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February 17, 2004 C/C Minutes Meridian City Council February 17, 2004 Page 5 of 30 Nary: Not a question, but simply a comment. As you stated, I did sit in on the interviews. I think Wendy was an excellent choice. I think she's going to do a wonderful job. I think she's very excited and she's very interested. I think she's going to be a very good asset to the Commission and I think it's nice for the Commission to be up to full strength with a person of her caliber. I think it's going to be a good fit. Bird: Was that your motion to accept her? Nary: I would move that we accept the appointment of Wendy Newton Huckabay to the P&Z Commission for the new term -- I guess the term that begins now, 2004 to 2010. Bird: Second. De Weerd: Okay. It's been moved and seconded to approve the appointment of Wendy Newton Huckabay to the Planning and Zoning Commission. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES B. Parks and Recreation Department - Doug Strong 2. Agreement with Meridian Youth Baseball: De Weerd: Thank you, Wendy. Wendy will be sitting in the audience Thursday night to kind of observe before she sits up here. Again, thank you for your willingness to serve. Okay. Item 6-B is the Parks and Recreation Department. Doug Strong. Strong: Madam Mayor and Members of the Council, as you recall about five weeks ago you were presented with a concept of development for the 23.5 acres, the western portion of Meridian Settler's Park for Meridian Youth Baseball-Softball. At that time, we were directed to come back with an agreement between the City and Meridian Youth Baseball and that's what you have before you tonight in the draft format. This is the first draft of what will become an agreement between our two organizations and it's had -- it's received some comment to this point and certainly we will open for further comment before it's sent to representatives from Meridian Youth Baseball for their review and potential signature. With that, open the floor for questions. De Weerd: So, Doug, essentially, we are -- this is a first look and so if you can get comments back to Doug or Mr. Nichols, so they can be incorporated. Do you have any questions for Doug at this point? Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council February 17, 2004 Page 6 of 30 Bird: The representatives from Meridian Youth Baseball do have a copy also right? Strong: I just handed him one this evening, but it's not -- if there are any changes that are going to be incorporated into this initial draft, they would -- that would take place and he'd get a copy with those changes, so -- Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: What is the timetable, so that if we have additional comments to Mr. Nichols or to Doug? This week? You want to have this on in two weeks, if we can get it resolved in a couple weeks and get it on the agenda? De Weerd: I guess we have -- we had committed -- I think it was last week that we would have this completed and so I'd like to ask that you have comments done by Friday, so they can be incorporated and talked about next week. Does that sound fair? I know Doug has already had a chance to review it, as have I, and so if you can get any comments by the end of the week, we can revisit this again next week. Rountree: To Doug or Bill? De Weerd: What would be your preference? To Bill? Okay. Strong: Madam Mayor, actually, if Bill and I could both get copies of the comments -- depending on how they -- if they come bye-mail, then, we can look at them at the same time and communicate back and forth. Bird: E-mail both of you? Strong: Yes. De Weerd: Okay. Strong: Just to clarify, the comments come to us by Friday and this will be on next weekend's agenda for a review of a final draft that will to be Meridian Youth Baseball or should we send that draft to Meridian Youth Baseball at that time? De Weerd: We should be able to take care of that on Tuesday. If there are any further changes that need to be made, they can get those made before they are sent onto them. Strong: Okay. Thank you. De Weerd: Okay. Okay. Thank you, Doug. Meridian City Council February 17, 2004 Page 7 of 30 Strong: Thank you. Item 7. (Items Moved from Consent Agenda) De Weerd: Okay. There were no items moved from Item Number 7. Item 8. Tabled from February 10, 2004: FP 04-001 Request for Final Plat approval of 31 single-family residential building lots and 4 common lots on 5.2 acres in an R-8 zone for Hiahaate Subdivision No.1 by Harris Homes, LLC - 2700 North Meridian Road: De Weerd: So, we will move to Item Number 8, which is tabled from February 10111, FP 04-001, Highland Subdivision No.1 and start with staff comments. Powell: Madam Mayor, Council, this is Highgate Subdivision No.1. No.2 will follow it shortly and most of the discussion is the same, just to forewarn you on that item. This Phase Number 1 is -- the blue circle isn't showing up terribly well today, but it's kind of in the lower left-hand corner there and it is 31 single-family lots and four other landscape lots. This was the approved Preliminary Plat. This is the Phase 1 Final Plat. The only outstanding issue on this is the canal that comes back here and as a condition of approval for the Preliminary Plat they were required to present an encroachment agreement with the application for the Final Plat. They have not completed that process. However, they are midway through. I did call -- they do have a letter saying that staff has basically forwarded it on to the decision making body for the district and they -- I called the attorney to see if it was a favorable letter or not, because it was couched very carefully. He said, generally, if they get a letter like that, it means that they will have that approval forthcoming. We have made it a prior -- that they have to show that encroachment agreement prior to signature on the Final Plat. If they aren't able to get that encroachment agreement, they are probably going to be in for a new preliminary plat, because their lot sizes will fall below the minimum necessary in that area. I think we have covered it. Staff's satisfied at this point and that was the only issue remaining on this particular phase. With that, I will end staff's presentation. De Weerd: Any questions for staff? Does the applicant have any comment that they would like to make on this application? The applicant is in agreement with staff. Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Hearing no more discussion, I would move we approve FP 04-001, Final Plat for 31 single family residential building lots and four common lots for Highgate Subdivision No.1 and to include staff comments regarding the agreement on the Batt Canal and for the attorney to draw up the Findings -- the proper papers.