Task Order No. 10499 with Murray, Smith and Associates, Inc. for Sewer Line Replacements Site 12BTASK ORDER NO. 10499
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
This Task Order is made this 27TH day of May, 2014 and entered into by and between the City
of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "City", and accepted by Murray, Smith and Associates, Inc., hereinafter referred
to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the
Master Agreement (Category 2C) between the above mentioned parties dated October 22,
2013. The Project Name for this Task Order 10499 is as follows:
The City identified the need to replace an existing 8 -inch sewer line currently located in
backyards between the NW 1st Street and NW 2nd Street rights-of-way (ROW) between W.
Cherry Lane and W. Cherry Avenue. The new sewer lines are to be located within the NW 1 st
Street and NW 2nd Street ROW's. Additional sewer lines may also be needed to collect sewer
services and convey flow.
This SOW is for development of construction documents and services during construction.
Task 1.1— E -Builder
ENGINEER is required to submit written communication through the CITY'S project
management software (e -Builder). This includes but is not limited to the following:
• Reports
• Drawings and Specifications
• Requests for information
• Request for action by CITY
Task Order 10499 Sewer Line Replacements — Site 12B Page 1 of 9
MSA, Inc.
• General Project Documentation & Communication
• Submittal Approvals
• Pay Invoices
In this task, The City shall provide the Engineer with an E -Builder user's license.
Assumptions
The budget includes eight (8) hours for e -builder usage.
TASK 2 - DATA COLLECTION
ENGINEER will perform the following tasks as part of a data collection effort prior to
development of design plans and specifications.
Task 2.1 - Kick -Off Meeting
In this task, ENGINEER will attend a kick-off meeting with the CITY to introduce project staff;
review communication protocol, SOW, schedule and budget; and make any required data
requests.
Task 2.2 - Data Collection
In this task, ENGINEER will review background information provided by the OWNER and may
develop a formal data request for any additional information required for completion of the
work. It is anticipated that additional data requests will be made throughout the project,
however the majority of the data required will be requested at the beginning of the project.
MSA will limit the number of data requests that are made to minimize the required OWNER
Staff time.
Task 2.3 - Survey
ENGINEER will perform a preliminary survey as described below. The survey will be done
horizontally on the NAD 1983 (translated to the Ada County G.I.S. system) datum and vertical
control based on NAVD 1988 datum. Contours will be developed at one -foot intervals. The
survey will include:
• Road centerline and curb elevations at a maximum interval of 50 feet
• Underground utilities as marked by Digline or from provided as -built plans
• Inverts of all irrigation and storm drain facilities in the project area
• Parcel information from the OWNER's GIS database.
• Manhole location, rims and inverts for manholes within the realignment area.
• Face of curb shots to confirm street alignment
• Water Services: Includes size and number of services in each meter box
• Location of all sewer services identified in Task 2.3
• Set four (4) benchmarks for vertical project control
Task Order 10499 Sewer Line Replacements — Site 12B Page 2 of 9
MSA, Inc.
Task 2.4 - Sewer Service Coordination
MSA will work with the CITY to identify the locations of existing sewer services and coordinate
new sewer service alignment with property owners. Approximately 72 sewer services will be
located as part of this task. Additionally each sewer service will be evaluated for the possibility
of turning sewer around in crawl space.
Task 2.4 - Potholing
ENGINEER will perform potholing to confirm existing asphalt, 3/4" rock, pit run depths and
confirm location of existing utilities at critical locations in the project area. This task includes 4
total pothole locations. These locations will require traffic control.
Assumptions
ENGINEER will perform a data analysis effort that includes the following tasks:
1. ENGINEER and the OWNER will identify and collect required data in a timely manner
so as to not impact the project schedule.
2. The data collection does not include survey or excavation to verify number and location
of side sewer connections into the main. This task order assumes that the design
survey will locate and survey side sewer cleanouts that are observed from the surface.
In addition, the construction contractor will be required to perform field verification of all
side sewer connections as part of the contract.
3. ENGINEER will contact ACRD to verify if there is a moratorium on construction on W
Cherry Lane, just north of W 1st Street. There may be a moratorium on construction
because of the recent improvements related to the ACHD "Split Corridor" project.
4. SOW assumes that an Ada County Highway District (ACHD) permit for potholing is
required, but the fee will be waived.
5. Send flyer to property owners notifying them of the project. Flyer will be approved by
City prior to delivery to property owners.
6. Make initial contact with property owners (CITY staff may attend).
7. Visit all properties where sewer services will be affected by the project, determine
location of sewer service line and develop preferred sewer service route with property
owner and CITY staff.
8. CCTV and location services will be performed on each building in order to verify
horizontal location and depth of existing services.
9. Survey horizontal locations and ground elevations of existing side sewers at the exit of
existing structures. The ground elevation and data from the sewer service locate will be
used to approximate sewer service elevation.
10. Evaluation of possibility of turning sewer around in crawl space for each sewer service
will be completed by excavation and plumbing subcontractor.
11. Develop schematic drawing of proposed sewer service route and send to property
owners and CITY for review and approval.
Task Order 10499 Sewer Line Replacements — Site 12B Page 3 of 9
MSA, Inc.
12.A budget of 20 hours for pre -field work, contact of property owners and documentation
of the proposed sewer service routes and a surveyed point of service connection. 10 8 -
hour days of fieldwork for one ENGINEER staff are included in this task.
13.The routes will be field measured and documented with digital photos. This data will be
shown on the design drawings.
14. ENGINEER will verify water service size and number of services in each box during
field work.
15.The data collection does not include excavation to verify number and location of side
sewer service connections into the main. All work will be based on sewer service
locations from the OWNER CCTV tapes (main line), side sewer location services,
observations from site investigations, and a survey point of the sewer service as it exits
the building.
Deliverables
1. Formal data request(s)
ENGINEER will develop concept, 60%, 95% and 100% designs for the work described in the
background section of this SCOW. ENGINEER will then develop a construction package for the
improvements.
Task 3.1- Concept Design
MSA will perform a data analysis effort that includes the following tasks:
1. Review CCTV inspection tapes and reports.
2. Field investigation and review of any existing plans to assist in identifying locations of
existing cleanouts and side sewers.
3. Review as -built maps for existing utilities (e.g. water, gas, power) in the proposed
project area.
ENGINEER will analyze the feasibility of realigning the sanitary sewer for up to two alternative
alignments.
Conceptual level construction cost estimates will be developed during this task and used to
compare the alternatives.
ENGINEER will present the results of the concept design at a meeting with the CITY. A
preferred alternative will be selected at the concept design review meeting.
Task 3.2 - 60% Design
ENGINEER will develop the 60% design package based on the Concept Review Meeting.
60% Design Development will include the following:
Task Order 10499 Sewer Line Replacements — Site 12B Page 4 of 9
MSA, Inc.
• Plan and Profile Sheets
• Standard Notes and Details specific to the project.
• Erosion and Sediment Control (ESC) plan as
Environmental Quality (IDEQ) and ACHD. (The
Meridian Environmental Division)
• ACHD Variance Request (if required)
• Traffic Control Plan
• Technical Specifications
• Bid Schedule
• Opinion of probable cost for work
• Reassessment of design schedule
(Standard details are not required)
required by Idaho Department of
plan will be reviewed by the City of
The 60% design plans and specifications will be submitted to the City for review and comment
by the Development Services and Environmental Divisions. ENGINEER will attend a meeting
with the CITY to review the 60% design package and perform a site walk through.
Task 3.3 - 95% Design Package
ENGINEER will develop a 95% design package based on the comments on the Concept
Design and 60% Design. The 95% design package will include the following final documents:
• Plan and Profile Sheets
• Erosion and Soil Control Plan (ESC) as required by the City of Meridian, IDEQ and
ACHD
• Traffic Control Plan as required by ACHD
• Notes and Details specific to the project, standard details are not required
• Technical Specifications
• Side Sewer Details
• Bid Schedule with quantities
• Opinion of Probable Cost
The 95% plans are assumed to be "bid ready" and are only missing minor CITY, NMID and
ACHD comments and approvals. The 95% design plans and specifications will be submitted
to the City for review and comment by the Development Services and Environmental Divisions.
ENGINEER may attend a meeting with the CITY to review comments from the 95% design
package, if needed.
Task 3.5 - 100% Design Package
ENGINEER will finalize the 100% design package based on the comments on the 95% plans.
The 100% design package will include the following FINAL documents with all the approval
stamps and signatures:
• Plan and Profile Sheets
Task Order 10499 Sewer Line Replacements — Site 12B Page 5 of 9
MSA, Inc.
• Erosion and Soil Control Plan (ESC) as required by City of Meridian, IDEQ and ACRD.
• Traffic Control Plan as required by ACHD and with an ACHD signature
• Notes and Details specific to the project, standard details are not required
• Technical Specification Package
m Side Sewer Details
• Bid Schedule
• Opinion of Probable Cost
The 100% design plans and specifications will be submitted to the City for approval signature
and inclusion in the bid package.
Assumptions
1. The entire project will be designed with plan and profiles for traditional open trench
construction.
2. Variance requests for "out of corridor work" will be submitted to ACHD and any other
utilities affected. Approval letters from those utilities will be submitted to the City of
Meridian prior to commencing the 100% design plans.
3. The budget assumes up to four (4) hours of meetings with ACHD and NMID to review
the design packages during the design phase.
4. The CITY will provide a QLPE review of the plans in lieu of submittal to the IDEQ.
5. ENGINEER will prepare the Technical Specifications to The Idaho Standards for Public
Works Construction (ISPWC) and CITY supplements and Addenda will be used as the
basis of the Technical Specifications and they will be in the ISPWC formatting. ISPWC
specifications will be referenced and not reproduced in the specification package.
Supplemental technical specifications will be developed as required. (Specifications will
state specifically what points shall be staked with a reference that the contractor will pay
for additional staking or restaking)
6. The CITY will prepare the "front end" bid specification section.
7. The CITY will administer the contract.
8. Plans will be full size (22 -inch x 34 -inch).
9. Any required permitting fees will be paid by the CITY.
Deliverables
1. Meeting notes from the concept design review meeting
2. Three (3) hard copies of the 60% and one (1) file in PDF format (to be placed on the
City of Meridian FTP site)design package (plans and technical specifications)
3. Four (4) hard copies of the 95% design package (plans and technical specifications)
4. One (1) reproducible copy of the FINAL 100% design package in PDF format to be
placed on the City of Meridian FTP site
Task Order 10499 Sewer Line Replacements — Site 12B Page 6 of 9
MSA, Inc.
—IqL
1 11�1
The budget includes 96 hours for services during construction. Services during construction
will include the following tasks:
• Provide ten (10) hard copies of the FINAL 100% design package (plans and technical
specifications)
• Attend pre-bid meeting
• Answer questions during the bid period
• Assist the CITY in creating any required addenda during the bid period
• Attend the pre -construction meeting
• Respond to requests for information (RFIs)
• ENGINEER will review the technical submittals; up to twenty (20) submittals are
included
• Perform site visits, attend construction meetings during construction and provide final
punch list as requested
Assumptions
1. Bid and Construction period is anticipated to be Fall 2014.
2. The CITY will produce any required addenda during the bid period.
3. The CITY will review bids and determine the apparent low bidder.
4. Pay requests will be reviewed by the CITY.
5. The CITY will provide a Project Representative that will be responsible for inspection of
the project.
The budget includes 24 hours for services after construction completion:
• Collect any as -built information from the contractor and the City of Meridian inspector
• Perform a survey for rim and invert elevation for manholes constructed.
• Prepare and produce complete sets of Record Drawings per CITY Record Drawing
Requirements
Task Order 10499 Sewer Line Replacements — Site 12B Page 7 of 9
MSA, Inc.
Assumptions
1. The City will perform a review of the proposed Record Drawings for completeness and
accuracy
Deliverables
1. Record drawings per CITY Submittal Requirements
t , 1
The following schedule is based on a Notice to Proceed (NTP) from the City by May 2014 and
resulting in Final Design being completed by September 2014. Tasks 4 and 5 will be
completed according to City construction schedule with an anticipated completion date of
September 2015. A NTP issued on a different date will change the schedule accordingly.
COMPENSATION AND COMPLETION SCHEDULE
Task '
Description
Due Date
Compensation
1
E -Builder Project Management
. Project Duration
$550.00
2
Data Collection
■ Within 30 days of NTP
$52,689.00
3
Design
• Within 120 days of NTP
$63,000.00
4
Services During Construction
■ Completed as required by City's Bid and
Construction Schedule
$15,000.00
5
Record Drawings
■ 30 days from Construction Completion
$5,420.00
TASK ORDER TOTAL $136,659.00
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
10499 is One Hundred Thirty -Six Thousand, Six Hundred Fifty -Nine dollars ($136,659.00). No
compensation will be paid over the Not -to -Exceed amount without prior written approval by the
City in the form of a Change Order. The hourly rates for services and direct expenses shall be
billed per the approved Rate Schedule and Master Agreement (by this reference made a part
hereof) and will be the basis for invoice justification. Travel and meals are excluded from this
Task Order unless explicitly listed in the Scope of Services AND Payment Schedule.
End of Text. Signatures to follow on next page.
Task Order 10499 Sewer Line Replacements — Site 12B Page 8 of 9
MSA, Inc.
BY:�
TAMMY de RD -MAYOR
MURRAY, SMITH AND ASSOCIATES,
INC.
BY:
Dennis Galinato, P.E.
Dated:
Approved by Council:
Att t:y lan a u�t s
✓r 4 Fr
JAYC L. HOLMAN, CITY C RKC;ryO )P,.
j /l F IDTAINRtaret�a ing Approval. blie Works Department Approval
BY:
KEIT AT'TS,
City Project Manager
Manager Y.
Task Order 10499 Sewer Line Replacements — Site 12B
MSA, Inc.
BY: pw
MIKE PEPIN, Busih ss Operations Manager
Dated:
Page 9 of 9