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10-1-13 Public Hearing for Final Project Selection for CDBG PY2013 Action PlanSeptember 26, 2013 STAFF REPORT TO: Mayor and City Council FROM: Lori Den Hartog, CDBG Administrator CC: Caleb Hood, City of Meridian, Planning Division Manager RE: Public Hearing on October 1, 2013 for final project selection for the Community Development Block Grant Program Year 2013 Action Plan 1. SUMMARY DESCRIPTION OF PROPOSED PROJECT OPTIONS FOR PY2O13 ACTION PLAN On July 23, 2013 a public hearing was held for the Program Year 2013 Action Plan. During that hearing, a public facility project proposal had not yet been specifically identified. The PY13 Action Plan stated that a project would be selected at a future date. At this time, staff is presenting two options for consideration and selection for use of the $142,000 in CDBG PY13 funding previously identified for a public facility project. Project Option 1 Public Sidewall<Construction: Idaho Avenue between NW 5`h Street and Meridian Road Priority: Suitable Living Environment, Public Facility National Objective: Low-Moderate Income Persons, Area Benefit (LMA) 570.208(a)(1) Outcome Category: Sustainability Outcome Measure: 1 completed public facility Project funds (approximately $141,859) will be used by the City, in partnership with the Ada County Highway District (ACHD) for the design and construction of sidewalk on Idaho Avenue, between NW 5`h Street and Meridian Road, where no sidewall<currently exists. Portions of Idaho Avenue west of Meridian Road have existing sidewalk, but it is discontinuous on both sides of the roadway. The area west of Meridian Road and south of Pine Avenue is primarily residential (zoned R-8 and R-15) and lacks adequate pedestrian facilities. There are several pedestrian attractors within this localized area including the Meridian Food Bank, Meridian Elementary School, Meridian Head Start, the Meridian Boys and Girls Club, and Meridian City Hall. By constructing sidewall<on Idaho Avenue, an important pedestrian connection will be made to the services and businesses in this area. Because this sidewalk project is not currently funded or projected to be funded, through either ACHD's Community Programs or the City's funding mechanisms, ACRD has stated a willingness to partner with the City of Meridian on this project. The City would manage the design, bid and construction process for the project. ACHD would not be asub-recipient of the CDBG funding, but ACHD supports the City Community Development Department . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854. www.meridiancity.org Page 2 moving forward with this project. Sidewalk Improvements scored highest on the resident survey under the Infrastructure category, and this project is intended to address part of this identified community priority and need. The sidewalk will be constructed within the 80-feet of existing public right-of-way. The project will not include pavement widening or the construction of curb and gutter along the length of Idaho Avenue. Specific Location of Sidewalk Construction • North side of Idaho Avenue, west of NW 4`h Street, approximately 427-feet to connect to existing sidewalk on the north side of Idaho Avenue. • South side of Idaho Avenue, west of NW 4`h Street, approximately 340-feet to connect to existing sidewalk on the south side of Idaho Avenue. • North side of Idaho Avenue, from NW 4`h Street to the mid-block between NW 3~d and NW 2"" Street, approximately 460-feet. • South side of Idaho Avenue, from Meridian Road to the mid-block between Meridian Road and NW 1~` Street, approximately 160-feet. • Install Pedestrian ramps at all four corners of the intersection of Idaho Avenue and NW 4`h Street and the intersection of Idaho Avenue and NW 3'd Street. • If funds are available, construct pedestrian ramps at the intersections of Idaho Avenue with NW 2"a Street NW 1s` Street as needed. Proiect Option 2 Street Light Installation: Various Locations Priority: Suitable Living Environment, Public Facility National Objective: Low-Moderate Income Persons, Area Benefit (LMA) 570.208(a)(1) Outcome Category: Sustainability Outcome Measure: 9 Street Lights Project funds (approximately $53,000) will be used by the City Public Works Department for the installation of street lights at the locations listed below: 1. Intersection of NW 14`h and W Maple Ave 2. Curve where W Maple Ave meets NW 13`" Ave 3. North end of NW 15`h Ave 4. Cul-de-sac on NW 14`" Place 5. Intersection of NW 14"' and W Piedmont Ct 6. Intersection of NW 11`h St. and W Clarinda St. 7. Sharp curve on W Clarinda St. 8. Intersection of NW 7"' St. and Broadway Ave 9. Corner/cul-de-sacon W BroadwayAve The intersections and locations identified above currently are without lighting. Streetlights at intersections have been shown to reduce crash risk, especially for pedestrian vehicle collisions. The City does not currently have funds to retrofit existing residential neighborhoods with the necessary street lights. While the City does have funding to install some street lights each year, it is limited and focused on areas specific to improving pedestrian safety near schools. None of the above locations meet those criteria. Street lights scored second highest on the resident survey under the Infrastructure category, and this project is intended to address part of this identified community priority and need. Page 3 2. RECOMMENDATION Staff recommends selection of Project One, Idaho Avenue Sidewalk, as a primary project, and selection of Project Two, Streetlights, as an alternative project if any of the other projects for PY2013 come in under budget or do not proceed as planned. 3. PROCESS INFORMATION A public hearing notice was published on August 16, 2013 in the Valley Times newspaper and the Idaho Statesman notifying the public of the hearing on October 1, 2013. 4. EXHIBITS TABLE 3C PY2O13 IDAHO AVENUE SIDEWALK CONSTRUCTION MAPS OF IDAHO AVENUE PHOTOS OF IDAHO AVENUE TABLE 3C PY2013 STREET LIGHT INSTALLATION MAP OF STREET LIGHT LOCATIONS NOTICE OF PUBLIC HEARING Page 4 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name: City of Meridian, Idaho Priority Need: Suitable Living Environment-Public Facility Project Title: Sidewalk Construction on Idaho Avenue Description: Construct approximately 1,300 lineal feet of sidewalk on the north and south sides of Idaho Avenue between NW 5`h Street and Meridian Road The City of Meridian will use the CDBG funding to design and construct sidewalk on Idaho Avenue between NW 5th Street and NW 2"d Street where no sidewalk currently exists. Objective Category: ®Suitable Living Environment ^Decent Housing ^ Economic Opportunity Outcome Category: ^ Availability/Accessibility ^ Affordability ®Sustainability Location/Target Area Idaho Avenue between NW 5`h Street and NW 2"d Street, Census Tract 103.22, Block Group 2 HUD Objective Number Project ID SL 3 HUD Matrix Code CDBG Citation 03L 24 CFR § 570.201(c) Type of Recipient CDBG National Objective Entitlement LMA Start Date Completion Date 1/1/2014 9/30/2014 Performance Indicator Annual Units Public facility 1 Local ID Units Upon Completion 1 public facility Funding Sources CDBG 141 859 ESG HOME HOPWA Total Formula 141 859 Prior Year Funds Assisted Housing PHA Other Funding Total 141 859 The primary purpose of the project is to help: ^ The Homeless ^ Persons with HIV/AIDS ^ Persons with Disabilities ^ Public Housing Needs Page 5 Map of Existing Sidewalk on Idaho Avenue Page 6 Proposed SidewalkConstruction Idaho Avenue '~^ v ~o ~o ,o , °n `~ ~ -00r u, ^°~ I 431 419 1029 ~ 1030 `~ -- _-- 1029 ~ ~ - - p l ega e-St ~ T Y-5t_'p -- 1010 1023 o ~ yy ~ ao52 >0 1009 ~°, K `° M ` N a "' Vl o r 15'11 rb+ t015 'c c ~o ~ . a 1035 .. N ~ an r v N o N '~, , ry ~ ( ~ 1010 428 1001 1001 ~ ~ 'O 'O "' ~ tale ve Crit rion St - - 982 -- - - 926 ~ r 13 r 911 "' ° "' ~ ~ ~ a I 918 921 918 921 921 ~ `o b `c b v+ ~n 428 i r N a b ° ,o ,o n b 907 914 -_ M N ~ O N ry `~ 4 N 4 (~'~ ° a m r~ ~o ~o ~+ ~ N v+ e v H 903 ~ --... _-_ ~ ° ° ° o~ r3 ye o Pt b b ~ If'1 ~ { m M N h ~ M M^ ...0....I N N 205 830 ~ 39 n29 w ~^ r v o b. oo ^' `^ m M 8 21 ° ~ N 814 ~ 816 j 817 . t132 M 820 N w ~ .°~ ~ o a N a ° ao ro v s+. oo o w N ,0 813 w m N 613 i O 813 816 ~ ~ ,;., ~. y r M mo w N ar 128 106 I 32 807 0 __ ~ . ~-~ -- - t' ~. _ - 9 _ a -- _ _ - _.... dahoAve N ~ ~ ~ ~ ~ 4i ~ ~ ~ M w n i, ~ ~ _ ~ M 309 241 203 N m ,,., `~ u+ a M `~ C 731 _ 0 e 551 - ~ ~ m m 721 722 717 ,~ h r ~ 724 ~ 725 y ~ 33 m M ° o0 '~ 502 M N o .r 't 715 n 714 711 o ~ ~ - -- 'O 'O 'O ~ 522 `" `r `~ `~ ~ ~ 304 234 703 ^ ~ ` ' m M 2T 30 - __ __. - - - - -- aY.. ve - ~ Z o 637 ~ r. T- M N T 133 m n 15 _ M Ili M ~ M N N N N b 3.1 +7 M _ 607 r, 629 622 "' ~" ~ ° _ v ~r 631 v N N 621 625 624 M M 1 - 6W bI6 617 33 ~ 622 615 b08 606 60a 602 605 ~ - - W 1tr ad 1- ---- Proposed locations for construction Page 7 Page 8 Idaho Avenue, north side, east of NW 3~d Street Page 9 Page 10 Page I 1 Idaho Avenue, south side, west of NW 4"' Street Page 12 Table 3C Consolidated Plan Listing of Projects Jurisdiction's Name: Priority Need: Project Title: Description: City of Meridian, Idaho Suitable Living Environment-Public Facility Installation of Street Lights Install Street Lights at 8 locations with the LMI Area The City of Meridian Public Worl<s Department will use the CDBG funding to design and install Street lights at various locations within the LMI Area that are in need. Objective Category: ®Suitable Living Environment ^Decent Housing ^ Economic Opportunity Outcome Category: ^ Availability/Accessibility ^ Affordability ®Sustainability Location/Target Area Various Locations within LMI Area HUD Objective Number Project ID SL 3 HUD Matrix Code CDBG Citation 031< 24 CFR § 570.201(c) Type of Recipient CDBG National Objective Entitlement LMA Start Date Completion Date 1/1/2014 9/30/2014 Performance Indicator Annual Units Street lights 8 Local ID Units Upon Completion 8 new street lights Funding Sources CDBG 53 000 ESG HOME HOPWA Total Formula 53 000 Prior Year Funds Assisted Housing PHA Other Funding Total 53 000 The primary purpose of the project is to help: ^ The Homeless ^ Persons with HIV/AIDS ^ Persons with Disabilities ^ Public Housing Needs Page 13 a ~ ~ ~ f-~_ ~-~r~-_ i LMI Street Light Project Map i ;~ I W Camellia Ln ~ ~ f I - ' SMaEhingionAr- -i - { ,` I 1 ~ Carlton Ave II ~ ' lal 1 L ~~ ~ 1 ~~_ I i ~~ -- ~ ~ a -. ~~-`~~ _ ~~ ~- I i h`-- ~_ -- ~, r' . I __ ! 1 Page 14 Idaho _Sta#esman Y4. M 1 (A. ( • vwnlY ~IDwa Df l4l [f ~wry,(aM PO Box 40, Boise. IO 83707~Q040 LEGAL PROOF OF PUBLICATION Accounf0 Ad Number nbl zlan PU Amount CGS tines 262513 0000670996 LEGAL NOTICE C17Y OF MERIDIAN NO71 588.88 2 48 Attention: CITY OF MERIDIAN /RETAIL 33 E BROADWAY AVE MERIDIAN, ID 836422619 LEGAFLMN~O~TIpC~Epry NOTICE OFOPUBLICI HEARING Rogarding Meridian's Community Oavolopmant Block Grant (CDBG) Program of Meridian hag heen_de4ylaleJ an Enlillanvnl Cor on CDBG Program is evadable mine at hkv:(/ a by (onfacbng Lai Gen HanoCC at lrn mKnl Ue{udn~erd; 20&8845533 Ildenhart Rb. Sept. 16, 2013 eulOn,ggY ~`: j~~IYY i~i~i : °°C °g X' e `~ ® ti d° 'J P U t1~ « r~ .._ 1 1'F. 0 .. JANICE t11LOREfH, befog duly sworn, deposes and says: Thai she ie the Principal Clerk of The Idaho Statesman, a deify newspaper printed end published at Boise, Ada County, State of Idaho, and having a general ctrculalion therein, and which said newspaper has bean continuously and unintenupledly published in said County during a period of twelve consecufFVe months prior to the Rrst publication of the notice, a copy of which is attached hereto: that said notice was ublished in The Idaho Btatesman, in conformity with SeGion 60-106, Idaho Code, as amended, for: 1 Insorlions peginning issue oi: 09/16/2053 09/16@013 Ending Issuo oh fi~?~ u ~egals Clerk) STATE OF IDAHO ) SS COUNTY OF ADA ) On this 161h day of September in the yoar of 2073 before me, a Mntary Public, personally appoardd before mo Janice Hildreth known or a identified fo ma to be the person whose name subscribed to the within inshumenL »nd being by Rrsl duly sworn, declared that the statements lhafeln ate tfUQ and ackno /edged to me that she exec tad tT[h/je(/~a/amo. ,.[// ~iLf V~t.,4:-(tea ~~LIL~I~'~ Notary Public FOR Idaho Residing al: Boise, Idaho My Commission expires: 08 `LUI~ Page 15 vanes rtnras RO. Box 1788 - Eagle, Itlaho 83618 LEGAL ADVERTISING PROOF OF PUBLICATION Account: _~ e~vZ.~.A=an idenuncadon: No~'~~•- o-~ P~.bti4 I~4ti`~t '~'' r C Address:... ~ ~ • ~ ~~r~vb~~`~~`,,,,,,,,a,,,,,,,,,,,~.~+ W A•yr nuL Run Dates: 9 I ~o ~-Q ~~ ~ ~'psw - 2. AL'f~ ..~..~O.~W / 22 pyU s yz,LM r62,~a YZ" Number Lines ~ Amount ®'~ T ' ~ "J Attention: Other Frank Thomason, being duly swom, deposes ciTYOFMEamtnN r~ NOTICE OFPUBLIC HgAa1NC 9"~~ 3 and sa s Thet he is the Pdnci al s a RagaNlag Merldian'e valley 77me weskly news a er ublisht)d at P P P Community Development Block CMnI (CDBC) Program Eagle, Ada County, State of Idaho; that the Bahl newspaper Is In ganaml circula8on in the said The City of Meridian has been designated mt Enlitlsm<m Community by IhoUS• COUpiy Of Ada, antl in the Yit~nity of Meridian, Uepanment ofNoossng andlhbanikvslupmam(FnID). This designationallows lhs Ciry fir, and Eagie, and has been uninterruptedly to rcc<ive funds annually from HUD's Community bev<kpment Block Gram (CDBO) program.7he Cityanlicipatca that it will recohx anailocalYon of 5293,913 on October 1, published in said County during a periDd Of 2013 ror Prop{sm Year 2013. ayanty-eight CAn32CUtiya WaQk$pdDr tO th6 flf8t )aUan of this nodes, a copy of which is attached In order to rcceiva tlxan ftmds, the City has eubmined to HUD en Annual Action Plen hereto, and that the notice was published in idend(ying Ne projects end goals the Ciry wilt undrHakc Io creme new, Jobs, increase relies T7mes, in eonformfty wkh Section 80-1Q8, aRordabla end accdsible hooting andrcviwliu Meridian neighborhoodsduring the next Idaho Code, as amended, fort time(s) Progrun YCar. Atlhetkna of tyotiglnal publichearing on Ju1y21, 2013 for thoPrognun Yoar 2013 Action Plon, the Ci had no[ formalized plans forone activity. TheAnnuai _ there gularand entire Issue otsatd paper, and Action Plan, as submincd to HUD, idrolified a Public FaeHiry protect to he aomplNed rs Printed to the newspaper proper, and not in a during Iha upcoming year within the Chy's Low-Maderotclncoma (LMT) Arae. At We supplement; and that said nonce was published publ(c hearing the Ciry Cowell will determine how to utilize gI42,000 m Ina LMI area. 2)Corruruclion ed areas li bi h~ h M on fhe following dates: s , g s g ne a lheproJsct oplioru arch-Installeilon ofstrttt Beginning ~{m6a.a/ c ofaidewmk InhigMnced Drees, or3)a comMnation ofstreeUight instellatbn wdsldswalk ~ conswe0on ell within the LMI area. ,~ ALLCITIZENSARE H4V1TEDtoattendapublichearingon'Nexday,Odabu 1, 2013, 3 ~ l~ ~ at6:00P.M.,in the MeridimCily CouncilChambera, McridianCily Hall, 336. Broadway Ending e.n ~t »~~-r ~ _ Avenue,Meridian, idaho,regardin8tiwsckotion ofthepublic fecilitypraJeattobecartkd ~ 7 out by the City during the 2013 program Yeor. Special invitation Is exlutded to persms+ ~ tiu,+A! ` n.aryK,sv. r,. with di sabl litres, rcsidenu ofAUistrA Iwwinp, and Meridian bus meat and props rly owners. hteri4ian City Mali Is a handicapped accessible facility. Individuals requiring aacomnsodetionofphyswal,elgh6onc~arbtgimpainnentsalanguagebstcrprctetionplaass STATE OF IDAHS~ conrxt Ote CiryClarkat (208) 888-0433. Altelrvcnsmay review Ihs proposal andprovida Testimony L"opies of she proposal will be availabio Sepltmbu V, 2013 at Ibe Metldian Ciry Hall in lheCammwlty Development Deportment, and on rho Ctty'scoao web<ilo, I `/ (C4UNTY OF ADA ) ~~~a of I th f 2013 t y n e year o http9/v~¢merid{anairyvrp/cdbg. ?tpfe ma, 8 NOtBry P bIIC, personalty appeared More information about the CDBO Program is available online at hnp:// BDn, known or identified to ms to be the person www.meridienclty.orglcdbg orbs coniazting LUri DenHartag ai theMuidianCommuniry se nameis SUbscdt)ed to the within insiNmant, Uavclopmmt Depnrtment; 208.8545533 (IdenhutogQnteridianciry.org). being by me f1 ly swom, declared that the 3 rein are true a knowledged to me Jhat Publish: Stpkmbcr 16, 2013 ~ // ~7~ e eX Ufad tht3 SamB, ~ ~~rpuruapaa` ~ . p (,~~ (/~ My Commisston ~~~ VOtw~>vt~I~ ~ ~O StiLy'DCtr Lori Den Hartog, CDBG Administrator City of Meridian Community Development Department 33 E. Broadway Avenue, Suite 102 Meridian, Idaho 83642 Dear Ms. Den Hartog, Sara M. Baker, President John S. Franden, Vite President Rebecca W. Arnold, Commissioner Mitchell A. Jaurena, Commissioner Jlm D. Hansen, Commissioner September 18, 2013 The Ada County Highway District (ACRD) staff has campleted a preliminary review of a project proposal to utilize City of Meridian Community Development Block Grant funds to construct sidewalk in Meridian's Law to Moderate Income Area. ACRD staffhas assessed the need within the area based on a site inspection and a review of the recently campleted Meridian Downtown Neighborhood Pedestrian and Bicycle Plan (October 24, 2012). Constructing sidewalk on Idaho Street between NW S`h Street and Meridian Road would be a good investment of funds at this time. There maybe opportunities for future partnerships with the City of Meridian for sidewalk construction in the Downtown residential area and we look forward to exploring these opportunities with you. The Meridian Downtown Neighborhood Pedestrian and Bicycle Plan (the Plan) analyzed pedestrian and bicycle attractors, barriers, and issues identified by citizens who walk and bike in the area. Public involvement was a key component to the development of the Plan. The Plan identified that the pedestrian network within the Downtown Meridian area lacked complete or properly connected pedestrian improvements. Idaho Street, west of Meridian Road is a prime example of an incomplete network. Some blocks of Idaho Street have existing sidewalk on one side of the roadway, while other sections of Idaho Street have no sidewalk on either side of the roadway. Idaho Street serves a primarily residential area that connects to many of the downtown Meridian pedestrian attractors. ACND programs and prioritizes projects according to need and the availability of funding. For local streets in developed neighborhoods, like Idaho Street, the only opportunity for funding is through the Community Programs section of the Integrated Five Year Work Program. ACRD must balance the use of its limited funding amongst all the cities and the county that it serves. At this time, ACRD has no funding available or planned to construct the needed sidewalk on Idaho Street. ACRD commonly looks for ways tv partner with cities to find creative solutions to address community needs. While ACRD does not wish to be asub-recipient of CDBG funding, ACND staff believe that there is a viable opportunity for a partnership with the City of Meridian to complete this particular sidewalk construction project. ACRD is willing to bring before its Commission an agreement with the City of Meridian specific to this project whereby ACRD would provide review of the design work for the project and perform the final construction inspection, and the City of Meridian would manage the design, bid and construction process, including the necessary environmental reviews and other Ada County Highway District • 3775 Adams Street • Garden City, ID ^ 83714 ^ PH 208 387-6100 • FX 345-1650 • w-vtvathdrdaho.org requirements specific to the use of CDBG funds, and perform construction engineering and inspection for compliance. Ultimately, regardless of who manages the funds and construction process, the sidewalk will be a public sidewalk for the benefit of the people who live in the Downtown Meridian area. Sincerely, a~.~~~~ Sa rina C. Anderson Manager, Planning and Programming Department Information about the Ada County Highway District • Established in 1972 as an independent government entity, the Ada County Highway District (ACRD) is responsible for all short-range planning, conshvction, maintenance, operations, rehabilitation and improvements to Ada County's urban streets, rural roadways (excluding state highways) and bridges. Geographically, the Districts jurisdiction includes Boise, Eagle, Garden City, Kuna, Meridian, Star and the unincorporated areas of Ada County; it is the only consolidated countywide highway district in the State of Idaho. • The District maintains and operates approximately 2,100 miles of roads and streets in Ada County, with an estimated value of three billion dollars. This infrastructure includes facilities that range from multi-lane, arterial streets with a computerized signal system, to narrow, farm-to-market roadways. • Five Commissioners govern the District. Together, they are responsible for guiding the planning, development and implementation of transportation facilities throughout the county. Elections are held every two years on a rotating basis, and each Commissioner represents a separate sub-district. • $ecause strong public involvement is crucial to the transportation planning process, the Commissioners and staff regularly host and attend meetings and public hearings to gather feedback from concerned citizens. The Commissioners also hold regular public meetings at the Districts headquarters, and participate in joint meetings with municipal and county officials. • An appointed Director, who serves as chief administrator, manages the District on aday-to-day basis. The Director is responsible for managing three divisions: Planning and Projects, Engineering, and Maintenance Operations, which combined, total over 300 employees.