Task Order No. 10494.a with JUB Engineers, Inc. for Locust Grove Waterline Extension Blackrock to Reflection Ridge DesignTASK ORDER NO. 10494.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND J -U -B ENGINEERS, INC (ENGINEER)
This Task Order is made this 3rd day of June, 2014 and entered into by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to
as "City", and accepted by (J -U -B ENGINEERS. INCL hereinafter referred to as "Engineer" pursuant to
the mutual promises, covenant and conditions contained in the Master Agreement (Category 1 a) between
the above mentioned parties dated December 6, 2011. The Project Name for this Task Order 10494.a is
as follows:
LOCUST GROVE WATERLINE EXTENSION, BLACKROCK TO
REFLECTION RIDGE - Design
PROJECT UNDERSTANDING
The CITY intends to complete preliminary and final design on the master planned waterline linking the
existing distribution system just south of Wrightwood Drive on S. Locust Grove Road to the existing system
in E. Hyper Drive in the Blackrock Subdivision. The alignment will include approximately 3,650 feet of piping
south from Wrightwood Drive to Mary Lane, and then east for approximately 1,800 linear feet along Mary
Lane and across private property to the connection point in the Blackrock Subdivision. The routing from
Locust Grove Road to Blackrock Subdivision will ultimately be determined through the easement
negotiations that are currently underway with property owners in the area. This connection will provide a
second water main connection to the area in Pressure Zone 5.
OWNER INFORMATION, RESPONSIBILITIES and PROJECT ASSUMPTIONS
Project Scoping Assumptions
1. The City will provide to J -U -B the following:
• record drawings for Blackrock Subdivision, Estancia Subdivision, and Bellingham Park
Subdivision No. 1.
2. The City will provide the following during any bidding process:
• all bidding and contract documents including, but not limited to, advertisement for bids, bid
documents, contracts/agreements, and award documents.
• provide all administration to bid the Project.
• incorporate J -U -B's technical specifications and drawings into Bidding and Contract Document
using the City's contracting boiler plate to bid the construction of the Project.
• the City will distribute the Bidding and Contract Documents for the construction of the Project.
• following a review of the bids received for the construction of the Project, the City will award and
execute a contract with the successful bidder.
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3. The City will:
• provide on-going review of J -U -B's work and timely consideration of design issues within a time
acceptable to the City and J -U -B.
• pay for all permits and fees needed for the Project.
• provide project manager to serve as a liaison with other City departments and divisions to
facilitate the project reviews and approval process.
• provide the pipe size for the distribution system improvements and locations of fire hydrants. It is
anticipated that the water main will either be 12 -inch or 16 -inch diameter within Locust Grove
Road and 8 -inch diameter within Mary Lane and across private property(s) to the connection
point in Blackrock Subdivision.
4. J -U -B will:
• Utilize E -Builder for transmission of project documents including invoicing, reports, any electronic
plan submittals, and construction submittal review.
5. Assumptions:
• Items identified as the CITY's Responsibilities in Parts 1-3 above.
SCOPE OF WORK
J -U -B's Services under this Task Order are limited to the following tasks:
Task 1: Project Administration & Meetings
JUB will provide the overall project planning, management, scheduling, coordination of efforts and the
day-to-day administrative tasks required for this Task Order.
1. Kickoff Meeting. Meet with the CITY to discuss project schedule, items to be provided by the
CITY, permitting agency requirements, project communication, schedule, task order project
management and tracking.
2. Progress Meetings. Meet with City staff to review on-going project work tasks, project issues,
obtain direction from the CITY, and provide progress updates. Progress meetings will be held
with the CITY at regular intervals throughout the Project. The assumed number of meeting is
three (3).
3. Project Administration and Tracking. Monitor team progress, action item lists, task deadlines,
items needed from the CITY, provide documentation, subconsultant administration, and regular
updates to project team on a monthly basis or as needed.
Deliverables:
• Monthly progress reports and detailed invoices.
Task 2: Landowner Coordination
1. Landowner Coordination:
Preliminary Coordination: J -U -B will conduct a neighborhood meeting with the property owners
adjacent to the proposed improvements along Mary Lane and across private property to the
connection point in the Blackrock Subdivision. The purpose of the meeting will be to inform the
Task Order 10494.a SOUTH LOCUST GROVE WATER MAIN EXTENSION— Blackrock to Relleclion Ridge
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affected landowners of the proposed routing of the improvements, approximate fire hydrant
locations, project benefits, approximate schedule, and to gather any concerns or other input.
• Pre -Construction Coordination: J -U -B will follow up with the affected landowners after final
design is complete in order to inform them of the final design alignment, the approximate location
of other improvements, and the anticipated construction schedule.
• J -U -B will provide summary updates to the CITY regarding these meetings including any
concerns or other input that was gathered.
Deliverables:
• Landowner meeting status reports
Assumptions:
A budgetary estimate for this Task is shown in Table 1. The level of effort for public involvement
can vary depending on the number of landowners contacted and level of landowner concerns. The
budget will be reviewed with the City as work progresses to communicate necessary budget
adjustments for this Task.
Task 3: Topographic Survey and Basemap
General: J -U -B shall complete a topographic survey along the proposed water main corridor. The survey
shall encompass approximately 50 feet past the termination points of the existing water mains to which the
proposed main will connect, and the entire proposed alignment corridor between the connection points.
This will amount to approximately 4,600 linear feet of topographic survey collection at a width of
approximately 50 feet. The topographic survey will include the following:
1. Research and Utility Request: Research available land monuments, plats, records of survey, and
right-of-ways on the project sites. Contact utility companies prior to survey via Dig -line to request
field locations of utilities and available utility mapping. Utilities will be shown to the extent they are
visible in the field or located by the utility or Owner.
2. Establish survey control along the alignment using: horizontal coordinate system, NAD 1983
translated to the Ada County G.I.S. system, and vertical control based on NAVD 1988. Right-of-ways
(ROW's) for public roadways will be established from Ada County G.I.S. information except for the
water main connection points. Land monuments will be located and shown where found from visual
observations during the field survey in the paved travelway.
3. Establish temporary construction benchmarks (T.B.M.'s) at 1000 feet intervals.
4. Complete topographic survey along the proposed water main route with additional detail areas at the
points of connection with the existing water mains. Width of the survey shall be from right-of-way to
right-of-way. Existing utilities shall be located to the extent that they are visibly marked by the utility
company.
5. Prepare topographic mapping in Civil 3D 2013 at a 1" = 20' scale, 22"x34". Topographic features will
be depicted using standard symbols. Topographic features will be shown on the design plans such
as fences, utility poles, surfacing, utilities to the extent that they are found or field located by the utility
companies, edge of pavement, borrow ditch, face of curb, sidewalks, striped roadway centerline,
guard rails, top face of retaining wall, signal poles, signs, mail boxes, telephone risers, top of bank
and waterway flowlines, large trees, monuments of record, physical survey of monuments, and
property pins that are found. Provide locations (X & Y coordinates) and elevation of local temporary
benchmarks to be used on the Project. Property lines will be shown based on Ada County G.I.S.
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mapping. Contours at one foot (1') intervals will be generated. Roadways will be cross-sectioned at
50 feet intervals, on centerline, edge of pavement, gutter, top of curb, and natural ground near borrow
ditch. At intersections, cross-sections will be developed on side streets to extend 50 feet beyond the
main street ROW.
Task 4: Preliminary and Final Design Services
J -U -B will complete civil design, prepare plans, and prepare specifications for the construction of the
water main extension. Design elements will include the following:
1. 30% Complete Concept Design
• Develop a preliminary design alignment for the water main based on ACHD corridors, utility
separations, and minimizing pavement repair. Complete a preliminary design profile of the water
main to show bury depth and potential air valve locations.
• Prepare a review roll -plot showing base mapping, horizontal alignment of the water main, and
profile.
• Meet with the CITY to review preliminary alignment, receive comments, and direction from the staff.
Deliverables:
• 30% Complete Concept Plan/Profile Roll -plot, (2) copies at scale TBD.
2. 75% Complete Design
• Revise the conceptual alignment and profile from the CITY's review comments and ACHD
comments as appropriate.
• Complete design of water main with considerations for ACHD corridor compliance, constructability,
surface disturbance, sanitary separations, impacts to public traffic access, utility conflicts,
construction access, excavation depths, and other pertinent design issues. The size of the water
main and fire hydrant locations will be as directed by the CITY.
• Prepare a preliminary Storm Water Pollution Prevention Plan (SWPPP) or an Erosion and Sediment
Control Plan (ESCP) in accordance with EPA Construction General Permit (CGP) and CITY
requirements for initial CITY Environmental Division Review.
• Prepare a preliminary Traffic Control Plan (TCP) per ACHD requirements for initial ACHD review.
• Prepare 75% complete plan and profile sheets and draft detail sheets using City of Meridian
revisions to the 2012 ISPWC, and standard drawings and specifications. Plan and profile sheets
will be prepared at 1"= 20' scale, 22"x34" ANSI size "D" sheets.
• Complete an internal QC review with a senior J -U -B engineer.
• Complete a field walk-through with City inspection staff and summarize field notes with the City's
project manager on relevant project issues discussed.
• Prepare a preliminary opinion of probable construction cost.
Deliverables:
• Preliminary SWPPP or ESCP, three (3) copies.
• 75% Complete Plan Drawings at 1" = 20', 22"x34" ANSI size "Do, four (4) copies.
Task Order 10494.. SOUTH LOCUST GROVE WATER MAIN EXTENSION-81acioack to Ro0oction Ridge
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• Preliminary opinion of probable construction cost.
3. 90% Complete Final Design: Plans, Technical Specifications, and Special Provisions (Agency
Review Set)
• Complete final design and design detailing of the water main and related appurtenances.
• Complete updates to the SWPPP or ESCP based on CITY review comments.
• Complete updates to the TCP based on ACHD comments.
• Prepare final plan, profile sheets, and details necessary to construct the Project.
• Technical specifications will be prepared as special provisions to the 2012 ISPWC.
• Prepare Bid Schedule.
• Complete an internal QC review with a senior J -U -B engineer.
• Update the opinion of probable construction cost.
Deliverables:
• 90% Bid Schedule, four (4) copies.
• 90% SWPPP or ESCP, three (3) copies.
• 90% Complete Plan Drawings at 1" = 20', 22"x34" ANSI size "D", four (4) copies.
• 90% Project Technical Specifications and Special Provisions, four (4) copies.
4. 100% Plans and Project Manual (Construction Ready)
• Incorporate applicable CITY and Agency review comments into the Plans, Technical Specifications,
Special Provisions, TCP, SWPPP or ESCP.
• Prepare Final Bid Schedule for incorporation by the CITY into the Bid Documents.
• Prepare a final opinion of probable construction cost.
Deliverables:
• 100% Bid Schedule, four (4) copies.
• Final SWPPP or ESCP, three (3) copies.
• 100% Complete Plan Drawings at 1" = 20', 22"x34" ANSI size "D", four (4) copies.
• Project Technical Specifications and Special Provisions, four (4) copies.
• Electronic pdf version of the Bid Schedule, Plans, Technical Specifications, and Project Special
Provisions.
Task 5: Agency Coordination and Permitting
J -U -B will assist the City with agency coordination and required permitting. J -U -B will specifically provide:
1. ACHD Coordination and Permitting
• Coordinate alignments with ACHD to establish acceptable corridors. This is anticipated to include:
Task Order 10494.a SOUTH LOCUST GROVE WATER MAIN EXTENSION - Blackrock b Reflection Ridge
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1) Determining if road or structure improvements are anticipated in the foreseeable planning period;
2) Obtaining pertinent design requirements and material specifications for proposed improvements;
3) Obtaining record drawings of improvements in the project vicinity;
4) Identifying approval time required to complete the permitting process.
• Meet with ACHD to review preliminary water main alignment (30% complete) and gather input.
• Meet with ACHD to review the 75% Plans and TCP to gather input.
• Prepare 90% review submittal package to ACHD and follow up coordination as needed.
2. Irrigation District Coordination and Permitting
• Several irrigation district boundaries converge near the intersection of Locust Grove Road and
Amity Road including the Boise-Kuna Irrigation District (BKID), the Nampa -Meridian Irrigation
District (NMID), and the New York Irrigation District (NYID). It is assumed that coordination with all
three Districts will be required.
• 75% Plans will be submitted to BKID, NMID, and NYID for review and comment. Comments will be
gathered and incorporated into the 90% documents.
• It is assumed that a License Agreement with BKID will be needed for a crossing near the
connection point in the Blackrock Subdivision and that no other License Agreements will be
needed. J -U -B will prepare the License Agreement and associated legal descriptions and exhibits.
• It is assumed that the CITY will pay any fees associated with permits or agreements needed with
any of the irrigation districts.
3. IDEG Submittal Packages
• J -U -B shall coordinate, prepare, and submit final construction plans, specifications, and checklists
for approval to the Idaho Department of Environmental Quality (IDEQ).
4. United States Army Corps of Engineers (USAGE) Permitting (if necessary)
• If necessary, J -U -B shall prepare a USACE Joint Agency 404 permit for waterway crossings. The
permit will be submitted to USACE for approval with the appropriate fees (paid by the CITY).
Task 6 - Bidding and Construction Services
J -U -B will furnish the services specifically limited to the following on a time and materials, not to exceed
basis.
1. Bidding Services
• J -U -B will provide 20 sets of the Plans for bidding purposes.
• J -U -B will provide 20 sets of the Bid Schedule, Technical Specifications, and Special Provisions
for the City's incorporation into its standard bidding documents for bidding purposes.
• The City will prepare all "front-end" documents and all bidding documents will be distributed
through the City's Purchasing office.
• The City will prepare the legal notice for advertisement of Bids.
• J -U -B will provide bid administration services as requested by the City,
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J -U -B will attend a pre-bid meeting to assist in answering bidders' questions and may advise on
preparation of any addenda necessary during the bid process.
2. Construction Services
• Preconstruction Conference: J -U -B will attend the pre -construction conference with the
contractor, CITY, and agencies.
• Construction Assistance: J -U -B's project manager will be available during construction as
requested by the CITY. Items that will be included in this portion of the task may include:
G Shop Drawing and Product Data Reviews: J -U -B will review shop drawing and product data
submittals for compliance with the design and contract documents.
o Construction Administration: As requested by the City, J -U -B will assist the City in review of
claims, change order and work directive preparation, address questions or RFI's, and other
construction administration activities.
• Construction Control Staking: J -U -B shall provide one (1) set of control staking for the Contractor
to perform construction staking. The Contractor shall be responsible for protection of the staking
and performing independent QA/QC of the control as the work progresses, and if disturbance has
occurred. Re-establishment of the control will be performed on an additional time and materials
basis and will be paid for by the Contractor directly to J -U -B.
Close-out Procedures: J -U -B may conduct a walk through with the City and prepare a tentative
punchlist to supplement the City's RPR list.
Record Drawings: J -U -B will prepare record drawings from drawings received from the
Contractor and the City's RPR per the CITY'S Record Drawing Requirements.
Deliverables:
• One (1) paper set of the proposed record drawings to be reviewed by the CITY prior to submitting
the final as shown below.
• Three (3) sets of 22"x34" record drawings. Each sheet will be sealed by a professional engineer
with J -U -B standard disclaimer.
• Two (2) CD's:
o One (1) will have the complete set of drawings in PDF format for submittal to DEC.
o One (1) will have the complete set of drawings in PDF and AutoCAD format for City use.
Additional Services
The following Additional Services are not included in J -U -B's current scope under this Agreement. If
authorized in writing by CLIENT, J -U -B shall furnish or obtain from others Additional Services of the types
listed below:
1. Items identified as CITY's Responsibilities elsewhere herein.
2. Construction staking.
3. Bidding Administration.
4. Construction Administration.
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TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City on or about June 4, 2014. A
NTP issued on a different date will change the schedule accordingly.
I able i. COMPENSATION AND COMPLETION SCHEDULE
TWA
Description
Due Date
Compensation
Project Administration and Meetings (T&M)
Ongoing throughout project
$4,276
E
Landowner Coordination (T&M)
During Task 4
$4,695
q , Y
Topographic Survey and Basemap (LS)
21 days after NTP for this task
$9,951
Preliminary and Final Design Services (LS)
120 days after Task 3
$56,877
completion
Agency Coordination and Permitting (T&M)
Ongoing throughout tasks 3
$9,976
and 4
Q `"?
Bidding and Construction Services (T&M)
Dependent on City's
$12,159
Schedulin
fill (1RD�R1'=f�1,�L
�$7,9�s1-;
The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10494.a is
ninety seven thousand nine hundred thirty four dollars ($97,934.00). No compensation will be paid over
the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. The
hourly rates for services and direct expenses shall be billed per the approved Rate Schedule and Master
Agreement (by this reference made a part hereof) and will be the basis for any additions and/or deletions
in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the
Scope of Services AND Payment Schedule.
End of Text. Signatures to follow on next page.
Task Order 19494.a SOUTH LOCUST GROVE WATER MAIN EXTENSION— Blackrock to Relleclion Ridge
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Signature Page.
Task Order 10494.a
South Locust Grove Water Main Extension — Blackrock to Reflection Ridge - Design
CITY OF MERIDIAN
BY: ' �r" -
TAMMY de W , MAYOR
Dated: � � 3 _ i I
Approved by
JUB ENGINEERS, INC
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Purchasing Approval "SRO Pk
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BY: -- _
KEITH W ATTS, urchasing Manager
City Project Manager:
M
Dated:
Task Order 10494.a SOUTH LOCUST GROVE WATER MAIN EXTENSION — 61acklock to Rellecllon Ridge
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