain Findings and Purposes to Authorize Sale
at Public Auction of Firearms in Custody of the Meridian Police
Department due to Abandonment, Impound, Leaving, or
Release from Attachment.
Rountree: Other questions? Very good. Item 8-D.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move that we approve resolution number 14-1001.
Milam: Second.
Rountree: It's been moved and seconded to approve Item 8-D. Discussion? Roll call,
please.
Meridian City Council
July 22, 2014
Page 64 of 69
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Nary: Mr. President, you would also have -- you need to approve the professional
services agreement as well.
Bird: Oh, I'm sorry.
Rountree: Oh. Yeah. All right. Going back to Item C.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we approve the agreement for professional services with Corbett Auctions
and Appraisals, Incorporated.
Milam: Second.
Rountree: It's been moved and seconded to approve Item 8-C. Any discussion? Roll
call.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Item 9: Future Meeting Topics
A. Selection of Date and Discussion Regarding a Joint Meeting
with City of Kuna in Regards to South Meridian
Rountree: Future Meeting Topics. There is one -- one item on our list. Robert, are you
going to give us -- Caleb, Robert, none of your team?
Caleb: Council President, we actually drew straws and Jacy was going to --
Rountree: Okay.
Caleb: If you want to I can --
Jones: We will give it a go. Mr. President, Council Members, Wendy with the city of
Kuna has reached out to us. She would like to have -- schedule a joint meeting with our
group and theirs to discuss the area of impact on Kuna and Meridian's border. They
Meridian City Council
July 22, 2014
Page 65 of 69
have discussed potential dates. July 29th, which is next Tuesday, was one date that's
suggested. August 12th following your workshop has also been proposed. Basically
they would like us to go back to them with some suggested dates. They are looking at
doing it potentially on a Tuesday. They regularly meet at 7:00 p.m. and they would like
to host it there. So, we will take your direction on maybe a list of dates that you like and
try to work with them and get their council on board and make that happen.
Rountree: So, I guess there are two things here. Do you wish to meet with Kuna? And
the subject is our southern borders and their northern borders and, if so, what days that
have been recommended and/or are there other days you might suggest and move
forward. So, what's your pleasure?
Borton: Mr. President?
Rountree: Mr. Borton.
Borton: I, for one, think it's a great idea and any chance we can continue those
discussions -- it's a great offer and we should participate yearly. As far as the date and
time for me it's hard to pick, if it's a day meeting, night meeting, but we can work that out
I'm sure in August and come up with something.
Zaremba: Mr. President?
Rountree: Mr. Zaremba.
Zaremba: I agree, I think it is a good idea. Be nice to meet with them and discuss the
subject in particular, maybe others as well. Just as a consideration -- and maybe Jacy
already said this -- our workshop day -- we could have our regular meeting at our
workshop time and, then, go to their meeting in the evening if anybody wanted to put
that many hours into Council meetings on that Tuesday.
Cavener: Mr. President?
Rountree: Luke.
Cavener: I also agree and I think that the one thing we don't want to do is risk cutting
our regularly scheduled meeting short to appeal with their time table. So, I like the idea
of meeting at 7:00 o'clock after our workshop session. I think that gives us ample time
to conduct our business here. It makes for a long day I know for some of us, but I think
that would probably work best.
Rountree: Other comments?
Bird: Mr. President?
Rountree: Mr. Bird.
Meridian City Council
July 22, 2014
Page 66 of 69
Bird: I agree, I think we need to meet with them and the 12th after our meeting we can
get together and go down there and talk with them and I think it's very important that we
get communication going between the two of them before communication shuts up or
something.
Milam: Mr. President? Did they -- do we do this at their regular meeting or can they
meet earlier? I mean is it 7:00 o'clock or --
Rountree: That's a question for Caleb.
Hood: Council President, Council Woman Milam, the rest of the Council, they regularly
have 6:00 o'clock work sessions similar to what we have at 3:00. 1 don't think -- this isn't
an action item, it's just a discussion, so I think 7:00 o'clock was mentioned. Your
workshop starts at 3:00. 1 would think we could be done at 5:00 o'clock and still allow
time for a little bit of a break and the drive down there, so 6:00 o'clock may be -- but I
guess we could leave it up to Kuna, 6:00 or 7:00, maybe leave that in their court.
Everyone seems to be leaning towards the 12th for a meeting, so 6:00 o'clock -- again,
they regularly have workshops, special meetings at 6:00 p.m.
Milam: Okay.
Hood: If that helps.
Milam: Thank you.
Rountree: So, I get a general consensus that we are looking at the 12th and the timing
is kind of based on what works for them. We will start our regular workshop at 3:00 and
try to keep it --
Bird: Short.
Rountree: -- Jacy, on a -- don't load up the agenda and we can meet that time. If 5:30
works good for them we can probably do that as well. So, is everybody in concurrence
with that?
Bird: I am.
Rountree: All right. Very good. I will tell you that we have met several times with the
mayor and the president of their council and a couple times have reached a general
agreement and consensus, only to be told after meeting with their council that that's not
necessarily the way their council wants to go, so I think it's an opportunity for both
councils in total to get together and air our desires and see if we can come to some
agreement. But, anyway, I appreciate your willingness to do that and we will try to get
that done on the 12th.
Meridian City Council
July 22, 2014
Page 67 of 69
Zaremba: Mr. President? On the subject of future meetings, the meeting the week
before that is National Night Out.
Rountree: It is.
Zaremba: And do we want to expose the new people to where we meet and how and
talk about National Night Out a little bit?
Rountree: Just give us a little low down on that.
Basterrechea: Yeah. National Night Out would be just like years past. The kickoff will
be at the Applebee's here in town at -- on Eagle Road at 4:15. And, then, after that's
done we usually meet with Council members who are wanting to go to the different
National Night Out events and you will ride with one of the command staff or a sergeant
and we will run you to the different events throughout the city, so -- we usually divide it
up amongst Council Members, so that we can hit as many of them as we can. So, if
you are wanting to go, if you could let us know that up front, so we can divide those
tasks up that would be great.
Rountree: And we will get notified of that shortly about your desire and they will identify
how many of these events are going on, split them up amongst the various Council
people and you will have an opportunity to see a part of the city you haven't and meet
some folks you hadn't seen before, so -- it is kind of an interesting night. It's fun. You
eat a lot. You can eat a lot of pizza.
Bird: Hot dogs.
Rountree: Hot dogs.
Bird: Burgers.
Rountree: Anyway, we will have something out on that I think the closer we get and as
they identify how many block parties there will be.
Basterrechea: We usually know about the week before exactly how many block parties.
So, within the next week or so we can let you know that.
Rountree: Very good. That brings us to --
Nary: Mr. President? Sorry to interrupt your train of thought, Mr. President. I wondered
if you wouldn't mind taking up the Item 6-L.
Rountree: Yeah. I was just going to go to 11.
Nary: Yeah. If we could do that one first, then, maybe Caleb could get out of here. I
would let you know, Mr. President, Members of the Council, I have had some e-mail
Meridian City Council
July 22, 2014
Page 68 of 69
contacts with Chief Niemeyer and Caleb has had a chat with Bruce Chatterton, so I will
let you know what Chief Niemeyer and Mayor has actually weighed in as well. It was
the desire of the consultant Phil Eastman to meet with all of you individually and as part
of the facilitated discussion. It wasn't in the -- it's not in the scope necessarily, because
we can't really force any of you to participate. We would also have to be cautious of
open meetings. So, we want to make sure that we are sensitive to the -- how we can do
this, but it was the desire of them to include all of you in both individual meetings, as
well as facilitated meetings, and it was our intention and desire tonight to have the
agreement approved so we can get the work started so it can get completed by the end
of September as required and you don't have another meeting until the 12th to approve
anything, because on the National Night Out this year it was requested to not even have
a Consent Agenda, so you won't even have a five minute meeting like we have done in
the past. So, we wouldn't be able to get -- we won't have anything else in front of you
until the 12th. So, that was the reason it was on tonight and I don't know if Caleb has
more to add from his conversation with Bruce as to the role of the Council.
Rountree: That pretty much sums it up, Caleb?
Hood: It does. I guess if Councilman Borton has any other follow-up questions or
hopefully that addressed it, because that's what I heard from Bruce, so --
Rountree: Okay. Mr. Borton.
Borton: It does. I -- just to make sure that we are -- at least have a chance to be
involved on the front end. I think the budget process has exposed that Council might
have strategic directions that we haven't articulated maybe as clearly as we could and
this is an opportunity and we want to make sure we can do that, so I'm comfortable
going forward with that explanation.
Item 11: Item 5L moved from Item 6: Approval of Professional Services
Agreement for a "City Wide Strategic Plan" to Leadership Advisors,
Inc. for the Not -to -Exceed Amount of $53,250.00
Rountree: So, we have that item for approval of the professional services in an amount
not to exceed 53,250 dollars.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we approve the professional service agreement with Leadership Advisors,
Incorporated, for a not to exceed amount of 53,240 dollars.
Borton: Second.
Meridian City Council
July 22, 2014
Page 69 of 69
Rountree: It's been moved and seconded to approve the Item 6-L, now 11 on our
agenda. Any discussion? Roll call, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
Item 10: Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To
Consider and Advise Its Legal Representatives in Pending Litigation
Amended onto the Agenda: Executive Session per Idaho State Code
67-2345 (1)(d): (d) To Consider Records that are Exempt from
Disclosure as Provided in Chapter 3, Title 9, Idaho Code
Rountree: That brings us back to Item 10, which is Executive Session.
Bird: Mr. President?
Rountree: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(d) and
(1)(f).
Milam: Second.
Rountree: It's been moved and seconded to go into Executive Session. Roll call,
please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener,
yea.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (8:57 p.m. to 9:25 p.m.)
MEETING ADJOURNED AT 9:25 P.M.
( RECORD 149N_ ILE OF THESE PROCEEDINGS)
TAMMY EERD, MA �co�roaarao Lc DATE APPROVED
ATTEST: °sr
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JAYCLEW01MAN, CITY CLE Sr4l �? `
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Changes to Agenda: None
Item #7C, D: Archer Farm Subdivision (AZ -14.010; PP -14.010)
Application(s):
➢ Annexation & Zoning
➢ Preliminary Plat
Size of property, existing zoning, and location: This site consists of 4.93 acres of land, is currently zoned RUT in Ada County, and
is located at 4660 N. Meridian Road.
Summary of Request: Request for annexation & zoning of 5.2 acres of land with an R-8 zoning district. A preliminary plat is also
proposed consisting of 20 SFR building lots & 1 common lot on 4.93 acres of land for Archer Farm Subdivision. The proposed gross
density of the subdivision is 4.06 dwelling units/acre consistent with the MDR FLUM designation. The average lot size is 7,759 s.f.
There is an existing home, bam and accessory structures on the site that are proposed to be removed.
Access is proposed via 2 existing stub streets in Solitude Subdivision at the east & south boundaries; no access is allowed via N.
Meridian Road.
A 25 -foot wide landscaped street buffer is required along N. Meridian Road. There is an existing 7 -foot wide attached sidewalk along
Meridian Road. The UDC requires detached sidewalks along arterial streets. Because the sidewalk is relatively new & was constructed
to allow safe pedestrian access to the school to the north & it is 7 rather than 5 -feet in width, staff is not recommending the sidewalk is
removed & replaced with a detached sidewalk.
A 6 -foot tall fence exists along the north, east & south boundaries; a new 6' tall matching vinyl fence is proposed along the west
boundary along Meridian Road.
There is an existing irrigation ditch that crosses this site that is required to be piped.
Conceptual building elevations were submitted for future homes in this development w/building materials consisting of architectural
shingles, board & batten and lap siding, with cultured stone wainscot. Because homes on lots that back up to N. Meridian Road will be
highly visible, staff recommends the rear or sides of structures on these lots incorporate articulation through changes in materials,
color, modulation, and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines.
Commission Recommendation: Approval
Summary of Commission Public Hearing:
i. In favor: Kevin McCarthy
ii. In opposition: None
iii. Commenting: Angela Robertson
iv. Written testimony: Kevin McCarthy
Key Issue(s) of Discussion by Commission: None
Key Commission Change(s) to Staff Recommendation: None
Outstanding Issue(s) for City Council: None
Written Testimony since Commission Hearing: Kirsti Allphin, Applicant's representative (in agreement w/rec's)
Notes:
Item #7E, F: Castle Creek Subdivision (AZ -14-009; PP -14.009)
Application(s):
➢ Annexation & Zoning
➢ Preliminary Plat
Size of property, existing zoning, and location: This site consists of 6.58 acres of land, is currently zoned RUT in Ada County, and
is located at 2432 E. Amity Road.
Summary of Request: Request for annexation & zoning of 6.97 acres of land with an R-8 zoning district. A preliminary plat is also
proposed consisting of 19 SFR building lots & 5 common/other lots on 6.58 acres of land for Castle Creek subdivision. The proposed
gross density is 2.89 dwelling units/acre consistent with the LDR FLUM designation for this site. The average lot size in the proposed
development is 8,045 square feet. The R-8 zoning is requested rather than an R-4 district for relief from dimensional standards due to
the irregular shape of the parcel & the large area along the northeast boundary of the site covered by an irrigation easement for the
Ten Mile Drain.
All of the building lots along the northeast boundary have a substantial easement (up to a 40' wide) for the drain; a license agreement
should be obtained from the irrigation district for lots that encroach within the easement area. A portion of this site along the drain lies
within the Meridian Floodplain Overland District. Prior to development occurring in this area, a Floodplain permit application is required
to be submitted & approved by the Floodplain Administrator. There is an existing home on the site that is proposed to be removed.
Access is proposed via one public street access to E. Amity Road; direct lot access to E. Amity Road is prohibited. A stub street is
proposed at the west boundary for future extension & interconnectivity. A connection to the east over the Ten Mile drain is not required
on this site as Messina Meadows subdivision northeast of this site is required to provide a connection to the property to the west of this
site.
The Master Street Map (MSM) contained in ACHD's South Meridian Transportation Plan depicts a north/south residential collector
street along the western boundary of the site. Because a collector street is already planned east of this site with Messina Meadows
subdivision to Ustick Road & a stub street will be provided from Messina Meadows to the parcel to the west for connection to Ustick
Road, staff & ACHD do not feel a collector street is necessary to be provided on this site.
A 25 -foot wide landscaped street buffer is required along E. Amity Road as proposed. A total of 1.36 acres (or 20+%) of common open
space is proposed which is over twice the amount required. As a site amenity, the applicant is proposing an additional 5% open space
over the required amount of 10%.
A segment of the City's multi -use pathway system is designated on this site along Amity Road & along the northeast boundary of the
site along the Ten Mile Drain. The pathway along the drain is being constructed w/Messina Meadows on the east side of the drain. The
Park's Dept. is allowing the 5 -foot wide detached sidewalk along Amity Road to satisfy the pathway requirement. Staff recommends a
10 -foot wide multi -use pathway is constructed at the SEC of the site from the sidewalk along Amity north to the future pathway to be
constructed in Messina Meadows.
Conceptual building elevations were submitted for future homes in this development w/building materials consisting of architectural
shingles, 3 different types of siding, with stone accents. Because homes on lots that back up to E. Amity Road will be highly visible,
staff recommends the rear or sides of structures on these lots incorporate articulation through changes in materials, color, modulation,
and architectural elements (horizontal and vertical) to break up monotonous wall planes and roof lines.
Commission Recommendation: Approval
Summary of Commission Public Hearing:
i. In favor: Dave Yorgason
ii. In opposition:
iii. Commenting:
iv. Written testimony: Dave Yorgason
Key Issue(s) of Discussion by Commission:
i. Street frontage requirement for Lot 3, Block 2
Key Commission Change(s) to Staff Recommendation:
i. None
Outstanding Issue(s) for City Council:
L The applicant requests Lot 3, Block 2 is allowed a reduced street frontage, from 50 feet to 39 feet. Properties with street
frontages on cul-de-sacs or at approximately a 90 degree angle are allowed to be a minimum of 30 feet measured as a chord
measurement, per UDC 11-2A-38.1.
Written Testimony since Commission Hearing: None
Notes:
Item VG: Heritage Grove Subdivision (FP-14.031)
Application(s): Final plat
Size of property, existing zoning, and location: The site consists of 6.81 acres of land, is currently zoned R-15, and is located near
the northwest comer of N. Locust Grove Road and E. Ustick Road.
Summary of Request: The applicant has applied for a final plat consisting of 33 residential building lots and 10 commonlother lots on
1.96 acres of land in the R-15 zoning district. This is the first phase of development proposed for the Heritage Grove Subdivision. The
gross density for this phase of development is 4.84 dwelling units per acre with a net density of 6.82 dwelling units per acre.
The proposed open space for the first phase consists of the street buffers adjacent to N. Locust Grove Road and E. Ustick Road, 8-foot
wide parkways along the local streets, and passive open space. The common open space proposed for the development is 1.64 acres
or approximately 24% with this phase of development. The common open space complies with the overall open space approved with
the Heritage Grove development.
The submitted final plat is in substantial conformance with the approved preliminary plat. The applicant has submitted written
response to the staff report agreeing to comply with all conditions of approval after the required date to keep this item on the
consentagenda.
Staff Recommendation: Approval
Outstanding Issue(s) for City Council: None
Notes:
Item #7H & I: Citadel II Self-service Storage Facility (RZ-14.004, CUP -14-007)
Application(s): Rezone and conditional use permit
Size of property, existing zoning, and location: This site consists of 4.80 acres of land, zoned R-4, and is located on the east side
of S. Eagle Road, north of E. Easy Jet Drive.
Adjacent Land Use & Zoning:
1. North: Ridenbaugh Canal and Silverstone Business Park, zoned C -G
2. East: Sutherland Farms Subdivision, zoned R-8
3. South: Office Park, zoned L-0
4. West: Eagle Road, Thousand Springs Subdivision and Fire Station, zoned R-4 and L-0
History: In 2002, the property was approved as part of the Sutherland Farms Subdivision planned unit development to allow either an
office development or a multi -family development in the R-4 zoning district.
Summary of Request: The applicant has applied to rezone 5.44 acres of land with a C -C zoning district consistent with the MU -C land
use designation. The applicant is proposing to rezone the property to develop a self-service storage facility on the property. Under the
UDC this use is allowed in the proposed C -C zoning with conditional use permit approval. Now that a different use is proposed for the
property, staff recommends a new development agreement to govern the property.
The applicant has applied for a conditional use permit to develop a self-service storage facility consisting of twelve (12) storage
buildings (73,775 square feet) and a 648 square foot office building. The proposed storage facility complies with the specific use
standards, except for the 25 -foot wide landscape buffer along the east boundary. The applicant is requesting a Council waiver to
construct a 10 -foot wide landscape buffer. With the application submittal, the applicant has provided signed statements from a majority
of the adjacent home owners in agreement with the reduced buffer however; during the public hearing, several of the neighbors
requested a 15 -foot wide landscape buffer. Based on the public testimony, the Commission is recommending the Council require a 15 -
foot wide landscape buffer on the east boundary. The applicant is also seeking Council waiver for an access to Eagle Road; the
secondary access will be provided by a shared driveway with the office park to the south.
The applicant is proposing to construct a 10 -foot wide multi -use pathway along the north boundary in accord with the Master Pathways
Plan. The pathway is separated by Eagle Road without safety measures in place to ensure the safe crossing of pedestrians using the
pathway.
The proposed development is required to comply with the design review standards set forth in UDC 11-3A-19 and the Meridian Design
Manual. The applicant has submitted renderings that demonstrate how the site will be viewed from the public streets and the future
pathway. The proposed building materials for these structures include metal siding, hard! -plank siding, stucco and split face CMU
block. The southern and eastern facades of this facility are adequately screened by existing structures, fencing and landscaping.
The Commission has recommended the following revisions to the elevations to ensure the proposed development meets the City's
design review standards.
1) On the west elevation, the 2 block parapets must extend a horizontal distance to span 50 feet each. All of the block along the west
boundary, including the block parapets, should incorporate a decorative cap or decorative cornice to provide articulation in the
facade; and
2) the gate adjacent to the office park must be constructed of solid material to screen the interior of the development.
Commission Recommendation: Approval at the June 191" hearing
Summary of Commission Public Hearing:
i. In favor: Jim Conger
ii. In opposition: None
iii. Commenting: Jake Centers, Mike Darr and Ed Williams
iv. Written testimony: Jim Conger
Key Issue(s) of Discussion by Commission:
i. The design of the proposed development.
ii. The 10 -foot setback adjacent to the single family residences on the east boundary.
iii. Safe pedestrian crossing at Eagle Road for access to the multi -use pathway.
iv. Access and maintenance of the 10 -foot wide landscape buffer along the east boundary.
v. Grade differentials between the proposed development and the existing residences on the east boundary.
vi. Coordination with the Sutherland farms HOA on the relocation of the existing fence in the northeast corner of the proposed
development.
Key Commission Change(s) to Staff Recommendation:
i. Elimination of condition 1.2.2, bullet #4 removing the requirement to provide written documentation from the Sutherlands Farms
HOA on the relocation of the existing fence.
ii. Elimination of condition 1.2.19 removing the requirements for the applicant to coordinate with ACHD and the Fire Department to
see if there is an option to retrofit the emergency signal installed at the Fire Station for the purpose of providing a signaled
pedestrian crossing.
iii. Modification to condition 1.2.5b and 1.2.5c removing the requirement for the accent band on the west fagade and a solid gate at
the main entrance into the complex.
Outstanding Issue(s) for City Council:
L The 10 -foot setback along the east boundary. Based on public testimony provided at the hearing, the Commission has
recommended a 15 -foot setback.
ii. The applicant is requesting a Council waiver to allow the main access to the development from S. Eagle Road. ACHD staff has
approved the proposed access to Eagle Road.
Written Testimony since Commission Hearing: Jim Conger submitted written response to the Commission Recommendations and
requests following modifications:
1) Overturn the commission's recommendation for a 15 -foot wide landscape buffer on the east boundary; and
2) Condition 1.2.5, bullet — remove the requirement to construct the 50 -foot wide parapets in lieu of a nicer office
design.
Notes:
Item #7J, K& L: Shallow Creek (AZ -14.008, PP -14.008, CUP -14-005)
Application(s): Annexation, preliminary plat and conditional use permit
Size of property, existing zoning, and location: This site consists of 6.61 acres of land, is currently zoned RUT, and is located on
the southeast corner of S. Locust Grove Road and E. Franklin Road.
Adjacent Land Use & Zoning:
1. North: Pasture, County residence and undeveloped commercial property, zoned RUT and C -G
2. South: LDS Stake Center, zoned C -N
3. East: County residences and pasture, zoned RUT
4. West: Single family residence and ACHD drainage pond, zoned R-40
Summary of Request: The applicant has applied for annexation of 6.61 acres of land from the RUT zoning district in Ada County to
the R-15 zoning district; preliminary plat consisting of eighteen (18) buildable lots and two (2) common lots on approximately 5.85 acnes
and; a conditional use permit (CUP) for a multi -family development consisting of seventeen (17) four-plex structures, totaling sixty-eight
(68) dwelling units. Gross density for the proposed project is 11.6 dwelling units to the acre consistent with the Comprehensive Plan
and the R-15 zoning district.
Access is provided from a single access to S. Locust Grove Road. Due to the number of constraints on the property no other access is
proposed nor is cross access being required to the east or south. The parking area and the internal drive aisles are proposed as a
common lot to provide shared parking and street access in accord with UDC.
The subject property is encumbered by a flood plain and floodway. The applicant is also proposing several enhancements and
encroachments (e.g. landscaping, pathway, parking and planter islands) in the floodway which may not be allowed without further
approvals and study. The applicant is responsible to obtain all of the necessary approvals from the City and the Army Corp of
Engineers prior to any development occurring on the property.
The open space for the entire development is approximately 3.85 acres. The applicant is proposing the following qualifying amenities:
1) a covered picnic area, 2) large open grassy area, 3) clubhouse and 4) a 10 -foot pathway. Staff is supportive of the proposed
amenities for the development.
All of the structures are proposed to incorporate a mix of building materials to include the following: three (3) wood siding material
(board and batten, horizontal lap and shake), architectural shingles and belly band. Staff supports of the proposed material materials
for the proposed development. To avoid a monotonous design, the applicant must provide 1) three (3) distinct color palettes of earth
tone colors to provide color variation; 2) three distinct building designs that use the same form but orient the building differently on the
fagade of the structures; 3) use the same building materials on the clubhouse and 4) all of the proposed carports should be painted or
powder coated to complement the overall color scheme for the development. Compliance with the aforementioned design changes will
be required with the submittal of a certificate of zoning compliance and administrative design review application.
Commission Recommendation: Approval
Summary of Commission Public Hearing:
i. In favor: Steve Arnold
ii. In opposition: See below.
iii. Commenting: Rod Cullip, Helen and Dale Sharp, John and Mary Ann Duncan and Melanie Hensmen
iv. Written testimony: Steve Arnold
Key Issue(s) of Discussion by Commission:
i. The land use designation of the property to the east.
ii. Development in the flood plain.
Key Commission Change(s) to Staff Recommendation:
i. None
Outstanding Issue(s) for City Council:
i. None
Written Testimony since Commission Hearing: None
Notes:
Item #7M, N, &0: Timbergrove (PP -14-007, CUP -14.006, MDA -14.007)
Application(s): Preliminary plat, conditional use permit and development agreement modification
Size of property, existing zoning, and location: This site consists of 4.28 acres of land, is currently zoned C -G, and is located on
the west side of N. Centrepoint Way and north of E. Ustick Road
Adjacent Land Use & Zoning: Except for the residential uses on the west boundary, all other surrounding properties are vacant or
developed commercial properties, zoned C -G.
History: In 2003, the property received annexation with commercial zoning. At the time of annexation approval, the City required the
execution of a development agreement. In 2006, the property received preliminary plat, final plat and development agreement
modification approval to develop a commercial subdivision. In 2012, the owner amended the recorded DA to allow the multi -family use
within the Centrepoint development.
Summary of Request: The applicant has applied for a preliminary plat consisting of 20 buildable lots and 3 common lots on
approximately 4.28 acres in the C -G zoning district; a CUP for a multi -family development consisting of 20 four-plex structures, totaling
80 dwelling units (gross density is 18.7 d.u.). The applicant has also applied for a development agreement modification to exclude the
property from the original development agreements for the sole purpose of entering into a new one.
Access to the proposed development is provided from 3 driveway connections to N. Centrepoint Way. The southern driveway will
facilitate cross access to the adjacent commercial lot to the south. The parking area and the internal drive aisles are proposed as a
common lot to provide shared parking and street access in accord with UDC 11-3A-3.
The open space for the entire development is approximately 76,666 s.f. The applicant is proposing the following qualifying amenities: 1)
three (3) covered picnic area, 2) central open grassy area, 3) clubhouse and 4) plaza. Staff is supportive of the proposed amenities for
the development.
All of the structures are proposed to incorporate a mix of building materials to include the following: three (3) wood siding material
(board and batten, horizontal lap and shake), architectural shingles and belly band. Staff supports of the proposed material materials
for the proposed development. To avoid a monotonous design, the applicant must provide 1) three (3) distinct color palettes of earth
tone colors to provide color variation; 2) three distinct building designs that use the same form but orient the building differently on the
fagade of the structures; 3) use the same building materials on the clubhouse and 4) all of the proposed carports must be painted or
powder coated to complement the overall color scheme for the development.
Commission Recommendation: Approval at the June 191h hearing
Summary of Commission Public Hearing:
i. In favor: Steve Arnold
ii. In opposition: None
iii. Commenting: Jonathan Seel and David John
iv. Written testimony: Steve Arnold and Jonathan Seel
Key Issue(s) of Discussion by Commission:
i. The alignment of the southern access/cross access with the commercial lot to the south.
ii. Pedestrian connection to Champion Park.
iii. Pedestrian safety within the complex and orienting the entries of the units away from the street due to the proximity of the
proposed development adjacent to N. Centrepointe Way.
Key Commission Change(s) to Staff Recommendation:
i. Modification to condition 1.2.1, bullet #1 that requires the construction of the cross access driveway to the south boundary of the
development prior to occupancy of the first four-plex structure.
ii. Modification to condition 1.2.2, bullet #2 that further clarifies the construction of the 30 -foot wide landscape buffer is required on
the west boundary of N. Centrepointe Way.
Outstanding Issue(s) for City Council:
i. Reduced landscape buffer along the northern boundary of the southern commercial lot. The developer of the commercial lot is
requesting Council to approve a 5 -foot wide landscape buffer along the north boundary with the development of the commercial
lot and add a DA provision that references Council's action.
Written Testimony since Commission Hearing: None
Notes:
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: APPROVE MINUTES 7/15/2014
Approve Minutes of July 15, 2014 City Council Meeting
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014
ITEM NUMBER:
PROJECT NUMBER: FP 14-033
ITEM TITLE: BILTMORE ESTATES SUBDIVISION NO. 1
FP 14-033 Biltmore Estates Subdivision No. 1 by L.C. Development, Inc. Located South
of W. Victory Road and West of S. Meridian Road Request: Final Plat Approval
Consisting of Twenty -Nine (29) Building Lots and Six (6) Common / Other Lots on 10.92
Acres of Land in the R-4 Zoning District
MEETING NOTES
MOP
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 5C
PROJECT NUMBER: FP 14-032
ITEM TITLE: REFLECTION RIDGE SUBDIVISION NO. 3
FP 14-032 Reflection Ridge Subdivision No. 3 by Mission Coast Properties ID, Inc.
Located Approximately 1/2 Mile South of E. Victory Road and 1/2 Mile West of S.
Locust Grove Road
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
I SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 5D
PROJECT NUMBER: FP 14-027
ITEM TITLE: WOODBURN WEST SUBDIVISION NO. 2
Continued from July 15, 2014: FP 14-027 Woodburn West Subdivision No. 2 by
Northside Management Located North of W. Ustick Road and East of N. Linder Road
Request: Final Plat Approval Consisting of Forty -Eight (48) Building Lots and Seven (7)
Common / Other Lots on 25.75 Acres of Land in the R-8 Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
&MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 5E
PROJECT NUMBER: FP 14-030
ITEM TITLE: REARDON SUBDIVISION
Final Order for Approval: FP 14-030 Reardon Subdivision by CS2, LLC Located Near
Southwest Corner of W. Cherry Lane and N. Summertree Way Request: Final Plat Ten
(10) Single Family Residential Lots and Two (2) Common/Other Lots on Approximately
1.96 Acres in the R-8 Zoning District
MEETING NOTES
APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE )
REQUEST FOR FINAL PLAT )
CONSISTING OF 10 BUILDING )
LOTS AND 2 COMMON/OTHER )
LOTS ON 1.96 ACRES OF LAND IN )
THE R-8 ZONING DISTRICT FOR )
REARDON SUBDIVISION )
BY: CS2, LLC )
APPLICANT )
HEARING DATE: JULY 15, 2014
CASE NO. FP -14-030
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on July 15, 2014 for final plat approval
pursuant to Unified Development Code (UDC) 11-613-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
The Final Plat of "PLAT SHOWING REARDON SUBDIVISION, LOCATED
IN THE NW '/4 OF SECTION 10, T.3N., RAW., B.M., CITY OF MERIDIAN,
ADA COUNTY, IDAHO, 2014, DATED: 06/04/14, MICHAEL E. MARKS,
PLS, SHEET I OF 2," is conditionally approved subject to those conditions of
Staff as set forth in the staff report to the Mayor and City Council from the
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR REARDON SUBDIVISION (FP -14-030)
Page 1 of 3
Planning and Development Services Divisions of the Community Development
Department, dated July 15, 2014, a true and connect copy of which is attached
hereto marked "Exhibit A" and by this reference incorporated herein, and the
response letter from Robert Unger, a true and correct copy of which is attached
hereto marked "Exhibit 13" and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR REARDON SUBDIVISION (FP -14-030)
Page 2 of 3
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the 7�;) uk day of
�lil�f ,2014.
By:
TmnmTTk-Wcerd
c0V0AATF0,j LC(ts ayorClity-of Meridian
Attest: 3 rr C• ZoU���
�'q i'ounc�\ �res�dev�}
�0 ^CifypF "
a
mIAN
� r �ngxo
y ee o ^dP SEAI ti`
Ci Clerk A^ tpfA6URt P
Copy served upon the Applicant, Planning Division, Public Works Department, and City
Attorney.
Dated: JU1 -\ a �-, - �)O� d
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR REARDON SUBDIVISION (FP -14-030)
Page 3 of 3
EXHIBIT A
STAFF REPORT
MEETING DATE: July 15, 2014 CVEPIDIAN%,--
TO: Mayor and City Council I D A
FROM: Bill Parsons, Associate City Planner
208-884-5533
Bruce Freckleton, Development Services Manager
208-887-2211
SUBJECT: FP-14-030—Reardon
I. APPLICATION SUMMARY
The applicant, CS2, LLC, has applied for a final plat (FP) consisting of ten (10) residential building
lots and two (2) cormnon/other lots on 1.96 acres of land in the R-8 zoning district.
H. STAFF RECOMMENDATION/DECISION
Staff recommends approval of Reardon Subdivision subject to the conditions noted in Sections VI
and VII below. These conditions shall be considered in full, unless expressly modified or deleted by
motion of the City Council.
III. PROPOSED MOTION
Approval
I move to approve File Number FP -14-030 as presented in the staff report for the hearing date of July
15, 2014, with the following modifications: (Add any proposed modifications.)
Denial
I move to deny File Number FP -14-030, as presented during the hearing on July 15, 2014, for the
following reasons: (You should state specific reasons for denial.)
Continuance
I move to continue File Number FP -14-030 to the hearing date of (insert continued hearing date here)
for the following reason(s): (You should state specific reason(s) for continuance.)
IV. APPLICATION AND PROPERTY FACTS
A. Site Address/Location: (Parcel #R3531730020)
The subject property is located near the southwest corner of W. Cherry Lane and N. Summertree
Way in the NW Yq of Section 10, T.3N, R.1 W.
B. Applicant/Owner:
CS2, LLC
8921 W. Hackamore Drive
Boise, ID 83703
C. Representative(s):
Bob Unger, ULC Management, LLC
6104 N. Gary Lane
Boise, ID 83714
Reardon FP -14-030 PAGE 1
EXHIBIT A
V. STAFF ANALYSIS
The proposed final plat depicts ten (10) residential building lots and two (2) common/other lots on
5.27 acres of land in the R-8 zoning district.
With the final plat submittal, the recorded development agreement requires the applicant to provide
recorded documentation as follows:
1) relinquishes the 30 -foot wide private road easement and;
2) identifies the responsible party for the maintenance and ownership of the private driveway on
Lot 7, Block 2.
The applicant has recorded the shared use and maintenance agreement (instrument #114036562) that
complies with the aforementioned requirements. As part of the recorded agreement, the applicant
must deed Lot 7, Block 2 to the property owner of parcel #S1210212530 upon recordation of the plat
in exchange for relinquishing the private street easement. A condition of the preliminary plat requires
the applicant to provide a 5 -foot wide landscape buffer along the west boundary of Lot 6, Block 2 to
prohibit lot access to the private driveway. Because the private driveway is not a common driveway
and ownership of Lot 7, Block 2 will be conveyed to the southern property owner, staff finds this
condition is no longer warranted.
Further, the recorded agreement stipulates that the developer will seek the City's approval of N. Jones
Creek Court for the proposed street name. The applicant is seeking Council's approval to overturn
the Street Naming Committee's recommended street name of W. Aspen Creek Court in favor of W.
Jones Creek Court.
Staff has discussed the requested street name change with the City's Addressing Specialist, Police and
Fire Departments. Both the City's Addressing Specialist and the Fire Department support the Street
Naming Committees recommended street name. The Police Department has expressed no concerns
with the street name proposed by the applicant.
Under the Unified Development Code, the City Council has the authority to approve the proposed
street name. Prior to City Engineer's signature on the final plat, the applicant is responsible for
obtaining the final approval letter from the Street Naming Committee approving the proposed street
name for the subdivision.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat (PP -14-003). Because the number of building lots shown on the final plat is the same as the
approved preliminary plat and the amount of open space number has increased, staff deems the final
plat to be in substantial compliance as required by UDC11-6B-3C.2.
VI. SITE SPECIFIC CONDITIONS
1. Applicant shall meet all terms of the approved rezone, preliminary plat (RZ-14-002 and PP -14-003)
and development agreement (DA #114036596) for this site.
2. The applicant has until April 15, 2016, to obtain City Engineer's signature on the final plat or apply
for a time extension in accord with UDC 11-613-7.
3. Prior to submittal for the City Engineer's signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The applicant shall maintain surface water delivery and/or drainage to parcel #51210212720 in
accord with Title 42 of the Idaho State Statutes.
5. The final plat prepared by Westbound Surveying Services, stamped on June 4, 2014 by Michael E.
Marks, shall be revised as follows:
Reardon FP -14-030 PAGE 2
EXHIBIT A
a. Note #3: Insert instrument #114036596.
b. Note #5: Replace Nampa Meridian Irrigation District with Settlers Irrigation District.
c. Note #8: Insert the CCR's instrument number after recordation of the plat.
d. Note #12: Add "in accord with the shared maintenance and use agreement recorded as
instrument #114036562."
e. Add a note to the plat that states the homes on Lots 1 and 2, Block 2 shall front and access
from W. Aspen Creek Court.
f. A cross-access/ingress-egress easement shall be granted to the property to the north (parcel
#83531730010) through Lot 1, Block 1per the approved preliminary plat. A note shall be
added to the face of the plat that references the recorded cross access agreement.
6. The landscape plan prepared by The Land Group, dated 06/02/14, shall be revised as follows:
a. Construct a 25 -foot wide landscape along the entire frontage of W. Cherry Lane in accord
with UDC -11 -3B -7C.
b. All fencing constructed with the development shall be designed in accord with UDC 11-3A-
7.
c. A written certificate of completion should be prepared by the landscape architect, designer, or
qualified nurseryman responsible for the landscape plan. All standards of installation should
apply as listed in UDC 11-313-14.
7. Future homes constructed within the subdivision must comply with the submitted elevations
attached in the recorded development agreement.
8. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the
United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Kimberly Cutler, at 887-1620 for more information.
9. Prior to the issuance of any new building permit, the property shall be subdivided in accordance
with the UDC.
10. Temporary constriction fencing shall be installed around the perimeter of the development prior to
release of building permits for this subdivision.
11. Staffs failure to cite specific ordinances, conditions from the preliminary plat or the recorded
development agreement does not relieve the applicant of responsibility for compliance.
12. Prior to City Engineer's signature on the final plat, the applicant is responsible for obtaining the
final approval letter from the Sheet Naming Committee approving the proposed street name for the
subdivision. For clarification. the City Council approved W Aspen Creek Court as the street name
for the subdivision as recommended by the Street Naming Committee.
VII. GENERAL REQUIREMENTS
Sanitary sewer service to this development is available via extension of existing mains adjacent to
the development. The applicant shall install mains to and through this subdivision; applicant shall
coordinate main size and routing with the Public Works Department, and execute standard forms
of easements for any mains that are required to provide service. Minimum cover over sewer
mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
Reardon FP -14-030 PAGE 3
EXHIBIT A
2. Water service to this site is available via extension of existing mains adjacent to the development.
The applicant shall be responsible to install water mains to and through this development,
coordinate main size and routing with Public Works.
3. Street signs are to be in place, sanitary sewer and water system shall be approved and activated,
fencing installed, drainage lots constructed, road base approved by the Ada County Highway
District (ACHD) and the Final Plat for this subdivision shall be recorded, prior to applying for
building permits.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11 -3B -14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior
to final plat signature. This surety will be verified by a line item cost estimate provided by the
owner to the City. The applicant shall be required to enter into a Development Surety Agreement
with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,
cash deposit or bond. Please contact Land Development Service for more information at 887-
2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of
20% of the total construction cost for all completed sewer, and water infrastructure for a duration
of two years. This surety amount will be verified by a line item final cost invoicing provided by
the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash
deposit or bond. Please contact Land Development Service for more information at 887-2211.
8. All development improvements, including but not limited to sewer, water, fencing, and
pressurized irrigation and landscaping shall be installed and approved prior to obtaining
certificates of occupancy, or as otherwise allowed by UDC 11-5C-1.
9. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features comply with
the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-12-3H.
14. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a minimum of
3 -feet above the highest established peak groundwater elevation. This is to ensure that the bottom
elevation of the crawl spaces of homes is at least 1 -foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the j urisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed in
Reardon FP -14-030 PAGE 4
EXHIBIT A
accordance with the approved design plans. This certification will be required before a certificate
of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record drawings per
the City of Meridian AutoCAD standards. These record drawings must be received and approved
prior to the issuance of a certification of occupancy for any structures within the project.
18. 100 Watt and 250 Watt, high-pressure sodium street lights shall be required on all public
roadways per the City of Meridian Improvement Standards for Street Lighting. All street lights
shall be installed at developer's expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street lights.
Street lighting is required at intersections, corners, cul-de-sacs, and at a spacing that does not
exceed that outlined in the Standards. The contractor's work and materials shall conform to the
ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of
Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of
existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of
way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a
single utility, or 30 -feet wide for two. The easements shall not be dedicated via the plat, but
rather dedicated outside the plat process using the City of Meridian's standard forms. The
easement shall be graphically depicted on the plat for reference proposes. Submit an executed
easement (on the form available from Public Works), a legal description, which must include the
area of the easement (marked EXHIBIT A) and air 81/2" x 11" map with bearings and distances
(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this
document.
20. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic service per
City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at
(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic
purposes such as landscape irrigation if approved by Idaho Department of Water Resources
Contact Robert B. Whitney at (208)334-2190.
22. Any existing septic systems within this project shall be removed from service per City Ordinance
Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and
inspections(208)375-5211.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or
well water for the primary source. If a surface or well source is not available, a single -point
connection to the culinary water system shall be required. If a single -point connection is utilized,
the developer will be responsible for the payment of assessments for the common areas prior to
development plan approval.
VIII. EXHIBITS
A. Vicinity Map
B. Approved Preliminary Plat (PP -14-003)
C. Proposed Final Plat (stamped/dated: 06/04/14)
D. Proposed Landscape Plan (dated: 06/02/14)
Reardon FP -14-030 PAGE 5
EXHIBIT A
Exbibit A — Vicinity Map
°'S
Vicinity Map ° ° Mlles
Print Date: 6/25/2014
Reardon EP -14-030 PAGE 6
EXHIBIT A
Exbibit B — Approved Preliminary Plat
N _
W. CHERRY LANE
PREUMINARY PUT SHDMNG TAM9DNNn0WME L01 eo e, 1 w 5,8J0 sf
REARDON SUBDIVISION
A RE-SUBDIA90N OF LOT 2, RLN I.BL CR 1
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Reardon FP -14-030 PAGE 7
EXHIBIT A
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Reardon FP -14-030 PAGE 8
EXHIBIT A
Exhibit D: Landscape Plan (dated: 06/02/14)
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Reardon FP -14-030 PAGE 9
M A N A G E M E N T
TO: Meridian City Council
33 E. Broadway Ave., Suite 210
Meridian, Idaho 83642
DATE: July 10, 2014
RE: Response to Staff Report for FP -14-030 — Reardon Subdivision
We have reviewed the Staff Report and concur with the report and agree with the Conditions of Approval.
We look forward to working with you and your staff on this project and request your approval. If you
have any questions or concerns please contact me at (208) 861-5220.
Sincerely,
�lwclao� T
Robert C. Unger
Manager
ULC MANAGEMENT • 6104 N. GARY LANE • BOISE, IDAHO 83714
(208) 861-5220 • BUNGER@ULCMANAGEMENT.COM
DESCRIPTION FOR
WOODBURN WEST SUBDIVISION NO. 2
A parcel of land located in the SW 1/4 of Section 36, T. 4N., R. 1W., B.M.,
Meridian, Ada County, Idaho, more particularly described as follows:
Commencing at a brass cap monument marking the S 1/4 corner of said
Section 36 from which a brass cap monument marking the SW corner of said Section
36 bears North 88°43'02" West, 2662.29 feet; Thence along the South boundary line of
said Section 36 North 88°43'02" West, 665.30 feet; Thence leaving said South
boundary line North 00°23'27" East, 141.63 feet to the REAL POINT OF BEGINNING;
Thence North 67°09'36"
West, 129.84 feet;
Thence North 71002'19"
West, 75.67 feet;
Thence North 66037'06"
West, 55.79 feet;
Thence North 51024'02"
West, 66.02 feet;
Thence North 47°26'41"
West, 78.17 feet;
Thence North 38029'05"
West, 31.20 feet;
Thence North 72042'55"
West, 123.96 feet;
Thence North 71014'14"
West, 117.61 feet;
Thence North 69015'45"
West, 67.37 feet;
Thence South 00020'14"
West, 415.85 feet to a point on the North right-of-way
line of W. Ustick Road;
Thence along said North right-of-way line North 88043'02" West, 172.60 feet;
Thence leaving said North right-of-way line North 00002'28" East, 457.44 feet;
Thence North 81 001'42" West, 125.46 feet;
Thence North 14045'42" West, 659.21 feet;
Thence North 00012'56" East, 189.24 feet to a point on the North boundary line
of the SW 1/4 of the SW 1/4 of said Section 36;
Thence along said North boundary line South 88056'05" East, 471.13 feet to the
SW 1/16 corner of said Section 36, said point also being an angle point on the exterior
boundary line of Woodburn West Subdivision No. 1 as file in Book of Plats at
Pages through records of Ada County, Idaho;
Thence along said exterior boundary line the following 15 courses:
Thence South 10008'06" West, 30.38 feet;
Woodburn West Subdivision No. 2
Page 1 of 2
Thence North 88056'05" West, 177.44 feet;
Thence South 18014'40" East, 175.86 feet;
Thence South 72°30'04" West, 49.42 feet;
Thence South 14°45'42" East, 203.34 feet;
Thence South 68027'21" East, 147.60 feet;
Thence South 86°56'20" East, 234.56 feet;
Thence North 00023'27" East, 51.61 feet;
Thence South 89036'33" East, 65.00 feet;
Thence North 00°23'27" East, 11.96 feet;
Thence North 83034'28" East, 100.71 feet;
Thence South 00023'27" West, 225.12 feet;
Thence South 89036'33" East, 100.00 feet;
Thence South 00°23'27" West, 4.00 feet;
Thence South 89036'33" East, 150.00 feet to a point on the West boundary line
of Woodburn Subdivision as filed in Book 96 of Plats at Pages 11809 through 11811,
records of Ada County, Idaho;
Thence along said West boundary line and the southerly extension thereof
South 00°23'27" West, 568.84 feet to the REAL POINT OF BEGINNING. Containing
16.18 acres, more or less.
Woodburn West Subdivision No. 2
Page 2 of 2
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Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: QUITCLAIM DEED
Quitclaim Deed from the Idaho Transportation Department for Permanent Easements
Required to Maintain City Sewer Infrastructure at the 1-84 Meridian Road Interchange
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
E N
DIAN-
Public I D A H O
Works Department
TO: Mayor Tammy de Weerd
Members of City Council
FROM: Austin Petersen, EIT — Transportation and Utility Coordinator
DATE: July 15, 2014
Mayor Tammy de Weerd
City Council Memberlr
Joe Borton
Relth Bird
Luke Cavener
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: QUITCLAIM DEED FROM THE IDAHO TRANSPORTATION
DEPARTMENT FOR PERMANENT EASEMENTS REQUIRED TO
MAINTAIN CITY SEWER INFRASTRUCTURE AT THE I-84 MERIDIAN
I. RECOMMENDED ACTION
A. Move to:
1. Approve the Quitclaim Deed for Parcel 15.
2. Authorize the Mayor to sign the Deed
11. DEPARTMENT CONTACT PERSONS
Austin Petersen, Transportation and Utility Coordinator (PM) 489-0352
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, Director of Public Works 489-0372
III. DESCRIPTION
A. Back rg ound
As part of the I-84 Meridian Road Interchange Rebuild, the Idaho Transportation
Department (ITD) relocated City sewer facilities. As part of the relocation, ITD obtained
permanent easements for the new sewer locations in Mr. Sandman's Subdivision, Cope
Subdivision, and Travelers Corner Subdivision.
B. Proposed Project
In order to allow the City to maintain our sewer infrastructure, ITD has signed Quitclaim
Deeds granting the permanent easements obtained for the sewer to the City. The City has
already accepted the Quitclaim Deeds for parcels 9, 10, 11, and 12. ITD was still in
negations with the owner of Parcel 15 when those deeds were accepted. Negotiations are
now complete and ITD has signed the Quitclaim Deed for Parcel 15. By signing this deed
the City will take possession of this easement.
Page 1 of 2
After recording return to:
Right of Way
Idaho Transportation Department
PO Box 7129
Boise ID 83707-1129
Project No A010(939)
Key No. 10939
Parcel No. 15
Parcel ID No. 0045644
ADA COUNTY RECORDER Christopher D. Rich 2014-058443
BOISE IDAHO Pgs=7 BONNIE 071231201410:15 AM
MERIDIAN CITY NO FEE
1111111111 II I 111111111111111111111111111111111 1111
00003410201400584430070076
QUITCLAIM DEED
19aX�A Jul
THIS INDENTURE made thisday of 2014, between the STATE OF IDAHO,
IDAHO TRANSPORTATION BOARD, by and through the IDAHO TRANSPORTATION
DEPARTMENT, hereinafter "Grantor", and the CITY OF MERIDIAN, a municipal corporation, whose
mailing address is 33 E. Broadway Ave., Meridian, ID 83642, hereinafter "Grantee".
WITNESSETH: That the Grantor, for value received, does by these presents remise, release,
convey and forever QUITCLAIM all right, title and interest which Grantor now has or may hereafter
acquire, unto the Grantee, that certain permanent easement recorded June 25, 2014 under
instrument no. 114049908 official records of Ada County, Idaho, and lying in and being a portion of
Lot 1, Block 1 of Traveler's Corner Subdivision, as filed in Book 84 of Plats, at Pages 9283-9284
Records of Ada County, Idaho, and described as follows, to wit:
SEE LEGAL DESCRIPTION IN EXHIBIT "A" ATTACHED HERETO
AND BY THIS REFERENCE MADE A PART HEREOF.
Provided however, that this conveyance is made and accepted upon the express condition, and
in compliance with IC 58-335A, that said Grantee and its successors shall use said land for only a
public purpose, then and in the case that public use shall have terminated, the whole of the estate
above granted and conveyed and any and all improvements thereon shall immediately revert to and
become the property of the Grantor, its successors or assigns forever, and the said Grantor hereby
Page 1 of 4
RECORD AT THE REQUEST OF THE STATE OF IDAHO
FEE EXEMPT - I.C. 67-2301
Project No A010(939)
Key No. 10939
Parcel No. 14
Parcel ID No. 0045643
QUITCLAIM DEED
expressly reserves to itself and it successors or assigns the right to enter upon said land and
premises and to take absolute possession thereof and any and all improvements thereon, for and
upon the breach of the aforesaid condition.
TO HAVE AND TO HOLD, all and singular the said premises, together with the appurtenances,
easements and rights of way, unto Grantee, and to Grantee's heirs and assigns forever.
IN WITNESS WHEREOF, The IDAHO TRANSPORTATION DEPARTMENT has hereunto
executed these presents on the Z% day of Joya 2014.
THE STATE OF IDAHO, Idaho Transportation Board,
Acting by and through the Idaho Transportation
Department
BY: !!7
Dave B. Szplett
Right of Way Manager
Page 2 of 4
RECORD AT THE REQUEST OF THE STATE OF IDAHO
FEE EXEMPT - I.C. 67-2301
Project No A010(939)
Key No. 10939
Parcel No. 14
Parcel ID No. 0045643
QUITCLAIM DEED
STATE OF IDAHO )
ss.
County of Ada )
On this -A day o 2014, before me, the undersigned, a Notary Public in and for
said State, personally appearu DAVE B. SZPLETT, known to me to be the Right of Way Manager for
the State of Idaho, Idaho Transportation Board, by and through the Idaho Transportation
Department, whose name is subscribed to the foregoing instrument and acknowledged to me that he
executed the same as such Right of Way Manager for the State of Idaho.
R" bit
0 No y Public for Idaho
�pTA y y Re ' in
at Boise
My commission expires: 3 cQ-I8
\�pOBE.�G
OF
Page 3 of 4
RECORD AT THE REQUEST OF THE STATE OF IDAHO
FEE EXEMPT - I.C. 67-2301
Project No A010(939)
Key No. 10939
Parcel No. 14
Parcel ID No. 0045643
QUITCLAIM DEED
IN WITNESS WHEREOF, acceptance for and on behalf of the CITY OF MERIDIAN, a municipal
corporation, has caused these presents to be executed the day and year first above written.
CITY OF MERIDIAN, a municipal corporation
By CCCCI
Tame Weerd
LZdu�'-( —ML4 -r—
Title: M=r A-
erd 0-hwr\�c `�Ounkree_
Printed Name
STATE OF IDAHO )
County of ADA )
On this OD day ofJv�, 2014, before me, the undersigned, a Notary Public in and for
said State, personally appeared Tammy de Weerd, who declared that she is the MAYOR for the CITY
OFMERIDIAN, a municipal corporation, that he/she signed the foregoing document in that capacity,
and that the statements herein contained are true.
.•SgiCA'!C)
Srl' �y0 T4
A�••
N. Notary Public for Ick*,&,o
Residing at qe hcVkan l i)
fIC ,o•: My commission expires man y aoav
••a ` OF IDT:
Page 4 of 4
RECORD AT THE REQUEST OF THE STATE OF IDAHO
FEE EXEMPT - I.C. 67-2301
C.�
VMS T -O ENGINEERS EXHIBIT A
CONSUI TING ENGINEERS, SURVEYORS AND PLANNERS
9777 CIFIINDEN BOUT. EVARD
BOISE, IDAI.1083714.2008
208323-2288 . FAX 208323 2399
Idaho Transportation Department
1-84, Meridian Interchange
Project No. A10(939)
Key No. 10939
Page I of I
May 22, 2013
Assessor's Parcel No. R8523240010
Parcel ID No. 0045644
697 Sq. FI. (0.016 Acres)
PARCEL NO. 15
PERMANENT EASEMENT NO.I FOR SEWER
A parcel of land, being a portion of Lot 1, Block 1 of TRAVELER'S CORNER
SUBDIVISION, as filed in Book 84 of Plats, at Pages 9283-9284, Records of Ada County,
Idaho, situated in Government Lot 4 of Section 18, Township 3 North, Range I East, Boise
Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows:
COMMENCING at the Southwest corner of said Section 18 (Corner Perpetuation & Filing
Record No. 107153517); thence, along the west line of said Section 18,
A)N.1°01'39"E., 423.32 feet; thence, leaving said west line,
B) MW28'24"E., 64.81 feet to a point on the easterly right-of-way line of State
Highway 69, marking the southwesterly comer of Lot 1, Block l of said
subdivision; thence, along the southerly boundary of said Lot 1,
C) N.89°28'24"E., 19.38 feet to the to the POINT OF BEGINNING, located 84.15
feet Rt. from State Highway 69 Project Centerline Station 422+49.31; thence,
leaving said southerly boundary,
I) N.2°39'50"E., 35.71 feet to a point located 85.17 feet Rt. from State Highway 69 Project
Centerline Station 422+85.00; thence,
2) S.88-58'21 "E., 20.01 feet to a point located 105.18 feet Rl. from State Highway 69
Project Centerline Station 422+85.00; thence,
3) S.2°39'50"W., 35.17 feet to a point on the southerly boundary of said Lot 1 located
104.18 feet Rt. from State Highway 69 Project Centerline Station 422+49.85; thence,
leaving said southerly boundary,
4) S.89°28'24"W, 20.03 feet to the POINT OF BEGINNING.
The above described parcel CONTAINS 697 square feet (0.016 Acres), more or less.
SUBJECT TO: Record documents.
Parcel limits extend from State Highway 69 Project Centerline Station 422+49.31 to
GAI201 18\WPIT11040 -Right-of-Way\SIT-15 Legal Descriplions\Parcel IS ITTARCE.1. 151'6 SBWP.R.doc
BOISE - COEUR d'ALENE • NAMPA
J71
EXHIBIT A
Ems T -O ENGINEERS
CONSULTING ENGINEERS, SURVEYORS AND PLANNHIS
8777 CHINDEN BOULEVARD
BOISE, IDAI10 83714-2800
208-323-2288. FAX 208 323 2388
Idaho Transporhdion Department May 22, 2013
1-84, Meridian Interchange Assessor's Parcel No. R8523240010
Project No. A10(939) Parcel ID No. 0045644
Key No. 10939 4,312 Sq. Ft. (0.099 Acres)
Page I of 2
PARCEL NO. 15
PERMANENT EASEMENT NO.2 FOR IRRIGATION
A parcel of land, being a portion of Lot 1, Block 1 of TRAVELER'S CORNER
SUBDIVISION, as filed in Book 84 of Plats, at Pages 9283-9284, Records of Ada County,
Idaho, situated in Government Lot 4 of Section 18, Township 3 North, Range 1 East, Boise
Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows:
COMMENCING at the Southwest corner of said Section 18 (Corner Perpetuation & Filing
Record No. 107153517); thence, along the west line of said Section 18,
A)N.I°01'39"E., 423.32 feet; thence, leaving said west line,
B) N.89°28'24"E., 64.81 feet to a point on the easterly right-of-way line of State
Highway 69, marking the southwesterly corner of Lot 1, Block 1 of said
subdivision; thence, along the southerly boundary of said Lot 1,
C) N.89°28'24"E., 19.38 feet; thence, leaving said southerly boundary,
D)N.2°39'50"E., 35.71 feet to the POINT OF BEGINNING, located 85.17 feet Rt.
from State Highway 69 Project Centerline Station 422+85.00; thence,
1) N_2039'50"E., 134.04 feet to a point located 89.00 feet Rt. from State Highway 69
Project Centerline Station 424+18.99; thence,
2) N.1 °01'39"E., 76.33 feet to the southerly right-of-way line of Interstate 84, located 89.00
feet Rt. from State Highway 69 Project Centerline Station 424+95.32; thence, along said
southerly right-of-way line,
3) N.61°01'39"E., 23.09 feet to a point located 109.00 feet Rt. from State Highway 69
Project Centerline Station 425+06.87; thence, leaving said southerly right-of-way line,
4) S.1 °01'39"W., 88.17 feet to a point located 109.00 feet Rt. from State Highway 69
Project Centerline Station 424+18.70; thence,
5) S.2°39'50"W., 133.75 feet to a point located 105.18 feet Rt. from State Highway 69
Project Centerline Station 422+85.00; thence, along the southerly boundary of said Lot 1,
6) N.88°58'21 "W., 20.01 feet to the POINT OF BEGINNING.
BOISE 9 COEUR d'ALENE • NAMPA
Idaho Transportation Department
1-84, Meridian Interchange
Project No. A10(939)
Key No. 10939
Pagc 2 of 2
May 22, 2013
Assessor's Parcel No. 88523240010
Parcel ID No. 0045644
4,312 Sq. Pt. (0.099 Acres)
The above described parcel CONTAINS 4,312 square feel (0.099 Acres), more or less.
SUBJECT TO: Record documents.
Parcel limits extend from State Highway 69 Project Centerline Station 422+85.00 to 425+06.87.
GAl20118\WPfilcs\40 -Right-of-Way\.SEP-15 Legal DescriplionsWarcel IMPE\PARCEI. 15 PL• IR RIG ATION.doe
5-224
F 0f
'W
BOISE • COEUR d'ALENE 9 NAMPA
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Fiber Optic Easement for Public Works
Fiber Optic Easement for Public Works Fiber Optic Line, City Hall to Water Department,
and to Wastewater Treatment Plant - Leonard Huskey Estate
MEETING NOTES
M I I I I I
UM
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
C� E IDIAN-
Public
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Emily Skoro
Staff Engineer H
DATE: July 15, 2014
Mayor Tammy de Weerd
City Council Membeete
loe Borton
Keith Bird
Luke Cavener
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: FIBER OPTIC EASEMENT FOR PUBLIC WORKS FIBER OPTIC LINE,
CITY HALL TO WATER DEPARTMENT, AND TO WASTEWATER
TREATMENT PLANT
I. RECOMMENDED ACTION
A. Move to:
Approve three Easements.
2. Authorize the Mayor to sign the easements.
II. DEPARTMENT CONTACT PERSONS
Emily Skoro, Staff Engineer (Project Manager) ....... ...................................
489-0356
Tom Barry, Director of Public Works ........................... ......................
.................... .489-0372
Warren Stewart, Engineering Manager....................................................................489-0350
Clint Dolsby, Assistant City Engineer............................................................
......... 489-0343
III. DESCRIPTION
A. Background
This project is part of a two year effort to install fiber optic lines at the Wastewater
Treatment Plant (WWTP), and from the WWTP to the Water Division and City Hall.
Dedicated fiber optic lines between the Water Division, Wastewater Division and City
Hall will improve the speed, reliability, and security of communications within the
Supervisory Control and Data Acquisition (SCADA) System. The first phase (FY13)
funded the design and installation of a fiber optic line from the WWTP administration
building to the other facilities at the WWTP. This phase will enable the design and
installation of the fiber optic line from the WWTP to the Water Division. This coupled
with the Water Division enhancement to install fiber optic line from the Water Division
Page I of 2
to City Hall will enable better troubleshooting and communication between Engineering
staff and Water Operations staff improving operational efficiency and security.
B. Project Description
This project will install fiber optic conduit and cable from Meridian City Hall to the Water
Department and then to the Wastewater Treatment Plant. To install and maintain the fiber
optic conduit and cable it is necessary to obtain easements with the Leonard Huskey Estate,
Bridgetower Homeowners Association, and Tumple Creek Homeowner's Association.
These easements grant the City of Meridian construction and operation access for the
fiber optic line on the property of the landowners mentioned above.
IV. IMPACT
A. Fiscal Impact:
The cost associated with obtaining the easements is $0.00.
V. LIST OF ATTACHMENTS
A. Fiber Optic Line Easement with Leonard Huskey Estate - Exhibit A
B. Fiber Optic Line Easement with Bridgetower Homeowners Association — Exhibit B
C. Fiber Optic Line Easement with Tumple Creek Homeowner's Association — Exhibit C
Approved for Council Agenda: 711V1
ate
Page 2 of 2
ADA COUNTY RECORDER Christopher D. Rich 2014-058444
BOISE IDAHO Pgs=6 BONNIE 071231201410:15 AM
NO FEE
MERIDIAN CITY
II'111111111111IIIIII1111111111111111111
00003411201400684440060066
FIBER OPTIC LINE EASEMENT
THIS INDENTURE, made this J -P day of Jul , 20 IA between Leonard Huskey Estate
the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada
County, Idaho, the party of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a fiber optic line easement right-of-way across
the premises and property hereinafter particularly bounded and described; and
WHEREAS, the fiber optic line is to be provided for through underground conduit and
cables to be constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
conduit and cables from time to time by the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation and maintenance of a fiber
optic line at the convenience of the Grantee over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of a fiber optic
line and its allied facilities, together with maintenance, repair, replacement and subsequent
connection thereto of fiber optic line at the convenience of the Grantee, with the free right of
access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area of
the easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
City of Meridian, Idaho
Fiber Optic Line Easement
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
right-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public street, then, to such extent, such right-of-way and easement hereby granted
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANT R:
!�J
Le and Huskey Es(ate
STATE OF IDAHO )
) ss
County of Ada )
On this alff day of ?ot,n e, , 20 AV, before me, the undersigned, allotary
Public in and for said State, personally appeared Lot AUAle./e's . known
or identified to me to be the Trustee, respectively, of the Estate that executed the within
instrument, and acknowledged to me that such Estate executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year fist above written.
City of Meridian, Idaho
Fiber Optic Line Easement
NO�UBLIC FOR IDAHO
Residing at: 04 Ov► �e
Commission Expires: 3/
GRANTEE: CITY OF MERIDIAN
<!:!--C G (1
Tanen(y do—Weerd,44ayar
.� j~oyNT(L.c.�. i3OVhGt
City Clerk
TCD a LQ&,
lj
City of
SEAT W
V
A y
Jsp Bye
e��de 10.E R0.�0.
Approved By City Council On: \1 U1 01Da —'\ 4
STATE OF IDAHO, )
: ss.
County of Ada )
On this�day of ,�u 1 014 b,6�,{fore ane the er i d, a Notary Public
"{ � Kiev �reC'. ur�4S
in and or sail State ersonally appeared: de "�1�� cand known to me
�� Et resE L
to be eager andelity Clerk, respectively, of the City of Meridian, Idaho, and who executed
the within instrument, and acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year first above written.
(SEAL)
•ms's IDAHO •'
City of Meridian, Idaho
Fiber Optic Line Easement
NOTARY Pi�B C FOR
'
Residing at: (�
Commission Expires: Fj —c3—�
City of Meridian
Fiber Optic Conduit Project
EXHIBIT A
Permanent Easement Description
An easement for fiber optic utility purposes located in the SW 1/ of the SW %4 of Section 35,
Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, more particularly
described as follows:
Commencing at a brass cap monument marking the southwesterly corner of said SW '/4 of the
SW '/4, from which a brass cap monument marking the northwesterly corner of the SW '/4 of said
Section 35 bears N 0°53'05" E a distance of 2643.63 feet;
Thence N 0°53'05" E along the westerly boundary of said SW '/4 of the SW '/4 a distance of
1186.41 feet to the POINT OF BEGINNING;
Thence continuing N 0°53'05" E a distance of 12.67 feet to a point;
Thence leaving said westerly boundary S 51°14'31" E a distance of 69.25 feet to a point;
Thence S 58°28'23" E a distance of 285.17 feet to a point;
Thence S 62°50'28" E a distance of 154.82 feet to a point;
Thence S 80'21'59" E a distance of 410.68 feet to a point;
Thence S 35°21'59" E a distance of 44.98 feet to a point;
Thence S 80°33'33" E a distance of 283.02 feet to a point;
Thence N 88°46'17" E a distance of 167.54 feet to a point on the easterly boundary of said
SW'/4ofthe SW 1/4;
Thence S 0039'50" W along said easterly boundary a distance of 10.00 feet to a point;
Thence leaving said easterly boundary S 88'46'17" W a distance of 168.14 feet to a point;
Thence N 80°33'33" W a distance of 288.11 feet to a point;
Thence N 35°21'59" W a distance of 45.00 feet to a point;
Thence N 80'21'59" W a distance of 408.08 feet to a point;
Thence N 62°50'28" W a distance of 156.74 feet to a point;
Fiber Optic Easement
Page 2
Thence N 58°28'23" W a distance of 286.18 feet to a point;
Thence N 51°14'31" W a distance of 62.10 feet to the POINT OF BEGINNING.
This parcel contains 14,149 square feet (0.325 acres) and is subject to any other easements
existing or in use.
Prepared by: Glenn K. Bennett, PLS
Civil Survey Consultants, Incorporated
April 22, 2014
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Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 5H
PROJECT NUMBER:
ITEM TITLE: Fiber Optic Easement for Public Works
Fiber Optic Easement for Public Works Fiber Optic Line, City Hall to Water Department,
and to Wastewater Treatment Plant - Tumble Creek Homeowner's Association
MEETING NOTES
I
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
E IDIAN�-
Public D A Ht
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Emily Skoro
Staff Engineer B
DATE: July 15, 2014
Mayor Tammy de Weerd
City Council Members
Joe Barton
Keith Bird
Luke Cavener
Brad Hoaglun
Charles Rountree
David Zoremba
SUBJECT: FIBER OPTIC EASEMENT FOR PUBLIC WORKS FIBER OPTIC LINE,
CITY HALL TO WATER DEPARTMENT, AND TO WASTEWATER
TREATMENT PLANT
I. RECOMMENDED ACTION
A. Move to:
1. Approve three Easements.
2. Authorize the Mayor to sign the easements.
II. DEPARTMENT CONTACT PERSONS
Emily Skoro, Staff Engineer (Project Manager) ..........................................489-0356
Tom Barry, Director of Public Works......................................................................489-0372
Warren Stewart, Engineering Manager....................................................................489-0350
Clint Dolsby, Assistant City Engineer.....................................................................489-0343
III. DESCRIPTION
A. Background
This project is part of a two year effort to install fiber optic lines at the Wastewater
Treatment Plant (WWTP), and from the WWTP to the Water Division and City Hall.
Dedicated fiber optic lines between the Water Division, Wastewater Division and City
Hall will improve the speed, reliability, and security of communications within the
Supervisory Control and Data Acquisition (SCADA) System. The first phase (FY13)
funded the design and installation of a fiber optic line from the WWTP administration
building to the other facilities at the WWTP. This phase will enable the design and
installation of the fiber optic line from the WWTP to the Water Division. This coupled
with the Water Division enhancement to install fiber optic line from the Water Division
Page 7 of 2
to City Hall will enable better troubleshooting and communication between Engineering
staff and Water Operations staff improving operational efficiency and security.
B. Project Description
This project will install fiber optic conduit and cable from Meridian City Hall to the Water
Department and then to the Wastewater Treatment Plant. To install and maintain the fiber
optic conduit and cable it is necessary to obtain easements with the Leonard Huskey Estate,
Bridgetower Homeowners Association, and Tumple Creek Homeowner's Association.
These easements grant the City of Meridian construction and operation access for the
fiber optic line on the property of the landowners mentioned above.
IV. IMPACT
A. Fiscal Impact:
The cost associated with obtaining the easements is $0.00.
V. LIST OF ATTACHMENTS
A. Fiber Optic Line Easement with Leonard Huskey Estate - Exhibit A
B. Fiber Optic Line Easement with Bridgetower Homeowners Association — Exhibit B
C. Fiber Optic Line Easement with Tumple Creek Homeowner's Association — Exhibit C
Approved for Council Agenda:
ate
Page 2 of 2
ADA COUNTY RECORDER Christopher D. Rich 2014-058445
BOISE IDAHO Pgs=5 BONNIE 071231201410:15 AM
MERIDIAN CITY NO FEE
III111111111111111111IIIIIII I1 III III 11111111 lill I III
00003412201400584460060055
FIBER OPTIC LINE EASEMENT
THIS INDENTURE, made this JP day ofJv lu , 201A between Jumble Creek Homeowner's
Association, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian,
Ada County, Idaho, the party of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a fiber optic line easement right-of-way across
the premises and property hereinafter particularly bounded and described; and
WHEREAS, the fiber optic line is to be provided for through underground conduit and
cables to be constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
conduit and cables from time to time by the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation and maintenance of a fiber
optic line at the convenience of the Grantee over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of a fiber optic
line and its allied facilities, together with maintenance, repair, replacement and subsequent
connection thereto of fiber optic line at the convenience of the Grantee, with the free right of
access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area of
the easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
City of Meridian, Idaho
Fiber Optic Line Easement
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
right-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public street, then, to such extent, such right-of-way and easement hereby granted
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are Iawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRA TTOR:
T e C eek Ho owner's Association
STATE OF IDAHO
ss
County of Ada )
On this�day of �, 20, before me, the undersigned, a Notary
Public in and for said State, personally appeared a ZZ i
� I � � known
or identified to me to be the President, respectively, of the associ tion that executed the
within instrument, and acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year fist above written.
,,,....guu.q'
A"t 6b
1►R K NOT Y PU IC FOR IDAHO
rding at: C + . •, G . I
Commission Expires:PU
t ad 1
p:
rq fig_ ok,�..•o
City of Meridian, Idaho
Fiber Optic Line Easement
GRANTEE: CITY OF MERIDIAN
O�Q�tA11fu ALC4sJ
Tat�fe tWeerd,14ayer City of
4✓nz4� e��„�,� DIANA
z togxo
wSEAL
st byJaycee L.T oh nan, City Cler h, ,Xf As
Approved By City Council On: �') U W a,)-, wl A
STATE OF IDAHO, )
: ss.
County of Ada )
Onthis__2a_dayof �014 b forekne�thejTderNped allotaryPublic
in and fo ,Xd Stale pe sonally appeared Ta a and Jays® a xan, known tome
to be the May6"n tty Clerk, respectively, of the City of Meridian, Idaho, and who executed
the within instrument, and acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year first above written.
444
(SEAL) ; l!y0 T
. t
t
•O IC ,o
'4.01'' ID?
4640500,
City of Meridian, Idaho
Fiber Optic Line Easement
Mghlt, L
NOTARY PU LI FOR ID
Residing at:
Commission Expires: i —I g
City of Meridian
Fiber Optic Conduit Project
EXHIBIT A
Permanent Easement Description
An easement for fiber optic utility purposes located in Government Lot 1 of Section 2, Township
3 North, Range 1 West, Boise Meridian, and being a part of Lots 8 and 24 of Block 5 of
TUMBLE CREEK NO. 4 SUBDIVISION as shown in Book 81 of Plats at Page 8722 and Lot 25
of Block 5 of TUMBLE CREEK NO. 5 SUBDIVISION as shown in Book 82 of Plats at Page
9026 in the office of the Recorder, Ada County, Idaho, more particularly described as follows:
Commencing at a brass cap monument marking the northeasterly corner of said Government
Lot 1, from which a 5/8 inch diameter iron pin marking the southeasterly comer of said
Government Lot 1 bears S 0'01'15" E a distance of 1366.22 feet;
Thence S 0'01'15" E along the easterly boundary of said Government Lot 1 a distance of 590.33
feet to a point;
Thence leaving said easterly boundary S 89°58'45" W a distance of 45.00 feet to the POINT OF
BEGINNING;
Thence N 33°25'39" W a distance of 471.78 feet to a point;
Thence N 36°18'21" W a distance of 194.95 feet to a point on the northerly boundary of said
Lot 8;
Thence S 89'14'59" E along said northerly boundary a distance of 12.53 feet to a point;
Thence leaving said northerly boundary S 36°18'21" E a distance of 187.65 feet to a point;
--Thence-S 33°25'39"-E- a distance -of 456:87 feetto a point on the easterly boundary of said -
Lot 25;
Thence S 0°01'15" E along said easterly boundary a distance of 18.16 feet to the POINT OF
BEGINNING.
This parcel contains 6,556 square feet (0.150 acres) and is subject to any other easements
existing or in use.
Prepared by: Glenn K. Bennett, PLS
Civil Survey Consultants, Incorporated
May 12, 2014
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Fiber Optic Easement for Public Works
Fiber Optic Easement for Public Works Fiber Optic Line, City Hall to Water Department,
and to Wastewater Treatment Plant - Bridgetower Homeowners Association
MEETING NOTES
�✓
APPROVIV
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
C�Q E IDIAN-
Public I D A H O
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Emily Skoro
Staff Engineer H
DATE: July 15, 2014
Mayor Tammy de Weerd
City Council Mem6erss
loe Borton
Keith Bird
Luhe Cavener
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: FIBER OPTIC EASEMENT FOR PUBLIC WORKS FIBER OPTIC LINE,
CITY HALL TO WATER DEPARTMENT, AND TO WASTEWATER
TREATMENT PLANT
I. RECOMMENDED ACTION
A. Move to:
1. Approve three Easements.
2. Authorize the Mayor to sign the easements.
II. DEPARTMENT CONTACT PERSONS
Emily Skoro, Staff Engineer (Project Manager) .................................
......... 489-0356
Tom Barry, Director of Public Works ......................... ....................
......................... 489-0372
Warren Stewart, Engineering Manager .................... ...............................
................. 489-0350
Clint Dolsby, Assistant City Engineer.....................................................................489-0343
III. DESCRIPTION
A. Background
This project is part of a two year effort to install fiber optic lines at the Wastewater
Treatment Plant (WWTP), and from the WWTP to the Water Division and City Hall.
Dedicated fiber optic lines between the Water Division, Wastewater Division and City
Hall will improve the speed, reliability, and security of communications within the
Supervisory Control and Data Acquisition (SCADA) System. The fust phase (FYI 3)
funded the design and installation of a fiber optic line from the WWTP administration
building to the other facilities at the WWTP. This phase will enable the design and
installation of the fiber optic line from the WWTP to the Water Division. This coupled
with the Water Division enhancement to install fiber optic line from the Water Division
Page 1 of 2
to City Hall will enable better troubleshooting and communication between Engineering
staff and Water Operations staff improving operational efficiency and security.
B. Project Descriptio
This project will install fiber optic conduit and cable from Meridian City Hall to the Water
Department and then to the Wastewater Treatment Plant. To install and maintain the fiber
optic conduit and cable it is necessary to obtain easements with the Leonard Huskey Estate,
Bridgetower Homeowners Association, and Tumple Creek Homeowner's Association.
These easements grant the City of Meridian construction and operation access for the
fiber optic line on the property of the landowners mentioned above.
IV. IMPACT
A. Fiscal Impact:
The cost associated with obtaining the easements is $0.00.
V. LIST OF ATTACIIMENTS
A. Fiber Optic Line Easement with Leonard Huskey Estate - Exhibit A
B. Fiber Optic Line Easement with Bridgetower Homeowners Association — Exhibit B
C. Fiber Optic Line Easement with Tumple Creek Homeowner's Association — Exhibit C
Approved for Council Agenda:
ate
Page 2 of 2
ADA COUNTY RECORDER Christopher D. Rich 2014-058446
BOISE IDAHO Pgs=6 BONNIE 07/2312014 10:15 AM
MERIDIAN CITY NO FEE
IIIIIIIIII II IIIIIIIIIIIIII II IIII1111111111 I'II III
00003413201400684460060066
FIBER OPTIC LINE EASEMENT
THIS INDENTURE, made this day of J�-, 261 --between Bridgetower Homeowners
Association, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian,
Ada County, Idaho, the party of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a fiber optic line easement right-of-way across
the premises and property hereinafter particularly bounded and described; and
WHEREAS, the fiber optic line is to be provided for through underground conduit and
cables to be constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
conduit and cables from time to time by the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation and maintenance of a fiber
optic line at the convenience of the Grantee over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of a fiber optic
line and its allied facilities, together with maintenance, repair, replacement and subsequent
connection thereto of fiber optic line at the convenience of the Grantee, with the free right of
access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area of
the easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
City of Meridian, Idaho
Fiber Optic Line Easement
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
right-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public street, then, to such extent, such right-of-way and easement hereby granted
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTOR-:{
Bridgetower Homeowners Association
STATE OF IDAHO )
) ss
County of Ada )
On this s ' day of awn Pi , 20&, before me, the undersigned, a Notary
Public in and for said State, personally appeared Lance Pomerleau
known or identified to me to be the Neighborhood Manager, respectively, of Bridgetower
Homeowners Association that executed the within instrument, and acknowledged to me that
such association executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year fist above written.
City of Meridian, Idaho
Fiber Optic Line Easement
NOTARY PUBLIC FOR IDAHO
Residing at: Amt Goan/y
Commission Expires:
GRANTEE: CITY OF MERIDIAN
CCC tel. I
Tam y.de-Wcerd, Mayor
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SEAL
L. Holman, City Clerk N1.1141 M
Approved By City Council On: �� a a t �r `C
STATE OF IDAHO, )
: ss.
County of Ada )
On this a da of J r 2014 befor ype the to ers ne�c� a Nota Public
Y U \ {r��e>�c nr£e r r�
in,knd for sa ed jeatte, personally appeared Za"; . 4o, and Jaycee an, known to me
to be the#�yor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed
the within instrument, and acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year first above written.
BELLE •., C(��I L
�OT4 `t ' NOTARY P LI ORI 0
�.� : Residing at:
Commission Expires: � q — l
OF 1pl
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City of Meridian, Idaho
Fiber Optic Line Easement
City of Meridian
Fiber Optic Conduit Project
EXHIBIT A
Permanent Easement Description
An easement for fiber optic utility purposes located in the SW '/4 and the SE'/4 of Section 35,
Township 4 North, Range 1 West, Boise Meridian, and being a part of Lot 1 of Block 1 of
BRIDGETOWER CROSSING SUBDIVISION NO. 1 as shown in Book 84 of Plats at Page 9392
in the office of the Recorder, Ada County, Idaho, more particularly described as follows:
Commencing at a 5/8 iron pin marking the southeasterly corner of said SW '/4, from which a
brass cap monument marking the southwesterly corner of said SW '/4 bears N 89°15'43" W a
distance of 2643.40 feet;
Thence N 0°26'35" E along the easterly boundary of said SW 1/4 a distance of 255.75 feet to a
point on the southwesterly boundary of said Lot 1 and the POINT OF BEGINNING;
Thence leaving said easterly boundary N 62°08'53" W along said southwesterly boundary a
distance of 92.39 feet to a point;
Thence leaving said southwesterly boundary S 63°30'36" E a distance of 419.60 feet to a point;
Thence S 88°04'23" E a distance of 617.93 feet to a point;
Thence S 69°46'51" E a distance of 29.84 feet to a point;
Thence S 89°14'59" E a distance of 544.21 feet to a point on the easterly boundary of said Lot 1;
Thence S 0'26'18" W along said easterly boundary a distance of 10.00 feet to a point;
Thence leaving said easterly boundary N 89°14'59" W a distance of 545.98 feet to a point;
Thence N 69°46'51" W a distance of 29.94 feet to a point;
Thence N 88°04'23" W a distance of 618.56 feet to a point said southwesterly boundary of said
Lot 1;
Thence N 62°08'53" W along said southwesterly boundary a distance of 329.45 feet to the
POINT OF BEGINNING.
This parcel contains 14,036 square feet (0.322 acres) and is subject to any other easements
existing or in use.
Prepared by: Glenn K. Bennett, PLS 'a
Civil Survey Consultants, Incorporated
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Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: SERVICE AGREEMENT AMENDMENT
First Amendment to the St. Luke's Regional Medical Center, Ltd., Service Agreement
With the City of Meridian
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
1st Amendment to the
St. Luke's Regional Medical Center, Ltd., Service Agreement
With the City of Meridian
This 1st Amendment ("Amendment") is entered into by and between St. Luke's Regional Medical
Center, Ltd., an Idaho non-profit corporation, duly qualified and licensed by the state of Idaho,
hereinafter referred to as "SLRMC," and the City of Meridian, hereinafter referred to as "Client".
WHEREAS, Client and SLRMC entered into a Service Agreement ("Service Agreement") effective October 1,
2013.
WHEREAS, Client and SLRMC now desire to modify certain terms of the Service Agreement;
NOW THEREFORE, in consideration of the foregoing and the conditions, mutual covenants, representations
and warranties contained herein, and for other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties hereby amend the above referenced Service Agreement effective
April 1, 2014 as follows:
A. Strike the entire Attachment A of the Service Agreement and replace with the new Attachment A as
follows:
Attachment A
ProgramDescription
Health Screenings
St. Luke's will provide biometric measures such as blood pressure,
height, weight, and waist circumferences, as well as, laboratory
tests including a lipid and glucose panel.
$40/participant billed to
Blue Cross of Idaho
$40 for new hires
St. Luke's will provide an onsite immunization clinic to ensure
employees are protected against seasonal flu. St. Luke's will
Flu Shots
schedule annual clinics from October through December and
No charge
provide marketing materials to promote your event. This will
also include coordination of flu shots clinics at various City of
Meridian locations.
-Provision of timely and appropriate responsiveness to Client's
employee needs and offer appropriate treatment in an
Subject to State Worker's Compensation
occupational medicine clinic headed by a physician who
Injury Treatment
specializes in occupational medicine
Fee Schedule. Schedule subject
-24 hour access to services through locations linkages to ensure
increases determinedulule the State of
continuous communication and supportfor after hour a nd
Idaho
emergency treatment.
Amendment to St. Luke's Regional Medical Center, Ltd., Service Agreement With the City of Meridian —page 1 of 2
B. Except as expressly modified by this Amendment, all provisions of the October 1, 2013 Service
Agreement shall remain in full force and effect. No other understanding, whether oral or written,
whether made prior to or contemporaneously with this Amendment, shall be deemed to enlarge, limit
or otherwise affect the operation of the Octoberl, 2013 Service Agreement or this Amendment
thereto.
IN WITNESS WHEREOF, the parties shall cause this Amendment to be executed the date first above
written.
St. Luke's Regional Medical Center, Ltd.: City of Meridian:
LUZ
By: GCC (1. (Z_
Amendment to St. Luke's Regional Medical Center, Ltd., Service Agreement With the City of Meridian — page 2 of 2
-Provision of an occupational health case coordinator to serve as
point of contact for Client, employee and surety/administrator
-Case coordinator shall be responsible to provide monitoring of
Client employees' progress, arrange for treatments and
Case Coordination
procedures and communicate the necessary medical and return-
Included as part of injury treatment
to -work information to the Client employee, Client, and
designated insurer.
-Communication with Client via phone, fax, pager, e-mail and in
person to keep all updated as to treatment plans, return to work
strategies and "next step' information.
-Provision of activity status reports to the employee, Client and
designated surety/administrator.
Activity Status Report
-Report shall outline diagnosis, treatment, and activity restriction,
Included as part of injury treatment
as well as recommended follow-up care.
-Provision of referral forms that can be given to a Client's
employee prior to his/her appointment to expedite the case
Forms and Information
process handling.
Included as part of injury treatment
-Provision of education and written material on process for injury
treatment, including talking point on designated provider, maps,
etc.
Respirator Certifications including
• Respiratory Questionnaire Review
Other
Spirometry (as needed).
Services
-Medical Evaluation
Current Occupational Fee Schedule
Provided
-Hepatitis A
-Hepatitis R
-Tetanus/ Diphtheria Immunizations
B. Except as expressly modified by this Amendment, all provisions of the October 1, 2013 Service
Agreement shall remain in full force and effect. No other understanding, whether oral or written,
whether made prior to or contemporaneously with this Amendment, shall be deemed to enlarge, limit
or otherwise affect the operation of the Octoberl, 2013 Service Agreement or this Amendment
thereto.
IN WITNESS WHEREOF, the parties shall cause this Amendment to be executed the date first above
written.
St. Luke's Regional Medical Center, Ltd.: City of Meridian:
LUZ
By: GCC (1. (Z_
Amendment to St. Luke's Regional Medical Center, Ltd., Service Agreement With the City of Meridian — page 2 of 2
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: TEMPORARY LICENSE AGREEMENT
Temporary License Agreement with Ada County Highway District for Installation,
Maintenance, Repair and Replacement of Parcel 163 Artwork - UNDER THE SUN AND
DREAMING
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
EIDT
AN�-
Public H O
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Max Jensen
DATE: July 16, 2014
Mayor Tammy de Weerd
City Council Members#
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: TEMPORARY LICENSE AGREEMENT WITH ACHD FOR
INSTALLATION, MAINTENANCE, REPAIR AND REPLACEMENT OF
PARCEL 163 ARTWORK (UNDER THE SUN AND DREAMING)
I. RECOMMENDED ACTION
A. Move to:
1. Approve the Temporary License Agreement with ACHD for installation,
maintenance, repair and replacement of parcel 163 artwork (Under The Sun
And Dreaming), and
2. Authorize the Mayor to sign the agreement
II. DEPARTMENT CONTACT PERSONS
Max Jensen (Capital Projects Manager) 489-0344
John McCormick (Deputy Director of Public Works) 489-0378
III. DESCRIPTION
A. Background
This Temporary License Agreement will enable the City to install, maintain,
repair and replace the artwork (Under The Sun And Dreaming) selected by the
City for Parcel 163 of the Split Corridor.
Page I of 2
B. Fiscal Impact:
Project Costs
Total $0.00
IV. TIME CONSTRAINTS
Council's approval will allow completion of this project by the end of August 2014.
V. LIST OF ATTACHMENTS
A. Temporary License Agreement
Approved for Council A da: 7 7;� 4&u�
Page 2 of 2
?�/7/4
Date
ADA COUNTY RECORDER Christopher D. Rich 2014-058447
BOISE IDAHO Pgs=10 BONNIE 071231201410:15 AM
MERIDIAN CITY NO FEE
Property Management No. 111111111111111111111111111 11 IN III IIIIIIIIIIIIIIII I IIIII
Street: 00003414201400584470100102
T ,R—, S
TEMPORARY LICENSE AGREEMENT
THIS TEMPORARY LICENSE AGREEMENT (the "Agreement") is made and
entered into this ;)D day of Jvlsl. , 2014 ("Effective Date"), by and
between the ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate of the
state of Idaho ("ACHD"), and the CITY OF MERIDIAN, a municipal corporation of the
state of Idaho ("Licensee").
WITNESSETH:
For good and valuable consideration, the receipt and sufficiency of which is
acknowledged by the parties:
SECTION 1. RECITALS.
1.1 ACHD owns and has exclusive jurisdiction over the public right-of-way
located within the City of Meridian, Ada County, Idaho, more particularly described as
the traffic island southwest of the intersection of Ada Street and Main Street, as
depicted on the attached Exhibit "A" (the "Right -of -Way").
1.2 Licensee desires a license to use the Right -of -Way for the limited
purposes hereinafter set forth, and, for the consideration and on the terms and
conditions hereinafter set forth, ACHD is willing to extend such license to Licensee.
SECTION 2. LICENSE; LICENSE NOT EXCLUSIVE.
2.1 On the terms and conditions hereinafter set forth, ACHD hereby extends
to Licensee a license on, over, across and under the Right -of -Way for the following
uses and purposes ("Authorized Use") and no others:
Installation, maintenance, repair and replacement of (1) the artwork depicted in
the attached Exhibit "B", (2) related signage and (3) a sidewalk.
2.2 This Agreement does not extend to Licensee the right to use the Right -of -
Way to the exclusion of ACHD for any use within its jurisdiction, authority and discretion
or of others to the extent authorized by law to use public right-of-way. If the Right -of -
Way has been opened as a public Highway (as used in the Agreement, the term
"Highway" is as defined in Idaho Code § 40-109(5)), Licensee's Authorized Use is
subject to the rights of the public to use the Right -of -Way for Highway
purposes. Licensee's Authorized Use is also subject to the rights of holders of
easements of record or obvious on inspection of the Right -of -Way and statutory rights
TEMPORARY LICENSE AGREEMENT - Page 1
of utilities to use the public right-of-way. This Agreement is not intended to, and shall
not, preclude or impede the ability of ACHD to enter into other similar agreements in the
future allowing third parties to also use its public rights-of-way, or the ability of ACHD to
redesign, reconstruct, relocate, maintain and improve its public rights-of-way and
Highways as authorized by law and as it determines, in its sole discretion, is
appropriate.
SECTION 3. CONSTRUCTION OR INSTALLATION OF IMPROVEMENTS. Any
repairs or maintenance of the Licensee's improvements currently located in the Right -
of -Way or the installation or construction of improvements by Licensee in the Right -of -
Way as permitted by the Authorized Use (the "Improvements") shall be accomplished in
accordance with designs, plans and specifications approved in advance and in writing
by ACHD as required to satisfy applicable laws, its policies and good engineering
practices. In approving such plans and specifications, ACHD assumes no responsibility
for any deficiencies or inadequacies in the design or construction of the Improvements,
and the responsibility therefor shall be and remain in Licensee.
SECTION 4. WAIVER AND ESTOPPEL STATEMENT BY LICENSEE. Licensee
acknowledges and agrees that the license granted herein is temporary, non-
transferable and merely a permissive use of the Right -of -Way pursuant to this
Agreement. Licensee further acknowledges and agrees that it specifically assumes the
risk that the license pursuant to this Agreement may be terminated before Licensee has
realized the economic benefit of the cost of installing, constructing, repairing or
maintaining the Improvements, and Licensee hereby waives and estops itself from
asserting any claim that the license is in any way irrevocable because Licensee has
expended funds on the Improvements and the Agreement has not been in effect for a
period sufficient for Licensee to realize the economic benefit from such expenditures.
SECTION 5. TERM.
5.1 The term of this Agreement shall commence on the Effective Date, and
shall continue until terminated by either party, with or without cause, which termination
shall be effective following thirty (30) days' advance written notice of termination given
to the other party.
5.2 If Licensee defaults in the performance of any obligations incumbent upon
it to perform hereunder, ACHD may terminate this Agreement and the rights extended
to Licensee hereunder at any time, effective at the end of thirty (30) days following the
date ACHD shall provide written notice of termination to Licensee, which notice shall
specify such default(s). Licensee shall have such thirty (30) day period to correct and
cure the specified defaults, and if so corrected and cured, to the satisfaction of ACHD,
this Agreement shall not be terminated but shall continue in full force and effect.
SECTION 6. FEE. There is no fee for Licensee's Authorized Use of the Right -of -Way
under this Agreement.
TEMPORARY LICENSE AGREEMENT - Page 2
SECTION 7. MAINTENANCE: FAILURE TO MAINTAIN: RELOCATION OF UTILITIES.
7.1 At its sole cost and expense, Licensee shall maintain the Improvements in
good condition and repair and as required to satisfy applicable laws, the policies of
ACHD and sound engineering practices. Licensee shall have access over, across and
under the Right -of -Way for the purposes of accomplishing such repair and
maintenance.
7.2 If the Highway on and/or adjacent to the Right -of -Way is damaged as a
result of:
(i) the performance by Licensee of the maintenance required by section 7.1,
or the failure or neglect to perform such maintenance; and/or
(ii) Licensee's design, installation or use of the Improvements, regardless of
cause;
at its sole cost and expense Licensee shall forthwith correct such deficiency and restore
the Highway and the surface of the Right -of -Way to the same condition it was in prior
thereto, and if Licensee shall fail or neglect to commence such correction and
restoration within twenty-four (24) hours of notification thereof, ACHD may proceed to
do so, in which event Licensee agrees to reimburse ACHD for the costs and expenses
thereof, including, without limitation, reasonable compensation for the use of staff and
equipment of ACHD.
7.3 Notwithstanding the provisions of section 7.2, should an emergency exist
related to the Licensee's use of this license which threatens the stability or function of
the Highway on or adjacent to the Right -of -Way or the safety of the public use thereof,
ACHD shall have the right to immediately perform, on behalf of and at the cost of
Licensee, necessary emergency repairs.
7.4 Licensee shall be responsible for the relocation of any existing utilities
located on the Right -of -Way as may be required in connection with any construction or
installation of Improvements by Licensee in the Right -of -Way.
SECTION 8. RELOCATION OF IMPROVEMENTS. If during the term of this
Agreement ACHD requires, in its sole discretion, at any time, and from time to time, that
the Highway on and/or adjacent to the Right -of -Way be widened and/or realigned,
redesigned, improved and/or reconstructed, Licensee hereby accepts responsibility for
all costs for relocating, modifying or otherwise adapting the Improvements to such
realignment and/or relocation and/or reconstruction if required by ACHD, which shall be
accomplished by Licensee according to designs, plans and specifications approved in
advance by ACHD in writing; provided, Licensee may elect to terminate this Agreement
in lieu of complying with this responsibility, and further provided ACHD gives Licensee
adequate written notice as necessary to allow Licensee to redesign, relocate, modify or
adapt the 'Improvements to the realignment and/or relocation and/or reconstruction of
TEMPORARY LICENSE AGREEMENT - Page 3
the Highway and also licenses Licensee such additional area of its right-of-way, if any,
as may be necessary for the proper operation of the Improvements.
SECTION 9. PERMIT. If the proposed construction and installation of the
Improvements, or any reconstruction, relocation or maintenance thereof, requires
Licensee to obtain a permit under ACHD policies, Licensee shall first obtain such permit
from ACHD (Construction Services Division) before commencing such work, pay the
required fees and otherwise comply with the conditions set forth therein.
SECTION 10. NO TITLE IN LICENSEE. Licensee shall have no right, title or interest in
or to the Right -of -Way other than the right to temporarily use the same pursuant to the
terms of this Agreement.
SECTION 11. NO COSTS TO ACHD. Any and all costs and expenses associated with
Licensee's Authorized Use of the Right -of -Way, or any construction or installation of
Improvements thereon, or the repair and maintenance thereof, or the relocation of
Improvements or utilities thereon, or the restoration thereof at the termination of this
Agreement, shall be at the sole cost and expense of Licensee.
SECTION 12. TAXES AND ASSESSMENTS. Licensee agrees to pay all special
assessments and personal property taxes that may be levied and assessed on the
Improvements during the term of this Agreement.
SECTION 13. RESTORATION ON TERMINATION. Upon termination of this
Agreement, Licensee shall promptly remove all Improvements and restore the Right -of -
Way to at least its present condition, less ordinary wear and tear. Should Licensee fail
or neglect to promptly remove the Improvements and restore the Right -of -Way, ACHD
may do so and assess Licensee for the costs thereof. Provided, ACHD and Licensee
may agree in writing that some or all of such Improvements are to remain on the Right -
of -Way following termination, and by entering into such an agreement Licensee thereby
disclaims all right, title and interest in and to the same, and hereby grants such
Improvements to ACHD, at no cost. Further provided, if the Authorized Use of the
Right -of -Way under this Agreement is for landscaping in ACHD right-of-way and the
irrigation and maintenance thereof, and the general purpose government with
jurisdiction has adopted ordinances, rules and regulations governing the landscaping
and maintenance of such right-of-way by owners of the adjacent property, to the extent
such owners are obligated to maintain and irrigate the landscaping Licensee need not
remove the same from the Right -of -Way.
SECTION 14. INDEMNIFICATION. Licensee hereby indemnifies and holds ACHD
harmless from and against any and all claims or actions for loss, injury, death,
damages, mechanics and other liens arising out of the failure or neglect of Licensee,
Licensee's employees, contractors and agents to properly and reasonably make
Authorized Use of the Right -of -Way or properly construct, install, plant, repair or
maintain the Improvements thereon, or that otherwise result from the use and
occupation of the Right -of -Way by Licensee, including, without limitation, any attorneys'
fees and costs that may be incurred by ACHD in defense of such claims or actions
TEMPORARY LICENSE AGREEMENT - Page 4
indemnified against by Licensee hereunder. For claims or actions arising out of failures
or neglects occurring during the term of this Agreement, Licensee's obligations
pursuant to this section shall survive the termination of this Agreement.
SECTION 15. COMPLIANCE WITH LAW: WASTE AND NUISANCES PROHIBITED.
In connection with Licensee's use of the Right -of -Way, throughout the term of this
Agreement Licensee covenants and agrees to: (i) comply with and observe in all
respects any and all federal, state and local statutes, ordinances, policies, rules and
regulations, including, without limitation, those relating to traffic and pedestrian safety,
the Clean Water Act and/or to the presence, use, generation, release, discharge,
storage or disposal in, on or under the Right -of -Way of any Hazardous Materials
(defined as any substance or material defined or designated as hazardous or toxic
waste, material or substance, or other similar term, by any federal, state or local
environmental statute, regulation or ordinance presently in effect or that may be
promulgated in the future); (ii) obtain any and all permits and approvals required by
ACHD or any other unit of government; and (iii) commit no waste nor allow any
nuisance on the Right -of -Way. To the extent permitted by law, Licensee covenants and
agrees to indemnify and hold ACHD harmless from and against any and all claims,
demands, damages, liens, liabilities and expenses (including, without limitation,
reasonable attorneys' fees), arising directly or indirectly from or in any way connected
with the breach of the foregoing covenant. These covenants shall survive the
termination of this Agreement.
SECTION 16. ASSIGNMENT. Licensee cannot sell, assign or otherwise transfer this
Agreement, the license herein extended or any of its rights hereunder except with the
prior written consent of ACHD, which consent shall not be granted unless the assignee
assumes all obligations, warranties, covenants and agreements of Licensee herein
contained.
SECTION 17. ATTORNEYS' FEES. In any suit, action or appeal therefrom to enforce
or interpret this Agreement, the prevailing party shall be entitled to recover its costs
incurred therein, including reasonable attorneys' fees.
SECTION 18. NOTICE. Any notice under this Agreement shall be in writing and be
delivered in person, or by United States Mails, postage prepaid, or by public or private
24-hour overnight courier service (so long as such service provides written confirmation
of delivery), or by facsimile verified by electronic confirmation. All notices shall be
addressed to the party at the address set forth below or at such other addresses as the
parties may from time to time direct in writing by notice given the other. Any notice shall
be deemed to have been given on (a) actual delivery or refusal, (b) three (3) days
following the day of deposit in the United States Mails, (c) the day of delivery to the
overnight courier or (d) the day facsimile delivery is electronically confirmed.
TEMPORARY LICENSE AGREEMENT - Page 5
If to ACHD: Ada County Highway District
3775 Adams Street
Garden City, Idaho 83714
Attn: Right of Way Division
If to Licensee: City of Meridian
Public Works Department
33 E. Broadway Avenue
Meridian, Idaho 83642
SECTION 19. SUCCESSORS AND ASSIGNS. This Agreement, the license herein
extended and the covenants and agreements herein contained shall inure to the benefit
of and be binding upon the parties hereto and their successors and, if consented to by
ACHD under section 16, Licensee's assigns.
SECTION 20. EXHIBITS: RECITALS. All exhibits attached hereto and the recitals
contained herein are incorporated herein as if set forth in full herein.
SECTION 21. NO RECORDATION. This Agreement shall not be recorded in the
Official Real Property Records of Ada County, Idaho.
SECTION 22. WARRANTY OF AUTHORITY TO EXECUTE.
22.1 The person executing this Agreement on behalf of ACHD represents and
warrants due authorization to do so on behalf of ACHD, and that upon execution of this
Agreement on behalf of ACHD, the same is binding upon, and shall inure to the benefit
of, ACHD.
22.2 The person executing the Agreement on behalf of Licensee represents
and warrants due authorization to do so on behalf of Licensee, and that upon execution
of this Agreement on behalf of Licensee, the same is binding upon, and shall inure to
the benefit of, Licensee.
IN WITNESS WHEREOF, the undersigned have caused this Agreement to be
executed the day, month and year first set forth above.
TEMPORARY LICENSE AGREEMENT - Page 6
CITY OF MERIDIAN
cc (-? ,
By: Tam A de-Weerd
Its: Mayen aKou� -IP'ef-
�Unc�\ �r25ACt Cst i'
��GO4ep, NTED A OCG' 1
ATTEST::
r1'0 /'City of
JaVee Ron n SFS^Na
City Clerk "r
Y VPy
o(AdP iR PAS�RA
STATE OF IDAHO )
) ss.
County of Ada )
On this day of Jv\� 2014, before me,
aC4\e112 4 \\ 0.Ncary PWip in and for the Stat�� 'of IPA,O .t
personally appeared Tann '"'^^ ' Ma
. J� �nown or identified to me to be tie o�
the City of Meridian, and Jdy� „� , known or identified to me to be the City
Clerk of the City of Meridian, the persons who executed this instrument on behalf of
said City, and acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day,
month, and year in„ this certificate
,first
nabove written.
�
Notary Publicfpr I aho1 n n
Residing at: �! Iw-CeeX�
My Commission Expires:
TEMPORARY LICENSE AGREEMENT - Page 7
AOUNT HIGHWAY DISTRICT
Q�
:John randen
It President
ATTEST:
Ry:L35ru—ce S. Won
Its: Dir
STATE OF IDAHO )
) ss.
County of Ada )
,-,.On this day of ��e__ 2014before me.
personal ppeared John S. Franden, known or identified to me to be the President of
the Ada County Highway District Commission, and Bruce S. Wong, known or identified
to me to be the Director of the Ada County Highway District, the persons who executed
this instrument on behalf of said District, and acknowledged to me that the Ada County
Highway District executed the same.
IN WITNESS WHE
seal the day and year first
v
W p�PRY
STATS.
Notary Public fb
Residing at:
My Commission
hereunto set my hand and affixed my official
daho
Expires:
7
The Ada County Highway District (ACHD) is committed to compliance with Title VI of the Civil Rights Act
of 1964 and related regulations and directives. ACHD assures that no person shall on the grounds of
race, color, national origin, gender, disability or age, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any ACHD service, program or activity.
TEMPORARY LICENSE AGREEMENT - Page 8
EXHIBIT A
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Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: CHANGE ORDER NO. 2 - USTICK ROAD UTILITY IMPROVEMENTS
Approval of Change Order No. 2 to Task Order 10432 for "Ustick Road Utility
Improvements" to Civil Survey Consultants, Inc. for the Not -to -Exceed Amount of
$22,648.10
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Clint Dolsby
Date: 7-17-2014
Re: July 22 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
July 22 City Council Consent Agenda for Council's consideration.
Approval of Change Order 2 to Task Order 10432 for "Ustick Road Utility
Improvements" to Civil Survey Consultants, Inc. in the Not -To -Exceed amount of
$22,648.10.
Recommended Council Action: Approval of Change Order 2 to Task Order
10432 to Civil Survey Consultants, Inc. for the Not -To -Exceed amount of
$22,648.10. This change order, along with Change Order 1, brings the change
order total to $52,514.90 which represents a 222% increase to the original task
order amount for a total of $76,164.30.
Thank you for your consideration
• Page 1
CITY OF MERIDIAN CHANGE ORDER NO. 2
PROJECT NO. 10432
33 EAST BROADWAY
DATE: 07/1/14
MERIDIAN, ID 83642
EFFECTIVE DATE: 0711/14
TASK ORDER CHANGE ORDER
ENGINEER/CONSULTANT: Civil Survey Consultants, Inc.
PROJECT: Ustick Road Utility Improvements
The Englnoar/Consullant Is hereby directed to make the following changes from the Task Order Documents.
Description: Proposal to expand the original scope of services to Include utility Improvements on Uslick
Road between Linder Rd and Meridian Rd. The improvements will be constructed in conjunction with
ACHD's rebuild of Ustick Rd.
Reason for Change Order: The ACHD road Improvement project boundaries have been extended past the
original scope of work's extents. Additional utility Improvements are required due to the ACHD widening
the current road extents on Ustick Rd between Linder Road and Meridian Road,
Attachments: Change Order Documentation (2 pages)
CHANGE IN TASK ORDER PRICE:
CHANGE IN TASK ORDER TIMES:
Original Task Order Price $23,649.40
Original Task Order Times:
Net changes from previous Change Orders
Nei changes from previous Change Orders
No _0_ to _7_
No. to— (calendar days)
$29,866.80
Task Order Price Prior to this Change Order:
Task Order Times prior to this Change Order:
(calendardays)
$53,516.20
Net Increase (decrease) of this Change Order:
Net Increase (decrease) of this Change Order:
(catendardays)
$22,648.10
Task Order Price with all Approved Change Orders:
Task Order Times with all Approved Change Orders:
Task Order Is based on ACHD's constmdton
$76,164.30
schedule.
APPROVED; (CITY PURCHAS GMAN ER)�//�///�//71�
ACCEPTED: (Civil Survey)
By: Keith Watts
ay: Corey Peacock
Date: -7/ 1`�// X
Date: olO/�
RECOMMENDED: (ASST CITY ENGINEER)
DATE APPROVED BY COUNCIL
By:`'✓' J
DatIlV /14
DATE: ,-IDsl Z)O\q wonnrao,I
APPROVED: (CITY) n
(2
ATTEST: y
—C - � i ,
Eity of
By: Mayo Sa a Weerd a , Ra u N1tY
By: City Cie , Jayc L. Holman JD
Dale: ZZ I
Date:
SEAL
A9
�rrAe Tai AaUA� a,`
T�
\T,t.
Re: Ustick Read and Meridian Road Intersection Utility Improvements -Additional Services
Task Ordet Nn. 10432 —Change Order No. 2
[Teat Cmilyl
Per your rcquest, cosi aro proposing to expand our original scope of services to include utility
improvements on Ustick [toad between Linder Road and Meridian Road. These improvements will be
constructed in corijuncdon with ACHD's rebuild or Ustick Road. We are proposing to provide the
following additional services;
t. TaskI.I — E -builder, Three additional hours at$123.30AIour-$369,9X!.
2. Task L1•�Field Sorveying. Twelve additional hours at$I451hour-S1,740=W
Field work associated with verifying inverts ofexisting sewer cleanouts in Ustick Road as
needed to extend existing sewer stubs and to locate two existing water stub blow -offs.
+ Field work associated with marking pWholo locations and field surveying potholes after
they are co spieled. Also, includes coordination with pothole contractor. The exisling
water main will be potholad nt five potential conflicts with the now storm drain main or
Irrigation pipe.
3 Tusk 2.2—Survey Dmfling. Six mchhh mat hoary al S123.3ftour - $739.80.
o Office work associated with drafting field survey and pottx7le results.
4, lask 3.1 — Water Systom Improvements. Sixteen additional hoursat$123,30/hour=
51,972,80.
Adjust approximately fourteen existing valve boxes to grade.
+ Adjust existing water main at approximately five locations where conflicts exist with naw
storm drain or iaiagation pipes.
+ Design four new fire hydrants at locations iden8fied by the City.
Relocate two existing water miters,
• Extend five existing water stubs to the right-of•way Pure,
+ Adjust one existing fire hydrant w grade.
Das'agn comer service Stabs to four properties along Ustick Road, as requested by property
owner.
S. Task 3.2 — Sewer System huprovenumis, 12 additional lours at $123,301hour = $1,479.(x0,
+ Ocsign server stubs to two properties along Ustick Road, as requester) by property owner.
+ Extend 3 existing sewer stubs to the righderf-way line.
6, Task 33 — Property Owner Coordination. Six additional hours at 5127.30/h oar - S739.80.
• Send letters to the property owners of four properties fronting Ustick Road that currently
are not connected to City water nod sewer services,
7. Tad: 4.1 — Develop plaits, specifications, cost estimate and bid scWvle, 84 additional hours
at $123.30Jhour - $10,357.20
A complete set or pians and specifications will be Prepared for the work related to this
supptemeol. Meese plans and specifications will be separate from the playas and specifications
for the Ustick Road/Meridian Road 1nteralion Project and the Ustiok Roil (Meridian to
Locust Grove) projul.
8, Task 4.2 — City Engineering 'Departmental review and comment, Four additional hours at
$123.30lhwur= $493.20
9, Task 4.3 — Development Services and Environmental review and comment. Tluee additional
hours at $123.301hour $369.90
Cavil Survey Consultants, he,
UMYI a�101,S.
Rnidw
(]08)8884 3 1 7
1400 r- Wroanower Surd rw 888-0143
Suite iia
11 .*$ X bjnt f PC,
Mioridiaa, ldaha 83642
V1"avu6&nt
lime 23,2014
Entity Skoro, P.Ti.
City of Meridian
33 E. Broadway Avenue, Ste. 200
Meridian, [U 83642
Re: Ustick Read and Meridian Road Intersection Utility Improvements -Additional Services
Task Ordet Nn. 10432 —Change Order No. 2
[Teat Cmilyl
Per your rcquest, cosi aro proposing to expand our original scope of services to include utility
improvements on Ustick [toad between Linder Road and Meridian Road. These improvements will be
constructed in corijuncdon with ACHD's rebuild or Ustick Road. We are proposing to provide the
following additional services;
t. TaskI.I — E -builder, Three additional hours at$123.30AIour-$369,9X!.
2. Task L1•�Field Sorveying. Twelve additional hours at$I451hour-S1,740=W
Field work associated with verifying inverts ofexisting sewer cleanouts in Ustick Road as
needed to extend existing sewer stubs and to locate two existing water stub blow -offs.
+ Field work associated with marking pWholo locations and field surveying potholes after
they are co spieled. Also, includes coordination with pothole contractor. The exisling
water main will be potholad nt five potential conflicts with the now storm drain main or
Irrigation pipe.
3 Tusk 2.2—Survey Dmfling. Six mchhh mat hoary al S123.3ftour - $739.80.
o Office work associated with drafting field survey and pottx7le results.
4, lask 3.1 — Water Systom Improvements. Sixteen additional hoursat$123,30/hour=
51,972,80.
Adjust approximately fourteen existing valve boxes to grade.
+ Adjust existing water main at approximately five locations where conflicts exist with naw
storm drain or iaiagation pipes.
+ Design four new fire hydrants at locations iden8fied by the City.
Relocate two existing water miters,
• Extend five existing water stubs to the right-of•way Pure,
+ Adjust one existing fire hydrant w grade.
Das'agn comer service Stabs to four properties along Ustick Road, as requested by property
owner.
S. Task 3.2 — Sewer System huprovenumis, 12 additional lours at $123,301hour = $1,479.(x0,
+ Ocsign server stubs to two properties along Ustick Road, as requester) by property owner.
+ Extend 3 existing sewer stubs to the righderf-way line.
6, Task 33 — Property Owner Coordination. Six additional hours at 5127.30/h oar - S739.80.
• Send letters to the property owners of four properties fronting Ustick Road that currently
are not connected to City water nod sewer services,
7. Tad: 4.1 — Develop plaits, specifications, cost estimate and bid scWvle, 84 additional hours
at $123.30Jhour - $10,357.20
A complete set or pians and specifications will be Prepared for the work related to this
supptemeol. Meese plans and specifications will be separate from the playas and specifications
for the Ustick Road/Meridian Road 1nteralion Project and the Ustiok Roil (Meridian to
Locust Grove) projul.
8, Task 4.2 — City Engineering 'Departmental review and comment, Four additional hours at
$123.30lhwur= $493.20
9, Task 4.3 — Development Services and Environmental review and comment. Tluee additional
hours at $123.301hour $369.90
!8. Task 4,4— ACHD review and comment. Two additional hours of $123.3ftour- $246.60
11, T"ask 4.5 -, Qi.Ph review and approval. Three additional hours at $123.30fhour=$369.413
12, Task 4.6 — Final Plana to City F,ngineering Department. Chia additional how at $123,30/hour
SMAD
13. Task 4,7 - Submit plans to Nampa Meridian Irrigation District and Settlers Irrigation District
f`ar revi4wv and approval. -
1 nye'neor will submit me %as of plus to each irrigation district for tvvim% Engineer will
revise plans as necessary per comments. City shall handle all work assoeiated with
obtaining license agreements and pay all asaociawd fees, ant additional hours at
$123.30fltuur- $739.80
14, Direct Costs.
Printing, $300
Potltnla -• 5 socio at 82$0/ea = 51,250,60
I$. Additional trema.
Attend ACHD 75% plias onsite walk duough. Three additional lotus at
$123.3Mrour- $369.90,
s Review ACRD 75% plans and provide comments. Pour additional hours at
123 3nour=SA97,20
• Review ACHD 95% plans and provide continents. Pour addilional hours at
123.301hout-5493.30
'Phis scope of services strap include the following assumptions;
It will be the City's responsibility to negotiate mid execute tate Joint Effort Agreement for
construction whit ACHD. Plans will be prepared once the City has provided our office with
AutoCAD electronic files of AC:IID's 9S°% plans, The City will obtain permission from ACHD
to cue die electronic idea for utility design purposes,
2. It is assumed that the electronic design files provided by ACHD art complete cnough to prepare
our design without major revisions prior to cattsuuctiun, Th(s scope of services does not include
revising our plans due to majormvisions to AMD's plans,
3. All improvements will be designed based off topographic survey information provided by
ACRD.
4, The City will provide. the Engineer with property owner mailing information necessary to send
Project notification letters.
S. It is anticipated that all improvements will be installed with the public right�of--way and this
scope of services does nol include preparing or obtaining co sements.
b, 'no City will assist the Engineer with obtaining special provision numbers rmm ACRD.
7, An Hiesion and Sodiment Control Platt (E,9CP) will not be prepared, The City will coordinate
with ACHD to have all work covered under AC) ID SSCP and SWPPP.
We are requcvring $22,648,10 to eovcr tate additional services. The revised total contract amount will be
$76,166.30.
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith - Unposted Transactions Included In
Report
3590 - WWTP Construction Projects
60 - Enterprise Fund
From 10/1/2013 Through 9/30/2014
I
Mte: 7/15/14 08:13:35 As Page: 1
Percent
of
Budget with
Current Year
Budget
Budget
Amendments
Actual
Remaining
Remaining
Capital Outlay
95000
Service Line/Main
Replacement
213,738.91
0.00
213,738.91
100.008'
0000
NON -DEPARTMENTAL
0.00
2,500.00
(2,500.00)
0.00&
10005
ACHD Split Corridor, Phase
205,000.00
3,287.69
201,712.31
98.408'
2
10005b
Split Corridor Ph 2
0.00
132,713.57
(132,713.57)
0.00&
Construction
10234
Downtown Sewer Line
56,000.00
3,029.93
52,970.07
94.59&
Replacements Sites 10-12
10234.c
Elm Street Sewer Main Site
0.00
48,120.00
(48,120.00)
0.00%
12a
10329
NW 8th ST Sewer Trunk Main
974,736.71
31,439.00
943,297.71
96.778
Broadway to Cherry Ph2
Design
10329a
NW 8th ST Sewer Trunk Main
0.00
804,010.60
(804,010.60)
0.008
Broadway to Cherry Ph2
Constructi
10330
NW 8th St Sewer Trunk Main
49,800.00
49,800.00
0.00
0.00&
Broadway to Cherry Ph 3
Design
10366
Five Mile Trunk Relief -
11,919.29
11,919.29
0.00
0.008
8th Street Park
10394
Sewer Line Replacement -
40,000.00
5,869.28
34,130.72
85.338
NE 3rd St
10394.a
NE 3rd St Williams King
0.00
193,548.60
(193,548.60)
0.008
Ada - Sewer Water Main
Construction
10400
Sewer Line Replacements -
15,000.00
6,441.00
8,559.00
57.068
Big O Fairview
10413
Sewer Line Replacements -
13,500.00
13,154.47
345.53
2.568
Sites 14 & 15
10413.a
Sewer Line Replacement -
0.00
51,332.30
(51,332.30)
0.008
Site 14 - Construction
10478
Sewer Collection System
24,512.00
24,512.00
0.00
0.008
Rehabilitation &
Replacement Program
10495
Meridian Interchange
145,000.00
145,000.00
0.00
0.008
Rebuild Sewer Improvements
- ITD
10499
Sewer Line Replacement -
136,659.00
136,659.00
0.00
0.00%
Site 12b
Total Capital Outlay
1,885,865.91
1,663,336.73
222,529.18
11.808
TOTAL EXPENDITURES
1,885,865.91
1,663,336.73
222,529.18
11.808
I
Mte: 7/15/14 08:13:35 As Page: 1
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 5N
PROJECT NUMBER:
ITEM TITLE: LICENSE AGREEMENT
License Agreement with COMPASS for Installation of Redundant Equipment of
Meridian City Hall
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: City Council
From: Jaycee Holman, Information Services Director
CC: Dave Tiede, Emily Kane, Jacy Jones
Date: 07/11/2014
Re: July 22nd City Council Meeting Agenda Item
The Information Services Department respectfully requests that the following item be placed
on the July 22, 2014 City Council Consent Agenda for Council's consideration.
Approval of License Agreement with COMPASS for Installation of Redundant
Equipment at Meridian City Hall
This agreement will allow COMPASS to house redundant storage equipment (6
rack units, a wireless antenna and related equipment) in our I.T. data center to
assist in their continuity of operations plan in case of failure of their primary
systems. This is for storage only and the City's I.T. department will not provide
any support of these systems. City I.T. staff will allow supervised access for
COMPASS I.T. staff if and when they may need it.
Thank you for your consideration
0 Page 1
LICENSE AGREEMENT WITH COMPASS
FOR INSTALLATION OF REDUNDANT EQUIPMENT AT MERIDIAN CITY HALL
This LICENSE AGREEMENT WITH COMPASS FOR INSTALLATION OF
REDUNDANT EQUIPMENT AT MERIDIAN CITY HALL is made and entered into this 'D a
day of VA '2014 ("Effective Date"), by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho ("City"), and Community Planning
Association of Southwest Idaho ("COMPASS"), a nonprofit organization organized under the
laws of the State of Idaho.
WHEREAS, COMPASS, of which City is a member, serves the public by, among other
things, preparing and maintaining materials essential to the transportation planning, prioritizing,
and funding processes;
WHEREAS, the City Council of the City of Meridian hereby finds that the issuance of a
license for COMPASS's storage of equipment serves the public interest by establishing
redundancies necessary for continuity in case of failure of primary systems, And is willing, upon
the terms and conditions enumerated in this Agreement, to provide non-exclusive, temporary use
of the City property for the purposes stated herein; and
WHEREAS, the City Council of the City of Meridian hereby finds that the licensed
areas are not otherwise needed for City purposes;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, and in consideration of the recitals above, which are incorporated
herein, City and COMPASS agree as follows:
I. License granted. City, for and in consideration of the covenants and conditions set forth
in this Agreement, and agreed to be kept and performed by COMPASS, does hereby
provide to COMPASS license to utilize six (6) rack units ("RU") in a rack designated for
such purpose in the City's datacenter in Meridian City Hall, and to erect wireless
antennae and related equipment on the roof of Meridian City Hall. The portion of the
datacenter and roof areas utilized for these purposes shall be referenced hereinafter as
"Licensed Areas."
II. Use of Licensed Areas. COMPASS's use and occupancy of the Licensed Areas shall be
limited to storage and/or fixture of enumerated equipment, in order to establish
redundancies necessary for COMPASS's continuity in case of failure of primary systems
due to disaster or other purpose. COMPASS shall not use the Licensed Areas for any
other purpose without the express written consent of the City.
III. Term. The term of this Agreement shall be deemed to have commenced on the Effective
Date and the initial term shall terminate at 11:59 p.m. on December 31, 2014, unless
earlier terminated by either Party by the method established herein. This Agreement shall
LICENSE AGREEMENT WITH COMPASS FOR INSTALLATION OF
REDUNDANT EQUIPMENT AT MERIDIAN CITY HALL PAGE I OF 6
automatically be renewed from year to year thereafter unless written notice of termination
is given by either party to the other by the method set forth herein.
IV. Day-to-day communication.
A. Primary Source of Contact for COMPASS. COMPASS shall provide City the
name, e-mail address, and telephone number of specific COMPASS personnel
("COMPASS Contact") who shall serve as COMPASS's primary contact between
COMPASS and City for all matters regarding day-to-day matters regarding
COMPASS's installation, maintenance, and access to Licensed Areas.
B. Primary Source of Contact for City. City shall provide COMPASS the name, e-
mail address, and telephone number of specific City personnel ("City Contact") who
shall serve as City's primary contact between City and COMPASS for all matters
regarding day-to-day matters regarding COMPASS's installation, maintenance, and
access to Licensed Areas.
C. Notice. Where COMPASS requires access to Licensed Areas, COMPASS Contact
shall provide City Contact with notice of such requirement. Except in case of
emergency, COMPASS Contact shall provide City Contact with at least two (2)
business days' notice of such requirement.
D. Access to Licensed Areas. COMPASS personnel shall be accompanied at all times
by City personnel when accessing Licensed Areas.
E. Enumeration of equipment. COMPASS Contact shall provide to City Contact, a
written list of all equipment and property stored or affixed at the Licensed Premises,
specifying make, model, serial number, location, and any other identifying
information. COMPASS Contact shall provide an updated list whenever equipment
is added, removed, or replaced.
V. Rights and responsibilities of COMPASS. With regard to COMPASS's use and
occupancy of the Licensed Areas under this Agreement, COMPASS shall be responsible
for each and all of the following.
A. Rack units.
1. COMPASS shall ensure that its systems and equipment do not interfere with or
degrade City's operations, systems, or equipment.
2. COMPASS shall be solely responsible for any and all maintenance and/or repairs
of COMPASS's equipment located in City's rack units.
3. COMPASS acknowledges that its use of Licensed Areas for rack units carries
risks, some of which are unknown, and accepts any and all such risks.
B. Wireless equipment.
1. COMPASS shall install all wireless equipment at the location(s) specified by
City, in City's sole discretion.
LICENSE AGREEMENT WITH COMPASS FOR INSTALLATION OF
REDUNDANT EQUIPMENT AT MERIDIAN CITY HALL PAGE 2 OF 6
2. COMPASS shall ensure that its wireless operations, systems, or equipment do not
interfere with or degrade City's operations, systems, or equipment. In the event
that any interference or degradation of City's operations, systems, or equipment,
attributable to COMPASS's wireless operations, systems, or equipment, occurs,
COMPASS shall relocate or remove such equipment, pursuant to City Contact's
direction, at City's sole election.
3. COMPASS may not operate its wireless system on the same frequency as any
City wireless system.
4. COMPASS shall be solely responsible for any and all maintenance and/or repairs
of COMPASS's wireless system.
5. COMPASS acknowledges that its use of Licensed Areas for wireless equipment
carries risks, some of which are unknown, and accepts any and all such risks.
C. Alterations; waste. COMPASS shall not make, or permit to be made, alterations on
or to Licensed Areas without first obtaining City's written consent. COMPASS shall
not commit, permit nor suffer any damage to or waste upon the Licensed Areas or any
of the improvements or appurtenances situated or placed thereon by or on behalf of
City or City's agents or invitees.
D. Right of entry. COMPASS and COMPASS's contractors, employees, agents, and
invitees to access the Licensed Areas, during City business hours, in order to inspect,
maintain, or repair COMPASS's personal property located thereon, subject to the
availability of City staff to accompany COMPASS. COMPASS shall not access, or
attempt to access, the Licensed Areas, without accompanying City staff. COMPASS
shall provide to City a request for access at least twenty-four (24) hours in advance.
E. Acceptance as is. COMPASS acknowledges that COMPASS has inspected the
Licensed Areas and does hereby accept same as being in good and satisfactory order,
condition, and repair. It is understood and agreed that City makes no warranty or
promise as to the condition, safety, usefulness or habitability of the Licensed Areas,
and COMPASS accept the Licensed Areas "as is."
F. Indemnification. COMPASS specifically indemnifies City and holds City harmless
from any loss, liability, claim, judgment, or action for damages or injury to
COMPASS, to COMPASS's personal property or equipment, and to COMPASS's
employees, agents, guests or invitees arising out of or resulting from the condition of
City property or any lack of maintenance or repair thereon and not caused by or
arising out of the tortious conduct of City or its employees. COMPASS further
agrees to indemnify and hold City harmless from any loss, liability, claim or action
from damages or injuries to persons or property in any way arising out of or resulting
from the use and occupancy of the Licensed Areas by COMPASS or by COMPASS's
agents, employees, guests or business invitees and not caused by or arising out of the
tortious conduct of City or its employees. If any claim, suit or action is filed against
City for any loss or claim described in this paragraph, COMPASS, at City's option,
shall defend City and assume all costs, including attorney's fees, associated with the
LICENSE AGREEMENT WITH COMPASS FOR INSTALLATION OF
REDUNDANT EQUIPMENT AT MERIDIAN CITY HALL PAGE 3 OF 6
defense or resolution thereof, or indemnify City for all such costs and fees incurred
by City in the defense or resolution thereof.
G. Liability insurance. COMPASS shall maintain, and specifically agrees that
COMPASS will maintain throughout the term of this Agreement, liability insurance,
in which City shall be named an additional insured in the minimum amount as
specified in the Idaho Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho
Code. The limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless City; and if City becomes liable for an amount
in excess of the insurance limits herein provided, COMPASS covenants and agrees to
indemnify and save and hold harmless City from and for all such losses, claims,
actions, or judgments for damages or liability to persons or property. COMPASS
shall provide City with a certificate of insurance or other proof of insurance
evidencing COMPASS's compliance with the requirements of this paragraph. In the
event the insurance minimums are changed, COMPASS shall immediately submit
proof of compliance with the changed limits.
H. Worker's compensation insurance. In the event COMPASS hires any person to
work in City Hall or on the Licensed Areas, any and all workers shall be covered by
worker's compensation insurance. In such event, COMPASS shall provide to City a
certificate of insurance.
I. Property insurance. COMPASS may; at COMPASS's option, maintain property
insurance for property placed on Licensed Areas. City shall not maintain property
insurance on COMPASS's behalf.
VI. Rights and responsibilities of City. With regard to COMPASS's use and occupancy of
the Licensed Areas under this Agreement, City shall be responsible for the following.
A. Right of entry. City and City's contractors, employees, agents, and invitees, shall be
authorized to, at all times, to inspect the Licensed Areas and personal property
located thereon, for the purposes of inspection for compliance with the terms of this
License Agreement and for the exercise of City's rights hereunder and for all other
lawful purposes.
B. Utilities. City shall pay for all power, heating, cooling, ventilation, and other utilities
normally utilized at Meridian City Hall. City shall attempt to notify COMPASS of
planned or foreseen outages in advance. City shall attempt to notify COMPASS of
unplanned or unforeseen outages as soon as practicable after such outage.
C. No support. City shall not provide support, monitoring, or administration services
related to COMPASS's use and occupancy of the Licensed Areas and/or
COMPASS's personal property thereon.
LICENSE AGREEMENT WITH COMPASS FOR INSTALLATION OF
REDUNDANT EQUIPMENT AT MERIDIAN CITY HALL PAGE 4 OF 6
VII. General provisions.
A. Termination. Either party may terminate this Agreement for convenience or for
cause. Termination shall be effective thirty (30) days following mailing of written
notice. COMPASS agrees that upon termination or expiration of this License
Agreement, COMPASS shall remove all of its personal property from the Licensed
Areas and surrender the Licensed Areas to City in the same good condition as
received, reasonable wear and tear, act of God, act of nature, or damage by weather
excepted. COMPASS agrees to surrender possession and occupancy of the Licensed
Areas peaceably at the termination of this Agreement and any renewal or extension
thereof. COMPASS shall be responsible for restoration or repair of the Licensed
Areas necessitated by damage caused by COMPASS's use under this Agreement.
B. Notices. Communication between the COMPASS Contact and the City Contact
regarding day-to-day matters (e.g., installation, maintenance, and access to Licensed
Areas) shall occur via e-mail or telephone. All other notices required to be given by
either of the parties hereto shall be in writing and be deemed communicated when
personally served; or mailed by U.S. mail, postage prepaid. Notices shall be
addressed as follows:
COMPASS: Meridian:
COMPASS City of Meridian
Attn: Matt Stoll, Executive Director Attn: Information Services Director
700 NE 2nd Street, Suite 200 33 E. Broadway Avenue
Meridian ID 83642 Meridian ID 83642
C. Limitation of liability. Notwithstanding anything in this agreement to the contrary,
City shall not be liable or obligated, and COMPASS shall hold City harmless, with
respect to any subject matter of this agreement or under contract, negligence, strict
liability or any other legal or equitable theory, for the following:
1. Any special, punitive, incidental or consequential damages (including, without
limitation, for any lost profits, cost of procurement of substitute goods,
technology, services or rights);
2. Interruption of use or loss or corruption of data;
3. Security breach; or
4. Any other matter beyond City's reasonable control.
This provision shall survive termination of this Agreement.
D. No agency. It is further understood and agreed COMPASS shall not be considered
an agent of City in any manner or for any purpose whatsoever in COMPASS's use
and occupancy of the Licensed Areas.
E. No waiver. City's waiver on one or more occasion of any breach or default of any
term, covenant or condition of this Agreement shall not be construed as a waiver of
any subsequent breach or default of the same or a different term, covenant or
condition, nor shall such waiver operate to prejudice, waive, or affect any right or
LICENSE AGREEMENT WITH COMPASS FOR INSTALLATION OF
REDUNDANT EQUIPMENT AT MERIDIAN CITY HALL PAGE 5 OF 6
remedy City may have under this Agreement with respect to such subsequent default
or breach by COMPASS.
F. No assignment, COMPASS shall not assign, sublet or transfer the Licensed Areas,
or any portion thereof, or cause or suffer any alterations thereto, other than as
specified in this Agreement, without the express written consent of City.
G. Independent contractor. In all matters pertaining to this Agreement, COMPASS
shall be acting as an independent contractor, and neither COMPASS nor any officer,
employee or agent of COMPASS shall be deemed an employee of City. COMPASS
shall have no authority or responsibility to exercise any rights or power vested in
City. The selection and designation of the personnel of City in the performance of
this agreement shall be made by City.
H. Entire agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements, leases, or understandings, oral or written,
whether previous to the execution hereof or contemporaneous herewith.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by
their duly authorized officers to be effective as of the day and year first above written.
COMPASS:
Matthew J. Stoll
Executive Director
CITY OF MERIDIAN:
BY: C C C 0
Ta x1, N1xpDr pr�9 a�rA
c-11 �
LICENSE AGREEMENT WITFI COMPASS FOR INSTALLATION OF
REDUNDANT EQUIPMENT AT MERIDIAN CITY HALL
Attest:
AUCGsr
9
SEAL
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PAGE 6 OF 6
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: RESOLUTION NO.
Resolution No. ' 9 q 0I : A Resolution Of The Mayor And The City Council
Of The City Of Meridian Authorizing The City Clerk To Destroy Certain Semi -Permanent
Records Of The Meridian Public Works Department; And Providing An Effective Date.
MEETING NOTES
M" APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
A CITY OF MERIDIAN
BY THE CITY COUNCIL:
RESOLUTION NO. 1-4 - 9 9 9
BIRD, BORTON, CAVENER, MILAM,
ROUNTREE,ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-
PERMANENT RECORDS OF THE MERIDIAN PUBLIC WORKS DEPARTMENT;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code
section 50-907(4) to, by resolution, destroy semi-permanent records, upon the advice of the City
Attorney, and with such disposition to be under the direction and supervision of the City Clerk;
and
WHEREAS, the City Clerk has identified certain semi-permanent records that may be
destroyed pursuant to Idaho Code section 50-907(2) because the time period for retention of such
records has expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the
destruction of the following semi-permanent records of the Public Works Department:
PUBLIC WORKS YEAR(S) DESCRIPTION
Semi -Permanent
Area of Impact Records
2003
Records related to analysis of
expansion of Public Works
services into the Area of Impact
such as those for Kuna, Kuna
Treatment Plant, Meridian
Heights Water and Sewer
District, South Meridian
Planning.
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of
, 2014.
RESOLUTION AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2014-06 PAGE 1 OF 2
2014. APPROVED by the Mayor of the City of Meridian, Idaho, this c&day of Jul_,
APPROVED:
May e eerd
C 20 �k'o i 2e'e—
ATTEST: Go�o�Tso nn�L�'
SEAL
EB 4
I THE AS�yA ,pb
RESOLUTION AUTHORIZING DESTRUCTION OF PUBLIC WORKS DEPARTMENT RECORDS 2014-06 PAGE 2 OF 2
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 5P
PROJECT NUMBER:
ITEM TITLE: AWARD OF BID AND AGREEMENT
Approval Of Award Of Bid And Agreement To Pipeline Inspection Services, Inc For The
"Sewer Manhole Retrofit And Line Repair 2014 " Project For A Not -To -Exceed Amount
of $87,650.00.
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Wafts, Purchasing Manager
CC: Jacy Jones, Laurelei McVey, Emily Skoro
Date: 07/17/2014
Re: July 22nd City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
July 22, 2014 City Council Consent Agenda for Council's consideration.
Approval of Award of Bid and Agreement to PIPELINE INSPECTION SERVICES
INC for the "SEWER MANHOLE RETROFIT AND LINE REPAIR 2014 " project for a
Not -To -Exceed amount of $87.650.00.
Recommended Council Action: Award of Bid and Approval of Agreement to
PIPELINE INSPECTION SERVICES, INC for the Not -To -Exceed amount of
$87,650.00.
Thank you for your consideration
0 Page 1
AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014
PROJECT # 10509
pTHIS AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES is made this
day of Tu I ` , 2014, and entered into by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho, hereinafter referred
to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Pipeline Inspections
Services, hereinafter referred to as "CONTRACTOR", whose business address is P O Box
3023, Nampa, ID 83653 and whose Public Works Contractor License # is C -15828-B-4.
INTRODUCTION
Whereas, the City has a need for services involving SEWER MANHOLE
RETROFITS AND LINE REPAIRS 2014; and
WHEREAS, the Contractor is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon execution of this
Agreement and receipt of the City's written notice to proceed, all services and work,
and comply in all respects, as specified in the document titled "Scope of Work" a
copy of which is attached hereto as Attachment "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing by the
parties.
1.2 All documents, drawings and written work product prepared or produced by
the Contractor under this Agreement, including without limitation electronic data
files, are the property of the Contractor; provided, however, the City shall have the
right to reproduce, publish and use all such work, or any part thereof, in any
manner and for any purposes whatsoever and to authorize others to do so. If any
such work is copyrightable, the Contractor may copyright the same, except that, as
to any work which is copyrighted by the Contractor, the City reserves a royalty -free,
non-exclusive, and irrevocable license to reproduce, publish and use such work, or
any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
state and city laws, ordinances, regulations and resolutions. The Contractor
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 page 1 of 10
Project 10509
represents and warrants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or professions that
are used in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by the Contractor
and any reports or opinions prepared or issued as part of the work performed by
the Contractor under this Agreement, Contractor makes no other warranties, either
express or implied, as part of this Agreement.
1.4 Services and work provided by the Contractor at the City's request under this
Agreement will be performed in a timely manner in accordance with a Schedule of
Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Not -To -Exceed basis as provided
in Attachment B "Payment Schedule" attached hereto and by reference made a
part hereof for the Not -To -Exceed amount of $87.650.00.
2.2 The Contractor shall provide the City with a monthly statement and
supporting invoices, as the work warrants, of fees earned and costs incurred for
services provided during the billing period, which the City will pay within 30 days of
receipt of a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment made by
City to Contractor under the terms and conditions of this Agreement. Payment of
all taxes and other assessments on such sums is the sole responsibility of
Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall not be
entitled to receive from the City any additional consideration, compensation, salary,
wages, or other type of remuneration for services rendered under this Agreement
including, but not limited to, meals, lodging, transportation, drawings, renderings or
mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement
to consideration in the form of overtime, health insurance benefits, retirement
benefits, paid holidays or other paid leaves of absence of any type or kind
whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both parties, and
shall expire upon (a) completion of the agreed upon work, (b) or unless sooner
terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some
other method or time of termination is listed in Attachment A.
3.2 Should Contractor default in the performance of this Agreement or materially
breach any of its provisions, City, at City's option, may terminate this Agreement by
giving written notification to Contractor.
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 page 2 of 10
Project 10509
3.3 Should City fail to pay Contractor all or any part of the compensation set forth
in Attachment B of this Agreement on the date due, Contractor, at the Contractor's
option, may terminate this Agreement if the failure is not remedied by the City
within thirty (30) days from the date payment is due.
3.4 TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES
Upon receipt of a Notice to Proceed, the Contractor shall have until September 30,
2014 days to complete the work as described herein. Contractor shall be liable to
the City for any delay beyond this time period in the amount of one hundred dollars
($100.00) per calendar day. Such payment shall be construed to be liquidated
damages by the Contractor in lieu of any claim or damage because of such delay
and not be construed as a penalty.
4. Termination:
4.1 If, through any cause, CONTRACTOR, its officers, employees, or agents fails
to fulfill in a timely and proper manner its obligations under this Agreement, violates
any of the covenants, agreements, or stipulations of this Agreement, falsifies any
record or document required to be prepared under this agreement, engages in
fraud, dishonesty, or any other act of misconduct in the performance of this
contract, or if the City Council determines that termination of this Agreement is in
the best interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the effective
date of such termination. CONTRACTOR may terminate this agreement at any
time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONTRACTOR under this Agreement
shall, at the option of the CITY, become its property, and CONTRACTOR shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
4.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of this
Agreement by CONTRACTOR, and the CITY may withhold any payments to
CONTRACTOR for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONTRACTOR is determined. This provision shall
survive the termination of this agreement and shall not relieve CONTRACTOR of
its liability to the CITY for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as
an independent contractor, and neither CONTRACTOR nor any officer, employee
or agent of CONTRACTOR will be deemed an employee of CITY. Except as
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 page 3 of 10
Project 10509
expressly provided in Attachment A, Contractor has no authority or responsibility to
exercise any rights or power vested in the City and therefore has no authority to
bind or incur any obligation on behalf of the City. The selection and designation of
the personnel of the CITY in the performance of this agreement shall be made by
the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times during the
term of this Agreement shall represent and conduct themselves as independent
contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of performing the
work and services to be provided by Contractor under this Agreement. Contractor
shall be responsible to City only for the requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
Contractor in fulfillment of this Agreement. If in the performance of this Agreement
any third persons are employed by Contractor, such persons shall be entirely and
exclusively under the direction and supervision and control of the Contractor.
6. Indemnification and Insurance:
6.1 CONTRACTOR shall indemnify and save and hold harmless CITY from and
for any and all losses, claims, actions, judgments for damages, or injuryto persons
or property and losses and expenses and other costs including litigation costs and
attorney's fees, arising out of, resulting from, or in connection with the performance
of this Agreement by the CONTRACTOR, its servants, agents, officers,
employees, guests, and business invitees, and not caused by or arising out of the
tortious conduct of CITY or its employees. CONTRACTOR shall maintain, and
minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per
incident or occurrence, Automobile Liability Insurance One Million Dollars
($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in
the statutory limits as required by law.. The limits of insurance shall not be deemed
a limitation of the covenants to indemnify and save and hold harmless CITY; and if
CITY becomes liable for an amount in excess of the insurance limits, herein
provided, CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments for
damages or injury to persons or property and other costs, including litigation costs
and attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by the Contractor or Contractor's officers, employs,
agents, representatives or subcontractors and resulting in or attributable to
personal injury, death, or damage or destruction to tangible or intangible property,
including use of. CONTRACTOR shall provide CITY with a Certificate of
Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance
with the requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins performance of it's
obligations under this Agreement. In the event the insurance minimums are
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 page 4 of 10
Project 10509
changed, CONTRACTOR shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City Purchasing
Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue,
Meridian, Idaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must be declared
in writing and approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the Contractor shall provide a bond, cash or letter of credit
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
6.3 To the extent of the indemnity in this contract, Contractor's Insurance
coverage shall be primary insurance regarding the City's elected officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the City
or the City's elected officers, officials, employees and volunteers shall be excess of
the Contractor's insurance and shall not contribute with Contractor's insurance
except as to the extent of City's negligence.
6.4 The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
6.5 All insurance coverages for subcontractors shall be subject to all of the
insurance and indemnity requirements stated herein.
6.6 The limits of insurance described herein shall not limit the liability of the
Contractor and Contractor's agents, representatives, employees or subcontractors.
7. Bonds: Payment and Performance Bonds are required on all Public Works
Improvement Projects per the ISPWC and the City of Meridian Supplemental
Specifications & Drawings to the ISPWC, which by this reference are made a part
hereof.
8. Warranty: All construction and equipment provided under this agreement shall be
warranted for 2 years from the date of the City of Meridian acceptance per the
ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC
and any modifications, which by this reference are made a part hereof.
All items found to be defective during a warranty inspection and subsequently
corrected will require an additional two (2) year warranty from the date of City's
acceptance of the corrected work.
9. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 page 5 of 10
Project 10509
CITY
CONTRACTOR
City of Meridian
Pipeline Inspections Services
Purchasing Manager
Attn: Scott Wendling
33 E Broadway Ave
P O Box 3023
Meridian, ID 83642
Nampa, ID 83653
208-888-4433
Phone: 208-941-9424
Email: pipelineinspections(a)hotmail.com
Idaho Public Works License #C -15828-B-4
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
10. Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any
other relief as may be granted, to court costs and reasonable attorneys' fees as
determined by a Court of competent jurisdiction. This provision shall be deemed to
be a separate contract between the parties and shall survive any default,
termination or forfeiture of this Agreement.
11. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision
hereof, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the party so failing to
perform.
12. Assignment: It is expressly agreed and understood by the parties hereto, that
CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any
of its rights under this Agreement except upon the prior express written consent of
CITY.
13. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or
local law, rule or regulation against any person on the basis of race, color, religion,
sex, national origin or ancestry, age or disability.
14. Reports and Information:
14.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
14.2 Contractor shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and every
other means of recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 page 6 of 10
Project 10509
15. Audits and Inspections: At any time during normal business hours and as often
as the CITY may deem necessary, there shall be made available to the CITY for
examination all of CONTRACTOR'S records with respect to all matters covered by
this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make
excerpts or transcripts from such records, and to make audits of all contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement.
16. Publication, Reproduction and Use of Material: No material produced in whole
or in part under this Agreement shall be subject to copyright in the United States or
in any other country. The CITY shall have unrestricted authority to publish, disclose
and otherwise use, in whole or in part, any reports, data or other materials prepared
under this Agreement.
17. Compliance with Laws: In performing the scope of work required hereunder,
CONTRACTOR shall comply with all applicable laws, ordinances, and codes of
Federal, State, and local governments.
18. Changes: The CITY may, from time to time, request changes in the Scope of Work
to be performed hereunder. Such changes, including any increase or decrease in
the amount of CONTRACTOR'S compensation, which are mutually agreed upon by
and between the CITY and CONTRACTOR, shall be incorporated in written
amendments which shall be executed with the same formalities as this Agreement.
19. Construction and Severability: If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other
part of this Agreement so long as the remainder of the Agreement is reasonably
capable of completion.
20. Waiver of Default: Waiver of default by either party to this Agreement shall not be
deemed to be waiver of any subsequent default. Waiver or breach of any provision
of this Agreement shall not be deemed to be a waiver of any other or subsequent
breach, and shall not be construed to be a modification of the terms of this
Agreement unless this Agreement is modified as provided above.
21. Advice of Attorney: Each party warrants and represents that in executing this
Agreement. It has received independent legal advice from its attorney's or the
opportunity to seek such advice.
22. Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
23. Order of Precedence: The order or precedence shall be the contract agreement,
the Invitation for Bid document, then the winning bidders submitted bid document.
24. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq., information
or documents received from the Contractor may be open to public inspection and
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 page 7 of 10
Project 10509
copying unless exempt from disclosure. The Contractor shall clearly designate
individual documents as "exempt" on each page of such documents and shall
indicate the basis for such exemption. The CITY will not accept the marking of an
entire document as exempt. In addition, the CITY will not accept a legend or
statement on one (1) page that all, or substantially all, of the document is exempt
from disclosure. The Contractor shall indemnify and defend the CITY against all
liability, claims, damages, losses, expenses, actions, attorney fees and suits
whatsoever for honoring such a designation or for the Contractor's failure to
designate individual documents as exempt. The Contractor's failure to designate as
exempt any document or portion of a document that is released by the CITY shall
constitute a complete waiver of any and all claims for damages caused by any such
release.
25. Applicable Law: This Agreement shall be governed by and construed and enforced
in accordance with the laws of the State of Idaho, and the ordinances of the City of
Meridian.
26. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
CITY OF MERIDIAN PIPELINE INSPECTIONS SERVICES
BY: LC --C /1. (Z —
TAMMIA�EEf�$ Pdly@f{ cw^u�
'Pr�Sde_h'Y
L' `(ZOtRN lYL44�
Dated:
Approved by Counci
B
pTT WENDLING, Vice President
Dated: -7—/6 —141
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Attest: /1 1
.f -pyo. SEAL
JAYC .I O CLERK `p'Ee, �Eo
� IA• THE ASU
Purchasing Approval DepE
BY: B
KEITH -WATTS, asing Manager RAC
Dated:: -7/,, -711`�
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014
Project 10509
Dated::
Superintendent
page 8 of 10
Attachment A
610107:2*911KTiM
REFER TO INVITATION TO BID WW -14-10509
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
Invitation to Bid Package # WW -14-10509, are by this reference made a
part hereof.
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 page 9 of 10
Project 10509
Attachment B
MILESTONE / PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
$87,650,000.
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 per IFB WW -14-10509
CONTRACT TOTAL ....................... $
CONTRACTS
A NOT TO EXCEED AMOUNT. LINE ITEM PRICING BELOW WILL BE USED FOR INVOICE
VERIFICATION AND ANY ADDITIONAL INCREASES OR DECREASES IN WORK REQUESTED BY CITV.
Item
Description
Price
F.
Repair loose rings on manholes
No.
Description
Qnty
Unit
Unit Price
Uncover manholes located in dirt and/or restore manholes to proper grade
Repair manholes to stop infiltration, minor to moderate infiltration
I.
Repair manholes requiring pipe grouting
$450.00
A.
(less than 3 gpm)
14
EA
$750.00
Repair manholes to stop infiltration, extensive infiltration (greater
B.
than 3 gpm)
4
EA
$950.00
C
Trenchless (CIPP) line point repairs
7
EA
$2,800.00
D.
Protruding services -cut and repair
5
EA
$1,000.00
Manhole structural repair and coating (Sprayroc Spraywall or an
E.
approved equal)
13
EA
$3,750.00
BID ALTERNATE PAYMENT SCHEDULE
Task
Description
Price
F.
Repair loose rings on manholes
$750.00
G.
Uncover manholes located in asphalt and/or restore manholes to proper grade
$1,500.00
H.
Uncover manholes located in dirt and/or restore manholes to proper grade
$1,000.00
I.
Repair manholes requiring pipe grouting
$450.00
J.
Repair manholes requiring base repairs
$650.00
Travel expenses, if applicable, will be paid at no more than the City of Meridian's
Travel and Expense Reimbursement Policy.
SEWER MANHOLE RETROFITS AND LINE REPAIRS 2014 page 10 o110
Project 10509
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 5Q
PROJECT NUMBER:
ITEM TITLE: AWARD OF BID AND AGREEMENT
Award of Bid and Approval of Agreement for the "Meridian Heights Water Meter
Project"
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Professional Services Agreement
Approval of Professional Services Agreement for Instructor Services for Self -Defense
Classes with Alexandra Breshears at No Cost to the City
MEETING NOTES
Amended o n-vo -l-he- c'gevid``L
,r I
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
PROFESSIONAL SERVICES AGREEMENT FOR SELF DEFENSE CLASS
This PROFESSIONAL SERVICES AGREEMENT FOR WELLNESS SELF DEFENSE CLASS
is made this Q D day of J v l 2014, by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho, whose address is 33 East
Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Alexandra Breshears, an individual person
whose address is 920 E. Martello Lane, Meridian, Idaho (hereinafter "Instructor") (collectively,
"Parties").
WHEREAS, City and Instructor are mutually interested in providing and enhancing wellness
and fitness opportunities for employees of City;
WHEREAS, Instructor has specialized self defense training, experience, and skill and is willing
to dedicate such skill for the benefit of City employees;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein
contained, and in consideration of the recitals above, which are incorporated herein, City and Instructor
agree as follows:
I. GENERAL OBLIGATIONS AND EXPECTATIONS OF INSTRUCTOR.
A. Scope of Services. Upon execution of this Agreement, Instructor shall perform and famish to
City a series of Self Defense classes, to be scheduled by and through the Wellness Committee.
B. Term of Agreement. Instructor shall perform services under this Agreement until August 15,
2014.
C. Compliance with laws and standards. Instructor shall provide services and work under this
Agreement consistent with the requirements and standards established by any and all applicable
federal, state and city laws, ordinances, regulations and resolutions. Instructor represents and
warrants that Instructor will perform all work under this Agreement in accordance with generally
accepted industry standards and safety practices for the professions or specialties that are used in
performance of this Agreement.
II. CONSIDERATION. No compensation. Instructor shall provide free Self Defense classes to City
employees for the opportunity to advertise a martial arts school. City shall not provide monetary
compensation to Instructor for services, work, and/or any activity undertaken pursuant to or related to
this Agreement. Except as expressly provided in this Agreement, Instructor shall not be entitled to
receive from City any additional consideration, compensation, salary, wages, or other type of
remuneration for services rendered under this Agreement, including, but not limited to meals, lodging, or
transportation. Further, without limitation, Instructor shall not be entitled by virtue of this Agreement to
consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays, or
other paid leaves of absence of any type or kind whatsoever.
AGREEMENT FOR WELLNESS SELF DEFENSE CLASS PAGE t OF 4
IIl. GENERAL TERMS AND CONDITIONS.
A. Acknowledgment. Instructor acknowledges that rendering services under this Agreement
presents risks, some of which are unknown, and agrees to assume all risks associated with the
fulfillment of the terms of this Agreement.
B. Indemnification and waiver. Instructor and each and all of Instructor's employees, agents,
contractors, officials, officers, servants, guests, and/or invitees shall, and hereby do, indemnify,
save and hold harmless, release and forever discharge City and its agents and employees from
and for any and all losses, claims, actions, judgments for damages, or injury to persons or
property and losses and expenses caused or incurred by Instructor or any employee, agent,
contractor, official, officer, servant, guest, and/or invitee thereof, at or in its use of City property,
facilities, or equipment or any lack of maintenance or repair thereon and not caused by or arising
out of the tortious conduct of City, regardless of the manner by which such claim may be
brought.
C. No warranty. City makes no warranty or promise as to the condition, safety, usefulness, or
habitability of the premises, property, facilities, or equipment that City provides for Instructor's
use. Instructor accepts the premises, property, facilities, or equipment provided by City as is,
both at the Effective Date of this Agreement and for each self-defense class.
D. Notice. Communication between the Parties regarding day-to-day matters (e.g., issues related to
scheduling and venue) shall occur via e-mail, facsimile, or telephone. All other notices required
to be given by either of the Parties shall be in writing and be deemed communicated when
personally served, or mailed in the United States mail, addressed as follows:
City: City of Meridian
Attn: Human Resources Director
33 E. Broadway Avenue
Meridian, Idaho 83642
Instructor: Alexandra Breshears
920 E. Martello Lane
Meridian, Idaho 83646
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein
provided.
E. Assignment. Instructor shall not assign or sublet all or any portion of Instructor's interest in or
obligations under this Agreement or any privilege or right hereunder, either voluntarily or
involuntarily, without the prior written consent of City. This Agreement and each and all of the
terms and conditions hereof shall apply to and are binding upon the respective organizations,
legal representative, successors, and assigns of the parties.
F. Independent contractor. In all matters pertaining to this Agreement, Instructor shall be acting
as an independent contractor, and neither Instructor nor any officer, employee or agent of
Instructor shall be deemed an employee or agent of City in any manner or for any purpose.
Specifically, without limitation, Instructor understands, acknowledges, and agrees:
1. Instructor is free from actual and potential control by City in the provision of services under
this Agreement.
2. Instructor is engaged in an independently established trade, occupation, profession, or
business.
AGREEMENT FOR WELLNESS SELF DEFENSE CLASS PAGE 2 OF 4
3. Instructor has the authority to hire subordinates.
4. Instructor owns and/or will provide all major items of equipment necessary to perform
services under this Agreement.
5. Neither Instructor nor City shall be liable to the other for a peremptory termination of the
business relationship described under this Agreement.
G. Non -waiver. Failure of either party to promptly enforce the strict performance of any term of
this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter
enforce such term, and any right or remedy hereunder may be asserted at any time after the
governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in
enforcement. All rights and remedies herein enumerated shall be cumulative and none shall
exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy
provided for herein or allowed by law shall not be to the exclusion of any other remedy.
H. Termination. Grounds for termination of this Agreement shall include, but shall not be limited
to: an act or omission by either party which breaches any term of this Agreement; an act of
nature; other unforeseeable event which precludes or makes impracticable the performance of the
terms of this Agreement by either party; or a change in circumstances that renders the
performance by either party a detriment to the health, safety, or welfare of participants or of City.
Either party may terminate this Agreement by providing twenty-four (24) hours written notice of
intention to terminate. Such written notice shall include a description of the breach or
circumstances providing grounds for termination. A twenty-four (24) hour cure period shall
commence upon mailing of the notice of intention to terminate. If, upon the expiration of such
cure period, cure of the breach or circumstances providing grounds for termination has not
occurred, this Agreement may be terminated immediately upon provision of written notice of
termination, in which event Instructor's classes shall be immediately cancelled and the Parties
shall have no further dealing hereunder.
I. Attorney fees. Should litigation commence between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as may be
granted, to court costs and reasonable attorneys' fees as determined by a court of competent
jurisdiction. This provision shall be deemed to be a separate contract between the parties and
shall survive any default, termination or forfeiture of this Agreement.
J. Discrimination prohibited. In performing services under this Agreement, Instructor shall not
unlawfully discriminate against any person on the basis of race, color, religion, sex, national
origin or ancestry, sexual orientation, age, or disability.
K. Compliance with laws. In performing the scope of services required hereunder, Instructor shall
comply with all applicable laws, ordinances, and codes of Federal, State, and local governments.
L. Construction and severability. If any part of this Agreement is held to be invalid or
unenforceable, such holding shall not affect the validity or enforceability of any other part of this
Agreement so long as the remainder of the Agreement is reasonably capable of completion.
M. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral of written, whether previous to the
execution hereof or contemporaneous herewith.
AGREEMENT FOR WELLNESS SELF DEFENSE CLASS PAGE 3 of 4
N. Applicable Law: This Agreement shall be governed by and construed and enforced in
accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian.
O. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has
received independent legal advice from its attorney or waived the opportunity to seek such
advice.
P. Approval Required: This Agreement shall not become effective or binding until approved by
the City of Meridian.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this c� day
of 00L4 , 2014.
INST OR: I
exandr ears
CITY OF MERIDIAN:Go�eonnrao9pCGs
BY: AtteCtvor e
dc-Weerd, Mayor J "eCit
2 iZCDLk1-5
`� AL
9
`'a"TRFA SYR6V Rib
AGREEMENT FOR WELLNESS SELF DEFENSE CLASS PAGE 4 OF 4
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Professional Services Agreement
Approval of Professional Services Agreement for Musical Talent for Concerts on
Broadway with High Street Entertainment for the Not -to -Exceed Amount of $3,500.00
MEETING NOTES
(��vtev�de�
66+0 4-11e a4oqciq
�i APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
PROFESSIONAL SERVICES AGREEMENT
MUSICAL TALENT FOR CONCERTS ON BROADWAY
This PROFESSIONAL SERVICES AGREEMENT — MUSICAL TALENT FOR
CONCERTS ON BROADWAY ("Agreement') is made this 9�) day of July, 2014 (`Effective Date"),
by and between the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho ("City") and Steve Goff, on behalf of High Street Entertainment, LLC, a limited liability company
organized under the laws of the State of Idaho, whose address is 2812 Greenvale Place, Nampa, Idaho
("Promoter").
WHEREAS, the City desires that the plaza at Meridian City Hall serve as a place where members
of the community can gather to enjoy downtown Meridian and to take part in the arts, and to that end, the
Meridian Arts Commission is presenting Concerts on Broadway, a series of concerts to be held in the
Meridian City Hall plaza during the summer; and
WHEREAS, the Parties mutually desire to present, as part of Concerts on Broadway, the music of
High Street, a ten -piece band specializing in the performance of jazz and rock music;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which .
is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein
contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
A. Performance. High Street shall perform for the public approximately fifteen (15) songs, from
7:00 p.m. to at least 8:30 p.m., on Saturday, August 9, 2014, in the plaza at Meridian City Hall, at
33 E. Broadway, Meridian, Idaho, with one fifteen -minute break during this time. In case of
inclement weather, the venue will be moved to an indoor location to be determined and agreed
upon separately by the Parties.
B. Sound system; set up and sound checks. City shall provide, set up, and operate any and all
sound systems and equipment necessary to electronically amplify music and spoken
announcements. City shall set up sound systems and/or related equipment by 5:00 p.m. on August
9, 2014, and High Street may rehearse and/or perform sound checks at that time. All set-up,
rehearsal, and/or sound checks shall be completed by 6:30 p.m.
C. Risers. If Promoter elects to use risers to elevate the musicians, Promoter shall provide and set up
such risers, and shall utilize such materials necessary to protect City facilities from any and all
damage therefrom.
IL COMPENSATION.
A. Total amount. City shall make total payment to Promoter for services rendered pursuant to this
Agreement in the amount of three thousand five hundred dollars ($3,500.00). This payment shall
constitute full compensation from City to Promoter and/or to the members of High Street for any
and all services, costs, and expenses related to services performed under this Agreement.
Promoter and/or the respective members of High Street shall be responsible for payment of any
and all taxes due and owing for payment received under this Agreement.
PROFESSIONAL SERVICES AGREEMENT - HIGH STREET, CONCERTS ON BROADWAY PAGE 1 of 5
B. Cancellation of event. If High Street is present and prepared to perform at the time, date, and
place, and in accordance with the terms set forth herein, City shall pay Promoter in the amount set
forth herein, even if the event is cancelled due to unforeseen events not caused by Promoter or the
members of High Street. Any decision regarding whether to cancel the performance shall be made
no earlier than 6:30 p.m. on August 9, 2014.
C. Method of payment. By July 1, 2014, Promoter shall provide City with: 1) a completed ACH
Form, 2) a copy of a voided check, 3) a completed W-9 form, and 4) an invoice in the amount of
three thousand five hundred dollars ($3,500.00) for services to be provided on August 9, 2014. So
long as all documents are complete and received by July 1, 2014, City shall pay Promoter in full
via direct deposit on August 9, 2014. If such documents are not received by July 1, 2014,
following the August 9, 2014 performance, Promoter shall provide City with: 1) a completed W-9
form, and 2) an invoice for the amount of three thousand five hundred dollars ($3,500.00) for
services provided, which invoice City shall pay within thirty (30) days of receipt thereof. Payment
of all taxes and other assessments on such sums shall be the sole responsibility of Promoter.
III. VENUE
A. Plaza. City shall provide for the performance the outdoor plaza on the east side of Meridian City
Hall, 33 E. Broadway, Meridian, Idaho ("venue"), which is an outdoor, open, public venue.
Promoter shall be solely responsible for any and all measures necessary to protect equipment,
instruments, and High Street members from damage due to weather and other conditions that do or
may exist.
B. Public venue. Promoter acknowledges that the venue is a public place and that all members of
the public shall be invited to attend. To this end, the members of High Street shall perform such
material and in such a manner as shall be appropriate for all ages, values, and sensibilities. High
Street's performance and attire shall not include language, attire, and/or behavior that is profane,
sexual, violent, or discriminatory.
C. City policy applies. Promoter and High Street shall comply with all City policies and codes
applicable to use of City property and facilities, including, but not limited to, policies of the
Meridian Parks and Recreation Department, and any requirements of the City Building
Maintenance Technician, which requirements shall be reasonable and for the purpose of protecting
City facilities and property.
D. Photography and recording. City shall be authorized to photograph, record, video tape,
reproduce, transmit, or disseminate, in or from the plaza, the performance solely for educational
and public information purposes. City shall not be responsible for the actions of persons who are
not under its employment or control.
E. Merchandising. Promoter and/or High Street shall be authorized to sell albums and/or
merchandising material at the performance, and may retain the proceeds of such sales. City
respectfully requests that twenty percent (20%) of any proceeds from merchandise sold at the
Concerts on Broadway event be voluntarily donated to the Meridian Arts Commission. Promoter
and High Street shall be responsible for paying all sales and other taxes due and owing on the
proceeds from merchandise sold.
PROFESSIONAL SERVICES AGREEMENT—HIGH STREET, CONCERTS ON BROADWAY PAGE 2 of 5
IV. TERMS AND CONDITIONS
A. Time of the essence. Promoter acknowledges that services provided under this Agreement shall be
performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence
with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder
shall constitute a breach of, and a default under, this Agreement by the party so failing to perform.
B. Promotion of event. City shall promote the performance in community promotional materials and
avenues, including the City newsletter, City website, Meridian Parks & Recreation Department
Activity Guide, and local media and event calendars. Promoter may undertake additional promotional
activities at his own expense and effort, subject only to the limitations set forth herein. City hereby
conveys to Promoter permission to use City's name in all forms and media and in all manners, without
violation of City's respective rights of privacy or any other rights City may possess in connection with
its role in the production of Concerts on Broadway, except that City's logo may not be used in any
manner whatsoever without the express, written consent of the Mayor's Chief of Staff. To the extent
practicable, Promoter shall be given the opportunity to review, for purposes of accuracy, and approve
all promotional materials in advance of their publication, broadcast or dissemination. The band shall
be listed as "High Street" in all promotional materials that are created by City or within the City's
control.
C. Subcontracting or assignment of obligations. Promoter shall not subcontract or assign any of the
obligations of High Street under this Agreement related to or that may relate to the band's talent or
expertise. Promoter may subcontract or assign obligations that do not require the band's artistic talent
or expertise, including, but not limited to, such obligations as transport and set-up of special
equipment and/or instruments. Any subcontractor or assignee shall be bound by all the terms and
conditions of this Agreement.
D. Non -waiver of breach. A waiver of any breach or default of any provision of this Agreement shall
not be construed as a waiver of a breach of the same or any other provision hereof.
E. Indemnification. Promoter shall, and hereby does, indemnify, save, and hold harmless the City and
any and all of its employees, agents, volunteers, and/or elected officials from any and all losses,
claims, and judgments for damages or injury to persons or property, and from any and all losses and
expenses caused or incurred by Promoter and/or High Street, their assistants, servants, agents,
employees, guests, and/or business invitees, in connection with this Agreement or activities related
thereto. Promoter and each member of High Street acknowledge that provision of the services
described hereunder presents risks, some of which are unknown, and do agree to assume all such
known or unknown risks.
F. Waiver. Except as to rights held under the terms of this Agreement, Promoter and each member of
High Street shall, and hereby do, waive any and all claims and recourse against City, including the
right of contribution for loss and damage to persons or property arising from, growing out of, or in
any way connected with or incident the performance of this Agreement, whether such loss or damage
may be attributable to known or unknown conditions, except for liability arising out of concurrent or
sole negligence of City or its officers, agents or employees.
G. Relationship of Parties. Promoter and each member of High Street is an independent contractor and
is not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee
PROFESSIONAL SERVICES AGREEMENT—HIGH STREET, CONCERTS ON BROADWAY PAGE 3 of 5
between Promoter or any member of High Street and City or any official, agent, or employee of City.
Promoter and High Street shall retain the right to perform services for others during the term of this
Agreement.
H. Compliance with law. Throughout the course of this Agreement, Promoter and each member of
High Street shall comply with any and all applicable federal, state, and local laws.
L Non -Discrimination. Throughout the course of this Agreement, neither Promoter nor any member of
High Street shall discriminate against any person as to race, creed, religion, sex, age, national origin,
sexual orientation or any physical, mental, or sensory handicap.
J. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This
Agreement supersedes any and all statements, promises, or inducements made by either party, or
agents of either party, whether oral or written, whether previous to the execution hereof or
contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered
except upon written agreement signed by both parties hereto.
K. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or
establish any right or remedy under the terms and conditions of this Agreement, the prevailing party
shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent
jurisdiction, in addition to any other relief awarded.
L. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada
County, Idaho.
M. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and
none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy
provided for herein or allowed by law shall not be to the exclusion of any other remedy.
N. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be
illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
O. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement
shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal
representatives, heirs, executors, and administrators.
P. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise
stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by
United States Mail, addressed as follows:
City:
City of Meridian
Emily Kane, Deputy City Attorney
33 E. Broadway Avenue
Meridian, Idaho 83642
Promoter:
High Street Entertainment, LLC
2812 Greenvale Place
Nampa ID 83686
Either party may change its address for the purpose of this section by giving written notice of such
change in the manner herein provided.
PROFESSIONAL SERVICES AGREEMENT—HIGH STREET, CONCERTS ON BROADWAY PAGE 4 of 5
Q. Warranty of authority. The undersigned expressly warrants that, to the extent set forth herein, he is
duly authorized to act as the representative and agent of High Street Entertainment, LLC and High
Street, and each and every member thereof. The undersigned further warrants that he is authorized to
bind High Street, High Street Entertainment, LLC, and their members to the obligations set forth
herein, and to accept the liabilities as established herein on behalf of High Street Entertainment, LLC,
High Street, and their members.
R. City Council approval required. The validity of this Agreement shall be expressly conditioned
upon City Council action approving the Agreement. Execution of this Agreement by the persons
referenced below prior to such ratification or approval shall not be construed as proof of validity in the
absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on theme day of
May, 2014.
PROMOTER:
toe Go , Me er
High Street Entertainment, LLC
CITY OF MERIDIAN:
BY: cGLn . (Z�
Tam, Mayor
Q 2au-L-
PROFESSIONAL SERVICES AGREEMENT—HIGH STREET, CONCERTS ON BROADWAY PAGE5of5
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE:
Items Moved From Consent Agenda
MEETING NOTES
4,) �U loi4 O
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 7A
PROJECT NUMBER:
ITEM TITLE: CDBG PY2014 ACTION PLAN PUBLIC HEARING
Community Development Block Grant (CDBG) PY2014 Action Plan Public Hearing
1 MEETING NOTES
LOr�k --'DRv-�
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE July 22, 2014 ITEM #
PROJECT NUMBER
7A
PROJECT NAME CDBG PY 2014 Action Plan
PLEASE PRINT NAME
CITY CLERKS OFFICE
FOR I AGAINST I NE
Meridian City Council Meeting
DATE: JUN 22. 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: RESOLUTION NO.
Resolution No. - ( 0100 : Resolution to Approve the Community
Development Block Grant (CDBG) PY2014 Action Plan
MEETING NOTES
� PPOVMD
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. 1,A— 0300
U
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM,
ROUNTREE,ZAREMBA
A RESOLUTION APPROVING SUBMISSION OF THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2014 ACTION PLAN TO THE
UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT;
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST THE
SAME ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, it is necessary that an annual action plan be submitted to the United States
Department of Housing and Urban Development ("HUD") in order to receive Community
Development Block Grant ("CDBG") funding for the Program Year of 2014; and
WHEREAS, the City held a public hearing on the Program Year 2014 Action Plan on July
22, 2014, and held a public comment period on the draft application materials from June 16, 2014
to July 22, 2014.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the Program Year 2014 Action Plan and its certification documents, copies
of which are attached hereto as EXHIBIT A and incorporated herein by reference, be, and the same
hereby are, approved as to both form and consent.
Section 2. That the Mayor and the City Clerk be, and they hereby are, authorized to
respectively execute and attend the certifying documents for the Program Year 2014 Action Plan
for and on behalf of the City of Meridian.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of City of Meridian, Idaho this as day of
�,$)kt-k , 2014.
APPROVED by the Mayor of the City of Meridian, Idaho, this aQ day of
z 11 , 2014.
APPROVED:
LCC n C ¢�
Mayor TAmmydTWBerd
RESOLUTION APPROVING CDBG DOCUMENTS —Page 1 OF 1
AT'
2014 Action Plan
Community Development Block Grant Program
�E IDIAN�-
DAHO
City of Meridian, Idaho
6
TABLE OF CONTENTS
EXECUTIVE SUMMARY
I.
Introduction...............................................................................................................................6
II.
Evaluation of Past Performance..............................................................................................9
III.
Summary of Citizen Participation Process 91.220(b).........................................................11
IV.
Summary of Resources 91.220(c)(1) and(C)(2)..................................................................13
V.
Annual Objectives 91.220(c)(3)............................................................................................16
VI.
Description of Activities 91.220 (d) and(e).........................................................................19
a. Description of 2014 Public Service Activities
b. Description of 2014 Public Facility Activities
c. Description of 2014 General Program Administration
d. Description of 2014 Fair Housing Activities
VII.
Geographic Distribution and Obstacles to Addressing Underserved Needs
..................25
VIII.
Additional Requirements.......................................................................................................28
a. Annual Affordable Housing Goals 91.220 (g)
b. Public Housing 91.220 (h)
c. Homeless and Special Needs 91.220 (i)
d. Barriers to Affordable Housing 91.220 (j)
e. Other Actions 91.220(k)
IX.
Program Specific Requirements 91.220(II)(1).....................................................................32
a. Program Income
b. Activities to Benefit LMI persons
c. Monitoring
APPENDICES
Appendix A: Tables
3A Summary of Specific Annual Objectives................................................34
3B Annual Affordable Housing Completion Goals.....................................36
3C Consolidated Plan Listing of Projects.....................................................37
Appendix B: Certifications..................................................................................................43
AppendixC: SF 424..............................................................................................................50
Appendix D: Public Notices.................................................................................................54
City of Meridian, Idaho 2
2014 Action Plan
EXECUTIVE SUMMARY
City of Meridian, Idaho
2014 Action Plan
Executive Summary
Meridian Program Year 2014 Action Plan
As an Entitlement Community, the City of Meridian receives CDBG funds each year from the
U.S. Department of Housing and Urban Development. Program Year 2014 (PY2014) funding for
the City of Meridian is anticipated in the amount of $300,091. Funds will be used to address
priorities within the HUD performance measurement system to: (1) create a suitable living
environment, (2) provide decent housing, and (3) create economic opportunities for the
community.
During the PY2014, Meridian intends to focus on investing in public facility projects located
within the LMI neighborhoods and/or benefitting the City's LMI residents. Meridian will also
invest CDBG funds in public services to benefit LMI persons and to advance a suitable living
environment. Non -administrative activities planned in PY2014 will focus on LMI beneficiaries
and an activity to increase economic opportunities by addressing slum and blight.
City of Meridian, Idaho
2014 Action Plan
Activity
Categorical
Category & Activity
Total
Total
Administration & Planning (no more than 20% of Entitlement Grant)
Administration
$40,091.00
Fair Housing Outreach and Education
$3,000.00
SUBTOTAL
$43,091.00
Suitable Living Environment
Public Facility
$ 50,000.00
Fitness Path/Meridian Elementary
$50,000.00
Public Service (no more than 15% of Entitlement Grant)
$45,000.00
Hunger Relief/Meridian Food Bank
$27,000.00
Homeless Case Management/CATCH
$18,000.00
SUBTOTAL
$95,000.00
Economic Opportunity
Public Facility
Facade Improvements/Meridian Community Center
$162,000.00
SUBTOTAL
$162,000.00
TOTAL
$300,091.00
City of Meridian, Idaho
2014 Action Plan
SECTION I
Introduction
City of Meridian, Idaho
2014 Action Plan
Section I
Introduction
Purpose of this Document. The City of Meridian is a designated entitlement community by the
U.S. Department of Housing and Urban Development (HUD). This designation allows the City to
receive funds from HUD's Community Development Block Grant (CBDG) Program. The 2014
program year will mark the City's eighth year as an entitlement community.
Federal regulations (24 CFR § 91.200(a) and 91.220) require the City to submit an action plan
each year that describes how CDBG funds will be invested in the community. The 2014 Action
Plan was developed with a strong emphasis on community input, and follows the Citizen
Participation Plan set forth in Meridian's 2012 — 2016 Consolidated Plan. Through this planning
effort, the City has prepared strategies, which will guide program expenditures over the next
Program Year (PY); October 1, 2014 through September 30, 2015.
City of Meridian CDBG Program Mission Statement. In accordance with the overarching goals
of the CDBG program, as set forth in 24 CFR § 91.1(a)(1), the City's mission is to utilize CDBG
funding to develop a viable urban community by providing decent housing, providing a suitable
living environment, and expanding economic opportunities principally for low/moderate
income (LMI) persons. The City's primary means toward this end shall be to extend and
strengthen partnerships among all levels of government and the private sector, including for-
profit and non-profit organizations.
Consolidated Plan. A consolidated plan must be submitted every three to five years to receive
federal CDBG funds. The Consolidated Plan typically results from a collaborative process where
a community can scrutinize its current situation and establish a unified vision for community
development actions. The City of Meridian's Consolidated Plan spans program years 2012
through 2016 and addresses the community's most critical housing and community
development needs. The PY2012 Action Plan represented the first year using the 2012 — 2016
Consolidated Plan; the PY2014 Action Plan is the third year under the current Consolidated
Plan.
Action Plan. For every year identified in the Consolidated Plan, the City of Meridian is required
to prepare a one-year Action Plan to notify citizens and HUD officials of the City's intended
actions to occur during that specific year. The PY2014 Action Plan identifies the objectives the
City hopes to achieve from October 1, 2014 through September 30, 2015, and outlines the
activities the City will undertake to achieve those objectives.
Consolidated Annual Performance and Evaluation Report (CAPER). At the end of each program
year, the City of Meridian prepares a Consolidated Annual Performance and Evaluation Report
(CAPER) to provide information to its constituents and HUD about that year's accomplishments.
This information allows HUD, city officials, and the general public to evaluate the City's
City of Meridian, Idaho
2014 Action Plan
performance and determine whether the activities undertaken during the year helped to (1)
meet the City's five-year goals and (2) address priority needs identified in the Consolidated Plan
and the Annual Action Plan. This annual performance report, prepared with public review and
comment, is submitted to HUD annually no later than December 31.
Submittal to HUD. In compliance with 24 CFR § 91.15(a), and in order to maintain continuity in
its program and provide accountability to citizens, the City shall submit this action plan no later
than August 16, 2014. The City shall submit on an annual basis a summary of its citizen
participation and consultation process, an annual action plan, and all required certifications. At
least every five years, the City shall submit a housing and homeless needs assessment, market
analysis and strategic plan.
City of Meridian, Idaho
2014 Action Plan
SECTION II
Evaluation of Past Performance
City of Meridian, Idaho
2014 Action Plan
Section II
Evaluation of Past Performance
Since 2007, Meridian has successfully managed an average of $248,000 in resources from its
annual CDBG allocation. Over these seven years, the City's expenditures from its CDBG
allocation have produced the following results:
• Assisted 13 new homeowners to purchase homes.
• Completed three facade improvement projects with the Meridian Development
Corporation.
• Provided over 161,000 persons with food through the Meridian Food Bank.
• Initiated a transportation service for the local Boys and Girls Club.
• Provided scholarships to over 79 children to attend fee-based programs at the local
Boys and Girls Club
• Completed 7 public facility projects.
• Completed 349 code enforcement cases within the downtown LMI area.
The City successfully produced Consolidated Annual Performance and Evaluation Reports
(CAPERS) for Program Years 2007, 2008, 2009, 2010, 2011, and 2012—for the period beginning
October 1, 2007 and ending September 30, 2013. The CAPERS demonstrated that over 90
percent of the funds expended during the previous program years were invested into activities
benefiting low to moderate income individuals and families, well over the 70 percent statutory
minimum requirement. The City did not exceed the regulatory caps of 20 percent for
administration and planning. The maximum funding available under CDBG regulations, 15
percent of the annual entitlement, was made available for public service activities. The City has
met its expenditure of grant funds deadlines imposed by HUD each year.
City of Meridian, Idaho
2014 Action Plan
SECTION III
Summary of Citizen Participation Process
City of Meridian, Idaho 10
2014 Action Plan
Section III
Summary of Citizen Participation Process
The City of Meridian employs a comprehensive citizen participation process for all CDBG
projects and activities. The City solicits input from Meridian residents in all phases of its
Community Development efforts, from the initial planning and project/program
implementation to reporting and assessing accomplishments/outcomes. This process fosters
the open and inclusive identification of needs and delivery of services to City residents. It also
helps to ensure that the overall direction of the CDBG program is (1) consistent with residents'
expectations and (2) responsive to neighborhood and stakeholder concerns.
The City works with non-profit organizations to encourage the participation of program
beneficiaries, including low- and moderate -income residents. Bi -lingual services and additional
assistance for persons with disabilities are available upon request.
Meridian went through an extensive citizen participation process for the development of the
2012-2016 Consolidated Plan. That process yielded valuable results and greatly shaped the
formation of the City's five year plan for utilization of the grant funds.
The citizen participation process for the 2014 Action Plan followed the process identified in the
City's Citizen Participation Plan, adopted with the 2012-2016 Consolidated Plan. The process
consisted of the following:
2014 Dates
• March 10: Public CDBG Workshop to provide information and seek input from non-
profit organizations and potential sub -recipients.
• May 27: City Council Annual Pre -draft Prioritization Meeting
• June 16 and June 23: Legal Notice for public comment period and public hearing
published in Valley Times and Idaho Statesman.
• June 16 -July 22: Public Comment Period on Annual Action Plan
• July 22: Public Hearing on Annual Action Plan
Efforts made to broaden citizen participation. Because not all residents have access to the
internet or read the public notices published in the newspapers, the City designed posters to be
displayed at different locations throughout LMI neighborhoods. The posters informed the
public about the CDBG program, anticipated projects, and the opportunity to provide
comments on the plan. The posters were displayed at the Meridian Food Bank, the Meridian
Boys and Girls Club, the Meridian Library, and Meridian City Hall. In addition, the City utilized
social media to reach out to citizens who might not otherwise know about the program.
City of Meridian, Idaho 11
2014 Action Plan
Outreach process for draft plan. The City invited comment on the draft 2014 Action Plan from
June 16, 2014 through July 22, 2014. Public meetings were held on May 27 and July 22, 2014 at
the accessible City Hall location.
Advertising for the comment period was accomplished through the City's website and legal
advertising. Advertisements announcing the availability of plans, the public hearing and
comment period were published in the Idaho Statesman and the Valley Times on June 16 and
23, 2014 (see Appendix D).
The draft plans were made available at the City offices and on the City's website during the
comment period. Comments were accepted via e-mail, mail and in-person at the City's
Community Development Department.
Summary of comments.
Comments were submitted by Beth Geagan on behalf of the Boise City/Ada County Continuum
of Care (CoC). The comments were related to Meridian's Fair Housing Action Plan and
participation in the CoC's Housing Working Group. The comments were incorporated into this
document in Sections VI and VIII.
City of Meridian, Idaho 12
2014 Action Plan
SECTION IV
Summary of Resources
City of Meridian, Idaho 13
2014 Action Plan
Section IV
Summary of Resources
The 2014 Action Plan represents an allocation of $300,091.
Source Components of 2014 Action Plan Funds
2014 CDBG Entitlement Grant
$300,091
Program Income
$0.00
Total Revenue Allocated
$300,091
There are a number of additional funding sources that may be utilized to fund specific projects.
Where these resources are known, they have been delineated within the project descriptions.
The City of Meridian receives CDBG funds directly through its annual entitlement; this is the
only HUD funding that the City directs toward projects. Non-profit organizations utilize other
federal, state, and private grant funds. Public Housing programs including Family Self -
Sufficiency, Section 8, and Public Housing Comprehensive Grants provide additional funding.
Other federal funds made available for use in the city include Section 8, administered by Ada
County Housing Authority and low-income housing tax credits administered by the Idaho
Housing and Finance Association. There are no public housing units in Meridian. Entities in Ada
County receive approximately $965,000 in Continuum of Care funding from HUD to provide
funding for transitional and permanent housing and supportive services for homeless
individuals and households.
Over the years, many of the City's partner agencies and organizations have been able to
leverage funds within their own budgets to make the most of the CDBG funds that they have
been allocated. For the current year, the proposed funds to CATCH represent only 8% of that
agency's total budget, but the CDBG allocation from the City represents an important
component to increasing the services provided in Meridian. Likewise the funds allocated to the
Meridian Food Bank represent a small but important component to that organization's
operating budget. While the Food Bank receives many donations of food, the CDBG funds are
used to purchase, in bulk, needed food supplies in order to round out the contributions from
the community. When the Food Bank utilizes CDBG funding to purchase food, it is in
conjunction with developed relationships with local grocery stores that provide deep discounts
on the food being purchased. In this way, the CDBG funds are multiplied many times over in
the benefit they are providing to those in need.
City of Meridian, Idaho 14
2014 Action Plan
SECTION V
Annual Objectives
City of Meridian, Idaho 15
2014 Action Plan
Section V
Annual Objectives
During Program Year 2014 the City intends to focus primarily on providing a suitable living
environment for low -moderate income persons and investing in public facility improvements to
address the conditions which contributed slum and blight in the downtown area. Consistent
with the survey results conducted during the preparation for the 2012-2016 Consolidated Plan,
the City is focusing on public facility improvements to serve LMI residents and public services
for at -risk youth and LMI residents.
In previous program years the City has allocated funds to addresses Strategy 1 in the
Consolidated Plan, which is to "Improve access to affordable housing opportunities for
Meridian residents." For the current program year, the CDBG Scoring Committee and the City
Council determined that funds would be best utilized by investing in projects and activities to
address Strategy 2 and 3 in the Consolidated Plan. Strategy 2 is to "Improve the lives of
Meridian residents with special needs and residents at -risk of homelessness." Strategy 3 is to
"Improve economic opportunities in the city's LMI areas."
A. Suitable Living Environment Strategies
Strategy No. 2 Improve the lives of Meridian residents with special needs and residents at -risk
of homelessness.
• Objective 2.1: Support public service activities that serve the city's LMI residents.
o HUD Specific Objective Category: Availability/Accessibility of Suitable Living
Environment (SL -1)
o Allocate a total of $45,000 for: 1) hunger relief through the local food bank;
$27,000, and 2) case management for homeless families through CATCH, Inc.,
$18,000
• One Year Action Plan Outcome: 2,015 people served
Objective 2.2: Invest in public facility improvements that serve persons with special
needs and low income residents, as well as public facility improvements located in the
city's LMI areas or serving LMI residents.
o HUD Specific Objective Category: Availability/Accessibility of Suitable Living
Environment (SL -1)
o Allocate $50,000 for a public facility project to serve LMI residents and/or the
LMI area.
• One Year Action Plan Outcome: 1 public facility
City of Meridian, Idaho 16
2014 Action Plan
B. Economic Opportunity Strategy
Strategy No. 3 Improve economic opportunities in the city's LMI areas.
• Objective 3.2: Invest in public facility improvements or activities in the downtown area
that address one or more of the conditions which contributed to the deterioration of
the area.
o HUD Specific Objective Category: Availability/Accessibility of Economic
Opportunity (EO -1)
o Allocate $162,000 for a public facility project (facade improvement of the
Meridian Community Center) to address conditions which contributed to the
deterioration of the area.
• One Year Action Plan Outcome: 1 public facility
City of Meridian, Idaho 17
2014 Action Plan
SECTION VI
Description of Activities
City of Meridian, Idaho 18
2014 Action Plan
Section VI
Description of Activities
In PY2014, the City of Meridian will allocate approximately 37% of all non -administrative funds
on activities that benefit low- and moderate -income persons or households, while the
remaining 63% of non -administrative funds will be allocated to an activity to address slum and
blight. In Program Year 2012 the city expended 99% of all non -administrative funds on
activities to benefit LMI persons or households, and the city anticipates a similar percentage at
the conclusion of program year 2013. Therefore, the City is confident that it will meet the
required 70% expenditure to benefit LMI persons for the three-year certification cycle (Program
Years 2012, 2013, and 2014). The City's PY2014 entitlement is anticipated at $300,091. A
description of all the planned activities for PY2014 is identified below.
A. Description of 2014 Public Service Activities
The City has allocated the maximum allowed amount of 15% for public service activities,
$45,000. The allocation will be divided between two public service activities to address the
availability/accessibility of a suitable living environment.
Hunger Relief Program
Priority: Suitable Living Environment, Public Services
National Objective: Low Moderate Income Clientele (LMC) 570.208(o)(2)(i)(8)
Outcome Category: Availability/Accessibility
Outcome Measure: 2,000+ people assisted
The City will provide support to the Meridian Food Bank in the amount of $27,000 for the
purchase of food to be distributed to persons and families in need. The Food Bank continues to
experience an increase in demand due to the recession, and the provision of CDBG funding will
enable to Food Bank to purchase and supply food to those in need.
Homeless Family Case Management
Priority: Suitable Living Environment, Public Services
National Objective: Low Moderate Income Clientele (LMC) 570.208(o)(2)(i)(8)
Outcome Category: Availability/Accessibility
Outcome Measure: S Households
The City will provide support to CATCH (Charitable Assistance to Community's Homeless) in the
amount of $18,000 for the purpose of increasing staffing time for the one CATCH employee
serving homeless families in Meridian. CATCH houses homeless families and provides intensive
case management to address issues contributing to the family's homeless episode while
preparing the family for self-sufficiency. No funds will be used for rental assistance. CATCH
receives contributions from churches within the community to fund the rental assistance for
the families in this program.
City of Meridian, Idaho 19
2014 Action Plan
B. Description of 2014 Public Facility Activities
Meridian Fitness Path
Priority: Suitable Living Environment, Public Facility
National Objective: Low -Moderate Income Persons, Area Benefit (LMA) 570.208(a)(I)
Outcome Category: Availability/Accessibility
Outcome Measure: 1 completed public facility
Project funds (approximately $50,000) will be used by Meridian Elementary School (a public
school) to construct a''/< mile path in the school's west field. The path will be composed of an
asphalt surface loop and will have scientifically designed stationed -based exercises. The path
will also serve as a pedestrian connection between 4th Street and Pine Avenue/NW 15t Street,
which is consistent with the City's Master Pathway Plan. Park and recreation facilities scored
second highest on the resident survey under the community facilities category, and this project
is intended to address this identified community priority and need.
Meridian Community Center Fa4ade Improvements
Priority: Economic Opportunity, Public Facility
National Objective: Slum & Blight Area 570.208(b)(1)
Outcome Category: Availability/Accessibility
Outcome Measure: 1 completed public facility
Project funds will be used by the City's Parks and Recreation Department to design and
construct facade improvements for the Meridian Community Center in downtown Meridian.
This project will be limited to exterior improvements only. The project is consistent with the
Revitalization Plan adopted by the Meridian Development Corporation (the local Urban
Renewal Agency).
C. Description of 2014 General Program Administration
City of Meridian Community Development Department
Community Development Block Grant Program
Program Administration Costs 570.206
Planning Activities 570.205
Activities include preparing required reports and planning documents, contract administration,
grant management, citizen participation, sub -recipient monitoring, fair housing education,
environmental reviews, and the identification and development of programs to meet the needs
of the community's lower income residents. The City will budget less than the allowed 20% cap
of the CDBG program. The City is allocating $40,000 (13.3%) for administrative expenses.
City of Meridian, Idaho 20
2014 Action Plan
D. Description of 2014 Fair Housing Activities
Fair Housing Activities 570.206(c)
The City is allocating $3,000 for Fair Housing Activities in PY2014. In accordance with the Fair
Housing Action Plan (FHAP) developed as a result of the Analysis of Impediments to Fair
Housing Choice Report adopted on April 17, 2012, the table below identifies the activities the
City anticipates working towards during PY2014. The activities and goals identified for PY2014
are based on the 5 -year Fair Housing Action Plan; however, the City is anticipating hiring a new
CDBG Administrator during the 2014 program year and all of these activities may not be
achievable for a new administrator. Therefore, if the City is unable to work on some of these
activities, the FHAP will be re-evaluated at the end of PY2014 in order to determine how best to
proceed for PY2015.
The City of Meridian is a participating member in the Boise City/Ada County Continuum of Care.
The CoC has initiated a Housing Working Group, and the Meridian CDBG Administrator will
participate in this effort in order to coordinate efforts on fair housing and to leverage funds and
resources within the community to create a consistent approach to address fair housing needs.
City of Meridian, Idaho 21
2014 Action Plan
FHAP Action Item
Activities
Lead Agency/
Funding
Program Year 2014
Responsible
Source/
Goals
Entity
Amount
Barrier 1(Fair Housing Related Activity/Affordable Housing) Lack of affordable housing.
1.1 Preserve existing
Meet with affordable
City of Meridian,
City of
Conduct at least one
affordable housing units
housing owners and help
CDBG
Meridian,
meeting with owners of
in the city.
encourage them to not let
Administrator
CDBG
affordable housing units in
contract on affordable
Administration
Meridian.
units expire.
1.2 Convene an
Identify tools that the city
City of Meridian,
City of
Identify two tools the city
affordable housing task
could implement to
CDBG
Meridian,
could use to encourage
force to investigate ways
encourage affordable
Administrator
CDBG
affordable housing
to develop new
housing development in
Administration
development in Meridian.
affordable housing.
Meridian. Discuss
implementation of these
tools in Meridian.
Present two strategies
City of Meridian,
City of
Develop and present two
developed by the
CDBG
Meridian,
strategies and/or tools to
affordable housing task
Administrator
CDBG
City Council for
force to City Council for
Administration
consideration.
consideration.
Barrier 2 (Impediment) Potentia position to affordable housing development. MWM
2.1 Continue to
Monetarily sponsor the
City of Meridian,
City of
Sponsor the regional fair
participate in regional
regional fair housing
CDBG
Meridian,
housing awareness
fair housing awareness
awareness campaign.
Administrator
CDBG
campaign.
campaign and tailor it
Administration
current needs.
/$1000
Design and distribute
City of Meridian,
City of
Provide flyers and posters
flyers and display posters
CDBG
Meridian,
to at least 5 landlords and
in Meridian specific to the
Administrator
CDBG
5 homeowner's
current fair housing needs
Administration
associations in Meridian.
in Meridian.
/$500
Barrier 3 (Impedime Limited
public transpo
rtunities.
3.1 Continue to stay
Research state and federal
City of Meridian
City of
Create a list of potential
engaged in regional
transportation grants and
Staff and
Meridian Staff
transportation grants the
transportation planning
determine if they could
Meridian
Time
City may be interested in
efforts, leverage local
help support public transit
Transportation
applying for.
resources for local
planning efforts in
Task Force
transit opportunities and
Meridian.
Meet monthly with the
City of Meridian
City of
Provide an update on any
seek partnerships.
Meridian Transportation
Planning Staff
Meridian Staff
work the Meridian
Task Force, the ACHD
Time
Transportation Task Force
Capital Improvement
or other committee's may
Citizen Advisory
be doing related to public
Committee (ACHD CICAC),
transportation in Meridian.
the COMPASS Regional
Technical Advisory
Committee (COMPASS
RTAC), and Meridian's
Traffic Safety Task Force.
Barrier 4 (Impediment) Lack of understanding by developers and landlords about housing accessibility requirement
4.1 Tailor fair housing As part of regional fair City of Meridian, City of Provide flyers and list of
City of Meridian, Idaho 22
2014 Action Plan
outreach campaign to
housing awareness
CDBG
Meridian,
information sources to at
address the needs of
campaign, address needs
Administrator
CDBG
least 5 landlords in
persons with disabilities.
of persons with disabilities,
Administration
Meridian.
such as including
information about
reasonable
accommodations and
service animals in
campaign message.
4.2 Expand outreach and
Conduct a fair housing
City of Meridian,
City of
Conduct a fair housing
education to Meridian's
training in Meridian
CDBG
Meridian,
training for at least 10
landlords.
specific to landlords.
Administrator
CDBG
Meridian landlords in
Administration
coordination with the City
/$1,500
of Nampa.
4.3 Train City
Conduct an internal
City of Meridian,
City of
Conduct an internal
Community
training for Community
CDBG
Meridian,
training for at least 5City
Development staff on
Development staff on fair
Administrator
CDBG
Community Development
ADA and fair housing
housing design and
Administration
staff.
design and construction
construction guidelines.
guidelines.
City of Meridian, Idaho 23
2014 Action Plan
SECTION VII
Geographic Distribution and Obstacles to Addressing
Underserved Needs
City of Meridian, Idaho 24
2014 Action Plan
As identified in the 2012-2016 Consolidated Plan (Section IV, page 22), the City's basis for
allocating investments has not and likely will not be geographically delineated within the City's
boundaries.
Funding is determined upon meeting national objectives, qualifying eligible activities, and a
competitive application process. The Community Development Department hosts an annual
CDBG Workshop where past, current, and potential future sub -recipients are invited to attend
and hear about the goals and objectives for the coming program year. After the workshop,
potential sub -recipients are encouraged to apply for CDBG funding for proposed projects or
activities. All eligible applications are considered for funding within the context of the broad
goals and objectives established in the Consolidated Plan. Funding recommendations under the
2014 Program Year were made in consideration of the goals and outcomes of the proposed
project, the need that the project addresses, how the organization plans to carry out the
project, and the degree to which the project or program addressed the priorities and objectives
defined in the Consolidated Plan.
Obstacles to meeting underserved needs. The greatest single obstacle to meeting underserved
needs is the limited funding available to address identified needs.
City of Meridian, Idaho 26
2014 Action Plan
SECTION VIII
Additional Requirements
City of Meridian, Idaho 27
2014 Action Plan
Section VIII
Additional Requirements
A. Affordable Housing
The City is primarily working to address affordable housing in Program Year 2014 by focusing on
the action items in the Fair Housing Action Plan as identified in Section VI, D. Although the City
is not allocating any funds in PY2014 to affordable housing activities, the City will be working
towards establishing partnerships with the Ada County Housing Authority (ACHA) and
Neighborhood Housing Services (NHS) and continuing its participation in the Boise City/Ada
County Continuum of Care (CoC) Housing Working Group. The Housing Working Group seeks to
ensure barriers are understood and appropriate solutions are implemented.
The City does not plan to provide monetary assistance for rental purposes in the upcoming
program year, but will continue to facilitate discussions with area residents and service
providers.
B. Public Housing
The City does not plan to contribute monetarily to expanding public housing in PY2014, but will
continue to encourage homeownership for eligible buyers as described above. Further, the City
will participate in the regional dialogue with neighboring communities and service providers to
(1) define goals and formulate a public housing strategy, (2) identify potential funding sources
to implement that strategy, and (3) involve new/broader segments of the community that have
not been involved in such discussions in the past.
C. Homeless and Other Special Needs
In PY2014, CDBG funds will be invested in one activity specifically targeted to the objective to
serve homeless families. Funds will be utilized by CATCH for intensive case -management for
families whose homeless episode originates in Meridian. CATCH is a housing -first model and
rental assistance for the program is paid for by donations from local churches. This activity and
approach is consistent with the strategies of the CoC.
The City's efforts to address emergency shelter and transitional housing needs of homeless
individuals and families, to prevent low-income individuals and families with children from
becoming homeless, to help homeless persons make the transition to permanent housing and
independent living, to address chronic homelessness, and to address the special needs of non-
homeless persons will occur primarily through an ongoing partnership with the Boise City/Ada
County Continuum of Care (CoC). The CoC has a coordinated strategy to address the needs of
homeless persons and persons at risk of homelessness. The City is not a recipient of HOPWA
formula grants.
The City will participate in the CoC to identify ways of supporting area housing providers'
efforts to increase affordable transitional and permanent housing facilities. The CoC works to
City of Meridian, Idaho 28
2014 Action Plan
provide supportive housing services to address the reasons for a persons' homelessness, which
may include mental illness, disabilities, or fleeing from domestic violence. This CoC operates
within Ada County, in which the City of Meridian is located. As additional information is
obtained regarding homelessness within Meridian, the City will determine whether other
federal, state or local/private funds can be leveraged with CDBG funding to effectively address
these needs within the community in future program years. So while the City has not set
specific numeric goals to assist special needs populations during Program Year 2014, it does
provide support for and coordinate with an existing CoC that does provide these supportive
services. If one of the proposals the City chooses to fund under the CDBG grant should
specifically benefit a Special Needs population (s), quantifiable goals will be established during
the contracting phase.
The City of Boise serves as the Collaborative Applicant for McKinney-Vento funding and
provides coordination, grant submission and reporting for the CoC. Boise's role in this process
and the CoC is in response to the HEARTH Act, which consolidates three of the separate
homeless assistance programs administered by HUD under the McKinney-Vento Homeless
Assistance Act into a single grant program and revises the Emergency Shelter Grants
program. The HEARTH Act codifies in law the Continuum of Care planning process, a
longstanding part of HUD's application process to assist homeless persons by providing greater
coordination in responding to their needs. The HEARTH Act also directs HUD to promulgate
regulations for these new programs and processes.
The Boise City/Ada County Continuum of Care was awarded $953,114 (Tier 1 & 2 Awards) for
activities through the Supportive Housing Program, Shelter -Plus -Care Grant Program, Homeless
Management Information System(s) and CoC Planning for FY 2013.
D. Barriers to Affordable Housing
As identified in Section VI, the City completed an Analysis of Impediments to Fair Housing
Choice report in Spring 2012. The report identified observations and impediments along with
objectives and activities to address those impediments. The CDBG Administrator will conduct
the identified activities in Section VI during 2014 Program Year. The CDBG Administrator will
also participate in the CoC Housing Working Group to address barriers to housing and
affordable housing inventory for special needs populations.
E. Other Actions
Over the course of the upcoming program year, the City will compile and disburse information
on lead-based paint hazards in order to (1) educate the public, (2) gauge the prevalence of lead
paint contamination, and (3) start to address the issue within the City. There is a wealth of
information already available from HUD, the State, neighboring communities, and various
organizations that staff will gather and make available at City Hall, on the City's website, and at
other locations throughout the community.
City of Meridian, Idaho 29
2014 Action Plan
The City will continue to engage in the regional dialogue with neighboring communities and
service providers to identify and address underserved needs, maintain affordable housing, and
reduce the number of families living in poverty.
City of Meridian, Idaho 30
2014 Action Plan
SECTION IX
Program Specific Requirements
City of Meridian, Idaho 31
2014 Action Plan
Section IX
Program Specific Requirements
A. Program Income
None of the identified activities for the 2014 Program Year are intended to generate program
income, and no past activities have ever generated program income.
B. PY2014 CDBG Activities to Benefit LMI persons
In PY2014, the City of Meridian will allocate approximately 37% of all non -administrative funds
on activities that benefit low- and moderate -income persons or households, while the
remaining 63% of non -administrative funds will be allocated to an activity to address slum and
blight. In Program Year 2012 the city expended 99% of all non -administrative funds on
activities to benefit LMI persons or households, and the city anticipates a similar percentage at
the conclusion of program year 2013. Therefore, the City is confident that it will meet the
required 70% expenditure to benefit LMI persons for the three-year certification cycle (Program
Years 2012, 2013, and 2014).
C. Monitoring
The City will employ a combination of formal and informal procedures to ensure the
effectiveness of the CDBG program. Each activity in the PY2014 Action Plan is unique, requiring
different steps and participation of different partners.
The CDBG administrator will maintain regular contact with implementing partners and HUD
staff to ensure that activities proposed in the Action Plan (1) comply with CDBG program
requirements, (2) move forward on appropriate timelines, (3) adequately forward the goals and
objectives in the Consolidated Plan, and (4) are completed successfully. As potential issues are
identified, City staff will promptly contact our HUD Community Planning and Development
representative to discuss appropriate ways to avoid and/or address any problems.
To ensure compliance with federal regulations, including those regarding the timeliness of
expenditures, the program administrator will (1) update IDIS regularly as requests for payment
disbursement and activity reimbursement are received, (2) concurrently maintain a
spreadsheet that tracks collective CDBG expenditures among all program years, and (3)
continue working with the Finance Department on ways to refine and improve financial
monitoring procedures.
The City will maintain detailed records to enable staff, HUD, auditors and the public to
determine the status of each funded activity, as well as the overall program.
The City will use a variety of techniques to monitor subrecipients and review for compliance.
Expectations will be clearly outlined in sub -recipient agreements, tailored specifically to each
activity and subrecipient entity. Through phone conversations, written correspondence, desk
City of Meridian, Idaho 32
2014 Action Plan
monitoring, and on-site monitoring visits, staff will review each sub -recipient's ability to meet
the program's financial, production, and overall management requirements and make
necessary determinations or take necessary actions to preserve program integrity.
City of Meridian, Idaho 33
2014 Action Plan
Appendix A --Tables
Table 3A Summary of Specific Annual Objectives
Grantee Name: City of Meridian, Idaho
Note: Activities that are not proposed for advancement in PY2014 are included in gray font.
Decent Housing with
Purpose
of New or Improved Availilability/Accessibility
DH
-1
Specific Objective
Source
Year
Performance
Expected
Actual
Percent
of Funds
Indicators
Number
Number
Completed
DH
N/A
2012
%
1.1
2013
%
2014
%
2015
%
2016
%
MULTI-YEAR GOAL
%
Decent Housing with Purpose of New or Improved Affordabilit DH -2
DH
Address the need for
CDBG
2012
Households
3
3
100%
2.1
affordable housing by
2013
1
2
200%
supporting a down
2014
1
%
payment assistance
2015
1
%
program for qualifying
2016
1
%
MULTI-YEAR
GOAL
7
5
71%
households.
Decent Housin
with Purpose of New
or Im roved Sustainabilit DH -3
DH
N/A
2012
%
3.1
2013
%
2014
%
2015
%
2016
%
MULTI-YEAR GOAL
%
Suitable Living Environment
with Purpose of New or Improved Availabilit /Accessibilit
SL -1
SL
Support public service
2012
People/Residents
2,000
65,000
>100%
1.1
activities that serve the
2013
2,045
40,000
>100 %
city's LMI residents.
2014
2,000
%
2015
2,000
%
2016
2,000
%
MULTI-YEAR
GOAL
10,045
105,000
>100 %
Suitable Living Environment with
Purpose
of New or Improved Affordabilit SL
-2
SL
N/A
2012
%
2.1
2013
%
2014
%
2015
%
2016
%
MULTI-YEAR GOAL
%
Suitable Living Environment with Purpose of New or Improved Sustainability (SL -3)
SL
Invest in public facility
CDBG
2012
Public Facilities 1
0 0%
3.1
improvements that serve
2013
3
1 %
person with special needs
2014
1
%
and low income residents
2015
0
%
or are located in LMI
2016
1
%
areas.
MULTI-YEAR
GOAL 3
0 0%
City of Meridian, Idaho 34
2014 Action Plan
Economic Opportunity with Purpose of New or Improved Availability/Accessibility (EO -1)
Specific Objective
Source
Year
Performance
Expected
Actual
Percent
of Funds
Indicators
Number
Number
Completed
EO
Support public service
CDBG
2012
People/Residents
10
7
70%
1.1
activities that provide
2013
0
0
0%
employment training or
2014
5
%
job creation/retention for
2015
5
%
the city's LMI residents.
2016
0
%
MULTI-YEAR GOAL
20
7
35%
Economic Opportunit with Purpose of New or Improved Availabilit /Accessibilit EO -1
EO
Invest in public facility
2012
Businesses or
0
0
%
1.2
improvements or activities
2013
public facilities
1
2
200%
in the downtown area that
2014
1
%
address one or more the
2015
0
%
conditions which
2016
0
%
MULTI-YEAR GOAL
?
2
100%
contributed to the
deterioration of the area.
EconondcOpportunit with Purpose of New or Im roved Sustainabilit EO -3
EO
N/A
2012
%
3.1
2013
%
2014
%
2015
%
2016
%
MULTI-YEAR
GOAL
%
Neighborhood Revitalization (NR -
NR
N/A
2012
%
1.1
2013
%
2014
%
2015
%
2016
%
MULTI-YEAR
GOAL
%
Other
O-1
O
N/A
2012
%
1.1
2013
%
2014
%
2015
%
2016
%
MULTI-YEAR
GOAL
%
Other (0-2)
0
NIA
2012
%
2.1
2013
%
2014
%
2015
%
2016
%
MULTI-YEAR
GOAL
%
City of Meridian, Idaho 35
2014 Action Plan
Table 3B Annual Affordable Housing Completion Goals
Grantee Name:
Program Year:
Expected Annual
Number of Units
To Be Completed
Actual Annual
Number of Units
Completed
Resources used during the period
CDBG
HOME
ESG
HOPWA
BENEFICIARY GOALS
Sec. 215 Only)
Homeless households
❑
❑
❑
❑
Non -homeless households
❑
❑
❑
❑
Special needs households
❑
❑
❑
❑
Total Sec. 215 Beneficiaries*
❑
❑
❑
❑
RENTAL GOALS
Sec. 215 Only)
Acquisition of existing units
Production of new units
Rehabilitation of existing units
Rental Assistance
Total Sec. 215 Affordable Rental
Li
Li
Li
Li
HOME OWNER GOALS
Sec. 215 Onl
Acquisition of existing units
❑
❑
Production of new units
❑
❑
Rehabilitation of existing units
❑
❑
Homebuyer Assistance
❑
❑
❑
Total Sec. 215 Affordable Owner
❑
❑
❑
❑
COMBINED RENTAL AND
OWNER GOALS Sec. 215 Only)
Acquisition of existing units
❑
❑
❑
Production of new units
❑
❑
❑
Rehabilitation of existing units
❑
❑
❑
❑
Rental Assistance
❑
❑
❑
Homebuyer Assistance
❑
❑
❑
Combined Total Sec. 215 Goals*
❑
❑
❑
❑
OVERALL HOUSING GOALS
Sec. 215 + Other Affordable Housing)
Annual Rental Housing Goal
❑
❑
❑
❑
Annual Owner Housing Goal
❑
❑
❑
❑
Total Overall Housing Goal
❑
❑
❑
❑
City of Meridian, Idaho 36
2014 Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Program Administration
Project Title: PY2014 Program Administration
Description:
The City's overall CDBG program management, coordination, monitoring, reporting, and evaluation will
include the following types of assistance:
Coordinating Fair Housing activities with regional partners
• Ensuring compliance with the adopted Consolidated Plan
• Preparing program budgets, schedules and amendments
• Evaluating program results against stated objectives
• Monitoring program activities for progress and compliance; audit and monitoring findings
• Preparing reports and other documents for submission to HUD
• Developing agreements to carry out program activities
Objective Category: ❑Suitable Living Environment ❑Decent Housing ❑ Economic Opportunity
Outcome Category: ❑ Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Citywide as applicable
HUD Objective Number
Project ID
HUD Matrix Code
CDBG Citation
21A
24 CFR § 570.206
Type of Recipient
C DBG National Objective
Entitlement
N/A
Start Date
Completion Date
10/1/2014
9/30/2015
Performance Indicator
Annual Units
N/A
N/A
Local ID
Units Upon Completion
N/A
The primary purpose of the project is to help:
Funding Sources
CDBG
$40,091
ESG
HOME
HOPWA
Total Formula
$40,091
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$40,091
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 37
2014 Action Plan
Jurisdiction's Name:
Priority Need:
Project Title:
Description:
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Affirmatively Furthering Fair Housing
Fair Housing Activities
In order to affirmatively further fair housing and address the impediments that may hinder fair housing,
the City will undertake the following activities in PY2014:
• Meet with affordable housing task force quarterly to discuss strategies for developing new
affordable housing units in Meridian.
• Monetarily sponsor the regional fair housing awareness campaign.
• Meet monthly with the Meridian Transportation Task Force, the ACHD Capital Improvement
Citizen Advisory Committee (ACHD CICAC), the COMPASS Regional Technical Advisory
Committee (COMPASS RTAC), and Meridian's Traffic Safety Task Force.
• Conduct an internal training for Community Development (CD) staff on fair housing design and
construction guidelines.
Objective Category: ❑Suitable Living Environment ❑Decent Housing ❑ Economic Opportunity
Outcome Category: ❑ Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Citywide as applicable
HUD Objective Number
Project ID
HUD Matrix Code
CDBG Citation
21D
24 CFR § 570.206
Type of Recipient
C DBG National Objective
Entitlement
N/A
Start Date
Completion Date
10/1/2014
9/30/2015
Performance Indicator
Annual Units
N/A
N/A
Local ID
Units Upon Completion
N/A
The primary purpose of the project is to help:
Funding Sources
CDBG
$3,000
ESG
HOME
HOPWA
Total Formula
$3,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$3,000
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 38
2014 Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Facility
Project Title: Meridian Fitness Path
Description:
Meridian Elementary School (a public school) will utilize funds to design and construct a % mile fitness
loop path with scientifically designed stationed based exercises in the school's west field.
Objective Category: ®Suitable Living Environment ❑Decent Housing ❑ Economic Opportunity
Outcome Category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
1035 NW 1" Street, Census Tract 103.22, Block Group 1—Fitness Path location
Service area includes Census Tract 103.22, Block Groups 1 & 2 and 103.21, Block Groups 1 & 2
HUD Objective Number
Project ID
SL 3
HUD Matrix Code
CDBG Citation
03F
24 CFR § 570.201(c)
Type of Recipient
CDBG National Objective
Subrecipient
LMA
Start Date
Completion Date
10/1/2014
9/30/2015
Performance Indicator
Annual Units
Public facility
1
Local ID
Units Upon Completion
1 public facility
The primary purpose of the project is to help:
Funding Sources
CDBG
$50,000
ESG
HOME
HOPWA
Total Formula
$50,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$50,000
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 39
2014 Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Economic Opportunity—Public Facility
Project Title: Meridian Community Center Fayade Improvements
Description:
The City of Meridian Parks and Recreation Department will use the CDBG funding to design and
construct fayade improvements to the Meridian Community Center in downtown Meridian.
Objective Category: ❑Suitable Living Environment ❑Decent Housing ® Economic Opportunity
Outcome Category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
201 E. Idaho Avenue, Census Tract 103.21, Block Group 1
HUD Objective Number
Project ID
EO -1
HUD Matrix Code
CDBG Citation
14E
24 CFR § 570.202(a)(3)
Type of Recipient
CDBG National Objective
Entitlement
SBA
Start Date
Completion Date
10/1/2014
12/30/2015
Performance Indicator
Annual Units
Public facility
1
Local ID
Units Upon Completion
1 public facility
The primary purpose of the project is to help:
Funding Sources
CDBG
$162,000
ESG
HOME
HOPWA
Total Formula
$162,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$162,000
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 40
2014 Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Services
Project Title: Hunger Relief, Meridian Food Bank
Description:
CDBG funding will assist the Meridian Food Bank in purchasing food and supplies related to their
primary function: providing food to individuals and families in need.
Objective Category: ®Suitable Living Environment ❑Decent Housing ❑ Economic Opportunity
Outcome Category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Meridian Food Bank, 133 W. Broadway Avenue, Census Tract 103.22, Block Group 2
HUD Objective Number
Project ID
SL 1
HUD Matrix Code
CDBG Citation
05W
24 CFR § 570.201(e)
Type of Recipient
CDBG National Objective
Subrecipient
LMC
Start Date
Completion Date
10/1/2014
9/30/2015
Performance Indicator
Annual Units
People
2,000
Local ID
Units Upon Completion
2,000
The primary purpose of the project is to help:
Funding Sources
CDBG
$27,000
ESG
HOME
HOPWA
Total Formula
$27,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$27,000
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 41
2014 Action Plan
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment—Public Services
Project Title: Homeless Family Case Management --CATCH
Description:
CDBG Funding will be utilized by CATCH to pay for staffing costs in order to increase the number of
homeless families served in Meridian by this program. CATCH staff will provide intensive case
management through a housing -first model for families who have become homeless in Meridian.
Objective Category: ®Suitable Living Environment ❑Decent Housing ❑ Economic Opportunity
Outcome Category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
City-wide as applicable
HUD Objective Number
Project ID
SL 1
HUD Matrix Code
CDBG Citation
03T
24 CFR § 570.201(e)
Type of Recipient
CDBG National Objective
Subrecipient
LMC
Start Date
Completion Date
10/1/2014
9/30/2015
Performance Indicator
Annual Units
Households
5
Local ID
Units Upon Completion
5
The primary purpose of the project is to help:
Funding Sources
CDBG
$18,000
ESG
HOME
HOPWA
Total Formula
$18,000
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
$18,000
® The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 42
2014 Action Plan
Appendix B
CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing, which means
it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate
actions to overcome the effects of any impediments identified through that analysis, and maintain
records reflecting that analysis and actions in this regard.
Anti -displacement and Relocation Plan --It will comply with the acquisition and relocation requirements
of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended,
and implementing regulations at 49 CFR 24; and it has in effect and is following a residential anti -
displacement and relocation assistance plan required under section 104(d) of the Housing and
Community Development Act of 1974, as amended, in connection with any activity assisted with funding
under the CDBG or HOME programs.
Drug Free Workplace --It will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance programs; and
(d) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a condition of
employment under the grant, the employee will
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers
of convicted employees must provide notice, including position title, to every grant officer or other
designee on whose grant activity the convicted employee was working, unless the Federal agency has
City of Meridian, Idaho 43
2014 Action Plan
designated a central point for the receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted
(a) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti -Lobbying --To the best of the jurisdiction's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard
Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be included in
the award documents for all sub -awards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable)
and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking
funding, in accordance with applicable HUD regulations.
Consistency with plan --The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA
funds are consistent with the strategic plan.
City of Meridian, Idaho 44
2014 Action Plan
Section 3 --It will comply with section 3 of the Housing and Urban Development Act of 1968, and
implementing regulations at 24 CFR Part 135.
e -c <-- n, cam -7
Signature/Authorized Official Date
C' Ro c.w i 2Ez�
LUhGk �rnsi rF�o,�j Ac{-,� Ma.[or
Title
City of Meridian, Idaho 45
2014 Action Plan
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation --It is in full compliance and following a detailed citizen participation plan that
satisfies the requirements of 24 CFR 91.105.
Community Development Plan --Its consolidated housing and community development plan identifies
community development and housing needs and specifies both short-term and long-term community
development objectives that provide decent housing, expand economic opportunities primarily for
persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan --It is following a current consolidated plan (or Comprehensive Housing Affordability
Strategy) that has been approved by HUD.
Use of Funds --It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it
certifies that it has developed its Action Plan so as to give maximum feasible priority to activities
which benefit low and moderate income families or aid in the prevention or elimination of slums or
blight. The Action Plan may also include activities which the grantee certifies are designed to meet
other community development needs having a particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during
program year(s) 2012, 2013, and 2014, (a period specified by the grantee consisting of one, two, or
three specific consecutive program years), shall principally benefit persons of low and moderate
income in a manner that ensures that at least 70 percent of the amount is expended for activities
that benefit such persons during the designated period;
3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted
with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against
properties owned and occupied by persons of low and moderate income, including any fee charged
or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the
capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue
sources, an assessment or charge may be made against the property with respect to the public
improvements financed by a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted with
CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or
assessment attributable to the capital costs of public improvements financed from other revenue
sources. In this case, an assessment or charge may be made against the property with respect to the
City of Meridian, Idaho 46
2014 Action Plan
public improvements financed by a source other than CDBG funds. Also, in the case of properties
owned and occupied by moderate -income (not low-income) families, an assessment or charge may
be made against the property for public improvements financed by a source other than CDBG funds
if the jurisdiction certifies that it lacks CDBG funds to cover the assessment.
Excessive Force --It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit
from a facility or location which is the subject of such non-violent civil rights demonstrations within its
jurisdiction;
Compliance With Anti -discrimination laws --The grant will be conducted and administered in
conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC
3601-3619), and implementing regulations.
Lead -Based Paint --Its activities concerning lead-based paint will comply with the requirements of 24
CFR Part 35, subparts A, B, J, K and R;
Compliance with Laws --It will comply with applicable laws.
(f' _ 'ff_f_�_ C) , (Lt 7 12- -Z-W
Signature/Authorized Official Date
�tx�nc�\ Pres�Aenk/ 4%�-1nG ti-I�.Inr
Title
City of Meridian, Idaho 47
2014 Action Plan
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
Drug -Free Workplace Certification
1. By signing and/or submitting this application or grant agreement, the grantee is providing the
certification.
2. The certification is a material representation of fact upon which reliance is placed when the
agency awards the grant. If it is later determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug -Free Workplace Act, HUD, in
addition to any other remedies available to the Federal Government, may take action
authorized under the Drug -Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the
certification. If known, they may be identified in the grant application. If the grantee does not
identify the workplaces at the time of application, or upon award, if there is no application, the
grantee must keep the identity of the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation
of the grantee's drug-free workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or
other sites where work under the grant takes place. Categorical descriptions may be used (e.g.,
all vehicles of a mass transit authority or State highway department while in operation, State
employees in each local unemployment office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during the performance of the grant, the
grantee shall inform the agency of the change(s), if it previously identified the workplaces in
question (see paragraph three).
6. The grantee may insert in the space provided below the site(s) for the performance of work
done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code) 33 E. Broadway Avenue, Meridian,
Idaho 83642
Check if there are workplaces on file that are not identified here.
City of Meridian, Idaho 48
2014 Action Plan
This information with regard to the drug-free workplace is required by 24 CFR part 21.
7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -
Free Workplace common rule apply to this certification. Grantees' attention is called, in
particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I through V of the Controlled
Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through
1308.15);
"Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of
sentence, or both, by any judicial body charged with the responsibility to determine violations of
the Federal or State criminal drug statutes;
"Criminal drug statute" means a Federal or non -Federal criminal statute involving the
manufacture, distribution, dispensing, use, or possession of any controlled substance;
"Employee" means the employee of a grantee directly engaged in the performance of work
under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees
unless their impact or involvement is insignificant to the performance of the grant; and (iii)
temporary personnel and consultants who are directly engaged in the performance of work
under the grant and who are on the grantee's payroll. This definition does not include workers
not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement;
consultants or independent contractors not on the grantee's payroll; or employees of
subrecipients or subcontractors in covered workplaces).
City of Meridian, Idaho 49
2014 Action Plan
Appendix C
Application for Federal Assistance SF -424
Version 02
*1. Type of Submission:
*2. Type of Application If Revision, select appropriate letter(s)
❑ Preapplication
❑ New
® Application
® Continuation *Other (Specify)
❑ Changed/Corrected Application
❑ Revision
3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier:
*5b. Federal Award Identifier:
State Use Only:
6. Date Received by State:
7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: CITY OF MERIDIAN, IDAHO
*b. Employerrraxpayer Identification Number (EINrrIN):
*c. Organizational DUNS:
82-6000225
028 451 367
d. Address:
*Street 1: 33 E. Broadway
Street 2:
*City: Meridian
County: Ada
*State: Idaho
Province:
*Country: USA
*Zip / Postal Code 83642
e. Organizational Unit:
Department Name:
Division Name:
Meridian Community Development Department
f. Name and contact information of person to be contacted on matters involving this application:
City of Meridian, Idaho 50
2014 Action Plan
Prefix: *First Name: Lori
Middle Name:
*Last Name: Den Harto9
Suffix:
Title: CDBG Administrator
Organizational Affiliation:
*Telephone Number: 208-884-5533 Fax Number: 208-888-6854
*Email: Idenhartog@meridiancity.org
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF -424
Version 02
*9. Type of Applicant 1: Select Applicant Type:
C. City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10 Name of Federal Agency:
HUD
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
*12 Funding Opportunity Number:
14.218
*Title:
COMMUNITY DEVELOPMENT BLOCK GRANT/ENTITLEMENT GRANTS
City of Meridian, Idaho 51
2014 Action Plan
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
CITY OF MERIDIAN, IDAHO
*15. Descriptive Title of Applicant's Project:
Investment funds to create/sustain suitable living environments, expand affordable housing opportunities, eliminate slum and blight,
and administer the CDBG program.
Application for Federal Assistance SF -424
Version 02
16. Congressional Districts Of:
*a. Applicant: 1 *b. Program/Project: 1
17. Proposed Project:
*a. Start Date: 10/01/2014 *b. End Date: 09/30/2015
18. Estimated Funding ($):
*a. Federal $300,091
*b. Applicant
*c. State
*d. Local
City of Meridian, Idaho 52
2014 Action Plan
*e. Other
*f. Program Income
*g. TOTAL
300,091
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. 0.12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.)
❑ Yes ® No
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
® **I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: *First Name: Tammy
Middle Name:
*Last Name: De Weerd
Suffix:
*Title: Mayor
*Telephone Number: 208-888-4433
Fax Number: 208-884-8723
* Email: deweerdt@meridiancity.org
*Signature of Authorized Representative: LC 2��
*Date Signed: 2.Z
Ct OqJi2't% {or Tamrnj be Wcc- cA
City of Meridian, Idaho 53
2014 Action Plan
Appendix D
Public Notices
Idaho Statesman
PO Bos 40, Bob, ID•83y0Y�60
LEGAL PROOF OF PUBLICATION
0 unYW UIM YOI Aretuft IM
2525t] 0001085628 LEGAL NOTICE CITY OF 1113 AN WWI 0003 sola Grant 1 $124.73 1 T
AtbrWon: LORI DEN HARTOG
CITY OF MERIDIAN I RETAIL
33 E BROADWAY AVE STE 306
MERIDIAN, ID 836422618
C0
044 NalFe
WIN
NOTICE 01 NAUC eFMata
Nle
warn cwww FE1IMp
�Irrw
hall 16.2J, Mal
Ioasaar
JANICE HILDRETH. being duty
Sworn, deposes and says That She it
this Principal Clerk of The Idaho
Statesman, a daily newspaper prima,
and published at Boise, Ada County.
Stale of Wine and having a
general arculabon Herein, ano which
said newspaper has been
conbnuousty and uninterruptedly
published in said County awing a
pedad o1 Melee amsecub6e months
prior M the Prat publication of the
notice, a Copy of wdMch Is allached
h+denw 1 szut T.ma 1
W0 Om
1Sop 'rat Atift
hS
Ending Issue ol, 00232014
(Legals Clerk)
STATE OF IDAHO)
SS
COUNTY OF ADA)
On this 23rd day of June in the year t
2014 before mo. a WAY l'ubbq
wi,onaly appeared before me Jam
Hildreth brown or idemif al to me to
be the person whose name subilbibe
to He within instrument, and berg tit
Mat duly Sw m. delisted that"
ataten sus Therein are Ir,e, am
acknowledged to me that she
aaufed the same.
Notary pubic FOR Idisho
Re&'&V ab Bcee, kww
My Committal saps": L& 020
City of Meridian, Idaho 54
2014 Action Plan
Valley Timm
P.O. Box 1790 - Eagle, Idaho 83616
LEGAL ADVERTISING PROOF OF PUBLICATION
Account C41 "T N',eM')'r"" Identification' II,D4 Pw V,- 1K n'�^•� a`^'A P�'1'��
Address. fis C. F ly ri j wq .S'.t. Run Dates. 04-4 J o6 - -L3
%T ivd ? J LID cn(,
r a15�'•(r0
Number Lines �Q Amount 50.O
r
Attention: Omer l0 S! G 0
CM OIMERIDIAN 1•'r3 'Vi*
NOTICE OF PUBLIC HEARINOAND PUBLIC COMMLNr FaeudiD
Reprd aff MeelOaa s Caavrany Drtel•P.rnl NM Grout ICMIC) Prap.v
Frank ThOnlasOn. OGlllg duly sworn, tlep058s
.tet` Lys That he is the Principal Clerk of
Ir PERIOD s. a weekly newspaper published at
County, State of Idaho: that the said
r Prem+. Jr is in general circulation in Me said
ne cilrorMmidiaowbmn amrPaua-Pnunemmn Cnmrwniry n. aoDS Dopan_ 'Ada, and in the vicinity of Meridian,
mem of liwolnr W urbm Mnrlrymeoe (lnm)Tnied ip.Nico ali un, cny in u. s. Dcpcn- Eagle, and has been uninterruptedly
nv". f-ifie-rWlr rrvr mm"Cmmr "1%velopmeoe in -, Grain (CMar"'n, r dr Cirym
Brain TM Cit, ...,.a flou ir.nn,vei•o an Jlouu- of d100.01- [kiaber 1. Chaim Ao- ed in said County during a period of
2014. n aroeer I. 1 consecutive weeks prior to the first
i notice, a copy of which is atlxhed
In endo, m 1-1- ride Mdt IM Cary . auEmil m IfUD to AmuL Ami- PW Intl that the notice was published In
ihniilYirrD nor prole- And gall OR, Ciry will wderWe m cryo —?oto. forrooi Aeu- PYn. In Conformity With Section 60-108,
da
aaoble on! auaaible boramE od'maimw
Mdae, n nnEnb,dvxD drviy thinoba, ion. )d9. as amended, for � tlme(s)
g
Pro•m T'ea. airylhe Pena
and enure issue ol5ad paper, and
ALL CITITENS ARE INVITED or meM a PWlic nraraN- Tucda). Joh, 2J,]DII. the newspaper proper, and rot in
n6:mPM..m Ih Meridien Ciry coax-il(bmNn,Me,dror Ciry NYI. 13 E. Bored. off 2L IN11. and that said notice was published
warAwroar.AmidiamliWn.mpear9 dx 201JAmita Ammon PDn. SroctalhlrilRNn JJE B,-dMMB lowingit les'
frrnerde'-par) wnndnmilniv.ruaadmuaoramum4Muli.111 M—inx bvi-sialimnnion (`I. _ �� �Db
Prem N Ira4ent wxn. Mukim Cry 14U ra • Wodcapped accemNe Ovlq Indi. AmNm Wa'
vdi000rrooran9an-ommoddll O MiY km(i09,UM mrlmpairmaeburlrymrc hoilo lal.
werlrmm- plcaae c®mm die (}rrCbk n (20tl1 ErE�MJJ. All cilium meY mv,ex ma larriye
ae dna plm aid prwrdc ieaimmry.Celiia ,die dM Dlm will4 miWk tum Ib. ria nraY ma.
leM allhe Me obit CarylWlaodraf--wry DcdbF lkparwmr.+M-Ne No-a(7,1,
o-al-c
('ilt's CDBO wrD siv, nllD;rww ameduvMoyrdbr. ett rid on Ne
A PUBLIC COMMENT PERIOD WILL 11 OPEN IROM JUNE la, 3.11 A'1iJ I PLO'S'at�a•^
TRROL'CH Jahr J2. 1911 Drool tion D rrid, all m-rrnvir mould tr add" w'.41 la, 1916
Lou Den Hang n, Ino Crry C-.namiy Dondl -r Depmw-L nm may he — n addmme4 m STATE OF IDAHO)
aelab by mal Can ofMvadiau Cammrman' D vlopmud Dopemaea. J) L Broadi o rear M e-. ISS
Ave.. sre 102. Meridian ID rJM2, by pnuw: (NM) 8M551J. by fM:12sE1 r916rH, D E B-dwry COUNTY OF ADA)
or by a-meJ IdMMr
ooNf000roo, ori 3081 rrdidH:
sof in the year of 2014
14.11 n r "abnrn. Jima m nm 21.±014 Jots Public, personally appeared
2uw.,,amnii..n rvi Jmr Ib ann n, 2014 )r identified to me, to be the person
Baan xowrm- ,,-..-...__ .-- _.. _. .ubscnbed to Me within instrument.
_ being by me first 9+11 sworn, declared that Me
AM B LIC state ler n are true. antl agknowledged to me Mat
sT a1 O : J Ye executed Me same.
,9T ...a e•.�a,.• d eiNt ✓r
........ .. O Fr 10 e r Notary Pudic for Idaho
1 Resq�E—graleB/o1a 7,ID
y Commission expires: -7 t.? 11'�
City of Meridian, Idaho 55
2014 Action Plan
Meridian City Council Meeting
DATE: July 22, 2014
ITEM NUMBER: 7C
PROJECT NUMBER: AZ 14-010
ITEM TITLE: ARCHER FARM SUBDIVISION
Public Hearing: AZ 14-010 Archer Farm Subdivision by Archer Farm Properties, LLC
Located 4660 N. Meridian Road Request: Annexation and Zoning of 5.2 Acres of Land
with an R-8 Zoning District
MEETING NOTES
Y-kr5-k� A0-VIAk"
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER: PP 14-010
ITEM TITLE: ARCHER FARM SUBDIVISION
Public Hearing: PP 14-010 Archer Farm Subdivision by Archer Farm Properties, LLC
Located 4660 N. Meridian Road Request: Preliminary Plat Approval Consisting of
Twenty (20) Building Lots and One (1) Common Lot on 4.93 Acres of Land in a
Proposed R-8 Zoning District
MEETING NOTES
Lai►
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE July 22, 2014 ITEM # 7C, D
PROJECT NUMBER AZ 14-010 & PP 14-010
PROJECT NAME Archer Farm Sub
PLEASE PRINT NAME
CITY OF
FOR I AGAINST
Meridian City Council Meeting
DATE: July 22, 2014
ITEM NUMBER: 7E
PROJECT NUMBER: AZ 14-009
ITEM TITLE: CASTLE CREEK SUBDIVISION
Public Hearing: AZ 14-009 Castle Creek Subdivision by Northwest Ventures Located
2432 E. Amity Road Request: Annexation and Zoning of 6.97 Acres of Land with an R-8
Zoning District
MEETING NOTES
Joni a w �}}2.x�S
+V % a S'nr
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014
ITEM NUMBER:
PROJECT NUMBER: PP 14-009
ITEM TITLE: CASTLE CREEK SUBDIVISION
Public Hearing: PP 14-009 Castle Creek Subdivision by Northwest Ventures Located
2432 E. Amity Road Request: Preliminary Plat Approval Consisting of Nineteen (19)
Building Lots and Five (5) Common/Other Lots on 6.58 Acres of Land in the R-8 Zoning
District
MEETING NOTES
9 APPROVE
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE July 22, 2014 ITEM # 7E, F
PROJECT NUMBER
PROJECT NAME
PLEASE PRINT NAME
CITY CLERKS
AZ 14-009 & PP 14-009
Castle Creek Sub
FOR I AGAINST I NEUTRALI
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 7G
PROJECT NUMBER: FP 14-031
ITEM TITLE: HERITAGE GROVE
FP 14-031 Heritage Grove by Green Village Development Located NWC of N. Locust
Grove Road and E. Ustick Road Request: Final Plat Approval Consisting of Thirty -Three
(33) Single Family Residential Lots and Ten (10) Common Lots on Approximately 6.81
Acres in the R-15 Zoning District
MEETING NOTES
����ArsonS
APPROW
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014
ITEM NUMBER:
PROJECT NUMBER: RZ 14-004
ITEM TITLE: CITADEL II SELF-SERVICE STORAGE FACILITY
Public Hearing: RZ 14-004 Citadel II Self -Service Storage Facility by Citadel Storage,
LLC Located East Side of S. Eagle Road and North of E. Easy Jet Request: Rezone of
5.44 Acres of Land from the R-4 (Medium Low -Density Residential District) Zoning District
to the C -C Zoning (Community Business District) Zoning District
MEETING NOTES
'�'I,1� VArso-kj
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014
ITEM NUMBER:
PROJECT NUMBER: CUP 14-007
ITEM TITLE: CITADEL II SELF-SERVICE STORAGE FACILITY
Public Hearing: CUP 14-007 Citadel II Self -Service Storage Facility by Citadel Storage,
LLC Located East Side of S. Eagle Road and North of E. Easy Jet Drive Request:
Conditional Use Permit for a Self -Service Storage Facility Consisting of Thirteen (13)
Buildings on Approximately 4.8 Acres of Land in a Proposed C -C Zoning District
MEETING NOTES
I
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE July 22, 2014 ITEM #
PROJECT NUMBER
7H, I
RZ 14-004 & CUP 14-007
PROJECT NAME Citadel If Self Service Storage
PLEASE PRINT NAME
CITY CLERKS
FOR I AGAINST I NEUTRALI
Meridian City Council Meeting
DATE: July 22, 2014
ITEM TITLE: SHALLOW CREEK
ITEM NUMBER:
PROJECT NUMBER: AZ 1
Public Hearing: AZ 14-008 Shallow Creek by Steve Arnold Located Southeast Corner of
N. Locust Grove Road and E. Franklin Road Request: Annexation of Approximately 6.61
Acres from RUT in Ada County to the R-15 (Medium High -Density Residential) Zoning
District
MEETING NOTES
1�1 AJC' r n A
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 7K
PROJECT NUMBER: PP 14-008
ITEM TITLE: SHALLOW CREEK
Public Hearing: PP 14-008 Shallow Creek by Steve Arnold Located Southeast Corner of
N. Locust Grove Road and E. Franklin Road Request: Preliminary Plat Approval
Consisting of Eighteen (18) Buildable Lots and Two (2) Common Lots on Approximately
5.84 Acres in the Proposed R-15 Zoning District
MEETING NOTES
Con-��Vnyeol -}-o S,119
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 7L
PROJECT NUMBER: CUP 14-005
ITEM TITLE: SHALLOW CREEK
Public Hearing: CUP 14-005 Shallow Creek by Steve Arnold Located Southeast Corner
of N. Locust Grove Road and E. Franklin Road Request: Conditional Use Permit for a
Multi -Family Development Consisting of Sixty -Eight (68) Dwelling Units (17 Four-Plexes)
on Approximately 5.84 Acres of Land in the Proposed R-15 Zoning District
MEETING NOTES
CO r -.J,, YX Q QA +0 $ / t `l
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE July 22, 2014 ITEM #
7,11 K, L
PROJECT NUMBER AZ 14-008, PP 14-008 & CUP 14-005
PROJECT NAME Shallow Creek
PLEASE PRINT NAME
JUL 2 2 2014
FOR I AGAINST
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 7M
PROJECT NUMBER: PP 14-007
ITEM TITLE: TIMBERGROVE
Public Hearing: PP 14-007 Timbergrove by Steve Arnold Located West Side of N.
Centrepoint Way and North of E. Ustick Road Request: Preliminary Plat Approval of
Twenty (20) Buildable Lots and Three (3) Common Lots on Approxmately 4.28 Acres in
the C -G Zoning District
MEETING NOTES
� 1 0 To,`-SonS
A04 APPROVED ( S4tve- A)
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014
ITEM TITLE: TIMBERGROVE
ITEM NUMBER:
PROJECT NUMBER: CUP 14-006
Public Hearing: CUP 14-006 Timbergrove by Steve Arnold Located West Side of N.
Centrepoint Way and North of E. Ustick Road Request: Conditional Use Permit
Approval for a Multi -Family Development Consisting of Eighty (80) Dwelling Units (20
Four-Plexes) on Approximately 4.28 Acres in the C -G Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: JuIV 22, 2014
ITEM TITLE: TIMBERGROVE
ITEM NUMBER:
PROJECT NUMBER: MDA 14-007
Public Hearing: MDA 14-007 Timbergrove by Steve Arnold Located West Side of N.
Centrepoint Way and North of E. Ustick Road Request: Amend the Recorded
Development Agreement for the Purpose of Excluding the Property AND Creating a
New Development Agreement to Govern the Proposed Timbergrove Subdivision
MEETING NOTES
0 1 1, 1 �, �
J AM
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
DATE July 22, 2014 ITEM #
7M, N, O
PROJECT NUMBER PP 14-007, CUP 14-006 & MDA 14-007
PROJECT NAME Timbergrove
PLEASE PRINT NAME
JUL
CITY CLERKS
2014
FOR I AGAINST I NEUTRALI
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: $A
PROJECT NUMBER:
ITEM TITLE: ADOPTION OF TENTATIVELY PROPOSED REVENUESIEXPENDITURI
Adoption of the Tentatively Proposed Revenues and Expenditures for Fiscal Year 2015
for the Amount of $93,757,229
MEETING NOTES
9 PPROO
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: APPROVAL OF AMENDED REVENUES/EXPENDITURES
Approval of the Amended Revenues and Expenditures for Fiscal Year 2014 in the
Amount of $91,485,197
MEETING NOTES
9 APPROVED
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: July 22. 2014 ITEM NUMBER: $C
PROJECT NUMBER:
ITEM TITLE: PROFESSIONAL SERVICES AGREEMENT
Legal Department: Agreement for Professional Services with Corbett Auctions and
Appraisals, Inc.
MEETING NOTES
Community Item/Presentations Presenter Contact InfoJNotes
CLERKS OFFICE FINAL ACTION
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AGREEMENT
FOR
PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this 0;�) day of
July, 2014, and entered into by and between the City of Meridian, a municipal corporation organized
under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue,
Meridian, Idaho 83642, and Corbett Auctions and Appraisals, Inc., hereinafter referred to as
"CORBETT", whose business address is P.O. Box 191261, Boise, Idaho 83719.
INTRODUCTION
WHEREAS, the CITY has a need for professional auctioneer services; and
WHEREAS, CORBETT is specially trained, experienced and competent under the laws of
the State of Idaho to perform, and has agreed to provide, such auctioneer services.
NOW THEREFORE, in consideration of the mutual promises, covenants, terms and
conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. CONTRACT: CITY hereby contracts with CORBETT, as an independent contractor for
auctioneer services to sell firearms to the highest bidder on behalf of CITY. The location of the
auction will be at the premises of the Ada County Sheriff's Office, Ada County, Idaho, or other
place mutually agreed upon by the parties, o n A u g u s t 14, 2 0 14, o r at a time and date
mutually agreed upon by the parties.
2. CONTRACT AMOUNT: CITY agrees to pay CORBETT the following commissions:
a. Commission Charged to CITY: 20%.
b. Buyers Premium: 10%.
c. Setup Fees: $0.00
3. CORBETT'S OBLIGATIONS: CORBETT agrees as follows:
a. To conduct an auction of firearms on behalf of the City of Meridian, at the offices of the
Ada County Sheriff's Office, as described herein.
b. To provide statutory notice of said auction.
c. To verify that any purchaser at the auction has a valid Federal Firearms License.
d. CORBETT is not responsible for collecting on insufficient funds of any nature.
PROFESSIONAL SERVICES AGREEMENT TO HIRE AUCTIONEER SERVICES - PAGE 1
4. CITY'S OBLIGATIONS: CITY agrees as follows:
a. To certify that it is in lawful possession and custody of the firearms to be sold
pursuant to this Agreement and that it has good title, right to sell said firearms under
the laws of the State of Idaho, and that said items are free from all encumbrances.
b. Accept all responsibility for providing merchantable title and for delivery of title to the
purchaser.
c. Assume, at all times, risk of loss or damage of any items auctioned.
d. To allow at least ten (10) banking days for settlement on all personal property.
5. INDEPENDENT CONTRACTOR: The parties agree that Kent Corbett is the General
Manager of CORBETT, which is an independent contractor of CITY and in no way an
employee or agent of CITY and not entitled to workers compensation or any benefit of
employment with the CITY. Neither CORBETT, nor anyone employed by it, shall represent, act,
purport to act, or be deemed to be the agent, representative, employee, or servant of CITY. CITY
shall have no control over the performance of this Agreement by Kent Corbett or CORBETT,
except to specify the time and place of performance, and the results to be achieved. CITY shall
have no responsibility for security or protection of CORBETT's supplies or equipment. As an
independent contractor, CORBETT shall be solely responsible for payment of wages, all federal
and state withholding taxes, liability insurance, and such compensation insurance and such other
obligations as are the legal responsibility of an employer.
6. INDEMNIFICATION AND INSURANCE:
a. CORBETT shall indemnify and save and hold harmless CITY from and for any and all
losses, claims, actions, judgments for damages, or injury to persons or property and losses
and expenses and other costs including litigation costs and attorney's fees, arising out of,
resulting from, or in connection with the performance of this Agreement by the CORBETT,
its servants, agents, officers, employees, guests, and business invitees, and not caused by or
arising out of the tortuous conduct of CITY or its employees.
b. CORBETT shall maintain, and specifically agrees that it will maintain, throughout the term
of this Agreement, liability insurance, in which the CITY shall be named an additional
insured in the minimum amounts as follows: Professional Liability / Professional errors and
omissions One Million Dollars ($1,000,000) aggregate. The limits of insurance shall not be
deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if
CITY becomes liable for an amount in excess of the insurance limits, herein provided,
CORBETT covenants and agrees to indemnify and save and hold harmless CITY from and
for all such losses, claims, actions, or judgments for damages or injury to persons or property
and other costs, including litigation costs and attorneys' fees, arising out of, resulting from ,
or in connection with the performance of this Agreement by CORBETT or CORBETT's
officers, employs, agents, representatives or subcontractors and resulting in or attributable to
personal injury, death, or damage or destruction to tangible or intangible property, including
use of.
c. CORBETT shall provide CITY with a Certificate of Insurance, or other proof of insurance
evidencing CORBETT's compliance with the requirements of this paragraph and file such
PROFESSIONAL SERVICES AGREEMEN'C TO HIRE AUCTIONEER SERVICES - PAGE 2
proof of insurance with the CITY at least ten (10) days prior to the date CORBETT begins
performance of its obligations under this Agreement. In the event the insurance minimums
are changed, CORBETT shall immediately submit proof of compliance with the changed
limits.
d. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642.
e. CITY agrees to indemnify, defend, and hold harmless CORBETT, and its officers,
agents and employees, from and against any and all claims, losses, actions, or
judgments for damages or injury to persons or property arising out of or in connection
with the acts and/or any performances or activities of CITY, CITY's agents,
employees, or representatives under this Agreement.
7. ENTIRE AGREEMENT: This is the entire agreement of the parties and can only be
modified or amended in writing by the parties.
8. GOVERNING LAW: This Agreement shall be construed in accordance with the laws of
the State of Idaho. All actions at law or in equity arising out of or in connection with this
Agreement shall be brought exclusively in the courts of the State of Idaho.
9. ATTORNEY FEES: Reasonable attorney fees shall be awarded to the prevailing party in
any action to enforce this Agreement or to declare forfeiture or termination of this Agreement.
IN WITNESS WHEREOF, the parties have hereunto executed this Agreement on this
day of July, 2014.
ATTEST:
City of
CORBETT AUCTIONS AND
APPRAISALS, INC.
/Iirev_xe�Ze
Ke rbe neral Manager
THE CITY OF MERIDIAN
C'Cc /t , (L�,�
Tammy -&e Weerd, le "&r
'�WlklC Rovn}Y-e2, CoVnc.k k>rCStde,v_
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Ja)kee L�*.--,GALherk "y. S
fPe�/!e
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PROFESSIONAL SERVICES AGREEMENT TO HIRE UCTIONEER SERVICES -PAGE 3
Meridian City Council Meeting
DATE: Julv 22, 2014 ITEM NUMBER: $D
PROJECT NUMBER:
ITEM TITLE: RESOLUTION NO.
Legal Department: Resolution No. 4' ��� A Resolution Setting
Forth Certain Findings and Purposes to Authorize Sale at Public Auction of Firearms in
Custody of the Meridian Police Department due to Abandonment, Impound, Leaving,
or Release from Attachment.
MEETING NOTES
X111 NaYL,I
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CITY OF MERIDIAN RESOLUTION J — 100 t
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, ROUNTREE, ZAREMBA
A RESOLUTION SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO
AUTHORIZE SALE AT PUBLIC AUCTION OF FIREARMS IN CUSTODY OF THE
MERIDIAN POLICE DEPARTMENT DUE TO ABANDONMENT, IMPOUND,
LEAVING, OR RELEASE FROM ATTACHMENT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Meridian Police Department has in its custody twenty (20) firearms as
described in the Meridian Police Department Memorandum and Asset Information List, attached
hereto as Exhibit "A", and
WHEREAS, the firearms having come into the possession or custody of the Meridian
Police Department by reason of same having been abandoned, impounded, or otherwise left,
and/or lawfully released or discharged from the attachment or other process; and
WHEREAS, the firearms having remained abandoned or unredeemed by the owner or
one entitled to possession thereof for more than six (6) months from the date of such
abandonment, impoundment, leaving, or release from attachment or other process under which
they were originally taken into custody; and
WHEREAS, neither the City of Meridian nor the Meridian Police Department have an
interest in converting the abandoned or unclaimed firearms for official law enforcement; and
WHEREAS, the City of Meridian desires to sell the abandoned or unclaimed firearms by
public auction to licensed firearm dealers pursuant to Idaho Code. section 55-403; and
WHEREAS, Corbett Auctions and Appraisals, Inc. is qualified under state law and
experienced in selling abandoned or unclaimed firearms to the highest bidder at a public auction
to licensed firearm dealers; and
WHEREAS, City Council authorized the Mayor on July 22, 2014 to enter into a
Professional Services Agreement with Corbett Auctions and Appraisals, Inc., to provide the
necessary auctioneer services to sell the firearms, a copy of which is attached hereto as Exhibit
"B»
Resolution Authorizing Sale of Firearms in Custody of MPD at
Public Auction by and through Corbett Auctions and Appraisals, Inc.
Page I of 2
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
Section 1. That the abandoned or unclaimed firearms as described in Exhibit "A",
attached hereto, shall be sold at public auction pursuant to Idaho Code section 55-403 and any
other applicable laws.
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
2014.
ADOPTED by the City Council of the City of Meridian, Idaho, this 6Q day of July,
APPROVED by the Mayor of the City of Meridian, Idaho, this -%�' day of July, 2014.
APPROVED: ATTEST:
9
City Of
CGc 2�_ E IDIAN
y IDPIID
Tammy& WPPWI Mayor Ja 1
L1 i�0.�"IiC. Olwrt4r22i lovr�G\ 'Dr2S�ciu��t- ' ryr SEAL. ap
FR OT iBe T0.E AS�gc
Resolution Authorizing Sale of Firearms in Custody of MPD at
Public Auction by and through Corbett Auctions and Appraisals, Inc.
Page 2 of 2
EXHIBIT "A"
MERIDIAN POLICE DEPARTMENT
MEMORANDUM AND
ASSET INFORMTION LIST
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EXHIBIT "B"
PROFESSIONAL SERVICES
AGREEMENT
Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE:
Selection of Date and Discussion Regarding a Joint Meeting with City of Kuna in
Regards to South Meridian
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Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 10
PROJECT NUMBER:
ITEM TITLE:
Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its
Legal Representatives in Pending Litigation
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Meridian City Council Meeting
DATE: July 22, 2014 ITEM NUMBER: 5L
PROJECT NUMBER: �t�m
ITEM TITLE: PROFESSIONAL SERVICES AGREEMENT
Approval of Professional Services Agreement for a "City Wide Strategic Plan" to
Leadership Advisors, Inc. for the Not -to -Exceed Amount of $53,250.00
MEETING NOTES
M"" APPROVED
"Ovea +o 4,_0 \\
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Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Mark Niemeyer
Date: 7/14/2014
Re: July 22nd City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
July 22"d City Council Consent Agenda for Council's consideration.
Approval of Professional Services Agreement for "City Wide Strategic Plan" to
Leadership Advisors, Inc. for a Not -To -Exceed amount of $53,250.00.
Recommended Council Action: Approval of Professional Services Agreement
to Leadership Advisors, Inc. for the Not -To -Exceed amount of $53,250.00.
Thank you for your consideration.
0 Page 1
AGREEMENT FOR PROFESSIONAL SERVICES
CITY WIDE STRATEGIC PLAN
PROJECT NUMBER 10502 . d
aa.
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made this day
of July, 2014, and entered into by and between the City of Meridian, a municipal
corporation organized under the laws of the State of Idaho, hereinafter referred to as
"CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Leadership Advisors.
Inc., hereinafter referred to as "CONSULTANT", whose business address is 2214
Tawny Woods Place, Boise ID 83706.
INTRODUCTION
Whereas, the City has a need for services involving Professional
Planning Services : and
WHEREAS, the Consultant is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Services:
1.1 CONSULTANT shall perform and furnish to the City upon execution of this
Agreement and receipt of the City's written notice to proceed, all services, and
comply in all respects, as specified in the document titled "Scope of Services" a
copy of which is attached hereto as Attachment "A" and incorporated herein by
this reference, together with any amendments that may be agreed to in writing by
the parties.
1.2 All documents, drawings and written work product prepared or produced
by the Consultant under this Agreement, including without limitation electronic
data files, are the property of the Consultant; provided , however, the City shall
have the right to reproduce, publish and use all such work, or any part thereof, in
any manner and for any purposes whatsoever and to authorize others to do so.
If any such work is copyrightable, the Consultant may copyright the same, except
that, as to any work which is copyrighted by the Consultant, the City reserves a
royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use
such work, or any part thereof, and to authorize others to do so.
CITY WIDE STRATEGIC PLAN Page t of 10
PROJECT NO. 10502
1.3 The Consultant shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable
federal, state and city laws, ordinances, regulations and resolutions. The
Consultant represents and warrants that it will perform its work in accordance
with generally accepted industry standards and practices for the profession or
professions that are used in performance of this Agreement and that are in effect
at the time of performance of this Agreement. Except for that representation and
any representations made or contained in any proposal submitted by the
Consultant and any reports or opinions prepared or issued as part of the work
performed by the Consultant under this Agreement, Consultant makes no other
warranties, either express or implied, as part of this Agreement.
1.4 Services and work provide by the consultant at the City's request under
this Agreement will be performed in a timely manner in accordance with a
Schedule of Work, which the parties hereto shall agree to. The Schedule of
Work may be revised from time to time upon mutual written consent of the
parties.
2. Consideration
2.1 The Consultant shall be compensated on a Not to Exceed basis as
provided in Attachment B "Payment Schedule" attached hereto and by reference
made a part hereof for the Not -to -Exceed amount of $53,250.00.
2.2 The Consultant shall provide the City with a monthly statement, as
services warrant, of fees earned and costs incurred for services provided during
the billing period, which the City will pay within 30 days of receipt of a correct
invoice and approval by the City. The City will not withhold any Federal or State
income taxes or Social Security Tax from any payment made by City to
Consultant under the terms and conditions of this Agreement. Payment of all
taxes and other assessments on such sums is the sole responsibility of
Consultant.
2.3 Except as expressly provided in this Agreement, Consultant shall not be
entitled to receive from the City any additional consideration, compensation,
salary, wages, or other type of remuneration for services rendered under this
Agreement., including , but not limited to, meals, lodging, transportation,
drawings, renderings or mockups. Specifically, Consultant shall not be entitled
by virtue of this Agreement to consideration in the form of overtime, health
insurance benefits, retirement benefits, paid holidays or other paid leaves of
absence of any type or kind whatsoever.
3. Time of Performance:
This agreement shall become effective upon execution by both parties, and shall
expire upon completion of the agreed upon services, or unless sooner terminated
CITY WIDE STRATEGIC PLAN Page 2 of 10
PROJECT NO. 10502
as provided below or unless some other method or time of termination is listed in
Attachment A.
4. Independent Contractor:
4.1 In all matters pertaining to this agreement, CONSULTANT shall be acting
as an independent contractor, and neither CONSULTANT nor any officer,
employee or agent of CONSULTANT will be deemed an employee of CITY.
Except as expressly provided in Attachment A, Consultant has no authority or
responsibility to exercise any rights or power vested in the City. The selection
and designation of the personnel of the CITY in the performance of this
agreement shall be made by the CITY.
4.2 Consultant shall determine the method, details and means of performing
the work and services to be provided by Consultant under this Agreement.
Consultant shall be responsible to City only for the requirements and results
specified in this Agreement and, except as expressly provided in this Agreement,
shall not be subjected to City's control with respect to the physical action or
activities of Consultant in fulfillment of this Agreement.
5. Indemnification and Insurance:
CONSULTANT shall indemnify and save and hold harmless CITY from and for
any and all losses, claims, actions, judgments for damages, or injury to persons
or property and losses and expenses and other costs including litigation costs
and attorney's fees, arising out of, resulting from, or in connection with the
negligent acts and/or errors or omissions by the CONSULTANT, its servants,
agents, officers, employees, guests, and business invitees, and not caused by or
arising out of the tortuous conduct of CITY or its employees. CONSULTANT
shall maintain, and specifically agrees that it will maintain, throughout the term of
this Agreement, liability insurance in the minimum amounts as follow, General
Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional
Liability / Professional errors and omissions One Million Dollars ($1,000,000)
aggregate, Automobile Liability Insurance One Million Dollars ($1,000,000) per
incident or occurrence and Workers' Compensation Insurance , in the statutory
limits as required by law. The CITY shall be named an additional insured on both
General Liability and Automotive policies. The limits of insurance shall not be
deemed a limitation of the covenants to indemnify and save and hold harmless
CITY; and if CITY becomes liable for an amount in excess of the insurance limits,
herein provided, CONSULTANT covenants and agrees to indemnify and save
and hold harmless CITY from and for all such losses, claims, actions, or
judgments for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from , or in connection
with the performance of this Agreement by the Consultant or Consultant's
officers, employs, agents, representatives or subcontractors and resulting in or
attributable to personal injury, death, or damage or destruction to tangible or
intangible property, including use of. CONSULTANT shall provide CITY with a
CITY WIDE STRATEGIC PLAN Page 3 of 10
PROJECT NO. 10502
Certificate of Insurance, or other proof of insurance evidencing CONSULTANT'S
compliance with the requirements of this paragraph and file such proof of
insurance with the CITY at least ten (10) days prior to the date Consultant begins
performance of its obligations under this Agreement. In the event the insurance
minimums are changed, CONSULTANT shall immediately submit proof of
compliance with the changed limits. Evidence of all insurance shall be submitted
to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East
Broadway Avenue, Meridian, Idaho 83642.
6. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
CITY
City of Meridian
Purchasing Manager
33 E Broadway Ave
Meridian, ID 83642
208-888-4433
Email:
kwatts@ merioi ancifv, org
CONSULTANT
Leadership Advisors Inc.
Attn: Phil Eastman II
2214 Tawny Woods Place
Boise, ID 83706
Phone: (208) 344-0471
Email: phil(!E?leadershipadvisors.com
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to
any other relief as may be granted, to court costs and reasonable attorneys' fees
as determined by a Court of competent jurisdiction. This provision shall be
deemed to be a separate contract between the parties and shall survive any
default, termination or forfeiture of this Agreement.
8. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and
provision hereof, and that the failure to timely perform any of the obligations
hereunder shall constitute a breach of, and a default under, this Agreement by
the party so failing to perform.
9. Assignment: It is expressly agreed and
CONSULTANT shall not have the right
any of its rights under this Agreement
consent of CITY.
CITY WIDE STRATEGIC PLAN
PROJECT NO. 10502
understood by the parties hereto, that
to assign, transfer, hypothecate or sell
except upon the prior express written
Page 4 of 10
10. Discrimination Prohibited: In performing the Services required herein,
CONSULTANT shall not unlawfully discriminate in violation of any federal, state
or local law, rule or regulation against any person on the basis of race, color,
religion, sex, national origin or ancestry, age or disability.
11. Reports and Information:
11.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
11.2 Consultant shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
tour (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and
every other means of recording upon any tangible thing, any form of
communication or representation including letters, words, pictures, sounds or
symbols or any combination thereof.
12. Audits and Inspections: At any time during normal business hours and as
often as the CITY may deem necessary, there shall be made available to the
CITY for examination all of CONSULTANT'S records with respect to all matters
covered by this Agreement. CONSULTANT shall permit the CITY to audit,
examine, and make excerpts or transcripts from such records, and to make
audits of all contracts, invoices, materials, payrolls, records of personnel,
conditions of employment and other data relating to all matters covered by this
Agreement.
13. Publication, Reproduction and Use of Material: No material produced in
whole or in part under this Agreement shall be subject to copyright in the United
States or in any other country. The CITY shall have unrestricted authority to
publish, disclose and otherwise use, in whole or in part, any reports, data or other
materials prepared under this Agreement.
14. Compliance with Laws: In performing the scope of services required
hereunder, CONSULTANT shall comply with all applicable laws, ordinances, and
codes of Federal, State, and local governments.
15. Changes: The CITY may, from time to time, request changes in the Scope of
Services to be performed hereunder. Such changes, including any increase or
decrease in the amount of CONSULTANT'S compensation, which are mutually
agreed upon by and between the CITY and CONSULTANT, shall be
incorporated in written amendments to this Agreement.
16. Termination: If, through any cause, CONSULTANT, its officers, employees, or
agents fails to fulfill in a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations of this
CITY WIDE STRATEGIG PLAN Page 5 of 10
PROJECT NO. 10502
Agreement, falsifies any record or document required to be prepared under this
agreement, engages in fraud, dishonesty, or any other act of misconduct in the
performance of this contract, or if the City Council determines that termination of
this Agreement is in the best interest of CITY, the CITY shall thereupon have the
right to terminate this Agreement, in part or in its entirety, by giving written notice
to CONSULTANT of such termination and specifying the effective date thereof at
least fifteen (15) days before the effective date of such termination.
CONSULTANT may terminate this agreement at any time by giving at least sixty
(60) days notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONSULTANT under this Agreement
shall, at the option of the CITY, become its property, and CONSULTANT shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
Notwithstanding the above, CONSULTANT shall not be relieved of liability to the
CITY for damages sustained by the CITY by virtue of any breach of this
Agreement by CONSULTANT, and the CITY may withhold any payments to
CONSULTANT for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONSULTANT is determined. This provision shall
survive the termination of this agreement and shall not relieve CONSULTANT of
its liability to the CITY for damages.
17. Construction and Severability: If any part of this Agreement is held to be
invalid or unenforceable, such holding will not affect the validity or enforceability
of any other part of this Agreement so long as the remainder of the Agreement is
reasonably capable of completion.
18. Advice of Attorney: Each party warrants and represents that in executing this
Agreement. It has received independent legal advice from its attorney's or the
opportunity to seek such advice.
19. Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
20. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq.,
information or documents received from the Contractor may be open to public
inspection and copying unless exempt from disclosure. The Contractor shall
clearly designate individual documents as "exempt" on each page of such
documents and shall indicate the basis for such exemption. The CITY will not
accept the marking of an entire document as exempt. In addition, the CITY will
not accept a legend or statement on one (1) page that all, or substantially all, of
the document is exempt from disclosure_ The Contractor shall indemnify and
defend the CITY against all liability, claims, damages, losses, expenses, actions,
attorney fees and suits whatsoever for honoring such a designation or for the
CITY WIDE STRATEGIC PLAN Page 6 of 10
PROJECT NO. 10502
'*N, Contractor's failure to designate individual documents as exempt. The
Contractor's failure to designate as exempt any document or portion of a
document that is released by the CITY shall constitute a complete waiver of any
and all claims for damages caused by any such release.
21. Confidentiality: Consultant understands and acknowledges that all tests and
results(confidential information) are intended solely for the City. Consultant
agrees to hold all confidential information in confidence and will not disclose the
confidential information to any person or entity without the express prior written
consent of City.
22. Applicable Law: This Agreement shall be governed by and construed and
enforced in accordance with the laws of the State of Idaho, and the ordinances of
the City of Meridian.
23. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
CITY OF MERIDIAN LEADERS P DVISO S, INC.
BY: Lc C n , 2t BY:
TA AYOR Phil Eastman II
G' R0 L,(& R F –r–
Dated:
Dated: -7 1��
O�Pg6D AUCUS\
Approved by Council: 22
G
r=
city of
Attest: Ek1?1A1
Purchasing Approval
BY.-
KEITH-WA-FTS,
:KEITH A S, Purdh-asIn6 Manager
Dated:: 7�/ A1// i-/
CITY WIDE STRATEGIC PLAN
PROJECT NO. io5o2
Dated: ?– S —//
Departure t pp va
BY:
Mark e
im y� , Fire Chief
Dated::
4
Page 7 of 10
Attachment A
SCOPE OF WORK
The Scope of Work listed below shall accomplish the following goals:
• Develop organizational goals
• Clarify leadership roles related to strategic plan development and implementation
• Clarify the connection between strategic planning and other City business
systems.
• Develop leadership unity.
• Improve the effectiveness of the City's leadership.
• Create a City Wide Strategic Plan
The resulting Strategic Plan shall document the City's shared strategic direction and
major goals. In addition to creation of the Strategic Plan, the Consultant shall develop
the capabilities of the City's leadership team to effectively lead the execution of the
resulting strategic plan.
TASK 1 — PREPARATION
• Interview Key Leaders
• Compilation of existing strategy components
• Formation of the Strategic Planning Team
• Creation of the planning session agendas
Deliverables:
• Report containing the results of the Dimensional Strategy Framework
Strength Assessment.
TASK 2 — DIRECTION
• One full day planning session to determine the City's direction.
• One full day of strategy sessions with the City Council.
• Adoption of strategy role descriptions.
• All preparation and follow-up time.
CITYWIDE STRATEGIC PLAN Page 8 of 10
PROJECT NO. 10502
Deliverables:
• A report containing a draft of the City's direction for Council review.
• A copy of the Dimensional Strategy for each Planning Team Member.
TASK 3 — ALIGNMENT
• Up to three full-day sessions to develop the City's strategic goals (goals to be
objective and tangible and present a clear and convincing path forward for the
City).
• Preparation and follow-up.
• One full-day change engagement session with City leadership to prepare for plan
execution.
• Articulation of the Strategic Plan's connection to the budget process.
• One full-day session with the Department Directors to help integrate the City's
Strategic Plan into Departmental Plans (to help ensure attainment of the City's
Strategic Goals).
Deliverables:
• Strategic plan reporting structure. This reporting structure shall be
designed to assure implementation of the Strategic Plan and
accountability of the City's leadership.
• Draft Strategic Plan submitted to Council for their review and approval to
move forward.
TASK 4 — EXECUTION
• Up to eight half-day sessions to detail the actions associated with the strategic
goals.
• Preparation and follow-up for each session.
Deliverables:
• A draft strategic plan for review, refinement and adoption.
• Twenty-five bound hard copies of the final Strategic Plan.
CITY WIDE STRATEGIC PLAN Page 9 of io
PROJECT NO. 10502
Attachment B
MILESTONE / PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
$53,250.00.
TASK
DESCRIPTION
AMOUNT
Task 1
Preparation
$5,250.00
Task 2
Direction
$12,000.00
Task 3
Alignment
$20,000.00
Task 4
Execution
$16,000.00
TOTAL
$53,250.00
Travel expenses, if applicable, will be paid at no more than the City of Meridian's Travel
and Expense Reimbursement Policy and only if listed above in the Scope of Work and
Payment Schedule.
CITY WIDE STRATEGIC PLAN Page 10 of 10
PROJECT NO. 10502