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Task Order No. 10383-I with STRATA for Special Inspections WWTP Admin Lab Site PkgTASK ORDER NO. STR-10383-1 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND STRATA (ENGINEER) This Task Order is made this _J�day of October, 2013 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by STRATA hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 4a) between the above mentioned parties dated December 6, 2011. The Project Name for this Task Order STR-10383-1 is as follows: CITY OF MERIDIAN SPECIAL INSPECTION AND TESTING SERVICES MERIDIAN WWTP ADMIN AND LAB BUILDINGS SITE PACKAGE PROJECT UNDERSTANDING We understand the proposed construction will be comprised of the preparation of the building pads and surrounding site work for the upcoming addition to the laboratory building and the new administration building. Site grading includes various cut and fill ranging from 1 to 4 feet depending on the location, and requires the placement and compaction of structural fill (i.e. pit run) and crushed aggregate base course, as well as various utility improvements. SCOPE OF WORK On this project we anticipate STRATA's primary scope of services will consist of the following activities: 1) Observation and compaction testing during soil improvements, site grading, utility trench backfill and earthmoving activities. Task Order STR-10383-1 Special Inspection And Testing Services Meridian W WTP Admin and Lab Bldgs Site Package Page 1 of 6 STRATA 2) Observation and compaction testing during the placement of hot -mixed asphalt (HMA) pavement. 3) Sampling and quality control testing of concrete. 4) Sampling and laboratory testing of various construction materials (i.e. concrete, soils, aggregates, HMA, etc.). The following sections elaborate on these specific services. SERVICE DESCRIPTION STRATA has assigned Mr. Don Hill as our Project Manager to provide supervision and technical oversight of our services. Mr. Hill will be responsible to interact with your designated project representative to coordinate and schedule our special inspection, field observation and laboratory testing services. Staff assignment will be dependent on the nature of the testing required. Our intention is to assign a primary special inspector with multiple certifications and experience that will provide the majority of the required testing; thereby increasing the continuity, effectiveness and efficiency of our services. This individual will be supported by other testing professionals as dictated by the project schedule and testing requirements. Pre -Construction Meetings STRATA's Project Manager will attend a pre -construction conference with you, appropriate subcontractors, and the local jurisdictional agency to review the inspection and materials testing requirements for the project and to establish report distribution protocol. If requested, we will also attend subsequent project meetings with the contractor and subcontractors for specific construction applications (i.e. earthwork, concrete, and structural masonry) as you deem necessary. Earthwork Observation and Testing Services We will provide field professionals to perform observation and compaction testing services during site grading, placement and compaction of structural fill, backfilling of utility trenches, soil improvement activities, placement and compaction of subgrade and aggregate base material. Compaction testing will generally be performed as required by the project specifications. Our personnel will sample on-site and imported materials used for backfill and transport these samples to our laboratory for appropriate testing. These visits will be provided on a periodic basis which will be coordinated with the contractor's project superintendent. Hot -Mixed Asphalt (HMA) Paving Observation and Testing We understand that observation or testing of HMA paving at site areas, drive aisle and parking areas will be required as part of this scope of services, therefore we have included these services in our Preliminary Fee Estimate. STRATA will provide a technician to observe the placement and preparation of base material prior to asphalt concrete (AC) placement. We will Task Order STR-10383-1 Special Inspection And Testing Services Meridian W WTP Admin and Lab Bldgs Site Package Page 2 of 6 STRATA monitor the placement and compaction efforts during HMA placement and compaction as required on the project documents. Our personnel will sample HMA and transport to our laboratory for appropriate testing. Additionally, our technician will extract cored specimens of the asphalt to verify in-place thickness and density. Concrete Observation and Testing We will provide ICC -certified special inspectors to observe concrete placements and conduct sampling and field testing. Our field services include testing for slump, temperature (concrete and ambient), air content, verification of mix design as indicated on the batch tickets, and fabricating of compressive strength test specimens, as required by the project specifications. Concrete sampling and field-testing is conducted by personnel certified by the American Concrete Institute (ACI) as a Concrete Testing Technician — Field Grade I. Please refer to the Estimate for anticipated amount of concrete test cylinders on this project. We have estimated these quantities based on IBC specifications, which require 1 composite sample and 2 sets of 4 -inch by 8 -inch compressive strength specimens for every 150 cubic yards, or each day's placement of concrete mixture. Each set will be transported to and stored in our laboratory. We will test 1 concrete compressive strength specimen from each set at 7 days, 3 at 28 days, and a specimen will be held in reserve pending successful results of the 28 -day tests. STRATA will notify those person(s) identified by you via telephone should the test results of the 7 -day test achieve less than 70 percent of the specified compressive strength (fc), or if the 28 -day test results do not achieve fc. Hold specimens will be discarded if the 28 -day tests achieve fc, unless we receive specific instructions otherwise. Results of concrete compressive strength testing will be distributed via email to the distribution list established during the pre -construction meeting, unless directed otherwise. We based this Proposal on the assumption that compliance testing of other materials (i.e. aggregates, cement, etc.) will not be required. Therefore, we have not included these activities in our anticipated scope of services. If it becomes necessary, we can provide these services for an additional fee. Laboratory Testing We anticipate that compliance testing of soil (moisture -density relationship curve, gradation), HMA, and concrete (compressive strength), will be required during construction. Technical Management & Reports Our Project Manager reviews the daily field reports generated by our field staff during construction. Items found in non-compliance with the project requirements are brought to the immediate attention of the construction superintendent. If the situation is not corrected, Strata will subsequently notify the designated design professional and those designated by the client. As re -inspection items can have a serious impact on our budget, our Project Manager will review the daily field reports to monitor items requiring re -inspection and the hours involved in Task Omer STR-10383-1 Special Inspection And Testing Services Meridian W WTP Admin and Lab Bldgs Site Package Page 3 of 6 STRATA these re -inspections. Upon project completion, Strata will provide a final summary report to document the materials testing and special inspection services conducted. Strata has assumed that our standard invoicing format issued on a monthly basis with no supporting documentation will be acceptable for this project. If supporting documentation or specialized invoicing is required, additional administrative time may be required to accommodate your request. TIME OF COMPLETION and COMPENSATION SCHEDULE Strata will provide our services on a time -and -expense basis in accordance with the rates established in the attached Estimate. These rates will remain in effect through the duration of the project. Overtime for our field staff will incur a time and one half fee in addition to our standard rate for time in excess of 8 hours during one day (Monday through Friday), non- standard construction hours (before 8:00 AM or after 5:00 PM), and all hours on weekends and holidays. This Proposal excludes the cost of any equipment (i.e. scaffold, scissor lifts, telescopic booms, ladders, trench shoring) to gain access to any area requiring inspection or sampling of materials. In order to better service your project, Strata requests that you please schedule at least 24 hours in advance of the needed service. Calls for services with less than 8 hours notification may incur a Short Notice Fee equivalent to an overtime hourly rate. When Strata receives a short notice call, Strata will apply the overtime rate to all hours the short notice covers. Calls for service that are cancelled within 2 hours of the scheduled arrival time may incur a charge equivalent to 2 hours at the regular hourly rate. Our actual fees charged will be directly affected by the contractor's schedule, performance, work force, jurisdictional requirements and events which occur during the duration of the project which cannot always be predicted in advance. COMPENSATION SCHEDULE Description Compensation Earthwork Observation Testing ■ $5,703.25 Hot Mixed Asphalt Paving Observation & Testing ■ $1,985.00 Testing of Concrete Construction ■ $2,337.00 Project Management and Administration $880.00 ■ TASK ORDER TOTAL: $10,905.25 In accordance with the quantities defined in Exhibit A, the Not -To -Exceed amount to complete all services listed above for this Task Order No. STR-10383-1 is ten thousand nine hundred five dollars and 25/100 ($10,905.25). No compensation will be paid over the Not -to -Exceed amount without prior written approval by the City in the form of a Change Order. The hourly Task Order STR-10383-1 Special Inspection And Testing Services Meridian WWTP Admin and Lab Bldgs Site Package Page 4 of 6 STRATA rates for services and direct expenses are per the Master Agreement (by this reference made a part hereof) and will be the basis for any additions and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. CITY OF MERIDIAN BY: / - KEIT A S, Purchasing Manager Dated:_ Department AAP ov 1 BY. �- DAVID ALLISON, Project Manager Dated:: 1()Il q /3 Dated: AW94 N4 Z03 Dferc&L Task Order STR-10383-1 Special Inspection And Testing Services Meridian WWTP Admin and Lab Bldgs Site Package Page 5 of 6 STRATA EXHIBIT A Task Order STR-10383-1 Special Inspection And Testing Services Meridian WWTP Admin and Lab Bldgs Site Package Page 6 of 6 STRATA Meridian 7VVVn?A in & Lab Skage 7Quanfity a,. -r.., PK4re,YMUNAL srRvrars GURPOr(Anorr 4� < r..�.�,.. �t Meridian, In Unit Rate Totals Ea_rUmWork Observation and Testing Senior Feld Professional-Subgrade Inspection 20 hours $55 $ 1,100.OD EaGmafes 5 visits of 4 hours each, includes travel tone Feld Professional - Soil Density Testing 60 hours ® $47 $ 2,820.01) Ea&nafee 15 visits of hours each, Includes travel time Nuclear Densometer 80 hours $12 $ 720.00 Feld Professional - Obtaintrransport Samples a hours $47 $ 2a2.0D EaHmatea 3 site visits of 2 hours, Includes travel lime Moisture Density Relationship 3 each ® $155 $ 455.00 Mileage 575 miles $0.55 $ 315.25 Estirnates 23 round trios of 25 miles each ESTIMATED FEE: $ 5,783.25 Hot -Mixed Asphalt Paving Observation & Testing Feld Professional - Asphalt (Density Testing) 12 hours $47 $ 554.01) Estimates 2 atte viaits of 6 hours each, includes travel 5rne Feld Professional - Asphalt (Coring) 8 hours $47 375.00 Eaftates 2 site vialta of 4 haws each, includes travel time Nuclear Densometer 20 hours $12 $ 241).00 Coring Equipment 2 days $100 $ 200.00 Asphalt Extraction I Gradation 2 each $170 $ 340.0D Asphalt Core Density & Thickness 5 each $35 $ 210.0D Mileage 100 miles ® $0.55 $ 55.0D Assumes 4 round trips of 25 miles each ESTIMATED FEE ; 1,985.00 Testing of Concrete Construction Field Professional - Concrete Testing (Site Concrete) 24 hours $47 $ 1,128.00 Estimates 6 concrete placements of 4 hours each, includes travel time Feld Professional - ObtainlTransport Samples 12 hours $47 $ 584.00 Estimates 6 aPte visite of 2 hours each Concrete Compressive Strength Cylinders 30 each $16 $ 48D.00 Eatimates 6 sets of 5 cyltrrders per set Mileage 3DO miles $0.55 $ 155.0D Eatimates 12 round hips of 25 mriles each ESTIMATED FEE = 2,337.00 Project Management and Administration Project Manager 8 each $85 $ 580.05 Project Administrator 5 each $40 $ 20D.OD ESTIMATED FEE $ 880.00 Total Preliminary Fee Estimate: 10,905.25 Task Order STR-10383-1 Special Inspection And Testing Services Meridian WWTP Admin and Lab Bldgs Site Package Page 6 of 6 STRATA