Task Order No. 10489 with Civil Survey for Water Meter SurveyTASK ORDER NO.10409
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CIVIL SURVEY CONSULTANTS (ENGINEER)
This Task Order is made this 8th day of April, 2014 and entered into by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "City", and accepted by CIVIL SURVEY CONSULTANTS, hereinafter referred to
as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the
Master Agreement (Category 9a) between the above mentioned parties dated October 22,
2013. The Project Name for this Task Order 10489 is as follows:
CITY OF MERIDIAN
WATER METER SURVEY
PROJECT UNDERSTANDING
The Engineer shall provide professional services related to the survey of approximately 18,105
(±1 %) existing water meter pits.
SCOPE OF WORK
Task 1 -Administration
1.1 Set up the contract and submit written communication through the City's project
management software (E-Builder). This includes but is not limited to the following:
® Reports
® Requests for Information
® Request for Action by City
® General Project Documentation & Communication
® Pay Invoices
The City shall provide the Engineer with an E-Builder user's license.
TASK ORDER ???? -Water Meter Survey Page 1 of 4
Civil Survey Consultants
Task 2 -Surveying
2.1 Locate and record meter pit location. Shal( include a single measurement to the
center of the meter pit cover. All work shall be completed on the Ada County
modified Idaho State Plane datum with GPS. Task shall include redefining point
files provided by the City.
2.2 Download and prepare new point files. Provide an ASCII comma delimited text
file of redefined meter pit locations to the City. File shall include the following for
each meter pit: northing, Basting, elevation, MXU number.
lJnIITI N
• Point file provided by the City shall include accurate MXU numbers.
• Mapping and programs provided by the City shall allow the Engineer to identify general
location of existing meter pits and associated MXU number.
• Engineer shall not be required to identify if meter pits are single or double meters.
• Engineer shall not be required to identify if meter pits are for potable water or irrigation
purposes. When two meter pits are assigned to one address, one for potable water and
one for irrigation, the City will physically identify the type of service use in advance of
survey for incorporation in spatial data collection. Engineer shall coordinate with the
City to identify areas scheduled to be surveyed. Engineer shall provide the City a
minimum of five days advance notice prior to surveying area.
• Engineer shall not be required to remove meter pit cover and verify MXU number. If
uncertainty arises about the MXU number of a particular meter pit, the Engineer shall
contact the City to request physical verification.
• The City will provide an employee from the Water Division as needed to assist the
surveyor with locating and exposing meter pit covers. It is not expected that the Water
Division employee shall be available for an on-call basis. The Engineer shall keep track
of problem areas and coordinate with the City to schedule days that the Water Division
employee shall be available to provide a day of meter pit locating and exposing at
locations identified by the Engineer.
• Traffic control will not be required to complete the survey.
• All meter pit covers are exposed and easily accessible.
• All meter pits are located within the public right-of-way or an easement.
®LIVEFIABLES BY CONSULTANT
Deliverable under this task order shall be as follows:
1. ASCII comma delimited text file of redefined meter pit locations. Text files shah
be provided as each square mile section is completed. This will allow the City to
update MXU numbers as meters are changed out for operational purposes.
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Civil Survey Consultants
ELIVERAI3LES RY iNRI®IAN
Deliverable under this task order shall be as follouvs:
1. ASCII Gamma delimited text file (MXU number, northing, Basting, address) of
meter pit locations as previously identified by City staff. An individual file shall be
provided for each square mile section.
2. 8 1/2" x 11"printouts of text file. File shall include: MXU number, property
address, and helpful notes about meter pit location.
3. Program created by the City that allows an address to be typed in and the
corresponding MXU number is identified.
4. Printout of square mile section maps that show current meter pit locations and
corresponding MXU number.
d I n I
The following schedule is based on a Notice to Proceed (NTP) from the City by March 2014
and resulting in survey being completed by September 30, 2014. A NTP issued on a different
date will change the schedule accordingly.
C®MPENSATI®N AN® COMPL~TI®IV SCHE®ULE
'Task Descrf Lion Due ®ate Compensation
i Administration Se tember 30, 2014 $1,000.00
2 Surve ing Se tember 30, 2014 $108,344.00
TASK ®R~~R TOTAL. $109,344.00
The Not-To-Exceed amount to complete all services listed above for this Tas{< Order No.
10489 is One Hundred Nine Thousand Three Hundred Forty-Four dollars and 001100
($109,344.00). No compensation will be paid over the Not-to-Exceed amount without prior
written approval by the City in the form of a Change Order. The hourly rates for services and
direct expenses are per the Master Agreement (by this reference made a part hereof) and will
be the basis for any additions and/or deletions in services rendered. Travel and meals are
excluded from this Task Order unless explicitly listed in the Scope of Services and Payment
Schedule.
CITY ~1~' ~CtIDIAN
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BY: ~ -- ~- __ - I,
TAMMY de WEE~~, M/lYS9R,' ~ '~,
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TASK ORDER ???? -Water Meter Survey ` ~ ',,
Civil Survey Consultants `~~ F;, ~ ~ `
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CIVIL SURVEY C®IVStJL°TANTS
Glenn Bennett, President
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Page 3 of 4
Approved by Council: °° `~~
Attest: ~.
.~-- ~ ~~
JAYC . H AN, CITY CLERK
Purchasing ®epartment Approval
BY: ''~
Keith Watts, Purchasing Manger
DATE:
Public Vt-®rks ®artment Approval
BY: f s __
Johh- McCorm ieeputy~3irect°
DATE: ~--~a ~1
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Civil Survey Consultants