Contract Amendment No. 1 with Pegasus for Fields District Phases 2 & 3 Master Agreement for Professional ServicesCITY OF MERIDIAN
CONTRACT AMENDMENT
CONTRACTOR NAME: DEPARTMENT NAME:
Pegasus Planning and Development Community Development
ADDRESS: - ADDRESS:'
1503 W. S'" Street 33 E. Broadway
Austin, TX 70703 Meridlan, ID' 83642
CURRENT CONTRACT INFORMATION•
Contract name & Project No. Master Agreement for Professional Services (Unlimlfedl
Amentlment Date: 3 5/ 014 Prevlous Amendments: 0
Current Contract Dates: START: 10/2/2013 COMPLETION: 9/30/2014
Current Contract Amount (Incluslve of Prevlous Amendments to Date): $ 55.500 00
CHOOSE ONE AMENDMENT COLUMNS BELOW, either "STANDARD AMENDMENT" or "AMENDMENT TO EXERCISE
OPTION TO RENEW" and check off any applicable em®ndments under that column.
STANDARD AM NDMEN _ AMENDMENT TO EXERCISE OPTION TO RENEW
(Check all That agnN) (Check all that AcgNl
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X Amendment to Contract Pertgrr~nance (Scope) Amendment to Contract Pertormance
~_ Amendment to Contract Dates ~ _ Amendment to Conlracl Dales
i
X Amentlment to Conlracl Amoun} _ Amendment to Contract Amount
-„Other: (Explain) -Other: (EMplaln)
DESCRIPTION OF REASON FOR AMENDMENT: (Attach al! relevant documentation deta/l/ng amendment):
I,
To extend A regiment for an additional ear and add the "Survival"clause on the followln a e.
NEW CONTRACT INFORMATION•
Amendment Dale: 3/ 5/2 14
New Contract Dates: STAF~T: 3 2 2014 COMPLETION: /30/2014
Amaunl of Amendment Change S 74,500 00
Curren) Contract Amount (/ncluslve p/Prevlous Amendments to Dafa): $ 130.000;00.
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ALL OTHER TERMS A D CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS
AMENDMENTS EMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
CITY __
ERIDIAN ~'i
P6GASU ~ANNIN~G DEVEL MENT
TAMMY ERD,MAYOR~ o~p~~on°Qbsr
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Attest: I SEP,L Meridian art rove/
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BY:
Ja cee L.
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Holman, Cit Clerk
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Br a Chattenon, Community Dev. Director
Meridian Agriculture Research District -Feasibility Study and Plan Phases 2 and 3
Meridian, Idaho
SCOPE OF WORK - "Phase II and III -Feasibility and Plan" (os / 2s / 14)
Below is a scope of work for the completion of the Fields District Plan. The final deliverable will be a Plan for the Fields
District that the City and its partners can use moving forward to implement the Fields District concept. This initiative will
be done in conjunction with assisting the City of Meridian's Community and Economic staff in the creation of a Citywide
Economic Development Strategy; therefore, aspects of the Fields District plan will be interwoven into Meridian's Economic
Development Strategy.
Completing all of the tasks listed below will take approximately 4 months. The cost for completing these tasks is $74,500
(including expenses and 4 trips).
TASK ONE: CONFIRM STRATEGIC DIRECTION
This Task will result in finalizing the strategic direction for the Fields District concept before beginning Concept Planning in
Task Two.
~ Consulting Team will hold an internal work session prior to Trip 1 to finalize the direction that will be recommended to
Client on Trip 1.
During Trip #1 lead team members from Pegasus and Point A Consulting will spend three full days in Meridian to finalize
the overall strategic direction of the Fields District, meet with additional key stakeholders (some new and some follow up),
and gather additional site information.
Some in-state travel to meet with stakeholders may be necessary.
D Consultants will prepare a memo summarizing this trip and the overall direction.
TASK TWO: CONCEPT PLANNING: PRIORITY SCENARIOS FOR TESTING & DEVELOPMENT
Consultants will build upon previous Case Study analysis from Phase I and Finalize Case Study Analysis during this Task.
~ Consultants will spend two full days in Meridian during Trip 2. The main purpose of this trip is to begin drafting
preliminary concepts, testing concepts with key stakeholders and clients, and refining the concepts.
D Identify site owners, developers, businesses and institutional providers who have sites, plans or resources to lend to this
initiative.
D Further analyze 2-3 case studies that are reflective of the final concept being planned and analyzed.
0 Develop detailed case studies for each one, including costs, governance structure, impacts.
D Additional stakeholder input will be necessary during Task Two
0 Consultant will be accompanied by designer/renderer during Trip 2.
TASK THREE: PRELIMINARY DEVELOPMENT PROGRAMMING AND IMPLEMENTATION PLAN
During Task Three, Consultants will finalize the Concept plan and begin developing 2-3 scenario concepts for discussion
with the Client.
D Finalize 2-3 sites for planning purposes. Vet with client via teleconference before finalizing 23 scenarios that will be
presented and discussed in Meridian.
D Consultants will spend one full day in Meridian during Trip 3 to meet with client and review each concept. This will bean
iterative process and may require follow-up teleconference video meetings to review.
D Finalize Conceptual renderings for each scenario
D Develop order of magnitude cost estimates
D Develop preliminary recommendations onthe overall feasibility of each scenario to discuss with client.
D Initiate recruitment of partners
TASK FOUR: SUMMARY RECOMMENDATIONS AND FINAL REPORT
During Task Four, Consultant will prepare a final draft report that includes an Executive Summary, drawings, and
Conceptual Plan for Fields District (this will be the marketing piece that Meridian can use to implement this project).
All analysis from Phase I and this final Phase will be included in this final report. Consultant will deliver final report to City
upon approval by Client.
COMPENSATION MODIFICATION
This Amendment will be paid on aNot-To-Exceed -Lump Sum amount, therefore no receipts for expenses
will be necessary. Services should be billed monthly as a percentage of work completed.
PROJECT TIMELINE -FIELDS DISTRICT FEASIBILITYAND PLAN
ED =Interviews, Focus Groups, Site Visits
P =Council /Public Meetings
TM =Project Team Meeting with Client Team