14-980 Destruction of IT RecordsCITY OF MERIDIAN RESOLUTION NO. 14-980
BY THE CITY COUNCIL: BIRD, BORTON, CAVENER,
MILAM, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN
AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-PERMANENT RECORDS
OF THE INFORMATION TECHNOLOGY DEPARTMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code § 50-907(4)
to, by resolution, destroy semi-permanent records, upon the advice of the City Attorney, and with such
disposition to be under the direction and supervision of the City Clerk; and
WHEREAS, the City Clerk has identified certain semi-permanent records that may be destroyed
pursuant to Idaho Code § 50-907(2) because the time period for retention of such records has expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of the
following semi-permanent records of the Information Technology Department:
INFORMATION
TECHNOLOGY YEAR(S) DESCRIl'TION
I. Semi- ermanent
Outlook e-mail messages - E-mails dated up to and All e-mail messages, sent or received by City
general; City staff including December 31, 2008 staff using Outlook software, that are stored
in Outlook or the City's a-mail archiving
system. (E-mail messages may be preserved
elsewhere in digital or paper format for
longer periods of time as the subject matter
of such messages may re uire.)
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the records as
provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and
approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this 11th day of March, 2014.
APPROVED by the Mayor of the City of Meridian, Idaho, this 11th day of March, 2014.
APPROVED:
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RESOLUTION AUTHORIZING DESTRUCTION OF INFORMAT ''a1',RCHNOLO/wl
' ``Tayo~ L. Holman, City Clerk
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