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Task Order No. 10055 with CH2M Hill Engineers, Inc. for WWTP UV Disinfection System Expansion Phase 1 DesisgnPursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN This Task Order is made this 22nd day of April, 2014 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by CH2M Hill Engineers, Inc., hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 2A) between the above mentioned parties dated December 6, 2011. The Project Name for this Task Order 10055 is as follows: Disinfection of the filtered wastewater is required to destroy microorganisms to levels less than the NPDES permit limit prior to discharging to the outfalls. The current NPDES permit has the following fecal coliform bacteria effluent limitations for both the Five Mile Creek and Boise River outfalls: • Average Monthly— 100/100 ml ® Average Weekly — 200/100 ml • Daily Maximum —800/100 ml The existing plant disinfection system consists of two Ultraviolet (UV) channels, each containing a Trojan UVTM 3000 horizontal system consisting of three banks. Each bank contains 17 modules and each module contains 8 lamps. Each bank has a capacity of 2.5 mgd. The UV channels are configured to operate in parallel. The total capacity (all six banks operating) is 15 mgd peak hour (PH). The firm capacity (five banks operating and one offline) is 12.5 mgd (PH). The equivalent maximum month values are 8.3 mgd (total capacity) and 6.9 mgd (firm capacity). For UV disinfection systems, the following reliability and redundancy requirements apply: EPA — must have 50% capacity with the largest basin out of service (multiple units required) Task Order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 1 of 20 CH21NIHILL Engineers, Inc. ® IDEQ — a minimum of two channels with two UV banks per channel The existing UV system meets redundancy and reliability requirements but represents the unit process with the lowest firm capacity. The UV system will need to be expanded to accommodate future flow and load conditions as the City grows. Additional UV capacity is also needed to simplify the maintenance of the UV system. Even though the UV system has two channels, operation with one channel out of service during peak flows is a significant challenge. By increasing the UV system capacity, plant staff will have the ability to adequately treat peak flows through one channel while allowing the other channel to be shut down for maintenance activities. The increased disinfection capacity provided by this enhancement will ensure that the required UV dose can be delivered while maintaining compliance with the NPDES permit requirements. The project will include the design of a building to enclose the ultraviolet disinfection system to provide protection for the expensive ultraviolet disinfection equipment and protection from freezing temperatures. The building will provide greater protection from extreme temperatures and will likely increase the life of the disinfection system and reduce operation and maintenance costs. It can be heated to keep the temperatures above freezing and provides a dry environment for the equipment. The building will be architecturally similar to the Tertiary Filters Building. ENGINEER will follow a traditional step -wise, phased approach to performing the work associated with design of the UV system. The following tasks will be performed and are more fully described in the Scope of Work section below: ® Project Definition and Alternatives Evaluation — identify target capacity and redundancy goals, develop alternatives, assist City with selecting preferred alternative to advance to design • Preliminary Engineering and Design (30 Percent Design) • Equipment Procurement — assist City with procurement of UV disinfection equipment upon which to base facility design details • Design Development Documents (60 Percent Design) ® Final Design Documents (90 Percent Design) ® Bid -Ready Documents (100 Percent Design) ® Bid Period Services — assist City with bid process for selecting a general construction contractor Task Order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 2 of 20 CH2MHILL Engineers, Inc. The project will be delivered in two phases to align task order budget with City fiscal year budgets. Per the list above, Phase 1 will carry the project through the Equipment Procurement task and Phase 2 will advance the project through Bid Period Services through a future task order in fiscal year 2015. SCOPE 0F WORK Task 1 ® Project Initiation and Management ® Phase 1 The purpose of this task is to manage, coordinate and lead ENGINEER Team's activities and perform administration of the project design services and project quality reviews. ENGINEER will provide the resources necessary for project initiation and management throughout this phase of the project, consisting of: e Scoping, contract review/execution, and project accounting setup. ® Prepare the Project Execution Plan (PXP) to be used to guide the direction of the ENGINEER Project Delivery Team. The PXP will describe the roles and responsibilities of team members, communications plan, quality management plan, cost and schedule control procedures, document control, change management and other project management requirements. e Prepare a Health & Safety Plan for onsite work activities and obtain staff endorsement. ® Supervise and manage design team project staff for execution of work tasks. a Provide contract administration and oversight of project sub -consultant. ® Project documentation and coordination. ® Monitor project progress, including work completed, work remaining, budget expended, schedule, estimated cost of work remaining, and estimated cost at completion. Coordinate with and provide periodic updates to the City's Project Manager. Monitor project activities for potential changes, anticipate changes when possible, and with City approval, modify project tasks, budgets, and approach. Prepare and submit monthly billing with a brief description of the work completed during that billing cycle. ® Manage the quality control review of all work activities and project deliverables. Identify senior technical staff for the various technical disciplines and oversee the adherence to the plan during the execution of the work tasks. Deliverables • Periodic written project design schedule updates to keep the City's Project Manager informed as to the changes to the initial schedule outlined in this Scope. • Monthly project invoice statements with a brief description of the work performed. Task Order 10055 Wastewater Treatment Plant n UV Disinfection System Expansion Phase 1 Design Page 3 of 20 CH2MHIU, Engineers, Inc. Meetings (Unique to those identified below) s Bi -weekly telephone meeting conducted between City Project Manager and ENGINEER Project Manager to discuss project status, review actions/issues pending, and other project coordination. Task 2 — Project Chartering and Site Visit - Phase 1 Task ENGINEER will lead a brief (1 -hour) project chartering session with the City, the ENGINEER design team leads, and other project stakeholders. Chartering is a structured process used to guide the project team through defining itself in terms of its purpose, critical success factors, goals, roles and responsibilities, operating guidelines, and other elements that give the team clarity of purpose essential for high-quality performance. The agenda for the project chartering session will consist generally of the following: ® Introduction of stakeholders and team counterparts. • Further review of the key performance indicators (KPIs) discussed initially as part of scope development. ® Review execution strategy, the proposed deliverables, and expected level of detail. ® Review schedule and agree on key milestones. ® Define roles and responsibilities between team members. • Review the decision making process to allow timely decisions at the lowest appropriate level. Establish decision making protocol. • Communications and reporting — (meetings, reports, e -Builder site, and SharePoint site). • Budget — agree on capital budgets for the UV equipment pre -purchase and general construction contract ® Change management process. ® Agree on how the chartering document will be used and monitored throughout the execution of the project • Define/Discuss/Review project design criteria ® Confirm available project information Fallowing the project chartering session, the design team leads will conduct a site reconnaissance visit to observe field conditions, obtain photographs, gather data / dimensions of key elements, and begin to formulate solutions to the design challenges. Deliverables ® Draft Chartering Document provided to City PM as a PDF for distribution. • Updated Chartering Document based on comments / revisions agreed to during the chartering session provided to City PM as a PDF for distribution including the following:. Task Order 10055 Wastewater Treatment Plant — Uv Disinfection System Expansion Phase t Design Page 4 of 20 CH2MHILL Engineers, Inc. o List of Proposed Deliverables o Expected Level of Detail o Key Milestones o Capital Budget for UV Equipment Pre -Purchase o Change Management Process o Define Project Design Criteria City Obligations e Coordination of Scheduling Project Chartering Session with key participants. Meetings e One project chartering session as described Assumptions ® Project chartering session will be conducted at the earliest date possible following City - issued Notice -to -Proceed that accommodates project stakeholders schedule demands. The session will be performed at the WWTP meeting room. Up to 12 members of the design team will participate in the project chartering session either in person or via telephone. The meeting is not anticipated to extend beyond 1 hour. ® ENGINEER PM and City PM will be responsible for coordinating scheduling of the meeting with key participants within their respective organizations. The City PM is responsible for identification and participation of key City personnel within the Public Works Department, Purchasing Department, and other project stakeholders critical to the success of the project. a Up to 13 members of the design team will participate in the site reconnaissance visit, which is not anticipated to extend beyond 1 hour. The primary purpose of the project definition and alternatives evaluation phase is to firmly establish the project design criteria and to select a preferred alternative to advance through to final design. Work of this phase as defined below will culminate in the preparation of the Project Definition and Alternatives Evaluation Report. The report will contain the information described in the subtasks below. Two workshops as described in Task 9 will be conducted in conjunction with this phase of the project. Up to four UV system expansion alternatives will be developed in a conceptual manner (5% design) and evaluated against each other. The following alternatives have been identified for conceptual development and evaluation: 1) Retain existing system; expand with currently installed low pressure/low output (LPLO) technology to the south in new channels Task Order 10055 wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 5 of 20 CH2MHILL Engineers, Inc. 2) Retain existing system; expand with new low pressure/high output (LPHO) technology to the south in new channels 3) Retrofit existing channels; achieve expansion with new technology in existing channels: a. LPHO -- lamps rated at 250 to 400 watts b. Low pressure high, high output (LPHHO-newest technology) 4) Extend existing channels to the south to accommodate more lamp banks of current installed LPLO technology Subtask 3.1: Define City Objectives, Standards and Preferences The purpose of this task is to define the City's objectives and success factors for the project and to document the City's institutional standards as they pertain to this work. Project objectives and standards in the following areas will be considered: • Project objectives: Discussion of the overall purpose for this project to ensure that all participants have the same understanding. The City will define for the project team what will make this a successful project from their perspective. ® City design criteria standards and preferences: Identify City standards for design criteria or standard products. Discuss City -preferred equipment/technology types, suppliers and vendors. ® Procurement policies: Bidding/procurement requirements, sole source restrictions, existing master agreement for the purchase of materials, and equipment. ® Labor standards and policies: Design provisions for staff/visitors with accessibility limitations, existing noise restrictions, existing labor union restrictions, site security requirements, and parking requirements. ® Equipment and materials: Preferences on indoor versus outdoor locations for equipment, HVAC preferences (natural gas vs. electric heat, A/C requirements, etc.), preferred equipment types and suppliers, local control/local disconnect preferences (lockable MCCs versus local disconnect switches), preferences regarding the use of adjustable frequency drives, and preferred building construction type (e.g. prefabricated metal) and colors. Subtask 3.2: Define External Constraints and Standards The purpose of this subtask is to define the external standards and criteria that influence the project design work. The standards and criteria in the following areas will be considered: • Regulatory Agencies: Define the regulatory agencies with jurisdiction for this project and specific contact people. List known permits required for construction and operation. ® Civil: Identify local stormwater control agency, document restrictions as they pertain to the proposed project, define permitting requirements; identify local public work standards as they pertain to roads, stormwater, sewer, etc; local restriction regarding dust control, demolition, construction traffic/noise, excess earthwork disposal, and existing floodplain restrictions. Task order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 6 of 20 cH2MHILL Engineers, Inc. ® Structural/Architectural/Mechanical: Identify local permitting agency, obtain current local design codes and standards that are in effect, and define permitting requirements. Electrical/I&C: Define redundancy requirements, identify primary contact at local utility. Subtask 3.3: Define process Functional Requirements The purpose of this task is to define the treatment process required based on the influent characteristics, required effluent quality, and other project -specific considerations. The UV disinfection system technologies will be selected based on ENGINEER's experience with viable industry accepted options. The selection will be based on suitability to the project needs, general performance history, reliability, vendor reputation and responsiveness, and operation and maintenance simplicity. Issues and criteria to be defined and considered in the selection will generally consist of the following: ® Regulatory discharge requirements ® Design flow rates ® UV system influent characteristics ® Initial and build -out plant capacity ® Treatment requirements • Redundancy objectives • Other process related issues ® General process control strategy All unit treatment processes and ancillary systems will be selected based on the above information. Review concepts, selection and draft work products with and seek approval from quality control reviewer. Subtask 3.4: Develop Conceptual Alternatives The purpose of this subtask is to prepare initial design calculations and develop conceptual drawings of the alternatives identified based on the design criteria established through the previous subtasks. An order -of -magnitude Class 5 cost estimate will be prepared for each of the alternatives to provide construction cost information for comparative purposes between the alternatives. The alternatives will be descriptively evaluated and each compared against the other alternatives in the report. ® Project Definition and Alternatives Evaluation Report (3 copies), which will be composed a number of separate technical memoranda outlining key project design criteria for each design discipline and other criteria discussed above. The report will include but not limited to the following: • Project Definition o Project Design Criteria o Conceptual drawings. o Order of Magnitude Class 5 Cost Estimate Task Order 10055 Wastewater Treatment Plant— UV Disinfection System Expansion Phase 1 Design Page 7 of 20 CH2MHILL Engineers, Inc. Assumptions • Up to two conceptual drawings (e.g. site layout, section/detail) will be developed for each of the alternatives to capture the intent of the concept and serve as the basis for the Class 5 construction cost estimate. ® The Class 5 construction cost estimate (+100%, -50%) will be included in the report as a total estimated value for each concept. A detailed breakdown of the costs will not be provided. The construction cost estimates will used solely for comparative purposes amongst the alternatives. ® Pre -draft copy of the Project Definition and Alternatives Evaluation Report will be developed and provided to the City as an electronic deliverable (PDF) in advance of the Project Definition Workshop. The report will be revised to capture the information received during the workshop. ® A draft copy of the Project Definition and Alternatives Evaluation Report will be developed and provided to the City as an electronic deliverable (PDF) in advance of the Alternatives Evaluation Results Workshop. The report will be revised to capture the discussions and decisions during the workshop. Three hard copies of the Final Project Definition Report will be delivered to the City along with an electronic deliverable (PDF) following the Alternatives Evaluation Results Workshop. The Final Project Definition Report will document the preferred alternative that the ENGINEER will advance through the subsequent tasks to final design. Task 4 ® Preliminary Engineering and Design (30 Percent Design) - Phase 1 The purpose of this task is to use the project definition data developed and preferred conceptual alternative selected to advance to a preliminary (30 percent) design stage. The end products from this task will include preliminary drawings which will provide sufficient information for City and agency review and design team coordination and review. ENGINEER will conduct one interactive workshop with the City's personnel as described in Task 9 prior to the conclusion of this task. Specific work activities and deliverables from this task are as identified below. Subtask 4.1: Civil and Site Development ® Confirm adequacy of topographical and as -built survey data and record drawing information. » Coordinate with geotechnical engineer on soil characterization and potential dewatering requirements. ® Develop plant site layout considering the following: structure size, location, and orientation; layout of roadways/truck access corridors and define vehicle maneuvering requirements; and location of utility and piping corridors (horizontal and vertical). • Develop preliminary erosion control plan and storm water control concepts for project. Task Order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page S of 20 CH2MHILL Engineers, Inc, Set preliminary finished floor levels for new structures. Establish preliminary finished grades, overall major surfaces, and road profiles. Subtask 4.2: Architectural Assign code classification to the building. Meet with local code official to review code classifications. ® Establish preliminary room sizes and functional requirements of each space. Select interior and exterior construction materials for the building. Compile list of chemicals and amounts to be used. Coordinate with other disciplines (mechanical and electrical) to resolve code compliance issues specific to these disciplines. ® Prepare preliminary building layouts (hand sketches including plans, sections, and elevations). Subtask 4.3: Structural ® Coordinate with architectural discipline on the selection of building materials, roofing, and foundation. Consult with lead process engineer on building/structure layouts. ® Develop building foundation and structure concepts based on schematic building layouts. Subtask 4.4: Geotechnical ® Determine site specific geotechnical conditions for the facility and structure. Develop specific foundation requirements. Verify constructability (shoring and bracing requirements, dewatering issues). Using existing geotechnical data, prepare foundation and corrosion control recommendations. Subtask 4.5: Process (Treatment and Mechanical) ® Determine size/capacity of new UV system and ancillary systems. ® Review capacity of existing UV system to remain in service where appropriate. Update assigned capacity to existing UV system, as necessary. • Prepare process flow diagrams (PFDs). ® Develop process narratives. • Select and size major process equipment including pumps. Prepare sizing calculations and obtain review. Establish level of redundancy required for process equipment. ® Prepare equipment list with sizing for major equipment. Coordinate with the City on preferences of equipment manufacturer and processes. ® Prepare preliminary drawings for equipment arrangements. Prepare preliminary hydraulic profile. a Start 3D models of facilities. Task order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 9 of 20 CH2MHILL Engineers, Inc. Subtask 4,6: Building Mechanical ® Select type of ventilation system to be used in process buildings. ® Select type of heating system to be used, including local fuel storage requirements, if necessary. m Select type of air conditioning system to be used in personnel spaces. ® Coordinate with the architectural discipline to establish design R -values for all exterior walls. ® Coordinate with local fire marshal and Architect to confirm assumed requirements for sprinklers and fire protection. • Determine overall potable and non -potable water requirements for the project. Confirm adequate quantity and pressure can be obtained. Subtask 4.7: Instrumentation and Control Systems (I&C) • Coordinate with the process engineer(s) to prepare a process flow drawing (PFD) for the treatment process. • Develop equipment/instrument tag numbering, naming, and abbreviation conventions. ® Work with Process Engineer to prepare written operational description of each major process. ® Develop overall control philosophy including local control approach, control system, level of automation, supervisory control. ® Prepare preliminary P&IDs. Subtask 4.6: Electrical • Prepare preliminary overall one -line diagram for proposed facilities. ® Prepare preliminary load calculations. ® Size electrical rooms. ® Determine number of electrical feeds to be provided to facilities. Coordinate with local power utility, as appropriate, for increased load requirements. ® Confirm assumed redundancy and backup power requirements for power supplies and power distribution. • Establish preferred voltages for power distribution and utilization equipment. ® Coordinate with other disciplines (architectural, mechanical) to resolve code compliance issues specific to these disciplines. Develop preliminary schedule of hazardous and corrosive locations. Task Order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 10 of 20 CH21VIHILL Engineers, Inc. • ENGINEER will prepare a Class 3 Preliminary Engineering construction cost estimate based on the Preliminary Drawings and the Preliminary Engineering Report. Class 3 accuracy is typically +30 to —20%. • ENGINEER will prepare an update to the estimated project design schedule. In addition, the updated schedule will be expanded to include an estimate on assumed general construction milestone activities, ® These cost and schedule estimates will be submitted to the City for review and discussion following the 30 percent Design Workshops. Deliverables ® Summary of design and equipment performance criteria (Criteria Summary). • Preliminary Engineering Report — ENGINEER will prepare a report including but not limited to the following o Written description of the Preliminary Design o Preliminary drawings o List of technical specifications. ® ENGINEER's Class 3 construction cost estimate. ® ENGINEER's project schedule estimate. Meetings ® One project introduction meeting at DEQ to be attended by up to two (2) ENGINEER staff. Assumptions • The summary of the design and equipment performance criteria will be an update to the individual technical memoranda by discipline established during the Project Definition phase. ® The Preliminary Engineering Report will be prepared in accordance with Section 411 of IDAPA 58,01.16 -Wastewater Rules and will utilize content developed for the design criteria summaries. ® A draft copy of the Preliminary Engineering Report will be provided to the City as an electronic deliverable (PDF) in advance of the 30 Percent Design Workshop. City will review the draft report and provide comments in written form a minimum of 5 working days prior to the Workshop. The report will be revised to capture the City comments received and adjudicated during the Workshop prior to submission to DEQ. ® The internal ENGINEER QA/QC review of the Criteria Summary and Draft Preliminary Engineering Report (including draft preliminary drawings) may be performed concurrently with the City review. Consolidated comments from the City will be provided in a timely manner. Comments received internally and from the City will be jointly addressed to Task Order 10055 Wastewater Treatment Plant — W Disinfection System Expansion Phase 1 Design Page 11 of 20 GH2MHILL Engineers, Inc. produce the revised (Final) Preliminary Engineering Report. Conflicting review comments will be resolved between reviewers by the affected discipline lead(s). ® Three hard copies of the revised (Final) Preliminary Engineering Report will be delivered to the City along with an electronic deliverable (PDF) following the Workshop. ® ENGINEER will submit Preliminary Engineering Report to DEQ. Review comments received from DEQ will be provided to the City and incorporated into the design documents, as appropriate, prior to completion of 90 -percent design phase depending on when received. Following selection by the City of the preferred alternative and development of the preliminary design, the UV disinfection system equipment will be pre -purchased by the City. The ENGINEER will develop the technical, performance based specifications to support the pre- purchase of the equipment. The City Purchasing Department will prepare the solicitation and contract documents and will be responsible for administering the procurement process. It is the intent that the pre -purchase procurement documents will be developed such that the equipment purchase contract between the City and the successful UV vendor will ultimately be assigned to the General Contractor who is selected to construct the project. As part of the technical specifications, ENGINEER will develop the following Division 01 sections: ® 01 11 00 Summary of Work o 0126 00 Contract Modification Procedures a 0130 00 Administrative Requirements ® 0135 00 Shipment Protection and Storage ® 0143 00 Manufacturer's Field Services w 44 47 00 Ultraviolet Disinfection System Equipment ENGINEER will prepare an assumed general contractor construction schedule to support the identification of the approximate milestones for the equipment procurement and delivery dates. At the request of the City, ENGINEER will support of the City -led procurement process by reviewing and providing comments to draft contractual conditions. Additionally, ENGINEER will attend one equipment pre -proposal meeting with the City and potential responding bidders to address technical questions. ENGINEER will respond to bidders technical questions and prepare content for addenda. All bidder questions, responses, and addenda content will be routed through the City Purchasing Department for official issuance to bidders. Although services during construction will be performed under a separate task order amendment, ENGINEER has included services to review submittal information from the selected supplier to confirm that the proposed equipment meet the requirements in the pre -purchase technical specifications. Task Order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 12 of 20 CH2MHILL Engineers, Inc. ENGINEER will assist the City in reviewing the UV vendor proposals and provide a memorandum summarizing their evaluation. Deliverables o Draft Technical Specifications, including Division 01 sections identified above, for review by City. o Final Technical Specifications following review by City. e Content for bid addenda. e Evaluation of UV Proposals memorandum. Meetings • Pre-bid meeting. ® Proposal review meeting. Assumptions ® The deliverables produced as part of this Task will be provided electronically (PDF) to the City PM for distribution. • The equipment will only be bid once. ® The City will be responsible for advertising and administering the bid as well as for awarding and executing the contract. ® Up to two ENGINEER staff will participate in the pre-bid meeting either in person or via conference call. Three hours for each ENGINEER staff is assumed inclusive of travel time. ® Up to two ENGINEER staff will participate in the proposal review meeting either in person or via conference call. Two hours for each ENGINEER staff is assumed inclusive of travel time. ® The internal ENGINEER QA/QC review of the draft documents may be performed concurrently with the City review. Comments received internally and from the City will be jointly addressed to produce the final technical specifications. City review comments will be compiled by the City into one response and provided to ENGINEER. ® Drawings or details will not be included as part of the technical specifications for equipment procurement. Task 9 ® Design Workshops ENGINEER will conduct a series of workshops with the City at critical periods during the development of the project design as described below. Task Order 10055 wastewater Treatment Plant— UV Disinfection System Expansion Phase 1 Design Page 13 of 20 CH21VIHILL Engineers, Inc. ENGINEER will conduct a two-hour Project Definition Workshop with key City personnel and other stakeholders to obtain the pertinent information. This workshop will be held in conjunction with the Project Chartering meeting following the site walk. Select disciplines of the project team will begin assembling known design criteria and identify criteria requiring client direction prior to the Workshop. Subtask 9.2: Alternatives Evaluation Results Workshop - Phase 1 Workshop ENGINEER will conduct a two-hour Alternatives Evaluation Workshop with key City personnel and other stakeholders to review the conceptual alternatives developed and the resulting comparison evaluation performed by ENGINEER. The workshop will conclude with the City selecting the preferred alternative to advance through final design. Subtask 9.3: Preliminary Design (30 Percent) Workshop - Phase 1 Workshop ENGINEER will assemble the work products from the preliminary design and submit the 30 percent design documents to the City for review and comments. A 2 -hour workshop will be conducted to receive and discuss City review comments and to reach closure on design issues. Following the workshop, meeting minutes and responses to comments will be prepared and submitted. The responses to comments will be incorporated into the 60 percent, 90 percent, and 100 percent Construction Documents. Deliverables ® Meeting minutes from each workshop. Assumptions • City will have reviewed the draft documents prior to the workshops and be prepared with input and/or questions for discussion. ® Up to ten persons from the ENGINEER team will attend each of the workshops 1. The duration of the design work anticipated for each phase or task is shown in the "Time of Completion and Compensation Schedule" section of this document. This is a preliminary schedule and will be refined during the design phase of the project. However, the level of effort and corresponding budgets are based on the initial stated durations/dates contained herein. 2. This Scope of Work does not include services during construction or equipment automation / integration into the plant's control system. These services will be provided through a future task order. 3. ENGINEER's four-phase design delivery process will be employed including City reviews. With the exception of the final review, the project team will not stop during formal reviews of submittals. The success of this process depends upon the progressive development of Task order 10055 Wastewater Treatment Plant-- UV Disinfection System Expansion Phase 1 Design Page 14 of 20 CH2MHILL Engineers, Inc, the design and work proceeding on the basis of prior decisions. Where significant design or project delivery elements are changed, after having been decided at prior stages or review workshops, a modification of this scope of work may be required, along with associated budget and schedule impacts. 4. An internal QA/QC review for each phase of the project will be performed by senior reviewers in the disciplines represented on the Project. Comments will be documented and categorized into major, minor, and preferential comments. Comments will be responded to by ENGINEER design team members and adjudicated prior to each deliverable being submitted to the City or IDEQ. The QA/QC process will be defined by the Team in a Quality Management Plan (QMP) that will include the following major components: • Definition of Key Project team member and their role in the Project, ® Definition of the Project core technologies, ® Identification of the Project Quality Manager, ® The Team staff member responsible for quality control for each discipline used in the Design, and ® The milestone dates for each discipline review. 5. Workshops and work product City review meetings will be held at the WWTP. Portions of ENGINEER team may participate in the workshops and review meetings via telephone. 6. The design will be based on the federal, state, and local codes and standards in effect on the date of the authorization to proceed. Any changes in these codes may necessitate a change in scope. The design work does not include modifying existing facilities to bring them up to current codes. 7. No environmental or sensitive areas permitting work is anticipated to be necessary for this project and none is budgeted. If any investigation and remediation of possible hazardous waste, asbestos, lead paint or other types of contamination is necessary City shall execute those tasks or assign them to Consultant via contract amendment. 8. DC Engineering, Inc. will be a subcontractor to CH21VI HILL for electrical engineering services. 9. Existing site topographical and as -built survey information will be provided by the City in digital and hardcopy formats for use by ENGINEER. The survey information will be of sufficient detail for supporting the design. Additional survey work will not be performed by ENGINEER as part of this project. If additional survey information is deemed necessary by ENGINEER, the City will obtain and provide this information at its expense. 10. The City will provide hardcopies and/or digital files of all applicable existing plant construction drawings. These drawings are considered record drawings and the OWNER warrants the accuracy of these drawings. The siting, location and design of all new underground utilities will be based on the existing underground utility drawings and related location information provided by the City. Task Order 10055 Wastewater Treatment Plant -m W Disinfection System Expansion Phase 1 Design Page 15 of 20 CH2MHILL Engineers, Inc. 11. The engineering documents will be prepared for one equipment procurement contract and one construction contract. 12. No additive or deductive alternates will be included on the bid form and contract documents. 13. The City Purchasing Department will be responsible for administering bid solicitations for equipment pre -purchase procurement(s) and general construction contractor selection. ENGINEER will provide the City with technical specification sections including General Requirements (Division 01). CH2M HILL standard master specifications will be used as the basis for technical specifications, including CH2M HILL standard Division 1 documents. The specifications for the project will be the current 49 division version of CH2M HILL's master specifications. The City will be responsible for producing Division 00 specification sections including Procurement Requirements and Contracting Requirements. 14. Attachment A lists the anticipated design drawings to be developed by ENGINEER in support of the construction contract. Attachment S and C lists the anticipated technical specification sections to be prepared by ENGINEER in support of the equipment procurement contract and construction contract, respectively. 15. This scope of work includes permitting review by DEQ only as required by IDAPA 58.01.16 -Wastewater Rules. No other permitting requirements are included or budgeted as part of ENGINEER services and will be performed by the City. If requested, ENGINEER will include additional permitting services as part of a contract amendment. 16. Submission of sealed plans, technical specifications, and other support documents as required by required by Section 420 of IDAPA 58.01.16 -Wastewater Rules will occur as part of the completion of construction contract. 17. The drawings will follow CH2M HILL CAE/CAD standards. Microstation will be used to develop the drawings. The drawings will be converted to the current version of AutoCAD and provided to the City as project record drawings following construction. 18. Contract document drawings will be produced at ANSI D size (22- by 34 -inch), but drawings for interim design review submittals will be reproduced at half size (11- by 17 - inch). Standard design details for the project will be produced in 8 Y2- by 11 -inch format. 19. The City will be responsible for document reproduction services. ENGINEER has not included budget to cover the expense of reproduction costs for any of the work products and/or deliverables denoted in this Task Order. 20, Any Cost opinions or project economic evaluations provided by ENGINEER will be on the basis of experience and judgment, but because ENGINEER has no control over market conditions or bidding procedures, ENGINEER cannot warrant that the bids, ultimate construction cost, or project economics will not vary from these opinions. 21. The City has been collecting UV transmittance (UVT) data since the start-up of the existing UV system. This data set will be sufficient to validate or revise the original UVT design criteria for the expanded system. Task Order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 16 of 20 CH2MHILL Engineers, Inc. Civil/Geotechnical 1. Demolition of the existing UV System Building will be accomplished as part of this contract. No salvaging or relocation of materials and equipment is required. 2. Legal, easement or plat surveys of the existing site will not be required. 3. Civil sitework plans will be provided only for areas of the site involving significant disturbance to existing grading. 4. Site drawings will only be prepared for those sectors in the plant where new facilities are to be constructed. 5. Landscaping is not required. Unpaved areas will be covered with river rock to restore to a condition similar to existing. 6. No new roadway work is required. Existing roadways impacted by construction will be shown to be restored to similar alignments, widths, and slopes as exist prior to construction. 7. Geotechnical engineering design criteria will be based on review of historical geotechnical investigation reports that have been prepared for previous WWTP projects in close proximity to this project. The City will provide hardcopies and/or digital copies (Word or PDF format) of historical geotechnical investigations performed for previous WWTP projects for use by ENGINEER geotechnical engineering staff to prepare design criteria for this project. It is assumed that the conditions are known to an adequate depth to make estimates of settlement and bearing resistance. Subsurface geotechnical exploration(s) will not be performed as part of this project. Structural/Architectural/Geotechnical 1. Conventional spread foundations will be required for all new facilities. Over excavation, preload, piles, or underdrain systems are not required. 2. Uplift due to high groundwater levels, if any, will be addressed with thickened base slabs or pressure relief valves in slabs. No underdrain systems or tension systems will be required. 3. Building architecture (materials, construction) of all new facilities will be similar to existing structures (e.g. Tertiary Filters Building). 4. Building sprinkler systems are not required for the new building. 5. The UV Building will not be designed to be ADA compliant. Process Mechanical Only hydraulic assessments required for design of the new or modified facilities are included. A partial hydraulic profile drawing from the receiving stream to just upstream of the UV system will be provided. Task order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 17 of 20 CH2MHILL Engineers, Inc. 2. Design concerning "plant -wide" utility systems such as basin drainage, water, and in -plant waste collection/disposal will be limited to extensions and/or changes in existing piping. No new structures or equipment will be needed. 3. No corrosion control provisions will be required other than materials selection and coatings. 4. An odor control system will not be provided. HVAC and Plumbing Performance specifications will be used for all HVAC and plumbing systems requiring detailed design by the contractor and vendor. 1. The new instrumentation and control system will be based on the use of programmable logic controllers. The process instrumentation, control systems and SCADA integration will be compatible with existing plant systems. 1&C system design scope includes only control system design for the new facilities and modifications to the existing system to allow incorporating the new facilities. 2. ENGINEER will not perform the work of developing process control system software for both the PLC and the PC interface as part of this Scope of Work. This work may be added to the scope as part of services during construction. 3. Electrical design will include design to provide power to new equipment and facilities and lighting for new facilities and areas of the site. Performance specifications will be used for interior lighting requiring detailed design by the contractor and vendor. 4. The existing secondary or emergency electrical power supply system is adequate to handle any new loads. No additional secondary or emergency power source will be provided. The following schedule is based on a Notice to Proceed (NTP) from the City by April 2014 and resulting in Final Design being completed by May 2015, An NTP issued on a different date will change the schedule accordingly. Task Order 10055 Wastewater Treatment Plant -- UV Disinfection System Expansion Phase 1 Design Page 18 of 20 CH2MHILL Engineers, Inc. COMPENSATION AND COMPLETION SCHEDULE 'cask Description Due Date Compensation 1 Project Initiation and m April 2014 to October a $23,250 (labor) Management 2014 2 Project Chartering and Site Visit r May 2014 ® $8,850 (labor e $887 (expense) Travel 3 Project Definition and Alternatives m May 2014 A $42,170 (labor) Evaluation 4 Preliminary Engineering and m September 2014 $74,280 (labor) Design (30 Percent Design 5 Equipment Procurement ® September 2014 $20,140 (labor) 9 Design Workshops ® April 2014 to September a $17,220 (labor) 2014 m $1,774 (ex ense) Travel Sub -consulting Services s April 2014 to October $3,000 (expense) 2014 TASK ORDER TOTAL $191,671.00 ® Per City request, DC Engineering is a sub -consultant to CH2M HILL on this project to provide electrical engineering services. The associated sub -consultant cost is included as a project expense and will appear on invoices submitted to the City as a separate line item cost. ® The estimated travel expenses are based on the following: o Task 2 Travel ® Airline: 1 person for 1 round-trip flight at $600 / flight Rental Car: 1 car for 2 days at $65 / day Lodging: 1 person for 1 night at per diem rate Meals: 1 person for 2 days at per diem rate o Task 9 Travel Airline: 1 person for 4 round-trip flights at $600 / flight Rental Car: 1 car for 8 days at $65 / day Lodging: 1 person for 4 nights at per diem rate Meals: 1 person for 8 days at per diem rate The Not -To -Exceed amount to complete all services listed above for this Task Order No. 10055 is one hundred ninety one thousand, five hundred seventy one dollars ($191,571.00). No compensation will be paid over the Not -to -Exceed amount for the services listed above. No compensation will be paid for additional services without prior written approval by the City in the form of a Change Order. The hourly rates for services and direct expenses shall be billed per the approved Rate Schedule and Master Agreement (by this reference made a part hereof) and will be the basis for any additions and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. Task Order 10055 Wastewater Treatment Plant — UV Disinfection System Expansion Phase 1 Design Page 19 of 20 CHMILL Engineers, Inc. BY: TAMMY de WEE D, MAYOR 11 Dated: Approved by Council: Attest: 11.1%001-4 , CITY CLERK Purchasing Approval fi BY: KEITH W&Tt, "Purchasing Manager City Project Manager, Clint Dolsby 0 UA 07 F Dated: A T'4 1, 1 D 1, H 0 WARREN ST , Engineering Manager Dated: "/' -Z// / 7 Task Order 10055 Wastewater Treatment Plant — LJV Disinfection System Expansion Phase I Design Page 20 of 20 CH2MHILL Engineers, Inc.