Task Order No. 10383-I with STRATA for Special Inspections WWTP Admin Lab Site PkgTASK ORDER NO. STR-10383-1
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND STRATA (ENGINEER)
This Task Order is made this _J�day of October, 2013 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by STRATA hereinafter referred to as
"Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master
Agreement (Category 4a) between the above mentioned parties dated December 6, 2011.
The Project Name for this Task Order STR-10383-1 is as follows:
CITY OF MERIDIAN
SPECIAL INSPECTION AND TESTING SERVICES
MERIDIAN WWTP ADMIN AND LAB BUILDINGS SITE
PACKAGE
PROJECT UNDERSTANDING
We understand the proposed construction will be comprised of the preparation of the building
pads and surrounding site work for the upcoming addition to the laboratory building and the
new administration building.
Site grading includes various cut and fill ranging from 1 to 4 feet depending on the location,
and requires the placement and compaction of structural fill (i.e. pit run) and crushed
aggregate base course, as well as various utility improvements.
SCOPE OF WORK
On this project we anticipate STRATA's primary scope of services will consist of the following
activities:
1) Observation and compaction testing during soil improvements, site grading, utility
trench backfill and earthmoving activities.
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2) Observation and compaction testing during the placement of hot -mixed asphalt
(HMA) pavement.
3) Sampling and quality control testing of concrete.
4) Sampling and laboratory testing of various construction materials (i.e. concrete, soils,
aggregates, HMA, etc.).
The following sections elaborate on these specific services.
SERVICE DESCRIPTION
STRATA has assigned Mr. Don Hill as our Project Manager to provide supervision and
technical oversight of our services. Mr. Hill will be responsible to interact with your designated
project representative to coordinate and schedule our special inspection, field observation and
laboratory testing services. Staff assignment will be dependent on the nature of the testing
required. Our intention is to assign a primary special inspector with multiple certifications and
experience that will provide the majority of the required testing; thereby increasing the
continuity, effectiveness and efficiency of our services. This individual will be supported by
other testing professionals as dictated by the project schedule and testing requirements.
Pre -Construction Meetings
STRATA's Project Manager will attend a pre -construction conference with you, appropriate
subcontractors, and the local jurisdictional agency to review the inspection and materials
testing requirements for the project and to establish report distribution protocol. If requested,
we will also attend subsequent project meetings with the contractor and subcontractors for
specific construction applications (i.e. earthwork, concrete, and structural masonry) as you
deem necessary.
Earthwork Observation and Testing Services
We will provide field professionals to perform observation and compaction testing services
during site grading, placement and compaction of structural fill, backfilling of utility trenches,
soil improvement activities, placement and compaction of subgrade and aggregate base
material. Compaction testing will generally be performed as required by the project
specifications. Our personnel will sample on-site and imported materials used for backfill and
transport these samples to our laboratory for appropriate testing. These visits will be provided
on a periodic basis which will be coordinated with the contractor's project superintendent.
Hot -Mixed Asphalt (HMA) Paving Observation and Testing
We understand that observation or testing of HMA paving at site areas, drive aisle and parking
areas will be required as part of this scope of services, therefore we have included these
services in our Preliminary Fee Estimate. STRATA will provide a technician to observe the
placement and preparation of base material prior to asphalt concrete (AC) placement. We will
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monitor the placement and compaction efforts during HMA placement and compaction as
required on the project documents. Our personnel will sample HMA and transport to our
laboratory for appropriate testing. Additionally, our technician will extract cored specimens of
the asphalt to verify in-place thickness and density.
Concrete Observation and Testing
We will provide ICC -certified special inspectors to observe concrete placements and conduct
sampling and field testing. Our field services include testing for slump, temperature (concrete
and ambient), air content, verification of mix design as indicated on the batch tickets, and
fabricating of compressive strength test specimens, as required by the project specifications.
Concrete sampling and field-testing is conducted by personnel certified by the American
Concrete Institute (ACI) as a Concrete Testing Technician — Field Grade I.
Please refer to the Estimate for anticipated amount of concrete test cylinders on this project.
We have estimated these quantities based on IBC specifications, which require 1 composite
sample and 2 sets of 4 -inch by 8 -inch compressive strength specimens for every 150 cubic
yards, or each day's placement of concrete mixture. Each set will be transported to and stored
in our laboratory. We will test 1 concrete compressive strength specimen from each set at 7
days, 3 at 28 days, and a specimen will be held in reserve pending successful results of the
28 -day tests. STRATA will notify those person(s) identified by you via telephone should the
test results of the 7 -day test achieve less than 70 percent of the specified compressive
strength (fc), or if the 28 -day test results do not achieve fc. Hold specimens will be discarded
if the 28 -day tests achieve fc, unless we receive specific instructions otherwise. Results of
concrete compressive strength testing will be distributed via email to the distribution list
established during the pre -construction meeting, unless directed otherwise.
We based this Proposal on the assumption that compliance testing of other materials (i.e.
aggregates, cement, etc.) will not be required. Therefore, we have not included these activities
in our anticipated scope of services. If it becomes necessary, we can provide these services
for an additional fee.
Laboratory Testing
We anticipate that compliance testing of soil (moisture -density relationship curve, gradation),
HMA, and concrete (compressive strength), will be required during construction.
Technical Management & Reports
Our Project Manager reviews the daily field reports generated by our field staff during
construction. Items found in non-compliance with the project requirements are brought to the
immediate attention of the construction superintendent. If the situation is not corrected, Strata
will subsequently notify the designated design professional and those designated by the client.
As re -inspection items can have a serious impact on our budget, our Project Manager will
review the daily field reports to monitor items requiring re -inspection and the hours involved in
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these re -inspections. Upon project completion, Strata will provide a final summary report to
document the materials testing and special inspection services conducted.
Strata has assumed that our standard invoicing format issued on a monthly basis with no
supporting documentation will be acceptable for this project. If supporting documentation or
specialized invoicing is required, additional administrative time may be required to
accommodate your request.
TIME OF COMPLETION and COMPENSATION SCHEDULE
Strata will provide our services on a time -and -expense basis in accordance with the rates
established in the attached Estimate. These rates will remain in effect through the duration of
the project. Overtime for our field staff will incur a time and one half fee in addition to our
standard rate for time in excess of 8 hours during one day (Monday through Friday), non-
standard construction hours (before 8:00 AM or after 5:00 PM), and all hours on weekends and
holidays. This Proposal excludes the cost of any equipment (i.e. scaffold, scissor lifts,
telescopic booms, ladders, trench shoring) to gain access to any area requiring inspection or
sampling of materials.
In order to better service your project, Strata requests that you please schedule at least 24
hours in advance of the needed service. Calls for services with less than 8 hours notification
may incur a Short Notice Fee equivalent to an overtime hourly rate. When Strata receives a
short notice call, Strata will apply the overtime rate to all hours the short notice covers. Calls
for service that are cancelled within 2 hours of the scheduled arrival time may incur a charge
equivalent to 2 hours at the regular hourly rate.
Our actual fees charged will be directly affected by the contractor's schedule, performance,
work force, jurisdictional requirements and events which occur during the duration of the
project which cannot always be predicted in advance.
COMPENSATION SCHEDULE
Description
Compensation
Earthwork Observation Testing
■ $5,703.25
Hot Mixed Asphalt Paving Observation & Testing
■ $1,985.00
Testing of Concrete Construction
■ $2,337.00
Project Management and Administration
$880.00
■ TASK ORDER TOTAL: $10,905.25
In accordance with the quantities defined in Exhibit A, the Not -To -Exceed amount to complete
all services listed above for this Task Order No. STR-10383-1 is ten thousand nine hundred five
dollars and 25/100 ($10,905.25). No compensation will be paid over the Not -to -Exceed
amount without prior written approval by the City in the form of a Change Order. The hourly
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rates for services and direct expenses are per the Master Agreement (by this reference made
a part hereof) and will be the basis for any additions and/or deletions in services rendered.
Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of
Services AND Payment Schedule.
CITY OF MERIDIAN
BY: / -
KEIT A S, Purchasing Manager
Dated:_
Department AAP ov 1
BY. �-
DAVID ALLISON, Project Manager
Dated:: 1()Il q /3
Dated: AW94 N4 Z03
Dferc&L
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EXHIBIT A
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Meridian 7VVVn?A
in & Lab Skage
7Quanfity
a,. -r..,
PK4re,YMUNAL srRvrars GURPOr(Anorr
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Meridian, In
Unit
Rate
Totals
Ea_rUmWork Observation and Testing
Senior Feld Professional-Subgrade Inspection
20 hours
$55
$
1,100.OD
EaGmafes 5 visits of 4 hours each, includes travel tone
Feld Professional - Soil Density Testing
60 hours ®
$47
$
2,820.01)
Ea&nafee 15 visits of hours each, Includes travel time
Nuclear Densometer
80 hours
$12
$
720.00
Feld Professional - Obtaintrransport Samples
a hours
$47
$
2a2.0D
EaHmatea 3 site visits of 2 hours, Includes travel lime
Moisture Density Relationship
3 each ®
$155
$
455.00
Mileage
575 miles
$0.55
$
315.25
Estirnates 23 round trios of 25 miles each
ESTIMATED FEE:
$
5,783.25
Hot -Mixed Asphalt Paving
Observation & Testing
Feld Professional - Asphalt (Density Testing)
12 hours
$47
$
554.01)
Estimates 2 atte viaits of 6 hours each, includes travel 5rne
Feld Professional - Asphalt (Coring)
8 hours
$47
375.00
Eaftates 2 site vialta of 4 haws each, includes travel time
Nuclear Densometer
20 hours
$12
$
241).00
Coring Equipment
2 days
$100
$
200.00
Asphalt Extraction I Gradation
2 each
$170
$
340.0D
Asphalt Core Density & Thickness
5 each
$35
$
210.0D
Mileage
100 miles ®
$0.55
$
55.0D
Assumes 4 round trips of 25 miles each
ESTIMATED FEE
;
1,985.00
Testing of Concrete Construction
Field Professional - Concrete Testing (Site Concrete)
24 hours
$47
$
1,128.00
Estimates 6 concrete placements of 4 hours each, includes travel time
Feld Professional - ObtainlTransport Samples
12 hours
$47
$
584.00
Estimates 6 aPte visite of 2 hours each
Concrete Compressive Strength Cylinders
30 each
$16
$
48D.00
Eatimates 6 sets of 5 cyltrrders per set
Mileage
3DO miles
$0.55
$
155.0D
Eatimates 12 round hips of 25 mriles each
ESTIMATED FEE
=
2,337.00
Project Management and Administration
Project Manager
8 each
$85
$
580.05
Project Administrator
5 each
$40
$
20D.OD
ESTIMATED FEE
$
880.00
Total Preliminary Fee Estimate:
10,905.25
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