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2014-02-25
E IDIAN~--~ C~~ COUNCIL REGULAR ! D A H O MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, February 25, 2014 at 6:00 PM 1. Roll-Call Attendance X David Zaremba X Joe Borton X Charlie Rountree X Keith Bird XGenesis Milam X Luke Cavener XMayor Tammy de Weerd 2. Pledge of Allegiance Troop 148 Baldwin Park Ward 3. Communit Invocation by Dr. David L. Goebel with Reflections Church Y 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved A. CableOne Movie Ni ht in Meridian 2014 Single-Night Sponsorship g ., . . A reement Between Tucanos Brazilian Grill and the City of Meridian for a g Not-to-Exceed Amount of $400.00 B. Copperleaf Water Main Easement Resolution No. 14-978: A Resolution for the Vacation VAC 13-007~of the C. _. two 2 5-foot wide permanent public utilities, drainage, and irrigation ~~ PUDI easements and a 5-foot wide private open space easement located ~ ~ . on the common lot line between Lots 22, and 23, Block 3 of Alexandria Subdivision located west of N. Locust Grove Road, approximately '/4 mile south of E. McMillan Road in the northeast '/4 of Section 31, Township 4 North Ran e 1 East, Boise Meridian, City of Meridian, Ada County, Idaho g D. Resolution No. 14-979: Establishing a Policy Regarding Relocation of ----- SewerLines Affecting Private Property E. Develo ment A reement for Approval: MDA 13-019 Knighthill Center by p g . Mason and Stanfield, Inc. Located Southwest Corner of N. Linder Road and W. Chinden Boulevard Request: Modify the Recorded Development A reement Inst. #106122368 to Incorporate a New Concept Plan and 9 ~ Meridian City Council Meeting Agenda -Tuesday, February 25, 2014 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents andlor hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Update Certain Sections of the DA Pertinent to the Proposed Knighthill Center Subdivision F. FP 14-005 Paramount Subdivision No. 24 by Brighton Investments, LLC Located South of W. Chinden Boulevard and West of N. Meridian Road Request: Final Plat Approval Consisting of Thirty-Two (32) Single Family Residential Building Lots and Four (4) Common Lots on 12.36 Acres of Land in an R-8 Zoning District G. FP 14-006 Village at Cold Creek by Hayden Homes Idaho, LLC Located North Side of W. Ustick Road Approximately 113 ,.Mile East of N. Ten Mile Road Request: Final Plat Approval Consisting of Sixteen (16) Single Family Residential Building Lots and Three (3) CommonlOther Lots on 4.38 Acres of Land in an R-8 Zoning District H. Memorandum of Understanding Between the Meridian Speedway and the City of Meridian Regarding Joint Presentation of July 4, 2014 Event 6. Community ItemslPresentations A. Arts Commission: Annual Report Presentation 7. Items Moved From Consent Agenda None 8. Action Items A. Public Hearing: To Review the Terms and Conditions of the Real Property Exchange between the Meridian Dairy and Stock Shows and the City of Meridian at Storey Park B. Ordinance No. 14-1599: Authorizing the Conveyance of Certain City Owned Real Property to the Meridian Dairy and Stock Shows, Inc. Located at Storey Park in the City of Meridian First Reading Only 9. Future Meeting Topics None 10. Executive Session per Idaho State Code 67-2345(1)(a) - to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. Amended onto the Agenda: Executive Session per Idaho State Code 67- 2345(1)(1) To engage in communications with a representative of the public agency's risk manager or insurance provider to discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed. Meridian City Council Meeting Agenda -Tuesday, February 25, 2014 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Into Executive Session at 6:40 p.m. Out of Executive Session at 6:55 p.m. Adjourned at 6:55 p.m. Meridian City Council Meeting Agenda -Tuesday, February 25, 2014 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents andlor hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council February 25, 2014 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, February 25, 2014, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Charlie Rountree, David Zaremba Joe Borton, Genesis Milam and Luke Cavener. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Kyle Radek, Jeff Lavey, Perry Palmer, Mike Barton and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Joe Barton X Charlie Rountree X Keith Bird X Genesis Milam X Luke Cavener X Mayor Tammy de Weerd De Weerd: I'd like to call this meeting to order. For the record it is Tuesday, February 25th. We always like to see our Boy Scouts join us at our meeting. Thank you. You actually picked a short meeting, so congratulations. Good choice. Madam Clerk, we will start with roll call attendance. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is our Pledge of Allegiance. Tonight we will be led by Troop 148 from Baldwin Park Ward. Joseph, I think you're -- were the chosen one; right? If you would like to come forward and lead us. (Pledge of Allegiance recited.) De Weerd: Joseph, if I could give you a City of Meridian pin for leading us tonight. Thank you. Item 3: Community Invocation by Dr. David L. Goebel with Reflections Church De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor David Goebel with Reflections Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for joining us. Goebel: Thank you. Would you join me for prayer. Gracious loving and almighty God, thank you so much for the gift of a beautiful day. A day that is a gift from your hand to us. This is the day you have made and so we rejoice and be glad in it. We are Meridian City Council February 25, 2014 Page2of16 gathered here tonight to attend to the business of this city and this community, to put our best thoughts, our best efforts forward for the wellbeing and the welfare of the citizens of this community. And so tonight as we begin the business of this city we want to begin with a humble recognition that we need a wisdom and a guidance that is far greater than anything we can achieve in our own human ability. And so I in particular want to lift up these men and women who have been elected to represent the citizens of this community. They have been entrusted with a sacred trust, Lord, and they bear the weighty responsibility of the wellbeing and the welfare of this community on their shoulders in the decisions they make and the plans they formulate, in the vision they cast. And so together we lift them before you and pray that your hand of blessing and wisdom and discernment and guidance might guide and direct all that they do and think and execute and you charge us to pray for the welfare of our city and so in it is each one of our own individual welfare bound up. So, we lift this meeting to you and pray for your wisdom and guidance and the truth to prevail. We ask it in the name of the one who said I am the way, the truth, and the life. Amen. Item 4: Adoption of the Agenda De Weerd: Thank you, Pastor Goebel. Item No. 4 is adoption of the agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we adopt the agenda with the following additions. Item No. 5-C, the resolution number is 14-978. Item No. 5-D, the resolution number is 14-979. Item 8-B, the ordinance number is 14-1599. And Item 10 we will be adding parenthesis (i) to the Executive Session to engage in communications with a representative of the public agencies risk management insurance provider. Bird: Second. De Weerd: I have a motion and a second to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. CableOne Movie Night in Meridian 2014 Single-Night Sponsorship Agreement Between Tucanos Brazilian Grill and the City of Meridian for aNot-to-Exceed Amount of $400.00 B. Copperleaf Water Main Easement Meridian City Council February 25, 2014 Page 3 of 16 C. Resolution No. : A Resolution for the Vacation (VAC 13-007)of the two (2) 5-foot wide permanent public utilities, drainage, and irrigation (PUDI) easements and a 5-foot wide private open space easement located on the common lot line between Lots 22, and 23, Block 3 of Alexandria Subdivision located west of N. Locust Grove Road, approximately'/a mile south of E. McMillan Road in the northeast'/a of Section 31, Township 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho D. Resolution No. : Establishing a Policy Regarding Relocation of Sewer Lines Affecting Private Property E. Development Agreement for Approval: MDA 13-019 Knighthill Center by Mason and Stanfield, Inc. Located Southwest Corner of N. Linder Road and W. Chinden Boulevard Request: Modify the Recorded Development Agreement (Inst. #106122368) to Incorporate a New Concept Plan and Update Certain Sections of the DA Pertinent to the Proposed Knighthill Center Subdivision F. FP 14-005 Paramount Subdivision No. 24 by Brighton Investments, Located South of W. Chinden Boulevard and West of N. Meridian Request: Final Plat Approval Consisting of Thirty-Two (32) Single Family Residential Building Lots and Four (4) Common Lots on 12.36 Acres Land in an R-8 Zoning District G. FP 14-006 Village at Cold Creek by Hayden Homes Idaho, LLC Located North Side of W. Ustick Road Approximately 113 Mile East of N. Ten Road Request: Final Plat Approval Consisting of Sixteen (16) Single Family Residential Building Lots and Three (3) Common/Other Lots on 4.38 of Land in an R-8 Zoning District H. Memorandum of Understanding Between the Meridian Speedway and City of Meridian Regarding Joint Presentation of July 4, 2014 Event De Weerd: Item 5 is our Consent Agenda. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Meridian City Council February 25, 2014 Page 4 of 16 Rountree: I move that we approve the Consent Agenda as amended in the previous motion, authorize the Mayor to sign and the Clerk to attest. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener, yea. De Weerd: Sorry. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Community Items/Presentations A. Arts Commission: Annual Report Presentation De Weerd: Under Item 6-A is under our Community Presentation. Tonight we will -- we would hear from our Arts Commission. Nary: Madam Mayor, Members of the Council, I know the chair of the Arts Commission was invited to be here tonight to present that. I don't know if there was a misunderstanding or a mix up, so if you would like we could set this over to a future agenda, so that she can be here to present that. I know they have had a lot of major projects in this past year, I'm sure they would like to come and talk about that a little bit. So, rather than just accepting the written document it might be best to set it over. De Weerd: What I would like to do is just hold it in case they are running a little bit late and if -- if we do not see them we will go ahead and set it to another agenda. Item 7: Items Moved From Consent Agenda De Weerd: So, with that there were no items moved from the Consent Agenda Item 8: Action Items A. Public Hearing: To Review the Terms and Conditions of the Real Property Exchange between the Meridian Dairy and Stock Shows and the City of Meridian at Storey Park De Weerd: We will move to Item 8-A, which is a public hearing and I will turn this over to Mr. Nary to introduce or Mr. Siddoway. I don't know -- Mr. Nary. Nary: I think it's me. Thank you, Madam Mayor, Members of the Council. What you Meridian City Council February 25, 2014 Page5of16 have in your packets is -- this is a hearing for a land exchange with the Dairy Board regarding some property around Storey Park. There was a well lot -- the city owned some property that's adjacent to the Meridian Speedway, the Speedway is owned by the Dairy Board. The Dairy Board -- or, excuse me, the well -- city well lot that was installed a few years ago is on land that belongs to the Land and Water Conservation Fund -- or, excuse me, was purchased with money from the Land and Water Conservation Fund. So, the requirements are it has to remain in open use for -- for recreational purposes in perpetuity and so a decision was made when this well lot was installed that we would need to replace that property with some different property and so we have been engaged with the Dairy Board in conversations about a land trade for a number of years and there is a lot of process that goes through to make that happen. It requires appraisals, it requires approvals by the state, Department of Parks that oversees the Land and Water Conservation Fund dollars. It requires a review of the -- the trade property to make sure that it can be used for recreational purposes. What you have in your packets is an agreement now that the agreement itself has been approved by the Dairy Board. The only outstanding issue remaining is access to the property. So, the property the city will be receiving in this trade is property that is adjacent to Watertower, that stretches from Watertower back towards the park -- towards Storey Park and can be, essentially, adding on to the existing Storey Park owned by the city. The city would, then, separate out and has already separated out the well lot as a portion on its own. The city will retain ownership of the well lot and, then, the adjacent piece, which is, essentially, a large dirt parcel immediately behind the Speedway and, again, right adjacent to the city's Storey Park would, then, become the property of the Speedway. There is some other things in the exchange about cost and valuation and that's what's contained in the agreement that's the subject of tonight's public hearing, but, basically, all of the specifics have been discussed, agreed to and have been approved by the state as required. All of the valuations have been approved, as well as the additional amount of money that's been added to this to help make sure the valuations were equal and all that's left is there is some discussion on some access issues and the use of that access. What we are looking for direction tonight, Council, is if the land exchange is approved to move forward with direction to us to complete the exchange. There is an ordinance on our agenda that would need to be approved by you, but access is, obviously, very integral to the -- to the completion of this and the two issues that are left outstanding is the access we have agreed to the location of where it would be for the Dairy Board's use to access the property they will be receiving in the exchange. The Dairy Board has requested the ability at some future date with redevelopment or if that rear property is going to be used in some other fashion if there is a necessity to put utilities into that easement, they would like the ability to put utilities there. In discussing it with the Parks Department -- and Mike Barton is here, too, if you have questions regarding the parks' use. The Parks Department would like to be -- or have included in the easement that they could not put utilities during the months of May, June, and July. Those are the busiest seasons for the park use for Storey Park between Dairy Days and the Fourth of July and it would be very difficult to have that access closed off for any period of time during those three months. Obviously, that wouldn't be including an emergency of some sort. But they would like to at least restrict that use to install utilities from outside those three months of the year. There may be Meridian City Council February 25, 2014 Page6of16 some other specifics that we could get some little details with the Dairy Board, but I think the big question we are looking for direction tonight, Council, is are you okay with them having the ability to install utilities at a future date if needed. The other issue that's -- that's on the table is the maintenance of that particular access. It's a fairly small strip of ground, fairly narrow access point, and in looking at the cost of routine maintenance, it's a fairly low figure and, again, Mr. Mike Barton can speak to that, really, the direction really from tonight is do you want the Dairy Board to be responsible for aportion -- a proportionate share of maintenance of that. I want to separate out -- a question that has been brought up as to whether or not repair for damage is part of -- part of maintenance and it's separate from maintenance and it is in the agreement and the Dairy Board has agreed that if there is damage caused to the roadway by their use they would be responsible for repair. So, we are only talking about the routine maintenance and how that's accomplished and paid for, but those are the only two issues left to my knowledge of the -- of the access and the easement and there are members of the Dairy Board here if they wanted to speak to it, that's up to you, it's a public hearing, and we can have some dialogue. Again, we are just looking for direction. If we can have resolution on those issues we can finalize the documents -- close the public hearing tonight, finalize the documents and bring it back for final approval next week. De Weerd: Thank you, Bill. Council, any questions for Mr. Nary? Rountree: Not at this point. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Bill, do you know if there are other places in our parks where somebody has a utility that runs through our park property and, if so, do we charge them something for that privilege? Nary: Madam Mayor, Members of the Council, I don't, but I bet you this fellow over there in the front row does. My recollection is is if we do I don't believe we charge them for that, for having that ability, but Mike could tell you if there is any there. Barton: Madam Mayor, Members of Council, to answer -- Councilman Zaremba, to answer your question, we have across-access easement with Western Ada Recreation District in Storey Park and to my knowledge there is no provision for asphalt maintenance or use, so -- that condition exists and we don't charge Western Ada for that use. Zaremba: Madam Mayor? I would guess the difference there is they don't expect to be driving heavier trucks -- the access that they need is the same kind of vehicles that would use our park. We have a difference here in that the immediate known use is much heavier trucks and there is not known what the future use will be. Meridian City Council February 25, 2014 Page7of16 Barton: Correct. Madam Mayor, Councilman Zaremba, that's correct. It's just vehicular traffic that uses the swimming pool, but if I understand correctly, there is -- there is a provision in the agreement that's been signed for -- for damage that would be incurred by the larger trucks coming in and out. We did some -- some calculations. There is also -- we had a similar access agreement -- now I'm jogging memory -- with the Senior Center at Kleiner Park. They pay an annual fee for asphalt maintenance, but their use is more regular and fairly heavy and so like -- like Bill attested to, the size of the easement -- it's about 370 feet long, 24 feet wide. If we were to do routine asphalt maintenance on that the cost -- the cost to us is a thousand dollars every six years. So, if we kind of break that down it's, you know, less than 200 dollars a year that we would forecast and project out, so -- and one of the difficult problems we had with this is how do we -- is it a 50/50 split, is it 60/40? If it was 50/50 it's 88 dollars a year. You know, I think as a concession we would be more interested in regular sweeping of the parking lot, if there was some track out issues, that we would handle the routine and periodic maintenance to the infrastructure if in return we were to get -- if there were track out issues that we could have that parking lot swept. Just as a suggestion. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I'm not stating as a -- asking a question as a Councilman, I'm asking as a citizen. Mike, tell us when -- when we needed an easement from the Dairy Show Board here a couple of years ago so we could water our deal, did they charge or have any special rules and regulations on that easement? Barton: Madam Mayor, Councilman Bird, they -- they did not. Bird: Okay. Barton: And we have an -- we have an easement that we ran power to an -- to an irrigation pump that crossed their property and they were very gracious in providing that access to us. De Weerd: Thank you for clarifying that. I wondered what watering our deal was, so -- Bird: Watering our -- De Weerd: I'm glad you knew what he was saying. Barton: Meridian split corridor. De Weerd: Any other questions? Thank you, Mike. Barton: Thank you. Meridian City Council February 25, 2014 Page 8 of 16 De Weerd: This is a public hearing. Is there anyone who would like to make comment? Our Dairy Show Board. There is strength in numbers; right? Thank you for being here. Bruijn: Madam Mayor, we really don't have a whole lot, other than -- De Weerd: Hans, will you state your name and address for the record. Bruijn: Oh. Hans Bruijn, president, Meridian Dairy Board. Mattison: I'm Jerry Mattison, secretary of the Meridian Dairy and Stock Shows. Commonly known as the Dairy Board. Bruijn: I'm just trying to speed things up here. No. I think the only problem we have is, you know, what kind of a -- if we are required to pay part of the maintenance what kind of percent. You know, it's basically used once a week during races, so that would be just the summers. Other than that that easement probably will not be used by us, so -- the only thing would be -- you know, what is that, five percent of the money that he said. So -- so, that's really the only thing we have. Mattison: Yeah. Our just concern was it was -- the way it was worded in our opinion was very open ended, that we could be stuck with who knows what, you know, bills and how is it going to be split between the city and us and it was left very vague and we had no say in that matter and we didn't think that was a fair way of doing it. So, it sounds like it's a very small cost they are talking about on the maintenance and it sounds like the city is willing to bear that cost and we are fine with that. De Weerd: Well, I would like to thank both of you. This has been a long process and we appreciate all of our staff and your board's stick-to-it-Hess, if -- I just made up a word. I think it sounded pretty cool. But we appreciate your willingness to work with us, to continue to stay at the table until we could really work out the finer details. So, thank you for being here tonight. Mattison: Thank you, Madam Mayor. We had always hoped that it would be a win-win- win. Win for the city, a win for the Dairy Board, and a win for the operator of the speedway and, hopefully, we are very close to getting that. I guess the frustration I have is being the treasurer of the group, the amount of legal expense that we have beared going back and forth with the city's attorney, today I got a bill for 3,000 dollars in legal expense just hashing this out and that's very unfortunate, because we use our money to support 4-H and FFA kids here and that's just money that comes out of their pockets for legal fees. Any other questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: As to the point of the -- the restriction in months of use, was there any concern? Meridian City Council February 25, 2014 Page 9 of 16 Mattison: No, because -- Borton: Okay. Mattison: -- that's when -- that's our busy time of the year also as far as the summer months, that's when the speedway is operating the dairy show, the parade is going on at that time. So, we wouldn't want it done that time either. De Weerd: Okay. Perfect. Thank you. Mattison: Okay. Thank you. De Weerd: Is there anyone else who would like to provide testimony on this item? Okay. Council, we have still an open public hearing. Is there anything else you need from the staff or the Dairy Show Board? Rountree: I'm good. De Weerd: Okay. I would entertain a motion to close. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we close the public hearing on Item 6-A. Borton: Second. De Weerd: I have a motion and a second to close the -- Rountree: Excuse me. 8-A. De Weerd: Well, that's all right. I was going to correct you. Rountree: Yeah. De Weerd: Close the public hearing on Item 8-A. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Ordinance No. :Authorizing the Conveyance of Certain City Owned Real Property to the Meridian Dairy and Stock Shows, Inc. Located at Storey Park in the City of Meridian Meridian City Council February 25, 2014 Page 10 of 16 De Weerd: Item 8-B is Ordinance 14-1599. Madam Clerk, will you, please, read this ordinance by title only. Nary: Madam Mayor? De Weerd: I'm sorry. Nary: We didn't want to approve that tonight, so if you wanted to do a first reading -- De Weerd: Oh, you want to hold that over -- Rountree: We want to hold that over. De Weerd: -- for the first reading. Nary: Yes. De Weerd: She still has to read it by title. Nary: Yeah. I was going to say, just making it clear it's just the first reading. We are not trying to pass it tonight, so -- De Weerd: Right. Nary: Thank you. De Weerd: Okay. Rountree: So, you want her to read it? De Weerd: Yes. You do need to read the ordinance. Please. Holman: Thank you, Madam Mayor. First reading of City of Meridian Ordinance No. 14-1599, an Ordinance authorizing the conveyance of certain city-owned real property to the Meridian Dairy and Stock Shows, Inc., located at Storey Park in the City of Meridian, legally described as Lot 3, Block 1, of the pending Storey Park Subdivision, authorizing the Mayor and City Clerk to execute and attest on behalf of the City of Meridian the exchange agreement, access easement, deed and other documents necessary to complete the transaction. Providing for a waiver of the reading rules and providing an effective date. De Weerd: Thank you. You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Council, there are a couple of items that have been discussed for your consideration in looking at this ordinance. Would you like to make any changes to it for its reading and action next week? Meridian City Council February 25, 2014 Page 11 of 16 Borton: Madam Mayor? De Weerd: Mr. Borton. Do you want to pull your microphone -- Borton: Again. Sorry. De Weerd: Thank you Borton: As to the two unresolved issues, I am comfortable with not requiring a cost sharing on that routine maintenance. It seems to be a nominal fee and they have been good partners for a long time and it's nice to see that continue. With regards to the restriction requested by the city on the placement of utilities in the roadway, I don't know if it was May 1 to July 31 -- whatever that window was seems appropriate and to the extent the Dairy Board is comfortable with that time frame both of those -- I don't know if they are amendments to what exists, but to make sure that they are included in the finalized agreements. De Weerd: Okay. Those will be changed for our second and final reading next week, so -- Rountree: Everybody good with that? Item 6: Community Items/Presentations A. Arts Commission: Annual Report Presentation De Weerd: Okay. Council, I did see the chair of our Meridian Arts Commission, so we will go back to 6-A and ask Mary Jensen to join us. Thank you for being here. Jensen: Good evening, Mayor and Council. Thank you for having me here this evening. My name is Mary Jensen, I'm the chair person of the Meridian Arts Commission. There are currently six commissioners serving with me. Stephanie Barnes, myself, Leslie Molden, Ryan Schriner, Dwight Williams, and Dakota Seal, our youth commissioner. Our ex officio is Genesis Milam and there is an open seat recently vacated by Nancy Rountree. I have been tasked tonight for -- to give you an update of our annual report for 2013. Something I'm thrilled to do, actually. Sometimes I get very nervous standing in front of you all, but today I'm fine to talk about all the great things that have happened with the Meridian Arts Commission in 2013. I'd like to think that we are the most visual of all your commissions, that's why I need pictures. Holman: Mary, were you wanting the annual report or the PowerPoint? Jensen: The PowerPoint. One of our crowning achievements comes with the Initial Point Gallery. Commissioner Dwight Williams is our curator and each month he organizes a group of volunteers to hang and display local artists that the commission has juried and selected to be a part of our Initial Point Gallery. To the new members of Meridian City Council February 25, 2014 Page 12 of 16 City Council, many of the things I will be talking about today are historic programs, so if you have any questions about those programs, please, let me know and I will answer them to the best of my ability. As well as our Initial Point Gallery, each month we schedules a reception for each one of those artists to meet and greet the public and other art patrons within Meridian. This year for the first time we have been able to add music into each of those receptions under the direction of another MAC commissioner Leslie Molden. As you can see in the picture we have a quintet of singers it looks like and also a student pianist and I just want to point out that keyboard that he is playing was a donation to the Meridian Arts Commission. It belongs to us for reasons of using in the gallery or other purposes. If you're interested in trying out our piano let me know, I will show you where it is. But we are grateful for that. We also have Renaissance High School present a student arts show at one of our receptions. That was under the direction of Dwight Williams and the art teacher from the Renaissance High School. It was received very well within the community and also the students that got to present their art. So, very honored to be able to do so in such an amazing format. Most of them have never presented in an actual gallery before so they were thrilled. One of our other achievements comes with Concerts on Broadway. It is our free summer concert series. It seems that the audience keeps getting larger and larger each year and with each concert. As you can see we have had a great deal of community support from our sponsors, including MDC, Investment Resources of America, Idaho Power, D.L. Evans Bank, Framed and Benoits. And along with this concert series in the summer we were able to gather some data at the concert through use of information cards and, please, tell us how we are doing. Essentially, that data came to say that everyone wanted more of the same. They loved the bands. They loved the atmosphere. They loved how family friendly it was and so for 2014 we are working feverishly to actually add a fourth concert to the series. It looks like right now it will be Kevin Kirk and Onomatopoeia, which he has a pseudo concert scheduled. We have booked him for two concerts. It will be his CD release party for his upcoming CD. So, it will be exclusive to Meridian. It should be a really fun night, asecond -- second concert for him in Meridian and fourth concert for us we are really excited about. Also, we are adding opening acts and we are striving to make those students or artists that are new to the concert world and giving them 15 minutes to warm up the audience and play their music and lead into our headlining act. So, we are really excited about the expansion of this series, while maintaining what the public wanted. They wanted more of the same. So, we are going to keep that intact. Just some of the comments we received while taking that data. Thank you for providing this wonderful entertainment for Meridian. A great family atmosphere. We love coming and never miss it. And I can't remember the last time I enjoyed a concert so much. We are thrilled with the Concerts on Broadway series and looking forward to another great series this summer. Missoula Children's Theater also came to us for its fifth season in 2013. We were able to present the Secret Garden. Auditions and rehearsals were held right here at City Hall. Over a hundred kids auditioned and over 52 children were cast and able to participate. Some great partnerships were formed for that production, including Meridian Parks and Rec, Rocky Mountain High School, Treasure Valley Children's Theater, Meridian Arts Foundation, D.L. Evans Bank, and Idaho Power. Because of the partnership that we formed with Treasure Valley Children's Theater and they came on board and actually donated free Meridian City Council February 25, 2014 Page 13 of 16 classes to any of the children that were not selected to perform with Missoula Children's Theater and, then, put those classes into a performance at the opening of the show. So, we got everybody covered, everyone got to perform that wanted to, and we were really thrilled with their enthusiasm and their ability to organize. So, because of that partnership we have actually contracted with Treasure Valley Youth Theater, which is a branch of Treasure Valley Children's Theater, to produce our 2014 production. It will be Peter Pan, Jr., and it is actually in the rehearsal process at this point. The production will take place on March 22nd. Three shows, 11:00 o'clock, 3:00 o'clock and 7:00 o'clock at Mountain View High School. We have been thrilled with everything we have seen from the Treasure Valley Youth Theater at this point. We are actually even more thrilled that we were able to contact a local theater company and support them as they are helping to improve the arts in Meridian. So, we are really excited for the production. We hope all of you will join us to come and see one of those shows. Art education is still a main focus of the Meridian Arts Commission. We were able to do some art education opportunities for youth. We sponsored three young artists awards in partnership with the Meridian School District. They actually have their very own art show each year and it is for students from K through 12. They ask the Meridian Arts Commission to be judges for that show and also we do provide some monetary awards for the winners. In conjunction with the Meridian symphony we also were able to present three young musician awards. That is a program that the Meridian symphony runs and selects three outstanding young musicians to play with them in their spring concert. We, again, were able to offer monetary awards to those winners. We spent the majority of this summer searching for and selecting an artist for the public art project of the Meridian split corridor. Ultimately the contract was awarded to artist C.J. Bench for his piece Under the Sun and Dreaming. We were able to meet with Mr. Bench just last week and all of the studies that had astakeholder -- or had a stake in this piece, so there were representatives from Parks and Rec, also from, obviously, the Arts Commission, and the project manager was there. Mr. Bench also brought some of his assistants. We were able to see each others' faces, we were able to stand on the site, talk about some of our concerns and how things were going to move forward and it was just an incredibly effective meeting. So, it got me really excited for this piece and in that process Mr. Bench mentioned that he felt like that this piece would be done prior to the contract date. It's originally scheduled to be completed and installed by the end of August. I believe it's the 22nd. And he was confident that it would be done mid to late July. So, hopefully, we will have that art piece installed even sooner than we had expected. Finally, we had a great time sponsoring a float in the Christmas Light Parade, along with the Treasure Valley Children's Theater announcing our upcoming show and we also were sad to say goodbye to several of our MAC commissioners. Meg Glasgow and David Stolhand stepped down from the commission, as well as losing our ex officio Brad Hoaglun. We were sad to see him go, but are thrilled to be joined by Councilman Milam at this point. Also we -- as I mentioned at the beginning, Nancy Rountree stepped down from her commission seat as well and we are currently searching to fill that position and I believe we actually have interviews later this week. So, hopefully, we will be able to announce a new arts commissioner in the near future. We are truly grateful for City Council and the Mayor for all of the support that you continue to give to the Arts Commission and the importance you placed on the arts in Meridian City Council February 25, 2014 Page 14 of 16 this community. We know that it is because of you that we are allowed to share our expertise and demonstrate our passions and hopefully better the community of Meridian as we do so. Thank you for your time. De Weerd: Thank you, Mary. And thank you for your passion. I think that it's always sad to see some of our real active Arts Commission members step down, but we have been very fortunate to fill their positions with new and enthused members of our community. It's been avery -- it's been a pleasure being able to see the amazing work that you all do. I think that Councilman Borton was -- was part of -- was ex officio, the Council liaison when we first got it up and started, so he can probably -- he could probably speak from an outsider, now insider coming in of how much you have actually been able to accomplish. So, appreciate that. Jensen: Thank you. De Weerd: Any comments from Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Thank you very much for your report. I probably would add that several of the people that are stepping down were -- were the initial members of this and I would like to make sure they know my and our thanks for how they got this started. I mean they -- they have worked on it long and hard and they deserve a rest if that's what they are choosing to do, but we certainly appreciate all the work that they have put into it. I certainly enjoyed the fruits of their labor in many different ways and I just want to express my appreciation not only to the new and continuing members, but the people that were the initial members and are stepping off got us started in an excellent way and I thank them for that. De Weerd: Well, Councilman Zaremba, I will say that Meg Glasgow is now the chair of the Eagle Art Commission, so she's -- she's definitely not resting. David Stolhand is president of the Meridian Symphony Board and so he has carried on his passion and continues to add to our arts culture here in Meridian and Nancy Rountree is involved -- I think she's the chair of the arts foundation that was established as a -- kind of that partnering and complimentary activity with the Arts Commission and will bring her leadership to that nonprofit group. So, they continue to share their passion and build the culture of art here in our community. So, we are very fortunate that they are not resting. Jensen: Agreed. Thank you. De Weerd: Thank you, Mary. We appreciate you being here. Rountree: Thanks, Mary. Meridian City Council February 25, 2014 Page 15 of 16 Item 9: Future Meeting Topics De Weerd: Okay. Council, are there any items under nine for future meeting topics? Bird: I have none. Rountree: I have none. Item 10: Executive Session per Idaho State Code 67-2345(1)(a) - (to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fil! a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. Amended onto Agenda: (1)(i)- (To engage in communications with a representative of the public agency's risk manager or insurance provider t discuss the adjustment of a pending claim or prevention of a claim imminently likely to be filed) De Weerd: Okay. We will go ahead and move to Item No. 10, our Executive Session. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(a) and (1)(i). Milam: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Borton, yea; Milan, yea; Cavener, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:40 p.m. to 6:55 p.m.) De Weerd: I would entertain a motion to come out of Executive Session. Meridian City Council February 25, 2014 Page 16 of 16 Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. De Weerd: Can I have a motion to adjourn? Rountree: So moved. Bird: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:55 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TAMMY DE WEERD ATTEST: / / DATE APPROVED JAYCEE HOLMAN, CITY CLERK Meridian City Council February 25, 2014 Page 16 of 16 Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. De Weerd: Can I have a motion to adjourn? Rountree: So moved. Bird: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:55 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) e-y-,ter-~ ~ ~ ~ '!~v- _--- ~ ~ ~ ~._~, MAYOR ~ MY DE WEERD DATE APPRO ;- _ ~:.. ATTEST: ~, > , t:,,t,5rl t - ~:; a~ ~w ~. JAYCEE:1-#OLMAN, CITY CLERK ' ''t `-~ ~0~ 3~'~ ~r„ y° ~A 0.~ '~ rhz Tfi4d°"~ ~° VED Meridian Planning Zoning Commission Meeting Februa 25 2014 ITEM NUMBER: 5~1 DATE. ~ PROJECT NUMBER: ITEM TITLE: Consent Agenda: CableOne movie night in Meridian 2014 Single -Night Sponsorship agreement between Tucanos Brazilian Grill and the CAM for anot-to-exceed amount of $400.00 MEETING NOTES ~ ~~` .~ CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGEHGY SENT TO APPL~ANT NOTES INITIALS C~iONE° M(711e I~IIt '~ M~f'j(~1~t1 Meridian Settlers Park CABLEONE MOVIE NIGHT IN MERIDIAN 2014 SINGLE-NIGHT SPONSORSHIP AGREEMENT This CABLEONE MOVIE NIGHT IN MERIDIAN 2014 SINGLE-NIGH " " is made on this ~ da of , 2014 SPONSORSHIP AGREEMENT (Agreement) y "Effective Date"), by and between the City of Meridian, a municipal corporation organized ( .. under the laws of the state of Idaho, whose address is 33 E. Broadway Avenue, Meridian, Idaho ("Cit "), and Tucanos Brazilian Grill, whose address is 1388 South Entertainment Avenue, Y Boise, Idaho 83709 ("Sponsor"). For good and valuable consideration and inconsideration of the mutual promises and covenants herein contained, City and Sponsor agree as follows: 1. Sin le-Night Sponsorship. Throughout the term of this Agreement, Sponsor shall be, and g St . shall be recognized as, the Single-Night Sponsor of City s August 1 installment of the weekl summer CableONE Movie Night in Meridian event series. As such, benefits insuring y . to S onsor throughout the term of this Agreement shall include those enumerated for Single- p .. . Night sponsors in the CableONE Movie Night in Meridian 2014 Sponsorship Packet, attached hereto as Exhibit A. 2. Payment. By 5:00 p.m. on March 3, 2014, Sponsor shall prepay to City four hundred dollars ($400.00). In the event the Sponsor fails to pay this amount in full in a timely manner as rovided herein, City may terminate this Agreement in the manner therefor as set forth p .. herein. In the event that the CableONE Movie Night in Meridian program is discontinued, or the showing is cancelled or shortened before Sponsor's promotional video is shown,, no portion of the amount prepaid shall be refundable, though City shall issue a raincheck to S onsor for redemption as a Single-Night Sponsor in the following season. City shall make p . all decisions regarding scheduling. In the event that the CableONE Movie Night in Meridian program is discontinued, or the showing is cancelled or shortened after Sponsor's romotional video is shown, no portion of the amount prepaid shall be refundable, and no P raincheck shall issue. 3. Promotion. a. City's efforts. With regard to CableONE Movie Night in Meridian, City shall undertake the promotional and advertising efforts enumerated for Single-Night Sponsors in the CableONE Movie Night in Meridian 2014 Sponsorship Packet, attached hereto as Exhibit A. MOVIE NIGHT SINGLE-NIGHT SPONSORSHIP AGREEMENT PAGE 1 of 6 motional Item Limitations. The sale or distribution of any food, drink, or other b. Pro otional item b S onsor at S onsor's booth, as allowed in the CableONE Movie prom y p p , , i ht in Meridian 2014 S onsorship Packet attached hereto as Exhibit A, shall not be Ng P fitted without rior written ermission from City. Such permission may be withheld perm p p or revoked at an time and for any reason. City may also, at any time, require that Y S onsor discontinue the distribution of any promotional item that City deems to be P . negatively impacting concessions sales or deems not to be appropriate. c. Video roduction. City, in its sole discretion, may edit, reduce, cancel, or reject, at any p time an audio, video, or written material submitted, used, or created by Sponsor. Any y re-a royal b City shall not be considered a waiver of the right to revoke or edit any p Pp Y such. material during the term of this Agreement.. Further, Sponsor warrants and re resents that, as to all content of the video pieces created or produced pursuant to this P A Bement, Sponsor shall, and hereby agrees to, indemnify, defend and hold harmless Cit from all claims, suits, judgments, proceedings, losses, damages, costs, and expenses, Y of any nature whatsoever, including attorneys fees, for which the City may become liable b reason of City's displaying of Sponsor's audio or video copy, artwork, or other y content, including but not limited to claims for libel, violation of privacy, plagiarism, or copyright violations. 4. Term, The term of this agreement shall be from the Effective Date through September 1, 2014, unless earlier terminated by either party by the method established herein. 5. Cancellation; scheduling. The parties acknowledge that the 2014 CableONE Movie Night in Meridian event series schedule shall include twelve to fourteen (12-14) weekly movie showings during June, July, and August, but cancellation of any or all movie showings may be necessary due to weather or other conditions or circumstances. City shall have sole res onsibility and discretion in scheduling and/or cancelling CableONE Movie Night in P ... Meridian and all movies and activities related thereto, including any and all related activities b Sponsor. The parties hereto expressly acknowledge that Settlers Park is a public space, y . the management and scheduling of which shall at all times be within the sole purview of Cit . Any right or privilege granted to Sponsor by this Agreement shall include neither the y .. ri ht to exclude any law-abiding person from CableONE Movie Night in Meridian, nor the g right to interfere with any person's concurrent, lawful use of Settlers Park where such concurrent use does not conflict or interfere with Sponsor's use. 6. Insurance Sponsor's responsibility. City shall not provide insurance to cover loss, theft, or damage of any equipment, materials, or personnel used or employed by Sponsor in the furtherance of this Agreement, or to cover any activity undertaken by Sponsor in the exercise of the rights or the furtherance of the obligations described herein. Any and all insurance of each art 's respective property and personnel shall be the sole responsibility of that party. p y Sponsor shall obtain all necessary insurance as may be required in order to protect Sponsor s insurable interests for Sponsor's rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or property insurance. MOVIE NIGHT SINGLE-NIGHT SPONSORSHIP AGREEMENT PAGE 2 Of 6 ?. Use of Cit 's name, logo. City hereby conveys to Sponsor permission to use City's name y for u oses of advertisin ,marketing, and public information, without violation of City's p~ g ri hts of rivac or an other rights City may possess under this Agreement, provided that g p Y y, ~ f S onsor shall not use City s logo for any purpose without the express, written permission o p the Mayor's Executive Assistant. 8. Termination. a. Termination for cause. If either Party determines that the other has failed to comply with any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, engaged in any act of misconduct in the erformance of this Agreement; or if either Party willfully or negligently defaults in, or p . falls to fulfill, its material obligations under this Agreement, the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two {2) days after such notice is sent to cure the default. If the default is not cured within such period, this Agreement shall be terminated upon written notice of such termination by the terminating party. b. No compensation upon termination. In the event of termination, neither Party shall be entitled to compensation or damages for any equipment or materials provided pursuant to this Agreement or obligations incurred in furtherance of the rights conveyed by this Agreement. 9. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from CableONE Movie Night in Meridian, all related activities for educational and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. 10. Relationship of Parties. It is the express intention of Parties that Sponsor is an independent contractor and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Sponsor and City or between Sponsor and any official, agent, or employee of City. Both parties acknowledge that Sponsor is not an employee of City. Sponsor shall retain the right to perform services for others during the term of this Agreement. Sponsor shall have no authority or responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. 11. Indemnification. Sponsor specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages or injury to Sponsor, to Sponsor's personal property or equipment, and to Sponsor's employees, agents, or volunteers arising out of or resulting from the condition of City's real or personal property or any lack of maintenance or repair thereon, and not caused by or arising out of the tortious conduct of City or its employees. Sponsor further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries to persons or property in any way MOVIE NIGHT SINGLE-NIGHT SPONSORSHIP AGREEMENT PAGE 3 of 6 ' 'n out of or resultin from the use of City's real or personal property by Sponsor or by arise g g ' ' f the S onsar's em loyees, agents, volunteers, or invitees and not caused by or arising out o p p tortious conduct of City or its employees or volunteers. 12. Waiver. S onsor shall, and hereby does, waive any and all claims and recourse against City, P includin the ri ht of contribution for loss and damage to persons or property arising from, g g rowin out of, or in an way connected with or incident to Sponsor's performance of this g g y A reement, whether such loss or damage maybe attributable to known or unknown g conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. 13. Taxes. S onsor shall be solely responsible for the payment of taxes owed for any income P . realized as the result of activities undertaken pursuant or related to this Agreement. 14. Time of the essence. Sponsor acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 15. Compliance with law. Throughout the course of this Agreement, Sponsor shall comply with any and all applicable federal, state, and local laws. 1 b. Non-discrimination. Throughout the course of this Agreement, Sponsor shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. 17. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. 18. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. 19. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. 20. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. MOVIE NIGHT SINGLE-NIGHT SPONSORSHIP AGREEMENT PAGE 4 of 6 21. Severabilit . If any provision of this Agreement is found by a court of competent Y °urisdiction to be ille al, invalid, or unenforceable, the remainder of this Agreement shall not J g be affected. 22. No assi nment. S onsor shall not assign, sublet, subcontract, or transfer its rights or g P res onsibilities hereunder without the express written consent of City. Should Sponsor cease p to exist in its current form, this Agreement and all rights granted to Sponsor hereunder shall be void. 23. Notice. An and all notice required to be provided by either of the Parties hereto, unless y .. otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon sending an a-mail message, addressed as follows: Sponsor: Cit Christina Lenkowski Colin Moss christinalenkowski@redskypr.com cmoss@meridiancity.org Either party may change its e-mail address for the purpose of this paragraph by giving written notice of such change in the manner herein provided. 24. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. 25. Warranty of authority. The undersigned expressly warrants that, to the extent set forth herein, he is duly authorized to act as the representative and agent of Sponsor. The undersigned fu , er warrants that he is authorized to bind Sponsor to the obligations set forth herein, and-t e cept the liabilities as established herein on behalf of Sponsor. SPONSOR: ize~Renresentative S~ __../ Please Print Name CITY OF MERIDIAN: :~ ~~ ~° BY: ~- ~~` Tammy erd, Mayor MOVIE NIGHT SINGLE-NIGHT SPONSORSHIP AG 7~~~,.., ~,~'Sr 4~ ? a ~~~~ Title Da ATTEST: City of E IDS ID~NO ~ ~~ ~ ~~ ti ,yr ~~~ 'M °~ t~Q T~~.;~~~~ qty Clerk PAGE 5 of 6 Exhibit A CABLEONE MOVIE NIGHT IN MERIDIAN 2014 SPONSORSHIP PACKET Single Night Sponsor For $350 you will receive: ~{o~ -}L-}q ~ • Recognition as one event's sponsor in all promotional efforts for that event. • The opportunity to promote your business or organization at your movie night through product displays, sampling, demonstrations, etc. It is also encouraged to organize activities that add to the appeal of your movie night. Examples include bounce houses, live bands, games, raffles, etc. • The opportunity to insert one (1) thirty (30) second advertisement into the pre-movie video at your movie night. • The opportunity to hang up to two (2) banners no wider than eight (8) feet each around the seating area during your show. Banners around seating area must be free-standing. There will be no fences, trees, buildings, etc around the seating area to hang your banner on. • Your logo linked to your website on the City of Meridian website next to your event's listing on the Cab1eONE Movie Night in Meridian page. • Your logo and a link to your website on your movie night's event listing on the Meridian Parks and Recreation page on Facebook. • Your logo next to your event's listing on the Cab1eONE Movie Night in Meridian flyers that are distributed throughout the season. • For an additional $50, the opportunity to sample food or drink at your night. MOVIE NIGHT SINGLE-NIGHT SPONSORSHIP AGREEMENT PAGE 6 of 6 Meridian Planning Zoning Commission Meeting DATE: February 25, 2014 ITEM NUMBER: 5B PROJECT NUMBER: ITEM TITLE: Consent Agenda: Copperleaf Water Main Easement MEETING NOTES gin: jJ ~ . Ud ~~'nz 7%i 4, t CLERKS OFFICE FINAL ACTION DATE: E-MAILED To STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS -~ ~ y~~4 ~~,~~~~ Community Development Department land Development Services Meridian City Hall, Suite 102 33 E. Broadway Avenue Meridian, Idaho 83642 T0: Mayor Tammyde Weerd Members of the City Council FROM: Steve O'Brien DATE: 02-18-2014 SUBJECT: Copperleaf Water Main Easement I. RECOMMENDED ACTION A. Move to: Consent Agenda 1. Approve a Water Main Easement for the City of Meridian, located on the site of Copperleaf Subdivision. 2. This easement provides the City of Meridian access to a public Water Main installed to provide serviceforCopperleaf Subdivision. 3. Authorize the Mayorto sign the easement, and the City Clerkto attest. II. DEPARTMENT CONTACT PERSONS Bruce Chatterton, Community Development Director Bruce Freckleton, Development Services Manager Steve O'Brien, Development Analyst II c~ ~--_ teve O'Brien, Development Analyst II ~ .._~ ~L_ -- Bruce Fre ,Development Services Manager 884-5533 489-0362 489-0371 Recommending Approval Ph: 208.887.2211 ~ www.meridianci~.org ~ Fax 208.887.1297 Rev: 01/2013 d . ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 I BOISE IDAHO 02127/14 02:02 PM DEPUTY Bonnie Oberbillig III IIIIIIIIIIIII'IIIIII"IIII'll'I'll RECORDED-REQUEST OF Meridian City 114014783 WATER NJ[~-IN EASEMENT . `~ THIS INDENTURE, made this day of ~ ~ ~ , 20 between Copperleaf Properties LLC, Ada County, Idaho, the party of the first part, and ereinafter called the GRANTOR, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the GRANTEE; WITNESSETH: V4'HEREAS, the GRANTOR desire to provide a water mainright-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the GRANTEE; NOW, THEREFORE, in consideration of the beneftts to be received by the GRANTOR, and other good and valuable consideration, the GRANTOR do hereby give, grant and convey unto the GRANTEE the right-of-way for an easement over and across the following described property: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, repair, replacement and subsequent connection at the convenience of the GRANTEE, with the free right of access to such facilities at any and all times. TO HAVE ANI~ TO HOLD, the said easementandright-of-way unto the said GRANTEE, it's successors and assigns forever. IT IS E~.PRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after malking repairs, performing maintenance, replacements or subsequent connections to the water mains, GRANTEE shall restore the area of the easement and adjacent property to that existent prior to undertalking such procedures. However, GRANTEE shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Water Main Easement -Page 1 of 4 EASMT WAT 11-15-13.doc THE GRANTOR hereby covenant and agree that they will not place or allow to be placed an permanent structures, trees, brush, or perennial shrubs or flowers within the area y. described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR hereby covenant and agree with the GRANTEE that should any part of the ri t-of-way and easement hereby granted shall become part of, or lie within the boundaries of an ublic street, then, to such extent, such right-of-way and easement hereby granted Yp which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished, THE GRANTOR do hereby covenant with the GRANTEE that they are lawfully seized and ossessed of the aforementioned and described tract of land, and that they have a good and P lawful r1 t to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS w'HEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. V~ater Main Easement -Page 2 of 4 EASMT WAT 11-15-13.doc y GRANTOR: COPPERLEAF PROPERTIES LLC ~F~ Providence Properties LLC, Managing Member PROVIDENCE PROPERTIES LLC __._- Randal S. Clarno, Managing Member Address STATE OF IDAHO } ss. County of Ada ) On this ~ day of ____ ,~ , 20 before me, the d rsigned, a Notary Public in and for said State, personally a eared ~ . ,known Pp or identified to me to be the Managing Member, respectively, of the limited liability company that executed the Within instrument, and acknowledged to me that such limited liability company executed the same. IN WITNESS w'HEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. .•~ ~ ~ ~ ~. .• y ~T~R ~ ~'» r s ~ (SEAL) ~ •••- •,~~ 9 ~~. A •,,~~~ -OF 1~ ~~~. f!!!!!1l11l~~~' rv---~,~ _. v.,, ~, ~, NOTARY P C Fn AHO Residing at: Commission Expires: Water Main Easement -Page 3 of 4 EASMT WAT 11-15-13 .doc GRANTEE: CITY OF MERIDI~~N Tammy de Weerd, Approved By City Council On: STATE OF IDAHO, ) ss County of Ada ) ' da of 20 ~ , before me, the undersigned, a Notary On this ,~~~ y Public in and for said State, personall appeared Tammy de VVeerd and Jaycee L. Holman, own to me to be the Ma or and Ci Clerk, respectively, of the City of Meridian, Idaho, ~ y ~ .. and who executed the within instrument, and acknowledged to me that the City of Merrd~an executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ~,' tt~di~~ ~ ~ . ~ ~ ~A J///~~`•. ,- ~ ~~ . ~' ~~ • NOT Y PUBLIC FO IDAHO t mod` "-' ~ tin M ~ ~~ V` • ~ ~ ~ n • i ~ P ~ Residin at: `-''~~~~~ ~ ' ~ ~ ~ g ,~ iq~ ~~ ~~ , ~~~~. Commiss~on Expires. i Water Main Easement--Page 4 of 4 EASMT WAT 11-15-13.doc } 9233 WEST STATE STREET ~ BDISE, ID 83714 1 208.639.6939 (FAx 208.639.6930 January 2, 2014 Project No.13-052 Copperleaf Subdivision legal Description City of Meridian Water Easement EXHIBrr A A Ci of Meridian Water Easement being a portion of Government lot 2 and situated in the NE 1/4 ~ .. .. of Section 4, Township 3 North, Range 1 East, Bose Meridian, City of Meridian, Ada County, Idaho, and being more particularly described as follows: Commencing at an aluminum cap monument marking the northeast corner of said Section 4, which bears S89°44'17"E a distance of 2,649.76 feet from an aluminum cap monument marking north 1/4 corner of said Section 4, thence following the northerly line of said Section 4, N89°44'17"W a distance of 1,324.88 feet to a point being the northeast corner of said Government lot 2; Thence leaving said northerly section line and following the easterly line of said Government lot 2, SOO°32'25"W a distance of 51.00 feet to a paint on the southerly right-of-way line of E. Ustick Road; Thence leaving said southerly right-of-way line and following said easterly line, S00°32`25"W a distance of 542.02 feet to a 5j8 inch rebar on the northerly boundary of Redfeather Estates Subdivision No. 2; Thence leaving said easterly line and following the boundary of said Redfeather Estates Subdivision No. 2, N65°53'17"W a distance of 118.81 feet to a point; Thence leaving the boundary of said Redfeather Estates Subdivision No. 2, 3.53 feet along the arc of a circular curve to the right, said curve having a radius of 20.00 feet, a delta angle of 10°07'10", a chard bearing of N60°49'42"W and a chord distance of 3.53 feet to a point being the PINT 4F BEGINNING. Thence 27.88 feet along the arc of a circular curve to the right, said curve having a radius of 20.00 feet, a delta angle of 79°52'50", a chord bearing of N15°49'42"W and a chord distance of 25.68 feet to a point; Thence N24°06'43''E a distance of 26.78 feet to a point; Thence S04°34'36"W a distance of 49.30 feet to the PQ1NT C!F BEGINNING. Said parcel contains 303 square feet, mare or less, and is subject to all existing easements and/or rights- of-way of record or implied. ENGINEERS ~ SURVEYQRS ~ PLANNERS ~'~~~T OF ~4~IEI~~EMETT` flNER, ~~C1'{4 . ~1~~~~~ ~~~Q BASS C~~ ~E~~ING ~I89'44' 1 ~ 2fi~9.7fi' N 1,/4 C~RC~ER ~ ~, E~TIC}~ 4 ~ ~ o ~= .... --~ '~ s N~ `Dfi`43"E ~- ~s.~$` ,~ ~ PRt~P'USE~ ~C~~R~RL~~F N Q' ~ ~~~Q~~~~~~N o ~ ~ ~ C4TY OF ~ERIQ~1 ~'~ ~ ,'~~ ~ ~ ~VV,~TE~ EAE~~NT `'~ ,~ ~2 ~. ~ Q ~~~~ ~F ~~~~~~~ ~ ' ' " ~, EN~lNEERS . su~v~vo~s . ~IJ~~NERS 9233 WEST STATE 5TREET BOISE, #DAHC1837]:~t PHONE (2D8j 639-6939 fAX (20$) 639-6930 0 Nsss3~',~ ' REDFEA7HER ESTATES No. 2 ~` ~. N CURVE RADIUS L~NOT~I DELTA CHORa BRG CHORD G1 2~,~}~' 3,53' 10'7'1 Q~ l~6~'~9'42"1IV 3;53' ~~.!~~' ~~,88, ~9!`5~'S0" ~!~ 5`4~'42"W x,58' J 15 30 60 ~, Plan Scale EHIST B ~~tP~E~LEA~ ~~~~~~~~~~ RRO~~cr ~3•osz CITY CAF ~IIERIi~ N WATER E~~E~.E~UT ~~~~~ _ , ~}F ~ A PC~RT~~O ~~ ~~~T L~T~ IN SE71 ~l~ 4, TAN, R~.E, BM, ~1TY ~~ ~IERIDII~N Meridian Planning Zoning Commission Meeting DATE: February 25, 2014 ITEM NUMBER: 5C PROJECT NUMBER: VAC 13-007 ITEM TITLE: Consent Agenda: Resolution No.~~: Alexandria Subdivision MEETING NOTES °~ CLERKS OFFICE FINAL ACTION DATE: E-MIULED To STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS RDR COUNTY RECORDER Christopher D. Rich RMOUNT ,~4 4 ISE IDRHO ~2121~14 ~2'Q2 PM ~~ DEPUTY Bonnie Oberbillig III If II'lllllllllllll'I~'lll'll~'I III RECORDED-REQUEST OF 11~014~~~ Meridian City CITY OF MERIDIAN RESOLUTION NO. I `1 " BY THE CITY COUNCIL: BIRD, BORTON, CAVENER, MILAM, ROUNTREE, ZAREMBA A RESOLUTION VACATING THE TWO (2) 5-FOOT WIDE PERMANENT UTILITIES DRAINAGE AND IRRIGATION (PUDI) EASEMENTS AND A PUBLIC 5-FOOT WIDE PRIVATE OPEN SPACE EASEMENT LOCATED ON THE COMMON LOT LINE BETWEEN LOTS 22 AND 23, BLOCK 3 OF ALEXANDRIA SUBDIVISION LOCATED WEST OF NORTH LOCUST GROVE ROAD, APPROXIMATELY 1/4 MILE SOUTH OF EAST MCMILLAN ROAD IN THE NORTHEAST 1/4 OF SECTION 31, TOWNSHIP 4 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 18, 2014 the City Council of Meridian, held a hearing on the vacation of the two (2) 5-foot wide permanent public utilities, drainage, and irrigation (PUDI) easements and a 5-foot wide private open space easement located on the common lot line between Lots 22 and 23, Block 3 of Alexandria Subdivision located west of N. Locust Grove Road, a roximately 1/4 mile south of E. McMillan Road in the northeast 1/4 of Section 31, pp Townshi 4 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, and p WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the two (2) 5-foot wide permanent public utilities, drainage, and irrigation (PUDI) easements and a 5-foot wide private open space easement. located on the common lot line between Lots 22, and 23, Block 3 of Alexandria Subdivision located west of N. Locust Grove Road, approximately i/4 mile south of E. McMillan Road in the northeast 1/4 of VACATION -ALEXANDRIA SUBDIVISION -VAC 13-007 Page 1 of 2 ' 31 Townshi 4 North, Ran e 1 East, Boise Meridian, City of Meridian, Ada County, Section p g re hereb vacated. A co of the necessary relinquishment is attached as Exhibit "A". Idaho, a y py Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, his ~J'~da of ~ , 2014. t y APPROVED BY THE MAYOR OF THE CITY day of , 2014. OF MERIDIAN, IDAHO, this .. __.: /~~ - ~~~- Mayor Ta de Weerd ~~ ' ~~ da of ~ 2014, before me, the On this ~ y undersigned, a Notary Public in and for said State, persona appeared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the Cit of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that Y the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the cj~ ~((~(~~~~)'+ M e ,first above written. ~~P~`d b~ ~ ~1 ~ ~~,,~~ ~~~ *i~ ~ ~ d way~~~ t~ M `„. ~~ # ~. ~rv {SEAA~,) ~ r' N ARY PUBL C FOR '~~ GF#° ~# RESIDING AT: ~~" ~ ~~.~ ~ ~,~ - `'- ~''--~`+ MY COMMISSION EXPIRES: i ~ ~; «- ~ , ~ ~'~iN ~-~ VACATION -ALEXANDRIA SUBDIVISION -VAC 13-007 Page 2 of 2 STATE OF IDAHO, ) ss County of Ada ) ~.~ Existing PUDI Easements to be Vacated ~xh~#~t A B & A En~in~ers, Inc, Coesultlg6 Bq:tgeers & Surveyor: SSOS W. yregklia Rd. Eoite, t~. 8574$ Pboge. 208.343.3361 Facsimile 246.242.5792 L&K D~velapm~nt Utility Easement V~c~aap Description 1 i~ov®rnber 2f}13 A por#~rt of ~.4#i ~2 ~ 2~, ~bdc ~ of A~exandrin bdivi~t, ss n in wok 9~ cif PI~#~ of ~~~ 11~ Recflr~:, Aida County, ~eho. ~~nfs In uau#~w~o~# qun~r of nc~e~st gt~r~r of ion 20, T©wn:h~ ~ I~r1~, ftar~e ~ Est, Bo~s~ N~idG~n, City of ~ler4d~n, Ads ~oun#y, I~,Mo, b mop, pai~cularly desa°Ib~d w= ~: Be~tnnln~ e# sa~# oc~n~rr of ski !~ 2~ wMic~ bes on ~+e aaaI bound~-ry of N. ~u~ef avenue: Therx~ I'J'12'S'T~'V, 5.00 fee# ®bnp ~ ~a1e~y bound~'y cf ~~ l.o# 23 and ~ ees~r~- bogy c~ W. ,f~ Avenue; T I~~'4d''~, 12p.41 fae# abnp ~ 6 fe.# rrly of And penl~e~ wu~eily fiery of ~b I~# 3~ to e~~ bour~ry of ~kf 1.v# ~; Tl~noe '1~'~fl"~, 5.04 fee# ebb eee~-~/ bvurry of Lo# ~~ #o Tt°o oona~n~ '1~'"~, 5.~ # a ~~ b~~~Y d` ald t~# ?2; 1"hanae i'45'~1"1VW, 14.41 fee# ~~rp +~ 5 :o~y ~ ~~~ ~ no bury c~ ~~ ~ ~ east bt~l of ~. l ~-v~io; T ~4'1~'~"Vy, 5.00 t ~ r r~fy bury of ~b t.o# ~ end e ee~e~y bce~y ~' ~. ~t Aanrr #o a ~+c~tt ~` ~np. Ccm~r 1,04 ~~~ #, ire yr fem. Alexandria -VAC-13-007 Page 1 of 2 Alexandria Subdivision Lots 22 & 23 .. Easement Vacation Ex~bit w~ ~ ~ ~t our ~ ,~, ~ ~ r~trir, ~ ', ~ pnr o~ ~ t~c~rt~r, Iwo. ~ Y-1 ti.~' 1"*30' ~ i ~,3 ~~o~ 3 ~ nay aaQi ~- ara~a ctaru,~oe~t~~f ~~ ~ 2 4~ 1 i ~~ i i ~~ ~~ ~~~ ~~A ~1n'~, ~n~, pl-~; ~, ~pt3 p~ Alexandria -VAC-13 -007 Page 2 of 2 Meridian Planning Zoning Commission Meeting DATE: February 25, 2014 ITEM NUMBER: 5D PROJECT NUMBER: ITEM TITLE: Consent Agenda: Resolution No.~y`-~-y~-: Establishing a policy regarding relocation of sewer lines affecting pnvate property MEETING NOTES .+; ,.~, Y .~; Y ~~. CLERKS OFFICE F/NAt ACTON DATE: E-MAILED TO STAFF SENT TO AGENCY SENT. TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. _~ ~ ' ~ ~ CI BY THE CITY BIRD, BORTON, CAVENER, COUNCIL: MILAM, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, ESTABLISHING A POLICY REGARDING RELOCATION OF SEWER LINES AFFECTING PRIVATE PROPERTY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a "private service line" is a collection line owned by a private party, located on private property, which collects and conveys wastewater from the property or properties from which it originates, to the City's wastewater collections system, for the benefit of a private party or parties; WHEREAS, a "City sewer line" is a collection line owned by the City of Meridian, located on either private or public property or right-of way, which collects and conveys wastewater from the property or properties from which it originates, to the City's wastewater collections system, for the benefit of the public; WHEREAS, it is the general policy of the Public Works Department of the City of Meridian to refrain from expending public funds, or using public equipment, on private property, where such expenditure or use will further only private interests; WHEREAS, pursuant to prevailing Idaho caselaw, an expenditure has a public purpose, and is therefore compliant with Idaho Constitution Art. 8, section 2, so long as it is spent on an activity that serves to benefit the community as a whole and which is directly related to the function of government (Idaho Water Resource Board v. Kramer, 97 Idaho 535, 559 (1976)); WHEREAS, the Idaho Supreme Court has specifically enumerated the installation of public utilities to be an activity or expenditure with a public purpose (Village of Moyie Springs v. A urora Mfg. Co., 82 Idaho 3 3 7 (1960)); WHEREAS, from time to time, it is in the best interest of the public for the Public Works Department of the City of Meridian to: l) relocate and reconnect a private service line, or 2) relocate a City sewer line located on private property, to further one or more of the following public purposes: a) Improve the Department's accessibility to private service lines or City sewer lines for purposes of operation, maintenance, or inspection; b) Consolidate redundant or duplicative private service lines or City sewer lines; c) Improve efficiency and functionality of the City's wastewater collections system; d) Alleviate imminent or ongoing public nuisances and environmental risks resulting from aging or compromised private service lines or City sewer lines; e) Comply with regulatory requirements or best practices; and/or f) Protect the public health and safety; RESOLUTION ESTABLISHING CONCEPTUAL PUBLIC WORKS POLICY FOR SEWER SERVICE LINES PAGE 1 WHEREAS, the Mayor and City Council find that public payment for private utility connections under the conditions and circumstances set forth herein comports with the public purpose doctrine in that the activity and expenditure benefits the community as a whole, and is directly related to the function of government; and WHEREAS, the Mayor and City Council find that it is in the interest of the public health, safety, and welfare to facilitate these purposes and to maintain continuous, reliable sewer services to residents and businesses in the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That where the Director of the Public Works Department of the City of Meridian finds that the relocation and reconnection of a private service line to the City's wastewater collection system will further one or more of the objectives set forth above, the Director shall be authorized to pay for the relocation of the private service line, provided that: l ) such line currently exists, 2} such line is in good working order, 3) all connection and assessment fees have been collected, and 4) the property owner's utility account is in good standing. Section 2. That where the Director of the Public Works Department of the City of Meridian finds that the relocation of a City sewer line located on private property will further one or more of the objectives set forth above, the Director shall be authorized to pay for the relocation of the City sewer line, provided that: l) such line currently exists, 2) such line is in good working order, 3) all connection and assessment fees have been collected, and 4) the property owner's utility account is in good standing. Section 3. That any and all work on private property reimbursed or paid for by the City of Meridian in accordance with this policy shall be designed and reviewed by a professional engineer licensed in the State of Idaho, and such work shall be constructed and installed by a Public Works Contractor licensed in the State of Idaho incompliance with the IPSWC, the Meridian Supplemental Standards to the ISPWC, and any other conditions placed on such work by the City of Meridian. Section 4. That for any work on private property reimbursed or paid for by the City of Meridian the City may either hire a private public works contractor licensed in the State of Idaho to perform the work, or require property owners to secure three bids from a plumber licensed in the State of Idaho for such work, submit the lowest bid to the City and obtain authorization to undertake such work pursuant to a duly executed reimbursement agreement, and contract with the lowest bidder to perform the work, pursuant to -the timeframe, terms, and conditions as specified by the City in the reimbursement agreement. Section 5. That City shall not pay for the installation or relocation of a private service line or connection point, relocation of an existing City sewer line, or installation of a new City sewer line where such relocation or installation would be undertaken primarily for the benefit of the private property owner. RESOLUTION ESTABLISHING CONCEPTUAL PUBLIC WORKS POLICY FOR SEWER SERVICE LINES PAGE 2 ADOPTED by the City Council of the City of Meridian, Idaho, this day of February, 2014. APPROVED by the Mayor of the City of Meridian, Idaho, this day of February, 2014. APPROVE ATTEST: RESOLUTION ESTABLISHING CONCEPTUAL PUBLIC WORKS POLICY FOR SEWER SERVICE LINES PAGE 3 Meridian Planning Zoning Commission Meeting DATE: February 2s,2o~a ITEMNUMBER• 5E PROJECT NUMBER: MDA 13-019 ITEM TITLE: Consent Agenda: Development Agreement for Approval: Knighthill Center MEETING NOTES S F j CLERKS OFFICE F/NAL ACT/ON DATE: E-MAILED TO STAFF. SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS .~ ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 5 BOISE IDAHO 02f27114 02:02 PM QEPUTY Bonnie Oberbillig III IIIIIIIIIIIIIIIIIIIII~IIII~I'll III RECORQED-REQUEST OF 11414784 Meridian Oily FIRST AMENII~M~ENT T(} DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. James Wylie, ~erlDeveloper THIS FIRST AMENDMENT TO DEVELOPMENT AGREEMENT is dated this ~ '~ da of ~ , 2014, ("AMENDMENT"}, by and between CITY OF ~ Y MERIDIAN a munici al co arat on of the State of Idaho ("CITY"), and JAMES V~'YLTE p "OWNERIDEVLEOPER" ,whose address is 1676 N. Clarendon Way, Eagle, Idaho 83616. ( ~ RECITALS A. CITY and former 0~'NER and DEVELOPER entered into that certain DEVELOPMENT AGREEMENT recorded on July 31, 2006 as Instrument # 106133368 on real property mare particularly described in the Agreement. B. City and OV~'NERfDEVELOPER now desire to amend the Development A Bement, which terms have been approved by the Meridian City Council in accordance with ~' Idaho Code Section 67-d51 1. NO~VV, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. O~'N~ER/DEVELOPER shall be bound by the terms of the Development Agreement, except as specifically as to the new Owner/Developerand Section 5 as follows: Any reference to Owner/Developer shall refer to: James Wylie 1 b76 N. Clarendon Way Eagle, Idaho 83616 S, C©11~I~ITIDNS ~dV~~G1~~VEL~4P.~~ENT OFS'tIB~ECTPROPER~'Y.~ 5.1. "Developer" and/or "Owner" shall develop the "Property" in accordance with the f ollowing special conditions: x.1.1 That all future uses shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive roduction o tra c, noise, smoke, fumes, glare or odors. p f ..f~ AMENDMENT TO DEVELOPMENT AGREEMENT (MDA 13_a19 KNIGHTHIl.L SUBDIVISION} PAGE 1OF S Y 5.1.2 That all future development of the subject property shadd be constructed in accordance with City of Meridian ordinances in effect at the time of the development. 5.1.3 That the a licant be responsible for all casts associated with the sewer pp and water service extension. 5.1.4 That an existing domestic wells and/or septic systems within this project y will have to be removed from theft domestic service, per Caty Clydanance Section 5-7-517, when services are available from the City of Meridian. Wells m be used for non-domestic purposes such as landscape ay irrigation. 5.1.5 That riot to issuance of any building permit, the subject property shall p . be subdivided in accordance with the City of Meridian Unified Development Code. 5.1.6 That development of the property shall comply substantially with the Concept plan as attached in Exhibit A. 5.1, 7 That the applicant shall provide signage which indicates that there is an exit towards W. Everest Lane. 5.1.8 That the applicant shall provide evidence of a recorded crass access easement with the development to the west for access to W. Everest Lane, which is a private street. 5.1.9 Future development of the commercial lots shall substantially camply with the elevations in Exhibit A of the original staff report, the design standards l fisted in UDC 11-3A-19 and the guidelines contained in the Meridian Design Manual. 5.1.10 The mid-box building shall not exceed 30, 400 square feet and any multi- tenantretail building shall not exceed 15, G00 square feet as proposed. The maximum height of any commercial building on the site shall not exceed 35 eet consistent with the surroundr'ng residential district. f 5,1.11 ~4 central plaza shall be located on Lot 1, Block 1 as depicted on the concept plan. 5.1.12 Any future drive-through use located within 300 feet of residential district or another drive-through establishment on this site shall obtain CUP approval. 2. That OwnerJDeveloperagrees to abide by a1~ ordinances of the City of Meridian and the Pro a shall be subject to de-annexation if the Owner/Developer, or their assigns, heirs, or p ~Y A~IvIENDMENT TO DEVELOFMENT AGREEMENT (MICA 13-019 I~1'~IGHTHILL SUBDIVISION} PAGE ~OF 5 the conditions of this amendment to the Development Agreement, and successor shall not meet an new Ordinances of the City of Meridian as herein provided. y ' ent shall be bindn u nand insure to the benefit of the parties' respective 3. This amendm g po ' si and ersanal re resentatives, including City's corporate authorities and hers, successors, as gns p p ' rs in office. This amendment shall be binding on the OwnerlDeveloper of the their successo each subse uent owner and any other person(s~ acquiring an interest in the Property. Property, q . ' rein sha11 in an wa revent sale or alienation of the Propel, or portions thereof, Nothing he y y P exce t that an sale or alienation shall be subject to the provisions hereon and any successor p y r or owners shall be both benefited and bound by the conditions and restrictions herein owne expressed. 4. If an rovision of this amendment is held not valid by a court of competent jurisdiction, Yp . . . such rovision shall be deemed, to be excised. from this amendment and the ~nvahd~ty thereof p ,. sha11 not affect any of the other provisions contained herein. 5. This amendment sets forth all promises, inducements, agreements, condition, and understandin s between tJwner~Developer and City relative to the subject. matter herein, and g ~, . there are no promises, agreements, conditions orunder-standing, either anal or wntten, express or im lied between Qwner! Developer and City, other than as are stated herein. Except as herein p ~ .. otherwise rovided, no subsequent alteration,amendment, change or addition to this amendment p shall be bindin u n the parties hereto unless reduced to writing and signed by them or their g ~ successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. a. Exce t as herein. provided, no condition governing the uses and/or conditions p . governing development of the subs ect Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearings) in accordance with the notice provisions rovided far a zoning designation and/or amendment in force at the time of P the proposed amendment. b. This amendment shall be effective as of the date herein above written. AMENDMENT TO DEVELOPMENT AGxE~;MEIV~' (MDA ~ ~-Q l ~ KNTGHTHIl.L SUBDIVISION} PAGE ~4F S ACKNtJV~LED~MENTS IN WITI~SS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. CITY OF M~EItII}IAlr1 1 y; ar y de Weerd ..~ AMENDMENT TO DEVELOPMENT AGREEMENT (MDA I ~-019 KI~IIGHTHILL SUBDIVISION PAGE 4OF 5 0~'~NER~~v~I~QPER Meridian City Council Meeting DATE: February 25, 2014 ITEM NUMBER: 5F PRt~JECT NUMBER: FP 14-0 05 ITEM TITLE: Paramount Sub No. 24 Final Plat approval consisting of 32 single family residential buildin lots & 4 common g lots on 12.36 acres of land in an R-8 zoning district b Bri hton Investments, LLC - s/o W. Y g Chinden 61vd & w/o N. Meridian Rd MEETING NOTES ~~ ,"~~ ~ ~~ b ,v w ~. Community ItemlPresentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E'MA{LED TO STAFF SEHT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: February 25, 2014 ITEM NUMBER: 5G PROJECT NUMBER: FP 14-006 ITEM TITLE: Village at Cold Creek Final Plat approval consisting of 16 single family residential building lots 8~ 3 common/other lots on 4.38 acres of land in an R-8 zoning district by Hayden Homes Idaho, LLC -north side of W. Ustick Road approximately 1 /3 mile east of N. Ten Mile Road MEETING NOTES :~ Community Item/Presentations Presenter Contact InfoJNotes CLERKS OFFICE FINAL ACTION DATE: E-MISLED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian Planning Zoning Commission Meeting DATE: February 25, zo~a ITEM NUMBER• 5H PROJECT NUMBER: ITEM TITLE: Consent Agenda: Memorandum of Understanding between the Meridian Speedway and the COM regarding joint presentation of July 4, 2014 event MEETING NOTES ROED CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIAL S MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF MERIDIAN AND MERIDIAN SPEEDWAY REGARDING JOINT PRESENTATION OF NLY 4, 2014 EVENT This MEMORANDUM OF UNDERSTANDING (hereinafter "MOU" is r , ~.- ) made this ~~ ~~`~ day of ~ ~ , 2014 (Effective Date"), by and between the Cit of Meridi ' ' y an, a municipal corporation organized under the laws of the State of Idaho ("Cit " , and Hw 16 L ' ' . . , Y) y CC, dba Meridian Speedway, a limited liability company organized under the laws of the State o " f Idaho (Speedway ). WHEREAS, City and Speedway are mutually interested in enhancin recreatio g nal, entertainment, and special event opportunities within the Meridian communit , articularl as it rel to the communit 's celebration of Y p Y ates Y Independence Day; WHEREAS, Storey Park, a public park held by the City of Meridian located on the no rtheast corner of l~'Iain Street and Franklin Road in Meridian, Idaho, and the Meridian S eedwa a riva p y, p to facility located at 335 S. Main Street in Meridian, Idaho, are ad acent ro erties thereb ' 0 ortuni '' J p p ~ y producing an pp ty for citizens to enJoy diverse recreational opportunities in one eneral location' g , WHEREAS, City and Speedway recognize that through their coo eration the arties' ad'ac n ... p ~ p J et facilities and respective efforts can be used together to provide a lar er, ion er and more advan g g ~ tageous event than either facility or party can provide separately; WHEREAS, the parties intend to work in this cooperative spirit to lan, ublicize and execute p p , an event with activities for the public in both Storey Park and the Speedwa on Jul 4, 2014• Y Y , WHEREAS, the parties seek by this MOU to describe the parties' res ective commitments and p intentions, both to clarify such commitments and intentions as the relate to the Jul 4 2014 event Y y ,and also to prepare a framework for future cooperative events as the parties ma 'ointl desire• YJ Y WHEREAS, City and Speedway find that it is fiscally responsible and in the best interest of the community to sharing the costs and benefits of the July 4, 2014 event as set forth herein• NOW, THEREFORE, inconsideration of the mutual understandin s herein contained and in g consideration of the recitals above, City and Speedway agree as follows: I. CITY'S COMMITMENTS A. Monetary Contribution. City shall commit six thousand dollars ($6,000.00 for the u ose ) p~ of purchasing fireworks to be discharged on July 4, 2014 in the fireworks dis la to be pY presented by Fireworks and Stage FX of America from inside the Speedway. Cit will remit Y this amount directly to Fireworks and Stage FX of America, whose address is P.O. Box 488 Lakeside, California 92040. B. Public Special Event in Storey Park. City shall plan and present a s ecial event with a p schedule of activities to be open to the public in Storey Park on July 4, 2014, from approximately 3:00 p,m. to 10:15 p.m. MOU BETWEEN CITY AND SPEEDWAY -JULY 4, 2014 EVENT PAGE l OF 4 C. Promotion of Event. City shall promote the Jul 4 2014 ev ' y , ent in its promotional materials, including the City newsletter, City website, and banners to be la ' p ced in Storey Park. In such materials the City will reference the activities available at the S eedwa p y as part of such event. D. Post-Event Review. City agrees to meet with S eedwa between . p y July 6, 2014 and November 1, 2014 in order to review the event, discuss an roblems that ma hav ' Y p y e arisen, and identify possible changes for an improved joint Independence Da event on Jul 4 2 Y y 015. II. SPEEDWAY'S COMMITMENTS A. Presentation of Public Fireworks Display. S eedwa will resent a ' P Y p public fireworks display on July 4, 2014 shortly after dark. This commitment shall include the followin g 1. Speedway shall engage Fireworks and Stage FX of America to resent the ubli ' dis la p p c fireworks p yon July 4, 2014. 2. Speedway shall contribute at least six thousand dollars ($6,000.00 to the resen ' p tation of the public fireworks display. Speedway shall remit this amount directl to Firework Sta e FX Y sand g of America. 3. The public fireworks display shall be staged and executed inside the S eedwa fa i ' sh p y c lity, but all include aerial fireworks that shall be visible from Store Park. Y 4. The public fireworks display shall begin no earlier than 10:15 m and no later than 10:30 m. p p 5. Speedway shall obtain, or shall ensure that Fireworks and Sta a FX of America has g obtained, all necessary permits for such display, including, but not necessary limited to y ,a City of Meridian Public Fireworks Display Permit. City shall not waive the fee for such permit as such fee is established by state law. B. Promotion of Event. Speedway shall promote the July 4, 2014 event in its romotion 1 p a materials, including its racing schedule, and in such materials will reference the activities available at Storey Park as part of such event. Speedway shall not utilize the Cit of Meridi y an logo without the express, written permission of the City of Meridian Ma or's Office. Y C. Post-Event Review. Speedway agrees to meet with City between Jul 6 2014 and Nov 1 2014 ' ~ Y ~ ember in order to review the event, discuss any problems that may have arisen, and identif possible chap es for an im roved 'oint Ind Y g p ~ ependence Day event on July 4, 2015. III. NOTICES Communication between City and Speedway may occur via a-mail, facsimile or tele hone. p All other notices required to be given by either of the parties hereto shall be in writin and be deemed g communicated when personally served, or mailed via U.S. mail to: City: City of Meridian Speedway: Adam Nelson, General M r. g Attn: Colin Moss, MPR Meridian Speedwa Y 33 E. Broadway Avenue 335 S. Main Street Meridian, Idaho 83642 Meridian, Idaho 83642 MOU BETWEEN CITY AND SPEEDWAY -,JULY 4, 2014 EVENT PAGE Z OF 4 IV. ACKNOWLEDGMENTS The parties hereto specifically acknowledge that, inconsideration for the commitments set forth herein, the following provisions shall apply: A. Contributions cumulative. It is understood by the parties that the monet contributions of each ~ party shall be separately and respectively made to Fireworks and Stage FX of America, and that the cumulative monetary payment made to Fireworks and Stage FX of America b the Y parties shall therefore total twelve thousand dollars ($12,000.00). B. Speedway Sponsorship. It is understood that Speedway will be allowed to secure a title sponsor for the races on July 4~', 2014 to help offset Speedway's race costs. The billin for the g event in promotional material shall read, "[Sponsor Name] Firecracker 150 with Fireworks Presented by the City of Meridian." Due to the fact that the title sponsor will be affiliated with the City of Meridian through the joint event, Speedway's title sponsor may not be a business who sells alcohol or tobacco. C. Conflict Resolution. If either party believes that the other party is not fulfillin its obli ations g g as established by this Agreement, the complaining party shall give written notice of its complaint to the other party. The party receiving the complaint shall, within eve (5) calendar days, correct the situation and confirm the correction in writing, or reject the com laint, p explaining the mitigating circumstances and why a remedy cannot be achieved. D. Assignment. Except as otherwise specifically set forth herein, City shall not assi n or sublet all or an ortion • • • g y p of City s commitments as set forth herein or any privilege or right hereunder without the prior written consent of Speedway. Except as otherwise specificall set forth Y herein, Speedway shall not assign or sublet all or any portion of Speedway's commitments as set forth herein or any privilege or right hereunder without the prior written consent of Cit . Y This MOU and each and all of the terms and conditions hereof shall apply to the res ective p organizations, legal representative, successors, and assigns of the parties. E. No agency or employment. Neither Speedway nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents or em to ees of pY City in any manner or for any purpose whatsoever. F. Indemnification. Speedway and each and all of its employees, agents, contractors, officials officers, servants, guests, and/or invitees, shall indemnify and save and hold harmless Cit Y from and for any and all losses, claims, actions, judgments for damages, or in'u to ersons or J rY p property and losses and expenses caused or incurred by Speedway or any Speedway em to ee, pY agent, contractor, official, officer, servant, guest, and/or invitee, at or in its use of Storey Park or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City. City makes no warranty or promise as to the condition, safety, usefulness, or habitability of its premises. G. Compliance with laws. In performing the scope of services required hereunder, Cit and Y Speedway shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. MOU BETWEEN CITY AND SPEEDWAY -JULY 4, 2014 EVENT PAGE 3 OF 4 H. Term of MOU. This MOU shall become effective as of the Effective Date upon execution by both parties, and shall expire immediately upon the conclusion of the July 4, 2014 event unless earlier terminated or extended in the manner as set forth in this MOU. I. Termination. Grounds for termination of this MOU shall include, but shall not be limited to; an act or omission by either party which breaches any term of the MOU; an act of nature or other unforeseeable event which precludes or makes impossible the performance either party's respective commitments; or a change in circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. Either party may terminate this Agreement by providing five (5}calendar days advance written notice of intention to terminate. Such written notice shall include a description of the circumstances providing grounds for termination. A forty-eight (48) hour cure period shall commence upon mailing of the notice of intention to terminate. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this MOU shall automatically terminate. J. Construction and Severability. If any part of this MOU is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of the MOU so long as the remainder is reasonably capable of completion. K. Entire Agreement. This MOU contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. L. Applicable Law. This MOU and all activities occurring hereunder shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. V. APPROVAL REQUIRED. This MOU shall not become effective until approved by the respective governing bodies of both City and Speedway. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. MERIDIAN SPEEDWAY: BY: Adam Nelson General Manager, Meridian Speedway Date CITY OF MERIDIAN: _;~~ ~ rc ~t'.t'Y~~ ~ r f~ ,y- ~, .~ ,. ~~~test. J Tammy de ; erd ~~' ' . ~' l~ ~ ~'~ ~ ~~ Mayor r .;~ ~~ SEAS: .1~~ ~~, ~o ~~~~g~ MOU EETWEEN CITY AND SrEEDVVAY -JULY 4, 2O1 N'~ ~e ~blman Clerk rAGE 4 OF 4 Meridian Planning Zoning Commission Meeting DATE: February 25, 204 ITEM NUMBER: 6A PROJECT NUMBER: ITEM TITLE: Community Items/Presentations Arts Commission: Annual Report Presentation MEETING NOTES ~~ ~~~~.t~J CLERKS OFFICE FINAL ACTION DATE; E-MAILED TO STAFF SENT TO AGENCY SENT TO APPL~ANT NOTES INITIALS Meridian Commission ANNUAL REPORT: FISCAL YEAR 2013 It was another busy year for the Meridian Arts Commission! The Commission is comprised of seven volunteer commissioners: Stephanie Barnes, Mary Jensen, Leslie Mauldin, Nancy Rountree, Brian Schreiner, Dakota Seal, Dwight Williams, and one ex-officio City Council member, Genesis Milam. MAC's mission is to develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors. To that end, our achievements in 2013 included: ~ Another great year of shows in Initial Point Gallery featuring the work of Treasure Valley artists! Arts Commissioner Dwight Williams has assembled a crackerjack team of art experts and enthusiasts who come to City Hall every month to remove the previous display and install the next one. Dwight also works with the selected artists to schedule their exhibits and opening reception, many of which this year have featured musical performances, with the assistance of Arts Commissioner Leslie Mauldin. This year Dwight also worked with Renaissance High School art teacher Lois Chattin and her students to prepare a show comprised entirely of student artwork, both on the walls and in the display cases. Expenses for supplies for the gallery in FY13, including amuch-needed cart, cost $587.59. Gallery maintenance fees submitted with gallery proposals brought $490, and artists whose work was displayed in IPG donated $358, for a total of $848 in revenue. Net gain in FYI 3: $260.4 I . • The return of Missoula Children's Theater to Meridian! MCT's trademark little red truck rolled into town in March, and thus began a busy week including auditions for about 100 children, casting, rehearsals, costuming, set construction, memorizing lines, and singing songs. The week culminated with two rollicking presentations of "The Secret Garden," at Rocky Mountain High School's auditorium, on March 22 and 23. Arts Commissioner Mary Jensen led this effort, to rave reviews. Expenses for this project included MCT's fee ($2,650), auditorium and equipment rental ($872.88), and piano accompanist ($300), totaling $3,822.88. Sponsors of this event included the Meridian Arts Foundation ($500), D.L. Evans Bank ($250), and Idaho Power ($200); ticket sales generated an additional $1,449, for a total of $2,399 in revenue from this project. Net investment in FYI 3: $ I ,423.88. ~ Another fabulous year of Concerts on Broadway! This year's acclaimed free outdoor concert series featured High Street, on June 22; Kings of Swing, on July 20; and Kevin Kirk & Onomatopoeia, on August 10. The weather was good, the crowds were plentiful, the music was world-class, and it's hard to beat a summer evening in downtown Meridian. Commissioner Leslie Mauldin and outstanding volunteer Cara Stone made this year's series a great success. MERIDIAN ARTS COMMISSION FYI 3 ANNUAL REPORT • PAGE I Expenses for Concerts on Broadway, including musician fees, advertising, and equipment rental totaled $ I I ,724.79. Sponsors included Meridian Development Corporation ($7,500), Investment Resources of America ($1,500), Idaho Power ($500), D.L. Evans Bank ($250), Framed! ($225), and Benoit ($ 100), a total of $ 10,075 in revenue. Net investment in FYI 3: $ I ,649.79. ~ The selection of public art for the Meridian Split Corridor Phase 2 roadway project! Throughout the course of this project both MAC and City staff learned much about the challenges that can arise in selecting public art, rose to the occasion, and emerged stronger for the experience. MAC recommended for installation the proposal submitted by C.J. Rench, entitled, "Under the Sun and Dreaming," and City Council accepted this recommendation. Fabrication of the artwork is underway, and installation is to be complete by mid-August 2014. Consultant expenses from the first round of proposals, which were considered (and ultimately rejected) in FY12, were incurred in early FY13; this expense was $3,800, and was reimbursed by MDC. Stipends were issued to the three finalists in the second round of proposals, an expense totaling $7,500. Net investment in FY13: $7,500. ~ The selection of public art for the Meridian Road Interchange! MAC reviewed proposals for artwork to be installed on the overpass of the Meridian Road Interchange, which is slated for a facelift. Working with Brian McClure in the Planning Division of the Community Development Department, MAC recommended the proposal submitted by Alicia Dyson, and City Council accepted this recommendation. The next steps are design, fabrication, and installation, for which MAC will seek funding in 2014. r Ms. Dyson's selected design was purchased for $2,500. Net investment in FY13: $2,500. ~ Young Musicians' and Young Artists' awards! As it has for several years, MAC collaborated with Meridian Symphony Orchestra to award a combined $ 150 to three young musicians to celebrate their achievement, and with the Meridian School District to select three young artists whose work was awarded monetary prizes ($25 for the elementary school winner, $50 for the middle school winner, and $75 for the high school winner). Net investment in FY13: $300 MAC said good-bye this year to two founding commissioners, David Stolhand and Meg Glasgow. Both were instrumental in the creation, development, and growth of the Meridian Arts Commission and the arts in our community. They left a legacy of arts appreciation and opportunity that Meridian's residents and visitors will enjoy for years to come. Outgoing City Council member Brad Hoaglun was an ex-officio member of MAC and our City Council liaison, and his support of MAC and our volunteer commissioners throughout his term was invaluable. MAC empaneled excellent new commissioners Stephanie Barnes, Brian Shreiner, and Dakota Seal in 2013, and we are pleased to welcome our new ex-officio City Council member, Genesis Milam. 2014 is shaping up to be another great year to take part in the arts in Meridian! MAC met on Saturday, November 16 for a long but productive day of envisioning MAC's role in shaping art opportunities in Meridian through 2019. A draft of the strategic plan is nearing completion and will be submitted to City Council for review in the coming months. Thank you for your support of the Meridian Arts Commission! MERIDIAN ARTS COMMISSION FYI 3 ANNUAL REPORT • PAGE 2 Meridian Planning Zoning Commission Meeting DATE: February 25, 204 ITEM NUMBER: 7 ._~~~~_ PRtJJECT NUMBER: ITEM TITLE: Items. Moved from Consent Agenda .. ~ .~.~ MEETING NUTES Iv ~' `~- CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPL~ANT NOTES INITIALS Meridian Planning Zoning ~ommissian Meeting DATE: February 25, 2014 ITEM NUMBER: A 8 I~~I PROJECT NUMBER: .~~I ITEM TITLE: Action Items Public Heairng: To review the terms and conditions of the real roe exchan e p p ~y g between the Meridian Dairy Days and Stock shows and the COM at Store Park Y MEETING NOTES n 1~ CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT .NOTES INITIALS Meridian Planning Zoning Commission Meeting DATE: February 25, 2014 ITEM NUMBER: $B PROJECT NUMBER: ITEM TITLE: Action Items Ordinance No. ; Autho~zing the Conveyance of certain city owned real property to the Meridian Dairy and Stock Shows, Inc. located at Storey Parkin the COM MEETING NOTES ISM ~ ~~~ CLERKS OFFICE F/NAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian Planning Zoning Commission Meeting DATE: February 25, 2014 ITEM NUMBER: J PROJECT NUMBER: ITEM TITLE: Future meeting. Topics: MEETING NOTES I`-~ CLERKS OFFICE FINAL ACTION DATE: E'MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian Planning Zoning Commission Meeting DATE: February 25, 2014 ITEM NUMBER: 10 PROJECT NUMBER: ITEM TITLE: Executive Session per Idaho State Code 67-2345(1)(a) - to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to III a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliverations about staffing needs in general. MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS