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2013-11-06E IDIAN CITY COUNCIL SPECIAL „- MEETING AGENDA AMENDED AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Wednesday, November 06, 2013 at 6:00 PM 1. Roll-Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by 4. Adoption of the Agenda Adopted (Pg 2) 5. Proclamation A. Pancreatic Cancer Awareness Month (Pg 2-3) 6. Consent Agenda Approved (Pg 3-7) A. Approve Minutes of October 1, 2013 City Council PreCouncil Meeting B. Approve Minutes of October 1, 2013 City Council Meeting C. Approve Minutes of October 8, 2013 City Council Workshop Meeting D. Approve Minutes of October 15, 2013 City Council PreCouncil Meeting E. Approve Minutes of October 15, 2013 City Council Meeting F. Approve Minutes of October 22, 2013 City Council Meeting G. Interagency Agreement with Ada County Highway District (ACRD): Roadway Construction/VVaterand Sewer Construction at the Intersection of Ustick Road and Locust Grove, Locust Grove to Leslie Way Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 1 of 6 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. H. Water Service and Appurtenances Easement with Central Valley Corporate Park Associations, Inc. I. Agreement with Citadel Self Storage, LLC for Street Light Installation Along Chinden Boulevard J. Approval of Bid Award and Equipment Contract for "Well 21 Iron and Manganese Removal Equipment" to Tonka Water for the Not-To-Exceed amount of $258,720.00 K. Approval of Task Order 10371a-D for "Well 22 Aquifer Conditioning and Pilot Test" to GSI Water Solutions, Inc. for the Not-To-Exceed Amount of $199,440.00 L. Approval of Contract Change Order No. 1 to the Existing Agreement for Independent Contractor Services for the "Wastewater Treatment Plant (WWTP) Fermentation and Odor Control" Project to Contractors Northwest for the Not-To-Exceed amount of $161,996.00 and Authorize the Purchasing Manager to Sign the Change Order M. Approval of Task Order 10312-D for "Well 16b and 16c Pumping Facilities Design and Construction Management Support" to Keller Associates, Inc. for the Not-To-Exceed amount of $63,515.00 N. Joint Project Interagency Agreement Between the Nampa and Meridian Irrigation District and the City of Meridian Regarding the Meridian Split Corridor Phase 2 Landscaping/Rutledge Lateral O. Development Agreement for Approval: MDA 13-014 Cope Subdivision by Quadrant Consulting, Inc. Located Northeast Corner of S. Meridian Road and E. Overland Road Request: Amend the Development Agreement (Instrument #107005525) for the Purpose of Attaching a New Concept Plan and Building Elevations P. Findings of Fact, Conclusions of Law for Approval: AZ 13-007 Hacienda South Subdivision by Jayo Investments, Inc. Located East Side of N. Meridian Road; Midway Between Chinden Boulevard and E. McMillan Road Request: Annexation of Approximately 20.09 Acres from RUT in Ada County to the R-8 (Medium-Density Residential) Zoning District Q. Findings of Fact, Conclusions of Law for Approval: PP 13-016 Hacienda South Subdivision by Jayo Investments, Inc. Located East Side of N. Meridian Road; Midway Between Chinden Boulevard and E. McMillan Road Request: Preliminary Plat Consisting of Ninety-Three (93) Residential Lots, Thirteen (13) Common Lots and One (1) Other Lot on Approximately 19.63 Acres in the Proposed R-8 Zoning District Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 2 of 6 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. R. Findings of Fact, Conclusions of Law for Approval: PP 13-020 Golden Valley Subdivision by Providence Properties, LLC Located 4515 S. Locust Grove Road Request: Preliminary Plat Approval Consisting of Twenty-Two (22) Single Family Residential Building Lots and Four (4) Common/Other Lots on 7.56 Acres of Land in the R-4 Zoning District S. Findings of Fact, Conclusions of Law for Approval: PP 13-019 Copperleaf Subdivision by Providence Properties, LLC Located at 4405 E. Ustick Road Request: Preliminary Plat Approval Consisting of Sixteen (16) Single Family Residential Building Lots and Four (4) Common /Other Lots on 2.82 Acres of Land in the R-8 Zoning District T. Findings of Fact, Conclusions of Law for Approval: MDA 13-016 Copperleaf Subdivision by Providence Properties, LLC Located 4405 E. Ustick Road Request: Modification to the Development Agreement to Remove the Requirement for Townhomes to be Constructed on Two of the Building Lots and Inclusion of a Revised Conceptual Development Plan and Building Elevations U. Final Order for Approval: TEC 13-006 Shops at Victory by DMG Eagle & Victory, LLC Located 3210 S. Eagle Road Request: Two (2) Year Time Extension on the Preliminary Plat in Order to Obtain the City Engineer's Signature on the Final Plat and Request for a Two (2) Year Time Extension on the Conditional Use Permit to Commence the Approved Use V. Final Order for Approval: TEC 13-007 Woodland Springs Subdivision by Woodland Springs, LLC Generally Located on the Northeast Corner of N. Locust Grove Road and E. McMillan Road Request: Two (2) Year Time Extension on the Preliminary Plat for Woodland Springs Subdivision in Order to Obtain the City Engineer's Signature on the Second Phase Final Plat W. Final Order for Approval: FP 13-037 Woodburn West Subdivision No. 1 by Northside Management Located North of W. Ustick Road Approximately 1/4 Mile East of N. Linder Road Request: Final Plat Approval Consisting of Fifty-Two (52) Building Lots and Ten (10) Common/Other Lots on 25.75 Acres of Land in the R-8 Zoning District X. Resolution No. 13-960: VAC 13-005 Spurwing (AKA Spurwing Challenge) by The Club at Spurwing, LLC Located on the North Side of Chinden Boulevard, West of N. Long Lake Way Request: Vacate a Portion of the 12- foot Wide Public Utilities, Drainage and Irrigation Easement (PUDI) Platted on Lot 78, Block 1 of Spurwing Subdivision Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 3 of 6 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Y. FP 13-039 Tradewinds Subdivision No. 2 by Don Newell, SDN, LLC Located at the Southeast Corner of S. Victory Road and E. Locust Grove Road Request: Final Plat Consisting of 22 Single-Family Residential Building Lots and 2 Common/Other lots on 10.42 Acres of Land in an R-8 Zoning District. 7. 8. 9 Z. FP 13-040 Touchstone Place by Iron Mountain Real Estate Inc. Located on the South Side of E. Fairview Avenue and West of N. Stonehenge Way Request: Final Plat Consisting of 16 Multi-Family Lots and 7 Common/Other Lots on Approximately 4.49 Acres in an Existing R-15 Zoning District. Community Items/Presentations A. Mayor's Youth Advisory Council Update (Pg 8-10) B. Police Department: Public Safety Training Center Update Motion approved to move ahead with Phase I and bid alternate for lobby for $5,052,638.00. (Pg 10-23) Items Moved From Consent Agenda None Action Items A. Continued from October 22, 2013: Public Hearing: TEC 13-005 Cavanaugh Subdivision by Trilogy Development, Inc. Located Southeast Corner of S. Meridian Road and E. Victory Road Request: Two (2) Year Time Extension on the Preliminary Plat in Order to Obtain the City Engineer's Signature on a Final Plat Approved (Pg 23-25) B. MFP 13-002 Reflection Ridge Sub. 2 by Mission Coast Properties ID, Inc. Located 4275 S. Locust Grove Road Request: Modification to the Final Plat for Reflection Ridge Sub. 2 to Remove the Stub Street to the North Across the Ridenbaugh Canal Motion approved regarding recommendations to Ada County Highway District (Pg 25-39) C. Public Hearing: PP 13-018 Olson & Bush Subdivision by Ronald W. Van Auker Located 2950 E. Franklin Road Request: Preliminary Plat Approval Consisting of Six (6) Building Lots on 6.81 Acres of Land in the I-L and C-G Zoning Districts Approved w/ waivers (Pg 39-42) D. Public Hearing: PP 13-027 Tustin T.W.O. Subdivision by Conger Management Located North Side of E. Ustick Road, West of the McMillan/Locust Grove Road Intersection Request: Preliminary Plat Approval Consisting of Forty-Four (44) Single Family Residential Building Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 4 of 6 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Lots and Ten (10) Common/Other Lots on 15.26 Acres of Land in an R-4 Zoning District Approved w/ waiver (Pg 42-45) E. Public Hearing: RZ 13-009 Village at Cold Creek by Hayden Homes Idaho, LLC Located North Side of W. Ustick Road, Approximately 1/4 Mile East of N. Ten Mile Road Request: Rezone of 4.38 Acres of Land from the R-4 to the R-8 Zoning District Approved (Pg 45-50) F. Public Hearing: PP 13-023 Village at Cold Creek by Hayden Homes Idaho, LLC Located North Side of W. Ustick Road, Approximately 1/4 Mile East of N. Ten Mile Road Request: Preliminary Plat Approval Consisting of Sixteen (16) Single Family Residential Building Lots and Three (3) Common/Other Lots on 4.38 Acres of Land in a Proposed R-8 Zoning District Approved (Pg 45-50) G. Public Hearing: AZ 13-010 McLinder Subdivision by TS Development, LLC. Generally Located at the Southeast Corner of W. McMillan and N. Linder Roads at 4650 N. Linder Road and 1437 W. McMillan Road Request: Annexation and Zoning of 13 Acres of Land With the R-15 (6.43 acres) and C-N (6.58 acres) Zoning Districts (Pg 50-56) H. Public Hearing: PP 13-022 McLinder Subdivision by TS Development, LLC. Located at 4650 N. Linder Road and 1437 W. McMillan Road Request: Preliminary Plat Consisting of 28 Building Lots (7 Commercial & 21 Multi- Family Residential) and 2 Common/Other Lots on 11.88 Acres of Land in the R-15 and C-N Zoning Districts. (Pg 50-56) 1. Amended onto the Agenda: Public Hearing: CUP 13-010 Sawtooth Village at McLinder Subdivision by TS Development, LLC. Generally Located at the Southeast Corner of W. McMillan and N. Linder Roads at 4650 N. Linder Road and 1437 W. McMillan Road Request: Conditional Use Permit for aMulti-Family Development Consisting of 84 Dwelling Units in the R-15 Zoning District Note: This was properly noticed through the Valley times and did meet State requirements (Pg 50-56) I. Public Hearing: RZ 13-010 Three Corners by C13, LLC Located at Southeast Corner of N. Locust Grove Road and Chinden Boulevard Request: Rezone Approximately 31.73 Acres from the C-C (Community Business), the R-8 (Medium Density Residential) and the R-2 (Low Density Residential) Zoning Districts to the C-C (Community Business) (12.52 Acres), the R-4 (Medium- Low Density Residential)(16.51 Acres) and the R-8 (Medium Density Residential) (2.70 Acres) Zoning Districts Approved w/ Conditions (Pg 56- 61) Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 5 of 6 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. J. Public Hearing: PP 13-025 Three Corners by C13, LLC Located Southeast Corner of N. Locust Grove Road and Chinden Boulevard Request: Preliminary Plat Approval Consisting of Eight (8) Commercial Lots, Fifty- Four (54) Single Family Lots and Six (6) Common Lots to Approximately 30.27 Acres in the Proposed C-C, R-4 and R-8 Zoning Districts Approved (Pg 56-61) K. Public Hearing: MDA 13-017 Three Corners by C13, LLC Located Southeast Corner of N. Locust Grove Road and Chinden Boulevard Request: Modify the Recorded Development Agreement (Inst. #108022887) to Incorporate a New Concept Plan, Attach New Home Elevations and Update Certain Sections of the DA to Reflect the Proposed Changes Approved (Pg 56-61) 10. Department Reports A. Public Works and Fire Department: Joint Department Report Regarding the Number of Connections Allowed on a Single Water Main (Pg 61-66) I Mayor's Office: Budget Amendment for Copy Machine Purchase for the Not-to-Exceed Amount of $24,000.00 Moved to before Item 7 -Approved (Pg 7-8) C. Future Meeting Topics (Pg 66-68) Adjourned at 9:08 p.m. Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 6 of 6 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council November 6, 2013 A meeting of the Meridian City Council was called to order at 6:00 p.m., Wednesday, November 6, 2013, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Brad Hoaglun, Charlie Rountree, David Zaremba, and Keith Bird. Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Bills Parsons, Sonya Watters, Kyle Radek, Jeff Lavey, Scott Colaianni, Jamie Leslie, Perry Palmer, Warrant Stewart and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Well, I would like to welcome everyone to our City Council meeting. Thank you. It's always nice to see citizens in -- at our City Council meetings. So, thank you for being here and before I ask for roll call attendance I would like to recognize and welcome Councilman Elect Luke Cavener and Councilwoman Elect Genesis Milam. Welcome. Okay. I will go ahead. For the record it is Wednesday, November 6th. It's a few minutes after 6:00 o'clock. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Community Invocation by De Weerd: Our community invocation -- I see -- I think I assume who are invocation is being held by. Right? Are you going to be our invocation? Very good. I will go ahead and invite you all to join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for being here and you might mention to our Council member elects that they can't change their mind now, so give them a lot of prayer. Taylor: Let's pray. Gracious Father in Heaven, we thank you, Lord, for this day. Ask, Lord, that you would just continue to guide and direct us. Father, we continually seek your guidance, your wisdom. Father, especially with this meeting, that you are just so proud of Meridian and what it stands for that we just ask for -- for your guidance and your wisdom upon this -- this meeting, just to continue and steady the course to -- to Meridian City Council November 6, 2013 Page2of68 make it one of the best places to live. Father, thank you for -- for this country where voting is a right and that the founding fathers saw it as so important that it be in the -- in the laws and, Father, for our nation, those serving overseas and those keeping us safe here. We just thank you, Lord, and just watch care over them and, Father, in all things we look to you for our wisdom and our strength and we give you all the glory, in Jesus' name, amen. De Weerd: Thank you, Darrell. And, for the record, I would like to congratulate Mr. Bird as well. Four more years. Bird: Four more years. I will be a young man when we get done De Weerd: Yeah. What doesn't kill you, right -- Bird: Yeah. Item 4: Adoption of the Agenda De Weerd: -- makes you stronger. Okay. Item No. 4 is adoption of the agenda Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Under Item 6, our Consent Agenda, Item X is Resolution No. 13-960. We would like to move 10-B -- Item 10-B, a budget amendment from the Mayor's Office, to right after our Consent Agenda and before Item 7. And under 9-H we have an H-1, we want to amend onto the agenda, public hearing CUP 13-010, Sawtooth Village At Linder Subdivision by TS Development, LLC. This was properly noticed in the ValleyTimes, it did meet state requirements, it just failed to get onto -- onto the piece of paper here. So, with that, Madam Mayor, I move adoption of the agenda as amended. Rountree: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. All in concert, too. MOTION CARRIED: ALL AYES Item 5: Proclamation A. Pancreatic Cancer Awareness Month De Weerd: Council, I will go ahead and move down to the podium. It is my honor to read this proclamation. With me tonight is Dwight Covey. Dwight's wife and his father- in-law both had pancreatic cancer and so he's personally been touched by this. It is Meridian City Council November 6, 2013 Page 3 of 68 cancer awareness -- Pancreatic Cancer Awareness Month. This is something that Dwight has brought to our attention every year. It's important to bring this to our community's attention and so, certainly, it's an honor to stand here with Dwight tonight to read this proclamation and, then, I will ask him to say a few words. Whereas in 2013 an estimated 45,000 people will be diagnosed with pancreatic cancer in the United States and over 38,000 will die from the disease, including approximately 200 people in Idaho and whereas pancreatic cancer is the fourth leading cause of caner death in the U.S. and has a five year survival rate of just six percent and whereas the incidence and death rate for pancreatic cancer are increasing and pancreatic cancer is anticipated to move from the fourth to the second leading cause of cancer death in the U.S. by 2020, whereas the Pancreatic Cancer Action Network is a national organization serving the pancreatic cancer community in Meridian and nationwide through an approach that includes public policy, research funding, patient services and public education related to developing effective treatment and a cure for pancreatic cancer and whereas the Pancreatic Cancer Action Network and its affiliates in Idaho support those patients currently battling pancreatic caner, as well as to those who have lost their lives to the disease and are committed to nothing less than a cure, therefore, I, Mayor Tammy de Weerd of the City of Meridian do hereby proclaim the month of November as Pancreatic Cancer Awareness Month in the City of Meridian and I do call upon all of the people in our community to increase awareness of pancreatic cancer and the continued need for funding and research and to early detection, causes and effective treatments, I sign this tonight and it is with great honor I present this to Dwight and ask him for a few words. Covey: Well, as the Mayor mentioned, pancreatic cancer is the fourth leading cause of cancer death and it's expected to be the second by 2020 and we are trying to double the survivability rate or pancreatic cancer by 2020 last year we managed to get the Recalcitrant Cancer Research Act passed, which directs the National Cancer Institute to come up with a plan for battling the recalcitrant cancers. Unfortunately, this year Congress cut the funding for the National Cancer Institute, so without that funding there is not going to be a lot of progress on that, so now we are working on trying to get that funding replaced and get something to happen with it. So, I would ask that if you have the opportunity to talk to your congressman and the like, encourage them to restore funding to the National Cancer Institute. Thank you. De Weerd: You Know -- and I would just add it's important to call your congressman, but it's also important as private citizens -- this is a community responsibility, as well is to consider giving a gift to the cancer research institutions and there are several of them that do a great job in the research and helping us find long-term solutions to this disease. So, thank you for being here with us tonight. Item 6: Consent Agenda A. Approve Minutes of October 1, 2013 City Council PreCouncil Meeting B. Approve Minutes of October 1, 2013 City Council Meeting Meridian City Council November 6, 2013 Page 4 of 68 C. Approve Minutes of October 8, 2013 City Council Workshop Meeting D. Approve Minutes of October 15, 2013 City Council PreCouncil Meeting E. Approve Minutes of October 15, 2013 City Council Meeting F. Approve Minutes of October 22, 2013 City Council Meeting G. Interagency Agreement with Ada County Highway District (ACRD): Roadway Construction/Water and Sewer Construction at the Intersection of Ustick Road and Locust Grove, Locust Grove to Leslie Way H. Water Service and Appurtenances Easement with Central Valley Corporate Park Associations, Inc. Agreement with Citadel Self Storage, LLC for Street Light Installation Along Chinden Boulevard J. Approval of Bid Award and Equipment Contract for "Well 21 Iron and Manganese Removal Equipment" to Tonka Water for the Not-To-Exceed amount of $258,720.00 K. Approval of Task Order 10371 a-D for "Well 22 Aquifer Conditioning and Pilot Test" to GSI Water Solutions, Inc. for the Not-To-Exceed Amount of $199,440.00 L. Approval of Contract Change Order No. 1 to the Existing Agreement for Independent Contractor Services for the "Wastewater Treatment Plant (WWTP) Fermentation and Odor Control" Project to Contractors Northwest for the Not-To- Exceed amount of $161,996.00 and Authorize the Purchasing Manager to Sign the Change Order M. Approval of Task Order 10312-D for "Well 16b and 16c Pumping Facilities Design and Construction Management Support" to Keller Associates, Inc. for the Not-To-Exceed amount of $63,515.00 N. Joint Project Interagency Agreement Between the Nampa and Meridian Irrigation District and the City of Meridian Regarding the Meridian Split Corridor Phase 2 Landscaping/Rutledge Lateral Meridian City Council November 6, 2013 Page5of68 O. Development Agreement for Approval: MDA 13-014 Cope Subdivision by Quadrant Consulting, Inc. Located Northeast Corner of S. Meridian Road and E. Overland Road Request: Amend the Development Agreement (Instrument #107005525) for the Purpose of Attaching a New Concept Plan and Building Elevations P. Findings of Fact, Conclusions of Law for Approval: AZ 13-007 Hacienda South Subdivision by Jayo Investments, Inc. Located East Side of N. Meridian Road; Midway Between Chinden Boulevard and E. McMillan Road Request: Annexation of Approximately 20.09 Acres from RUT in Ada County to the R-8 (Medium-Density Residential) Zoning District Q. Findings of Fact, Conclusions of Law for Approval: PP 13-016 Hacienda South Subdivision by Jayo Investments, Inc. Located East Side of N. Meridian Road; Midway Between Chinden Boulevard and E. McMillan Road Request: Preliminary Plat Consisting of Ninety-Three (93) Residential Lots, Thirteen (13) Common Lots and One (1) Other Lot on Approximately 19.63 Acres in the Proposed R-8 Zoning District R. Findings of Fact, Conclusions of Law for Approval: PP 13-020 Golden Valley Subdivision by Providence Properties, LLC Located 4515 S. Locust Grove Road Request: Preliminary Plat Approval Consisting of Twenty-Two (22) Single Family Residential Building Lots and Four (4) Common/Other Lots on 7.56 Acres of Land in the R-4 Zoning District S. Findings of Fact, Conclusions of Law for Approval: PP 13-019 Copperleaf Subdivision by Providence Properties, LLC Located at 4405 E. Ustick Road Request: Preliminary Plat Approval Consisting of Sixteen (16) Single Family Residential Building Lots and Four (4) Common /Other Lots on 2.82 Acres of Land in the R-8 Zoning District T. Findings of Fact, Conclusions of Law for Approval: MDA 13- 016 Copperleaf Subdivision by Providence Properties, LLC Located 4405 E. Ustick Road Request: Modification to the Development Agreement to Remove the Requirement for Townhomes to be Constructed on Two of the Building Lots and Inclusion of a Revised Conceptual Development Plan and Building Elevations Meridian City Council November 6, 2013 Page6of68 U. Final Order for Approval: TEC 13-006 Shops at Victory by DMG Eagle & Victory, LLC Located 3210 S. Eagle Road Request: Two (2) Year Time Extension on the Preliminary Plat in Order to Obtain the City Engineer's Signature on the Final Plat and Request for a Two (2) Year Time Extension on the Conditional Use Permit to Commence the Approved Use V. Final Order for Approval: TEC 13-007 Woodland Springs Subdivision by Woodland Springs, LLC Generally Located on the Northeast Corner of N. Locust Grove Road and E. McMillan Road Request: Two (2) Year Time Extension on the Preliminary Plat for Woodland Springs Subdivision in Order to Obtain the City Engineer's Signature on the Second Phase Final Plat W. Final Order for Approval: FP 13-037 Woodburn West Subdivision No. 1 by Northside Management Located North of W. Ustick Road Approximately 1/4 Mile East of N. Linder Road Request: Final Plat Approval Consisting of Fifty-Two (52) Building Lots and Ten (10) Common/Other Lots on 25.75 Acres of Land in the R-8 Zoning District X. Resolution No. 13-960: VAC 13-005 Spurwing (AKA Spurwing Challenge) by The Club at Spurwing, LLC Located on the North Side of Chinden Boulevard, West of N. Long Lake Way Request: Vacate a Portion of the 12-foot Wide Public Utilities, Drainage and Irrigation Easement (PUDI) Platted on Lot 78, Block 1 of Spurwing Subdivision Y. FP 13-039 Tradewinds Subdivision No. 2 by Don Newell, SDN, LLC Located at the Southeast Corner of S. Victory Road and E. Locust Grove Road Request: Final Plat Consisting of 22 Single-Family Residential Building Lots and 2 Common/Other lots on 10.42 Acres of Land in an R-8 Zoning District. Z. FP 13-040 Touchstone Place by Iron Mountain Real Estate Inc. Located on the South Side of E. Fairview Avenue and West of N. Stonehenge Way Request: Final Plat Consisting of 16 Multi- Family Lots and 7 Common/Other Lots on Approximately 4.49 Acres in an Existing R-15 Zoning District. De Weerd: Okay. Item No. 6 is our Consent Agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Meridian City Council November 6, 2013 Page7of68 Hoaglun: Item 6-X is Resolution No. 13-960. With that, Madam Mayor, I move approval the Consent Agenda. Rountree: Second. De Weerd: I have a motion and a second to approve Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 10: Department Reports B. Mayor's Office: Budget Amendment for Copy Machine Purchase for the Not-to-Exceed Amount of $24,000.00 De Weerd: We did move -- move an agenda item, 10-B, to this position, so I will turn this over to Robert. Simison: Thank you, Madam Mayor and Council. Thank you for moving this up for me, so I can go make my wife happy. What you have before you is a budget amendment. This year we have -- our five year lease on our copier in the Mayor's office is up. When we started looking at new copiers and changes in our finance department down to a three year lease with the cost goal of a three year lease, we felt that it would be more prudent to do a purchase, rather than a lease. Therefore, the amendment that you have in front of you provides the funds -- the additional funds needed to do a purchase on a copier, rather than doing the lease, and it also allows us to get a larger copier that can do more print jobs, which will allow us to do some of our in -- some printing in house that we used to do with print vendors for our annual report and some other things. So, some long-terms savings. It doesn't change any of your contracts that you have to sign when you do a lease versus a purchase, so you still have a per copy cost, all your toner and other things are still included in that. It's the same with a lease. So, that's what you have before you and I would be happy to answer any questions. De Weerd: Council, do you have any questions? Rountree: I have none. De Weerd: I do know we have talked about losing some of the space in your offices to house this, so it can be more conducive to greater use as well. So, if I can I would entertain a motion. Hoaglun: Madam Mayor? Meridian City Council November 6, 2013 Page 8 of 68 De Weerd: Mr. Hoaglun. Hoaglun: I move approval of a budget amendment for a copy machine purchase for the not to exceed amount of 24,000 dollars. Rountree: Second. De Weerd: I have a motion and a second. Any discussion? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Community Items/Presentations A. Mayor's Youth Advisory Council Update De Weerd: And just to the developers and presenters in the room, making my wife happy doesn't always work, so -- we do have an order to our agenda. Okay. Item 7-A is under Community Presentations. Tonight we -- where did Makenzie go? We timed that appropriately, didn't we. Oh, there she is. I will ask Makenzie if she wants to give the report on the Mayor's Youth Advisory Council. As you know, Makenzie was also a MYAC officer last year, so you might recognize her. But it's nice to have her back. She's our historian this year. Thanks, Makenzie. Baird: Happy to be here. So, this year membership has nearly tripled. For starters, we have averaged approximately 90 attendees at each meeting. We believe word of mouth and the amazing work we have done has set up a go-to group for teens in Meridian. The first event we started off the year with was the community block party. We started by having 30 volunteers work at the block party and in all we volunteered over 150 community service hours. Also we had the third annual Treasure Valley Youth Summit. We brought nearly 240 teens from Meridian high schools for a day of interactive lessons and workshops. Our peers learned the dangers of texting while driving by driving go carts while texting and navigating the race track. Learned the lessons of bullying by playing unfair team laser tag, followed by a lesson by Meridian Police Officer Gomez. And we were shown the dangers drug and alcohol play in judgment by wearing fatal vision goggles and playing mini golf. Also followed by a talk with the Meridian police officers. The workshops were great. We broke into school specific groups to talk about issues each school is facing, followed by another plan to talk issues. It was great -- this was the first year we have school counselors and principals in attendants helping us along the way. A coach -- a former BSU coach was our keynote speaker and he brought much life to the event. We also had the Celebrate My Drive event. Approximately 30 MYAC'ees assisted in the event where we had people sign pledges to Meridian City Council November 6, 2013 Page 9 of 68 not text and drive at a recent Rocky Mountain Football game. We had over a thousand people sign it. We teamed with a local State Farm agency to make the event a reality and had numerous vendors and contests. We had approximately 1,500 people stop by to the event. The next event that we volunteered at was Village at Meridian grand opening ceremony. We were asked to be ambassadors during the grand opening. Over 60 volunteers were there and we had close to 300 volunteer hours. Recently we had the 2013 City Council Candidate Forum. The MYAC plan produced and executed an innovative approach to candidate forums by splitting the candidates into two panels and asking different questions to each. We were very happy with the community turnout. Just last week we had the Trunker Treat and Dance to the Beat. For our first annual event we felt it went very well. We had 52 businesses, youth organizations, and churches that decorated trunks. We had over 2,500 people show to trunker treat and also enjoy a family friendly dance party. We had a food drive attached to the event. We were able to fill three large bins of food for the Meridian Food Bank. So, looking ahead, we will participate in the Rake Up Meridian project and have a social media class where we will invite our parents to learn about the dangers of social media in teens' lives, just to name a few. We also have two MYAC members attending an anti-tobacco workshop provided by the American Lung Association this week to get their training to put together an anti-smoking event. I will now stand for questions. De Weerd: As you can see they are bored. I think most organizations do that in a year. These teens have done it in two months and they still have energy remaining. We are trying to figure out how to keep 90 kids engaged, involved, and I think they have been running Ken ragged, but as you can see they have not only leveraged the many accomplishments that they had last year to triple the attendance and those that are involved, we do have more engaged school representatives who are inspiring other kids in the schools now to say, hey, can we join -- is it too late to join. So, it may continue to grow and these -- these teens are -- are making a huge difference in our community. I'm very proud of these young leaders and what they are able to accomplish. Council, do you have any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I do not have a question, but I do have a thank you for the candidate forum you kids put on. It was another great forum that you set the standard a year ago and you met it this year, so thank you very much. Baird: Thank you, Councilman. De Weerd: Anything else from Council? Rountree: Thank you. Baird: Okay. Meridian City Council November 6, 2013 Page 10 of 68 Rountree: I hope you stay more busy for the rest of the year. Baird: Thank you. B. Police Department: Public Safety Training Center Update De Weerd: Thank you. Appreciate it. Okay. Item 7-B is under our Police Department and I will turn this over to the chief. Lavey: Madam Mayor, Council, thank you for the opportunity to speak today. There is going to be several of us that's going to be presenting today and I need to thank the consultants for showing up today, because it's only through them being here is why we get to go next. We were actually last on the agenda, but we were kind and didn't want our -- our consultants to have to sit through the entire evening before they got to speak, so thanks to them. In 2000 we had a land purchase of ten acres where the current police department is sitting on Watertower. In 2002 we moved into a 30,000 square foot police department. In 2003 area law enforcement and elected leaders studied the feasibility to purchase the indoor firearms range formerly known as Shooting World in west Boise. This plan fell through for a variety of reasons. In 2005 I presented a vision to Meridian City Council to explore the feasibility of building a firearms range on the property to the west of the current Meridian Police Department. Several of the Council Members that were here -- at least one of the Council members was here for that presentation and they are still with us. Let me provide some brief history and firearms training in Meridian. In 1997 we were shooting in a pit off of Freeze Out Hill in Emmett. Over the years we had moved from Emmett, Nampa, Eagle and Boise. The Nampa range was closed due to the location of development. The training range in Eagle was closed due to landfill expansion. An attempt to move the county range was cancelled after opposition for development and the Boise range where we are currently training is facing many challenges with their own attempts to upgrade. In 2003 we saw a need to find a place to train that would be safe with control bullets, control noise, and be suitable for the training as required by law. That need is even greater today. Since 2003 we have done site studies, sound studies, business plans and surveys that have taken us in a direction that goes way beyond the firearms range. We will present that direction to you today. Don't get me wrong, we still need a place to shoot. We have outgrown the space at the police department. We need additional office space. We need training space. We need storage space. As well -- excuse me -- as well as increased locker rooms, evidence storage, increased space for IT and parking. The challenges we faced back in 2003 have grown in the past eight years. The population of the city has grown. We are on track to be the second largest city in the state. The expectations placed on public safety continue to grow and the future growth projections are high. Capital construction costs are estimated to increase a minimum of five percent with each year we delay construction. Lieutenant Jamie Leslie is the project manager for the public safety training center project. He will explain where we have gone, where we are currently at, recommendations to Council, options, estimated pricing, and, then, hopefully, we can answer any questions that you may have. Lieutenant Leslie. Meridian City Council November 6, 2013 Page 11 of 68 Leslie: Thanks, chief. Madam Mayor, City Council. Also like to welcome the two Councilmen elect. I will let you know that I put them to work first thing this morning, 8:00 o'clock, and jumped right into it, both feet. They were willing to come in and sit down and talk with me and I, hopefully, got them up to speed on where we are at in this project, which has been going on for quite awhile. De Weerd: At 8:00 o'clock? Leslie: 8:00 o'clock this morning. We didn't talk then, but we did contact them. They were very eager to be part of this process, so I welcome them here and look forward to working with both of them. For the past eight years Meridian Police Department has had the vision of building a training center. Like the chief talked about, a lot of that started out with the firearms range. Most of that was due to the reduction of ranges in the valley. We initially focused on building simply a shooting facility. Through research and business planning we soon realized we needed a much more encompassing training center to meet the needs of all of our first responders for now and into the future. We are seeing more and more incidents that require inter-disciplinary responses in order to keep our community safe, whether it's a natural disaster, school shooting, or a hazardous material situation. We cannot expect one department to solve the problems. In Meridian our emergency responders have done a remarkable job at keeping our community safe. As we continue to grow and as our society continues to change, the Meridian Police Department, the Meridian Fire Department and the Meridian Public Works Department have realized the need and importance of a multi- disciplinary training facility. In order to be prepared for a large scale emergency we need to invest in our emergency personnel today, so they can train together and be ready for the challenges of tomorrow. When looking at these two awards -- and we can go through many many awards, the first thing that comes to my mind wasn't the training facility, it was more about the people that make it safe. About the investments that we as a city have made to make this community the way it is. We are not safe just because of police and fire, we are safe because of Planning, because of Parks, because of Public Works making sure that everything works the way it's supposed to work, looks the way it's supposed to look, and gives us that beautiful appearance that in a lot of ways deters a lot of the crime problems that other cities may have. So, it's a team effort. And this facility being a simple shooting facility was missing the mark and I think that when we did the business plan and we met with our city leaders it became pretty clear to us that that -- we got guided in that direction more than it was just our own thoughts and our own ideas in the beginning. So, I'm going to start walking through where we are at. This quote came from Interactive Business Group, which is the company we hired in 2011 to do a business plan. You guys should have a copy of that. The construction of the Meridian Public Safety Training facility would send a clear message to Meridian's public safety personnel and its citizens that the city places a high value on well trained and properly prepared first responders and it intends to continue to maintain a high level of safety for the community. When we started that plan Bill Booth and his group came in and we sat down and met first one on one to talk about our current training, what we currently were doing. We assessed the facilities that we were Meridian City Council November 6, 2013 Page 12 of 68 currently using, the distances we traveled to do the training, how we had to schedule it. We got with groups, outside users, hospitals, other key responders, police departments, medics, school district personnel. We talked about not only our training needs, but their training needs. The facilities they had and the facilities they needed. And so we started developing what was not only our needs, but what we needed in the community to meet all of our objectives. When we respond to these emergencies we always respond together. It's not just a simple response. We sent a survey of potential users to look for some business opportunities to rent the space, so we can recoup some of the operating and maintenance costs. We developed some plans on what the operating and maintenance costs would be, how those fee schedules would look, how we could recoup some of that money, and we started some master planning and some conceptual drawings and the very first conceptual drawing that we had was IBG, had a price tag of around 8.7 million dollars. The facility needs that came from that, office or classroom space. That was top of the list. Classroom spaces that were larger than 25 people. Fifty person classrooms are one of the ones that came up quite often from multiple groups. Scenario village is something we hadn't thought about. Scenario village, if you think about it, is a series of props, small scale residential, business props that allow our emergency responders to practice real world scenarios in the comfort of our training facility. Not on our city streets where the community is doing their normal activities and living their lives, but inside our controlled environment where we can set up the parameters, the darkness, the light. It is -- I don't want to say doll houses, but it's kind of that -- that concept. It's very small square footages, but give us similar challenges that we have in the real world, whether we are breaching doors or breaching windows, the fire department setting it on fire to put it out. Rescue operations, those types of things. It could simply be confined space training for Public Works to train on how to go into man holes or fire how to rescue them out of those -- those types of situations. Technology is changing very fast. We use a tremendous about of it in our police department to help us be more efficient at report writing or issuing citations. We talked about our a-Cite program. We can also use simulation training to use less space or confining space, if you will, to set up electronic video games, if you will, is the best way to describe it -- not always in that format -- to allow our officers or firefighters to engage in real world situations and make problem solving decisions making exercises to see if they make the wrong decision what goes -- what goes wrong. Our outdoor K-9 training facility, we have a -- a really nice K-9 kennel currently. We have a bunch of agility equipment for training that we don't currently use. We are out of -- we don't have the opportunity or the space to use that in. So, creating an outdoor space that is adjacent to our K-9 facility so that our dogs and handlers could train properly became important. Shooting range. All agencies are facing the same problem that we are. Looking for a place that is not too far away, it's convenient and efficient for us to go and shoot, gives us the opportunity to shoot in low light situations, even if it's the middle of the day. Where we are shooting in places that are not considered recreational areas, people are biking and riding their horses when you're trying to do your firearms training. ITS training is typically done -- incident command is the system we put in place for all natural emergencies or any type of catastrophe that would occur within our city. And most of that screening occurs now in classrooms or we sit down and we talk about things, all of you who have been through those classes. We envision that being moved Meridian City Council November 6, 2013 Page 13 of 68 to the scenario village where we set up a disaster, whether it be a flood situation, mass casualty incident, hazardous materials incident and we work through that scenario where it feels realistic where we are challenging ourselves to make those decisions with some stress on it, not simply sitting at the table talking about it. That training currently is done at all levels of the city. Public Works. Planning. Finance. All levels of government are involved in that type of training. ACHD is another one that's a huge partner in those types of training. So, here is an overview of the current facility. The colored portion is a conceptual plan provided by IBG. The blue buildings are existing buildings. The larger one on my right is the police department headquarters. The smaller one to the left is the K-9 facility and in this plan when we first seen two buildings for the training facility, we separated the range building and the classroom building. Reasons for that -- one, is there is a lateral that runs in between the two of them that we are in the process now of covering. So, that kind of divided our property and created some obstacles for us. It also created a little bit of opportunity for us when it comes to security of the facility and how we could maintain security and we will talk about that in the final -- of the next plat drawing. The buildings that are grayed out off to your left is the police academy, which is our greatest asset to our location of our facility is going to be. You see the driving track on the bottom of the page. You can also see the -- all the dark brown colored buildings on this layout are -- that is scenario village and that's just , basically a streetscape with some mixed business residential. We have completed the business study, we looked at some economic opportunities that the training facility would bring to us. One important one is our officers currently travel a lot to go to outside classes. For example, interview and interrogation school may be in Twin Falls, so I will send two officers to that school. I pay their travel expenses. I pay their meals. I pay their hotel. We think that having those classes hosted in our facility, not only do our two officers stay here, we don't have that expense, we think 30 to 40 other officers that come here to our city and bring that expense and that is revenue to our city, to our hotels, to our restaurants. We think that's a huge opportunity for us. Hosting classes -- we can host those typically for free. Those -- these companies that are listed below, NTOA, National Tactical Officers Association. The ATC. I'm going to mess them all up. I'm going to miss the law enforcement ones. Go figure. Public Agency Training Council I think is how it is. The fire ones. The National Fire Academy. National Association of Fire Investigators. And International Association of Fire Chiefs. And Ididn't -- I left off International Association of Police Chiefs. My chief probably won't be happy about that. We also looked at ways we can use the facility for other organizations to rent. So, to know if they have the needs that we have and from our focus groups we learn that they have those same needs that we have, then, that gives us an opportunity to rent our facility to them to help make back some of the funds that we have invested in this property. Increased revenue for local businesses, hotels, restaurants, and retail. They talked about that just a little bit. Then we talked about our project goals. Obviously, the first one is going to improve capabilities. Better prepared emergency response personnel. Reduce risk of deaths and injury. When we think about that one first we think about the citizens that we are protecting. Obviously, the taxes that we use deploy the problem solving decision making that we deploy in the field has to be right and it has to be split second decisions a lot of the time. But also we want to reduce risk of death and injury when it comes to training accidents. Having the property equipment, the Meridian City Council November 6, 2013 Page 14 of 68 property facilities, allows us to train properly for reducing some of those risks that we have to our first responders when we are doing some of those high risk training exercises. Increase the understanding of roles and responsibilities between emergency responders and build teamwork. Many times when we respond to these incidents it's the communication mishaps that we have that cause the situation not to go like expected. When we respond together as a police department we work together all the time, we train together all the time, those communication mishaps are far and few between. When we bring in an outside agency, whether it be ACHD, a fire department, another police department, even our own Finance Department when it comes into a large scale incident where I'm going to need Finance to help me get through something, get something back up and operational. We don't work together a lot and so we need to make sure that we are training more together and be able to understand each other's roles, responsibilities, and what they can bring to the table. Sometimes we don't know the resources we have internally. In the end that would give us predictable, consistent and efficient training. This modern training center will highlight Meridian's continued leadership and commitment as the state's most proactive community. With the assistance of the new training props and classrooms, fire, police, and public works will be able to provide quality training in the most efficient manner. Now you're to the newest drawing. Now, this one comes from the team work of CSHQA and the Ewing Company, who has helped us with master planning our project and moving forward. When we first sat down to talk about this we wanted to make sure that we talked about our current building and our current property as a whole. We wanted to make sure that as we designed any aspect of the training center we wanted to make sure they took the police department into consideration first. If there was some space in the police department that we were going to utilize in the training center, we wanted to figure out a better way to better utilize that space internally in the police department. If you look off on the right side you're going to see some highlighted marks for the police department. Those are some proposed changes we are going to talk about here in a minute and I will get into them as we move through it. Again you're going to see two buildings, a shooting range, and a classroom room building. Again, they are separated. In the first conceptual plan they were actually flipped. The range was on the other side and the classroom was closer to the police department. For a couple reasons, mainly setting up security parameters for the building access -- to allow public access to the classroom, make it a more public -- public accessible building, we put the shooting range in the middle of the two, because it will have less public accessibility than the classroom building. You're going to see numbers, one, two, three, four, five, six -- those are the scenario village lots. I call them lots, because that's just all they are. They are simply layout on the land for us to know -- we need to develop these sites. We believe in working with the economic development coordinator and the city we have reached out to several companies that are interested in putting those props into place for us. Helping us build -- whether it be a mock gas station or a mock bank. We have talked with BSU, ISU, CWI to talk about their programs where they can have students assist us with the design and the construction management of those buildings, so it would be, basically, if we could get the materials that we could make that a more collaborative effort between us and the school system. A good example of this currently happening is the kids that are building the project over at the elementary school where they are Meridian City Council November 6, 2013 Page 15 of 68 adding that medical wing onto the elementary school, that -- all that construction work is being done by students. We envision something similar to that happening in this project. The first conceptual plan we had from IBG was approximately 37,000 square feet. It had enough room in it for two shooting facilities. A 50 yard tactical range and a 25 yard tactical range. Just to get you up to speed on the tactical ranges versus what -- impact guns is not a tactical range. Most civilian gun ranges are designed for the shooter to walk into a booth, the target moves to them, they stay stationary, and, then, they move the target different distances from them. A tactical range is not that way. There is no booth and you're allowed to shoot any point from 50 -- where ever your furthest distance is back all the way up to the bullet trap itself. In law enforcement we move and shoot. That is the critical part of training. It's standing stagnant and shooting. It is moving and -- and getting closer to the target, getting to the target's side, right side, left side. So, being able to stand in one place and have a target is not functional for our type of training. In this plan we eliminated the 25 yard tactical range. It has room for a 50 -- it only has a 50 yard tactical range with 15 shooting points. A point shooting is a lane that averages about four feet wide. It fits pretty nicely on that property just inside the lateral and doesn't disrupt our current parking lot in the police department. Here is the probable cost estimations for complete build on this facility. 7.4 million dollars. It includes a 50 yard tactical range, two classrooms -- the two classrooms that are built -- one is a 50 person classroom that has a tier feel to it, similar to the police academy that they teach out there. The other classroom is a 50 person classroom that's dividable into two. You technically can make it into three classrooms, two 25 person classrooms or two 50 person classrooms, depending on what you have going on. Defensive tactics room, we currently have one that's undersize at the existing K-9 building. This one has a larger one that would meet our objectives as far as our -- in our class size that we typically have for training. The simulator room -- fire has a -- a series of simulators they would like to use in this type of a facility. Most of them are command-type simulators. Multiple fire personnel go into these booths -- they kind of look like voting booths, to be honest with you, and they have different scenarios that are running and, then, there is a commander that's evaluating the decisions they are making based off what -- what information that is being presented to them. We envision the simulator room being a room that those props, then, go back into storage and the next simulator comes in there, whether it be a driving simulator that we can use to teach not only emergency responders, but parks department, water department, everybody the defensive driving techniques that they need to be safer. Training staff offices -- there is two fixed offices and there is also an open area in the layout allow for visiting instructors to prepare for their lesson plans and also a place for fire and police both to have training coordinators there together in the future to work hand in hand to make sure that training is being completed appropriately. K-9 yard towards the back right next to the K-9 facility. It's just an agility course. There is a fenced portion for the officers to be able to perform those maneuvers they need to in a secured environment to insure the dog doesn't get out of their control and there is also an open area that's used not only for physical fitness training that we do currently annually, but also scenario type training, whether it be foot pursuit types of activities. The roadways are all built. Skipping scenario village for a second. We talked about that probably enough. The traffic collision props -- talked to ACRD, trying to find some ways to get some old traffic control signals to put in Meridian City Council November 6, 2013 Page 16 of 68 here, so they can do traffic investigation, traffic reconstruction, if there is multiple lanes in the roadway, directing traffic, those types of training exercises. Here is a little more detailed overview of the two buildings. The one on the right is the shooting range. We basically have the storage area, a gunsmith area, a place for ammo storage, some mechanical, restrooms and, then, a small office. The other side -- you see the two light blue classrooms and, then, there is a future expansion classroom. We designed the building to be capable to add another 50 person classroom onto the building for future expansion. The building design and the numbers -- the building is designed for that addition, so that it would be less expensive to do at a future date if we needed to add further classroom space. There is some potential opportunities for the range to add more range space, although we think it's limited and probably not going to be necessary based off of the research that we have done and the direction the training is going for us at this time. I want to talk about some of our capital improvement plans, just to get this -- try to get this wrapped up into a little better package I guess. Fiscal year 2014 that we are currently in we have the training center construction allotted in our capital improvement plan. We currently have 4.5 million dollars that is set aside for this project and earmarked for this project. That money comes from the city saving and putting the money aside for this project over the last few years and giving us the investment we need to move forward. In fiscal year 2017 the police department is expecting to do a 3.6 million expansion to the police department. Now, that money and those funds is not earmarked, it's not set aside, that is just a prediction we had that we are going to build onto the police department in 2017 and it may cost us this much money. Going back to the department remodel. We believe in looking at our current design of the training center and looking at the range building and the new facility, that because of that we can repurpose the current training space that we currently have, our upstairs training room, to new office space. That would give us enough room for 12 more employees. Locker room space is one of those spaces that we are quickly running out of space as we -- as we have grown as an agency. In 2002 I think we had about 35 sworn, today we have 87 sworn. We need a larger briefing room. Our briefing room currently is sandwiched between both the women's locker room and the men's locker room. We feel it's a great opportunity to take the briefing room away and expand the locker room and use that space now to be an expanded in each of the -- on each side of it. There is some other increased space efficiencies in the second floor by removing some walls, changing some desks configurations, getting some smaller desks in the future to add spots and we see an additional seven work stations that we will be able to add there. Evidence as we start -- we have the necessity to add to our evidence locker currently. We believe we can add about 2,100 square feet to the outside of the building, which will add enough room for a briefing room, some minor office configuration changes in patrol and, then, add that evidence storage on the same side of the building. That would be on the west side of our building. Highlighted those areas on this -- on these two illustrations -- on the left everything in pink is -- is mentioned in the cost of 791,058 dollars, with the exception of the future office expansion. One of the opportunities the architects presented to us was the lobby in the police department is two stories. That has caused us some issues operationally when it comes to noise. Things going on in the first floor -- or on the second floor and vice-versa, you end up getting a lot of noise -- it echoes throughout the building. So, when they proposed -- if you guys put floor here Meridian City Council November 6, 2013 Page 17 of 68 and not have a two story lobby when you walk in, you have a tremendous amount of square footage that can be reutilized. As we see our administrative section in the future growing we are going to have that necessity for administrative offices to meet our current needs and our future needs. So, that idea was intriguing to us. It's not included in this cost, mostly because it's going to take a lot more structural evaluation of the building to get some accurate costs on that, but all of the other figures are included in this -- all the other remodel options are included in that. Just making sure that you understand that the -- the lobby expansion is not included in that 791,000 dollar figure. So, here is -- here is where I'm getting to the point I guess. I probably should have started here. 2014 -- what we are proposing the first phase of this project is to do complete site development, which includes all the pretty colored areas on the left of the screen, the greens and the grays and the classroom building itself. Build it out completely and, then, do the expansions to the police department to meet our current needs and our future needs. We believe if we make these changes to the remodel, that that expansion in 2017 does not need to occur. The technology we are utilizing currently at the police department is allowing us to free up space in records so we have more office spaces there. We also envision us doing more remote enforcement type activities or substations, if you will. The Village At Meridian is a great location for us to be housing a substation. We would like to see us have some presence out there, the number of calls for service out in that area are clearly going to be higher than they are today. And, then, also out to the west -- we don't have much out to the west either. We would like to partner with the fire department and add a substation in one of the fire departments. The one on Ten Mile that's proposed in the future. Not just substations where officers can go in and sit down and do reports, but substations where citizens can also come in, file reports, speak with an officer, get the information that they are looking for and not necessarily have to go to our main campus to get -- to come here. So, we are kind of changing our way of doing business a little bit when it comes to that. Scenario village I talked about earlier is in process that once we get the lots built, then, we can start working on those partnerships and we will continue to develop scenario village and we think that can be funded primarily from -- whether it be donations or business contributions, sponsorships, those types of programs to get that done. Second phase, the year 2015, complete the project by adding a range. Putting a probable cost on this is very difficult. Four million dollars is approximately what that range is going to cost. I don't know what it's going to cost next year, the year after, the year after that. Based off information I'm getting from -- from my team that's going to be a minimum of five percent increase each year. The longer we push that out the more expensive it's going to be. Also we feel that starting a project and moving with at least a plan direction is the least expensive way of doing it. Partnership opportunities, grant funding, and the thing we are researching now is a public safety training -- center training foundation. Some organizations in other places have set up a nonprofit foundation that allows for companies and donors to donate to the training facility itself. So, that money and those funds get used specifically for that project. We have been meeting with legal to try to figure out the way that we can do that and figure out that opportunity a little bit more. That is intriguing to us and we have seen some successes in some other organizations using a similar process. Grand funding is always, in our experience in this project we have researched grants -- grant funding and there is grant Meridian City Council November 6, 2013 Page 18 of 68 opportunities for equipment, but not necessarily always capital dollars. Partnership opportunities. We believe we are not the only ones in need of a range and we believe that there is other organizations in the valley that are willing to assist us and help us and maybe even contribute some capital dollars or at least user fees to use our facility. We are reaching out again to the federal agencies and talking with those agencies to see what their training needs are, what investment opportunities they may have and we think there is some real options there that we didn't have when we started this process, because there was some prior commitments they had already made to other organizations. That's not necessarily always the same, so we, obviously, tried to look back into that. With that I stand for any questions. Hopefully I didn't talk too fast. De Weerd: Council, do you have questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I have just got a couple of things here. As I look at it, lieutenant, if we go by the phases we are looking at 9.1 million, with maybe an extra four to five hundred thousand increase in costs off the four million on the second phase? Leslie: You're combining my first phase -- Bird: On the phase -- yeah. Leslie: Yeah. Bird: And if I -- if I look at -- we should do it now, including the -- the 7.4, plus the 800,000, we are looking at 8.2. Leslie: Correct. Bird: And that's a -- and first place, for clarity, let's -- who is giving you these estimates? Is it our construction manager or is it being pulled out of the air like City Hall was? Leslie: No. Nothing has been pulled out of the air, sir. Our construction management and our architect teams have sat down and worked these numbers and, then, we have worked them a lot to make sure that they are accurate. Current real numbers. The only numbers I don't have that I can say are absolute real numbers are predictions for next year or the year after that. Bird: And we understand that. Leslie: The numbers I'm giving you today are real. Meridian City Council November 6, 2013 Page 19 of 68 Bird: But if we did it today -- everything today we are 8.2. If we phase it we are over nine million. Leslie: That's correct, sir. Bird: And we hope it's nine million. Costs in one year in construction, which I think your construction manger or your architects, either one, will tell you could be more -- a lot more than five percent, depending on the workloads and the availability of qualified contractors. Leslie: Right. The number they provided me is it starts at five percent. Bird: Thank you. De Weerd: Okay. Other questions? Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Lieutenant, where -- with this last slide that's up where are we -- I know it's been discussed, but in terms of partnerships for the range, how long would it take to develop something like that and -- or has there been any expression of interest to date -- and you don't have to name names, but how quickly could that -- something like that ramp up? Leslie: That's a tough question to answer, Councilman Hoaglun, but we have had an organization approach us that had made a commitment to another organization with some capital dollars. I don't know a value of the capital dollars that invested in that. We have reached out to them, met with them, talked to them, I plan on following up with them tomorrow after I get some ideas of where we are at this point. I would think we would be able to have some idea on that particular lead within six months -- three to six months. Hoaglun: Okay. Councilman Bird makes a good point. It's always cheaper to do it all at once, as opposed to phase -- phasing it, but I'm not overly optimistic that we have nine million dollars sitting around, so that's -- that's the bad side of it all, so -- De Weerd: And I would tell you we don't. Hoaglun: You looked in the checkbook, uh, Mayor? I didn't think there was, so -- De Weerd: That's the first place I do look. Zaremba: Madam Mayor? Meridian City Council November 6, 2013 Page 20 of 68 De Weerd: Mr. Zaremba. Zaremba: I guess I would comment that I'm aware that this is being talked about for quite some time, years -- maybe ten years or so or longer. One of the issues in trying to develop partnerships is the partners wondering about how soon we are going to do this and the thought comes to mind that if we finally get it started we may get some more attention from potential partners, who may be sitting out there thinking, okay, you have been talking about this for ten years, you could be talking about it for the next ten years as well. So, how soon is this going to do us any good. If they see us actually starting to move and I say the shovels are starting to turn dirt or whatever, I think it's safe to assume that partners would be much more ready to make some commitments. If they think they can share this facility with us and participate financially and time wise and whatever else they need to do, to actually see some action of it moving forward -- this is a personal opinion -- I think we will see a lot more partners start to step up and say, okay, this is real, it is going to happen, we want to be part of it and I -- I can see that being a tremendous help. I don't have any facts, but that's an opinion. De Weerd: And, Mr. Zaremba, I would agree with you. We have talked to one agency that they have a couple of other priorities ahead of this, but if they are able to build it into a capital improvement plan like we do to earmark, you know, what I had told Lieutenant Leslie is we would want to put this on a date certain on our capital improvement plan, so that partnerships can see when it's -- when it's on there so we can make it happen, but certainly we would like to see it happen sooner with partnership dollars and if they see a commitment I think you're right, they are more apt to step up. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: One thing you want to remember -- and I -- I don't have any problem with partnerships, but what it's -- what is going to be the partnership. If you bring partnerships in, then, this facility is going to be ran like EMS, ACRMP, by a committee and every time you want to do something you have a committee meeting. I want -- I would like a facility that we run and they use -- lease. If we can get people to donate help or other partnerships, but I don't think a facility like this -- it would be like City Hall here and partners with it. A committee can't manage something like this I don't believe. But that's just my -- De Weerd: And I would probably agree with you, but I would be more interested in a public-private partnership and that we don't run it, but the private sector does. Bird: Hey, I would be great on that -- I would be great on that, but -- Rountree: Madam Mayor? De Weerd: Mr. Rountree. Meridian City Council November 6, 2013 Page 21 of 68 Rountree: As much as I would like to see all of this bid at the same time and go forward, I understand the issue with financing. It seems to me that if we are going to move forward we need to move a phase forward, whether it be the administrative aspect or the shooting range aspect of this. With Councilman Zaremba's comments, it would be my opinion that if we advance the administrative aspect of this, meeting the needs of space requirements for our current folks in the department that would be the key to develop a partnership. I think if we went forward with the shooting range first there would be less desire for other folks to partner with the office space or the training facilities and whatnot. So, having said that and not wanting to slice and dice this up anymore than it already is, I would propose that we establish the financing and funding for the first phase as you have described it and move forward with it. I know we are already moving forward with some site improvements with respect to irrigation and that sort of thing, so we can anticipate starting work on this soon. I think part of that would be not completely fleshing out the shooting range at this point as far as final design, but put it in a conceptual package outlining what it is we need and what we anticipate we are going to need and if it happens to be put off for a year or two and technology changes, rules change, equipment changes, they can then be fashioned into the shooting range at that point. But that's how I see this at this point. Even though my preference is is to get it all done and -- it's easy to say you can save a million dollars, but if you don't have the money you're not saving anything, so -- De Weerd: Amen. So, Council, is it -- is it your desire -- and I see Lieutenant Leslie that you have played the game there, we went to 5,052,238 and I said 4,900,052,638. Okay. Leslie: Madam Mayor, that wasn't intentional. Just how the math works out. De Weerd: Yeah. I know how this game works. Remember when you say we go up I start going down. So, Council, I guess staff needs a motion, if you're wanting to do a motion today. Otherwise, we can set this on another agenda and ask for your direction at that point. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I'd prefer that they move on and we can -- within the next month or so we can discuss the other part. I would make a motion that we move with phase one at a cost of 5,052,638 dollars. Rountree: Second. De Weerd: I have a motion and a second and, Council, we will be bringing a capital improvement plan back in the next several months. We do have our impact fee committee meeting right now looking at numbers and I think they will be meeting next Meridian City Council November 6, 2013 Page 22 of 68 week. Right now our capital improvement plan is not balanced and so we do have some work to do to balance that before we can bring it back to you. So, any discussion on this motion? Leslie: I have a few questions before you -- De Weerd: Yes. Leslie: Madam Mayor. Do you have any direction on the lobby -- on the covering of the lobby? Is that something you want me to address in that? There is some -- some opportunity in that cost to -- to put alternates in that. The parking lot, for example, is in that plan -- a parking lot expansion for 108,000. We could consider that an alternate bid and try and still stick with that 5,052,000 or do you not want me to move forward on the lobby covering at the time of the remodel? De Weerd: Well, lieutenant, I thought the 52,638 was the lobby. Bird: No. De Weerd: That's why it went up from five million. Bird: Madam Mayor? I --the motion maker would -- would approve them looking into it. I don't -- I don't think it's going to take a lot of structural -- David can tell you that and, then, close it over. I think it's a very very good idea. I don't know why we opened it up to start with, but -- Leslie: Council Bird, Madam Mayor, it's not that I'm trying to raise the dollar value, I'm just asking if you want that included in that project, if you want that done we think there is opportunity to still do it for the amount that you have approved, I just want to know if that's part of the project that you want added into it. Does that make sense? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I guess as the second I would approve a bid alternate that would accomplish that, if it does come out that way. De Weerd: If it can be included in the price, that's great. Leslie: We will do our best. De Weerd: Okay. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Meridian City Council November 6, 2013 Page 23 of 68 De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: So, chief or Lieutenant Leslie, this is more than was authorized in the budget, so we will need a budget amendment at some point, so -- Lavey: Madam Mayor, Council, we are still working with Finance on that. We were good for five million. The 52,000 we will have to go back and renegotiate with them, but -- De Weerd: I agree Lavey: -- we will come forward and go. And the only other thing I would point out, too, is that when we asked for real numbers, we asked for real numbers on the high end, so we can always hope that they are lower, but I don't want to make any promises I can't keep, so --just for that -- you know that, too. Thank you. Item 8: Items Moved From Consent Agenda De Weerd: Okay. Thank you. Okay. Council, there were no items moved from the Consent Agenda. Item 9: Action Items A. Continued from October 22, 2013: Public Hearing: TEC 13-005 Cavanaugh Subdivision by Trilogy Development, Inc. Located Southeast Corner of S. Meridian Road and E. Victory Road Request: Two (2) Year Time Extension on the Preliminary Plat in Order to Obtain the City Engineer's Signature on a Final Plat De Weerd: So, we will move into our Action Items. Item 9-A from -- continued from October 22nd. It's a public hearing on TEC 13-005. I will ask for staff comments at this time. Watters: Thank you, Madam Mayor, Members of the Council. Then next application -- first application before you is a request for a time extension on the preliminary plat for Cavanaugh Subdivision. This property consists 145.4 acres of land. It's currently zoned R-8 and TN-R and is located at the southeast corner of East Victory and South Meridian Roads. Actually, off of the southeast corner, as you can see here on the map. The applicant's request is for a two year time extension on the preliminary plat in order to obtain the city engineer's signature on the final plat. This is the fourth time extension request for the subject preliminary plat. Approval of the time extension will allow the applicant to proceed with the platting process. If the time extension is not granted the preliminary plat will expire and a new preliminary plat will be required to develop the property. Since the last time extension request the ownership of the property has Meridian City Council November 6, 2013 Page 24 of 68 changed from a single property owner to many different owners. To staff's knowledge all of the owners have consented to the subject application. One owner, Great Oaks Water Company, consented contingent upon the city requiring an easement to be dedicated for the construction and operation of all infrastructure necessary for development south of the Ridenbaugh Canal, i.e., extension of Standing Timber Way, the collector street from Victory Road, and water and sewer service from phase one to the canal prior to the city engineer signature on the first final. And they also requested that prior to obtaining the city engineer's signature on the second phase final plat, that the developer of phases one and two, which is north of the Ridenbaugh, shall be required to submit a road trust to ACHD for half of the estimated cost for future extension of Standing Timber Way and construction of the bridge across the Ridenbaugh Canal by the developers of the adjacent property south of the canal. Staff recommends these conditions be provisions of approval of the subject time extension and also recommends the applicant is required to comply with current city standards pertaining to installation of streetlights, performance surety, and warranty surety requirements. Lastly, staff recommends as a condition of approval that all developers of Cavanaugh Subdivision are required to pay $1,465.56 per acre to proportionately offset costs incurred by the city for the Victory Road gap sewer project prior to city engineer signature on each final plat. Written testimony was received on this application from John Roeder, Great Oaks Water Company, as I previously mentioned, and Kent Brown, the applicant's representative, and he is in agreement with the conditions of approval in the staff report. There are no outstanding issues for City Council. Staff is recommending approval of the subject time extension request with the conditions in the staff report. Time extension to expire on August 22nd, 2015. Staff will stand for any questions Mayor and Council may have. De Weerd: Thank you. Council, any questions? Rountree: I have none. Bird: I have none. De Weerd: Okay. Would the applicant like to make comment? Brown: For the record, Ken Brown. 3161 East Springwood, Meridian, Idaho. We are in agreement with the conditions of approval. The plat --the first phase is currently at Ada County Highway District and is scheduled to be signed next Wednesday. I don't know what else to tell you, but we understand the conditions and have met with Great -- Great Oaks. I always want to say Great Waters, but it's Great Oaks. And we have met with those people and are in agreement with the recommendation in the staff report. De Weerd: Thank you. Council, any questions? Rountree: I have none. Bird: I have none. Meridian City Council November 6, 2013 Page 25 of 68 De Weerd: Okay. Thank you. Brown: Thank you. De Weerd: This is a public hearing testimony on this item? Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Is there anyone who would like to provide Bird: Seeing nobody wants to testify, I move we close TEC 13-005 public hearing. Rountree: Second. De Weerd: I have a motion and a second to close the public hearing on Item 9-A. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve TEC 13-005 and to include all staff and applicant comments. Rountree: Second. De Weerd: I have a motion and a second to approve Item 9-A. Any discussion by Council? Bird: I have none. De Weerd: Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. MFP 13-002 Reflection Ridge Sub. 2 by Mission Coast Properties ID, Inc. Located 4275 S. Locust Grove Road Request: Modification to the Final Plat for Reflection Ridge Meridian City Council November 6, 2013 Page 26 of 68 Sub. 2 to Remove the Stub Street to the North Across the Ridenbaugh Canal De Weerd: Okay. Item 9-B is on MFP 13-002. I will ask for staff comments at this time. Watters: Thank you, Madam Mayor, Members of the Council. The next application request before you is a final plat modification. This site consists of 5.41 acres of land. It's currently zoned R-8. The 5.41 acres actually is just a second phase final plat, which just runs along the Ridenbaugh here. This is the entire Reflection Ridge Subdivision. The property is currently zoned R-8 and is located on the west side of South Locust Grove Road, approximately a quarter mile north of East Amity Road. The applicant requests approval of a modification to the approved final plat for Reflection Ridge Subdivision No. 2 to remove the stub street, South Luminous Avenue, that you see here, would extend north to the Ridenbaugh Canal and they want to replace it with a 20 foot wide common lot as shown here, containing a five foot wide sidewalk that will connect to the multi-use pathway along the south side of the Ridenbaugh Canal, which runs along the north boundary of the site here. The ACHD commission heard the applicant's request to remove the stub street on October 23rd and required the stub street to remain and right of way to be dedicated to the center line of the canal on the property line. ACHD did not require a road trust to be submitted for half the cost of the construction of the bridge. Staff concurs with ACHD's decision on this matter and strongly recommends that Council deny the subject request to remove the stub street. Staff believes that preserving right of way now for the future extension of South Luminous Avenue across the Ridenbaugh is in the best interest of the city, because there is only one other bridge crossing planned within this mile section approximately two-thirds of a mile northwest of this location in Cavanaugh Subdivision that you just previously looked at. Staff views the subject connection as vital for long-term connectivity in this area for vehicles accessing Locust Grove and pedestrians and cyclists accessing the multi-use pathway on the south side of the canal. Staff recognizes that alternative funding sources will be required to complete the bridge in the future, since a road trust was not required of this developer, but half the cost of the bridge can still be required from the property to the north when it develops. Requiring the stub street now gives the city and ACHD options for connectivity in the future that will be lost if this stub street is removed. There has been no written testimony on this application and staff is recommending denial of the proposed final plat modification, with the requirement for the final plat to be revised to extend the right of way for South Luminous Way through the common lot, Lot 1, Block 7, to the north property boundary. When the final plat was approved it inadvertently did not go -- the stub street here did not go through the common lot, it stubbed to the common lot here along the Ridenbaugh, so staff is just asking that that get corrected. Staff will stand for any questions that Mayor and Council may have. De Weerd: Thank you. Council, any questions? Bird: I have none. Meridian City Council November 6, 2013 Page 27 of 68 Rountree: I have none. De Weerd: Okay. Is the applicant here? Hi, Matt. If you will state your name and address for the record. Schultz: Good evening, Mayor and Councilmen. My name is Matt Schultz, 8421 South Ten Mile Road in Meridian, here on behalf of Mission Coast Properties, Idaho, and I'm project manager and construction manager for the Reflection Ridge Subdivision on South Locust Grove Road. Always hate to come to Council with a recommendation for denial, it's not usually my style, but -- but this is one where we really feel strongly -- I guess as strongly as staff recommends denial, we feel just as strongly that you should recommend approval and we have got, we believe, some valid reasons for siding with our request to eliminate what we see as an unnecessary stub street that's putting a burden on us and, more importantly than that, it's land that could better be used in -- to accompany an adjacent substandard lot and also if we can provide the same interconnectivity that staff is wanting and at a very adjacent close location, why not give us what we need, you guys get what you need, and, hopefully, that's the compromise that we can work through on this. If I may step back and kind of give you a little history on this. I don't want to be too long winded, but I guarantee it will be shorter than the last presentation, but -- De Weerd: You do have a limited amount of time. Schultz: How much do I have? De Weerd: It's usually ten minutes. Schultz: Oh, it will be done before that. So, where we are at is this is a subdivision that was -- that was almost completed about six, seven years ago by a previous developer. It got everything but pavement down. All the concrete was in, plat never got recorded, the economy did what it did, it actually changed hands with DBSI, they replatted it, no road trust was required. My owner bought it last September. The preliminary plat was still valid. We charged ahead with phase one I believe of 65 lots and a phase two of eight lots simultaneously and were out there -- literally we have paved, it looks beautiful, we really cleaned it up, six acres of open space, trees, the owners really went above and beyond in terms of doing not only everything that the staff has asked for and ACRD has asked for, but went above and beyond in putting some nice retaining walls. They are actually putting a clubhouse and a pool in phase one. They didn't have to. They are really making this, you know, atop notch subdivision in what was a really embarrassing area for -- you know, for a halted development. So, what we have done out there is we have kind of taken a close look at a stub street that we felt wasn't needed, ACHD staff originally said, you know, we don't think it's needed anymore. So, we finally went back and said, hey, can we pull that back, everyone went, oh, my gosh, not only can you maybe not pull that back, we might need a road trust for it and we know it's late in the game -- I mean we are talking within the last month. I mean this is real late in the game. We are almost going to record a final plat and this is not about Meridian City Council November 6, 2013 Page 28 of 68 cost, we are literally down to, you know, a few thousand dollars to pave the stub street. It will probably cost us more to remove it and reclaim the land for that. We are not talking about trying to save any money here, we are trying not to waste land and waste, you know, valuable -- you know, valuable property for something that's not needed. So, the first step was to go back to ACHD, they chimed in on it a week and a half ago. Staff gave a spirited presentation that it was not needed, the stub -- the bridge was not needed to be trusted for, the stub street was not needed and they have already got a bridge at Locust Grove, at bridge at Meridian, and another bridge in Cavanaugh Sub that you just heard about. In Tuscany there is one bridge crossing between Eagle and Locust Grove of the Ridenbaugh for Tuscany and that was part of ACHD's staff's presentation. Your staff showed up and made a spirited presentation to -- to maintain for a what if, you don't need to make them trust for it, but we want to maintain the opportunity for interconnectivity. Even though it may not be required for vehicles, we still want it for pedestrians. President Baker and Vice-president Franden both voted to remove the stub street, not make us trust for the bridge. That motion failed. The other three commissioners went along with -- with your staff's recommendation to leave the stub street, don't make us trust for it. The guy across the way, when he ever comes in, might -- we might make him trust for half of it and the other half, ah, we might figure it out, we might not and, you know, just leave that opportunity. That motion passed and it's not on the record, but President Baker said it will never get built. You know, the bridge will never get built, you know, even though that's not on the record. So, we have asked for reconsideration for ACHD next week after coming to you to get some clarification and get your chime in on this. We are not asking you to overrule staff, we are just saying if we are really talking about preserving a -- I think for predominately pedestrian interconnectivity, since ACHD has no -- no reason for vehicular interconnectivity, the development to the north of us will have the connection to Locust Grove and another connection for a hundred lots. Let's move it -- let's move it to the east a hundred feet where -- where the road -- if I can remember how to work this -- for the road right in there abuts the ten foot wide regional pathway. Does the projector work? Watters: Yes. Hoaglun: I don't think it's on. Schultz: So, this is a photograph I took today. You can see here we built -- we actually built 2,000 feet of ten foot wide City of Meridian regional pathway adjacent to the Ridenbaugh at all our sole expense. This is a section now that we are talking about where that sidewalk and the right of way abuts the actual regional pathway that we paved this morning, of 2,000 feet and this is literally 100 to 150 feet away from the stub street we are talking about. So, what we would like to do is remove the stub street and give that land back to -- I don't think I can write on there. This land back to these lots in the blue, reclaim it and make that one, you know, kind of next down the one side. It really is -- I can't say it's unbuildable, but it's a really challenged if we don't give this land back. It's not impossible. We can do anything, but it's going to be a really challenged lot. If we give the land back it's going to be a great lot and let's just move over here Meridian City Council November 6, 2013 Page 29 of 68 another, you know, couple hundred feet in a prime location to maintain a future corridor for what I'm saying is we can call it a road right of way if you want or we can call it a pedestrian crossing -- future pedestrian crossing. Call it what you will, but we got plenty of room for it right adjacent. So, all we are asking for is a common sense solution and to preserve our private property rights to -- to maintain the best possible use for that land. It's not a stub street and even though that we lost three to two with the commissioners, we are sure that if we get your recommendation we can go back to them to concur that this was an evolution of where our last hearing left off information they didn't have an alternate solution and so they didn't have this information and we are pretty positive if they have this that they will go along with us. But we don't think you're overruling staff, we just think we are kind of suggesting that maybe a better location for it. So, with that I'd stand for any questions and ask for your approval. De Weerd: Council, any questions? Bird: I have none. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Matt, what would -- what would be the result of the triangular piece of property there that's adjacent to your proposed relocation on the crossing? Schultz: Talking about the unhighlighted area between the two? Rountree: Yes. Schultz: That right now, if I would have taken a picture of it, in fact, it might even be on here. No, I can't quite see it. It's landscaped. Rountree: Oh. Okay. Schultz: It's a common lot. It's got several large trees and grass in it right now. And so what we are talking about is literally you can see it from my photo, there is a foot and a half between the sidewalk and the regional pathway. Or they are just -- you can see where they come together there, so -- Rountree: So, will there be any consideration for trusting half a pedestrian or vehicular structure at that point? Schultz: How come I knew that question was going to come. Rountree: You knew it was coming. Meridian City Council November 6, 2013 Page 30 of 68 Schultz: You know, I don't want to stand up here and not be generous, but I really do believe with all the literal cost overruns and replacing a perfectly good roundabout for ACHD and replacing perfectly good storm drainage for ACHD and doing, you know, way above and beyond out here, that we really feel lucky that the owners have, you know, built 2,000 feet of city regional pathway and that they really have made their contribution and we feel like the pedestrian interconnectivity is something that may or may not happen. You know, it could. It might not. You know. And I think right now to make them trust for it I think that's a little bit too far out there. De Weerd: Any other questions from Council at this point? Bird: I have none. Rountree: Madam Mayor, my concern with that particular proposal is we don't have any -- anything other than a drawing. I don't know that staff or ACHD has looked at that as a potential crossing and whether or not there is enough opportunity for turning radiuses to get through there and get it across the canal if, in fact, that's something that would happen. I'd like to see a little more detail, at least for staff to review that. To me our intent is interconnected to -- that would do it, but would it do it appropriately. Is enough storage there -- all of those kinds of things. I can't answer with this particular schematic. So, I would like to see that before we took action on this or if -- if the action is denial, then, we wouldn't see anything, so -- De Weerd: Mr. Zaremba? Zaremba: I don't really have a comment, but I would be appreciative if we could have a wider view. I think there was an earlier slide that showed more of the area around what we are talking about. That helps. Thank you. De Weerd: Sonya, did you --did you see this before the presentation? Watters: Madam Mayor, Councilmen, the last plan that Matt showed with the two building lots I had not seen before. I -- staff would be concerned that the overall open space appears to be decreased with that plan. I'm not sure if that's the case or not, but it kind of appears that way. Schultz: No. Hoaglun: Madam Mayor. Sonya, the open space, does that pathway count as -- towards their total that was put in? Watters: The pathway along the Ridenbaugh, Councilman Hoaglun? Hoaglun: Correct. Watters: I believe it did. I'm not positive. Meridian City Council November 6, 2013 Page 31 of 68 Hoaglun: Well, Madam Mayor, listening to what Councilman Rountree I had said and, yeah, it is difficult to know and not in road engineering at all I'm of the opinion neither to approve, nor deny, but to kick it back to ACHD to see what they think of this alternative and with maybe a recommendation that they look at it and -- and engineer it and see if it's suitable and, if so, great. If not I guess, Matt, you will be back to make another pitch. Schultz: Madam Mayor, if I can make a comment, please? De Weerd: Uh-huh. Schultz: If there could be some kind of suggestion or recommendation made by the Council that if it could meet the technical aspects of a future crossing that you would support it, that would be what we are looking for to give us some traction as we go in circles, potentially. You know, it's a long process going back and forth between ACHD and that would help. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I'm just trying to remember the conversation when that stub street was established and I think, as I recall at the time, there was no proposal for the property that's on the north side of the canal, as there currently still is not a proposal for it, but the discussion centered on connectivity to the stub street that you can see to the existing subdivision to the north and that the location that was picked for it without engineering of property that nobody has made an application on, that that stub street in the location on your property would be better access to eventually make the connectivity to the -- to the existing stub street on the north one and it just -- it aligns with one of your major roadways to move it off of that, diminishes its value -- I'm not saying I wouldn't listen to it if it could be engineered that way, but -- Schultz: If I may, Mayor -- Zaremba: -- there was a reason why it made more sense to put it where it is. Schultz: If I may, Mayor. I think I have got some relative information related to the property to the north. I was actually going to be the potential developer of that and we actually did get a preliminary plat approved called Normandy back in 2007 with 110 lots on 23 acres or so in an R-8 sub. We actually lined up a stub street to this stub street, because this one was already here and, actually, from there it T'd and kind of looped around and it connected to -- to Green Valley and out to Locust Grove Road. ACHD chimed in and said that with those two connections a stub street across the canal is not needed in terms of traffic flow and things like that and so there is no magical alignment of where that goes. The only reason that one had it there is because this one had it here first and it could have moved anywhere and still maintain the same circuitous, you Meridian City Council November 6, 2013 Page 32 of 68 know, disconnect. We didn't want a high speed raceway going through the middle of the subdivision potentially and so we broke it up and it got approved. It expired, but it did get approved. Watters: Madam Mayor? Excuse me. May I add some more information on that? De Weerd: Okay. Watters: This stub street has always been anticipated in this very same location since 2005 when the original preliminary plat came through. At that time there was a requirement for a road trust for half the cost of the crossing over the Ridenbaugh. That plat never ended up being developed and a new preliminary plat came in in 2008. ACHD for whatever reason at that time did not require a road trust for the bridge. I'm not sure if it slipped through the cracks or what happened, but a stub street has always been shown in that location with both preliminary plats since 2005. De Weerd: Okay. Any other questions from Council? Bird: I have none. Hoaglun: Madam Mayor, question for staff real quick, Sonya. But they didn't require a road trust again. Schultz: No. Waters: Madam Mayor, Councilman Hoaglun, they did not require -- ACHD did not require a road trust in 2008 when the current preliminary plat was approved. Normandy Subdivision to the north of that has expired, but when that preliminary plat came in they were also required -- or they were required to submit a road trust for half the cost of the bridge, too, but that never ended up going forward to final plat where at such time they would have collected that road trust. Hoaglun: Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Question for Sonya. Where is the proposed school site in this particular area? Watters: I'm not sure which one you're referring to, Councilman Rountree. There was one planned right up here fronting on Victory Road in Cavanaugh Subdivision. I believe there is an existing school site right in this general area here. Rountree: McPhearson. Meridian City Council November 6, 2013 Page 33 of 68 Watters: Is it Mary McPhearson I believe. Rountree: Uh-huh. Watters: Yeah. Rountree: Okay. Thank you. De Weerd: Okay. Anything further from Council? Bird: I have none. De Weerd: I guess, Matt, I have a question. If there was consideration to moving that stub to where you -- where you proposed it and it makes sense per Councilman Rountree's suggestion, would it be enough of an incentive for the developer to road trust or to set aside half of the bridge? Schultz: Probably not. We are literally four thousand dollars worth of pavement away from, you know, the stub street as has been requested and record the plat and move on and deal with a substandard lot. We are just asking for the consideration of reclaiming some land on something that's not needed. So, I don't think that that's a -- I think we would probably just choose the quick and easy get it done. We really step back in a bunch of time to delay this plat, to go through that -- this process, that's how important we think it is, but probably not that important, so -- De Weerd: I had to ask. Schultz: That's the truth as I know it, so -- De Weerd: Okay. Okay. Thank you. Schultz: Thank you. De Weerd: Sabrina, do you have something you can add? Anderson: Madam Mayor and Council, Sabrina Anderson, planning manager at Ada County Highway District. Just a clarification from first time that ACHD reviewed this last week. There was a clarification, as your staff has indicated, that ACHD did not have a continuing interest in having a vehicular connection at the location of the stub street. Did have the expression because there was connectivity further to the west and at Locust Grove. Due to the discussion that your staff had at our commission level that there was continued interest in having the pedestrian and bicycle connection, our commission took that as an interest of wanting to make sure they still preserved that option, either at the stub street location or at another location further to the east. Our staff report said it's actually about 300 feet further to the east. The concern I guess that Meridian City Council November 6, 2013 Page 34 of 68 ACHD would have is to make sure that whatever Meridian gives as their direction is consistent with your pathways plan. It's really not necessarily from ACHD's perspective of connection for vehicular or pedestrian-bicycle within the neighborhood, it's really -- the way that our staff Justin Lucas described it, making sure that when that plat to the north -- that you can get folks down to your regional pathway that you saw some of the pictures of. So, because you don't know what's tying in, those are some older aerials, however that lines up -- and I think Councilman Zaremba really spoke to that. However that's going to line up you're going to be stuck with that. From ACHD's perspective I don't want to see a developer get caught in the loop back and forth however they end up designing that pathway the requirements might be considered in your motion is, you know, a minimum of ten feet, make sure they meet all the requirements. We can work with that. It's really, though, whatever needs to meet your plans and what your desires are. Our commission did look at the request -- the request for reconsideration and deferred it to next week to get your direction in what meets your needs. So, we did kind of a step back and said we want to make sure that whatever we are connecting is what you need to have connected. Realizing that it probably could be apedestrian-bicycle bridge, it's probably going to need some future partnership to get connected to that pathway and realizing the future school site and Meridian changes its school boundaries frequently, so we can't predict what's going to be ten years in the future. I probably wouldn't go to say that the commission as a whole believes that a bridge will never happen. It probably won't be a vehicular bridge, but we worked per your direction of how do you want that bridge to line up. We will follow suit. So, rather than have a developer get caught in, we will work with it as the design so we can know where you call want to put it and that's why the commission acted the way they did. So, you know, we are ready to proceed at your direction. De Weerd: Okay. Appreciate that. Rountree: Thank you. Bird: Thank you. De Weerd: Okay. Council, any further information needed on this item? Hoaglun: Madam Mayor. Sonya, can you go to the next slide. Since it's -- Sabrina said not -- probably not going to be a vehicular bridge, I just wanted to see -- I mean it does line up with the street, but at the same time I totally understand Matt's situation where we put it and, then, this goes back to the first developer and the engineer, whoever laid this out, not really taking that into account that this is making a lot very difficult to use and if they probably would have looked at it a little more and moved things over and -- but can't go back in time and change that. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Meridian City Council November 6, 2013 Page 35 of 68 Zaremba: I'm not clear if this goes away as a roadway what access does that other property have if it eventually does develop? I see one stub street from the north. They are not likely to have access to the arterial. I understood the original value of the stub street and I don't quite see why it's not still valuable. Anderson: Mayor and Councilman Zaremba, you can't see the whole -- but there is a property that's up -- let's see. In the northwest quadrant. Those will start out as well. There is plenty of stub -- access streets to that. So, even though it won't connect over the Ridenbaugh they will be able to connect to the west and, then, also to the east and to the north. So, our staff went through that with our commission to make sure that there was plenty of vehicular connection and there is also a connection over the Ridenbaugh already further to the west and they -- we actually went through it all say within this quadrant regarding two bridge connections. So, there was confidence that there was enough vehicular connection or we would have required it, either to have it built or to have it road trusted. So, that was the concerns that were already there, that we didn't want -- it was like 150,000 dollars that would have been required. So, really, our point from the commission's actions and, of course, you can always require it as the city as well, but it really came down to what's needed for avehicular -- or a pedestrian and bike connection and we just didn't want to do anything that was going to be just what you needed for a pathway. Zaremba: Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Question for staff. Sonya or Bruce, either one, how does our pathway plan grow from this area and how would it be accommodated? Watters: Madam Mayor, Council -- Councilman Rountree. The multi-use pathway is only required along the south side of the Ridenbaugh Canal and, then, it goes clear up to South Meridian Road and the corner of Victory and, then, out to Locust from the east. Locust Grove. De Weerd: Mr. Hoaglun. Hoaglun: So, Madam Mayor, to follow up on that. Sonya, what we are looking for is for the folks in this subdivision to have access or -- into their south access to the pathway and making sure we have access from -- from the north from the future development -- future lot section that they can cross the Ridenbaugh to access that -- that pathway. So, I'm trying to figure out if shifting it a hundred feet to the east or 150 feet, whatever that turns out to be, is -- we would still preserve the access for the people on both sides across the Ridenbaugh and we accomplished access and we accomplish a better lot. Am I missing something? Meridian City Council November 6, 2013 Page 36 of 68 Watters: No, Madam Mayor, Councilman Hoaglun. Shifting it further to the east, though, it does make it just that much closer to Locust Grove Road. As Councilman Zaremba mentioned, there is only one stub here to this property from the north right here. De Weerd: Do we know if the irrigation company would even let you have a pedestrian crossing at that point? I know they don't like you to cross these waterways. Watters: I don't know that for sure, Madam Mayor, but that always has been the plan since 2005. It would, of course, require a license agreement. De Weerd: Do we have a pedestrian bridge type of structure over the Ridenbaugh? I mean it's a big waterway and it's -- it's rapidly moving water, too. Watters: I am not aware if we do. De Weerd: So, Council, what would you like to do? Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: For the sake of moving things along, I will throw out a motion here, see where it goes. I don't know if I will get it right, but I will throw out something here. I move that we recommend to Ada County Highway District that we support the change in location as presented by the applicant tonight if it meets ACHD engineering specifications. Bird: Second. De Weerd: I have a motion and a second. Discussion? Mr. Zaremba. Zaremba: Did the maker of the motion mean that it would move as a roadway or are you meaning a pedestrian bicycle path? Hoaglun: Yeah. That's a good question. When I came to where I had my period I thought about, um, I better specify here, but I just stopped at my period so I could think about it. I -- my motion I think I would make, then, would be a recommendation to support the change in location and use the specifications for a pathway or crossing that is nonvehicular and see how that goes. De Weerd: Does second agree? Bird: Second agrees. De Weerd: Okay. Any discussion from Council? Meridian City Council November 6, 2013 Page 37 of 68 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I typically would like to see interconnectivity, but since somewhere along the lines there is no trust for getting your bridge built, I don't see -- I think I agree with the ACHD commission that it probably wouldn't happen for vehicular traffic. I would like to ultimately see at least apedestrian-bicycle facility across this, because you have elementary schools both to the north and the south and no telling how those areas are going to be split, but I hate to see kids having to go out on to Locust Grove to walk to school or have the -- to have mom and dad get out on Locust Grove and drive them to school. So, I'm comfortable with the motion, but I'd like to see somewhere where we can make this happen and without a trust there is no way we are going to get either one, but we are sure not going to get a vehicular bridge. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: And I'm open to amendments to that motion, so -- I would assume that it makes a trust would be for a pedestrian bridge is a less expensive than a vehicular bridge. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I certainly would support that kind of amendment. I think there needs to be some connectivity guaranteed. Just a proposal that you leave the space isn't going to get it and I, of course, am uncomfortable not making it a vehicular crossing. If we are going to dial it back to a pedestrian crossing I think it needs to be guaranteed. Hoaglun: Madam Mayor, if I could ask -- do we know what those costs would be for a pedestrian versus vehicular, without an engineering estimate and those type of things, but -- I know it would be less expensive, but it's just -- I was just kind of curious. I'd like to have facts, but -- I guess I would amend my motion to not only include it be a pathway and it be moved and hope ACHD could support that, but it also requires trust of the applicant for a pedestrian bridge. Walkway. Bird: Second agrees. De Weerd: Second agree? Okay Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Meridian City Council November 6, 2013 Page 38 of 68 Zaremba: And I would just comment that the question was raised whether the irrigation district would approve that. They have approved something similar at 8th Street and maybe one or two other places. So, they have some requirements about it, but they have approved them. De Weerd: But that is a drain and this is -- this is different. Okay. Further discussion? Hoaglun: Madam Mayor, real quick. Do we ever put time limits on these things? I mean if it's not going to be a reality I don't want that to be hanging out there with their money sitting there -- Bird: I don't either Hoaglun: -- forever and ever. I can't recall if -- if we have done -- done anything like that, so -- I know other folks have been around here a lot longer than me, but -- De Weerd: Mr. Nary, do you recall any agreement as such? Nary: Madam Mayor, Members of the Council, I guess the time extension -- excuse me. This is a modification of the final plat. I thought it was a time extension. I can't think of anything that's tied to some time limit otherwise. Without it being a -- especially with a final plat modification we don't really have any agreement or anything normally that would kick in or a development modification or like a time extension be for two years, we haven't done that on something like this. De Weerd: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I can't think of any time limit we have ever put on a trust. In fact, I'm working hard to figure out when -- when we did a trust before. Did letters and stuff like that, but never on a modification of final plat that I can remember. Can you, Mr. Rountree? Rountree: No, I can't. Bird: I do not and I don't know how you -- excuse me, Madam Mayor. And I don't know how you determine a time and I don't think -- I don't think it's fair to the developer or us, either one, to -- I don't know. And I'm thinking really hard if we have ever had a trust with them. But I agree we have never -- a lot of times if we did -- if we had had a trust maybe something would have gotten done. You got to have a time limit on it. Hoaglun: Madam Mayor, question for Bill. By recommending to ACHD that we will support the change in location if it meets the engineering specifications for a pathway, is Meridian City Council November 6, 2013 Page 39 of 68 that not setting aside their -- dealing with their modified final plat recommendation? I'm not making a vote on that specifically. That would still have to come back to us and we could take final action. Is that -- Nary: Yes, you are correct Hoaglun: So, maybe what we need to do is make our recommendation -- I would -- and I'm thinking out loud here, I guess. I'm not making a motion yet. Take away the trust aspect, just say recommendation for change in location if it meets any of their -- meets their muster for specifications for a pathway and leave it at that. If they come back and say we are fine with that, then, we will have before us at the next meeting after ACHD's meeting MFP 13-002, and, then, by then we can have staff do some investigations and determine, okay. what do we want to do about that pedestrian crossing, if one would ever come about, if the irrigation district would allow one and that sort of thing. So, I think it's better than trying to design something on the fly here, just take it one step and, then, let ACHD take their steps and, then, we come back and we go from there. So, with that, Madam Mayor, for the umpteenth amendment to my motion, I would recommend that -- to ACHD we will support the change in location if it meets ACHD specifications for a pathway at the location as recommended by the applicant. Bird: Are you done now? Hoaglun: I'm done. Bird: Second agrees. De Weerd: Okay. I have a motion and a second. Any discussion from Council? Rountree: I have none. De Weerd: Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Hearing: PP 13-018 Olson & Bush Subdivision by Ronald W. Van Auker Located 2950 E. Franklin Road Request: Preliminary Plat Approval Consisting of Six (6) Building Lots on 6.81 Acres of Land in the I-L and C-G Zoning Districts De Weerd: Okay. Moving right along, Item 9-C is a public hearing on PP 13-018. I will open this public hearing with staff comments. Meridian City Council November 6, 2013 Page 40 of 68 Watters: Thank you, Madam Mayor, Members of the Council. The next application before you is a request for a preliminary plat. This site consists of 6.81 acres of land. It's currently zoned I-L and C-G and is located at the northwest corner of East Franklin Road and Olson Avenue. The applicant requests approval of the preliminary plat consisting of six building lots on 6.81 acres of land in the C-G and I-L zoning districts. The applicant intends to expand the depth of the existing adjoining lots in Olson and Bush Subdivision to the north, which are accessed via Lanark Street. So, they are right here. There is an existing home on lot 1 and a shed on Lot 2 that are proposed to remain. Upon development of Lot 2 the shed shall be removed. The Snider Lateral runs across portions of the site and is depicted on the plat within a 40 foot wide easement. Approximately 180 feet of the lateral is piped west of North Olson Avenue on Lot 2. The remaining portion on Lot 2 is proposed to be piped. Because the lateral straddles the property line at Lots 5 and 6, and neighboring properties to the south and west and because these portions of the lateral are not visible or accessible from any streets, the applicant requests a waiver from Council to allow the portion of the lateral west of lot two to remain open. So, that would just be all of this that you can see that runs to the southwest boundary. Because the applicant intends to develop the site with office and light industrial uses, which will involve limited landscaping, the applicant also requests a waiver to UDC 11-3A-15, which required underground pressurized irrigation to be provided to each lot within the subdivision. A provision of the existing development agreement allows the existing home and residential use to remain on the property and allows hook up to city services to occur upon redevelopment or system failure. The existing access for the home via Franklin Road is also allowed to remain until such time as the property redevelops or a change in use occurs. Then access shall be -- shall be provided by Olson Avenue. All other access shall be provided by Olson Avenue or through the existing lots to the north via Lanark Street. A cross- access easement is required to be provided by Olson Avenue or East Lanark Street for all lots that do not front on a public street. As you can see here from the aerial a couple of these lots are already being used for storage from the existing lot here to the north. A 25 foot wide street buffer is required along Franklin Road and a ten foot wide street buffer is required along Olson Avenue. The applicant intends to request alternative compliance with the final plat application for the existing grass, trees, and other landscaping associated with the existing home to serve as the required street buffer along Franklin until such time as the property redevelops. The Commission recommended approval of the proposed plat. Brad Miller of Van Auker Properties, testified in favor. No one opposed or commented on the application. Written testimony was received from Brad Miller. Key issues of discussion by the Commission: The applicant's request for a waiver to the requirement for pressurized irrigation to be provided to all lots in the subdivision. Key Commission changes to the staff recommendation was a clarification of conditions 1.1.3, 2.2.3 and 2.2.24 to allow removal of the existing domestic well and septic system and piping the Snider Lateral to occur upon redevelopment of Lot 2. And a new condition to be added for cross-access easement to be provided by Olson Avenue or East Lanark Street for Lots 3 through 6. That was condition 1.1.4. Written testimony has been received since the commission hearing. Letter from Brad Miller in agreement with the staff report, except for the pressurized irrigation requirement. Outstanding issues for the Council is the applicant's Meridian City Council November 6, 2013 Page 41 of 68 request for a waiver to allow a portion of the Snider Lateral west of Lot 2 to remain open. And a waiver to not require underground pressurized irrigation to be provided for each lot. Staff will stand for any questions the Mayor and Council may have. De Weerd: Thank you. Council, any questions? Bird: I have none at this time. De Weerd: Okay. Would the applicant like to make comment? Good evening. Miller: Good evening, Madam Mayor, Members of the Council. Brad Miller of Van Auker Companies. 3084 East Lanark in Meridian. De Weerd: Thanks, Brad. Miller: I appreciate you taking the time and Sonya did a great job with the staff report. I really appreciate that and her presentation. The two items that we request -- number one is the piping of that lateral. As it crosses the -- or comes to the west property line of that one lot it does meander between our property and the neighboring properties and the neighboring properties do use that for the run off of their irrigation. So, our preference would be not to the that or pipe that, just that first section of it that crosses the lot. The second item is in regard to the pressurized irrigation. As you can see from the aerial photo we have John Deere Landscaping there and we have American Wall Cover. They have a trust plant there. And they have extended their operations into the back there and they use those two lots as -- as storage areas. This is Ben Barnham's old property. It's kind of an odd configuration there and there is really no way for us to be able to do much with that, except for incorporating those four proposed lots with the adjoining lots and, then, having the one lot on North -- on North Olson and, then, the other lot on -- on Franklin. So, we feel that because four of the lots would be used as storage, the other lots surrounding North Olson would be an industrial lot with minimal landscaping, we would ask that -- that that condition be waived. None of the other lots in and around this area have pressurized irrigation and in order -- I have attached a letter from the irrigation district which states that even though they could in theory put a pressurized system there, it would be very difficult, because there is no drainage there, it would have to go to the north to the Evans Drain about 850 feet and it would have to cross the adjoining parcels, some of which are not under our ownership. So, we would ask that you, please, waive that requirement and allow us to only pipe that first section of the Snider Lateral. De Weerd: Thank you, Brad. Council, any questions? Bird: I have none. Rountree: None. Miller: Thank you very much. Meridian City Council November 6, 2013 Page 42 of 68 De Weerd: Thank you. This is a public hearing. Is there anyone who would like to provide testimony on this item? Council, seeing none, do I have a motion to close the public hearing? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearing on PP 13-018. Rountree: Second. De Weerd: Have a motion and a second to close the public hearing on Item 9-C. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve PP 13-018 and not require tiling of the lateral across there and no pressurized water system. Rountree: Second. De Weerd: I have a motion and a second to approve this with the -- with the two waivers. Bird: Yes. With the two waivers, Madam Mayor. De Weerd: Any discussion by Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Public Hearing: PP 13-027 Tustin T.W.O. Subdivision by Conger Management Located North Side of E. Ustick Road, West of the McMillan/Locust Grove Road Intersection Request: Preliminary Plat Approval Consisting of Forty-Four (44) Single Family Residential Building Lots and Ten (10) Common/Other Lots on 15.26 Acres of Land in an R-4 Zoning District Meridian City Council November 6, 2013 Page 43 of 68 De Weerd: Item 9-D is a public hearing on PP 13-027. I will open this public hearing with staff comments. Watters: Thank you, Madam Mayor, Members of the Council. The next request is for a preliminary plat. This site consists of 15.26 acres of land. It's currently zoned R-4 and is located on the north side of East McMillan Road, approximately an eighth mile west of North Locust Grove Road. A little history on this site. In 2005 this property was annexed and preliminary platted as part of Tustin Subdivision to the north of this site. A final plat was recorded for phase one to the north, but the remainder of the plat, which included the subject property, expired. The proposed preliminary plat consists of 44 building lots and ten common or other lots on 15.26 acres in an R-4 zoning district. A gross density of 2.88 dwelling units per acre is proposed consistent with the desired density of low density residential designated areas, one to three units per acre. Access is proposed on the plat via East McMillan Road. A stub street is proposed to the east for future extension and interconnectivity. Timberline Way, an existing stub street at the north boundary of the site is proposed to be extended through the site for interconnectivity. The North Slough runs along the northern boundary of the site and was piped with development of the property to the north. The Lemp Canal runs along the southern boundary of the site adjacent to McMillan Road and is open. Another smaller ditch runs along the west boundary. The UDC requires all ditches to be piped, unless waived by City Council. The applicant is requesting a waiver from Council to allow the Lemp Canal, which runs along McMillan Road, to remain open due to its large capacity. A 25 foot wide street buffer is required along McMillan Road and is proposed on the north side of the Lemp Canal. A ten foot wide multi-use pathway is proposed in accord with the pathways plan within the street buffer. The plat includes 1.85 acres or 12.1 percent of qualified open space and a ten foot wide multi-use pathway along McMillan and a pathway within the common area at the north boundary of the site in accord with open space and site amenity requirements. A six foot tall vinyl fence is proposed along the perimeter boundary of the subdivision, as well as along interior common areas. The UDC does not allow six foot tall closed vision fencing around interior common open space areas or pathways. The fencing will need to be reduced to four feet if solid material is used or six feet in height is allowed if an open vision material is used. Conceptual building elevations for future homes within this development were submitted with this application as shown. Staff recommends the street facing facades and structures on Lots 15 through 17, Block 1, and Lots 4 through 9 of Block 5 incorporate articulation on the facades to break up monotonous wall plains and roof lines. The Commission recommended approval of the proposed preliminary plat. Kent Brown testified in favor at the public hearing. Barbara Wright commented. And written testimony was received from Kent Brown. Key issues of discussion by the Commission. There were none. It was a pretty clean plat. Written testimony has not been received from anyone since the Commission hearing. The only outstanding issue for Council tonight is the waivers to allow the Lemp Canal to remain open due to its large capacity. Staff will stand for any questions the Mayor and Council may have. De Weerd: Thank you. Council, any questions? Meridian City Council November 6, 2013 Page 44 of 68 Rountree: I have none. Bird: I have none. De Weerd: Okay. Brown: For the record Kent Brown. 3161 East Springwood, Meridian, Idaho. Staff covered everything. We are in agreement with the conditions. I will kind of convey to the -- to you as I did in P&Z Commission, we had a neighborhood meeting. For the most part the concern was what type of houses and they understood that we are building the same houses that they currently live in. The majority of the people were from Tustin One. There were a few people to the west that had some concerns about access to water -- pressure irrigation water and we explained to them that we are installing the lines, but Settlers has to grant them permission to have access to that and if they want to put services to those lots we can. Settlers did allow that to happen on the west side of their development, because there is Saguaro Canyon that's on that other side. And so I would imagine that that's the case. And, then, there was some concern in the -- our northwest corner you see here, there is a sewer easement that comes through Larkspur, that one of the neighbors has that sewer easement running through his property and there is currently a fence or gate and people kind of view that as a walking path to get into their neighborhood and it's not intended for that, it's only intended for sewer access and for the Settlers maintenance facility. We mentioned that we are putting a fence, that kind of relieved any issues, and I believe that that's why there is one here tonight to testify before you, so stand for any questions you may have. De Weerd: Thank you, Kent. Brown: Thank you. De Weerd: Any questions from Council? Bird: I have none. Rountree: I have none. De Weerd: This is a public hearing. Is there anyone who would like to provide testimony on this item? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Seeing none, I move that we close the public hearing on Item 9-D. Bird: Second. Meridian City Council November 6, 2013 Page 45 of 68 De Weerd: I have a motion and a second to close the public hearing on this item. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve PP 13-027, subject to testimony, staff comments, and with the waiver to allow the Lemp Canal to remain open. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-D with the stipulations as stated. Any discussion from Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. E. Public Hearing: RZ 13-009 Village at Cold Creek by Hayden Homes Idaho, LLC Located North Side of W. Ustick Road, Approximately 1/4 Mile East of N. Ten Mile Road Request: Rezone of 4.38 Acres of Land from the R-4 to the R-8 Zoning District F. Public Hearing: PP 13-023 Village at Cold Creek by Hayden Homes Idaho, LLC Located North Side of W. Ustick Road, Approximately 1/4 Mile East of N. Ten Mile Road Request: Preliminary Plat Approval Consisting of Sixteen (16) Single Family Residential Building Lots and Three (3) Common/Other Lots on 4.38 Acres of Land in a Proposed R-8 Zoning District De Weerd: Okay. Item No. 9-E and F are public hearings on RZ 13-009 and PP 13- 023. I will open these two public hearings with staff comments. Watters: Thank you, Madam Mayor, Councilmen. The next two applications before you are a request for a rezone and preliminary plat. The subject property consists of 4.38 acres of land. It's currently zoned R-4 and is located on the north side of West Ustick Road approximately a quarter mile east of North Ten Mile Road. This property was annexed in 1995 and a preliminary plat was approved for Bramblewood Subdivision. The plat later expired. In 2006 a plat for Cold Creek Subdivision was applied for, but Meridian City Council November 6, 2013 Page 46 of 68 was denied. The applicant submitted a request for a rezone with this application, 4.38 acres of land from R-4 to R-8, consistent with the medium density residential future land use map designation for this site. The preliminary plat is proposed to consist of 16 building lots and three common lots. The gross density is 3.65 dwelling units per acre, consistent with the desired density of three to eight units per acre in medium density residential designated areas. A 25 foot wide street buffer is required along Ustick Road. Because the site is below five acres in size, open space and site amenities are not required. Stormwater from the streets will be discharged into a storage pond on Lot 1, Block 3 in the center of the development here. One access is proposed via Ustick. A stub street is proposed to the west for future extension and interconnectivity. A stub street is not required to the office development to the east as there is not public street connection. A six foot tall vinyl fence is proposed to be constructed around the perimeter boundary of the subdivision where fencing doesn't already exist. Sewer is supposed to be extended from the north by an aerial crossing over the Five Mile Creek and it will extend into the site by a 20 foot wide sewer easement on the west side of Lot 8, Block 1 as you see here. Water will be extended from Ustick Road. Conceptual building elevations for the future homes within the development were submitted by the applicant as shown. Staff recommends the structures on Lots 2, 3, 4, Block 1, and Lot 2, Block 2, that back up to Ustick Road have articulation in the rear facade to break up monotonous wall plains and roof lines. The Commission recommended approval of the subject rezone and preliminary plat applications. Ross Erickson, the applicant's representative testified in favor. No one testified in opposition. John Schafer, the neighbor to the west, did comment. Written testimony was received from Ross Erickson. And since the Commission hearing Ross Erickson did submit another letter of testimony in agreement with the conditions in the staff report. There are no outstanding issues for City Council. Staff will stand for for any questions Mayor and Council may have. De Weerd: Council, any questions? Bird: I have none at this time. Rountree: I have none. De Weerd: Okay. Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: I do. If I recall 2006 correctly, there was a great deal of discussion about -- I believe it was amulti-use pathway that needed to go along the waterway that's diagonal across the north boundary here and the issue was access to that. I forget which side of the waterway the pathway is supposed to be on, but there was some issue about -- I think maybe the pathway is supposed to be on the north side and we were requiring Meridian City Council November 6, 2013 Page 47 of 68 them to make a bridge across to it and I don't see that being discussed this time. Do we need to connect to that pathway? Watters: Madam Mayor, Councilman Zaremba, a bridge connection would always be nice. The applicant is not proposing a bridge connection. Staff did discuss it with them. It's within your purview if you want to require it. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I might shed some light onto that. Just to the east of this proposal is some office structures and on the other side of that is the tower bridge -- entrance to Bridgetower Subdivision and that is asidewalk-bridge combination. It's fairly close to access that -- that walkway on the north side. I don't know if it's close enough, but it is -- it is there, they don't have to walk a quarter mile, half mile, or anything like that, it's just -- it's just on the other side of those dental offices, so -- De Weerd: Okay. Anything further at this point? Is the applicant here? Good evening. If you will, please, state your name and address for the record. Erickson: Good evening. Ross Erickson. 6313 North Cloverdale in Boise. Sonya gave a pretty thorough staff report there. Like she mentioned we are in agreement with all the conditions of approval that she's indicated. On the zoning designation, we are -- we are requesting 16 lots on 4.38 acres, which is a gross density of 3.65 units per acre. So, we are on the low end of an R-8. Our average lot size is 7,700 square feet. So, the R-8 really does this site justice. The plat that was submitted back in 2006, they tried doing 16 lots in an R-4 and I don't know if any of you remember that plat or recall it, but the lot orientation was very convoluted. You couldn't really tell which side of the lot was the front. The streets were kind of doing some awkward things. So, with the R-8 the designation really does this plat a lot of justice in cleaning things up and giving you some flexibility to create uniform shaped lots and a good road system to fit to circulate through. A little history. We first started -- we met with Sonya and staff to talk about the property and learn about, you know, some of the previous issues and one of the issues -- the main issue that was cited for denial of the previous plat was how the property is going to be sewered. The previous proposal had sewer main coming from the north side of Five Mile Creek, entering the property at the northwest corner, down through a common lot and down to a street and, then, circulating into the sub. Basically what they had proposed was a common lot for that sewer line, which created kind of a pocket of no man's land that would be fenced and there were light issues associated with that with regards to safety and so we will work with the city engineer and Public Works to come up with a different solution where we actually are serving the sewer -- the project from a different location, as Sonya described, we are going to take the sewer down a driveway that will actually be improved with concrete to preserve it and it will also serve as the driveway to that building lot. So, you're not even going to know that there is corridor there for sewer and it solved that problem with having a pocket of unusable space. The Meridian City Council November 6, 2013 Page 48 of 68 other issue was just the -- it wasn't cited, but it was kind of expressed that -- just kind of the unusual nature of the lot configuration, we think we have done a good job there. The project includes a 25 foot landscape buffer along the frontage in the central common area that will include our irrigation ponds and ACHD storage area for storm water. The project will have a pressure irrigation system that will primarily be fed with surface water and the developer also has ground water rights in the same basin and in transfer to the site into a well. There was a use to supplement the surface water and run a rotation schedule. So, what we will do is have that well on a time run flow to adjust to make sure there is adequate water in that pond for irrigation. It will also be used on the fringe for years like this year when they shut the water off in the ditches we will have a source for water. That central area we will also landscape it with trees and a landscape plan. We think it kind of creates a nice feel. Kind of an open area in the center of the development. Six foot vinyl fences. I think with that I will stand for any questions. I don't really have much more. De Weerd: Council, do you have questions? Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Real quick. Ross, if that property to the west develops at a future date would this be the only access point for that property? Would Schafer's access point go away for that development? Erickson: Madam Mayor, Councilman Hoaglun. I assume ACHD would take away their access and that they would require -- it depends on whoever comes in first is going to get the access. Our plat happened to come in first, so we are planning a stub street. So, if it had been the other way around that would be providing a stub street to us, so -- Hoaglun: Thank you. Erickson: Yeah. De Weerd: Mr. Zaremba. Zaremba: I was just going to comment on the street. I think you're talking about the adjacent property to the west. The next property over isn't that far away and I think it has a matching stub street into this neighborhood process and so they would have a road that went all the way through their property -- the neighboring property to yours; is that correct? Erickson: Madam Mayor, Councilman Zaremba, that is correct. Yeah. So, the connections to your property would basically be connecting to public streets and have access out to Ustick Road to our development or back out to Ten Mile through the adjacent development. Meridian City Council November 6, 2013 Page 49 of 68 De Weerd: Okay. Anything further? Okay. Thank you. Erickson: Thank you. De Weerd: I do have a couple of people signed up on the sign-up sheet. Paula Bennett signed up against. Would you like to provide testimony? Okay. Thank you. Okay. Mike Gregory. I believe. Signed up in favor. Okay. Thank you. Is there anyone who would like to provide public testimony on this item? Okay. Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we close the public hearings on Items 9-E and F. Bird: Second. De Weerd: I have a motion and a second to close the public hearing on Items 9-E and F. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Item 9-E, RZ 13-009. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-E. Any discussion by Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Rountree: Madam Clerk. De Weerd: Mr. Rountree. Rountree: I move that we approve Item 9-F. Meridian City Council November 6, 2013 Page 50 of 68 Bird: Second. De Weerd: I have a motion and a second to approve Item 9-F. Is there any discussion by Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. G. Public Hearing: AZ 13-010 McLinder Subdivision by TS Development, LLC. Generally Located at the Southeast Corner of W. McMillan and N. Linder Roads at 4650 N. Linder Road and 1437 W. McMillan Road Request: Annexation and Zoning of 13 Acres of Land With the R-15 (6.43 acres) and C-N (6.58 acres) Zoning Districts H. Public Hearing: PP 13-022 McLinder Subdivision by TS Development, LLC. Located at 4650 N. Linder Road and 1437 W. McMillan Road Request: Preliminary Plat Consisting of 28 Building Lots (7 Commercial & 21 Multi-Family Residential) and 2 Common/Other Lots on 11.88 Acres of Land in the R-15 and C-N Zoning Districts. 1. Amended onto the Agenda: Public Hearing: CUP 13-010 Sawtooth Village at McLinder Subdivision by TS Development, LLC. Generally Located at the Southeast Corner of W. McMillan and N. Linder Roads at 4650 N. Linder Road and 1437 W. McMillan Road Request: Conditional Use Permit for aMulti-Family Development Consisting of 84 Dwelling Units in the R-15 Zoning District Note: This was properly noticed through the Valley times and did meet State requirements De Weerd: Okay. Items 9-G, H and -- I think it's I. H-1. Is public hearings for AZ 13- 010, PP 13-022 and CUP 13-010. I will open these public hearings with staff comments. Watters: Thank you, Madam Mayor, Members of the Council. The next applications before you are a request for annexation and zoning, preliminary plat and conditional use permit. This site consists of 13 acres of land. It's currently zoned RUT in Ada county and is located at the southeast corner of North Linder Road and West McMillan Roads at 4650 North Linder Road. The applicant has submitted an application for annexation Meridian City Council November 6, 2013 Page 51 of 68 and zoning of 13 acres of land with R-15 zoning, which consists of 6.43 acres of the site and C-N zoning, which consists of 6.58 acres of the site, consistent with the mixed use neighborhood future land use map designation for this site. A preliminary plat is proposed for McLinder Subdivision, consisting of 28 building lots, seven of those being commercial and 21 of those being multi-family residential and two common or other lots on 11.88 acres of land. A conditional use permit is requested for amulti-family development consisting of 84 dwelling units, 21 two story four-plex structures on 6.43 acres of land in a proposed R-15 zoning district for Sawtooth Village. The gross density proposed is 13.07 dwelling units per acre, which is slightly above the desired density of six to 12 units per acre desired in MU-N designated areas. Access for the development is proposed via one right-in, right-out access off of North Linder Road midway between Ann Taylor Street, which at the southwest corner of the property and McMillan Road, and one full access off of West McMillan Road, approximately 500 feet east of the intersection. Another right-in, right-out access via McMillan Road was proposed 300 feet east of the intersection, however, ACHD denied this access and the applicant submitted a revised plat accordingly, as you see here on the left. West Ann Taylor Street at the southwest corner of the site will be widened to a full street section. It exists currently at a half street section and it will provide access to the development from the south. Cobblefield Street stubs at the east and south boundaries of the site and is proposed to be extended across the southeast corner of the site. Internal driveways are required to be in an easement providing access at all lots. Because the UDC restricts access to arterial streets when access from a local street is available, the applicant requests a waiver from Council for the two access points shown on the plan via Linder and McMillan, both arterial streets. The Lemp Canal runs along the north boundary of the site adjacent to McMillan Road. A couple of other ditches exist at the northeast corner of the site. The UDC requires all waterways to be piped unless approved as a water amenity or linear open space or waived by Council when a public purpose requiring such will not be served at public -- safety can be preserved or due to large capacity facility. The applicant proposes to pipe approximately 300 feet of the Lemp Canal midway between the east and west boundaries, but requests Council approval of a waiver to allow the remaining portions, which is approximately 485 feet to remain open due to its large capacity. A section of the city's multi-use pathway system, the Eagle Island Pathway, is designated on this site, along the east side of Linder Road. Because there is already a sidewalk along Linder the Parks Department is allowing the existing sidewalk to satisfy the pathway requirement and is not requiring any additional sidewalk construction. A 20 foot wide street buffer is required along Linder and McMillan and a ten foot buffer is required along Ann Taylor Street. A detached sidewalk already exists on Linder Road. A detached sidewalk is proposed along the south side of the Lemp Canal along McMillan. Attached sidewalks are proposed along Ann Taylor and Cobblefield Streets. Common area and site amenities are required for the residential portion of this development in accord with the subdivision and multi-family development standards. A club house, swimming pool, barbecue area with picnic tables, a playground, pathway to the common areas and an additional five percent open space are proposed as amenities. Conceptual building elevations were submitted by the applicant that represents the type of construction planned for this site. The Commission recommended approval of the subject annexation, zoning, plat and Meridian City Council November 6, 2013 Page 52 of 68 conditional use permit applications. Lance Warnick, Aspen Engineers, testified in favor, as did Penelope Riley, Riley Planning Services, and Tom Bevin. There was no -- no one testified in opposition or commented on the applications. Key items of discussion by the Commission was the number of bicycle racks needed for the multi-family portion of the development. They ended up modifying the staff's recommendation to Condition 1.2.10 to require at least ten bicycle racks to be provided within the multi-family development in locations agreed upon by the applicant and staff. The Commission also changed the Conditions 1.1.E and 1.3.2 requiring amulti-use pathway along Linder Road, as one is not required by the Parks Department. There has been no written testimony since the Commission hearing and there are no outstanding issues for Council, other than the request for the waiver of the canal to remain open along McMillan. Staff will stand for any questions Mayor and Council may have. De Weerd: Thank you. Council, any questions? Bird: I have none. Rountree: I have none. De Weerd: Okay. Good evening. If you will, please, state your name and address for the record. Warnick: Good evening. My name is Lance Warnick, professional engineer with Aspen Engineers. Business address is 45 West Main, Kuna. 83634. I'm here on behalf of the application TS Development requesting city approval. As staff has done such a wonderful job to introduce the annexation and rezone of this parcel, these parcels to C-N and C-C, the approval of the preliminary plat and also a conditional use permit. Not a lot else to say. I think Sonya has done a great job at introducing the project, you know, essentially, what we are trying to do is create an area where we can have a good mix of both residential and commercial facilities. We plan to see this an integrated community where we see some of the same fixtures, textures and colors being used in both the commercial and the residential area. As a whole we want to market it as Sawtooth Village, someplace that you can live and also shop and have services. It is in close proximity to the arterial roads and we felt it would be a good benefit and a good mix to provide housing types in the neighborhood. The conceptual building elevations that you see on your screen right now, they are well done, they are a classic pinwheel pattern fourplex. As you look at it it looks like a large two-story house. Each side of the building has a separate entrance to go with each of the units, so it blends in well with the community. So, not a lot else to say. I'd just like to stand for any questions and, again, request your approval for the items that staff has introduced. De Weerd: Thank you. Council, any questions? Bird: I have none. Meridian City Council November 6, 2013 Page 53 of 68 De Weerd: Thank you. I did have a couple of people signed up. If you would like to provide testimony when I call your name, please, come forward at that time. Mary Murphy signed up in favor. Okay. Tom Bevin signed up in favor. Good evening. Bevin: Good evening. De Weerd: If you would, please, state your name for the record. Bevin: Tom Bevin. 4202 North Marcliff, Boise, Idaho. De Weerd: Thank you, Tom Bevin: We just represent the developer of the project. We tried to develop a project that blends together the commercial and also with the residential. As Lance mentioned the fourplexes are pretty special and the fact that they look like a large house, they don't have the typical fourplex entry of hallway going up into four units. So, if you look at each side it looks like afront -- each fourplex has its own front door, so I think it's pretty unique and it carries the scene into the landscaping over into the commercial development for Sawtooth Village, so we want to do kind of a rustic look, but that blends throughout the project and we have nice open area amenities. Your staff was very -- very helpful in helping us design some of those items and we sure appreciate that. If you have any questions I would be sure to answer them. De Weerd: Thank you, Tom. Council, any questions? Rountree: I have none. Bird: I have none. De Weerd: Thank you. Bevin: Thank you very much. De Weerd: And Penelope Riley signed up for. Good evening. If you will, please, state your name and address for the record. Riley: Penelope Riley with Riley Planning Services. My address is Post Office Box 405, Boise, Idaho. 83701. De Weerd: Thank you. Riley: Almost forgot my where I was. On behalf of the team we would like to thank staff. They did an awesome job of working with us. That doesn't mean that they lowered their standards, they just were very professional to work with and it was a good experience. So, thank you very much. Just a couple items. I wanted to offer that the proposed development will actually serve as a nice buffer for the residential Meridian City Council November 6, 2013 Page 54 of 68 development that's to our south and to our east. It will kind of step things down. It will be additional -- the height of the residential development in the center of the site will provide them with some light buffering and, then, we will step back down into the commercial development along the street. I think it will be a nice way to enhance the neighborhood and also protect them somewhat from a very busy intersection. Also I just wanted to mention that the applicant will provide the staff with a schematic of parking for bicycles prior to the submittal of the final plat implication, so that we can get that taken care of in the final plat process. I would be happy to answer any questions. De Weerd: Thank you. Council, any questions? Bird: I have none. Riley: Thank you. De Weerd: Thank you. This is a public hearing. Is there anyone who would like to provide testimony on this item? Or any of these items? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Seeing none, I move we close the public hearing on AZ 13-010, PP 13-022 and CUP 13-010. Hoaglun: Second. De Weerd: I have a motion and a second to close the public hearings on Items 9-G, H and H-1. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve AZ 13-010 and include all staff and applicant comments. Hoaglun: Second. Rountree: Second. De Weerd: I have a motion and a several seconds to approve Item 9-G. Any discussion from Council? Rountree: I have none. Meridian City Council November 6, 2013 Page 55 of 68 Bird: I have none. De Weerd: Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Before I make this motion, Bill, the first strike the conditions for the pathway, that would be in the preliminary plat, am I not right? Okay. I move that we approve PP 13- 022 and include all staff and applicant comments and include the striking of Conditions 1.1.E and 1.3.2. Hoaglun: Second. De Weerd: I have a motion and a second to approve Item 9-H. If there is no discussion from Council, Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve CUP 13-010, include all staff and applicant comments and also a modification to Condition 1.2.10. Hoaglun: Second. De Weerd: I have a motion and a second to approve Item 9-H1. Any discussion from Council? Rountree: No. Bird: I have none. Meridian City Council November 6, 2013 Page 56 of 68 Watters: Madam Mayor? Excuse me. May I clarify? Did Council mean to approve the applicant's request for waivers for access to arterial streets, Linder and McMillan and the waiver for tiling the canal adjacent to McMillan? Thank you. Bird: Uh-huh. De Weerd: Yes. Watters: Thank you. De Weerd: Anything from Council on this? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Public Hearing: RZ 13-010 Three Corners by C13, LLC Located at Southeast Corner of N. Locust Grove Road and Chinden Boulevard Request: Rezone Approximately 31.73 Acres from the C-C (Community Business), the R-8 (Medium Density Residential) and the R-2 (Low Density Residential) Zoning Districts to the C-C (Community Business) (12.52 Acres), the R-4 (Medium-Low Density Residential)(16.51 Acres) and the R- 8 (Medium Density Residential) (2.70 Acres) Zoning Districts J. Public Hearing: PP 13-025 Three Corners by C13, LLC Located Southeast Corner of N. Locust Grove Road and Chinden Boulevard Request: Preliminary Plat Approval Consisting of Eight (8) Commercial Lots, Fifty-Four (54) Single Family Lots and Six (6) Common Lots to Approximately 30.27 Acres in the Proposed C-C, R-4 and R-8 Zoning Districts K. Public Hearing: MDA 13-017 Three Corners by C13, LLC Located Southeast Corner of N. Locust Grove Road and Chinden Boulevard Request: Modify the Recorded Development Agreement (Inst. #108022887) to Incorporate a New Concept Plan, Attach New Home Elevations and Update Certain Sections of the DA to Reflect the Proposed Changes De Weerd: Okay. Item 9-I, J and K are public hearings on RZ 13-010, PP 13-025 and MVA 13-017. I will open these three public hearings with staff comments. Meridian City Council November 6, 2013 Page 57 of 68 Parsons: Thank you, Madam Mayor, Members of the Council. The last hearing item on the agenda this evening is the Three Quarter Subdivision. This project was before you in 2007, early 2008, and it was called the same project and it annexed with a C-C and R-8 and R-2 zoning district to develop a mixed use development consisting of a public school, retail, office, and R-8 density style residential and, then, estate lots subdivision as well. At that time the applicant was proposing 33 lots in the plat before you this evening. They have increased the lot count and the density for the site as well. As you can see here, the only portion of that plat that was approved in 2007 was developed -- is currently developed with a private school known as Foundations Academy. The applicant has come before you on several occasions and asked for time extensions to keep that plat alive. In speaking with you tonight they have a different vision for the property. In order to get them to what they are proposing before you this evening they are proposing to rezone, plat the property, and do a development agreement modification consistent with the mixed use community standards that we have in the UDC today -- or the Comprehensive Plan today. So, as I mentioned to you, here is the preliminary plat. It does consist of eight commercial lots up along Chinden Boulevard here. There will be a small node of R-8 zoning, 5,000 square foot lots here in the northeast corner of the development and, then, as previously approved or based on the previous concept that you approved and plat is transitioning into larger estate lots as you transition along the east and the south boundaries consistent with the surrounding subdivision -- county subdivisions developed in the area. Minimum lot size, as I mentioned to you, is 5,000 square feet, with an average lot size of 8,500 square feet. The gross density for the proposed subdivision is roughly 2.64 dwelling units to the acre, which is slightly under what the Comprehensive Plan is looking for, but as I mentioned to you they are increasing the number of lots over the previous plat, so they are trying to get closer and align better with the Comprehensive Plan moving forward with this subdivision. Here is the proposed landscape plan before you this evening. The applicant is providing in excess of the ten percent required by the UDC. The primary open space will consist of two central open space lots here along the entry into the subdivision and, then, there is also a component pocket park for the estate lots down here along the southern half of the project. As I mentioned to you earlier here is where the adjacent private school is located and the applicant is proposing apathway -- integrated pathway system as an amenity with this development to link both open space and link it to the commercial development -- future commercial development and, of course, the private school. A 35 foot landscape buffer is along -- is proposed along Chinden Boulevard and a 35 foot wide landscape buffer is required along Locust Grove as well, which is designated an entryway corridor. The applicant is required to set aside the necessary ITD right of way for preservation. The only access proposed for this development is off of Locust Grove, which is consistent with the previous approval. That roadway will be provided and, then, also provide future connectivity to the vacant property to the south, which the owner of this development currently owns as well. So, future connectivity is provided. One thing to mention with this plat is the applicant is now proposing any access to Chinden Boulevard, which is also consistent with our access management practices as well. Here are the proposed elevations before you this evening. I think it's something that you haven't seen in a while. A mix of stucco, wood siding. That applicant has paid quite a bit of detail to the proposed elevations and Meridian City Council November 6, 2013 Page 58 of 68 I think it's -- it is definitely an elevated design from what we have seen in recent years or recent months. A recommended condition in the DA is that the applicant --the applicant does comply with these submitted elevations. And as I mentioned to you in order to unravel what was previously approved, the applicant is now requesting a modification to that recorded development agreement. One of the sections that needs to be amended is Section 4.1, which actually increases the number of lots over the previously approved preliminary plat. So, we are getting a higher density out there. Although not what we envision, it's still higher than what was proposed in the past, so now we are having the 54 lots -- the eight commercial lots and, then, the common lots have increased, but open space is pretty consistent to what was proposed back in 2007, 2008. Section 5 we are replacing -- there is actually in the recorded development agreement -- at the time staff did have clear vision for design review and so at the time we threw every provision at this development requiring certain requirements for design review and most of those provisions that were laid out in the recorded development agreement were already provisions that we have in the code, but are provisions that we use today to analyze for both future and proposed development. So, staff's recommendation is we simply just removed those bullet points and replaced it with the following language that they just comply with the submitted home elevations as I have shown you this evening and, then, we are recommending two new provisions this evening. One would be any development on the future commercial lots -- would have to go -- comply with our design standards and, of course, our design manual and if Council recalls in a previous time extension we discussed with the applicant providing an HOA sign not on this project -- property, but on the adjacent property to the west on the church property. The applicant was willing to work with staff and so as a recommended DA provision this evening he has still offered to place -- put up 5,000 dollars towards that entryway sign on the church property to the west. The Planning and Zoning Commission did recommend approval of this project at their October 3rd meeting. The only person testifying was the applicant. Staff has not received any additional testimony on this application. We have received a final staff report from ACHD. They approved this design as presented to you this evening as well. Staff is not aware of any outstanding issues before you this evening and at this time I would stand for any questions Mayor and Council may have. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Bill, what kind of a -- what's the right of way on Chinden -- did we require? The footage. Parsons: Mayor, Councilman Bird, currently ITD is requiring 140 feet total width. So, the applicant is providing the 30 additional feet needed to be preserved for future expansion. Bird: I thought that's what you said, but I wanted to make sure. Make it clear. Meridian City Council November 6, 2013 Page 59 of 68 De Weerd: So, Bill, did this have a development agreement when it was annexed? Parsons: Madam Mayor, Members of the Council, it does currently have a DA that governs the site, yes. De Weerd: Okay. Hoaglun: So, Madam Mayor and Bill, any amendments to that as proposed will be part of the rezone or a preliminary plat? Parsons: Madam Mayor and Members of the Council, they have a concurrent DA mod with the rezone and the plat. So, we are, basically, amending the already recorded and approved development agreement, changing some language and adding new provisions as part of their DA modification. Hoaglun: Thank you. De Weerd: Okay. The last man standing. Brown: Years ago my dad always said -- you know, he would say -- you know, we would work all day and we would get ready to do something and he goes this is the last item of the day and he says, well, if we would have done this first we would already be done. So, that's where we are at. De Weerd: Would you like to state your name and address -- Brown: For the record Kent Brown. 3161 Springwood East -- East Springwood, Meridian, Idaho. De Weerd: Thank you. Bird: I think Bill's covered everything. I could probably go on for 30, 40 minutes, I guess, if you wanted, but -- De Weerd: We have you on a timer. Brown: Okay. But for the most part the -- all of the changes, the development agreement changes and the rezone changes are all subject to a new site plan. We feel that it's a lot more buildable, less curves than what was in the old one, a lot more rectangular lots. We are anxious to get your approval and to be right back before you with the final plat to put the first phase in. The first phase that we are looking at is in the south, so we will build quite a bit of road to get there, but we are looking at those estate lots in the south part of the site to be right back before you and, then, as the commercial activity happens and you will be looking at that, but we will see how the market is for the smaller houses as we move forward. I think from a design standpoint as we come in off of Locust Grove that curve makes it so those houses kind of hide back there behind the Meridian City Council November 6, 2013 Page 60 of 68 school and the commercial properties and we will make that secluded, but at the same time a very nice community and a good addition to Meridian. I will stand for any questions you might have. De Weerd: Is that a performing arts pod up in the northwest corner? Brown: Of our site? Those are just commercial properties. De Weerd: Just asking. Someone plugged that seed somewhere. I can't think of who that might have been. Any questions from Council? Rountree: I have none. Bird: I have none. De Weerd: Okay. Thank you, Kent. This is a public hearing. Is there anyone who would like to provide testimony on this item? Hoaglun: Madam Mayor? De Weerd: It was nice to see you a little speechless, though, Kent. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Seeing no one is willing to comment further, I move that we close the public hearings on Items 9-I, J and K. Rountree: Second. De Weerd: I have a motion and a second to close the public hearings on these items. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move approval of RZ 13-010 with the modification of the DA amendment as proposed by staff and agreed to by the applicant. Rountree: Second. De Weerd: I have a motion and a second to approve Item 9-I. Madam Clerk. Meridian City Council November 6, 2013 Page 61 of 68 Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Hoaglun: Madam Mayor? De Weerd: I move approval of PP 13-025. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-J. Any discussion by Council? Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move approval of MDA 13-017. Rountree: Second. Bird: Second. De Weerd: I have a motion and a second to approve Item 9-K. Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 10: Department Reports A. Public Works and Fire Department: Joint Department Report Number of Connections Allowed on a Single Water Main Meridian City Council November 6, 2013 Page 62 of 68 De Weerd: And your dad was right, we should have started with this. Okay. Item 10-A is under Department Reports and Public Works and Fire Department. Radek: Madam Mayor, Council Members, this department report is about the requirement for developments to be built with more than one water main supplying water to customers or redundant water supply. First I'd like to talk for about five minutes about why redundant supply is important and, then, I'd like to give you the Public Works and Fire Department recommendation for our policy regarding the number of water services that should be allowed before redundant supply means are required. Finally, I will stand for questions and ask Council to affirm staff's policy recommendations. De Weerd: Okay. Madam Clerk, will you, please, set the timer for five minutes. Bird: With three off. Radek: Water supply through redundant water mains is about two risk management issues. The first is mitigating the impact of a water main failure. The second is mitigating the risk and impact of water quality problems. Regarding water main failure impact and mitigation, if a water main break occurs it takes several days to find, isolate it, repair it, test it, and put it back into service. Proper bacteria testing alone takes at least two days. The reason why repair time can be even greater is if the break is located under a creek crossing, in an area where there is heavy traffic, if work is done in bad weather conditions or if a dedicated crew is not available to work immediately. Such is the case in Meridian where we are dependent on contactors to do emergency repair work. They are not always available to respond immediately to an emergency. With only one water supply main customers are without water service for as long as the water main repair takes. The water service includes not only domestic uses like cooking, cleaning, and sanitation, but fire protection and business pieces as well. With redundant supply main serving an area, two or more, a break can be isolated and water service can be maintained to most customers, so the impact of the break can be mitigated. Our recent water main breaks that we have had in the last few years have not impacted many customers, basically, because they occurred in areas where water supply was not dependent on one water main. Additionally, our recent water main breaks have occurred on relatively new pipe that was not approaching the end of its service life. A couple of additional considerations requiring redundant water supply mains promote system growth from within, which is better for efficiency of water operations and other services and requiring redundant water supply mains results in better fire flows. Finally, once we accept and take ownership of a development -- of a development's distribution system we also take ownership of the risk that we do not provide service when It's needed. If someone can't use their water for drinking, sanitation, or their business needs, they will be calling us. Regarding risks and impact of water quality problems, allowing single water mains to supply areas creates dead ends where water cannot be consumed quickly. The age of the water in a distribution system increases. This causes the following problems: Chlorine residuals drop and in summer temperatures increase, both of which increase the likelihood of bacterial growth. Iron and Manganese precipitate out of the water causing ground water. Meridian City Council November 6, 2013 Page 63 of 68 Redundant supply mains insure that water can move through areas of low demands through areas with high demands help to mitigate the risk of water quality problems caused by old water in the distribution system. Traditionally, redundant supply can mitigate the impact of water quality problems by providing flexibility for the isolation of contamination sources and for system flushing. Again, the risk is the city's. When our customers have problems with water quality they will not be calling in contractors or developers, they will be calling us. So, in order to mitigate the risk to the city and impact to our customers of a water service problem associated with supplying developments by a single water main, Public Works based our limitation to 24 service connections prior to requiring redundant water supply on Idaho administrative code requirements for redundant supply for community systems. Public Works has been applying this policy to developments for about two years now with no major issues from the development community. We feel that this is largely due to the fact that most developments occur in close proximity to others in providing multiple water connections is usually easily accomplished. Meridian Fire Department is adopting the 2012 International fire code in January, which limits development to 30 single family residences before requiring a second access for firefighting resources. This code is based on risk management considerations similar to those regarding water supply. Public Works is considering changing the limit on the number of water service connections allowed before requiring a redundant main from 24 to 30, to provide consistency for developers and still provide adequate mitigation risk and impact to the city and our customers. Additionally, if the need for a second water main connection comes with the need for a second road connection, the water main would be provided under a road, which is preferable to having a water main construction in some alternate location, which may not be a road in the future. You have seen problems with this in the past, especially with sewer mains in backyards. This is a joint department report and at this point I'd like to have Chief Palmer comment on the fire department's prospective before I stand for questions and ask for Council's action on this. Palmer: Thank you, Kyle. Madam Mayor, Members of the Council, though the two codes that we are talking about are completely separate, I think they do meld well together and as Kyle has mentioned it affords some consistency for the developers in that they don't have to remember the two different codes. The other thing that it does is it lends well to where the water mains go from a maintenance and repair standpoint, as opposed to being under an easement or right of way, it's under the street, it makes it a lot easier to access. Certainly from a firefighting standpoint for redundancy in the water supply gives us a lot better pressure and available water for multiple engines to be able to hook onto the system and we are in total support of the change that Public Works is suggesting. Radek: Thank you, Chief Palmer. For these reasons the Public Works and Fire Department both recommend that the city should limit the number of connections on a single source water main to 30 before another main is required to provide redundant supply and we ask Council to confirm this policy recommendation and I will stand for any questions. Meridian City Council November 6, 2013 Page 64 of 68 De Weerd: Thank you, Kyle. Councilman Rountree Rountree: Madam Mayor, thank you. Kyle, I think we are going the right direction here and I know it's probably not going to sell completely, but at least we now have a standard that we can go out and we go attach to an entity that does a fair amount of risk analysis and puts it in the national standards, so I think that's a good way to go. Part of -- part of your discussion, though, I think I would eliminate and that's the part about stagnation, because that just leads one to say, well, if 30 could be stagnation, then, 130 would be better. So, I would just take that part of your discussion away. Radek: Councilman Rountree, Madam Mayor, that's an interesting point. If you have a -- if you have a 130 lot subdivision that's approved that's dead end, you could make the argument that it's better. Of course, if you approve 130 on the dead end and five get built, boy, that's a lot worse. Rountree: That's true De Weerd: Any other comments from Council? Rountree: Madam Mayor, question for Bill. However we move forward we would need to move forward with a modification of the UDC and/or -- or is that just a policy that would be in place in Public Works and ultimately deal with the Fire Department's request for adoption of the fire code? Nary: Madam Mayor, Members of the Council, it looks like Kyle may have an opinion on it, too. They have to amend the UDC. I do think -- right now I think the intent was to make it a policy as part of both prior comments, as well as Public Works comments, but I haven't been part of the discussion on whether or not to include that in the water and sewer code section in the future as well. I don't know. Is that your intention? Radek: Madam Mayor and Councilman Rountree, yeah, it's a policy decision. I'm not -- I'm not aware of what the appropriate action Council needs to take on it. I don't believe it belongs in the UDC. We have a -- we make a lot of policy decisions everyday about what developers need to do. I think what I'm just looking for is some affirmation from the Council of, yeah, we think this is a good -- a good thing, we think staff is going down the right track here or you're way off. And we do have a -- design standards that we have developed. This will be in the design standards that we will bring before you. It's in probably 90 percent draft form and we will -- I don't know what the time line is for that, but very soon we will come before you with that for an approval, too. Nary: Madam Mayor? Madam Mayor, Members of the Council, I think as part of that direction maybe Kyle from me, from you folks, is how to make the development community understand what these changing policies are. You know, sometimes you have gotten push back from the -- because a specific developer maybe didn't recognize the policy had evolved or -- streetlights is the one that comes to mind a few years ago where we had some changes to our street light policy. So, that might be helpful, too, to Meridian City Council November 6, 2013 Page 65 of 68 just make sure we get the word out, whether it's through BCA or other means to make sure they understand where these are and have opportunity for input -- that there is opportunity for input and to have that discussion with Public Works and with you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Thank you, Bill. That's what I was going to bring up is we have got to make sure that it gets out to the applicants and stuff before we start implementing it and we have got to make sure all the bases are covered, because we have had some misinformed policies or -- and we need to make sure also all of our people inside adhere to the policy. De Weerd: Okay. Rountree: So, I guess for Kyle's sake, from what I am hearing, is that we are agreeing with your recommendation in terms of a policy change, but we need some way to communicate that, so we don't get into another streetlight situation. Radek: And, Councilman Rountree and Madam Mayor, I think the design standards book is the proper way to communicate it and it would -- for lack of that design standards book being published to the development community, we have -- we have reached out to the BCA on this topic in recent weeks and -- and I think that our perhaps lack of making them aware two years ago that we started doing that, we, then, made up for that in recent weeks. Rountree: Very good. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Kyle, I think another unit that you could look into is Bowmont Building Owners, the association. The ones that the developers belong to that more than they do the BCA. That's who you are going to affect more than the actual builder is the developer. Radek: Councilman Bird, thank you for that comment. Nary: Madam Mayor? De Weerd: Yes, Mr. Nary. Nary: I was going to add one more point on Kyle's point on the risk management side. We have seen a slight increase in the last year of claims related to water and delivery, either the lack of delivery or we have had some brown water related to business. Many Meridian City Council November 6, 2013 Page 66 of 68 times when we get those types of calls related to residential the impact is very short and very small, but with a business if they can't operate for an entire day because of either the water delivery can't get there or there is some other impacts to the water consistent to them, that has a greater impact. So, we have seen a few claims this year because of that. Some of it was related to the road construction, so, hopefully, that won't continue, but Kyle is correct that -- I mean there definitely is a risk concern on how the water is delivered and how it -- either the quality of water as well as the delivery of water, so I just wanted to concur that that is a concern that is valid to be addressing. Bird: Thank you. De Weerd: Okay. Kyle? Radek: Oh. Madam Mayor, Council Members, what -- I guess to summarize, I'm getting -- I believe I'm getting some -- some feedback that staff is going down the right track here and we are being direct -- De Weerd: I think that's an appropriate summary. Kyle: Better communication with the development community would be appropriate. But you're not in disagreement with this -- with this particular policy as a number. Hoaglun: Madam Mayor? Kyle. Yeah. I think we just need to let folks know this is the direction we are headed and if they have a better reason why we shouldn't, then, we will listen to it, but I think there is some compelling arguments here. Radek: Madam Mayor, Council Members, thank you very much for your time. Bird: Thank you. Item 11: Future Meeting Topics De Weerd: We already visited on Item 10-B. Council, anything for consideration under Item 11 as Future Meeting Topics? Hoaglun: Madam Mayor? De Weerd: Yes. Hoaglun: Real quick, one topic is that on November 12th I will be out of town and not available. Just want to be sure that there will be three here to carry on. I could call in if necessary, but would rather not, but -- so -- okay. De Weerd: You're excused. Hoaglun: Thank you. Meridian City Council November 6, 2013 Page 67 of 68 De Weerd: I would entertain a motion to adjourn. Rountree: So moved. Bird: Before we -- De Weerd: Oh, Mr. Bird. Bird: Before we do that. I would -- you know, I have had the privilege of having this done when we were elected, thanks to Charlie and Walt. I would invite the three newly elected people, when we have executive sessions to join in and at least listen, so that they are up to speed after the first of the year when they are sworn in. It was helpful to me, I hope it was helpful to you. I would offer that to them. If they want to do it they can, if they don't they don't have to. But I think we need to bring them up to speed so they could be -- and we might not have anything, but I would offer that to them. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: And, Madam Mayor, Members of the Council, that -- that's fine. It wouldn't -- it doesn't violate any of the public meeting requirements to do that and I will make sure to notify all three of the -- the newly elected council members if we are having an exec session if they would want to meet or in case they weren't planning on coming up. Bird: I would appreciate that. Nary: We also try to do them before the meeting and not at the end. Bird: Yeah. De Weerd: But we will mix it up. And certainly they will be invited if they attend. Okay. Rountree: Move we adjourn. Bird: So moved. Second I mean. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:08 P.M. 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