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2013-08-27
~~E ILIt'~l~l ~-' CITY COUNCIL REGULAR IDAHO MEETING AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, August 27, 2013 at 6:00 PM 1. Roll-Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Troy Drake with Calvary Chapel 4. Adoption of the Agenda Adopted 5. Proclamation A. Proclamation for Meridian 10U and 12U Youth Baseball Day 6. Consent Agenda Approved A. Findings of Fact, Conclusions of Order for Approval: RZ 13-005 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard Midway Between N. Ten Mile Road and N. Black Cat Road Request: Rezone of 5.85 Acres of Land from the L-O to the R-8 Zoning District B. Findings of Fact, Conclusions of Order for Approval: PP 13-011 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard, Midway Between N. Ten Mile Road and N. Black Cat Road Request: Preliminary Plat Approval Consisting of 551 Building Lots and 55 Common/Other Lots on 191.30 Acres of Land in an R-8 Zoning District C. Final Order for Approval: FP 13-033 Bridgetower Estates by Cottonwood Development, LLC Located North Side of W. McMillan Road, Midway Between N. Black Cat Road and N. Ten Mile Road Request: Final Plat Approval Consisting of Sixty-Three (63) Residential Lots and Nine (9) Common Lots on Approximately 27.10 Acres in an R-4 Zoning District Meridian City Council Meeting Agenda -Tuesday, August 27, 2013 Page 1 of 3 All materials presented al public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. D. 4th Annual Meridian Community Block Party 2013 Sponsorship Agreement Between CenterCal and the City of Meridian for aNot-to-Exceed Amount of $1,000.00 E. Christmas in Meridian 2013 Sponsorship Agreement Between Commercial Tire and the City of Meridian for aNot-to-Exceed Amount of $500.00 F. Authorize the City of Meridian Water Admin Building Power Generator Project for aNot-To-Exceed Amount of $72,786.00 G. Approval of Task Order 10238h for Professional Services for "WWTP RAS Reconfiguration Project Programming and Integration" to CH2M Hill Engineers, Inc. for the Not-To-Exceed Amount of $86,563.00 H. Approval of Purchase Order No. 13-0316 for Miscellaneous Fire Hoses to L.N. Curtis and Sons in the Not-To-Exceed Amount of $60,339.13 I. Approval of a Meridian School Resource Officer Agreement with Joint School District No. 2 J. Approval of Task Order 10436 for "Citywide Irrigation Feasibility Study" to J-U-B Engineers, Inc. for the Not-To-Exceed Amount of $98,604.00 K. Resolution No. 13-939: Donation of Used Fire Department Uniform Clothing to the Parma Volunteer Fire Department 7. Items Moved From Consent Agenda None 8. Action Items A. FP 13-035 Bainbridge Subdivision No. 1 by Brighton Development Located Ease Side of N. Black Cat Road, Approximately 1/4 Mile South of W. Chinden Boulevard Request: Final Plat Consisting of Forty-Two (42) Single- Family Residential Building Lots and Two (2) Common/Other Lots on 13.71 Acres of Land In an R-8 Zoning District Continued to September 3, 2013 B. Public Hearing: SHP 13-002 Ennis-Thrivent Condominium by Dave Evans Construction, LLC Located 2450 E. Gala Street Request: Short Plat Approval for Three (3) Condominium Units in One (1) Building in a C-G Zoning District Approved C. Amended onto the Agenda: Public Hearing Adopting the 2009 Idaho State Plumbing, and International Building Code and Local Amendments Meridian City Council Meeting Agenda -Tuesday, August 27, 2013 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the Cify Clerk's Office at 888-4433 ai least 48 hours prior to the public meeting. D. Amended onto the Agenda: First Reading of Ordinance No. 13-1573: Adopting the Idaho State Plumbing Code and Local Amendments thereto; Amending Meridian City Code Section 10-1-3, Local Amendments to the 2009 International Building Code; and Providing an Effective Date 9. Department Reports A. Mayor's Office: Resolution No. 13-940: Appointment of Micah Gale as Youth Member to the Meridian Transportation Commission Approved B. Mayor's Office: Resolution No. 13-941: Appointment of Ashlyn Morlock as Youth Commissioner to the Solid Waste Advisory Commission Approved C. Public Works/Fire Departments: Citywide Strategic Plan Discussion 10. Ordinances A. Ordinance No. 13-1570: An Ordinance of the City of Meridian Granting Re- Zoning of a Parcel Located on the Northwest Corner of N. Meridian Road and W. Washington Street, Meridian, Idaho to the O-T (Old Town) District (Valenti RZ 13-004) Approved B. Ordinance No. 13-1571: An Ordinance of the City of Meridian, Idaho amending Ordinance No. 12-1524, the Appropriation Ordinance for the Fiscal Year Beginning October 1, 2012 and ending September 20, 2013. Appropriating monies that are to be received by the City of Meridian, Idaho in the sum of $82,872,394 and allocating expenditures and providing an effective date. Approved C. Ordinance No. 13-1572: 2013-2014 Fiscal Year Annual Appropriation Ordinance of the City of Meridian providing for the Adoption of a Budget and Appropriation of $89,285,963.00 to Defray the Necessary Expenses and Liabilities of the City of Meridian, in accordance with the Object and Purposes and in the Certain Amounts here specified for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014. Approved 11. Future Meeting Topics None 12. Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation Amended onto the Agenda (d) (to consider records that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code) Into Executive Session at 6:53 p.m. Out of Executive Session at 7:38 p.m. Adjourned at 7:38 p.m. Meridian City Council Meeting Agenda -Tuesday, August 27, 2013 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office al 888-4433 at least 48 hours prior to the public meeting. Meridian City Council August 27, 2013 A meeting of the Meridian City Council was called to order at 6:00 p.m., Tuesday, August 27, 2013, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Brad Hoaglun, Charlie Rountree, David Zaremba, and Keith Bird. Others Present: Bill Nary, Jaycee Holman, Justin Lucas, Warren Stewart, Brent Bjronson, Scott Colaianni, Mark Niemeyer, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: I would like to welcome everyone here this evening to our city meeting. It is always such a pleasure to see young faces in our City Council chambers. Not to say on other occasions it's not good to see older faces, but we always like to see the youth of our community here. So, thank you for joining us and I know we will be reading a proclamation in a few minutes that we are very proud of you all. So, thank you for joining us here today. For the record it is Tuesday, August 27th. It's 6:00 o'clock. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2, we will be led in the pledge tonight by one of our Boy Scout leaders, so if you three gentlemen will come forward and give us instruction on honoring our flag. (Pledge of Allegiance recited.) De Weerd: If I may, gentlemen, if I could present you with a City of Meridian flag -- or pin. Item 3; Community Invocation by Troy Drake with Calvary Chapel De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Troy Drake. He is with the Calvary Chapel. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you so much for joining us. Drake: Mayor and Councilmen. Let's pray. Lord God in Heaven, thank you so much for Meridian and just a great place to live and work and, God, we just ask that you would Meridian City Council August 27, 2013 Page 2 of 22 protect the city. Lord, you just remind me of just how we need safety and, you know, for the -- the civil servants, the police, the fire -- the firemen, Lord, that you would keep them and everyone else who serves in this city safe. Lord, we pray for protection over the young people in our community, the teenagers as it's, you know, a difficult time in the life of a person and so we pray, God, that you would be with all of the children, as well as, of course, all of the citizens here in Meridian and, Lord, just -- you reminded me just sitting here tonight how you are the ones -- you're the ones who puts these people in leadership, your word says so, and so I believe that you will help them make wise decisions and you would equip them for this work and so we pray that you would be over this whole time, that we would honor you, Lord, that you would bless these people and all those who are, you know, part of the business here of the city this evening. So, to honor you, God, and thank you so much for this community and for this board, in Jesus name we pray, amen. De Weerd: Pastor Drake, I know I don't have to ask you if you have a City of Meridian pin, but -- Drake: I have a number of them. De Weerd: Thank you so much forjoining us and maybe next time you will wear it. Drake: That's right. I'm going to do it. Promise. Item 4: Adoption of the Agenda De Weerd: Item No. 4 is adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: A couple items to add to tonight's agenda. Under 6-K that is Resolution No. 13-939. Under 8-A, Action Items, we have a request to continue the final plat until September 3rd, 2013. We would like to add Item 8-C, which is a public hearing adopting the 2009 Idaho State Plumbing and International Building Code and local amendments. We also want to add an 8-D onto the agenda, which would be the first reading of Ordinance No. 15-1573, which adopts the Idaho State Building Code and local amendments. 9-A is Resolution No. 13-940. 9-B is Resolution No. 13-941. 10-A is Ordinance No. 13-1570. 10-B is Ordinance No. 13-1571. 10-C is 13-1572 -- Ordinance No. 15-1372. And with all those changes, Madam Mayor, I move adoption of the agenda as amended. Rountree: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. Motion carried. Meridian City Council August 27, 2013 Page 3 of 22 MOTION CARRIED: ALL AYES. Item 5: Proclamation A. Proclamation for Meridian 10U and 12U Youth Baseball Day De Weerd: Council, I will move down to the podium. Well, it's with great honor tonight that we invite our superstars of our community forward to read a proclamation. Today is your day. We will start with U-10. If they would like to come forward and as they are doing so I will remark that we have had several teams come from Cal Ripken to nationals and I know that it's a unique experience for each of you, but I also would like to thank all of you. You are ambassadors of our community. You go -- and certainly I know it's an experience of a lifetime in your young lives that you have that opportunity to go at a national level and compete. That experience alone is something that many of us will never know. But you also were ambassadors for our community. So, what you showed in sportsmanship, in community pride, you represented our city and from what I understand you represented our city very well. So, congratulations to all of you who went and represented our community of Meridian. So, first we will start by celebrating the accomplishments of U-10 players and I will read the proclamation and, then, present it to you and, then, maybe your coach can introduce the two of you and you can tell us what positions that you play and any other remarks you want to make, if you have any experience you want to share. Is that always dangerous to offer, right? Okay. Whereas the Meridian Youth Baseball all star youth -- or 10-U team recently won the 2013 pacific northwest tournament and whereas this victory earned them this prestigious privilege of competing in the 2013 Cal Ripken World Series on August 10th through the 17th in Ocala, Florida, and whereas the guidance of Coaches Whiles, Buchanan, Anderson, and Warr, helped team members focus on work ethic, toughness, and desire and transform them into a winning team with each player making valuable contributions and whereas participating in youth baseball gives young people a strong sense of character, teamwork, and confidence, traits that will remain with them all through their life both on the field and off the field, therefore, I, Mayor Tammy de Weerd, do hereby proclaim August 27th as MYB All Star Champions Day for the U-10 in the City of Meridian and call upon our community to join me in congratulating this team and their coaches on their remarkable athletic achievement for representing our community so proudly in the recent World Series and I present this to you and also if you let us how many members you do have on your team we will get them each a City of Meridian pin and we hope that you will wear that with pride. I know that you already wore it on your sleeves in competition, so we do want to present that with you as a token of our congratulations. So, coach, I will present this to you. Whiles: My name is Scott Whiles and I'm the manager for the 10-U and I have with me Brooks Rasmussen and James Borgman I can let them just tell you a little bit about what they did or what they experienced down in Florida. At the time in Helena when we won regionals no Cal Ripken team had ever made it from Meridian to the world series and so we were sure excited and, then, the 12s the next week won their regionals and, Meridian City Council August 27, 2013 Page 4 of 22 so, really, we were the first two teams ever as a Cal Ripken team to go to the world series and we were so proud of them and these boys did a great job down there. We ended up -- we ended up beating the southeast champion from Arkansas and also the midwest plains champion from North Dakota and they ended up tied for fifth in the country. So, I will just let them quickly maybe tell you a little bit about what they experienced. James. Do you want to say something? It's your chance? No. You want to tell them what position you play? Okay. Just tell them what position you play. Borgman: I play first base Whiles: You were the what? Hittingwise. You were the DHD Borgman: Oh. And the EH. The extra hitter. Whiles: The extra hitter. Brooks, come up. Rasmussen: Hi. My name is Brooks Rasmussen and I played center field and I batted second in the lineup. Whiles: They are really not always this shy. Transporting these ten year olds across the country without their parents was an experience in itself and we sure had a great time. So, Mayor, thank you so much for this. Thanks for the opportunity. De Weerd: Thank you. Okay. If I can invite the U-12 team up. Or 12-U. Sorry. I'm in soccer. We do the U before the number, so -- this is pretty impressive. Well, I know there is some proud parents and proud grandparents here. So, we will let you have a moment of taking the pictures as I read the proclamation. Whereas the Meridian Youth Baseball All Star 12-U team recently won the 2013 pacific northwest regional tournament and whereas this victory earned them the prestigious privilege of completing in the 2013 Cal Ripken Major 70 World Series on August 9th through the 18th in Aberdeen, Maryland, and whereas the guidance of Coaches Burns, Nichols, and Smith helped team members focus on work ethic, toughness and desire and transform them into a winning team with each player making valuable contributions and whereas participating in youth baseball gives young people a strong sense of character, teamwork, and confidence, traits that will remain with them all through their lives, both on the field and off the field. Therefore, I, Mayor Tammy de Weerd, do hereby proclaim August 27th, 2013, as MYB All Star Champions Day in the City of Meridian call upon our community to join me can congratulating this team on their remarkable athletic accomplishment and for representing our City of Meridian so proudly at the national level at the world series. This is signed today and, please, join me in congratulating this team. And so I will ask your coaches to come forward, introduce themselves and, then, if we could have you all kind of take a stop at the microphone, introduce yourself and your position -- apparently batting order is important. But if you have any other comments you want to share at that time, please, do so. So, coach, congratulations. Please. Meridian City Council August 27, 2013 Page 5 of 22 Smith: My name is Mark Smith, I'm the manager of the 12-U team and, let's see, we have eight of our 13 players here tonight and we had a fabulous time in Aberdeen. I was really really a great, amazing, I don't know, once-in-a-lifetime experience I would say. The Aberdeen world series is a little different than the rest of the world series. It's at the Cal Ripken home headquarters and their field is a miniature of Camden Yards. It's all turf. Beautiful. Has the big brick building in right field, just like the real Camden Yards does. It's a hotel where all the players stay. Well, we didn't stay there, but everybody else stayed there. But it was -- I mean Cal Ripken -- Cal Ripken himself was there the entire tournament, which was pretty amazing to see. And, I don't know, I don't know what else to say. It was awesome. Once in a lifetime experience. So, will just let -- this is my assistant coach John Burns. You want to say something? Burns: No. I think I'm good. I did want to say it's a privilege to work with these young men and I'm just thrilled to be a part of this team. Bloom: Hi. I'm Grayeson Bloom and I'm on the injured list, so I don't play. Reynolds: My name is Matthew Reynolds and I play right field. Rossi: Hi. I'm Peyton Rossi and I play first base. Yancey: Hi. I'm Jaydon Yancey and I play third base and pitcher. Moats: Hi. I'm Trevor Moats and I play left. Lefever: Hi. I'm Cale Lefever and I play outfield and pitcher. Burns: Hi. I'm Daniel Burns and I play shortstop. Smith: Hi. I'm Carson Smith and I play second. Nichols: Hi. I'm Matthews Nichols and I play first. Grayson: I'm Grayson and I got the sportsmanship award at the CaI Ripken world series. I don't know why. I got it, so I must have done something good and -- yep. I got to read the sportsmanship code before two of our games and I got to meet Cal Ripken. De Weerd: Again, our congratulations to each of the teams. I did have an opportunity to speak with the mayor of Ocala, Florida, and he was very impressed with your group and so enthusiastic about having this event in their community. It's -- I hope that you take this experience with you and that you remember it and you remember the -- the aspects of sportsmanship and also I hope that you were representing a community that was very proud of you. So, again, congratulations. Well, we certainly had an opportunity to celebrate our youth -- our young athletes, but I'm also very encouraged and impressed that we have such a good showing our of scouts. Talk about teaching you life's important principles, code of conduct, all of that -- you're in the right group and Meridian City Council August 27, 2013 Page 6 of 22 I hope you learn at lot this evening. We see scouts that are very engaged and think this is interesting like we think. We see other scouts that kind of start to doze off. So, either is fine. We vvill -- the Madam Clerk will come and give you also a City of Meridian pin that we hope that you take with you and value it as we hope pin it on your uniform and just take pride in being a part of Meridian. Item 6: Consent Agenda A. Findings of Fact, Conclusions of Order for Approval: RZ 13- 005 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard Midway Between N. Ten Mile Road and N. Black Cat Road Request: Rezone of 5.85 Acres of Land from the L-O to the R-8 Zoning District B. Findings of Fact, Conclusions of Order for Approval: PP 13- 011 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard, Midway Between N. Ten Mile Road and N. Black Cat Road Request: Preliminary Plat Approval Consisting of 551 Building Lots and 55 Common/Other Lots on 191.30 Acres of Land in an R-8 Zoning District C. Final Order for Approval: FP 13-033 Bridgetower Estates by Cottonwood Development, LLC Located North Side of W. McMillan Road, Midway Between N. Black Cat Road and N. Ten Mile Road Request: Final Plat Approval Consisting of Sixty- Three (63) Residential Lots and Nine (9) Common Lots on Approximately 27.10 Acres in an R-4 Zoning District D. 4th Annual Meridian Community Block Party 2013 Sponsorship Agreement Between CenterCal and the City of Meridian for aNot-to-Exceed Amount of $1,000.00 E. Christmas in Meridian 2013 Sponsorship Agreement Between Commercial Tire and the City of Meridian for aNot-to-Exceed Amount of $500.00 F. Authorize the City of Meridian Water Admin Building Power Generator Project for aNot-To-Exceed Amount of $72,786.00 G. "WWTP RAS Reconfiguration Project Programming and Integration" to CH2M Hill Engineers, Inc. for the Not-To-Exceed Amount of $86,563.00 Meridian City Council August 27, 2013 Page 7 of 22 H. Approval of Purchase Order No. 13-0316 for Miscellaneous Fire Hoses to L.N. Curtis and Sons in the Not-To-Exceed Amount of $60,339.13 I. Approval of a Meridian School Resource Officer Agreement with Joint School District No. 2 J. Approval of Task Order 10436 for "Citywide Irrigation Feasibility Study" to J-U-B Engineers, Inc. for the Not-To- Exceed Amount of $98,604.00 K. Resolution No. 13-939: Donation of Used Fire Department Uniform Clothing to the Parma Volunteer Fire Department De Weerd: Item No. 6 is our Consent Agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: To note 6-K is Resolution No. 13-939. With that I move approval of the Consent Agenda and the Mayor to sign and Clerk to attest. Rountree: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 7: Items Moved From Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Action Items A. FP 13-035 Bainbridge Subdivision No. 1 by Brighton Development Located Ease Side of N. Black Cat Road, Approximately 1/4 Mile South of W. Chinden Boulevard Request: Final Plat Consisting of Forty-Two (42) Single-Family Residential Building Lots and Two (2) Common/Other Lots on 13.71 Acres of Land In an R-8 Zoning District Meridian City Council August 27, 2013 Page 8 of 22 De Weerd: So, we will move to Item 8-A, which has been requested to continue to September 3rd. Council, do I have a motion? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we move Item 8-A to September 3rd, 2013. Bird: Second. De Weerd: I have a motion and a second to continue Item 8-A to September 3rd. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing: SHP 13-002 Ennis-Thrivent Condominium by Dave Evans Construction, LLC Located 2450 E. Gala Street Request: Short Plat Approval for Three (3) Condominium Units in One (1) Building in a C-G Zoning District De Weerd: Item 8-B is a public hearing on SHP 13-002. I will open this public hearing with staff comments. Lucas: Thank you, Madam Mayor. I'm pinch hitting tonight for Kristi Vigil and I'm glad to be here. The applicant Dave Evans Construction has applied for short plat approval of three condominium units within an existing building -- or building under construction on .42 acres of a C-G zoning district for Ennis-Thrivent Condominiums. The applicant has applied for and received a certificate of zoning compliance and has been issued a building permit for the subject, which is required of filing a short plat approval for condominiums. Because the property is located at 2450 East Gala Street in -- right south of Overland Road and staff has reviewed the application for the proposed condominium plat and determined that it meets all of our requirements and staff is recommending approval of this condominium plat. I have for your review in your packet -- you can see the building which they are proposing to subdivide and you can see the units there and also the original parcel which the building sits on. And I will certainly stand for any questions. De Weerd: Council, any questions for staff? Bird: I have none. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Meridian City Council August 27, 2013 Page 9 of 22 Zaremba: I'm certainly aware of how well -- De Weerd: Mr. Zaremba, are you turned on? Zaremba: I think I am. De Weerd: Okay. Will you, please, get into your microphone. Zaremba: I will get closer. De Weerd: Thank you. Zaremba: I was going to say I'm aware of how well condominium projects work in other places. I think they are a good idea. But tell me a little bit more about how the other parts of the property are divided up among what will be three different owners. I mean is the parking lot split or is it all common area that they all share the expense of or -- what are the mechanics, please? Lucas: Madam Mayor, Mr. Zaremba, thank you. The -- this -- this parcel was part of the Grammercy Subdivision No. 3, which required cross-access for all of the parking areas for all of those lots. So, this parcel will share parking and have cross-access with all of the other developed parcels on the site. So, we will be able to have sharing and movement through the entire -- through the entire project as was originally conceived when the project came forward. Zaremba: Great. Thank you. De Weerd: Okay. Any other questions for staff at this time? Okay. Is the applicant here? Do you have any comment? Okay. So, the applicant is in agreement with all staff conditions. This is a public hearing. Is there anyone who would like to provide testimony on this item? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Seeing no interest in public hearing comment, I move that we close the public hearing on Item 8-B for SHP 13-002. Zaremba: Second. De Weerd: I have a motion and a second to close the public hearing on Item 8-B. All those in favor say aye. Did I hear all ayes? All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council August 27, 2013 Page 10 of 22 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Item 8-B, the short plat approval for 13-002. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 8-B. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Amended onto the Agenda: Public Hearing Adopting the 2009 Idaho State Plumbing, and International Building Code and Local Amendments De Weerd: We did have two additions to -- under the Action Items. We do have a public hearing on adopting the 2009 Idaho State Plumbing and International Building Code and local amendments. I will ask for staff's comments at this time as I open the public hearing. Bjornson: Thank you. And good evening, Madam Mayor and Members of Council. I would like to reintroduce the adoption of the 2009 Idaho State Plumbing Code to you and citizens that are here and the local amendments that go with it. As you know, the municipalities are required to follow the state adoption with -- related to the building code adoption of the plumbing code. Again, this is a plumbing code adoption. The state brought it in as of January of 2013. It was presented to you on July 16th, as well as the Building Contractors Association on the same day. We feel that it's a very popular addition, the Idaho State Plumbing Code, for consistency and flexibility. The local amendments before you provide flexibility to the citizens for small start-up business and also lower cost for small business with a couple of our amendments there. That's really all I have and I'm willing to stand for questions at this time. De Weerd: Thank you, Brent. Any questions for staff from Council? Rountree: I have none. Bird: I have none. De Weerd: Okay. Are there members who would like to provide comment on this item? Okay. Seeing none, Council, is there anything further you need from the staff? Meridian City Council August 27, 2013 Page 11 of 22 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: We will leave this public hearing open when we -- with the three readings of -- or is that automatic in the ordinance that that's a public hearing still, Bill? Nary: Madam Mayor, Members of the Council, we would leave the public -- we would leave it open. Bird: Okay. That's great. D. Amended onto the Agenda: First Reading of Ordinance No. 13- 1573: Adopting the Idaho State Plumbing Code and Local Amendments thereto; Amending Meridian City Code Section 10-1-3, Local Amendments to the 2009 International Building Code; and Providing an Effective Date De Weerd: Okay. Madam Clerk, Item No. 8-D is the first reading of Ordinance 13- 1573. Will you, please, read this ordinance by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 13-1573, an ordinance repealing and replacing Meridian City Code Section 10-2-1, adopting the Idaho State Plumbing Code and local amendments thereto. Amending Meridian City Code Section 10-1-3, local amendments to the 2009 International Building Code and providing an effective date. De Weerd: Thank you. You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Thank you for not asking. Item 9: Department Reports A. Mayor's Office: Resolution No. 13-940: Appointment of Micah Gale as Youth Member to the Meridian Transportation Commission B. Mayor's Office: Resolution No. 13-941: Appointment of Ashlyn Morlock as Youth Commissioner to the Solid Waste Advisory Commission De Weerd: Okay. Item 9-A under Mayor's Office, we have Resolution 13-940. And, Council, we also have Resolution 13-941. These two youth member appointments -- Micah Gale on the Meridian Transportation Commission and Ashlyn Morlock on the Solid Waste Advisory Commission. Both of these youth members have been active contributors on each of these commissions and, actually, by request by each of the Meridian City Council August 27, 2013 Page 12 of 22 commissions they have been asked to continue to serve. This speaks highly of both Micah and Ashlyn in their contributions, their participation, and their dedication to these two commissions. Council, I ask for your approval on these appointments to these two commissions as youth representatives. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I would move approval of Resolution 13-940, appointing Micah Gale as youth member to the Meridian Transportation Commission. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 9-A If there is no discussion, Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move approval of Resolution 13-941, appointing Ashlyn Morlock as youth commissioner to the Solid Waste Advisory Commission. Zaremba: Second. De Weerd: I have a motion and a second to approve Item 9-B. Madam Clerk. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Works/Fire Departments: Citywide Strategic Plan Discussion De Weerd: Item 9-C is a report that will be given by Chief Niemeyer. I don't think it's because he drew the short straw. Meridian City Council August 27, 2013 Page 13 of 22 Niemeyer: Yes, it is. De Weerd: But he is -- he is representing our senior management team. Niemeyer: Thank you, Madam Mayor, Members of the Council. I am here on behalf of all the departments directors, straws aside. It is something that I am passionate about and this discussion -- I don't know, Jaycee, can we get this -- there we go. You know me and this thing, so I will work through it the best I can. The discussion of a city-wide strategic plan came up as the directors and the Mayor got together and we were looking at the future. In other words, where are we as departments going and where are we as a city going. And as you know, by adoption you have approved our --our strategic plan, the Fire Department and the Public Works strategic plan. I will tell you both of those plans are not dust collectors. We use them every year as we come and look at the initiatives and objectives we are going to look at for the following year, along with the CIP, we use those to bring those requests forward to you for budget enhancements or amendments if needed. What we did realize, though, is that we don't have acity-wide strategic plan. So, in other words, as departments we are focused on our department and the things we are trying to do to meet the mission of the city, but how does it tie to a bigger umbrella plan and that was a source of some frustration and confusion upon -- among the directors. The direction that we got was to form a steering committee. That committee is made up of myself, Tom Barry, Bruce Chatterton, to evaluate the worth of a strategic plan within our city and how do we get there from where we are at today. And so that is the brief presentation I am giving you today to stimulate some discussion and get your input on this. So why is it needed? There has got to be root cause if we are going to move something forward of why do we need to do this in the first place. The concern is with the lack of city wide role or goals, projects and initiatives, we do result in some lost opportunities, as well as a little bit of siloing on the part of the departments. Not bad. We get along great. We do a lot of communication together. But if we all knew that this is the overall plan and this is the overall goal for the city, then, we can all tie to that and work even better together as city departments. We do believe there is somewhat of a lack of clear vision -- future vision articulated to both the city employees and the community as a whole on where we are going and it really hit home for me for me today as I was standing in the hall with the Mayor and Becky McKay and we were talking about the growth that we are seeing right now in the city. Now, we are going back in time to where we are not growing slowly, we are starting to grow rapidly. We know we are going to get a little bit of a lull here when it gets cold, but we are expecting to see that growth really start to pick up again come spring. It's hard to play to that growth without a plan, because then it becomes reactionary and when it is reactionary it tends to be going down rabbit holes and we miss something and we don't want to miss something as our city continues to grow. The lack of a plan can meet the funding and priority debates. Again, this is not a significant issue within the directors right now, however, if we knew what the plan was and what the overall goals of the city were, we could help prioritize our individual goals and initiatives to meet that overall city plan. We feel that's very important. Now, we do believe that strategic objectives lead to better decision making regarding resource deployment. In other words, how much time and energy and money are we going to put into something and by planning it out ahead Meridian City Council August 27, 2013 Page 14 of 22 of time we know that we are committed to that, as opposed to grabbing something in the air at the last minute and going down a path. We all agree that the flexibility that we have in the city to turn the ship quickly is a good thing. Some places are not so fortunate. But we have to understand that when you turn the ship quickly there are going to be some things that sometimes get missed, because you're doing it rapidly, as opposed to planning that thing out. So, that's where a strategic plan comes in really big. We also know -- and it's been my experience and Tom's experience that by having a strategic plan you lead to better measureable successes. In other words, on the front end of anything you identify what's the success going to be of what we are doing. And so we see a lot of benefit in all of those things and we feel that's why that a city plan is needed. I'm not going to read you the objective statement we came up with, but when you ask the question what are we going to gain out of this by doing this, that is the objective statement that we came up. We do feel that it puts us all on the same page, it gets the ship going in the same exact direction. You tie it the CIP, you tie it with several other things that we already have out there as resource documents and you bring it all together under one plan and, then, we feel like as directors and as departments we can then identify a little bit better with where we are going in the future based upon what the city overall wants to see. I will tell you our discussions -- and I will get to the next slide and hit on this briefly. I feel that one of the successes of our plan was that we had involvement of others. We had our allied agency partners in the planning process. We have the business community. We have legislators. We had city leadership. We envision the same thing here. To truly develop a strategic plan on where you want to go you have to involve the people that had a voice in where they want to see us go, meaning the citizens, our business community, the leadership of the city, which is where you all come in, the department directors, and the folks that interact with us on a day-to- day basis, so that it's a team effort moving forward. This is just a long list that we came up with as a process that we would be going through. We have identified the highlights. You can see we started off with a steering committee, developing scope would be up to the next six months, but prior to any of this happening we needed to bring this to you and get your buy in, your questions answered, so we know we can go forward on this. We will say the next steps would be your buy in, because you all do play a significant role. You represent the people of the city and so your input into our process, if we go this route, is very vital and very important. If you approve this or give it direction to move forward, the next step would be for the steering committee that will include the Mayor as well to develop the overall scope and detailed scope. We would be coming back to you with a budget amendment in October to have this done. We have guesstimated the cost based on what each of our individual plans have cost and looking at other cities that have strategic plans and getting input on the cost of that and, then, beginning our process to be initiated in October. In closing, this is just some of the highlights and in closing I would say we feel that this is a really big deal. It has to be a plan and does not sit and collect dust. We know that and that's one of our primary missions. If it's going to collect dust there is no point in doing it, but if we use it on an annual basis, look at your objectives that you have laid out ahead of time and, then, compare that to your CIP, you now have a plan that you can move the city forward with and move all departments in one direction as well. So, with that I will stand for any questions at this point. Meridian City Council August 27, 2013 Page 15 of 22 De Weerd: Council, I would add in -- in looking at each of the departments as they put together their strategic plan, they have had them over time and they have certainly aligned them to the vision, mission and focus areas and as priority areas have been identified, those have all been in alignment. One of the things that the departments have worked really vigorously on over the last several years are identifying measurables and benchmarks, so they can show, as they are doing their budget, the justification of projects and programs and their staffs know the direction they are going. What we did find in the deliberation and really seeing where are our gaps is that overarching -- more detail than we have had in the focus areas over the areas of priority that we are all focused on and it's not just that we at the leadership level understand it, that it transforms clear down to the front man and all the way back up. So, this will tie all of that work that has been done over the last number of years and tight it up into a real solid direction and something that will be -- it's easier to communicate across all of our department lines. We do intend on a quarterly review in looking at what those measurables and benchmarks are, so as the chief said it's not going to be sitting on the shelf and they have already proven that with our own departmental strategic plans. These -- these are not shelf liners or something pretty to look at, they are working documents that are taken seriously and it will also help in better project planning and resource allocation. So, we think that this is that last step to tie all ends together and so we are -- we know exactly the map moving forward. Any questions? Mr. Zaremba. Zaremba: Madam Mayor, I would just make a comment. I am consistently impressed by how well our departments work together. Certainly at the director level, but all the way down through everybody that works in every department for the city. It's just -- it shows in how vibrant our city is. How well everybody is thinking together and working together and I'm impressed every time we hear each department's individual goals, I'm impressed by those. I think this is an excellent idea. It's -- to get everybody together and say, okay, let's make sure we are rowing in the same direction. Everybody is rowing very hard, we all know that, but to make sure everybody is rowing in the same direction and maybe even establish some new goals that we haven't thought about yet I think is wonderful. You look at the request that this could cost about 100,000 dollars and I like to frame things in what's the cost of not doing it. If -- if the result of this is measurable goals that will create greater success, we all know that floundering about can cost a whole lot more than 100,000 dollars. So, a hundred thousand dollars is not always easy to come up with, but making mistakes can easily make that look like peanuts. So, I'm very much in favor of this and thank you for getting it started. Niemeyer: Councilman Zaremba, I would agree with you and you spend a lot of time in effort and money when you don't plan things out and you spin yourself in circles at times and the one thing I found is with us having a strategic plan it's something that I can look at so when we get requests from our personnel to say let's do this, this, this, that's the very first thing I look at to say was it identified in our strategic plan, because if it's not these were identified as the priorities of the department. Now, the next level is how -- my priorities, Jaycee's priorities, Tom's priorities align with the overall city priorities. Meridian City Council August 27, 2013 Page 16 of 22 Because that makes things my plan. If our city priorities are identified as this, that may change my individual plan or realign it. Hoaglun: Madam Mayor? De Weerd: Yes, Mr. Hoaglun. Hoaglun: Just a comment, chief. I think this is a good idea, something we need to move forward on and I look forward to see how you integrate -- and I think of your department, police, public works, very large robust strategic plan, you're very externally motivated -- the public sees you, you're engaged, and people see and understand budget requests from your end, but I'm not so interested in the internal side of things, that we have finance, legal, HR, where they serve the internal process a little more. They also look at the public, but they have to be -- we have to make sure that they are -- and I know you will -- have them as part of that city wide strategic vision and plan and they are part of that, because without them we can't function well, just like if you're not functioning well it's not good for the citizens. So, it's going to be something I know you will get there. It's going to take some work, it's going to take some money, obviously, but I look forward to that good outcome from that. Niemeyer: Councilman Hoaglun, I appreciate you saying that, because that was -- you know, we discussed this as directors, not just as one small group, we discussed it at the director's meeting and I know Stacy was very excited about the prospect of this, because it does -- it can tie directly to your CIP as well. And so from her standpoint in finance having a plan is very high on her list. And the other directors were supportive as well. So, I think overall you have a group of directors that say we think this is a good idea. De Weerd: I think, too, it aligns with the performance indicator that we are doing in our budget analysis and I do think as we have worked very hard at blurring the lines between departments, it shows how responsibility bleeds over into others and how -- what different roles that each department has and it makes it more -- I guess understandable and people see the larger picture in all of that. Any other questions from Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I concur with all that's been said with respect to planning, having done it for a few years. I appreciate the effort that all the staff the departments have taken so far. I think they have a good basis for strategic planning. I think good thought processes have gone into all of their strategic plans. I think the melding of those is probably going to be somewhat straight forward, because they have all been guided somewhat by focus areas. The difficulty is in finding a facilitator that is going to facilitate you, as opposed to lead you in a direction you may not want to go and that's my caution is that Meridian City Council August 27, 2013 Page 17 of 22 as you move forward and as you look for assistance, that you find somebody that's comfortable with what you're doing, that's comfortable with the city and may have worked for the city before, because there is more than just the departments that need to be pulled into this. We have the downtown plan and we have some other plans for other areas that need to be brought into this that not necessarily were built on the same framework as all the departments. So, it's going to -- that's going to be a chore and the outreach piece is going to be something that's going to have be crafted very carefully to get as much participation as we can and that's -- that's the single most difficult piece you will deal with. But I applaud you for taking this effort. I agree with your conclusions and I fully support it and I'm not sure what the final cost is going to be, but in my mind that's not an issue at this point. De Weerd: Thank you, Council Rountree. I do think that you were spot on. Your remarks I think reflect what the discussion is and there is extra commitment and involvement at many levels. Aligned with this is going to be our city-wide survey, which we established the baseline and now we will see what the progress has been on that, but that will be another tool wrapped up into this in setting direction for the future. Niemeyer: The long resource list that we have already identified. De Weerd: Yeah. Bird: I concur. I don't know that I need to repeat everything. De Weerd: Okay. Thank you, Councilman Bird. Okay. Thank you, chief. Niemeyer: Thank you. Item 10: Ordinances A. Ordinance No. 13-1570: An Ordinance of the City of Meridian Granting Re-Zoning of a Parcel Located on the Northwest Corner of N. Meridian Road and W. Washington Street, Meridian, Idaho to the O-T (Old Town) District (Valenti RZ 13- 004) De Weerd: Okay. Item 10-A is Ordinance 13-1570. Madam Clerk, will you, please, read this ordinance by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 13-1570, an ordinance RZ 13-004, Valenti, for the rezone of a parcel of land being all of Lot 1, Block 2, one half of the adjacent right of ways on North Meridian Road and West Washington Avenue, and one half of the adjacent alley. All being part of the Nidays second edition of Meridian as recorded in -- oh, Book 11 of plats at page 594 in the office of the recorder of Ada County, Idaho, said lot located in the southeast one quarter, northeast one quarter of Section 12, Township 3 North, Range 1 West, Boise meridian, City of Meridian Cily Council August 27, 2013 Page 18 of 22 Meridian, Ada County, Idaho, establishing and determining the land use zoning classification for OT, Old Town, zoning district in the Meridian City Code. Providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. De Weerd: You have heard the reading of this ordinance. Is there anyone who would like to hear it read in its entirety? Okay. Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve Ordinance No. 13-1570 with suspension of rules. Hoaglun: Second. De Weerd: I have a motion and a second to approve Item 10-A. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Ordinance No. 13-1571: An Ordinance of the City of Meridian, Idaho amending Ordinance No. 12-1524, the Appropriation Ordinance for the Fiscal Year Beginning October 1, 2012 and ending September 20, 2013. Appropriating monies that are to be received by the City of Meridian, Idaho in the sum of $82,872,394 and allocating expenditures and providing an effective date. De Weerd: Item 10-B is Ordinance 13-1571. Madam Clerk, will you, please, read this by title only. Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 13-1571, an ordinance of the City of Meridian, Idaho, amending Ordinance No. 12-1524, the appropriation ordinance for the fiscal year beginning October 1st, 2012 and ending September 30th, 2013. Appropriating monies that are to be received by the City of Meridian in the sum of 82,872,194 dollars and allocating expenditures and providing an effective date. De Weerd: Thank you. You have heard this -- Meridian City Council August 27, 2013 Page 19 of 22 Zaremba: Madam Mayor? De Weerd: You have heard this ordinance by title only. Councilman Zaremba. Zaremba: As I read along in the published agenda it says that the fiscal year is ending September 20, which I believe is a typo. The fiscal year ends September 30. Holman: It is a typo. Zaremba: I just wanted to point that out for the public record. Holman: Thank you. De Weerd: Okay. Is there anyone who would like to hear this read in its entirety? Seeing none, Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: i move we approve Ordinance No. 13-1571 with suspension of rules. Rountree: Second. De Weerd: I have a motion and a second to approve Item 10-B. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Ordinance No. 13-1572: 2013-2014 Fiscal Year Annual Appropriation Ordinance of the City of Meridian providing for the Adoption of a Budget and Appropriation of $89,285,963.00 to Defray the Necessary Expenses and Liabilities of the City of Meridian, in accordance with the Object and Purposes and in the Certain Amounts here specified for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014. De Weerd: Item No. 10-C is Ordinance 13-1572. Madam Clerk, will you, please, read this by title only. Meridian City Council August 27, 2013 Page 20 of 22 Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 13-1572, an ordinance pursuant to Idaho Code 60-1002 and 50-103, providing for a title and findings, providing for the adoption of a budget and the appropriation of 89,285,963 dollars to defray the necessary expenses and liabilities of the City of Meridian in accordance with object and purposes and in certain amounts herein specified for the fiscal year beginning October 1st, 2013, and ending on September 30th, 2014. To levy also the appropriate taxes and levies as authorized by law upon taxable property and to collect all authorized revenues. To provide for the waiting and the second and third readings pursuant to Idaho 50-902 and providing for an effective date and the filing of a certified copy of this ordinance to the Secretary of State. De Weerd: Thank you, Madam Clerk. You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? I do have to ask every time. Council, seeing none -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve Ordinance No. 13-1572 with suspension of rules. Hoaglun: Second. De Weerd: I have a motion and a second to approve Item 10-C. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 11: Future Meeting Topics De Weerd: Council, any items for future meetings? Rountree: None. Bird: I have none. Item 12: Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation Amended onto the Agenda (d) (to consider records that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code) Meridian City Council August 27, 2013 Page 21 of 22 De Weerd: Okay. I would entertain a motion to, then, on Item 12, to adjourn into Executive Session. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: When we brought this agenda forth it wasn't known to me at this time, but we did have another item that falls under (1)(d). We had (1)(f) listed, but I'm going to include in my motion that we include item (1)(d), as well as (1)(f). So, I would move we go into Executive Session for Idaho State Code 67-2345(1)(d) and (1)(f). Rountree: Second. De Weerd: I have a motion and a second to adjourn into Executive Session. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (6:53 p.m. to 7:38 p.m.) De Weerd: Okay. I would entertain a motion to come out of Executive Session. Rountree: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion to adjourn? Rountree: So moved. Bird: Second. De Weerd: All those in favor? All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:38 P.M. Meridian City Council August 27, 2013 Page 22 of 22 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) C% ~ ~ ~/ o~~ / ~ ~ MAYO MY DE WEER DATE APPROVED ATTEST: ,~_ '~ ~. JAYCE HOLMAN, CITY c;tY<>f ~' '~EI TDIA Nom, IDANQ F Ste, 1T Fp f ~?` of ~~'~7RE 45~~. Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Proclamation for Meridian l0U and 12U Youth Baseball Day MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: RZ 13-005 ITEM TITLE: BAINBRIDGE SUBDIVISION Findings of Fact, Conclusions of Order for Approval: RZ 13-005 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard Midway Between N. Ten Mile Road and N. Black Cat Road Request: Rezone of 5.85 Acres of Land from the L-O to the R-8 Zoning District MEETING NOTES ~ DEED a~~D~dtl ~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: PP 13-011 ITEM TITLE: BAINBRIDGE SUBDIVISION Findings of Fact, Conclusions of Order for Approval: PP 13-O1 1 Bainbridge Subdivision by Brighton Investments, LLC Located South Side of Chinden Boulevard, Midway Between N. Ten Mile Road and N. Black Cat Road Request: Preliminary Plat Approval Consisting of 551 Building Lots and 55 Common/Other Lots on 191.30 Acres of Land in an R-8 Zoning District MEETING NOTES C~'i QDQ~ED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: Au ust 27, 2013 ITEM NUMBER: 6C PROJECT NUMBER: FP 1 ITEM TITLE: BRIDGETOWER ESTATES Final Order for Approval: FP 13-033 Bridgetower Estates by Cottonwood Development, LLC Located North Side of W. McMillan Road, Midway Between N. Black Cat Road and N. Ten Mile Road Request: Final Plat Approval Consisting of Sixty- Three (63) Rsidential Lots and Nine (9) Common Lots on Approximately 27.10 Acres in an R-4 Zoning District MEETING NOTES QED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: 4TH ANNUAL MERIDIAN COMMUNITY BLOCK PARTY 4th Annual Meridian Community Block Party 2013 Sponsorship Agreement Between CenterCal and the City of Meridian for aNot-to-Exceed Amount of $1,000.00 MEETING NOTES ~D Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS N IA ID ER M ~u~eTy ~~~~ w ;:i ,~ aq y C4~a, n f2 ~ ~i ra a ti z 1 s"~ ~a l' e ~+m /gq~~ ~~l~ 4 y~ /s P r~r 'M, 4'. k f/ Yy 4f,Y,1~ g> ~,'M. G2 ~N b 1 .t. G MERIDIAN COMMUNITY BLOCK PARTY 2013 SPONSORSHIP AGREEMENT This MERIDIAN COMMUNITY BLOCK PARTY 2013 SPONSORSHIP AGREEMENT ("Agreement") is made on this ~ day of 2013 ("Effective Date"), by and between the City Gf Meridian, a municipal. corporation organt d under the laws of the state of Idaho, whose address is 33 E. Broadway Avenue, Meridian, Idaho ("City"), and CenterCal Properties, whose address Is 3600 East Fairview Ave.. IvIeridian, Idaho 83642 ("Sponsor"). Por good and valuable consideration and in consideration of the mutual promises and covenants herein contained, City and Sponsor agree as follows: C 1. Sponsorship. Throughout the term of this Agreement, Sponsor shall be, and shall be recognized as, a 201.3 Sponsor of City's Meridian Community Block Party event. The specific sponsor position and benefits insured to Sponsor throughout the term of this Agreement shall be attached hereto as Exhibit A. 2. Payment. Within thirty (30) days of the Effective Date of this Agreement, Sponsor shall prepay to City one thousand dollars ($1,000). In the event the Sponsor fails to pay this amount in a timely manner as provided herein, City may immediately cancel and void this Agreement. In the event that the Meridian Community Block Party is discontinued for any reason, the amount prepaid shall be refundable. 3. Promotion. With regard the Meridian Community Block Party, City shall undertake [he promotional and advertising efforts enumerated for the sponsors in the Meridian Community Block Party 2013 Sponsor/Partner Packet, attached hereto as Exhibit A. 4. Term. The term of this license shall be from the Effective Date through September 30, 2013, unless earlier terminated by either parry by the method established herein. 5. Cancellation; scheduling. The parties acknowledge that the 2013 Meridian Community Block Party is scheduled to be held at Settlers Park on September 14, 2013 from 9:00 a.m. to 4:00 p. m., but cancellation may be necessary due to weather or other conditions or circumstances. City shall have sole responsibility and discretion in scheduling and/or cancelling Meridian Community Block Party activities, including any and all related activities by Sponsor. The parties hereto expressly acknowledge that Settlers Park is a public MERa)wNCOMMUNITYBLACKPARTYPRESENTWGSPONSORSHIPAGREEMENT PAGE1of6 space, the management and scheduling of which shall at all times be within the sole purview of City. Any right or privilege granted to Sponsor by this Agreement shall include neither the right to exclude any law-abiding person from the Meridian Community Block Patty, nor the right to interfere with any person's concurrent, lawful use of Settlers Park where such concmren[ use does not conflict or Interfere with Sponsor's use. 6. Insurance Sponsor's respons161i1ty, City shall not provide insurance to cgvcr loss, theft, or damage of anyequipment or materals used by Sponsor In the furtherance of this Agreement, or to cover any activity undertaken by Sponsor in the exercise ofthe rights or the furtherance of the obligations described herein. Any and all insurance of each party's respective property and personnel shall be the sole responsibility of that patty. Sponsor shall obtain all necessary insurance as maybe required in order to protect Sponsor's insurable interests for Sponsor's rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insolence, worker's compensation insurance, and/or property insurance. 7. Use of :City's name, logo. City hereby conveys to Sponsor permission to use City's name for purposes of advertising, marketing, and public information, without violation of City's rights of privacy or any other rights City may possess under this Agreement, provided that Sponsor shall nonuse City's logo for any purpose without the express, wrltterrpennission of the Mayor's Executive Assistant. 8. Termination. a. Termination for cause. If either party determines that the other has failed to comply with any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, engaged in any act of misconduct3n the performance of this. Agreement; or if either Party willfully or negligently defaults In, or fails to fulfill, its material obligations under this Agreement, the other patty shall have the right to terminate the Agreement by giving written notice to the defaulting party of'its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have seven (7) days after receipt of such notice to cure the default. If the default is noteured within such period, this Agreement shall be terminated upon mailing of written notice of such. termination by the terminating party. b. Termination without cause. Either party may terminate this Agreement for any reason or without cause by providing to. the other party seven. (7) days' written notice, a No compensation upon termination. In the event of termination, whether for or without cause, neither Party shall bo entitled to compensation or damages fvr any equipment or materials provided pursuant to this Agreement or obligations incurred [n furtherance of the tights conveyed by this Agreement. Notwithstanding this provision, neither party Shall be relieved of any liability for damages sustair-ed by the. other attributable to a breach of this Agreement. ( MERIDIAN COMMUNn'Y BIACx PARTY PRESENTnJ(i SPONSORSHIP AOREEMENI' PAGE 2 Of 6 l ti. Non-discrimination. Throughout the course of this Agreement, Sponsor shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. 17. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and ali statements, promises, or inducements made by either patty, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. 18. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any`right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled. to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. 19. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shaltbe in the courts of Ada County, Idaho. 20. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other fight or remedy allowed by law. Likewise, the: exercise of any remedy provided for herein oralJowed by law shall not. be to the exclusion of any other remedy. 21. Severabillty. If any provision of this Agreement is found by a court of competent jurisdiction to be Illegal, invalid, or wnenforceable, the remainder of this Agreement shall. not be affected. 22. No assignment. Sponsor shall not assign, sublet, subcontract, or transfer its rights or responsibilities hereunder without the express written consent of City. Should Sponsor cease to exist in its current form, this Agreement and all rights.granted to Sponsor hereundershall be void. 23. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States-Mail, addressed as follows: sponsor: City; Ramona Merrill Colin Moss rmerrill(~Dcentercal.com cmoss~meridiancity.org Either party: may change its a-mail address for the purpose of this paragraph by giving written notice of such change in fhe maancr herein provided. MERa)IAN COMMUNr1Y BLOCK PARTY PRESENrWO SPONSORSHa'A6REEMENT PAOE40f6 9. Photography and recording. City Shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from Christmas in Meridian, all related activities for educational and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. 10. Relationship of Parties. It is the express intention of Parties that Sponsor is an independent contractor and not an employee, agent, joint venturor, or pattner of City. Nothing in this Agreement Shall be interpreted or construed tis creating or establishing the relationship. of employer and employee between Sponsor and City or between Sponsor end any officiate agent, or employee of City. Both parties acknowledge that Sponsor is oaten employee of City. Sponsor shall retain the r[ght to perform services for others during the term of this Agreement. Sponsor shall have no authority or responsibility to exercise any rights or power vested in City. The selection end designation of the personnel of City in the performance of this agreement shall be made by City. 11. Indemnification. Sponsor specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages. or injury to Sponsor, to Sponsor's personal property or equipment, and to Sponsor's employees, agents, or volunteers arising out of or resulting from the condition of City's real or personal property or any lack of maintenance or repair thereon, and not caused by or arising out of the tortious conduct of City or its employees. Sponsor further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries to parsons or property in any way arising out of or resulting from the use of City's reel or personal. propetty by Sponsor or by r Sponsor's employees, agents, volunteers, or invitees and not caused by or arising out of the tortious conduct of City or its employees or volunteers. 12. Waiver. Sponsor shall, send hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or (n any way connected with or incident to Sponsor's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, exceptfor liability arising out of thetortious conduct of City or ltsofficers, agents or employees. 13. Taxes._Sponsor shall be solely responsible forthe payment of taxes owed for any Income realized as the result of activities undertaken pursuant br related to this Agreement. 14. Time o[ the essence. Sponsor acknowledges that services provided under this Agreement shall be performed {n a timely manner. The Parties acknowkdga; >,nti agree that time is sMctly of the essence with respect to this Agreement, and that the failure to timely perfomt any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the-party So failing to perform. 15. Compliance with law. Throughoutthrs course of this Agreement, Sponsor shall comply with. any and all applicable federal, state, and local haws. ( MERIDIAN COMMUNnY BLACK PARTYPRESENTIMG SPONSORSHa' AGREEMENT PnOa 3 of 6 24. Entire agreement. This Agreement contains the entire agreement of the patties and supersedes any and all other agreements, leases, or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. 25. Exhibits. All exhibits to this Agreement are incorporated by reference Tnd made a part of hereof as if the exhibits were set forth in their entirety herein. 26. Warranty of authority. The undersigned expressly warrants that, to the extent set fa~th herein, he is duly authorized to act as the representative and agent of Sponsor. The undersigned further warrants that he is authorized to bind Sponsor to the obligations set forth herein, and to accept the liabilities as established herein on behalf of Sponsor. 27. Approval Required. This Agreement shall not become effective of binding until approved by the City of Meridian. AQthorizedRepresep4ative SgnaEure ~1 t~_~ _~ ~~~b7lo~iS}d7 lrjk'_tC~f_ ~~~~i/~t~~ Please Print Name CITY OF MERIDIAN: BY: Tammy lJI1~l~f Mayor u }'t ~"~' 6 `n i}.AY z, ~a l ~ (i , ~ I) / ~ Cy ~f ~ .~ i City Clerk ~ _.. ~, i i; /`i " ~ ~` MERIDIAN COMMUMTY BLOCK PARTY PRESENTING SPONSORSHe AGREEMENT PAGE S of 6 Exhibit A MERIAIAN COMMUNITY BLOCK PARTY 2013 SPONSORSHIP PACKET Community Partner - Inflatables For $1,000 you will receive; • Recognition as one of two providers of the inflatable toys for the Meridian Community Block Party. Positioned as "Inflatable toys provided by Rocky Mountain Roll and [Your Business Name]:' • The opportunity to promote your'business/organization at the event through displays, product sampling, demonstrations, etc. • Your logo linked to your website on the City of Meridian website on the Meridian Community Block Party page recognized as a Community Partner. • .Your logo and a Ilnk to your website on the Meridian Community Block Party event listing on the Meridian Parks and Recreation page on Facebook. This listing will also be posted on the City of Meridian page on Facebook. • Recognition from the event emcee during the event. • Your business/organization's logo to be Included (n all other marketing efforts. ( MERIDIAN COMMUNITY BIAICK PARTY PRESENTING SPONSORSHIP AGREEMENT PAGE 6 Of 6 Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: CHRISTMAS IN MERIDIAN SPONSORSHIP Christmas in Meridian 2013 Sponsorship Agreement Between Commercial Tire and the City of Meridian for aNot-to-Exceed Amount of $500.00 MEETING NOTES ~~~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ~ ~.Jhrsttnas;~, ~;i~EI~IDIAN CHRISTMAS IN MERIDIAN 2013 SPONSORSHIP AGREEMENT ~~ This CHRISTMAS ~~ ERIDIAN 2013 SPONSORSHIP AGREEMENT ("Agreement") is made on this 't~day of v , 2013 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho, whose address is 33 E. Broadway Avenue, Meridian, Idaho ("City"), and Commercial Tire, whose. address is 2095 East Commercial Street, Meridian, Idaho 83642 ("Sponsor"). For good and valuable consideration and in consideration of the mutual promises and covenants herein contained, City and Sponsor agree as follows: 1. Sponsorship. Throughout the term of this Agreement, Sponsot shall be, and shall be recognized as, a 2013 Sponsor of City's Christmas in Meridian events. The specific sponsor position and benefits insured to Sponsor throughout the term of this Agreement shall be attached hereto as Exhibit A. 2. Payment. By 5:00 p.m. on August 30, 2013, Sponsor shall prepay to City five hundred dollars C ($500.00). In the event the Sponsor fails to pay this amount in full in a timely tnanner as provided herein, City may terminate this Agreement in the manner therefor as set forth herein, In the event that the Christmas in Meridian program is discontinued or shortened for any reason, no portion of the amount prepaid shall be refundable. 3. Promotion. a. City's efforts. With regard to Christmas in Meridian, City shall undertake the promotional and advertising efforts enumerated for sponsors in the Christmas in Meridian 2013 Sponsorship Packet, attached hereto as Exhibit A. 4. Term. The term of this agreement shall be from the Effective Date through December 31, 2013, unless eat9ier tenrlinated by either patty by the method established herein. 5. Cancellation; scheduling. The parties acknowledge that the 2013 Christmas in Meridian schedule shall include the Winter Lights Parade, Downtown Business Decorating Contest and Children's Winterland Festival events, but cancellation of any or all may be necessary due to weather or other conditions or circumstances. City shall have sole responsibility and discretion in scheduling and/or cancelling Christmas in Meridian events and activities related thereto, including any and all related activities by Sponsor. 6. Insurance Sponsor's responsibility. City shall not provide insurance to cover loss, theft, or damage of any equipment, materials, or personnel used or employed by Sponsor in the furtherance of this Agreement, or to cover any activity undertaken by Sponsor in the exercise of the rights or the furtherance of the obligations described herein. Any and all insurance of each party's CHRISTMAS M MGRIDIAN SPONSORSHIP AGREEMENT PAGE I of 5 respective property and personnel shall be the sole responsibility of that party. Sponsor shall obtain all necessary insurance as may be required in order to protect Sponsor's insurable interests for Sponsor's rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or property insurance. 7. Use of City's name, logo. City hereby conveys to Sponsor permission to use City's name for purposes bf advertising, marketing, and public information, without violation of City's rights of privacy orany other rights City may possess under this Agreement, provided that Sponsor shall .not use City's logo for any purpose without the express, written permission of the Mayor's Executive Assistant. 8. Termination. a. Termination for cause. If either Party determines that the other has failed to comply with any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, engaged. itt any act of misconduct in the performance ofthis Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this. Agreement, the other Party shall have the right to terminate the Agreement by giving writtemnotice to the defaulting party of its intent to terminate, and shall specify the grounds for termination.. The defaulting party shall have two (2) days after such notice is sent to cure the default. Tf the default is not cured within such period, this Agreement shall be terminated upon written notice of such tetmination by the terminating party.. r b. No compensation upon termination. In the event of termination, neither Party shall be entitled to compensation or damages for any equipment or materials provided pursuant to this Agreement or obligations incurred in furtherance of the rights conveyed by this Agreement. 9. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from Christmas in Meridian, all related activities for educational and public information purposes. City shall,not be responsible for the actions of persons who are not under its employment or control. 10. Relationship of Partles. It is the express intention of Parties that Sponsor is an independent contractor and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or constmed as creating or establishing the relationship of employer and employee between Sponsor and City or between Sponsor and any official, agent, or employee of City. Both parties acknowledge that Sponsor is not an employee of City. Sponsor shall retain the right to perform services for others during the term of this Agreement. Sponsor shall have no authorityor responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. 11. Indemnification. Sponsor specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages or'injury to Sponsor, to Sponsor's personal property or equipment, and to Sponsor's employees, agents, or volunteers arising out of or resulting from the condition of City's real or personal property or any lack of maintenance or repair thereon, and not caused by or arising out of the tortious conduct of City or its employees. Sponsor further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries to persons or property in any way arising out of or resulting from the use of CHRISTMAS 1N MERIDIAN SPONSORSHIP AGREEMENT PACE 2 of 5 City's real or personal property by Sponsor or by Sponsor's employees, agents, volunteers, or invitees and not caused by or arising out of the tortious conduct of City or its employees or volunteers. 12. Waiver. Sponsor shall, and hereby does, waive any and all claims and recourse againsrCity, including the right of contribution for loss and damage to persons or property arising from, .growing out of, or in any way connected with or incident to Sponsor's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. 13. Taxes. Sponsor shall be solely responsible for the payment of taxes owed for any income realized as the resulfof activities undertaken pursuant or related to this Agreement. 14. Time of the essence. Sponsor acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereundershall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 15. Compliance with law. Throughout the course of this Agreement, Sponsor shall comply with any and all applicable federal, state, and local laws. 16. Non-discrimination. Throughout the course of this Agreement, Sponsor shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any / physical, mental, or sensory handicap. l 17. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreementmay not be enlarged, modified or altered except upon written agreement signed by both parties hereto. 18. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded: 19. Agreement governed by Idaho law: The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be inthe courts of Ada County, Idaho. 20, Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed bylaw, Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. 21. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 3 Of 5 22. No assignment. Sponsor shall not assign, sublet, subcontract, or transfer its rights or responsibilities hereunder without the express written consent of City. Should Sponsor cease to exist in its current form, this Agreement and all rights granted to Sponsor hereunder shall be void. 23. Notice. Any and all notice required to be provided by either of the Pubes hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon sending an e- mail message, addressed as follows: Sponsor: City: Kazen Gauthier Colin Moss kauthier@commercialtire.com cmoss@meridiancity.org Representative Signature 24. Exhibits. Al] exhibits to this Agreement u~e incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. 25. Warranty of authority, The undersigned expressly warrants that, to the extent set forth herein, he is duly authorized to act as the representative and agent of Sponsor. The undersigned further warrants that he is authorized to bind Sponsor to the obligations set forth herein, and to accept the liabilities as established herein on behalf of Sponsor, ~ f i Yl ~~ c `~~ Title ~~z~ , Date CITY OF MERIDIAN: BY: Either party may change its e-mail address for the purpose of this paragraph by giving written notice of such change in the manner herein provided. Tammy VjL~erd, Mayor ATTEST: ~~~ ~.inD Af'C(e . GO ;~ City of ~E IDI ce H 1 ~ou,~ SEAL W r t,~ A?'r ~~ °~ 4e rn[ASC.a CHRISTMAS IN MERInIAN SPONSORSniP AGREEMENT City Clerk PACE 4 of 5 ~~~P~ ~. C~~t~~,Pr Please Print Name Exhibit A l 2013 CHRISTMAS 1N MERIDIAN SPONSORSHIP PACKET Winter Lights Parade Center Stage Sponsor For $500 you will receive: • Recognition in all media as the CenterStage Sponsor fior the Winter Lights Parade. Positioned as "Center Stage sponsored by [Business Name]:' Center Stage will be located in Generations Plaza and will house theparade emcees and judges. • Your logo with a link to your website on the Christmas in Meridian website recognized as the Center Stage Sponsor. • Your logo and a link to your website in all Christmas in Meridian a-mail blasts sent to our distribution list of over 7,000 a-mail addresses. • Your logo and a link to your website on the Christmas in Meridian event listing on the Meridian Parks and Recreation page on Facebook. " • The opportunity to hang one banner no wider than eight feet on the Center Stage. CHRISTMAS IN MERIDIAN SPONSORSHIP AGREEMENT PAGE 5 of 5 Meridian Cit~r Council Meeting DATE: August 27, 2013 ITEM NUMBER: 6F PROJECT NUMBER: ITEM TITLE: WATER ADMIN BUILDING POWER GENERATOR Authorize the City of Meridian Water Admin Building Power Generator Project for aNot- To-Exceed Amount of $72,786.00 MEETING NOTES ~~~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Mayor Tammy de Weerd CIEy Council Membert~ Keith Blyd Brad Hoaglun Charles Rountree David Zaremba TO: PURCHASING FROM: Max S. Jensen Capital Project Manager DATE: Aargust 21, 2013 SUBJECT: AUTHORIZE THE CITY OF MERIDIAN WATER ADMIN BUILDING POWER GENERATOR PROJECT FOR ANOT-TO-EXCEED AMOUNT OF $72,786.00. PLEASE PLACE ON NEXT AVAILABLE CONSENT AGENDA I. DEPARTMENT CONTACT PERSONS Max Jensen, Capital Project Manager ............................................................................... 489-0344 John McCormick, Deputy Director of Public Works ........................................................ 489-0378 Tom Bany, Director of Public Works ............................................................................... 489-0372 II. DESCRIPTION A. Proposed Project This project entails supplying and installing a complete integrated generator system for backup power to enable continued operations in tiures when emergency power may be needed. Contractor Selection Bids were opened for this project on July 30, 2013. Power Plus was the low bidder at $72,786.00. The Public Works Department recommends awarding the contract to Power Plus. III. IlVIPACT A. Strategic Impact: This project meets our mission requirements to identify and prioritize work to anticipate, plan and provide public services and facilities that support the needs of our growing community and ensure modern reliable facilities while maintaining financial stewardship, every in times of power°failrrre. Page 1 of 2 O N Z CD .~ N 0• ~o~~ ~o~o a ~ Q •~~w • UUc~+~ ~ Z 0 ~ v w w ¢ N ~ 1~ m W ~ y ~ ~ ~ o a m ~ rn o < a 1p o N m o w ~ J ~ yya O L ~ - a 1- U z d / ~. W 0 c~aMo ~~ ark 3 2 w a°Nm° W ~ O U'Z y m o eo O o n i cr> ~ 0 o r:~ ~ ~ ~~ v i ti v p b F( d s ~~ dl ~ a d • i 0 ~ N O N 3 e"~ =a` O O • V (`J ~ - ~ ~ ~ d ID N O ' ~ 'o U N I o : ~ ~ 1 o ,~ ;£: x_. i $ i rI ° ~ ~ , ~ . r ~ '~ ~ ;a, pp j' ~ 3 0. .~ R ~ N ~ ~ m ~ . .. O a ~~ _ ' ' ~ Q ~ .t ~' ' Q:` ~ o ~ ~ ~ _ ~zu. ~~ ~ .~ ~ a`' ~~= ~ ~ a W~ . ro m c ~ ~ ~ 1 ~ ~ Z ~ ~ ~~ c ~ ~ ' W U TM _~ ~$ ~'? xx oy~ N O ~ ~ °. ~ , SR:~~ Q ~-"~' F- W ~_ m t4 'i' (? ; ~ z o ' : Q 0 m q- qn s # ~!l P~aB P!9 ~ , g wnpuapP ~ wnpuapP , pau8~ 1 6 gg11 O o k Y ~~ v a °~ o a AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES (WATER ADMIN BUILDING POWER GENERATOR) PROJECT # 10378a THIS AG REEMEN~FOR INDEPENDENT CONTRACTOR SERVICES is made this 0~7~ day of S , 2013, and entered info by and between the City of Meridian, a municipal corpora on organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Power Plus, Inc, hereinafter reterred to as "CONTRACTOR", whose business address is 25 Hartman St., Boise, ID 83704 and whose Public Works Contractor License # is C-10947-AAA-1- 4 16000 . INTRODUCTION Whereas, the City has a need for services involving WATER ADMIN BUILDING POWER GENERATOR; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Attachment "A" and incorporated herein by this reference, together with any amendments that maybe agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the Ciiy reserves aroyalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, WATER ADMIN BUILDING POWER GENERATOR page 1 of 11 Project 1 D378a state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that aro used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except For that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor underthis Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall becompensated on aNot-To-Exceed basis as provided in Attachment B "Payment Schedule' attached hereto and by reference made a part hereof for the Not-To-Exceed amount of 72 786.00. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and costs incurred for services provided during the billing C period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the solo responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) September30, 2014 or (c) unless sooner terminated as provided below or unless some other method or time of termination is listed in Attachment A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. WATER ADMIN BUILDING POWER GENERATOR page 2 of 11 Prolec110378a l 3.3 Should City fail to pay Contractor all or any part of the compensation setforth in Attachment B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.4 TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES Upon receipt of a Notice to Proceed, the Contractor shall have 70 (seventy) calendar days to complete the work as described herein. Contractorshall beliable to the City for any delay beyond this time period in the amount of three hundred fifty dollars ($350.00) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. 4. Termination: 4.1 If, through any cause, CONTRACTOR, its officers, employees, or agents tails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under thfs agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 4.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. Independent Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as WATER ADMIN BUILDING POWER GENERATOR page 3 of 11 Project 10378a expressly provided in Attachment A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 5.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 6. Indemnification and Insurance: 6.1 CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons r or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain. and minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) perincident or occurrence and Workers' Compensation Insurance, in the statutory limits as required bylaw.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees io indemnify and save and hold harmless CITY from and for all such fosses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys` fees, arising out of, resulting from , or in connection with the performanceof this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of if's r obligations under this Agreement. In the event the insurance minimums are WATER ADMIN BUILDING POWER GENERATOR page 4 of 11 Project 10378a changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the Gity Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 6.3 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance orself-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 6.4 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6.5 AIf insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.6 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. Bonds; Payment and Performance Bonds are required on all Public Works Improvement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. 8. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. g. Warranty !Guarantee Equipment: Contractor delivering equipment /goods against this specification shall guarantee that the equipment /goods meet the minimum requirements set forth in the specifications (Bid # WTR-13-10378a), If If is found that the equipment/ goods delivered do not meet the minimum requirements WATER ADMIN BUILDING POWER GENERATOR page 5 of 11 Project 10378a of this specification, the Contractor will be required to correct the same at the Contractor's expense. 10. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY CONTRACTOR City of Meridian Power Plus, Inc Purchasing Manager Attn: Mark McKibben 33 E Broadway Ave 25 E Hartman St Meridian, ID 83642 Boise, ID 83704 208-888-4433 Phone: 208.323-1506 Email: mmckiY~ben wr IusQ •inc.com Idaho Public Worlcs License # C-10947-AAA-1-4 (16000) Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 11. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 12. Ttme fs of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 13. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CfTY. 14. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. WATER ADMIN BUILDING POWER GENERATOR page 6 0(11 Project 10378a 15. Reports and Information: 15.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 15.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 16. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. GONTRACTOR shall permitthe CITYto audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 17. Publication, Reproduction and Use of Material: No material produced in whole C or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 18. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 19. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 20. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 21. Waiver of Default: W aiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. WATER ADMIN BUILDING POWER GENERATOR page 7 0l 11 Project 10378a 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney`s or the opportunity to seek such advice. 23. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 24. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation for Bid document, then the winning bidders submitted bid document. 25. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq., information or documents received from the Contractor may be open to public inspection and copying unless exempt from disclosure. The Contractor shall clearly designate individual documents as "exempt" on each page of such documents and shall indicate the basis for such exemption. The CITY will not accept the marking of an entire document as exempt. In addition, the CITY will not accept a legend or statement on one (1) page that all, or substantially all, of the document is exempt from disclosure. The Contractor shall indemnify and defend the CITY against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring such a designation or for, the Contractor's failure to designate individual documents as exempt. The Contractor's failure to designate as exempt any document or portion of a document that is released by the CITY shall constitute a complete waiver of any and all claims for damages caused by any such release. 26. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 27. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. END OF TEXT. SIGNATURES FOLLOW ON NEXT PAGE WATER ADMIN BUILDING POWER GENERATOR page 8 of 11 Project 10378a CITY OF MERIDIAN POWER PLUS, INC BY: BY: ~~~ ~i" TAMMY de AYOR MARK MCKIBBEN, President Dated: ~~ ~~ ~ ~ Dated: Approved by ? ~/ r~ ~~ 5 F SEAL Purchasing Ap royal ` ~~`°<<d, BY: KEIT T , Purc sing Manager Dated:: ~z ~/i3 WATER ADMIN BUILDING POWER GENERATOR Project 10378a RJEr+N~S 'T1-`Cla51Z,t,~nrE1l S~TEM1~u'tEv~~VT .Dated:: ~B-ZI-Zoi3 page 9 of 11 Attachment A SCOPE OF WORK REFER TO INVITATION TO B[D WTR-13-10378a ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package #WTR-13-10378a, are by this reference made a part hereof. WATER ADMIN BUILDING POWER GENERATOR page 10 of 11 Project 10378a Attachment B MILESTONE /PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $72,786.00. PRICING SCHBDULE Contract includes furnishing all labor, materials, equipment, and incidentals as required for the WATER ADMIN BUILDING POWER GENERATOR per IFB WTR-13-10378a Total Bid Schedule t ...................$72,786.00 CONTRACT TOTAL ....................... 72 7 CONTRACT IS A NOT TO EXCEED AMOUNT. LINE ITEM PRICING BELOW WILL BE USED FOR INVOICE VERIFICATION AND ANY ADDITIONAL INCREASES OR DECREASES IN WOAK REOUESTEb BY CITY. Bid Schedule Item No. Descri lion Quantit Unit Unit Price 1 Mobilization/bemobilization 1 LS $4,000.00 z Structural Demo 1 LS $2,000.00 3 Structural 1 LS $17,.036.00 4 Electrical 1 LS $49,750,00 Travel expenses, if applicable, will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. \. WATER ADMIN BUILDING POWER GENERATOR page 11 of 11 Protect 10378a Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: 6G PROJECT NUMBER: ITEM TITLE: CH2M HILLL ENGINEERS, INC.INWTP RAS RECONFIG Approval of Task Order 10238h for Professional Services for "W WTP RAS Reconfiguration Project Programming and Integration" to CH2M Hill Engineers, Inc. for the Not-To- Exceed Amount of $86,563.00 MEETING NOTES ~/ APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Clint Dolsby Date: 8/22/13 Re: August 27 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the August 27'h City Council Consent Agenda for Council's consideration. Aooroval of Task Order 10238h for Professional Services for "1NWTP RAS for the Not-To-Exceed amount of $86.563.00. This Task Order is issued in conjunction with the current Master Agreement with CH2M Hill dated September 18, 2012. Recommended Council Action: Approval of Task Order 10238h to CH2M Hill Engineers, Inc. for the Not-To-Exceed amount of $86,563.00. Thank you for your consideration. • Page 1 E IDIAN~- Publc ' ° a"o Works Department TO: Mayor Tammy de Weerd Members of the City Council FROM: Clint Dolsby, P.E. Assistant City Engineer Mayor Tammy de Weerd CNy Ceaedl Ma~n6ens $eRh Bird Brad Hoaglun Charles Rountree David Zaremba DATE: August 5, 2013 SUBJECT: TASK ORDER #10238h FOR THE W WTP RAS RECONFIGURATION PROJECT PROGRAMNYING AND INTEGRATION WITH CH2M HILL FOR A NOT TO EXCEED AMOUNT OF $85,563 PURSUANT TO THE MASTER AGREEMENT APPROVED BY CITY COUNCIL APRIL 13, 2010 I. RECOMMENDED ACTION A. Move to: Approve Task Order 10238h with CH2M HILL for the W WTP RAS Reconfiguration Project Programming and Integration, for snot-to-exceed cost of $85,563. 2. Authorize the Mayor to sign the agreement. IL DEPARTMENT CONTACT PERSONS Clint Dolsby, Asst. City Engineer (Project Manager) 489-0341 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION A. Backeround The City of Meridian wastewater treatment plant periodically experiences mixed. liquor settleability problems due to the excessive growth of Microthrix Parvicella (MP) in their. secondary process which diminishes secondary clarifier capacity. Page I of 3 Plant staff controls settleability by reducing the solids retention time (SRT) to less than four days, thereby wasting Microthrix Parvicella from the process at the cost of wastewater plant capacity. A total nitrogen (TN) effluent concentration of 15 mg/L is required for Class. A reclaimed water which is difficult to obtain at this low solids retention time. B. Prouosed Proiect Construction of the RAS Conveyance System Reconfiguration project at Meridian's Wastewater Treatment Plant is nearing completion. Control system software services, including programming and field testing, are required to provide automated monitoring and control functions. for the new basin facility, pumps, and pipelines. CH2M HILL will provide programming and integration services for the project to reroute the return activated sludge flow stream from the Secondary Clarifiers to the Aeration Basins through a new denitrification basin in an effort to inhibit the growth of microthrix and promote the effectiveness of the fermentation process. .Inhibiting the growth of microthrix will in turn provide more reliable removal of nitrogen and increase the capacity of the secondazy treatment system to the rated plant capacity. Without this project, the wastewater plant will continue to experience microthrix caused settleability issues. which increases our vulnerability to National Pollutant Discharge Elimination System (NPDES) permit violations in our pending permit and could impact our ability to C deliver reclaimed water. Additionally, the fermentation process will be less effective without the denitrification basin. C. Consultant Selection CH2M HILL was chosen for this project due to their expertise in the design and analysis of wastewater treatment plants, their programming and integration expertise and their familiarity with the Meridian Wastewater Treatment Plant, fermentation and microthrix. IV. IMPACT A. Stratesic Impact: This project will help increase efficiencies at the Wastewater Treatment Plant and investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorous loadings into our receiving stream. B. Service/DeliveryImpact: Lnproving the efficiency of the operafion of the biological treatment processes will increase the secondary treatment capacity of the. wastewater treatment plant. This will provide operational flexibility for the biological phosphorus removal prooesses in the aerafion basins. C. Fiscal Impact: Page 2 of 3 Pmiect Costs WWTP RAS PER WWII' RAS Exploratory Dig W WTP RAS Conveyance Reconfiguration Design W WTP RAS Conveyance Reconfiguration CMS RAS Reconfig Inspection and Testing WWTP RAS Conveyance Reconfiguration Equipment W WTP RAS Conveyance Reconfiguration Construction 'Construction Change Order 1 RAS Reconfiguration Project Programming and Integration Total Cost $32,900.09 $14,325.00 $247,334.60 $163,700.00 $35,834.38 $277,369.00 $1,305,958.87 $126,374.10 85 563.00 $2,289,359.04 Project Fundine Fiscal Year 2012 Aeration Basin Construction (3590-96101) $825,000.00 Fiscal Yeaz 2013 Aeration Basin Construction (3590-96101) $700,000.00 Fiscal Yeaz 2013 Budget Amendment (3590-96101) $850.000.00 Total Funding $2,375,000.00 VI. VII. TIME CONSTRAINTS Council's approval will allow the programming and integration for this project to improve the performance of the biological nutrient removal systems and increase the capacity of the secondary treatment system at the wastewater treatment plant to be completed. LIST OF ATTACHMENTS A. Task Order No. 10238h. Department Approval: Page 3 of 3 TASK ORDER NO. 10238h Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC (ENGINEER) This Task Order is made this 2~ day of August, 2013 and entered into by and between the Ciiy of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by fCH2M HILL ENGINEERS. INC). hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 7A) between the above mentioned parties .dated September 18, 2012. The Protect Name for this Task Order 10238h is as follows: CITY OF MERIDIAN WWTP RAS RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION PROJECT UNDERSTANDING The Ciiy of Meridian is implementing upgrades and modifications to the wastewater treatment plant by (1) reconfiguring the return activated sludge (RAS) conveyance system, (2) modifying the waste activated sludge (WAS) conveyance system, (3) constructing a new RAS basin, and (4) installing a new electrical service feed. ENGINEER completed the design, final construction bid .documents and construction management services are underway for the project and now offers the tollowng Scope of Work to provide Programming and Integration In support of the Ciiy's efforts to start up the systems. SCOPE.OF WORK Construction of the new RAS Conveyance System Reconfiguration project at Meridian's Wastewater Treatment Plant is nearing completion. Cohtrol system software services, including programming and field testing, are required to provide automated monitoring and control funct(ons for the new basin facility, pumps, and pipelines. Task 1 -Control System Software Services ENGINEER shall provide the following services: Task Order 10238h W WTP RAS RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Page t of e GH2M HILL ENGINEERS, INC • Engineer will develop a written applications software control narrative to define the new monitoring functions. Up to four days of effort will be included for developing detailed software loop descriptions. • ENGINEER will conduct one software workshop with the City to review the software loop descriptions. • Engineer will use software functional test documentation forms for signature by an authorized.. City representative (similar to those used for previous work executed at the plant by ENGINEER). • ENGINEER will conducf one HMI graphics workshop with the City to discuss the proposed changes to the system. • Engineer will modify the existing Wonderware Intouch graphics that will be affected by process modificat(ons. • Engineer will create new process graphics for the new RAS systems. • Engineer will program the new ControlLogix PLC's for the project. RAS system is designed with a new ControLogix PLC, Deliverables • Applications software control narrative to define the new monitoring and control functions for review at Software Workshop. • The following are graphics to be modified or created: o Modify existing WAS to DAFT 1 o Modify existing WAS to DAFT 2 o Modify existing Secondary Pump Station PE Flow Split o Create new RAS Basin Overview Graphic o Create new RAS/WAS Pumping Graphic (and control popups) o Create new WAS Pumping Graphic (and control popups) o Modify existing Aeration Basin 1, 2, 3, 4 graphics (minor edit to add new RAS Basin) • Software functional test documentation forms for signature by an authorized City representative. • RAS Conveyance System ControlLogix PLC program. Task Oder 10238h WWTP RAS RECONFI(liURATION PROJECT PROGRAMMING AND INTEGRATION Page 2 of 8 CH2M HILL ENGINEERS, INO • Modifications to the existing SUC PLC program to delete/modify sections of the code modified by the revisions Assumptions • Software work for this. project will be done remotely from the site using a copy of the current Wonderware Application. • New graphics will be developed using Wonderware System Platform Objects. • Modifications to existing Wonderware HMI tags/windows will be edited with classic InTouch. • The contract documents are the basis of the software estimate (P&ID's, specifications, etc). • The scope of work is based on providing functions described in the process control narratives developed during project design. • For software estimating purposes, only the I/O shown on the P&ID's is included. • Controllogix PLC programming will be based on the add-on instructions developed by ENGINEER. • A current electronic copy of the existing HMI system and Galaxy will be provided by the Owner. This will need to be closely coordinated and monitored between ENGINEER and Owner. At the point the Galaxy is copied for use by ENGINEER, no further changes can be made to the site Galaxy. • A current electronic copy of the existing SUC PLC program will be provided by the Owner. • The scope assumes one software workshop. Workshop will be one day duration. Workshop will be attended in person by one local and one remote staff. • The scope assumes one HMI graphics workshop. Workshop will be one day duration. Workshop will be,attended in person by one local and one remote staff. • Total ENGINEER onsite application software testing and startup effort includes up to 13 person. days of the site. • Total ENGINEER post startup support up to 4 person days at site. Two of the days will be for a contiguous two day trip by programmer. Two of the days will be provided by local staff in four 4-hour site trips. • Half day trips by local staff will be provided for the following tasks: TaskOrdar 10238h WWTP RAS RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Page 3 of 8 CH2M HILL ENGINEERS, INC o One software workshop trip. o Two different coordination trips during software startup. o One post startup support site trips. • Software startup will not begin until after operational testing has been executed by the Contractor and approved by Engineer. • Startup activity associated with software shall be executed by up to 2 individuals in separate overlapping trips. Software and process startup is assumed to be up to two .contiguous weeks in duration. • City staff will be available for coordination and assistance during software startup. • The estimated expenses are based on the following: o Travel - Airline: 5 round-trip flights o Travel -Rental Cars /Fuel: 23 days o Travel -Lodging: 23 nights o Travel -Meals: 15 days TIME OF COMPLETION and COMPENSAT[ON SCHEDULE The following schedule is based on a Notice to Proceed (NTP} from the City by August 2013 and resulting in Final Design being completed by September 2013. A NTP issued on a different date will change the schedule accordingly. COMPENSATION AND COMPLETIUN'SCMEDULE Task Deacriptlon Due Date Compensatlon i Control System Software Services 3eplember 2013 $81,485 2° Allowable Reimbursables $5,078 TASK ORDER TOTAL $116;563'. The Not-To-Exceed amount to complete all services listed above for this Task Order No. 10238h is eighty six thousand five hundred sixty-three dollars ($86,563).. No compensation will be paid over the Not-to-Exceed amount wfthout prior written approval by the City in the form of a Change Order. The hourly rates for services and direct expenses are per the Master Agreement (by this reference made a part hereof) and current aitached Rate Schedule and w(II ~. Task Order 10238h W WTP RAS RECONFIGURATION PRQIECT PROGRAMMING AND INTEGRATION Page 4 M 8 CH2M HILL ENpINEERS, INC be the basis for any additions and/or deletions in services rendered. Travel and meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. CITY OF MERIDIAN BY: TAMMY de W ,MAYOR Dated: ~ ~"~ - ~ 3 CH2M HILL , INC BY: Dated: c ~~ ~j Approved by Council: L3 JAYCEE C..FtOLMAN,~CITY C ^ `'"'°' i~Ft?t]f,4 Nom. y~_":ao~ A Purchasing Approval "°~r St'`~3 ~~' el E B'~fB. THI?~~~~ BY; BY: KEIT A S, Purchasing Manager WA City Project Manager Engineering Dated: ~Z 2 / /3 Task Ober 1023eh WWTP RAS RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Page 6 018 CH2M HILL ENGINEERS, ING EXHIBIT A 2013 RATE SCHEDULE for CH2M HILL ENGINEERS, INC. Rates effective from April 1, 2013 through MaFch 31, 2014 'Name Title Hourly Rate l3urns, Jodl Water Engineer 3 $114.69 Carlson, Mark Portfolio Managementb $282.90 Cowden, Scott Technologist Professional 2 $194.32 Gracroft Stuber, Jenifer Environmental Engineer 4 $141.28 Curtis, Chris Electrical Engineer 3 $113.56 Doran, Sherrill Project Management 3 $205.66 Duppong, Jerry Technologist Professional 3 $217.44 Edgett, Nick Software Integration. Professional 3 $126.00 Fettkether, Larry Technologist Professional 2 $187.65 Henrickson, Howie Structural Engineer 5 $174.48 Herron, Gretchen Environmental Scientist 3 $120.08 Johnson, Bruce Technologist Professional 4 .$247.75 Kanyuch, Jeff Project Management 4 $2l)D.94 Karl, Mike Software Integration Professional 5 $193.66 Kassa, Jennifer Water Engineer's $189.82 Kindig, Jenny Civil Engineer 3 $1.24.$3 Kutz, Mike Technologist Professional 2 $188.02 Lamer, Stacey Project Management 2 $16421 Larson, Mark Instrument & Controls Engineer 4 $133.43' Leaf, Bill Technologist Professional 2 $190.95 Macpherson, Linda Technologist Professional 3 $224.94 Task Order 10238h YVYVTP RA5 RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Psge 8 of 8 CH2M HILL ENGINEERS, INC - Madison, Mark Technologist Professional 4 $249.89 McCormick, Rick Project Management 2 $172.02 Mengel, Denny 'Technologist Professional 3 $193.54 Miller, Fran Software Integration Professional 4 $108.86 Newton, Rachel Biologist 2 $90.91 Noesen, Matt Project Management 3 $207.43 Nye, Joe Project Management 3 $180.18 Odell, Lee Client Management 4 $246.20 Palin, Toby Electrical Engineer 4 $142.00 Rardin, Mike Electrical Design Technician 5 .$103.82 Robinson, Perrin Project Management 2 $151,36 Watson, Don Technologist Professional 2 $196.59 Wiskus, john Project Management 3 $200.15 Wood, Lionel Technologist Professional 3 $203.33 Young, Joe Water Engineer 3 $109.94 ALLOWABLE REIMBURSABLES The following reimbursable expenses will be allowed ONLY if addressed in any resulting task order. Amounts will be reimbursed at cost. Expense Rate Sub-Consultants Cost Outside Printing and Reproduction Cost with receipt Travel See Below TRAVEL EXPENSES The City will only pay for meal, lodging and transportation expenses for official business that consists of consultants traveling to or from, outside of the Treasure Valley, and that are directly r related to the specific task orders. Reimbursement will. NOT exceed he limits allowed under Task Order 10233h W WTP RAS RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Page 7 of 8 CH2M HILL ENGINEERS, INC http://www.asa.gov/portal/cateoorv/100120 The current FY2013 rate for meals is $46 per full day, and $34.50 (75%) for both travel days. Receipts for meal per diem allowances are not required. The current f=Y2013 GSA hotel rate is $77.00/night. Lodging, transportation and hotel expenses will only be reimbursed when accompanied with an itemized receipt and proof of prior approval by the Project Manager. Transportation (Pre-approved by Protect Manager): All travel must be by the most economical means practical. If there is interruption of travel or deviation from the direct route for the traveler's convenience, the deviation may not exceed the cost of uninterrupted travel. Airline: Consultants will only be reimbursed for coach or economy class rates. Rental Cars: A vehicle is only allowed wlth prior authorization by the City Protect Manager. ALL OTHER EXPENSES ARE CONSIDEREb INCIDENTAL AND ARE NOT REIMBURSABLE ~~- Task Ordar 1D23Bh WWiP RAS RECONFIGURATION PROJECT PROGRAMMING AND INTEGRATION Pege 8 of B CH2M HILL ENGINEERS, INC Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: 6H PROJECT NUMBER: ITEM TITLE: P.O. NUMBER 13-0316 L.N. CURTIS AND SONS Approval of Purchase Order No. 13-0316 for Miscellaneous Fire Hoses to L.N. Curtis and Sons in the Not-To-Exceed Amount of $60,339.13 MEETING NOTES i Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Chris Amenn Date: 8/22/13 Re: August 27 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the August 27 City Council Consent Agenda for Council's consideration. Approval of Purchase Order #13-0316 for miscellaneous fire hoses to L.N. Curtis and Sons in the Not-To-Exceed amount of $60,339.13. This PO is written against the current GSA Contract #GS-07F-0043. Recommended Council Action: Approval of Purchase Order #13-0316 to L.N. Curtis & Sons for the Not-To-Exceed amount of $60,339.13 and authorize the Purchasing Manager to sign. Thank you for your consideration • Page 1 E IDIAN~- fC7AH0 CITY OF MERIDIAN 33 EAST BROADWAY AVE. MERIDIAN, ID 83642 (208)888-4433 Vendor Address: L.N. CURTIS & SONS DEPT 34921 PO BOX 39000 SAN FRANCISCO, CA 94139 Description Purchase Order 8/20/2013 Attention: ChrisAmenn Biiiing Attn: Finance 33 E Broadway Ave Address: Meridian, ID 83642 Shipping City of Meridian Fire Dept. Address: 33 E. Broadway Ave, Ste. 210 Meridian, ID 83642 Shipping Method: truck FOB: destination TF5X25TRSDP NAFH Tri Glow 5 30' Tan w 5 Siorz Couplings TF5x100TRSDP NAFH Tri 5 100' tan with 5 Storz Couplings DB30x500ENDD NAFH Dura Built 3 50' orange with 2.5 NH Couplings DB25x50RENDD NAFH DuraBuill DoubleJacket 2.5'x50 Red with 2.5 NH C... DB25x50BENDD NAFH Duraflow Ll Wt Double Jkt FH 2.5x50' blue with N... DB17x50YENDD NAFH Durabuilt Double Jkt FH 1.75x 50' yellow with 1.5 ... 18715x100 NAFH 1.5'x100' single jacket forestry hose with 1.5 NH Couplin... Unit 13-0316 Quantity Unit Price Total 7.00 323.39 2,263.73 30.00 838.61 25,158.30 40.00 219.24 8,769.60 40.00 169.91 6,796.40 15.00 183.62 2,754.30 95.00 128.12 12,171.40 20.00 121.27 2,425.40 Purchase Order Total: Purchasing Manager:, Special Instructions $60,339.13 Cooperative Contract PO per Quotation dated 8-19-2013 by RAC. Not to Exceed: $60,339.13. Pricing per GSA Contract # GS-07F-0043. 01-2210-54000 BudgetAmendmentspproved by Council 6-25-2013. Case Mgmt 35326 City of Meridian Standard Purchase Order Terms and Conditions 1. Entire Agreement. This purchase order; and any document referred to herein (collectively "Purchase Order'), constitutes the entire agreement between the City of Meridian ("City") and the Seller/Contractor/Contractor. Any item or condition proposed in Seller/Contractor's quotation, proposal, bid acknowledgement, confirmation, invoice or any other writing which adds to, varies Trom, or cengicts with any term or wndition of the Purchase Order shall be void. The Purchase Order maybe modified only by written instrument executed by the authorized representatives of both parties. 2. Shipment. All supplies shall be shipped F.O.B. Destination unless otherwise specified in the Purchase Order. When authorized, freight is to be prepaid. Do not ship collect. Original receipted freight bill must accompany the invoice. If shipment is not made within the time stated on the Purchase Order, City reserves the right to purchase elsewhere and charge Seller/Contractor with any loss incurred, unless delay in making shipment is due to unforeseeable causes beyond the control and wilhouL the fault or negligence of the Seller/Contractor and any of Seller/Contractors suppliers or subcontractors. Packing slips, with Purchase Order number annotated, must accompany each shipment. 3. Hazardous Materials. Any materials required by this order that are deemed hazardous will be packaged, marked, and shipped by the Seller/Contractor to comply with all present and future federal, state, and local regulations and will further comply with any special company requirements. This may be noted on the Purchase Order. Material Safety Data Sheets are required and requested. 4. Risk of Loss. Unless otherwise specified, the Seller/Contractor shall be responsible for all supplies covered by this Purchase Order until delivered at the designated delivery point and the Seller/Contractor shall bear all risks as to any supplies rejected or required correction after notice of such rejection or correction is given by the Cily. 5. Inspection/fesling/Rejection. Payment for supplies delivered hereunder shall not constitute acceptance thereof. The City shall have the right to inspect supplies and to reject any or all supplies which in the City's judgment do not conform with the requirements of the Purchase Order. Supplies so rejected and supplies delivered in excess of quantities ordered may be returned to the Seller/Contractor/Contractor at Seller/Contractor/Contractor s expense and the City may offset that expense agains} any moneys otherwise due the Seller/Contractor/Contractor. 6. Invoices. Invoices shall be rendered in duplicate and shall include: (1) Purchase Order number; (2) pricing; (3) quantity; (4) description; (5) any sales taxes or use taxes as separate items, giving permit number authorizing collection of use taxes; (6) point of shipment; (7) method and class of shipment; (6) complete routing of shipment; and (9) whether transportation expense has been prepaid. Seller/ContractorlConlractor ogrees to make a separate invoice for each order and shipment. Unless otherwise expressly provided in the Purchase Order, all taxes, duties, tolls, fees, import charges, or other governmental exactions hall be deemed included in the purchase price of the supplies and services and the City shall have no liability to pay Seller/Contractor/Contractor or any third party any amount in excess of the specifed purchase price. City of Meridian, a local governmental entity of the Slate of Idaho, is exempt from any Federal Manufacturers Excise Tax under the provision of Section 4221(a)(4) of the Internal Revenue Code. All invoices shall exclude such excise lax. 7. Payments. Payments shall be made upon submission of itemized invoices per the payment terms and at the prices stipulated herein for supplies delivered and accepted or services rendered and accepted less any authorized deductions (if any). 8. Warranty. In issuing the Purchase Order, the Cily is relying on Seller/Contractor's skill and judgment in selecting and providing the proper supplies and/or services for the City's particular use. Seller/Contractor warrants Lo the City and its successors in interest that the supplies and services covered hereby will correspond with the description of the same in this Purchase Order will conform to all applicable specifcations, will be new and of the best quality unless otherwise specified, will be it for the purpose for which they are to be used and will conform in all respells both in the manufactum and use thereof with all applicable safety orders or regulations of the State of Idaho and of the United Slates of America. If a defect is discovered in any item of supply furnished or service rendered under this Purchase Order, SellerlContractor/Contractor shall correct such defect at Seller/Contractor/Contractor's expense, including tmnspodationlfreight both ways, such defects as are reported to Seller/Contractor/Contractor within one year of final acceptance. Upon expiration of the applicable warranty period, all such warranty liability shall terminate except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the Purchase Order. SellerlContractor also warrants that the supplies shall be tree and clear of all liens and encumbrances whatsoever and that Seller/Contractor has a good and marketable line to same. Seller/Con}ractor agrees to hold the City and its successors in interest tree and harmless against any and all claimants to such supplies. 9. Insolvency. In the event of any proceeding by or against Seller/Contractor in bankruptcy, reorganization or insolvency or for the appointment of a receiver or any assignment for the benef} of creditors, City may terminate this order without further liability except for conforming deliveries already received and accepted. 10. Indemnity and Insurance. SelledConlractorsholl hold harmless, indemnify, and defend the City, its directors, officers, employees, representatives, and agents against all damages, liability, claims, losses and expenses (including attorneys' fees) (collectively referred to as "damages") arising out of, or in anyway related to Seller/Contractor's performance or non-performance under the Purchase Order or the supplies or services provided there under or from any act or omission of Seller/Contractor, its agents, employees or subcontractors. Seller/Contractor shall maintain such public liability insurance, including product liability, completed operations, con}ractors liability and protective liability, automobile liability insurance (including non-owned automobile liability) and workers' compensation, and employers liability insurance as will adequately protect the City against such damages. Limits of insurance tlo not limit Seller/Contractors liability. Seller/Contractor agrees to submit certificates of insurance evidencing its insurance coverage when requested by the City. Seller/Contractor shall indemnify and save harmless the City from and against all costs, damages and expenses incurred by the Cily in connection with any claims or actions based upon infringement or alleged infringement of any patent and arising out of the use of the supplies furnished hereunder. 11. Changes. The Cily reserves the right at any time to make changes in any one or more of the following: (a) specifcations, drawings and incorporated data where the supplies to be furnished are to be specifically manufactured for the City; (b) method of shipment or packing; (c) place of delivery; and (d) time of delivery. If any such change causes an increase or decrease in the cost of or the time required for performance of the Purchase Order; an equitable adjustment shall be made in the purchase price or delivery schedule, or both. Any claim by Seller/Contractor for adjustment under this provision shall be deemed waived unless asserted in writing within 10 days from receipt by Seller/Contractor of the change. Price increases or extensions of time for delivery shall not be binding on the City unless evidenced by a superseding Purchase Order issued and signed by the City. 12. No Assignment or Subcontract. Seller/Contractor agrees not to assign or subcontract this Purchase Order or any portion thereof without first obtaining written approval from the City. 13. Disputes. All disputes concerning questions of fact which may arise under this order and not disposed of my mutual consent shall be decided by Designated Purchasing Personnel as de5ned by written City Policy. 14. Termination. The City may terminate all or any pad of the Purchase Order at any time upon written notice to Seller/Conuactor, unless otherwise specifed in the Purchase Order. The City shall be liable at the stipulated price only for such supplies as have been delivered and accepted or for such services as have been rendered and accepted. The City shall not be liable for any excess costs arising out of such terminations and for the Seller/Contractors failure to cease delivery and/or work upon receipt of termination. 15. Idaho Law. The Laws of the State of Idaho shall govern the validity, interpretation and enforcement of the Purchase Order. The City's rights and remedies provided hereunder and by law shall be cumulative. 16. If this PO is written to accompany a City issued agreement the City issued agreement shall prevail in the event of a congict in terms and or conditions City of Meridian Purchasing Department April23, 2010 N ~ ~ ~ C C ~ ~ ' " ~ C C O ~ . LL '~ d LL N • 0 .~ ` ~ W v O ~ • ~ LL N ~ Z Q Q CC1 j E w n/ ~ > LL ~ ~ _n ~ m 4 6 W m ~ m o e ~ c G C j W O ` ~ LL a' ~ U o z v ~ ~ ~~ ~~~ ~ o U a m m m ~ ui m Z ~ W W J r ~ y~ L ~ W J ~ n D L.N.CLIRTIS & SONS TOOLS FOR HEROES® since 1929 DATE: 08/19/13 ^ ORDER ^ CREDIT ^ REPAIR ® QUOTE ^ EXCHANGE ^ WHSETRANSFER Salesperson Code: RAC Tax Code Correct: Sales Order Code: ^ FR ^ LE ^ FR CP ^ LE CP ® FR GSA ^ LE GSA ^ TLSP Sold To: Cust. # Meridian Fire Department 33 East Broadway Meridian, Id 83642 GSA Contract GS-07F-0043 Customer Phone: Customer Fax: LNC RGA# VENDOR RGA# Freight Quote Attached: ^ Yes ^ No ^ Order Copied to Field Salesperson Ship To: Meridian Fire Deot Attn: Rod Shaul 540 East Franklin rd Meridian, Id 83642 Residential Area: ^ No ^ Yes Ouote or Merchandise Due Customer E-Mail: rshault7c meddiancity org Cust Order # Customer Name Terms F.O.B. Ship Via First Rod ®Taxable ^ Shipping Poi nt ^ FRT ^ Exempt ^ Fixed Price ^ UPS Last Shaul ^ Resale $ ^ OTHER ^ US Govt ®Destination ^ WILL CALL Rank Devision Chief ^ Tribal ^ PRIORITY MAIL ^ Exempt Docs Recv'd ^ UPS NDA ^ UPS 2DA TERMS: ®OPEN ACCOUNT ^ CASH ^ CHECK # SPECIAL SHIPPING INSTRUCTIONS: ^ COD ^ PPD ^ Cust. Transportation Acct # ^ Standard ^ Do Not Invoice Until After Freight Company call 24 hours before elivery 208-888-1 234 ^ Invoice Complete Only ^ Pro Forma CREDIT CARD: ^ Visa ^ MC ^ AE ^ Mail ^ Fax ^ Email Credit Card # Exp Date: Security Code: NAME ON CARD: Run Card at time of ^ Order ^ Shipment ^ One Charge Only 7 TF5X25TRSDP NAFH TRI Flow 5" X30' Tan with 5" Storz couplings Stencil Meridian $323.39 $2,263.73 Fire 13- 501 30 TFSX10DYRSDP NAFH TRI Flow 5" X100' Yellow with 5" Storz cpls Stencil Meridian $838.61 $25158.30 Fire 13-508 40 DB30X500ENDD NAFH Dura Bilt 3" X50' Orange Hose 2-1/2" Cplg Stencil Meridian $219.24 $8,769.60 Fire 13-302 40 DB25XSORENDD NAFH 2-1/2"X 50' Dura Built Red DJ w/ 2-1 /2" Cplgs stencil $169.91 $6,796.4D Meridian 13-201 15 DF25XSOBENDD NAFH Dura Flow 2-1 /2" Blue Lit Wt DJ Hose 2-112" Cplgsstnclil $183.62 $2,754.30 MeridianFire13-242 95 DB17X50YENDD NAFH1-3/4" X50' Dura Buil[ Yellow Double Jacket fire hose w 1-1 /2" $128.12 $12,171.40 Cls Stencil Meridian Fire Beginning with 13-102 $ $ Continued page 2 $ $ ^ Reviewed 8 Confirmed Order ^ Reviewed Purpose of Product ^ Advise Restock Fee if Returned and not our error ^ Single Shipment ^ THANK THEM FOR THE ORDER EVERY TIME Reason for Returns: Restock Fee Applies: ^ Yes_% ^ No Cost of Error: ^ FE ^ISE ^CE MDSE $ ^ OSE ^ WE ^CS Return Transp Applies: ^ Yes $ ^ No Transp $ Total $ Sub-Total $ TeX % $ Transportation $ TOTAL $ By DATE: 08/19/13 ^ ORDER ^ CREDIT ^ QUOTE ^ EXCHANGE ^ REPAIR ^ WHSETRANSFER Salesperson Code: RAC Tax Code Correct: Sales Order Code: ^ FR ^ LE ^ FR CP ^ LE CP ^ FR GSA ^ LE GSA ^ TLSP Sold To: Cust. # Meridian Fire Dept GSA Contract #GS-07F-0043 Customer Phone: Customer LNC RGA# VENDOR RGA# Freight Ouote Attached: ^Yes ^ No ^ Order Copied to Field Salesperson Ship To: Attn: Residential Area: ^ No ^Yes Quote or Merchandise Due Date: Customer E-Mail: Cust Order # Customer Name Terms F.O.B. Ship Via First Rod ^ Taxable ^ Shipping Poi nt ^ FRT ® Exempt ^ Fixed Price ^ UPS Last Shaul ^ Resale $ ^ OTHER ^ US Govt ®Destination ^ WILL CALL Rank ^ Tribal ^ PRIORITY MAIL ^ Exempt Docs Recv'd ^ UPS NDA ^ UPS 2DA TERMS: ®OPEN ACCOUNT ^ CASH ^ CHECK # SPECIAL SHIPPING INSTRUCTIONS: ^ COD ^ PPD ^ Cust. Transportation Acct # ^ Standard ^ Do Not Invoice Unlil After ^ Invoice Complete Only ^ Pro Forma CREDIT CARD: ^ Visa ^ MC ^ AE ^ Mail ^ Fax ^ Email Credit Card # Exp Date: Security Code: NAME ON CARD: Run Card at time of ^ Order ^ Shipment ^ One Charge Only 20 18715X100 NAFH 1-1/2"X 100' Single Jacket forestry hose with 1-1/2"NH Cplgs $121.27 $2,425.40 The Following hose is currently on GSA contract but is priced using $ $ the same discount structure as the items that are on GSA $ $ 6 LBH600 NAFH 1 "X100' X1" NH Lite Wight Kink Resistant (reusable Cplgs $264.00 $1,524.00 Booster Yellow 5 DB17X100GENDD NAFH1-3/4" X100' Dura Built Green Double Jacket fire hose w 1- $208.60 $1,043.00 1/2" C I s Stencil Meridian Fire Beginning with 13-197 $ $ All Numbers listed are biginning numbers and will be sequential $ $ Must be delivered to Meridian By 09/30/2013 $ $ ^ Reviewed & Confirmed Order ^ Reviewed Purpose of Product ^ Advise Restock Fee if Returned and not our error ^ Single Shipment ^ THANK THEM FOR THE ORDER EVERY TIME Reason for Returns: Restock Fee Applies: ^Yes % ^ No Cost of Error: ^ FE ^ISE ^CE MDSE $ ^ OSE ^ WE ^CS Return Transp Applies: ^Yes $ ^ No Transp $ Total $ L.N.C;LIRTIS & SONS TOOLS FOR HEROES® since 1929 Sub-Total $62906.13 Tax % $0 Transportation $0 TOTAL $62906.13 Order TELEPHONE: (801) 488-7285 L C ~RTTS & SONS L N C ! 1 \ ! . . URTIS & SONS TOLL FREE: (800)426-0509 INTERMOUNTAIN DIVISION FAX: (801)487-1278 www.LNCURTIS.com TOOLS FOR HEROES® since 1929 1195 SOUTH 300 WEST SALT LAKE CITY, UT 84101 Quotation #: BNQ 081613 RC:MT DATE: August 16, 2013 TERMS: Net 30 F.O.B Destination DE 4 Weeks This quotation subject to acceptance vrithl days. Shipment contingent upon Meridian Fire Department stdkea, Ores, accidents or other del beyond reasonable control of the Attn.: Deputy Chief Chris Amenn company. L.N. CURTIS and Sons sins ownership and line to all equipment until fully paid for in legal money o e Unltetl Slates or America. 33 East Broadway All prices quoted are sublep t plcable Federal, State, County or City Taxas Meridian ID. 838A2 ~ and Licenses. L.N. CY8T1a AND 8ON8 EMAIL: camenn~meridianelty.org Thank You f or the opportunity to quote. We are please to offer requested items as lollows. II you have qu estions, need addRional inlormatlon or w Id like to place an order, plea se contact Michael Duncan or gar Crane QUANTITY PART NUMBER DESCRI ION UNIT PRICE TOTAL "PRICING REFLECTS GSA ONTRAC GS-07F•0043 " 7 TF5X25TRSDP North American Fire Hos d Glow 6" x 30' Tan with 5" Storz $323.39 $2,263.73 Couplings 30 TF5X100TRSDP North American Fire ose Tri 5" x 100' Tan with 5" Slorz Couplings $838.61 $25,158.30 40 DB30XSOOENDD North American Fir Hose Dura Built 6" x 60' Orange with 2.5" NH $219.24 $8,769.60 Couplings 40 D825X50RENDD Narth America Fre Hose Dura Built Double Jacket fire hose 2.5" x $169.91 $6,796.40 50' Red with " NH Couplings 15 DF26X60BENDD North Amer" an Fire Hose Dura Flow Light Weight Double Jacket $183.62 $2,754.30 lire hose " x 50' Blue with 2.5" NH Couplings 100 DB25X50YENDD North A erican Fire Hose Dura Built Double Jacket fire hose 1.75" $128.12 $12,812.00 x 50' Y Ilow with 1.5" NH Couplings 20 18715X100 Nort American Fire Hose 1.5" x 100' Single Jacket Forestry hose $121.27 $2,425.40 wit 1.5" NH Couplings • he following hose is not currently on L.N, Curtis GSA antract 6 LBH600 Norih American Booster Lile Hose 1" x 100', Kink Resistant with 1" $264.00 $1524.00 NH Reusable Couplings, Yellow in Color. Kathy Wanner From: Keith Watts Sent: Friday, August 16, 2013 3:33 PM To: Kathy Wanner Subject: FW: Hose Quote Attachments: img-816130851-0001.pdf;ATT00001.htm Kathy, please prepare a PO and I will put it on the agenda for the 27th Keith Watts, CPPB Purchasing Manager City of Meridian 33 East Broadway Meridian, ID 83642 Ph. 208-489-0417 Fax: 208-887-4813 From: Chris Amenn Sent: Friday, August 16, 2013 3:02 PM To: Keith Watts Subject: Fwd: Hose Quote Keith, The hose quote. we discussed is attached. Just remove the last item. (Part mm~ber LBH 600) as it is not on the GSA contract. I will order that next FY. Total,I came up with was $60,979.73 The GSA contract number is listed at the tope of the quote. Thank you for processing this as quickly as possible. I hate to run up against deadlines, this one just did not work in my favor. The vendor has assured delivery prior to Octl . Chris Amenn Deputy Chief Meridian Fire 208-573-9946 Begin forwarded message: From: Michael Duncan <mduncan(a,hicurtis.com> Date: August 16, 2013, 15:27:58 CDT To: "camenn(c~citvofineridian.ore" <camennnae,cityofineridian.org> Subject: Hose Quote Hello, here is the quote you requested. Please let me know if you have any questions. Thanks, Michael Duncan L.N. 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Z r w .. o o ~ ' , ~ 1 m VO1 7 ay U A .~ O d M (Y~ Q~ °_ ~~ C ro u Zm V C v c ~J°y G q, E m ~° ~ v~ m ~ 9 C G C m g ~ 'a ~4 E ° d m~ ~s m rn c m m'v J ~ i~ W Z Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: 61 PROJECT NUMBER: ITEM TITLE: MERIDIAN SCHOOL RESOURCE OFFICER AGREEMENT Approval of a Meridian School Resource Officer Agreement with Joint School District No. 2 MEETING NOTES 0~~ Community Item/Presentations Presenter Contact Info.INotes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS MERIDIAN SCHOOL RESOURCE OFFICER AGREEMENT THIS AGREEMENT, entered into by the City of Meridian, a political subdivision of the State of Idaho, hereinafter referred to as "the City of Meridian", and Joint School District Number 2, Meridian, Idaho hereinafter referred to as "the District". WHEREAS, the District desires increased law enforcement from the City, through the Meridian Police Department; and WHEREAS, the City of Meridian and the Meridian Police Department desire4o~provide increased law enforcementservices to the District, through the Meridian Police Department; and WHEREAS, the parties recognize their mutual interest can be furthered through the use of the School Resource Officer (SRO) Program of the Meridian Police Department; NOW, THEREFORE, for and in consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. This Agreement shall be for the sole benefit of the District and the City and shall not be interpreted tc benefit third parties. The relationship of the parties hereto is that of contractor and independent contractor, and it is expressly understood and agreed that each party and their officers, agents, and employees do not in any way, nor for any purpose, become a partner, agent, joint venturer, servant, or employee of the other. i 2. The City of Meridian, through the Meridian Police Department, shall provide School Resource Officer services at designated campuses, as referenced. in. Paragraph 3 below, including, but not limited.to: investigating and preventing crimes against persons or property; identifying and arresting violators of state and local laws; filing investigative reports and other required reports or documents; patrolling; and, to a limited extent, maintaining building security, controlling traffic, and enforcing traffic laws. 3. The City of Meridian shall provide one (1) School Resource Officer at Meridian Middle School, one (1) School Resource Officer at Sawtooth Middle School, one (1) School Resource Officer at Lewis and Clark Middle School, one (1) School Resource Officer at Heritage Middle School, and one (1) School Resource-Officer to cover Central Academy, Meridian Academy, Crossroads Middle School, and Pathways Middle School. 4. As a member of the school management team, the SRO shall endeavor to maintain open and regular communication with the assigned school principal and shall positively promote the school, staff, students, and administration to the community. 5. The Meridian Police Chief and the District will determine how the officers performing the duties under this Agreement will be deployed, and the manner in which the services contemplated by the Agreement shall be provided. The Meridian Police Department will communicate to the assigned school principal whenever concerns or problems regarding scheduling, duties, or other items occur. The interiors of buildings will not be patrolled by SRO's except as is necessary to investigate crimes and apprehend criminal suspects; however, the SRO's shall maintain high visibility with students during break and lunch periods. 6.. The .Meridian. Polfce .Chief and his. officers shall have the right to exercise due discretion in the performance of this Agreement, including, but not limited to the type, nature, extent, and result of any response or activity undertaken by the Meridian Police Chief and his officers. 7. a. With the exception of paragraph 7(b) below, the conduct of the Meridian Police Chief and his officers will be governed by the Meridian Police Policy Manual (hereinafter "Manual"). In the event that the District's procedures conflict with the procedures set forth in the Manual, the provisions of the Manual shall prevail. The Manual which will be maintained at the Meridian Police Department shall-be an +ntegralzpart ofuthis Agreement and it is incorporated herein as if set forth fully. b. District and Parental Notifications. Not withstanding any other provisions herein to the contrary, the following procedures shall be used in all instances with regard to notifying the principal and/or a student's parents about the interaction of SROs with students: i. When an SRO interviews a student in the course of investigating a crime, the SRO shall notify the school principal, or designee, of the fact that an interview with the student was conducted, no later than the end of the school day in which the interview was conducted. 3 ii. In the event that a student is arrested by an SRO or if the SRO finds it otherwise necessary to remove the student from school, the SRO shall .immediately notify the principal .of theschool, _or designee. iii. Upon receiving notice of any of the above circumstances from an SRO, the principal, or his or her designee, shall make reasonable efforts to contact the .student's parent or guardian. If contact is made, the principal may tell the parent or guardian of the student that a police officer questioned the student, removed the student from campus, or arrested the student, as the case may be, and may further state that additional information may be obtained by contacting the Meridian Police Department or if another enforcement agency is involved of which the principal is aware the principal may then give the parent or guardian that information. iv. •If a student's parent or guardian contacts the principal about interviews conducted by an SRO, the principal may disclose any information received by the principal from the SRO and may refer further questions to the Meridian Police Department or the correct law enforcement agency if another law enforcement agency is involved of which the principal is aware. Liability arising from any of the above actions shall be governed by paragraphs 18 and 19 of this Agreement. 8. The City of Meridian shall use five (5) suitably trained police officers in meeting its obligation herein, each of whom may be physically present at one of the school campuses referenced in Paragraph 3, in accordance with a schedule that is mutually agreeable to the District and the Meridian Police Department. If ( scheduling conflicts occur causing an SRO to be off campus during a scheduled on-campus period, efforts will be made to provide prior notice and arrange with the assignedschool_pcincipal to{~rovide adequate coverage. 9. Meridian police officers providing additional services and police protection under the terms of this Agreement will wear the authorized uniform of the Meridian Police Department. 10. The parties recognize that the District may from time to time adopt policies, procedures, rules, and regulations affecting the conduct of persons present on the campuses referenced in Paragraph 3. To the extent that violation of those policies, procedures, rules, and regulations constitutes a violation of law, including breach of the peace, or a threat to public health or safety, those policies, procedures; rules, and•regulatiorastyill-be enforced by the feridian Police Cfjief and-hisbfficers. To the extent that violation of those pofieies, procedures, rules, and regulations does not constitute a violation of the law, the Meridian Police Department is not required to take law enforcement action and will leave the enforcement thereof to the District. SRO's shall inform the principal, or his designee, of violations of school policies, procedures, rules or regulations of which he/she has personal knowledge. 11. This Agreement is for a period commencing on or about August 27, 2013, and ending on or about June 4, 2014 in accordance with the Meridian School District Calendar. It is agreed under the terms of this Agreement that the SRO's shall commence the duties set forth herein one (1) week prior to the first day of classes in the fall of 2013, and will complete the ( obligations one (1) day after the last day of classes in June 2014. At the present time, the dates set forth in this section are the anticipated starting and ending dates. However, each party to.this agreement recDgnizes, 3hat.as _of.this date, the start and end dates of the 2013 - 2014 school year are tentative and may be changed, and if there are changes, this Agreement shall incorporate such changes as if set forth fully herein. 12. As consideration for the services provided by the City of Meridian pursuant to the terms of this Agreement, the District shall pay the total sum of $221,018.00 to the City of Meridian in two installments. One-half shall be paid on January 30, 2014, and the balance on or before May 31, 2014. 13. Security for special events will be approved and the City of Meridian compensated•as #ollows: SPECIAL EVENTS a. The District shall provide the Meridian Police Department with a list of special events and scheduled after-school activities for all schools within the city limits of Meridian at which the District is requesting law enforcement officers to be present. The Meridian Police Department shall provide a minimum of two police officers for each event. b. If an event should arise that is not on the original special event list provided by the District, the Community Service Division (CSD) •~ SFiO Sergeant•shall attempt to provide two Iawenforcement officers to comply with the request. RECORD OF TIME AND REIMBURSEMENT c. SRO's who attend a special event at his/her designated school .and/or officers who work at special .events_at the request of a district school principal shall complete a Meridian Police Department Time Slip for the event and the requesting principal or his/her designee must sign and approve the completed slip. The SRO and/or officers shall then submit the Meridian Police Department Time Slip to the SRO Sergeant. PAYMENT d. The SRO Sergeant of the Meridian Police Department shall prepare • and submit an invoice •to -the- Meridian ,City-Finance Department. °The Meridian City Finance •Department will invoice the individual school(s) hosting the special event(s) at which SRO(s) or other officers worked at the end of each month. The District shall pay one-half (1/2) of the overtime pay due and owing an SRO who worked at the request of his/her designated school at the SRO's hourly overtime salary. The District shall pay Meridian Police Department standard overtime for all other required Meridian Police Department Officers. 44. The parties recognize that•a-school wit#~in the•District may desire to have the Meridian Police Department provide additional security services for indemnify District, its officers, agents, employees, insurers, and indemnitor, and hold them harmless in the premises. 20. It +s acknovuledged _by the ..parties that District personnel acting pursuant to this Agreement are not the employees or agents of the City of Meridian, but rather, they remain the employees of the District. 21. This Agreement may be cancelled by either party for non- conformance or poor performance, on thirty (30) days written notice. If the performance defect is corrected during the thirty (30) day period, this Agreement shall continue in full force and effect. If the City of Meridian terminates this Agreement due to the District's failure to timely correct the default in its performance, the District shall pay to the City of Meridian the consideration set out in-Raragraph i i, prar~ated to reflect the- number of school days in which serviceswere actual+y~performed by the City of Meridian. 22. The Assistant Superintendent for the school district has the authority to execute this Agreement on behalf of the District; and she/he shall promptly bring this Agreement before said Board of Trustees for its ratification at a regularly scheduled meeting. 23. This Agreement shall be interpreted in accordance with the laws of Idaho. 24. This Agreement constitutes the entire agreement of the parties and all other agreements, oral or written, are included in and merged herein. 9 25. This agreement may be modified only by a mutually executed written addendum signed by the Meridian School District Assistant Superintendent and the.Mayor of the City of Meridian. 26. The principal of each school shall, in writing, provide the Meridian Police Chief with a designee to contact in the event the SRO cannot contact the principal when so required pursuant to this Agreement. 27. Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this Agreement, shall be in writing and be deemed communicated when mailed via the United States mail, addressed as follows: Chief of Police Meridian Police Department 1401 E. dNatertower Ave. ~, Meridian, Idaho 83642-2300 Assistant Superintendent Meridian School District 1303 E. Central Drive Meridian, Idaho 83642 Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 28. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. io DATED this o~ ~ day of , 2013. CITY OF MERIDIA Tammy de Mayor of idian BY: h• ey Meridian Chief o Police A• JQyIiC n m~au City of City C er ~ERIDIA~~-- IONHO i SEAL ~W SEAL F''f+,, s T0. 6~,~°' O4NT°5CHOO~°DiSTRiCT NO. 2 By:, SEAL By: C airman of the Boa d u Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: 6J PROJECT NUMBER: ITEM TITLE: TASK ORDER 10436 J-U-B ENGINEERS, INC. Approval of Task Order 10436 for "Citywide Irrigation Feasibility Study" to J-U-B Engineers, Inc. for the Not-To-Exceed Amount of $98,604.00 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City of Meri dia n Purchasing De pt. Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, David Miles Date: 8/22/13 Re: August 27 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed an the August 27 City Council Consent Agenda for Council's consideration. \ Approval of Task Order 10436 for "Citywide Irrigation Feasibility Study" to JUB Fnninoorc i~~ in tha Nnt-Tn-Fxceed amount of $98.604.00. This Task Order is against the current Master Agreement between the Recommended Council Action: Approval of Task Order 104361 to JUB Engineers, Inc. for the Not-To-Exceed amount of $96,604.00. Thank you for your consideration. • Page 1 ~~ 4 ' E IDIAN~- ~ Public ' ° a" ° Works Department TO: Mayor Tammy de Weerd Members of the City Council FROM: David Miles, Surface Water Program Administrator Tom Barry, Director of Public Works DATE: August 19, 2013 Mayor Tammy de Weerd Cky Ceenell Mem6e~ls Keith Bird Brad Hoaglun Charles Rountree David Zaremba SUBJECT: TASK ORDER 10436 WITH J-U-B ENGINEERS, INC. (MASTER AGREEMENT DATED 4-13-2010), FOR CONSULTING SERVICES OF THE CITYWIDE IRRIGAITON FEASIBILITY STUDY FOR ANOT-TO- EXCEED AMOUNT OF $98,604.00 (NEXT AVAILABLE DEPARTMENT REPORT) RECOMMENDED ACTION Move to: Approve Task Order 10436 with 7-U-B Engineers, Inc. for Citywide Irrigation Feasibility Study consulting design services for anot-to-exceed amount of $98,604.00 and; 2. Authorize the Mayor to sign the Agreement. II. DEPARTMENT CONTACT PERSONS David Miles, Surface Water Program Administrator 489-0383 Mollie Mangerich, Environmental Manager 489-0379 Warren Stewart, Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION A.. Background / The City of Meridian has considered various options to provide greater delivery of water services for irrigation use within the City. Two primary goals of increasing water services for irrigation are a desire to provide a more favorable Page l of 3 water rate model for all rate payers and to determine if there is a method to offset system capital costs to our rate payers so that we can ensure modem reliable water delivery facilities while maintaining financial stewardship. Developing and incorporating a citywide irrigation system, in which a combination of systems provide the right water for the right use, is one potential solution. As such, the Fiscal Year 2013 budget includes a Public Works enhancement to review various citywide irrigation systems that currently exist in Idaho and to analyze the benefits, costs and possible structure including operational, legal and statutory implications of such a system in Meridian. B. Proposed Proiect This task order will provide the City of Meridian with analysis and reports gauging the feasibility of a citywide irrigation system to provide new methods of irrigation within the City. This task order includes fatal flaw analysis and "off ramps" which are consistent with the form, content and stop gaps that are required for studies such as this in order to allow the City to be fiscally responsible and allow for cancellation of the contract should any flaws discovered at any point be considered fatal. C. Consultant Selection The consultant was chosen from the selected professional engineering services C roster due to their familiarity with the project scope and quality of the service they have provided in the past, on similar evaluative projects for the City. IV. IMPACT A. Strate ig c Impact: This project will ensure that the City meets the strategic objective of reviewing innovative and opportunistic ways of providing services within the City. Further, this project will ensure that the City responsibly plan for infrastructure needs in order to provide uninterrupted utility services in the most cost effective manner. B. Fiscal Impact: Project Costs Consultant Agreement: Phase I $39,476 Phase II (Subject to City Approval) $59,128 Total Consultant Agreement Cost Not-To-Exceed $98,604 Project Funding j PW Account #3200-55000 100 000 \. Total Funding $100 000 Page 2 of 3 C. Fiscal Note: Because this task order reaches into Fiscal Year 2014, the project is proposed to provide funding with FY '13 funds inclining carry forward. Accordingly the task order has a funding clause to specify that should the pending carry forward budget not be approved, then the City may terminate the project agreement. V. LIST OF ATTACHMENTS A. Task Order 10436 -Citywide Irrigation Feasibility Study. B. Citywide Irrigation Feasibility Study Work-Hour Estimate Approved for Council Agend ~ ~ aO' j3. Date Page 3 of 3 TASK ORDER NO. 10436 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND JUB ENGINEERS, INC (ENGINEER) This Task Order is made this ~~day of August, 2013 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by (JUB ENGINEERS, INCL. hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 1C) between the above mentioned parties dated April 13, 2010. The Project Name for this Task Order 10436 is as follows: CITY OF MERIDIAN CITYWIDE IRRIGATION FEASIBILITY STUDY PROJECT UNDERSTANDING PURPOSE The City of Meridian, ID provides water, and reclaimed water services for approximately 81,000 residents within approximately 27 square miles: These services serve multiple purposes, one of which is the delivery of water for purposes of irrigation of commercial and residential landscapes. Irrigation districts, formed under Idaho State Code Title 43, also provide water delivery for the purposes of irrigation of both agricultural lands and commercial and residential landscape within the City of Meridian. Some Cities in Idaho have developed Municipal Irrigation Districts, under Idaho State Code, Title 50 to provide coordinated and streamlined efforts in delivering irrigation water to residents. As Meridian continues to grow, demand on water supply will increase. Municipal Irrigation Systems can serve as a tool for municipalities to provide the right water for water delivery services. Drinking water supply is best used for drinking rather than multiple uses. A Municipal Irrigation System might also serve to flatten municipal water rates to all Meridian customers and allow all areas of the City to utilize irrigation water for irrigation purposes and maintaining drinking water supplies for that purpose. The City is requesting proposals from qualified firms to evaluate the feasibility of Meridian developing and implementing a Municipal Irrigation System in order to provide irrigation delivery to lands within the City, while keeping Task Order 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY Page 1 of 17 JUB ENGINEERS, INC the cost of water rates equitable to all Meridian citizens and maximize the use of water for the best purposes. The following section provides general information on aspects of both City irrigation supply systems and irrigation systems operated by irrigation districts in and around the City. Facility Data Meridian provides both potable and reclaimed water to commercial establishments and residents in the City for irrigation water for landscape. A primary source of irrigation water for landscaping also comes from irrigation districts. Irrigation Districts which operate within the City of Meridian limits include Nampa Meridian Irrigation District (NMID), Settlers Irrigation District (Settlers), Boise-Kuna Irrigation District, Pioneer Irrigation District and New York Irrigation District. These irrigation districts operate a series of water deliveries and drainages via creeks, drains and laterals. Many irrigation systems which are utilized today were developed during the late 18OO's and early 19OO's. Some were developed privately while others were developed under a federal program known as the Desert Land Act (or Carey Act) of 1894. The Carey Act allowed individuals to acquire land at a very low rate provided they were committed to make the ground farmable and produce goods in order to increase the rate for settlement of avid public lands across the west. Some irrigation systems are still operated by the Bureau of Reclamation today. Many Meridian Creeks serve as irrigation district supply and drainage sources. Four of these Creeks, (Five, Eight, Nine and Ten Mile Creeks), are also mapped Special Flood Hazard Areas by the Federal Emergency Management Agency (FEMA). Meridian also anticipates its Parks and Recreation Department Master Pathway Program to further develop pathways along portions of these Creeks. Meridian's reclaimed water utility currently provides landscape irrigation water to some businesses such as car washes, and park landscaping. It can also be used for fire and dust suppression, sanitary sewer flushings and serve lined water features and could provide additional irrigation supply or capacity to landscapes that are currently served by Irrigation District water. There are areas of Meridian, such as Old Town Meridian, where irrigation district water is not delivered. These areas may have surface water delivery systems which are in disrepair, may be privately owned and may not be receiving surface water delivery. These areas currently utilize City potable water for irrigation purposes. Several jurisdictions in Idaho, including Meridian, require that residential subdivisions install pressurized irrigation systems as part of development agreements in order to provide water more efficiently for landscaping purposes, and to serve as secondary water sources for back up. Task Order 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY Pege 2 of 17 JUa ENGINEERS, INC PROJECT APPROACH This project includes analysis of many elements related to municipal irrigation systems. It is critical that costs and benefits of each issue be considered by the City of Meridian in order to balance the strategic objectives of the City with the benefits and costs of each element. Some elements of a municipal irrigation system may create fatal flaws for such a system in Meridian. In order to provide a study which accounts for potential fatal flaws while examining all necessary elements, the citywide irrigation feasibility study will be conducted in three phases. Phase I consists of tasks involved with the review of background and historical information surrounding existing systems that may impact a citywide irrigation system in Meridian. Phase II will likely consist of tasks related to a fatal flaw analysis. Phase III will likely consist of a development analysis and implementation plan and approach. SCOPE OF WORK General The scope of work under this contract will consist of only Phase I and Phase II work and the City reserves the right at any time, without negotiation with the Consultant, to cancel the contract, terms and payment. Phase III is not included in this contract. If Phase III is authorized and approved by the City, the scope, tasks, contract development and consultant selection processes will be developed separately from this contract. Under this contract, each Phase I & Phase II task and deliverable shall be completed in the order listed below beginning with Phase I, Task 1 and ending with Phase II, Task 7, provided the City does not cancel the contract as stated above. Additionally, any and all work related to Phase II is not to begin without the delivery of all Phase I deliverables as well as the express written notification from the City of Meridian. Under this contract, all Phase I & Phase II interim technical memorandum, Phase I Municipal Irrigation System Feasibility Report, and Final Municipal Irrigation System Feasibility Report shall be delivered in writing via four hardcopies, and also provided electronically in either MS Word, or Adobe PDF format. Under this contract, The City of Meridian will be the primary agency to engage local irrigation districts to determine the level of interest of irrigation districts as well as to engage the local irrigation districts to request participation in each Phase I and Phase II task and deliverable as necessary. Any irrigation district staff or facility access or permissions sought by the Consultant shall be preceded with City staff contact to irrigation district staff. C Task Order 70438 CITYWIDE IRRIGATION FEASIBILITY STUDY Pege 3 of 17 JUB ENGINEERS, INC Under this contract, all references to the "City of Meridian" in Phase I and Phase II shall mean the incorporated City limits and the City of Meridian Area of City Impact as identified in the City of Meridian Comprehensive Plan. Phase I - Backrrround /Historical Information The firm or team selected for this project will be required to provide equipment, materials, and labor to complete the following tasks and deliverables: Task 7. Generally define the challenges and opportunities including the benefits and drawbacks of a Citywide Irrigation System to a municipality including, but not limited to, legal, environmental, technical, operational, financial and any other benefits or detriments to the formation of such a system with the following subtasks: • Initial interview with other Municipal PI systems (Task 2) for input on drawbacks, benefits, operational, admih., user rate structure, etc. • Prepare a summary of Legal Ramifications/Liabilities with Legal Advisor (sub consultant): (inadequate delivery, Irrigation District excluded properties, floodway administration, user rate challenges, initial screening and review of BOR transfer fees, operational liability risks, and statuary and legislative constraints on municipal irrigation systems. ) • Develop general ORM constraints and challenges. • Develop a summary of technical challenges for Phase II tasks. • Develop cursory financial impacts review of water billing records for seasonal revenue. Task 2. Review, understand and report on existing municipal pressure irrigation systems which are currently in place for cities including Boise, Nampa, Twin Falls, Kuna and Caldwell and generally summarize their systems benefits and drawbacks with the following subtasks: • Prepare list of information to request from cities noted including key staff involved with oversight of system, user rates, customer data, system information, irrigation delivery method or arrangement with irrigation districts, 0&M staffing and other considerations. Submit list to City for review and comment prior to conducting meetings. • Arrange, conduct and facilitate either telephone conference or in-person meetings with municipalities.- Boise City, Nampa, Caldwell, Twin Falls, Kuna. • Prepare O&M Costs per ERU, Area Served. r Summarize system descriptions, issues, cost of service. \ Task Order 18438 CITYWIDE IRRIGATION FEASIBILITY STUDY Pege 4 of 17 JUB ENGINEERS, INC Task 3. Analyze the need for and obtain necessary permissions and access approvals for relevant site surveys, site visits, and field work from appropriate land owners and agencies with the following subtasks: • Research and prepare list of agencies for City wntact • Prepare list of information required, data collection of areas served, mapping if available, customer databases, canal/lateral points of delivery for PI systems, etc. • Prepare suggested agenda for City's kick off meeting with NMID, SID, New York Irrigation District and Boise-Kung. • Submit information request package to City. Relevant site survey, site visits, and field work to be mutually determined, agreed upon and approved in writing by both the City and Consultant. Task 4. Review, understand and report on existing irrigation water supply methods, operations and the extent and conditions of existing infrastructure provided by NMID, SID, New York and Boise-Kung irrigation districts operating within City of Meridian with the following subtasks: C • At City's request, participate in meetings lead by City staff with Irrigation District following review of information requested from Task 3. Review available data and determine areas served with PI and delivery points of diversion. • GIS link available database information for service areas. • Prepare a basemap showing coverage of service areas, points of delivery to PI systems, and major jurisdictional waterways and District boundaries. • Prepare inventory of subdivisions served including number of users, general system descriptions, etc. • Prepare inventory of HOA Point of Diversions; and HOA operated systems based on findings from districts and screening efforts of Task 3. Task 5. Review, understand and report on the existing irrigation water supply methods, operation and infrastructure provided by the City of Meridian including its potable delivery system, reclaimed delivery-system and cross connection ties to any irrigation district systems with the following subtasks": • Compile data collection including: water meter data, billing records, databases of City potable back up to PI systems, etc. • Complete GIS dataset with subdivision recordation date, pre/post Water Ordinance Amendment for PI service. ~. Task Order 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY ~ Page 5 of 17 JUB ENGINEERS, INC Estimate- current City users irrigating off potable water system with water meter GIS analysis (use geo-referenced water meters from sewer model) and Water Div. backflow assembly database if able to geocode. Generalize coverage with GIS map. • Estimate current cross-connection (single point connections) subdivision services using data or records from City Water Div. Generalize with GIS map. GIS map existing recycled water users, HOA systems, and parcels service by potable irrigation. Contact NMID for knowledge of downtown irrigation associations or water user groups that are receiving water delivery. "`Assumptions: Due to age and unknown jurisdictional entities in the downtown area, irrigation delivery systems will not be investigated in detail during this task. Task 6. Understand, develop and provide a quantification of water demands between pressurized irrigation water, domestic potable water and reclaimed water usage per land uses of commercial, residential, and industrial. Generalize and quantify the costs of and revenues from that potable water delivery as well as the amount and type of water usage per land use with the following subtasks: Obtain and analyze water meter data (potable, recycled) for peak season, shoulder season) for users and categorize based on land use RES, COM, IND, etc. Develop current irrigation water consumption basis per land use type. Obtain digital water billing data and segregate based on land use. Estimate yearly revenue streams by land use. Task 7. Review, understand and report on existing Meridian water rate model and analyze and report on the projected impacts of a citywide irrigation system on the existing water rates and model including: 1) Projected impacts to utility rates including any potential increases or decreases in irrigation water rates and revenues, potable water rates and revenue, and reclaimed water rates and revenues; and 2) Potential financial and staffing impacts of a municipal irrigation system on the City of Meridian potable water utility revenues; with the following subtasks: • Obtain existing water rate model and run City-wide scenarios with various losses of irrigation demand. Screen locations of unserved users, and refine service area of City PI. Estimate PI system 08rM costs. Tesk Order f 6438 CRYWIDE IRRIGATION FEASIBILITY STUDY Page 6 of 77 JUB ENGINEERS, INC Evaluate potable water demand decline impacts to user rates and water enterprise fund both City-wide and refined service area. Identify potential opportunities for potable system deferred costs (e.g. avoid new or rehabilitated wells, reservoirs, pipelines). Develop range of potential Irrigation user costs and costs of irrigation on-site systems cost from research of similar system installations and breakout based on ERU. • Compare before and after user rates with all enterprise funds. Compare user rates with comparable municipal PI systems. Compare existing NMID/SID water assessment rates. Phase (Deliverables - Deliverable 1 -The Consultant shall provide separate interim technical memorandums for each major milestone of Phase I tasks and corresponding subtasks. Each memorandum shall identify the major elements of each task, include analysis of task elements, develop findings and include recommendations for next steps. Major milestone interim technical memorandums shall be completed for: Purpose, benefits and drawbacks and access needs; and review of comparable existing municipal PI systems. Technical Memorandum #1(Tasks 1, 2); - Existing conditions and methods of local irrigation systems. Technical Memorandum #2 (Tasks 3, 4); D Existing conditions and methods of Meridian potable irrigation water supply. Technical Memorandum #3 (Task 5); - Quantification and diversion analysis of Meridian potable water system, Technical Memorandum #4 (Task 6); - Projected impacts on Meridian's existing water rate models, Technical Memorandum #5 (Task 7) Deliverable 2 -Upon completion of all Phase I tasks and corresponding subtasks, all interim technical memorandums and with express written notice to proceed from the City, the Consultant shall provide a draft Phase I Municipal Irrigation System Feasibility Report that includes a summary of all issues raised in the Phase I interim technical memorandums, recommendations based on memorandum findings of the viability of a citywide irrigation system for Meridian as well as recommendations on the next steps to take, or any conditions which make system development infeasible including impacts on existing water rates and revenues. The consultant shall obtain City staff review comments, and revise Phase I report incorporating review comments and publish Phase I report. Deliverable 3 - At time of delivery of each memorandum and Phase I report, or at a later time identified by the City, the Consultant shall provide presentations of information and findings of technical memoranda and Phase I Report to key members of City staff; as well as to advisory Task Order 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY Pege 7 0(17 JUB ENGINEERS, INC and technical panels assigned to the project, and Mayor and City Council as directed by City staff. Phase II -Fatal Flaw Analysis The firm or team selected for this project will be required to provide equipment, materials, and labor to complete the following tasks: Task 7. Analyze the need for and obtain necessary permissions and access approvals for relevant site surveys, site visits, and field work from appropriate land owners and agencies with the following subtasks: • Prepare list of information needed from City and Irrigation Districts and other irrigation entities. Submit to City PM. • Prepare suggested agenda for City's follow up meeting with NMID, SID, New York Irrigation District and Boise-Kuna. Task 2. Perform review of, and document the number of assessments that each irrigation district operating in the City of Meridian maintains and the resultant annual revenues each receives with the following subtasks:** • Data collection and review of assessment rolls for NMID, SID, and Boise- Kuna and New York Irrigation District, as available. • Collect estimates of annual revenue for subject parcels and inventory de- annexed properties. Relevant site survey, site visits, and field work to be mutually determined, agreed upon and approved in writing by both the City and Consultant. **Assumptions: Irrigation District information will be available in a digital compatible version for data processing and not require hand data entry. Task 3. Identify, document and refine mapping those properties in the City of Meridian which irrigation districts do not deliver to. Of those properties not receiving irrigation water delivery identify which have opted out of delivery and which do not receive delivery due to physical delivery limitations. Also document the cost for properties to opt back into the irrigation districts in order to begin receiving irrigation district delivery and which irrigation district would provide delivery if properties opted in with the following subtasks:*** • GIS link database from Task 2. Refine mapping developed in Phase II Task Order 10438 CITYWIDE IRRIGATION FEASIBILITY STUDY Pape 8 of 17 JUB ENGINEERS, INC • Inventory unserved and de-annexed properties and generalize on base mapping. • Meet with Irrigation District and determine cost of reinstating District assessment. Estimate costs per unserved subdivision lots to reinstate de- annexed properties. Summarize net Irrigation District potential revenues. • Develop legal considerations for parcels de-annexed by irrigation districts. ***Assumptions: Irrigation District information will be available in a digital compatible version for data processing and not require hand data entry. Task 4. Evaluate and recommend which irrigation district systems, or portions thereof would need to be incorporated into a municipal irrigation system for the City and which facilities, operations and maintenance activities or elements thereof are required to allow a municipal irrigation system to function in the City of Meridian; Further, identify, evaluate and make recommendations on the format or type of municipal irrigation system which could fit the City's needs including: 1.) Full operational control of an existing irrigation district system retained by the City; 2.) City operational control at an identified point of acceptance from irrigation districts; 3.) A system which the City contracts and/or leases parts of existing irrigation facilities from irrigation districts in conjunction with a City developed, and operated system; 4.) Types of water allocation options such as comingling of sources or separation of sources and the unit costs of such options; and 5.) Other formats that may be prudent for the City to consider as mutually agreeable between the City and JUB with the following subtasks:**** • Meet with City and determine initial target PI service areas. • Estimate demands for target service areas and preliminary supply requirements from target delivery systems. • Meet with Irrigation District(s) to obtain delivery reserve capacity, constraints. Screen City PI service area with delivery constraints. Conceptually identify irrigation district facilities needed for service. • Develop delivery alternatives, combinations. with Irrigation District, regionalization of proposed pumps stations, water supply back-up source. • Refine and finalize service area and Irrigation District delivery systems. \. Task Order 10438 CITYWIDE IRRIGATION FEASIBILITY STUDY page 9 of 17 JUB ENGINEERS, INC Preliminarily layout PI transmission mains to target service areas. Prepare preliminary capital cost of transmission mains and on-site systems. • Estimate potential deferred costs to the potable water system. • Review alternative operational and administrative systems and screen relative advantages/disadvantages-1) Full operational control, 2) Limited operational control from POD, 3) Contract Lease Options. "*"'Assumptions: 1) Assume Irrigation Districts will provide reserve or excess delivery capacity/water shares in each lateral/watenvay. No analysis is needed to esfab/ish all Irrigation District demands in subject area. 2) Concept layouts of distribution systems within subdivisions will not be completed. Costs will be based on research of past Pl systems. 3) Both parties agree that the level of effort may change for this task depending on the results of Phase 1 and the extent and complexity of the potential irrigation system. The work-hour estimate may require revision upon engagement of this task and is to be negotiated and agreed upon in writing by both parties. Task 5. Perform an assessment of, and report on safety risks, obligations and liabilities of operating and maintaining a municipal irrigation system including, but not limited to cross contamination risks with adjacent irrigation district supplies as well as potable water supplies with the following subtasks: • Develop O&M constraints, staffing requirements. • Public safety risks, cross-contamination. • Develop, screen and rank legal ramifications and obligations for service. Task 6. Provide fatal flaw assessment which identifies all issues which may render development and implementation of a municipal irrigation system not feasible for the City of Meridian including those discussed by City Council during July 11, 2012 meeting; the impacts that those issues create; as well as a listing of alternatives which mitigates issues and provides solutions for moving forward, including but not limited to: 1.) Detailed analysis of Phase I summary of impacts of system on existing water rate models; 2.) Cost of developing new, and/or obtaining existing infrastructure needed to develop a municipal irrigation system in the City of Meridian; 3.) Cost to operate and maintain a municipal irrigation system in the City of Meridian; 4.) Determination of Bureau of Reclamation Transfer Fee implications and potential for rate cost increases or decreases; Task Order 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY Page 10 of 77 JUB ENGINEERS, INC 5.) Identification of Idaho State Laws which may have to be amended, created or omitted in order to provide each of the identified formats and types of municipal irrigation systems identified; and 6.) Summary of number of properties which do not receive water from irrigation districts; with the following subtasks: • Summary GIS mapping -existing served, unserved, irrigation service inventory. • Finalize potential irrigation system demands served with general location. • Finalize capital system costs, develop O&M costs, and develop potential phasing options and costs. • Examine potential magnitude of deferred costs to potable water system. Revise user rate impact analysis with revised service area, irrigation demands. Prepare rate comparison with other utilities. • Develop Issues and Impacts Matrix: 1) Legal Input - BOR transfers, statue and case law considerations, diversion and municipal irrigation system development, obligations of service, risk mitigation recommendations; 2) Technical challenges, reliability and mitigation measures; 3) Implementation, construction; 4) Operation and Maintenance challenges; 5) Administrative considerations, floodway, billing services(flat rate vs metered), public outreach. Phase II Deliverables - Deliverable 1 -The Consultant shall provide separate interim technical memorandums for each major milestone of phase II tasks and corresponding subtasks. Each memorandum shall identify the major elements of each task, include analysis of task elements, develop findings and include recommendations for next steps. Major milestone interim technical memorandums shall be completed for: - Access issues for survey, irrigation delivery assessments and limitations Technical Memorandum #6(Tasks 1, 2, 3); - Review of existing irrigation district systems necessary for Citywide irrigation and proposed formats of a citywide system in the City of Meridian, Technical Memorandum #7 (Task 4); - Summary of safety risks, obligations and liabilities, Technical Memorandum #S (Task 5); - Fatal flaws identified in the assessment including rankings of flaws based on severity by their the financial & physical impacts to the viability of such a system including management and operational concerns, Technical Memorandum #9 (Task 6); Task Order 1043@ CITYWIDE IRRIGATION FEASIBILITY STUDY Page 11 of 17 JUB ENGINEERS, INC Deliverable 2 -Upon completion of all Phase II tasks and corresponding subtasks, all interim technical memorandums and with express written approval from the City, the Consultant shall provide a draft Final Municipal Irrigation System Feasibility Report that includes a summary of all issues raised in the Phase I & II interim technical memorandums, recommendations based on memorandum findings of the viability of a citywide irrigation system as well as recommendations on the next steps to take, or any conditions which make system development infeasible. The consultant shall obtain City staff review comments, and revise Final report incorporating review comments and publish Final report. Deliverable 3 - At time of delivery of memorandums and Final Report, or at a later time identified by the City, the Consultant shall provide presentations of information and findings of technical memoranda and Final Report to key members of City staff; as well as to advisory and technical panels assigned to the project, and Mayor and City Council as directed by City staff. Phase 1, II -Additional Available Information: The following information is available upon request to the Consultant selected to assist in the development of each phase of work: • City of Meridian Reclaimed Water Master Plan, Water Master Plan • City of Meridian Council Minutes from July 11, 2012 • City of Meridian Capital Infrastructure Maps TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by August 2013 and resulting in Final Design being completed by September 2014. A NTP issued on a different date will change the schedule accordingly. PHASE 9 - BACKGROUND:] HISTORICAL I DEMgND INFORMATION COMPENSATION!AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Identify Constraints & Benefits December 31, 2013 $8,725 2 Review Comparable Municipal PI Systems December 31, 2013 $3,552 Technical Memorandum Task 1 & 2 December 31, 2013 $2,331 3 Stakeholder Initial Contact December 31, 2013 $636 4 Existing Irrigation District PI & POD System Inventory March 31, 2014 $3,428 Task Order 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY Page 72 of 17 JUB ENGINEERS, INC Technical Memorandums Task 3 & 4 March 31, 2014 $2,395 5 Meridian Existing Irrigation Systems March 31, 2014 $4,846 6 Evaluate Cily Customer Irrigation Demands March 31, 2014 $4,731 T Preliminary Financial Evaluation March 31, 2014 $4,563 8 Draft and Final Reports (Deliverable 2) March 31, 2014 $6,269 Total Phase 7 ...,....:. $39,476 PHASE 2 -FATAL-FLAW ANALYSIS '' COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 7 Data Collection Preparation June 30, 2014 $751 2 Inventory Irrigation District Assessments June 30, 2014 $2,145 3 ' Refine Unserved Properties Developed Parcels by Irrigation Districts June 30, 2014 $4,940 Technical Memorandums Task 1 - 3 June 30, 2014 $2,581 4 Develop Concept City PI Plans September 30, 2014 $24,301 5 Potential Operational Risk Assessment September 30, 2014 $6,981 8 ` _ '' Fatal Flaw Summary Assessment September 30, 2014 $8,632 7 Final Deliverables 2 & 3 -Draft and Final Reports, Presentations September 30, 2014 $8,797 - Total Phase 2 ......:,... $58,t28 TOTAL TASK ORDER ........ $98,604 The Not-To-Exceed amount to complete all services listed above for this Task Order No. 10436 is ninety eight thousand six hundred four dollars ($98,604.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the City in the form of a Change Order. The hourly rates for services and direct expenses are per the Master Agreement (by this reference made a part hereof) and current attached Rate Schedule (Exhibit A) and will be the basis for any additions and/or deletions in services rendered. Travel and Task Order 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY Page 13 of 17 JUB ENGINEERS, INC meals are excluded from this Task Order unless explicitly listed in the Scope of Services AND Payment Schedule. END OF TEXT. SIGNATURES TO FOLLOW ON NEXT PAGE, CITY OF MERIDIAN JUB EN EERS, INC BY: BYt: TAMMY de RD, MAYOR Dated: b ~a~ Approved by L. Dated: ll ~ ~'L~ ~''~ -~ ~3 C'ily of ~/ w/\XIDNNU YtfR o~lBe T0.F AS~PC P Purchasing Approv I Department A o al BY: - KEIT ATTS, urdhasing Manager TOM BAR ,Public Works Irect Dated:, ~"r~0 " l City Project Manager Task Order 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY Page 14 of 17 JUB ENGINEERS, INC EXHIBIT A 2013 RATE SCHEDULE for JUB ENGINEERS, INC POSITION/CLASSIFICATION 2013 BILLING RATES / HR QA/QC Mana er/Princi al $198 Phil Krichbaum, P.E. Pro'ect Mana er $142 - $176 Chris Canfield, P.E. Brad Watson, P.E. Rich Wiebe, P.E. Pro ect En ineer $107-$142 Tim Blair P.E. Josh Elliot, P.E. Kevin Mertens, P.E. Chris Webb, P.E. Desi n En ineer/E.I.T. $83-$104 Kevin Baker Co Brown David Me er Planner :$120 Lisa Bachman Public Facilitator $120-$138 B ant Kuechle GIS Maria er/Technician $109 Kase Hansen R an Crosb Technician/Surve $84 Scott Bennett Steve Groven Travis Kru \, Task Ober 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY Page f 5 of 17 JUB ENGINEERS, INC CADS ecialist/Technician $72-$82 Allen Beahm Shawn Dulin 2-Person Surve Crew $152 PLS $120-$130 Michael B rns, PLS Tom Rub ,PLS ALLOWABLE REIMBURSABLES The following reimbursable expenses will be allowed ONLY if addressed in any resulting task. order. Amounts will be reimbursed at cost. Expense Rate Sub-Consultants Cost Outside Printing and Reproduction with Receipt Cost Travel See Below TRAVEL EXPENSES The City will only pay for meal, lodging and transportation expenses for official business that consists of consultants traveling to or from, outside of the Treasure Valley, and that are directly related to the specific task orders. Reimbursement will NOT exceed the limits allowed under the US General Services Administration Per Diem Rates for the Boise area. These rates can be found at the following website: htto://www.asa.aov/DOrtal/category/100120 The current FY2013 rate for meals is $46 per full day, and $34.50 (75%) for both travel days. Receipts for meal per diem allowances are not required. The current FY2013 GSA hotel rate is $77.00lnight. Lodging, transportation and hotel expenses will only be reimbursed when accompanied with an itemized receipt and proof of prior approval by the Project Manager. Task Order 70436 CITYWIDE IRRIGATION FEASIBILITY STUDY Page 78 of 77 JUB ENGINEERS, INC Transportation (Pre-approved by Project Manager): All travel must be by the most economical means practical. If there is interruption of travel or deviation from the direct route for the traveler's convenience, the deviation may not exceed the cost of uninterrupted travel. Airline: Consultants will only be reimbursed for coach or economy class rates. Rental Cars: A vehicle is only allowed with prior authorization by the City Project Manager. ALL OTHER EXPENSES ARE CONSIDERED INCIDENTAL AND ARE NOT REIMBURSABLE ( Task Order 10436 CITYWIDE IRRIGATION FEASIBILITY STUDY Page 17 of 17 JUB ENGINEERS, INC J a LL C d O a m E 9 ~ 3 ° > x Y ~ U m v 1\"1 \~ . j q n o n n m m m o ° ~' ~ b „ m ~n a m V m N m rv o a N o V m 10 ti v i - o m a s m m ~ 1 ry1 ~ ~ ~ o M f H i , ' N N N N N N ry N m N V1 N b N m N a N n n N N a N v j N ~ y N o ti V m m 1 N~ N ~ N N ' j Aj N ~ N N f '' N NNN '. ] ° N V O _ ~ N N : Q N N. y ~ i w ~ ~ m o ~ ` . Oi p O: n N r n ' V om O p Q: v i w n . ~ N O C ~ ~ ~{ry N N N N N ' 1 N `y ~ a C Y rC 4 E '~ W N ~,;a a yWN ~, 4 4 n N ~'{ H d r C f i N. vl VI vl N l0 ~ rl N ~l & m N ~4 N q W _j ~ b ~ ~ 6 N ` N ee N m N N N V I N '1 m y g e y C m d m ~ N . O N a . 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Resolution No. ~ "J ~ l3~ :Donation of Used Fire Department Uniform Clothing to the Parma Volunteer Fire Department MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. ~ 3 ~ ~I 3 I BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY AND AUTHORIZING THE MAYOR OF THE CITY OF MERIDIAN TO DONATE USED CLOTHING TO THE PARMA VOLUNTEER FIRE DEPARTMENT, MERIDIAN, IDAHO. WHEREAS, it is in the best interest of the City of Meridian to declaze that certain clothing as surplus as these particular items are no longer needed or used by the City of Meridian; WHEREAS, the City of Meridian's purchasing policy allows surplus City property to be transferred to charitable organizations when the value of the property in question is of nominal value, that is, valued at less than the cost of disposing of the property; WHEREAS, the cost of maintaining such clothing until they were sold, if they could be sold, exceeds their value to the City of Meridian and would result in the unnecessary expenditure of City funds; and WHEREAS, the City of Meridian desires to donate 49 used shirts, 23 used pants and 9 used coats to the Pazma Volunteer Fire Department, anon-profit charitable organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, the stated mission of which is to provide fire protection, Technical Rescue, and ALS transport ambulance services to the Parma Fire District. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That the Mayor and City Council hereby authorize and declare 49 used shirts, 23 used pants and 9 used coats as surplus property. Section 2. That the Mayor and City Council hereby authorize the conveyance of said clothing for no monetary consideration, to the Parma Volunteer Fire Department, Palma, Idaho. RESOLUTION AUTHORIZING DONATION OF USED CLOTHING TO TI-IE PARMA VOLUNTEER FIRE DEPARTMENT Page - 1 of 2 ADOPTED by the City Council of the City of Meridian, Idaho, this ~ /day of August, 2013. APPROVED: APPROVED by the Mayor of the City of Meridian, Idaho, this~~ d~ August, 2013. Mayor T^ y de Weerd ATTEST: By: Jaycee L.(T~olman, City ri gUCG\ 9 / °~ P IogNO M ~~ n ~ F y y'da ,ae ~<<Ae iRE ASURE RESOLUTION AUTI-IORIZING DONATION OF USED CLOTHING TO THE PARMA VOLUNTEER FIRE DEPARTMENT Page - 2 of 2 d c o S~ ~g N d p~ O A N ~ F. a ,~, 'C O no- 0 m w n O TA ~a ~ ~O• N (7 n ,ry C ry ~a g~ aN ~ , d A ~ ~ ~ k' e y ~, n ^' N O ~p r •* ~~ oe 1 p G N .a nn as o C C~ A N O m 4 H E A n 0 3 7 z 4~ ?i a O O ~ ~ ~• ,~ m ,~ o n d~a od ~, =~o~~>> O O O O~ p N N ~ a o ^ m ^ ,~ ~ ~ ? O ~ _ ~~aom~~S. ~~~'~~~° N fll 10 N d m°'°°m maQ o'~3n°-°O<o N d N M~•4.d O O N f0 d N WDy~~~o cntno ~ ° o d 7j O ~p3j wL p_ N ~ N G? O p G N ~ j D tD m ~ o s°. O ~ 6 N ~ ~ p fD ~ O .. 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T_ c < o O r ~ y m m O ~ w m m a -~ O O H ~ O o Z v D o~ '~ A ~ m D N W -Zi ~ r m /I Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Items Moved From Consent Agenda MEETING NOTES Community Item/Presentations Presenter Contact Info.INotes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES - INITIALS Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: FP 13-035 ITEM TITLE: BAINBRIDGE SUBDIVISION FP 13-035 Bainbridge Subdivision No. 1 by Brighton Development Located Ease Side of N. Black Cat Road, Approximately 1 /4 Mile South of W. Chinden Boulevard Request: Final Plat Consisting of Forty-Two (42) Single-Family Residential Building Lots and Two (2) Common/Other Lots on 13.71 Acres of Land In an R-8 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: SHP 13-002 ITEM TITLE: Ennis-Thrivent Condominium Public Hearing: SHP 13-002 Ennis-Thrivent Condominium by Dave Evans Construction, LLC Located 2450 E. Gala Street Request: Short Plat Approval for Three (3) Condominium Units in One (1) Building in a C-G Zoning District MEETING NOTES ~~i ROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET DATE August 27, 2013 ITEM # PROJECT NUMBER 8B SHP 13-002 PROJECT NAME Ennis-Thrivent Condominium PLEASE PRINT NAME FOR I AGAINST I NEUTRALI CITY CLERKS Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: $C PROJECT NUMBER: ITEM TITLE: Amended onto the Agenda: Public Hearing Adopting the 2009 Idaho State Plumbing, and International Building Code and Local Amendments MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE 27. 2013 ITEM NUMBER: 8D PROJECT NUMBER: ITEM TITLE ORDINANCE 13-1573 Amended onto the Agenda: First Reading of Ordinance No. 13-1573: Adopting the Idaho State Plumbing Code and Local Amendments thereto; Amending Meridian City Code Section 10-1-3, Local Amendments to the 2009 International Building Code; and Providing an Effective Date MEETING NOTES ~,~ reAd~nq or ~ 13 ~ro~ q' ~~~~1 ©rl Ql ~I c~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. ~ ~ ' ~ ~~ BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE REPEALING AND REPLACING MERIDIAN CITY CODE SECTION 10-2- 1, ADOPTING THE IDAHO STATE PLUMBING CODE AND LOCAL AMENDMENTS THERETO; AMENDING MERIDIAN CITY CODE SECTION 10-1-3, LOCAL AMENDMENTS TO THE 2009 INTERNATIONAL BUILDING CODE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Idaho Code section 54-2601(3), the City Council of the City of Meridian hereby finds that the follow amendments to the Idaho State Plumbing Code will address local concerns while establishing at least an equivalent level of protection to that contained in the Idaho State Plumbing Code; WHEREAS, pursuant to Idaho Code section 54-2601(3), a public hearing on the amendments was conducted on August 27, 2013, following provision of the proposed language of this ordinance to the Idaho Plumbing Board and the Building Contractors Association of Southwestern Idaho, by U.S. mail, on July 17, 2013, and publication of notice of the time and place thereof in the Valley Times on July 22, 2013; WHEREAS, pursuant to Idaho Code section 39-4116(4)(b), the City Council of the City of Meridian hereby finds that good cause exists for the following amendments to the 2009 International Building Code (IBC), and that such amendments are reasonably necessary for the protection of the public health, safety, and welfare; WHEREAS, the City Council of the City of Meridian hereby finds that the following amendments do establish at least an equivalent level of protection to that of 2009 International Building Code; and WHEREAS, pursuant to Idaho Code section 39-4116(4)(b), a public hearing on the amendments was conducted on August 27, 2013, following provision of the proposed language of this ordinance to Associated General Contractors of America, Associated builders and contractors, Association of Idaho Cities, Idaho Association of Building Officials, Idaho Association of Counties, Idaho Association of REALTORS®, Idaho Building Contractors Association, American Institute of Architects Idaho Chapter, Idaho Fire Chiefs Association, Idaho Society of Professional Engineers, Idaho State Independent Living Council, Southwest Idaho Building Trades, and Idaho Building Trades, by U.S. mail, on July 17, 2013, and publication of notice of the fime and place thereof in the Valley Times on July 22, 2013; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Meridian City Code section 10-2-1, shall be REPEALED, and REPLACED as follows: 2009 ISPC ADOPTION, AMENDMENTS & 2009INTERNATIONAL BUILDING CODE PAGE I OF 3 10-2-1: IDAHO STATE PLUMBING CODE ADOPTED; LOCAL AMENDMENTS: A. Adoption: The Idaho State Plumbing Code ("ISPC"), as amended as set forth in this chapter, is hereby adopted by the City for the purpose of establishing minimum standards of design, materials and workmanship for all plumbing hereafter installed, altered or repaired, and to establish methods of procedure within the city limits. The same is hereby adopted and incorporated as fully as if set out at length herein, and from the date on which this chapter shall take effect, the provisions thereof shall control the installation, alteration or repairing of plumbing within the corporate limits of the City. B. Local amendments: The following amendments to the ISPC are also hereby adopted, which amendments, if in conflict with the ISPC, shall overrule the ISPC: That IDAPA 07.02.06.011.05, amending ISPC section 412, shall not be adopted; instead, section 2902.1 of the International Building Code shall apply. 2. That IDAPA 07.02.06.011.06, amending ISPC Table 412.1, shall not be adopted; instead, Table 2902.1 of the International Building Code shall apply. Section 2. That the following language shall be added to Meridian City Code section 10-1-3: IBC section 2902.2, exception 3, shall be amended to provide as follows: Separate facilities shall not be required in business and mercantile occupancies in which the maximum occupant load is 50 or less. IBC Table 2902.1, footnote f, shall be amended to provide as follows: Drinking fountains are not required for an occupant load of 30 or fewer. Anew footnote, footnote g, shall be added to IBC Table 2902.1, to provide as follows: For business and mercantile occupancies, excluding restaurants, with an occupant load of 30 or fewer, service sinks shall not be required. Section 3. That this ordinance shall be effective on September 4, 2013. PASSED by the City Council of the City of Meridian, Idaho, on September 3, 2013. APPROVED by the Mayor of the City of Meridian, Idaho, September 3, 2013. APPROVED: Tammy de Weerd, Mayor ATTEST: Jaycee Holman, City Clerk 2009ISPC ADOPTION, AMENDMENTS & 2009 INTERNATIONAL BUILDING CODE PAGE 2 OP 3 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO LC. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 13- AN ORDINANCE REPEALING AND REPLACING MERIDIAN CITY CODE SECTION 10-2- 1, ADOPTING THE IDAHO STATE PLUMBING CODE AND LOCAL AMENDMENTS THERETO; AMENDING MERIDIAN CITY CODE SECTION 10-1-3, LOCAL AMENDMENTS TO THE 2009 INTERNATIONAL BUILDING CODE; AND PROVIDING AN EFFECTIVE DATE. City of Meridian Mayor and City Council By: Jaycee Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code § 50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE N0.13- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 13- ofthe City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this day of , 2013. William. L.M. Nary City Attorney 2009 ISPC ADOPTION, AMENDMENTS & 2009 INTERNATIONAL BUILDING CODE PAGE 3 OF 3 CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET DATE August 27, 2013 ITEM # 8C PROJECT NUMBER PROJECT NAME Adopting 2009 International Building and Plumbing Codes PLEASE PRINT NAME ~ FOR ~ AGAINST ~ NEUTRAL CITY Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Mayor's Office: Resolution No. ~ ~J ' "L`'C V :Appointment of Micah Gale as Youth Member to the Meridian Transportation Commission MEETING NOTES ~~ pRDVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. I ~ ~ 1 l Q BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, RE-APPOINTING MICAH GALE AS A YOUTH COMMISSIONER TO THE MERIDIAN TRANSPORTATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code Title 2, Chapter 3 establishes the Meridian Transportation Commission, its members and terms of their appointments; WHEREAS, the City Council of the City of Meridian recognizes and values the unique perspective and input of the youth of the Meridian community as it pertains to traffic safety within the City, and to that end Meridian City Code § 2-3-3(B) states that a youth member may be appointed to the Meridian Transportation Commission; WHEREAS, the City Council of the City of Meridian deems the re-appointment of Mica Gale to the Meridian Transportation Commission to be in the best interest of the Meridian Transportation Commission and the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section I. That, pursuant to Meridian City Code § 2-3-3(B), Mica Gale is hereby re- appointed to the Meridian Transportation Commission, for a term to expire on August 31, 2014. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ~'~~ ADOPTED by the City Council of the City of Meridian, Idaho, this' day of August, 2013. „~~ APPROVED by the Mayor of the City of Meridian, Idaho, this ~ day of August, 2013. APPROVED: A B' MICAH GALE -Y001'I-I COMMISSIONER RE-APPOINTMENT FOR MERIDIAN TRANSPORTATION COMMISSION Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Mayor's Office: Resolution No. 3 ~ `-I :Appointment of Ashlyn Morlock as Youth Commissioner to the Solid Waste Advisory Commission MEETING NOTES D~PROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. 1, ~ ~ /~ I BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING ASHLYN MORLOCK AS YOUTH COMMISSIONER TO THE MERIDIAN SOLID WASTE ADVISORY COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code Title 2, Chapter 6 establishes the Solid Waste Advisory Commission, its members and terms of their appointments; WHEREAS, the City Council of the City of Meridian recognizes and values the unique perspective and input of the youth of the Meridian community as it pertains to solid waste within the City, and to that end Meridian City Code § 2-6-3 (B) states that a youth member may be appointed to the Solid Waste Advisory Commission; WHEREAS, the City Council of the City of Meridian deems the appointment of Ashlyn Morlock to the Solid Waste Advisory Commission to be in the best interest of the Solid Waste Advisory Commission and the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, pursuant to Meridian City Code § 2-6-3(B), Ashlyn Morlock is hereby appointed to the Solid Waste Advisory Commission, for a term to expire on August 31, 2014. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this ~~ day of August, 2013. APPROVED by the Mayor of the City of Meridian, Idaho, this ~~ f August, 2013. APPROVED: A By: iogNo de Weerd "7aycer~I .Holman, City Clerk ~ SFAi- W Ey A rEN UA~Ae iPt AS~P~, ASHLYN MORLOCK -YOUTH COMMISSIONER APPOINTMENT FO LID WASTE ADVISORY COMMISSION PAGE 1 OF l Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Public Works/Fire Departments: Citywide Strategic Plan Discussion MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: 10A PROJECT NUMBER: ITEM TITLE: ORDINANCE NO. Ordinance No. ICJ " ~5~~ An Ordinance of the City of Meridian Granting Re-Zoning of a Parcel Located on the Northwest Corner of N. Meridian Road and W. Washington Street, Meridian, Idaho to the O-T (Old Town) District (Valenti) MEETING NOTES ~/ QP~R4VED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY BECOAOEA Chrlslopher D. Rich AMDUNT .OB I BOISE IDAHO 08129113 09:44 AM DEPUTYVIckylailey ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ RECORDED-REDDEST OF Meridian City 113[ X8760 CITY OF MERIDIAN ORDINANCE NO. (~ - 1 S ~" ~ BY THE CITY COUNCIL: BIRD; HOAGLUN, ROUNTRL+'h], ZAREMBA Alt ORDINANCE (RZ 13-004 - VALENTI) FOR TFIE RE-ZONE OF A PARCEL OF LAND BEING ALL OF LOT 1, BLOCK 2, ONE HALF OF THE AllJACF.,NT RIGHT OF WAYS ON N. MERIDIAN ROAD AN:D W. WASHINGTON AVE. AND ONF. HALF OF TE[E ADJACENT ALLEY. ALL BEING PART OF THF, NIDAY'S SECOND AI)I)ITION TO MERIDTANAS RECORllED IN BOOK 11 OF PLA`PS AT PAGE 594 IN THE OFFICE OF THE RECORDER OF ADA COUNTY, IDAHO. SAID LOT LOCATED IN THI: SE'/a NE'/~ OF SECTION 12, TO WNSHII' 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF Mh',KIDIAN, ADA COUNTY IDAHO; ESTABLISHIN(U AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF O-T (OLD-TOWN) ZONING DISTRICTS IN THE MERIDIAN C1TY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL :BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND 'TIIE IDAHO S TA'I'E TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING F'OR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE RE.AI)ING RU.LF,S; AND PROVIDING AN EFFECTIVE DATE. BL IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as ExhibiC "A" is within the corporate Limits of the City of Meridian, Idaho, and that the Ciry of Meridian has received a wxittenrequest tome-zoning by the owner of said property, to-wit• Jeanne Pcdenti. SECTION 2. That the abo~re-described real property is hereby re-zoned fi•om the R-4 (Medium-Low Density Residential). zoning district to the O-T (Old-"Town) zoning district, in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. ThaC the City has complied with all the noticing requirements pursuant to the laws of'the State of Idaho; and the Ordinances of the Ciry of Meridian to re-zone said property. SECTION 5. 'Chat the City Engineer is hereby directed to alter all use and area maps ans we11 as the oftcial zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance, RE-ZONE ORDINANCE - RZ 13-004 VALENTI Page 1 ~f 3 ` SECTION 6. All ordinances, resolutions, orders or pmts thereof in confiict herewith are hereby repealed, rescinded and annulled. SECTION 7. T7iis ordinance shall be in full force and effect from and after its passage, approval attd publication, according to law. SECTION 8. The Clerl< of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a ch'aftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho; to-wit: the Recorder, Auditor, Treastuer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State "T'ax Commission ofthe State of Idaho. SECTION 9. That pursuant to the afflrniative vote of one-half (1/2) plus one (1) of the Ivlembers of the full Cotmcil, the rule requiring two (2) separate readings by title and one (1) reading in fidl he, and the same is hereby, dispensed writh, attd accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF TIII's CITY OF MER'Ll)IAN, IDAHO, this day of ~~ AGIA°1~ , 2013. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this ~~ ~ day of ~ ~ , 2U].3. \~1VIAY0 AMMY de WTER'U _~..~W. a,.~4~4:n~ ~nc;,os . ATTEST: a~`' '?l 4~ ,, ai~ybf 1bn1f<~ JAYCE . HOL AN, CITY CLE ~. SI'.F~t. '. RE-ZONE ORDINANCE - RZ 13-004 VAhENTI Page 2 of 3 sTaTE or mAl1~, ) ) ss: County of Ada ) On this ~ day of __ {~5.~- , 2013, before me, the iuidersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERn and JAYC::EE L. HOLMAN, kuoum to me to be the Mayor and. City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within. insh'ument, and acknowledged. to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above wx•itten. W,~~ ~~ R ~° u . # « a P~r (SEAL). ~~~~,°~ F ffi ~.' `. ro ~~~ ~ ~~ o m~c~~'gb ~ ~~,aj~' -~v ~~,s ~__... - -'~- - - TARY PU LIC I'O '1~AHO RESIDING AT: ~~t-~ I c.~ rt _ _ l i~___ NiY COMMISSION EXPIRES: ~_N ~~ ~ ~t RG-`LONG ORDINANCE -RZ 13-004 VALLNTI Page 3 of 3 Rezono Gogal Description ~ioewan+ap: Ae~, ~ gNna.pMmvw~w owz 0. zoiz Jo11N0.: 8J12 e. 1~w~,cplsas~,~ is EnwiP 1H NE tMnorlL 00`00'00• B, • d11YnW ai-»,ovArMNonp tlwwgwbawnewydwe 6E 1J4 NE iN.ed Yp~glMo.nlwlMdwdN.MrN14nRo.db.b.nd mwFGWrw4wiwclbnWMW N.NMeeMn ka3 rtd W. NMrhI+Ml~ Aw.. wid polMpNn01A-ApNNTOf/E[~NWNINR 7hMa.alaglMant.rlYraweW. Aw.,N.iQ'N'41'W,.dl.Mma~d16l.ODANq• polM mNkkp kw YMNwcllan dwd W„~ Aw..nd wd dNy 1'MYi ~rnMw aabb~pwp Ih. ow~N.awe.w.r w.r. N. oo~ ar o r w.,. rww,w a w.o¢ wn a. a~ ~ro krnaY~xyEawM.ry dMMLa 1 eloak R4xMwe.e: ThwaMapllNaoAh~ryDarWMyawaLal awaca.s.tw~arE,.arrno.aistooM.ta. pdnt.wlk~p dw~wpr baxwWy d ak18E 1N NE IN.nti o.nMAMM dwd N. Mw111.a Ro.d: 7ta.al.bpa Yr aHMy boundry dwdBE 1H N@ 1/4.nd Moro YMC.OIMNM ofMid N. IM.11eU11 ROW 6.00' ar00' E., a dAWia a W.01 frN b IM AOIWIU''AEY70RN~AY11 TM MM dwalb.d Ia M1rtl.MipYa~ aortldn.11,t66 ~rlrN mon a W1. 8(A110:17T1i7hN ndaYnO eqe. Wny.nd wwnwnrdraare ak~pfMd ~Gy on IAn Wavy tlualb~dpn>tlal,rw. AL BY APR Z 9 2Aq AIERINIAN PUBLIC WORKS CEPT. V ulonli Rezone • RZ-13-004 EXHIBIT B 2 MDAV'3 J9AflONA ADDITION 11D Y$RIDIAN tJ&ZONE DS4CRIPlION SIQRAIf' d~plYWi!~• eldar I _ r~ 111~71~r~~ W.AE~/' [NQ W.NfA9fAYOIiWAV~ ~ ~ ~ ~ ~ ~ •K(k 7782 µaAr~s, trim ~rraN ~ ~4 I ~ eiaac a ~1+ ~~h •r ~ _....._ .. _ ...~... J & ii W.d~PAI~ _ ,1, i -..~~i~~.._.,,r,..._._,.~ ml ! NfDAY9 S[CONd AOp711QV 1 I 8a7pf 11 PA(~ 6W i ~ I ~ ~ xdac S. ~ i Ip.Op(~Z I ~ '~ I ~ +I i ~ ~ NYYIM Mr i .. J~' l._._ ....__ .. _..... _ .. _._J ~" 'w ~ x ~ ~ ~ ___ ~~ N8P'INd'W •• • ••• ••• i ~ ^ .. _- ~Lw~rw.....r~ ~fUR~yMMl~pllltll Valcnti Rcwne - RZ-13-004 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO 1.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE N0.13-_ PROVIDING FOR RE ZONING ORDINANCE An Ordinance of the City of Meridian granting re-zoning a parcel of ]and being all of Lot 1, Block 2, one half of the adjacent right of ways of N. Meridian Road and W. WasHington Ave, and one half of the adjacent alley. All being part of the Niday's Second Addition to Meridian as recorded in Book 11 of plats at Page 594 in the Office of the Recorder of Ada County, Idaho. Said Lot located in the SE % NE % of Section 12, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County. This parcel contains 14,855 square feet more or less. Also, this parcel is SUBJECT TO al] easements and rights-of--way of record or hnplied. As in attached exhibit "B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the day of , 2013. City of Meridian Mayor and City Counci] By: 7aycee L. Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: _ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 13- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 13- of the Ciry of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pwsuant to Idaho Code § 50-901A (3). BATED this day of , 2013. William. L.M. Nary City Attorney ORDINANCE SUMMARY - RZ 13-004 - VALENTI Page 1 Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: ORDINANCE NO. Ordinance No. 13' X51 ~ An Ordinance of the City of Meridian, Idaho amending Ordinance No. 12-1524, the Appropriation Ordinance for the Fiscal Year Beginning October 1, 2012 and ending September 20, 2013. Appropriating monies that are to be received by the City of Meridian, Idaho in the sum of $82,872,394 and allocating expenditures and providing an effective date. MEETING NOTES ~~~ Community ItemlPresentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN ORDINANCE NO. `~ (S Z BY THE CITY COUNCIL: BIRD, HOAGLIJN, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OP MERIDIA-N, IDAHO AMENDING ORDINANCE NO: 12- 1524, THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER. 1, 20.12 AND ENDING SF;PTE.MBER 30, 2013. APPROPRIATING MONIES TIIAT ARE TO AE RECEIVED BY `I'T-IF. CITY OT' MERIDIAN, IDAHO IN `I'HE SUM OF $82,872,394:Op AND ALLOCATINC'r EXPENDITURES AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF 'TE[F, CITY OP MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section I. That Ordinance No. 12-1524, the appropriation ordinance for the City of Meridian, Idaho, for flee fscal year commencing October 1, 20.12 acid ending September 30, 2013 be and the same is hereby amended as follows: City of Meridian FY2013 Amended Budget FY2013 FY2013 Revenues Total Revenue Expenditures Capital Administration Total Capital Carryforward -Capital Administration Carryforward -Capital Total Carryforward Total Expenditures Transfers Total Expenditures with Transfers (Use)/Addition of Fund Balance 13 Original Budget Amendments Final Budget. $ 2,000 $ 2,000 _ $ 324,808 $ 324,8D8 $ - $ 324,808 $ 324,808. $ 720,235 $ 115,921) $ 604,31A ~-- - _ $__ 720,235 T $ (115,921) ___$_ 604,314 _ $ 720,235 $ (115 921) $ 604 3:14 $ 720,235 $ (1,836,027) $ (1,115,792) (718,235) $ 1,836,027 $ 1,117,792 FY2013 Revenues Water/Sewer Sales FY2013 Original Budget Amendments Final Budget 19,618,000 $ 19;618,000 AMENDMENT'f0 BUDGET ORDINANCE NO. 12-1524 -Page 1 of 5 ~~ OtherSouroes Total Revenue Pxpeniitures Personnel Utility Billing Public Works Water Wastewater Operating l)tilky Billing Public Works. Water Wastewater $ 4,270,000 $ 4,270,000 $ 23,888,000 $ - $ 23,888;000 388;276 $ 388,276 $ 2,292,428 $ 2,292;428 1,398;048 $ 1,398,048 $ 2,226;843 $ 2;226,843 7otalPersonnel $ 6,305,595 $ $ 6,305,595 Total Operating Total Personnel and Operating Capital Utility Billing Public Works Water Wastewater Total Capital Carryforward -Operating Utility Billing Public Works Water Wastewater Total Carryforward -Operating Carryforward -Capital Utility Billing Public Works Water Wastewater Total Carryforward -Capital Total Carryforward Total expenditures Transfers Total Expenditures with Transfers (Use)IAddition of Fund Balance Revenues Total. Raveriue Expenditures $ 388,493 $ - $ 388,493 $ 1,041,192 $ 58,324 $ 1,099;436 $ 3,824,673 $ (16,667) $ 3,808;006 $ 6,657 629 $ (41,677) $ 6,615952 $ 11 911,907 $ (20) $ 11;911,887 $ 18;217;502 $ X20) $ 18,217;482 $ - $ - - $ 6;859,000 $ 974,000 $' 7,933;000 $ 8 864 000 $ 319,355 $ 9,183,355 15;823,000 $ 1,293,355 $ 17,116,355 i70;000 $ 110,000 $ 446,088 $ (182,469) $ 263;619 $ - 27,139 $ 27,139 $ 556,088 $ (155,330) $ 400;758 $ - $ - $ 1-,635,776 $ (901,010) $ 734,766 $ 3187 742 $ (1 790 228) $ 1.,397,514 $ 4 823,518 $ (2,691,23$) $ 2,132,280 $ 5,379;606 $ (2,846,567) $ 2,533,039 39,420,108' $ (1,553,232) $ 37;866,876 9,592;266 $ 77,221 $ 1,689,487 $ 41,012374 $ (1,476,011) $ 39,536,363 (17,124',374) $ 1,476,OT1 $ (15,848;363) 32,187;287 $ 2,400;826 $ 34,588,113 AMENDMENT TO BUDGET ORDINANCE NO: 12-1.524 -Page 2 of 5 Original Budget Amendments Final Budget Personnel Administration $ 3,417,823 $ 13,542 $ 3,431,365 Fire $ 7,428,122 $ 34,777 $ 7,462,899 Police $ 10,161,887 $ 49,994 $ 10,211,881 Parks $ 1,655,226 $ - $ 1,655,226 Community Development $ 1 160 712 $ 46227 $ 1,206,939 Total Personnel $ 23,823,770 $ 144,540 $ 23,968,310 Operating Administration $ 2,012,826 $ 2,879,017 $ 4,891,843 Fire $ 1,547,855 $ 85,000 $ 1,632,855 Police $ 1,693,647 $ 185,764 $ 1,679,411 Parks $ 1,382,384 $ 100,575 $ 1,482,959 Community Development $ 1,198,119 $ 642,300 $ 1,840,419 TotalOperafing $ 7,834,1331 $ 3,892,655 $ 11,727,486 Total Personnel and Operating $ 31,658,601 $ 4,037,195 $ 35,695,796 Capital Administration $ 409,972 $ 63,000 $ 472,972 Fire $ 95,000 $ 10,500 $ 105,500 Police $ 2,272,500 $ 107,061 $ 2,379,561 Parks $ 778,711 $ 350,938 $ 1,129,649 Community Development $ - $ - $ - Total Capital $ 3,556,183 $ 531,499 $ 4,087,682 Carryforward -Personnel i Administration $ - $ - $ - Fire $ - $ - $ - Police $ - $ - $ - Parks $ - $ - $ - Community Development $ - $ - $ - Total Carryforward -Personnel $ - $ - $ - Carryforward -Operating Administration $ 149,522 $ (90,203) $ 59,319 Fire $ - $ _ $ - Police $ - $ - $ - Parks $ 45,056 $ (1,545) $ 43,512 Community Development $ 15,000 $ - $ 15,000 TotalCarryfonvard-Operating $ 209,578 $ (91,748) $ 117,831 Carryforward -Capital Administration $ 79,000 $ - $ 79,000 Fire $ - $ - $ - Police $ 125,000 $ - $ 125,000 Parks $ 4,418,D97 $ (447,011) $ 3,971,087 Community Development $ - $ - $ - Total Carryforward -Capital $ 4,622,097 $ (447,011) $ 4,175,087 Carryfonvard Administration $ 228,522 $ (90,203) $ 138,319 Fire $ - $ - $ - ( Police $ 125,000 $ - $ 125,000 Parks $ 4,463,153 $ (448,555) $ 4,014,598 Community Development $ 15,000 $ - $ 15,000 AMENDMENT TO BUDGET ORDINANCE NO. 12-1524 -Page 3 of 5 Total Carryforward Total Expenditures Transfers Total Ezpenditureswitfi Transfers (Use)/Addition of Fund Balance Revenues Total Revenue Expenditures Total Personnel and Operating Total Capital Total Carryforward Total Expenditures Transfers Total Expenditures with Transfers (Use)lAdtlition of Fund Balance $ 4,831;675 $ (538 758) $ 4 292 917 $ 40;046,460 $ 4;029,936 $ 44,076,395 __ $ (1,592,26~~_ $ 1,96_7,693 _$ 375,427 $ 38,454,194 $ 5;997,629 $ 44,451,823 $ j6;266,907) $ (3,596,803) $ (9,863,710) FY2013 FY2013 FY2013 Original Budget Amendments Final Budget $ 56,077,287 $ 2,400;826 $ 58,478,113 $ 49,876,.103 $ 4,037,175 $ 53,913,278 $ 19,379,183 $ 2,149,662 $ 21,528,845 $ 10,931,516 $ (3,501,246) $ 7 430 270 $ 80,186,803 $ 2 685,591 $ 82 872 394 $ _ _ - _ __ $ _0 $ 0 $ 80;186,803 $ _ 2,685,591 $ __ .82,872,.394 (24,109,516) $ (284,765) $ (24,394,282) That the sum of $2,685,591.00 be approptiated into the revenues of the Fund Balance and Other Sources and Fees, to be used for authorized activities. Section 2. This Ordinance shall be in fit11 force and. effect from and after its passage, approval and publication, according tp law. ~~-- 1'ASSF,D by the City Council of the Cify of Meridian, Idaho, this z~ clay of ___&-, 20].3. y~ APPROVED by the Mayor of the City of Meridian, Idaho, this ~1 " day of ~-j° , 2013. APPROVED: Tatum e W erd, Mayor ATTEST': STATE OF IDAHO ) 4fT,ar.;~~;, a1 aT[ ~. ~~~ ~'`"' ~I"/iN <uaxo ,Iffy ~f AME.NDMEN'T TO BUUCiE'I' OR.DINANCL NO. 12-1524 -Page 4 of 5 ss. County of Ada } On this o?~- day of ~tz~~2,`i~ __.___, 2073, before me, the undersigned, a Notary Priblic in and for said State, personally appeared 'TAMMY de WEERD urd JAYCEE L,. I3OL,MAN, known to me to be the Mayor anel City Clerk, respectively, of the CITY of Meridian, Idaho, and r!vho executed the within instrument, and acknowledged to me-that the City of Meridian executed the same. IN WITNESS WI~ERF,OF, I have hereunto set my hand and affixed my official seal the day and year first: above written. p~.~~.a (SEAL} Utz-.__~_ ~ ,~ a~A~'c3~® ~, ~ -` m g ~-,. d~t'ih~~ -,~~;®e ~PiJ1~,1C F AHO RESIDINGAT: ~--(F,yic~tc~h . l~ MY COMMISSION'EXP7RES: ~~q~~, ~~ ~ AMENDMENT TO BUDGET ORDINANCE NO. 12-].524 -Page 5 of 5 NOTICE AND PUBLISIdED SUMMARY OF ORDINANCE PURSUANT TO LC. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 13- PROVIDING FOR AN AMENDMENT TO ORDINANCE NO. 12-1524 An Ordinance of the City of Meridian providing for the adoption of an amendment to the budget and the appropriation of expenditures of $82,872,394.00 to defray the necessary expenses and ]iabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specif ed for the fiscal year beginning October 1, 2012 and ending on September 30, 2013. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. City of Meridian Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: Adopted after first reading by suspension of the Rnle as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 13- The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No, 13- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of August, 2013. William. L.M. Nary City Attorney BUDGET AMENDMENT ORDINANCE SUMMARY FY2013 -1 of 1 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BH2A, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE, PURSUANT TO H)AHO CODE §50-1002 AND §50-1003, PROVIDING FOR A TITLE AND FINDINGS, PROVIDING FOR THE ADOPTION OF A BUDGET AND THE APPROPRIATION OF $89.285,963.00 TO DEFRAY THE NECESSARY EXPENSES AND LIABILITIES OF THE CITY OF MERIDIAN, IN ACCORDANCE WITH THE OBJECT AND PURPOSES ANA IN THE CERTAIN AMOUNTS HEREIN SPECIFIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING ON SEPTEMBER 30, 2014; TO LEVY ALL SUCH APPROPRIATE TAXES AND LEVIES AS AUTHORIZED BY LAW UPON TAXABLE PROPERTY; ANA TO COLLECT ALL AUTHORIZED REVENUE; TO PROVH)E FOR THE WAIVING OF THE 2ND AND 312D READINGS PURSUANT TO IDAHO CODE §50-902; AND PROVIDING FOR AN EFFECTIVE DATE AND THE FILING OF A CERTIFIED COPY OF THIS ORDINANCE WITH THE SECRETARY OF STATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section 1. TITLE: This Ordinance shall be entitled and cited as the "2013-2014 Fiscal Year Amoral Appropriation Ordinance of the City of Meridian". Section 2. FINATNGS: The City Council finds: A. That it has duly Noticed and held a Public Heating on the 20~~' day of August, 2013 for a Proposed Budget for Fiscal Year 2013-2014 (FY2014) City of Meridian, Idaho; B. That the total revenue anticipated to be available to the City of Meridian during Fiscal Year 2013-2014 is correctly stated in the Adopted Budget which is herein set forth in Section No. 3; and C. The appropriations and sums of money as are hereinafter set forth in Section No. 3 are deemed necessary to defray all the necessary expenses and liabilities of the City of Meridian for Fiscal Year 2013-2014. Section 3. ADOPTION OF BUDGET ANA APPROPRIATION OF EXPENDITURE: The City Council does hereby adopt as and for the budget and the appropriation of expenditure for the City of Meridian for Fiscal Year commencing October 1, 2013 and ending on September 30, 2014 the following: ANNUAL APPROPRIATION ORDINANCE FX2014 -Page 1 of 6 Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: ORDINANCE NO. Ordinance No. ~ 3 Is~a :2013-2014 Fiscal Year Annual Appropriation Ordinance of the City of Meridian providing for the Adoption of a Budget and Appropriation of $89,285,963.00 to Defray the Necessary Expenses and Liabilities of the City of Meridian; in accordance with the Object and Purposes and in the Certain Amounts here specified for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014. MEETING NOTES ~ ~PpoouE Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN QRDINANCE NO. ~ ~J ~ ~ ~~ ~- BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE, PURSUANT TO IDAHO COl)L+'+' §50-1002 AND §50-1003, PROVH)ING FOR A TITLE AND FINDINGS, PROVIDING FOR THE ADOPTION OF A BUDGET AND THE APPROPRIATION OF $89.285,963.00 TO DEFRAY 1'HE NECESSARY EXP>aNSES A1vD LIABTI:.ITIES OF THE CITY OF MERIDIAN, IN ACCORDANCE WITH THE OBJECT AND PURPOSES AND. IN THE CERTAIN AMOUNTS HEREIN SPECIFIED FOR "PHE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING ON SEPTEMBER 30, 2014; TO LEVY ALL SUCH APP120PRIATE TAXES AND LEVIES AS AUTHORI7EI) BY LAW UPON TAXABLE PROPERTY; ANI) TO COLLECT ALL ALITIIORI'LEll REVENUE;. 'TO PROVIDE FOR 'CHF: WAIVING OF THE 2yn AND 3~~ READINGS PURSUANTP TO IDAHO CODE §50-902; AND PROVIDING FOR AN EFFECTIVE DATE AND '1'F[F,, FILING OF A CEK'PIFIED COPY OF THIS ORDINANCE WITHfiHE SECRETARY OF STATE.. BE IT ORDAINED BY THE MAYOR AND COUNCIL. OF THE CITY OF MERH)iAN, ADA COUNTY, STATE OF IDAHO: Section 1. TITLE: This Ordinance shall be entitled and cited as the "2013-2014 Fiscal Year Annnal Appropriation Ordinance of the City of Meridian". Section 2. FINDINGS: "I'he City Council finds. A. That it has duly Noticed and held a Public Hearing on the 20°i day of August, 2013 for a Proposed Budget for Fiscal Year 2013-2014 (FY2014) City of Meridian, Idaho; B. 'T'hat the total revenue anticipated to be available to the City of Meridian during Fiscal Year 2013-207.4 is correctly stated in the Adopted Budget which is herein set forth in Section No. 3: and C. I'he appropriat7o rs and sums. of money as are hereinafter set .forth in Section No. 3 are deemed necessary to defray all the necessary eXpenses and liabilities of the City of Meridian for Fiscal Year 2013-2014. Section 3. ADOPTION OF BUllGE'I AND APPROPRIATION OF EXPENDITURE: T'he City Council does hereby adopt as and for the budget and the appropriation oi' expenditure fot• the City of Meridian for Fiscal Year commencing October 1, 2013 and ending on September 30, 2014 the following: ANNUAL APPROPRIATION ORDINANCE FY2074 -Page 1 of 6 r' Revenues Total t3evenue Expenditures Capital Administration. Total Capital Garryforward -Capital Administration Garryforward -Capital :City of Meridian FY2014 Budget $ 838 $ 2;000 $ - a a~aa~a Q - $ - Total Carryforward $ - $ 720,235 $ 557,378 TataLExpendifures $ 916,429 $ 720,235 $ 557,378 Transfers Total Expenditures with Transfers 916 429 $ 720;235 $ 557,378 (Use)IAddition of Fund Balance $ (915;592) $ (718,235) $ (587,378) FY2012 FY2013 FY2014 Actual Original Budget Original Budget tZevenues UVaterlSewer Sales Other Sources Total Revenue Expenditures '.Personnel Utlity'Billing Public 1Norl<s Water Wastewater Total Personnel Operating Utility Billing Public Works $ 19,401,864 $ 19;618,000 $ 23,969,758 $,121;956 $ 4,270,000 $ 1,355,000 27,523,820. $ 23,886,040 $ 26,324,758 $ 368,071 $ 388',276 $ 414,262 $ 2,1'rJ1;298 $ 2;292,428 $ 2,392,001 $ 1,240,997 $ 1,398;048 $ 1,490,878 $ 1,955,102 $ 2 226;843 $ 2,329,425 344;277 $ 388,493 $ 421,084 $ 1;169;669 $ ,041,112 $ 1,087;559 ANNUAL APPROPRIATION ORDINANCE I'Y20I4 -Page 2 of 6 Adtual Original. Budget Original Budget Water Wastewater $ 3,744,579 $ 3,824,673 $ 2,735,564 Total Operating Total Personnel and Operating Capital Utility :Billing Put5lic Works Water Wastewater total Capital Car(yforward--Operating Utility Billing Put)lie Wotks Water Wastewater Total Carryfonvard -Operating Garryfonvard -Capital Utility Billing Ptablic°V+/orks Water Wastewater Total Carryforward - Capital Total Carryfonvard Total Expenditures Transfers.. Totalfxpendtures wtfi Transfers (Use)%Additian ofFupd Balance .Revenues Total Revenue $ 17,564,523 $' 98,217;502 $ 13,389,722 $ 71.0,000 19;796 $ - $ 1,624,635 $ 6,959;000 $ 4,260,000 $ 5,157,539 $ 8,864,000 .$. 19,744,621 6,801,970 $ 15,823;000 $ 1:6,714',621 $ 110,000 $ 110,OD0 $ 446;088 $ 556,179 1,635,776 $ 6,150;664 $ - $ 5:;379;608 $ :12;708;111 24,366,494 $ 39,420;108 $ 42;812,454 $ 1,527,475 $ 1,592,286 $ '2;686,536 $' 25,893,968 $ 41,012,374 $ 45,498;990 $ 1,629,852 $ (17,124,374) $(20,174,232). 35,375;623 $ 32,187;287 $ 34;864,085 Expenditures Personnel Administration $ 3,098,072 $- 3,497,823 $ 4;013,935 .Fire $ 7,317,358 $ 7,42&,122 $ 7,92q;862 Police $ 9,812,467 $ 90,161,887 $ 90,322,462 Parks $ 1,513,632 $ 1655;226 $ 1.,788,543 ANNUAL APPROPRIATION ORDINANCE FY2014 -Page 3 ofb FY2012 FY2013 FY2014 Actual Original Budget Original Bud et Community Development Total Personnel Operating Administration Fire Police Parks Community Development Total Operating Total Personnel and Operating Capital Administration Fire Police Parks Community Development Total Capital Carryforward -Operating Administration Fire Police Parks Community Development Total Carryforward -Operating Carryfonvard -Capital Administration Fire Police Parks Community Development Total Carryforward -Capital Carryforward Administration Fire Polloe Parks Community Development Total Carryforward $ 1,067,267 $ 1,160,712 $ 1,225131 $ 22,808,795 $ 23,823,770 $ 25,270,733 $ 1,989,052 $ 2,012,826 $ 2,208,880 $ 1,031,089 $ 1,547,855 $ 1,085,786 $ 1,861,861 $ 1,693,647 $ 1,977,451 $ 1,218,780 $ 1,382,384 $ 1,535,966 $ 1,476,251 $ 1,198,119 $ 1,497170 $ 7,577,033 $ 7,834,831 $ 8,305,253 $ 30,385,827 $ 31,658,601 $ 33,575,986 78,182 $ 409,972 $ 1,596,552 210,102 $ 95,000 $ 950,390 315,651 $ 2,272,500 $ 2,826,000 1,070,040 $ 778,711 $ 1,310,012 - $ - $ 64.002 $ 1,673,976 $ 3,556,183 $ 6,746 956 $ - $ 149,522 $ 30,244 $ - ~$ - $ - $ - $ - $ 52,325 $ - $ 45,056 $ 13,510 $ - $ 15,000 $ 65,000 _$ - $ 209,578 $ 161,079 $ - $ 79,000 $ 311,459 $ - $ - $ 61,500 $ - $ 125,000 $ 2,176,107 $ - $ 4,41$,097 $ 2,883,045 P - R _ R $ - $ 4,622,097 $ 5,432,110 $ - $ 228,522 $ 341,703 $ - $ - $ 61,500 $ - $ 125,000 $ 2,228,432 $ - $ 4,463,153 $ 2,896,555 $ - $ 15,000 $ 65,000 $ - $ 4,831,675 $ b,693,189 Total Expenditures $ 32,D59,803 $ 40,046,460 $ 45,916,131 Transfers $ (1,527,475) $ (1,592,266) $ (2 686 536) Total Expenditures with Transfers $ 30,532,328 $ 38,454,194 $43,229,595 ANNUAL APPROPRIATION ORDINANCE FX20] 4 -Page 4 of 6 (USe)IAddition of Fund Balance $ 4,843,295 $ (6,266,907) $ (8,365,510) FY2012 FY2013 FY2014 Actual Original Budget Original Budget Revenues __ _ ___ _._ Total Revenue $ 62;900,281 $ 56,077,287 $ 60,188,843 Expenditures Total Personnel and Operating $ 47,950,351 $ 49,876,103 $ 46,965,708 Total Capital $ 9,392,375 $ 19,379,183 $ 23,461.,577 Total Carryforward $ - $ 10,931,516 $ 1B,858,678 Total Expenditures ----- $ -- 57,342,726 ----- $ -- 80,186,803 -- --------- $89,285,963 Transfers $ --- TO) $ - ----- .--- $ ----_-------- Total Expenditures with Transfers $ 57,342,726 $ 80;186,803 $ 89,285,963 (Use)/Addition of Fund Balance $ 5,557,555 $ (24,109,516) $(29,097,120) Section 4. That the general tax levy and all appropriate. taxes and levies be imposed as '~ authorized by law and all authorised revenue is collected. Section 5. That the 2"d and 3`u readings of this ordinance are waived by suspension of the Rule as allowed ptusuant to Idaho Code §50-902. Section G~ `The City Clerk is directed to forthwith publish tlils Orditi•utce and file a certified copy of the same with the office of the Secretary of State of Idaho as provided in Idaho Code X50-1.003 and the same shall be in full force and effect from and after its passage, approval arrd publication, according to law. PASSED by the City Council and APPROVEll by the Mayor of the City of Meridian, Idaho this ~~day of ~uS..u..5~ , 2013. --~ APPROVED: ANNUAL APPROPRIAI"ION ORDINANCE FY2014 -Page 5 of G 5TA'1'E OF IDAHO ) ss. County of Ada ) On this ~ day of _ ~ ~ , 2013, before me, the undersigned, a Notary Public in and for said State, personal y a p aced TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and. City Clerk, respectively, of the CITY of Meridian, Idalaa, and who executed the within instrument, and acknowledged to me that the City of Mardian executed the same. IN WITNESS WHEREOF, I have hereunto set niy hand artd affixed my aificial seal the day and year first above written. qs s~v~® L s~ ~ith--~a r~t~,4rz~~p~~ggww+et~ (SEAL) ~h n. ;~aa~k+ly~v"`~y?V'~tt ^r ~~ ,~ x w ~gz4~,. ~gy,~C;, ~;4~4" 'g4 ~~` a~E t~?~d' ~e~~~~M~ II'ARY PUI3 ,IC IDAHO RESIDING AT:~tk_v~~~av1 ll7 _ MY COMMISSION EXPIRES: Tn !-~ , ~c% i ~) ANNUAL APPROPRIATION ORDINANCE FY2014 -Page 6 of 6 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO LC. § 50-901(A) CITY OF MERH)IAN ORDINANCE N0.13- PROVIDING FOR AN ANNUAL APPROPRIATION ORDINANCE FOR THE ADOPTION OF A BUDGET FOR THE CITY OF MERIDIAN FOR FY2013 An Ordinance of the City of Meridian providing for the adoption of a budget and the appropriation of $89,285,963.00 to defray the necessary expenses and liabilities of the City of Meridian, in accordance with the object and purposes and in the certain amounts herein specified for the fiscal year beginning October 1, 2013 and ending on September 30, 2014. A fiill text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective upon the passage and publication. City of Meridian Mayor and City Council By: Jaycee L. Holman, City Clerk First Reading: Adopted a$er first reading by suspension of the Rule as allowed pursuant to Idaho Code §50-902: YES NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACX OF SUMMARY OF ORDINANCE NO. 13- The undersigned, William L,M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 13- of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of August, 2013. William. L.M. Nary City Attorney ANNUAL APPROPRIATION ORDINANCE SUMMARY FY2014 -1 of 1 Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: 11 PROJECT NUMBER: ITEM TITLE: ORDINANCE NO. Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: August 27, 2013 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Executive Session Per Idaho State Code 67-2345 (1)(f): (f) To Consider and Advise Its Legal Representatives in Pending Litigation MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS