2013-11-06E IDIAN CITY COUNCIL SPECIAL
„- MEETING AGENDA
AMENDED AGENDA
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Wednesday, November 06, 2013 at 6:00 PM
1. Roll-Call Attendance
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by
4. Adoption of the Agenda Adopted (Pg 2)
5. Proclamation
A. Pancreatic Cancer Awareness Month (Pg 2-3)
6. Consent Agenda Approved (Pg 3-7)
A. Approve Minutes of October 1, 2013 City Council PreCouncil Meeting
B. Approve Minutes of October 1, 2013 City Council Meeting
C. Approve Minutes of October 8, 2013 City Council Workshop Meeting
D. Approve Minutes of October 15, 2013 City Council PreCouncil Meeting
E. Approve Minutes of October 15, 2013 City Council Meeting
F. Approve Minutes of October 22, 2013 City Council Meeting
G. Interagency Agreement with Ada County Highway District (ACRD):
Roadway Construction/VVaterand Sewer Construction at the Intersection of
Ustick Road and Locust Grove, Locust Grove to Leslie Way
Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 1 of 6
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
H. Water Service and Appurtenances Easement with Central Valley Corporate
Park Associations, Inc.
I. Agreement with Citadel Self Storage, LLC for Street Light Installation Along
Chinden Boulevard
J. Approval of Bid Award and Equipment Contract for "Well 21 Iron and
Manganese Removal Equipment" to Tonka Water for the Not-To-Exceed
amount of $258,720.00
K. Approval of Task Order 10371a-D for "Well 22 Aquifer Conditioning and
Pilot Test" to GSI Water Solutions, Inc. for the Not-To-Exceed Amount of
$199,440.00
L. Approval of Contract Change Order No. 1 to the Existing Agreement for
Independent Contractor Services for the "Wastewater Treatment Plant
(WWTP) Fermentation and Odor Control" Project to Contractors Northwest
for the Not-To-Exceed amount of $161,996.00 and Authorize the Purchasing
Manager to Sign the Change Order
M. Approval of Task Order 10312-D for "Well 16b and 16c Pumping Facilities
Design and Construction Management Support" to Keller Associates, Inc.
for the Not-To-Exceed amount of $63,515.00
N. Joint Project Interagency Agreement Between the Nampa and Meridian
Irrigation District and the City of Meridian Regarding the Meridian Split
Corridor Phase 2 Landscaping/Rutledge Lateral
O. Development Agreement for Approval: MDA 13-014 Cope Subdivision by
Quadrant Consulting, Inc. Located Northeast Corner of S. Meridian Road
and E. Overland Road Request: Amend the Development Agreement
(Instrument #107005525) for the Purpose of Attaching a New Concept Plan
and Building Elevations
P. Findings of Fact, Conclusions of Law for Approval: AZ 13-007 Hacienda
South Subdivision by Jayo Investments, Inc. Located East Side of N.
Meridian Road; Midway Between Chinden Boulevard and E. McMillan Road
Request: Annexation of Approximately 20.09 Acres from RUT in Ada
County to the R-8 (Medium-Density Residential) Zoning District
Q. Findings of Fact, Conclusions of Law for Approval: PP 13-016 Hacienda
South Subdivision by Jayo Investments, Inc. Located East Side of N.
Meridian Road; Midway Between Chinden Boulevard and E. McMillan Road
Request: Preliminary Plat Consisting of Ninety-Three (93) Residential Lots,
Thirteen (13) Common Lots and One (1) Other Lot on Approximately 19.63
Acres in the Proposed R-8 Zoning District
Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 2 of 6
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
R. Findings of Fact, Conclusions of Law for Approval: PP 13-020 Golden
Valley Subdivision by Providence Properties, LLC Located 4515 S. Locust
Grove Road Request: Preliminary Plat Approval Consisting of Twenty-Two
(22) Single Family Residential Building Lots and Four (4) Common/Other
Lots on 7.56 Acres of Land in the R-4 Zoning District
S. Findings of Fact, Conclusions of Law for Approval: PP 13-019 Copperleaf
Subdivision by Providence Properties, LLC Located at 4405 E. Ustick Road
Request: Preliminary Plat Approval Consisting of Sixteen (16) Single
Family Residential Building Lots and Four (4) Common /Other Lots on 2.82
Acres of Land in the R-8 Zoning District
T. Findings of Fact, Conclusions of Law for Approval: MDA 13-016 Copperleaf
Subdivision by Providence Properties, LLC Located 4405 E. Ustick Road
Request: Modification to the Development Agreement to Remove the
Requirement for Townhomes to be Constructed on Two of the Building
Lots and Inclusion of a Revised Conceptual Development Plan and
Building Elevations
U. Final Order for Approval: TEC 13-006 Shops at Victory by DMG Eagle &
Victory, LLC Located 3210 S. Eagle Road Request: Two (2) Year Time
Extension on the Preliminary Plat in Order to Obtain the City Engineer's
Signature on the Final Plat and Request for a Two (2) Year Time Extension
on the Conditional Use Permit to Commence the Approved Use
V. Final Order for Approval: TEC 13-007 Woodland Springs Subdivision by
Woodland Springs, LLC Generally Located on the Northeast Corner of N.
Locust Grove Road and E. McMillan Road Request: Two (2) Year Time
Extension on the Preliminary Plat for Woodland Springs Subdivision in
Order to Obtain the City Engineer's Signature on the Second Phase Final
Plat
W. Final Order for Approval: FP 13-037 Woodburn West Subdivision No. 1 by
Northside Management Located North of W. Ustick Road Approximately 1/4
Mile East of N. Linder Road Request: Final Plat Approval Consisting of
Fifty-Two (52) Building Lots and Ten (10) Common/Other Lots on 25.75
Acres of Land in the R-8 Zoning District
X. Resolution No. 13-960: VAC 13-005 Spurwing (AKA Spurwing Challenge)
by The Club at Spurwing, LLC Located on the North Side of Chinden
Boulevard, West of N. Long Lake Way Request: Vacate a Portion of the 12-
foot Wide Public Utilities, Drainage and Irrigation Easement (PUDI) Platted
on Lot 78, Block 1 of Spurwing Subdivision
Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 3 of 6
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Y. FP 13-039 Tradewinds Subdivision No. 2 by Don Newell, SDN, LLC Located
at the Southeast Corner of S. Victory Road and E. Locust Grove Road
Request: Final Plat Consisting of 22 Single-Family Residential Building
Lots and 2 Common/Other lots on 10.42 Acres of Land in an R-8 Zoning
District.
7.
8.
9
Z. FP 13-040 Touchstone Place by Iron Mountain Real Estate Inc. Located on
the South Side of E. Fairview Avenue and West of N. Stonehenge Way
Request: Final Plat Consisting of 16 Multi-Family Lots and 7
Common/Other Lots on Approximately 4.49 Acres in an Existing R-15
Zoning District.
Community Items/Presentations
A. Mayor's Youth Advisory Council Update (Pg 8-10)
B. Police Department: Public Safety Training Center Update Motion approved
to move ahead with Phase I and bid alternate for lobby for $5,052,638.00.
(Pg 10-23)
Items Moved From Consent Agenda None
Action Items
A. Continued from October 22, 2013: Public Hearing: TEC 13-005 Cavanaugh
Subdivision by Trilogy Development, Inc. Located Southeast Corner of S.
Meridian Road and E. Victory Road Request: Two (2) Year Time Extension
on the Preliminary Plat in Order to Obtain the City Engineer's Signature on
a Final Plat Approved (Pg 23-25)
B. MFP 13-002 Reflection Ridge Sub. 2 by Mission Coast Properties ID, Inc.
Located 4275 S. Locust Grove Road Request: Modification to the Final Plat
for Reflection Ridge Sub. 2 to Remove the Stub Street to the North Across
the Ridenbaugh Canal Motion approved regarding recommendations to
Ada County Highway District (Pg 25-39)
C. Public Hearing: PP 13-018 Olson & Bush Subdivision by Ronald W. Van
Auker Located 2950 E. Franklin Road Request: Preliminary Plat Approval
Consisting of Six (6) Building Lots on 6.81 Acres of Land in the I-L and C-G
Zoning Districts Approved w/ waivers (Pg 39-42)
D. Public Hearing: PP 13-027 Tustin T.W.O. Subdivision by Conger
Management Located North Side of E. Ustick Road, West of the
McMillan/Locust Grove Road Intersection Request: Preliminary Plat
Approval Consisting of Forty-Four (44) Single Family Residential Building
Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 4 of 6
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Lots and Ten (10) Common/Other Lots on 15.26 Acres of Land in an R-4
Zoning District Approved w/ waiver (Pg 42-45)
E. Public Hearing: RZ 13-009 Village at Cold Creek by Hayden Homes Idaho,
LLC Located North Side of W. Ustick Road, Approximately 1/4 Mile East of
N. Ten Mile Road Request: Rezone of 4.38 Acres of Land from the R-4 to
the R-8 Zoning District Approved (Pg 45-50)
F. Public Hearing: PP 13-023 Village at Cold Creek by Hayden Homes Idaho,
LLC Located North Side of W. Ustick Road, Approximately 1/4 Mile East of
N. Ten Mile Road Request: Preliminary Plat Approval Consisting of Sixteen
(16) Single Family Residential Building Lots and Three (3) Common/Other
Lots on 4.38 Acres of Land in a Proposed R-8 Zoning District Approved
(Pg 45-50)
G. Public Hearing: AZ 13-010 McLinder Subdivision by TS Development, LLC.
Generally Located at the Southeast Corner of W. McMillan and N. Linder
Roads at 4650 N. Linder Road and 1437 W. McMillan Road Request:
Annexation and Zoning of 13 Acres of Land With the R-15 (6.43 acres) and
C-N (6.58 acres) Zoning Districts (Pg 50-56)
H. Public Hearing: PP 13-022 McLinder Subdivision by TS Development, LLC.
Located at 4650 N. Linder Road and 1437 W. McMillan Road Request:
Preliminary Plat Consisting of 28 Building Lots (7 Commercial & 21 Multi-
Family Residential) and 2 Common/Other Lots on 11.88 Acres of Land in
the R-15 and C-N Zoning Districts. (Pg 50-56)
1. Amended onto the Agenda: Public Hearing: CUP 13-010 Sawtooth
Village at McLinder Subdivision by TS Development, LLC. Generally
Located at the Southeast Corner of W. McMillan and N. Linder Roads
at 4650 N. Linder Road and 1437 W. McMillan Road Request:
Conditional Use Permit for aMulti-Family Development Consisting of
84 Dwelling Units in the R-15 Zoning District
Note: This was properly noticed through the Valley times and did meet
State requirements (Pg 50-56)
I. Public Hearing: RZ 13-010 Three Corners by C13, LLC Located at Southeast
Corner of N. Locust Grove Road and Chinden Boulevard Request: Rezone
Approximately 31.73 Acres from the C-C (Community Business), the R-8
(Medium Density Residential) and the R-2 (Low Density Residential) Zoning
Districts to the C-C (Community Business) (12.52 Acres), the R-4 (Medium-
Low Density Residential)(16.51 Acres) and the R-8 (Medium Density
Residential) (2.70 Acres) Zoning Districts Approved w/ Conditions (Pg 56-
61)
Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 5 of 6
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
J. Public Hearing: PP 13-025 Three Corners by C13, LLC Located Southeast
Corner of N. Locust Grove Road and Chinden Boulevard Request:
Preliminary Plat Approval Consisting of Eight (8) Commercial Lots, Fifty-
Four (54) Single Family Lots and Six (6) Common Lots to Approximately
30.27 Acres in the Proposed C-C, R-4 and R-8 Zoning Districts Approved
(Pg 56-61)
K. Public Hearing: MDA 13-017 Three Corners by C13, LLC Located Southeast
Corner of N. Locust Grove Road and Chinden Boulevard Request: Modify
the Recorded Development Agreement (Inst. #108022887) to Incorporate a
New Concept Plan, Attach New Home Elevations and Update Certain
Sections of the DA to Reflect the Proposed Changes Approved (Pg 56-61)
10. Department Reports
A. Public Works and Fire Department: Joint Department Report Regarding the
Number of Connections Allowed on a Single Water Main (Pg 61-66)
I Mayor's Office: Budget Amendment for Copy Machine Purchase for the
Not-to-Exceed Amount of $24,000.00 Moved to before Item 7 -Approved
(Pg 7-8)
C. Future Meeting Topics (Pg 66-68)
Adjourned at 9:08 p.m.
Meridian City Council Meeting Agenda -Wednesday, November 06, 2013 Page 6 of 6
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council November 6, 2013
A meeting of the Meridian City Council was called to order at 6:00 p.m., Wednesday,
November 6, 2013, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Brad Hoaglun, Charlie Rountree, David
Zaremba, and Keith Bird.
Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Bills Parsons, Sonya
Watters, Kyle Radek, Jeff Lavey, Scott Colaianni, Jamie Leslie, Perry Palmer, Warrant
Stewart and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: Well, I would like to welcome everyone to our City Council meeting. Thank
you. It's always nice to see citizens in -- at our City Council meetings. So, thank you for
being here and before I ask for roll call attendance I would like to recognize and
welcome Councilman Elect Luke Cavener and Councilwoman Elect Genesis Milam.
Welcome. Okay. I will go ahead. For the record it is Wednesday, November 6th. It's a
few minutes after 6:00 o'clock. We will start with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the
pledge.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by
De Weerd: Our community invocation -- I see -- I think I assume who are invocation is
being held by. Right? Are you going to be our invocation? Very good. I will go ahead
and invite you all to join us in the community invocation or take this as an opportunity for
a moment of reflection. Thank you for being here and you might mention to our Council
member elects that they can't change their mind now, so give them a lot of prayer.
Taylor: Let's pray. Gracious Father in Heaven, we thank you, Lord, for this day. Ask,
Lord, that you would just continue to guide and direct us. Father, we continually seek
your guidance, your wisdom. Father, especially with this meeting, that you are just so
proud of Meridian and what it stands for that we just ask for -- for your guidance and
your wisdom upon this -- this meeting, just to continue and steady the course to -- to
Meridian City Council
November 6, 2013
Page2of68
make it one of the best places to live. Father, thank you for -- for this country where
voting is a right and that the founding fathers saw it as so important that it be in the -- in
the laws and, Father, for our nation, those serving overseas and those keeping us safe
here. We just thank you, Lord, and just watch care over them and, Father, in all things
we look to you for our wisdom and our strength and we give you all the glory, in Jesus'
name, amen.
De Weerd: Thank you, Darrell. And, for the record, I would like to congratulate Mr. Bird
as well. Four more years.
Bird: Four more years. I will be a young man when we get done
De Weerd: Yeah. What doesn't kill you, right --
Bird: Yeah.
Item 4: Adoption of the Agenda
De Weerd: -- makes you stronger. Okay. Item No. 4 is adoption of the agenda
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Under Item 6, our Consent Agenda, Item X is Resolution No. 13-960. We
would like to move 10-B -- Item 10-B, a budget amendment from the Mayor's Office, to
right after our Consent Agenda and before Item 7. And under 9-H we have an H-1, we
want to amend onto the agenda, public hearing CUP 13-010, Sawtooth Village At Linder
Subdivision by TS Development, LLC. This was properly noticed in the ValleyTimes, it
did meet state requirements, it just failed to get onto -- onto the piece of paper here.
So, with that, Madam Mayor, I move adoption of the agenda as amended.
Rountree: Second.
De Weerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. All in concert, too.
MOTION CARRIED: ALL AYES
Item 5: Proclamation
A. Pancreatic Cancer Awareness Month
De Weerd: Council, I will go ahead and move down to the podium. It is my honor to
read this proclamation. With me tonight is Dwight Covey. Dwight's wife and his father-
in-law both had pancreatic cancer and so he's personally been touched by this. It is
Meridian City Council
November 6, 2013
Page 3 of 68
cancer awareness -- Pancreatic Cancer Awareness Month. This is something that
Dwight has brought to our attention every year. It's important to bring this to our
community's attention and so, certainly, it's an honor to stand here with Dwight tonight
to read this proclamation and, then, I will ask him to say a few words. Whereas in 2013
an estimated 45,000 people will be diagnosed with pancreatic cancer in the United
States and over 38,000 will die from the disease, including approximately 200 people in
Idaho and whereas pancreatic cancer is the fourth leading cause of caner death in the
U.S. and has a five year survival rate of just six percent and whereas the incidence and
death rate for pancreatic cancer are increasing and pancreatic cancer is anticipated to
move from the fourth to the second leading cause of cancer death in the U.S. by 2020,
whereas the Pancreatic Cancer Action Network is a national organization serving the
pancreatic cancer community in Meridian and nationwide through an approach that
includes public policy, research funding, patient services and public education related to
developing effective treatment and a cure for pancreatic cancer and whereas the
Pancreatic Cancer Action Network and its affiliates in Idaho support those patients
currently battling pancreatic caner, as well as to those who have lost their lives to the
disease and are committed to nothing less than a cure, therefore, I, Mayor Tammy de
Weerd of the City of Meridian do hereby proclaim the month of November as Pancreatic
Cancer Awareness Month in the City of Meridian and I do call upon all of the people in
our community to increase awareness of pancreatic cancer and the continued need for
funding and research and to early detection, causes and effective treatments, I sign this
tonight and it is with great honor I present this to Dwight and ask him for a few words.
Covey: Well, as the Mayor mentioned, pancreatic cancer is the fourth leading cause of
cancer death and it's expected to be the second by 2020 and we are trying to double
the survivability rate or pancreatic cancer by 2020 last year we managed to get the
Recalcitrant Cancer Research Act passed, which directs the National Cancer Institute to
come up with a plan for battling the recalcitrant cancers. Unfortunately, this year
Congress cut the funding for the National Cancer Institute, so without that funding there
is not going to be a lot of progress on that, so now we are working on trying to get that
funding replaced and get something to happen with it. So, I would ask that if you have
the opportunity to talk to your congressman and the like, encourage them to restore
funding to the National Cancer Institute. Thank you.
De Weerd: You Know -- and I would just add it's important to call your congressman,
but it's also important as private citizens -- this is a community responsibility, as well is
to consider giving a gift to the cancer research institutions and there are several of them
that do a great job in the research and helping us find long-term solutions to this
disease. So, thank you for being here with us tonight.
Item 6: Consent Agenda
A. Approve Minutes of October 1, 2013 City Council PreCouncil
Meeting
B. Approve Minutes of October 1, 2013 City Council Meeting
Meridian City Council
November 6, 2013
Page 4 of 68
C. Approve Minutes of October 8, 2013 City Council Workshop
Meeting
D. Approve Minutes of October 15, 2013 City Council PreCouncil
Meeting
E. Approve Minutes of October 15, 2013 City Council Meeting
F. Approve Minutes of October 22, 2013 City Council Meeting
G. Interagency Agreement with Ada County Highway District
(ACRD): Roadway Construction/Water and Sewer Construction
at the Intersection of Ustick Road and Locust Grove, Locust
Grove to Leslie Way
H. Water Service and Appurtenances Easement with Central
Valley Corporate Park Associations, Inc.
Agreement with Citadel Self Storage, LLC for Street Light
Installation Along Chinden Boulevard
J. Approval of Bid Award and Equipment Contract for "Well 21
Iron and Manganese Removal Equipment" to Tonka Water for
the Not-To-Exceed amount of $258,720.00
K. Approval of Task Order 10371 a-D for "Well 22 Aquifer
Conditioning and Pilot Test" to GSI Water Solutions, Inc. for
the Not-To-Exceed Amount of $199,440.00
L. Approval of Contract Change Order No. 1 to the Existing
Agreement for Independent Contractor Services for the
"Wastewater Treatment Plant (WWTP) Fermentation and Odor
Control" Project to Contractors Northwest for the Not-To-
Exceed amount of $161,996.00 and Authorize the Purchasing
Manager to Sign the Change Order
M. Approval of Task Order 10312-D for "Well 16b and 16c
Pumping Facilities Design and Construction Management
Support" to Keller Associates, Inc. for the Not-To-Exceed
amount of $63,515.00
N. Joint Project Interagency Agreement Between the Nampa and
Meridian Irrigation District and the City of Meridian Regarding
the Meridian Split Corridor Phase 2 Landscaping/Rutledge
Lateral
Meridian City Council
November 6, 2013
Page5of68
O. Development Agreement for Approval: MDA 13-014 Cope
Subdivision by Quadrant Consulting, Inc. Located Northeast
Corner of S. Meridian Road and E. Overland Road Request:
Amend the Development Agreement (Instrument #107005525)
for the Purpose of Attaching a New Concept Plan and Building
Elevations
P. Findings of Fact, Conclusions of Law for Approval: AZ 13-007
Hacienda South Subdivision by Jayo Investments, Inc.
Located East Side of N. Meridian Road; Midway Between
Chinden Boulevard and E. McMillan Road Request:
Annexation of Approximately 20.09 Acres from RUT in Ada
County to the R-8 (Medium-Density Residential) Zoning District
Q. Findings of Fact, Conclusions of Law for Approval: PP 13-016
Hacienda South Subdivision by Jayo Investments, Inc.
Located East Side of N. Meridian Road; Midway Between
Chinden Boulevard and E. McMillan Road Request:
Preliminary Plat Consisting of Ninety-Three (93) Residential
Lots, Thirteen (13) Common Lots and One (1) Other Lot on
Approximately 19.63 Acres in the Proposed R-8 Zoning District
R. Findings of Fact, Conclusions of Law for Approval: PP 13-020
Golden Valley Subdivision by Providence Properties, LLC
Located 4515 S. Locust Grove Road Request: Preliminary Plat
Approval Consisting of Twenty-Two (22) Single Family
Residential Building Lots and Four (4) Common/Other Lots on
7.56 Acres of Land in the R-4 Zoning District
S. Findings of Fact, Conclusions of Law for Approval: PP 13-019
Copperleaf Subdivision by Providence Properties, LLC
Located at 4405 E. Ustick Road Request: Preliminary Plat
Approval Consisting of Sixteen (16) Single Family Residential
Building Lots and Four (4) Common /Other Lots on 2.82 Acres
of Land in the R-8 Zoning District
T. Findings of Fact, Conclusions of Law for Approval: MDA 13-
016 Copperleaf Subdivision by Providence Properties, LLC
Located 4405 E. Ustick Road Request: Modification to the
Development Agreement to Remove the Requirement for
Townhomes to be Constructed on Two of the Building Lots
and Inclusion of a Revised Conceptual Development Plan and
Building Elevations
Meridian City Council
November 6, 2013
Page6of68
U. Final Order for Approval: TEC 13-006 Shops at Victory by DMG
Eagle & Victory, LLC Located 3210 S. Eagle Road Request:
Two (2) Year Time Extension on the Preliminary Plat in Order
to Obtain the City Engineer's Signature on the Final Plat and
Request for a Two (2) Year Time Extension on the Conditional
Use Permit to Commence the Approved Use
V. Final Order for Approval: TEC 13-007 Woodland Springs
Subdivision by Woodland Springs, LLC Generally Located on
the Northeast Corner of N. Locust Grove Road and E. McMillan
Road Request: Two (2) Year Time Extension on the Preliminary
Plat for Woodland Springs Subdivision in Order to Obtain the
City Engineer's Signature on the Second Phase Final Plat
W. Final Order for Approval: FP 13-037 Woodburn West
Subdivision No. 1 by Northside Management Located North of
W. Ustick Road Approximately 1/4 Mile East of N. Linder Road
Request: Final Plat Approval Consisting of Fifty-Two (52)
Building Lots and Ten (10) Common/Other Lots on 25.75 Acres
of Land in the R-8 Zoning District
X. Resolution No. 13-960: VAC 13-005 Spurwing (AKA Spurwing
Challenge) by The Club at Spurwing, LLC Located on the North
Side of Chinden Boulevard, West of N. Long Lake Way
Request: Vacate a Portion of the 12-foot Wide Public Utilities,
Drainage and Irrigation Easement (PUDI) Platted on Lot 78,
Block 1 of Spurwing Subdivision
Y. FP 13-039 Tradewinds Subdivision No. 2 by Don Newell, SDN,
LLC Located at the Southeast Corner of S. Victory Road and E.
Locust Grove Road Request: Final Plat Consisting of 22
Single-Family Residential Building Lots and 2 Common/Other
lots on 10.42 Acres of Land in an R-8 Zoning District.
Z. FP 13-040 Touchstone Place by Iron Mountain Real Estate Inc.
Located on the South Side of E. Fairview Avenue and West of
N. Stonehenge Way Request: Final Plat Consisting of 16 Multi-
Family Lots and 7 Common/Other Lots on Approximately 4.49
Acres in an Existing R-15 Zoning District.
De Weerd: Okay. Item No. 6 is our Consent Agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Meridian City Council
November 6, 2013
Page7of68
Hoaglun: Item 6-X is Resolution No. 13-960. With that, Madam Mayor, I move approval
the Consent Agenda.
Rountree: Second.
De Weerd: I have a motion and a second to approve Consent Agenda. Madam Clerk,
will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 10: Department Reports
B. Mayor's Office: Budget Amendment for Copy Machine
Purchase for the Not-to-Exceed Amount of $24,000.00
De Weerd: We did move -- move an agenda item, 10-B, to this position, so I will turn
this over to Robert.
Simison: Thank you, Madam Mayor and Council. Thank you for moving this up for me,
so I can go make my wife happy. What you have before you is a budget amendment.
This year we have -- our five year lease on our copier in the Mayor's office is up. When
we started looking at new copiers and changes in our finance department down to a
three year lease with the cost goal of a three year lease, we felt that it would be more
prudent to do a purchase, rather than a lease. Therefore, the amendment that you have
in front of you provides the funds -- the additional funds needed to do a purchase on a
copier, rather than doing the lease, and it also allows us to get a larger copier that can
do more print jobs, which will allow us to do some of our in -- some printing in house
that we used to do with print vendors for our annual report and some other things. So,
some long-terms savings. It doesn't change any of your contracts that you have to sign
when you do a lease versus a purchase, so you still have a per copy cost, all your toner
and other things are still included in that. It's the same with a lease. So, that's what you
have before you and I would be happy to answer any questions.
De Weerd: Council, do you have any questions?
Rountree: I have none.
De Weerd: I do know we have talked about losing some of the space in your offices to
house this, so it can be more conducive to greater use as well. So, if I can I would
entertain a motion.
Hoaglun: Madam Mayor?
Meridian City Council
November 6, 2013
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De Weerd: Mr. Hoaglun.
Hoaglun: I move approval of a budget amendment for a copy machine purchase for the
not to exceed amount of 24,000 dollars.
Rountree: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 7: Community Items/Presentations
A. Mayor's Youth Advisory Council Update
De Weerd: And just to the developers and presenters in the room, making my wife
happy doesn't always work, so -- we do have an order to our agenda. Okay. Item 7-A
is under Community Presentations. Tonight we -- where did Makenzie go? We timed
that appropriately, didn't we. Oh, there she is. I will ask Makenzie if she wants to give
the report on the Mayor's Youth Advisory Council. As you know, Makenzie was also a
MYAC officer last year, so you might recognize her. But it's nice to have her back.
She's our historian this year. Thanks, Makenzie.
Baird: Happy to be here. So, this year membership has nearly tripled. For starters, we
have averaged approximately 90 attendees at each meeting. We believe word of mouth
and the amazing work we have done has set up a go-to group for teens in Meridian.
The first event we started off the year with was the community block party. We started
by having 30 volunteers work at the block party and in all we volunteered over 150
community service hours. Also we had the third annual Treasure Valley Youth Summit.
We brought nearly 240 teens from Meridian high schools for a day of interactive lessons
and workshops. Our peers learned the dangers of texting while driving by driving go
carts while texting and navigating the race track. Learned the lessons of bullying by
playing unfair team laser tag, followed by a lesson by Meridian Police Officer Gomez.
And we were shown the dangers drug and alcohol play in judgment by wearing fatal
vision goggles and playing mini golf. Also followed by a talk with the Meridian police
officers. The workshops were great. We broke into school specific groups to talk about
issues each school is facing, followed by another plan to talk issues. It was great -- this
was the first year we have school counselors and principals in attendants helping us
along the way. A coach -- a former BSU coach was our keynote speaker and he
brought much life to the event. We also had the Celebrate My Drive event.
Approximately 30 MYAC'ees assisted in the event where we had people sign pledges to
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not text and drive at a recent Rocky Mountain Football game. We had over a thousand
people sign it. We teamed with a local State Farm agency to make the event a reality
and had numerous vendors and contests. We had approximately 1,500 people stop by
to the event. The next event that we volunteered at was Village at Meridian grand
opening ceremony. We were asked to be ambassadors during the grand opening.
Over 60 volunteers were there and we had close to 300 volunteer hours. Recently we
had the 2013 City Council Candidate Forum. The MYAC plan produced and executed
an innovative approach to candidate forums by splitting the candidates into two panels
and asking different questions to each. We were very happy with the community
turnout. Just last week we had the Trunker Treat and Dance to the Beat. For our first
annual event we felt it went very well. We had 52 businesses, youth organizations, and
churches that decorated trunks. We had over 2,500 people show to trunker treat and
also enjoy a family friendly dance party. We had a food drive attached to the event. We
were able to fill three large bins of food for the Meridian Food Bank. So, looking ahead,
we will participate in the Rake Up Meridian project and have a social media class where
we will invite our parents to learn about the dangers of social media in teens' lives, just
to name a few. We also have two MYAC members attending an anti-tobacco workshop
provided by the American Lung Association this week to get their training to put together
an anti-smoking event. I will now stand for questions.
De Weerd: As you can see they are bored. I think most organizations do that in a year.
These teens have done it in two months and they still have energy remaining. We are
trying to figure out how to keep 90 kids engaged, involved, and I think they have been
running Ken ragged, but as you can see they have not only leveraged the many
accomplishments that they had last year to triple the attendance and those that are
involved, we do have more engaged school representatives who are inspiring other kids
in the schools now to say, hey, can we join -- is it too late to join. So, it may continue to
grow and these -- these teens are -- are making a huge difference in our community.
I'm very proud of these young leaders and what they are able to accomplish. Council,
do you have any questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I do not have a question, but I do have a thank you for the candidate forum you
kids put on. It was another great forum that you set the standard a year ago and you
met it this year, so thank you very much.
Baird: Thank you, Councilman.
De Weerd: Anything else from Council?
Rountree: Thank you.
Baird: Okay.
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Rountree: I hope you stay more busy for the rest of the year.
Baird: Thank you.
B. Police Department: Public Safety Training Center Update
De Weerd: Thank you. Appreciate it. Okay. Item 7-B is under our Police Department
and I will turn this over to the chief.
Lavey: Madam Mayor, Council, thank you for the opportunity to speak today. There is
going to be several of us that's going to be presenting today and I need to thank the
consultants for showing up today, because it's only through them being here is why we
get to go next. We were actually last on the agenda, but we were kind and didn't want
our -- our consultants to have to sit through the entire evening before they got to speak,
so thanks to them. In 2000 we had a land purchase of ten acres where the current
police department is sitting on Watertower. In 2002 we moved into a 30,000 square foot
police department. In 2003 area law enforcement and elected leaders studied the
feasibility to purchase the indoor firearms range formerly known as Shooting World in
west Boise. This plan fell through for a variety of reasons. In 2005 I presented a vision
to Meridian City Council to explore the feasibility of building a firearms range on the
property to the west of the current Meridian Police Department. Several of the Council
Members that were here -- at least one of the Council members was here for that
presentation and they are still with us. Let me provide some brief history and firearms
training in Meridian. In 1997 we were shooting in a pit off of Freeze Out Hill in Emmett.
Over the years we had moved from Emmett, Nampa, Eagle and Boise. The Nampa
range was closed due to the location of development. The training range in Eagle was
closed due to landfill expansion. An attempt to move the county range was cancelled
after opposition for development and the Boise range where we are currently training is
facing many challenges with their own attempts to upgrade. In 2003 we saw a need to
find a place to train that would be safe with control bullets, control noise, and be suitable
for the training as required by law. That need is even greater today. Since 2003 we
have done site studies, sound studies, business plans and surveys that have taken us
in a direction that goes way beyond the firearms range. We will present that direction to
you today. Don't get me wrong, we still need a place to shoot. We have outgrown the
space at the police department. We need additional office space. We need training
space. We need storage space. As well -- excuse me -- as well as increased locker
rooms, evidence storage, increased space for IT and parking. The challenges we faced
back in 2003 have grown in the past eight years. The population of the city has grown.
We are on track to be the second largest city in the state. The expectations placed on
public safety continue to grow and the future growth projections are high. Capital
construction costs are estimated to increase a minimum of five percent with each year
we delay construction. Lieutenant Jamie Leslie is the project manager for the public
safety training center project. He will explain where we have gone, where we are
currently at, recommendations to Council, options, estimated pricing, and, then,
hopefully, we can answer any questions that you may have. Lieutenant Leslie.
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Leslie: Thanks, chief. Madam Mayor, City Council. Also like to welcome the two
Councilmen elect. I will let you know that I put them to work first thing this morning,
8:00 o'clock, and jumped right into it, both feet. They were willing to come in and sit
down and talk with me and I, hopefully, got them up to speed on where we are at in this
project, which has been going on for quite awhile.
De Weerd: At 8:00 o'clock?
Leslie: 8:00 o'clock this morning. We didn't talk then, but we did contact them. They
were very eager to be part of this process, so I welcome them here and look forward to
working with both of them. For the past eight years Meridian Police Department has
had the vision of building a training center. Like the chief talked about, a lot of that
started out with the firearms range. Most of that was due to the reduction of ranges in
the valley. We initially focused on building simply a shooting facility. Through research
and business planning we soon realized we needed a much more encompassing
training center to meet the needs of all of our first responders for now and into the
future. We are seeing more and more incidents that require inter-disciplinary responses
in order to keep our community safe, whether it's a natural disaster, school shooting, or
a hazardous material situation. We cannot expect one department to solve the
problems. In Meridian our emergency responders have done a remarkable job at
keeping our community safe. As we continue to grow and as our society continues to
change, the Meridian Police Department, the Meridian Fire Department and the
Meridian Public Works Department have realized the need and importance of a multi-
disciplinary training facility. In order to be prepared for a large scale emergency we
need to invest in our emergency personnel today, so they can train together and be
ready for the challenges of tomorrow. When looking at these two awards -- and we can
go through many many awards, the first thing that comes to my mind wasn't the training
facility, it was more about the people that make it safe. About the investments that we
as a city have made to make this community the way it is. We are not safe just because
of police and fire, we are safe because of Planning, because of Parks, because of
Public Works making sure that everything works the way it's supposed to work, looks
the way it's supposed to look, and gives us that beautiful appearance that in a lot of
ways deters a lot of the crime problems that other cities may have. So, it's a team
effort. And this facility being a simple shooting facility was missing the mark and I think
that when we did the business plan and we met with our city leaders it became pretty
clear to us that that -- we got guided in that direction more than it was just our own
thoughts and our own ideas in the beginning. So, I'm going to start walking through
where we are at. This quote came from Interactive Business Group, which is the
company we hired in 2011 to do a business plan. You guys should have a copy of that.
The construction of the Meridian Public Safety Training facility would send a clear
message to Meridian's public safety personnel and its citizens that the city places a high
value on well trained and properly prepared first responders and it intends to continue to
maintain a high level of safety for the community. When we started that plan Bill Booth
and his group came in and we sat down and met first one on one to talk about our
current training, what we currently were doing. We assessed the facilities that we were
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currently using, the distances we traveled to do the training, how we had to schedule it.
We got with groups, outside users, hospitals, other key responders, police departments,
medics, school district personnel. We talked about not only our training needs, but their
training needs. The facilities they had and the facilities they needed. And so we started
developing what was not only our needs, but what we needed in the community to meet
all of our objectives. When we respond to these emergencies we always respond
together. It's not just a simple response. We sent a survey of potential users to look for
some business opportunities to rent the space, so we can recoup some of the operating
and maintenance costs. We developed some plans on what the operating and
maintenance costs would be, how those fee schedules would look, how we could
recoup some of that money, and we started some master planning and some
conceptual drawings and the very first conceptual drawing that we had was IBG, had a
price tag of around 8.7 million dollars. The facility needs that came from that, office or
classroom space. That was top of the list. Classroom spaces that were larger than 25
people. Fifty person classrooms are one of the ones that came up quite often from
multiple groups. Scenario village is something we hadn't thought about. Scenario
village, if you think about it, is a series of props, small scale residential, business props
that allow our emergency responders to practice real world scenarios in the comfort of
our training facility. Not on our city streets where the community is doing their normal
activities and living their lives, but inside our controlled environment where we can set
up the parameters, the darkness, the light. It is -- I don't want to say doll houses, but it's
kind of that -- that concept. It's very small square footages, but give us similar
challenges that we have in the real world, whether we are breaching doors or breaching
windows, the fire department setting it on fire to put it out. Rescue operations, those
types of things. It could simply be confined space training for Public Works to train on
how to go into man holes or fire how to rescue them out of those -- those types of
situations. Technology is changing very fast. We use a tremendous about of it in our
police department to help us be more efficient at report writing or issuing citations. We
talked about our a-Cite program. We can also use simulation training to use less space
or confining space, if you will, to set up electronic video games, if you will, is the best
way to describe it -- not always in that format -- to allow our officers or firefighters to
engage in real world situations and make problem solving decisions making exercises
to see if they make the wrong decision what goes -- what goes wrong. Our outdoor K-9
training facility, we have a -- a really nice K-9 kennel currently. We have a bunch of
agility equipment for training that we don't currently use. We are out of -- we don't have
the opportunity or the space to use that in. So, creating an outdoor space that is
adjacent to our K-9 facility so that our dogs and handlers could train properly became
important. Shooting range. All agencies are facing the same problem that we are.
Looking for a place that is not too far away, it's convenient and efficient for us to go and
shoot, gives us the opportunity to shoot in low light situations, even if it's the middle of
the day. Where we are shooting in places that are not considered recreational areas,
people are biking and riding their horses when you're trying to do your firearms training.
ITS training is typically done -- incident command is the system we put in place for all
natural emergencies or any type of catastrophe that would occur within our city. And
most of that screening occurs now in classrooms or we sit down and we talk about
things, all of you who have been through those classes. We envision that being moved
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to the scenario village where we set up a disaster, whether it be a flood situation, mass
casualty incident, hazardous materials incident and we work through that scenario
where it feels realistic where we are challenging ourselves to make those decisions with
some stress on it, not simply sitting at the table talking about it. That training currently is
done at all levels of the city. Public Works. Planning. Finance. All levels of
government are involved in that type of training. ACHD is another one that's a huge
partner in those types of training. So, here is an overview of the current facility. The
colored portion is a conceptual plan provided by IBG. The blue buildings are existing
buildings. The larger one on my right is the police department headquarters. The
smaller one to the left is the K-9 facility and in this plan when we first seen two buildings
for the training facility, we separated the range building and the classroom building.
Reasons for that -- one, is there is a lateral that runs in between the two of them that we
are in the process now of covering. So, that kind of divided our property and created
some obstacles for us. It also created a little bit of opportunity for us when it comes to
security of the facility and how we could maintain security and we will talk about that in
the final -- of the next plat drawing. The buildings that are grayed out off to your left is
the police academy, which is our greatest asset to our location of our facility is going to
be. You see the driving track on the bottom of the page. You can also see the -- all the
dark brown colored buildings on this layout are -- that is scenario village and that's just ,
basically a streetscape with some mixed business residential. We have completed the
business study, we looked at some economic opportunities that the training facility
would bring to us. One important one is our officers currently travel a lot to go to
outside classes. For example, interview and interrogation school may be in Twin Falls,
so I will send two officers to that school. I pay their travel expenses. I pay their meals.
I pay their hotel. We think that having those classes hosted in our facility, not only do
our two officers stay here, we don't have that expense, we think 30 to 40 other officers
that come here to our city and bring that expense and that is revenue to our city, to our
hotels, to our restaurants. We think that's a huge opportunity for us. Hosting classes --
we can host those typically for free. Those -- these companies that are listed below,
NTOA, National Tactical Officers Association. The ATC. I'm going to mess them all up.
I'm going to miss the law enforcement ones. Go figure. Public Agency Training Council
I think is how it is. The fire ones. The National Fire Academy. National Association of
Fire Investigators. And International Association of Fire Chiefs. And Ididn't -- I left off
International Association of Police Chiefs. My chief probably won't be happy about that.
We also looked at ways we can use the facility for other organizations to rent. So, to
know if they have the needs that we have and from our focus groups we learn that they
have those same needs that we have, then, that gives us an opportunity to rent our
facility to them to help make back some of the funds that we have invested in this
property. Increased revenue for local businesses, hotels, restaurants, and retail. They
talked about that just a little bit. Then we talked about our project goals. Obviously, the
first one is going to improve capabilities. Better prepared emergency response
personnel. Reduce risk of deaths and injury. When we think about that one first we
think about the citizens that we are protecting. Obviously, the taxes that we use deploy
the problem solving decision making that we deploy in the field has to be right and it has
to be split second decisions a lot of the time. But also we want to reduce risk of death
and injury when it comes to training accidents. Having the property equipment, the
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property facilities, allows us to train properly for reducing some of those risks that we
have to our first responders when we are doing some of those high risk training
exercises. Increase the understanding of roles and responsibilities between emergency
responders and build teamwork. Many times when we respond to these incidents it's
the communication mishaps that we have that cause the situation not to go like
expected. When we respond together as a police department we work together all the
time, we train together all the time, those communication mishaps are far and few
between. When we bring in an outside agency, whether it be ACHD, a fire department,
another police department, even our own Finance Department when it comes into a
large scale incident where I'm going to need Finance to help me get through something,
get something back up and operational. We don't work together a lot and so we need to
make sure that we are training more together and be able to understand each other's
roles, responsibilities, and what they can bring to the table. Sometimes we don't know
the resources we have internally. In the end that would give us predictable, consistent
and efficient training. This modern training center will highlight Meridian's continued
leadership and commitment as the state's most proactive community. With the
assistance of the new training props and classrooms, fire, police, and public works will
be able to provide quality training in the most efficient manner. Now you're to the
newest drawing. Now, this one comes from the team work of CSHQA and the Ewing
Company, who has helped us with master planning our project and moving forward.
When we first sat down to talk about this we wanted to make sure that we talked about
our current building and our current property as a whole. We wanted to make sure that
as we designed any aspect of the training center we wanted to make sure they took the
police department into consideration first. If there was some space in the police
department that we were going to utilize in the training center, we wanted to figure out a
better way to better utilize that space internally in the police department. If you look off
on the right side you're going to see some highlighted marks for the police department.
Those are some proposed changes we are going to talk about here in a minute and I
will get into them as we move through it. Again you're going to see two buildings, a
shooting range, and a classroom room building. Again, they are separated. In the first
conceptual plan they were actually flipped. The range was on the other side and the
classroom was closer to the police department. For a couple reasons, mainly setting up
security parameters for the building access -- to allow public access to the classroom,
make it a more public -- public accessible building, we put the shooting range in the
middle of the two, because it will have less public accessibility than the classroom
building. You're going to see numbers, one, two, three, four, five, six -- those are the
scenario village lots. I call them lots, because that's just all they are. They are simply
layout on the land for us to know -- we need to develop these sites. We believe in
working with the economic development coordinator and the city we have reached out
to several companies that are interested in putting those props into place for us.
Helping us build -- whether it be a mock gas station or a mock bank. We have talked
with BSU, ISU, CWI to talk about their programs where they can have students assist
us with the design and the construction management of those buildings, so it would be,
basically, if we could get the materials that we could make that a more collaborative
effort between us and the school system. A good example of this currently happening is
the kids that are building the project over at the elementary school where they are
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adding that medical wing onto the elementary school, that -- all that construction work is
being done by students. We envision something similar to that happening in this
project. The first conceptual plan we had from IBG was approximately 37,000 square
feet. It had enough room in it for two shooting facilities. A 50 yard tactical range and a
25 yard tactical range. Just to get you up to speed on the tactical ranges versus what --
impact guns is not a tactical range. Most civilian gun ranges are designed for the
shooter to walk into a booth, the target moves to them, they stay stationary, and, then,
they move the target different distances from them. A tactical range is not that way.
There is no booth and you're allowed to shoot any point from 50 -- where ever your
furthest distance is back all the way up to the bullet trap itself. In law enforcement we
move and shoot. That is the critical part of training. It's standing stagnant and shooting.
It is moving and -- and getting closer to the target, getting to the target's side, right side,
left side. So, being able to stand in one place and have a target is not functional for our
type of training. In this plan we eliminated the 25 yard tactical range. It has room for a
50 -- it only has a 50 yard tactical range with 15 shooting points. A point shooting is a
lane that averages about four feet wide. It fits pretty nicely on that property just inside
the lateral and doesn't disrupt our current parking lot in the police department. Here is
the probable cost estimations for complete build on this facility. 7.4 million dollars. It
includes a 50 yard tactical range, two classrooms -- the two classrooms that are built --
one is a 50 person classroom that has a tier feel to it, similar to the police academy that
they teach out there. The other classroom is a 50 person classroom that's dividable into
two. You technically can make it into three classrooms, two 25 person classrooms or
two 50 person classrooms, depending on what you have going on. Defensive tactics
room, we currently have one that's undersize at the existing K-9 building. This one has
a larger one that would meet our objectives as far as our -- in our class size that we
typically have for training. The simulator room -- fire has a -- a series of simulators they
would like to use in this type of a facility. Most of them are command-type simulators.
Multiple fire personnel go into these booths -- they kind of look like voting booths, to be
honest with you, and they have different scenarios that are running and, then, there is a
commander that's evaluating the decisions they are making based off what -- what
information that is being presented to them. We envision the simulator room being a
room that those props, then, go back into storage and the next simulator comes in
there, whether it be a driving simulator that we can use to teach not only emergency
responders, but parks department, water department, everybody the defensive driving
techniques that they need to be safer. Training staff offices -- there is two fixed offices
and there is also an open area in the layout allow for visiting instructors to prepare for
their lesson plans and also a place for fire and police both to have training coordinators
there together in the future to work hand in hand to make sure that training is being
completed appropriately. K-9 yard towards the back right next to the K-9 facility. It's
just an agility course. There is a fenced portion for the officers to be able to perform
those maneuvers they need to in a secured environment to insure the dog doesn't get
out of their control and there is also an open area that's used not only for physical
fitness training that we do currently annually, but also scenario type training, whether it
be foot pursuit types of activities. The roadways are all built. Skipping scenario village
for a second. We talked about that probably enough. The traffic collision props --
talked to ACRD, trying to find some ways to get some old traffic control signals to put in
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here, so they can do traffic investigation, traffic reconstruction, if there is multiple lanes
in the roadway, directing traffic, those types of training exercises. Here is a little more
detailed overview of the two buildings. The one on the right is the shooting range. We
basically have the storage area, a gunsmith area, a place for ammo storage, some
mechanical, restrooms and, then, a small office. The other side -- you see the two light
blue classrooms and, then, there is a future expansion classroom. We designed the
building to be capable to add another 50 person classroom onto the building for future
expansion. The building design and the numbers -- the building is designed for that
addition, so that it would be less expensive to do at a future date if we needed to add
further classroom space. There is some potential opportunities for the range to add
more range space, although we think it's limited and probably not going to be necessary
based off of the research that we have done and the direction the training is going for us
at this time. I want to talk about some of our capital improvement plans, just to get this
-- try to get this wrapped up into a little better package I guess. Fiscal year 2014 that
we are currently in we have the training center construction allotted in our capital
improvement plan. We currently have 4.5 million dollars that is set aside for this project
and earmarked for this project. That money comes from the city saving and putting the
money aside for this project over the last few years and giving us the investment we
need to move forward. In fiscal year 2017 the police department is expecting to do a
3.6 million expansion to the police department. Now, that money and those funds is not
earmarked, it's not set aside, that is just a prediction we had that we are going to build
onto the police department in 2017 and it may cost us this much money. Going back to
the department remodel. We believe in looking at our current design of the training
center and looking at the range building and the new facility, that because of that we
can repurpose the current training space that we currently have, our upstairs training
room, to new office space. That would give us enough room for 12 more employees.
Locker room space is one of those spaces that we are quickly running out of space as
we -- as we have grown as an agency. In 2002 I think we had about 35 sworn, today
we have 87 sworn. We need a larger briefing room. Our briefing room currently is
sandwiched between both the women's locker room and the men's locker room. We
feel it's a great opportunity to take the briefing room away and expand the locker room
and use that space now to be an expanded in each of the -- on each side of it. There is
some other increased space efficiencies in the second floor by removing some walls,
changing some desks configurations, getting some smaller desks in the future to add
spots and we see an additional seven work stations that we will be able to add there.
Evidence as we start -- we have the necessity to add to our evidence locker currently.
We believe we can add about 2,100 square feet to the outside of the building, which will
add enough room for a briefing room, some minor office configuration changes in patrol
and, then, add that evidence storage on the same side of the building. That would be
on the west side of our building. Highlighted those areas on this -- on these two
illustrations -- on the left everything in pink is -- is mentioned in the cost of 791,058
dollars, with the exception of the future office expansion. One of the opportunities the
architects presented to us was the lobby in the police department is two stories. That
has caused us some issues operationally when it comes to noise. Things going on in
the first floor -- or on the second floor and vice-versa, you end up getting a lot of noise --
it echoes throughout the building. So, when they proposed -- if you guys put floor here
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and not have a two story lobby when you walk in, you have a tremendous amount of
square footage that can be reutilized. As we see our administrative section in the future
growing we are going to have that necessity for administrative offices to meet our
current needs and our future needs. So, that idea was intriguing to us. It's not included
in this cost, mostly because it's going to take a lot more structural evaluation of the
building to get some accurate costs on that, but all of the other figures are included in
this -- all the other remodel options are included in that. Just making sure that you
understand that the -- the lobby expansion is not included in that 791,000 dollar figure.
So, here is -- here is where I'm getting to the point I guess. I probably should have
started here. 2014 -- what we are proposing the first phase of this project is to do
complete site development, which includes all the pretty colored areas on the left of the
screen, the greens and the grays and the classroom building itself. Build it out
completely and, then, do the expansions to the police department to meet our current
needs and our future needs. We believe if we make these changes to the remodel, that
that expansion in 2017 does not need to occur. The technology we are utilizing
currently at the police department is allowing us to free up space in records so we have
more office spaces there. We also envision us doing more remote enforcement type
activities or substations, if you will. The Village At Meridian is a great location for us to
be housing a substation. We would like to see us have some presence out there, the
number of calls for service out in that area are clearly going to be higher than they are
today. And, then, also out to the west -- we don't have much out to the west either. We
would like to partner with the fire department and add a substation in one of the fire
departments. The one on Ten Mile that's proposed in the future. Not just substations
where officers can go in and sit down and do reports, but substations where citizens can
also come in, file reports, speak with an officer, get the information that they are looking
for and not necessarily have to go to our main campus to get -- to come here. So, we
are kind of changing our way of doing business a little bit when it comes to that.
Scenario village I talked about earlier is in process that once we get the lots built, then,
we can start working on those partnerships and we will continue to develop scenario
village and we think that can be funded primarily from -- whether it be donations or
business contributions, sponsorships, those types of programs to get that done.
Second phase, the year 2015, complete the project by adding a range. Putting a
probable cost on this is very difficult. Four million dollars is approximately what that
range is going to cost. I don't know what it's going to cost next year, the year after, the
year after that. Based off information I'm getting from -- from my team that's going to be
a minimum of five percent increase each year. The longer we push that out the more
expensive it's going to be. Also we feel that starting a project and moving with at least a
plan direction is the least expensive way of doing it. Partnership opportunities, grant
funding, and the thing we are researching now is a public safety training -- center
training foundation. Some organizations in other places have set up a nonprofit
foundation that allows for companies and donors to donate to the training facility itself.
So, that money and those funds get used specifically for that project. We have been
meeting with legal to try to figure out the way that we can do that and figure out that
opportunity a little bit more. That is intriguing to us and we have seen some successes
in some other organizations using a similar process. Grand funding is always, in our
experience in this project we have researched grants -- grant funding and there is grant
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November 6, 2013
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opportunities for equipment, but not necessarily always capital dollars. Partnership
opportunities. We believe we are not the only ones in need of a range and we believe
that there is other organizations in the valley that are willing to assist us and help us and
maybe even contribute some capital dollars or at least user fees to use our facility. We
are reaching out again to the federal agencies and talking with those agencies to see
what their training needs are, what investment opportunities they may have and we
think there is some real options there that we didn't have when we started this process,
because there was some prior commitments they had already made to other
organizations. That's not necessarily always the same, so we, obviously, tried to look
back into that. With that I stand for any questions. Hopefully I didn't talk too fast.
De Weerd: Council, do you have questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I have just got a couple of things here. As I look at it, lieutenant, if we go by the
phases we are looking at 9.1 million, with maybe an extra four to five hundred thousand
increase in costs off the four million on the second phase?
Leslie: You're combining my first phase --
Bird: On the phase -- yeah.
Leslie: Yeah.
Bird: And if I -- if I look at -- we should do it now, including the -- the 7.4, plus the
800,000, we are looking at 8.2.
Leslie: Correct.
Bird: And that's a -- and first place, for clarity, let's -- who is giving you these estimates?
Is it our construction manager or is it being pulled out of the air like City Hall was?
Leslie: No. Nothing has been pulled out of the air, sir. Our construction management
and our architect teams have sat down and worked these numbers and, then, we have
worked them a lot to make sure that they are accurate. Current real numbers. The only
numbers I don't have that I can say are absolute real numbers are predictions for next
year or the year after that.
Bird: And we understand that.
Leslie: The numbers I'm giving you today are real.
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November 6, 2013
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Bird: But if we did it today -- everything today we are 8.2. If we phase it we are over
nine million.
Leslie: That's correct, sir.
Bird: And we hope it's nine million. Costs in one year in construction, which I think your
construction manger or your architects, either one, will tell you could be more -- a lot
more than five percent, depending on the workloads and the availability of qualified
contractors.
Leslie: Right. The number they provided me is it starts at five percent.
Bird: Thank you.
De Weerd: Okay. Other questions?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Lieutenant, where -- with this last slide that's up where are we -- I know it's
been discussed, but in terms of partnerships for the range, how long would it take to
develop something like that and -- or has there been any expression of interest to date
-- and you don't have to name names, but how quickly could that -- something like that
ramp up?
Leslie: That's a tough question to answer, Councilman Hoaglun, but we have had an
organization approach us that had made a commitment to another organization with
some capital dollars. I don't know a value of the capital dollars that invested in that. We
have reached out to them, met with them, talked to them, I plan on following up with
them tomorrow after I get some ideas of where we are at this point. I would think we
would be able to have some idea on that particular lead within six months -- three to six
months.
Hoaglun: Okay. Councilman Bird makes a good point. It's always cheaper to do it all
at once, as opposed to phase -- phasing it, but I'm not overly optimistic that we have
nine million dollars sitting around, so that's -- that's the bad side of it all, so --
De Weerd: And I would tell you we don't.
Hoaglun: You looked in the checkbook, uh, Mayor? I didn't think there was, so --
De Weerd: That's the first place I do look.
Zaremba: Madam Mayor?
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November 6, 2013
Page 20 of 68
De Weerd: Mr. Zaremba.
Zaremba: I guess I would comment that I'm aware that this is being talked about for
quite some time, years -- maybe ten years or so or longer. One of the issues in trying to
develop partnerships is the partners wondering about how soon we are going to do this
and the thought comes to mind that if we finally get it started we may get some more
attention from potential partners, who may be sitting out there thinking, okay, you have
been talking about this for ten years, you could be talking about it for the next ten years
as well. So, how soon is this going to do us any good. If they see us actually starting to
move and I say the shovels are starting to turn dirt or whatever, I think it's safe to
assume that partners would be much more ready to make some commitments. If they
think they can share this facility with us and participate financially and time wise and
whatever else they need to do, to actually see some action of it moving forward -- this is
a personal opinion -- I think we will see a lot more partners start to step up and say,
okay, this is real, it is going to happen, we want to be part of it and I -- I can see that
being a tremendous help. I don't have any facts, but that's an opinion.
De Weerd: And, Mr. Zaremba, I would agree with you. We have talked to one agency
that they have a couple of other priorities ahead of this, but if they are able to build it
into a capital improvement plan like we do to earmark, you know, what I had told
Lieutenant Leslie is we would want to put this on a date certain on our capital
improvement plan, so that partnerships can see when it's -- when it's on there so we
can make it happen, but certainly we would like to see it happen sooner with partnership
dollars and if they see a commitment I think you're right, they are more apt to step up.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: One thing you want to remember -- and I -- I don't have any problem with
partnerships, but what it's -- what is going to be the partnership. If you bring
partnerships in, then, this facility is going to be ran like EMS, ACRMP, by a committee
and every time you want to do something you have a committee meeting. I want -- I
would like a facility that we run and they use -- lease. If we can get people to donate
help or other partnerships, but I don't think a facility like this -- it would be like City Hall
here and partners with it. A committee can't manage something like this I don't believe.
But that's just my --
De Weerd: And I would probably agree with you, but I would be more interested in a
public-private partnership and that we don't run it, but the private sector does.
Bird: Hey, I would be great on that -- I would be great on that, but --
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
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November 6, 2013
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Rountree: As much as I would like to see all of this bid at the same time and go
forward, I understand the issue with financing. It seems to me that if we are going to
move forward we need to move a phase forward, whether it be the administrative
aspect or the shooting range aspect of this. With Councilman Zaremba's comments, it
would be my opinion that if we advance the administrative aspect of this, meeting the
needs of space requirements for our current folks in the department that would be the
key to develop a partnership. I think if we went forward with the shooting range first
there would be less desire for other folks to partner with the office space or the training
facilities and whatnot. So, having said that and not wanting to slice and dice this up
anymore than it already is, I would propose that we establish the financing and funding
for the first phase as you have described it and move forward with it. I know we are
already moving forward with some site improvements with respect to irrigation and that
sort of thing, so we can anticipate starting work on this soon. I think part of that would
be not completely fleshing out the shooting range at this point as far as final design, but
put it in a conceptual package outlining what it is we need and what we anticipate we
are going to need and if it happens to be put off for a year or two and technology
changes, rules change, equipment changes, they can then be fashioned into the
shooting range at that point. But that's how I see this at this point. Even though my
preference is is to get it all done and -- it's easy to say you can save a million dollars,
but if you don't have the money you're not saving anything, so --
De Weerd: Amen. So, Council, is it -- is it your desire -- and I see Lieutenant Leslie
that you have played the game there, we went to 5,052,238 and I said 4,900,052,638.
Okay.
Leslie: Madam Mayor, that wasn't intentional. Just how the math works out.
De Weerd: Yeah. I know how this game works. Remember when you say we go up I
start going down. So, Council, I guess staff needs a motion, if you're wanting to do a
motion today. Otherwise, we can set this on another agenda and ask for your direction
at that point.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I'd prefer that they move on and we can -- within the next month or so we can
discuss the other part. I would make a motion that we move with phase one at a cost of
5,052,638 dollars.
Rountree: Second.
De Weerd: I have a motion and a second and, Council, we will be bringing a capital
improvement plan back in the next several months. We do have our impact fee
committee meeting right now looking at numbers and I think they will be meeting next
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November 6, 2013
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week. Right now our capital improvement plan is not balanced and so we do have
some work to do to balance that before we can bring it back to you. So, any discussion
on this motion?
Leslie: I have a few questions before you --
De Weerd: Yes.
Leslie: Madam Mayor. Do you have any direction on the lobby -- on the covering of the
lobby? Is that something you want me to address in that? There is some -- some
opportunity in that cost to -- to put alternates in that. The parking lot, for example, is in
that plan -- a parking lot expansion for 108,000. We could consider that an alternate bid
and try and still stick with that 5,052,000 or do you not want me to move forward on the
lobby covering at the time of the remodel?
De Weerd: Well, lieutenant, I thought the 52,638 was the lobby.
Bird: No.
De Weerd: That's why it went up from five million.
Bird: Madam Mayor? I --the motion maker would -- would approve them looking into it.
I don't -- I don't think it's going to take a lot of structural -- David can tell you that and,
then, close it over. I think it's a very very good idea. I don't know why we opened it up
to start with, but --
Leslie: Council Bird, Madam Mayor, it's not that I'm trying to raise the dollar value, I'm
just asking if you want that included in that project, if you want that done we think there
is opportunity to still do it for the amount that you have approved, I just want to know if
that's part of the project that you want added into it. Does that make sense?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I guess as the second I would approve a bid alternate that would accomplish
that, if it does come out that way.
De Weerd: If it can be included in the price, that's great.
Leslie: We will do our best.
De Weerd: Okay. Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
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November 6, 2013
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De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: So, chief or Lieutenant Leslie, this is more than was authorized in the
budget, so we will need a budget amendment at some point, so --
Lavey: Madam Mayor, Council, we are still working with Finance on that. We were
good for five million. The 52,000 we will have to go back and renegotiate with them,
but --
De Weerd: I agree
Lavey: -- we will come forward and go. And the only other thing I would point out, too,
is that when we asked for real numbers, we asked for real numbers on the high end, so
we can always hope that they are lower, but I don't want to make any promises I can't
keep, so --just for that -- you know that, too. Thank you.
Item 8: Items Moved From Consent Agenda
De Weerd: Okay. Thank you. Okay. Council, there were no items moved from the
Consent Agenda.
Item 9: Action Items
A. Continued from October 22, 2013: Public Hearing: TEC 13-005
Cavanaugh Subdivision by Trilogy Development, Inc. Located
Southeast Corner of S. Meridian Road and E. Victory Road
Request: Two (2) Year Time Extension on the Preliminary Plat
in Order to Obtain the City Engineer's Signature on a Final Plat
De Weerd: So, we will move into our Action Items. Item 9-A from -- continued from
October 22nd. It's a public hearing on TEC 13-005. I will ask for staff comments at this
time.
Watters: Thank you, Madam Mayor, Members of the Council. Then next application --
first application before you is a request for a time extension on the preliminary plat for
Cavanaugh Subdivision. This property consists 145.4 acres of land. It's currently
zoned R-8 and TN-R and is located at the southeast corner of East Victory and South
Meridian Roads. Actually, off of the southeast corner, as you can see here on the map.
The applicant's request is for a two year time extension on the preliminary plat in order
to obtain the city engineer's signature on the final plat. This is the fourth time extension
request for the subject preliminary plat. Approval of the time extension will allow the
applicant to proceed with the platting process. If the time extension is not granted the
preliminary plat will expire and a new preliminary plat will be required to develop the
property. Since the last time extension request the ownership of the property has
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November 6, 2013
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changed from a single property owner to many different owners. To staff's knowledge
all of the owners have consented to the subject application. One owner, Great Oaks
Water Company, consented contingent upon the city requiring an easement to be
dedicated for the construction and operation of all infrastructure necessary for
development south of the Ridenbaugh Canal, i.e., extension of Standing Timber Way,
the collector street from Victory Road, and water and sewer service from phase one to
the canal prior to the city engineer signature on the first final. And they also requested
that prior to obtaining the city engineer's signature on the second phase final plat, that
the developer of phases one and two, which is north of the Ridenbaugh, shall be
required to submit a road trust to ACHD for half of the estimated cost for future
extension of Standing Timber Way and construction of the bridge across the
Ridenbaugh Canal by the developers of the adjacent property south of the canal. Staff
recommends these conditions be provisions of approval of the subject time extension
and also recommends the applicant is required to comply with current city standards
pertaining to installation of streetlights, performance surety, and warranty surety
requirements. Lastly, staff recommends as a condition of approval that all developers of
Cavanaugh Subdivision are required to pay $1,465.56 per acre to proportionately offset
costs incurred by the city for the Victory Road gap sewer project prior to city engineer
signature on each final plat. Written testimony was received on this application from
John Roeder, Great Oaks Water Company, as I previously mentioned, and Kent Brown,
the applicant's representative, and he is in agreement with the conditions of approval in
the staff report. There are no outstanding issues for City Council. Staff is
recommending approval of the subject time extension request with the conditions in the
staff report. Time extension to expire on August 22nd, 2015. Staff will stand for any
questions Mayor and Council may have.
De Weerd: Thank you. Council, any questions?
Rountree: I have none.
Bird: I have none.
De Weerd: Okay. Would the applicant like to make comment?
Brown: For the record, Ken Brown. 3161 East Springwood, Meridian, Idaho. We are in
agreement with the conditions of approval. The plat --the first phase is currently at Ada
County Highway District and is scheduled to be signed next Wednesday. I don't know
what else to tell you, but we understand the conditions and have met with Great -- Great
Oaks. I always want to say Great Waters, but it's Great Oaks. And we have met with
those people and are in agreement with the recommendation in the staff report.
De Weerd: Thank you. Council, any questions?
Rountree: I have none.
Bird: I have none.
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November 6, 2013
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De Weerd: Okay. Thank you.
Brown: Thank you.
De Weerd: This is a public hearing
testimony on this item? Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Is there anyone who would like to provide
Bird: Seeing nobody wants to testify, I move we close TEC 13-005 public hearing.
Rountree: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 9-A. All
those in favor say aye. All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve TEC 13-005 and to include all staff and applicant comments.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 9-A. Any discussion by
Council?
Bird: I have none.
De Weerd: Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. MFP 13-002 Reflection Ridge Sub. 2 by Mission Coast
Properties ID, Inc. Located 4275 S. Locust Grove Road
Request: Modification to the Final Plat for Reflection Ridge
Meridian City Council
November 6, 2013
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Sub. 2 to Remove the Stub Street to the North Across the
Ridenbaugh Canal
De Weerd: Okay. Item 9-B is on MFP 13-002. I will ask for staff comments at this time.
Watters: Thank you, Madam Mayor, Members of the Council. The next application
request before you is a final plat modification. This site consists of 5.41 acres of land.
It's currently zoned R-8. The 5.41 acres actually is just a second phase final plat, which
just runs along the Ridenbaugh here. This is the entire Reflection Ridge Subdivision.
The property is currently zoned R-8 and is located on the west side of South Locust
Grove Road, approximately a quarter mile north of East Amity Road. The applicant
requests approval of a modification to the approved final plat for Reflection Ridge
Subdivision No. 2 to remove the stub street, South Luminous Avenue, that you see
here, would extend north to the Ridenbaugh Canal and they want to replace it with a 20
foot wide common lot as shown here, containing a five foot wide sidewalk that will
connect to the multi-use pathway along the south side of the Ridenbaugh Canal, which
runs along the north boundary of the site here. The ACHD commission heard the
applicant's request to remove the stub street on October 23rd and required the stub
street to remain and right of way to be dedicated to the center line of the canal on the
property line. ACHD did not require a road trust to be submitted for half the cost of the
construction of the bridge. Staff concurs with ACHD's decision on this matter and
strongly recommends that Council deny the subject request to remove the stub street.
Staff believes that preserving right of way now for the future extension of South
Luminous Avenue across the Ridenbaugh is in the best interest of the city, because
there is only one other bridge crossing planned within this mile section approximately
two-thirds of a mile northwest of this location in Cavanaugh Subdivision that you just
previously looked at. Staff views the subject connection as vital for long-term
connectivity in this area for vehicles accessing Locust Grove and pedestrians and
cyclists accessing the multi-use pathway on the south side of the canal. Staff
recognizes that alternative funding sources will be required to complete the bridge in the
future, since a road trust was not required of this developer, but half the cost of the
bridge can still be required from the property to the north when it develops. Requiring
the stub street now gives the city and ACHD options for connectivity in the future that
will be lost if this stub street is removed. There has been no written testimony on this
application and staff is recommending denial of the proposed final plat modification, with
the requirement for the final plat to be revised to extend the right of way for South
Luminous Way through the common lot, Lot 1, Block 7, to the north property boundary.
When the final plat was approved it inadvertently did not go -- the stub street here did
not go through the common lot, it stubbed to the common lot here along the
Ridenbaugh, so staff is just asking that that get corrected. Staff will stand for any
questions that Mayor and Council may have.
De Weerd: Thank you. Council, any questions?
Bird: I have none.
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November 6, 2013
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Rountree: I have none.
De Weerd: Okay. Is the applicant here? Hi, Matt. If you will state your name and
address for the record.
Schultz: Good evening, Mayor and Councilmen. My name is Matt Schultz, 8421 South
Ten Mile Road in Meridian, here on behalf of Mission Coast Properties, Idaho, and I'm
project manager and construction manager for the Reflection Ridge Subdivision on
South Locust Grove Road. Always hate to come to Council with a recommendation for
denial, it's not usually my style, but -- but this is one where we really feel strongly -- I
guess as strongly as staff recommends denial, we feel just as strongly that you should
recommend approval and we have got, we believe, some valid reasons for siding with
our request to eliminate what we see as an unnecessary stub street that's putting a
burden on us and, more importantly than that, it's land that could better be used in -- to
accompany an adjacent substandard lot and also if we can provide the same
interconnectivity that staff is wanting and at a very adjacent close location, why not give
us what we need, you guys get what you need, and, hopefully, that's the compromise
that we can work through on this. If I may step back and kind of give you a little history
on this. I don't want to be too long winded, but I guarantee it will be shorter than the last
presentation, but --
De Weerd: You do have a limited amount of time.
Schultz: How much do I have?
De Weerd: It's usually ten minutes.
Schultz: Oh, it will be done before that. So, where we are at is this is a subdivision that
was -- that was almost completed about six, seven years ago by a previous developer.
It got everything but pavement down. All the concrete was in, plat never got recorded,
the economy did what it did, it actually changed hands with DBSI, they replatted it, no
road trust was required. My owner bought it last September. The preliminary plat was
still valid. We charged ahead with phase one I believe of 65 lots and a phase two of
eight lots simultaneously and were out there -- literally we have paved, it looks beautiful,
we really cleaned it up, six acres of open space, trees, the owners really went above
and beyond in terms of doing not only everything that the staff has asked for and ACRD
has asked for, but went above and beyond in putting some nice retaining walls. They
are actually putting a clubhouse and a pool in phase one. They didn't have to. They
are really making this, you know, atop notch subdivision in what was a really
embarrassing area for -- you know, for a halted development. So, what we have done
out there is we have kind of taken a close look at a stub street that we felt wasn't
needed, ACHD staff originally said, you know, we don't think it's needed anymore. So,
we finally went back and said, hey, can we pull that back, everyone went, oh, my gosh,
not only can you maybe not pull that back, we might need a road trust for it and we
know it's late in the game -- I mean we are talking within the last month. I mean this is
real late in the game. We are almost going to record a final plat and this is not about
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November 6, 2013
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cost, we are literally down to, you know, a few thousand dollars to pave the stub street.
It will probably cost us more to remove it and reclaim the land for that. We are not
talking about trying to save any money here, we are trying not to waste land and waste,
you know, valuable -- you know, valuable property for something that's not needed. So,
the first step was to go back to ACHD, they chimed in on it a week and a half ago. Staff
gave a spirited presentation that it was not needed, the stub -- the bridge was not
needed to be trusted for, the stub street was not needed and they have already got a
bridge at Locust Grove, at bridge at Meridian, and another bridge in Cavanaugh Sub
that you just heard about. In Tuscany there is one bridge crossing between Eagle and
Locust Grove of the Ridenbaugh for Tuscany and that was part of ACHD's staff's
presentation. Your staff showed up and made a spirited presentation to -- to maintain
for a what if, you don't need to make them trust for it, but we want to maintain the
opportunity for interconnectivity. Even though it may not be required for vehicles, we
still want it for pedestrians. President Baker and Vice-president Franden both voted to
remove the stub street, not make us trust for the bridge. That motion failed. The other
three commissioners went along with -- with your staff's recommendation to leave the
stub street, don't make us trust for it. The guy across the way, when he ever comes in,
might -- we might make him trust for half of it and the other half, ah, we might figure it
out, we might not and, you know, just leave that opportunity. That motion passed and
it's not on the record, but President Baker said it will never get built. You know, the
bridge will never get built, you know, even though that's not on the record. So, we have
asked for reconsideration for ACHD next week after coming to you to get some
clarification and get your chime in on this. We are not asking you to overrule staff, we
are just saying if we are really talking about preserving a -- I think for predominately
pedestrian interconnectivity, since ACHD has no -- no reason for vehicular
interconnectivity, the development to the north of us will have the connection to Locust
Grove and another connection for a hundred lots. Let's move it -- let's move it to the
east a hundred feet where -- where the road -- if I can remember how to work this -- for
the road right in there abuts the ten foot wide regional pathway. Does the projector
work?
Watters: Yes.
Hoaglun: I don't think it's on.
Schultz: So, this is a photograph I took today. You can see here we built -- we actually
built 2,000 feet of ten foot wide City of Meridian regional pathway adjacent to the
Ridenbaugh at all our sole expense. This is a section now that we are talking about
where that sidewalk and the right of way abuts the actual regional pathway that we
paved this morning, of 2,000 feet and this is literally 100 to 150 feet away from the stub
street we are talking about. So, what we would like to do is remove the stub street and
give that land back to -- I don't think I can write on there. This land back to these lots in
the blue, reclaim it and make that one, you know, kind of next down the one side. It
really is -- I can't say it's unbuildable, but it's a really challenged if we don't give this land
back. It's not impossible. We can do anything, but it's going to be a really challenged
lot. If we give the land back it's going to be a great lot and let's just move over here
Meridian City Council
November 6, 2013
Page 29 of 68
another, you know, couple hundred feet in a prime location to maintain a future corridor
for what I'm saying is we can call it a road right of way if you want or we can call it a
pedestrian crossing -- future pedestrian crossing. Call it what you will, but we got plenty
of room for it right adjacent. So, all we are asking for is a common sense solution and
to preserve our private property rights to -- to maintain the best possible use for that
land. It's not a stub street and even though that we lost three to two with the
commissioners, we are sure that if we get your recommendation we can go back to
them to concur that this was an evolution of where our last hearing left off information
they didn't have an alternate solution and so they didn't have this information and we
are pretty positive if they have this that they will go along with us. But we don't think
you're overruling staff, we just think we are kind of suggesting that maybe a better
location for it. So, with that I'd stand for any questions and ask for your approval.
De Weerd: Council, any questions?
Bird: I have none.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Matt, what would -- what would be the result of the triangular piece of
property there that's adjacent to your proposed relocation on the crossing?
Schultz: Talking about the unhighlighted area between the two?
Rountree: Yes.
Schultz: That right now, if I would have taken a picture of it, in fact, it might even be on
here. No, I can't quite see it. It's landscaped.
Rountree: Oh. Okay.
Schultz: It's a common lot. It's got several large trees and grass in it right now. And so
what we are talking about is literally you can see it from my photo, there is a foot and a
half between the sidewalk and the regional pathway. Or they are just -- you can see
where they come together there, so --
Rountree: So, will there be any consideration for trusting half a pedestrian or vehicular
structure at that point?
Schultz: How come I knew that question was going to come.
Rountree: You knew it was coming.
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Schultz: You know, I don't want to stand up here and not be generous, but I really do
believe with all the literal cost overruns and replacing a perfectly good roundabout for
ACHD and replacing perfectly good storm drainage for ACHD and doing, you know, way
above and beyond out here, that we really feel lucky that the owners have, you know,
built 2,000 feet of city regional pathway and that they really have made their contribution
and we feel like the pedestrian interconnectivity is something that may or may not
happen. You know, it could. It might not. You know. And I think right now to make
them trust for it I think that's a little bit too far out there.
De Weerd: Any other questions from Council at this point?
Bird: I have none.
Rountree: Madam Mayor, my concern with that particular proposal is we don't have any
-- anything other than a drawing. I don't know that staff or ACHD has looked at that as a
potential crossing and whether or not there is enough opportunity for turning radiuses to
get through there and get it across the canal if, in fact, that's something that would
happen. I'd like to see a little more detail, at least for staff to review that. To me our
intent is interconnected to -- that would do it, but would it do it appropriately. Is enough
storage there -- all of those kinds of things. I can't answer with this particular schematic.
So, I would like to see that before we took action on this or if -- if the action is denial,
then, we wouldn't see anything, so --
De Weerd: Mr. Zaremba?
Zaremba: I don't really have a comment, but I would be appreciative if we could have a
wider view. I think there was an earlier slide that showed more of the area around what
we are talking about. That helps. Thank you.
De Weerd: Sonya, did you --did you see this before the presentation?
Watters: Madam Mayor, Councilmen, the last plan that Matt showed with the two
building lots I had not seen before. I -- staff would be concerned that the overall open
space appears to be decreased with that plan. I'm not sure if that's the case or not, but
it kind of appears that way.
Schultz: No.
Hoaglun: Madam Mayor. Sonya, the open space, does that pathway count as --
towards their total that was put in?
Watters: The pathway along the Ridenbaugh, Councilman Hoaglun?
Hoaglun: Correct.
Watters: I believe it did. I'm not positive.
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Hoaglun: Well, Madam Mayor, listening to what Councilman Rountree I had said and,
yeah, it is difficult to know and not in road engineering at all I'm of the opinion neither to
approve, nor deny, but to kick it back to ACHD to see what they think of this alternative
and with maybe a recommendation that they look at it and -- and engineer it and see if
it's suitable and, if so, great. If not I guess, Matt, you will be back to make another pitch.
Schultz: Madam Mayor, if I can make a comment, please?
De Weerd: Uh-huh.
Schultz: If there could be some kind of suggestion or recommendation made by the
Council that if it could meet the technical aspects of a future crossing that you would
support it, that would be what we are looking for to give us some traction as we go in
circles, potentially. You know, it's a long process going back and forth between ACHD
and that would help.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I'm just trying to remember the conversation when that stub street was
established and I think, as I recall at the time, there was no proposal for the property
that's on the north side of the canal, as there currently still is not a proposal for it, but the
discussion centered on connectivity to the stub street that you can see to the existing
subdivision to the north and that the location that was picked for it without engineering
of property that nobody has made an application on, that that stub street in the location
on your property would be better access to eventually make the connectivity to the -- to
the existing stub street on the north one and it just -- it aligns with one of your major
roadways to move it off of that, diminishes its value -- I'm not saying I wouldn't listen to it
if it could be engineered that way, but --
Schultz: If I may, Mayor --
Zaremba: -- there was a reason why it made more sense to put it where it is.
Schultz: If I may, Mayor. I think I have got some relative information related to the
property to the north. I was actually going to be the potential developer of that and we
actually did get a preliminary plat approved called Normandy back in 2007 with 110 lots
on 23 acres or so in an R-8 sub. We actually lined up a stub street to this stub street,
because this one was already here and, actually, from there it T'd and kind of looped
around and it connected to -- to Green Valley and out to Locust Grove Road. ACHD
chimed in and said that with those two connections a stub street across the canal is not
needed in terms of traffic flow and things like that and so there is no magical alignment
of where that goes. The only reason that one had it there is because this one had it
here first and it could have moved anywhere and still maintain the same circuitous, you
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know, disconnect. We didn't want a high speed raceway going through the middle of
the subdivision potentially and so we broke it up and it got approved. It expired, but it
did get approved.
Watters: Madam Mayor? Excuse me. May I add some more information on that?
De Weerd: Okay.
Watters: This stub street has always been anticipated in this very same location since
2005 when the original preliminary plat came through. At that time there was a
requirement for a road trust for half the cost of the crossing over the Ridenbaugh. That
plat never ended up being developed and a new preliminary plat came in in 2008.
ACHD for whatever reason at that time did not require a road trust for the bridge. I'm
not sure if it slipped through the cracks or what happened, but a stub street has always
been shown in that location with both preliminary plats since 2005.
De Weerd: Okay. Any other questions from Council?
Bird: I have none.
Hoaglun: Madam Mayor, question for staff real quick, Sonya. But they didn't require a
road trust again.
Schultz: No.
Waters: Madam Mayor, Councilman Hoaglun, they did not require -- ACHD did not
require a road trust in 2008 when the current preliminary plat was approved. Normandy
Subdivision to the north of that has expired, but when that preliminary plat came in they
were also required -- or they were required to submit a road trust for half the cost of the
bridge, too, but that never ended up going forward to final plat where at such time they
would have collected that road trust.
Hoaglun: Thank you.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Question for Sonya. Where is the proposed school site in this particular
area?
Watters: I'm not sure which one you're referring to, Councilman Rountree. There was
one planned right up here fronting on Victory Road in Cavanaugh Subdivision. I believe
there is an existing school site right in this general area here.
Rountree: McPhearson.
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November 6, 2013
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Watters: Is it Mary McPhearson I believe.
Rountree: Uh-huh.
Watters: Yeah.
Rountree: Okay. Thank you.
De Weerd: Okay. Anything further from Council?
Bird: I have none.
De Weerd: I guess, Matt, I have a question. If there was consideration to moving that
stub to where you -- where you proposed it and it makes sense per Councilman
Rountree's suggestion, would it be enough of an incentive for the developer to road trust
or to set aside half of the bridge?
Schultz: Probably not. We are literally four thousand dollars worth of pavement away
from, you know, the stub street as has been requested and record the plat and move on
and deal with a substandard lot. We are just asking for the consideration of reclaiming
some land on something that's not needed. So, I don't think that that's a -- I think we
would probably just choose the quick and easy get it done. We really step back in a
bunch of time to delay this plat, to go through that -- this process, that's how important
we think it is, but probably not that important, so --
De Weerd: I had to ask.
Schultz: That's the truth as I know it, so --
De Weerd: Okay. Okay. Thank you.
Schultz: Thank you.
De Weerd: Sabrina, do you have something you can add?
Anderson: Madam Mayor and Council, Sabrina Anderson, planning manager at Ada
County Highway District. Just a clarification from first time that ACHD reviewed this last
week. There was a clarification, as your staff has indicated, that ACHD did not have a
continuing interest in having a vehicular connection at the location of the stub street.
Did have the expression because there was connectivity further to the west and at
Locust Grove. Due to the discussion that your staff had at our commission level that
there was continued interest in having the pedestrian and bicycle connection, our
commission took that as an interest of wanting to make sure they still preserved that
option, either at the stub street location or at another location further to the east. Our
staff report said it's actually about 300 feet further to the east. The concern I guess that
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November 6, 2013
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ACHD would have is to make sure that whatever Meridian gives as their direction is
consistent with your pathways plan. It's really not necessarily from ACHD's perspective
of connection for vehicular or pedestrian-bicycle within the neighborhood, it's really --
the way that our staff Justin Lucas described it, making sure that when that plat to the
north -- that you can get folks down to your regional pathway that you saw some of the
pictures of. So, because you don't know what's tying in, those are some older aerials,
however that lines up -- and I think Councilman Zaremba really spoke to that. However
that's going to line up you're going to be stuck with that. From ACHD's perspective I
don't want to see a developer get caught in the loop back and forth however they end
up designing that pathway the requirements might be considered in your motion is, you
know, a minimum of ten feet, make sure they meet all the requirements. We can work
with that. It's really, though, whatever needs to meet your plans and what your desires
are. Our commission did look at the request -- the request for reconsideration and
deferred it to next week to get your direction in what meets your needs. So, we did kind
of a step back and said we want to make sure that whatever we are connecting is what
you need to have connected. Realizing that it probably could be apedestrian-bicycle
bridge, it's probably going to need some future partnership to get connected to that
pathway and realizing the future school site and Meridian changes its school boundaries
frequently, so we can't predict what's going to be ten years in the future. I probably
wouldn't go to say that the commission as a whole believes that a bridge will never
happen. It probably won't be a vehicular bridge, but we worked per your direction of
how do you want that bridge to line up. We will follow suit. So, rather than have a
developer get caught in, we will work with it as the design so we can know where you
call want to put it and that's why the commission acted the way they did. So, you know,
we are ready to proceed at your direction.
De Weerd: Okay. Appreciate that.
Rountree: Thank you.
Bird: Thank you.
De Weerd: Okay. Council, any further information needed on this item?
Hoaglun: Madam Mayor. Sonya, can you go to the next slide. Since it's -- Sabrina said
not -- probably not going to be a vehicular bridge, I just wanted to see -- I mean it does
line up with the street, but at the same time I totally understand Matt's situation where
we put it and, then, this goes back to the first developer and the engineer, whoever laid
this out, not really taking that into account that this is making a lot very difficult to use
and if they probably would have looked at it a little more and moved things over and --
but can't go back in time and change that.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
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Zaremba: I'm not clear if this goes away as a roadway what access does that other
property have if it eventually does develop? I see one stub street from the north. They
are not likely to have access to the arterial. I understood the original value of the stub
street and I don't quite see why it's not still valuable.
Anderson: Mayor and Councilman Zaremba, you can't see the whole -- but there is a
property that's up -- let's see. In the northwest quadrant. Those will start out as well.
There is plenty of stub -- access streets to that. So, even though it won't connect over
the Ridenbaugh they will be able to connect to the west and, then, also to the east and
to the north. So, our staff went through that with our commission to make sure that
there was plenty of vehicular connection and there is also a connection over the
Ridenbaugh already further to the west and they -- we actually went through it all say
within this quadrant regarding two bridge connections. So, there was confidence that
there was enough vehicular connection or we would have required it, either to have it
built or to have it road trusted. So, that was the concerns that were already there, that
we didn't want -- it was like 150,000 dollars that would have been required. So, really,
our point from the commission's actions and, of course, you can always require it as the
city as well, but it really came down to what's needed for avehicular -- or a pedestrian
and bike connection and we just didn't want to do anything that was going to be just
what you needed for a pathway.
Zaremba: Thank you.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Question for staff. Sonya or Bruce, either one, how does our pathway plan
grow from this area and how would it be accommodated?
Watters: Madam Mayor, Council -- Councilman Rountree. The multi-use pathway is
only required along the south side of the Ridenbaugh Canal and, then, it goes clear up
to South Meridian Road and the corner of Victory and, then, out to Locust from the east.
Locust Grove.
De Weerd: Mr. Hoaglun.
Hoaglun: So, Madam Mayor, to follow up on that. Sonya, what we are looking for is for
the folks in this subdivision to have access or -- into their south access to the pathway
and making sure we have access from -- from the north from the future development --
future lot section that they can cross the Ridenbaugh to access that -- that pathway.
So, I'm trying to figure out if shifting it a hundred feet to the east or 150 feet, whatever
that turns out to be, is -- we would still preserve the access for the people on both sides
across the Ridenbaugh and we accomplished access and we accomplish a better lot.
Am I missing something?
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Watters: No, Madam Mayor, Councilman Hoaglun. Shifting it further to the east,
though, it does make it just that much closer to Locust Grove Road. As Councilman
Zaremba mentioned, there is only one stub here to this property from the north right
here.
De Weerd: Do we know if the irrigation company would even let you have a pedestrian
crossing at that point? I know they don't like you to cross these waterways.
Watters: I don't know that for sure, Madam Mayor, but that always has been the plan
since 2005. It would, of course, require a license agreement.
De Weerd: Do we have a pedestrian bridge type of structure over the Ridenbaugh? I
mean it's a big waterway and it's -- it's rapidly moving water, too.
Watters: I am not aware if we do.
De Weerd: So, Council, what would you like to do?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: For the sake of moving things along, I will throw out a motion here, see where
it goes. I don't know if I will get it right, but I will throw out something here. I move that
we recommend to Ada County Highway District that we support the change in location
as presented by the applicant tonight if it meets ACHD engineering specifications.
Bird: Second.
De Weerd: I have a motion and a second. Discussion? Mr. Zaremba.
Zaremba: Did the maker of the motion mean that it would move as a roadway or are
you meaning a pedestrian bicycle path?
Hoaglun: Yeah. That's a good question. When I came to where I had my period I
thought about, um, I better specify here, but I just stopped at my period so I could think
about it. I -- my motion I think I would make, then, would be a recommendation to
support the change in location and use the specifications for a pathway or crossing that
is nonvehicular and see how that goes.
De Weerd: Does second agree?
Bird: Second agrees.
De Weerd: Okay. Any discussion from Council?
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Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I typically would like to see interconnectivity, but since somewhere along the
lines there is no trust for getting your bridge built, I don't see -- I think I agree with the
ACHD commission that it probably wouldn't happen for vehicular traffic. I would like to
ultimately see at least apedestrian-bicycle facility across this, because you have
elementary schools both to the north and the south and no telling how those areas are
going to be split, but I hate to see kids having to go out on to Locust Grove to walk to
school or have the -- to have mom and dad get out on Locust Grove and drive them to
school. So, I'm comfortable with the motion, but I'd like to see somewhere where we
can make this happen and without a trust there is no way we are going to get either
one, but we are sure not going to get a vehicular bridge.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: And I'm open to amendments to that motion, so -- I would assume that it
makes a trust would be for a pedestrian bridge is a less expensive than a vehicular
bridge.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I certainly would support that kind of amendment. I think there needs to be
some connectivity guaranteed. Just a proposal that you leave the space isn't going to
get it and I, of course, am uncomfortable not making it a vehicular crossing. If we are
going to dial it back to a pedestrian crossing I think it needs to be guaranteed.
Hoaglun: Madam Mayor, if I could ask -- do we know what those costs would be for a
pedestrian versus vehicular, without an engineering estimate and those type of things,
but -- I know it would be less expensive, but it's just -- I was just kind of curious. I'd like
to have facts, but -- I guess I would amend my motion to not only include it be a
pathway and it be moved and hope ACHD could support that, but it also requires trust of
the applicant for a pedestrian bridge. Walkway.
Bird: Second agrees.
De Weerd: Second agree? Okay
Zaremba: Madam Mayor?
De Weerd: Yes, Mr. Zaremba.
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Zaremba: And I would just comment that the question was raised whether the irrigation
district would approve that. They have approved something similar at 8th Street and
maybe one or two other places. So, they have some requirements about it, but they
have approved them.
De Weerd: But that is a drain and this is -- this is different. Okay. Further discussion?
Hoaglun: Madam Mayor, real quick. Do we ever put time limits on these things? I
mean if it's not going to be a reality I don't want that to be hanging out there with their
money sitting there --
Bird: I don't either
Hoaglun: -- forever and ever. I can't recall if -- if we have done -- done anything like
that, so -- I know other folks have been around here a lot longer than me, but --
De Weerd: Mr. Nary, do you recall any agreement as such?
Nary: Madam Mayor, Members of the Council, I guess the time extension -- excuse me.
This is a modification of the final plat. I thought it was a time extension. I can't think of
anything that's tied to some time limit otherwise. Without it being a -- especially with a
final plat modification we don't really have any agreement or anything normally that
would kick in or a development modification or like a time extension be for two years,
we haven't done that on something like this.
De Weerd: Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I can't think of any time limit we have ever put on a trust. In fact, I'm working hard
to figure out when -- when we did a trust before. Did letters and stuff like that, but never
on a modification of final plat that I can remember. Can you, Mr. Rountree?
Rountree: No, I can't.
Bird: I do not and I don't know how you -- excuse me, Madam Mayor. And I don't know
how you determine a time and I don't think -- I don't think it's fair to the developer or us,
either one, to -- I don't know. And I'm thinking really hard if we have ever had a trust
with them. But I agree we have never -- a lot of times if we did -- if we had had a trust
maybe something would have gotten done. You got to have a time limit on it.
Hoaglun: Madam Mayor, question for Bill. By recommending to ACHD that we will
support the change in location if it meets the engineering specifications for a pathway, is
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that not setting aside their -- dealing with their modified final plat recommendation? I'm
not making a vote on that specifically. That would still have to come back to us and we
could take final action. Is that --
Nary: Yes, you are correct
Hoaglun: So, maybe what we need to do is make our recommendation -- I would -- and
I'm thinking out loud here, I guess. I'm not making a motion yet. Take away the trust
aspect, just say recommendation for change in location if it meets any of their -- meets
their muster for specifications for a pathway and leave it at that. If they come back and
say we are fine with that, then, we will have before us at the next meeting after ACHD's
meeting MFP 13-002, and, then, by then we can have staff do some investigations and
determine, okay. what do we want to do about that pedestrian crossing, if one would
ever come about, if the irrigation district would allow one and that sort of thing. So, I
think it's better than trying to design something on the fly here, just take it one step and,
then, let ACHD take their steps and, then, we come back and we go from there. So,
with that, Madam Mayor, for the umpteenth amendment to my motion, I would
recommend that -- to ACHD we will support the change in location if it meets ACHD
specifications for a pathway at the location as recommended by the applicant.
Bird: Are you done now?
Hoaglun: I'm done.
Bird: Second agrees.
De Weerd: Okay. I have a motion and a second. Any discussion from Council?
Rountree: I have none.
De Weerd: Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Public Hearing: PP 13-018 Olson & Bush Subdivision by
Ronald W. Van Auker Located 2950 E. Franklin Road Request:
Preliminary Plat Approval Consisting of Six (6) Building Lots
on 6.81 Acres of Land in the I-L and C-G Zoning Districts
De Weerd: Okay. Moving right along, Item 9-C is a public hearing on PP 13-018. I will
open this public hearing with staff comments.
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Watters: Thank you, Madam Mayor, Members of the Council. The next application
before you is a request for a preliminary plat. This site consists of 6.81 acres of land.
It's currently zoned I-L and C-G and is located at the northwest corner of East Franklin
Road and Olson Avenue. The applicant requests approval of the preliminary plat
consisting of six building lots on 6.81 acres of land in the C-G and I-L zoning districts.
The applicant intends to expand the depth of the existing adjoining lots in Olson and
Bush Subdivision to the north, which are accessed via Lanark Street. So, they are right
here. There is an existing home on lot 1 and a shed on Lot 2 that are proposed to
remain. Upon development of Lot 2 the shed shall be removed. The Snider Lateral
runs across portions of the site and is depicted on the plat within a 40 foot wide
easement. Approximately 180 feet of the lateral is piped west of North Olson Avenue
on Lot 2. The remaining portion on Lot 2 is proposed to be piped. Because the lateral
straddles the property line at Lots 5 and 6, and neighboring properties to the south and
west and because these portions of the lateral are not visible or accessible from any
streets, the applicant requests a waiver from Council to allow the portion of the lateral
west of lot two to remain open. So, that would just be all of this that you can see that
runs to the southwest boundary. Because the applicant intends to develop the site with
office and light industrial uses, which will involve limited landscaping, the applicant also
requests a waiver to UDC 11-3A-15, which required underground pressurized irrigation
to be provided to each lot within the subdivision. A provision of the existing
development agreement allows the existing home and residential use to remain on the
property and allows hook up to city services to occur upon redevelopment or system
failure. The existing access for the home via Franklin Road is also allowed to remain
until such time as the property redevelops or a change in use occurs. Then access
shall be -- shall be provided by Olson Avenue. All other access shall be provided by
Olson Avenue or through the existing lots to the north via Lanark Street. A cross-
access easement is required to be provided by Olson Avenue or East Lanark Street for
all lots that do not front on a public street. As you can see here from the aerial a couple
of these lots are already being used for storage from the existing lot here to the north. A
25 foot wide street buffer is required along Franklin Road and a ten foot wide street
buffer is required along Olson Avenue. The applicant intends to request alternative
compliance with the final plat application for the existing grass, trees, and other
landscaping associated with the existing home to serve as the required street buffer
along Franklin until such time as the property redevelops. The Commission
recommended approval of the proposed plat. Brad Miller of Van Auker Properties,
testified in favor. No one opposed or commented on the application. Written testimony
was received from Brad Miller. Key issues of discussion by the Commission: The
applicant's request for a waiver to the requirement for pressurized irrigation to be
provided to all lots in the subdivision. Key Commission changes to the staff
recommendation was a clarification of conditions 1.1.3, 2.2.3 and 2.2.24 to allow
removal of the existing domestic well and septic system and piping the Snider Lateral to
occur upon redevelopment of Lot 2. And a new condition to be added for cross-access
easement to be provided by Olson Avenue or East Lanark Street for Lots 3 through 6.
That was condition 1.1.4. Written testimony has been received since the commission
hearing. Letter from Brad Miller in agreement with the staff report, except for the
pressurized irrigation requirement. Outstanding issues for the Council is the applicant's
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November 6, 2013
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request for a waiver to allow a portion of the Snider Lateral west of Lot 2 to remain
open. And a waiver to not require underground pressurized irrigation to be provided for
each lot. Staff will stand for any questions the Mayor and Council may have.
De Weerd: Thank you. Council, any questions?
Bird: I have none at this time.
De Weerd: Okay. Would the applicant like to make comment? Good evening.
Miller: Good evening, Madam Mayor, Members of the Council. Brad Miller of Van
Auker Companies. 3084 East Lanark in Meridian.
De Weerd: Thanks, Brad.
Miller: I appreciate you taking the time and Sonya did a great job with the staff report. I
really appreciate that and her presentation. The two items that we request -- number
one is the piping of that lateral. As it crosses the -- or comes to the west property line of
that one lot it does meander between our property and the neighboring properties and
the neighboring properties do use that for the run off of their irrigation. So, our
preference would be not to the that or pipe that, just that first section of it that crosses
the lot. The second item is in regard to the pressurized irrigation. As you can see from
the aerial photo we have John Deere Landscaping there and we have American Wall
Cover. They have a trust plant there. And they have extended their operations into the
back there and they use those two lots as -- as storage areas. This is Ben Barnham's
old property. It's kind of an odd configuration there and there is really no way for us to
be able to do much with that, except for incorporating those four proposed lots with the
adjoining lots and, then, having the one lot on North -- on North Olson and, then, the
other lot on -- on Franklin. So, we feel that because four of the lots would be used as
storage, the other lots surrounding North Olson would be an industrial lot with minimal
landscaping, we would ask that -- that that condition be waived. None of the other lots
in and around this area have pressurized irrigation and in order -- I have attached a
letter from the irrigation district which states that even though they could in theory put a
pressurized system there, it would be very difficult, because there is no drainage there,
it would have to go to the north to the Evans Drain about 850 feet and it would have to
cross the adjoining parcels, some of which are not under our ownership. So, we would
ask that you, please, waive that requirement and allow us to only pipe that first section
of the Snider Lateral.
De Weerd: Thank you, Brad. Council, any questions?
Bird: I have none.
Rountree: None.
Miller: Thank you very much.
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De Weerd: Thank you. This is a public hearing. Is there anyone who would like to
provide testimony on this item? Council, seeing none, do I have a motion to close the
public hearing?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we close the public hearing on PP 13-018.
Rountree: Second.
De Weerd: Have a motion and a second to close the public hearing on Item 9-C. All
those in favor say aye. All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve PP 13-018 and not require tiling of the lateral across there and
no pressurized water system.
Rountree: Second.
De Weerd: I have a motion and a second to approve this with the -- with the two
waivers.
Bird: Yes. With the two waivers, Madam Mayor.
De Weerd: Any discussion by Council? Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
D. Public Hearing: PP 13-027 Tustin T.W.O. Subdivision by
Conger Management Located North Side of E. Ustick Road,
West of the McMillan/Locust Grove Road Intersection Request:
Preliminary Plat Approval Consisting of Forty-Four (44) Single
Family Residential Building Lots and Ten (10) Common/Other
Lots on 15.26 Acres of Land in an R-4 Zoning District
Meridian City Council
November 6, 2013
Page 43 of 68
De Weerd: Item 9-D is a public hearing on PP 13-027. I will open this public hearing
with staff comments.
Watters: Thank you, Madam Mayor, Members of the Council. The next request is for a
preliminary plat. This site consists of 15.26 acres of land. It's currently zoned R-4 and
is located on the north side of East McMillan Road, approximately an eighth mile west of
North Locust Grove Road. A little history on this site. In 2005 this property was
annexed and preliminary platted as part of Tustin Subdivision to the north of this site. A
final plat was recorded for phase one to the north, but the remainder of the plat, which
included the subject property, expired. The proposed preliminary plat consists of 44
building lots and ten common or other lots on 15.26 acres in an R-4 zoning district. A
gross density of 2.88 dwelling units per acre is proposed consistent with the desired
density of low density residential designated areas, one to three units per acre. Access
is proposed on the plat via East McMillan Road. A stub street is proposed to the east
for future extension and interconnectivity. Timberline Way, an existing stub street at the
north boundary of the site is proposed to be extended through the site for
interconnectivity. The North Slough runs along the northern boundary of the site and
was piped with development of the property to the north. The Lemp Canal runs along
the southern boundary of the site adjacent to McMillan Road and is open. Another
smaller ditch runs along the west boundary. The UDC requires all ditches to be piped,
unless waived by City Council. The applicant is requesting a waiver from Council to
allow the Lemp Canal, which runs along McMillan Road, to remain open due to its large
capacity. A 25 foot wide street buffer is required along McMillan Road and is proposed
on the north side of the Lemp Canal. A ten foot wide multi-use pathway is proposed in
accord with the pathways plan within the street buffer. The plat includes 1.85 acres or
12.1 percent of qualified open space and a ten foot wide multi-use pathway along
McMillan and a pathway within the common area at the north boundary of the site in
accord with open space and site amenity requirements. A six foot tall vinyl fence is
proposed along the perimeter boundary of the subdivision, as well as along interior
common areas. The UDC does not allow six foot tall closed vision fencing around
interior common open space areas or pathways. The fencing will need to be reduced to
four feet if solid material is used or six feet in height is allowed if an open vision material
is used. Conceptual building elevations for future homes within this development were
submitted with this application as shown. Staff recommends the street facing facades
and structures on Lots 15 through 17, Block 1, and Lots 4 through 9 of Block 5
incorporate articulation on the facades to break up monotonous wall plains and roof
lines. The Commission recommended approval of the proposed preliminary plat. Kent
Brown testified in favor at the public hearing. Barbara Wright commented. And written
testimony was received from Kent Brown. Key issues of discussion by the Commission.
There were none. It was a pretty clean plat. Written testimony has not been received
from anyone since the Commission hearing. The only outstanding issue for Council
tonight is the waivers to allow the Lemp Canal to remain open due to its large capacity.
Staff will stand for any questions the Mayor and Council may have.
De Weerd: Thank you. Council, any questions?
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November 6, 2013
Page 44 of 68
Rountree: I have none.
Bird: I have none.
De Weerd: Okay.
Brown: For the record Kent Brown. 3161 East Springwood, Meridian, Idaho. Staff
covered everything. We are in agreement with the conditions. I will kind of convey to
the -- to you as I did in P&Z Commission, we had a neighborhood meeting. For the
most part the concern was what type of houses and they understood that we are
building the same houses that they currently live in. The majority of the people were
from Tustin One. There were a few people to the west that had some concerns about
access to water -- pressure irrigation water and we explained to them that we are
installing the lines, but Settlers has to grant them permission to have access to that and
if they want to put services to those lots we can. Settlers did allow that to happen on
the west side of their development, because there is Saguaro Canyon that's on that
other side. And so I would imagine that that's the case. And, then, there was some
concern in the -- our northwest corner you see here, there is a sewer easement that
comes through Larkspur, that one of the neighbors has that sewer easement running
through his property and there is currently a fence or gate and people kind of view that
as a walking path to get into their neighborhood and it's not intended for that, it's only
intended for sewer access and for the Settlers maintenance facility. We mentioned that
we are putting a fence, that kind of relieved any issues, and I believe that that's why
there is one here tonight to testify before you, so stand for any questions you may have.
De Weerd: Thank you, Kent.
Brown: Thank you.
De Weerd: Any questions from Council?
Bird: I have none.
Rountree: I have none.
De Weerd: This is a public hearing. Is there anyone who would like to provide
testimony on this item?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Seeing none, I move that we close the public hearing on Item 9-D.
Bird: Second.
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November 6, 2013
Page 45 of 68
De Weerd: I have a motion and a second to close the public hearing on this item. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve PP 13-027, subject to testimony, staff comments,
and with the waiver to allow the Lemp Canal to remain open.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 9-D with the stipulations as
stated. Any discussion from Council? Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
E. Public Hearing: RZ 13-009 Village at Cold Creek by Hayden
Homes Idaho, LLC Located North Side of W. Ustick Road,
Approximately 1/4 Mile East of N. Ten Mile Road Request:
Rezone of 4.38 Acres of Land from the R-4 to the R-8 Zoning
District
F. Public Hearing: PP 13-023 Village at Cold Creek by Hayden
Homes Idaho, LLC Located North Side of W. Ustick Road,
Approximately 1/4 Mile East of N. Ten Mile Road Request:
Preliminary Plat Approval Consisting of Sixteen (16) Single
Family Residential Building Lots and Three (3) Common/Other
Lots on 4.38 Acres of Land in a Proposed R-8 Zoning District
De Weerd: Okay. Item No. 9-E and F are public hearings on RZ 13-009 and PP 13-
023. I will open these two public hearings with staff comments.
Watters: Thank you, Madam Mayor, Councilmen. The next two applications before you
are a request for a rezone and preliminary plat. The subject property consists of 4.38
acres of land. It's currently zoned R-4 and is located on the north side of West Ustick
Road approximately a quarter mile east of North Ten Mile Road. This property was
annexed in 1995 and a preliminary plat was approved for Bramblewood Subdivision.
The plat later expired. In 2006 a plat for Cold Creek Subdivision was applied for, but
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November 6, 2013
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was denied. The applicant submitted a request for a rezone with this application, 4.38
acres of land from R-4 to R-8, consistent with the medium density residential future land
use map designation for this site. The preliminary plat is proposed to consist of 16
building lots and three common lots. The gross density is 3.65 dwelling units per acre,
consistent with the desired density of three to eight units per acre in medium density
residential designated areas. A 25 foot wide street buffer is required along Ustick Road.
Because the site is below five acres in size, open space and site amenities are not
required. Stormwater from the streets will be discharged into a storage pond on Lot 1,
Block 3 in the center of the development here. One access is proposed via Ustick. A
stub street is proposed to the west for future extension and interconnectivity. A stub
street is not required to the office development to the east as there is not public street
connection. A six foot tall vinyl fence is proposed to be constructed around the
perimeter boundary of the subdivision where fencing doesn't already exist. Sewer is
supposed to be extended from the north by an aerial crossing over the Five Mile Creek
and it will extend into the site by a 20 foot wide sewer easement on the west side of Lot
8, Block 1 as you see here. Water will be extended from Ustick Road. Conceptual
building elevations for the future homes within the development were submitted by the
applicant as shown. Staff recommends the structures on Lots 2, 3, 4, Block 1, and Lot
2, Block 2, that back up to Ustick Road have articulation in the rear facade to break up
monotonous wall plains and roof lines. The Commission recommended approval of the
subject rezone and preliminary plat applications. Ross Erickson, the applicant's
representative testified in favor. No one testified in opposition. John Schafer, the
neighbor to the west, did comment. Written testimony was received from Ross
Erickson. And since the Commission hearing Ross Erickson did submit another letter of
testimony in agreement with the conditions in the staff report. There are no outstanding
issues for City Council. Staff will stand for for any questions Mayor and Council may
have.
De Weerd: Council, any questions?
Bird: I have none at this time.
Rountree: I have none.
De Weerd: Okay.
Zaremba: Madam Mayor?
De Weerd: Yes, Mr. Zaremba.
Zaremba: I do. If I recall 2006 correctly, there was a great deal of discussion about -- I
believe it was amulti-use pathway that needed to go along the waterway that's diagonal
across the north boundary here and the issue was access to that. I forget which side of
the waterway the pathway is supposed to be on, but there was some issue about -- I
think maybe the pathway is supposed to be on the north side and we were requiring
Meridian City Council
November 6, 2013
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them to make a bridge across to it and I don't see that being discussed this time. Do we
need to connect to that pathway?
Watters: Madam Mayor, Councilman Zaremba, a bridge connection would always be
nice. The applicant is not proposing a bridge connection. Staff did discuss it with them.
It's within your purview if you want to require it.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I might shed some light onto that. Just to the east of this proposal is some
office structures and on the other side of that is the tower bridge -- entrance to
Bridgetower Subdivision and that is asidewalk-bridge combination. It's fairly close to
access that -- that walkway on the north side. I don't know if it's close enough, but it is
-- it is there, they don't have to walk a quarter mile, half mile, or anything like that, it's
just -- it's just on the other side of those dental offices, so --
De Weerd: Okay. Anything further at this point? Is the applicant here? Good evening.
If you will, please, state your name and address for the record.
Erickson: Good evening. Ross Erickson. 6313 North Cloverdale in Boise. Sonya gave
a pretty thorough staff report there. Like she mentioned we are in agreement with all
the conditions of approval that she's indicated. On the zoning designation, we are -- we
are requesting 16 lots on 4.38 acres, which is a gross density of 3.65 units per acre.
So, we are on the low end of an R-8. Our average lot size is 7,700 square feet. So, the
R-8 really does this site justice. The plat that was submitted back in 2006, they tried
doing 16 lots in an R-4 and I don't know if any of you remember that plat or recall it, but
the lot orientation was very convoluted. You couldn't really tell which side of the lot was
the front. The streets were kind of doing some awkward things. So, with the R-8 the
designation really does this plat a lot of justice in cleaning things up and giving you
some flexibility to create uniform shaped lots and a good road system to fit to circulate
through. A little history. We first started -- we met with Sonya and staff to talk about the
property and learn about, you know, some of the previous issues and one of the issues
-- the main issue that was cited for denial of the previous plat was how the property is
going to be sewered. The previous proposal had sewer main coming from the north
side of Five Mile Creek, entering the property at the northwest corner, down through a
common lot and down to a street and, then, circulating into the sub. Basically what they
had proposed was a common lot for that sewer line, which created kind of a pocket of
no man's land that would be fenced and there were light issues associated with that with
regards to safety and so we will work with the city engineer and Public Works to come
up with a different solution where we actually are serving the sewer -- the project from a
different location, as Sonya described, we are going to take the sewer down a driveway
that will actually be improved with concrete to preserve it and it will also serve as the
driveway to that building lot. So, you're not even going to know that there is corridor
there for sewer and it solved that problem with having a pocket of unusable space. The
Meridian City Council
November 6, 2013
Page 48 of 68
other issue was just the -- it wasn't cited, but it was kind of expressed that -- just kind of
the unusual nature of the lot configuration, we think we have done a good job there.
The project includes a 25 foot landscape buffer along the frontage in the central
common area that will include our irrigation ponds and ACHD storage area for storm
water. The project will have a pressure irrigation system that will primarily be fed with
surface water and the developer also has ground water rights in the same basin and in
transfer to the site into a well. There was a use to supplement the surface water and
run a rotation schedule. So, what we will do is have that well on a time run flow to
adjust to make sure there is adequate water in that pond for irrigation. It will also be
used on the fringe for years like this year when they shut the water off in the ditches we
will have a source for water. That central area we will also landscape it with trees and a
landscape plan. We think it kind of creates a nice feel. Kind of an open area in the
center of the development. Six foot vinyl fences. I think with that I will stand for any
questions. I don't really have much more.
De Weerd: Council, do you have questions?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Real quick. Ross, if that property to the west develops at a future date would
this be the only access point for that property? Would Schafer's access point go away
for that development?
Erickson: Madam Mayor, Councilman Hoaglun. I assume ACHD would take away their
access and that they would require -- it depends on whoever comes in first is going to
get the access. Our plat happened to come in first, so we are planning a stub street.
So, if it had been the other way around that would be providing a stub street to us, so --
Hoaglun: Thank you.
Erickson: Yeah.
De Weerd: Mr. Zaremba.
Zaremba: I was just going to comment on the street. I think you're talking about the
adjacent property to the west. The next property over isn't that far away and I think it
has a matching stub street into this neighborhood process and so they would have a
road that went all the way through their property -- the neighboring property to yours; is
that correct?
Erickson: Madam Mayor, Councilman Zaremba, that is correct. Yeah. So, the
connections to your property would basically be connecting to public streets and have
access out to Ustick Road to our development or back out to Ten Mile through the
adjacent development.
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November 6, 2013
Page 49 of 68
De Weerd: Okay. Anything further? Okay. Thank you.
Erickson: Thank you.
De Weerd: I do have a couple of people signed up on the sign-up sheet. Paula Bennett
signed up against. Would you like to provide testimony? Okay. Thank you. Okay.
Mike Gregory. I believe. Signed up in favor. Okay. Thank you. Is there anyone who
would like to provide public testimony on this item? Okay. Council?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we close the public hearings on Items 9-E and F.
Bird: Second.
De Weerd: I have a motion and a second to close the public hearing on Items 9-E and
F. All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve Item 9-E, RZ 13-009.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 9-E. Any discussion by
Council? Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Clerk.
De Weerd: Mr. Rountree.
Rountree: I move that we approve Item 9-F.
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November 6, 2013
Page 50 of 68
Bird: Second.
De Weerd: I have a motion and a second to approve Item 9-F. Is there any discussion
by Council? Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
G. Public Hearing: AZ 13-010 McLinder Subdivision by TS
Development, LLC. Generally Located at the Southeast Corner
of W. McMillan and N. Linder Roads at 4650 N. Linder Road
and 1437 W. McMillan Road Request: Annexation and Zoning
of 13 Acres of Land With the R-15 (6.43 acres) and C-N (6.58
acres) Zoning Districts
H. Public Hearing: PP 13-022 McLinder Subdivision by TS
Development, LLC. Located at 4650 N. Linder Road and 1437
W. McMillan Road Request: Preliminary Plat Consisting of 28
Building Lots (7 Commercial & 21 Multi-Family Residential)
and 2 Common/Other Lots on 11.88 Acres of Land in the R-15
and C-N Zoning Districts.
1. Amended onto the Agenda: Public Hearing: CUP
13-010 Sawtooth Village at McLinder Subdivision
by TS Development, LLC. Generally Located at the
Southeast Corner of W. McMillan and N. Linder
Roads at 4650 N. Linder Road and 1437 W.
McMillan Road Request: Conditional Use Permit
for aMulti-Family Development Consisting of 84
Dwelling Units in the R-15 Zoning District
Note: This was properly noticed through the Valley
times and did meet State requirements
De Weerd: Okay. Items 9-G, H and -- I think it's I. H-1. Is public hearings for AZ 13-
010, PP 13-022 and CUP 13-010. I will open these public hearings with staff
comments.
Watters: Thank you, Madam Mayor, Members of the Council. The next applications
before you are a request for annexation and zoning, preliminary plat and conditional use
permit. This site consists of 13 acres of land. It's currently zoned RUT in Ada county
and is located at the southeast corner of North Linder Road and West McMillan Roads
at 4650 North Linder Road. The applicant has submitted an application for annexation
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November 6, 2013
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and zoning of 13 acres of land with R-15 zoning, which consists of 6.43 acres of the site
and C-N zoning, which consists of 6.58 acres of the site, consistent with the mixed use
neighborhood future land use map designation for this site. A preliminary plat is
proposed for McLinder Subdivision, consisting of 28 building lots, seven of those being
commercial and 21 of those being multi-family residential and two common or other lots
on 11.88 acres of land. A conditional use permit is requested for amulti-family
development consisting of 84 dwelling units, 21 two story four-plex structures on 6.43
acres of land in a proposed R-15 zoning district for Sawtooth Village. The gross density
proposed is 13.07 dwelling units per acre, which is slightly above the desired density of
six to 12 units per acre desired in MU-N designated areas. Access for the development
is proposed via one right-in, right-out access off of North Linder Road midway between
Ann Taylor Street, which at the southwest corner of the property and McMillan Road,
and one full access off of West McMillan Road, approximately 500 feet east of the
intersection. Another right-in, right-out access via McMillan Road was proposed 300
feet east of the intersection, however, ACHD denied this access and the applicant
submitted a revised plat accordingly, as you see here on the left. West Ann Taylor
Street at the southwest corner of the site will be widened to a full street section. It exists
currently at a half street section and it will provide access to the development from the
south. Cobblefield Street stubs at the east and south boundaries of the site and is
proposed to be extended across the southeast corner of the site. Internal driveways are
required to be in an easement providing access at all lots. Because the UDC restricts
access to arterial streets when access from a local street is available, the applicant
requests a waiver from Council for the two access points shown on the plan via Linder
and McMillan, both arterial streets. The Lemp Canal runs along the north boundary of
the site adjacent to McMillan Road. A couple of other ditches exist at the northeast
corner of the site. The UDC requires all waterways to be piped unless approved as a
water amenity or linear open space or waived by Council when a public purpose
requiring such will not be served at public -- safety can be preserved or due to large
capacity facility. The applicant proposes to pipe approximately 300 feet of the Lemp
Canal midway between the east and west boundaries, but requests Council approval of
a waiver to allow the remaining portions, which is approximately 485 feet to remain
open due to its large capacity. A section of the city's multi-use pathway system, the
Eagle Island Pathway, is designated on this site, along the east side of Linder Road.
Because there is already a sidewalk along Linder the Parks Department is allowing the
existing sidewalk to satisfy the pathway requirement and is not requiring any additional
sidewalk construction. A 20 foot wide street buffer is required along Linder and
McMillan and a ten foot buffer is required along Ann Taylor Street. A detached sidewalk
already exists on Linder Road. A detached sidewalk is proposed along the south side
of the Lemp Canal along McMillan. Attached sidewalks are proposed along Ann Taylor
and Cobblefield Streets. Common area and site amenities are required for the
residential portion of this development in accord with the subdivision and multi-family
development standards. A club house, swimming pool, barbecue area with picnic
tables, a playground, pathway to the common areas and an additional five percent open
space are proposed as amenities. Conceptual building elevations were submitted by
the applicant that represents the type of construction planned for this site. The
Commission recommended approval of the subject annexation, zoning, plat and
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November 6, 2013
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conditional use permit applications. Lance Warnick, Aspen Engineers, testified in favor,
as did Penelope Riley, Riley Planning Services, and Tom Bevin. There was no -- no
one testified in opposition or commented on the applications. Key items of discussion
by the Commission was the number of bicycle racks needed for the multi-family portion
of the development. They ended up modifying the staff's recommendation to Condition
1.2.10 to require at least ten bicycle racks to be provided within the multi-family
development in locations agreed upon by the applicant and staff. The Commission also
changed the Conditions 1.1.E and 1.3.2 requiring amulti-use pathway along Linder
Road, as one is not required by the Parks Department. There has been no written
testimony since the Commission hearing and there are no outstanding issues for
Council, other than the request for the waiver of the canal to remain open along
McMillan. Staff will stand for any questions Mayor and Council may have.
De Weerd: Thank you. Council, any questions?
Bird: I have none.
Rountree: I have none.
De Weerd: Okay. Good evening. If you will, please, state your name and address for
the record.
Warnick: Good evening. My name is Lance Warnick, professional engineer with Aspen
Engineers. Business address is 45 West Main, Kuna. 83634. I'm here on behalf of the
application TS Development requesting city approval. As staff has done such a
wonderful job to introduce the annexation and rezone of this parcel, these parcels to
C-N and C-C, the approval of the preliminary plat and also a conditional use permit. Not
a lot else to say. I think Sonya has done a great job at introducing the project, you
know, essentially, what we are trying to do is create an area where we can have a good
mix of both residential and commercial facilities. We plan to see this an integrated
community where we see some of the same fixtures, textures and colors being used in
both the commercial and the residential area. As a whole we want to market it as
Sawtooth Village, someplace that you can live and also shop and have services. It is in
close proximity to the arterial roads and we felt it would be a good benefit and a good
mix to provide housing types in the neighborhood. The conceptual building elevations
that you see on your screen right now, they are well done, they are a classic pinwheel
pattern fourplex. As you look at it it looks like a large two-story house. Each side of the
building has a separate entrance to go with each of the units, so it blends in well with
the community. So, not a lot else to say. I'd just like to stand for any questions and,
again, request your approval for the items that staff has introduced.
De Weerd: Thank you. Council, any questions?
Bird: I have none.
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November 6, 2013
Page 53 of 68
De Weerd: Thank you. I did have a couple of people signed up. If you would like to
provide testimony when I call your name, please, come forward at that time. Mary
Murphy signed up in favor. Okay. Tom Bevin signed up in favor. Good evening.
Bevin: Good evening.
De Weerd: If you would, please, state your name for the record.
Bevin: Tom Bevin. 4202 North Marcliff, Boise, Idaho.
De Weerd: Thank you, Tom
Bevin: We just represent the developer of the project. We tried to develop a project
that blends together the commercial and also with the residential. As Lance mentioned
the fourplexes are pretty special and the fact that they look like a large house, they don't
have the typical fourplex entry of hallway going up into four units. So, if you look at
each side it looks like afront -- each fourplex has its own front door, so I think it's pretty
unique and it carries the scene into the landscaping over into the commercial
development for Sawtooth Village, so we want to do kind of a rustic look, but that blends
throughout the project and we have nice open area amenities. Your staff was very --
very helpful in helping us design some of those items and we sure appreciate that. If
you have any questions I would be sure to answer them.
De Weerd: Thank you, Tom. Council, any questions?
Rountree: I have none.
Bird: I have none.
De Weerd: Thank you.
Bevin: Thank you very much.
De Weerd: And Penelope Riley signed up for. Good evening. If you will, please, state
your name and address for the record.
Riley: Penelope Riley with Riley Planning Services. My address is Post Office Box
405, Boise, Idaho. 83701.
De Weerd: Thank you.
Riley: Almost forgot my where I was. On behalf of the team we would like to thank
staff. They did an awesome job of working with us. That doesn't mean that they
lowered their standards, they just were very professional to work with and it was a good
experience. So, thank you very much. Just a couple items. I wanted to offer that the
proposed development will actually serve as a nice buffer for the residential
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November 6, 2013
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development that's to our south and to our east. It will kind of step things down. It will
be additional -- the height of the residential development in the center of the site will
provide them with some light buffering and, then, we will step back down into the
commercial development along the street. I think it will be a nice way to enhance the
neighborhood and also protect them somewhat from a very busy intersection. Also I
just wanted to mention that the applicant will provide the staff with a schematic of
parking for bicycles prior to the submittal of the final plat implication, so that we can get
that taken care of in the final plat process. I would be happy to answer any questions.
De Weerd: Thank you. Council, any questions?
Bird: I have none.
Riley: Thank you.
De Weerd: Thank you. This is a public hearing. Is there anyone who would like to
provide testimony on this item? Or any of these items?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Seeing none, I move we close the public hearing on AZ 13-010, PP 13-022 and
CUP 13-010.
Hoaglun: Second.
De Weerd: I have a motion and a second to close the public hearings on Items 9-G, H
and H-1. All those in favor say aye. All ayes. Motion carries.
MOTION CARRIED: ALL AYES.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move that we approve AZ 13-010 and include all staff and applicant comments.
Hoaglun: Second.
Rountree: Second.
De Weerd: I have a motion and a several seconds to approve Item 9-G. Any
discussion from Council?
Rountree: I have none.
Meridian City Council
November 6, 2013
Page 55 of 68
Bird: I have none.
De Weerd: Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Before I make this motion, Bill, the first strike the conditions for the pathway, that
would be in the preliminary plat, am I not right? Okay. I move that we approve PP 13-
022 and include all staff and applicant comments and include the striking of Conditions
1.1.E and 1.3.2.
Hoaglun: Second.
De Weerd: I have a motion and a second to approve Item 9-H. If there is no discussion
from Council, Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve CUP 13-010, include all staff and applicant comments and
also a modification to Condition 1.2.10.
Hoaglun: Second.
De Weerd: I have a motion and a second to approve Item 9-H1. Any discussion from
Council?
Rountree: No.
Bird: I have none.
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November 6, 2013
Page 56 of 68
Watters: Madam Mayor? Excuse me. May I clarify? Did Council mean to approve the
applicant's request for waivers for access to arterial streets, Linder and McMillan and
the waiver for tiling the canal adjacent to McMillan? Thank you.
Bird: Uh-huh.
De Weerd: Yes.
Watters: Thank you.
De Weerd: Anything from Council on this? Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Public Hearing: RZ 13-010 Three Corners by C13, LLC Located
at Southeast Corner of N. Locust Grove Road and Chinden
Boulevard Request: Rezone Approximately 31.73 Acres from
the C-C (Community Business), the R-8 (Medium Density
Residential) and the R-2 (Low Density Residential) Zoning
Districts to the C-C (Community Business) (12.52 Acres), the
R-4 (Medium-Low Density Residential)(16.51 Acres) and the R-
8 (Medium Density Residential) (2.70 Acres) Zoning Districts
J. Public Hearing: PP 13-025 Three Corners by C13, LLC Located
Southeast Corner of N. Locust Grove Road and Chinden
Boulevard Request: Preliminary Plat Approval Consisting of
Eight (8) Commercial Lots, Fifty-Four (54) Single Family Lots
and Six (6) Common Lots to Approximately 30.27 Acres in the
Proposed C-C, R-4 and R-8 Zoning Districts
K. Public Hearing: MDA 13-017 Three Corners by C13, LLC
Located Southeast Corner of N. Locust Grove Road and
Chinden Boulevard Request: Modify the Recorded
Development Agreement (Inst. #108022887) to Incorporate a
New Concept Plan, Attach New Home Elevations and Update
Certain Sections of the DA to Reflect the Proposed Changes
De Weerd: Okay. Item 9-I, J and K are public hearings on RZ 13-010, PP 13-025 and
MVA 13-017. I will open these three public hearings with staff comments.
Meridian City Council
November 6, 2013
Page 57 of 68
Parsons: Thank you, Madam Mayor, Members of the Council. The last hearing item on
the agenda this evening is the Three Quarter Subdivision. This project was before you
in 2007, early 2008, and it was called the same project and it annexed with a C-C and
R-8 and R-2 zoning district to develop a mixed use development consisting of a public
school, retail, office, and R-8 density style residential and, then, estate lots subdivision
as well. At that time the applicant was proposing 33 lots in the plat before you this
evening. They have increased the lot count and the density for the site as well. As you
can see here, the only portion of that plat that was approved in 2007 was developed --
is currently developed with a private school known as Foundations Academy. The
applicant has come before you on several occasions and asked for time extensions to
keep that plat alive. In speaking with you tonight they have a different vision for the
property. In order to get them to what they are proposing before you this evening they
are proposing to rezone, plat the property, and do a development agreement
modification consistent with the mixed use community standards that we have in the
UDC today -- or the Comprehensive Plan today. So, as I mentioned to you, here is the
preliminary plat. It does consist of eight commercial lots up along Chinden Boulevard
here. There will be a small node of R-8 zoning, 5,000 square foot lots here in the
northeast corner of the development and, then, as previously approved or based on the
previous concept that you approved and plat is transitioning into larger estate lots as
you transition along the east and the south boundaries consistent with the surrounding
subdivision -- county subdivisions developed in the area. Minimum lot size, as I
mentioned to you, is 5,000 square feet, with an average lot size of 8,500 square feet.
The gross density for the proposed subdivision is roughly 2.64 dwelling units to the
acre, which is slightly under what the Comprehensive Plan is looking for, but as I
mentioned to you they are increasing the number of lots over the previous plat, so they
are trying to get closer and align better with the Comprehensive Plan moving forward
with this subdivision. Here is the proposed landscape plan before you this evening.
The applicant is providing in excess of the ten percent required by the UDC. The
primary open space will consist of two central open space lots here along the entry into
the subdivision and, then, there is also a component pocket park for the estate lots
down here along the southern half of the project. As I mentioned to you earlier here is
where the adjacent private school is located and the applicant is proposing apathway --
integrated pathway system as an amenity with this development to link both open space
and link it to the commercial development -- future commercial development and, of
course, the private school. A 35 foot landscape buffer is along -- is proposed along
Chinden Boulevard and a 35 foot wide landscape buffer is required along Locust Grove
as well, which is designated an entryway corridor. The applicant is required to set aside
the necessary ITD right of way for preservation. The only access proposed for this
development is off of Locust Grove, which is consistent with the previous approval.
That roadway will be provided and, then, also provide future connectivity to the vacant
property to the south, which the owner of this development currently owns as well. So,
future connectivity is provided. One thing to mention with this plat is the applicant is
now proposing any access to Chinden Boulevard, which is also consistent with our
access management practices as well. Here are the proposed elevations before you
this evening. I think it's something that you haven't seen in a while. A mix of stucco,
wood siding. That applicant has paid quite a bit of detail to the proposed elevations and
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November 6, 2013
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I think it's -- it is definitely an elevated design from what we have seen in recent years or
recent months. A recommended condition in the DA is that the applicant --the applicant
does comply with these submitted elevations. And as I mentioned to you in order to
unravel what was previously approved, the applicant is now requesting a modification to
that recorded development agreement. One of the sections that needs to be amended
is Section 4.1, which actually increases the number of lots over the previously approved
preliminary plat. So, we are getting a higher density out there. Although not what we
envision, it's still higher than what was proposed in the past, so now we are having the
54 lots -- the eight commercial lots and, then, the common lots have increased, but
open space is pretty consistent to what was proposed back in 2007, 2008. Section 5
we are replacing -- there is actually in the recorded development agreement -- at the
time staff did have clear vision for design review and so at the time we threw every
provision at this development requiring certain requirements for design review and most
of those provisions that were laid out in the recorded development agreement were
already provisions that we have in the code, but are provisions that we use today to
analyze for both future and proposed development. So, staff's recommendation is we
simply just removed those bullet points and replaced it with the following language that
they just comply with the submitted home elevations as I have shown you this evening
and, then, we are recommending two new provisions this evening. One would be any
development on the future commercial lots -- would have to go -- comply with our
design standards and, of course, our design manual and if Council recalls in a previous
time extension we discussed with the applicant providing an HOA sign not on this
project -- property, but on the adjacent property to the west on the church property. The
applicant was willing to work with staff and so as a recommended DA provision this
evening he has still offered to place -- put up 5,000 dollars towards that entryway sign
on the church property to the west. The Planning and Zoning Commission did
recommend approval of this project at their October 3rd meeting. The only person
testifying was the applicant. Staff has not received any additional testimony on this
application. We have received a final staff report from ACHD. They approved this
design as presented to you this evening as well. Staff is not aware of any outstanding
issues before you this evening and at this time I would stand for any questions Mayor
and Council may have.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Bill, what kind of a -- what's the right of way on Chinden -- did we require? The
footage.
Parsons: Mayor, Councilman Bird, currently ITD is requiring 140 feet total width. So,
the applicant is providing the 30 additional feet needed to be preserved for future
expansion.
Bird: I thought that's what you said, but I wanted to make sure. Make it clear.
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November 6, 2013
Page 59 of 68
De Weerd: So, Bill, did this have a development agreement when it was annexed?
Parsons: Madam Mayor, Members of the Council, it does currently have a DA that
governs the site, yes.
De Weerd: Okay.
Hoaglun: So, Madam Mayor and Bill, any amendments to that as proposed will be part
of the rezone or a preliminary plat?
Parsons: Madam Mayor and Members of the Council, they have a concurrent DA mod
with the rezone and the plat. So, we are, basically, amending the already recorded and
approved development agreement, changing some language and adding new
provisions as part of their DA modification.
Hoaglun: Thank you.
De Weerd: Okay. The last man standing.
Brown: Years ago my dad always said -- you know, he would say -- you know, we
would work all day and we would get ready to do something and he goes this is the last
item of the day and he says, well, if we would have done this first we would already be
done. So, that's where we are at.
De Weerd: Would you like to state your name and address --
Brown: For the record Kent Brown. 3161 Springwood East -- East Springwood,
Meridian, Idaho.
De Weerd: Thank you.
Bird: I think Bill's covered everything. I could probably go on for 30, 40 minutes, I
guess, if you wanted, but --
De Weerd: We have you on a timer.
Brown: Okay. But for the most part the -- all of the changes, the development
agreement changes and the rezone changes are all subject to a new site plan. We feel
that it's a lot more buildable, less curves than what was in the old one, a lot more
rectangular lots. We are anxious to get your approval and to be right back before you
with the final plat to put the first phase in. The first phase that we are looking at is in the
south, so we will build quite a bit of road to get there, but we are looking at those estate
lots in the south part of the site to be right back before you and, then, as the commercial
activity happens and you will be looking at that, but we will see how the market is for the
smaller houses as we move forward. I think from a design standpoint as we come in off
of Locust Grove that curve makes it so those houses kind of hide back there behind the
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November 6, 2013
Page 60 of 68
school and the commercial properties and we will make that secluded, but at the same
time a very nice community and a good addition to Meridian. I will stand for any
questions you might have.
De Weerd: Is that a performing arts pod up in the northwest corner?
Brown: Of our site? Those are just commercial properties.
De Weerd: Just asking. Someone plugged that seed somewhere. I can't think of who
that might have been. Any questions from Council?
Rountree: I have none.
Bird: I have none.
De Weerd: Okay. Thank you, Kent. This is a public hearing. Is there anyone who
would like to provide testimony on this item?
Hoaglun: Madam Mayor?
De Weerd: It was nice to see you a little speechless, though, Kent.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Seeing no one is willing to comment further, I move that we close the public
hearings on Items 9-I, J and K.
Rountree: Second.
De Weerd: I have a motion and a second to close the public hearings on these items.
All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move approval of RZ 13-010 with the modification of the DA amendment as
proposed by staff and agreed to by the applicant.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 9-I. Madam Clerk.
Meridian City Council
November 6, 2013
Page 61 of 68
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Hoaglun: Madam Mayor?
De Weerd: I move approval of PP 13-025.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 9-J. Any discussion by
Council? Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move approval of MDA 13-017.
Rountree: Second.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 9-K. Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 10: Department Reports
A. Public Works and Fire Department: Joint Department Report
Number of Connections Allowed on a Single Water Main
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November 6, 2013
Page 62 of 68
De Weerd: And your dad was right, we should have started with this. Okay. Item 10-A
is under Department Reports and Public Works and Fire Department.
Radek: Madam Mayor, Council Members, this department report is about the
requirement for developments to be built with more than one water main supplying
water to customers or redundant water supply. First I'd like to talk for about five minutes
about why redundant supply is important and, then, I'd like to give you the Public Works
and Fire Department recommendation for our policy regarding the number of water
services that should be allowed before redundant supply means are required. Finally, I
will stand for questions and ask Council to affirm staff's policy recommendations.
De Weerd: Okay. Madam Clerk, will you, please, set the timer for five minutes.
Bird: With three off.
Radek: Water supply through redundant water mains is about two risk management
issues. The first is mitigating the impact of a water main failure. The second is
mitigating the risk and impact of water quality problems. Regarding water main failure
impact and mitigation, if a water main break occurs it takes several days to find, isolate
it, repair it, test it, and put it back into service. Proper bacteria testing alone takes at
least two days. The reason why repair time can be even greater is if the break is
located under a creek crossing, in an area where there is heavy traffic, if work is done in
bad weather conditions or if a dedicated crew is not available to work immediately.
Such is the case in Meridian where we are dependent on contactors to do emergency
repair work. They are not always available to respond immediately to an emergency.
With only one water supply main customers are without water service for as long as the
water main repair takes. The water service includes not only domestic uses like
cooking, cleaning, and sanitation, but fire protection and business pieces as well. With
redundant supply main serving an area, two or more, a break can be isolated and water
service can be maintained to most customers, so the impact of the break can be
mitigated. Our recent water main breaks that we have had in the last few years have
not impacted many customers, basically, because they occurred in areas where water
supply was not dependent on one water main. Additionally, our recent water main
breaks have occurred on relatively new pipe that was not approaching the end of its
service life. A couple of additional considerations requiring redundant water supply
mains promote system growth from within, which is better for efficiency of water
operations and other services and requiring redundant water supply mains results in
better fire flows. Finally, once we accept and take ownership of a development -- of a
development's distribution system we also take ownership of the risk that we do not
provide service when It's needed. If someone can't use their water for drinking,
sanitation, or their business needs, they will be calling us. Regarding risks and impact
of water quality problems, allowing single water mains to supply areas creates dead
ends where water cannot be consumed quickly. The age of the water in a distribution
system increases. This causes the following problems: Chlorine residuals drop and in
summer temperatures increase, both of which increase the likelihood of bacterial
growth. Iron and Manganese precipitate out of the water causing ground water.
Meridian City Council
November 6, 2013
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Redundant supply mains insure that water can move through areas of low demands
through areas with high demands help to mitigate the risk of water quality problems
caused by old water in the distribution system. Traditionally, redundant supply can
mitigate the impact of water quality problems by providing flexibility for the isolation of
contamination sources and for system flushing. Again, the risk is the city's. When our
customers have problems with water quality they will not be calling in contractors or
developers, they will be calling us. So, in order to mitigate the risk to the city and impact
to our customers of a water service problem associated with supplying developments by
a single water main, Public Works based our limitation to 24 service connections prior to
requiring redundant water supply on Idaho administrative code requirements for
redundant supply for community systems. Public Works has been applying this policy
to developments for about two years now with no major issues from the development
community. We feel that this is largely due to the fact that most developments occur in
close proximity to others in providing multiple water connections is usually easily
accomplished. Meridian Fire Department is adopting the 2012 International fire code in
January, which limits development to 30 single family residences before requiring a
second access for firefighting resources. This code is based on risk management
considerations similar to those regarding water supply. Public Works is considering
changing the limit on the number of water service connections allowed before requiring
a redundant main from 24 to 30, to provide consistency for developers and still provide
adequate mitigation risk and impact to the city and our customers. Additionally, if the
need for a second water main connection comes with the need for a second road
connection, the water main would be provided under a road, which is preferable to
having a water main construction in some alternate location, which may not be a road in
the future. You have seen problems with this in the past, especially with sewer mains in
backyards. This is a joint department report and at this point I'd like to have Chief
Palmer comment on the fire department's prospective before I stand for questions and
ask for Council's action on this.
Palmer: Thank you, Kyle. Madam Mayor, Members of the Council, though the two
codes that we are talking about are completely separate, I think they do meld well
together and as Kyle has mentioned it affords some consistency for the developers in
that they don't have to remember the two different codes. The other thing that it does is
it lends well to where the water mains go from a maintenance and repair standpoint, as
opposed to being under an easement or right of way, it's under the street, it makes it a
lot easier to access. Certainly from a firefighting standpoint for redundancy in the water
supply gives us a lot better pressure and available water for multiple engines to be able
to hook onto the system and we are in total support of the change that Public Works is
suggesting.
Radek: Thank you, Chief Palmer. For these reasons the Public Works and Fire
Department both recommend that the city should limit the number of connections on a
single source water main to 30 before another main is required to provide redundant
supply and we ask Council to confirm this policy recommendation and I will stand for
any questions.
Meridian City Council
November 6, 2013
Page 64 of 68
De Weerd: Thank you, Kyle. Councilman Rountree
Rountree: Madam Mayor, thank you. Kyle, I think we are going the right direction here
and I know it's probably not going to sell completely, but at least we now have a
standard that we can go out and we go attach to an entity that does a fair amount of risk
analysis and puts it in the national standards, so I think that's a good way to go. Part of
-- part of your discussion, though, I think I would eliminate and that's the part about
stagnation, because that just leads one to say, well, if 30 could be stagnation, then, 130
would be better. So, I would just take that part of your discussion away.
Radek: Councilman Rountree, Madam Mayor, that's an interesting point. If you have a
-- if you have a 130 lot subdivision that's approved that's dead end, you could make the
argument that it's better. Of course, if you approve 130 on the dead end and five get
built, boy, that's a lot worse.
Rountree: That's true
De Weerd: Any other comments from Council?
Rountree: Madam Mayor, question for Bill. However we move forward we would need
to move forward with a modification of the UDC and/or -- or is that just a policy that
would be in place in Public Works and ultimately deal with the Fire Department's
request for adoption of the fire code?
Nary: Madam Mayor, Members of the Council, it looks like Kyle may have an opinion
on it, too. They have to amend the UDC. I do think -- right now I think the intent was to
make it a policy as part of both prior comments, as well as Public Works comments, but
I haven't been part of the discussion on whether or not to include that in the water and
sewer code section in the future as well. I don't know. Is that your intention?
Radek: Madam Mayor and Councilman Rountree, yeah, it's a policy decision. I'm not --
I'm not aware of what the appropriate action Council needs to take on it. I don't believe
it belongs in the UDC. We have a -- we make a lot of policy decisions everyday about
what developers need to do. I think what I'm just looking for is some affirmation from
the Council of, yeah, we think this is a good -- a good thing, we think staff is going down
the right track here or you're way off. And we do have a -- design standards that we
have developed. This will be in the design standards that we will bring before you. It's
in probably 90 percent draft form and we will -- I don't know what the time line is for that,
but very soon we will come before you with that for an approval, too.
Nary: Madam Mayor? Madam Mayor, Members of the Council, I think as part of that
direction maybe Kyle from me, from you folks, is how to make the development
community understand what these changing policies are. You know, sometimes you
have gotten push back from the -- because a specific developer maybe didn't recognize
the policy had evolved or -- streetlights is the one that comes to mind a few years ago
where we had some changes to our street light policy. So, that might be helpful, too, to
Meridian City Council
November 6, 2013
Page 65 of 68
just make sure we get the word out, whether it's through BCA or other means to make
sure they understand where these are and have opportunity for input -- that there is
opportunity for input and to have that discussion with Public Works and with you.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Thank you, Bill. That's what I was going to bring up is we have got to make sure
that it gets out to the applicants and stuff before we start implementing it and we have
got to make sure all the bases are covered, because we have had some misinformed
policies or -- and we need to make sure also all of our people inside adhere to the
policy.
De Weerd: Okay.
Rountree: So, I guess for Kyle's sake, from what I am hearing, is that we are agreeing
with your recommendation in terms of a policy change, but we need some way to
communicate that, so we don't get into another streetlight situation.
Radek: And, Councilman Rountree and Madam Mayor, I think the design standards
book is the proper way to communicate it and it would -- for lack of that design
standards book being published to the development community, we have -- we have
reached out to the BCA on this topic in recent weeks and -- and I think that our perhaps
lack of making them aware two years ago that we started doing that, we, then, made up
for that in recent weeks.
Rountree: Very good.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Kyle, I think another unit that you could look into is Bowmont Building Owners, the
association. The ones that the developers belong to that more than they do the BCA.
That's who you are going to affect more than the actual builder is the developer.
Radek: Councilman Bird, thank you for that comment.
Nary: Madam Mayor?
De Weerd: Yes, Mr. Nary.
Nary: I was going to add one more point on Kyle's point on the risk management side.
We have seen a slight increase in the last year of claims related to water and delivery,
either the lack of delivery or we have had some brown water related to business. Many
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November 6, 2013
Page 66 of 68
times when we get those types of calls related to residential the impact is very short and
very small, but with a business if they can't operate for an entire day because of either
the water delivery can't get there or there is some other impacts to the water consistent
to them, that has a greater impact. So, we have seen a few claims this year because of
that. Some of it was related to the road construction, so, hopefully, that won't continue,
but Kyle is correct that -- I mean there definitely is a risk concern on how the water is
delivered and how it -- either the quality of water as well as the delivery of water, so I
just wanted to concur that that is a concern that is valid to be addressing.
Bird: Thank you.
De Weerd: Okay. Kyle?
Radek: Oh. Madam Mayor, Council Members, what -- I guess to summarize, I'm
getting -- I believe I'm getting some -- some feedback that staff is going down the right
track here and we are being direct --
De Weerd: I think that's an appropriate summary.
Kyle: Better communication with the development community would be appropriate.
But you're not in disagreement with this -- with this particular policy as a number.
Hoaglun: Madam Mayor? Kyle. Yeah. I think we just need to let folks know this is the
direction we are headed and if they have a better reason why we shouldn't, then, we will
listen to it, but I think there is some compelling arguments here.
Radek: Madam Mayor, Council Members, thank you very much for your time.
Bird: Thank you.
Item 11: Future Meeting Topics
De Weerd: We already visited on Item 10-B. Council, anything for consideration under
Item 11 as Future Meeting Topics?
Hoaglun: Madam Mayor?
De Weerd: Yes.
Hoaglun: Real quick, one topic is that on November 12th I will be out of town and not
available. Just want to be sure that there will be three here to carry on. I could call in if
necessary, but would rather not, but -- so -- okay.
De Weerd: You're excused.
Hoaglun: Thank you.
Meridian City Council
November 6, 2013
Page 67 of 68
De Weerd: I would entertain a motion to adjourn.
Rountree: So moved.
Bird: Before we --
De Weerd: Oh, Mr. Bird.
Bird: Before we do that. I would -- you know, I have had the privilege of having this
done when we were elected, thanks to Charlie and Walt. I would invite the three newly
elected people, when we have executive sessions to join in and at least listen, so that
they are up to speed after the first of the year when they are sworn in. It was helpful to
me, I hope it was helpful to you. I would offer that to them. If they want to do it they
can, if they don't they don't have to. But I think we need to bring them up to speed so
they could be -- and we might not have anything, but I would offer that to them.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: And, Madam Mayor, Members of the Council, that -- that's fine. It wouldn't -- it
doesn't violate any of the public meeting requirements to do that and I will make sure to
notify all three of the -- the newly elected council members if we are having an exec
session if they would want to meet or in case they weren't planning on coming up.
Bird: I would appreciate that.
Nary: We also try to do them before the meeting and not at the end.
Bird: Yeah.
De Weerd: But we will mix it up. And certainly they will be invited if they attend. Okay.
Rountree: Move we adjourn.
Bird: So moved. Second I mean.
De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All
ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 9:08 P.M.
Meridian City Council
November 6, 2013
Page 68 of 68
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