14-988 Authorizing Destruction of Certain City Clerk's Office RecordsCITY OF MERIDIAN
13Y THE CITY COUNCIL:
RESOLUTION NO. 14-988
BIRD, BORTON, CAVENER,
MILAM, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN
AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-PERMANENT AND
TEMPORARY RECORDS OF THE CLERK'S OFFICE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code § 50-907(4) to, by
resolution, destroy semi-permanent and temporary records, upon the advice of the City Attorney, and with such
disposition to be under the direction and supervision of the City Clerk; and
WHEREAS, the City Clerk has identified certain semi-permanent and temporary records that may be
destroyed pursuant to Idaho Code § 50-907(2) and (3) because the time period for retention of such records has
expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of the following
semi-permanent and temporary records of the Clerk's Office;
CLERKS OFFICE YEAR S I DESCRIPTION
Semi-permanent Records
AudioNideo Recordings
December 2008 and older
Records include audio/video recordings of City
Council, Commission, and Committee meetings.
Correspondence, Administrative
December 2008 and older
Records include correspondence created or
received in the course of administering city
policies/programs.
Temporary Records
Public Records Requests
January 2009 -December 2011
Records include written public records requests,
city denials of public records requests, responses,
etc.
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the records as provided by
this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and
approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 6th day of May, 2014.
APPROVED by the Mayor of the City of Meridian, Idaho, this 6th day of May, 2014.
APPROVED: ATTEST:
/yam P of
Mayor Tam de Weerd`' .- ` ifs 1- /' hd _ y 13"I
,Eb ,y
Jaycee L. Holman, City Clerk
RESOLUTION AUTHORIZING DESTRUCTION OF CLERK'S OFFICE RECORDS 2014-03 PAGE 1 OF 1