The URL can be used to link to this page

2013-05-14David Zaremba Brad Hoaglun Charlie Rountree _ _ Keith Bird Mayor Tammy de Weerd le a o Ile lance . option of the en roclamation roclamation for uildin agity of onen enda - ~4 1®003 in srid gi y tgitson Homes Located ast ide of .Eagle oad etween .Victory oad and mity oa a oast: mend the ingsrigi ubdivision eveloment ~4rgiemen (Instrument #10509 050) for the rosgi o oiyin the Landscape girm Hei t Ion alia treat . royal of regiment with a ounty i hwa istrict ( )for ar lye ox jutmets in Conjunction with C 013 and 201 Federal i vgirlys rojects ( roject u bars 1 00 and 713033) royal o treat Light aintenance reemgint ~nrit Traditions my II for giulon Villa a ubdivision ommuity Items/ resentation nnual lJ to from ssessor oar c uade eriian olicgi tivities League ( ) Update nnual ro rasa gip rt and F 01 ue a oast y elli airless, xecutive hector f Valley a Tonal Transit Meridian City Council Meeting Agenda -Date will go here Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. . resentation a ardin enior Transportation ervic s y Cindy ill with the eridian enior enter resentatin egardin enior Transport Lion ervice by Terri Lin er it Treasure Valley Transit Items ova rom Consent Agenda . apartment sports Meridian olice eparent/oe norcement and Le al ®epartment report: Proposed code updates to nuisance references in astewater, star, City Ar orist, and olid V1/aste Codes . uan esources: iscussion a ardin ity olicy Vacation Leave, is Leave, and City olicy for ravel . Le al epartment: iscussion a ardin enin eridian City Code 1- - ualiications; 1-- ssi nments epartment omi loners; atlas Terms; 1-- ales of rocs are for ulic Hearin s; n 1-7- resident an Vice re ident o Council. . rinances rdinance o. 1-1 7: n r inanc for the e- one of a arcel of Lan hate in the orth 1/ o the orthea t 1/ of action ,Township orth, ane 1 e t, ise eri ian, a County, Idaho, mmonly nown a Volterra oath ( 10-005) LL iscussion egardin 1-001 Text mend ant and loc Length Continued from ay 7, 2013: rdinance o. 1-15 1-001 nifie evelopment Code (U C) Text menment by City of eridian Community evelopment apart ant sue: Text enment o Certain actions of the UC ertinin to lock Length, ulti-family arkin tre Meridian City Council Meeting Agenda -Date will go here Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. cilitie icycle rin acilitie treat Hackle an Cher i cell ne u~ lean®lJ It s 1 uture eetin 1"ic Meridian City Council Meeting Agenda -Date will go here Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop May 14, 2013 A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, May 14, 2013, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, David Zaremba, Keith Bird, and Brad Hoaglun. Others Present: Bill Nary, Ted Baird, Jaycee Holman, Jacy Jones, Bruce Chatterton, Caleb Hood, Bruce Freckleton, Brent Bjornson, Scott Colaianni, Perry Palmer, Warren Stewart, Steve Siddoway and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Okay. Welcome to the City Council Workshop. We appreciate you all joining us. For the record it is Tuesday, May 14th. It's 3:00 o'clock. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in our pledge to our flag. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Item 3 is adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Under Department Reports, 8-D, staff is requesting to continue this to May 28th of this year. Under Ordinances, 9-A is Ordinance No. 13-1557 and 9-C is Ordinance No. 13-1555. So, with that, Madam Mayor, I move adoption of the agenda as amended. Rountree: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. Motion carried. Meridian City Council Workshop May 14, 2013 Page 2 of 69 MOTION CARRIED: ALL AYES. Item 4: Proclamation A. Proclamation for Building Safety Month De Weerd: I will take a moment and move down to the podium and, Brent and Bruce, would you like to come up and join me. Well, I do have a proclamation to read and, then, I will present it to our Building Department representatives and certainly want to make special recognition to the two gentlemen to my left. Brent has kind of built a great service -- customer service and we have gotten a lot of compliments for how he serves the people that come to our counter and need help and advice and so I do want to give my appreciation and certainly under the leadership of Bruce Freckleton, we appreciate that, too. Okay. With that said, whereas our city's continuing efforts to address the critical issues of safety, energy efficiency and sustainability in the built environment that affects our citizens, provide confidence that our structures are safe and sound and whereas confidence is achieved through the devotion of our building safety, fire prevention officials, architects, engineers, builders and others in the construction industry who work year around to insure the safe construction of buildings and whereas the City of Meridian uses the international codes, the most widely adopted building safety, energy, and fire prevention codes in the nation and whereas dedicated members of the International Code Council develop and implement the highest quality codes to protect our community and the buildings where we live, work, and raise our families and whereas building safety month is sponsored by the International Code Council and the International Code Council Foundation to remind our community on the importance of building safety, green and sustainable buildings, pool, spa and hot tub safety, and new technologies in the construction industry, therefore, I, Mayor Tammy de Weerd, of the City of Meridian do hereby proclaim May 2013 as Building Safety Month and I do call upon all of our citizens to join their fellow citizens across the United States in recognizing and participating in this special observance and I do date this today. I do also want to say the long-term health of our community depends on these building safety inspectors and personnel. That is the long-term viability of all of our communities across the nation and so I appreciate the efforts that you give on a daily basis and present this to you. Bjornson: Thank you very much, Mayor. On behalf of Community Development and the Building Services Department, I would like to thank you very sincerely for this proclamation. I think it exemplifies the public safety awareness and the good -- the people in Meridian and thank you very much. Item 5: Consent Agenda A. MDA 13-003 Kingsbridge by Stetson Homes Located East Side of S. Eagle Road Between E. Victory Road and E. Amity Road Request: Amend the Kingsbridge Subdivision Development Meridian City Council Workshop May 14, 2013 Page 3 of 69 Agreement (Instrument #105092050) for the Purpose of Modifying the Landscape Berm Height Along E. Zaldia Street B. Approval of Agreement with Ada County Highway District (ACRD) for Water Valve Box Adjustments in Conjunction with ACRD 2013 and 2014 Federal Aid Overlays Projects (Project Numbers 712005 and 713033) C. Approval of Street Light Maintenance Agreement with Traditions by Amyx II for Zebulon Village Subdivision De Weerd: Thank you. Okay. Item No. 5 is our Consent Agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: No changes on our Consent Agenda. I move approval and -- for the Consent Agenda and the Mayor to sign and the Clerk to attest. Rountree: Second. De Weerd: I have a motion and a second to adopt the Consent Agenda -- or approve it. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Community Items/Presentations A. Annual Update from Assessor Robert McQuade De Weerd: Our first item up for our community presentations is our county assessor Bob McQuade. Thank you so much for joining us tonight -- or today. I have to get used to these afternoon meetings. McQuade: Madam Mayor, thanks for permitting me to come out. First I want to thank you for turning this around. As I was sitting over there thinking, okay, that is backwards. How am I going to turn it around. That's going to be really awkward. It was really kind of you to set it up for me. I appreciate that. De Weerd: At your service. Meridian Cily Council Workshop May 14, 2013 Page 4 of 69 McQuade: Well, it's been a year since I have been here and there have been a surfeit of changes. We have seen values change direction. We have seen changes in state laws. We have see changes in rules. So, rather than focusing on the numbers like I have done in the past, I will give you some of the important ones, but I really want to spend more time now talking about those changes I think that are really going to impact you and also the citizens over here in Meridian. Now, I'm just going to jump right into all of this and talk about your total market value. This is not the assessed or tax value, it's a total market value and these numbers are just dramatic --just dramatic over here in Meridian. Total market value is 6.9 billion dollars. That's up 17 percent over last year's market value. The year before last we had just about -- or last year six and a half percent increase. The total market value -- and we need to make the adjustments in the homeowners exemptions, we have to subtract 1.5 billion off of that. We have other outstanding exemptions that perhaps have been approved by the county commissioners, but not processed at this point in time, so we do want to subtract 242 million dollars from that, and add back in operating property that's not in these numbers. Operating property is the utilities, the gas companies, the electrical companies, the tax commission assesses all of those. We aren't going to know what that number is until August or September, so we would had 62 million. That gives us what I prefer to call the potential taxable value and that's 5.2 billions dollars and that's probably what you will be levying against this year or really close to that. Just to break that down a little bit. Again, the numbers I think are very interesting. What has happened in the residential market -- existing residential market -- you know, we have been in that slump for several years. In Meridian it's up. A 13 percent median increase in single family residential. So, countywide it's only 11 percent. Meridian has just been one of these stellar areas and I don't quite know what it is, but you have just done better than almost everyone else. Your neighbor Kuna has a little bit greater increase than what you have had, but you're certainly respectable at a 13 percent median increase. The median value -- this is countywide -- is 154,000 dollars and that's at the 2005 level. So, even though we saw somewhat of an increase last year, a big increase this year, we are still just back to the 2005 levels on single family residential, we still have a ways to go. Plus ground to make up for those years that we had lost value. I just want to briefly discuss why we saw this big increase. I think there are several reasons, but two just really stick out in my mind and stick out because to me they raised a red flag. First of all, in 2004 and 2005 and '6 we were seeing property values increase because of historically low interest rates. Well, the interest rates we have today compared to that are unimaginably low. You can get a 15 percent mortgage -- or 15 year mortgage for 3.75. So, those low interest rates -- when people go to buy homes they don't say I want a 2,000 square foot house, they say I want my mortgage payment to be a thousand or 1,500 and as rates go down certainly they can afford more. So, that to me is an important component. And the other one is we are seeing a big increase in land and that's just what we saw going on in the mid 2000s. One of the reasons that we are seeing an increase in the land is when the market collapsed if you built -- developers had enough cash where they could go in and pick up these subdivided lands that were just sitting out there and going to be repossessed or have been repossessed. So, we have seen a real concentration of land in just the hands of a few. Again, those are the two reasons Ireally -- predominant reasons and I -- it's important to me, because those to components were there in 2005 Meridian City Council Workshop May 14, 2013 Page 5 of 69 and 2006 when we saw the building real estate bubble. Are we having a real estate bubble again? I don't know. Three things are in place. Low interest rates, increase in land values, and 13 percent increase in value. Historically real estate increases about three or four percent a year. I just want to talk quickly about personal property. That's a big one for all of us this year. The legislature struggled with that early on. I thought the issue was dead and, then, just out of nowhere came a bill to exempt the first 100,000 dollars of personal property and the legislature did pass that bill and they passed it in just a couple of weeks, which tells me if the legislature really wants to get something done they know how to do it. They took that personal property, the first 100,000 on. Last year you had 191 million dollars of personal property in value and we are just going to assume that's pretty close to what it is right now. We haven't completed the personal property roll, we are being really careful about getting everything on that we possibly can, because that 100,000 dollars is going to be replaced by the state. We are going to replace it by however much is lost this year. Now, we had -- if 100,000 dollars is coming off -- in Ada County we had 16,000 parcels of personal property last year. That is going to go down. We are losing 90 percent of those. We are going down to 1,800 parcels of personal property henceforth. That's going to represent almost 80 percent of the value, so we are only going to take about 20 percent of the value off. But, again, that 20 percent is going to be reimbursed by the state. So, there is no reason for shock and think that we are going to be losing money. Right now there is not going to be any harm, but as we move into the future we will start to see an erosion, because those businesses that had 105,000, 110,000, their property is going to be depreciating and so there will be more loss in value and it's not necessarily going to be replaced by the state. In fact, I have never heard of any discussion where that's going to be replaced. Just theoretically over time it will all just go away, but my guess is it's going to go away a lot faster than this is going away over time. With replacement dollars, you're going to be -- you're faced with an interesting decision and I don't envy you to be in this position and that is what are you going to do with your levy this year? You might say we want the highest levy we can possibly get, so we can get the most replacement dollars for our personal property that we are losing. So, do you want to do that knowing that that's going to be a fixed number on placement dollars or do you want to make it lower levy and take a lower reimbursement. That's adecision -- it's a policy and decision you shouldn't have to make and it's really been effective for many many years to come. Before I leave the personal property and just to bring this to a close, we have just seen the neatest thing happened in our office. About three weeks ago someone from the state Chamber of Commerce sent this message out saying you have to apply for your personal property by May 1st with the assessor or you're not going to get the exemption. Well, that's wrong. If you filed a personal property declaration last year, that is your application for the exemption. You don't need to file any other exemptions. What that person is confused about that you have to apply for this exemption by July -- or by May 1st where you want that exemption to apply. So, if you are an Albertson's in Ada County, each taxpayer gets one 100,000 dollar exemption. Albertson's will probably want to say we want it at that store at 16th and State Street in Boise, because that's where they have the highest levy. So, that's what they were filing the application for. Our chief deputy showed me there were three stacks -- there were three stacks on his desk, a stack about like this of applications that actually they had -- there is some Meridian Cily Council Workshop May 14, 2013 Page 6 of 69 that had multiple parcels, they had to tell us which parcels they want the 100,000 to come off from. He had a stack about like that of people that didn't need to apply for an exemption, because they already were given it, because of their personal property declaration that they filed the year before. But he had a third stack that is about like this. Those were the exemptions that were filed by people who had never declared their personal property before. In other words, when it comes to paying taxes they weren't going to pay it. Now, some of these people, such as a mechanic, I can understand they didn't know about it, but as I looked through it these are people you know darn well knew that there was a personal property tax out there. They were law offices, lobbyists, physicians, dentists, people like accountants knew full well that they should have been filing and they didn't. That's from the last -- but I think it also serves an important point that -- why personal property. It really needs to come off, because that was one of the arguments against it, because not everyone is paying it. But, anyway, it was an interesting story. New construction. This is an important number, 214 million dollars. Apply last year's levy times that to see what the increase your budget capacity could be. That's a 73 percent increase over last year's. I'm just going to end up with the tax burden. I always give this to you each year and that is who is paying property taxes, residential or commercial. Residential in Meridian is 69 percent of the property tax. Countywide it's 61 percent. That's pretty close. Commercial pays 41 percent. And it's going to be fun watching this over the coming years as commercial property owners will be paying less property tax now that personal property has come off. Will it get down to 50-50 -- which direction it's going to go I don't know, but we are certainly going to see some kind of a drift in a different direction. Madam Mayor, Members of the Council, that's my message. A lot of big changes this year in the laws, changes in values. It's really keeping us busy. We literally have just about eight weeks to implement this new law that causes dramatic changes in the program and if we get them done we will be doing well. De Weerd: Great. Council, any questions? Bird: I have none. Rountree: No. Bird: Thank you. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Not a question, but just you are also interesting and informative and appreciate your coming here, so -- you can come more often than once a year. McQuade: It's funny you would say that. I was over at a couple places the other night and they said did they ask questions and I said no and I said they just didn't seem interested in it all. Thank you. I will take that message back to them. Meridian City Council Workshop May 14, 2013 Page 7 of 69 Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I do have a question, Bob. You mentioned earlier about when we came from the recession there were developers who were able to lock up land and they have that and now that there is demand and builders want lots and whatnot and that supply is held by a few and you guys need to assess based on what those sales were for land, but yet, you know, you talk about these -- the making of a bubble here. It's kind of an artificial type deal, because if you had it broad based, you know, it would probably be a little different number in terms of sales. What that lot costs. They can dictate a higher price than what may be normally when there is more competition in the market. I mean we don't -- that marketplace is kind of skewed a little bit, but, really, your office doesn't have any way to take that into account, do you? McQuade: Madam Mayor, Councilman Hoaglun, you raise a couple of real interesting points. First of all, on undeveloped lots there is an exemption in place that went into place last year and is even more finally tuned this year. It's -- it's about --the exemption is about 75 percent. In fact, the statute says if you're in that comparable property you get a 75 percent exemption to those improved lots as long as they are still in the hands of the original developer. The second part of your question is interesting, because there is an aberration in the market there and that's what you were pointing out. We also saw an aberration in the market when we saw a super abundance of distressed sales. Typically we don't take that into consideration. But as long as it's gone on with sales in 75 percent of the market, our professional association, the International Association of Assessing Officers, drafted a standard that said if it's over 25 percent of the market you need to take those distressed sales into consideration. So, I think it's interesting that you see something that I hadn't thought of and I will certainly discuss this with my appraisal staff to see how they are addressing this issue. Hoaglun: Yeah. Madam Mayor and Bob -- and it's just the way business works. It's not that the developer is doing anything wrong, it's just the fact that it's business and they are able to make extra money on that and that's fine, but there is that and maybe it's not that big of an impact out there, but it might be worth taking a look at. McQuade: Uh-huh Hoaglun: Well, thank you very much. Appreciate your report today. De Weerd: Thank you. Bird: Thank you. De Weerd: Well -- and, again, as I told you when we meet one on one please tell your staff we appreciate the relationship that we have between our staffs and they have been Meridian City Council Workshop May 14, 2013 Page 8 of 69 very responsive, very helpful and informative. Your office has excellent customer service. McQuade: Well, it's kind of you to say that. getting this resolution up there or whatever over here, I can go back and tell people, you they give for customer service and whatnot, us and we appreciate it. You would mention that. When we were and Ijust -- for instance, what's going on know, Meridian has this special award that so you set a good example for the rest of De Weerd: Thank you. McQuade: Have a wonderful afternoon. De Weerd: You, too. McQuade: See you next year. Bird: Thank you. B. Meridian Police Activities League (MPAL) Update De Weerd: Okay. Item 6-B is under our Meridian Police Activities League update. Tom? Siddoway: Madam Mayor? De Weerd: Oh. Well. hi. Steve. Siddoway: I will be giving the introduction. I'd like to introduce Tom Roy and Mark Lightner from the Meridian PAL organization. They were in front of the Parks and Rec Commission last month, gave an update to them about their organization and the things that they have been up to. I thought it would be fitting for us to bring that presentation to the Council, particularly because we have an ongoing partnership with them and as part of the introduction I wanted to provide some good news about the partnership. As you know, we entered into a revised agreement about two and a half years ago, September of 2010, that has PAL paying us 328,000 dollars in addition to the work that they had already done out there. That agreement has -- gives them 15 years to pay that off. They are on track to pay it off in five. In fact, just two and a half years into it they have basically 49 percent of that agreement paid off. So, basically half already done and I thought it was agreat -- great thing and a great message and I wanted you to know that as well. With that as an introduction I will turn their presentation over to Tom. De Weerd: That's a great introduction, Tom. How much do you owe him? Roy: So, Madam Mayor, Members of the Council, thank you for letting us come in and present the update. We have a presentation to load here. Meridian City Council Workshop May 14, 2013 Page 9 of 69 Lightner: Good afternoon, Madam Mayor, Council Members. I'm Mark Lightner. I serve as the president of the board of directors for Meridian PAL and I appreciate the opportunity to give you all a brief update today. So, just to highlight -- an overview of the Meridian PAL and the programs that we offer. Many people are familiar with our soccer program that we offer in the spring and fall season and we accommodate about 3,000 youth during the calendar year for those two seasons. Our flag football program continues to grow. We have approximately 800 participants each season, for 1,600 kids a year and that we have also had some success implementing the MADC Leadership First program over the past several years. This current season we are in the middle of our tackle football season -- our second season and we have about 450 kids from the Meridian area participating in that and we are also implementing the impact coaching program also through the MADC program. Baseball is about to kick off and that's our spring only program. We have about 900 kids in that program this year and, then, also we are watching an additional program through the basketball program that we implemented a few years ago out at Heroes Park, adding an academy format. We will utilize some high school and college players to teach more of the fundamentals to the youth and get them involved in games out there at Heroes Park and we will be kicking that off next week on Tuesday, the 21st. And, of course, we offer various camps for soccer, flag football, basketball, baseball throughout the year. So, as we talked about our community impact over the past decade, Meridian PAL has contributed more than 500,000 dollars to the Meridian Parks through our usage fees, as well as our partnership and development at Heroes Park and some of those are paid on an annual basis for the use of Heroes Park and others, just usage fees for things like the fields at Heritage Middle School or Settlers Park, et cetera. Each year through the funds that we generate through either sponsorships from local businesses or a percentage that we allocate from our own participation fees, we grant approximately 20,000 dollars in financial assistance and scholarships to insure that we have several kids who are able to participate in our program despite maybe an inability to pay on their own. I don't believe we turn kids away regardless. So, whether we fund it out of ours or we find a business partner to help us. For the last several years we have also partnered with the Boys and Girls Club to insure that they can put together some teams of kids to participate in some of our leagues. I think Tom might say we have maybe two teams worth of children who are going to participate in our spring baseball league. And, of course, we have developed partnership with the school principals to make sure that we get some of those at risk kids from their schools involved in our program, because we want to make sure we have a positive impact for them. And, of course, as PAL we have received some different national things over the past several years to insure that we implement youth mentoring as part of the message, that's not just about throwing a ball or kicking one, that we have positive messages there. Roy: And one of the things we do on the youth mentoring side, we have created a number of programs, some of them are youth referees just to give kids an opportunity to learn some leadership skills by getting out and putting them is a position to be leaders, but also finding adult referees to mentor them and help kind of shape their direction and their skills. We also do a -- in some of our programs, such as our football program, we Meridian City Council Workshop May 14, 2013 Page 10 of 69 take the varsity age kids and have them work with junior varsity age kids and we have the junior varsity kids work with our senior age group. That way we give opportunity for those kids to work with kids that are just a couple years older, but gives everybody a good chance or a good opportunity to work together. Siddoway: I want to interrupt for just a second. I want to make sure I didn't miss one of your slides, because it's acting up over here. Did we get all your numbers on this first slide? Lightner: No, we did not. Siddoway: If you -- well, it's your choice, but would you like to hit this? Roy: Yeah. I will just -- so, preferably -- skip back here. We have got about 6,000 kids that participate annually in our registration and that's up pretty close to 2,000 registrations from the time Mark and I started on the board in the last four to five years and I think some of the impact numbers -- we have more than a thousand volunteers -- primarily coaches and about 60 committee members. We dedicate about 80,000 hours of community service and volunteerism through our programs. And, then, you know, our partnership with the police department, you know, we get about 20 Meridian police officers involved in various capacities, whether it's assisting the MADC and the impact coaching, coming out on picture day. We have officers who routinely come out to the fields, things like that. When we did basketball last summer we had three vehicles and an officers come out and, you know, just kind of came out as one of the nights that we were out there. And, of course, we talked about the drug and alcohol through Leadership First and the MADC program and the impact coaching as well. Lightner: Yeah. So, just to seek, you know, a positive value for, of course, the community, but also Meridian PAL for the partnership that we have in the use of Heroes Park, you know, the partnership with the city certainly allows PAL to provide the quality programs, you know, to the community and where there is such a strain on the park system as it is, so that you have such a large facility out there in one particular place, provides us an opportunity to provide, you know, one location where a family go and spend the day and have a positive experience participating in these activities and it also relieves the stress on some of the other parks that have such high demand for field use. I see we have got some of the pictures. I like the one with the kid doing the back kick there. That's something I -- I haven't been able to perfect myself. De Weerd: I want to watch when you try. Lightner: I used to be good at hacky sack, so -- Roy: Just to give you an idea of some of the numbers, Heroes Park provides -- we have about 1,500 participants who play in the fall and in the spring for a total of about 3,000 kids. The basketball courts -- we continue to get compliments on the quality of the basketball courts or the backboards and so forth. And, of course, the value of the Meridian City Council Workshop May 14, 2013 Page 11 of 69 relationship is -- you know, between Meridian city and PAL is that has enabled us to continue to provide those opportunities for our kids throughout all of the programs by having a dedicated park, such is Heroes Park, gives us more playing space than other places, such as Settlers or Heritage and so forth. Lightner: We talk about the financial commitment that Meridian PAL made several years ago, probably about the time I started and maybe even before, back in 2005, we committed to a contribution of 650,000 dollars in the initial building cost and, of course, we find it to be very mutually beneficial to the community, but also to our organization, so that we -- we have an opportunity to provide these programs for our -- for our youth. During the first two phases we did contribute approximately 328,000 dollars and that would have been approximately through 2007 and, then, of course, at that time that's when we entered into the modified agreement to accelerate the payment and so to date we have contributed over 461,000 dollars specifically to Heroes Park and -- over the past two years since we -- September 2010, just averaging about 50,000 dollars annually that we are contributing to the -- for that service for Heroes Park. Roy: And the 50,000 dollars is under contract. I mean our annual operating budget for our programs is roughly about half a million dollars. So, our value on that park and our debt service certainly is a large percentage of what we do and where we dedicate our funds, because without the park we certainly don't have a place for those kids to play. Siddoway: And, Madam Mayor, in case you're thinking, well, this 461 is more than half of 653, that is true. My 49 percent calculation is based on the payments since the -- the revised agreement went into place. So, since the revised agreement they have paid half of that amount. Roy: So, in Heroes Park, we projected about 3,200 players, you know, paying the ten dollar annual site -- or annual stipend, which gives us about 32,000 dollars a year. One of the things that we have done to accelerate the payoff is we have up'd that from ten dollars to roughly 17 dollars a player at most age groups and, then, we have also done some additional good faith payments out of our cash reserves just to make sure that we accumulate those funds and we continue to pay it down. So, it's been our goal to, you know, accelerate to pay it off in approximately five years and knowing the amount of the -- the 2010 agreement, one of the things Council asked was what we could do to accelerate the payoff and we certainly feel like we have met that obligation. Lightner: So, just in short, you know, Heroes Park -- obviously it's just a beautiful park for families and kids to spend their day. You know, it's programs like us that need these places for the kids to have positive activities and certainly we can't express enough how much we appreciate the opportunity for our kids to be able to go out there and be -- with such a demand on so many other facilities, you know, we ask ourselves where we would go and would we have the opportunity to do this short of, you know, partnering with sod farms like we did for a short time several years ago. So, we truly believe that these partnerships at Heroes Park help keep youth sports affordable at a time when, you know, there is a lot of distractions for kids. We think that keeping them at a price Meridian City Council Workshop May 14, 2013 Page 12 of 69 point that is in line with our missions to get kids involved in positive activities is a good thing and, again, we can't thank you all enough, Madam Mayor and Council Members, for the support you have given us, for the opportunity to come in and demonstrate our appreciation and continue to use Heroes Park and -- it's a positive for all parties and so we appreciate that and we think that the partnership does afford us opportunity to make very positive impact to the youth of our community. So, thank you. De Weerd: Thank you. And I would like to -- to just take a moment. We have several partnerships with other youth athletic organizations, which help us leverage our dollars and help us continue to -- to really walk the talk of being a family oriented community, but I would like to thank PAL for going above that. You have sponsored our youth council activities, helped send a team back to the National Organization On Youth Safety.. You helped sponsor our Youth Summit. Your public nonprofit, for profit partnership with Leadership First has been phenomenal. You're not just building skills on the field, you're building good choices, you're building leadership traits, and -- and that's received national attention, not only by your organization, but by others as well. So, I would like to thank you for your investment, not just within the scope of youth athletics, but really building athletes, athletes that we hope will be leaders of healthy choices, of modeling good behavior instead of bad and so I just want to thank you for your efforts on behalf of our Council, on behalf of our community. Roy: Thank you very much. Lightner: Thank you. De Weerd: Thank you. Any questions from Council? Rountree: No questions, but thanks for the great job, you guys. Bird: Thanks for the hours of volunteer. Thanks for what you do for the youth. Appreciate it. Lightner: Thank you. Roy: Thank you again for the support first and certainly love being part of the community, so -- Lightner: Yeah. De Weerd: Thank you. Well, you are. Lightner: Thank you. Have a great day. C. Annual Progress Report and FY2014 Budget Request by Kelli Fairless, Executive Director of Valley Regional Transit Meridian City Council Workshop May 14, 2013 Page 13 of 69 De Weerd: Okay. Item 6-C is our annual progress report and, of course, money, money, money. Budget request. Kelli. Fairless: Thank you, Madam Mayor. De Weerd: Thank you for being here. I'm not sure if we really heard from Mr. McQuade good news or bad news. I'm glad he wasn't real exact on that, so when you ask us for money you keep that in mind. Fairless: All right. De Weerd: We don't know if we have more or less or what. Bird: We got less. Fairless: You know, that sounds like the way my world is all the time, so -- and we try to -- every year it seems like we pull other rabbits out of the hat and we just kind of keep holding this together. So, I will confess that I -- the things that cause me to wake up and lay in bed at night and sometimes my discouragement is around how long it's taken for us to get -- you know, it feels like we are taking such small baby steps and the answer to a -- so many of our public transportation needs is the region public transportation system that we have envisioned in the valley and it does get a little discouraging that it's taken so long. But I will offer you some thoughts about where we are at this year and the handout is really kind of highlights of our annual report from fiscal year 2012 and I -- am Idoing this by -- very good. All right. So, I want to start by reminding you all what a regional public transportation authority is. So, Valley Regional Transit was formed by a citizen referendum in 1998 and I always want to remind all of our jurisdictions -- we are accountable to local governments. That's why we are structured the way we are. That's why there is two board members sitting on our board of directors from the City of Meridian, Councilman Zaremba and Councilman Rountree, and we have appreciated Councilman Zaremba's participation on the executive board and will be our incoming chair next year, so he represents Meridian very well in that. We are responsible for delivery service, safe, effective, and efficient and some of our more -- I think primary responsibilities are coordinating the regional providers and also encouraging private sector in service delivery. So, over the last few years Valley Regional Transit really operates nothing. We don't directly operate very much of anything. We try to find partners in the community that are already doing services or professional bus companies, things like that, and, then, try to engage them in the operation of services. Just an overview of our direct services in our region. We have our Boise city routes, four Nampa-Caldwell routes; five inter-county routes and those are the ones that serve Meridian. One flex route in Nampa and Caldwell and that just started last year. It's Dial A Ride demand response type service and, then, we have Access Paratransit Service in Boise, Nampa, and Caldwell and we have been doing a lot of growth and development in our Go Ride mobility programs that I will go in much more detail about. This graphic we have been using to kind of demonstrate -- inside your handout is the Valley Connect plan and this is sort of what it looks like graphically in terms of how it ties together the Meridian Cily Council Workshop May 14, 2013 Page 14 of 69 traditional public transportation, the commuter services and our community transportation services and that Ride Mine is that one stop shop, it's kind of the brain or the central nervous system of the system and we have been making a lot of investments in technology to try to tie all this together. Our 2013 activities, we have improved 150 bus stops in Ada County this year. Those include 39 shelter installations. Of those 39, 24 of those shelters were installed in Ada County. We did close and we have purchased and will open our new Canyon county maintenance and operations base. We are very excited about that. We have secured the Happy Day Ford property in Caldwell. That's also going to be where a lot of our community transportation services are going to be housed. We are working towards securing a location and developing our multi-modal center in downtown Boise. We have continued with website improvement, technology improvement. We opened the 511 system this year, which means that people can go online and actually watch the bus as it goes through the route and do more realtime. We are going to make an enhancement on that in the next year that will actually -- people can use their smart phone and figure out what time a bus is going to come to a stop and it also includes detours and more realtime information. And, then, we are continuing to grow our Go Ride program. 2014 we will have some fixed route service changes. Those are primarily going to be in the Boise system and the Nampa-Caldwell system. We will also have some inter-county service changes. They won't directly affect Meridian, other that some timing -- time points. We are looking at moving and transferring some of the service that goes from -- on Highway 44 down into CWI, rather than having that bus go all the way downtown, but those are routes that don't go directly through Meridian. We are also expanding services to older adults and persons with disabilities through our partnership at Treasure Valley Transit. We will be developing a Canyon county van pool that will compliment the Ada County Highway District CommuteRide program and, then, continue with expansion of our Community Transportation. A little bit about Community Transportation and this is something -- you know, we have had people say that our focus on these types of transportation options may take away from more traditional public transportation services, but, really, we have been investing in all of our different options. Our traditional services, as well as these. It fills gaps where traditional public transportation either isn't available today or doesn't really serve populations effectively. Again, our mission is safe, effective, and efficient and not every single option of a fixed route bus is going to work for every type of situation. These services are coordinated with human service agencies and key stakeholders. We think it's a more efficient use of resources and just as an example in Seattle and Portland where they have partnered with anot- for-profit community, they have been actually able to cut back on some of their more expensive fixed route services to provide more direct service to human service agencies, again, leveraging those public dollars more effectively and these are all developed through partnerships with the goal that they are all self-sustaining, so they are not -- they are not subsidized through the jurisdictions, they are subsidized, they are subsidized with partnerships with the human service agencies. Our goal of Go Ride is to provide service to older adults, persons with disabilities, and other target groups. Low income employees. People with other kinds of challenges or transit dependencies. We also help reduce the cost of social service or human service agencies for the cost of operating their own vehicles and increase their efficiencies as well, so that they can Meridian City Council Workshop May 14, 2013 Page 15 of 69 focus more on their mission and it's coordinated through volunteer drive programs, again, so that we can meet the gap -- fill the gaps in service and meet these special needs. This is a visual of how the Go Ride system is -- is materializing and it supports a vehicle pool -- vehicle sharing pool that you heard me talk about and a driver training component. The system is divided into work transportation options and nonwork transportation options. The work options are really an evolution of transportation issues based on the most -- for the most transit dependant to the most independent type of rider. So, the village van, the way that system is going to work, we have a lot of need in Meridian, Caldwell, Nampa, some of the urban areas where we have limited public transportation options and there are jobs and services that people need to get to. The way the village van will work is it will fill the gap where we don't have traditional public transportation through a driver training program where drivers that are being trained are going to operate the van that will help get people to low income jobs, employment support, things that may be barriers to them being able to be fully employed. Once, then, they graduate out of village van program and have more traditional jobs, maybe they have moved beyond job training, they would be eligible for the job access program, which is a van pool type service that would provide some subsidy for low income folks to use the van pools and, again, these subsidies are coming through the human service agencies that are supporting them in their -- in their employment options and, then, the last part of that evolution is when they are no longer needing those additional supports, they are able to transition into a Canyon county or an Ada County Highway District more traditional van pool program and those are subsidized very minimally by -- by local governments. Under nonwork transportation, those are community transportation like the programs that are offered by senior centers, other types of programs. The vehicle sharing pool, which also provides support for all of these different kinds of programs, and as one of our most gap filling kind of last rest is the volunteer driver program. What we have found in operating the volunteer driving program is that it can be very expensive with the turnover of volunteer drivers. It probably would be over the course of a few years more cost effective to provide everyone with a cab ride than all of the cost of turning over volunteers. So, what we are trying to do is create a smaller pool of volunteers that are really filling those gaps that these other services just don't fill and, hopefully, not burning them out quite so fast. So, this is a list of our Valley Connect partners. This list literally grows by the week. We have reached out to all of these organizations and they participate at varying levels. You know, one of our projects I will note that Brown Bus and Caldwell School District and Caldwell Transportation are -- are on this list now, because we are doing a program that's serving the YMCA and they are participating in that in Caldwell and it's really been a matter of trying to take when we have a need, everyone rolling up their sleeves and figuring out how we can best leverage all of our resources to -- to improve the -- the services for everybody. So, with that, Madam Mayor, I want to apologize that I forgot on my desk the sheet that has your budget request, but I believe that was sent to you. It's -- oh, thank you. So, as always we have our dues, which are based on a per capita. The dues request this year is 28,408. And, then, for your limited stop, Route 40 or Route 42, is 50,188 and the express service this year would be 28,830. I want to point out that all of these funds are leveraged with Federal dollars, so, you're 107,420 -- anywhere from 50 percent federal, all the way up to 80 percent federal share. So, it's I think a good use of your resources Meridian City Council Workshop May 14, 2013 Page 16 of 69 and were able to provide a lot more with those dollars because of those federal programs. With that I will stand for any questions. De Weerd: Thank you, Kelli. Any questions from Council? Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Kelli, that express, what was that last number you gave for the budget? Fairless: That is -- the express service is what -- is our route 40 and that operates at the peak hour and it was 28,830. So, a total of 107,426. Hoaglun: Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Kelli, probably not necessarily a question for Meridian, but of interest. Is there any hope for the multi-modal center? Fairless: Yes, Madam Mayor, Councilman Zaremba -- or Rountree, I -- I have the utmost confidence that when the members of the land board as -- individually are able to see what it is we want to do with this site, I think they will embrace it and maybe not unanimously, but I believe it is such a good thing for our region, we are talking about a project that generates hundreds of jobs, which would be an improvement for the school endowment, it would create an important piece of our -- of our multi-modal system in downtown Boise, as well as for the whole region and it will be a great facility. So, I think we have a lot of people who are -- or not even alot -- a few people who have imagined what it would be in their mind and have, fortunately, gotten out in front of some of the folks that -- and we are working on that now to try to help educate and help people understand what it could be. Rountree: One question about organization. Since the board meets infrequently now with the executive board, has that arrangement been beneficial and have you specific evidence that it was a worthwhile endeavor? Fairless: Yeah. Madam Mayor, Councilman Rountree, what we have found has been we are into our -- we will start our third year of the new structure and what we have found is that when the board members -- we end up with more people coming to the meetings twice a year than we had coming once a month and they set all of the policy and it's really the executive board that's just keeping us honest to make sure we stay within those parameters. So, it's respectful of people's time and I have heard from several board members that they appreciate that respect of time, they appreciate the Meridian City Council Workshop May 14, 2013 Page 17 of 69 commitment of those who have committed to bring -- to provide the extra time, such as Councilman Zaremba and I can get, then, a really smooth running and I appreciate your leadership in helping us figure out how to do that. Rountree: That's good to hear. Thank you. De Weerd: Thank you. Other questions? Mr. Zaremba? Zaremba: Not really a question, but I will expose something that may come up during our budget discussion. Several years ago -- and I believe the Council has heard this a couple times before. Several years ago the city of Boise suggested that they would be willing to modify their existing Ustick Road route to come into Meridian and in discussing that with VRT, Meridian's contribution to make that happen would be about 60,000 dollars we feel and so I have submitted an enhancement for next year's budget to suggest that. As I say, this was like three or -- possibly three years ago that this was suggested. I felt that there was some appreciation for that suggestion. In our system apparently that falls into other government and those figures usually come from the agency, not from somebody in the City of Meridian. So, it's fallen through the cracks a couple of years and I know Councilmen don't usually put in budget stuff, the department people do, but I put in an enhancement that will go through the rest of our normal process of being weighed against other enhancements. But what it would do -- and, again, it would be matched mostly with Boise funds for their portion of the trip, but also federal funds and some fare box and pass sales. But it would connect us into the Boise system, in addition to our connection to the inner-county line, it would actually connect us -- connect us to an operating fixed line system in Boise and the reason Boise suggested it is they felt it would give their businesses access to Meridian customers and employees and vice-versa, that the same would be true for Meridian, that we would have access to Boise customers and -- and employees and it's a good connection. It would get our people into it and so that isn't on the list that Kelli has just given us and I certainly want to advocate for it, but Ihave -- our directors have a big position in what happens with enhancements to budgets over the years, but it is a possibility and it's -- to me it's a very interesting possibility and I appreciate the city of Boise making the suggestion. I appreciate that VRT would be the one that would operate it. So, while we would contribute 60,000 dollars, there is really nothing else we need -- would need to do. It's turn key as far as we are concerned. So, that is a possibility on the horizon. I just wanted to throw that in. It would be in addition to the budget figures that Kelli just mentioned, but it would provide what I believe is a needed service. I certainly get phone calls and I think the Mayor gets phone calls asking, you know, where is public transportation in Meridian and this would be not a foot in the door, but a toe in the door and help us start and, frankly, I feel there is a great need for it. I'm embarrassed that we are the largest city in Idaho that doesn't have an internal public transportation system and I think it's -- I think it's been asked for. But for those that are skeptical about that, this would be a small way to get our foot in the -- get our toe in the door and if it really gets used, then, that's proof of what I believe I'm hearing, that we really need it. So, I thank Kelli and all of your staff for your willingness to consider this and I'm saying to the Meridian Cily Council Workshop May 14, 2013 Page 18 of 69 public and to Council and VRT there is an enhancement in the works and, hopefully, that will happen. Fairless: Thank you. De Weerd: Thank you, Councilman Zaremba. Any other questions from Council? Thank you, Kelli. We appreciate your time. D. Presentation Regarding Senior Transportation Services by Cindy Hill with the Meridian Senior Center De Weerd: Okay. Item 6-D is a presentation from Cindy Hill from the Senior Center. Oh, Walt, you will be giving it? Please come forward. Calkins: My name is Walt Calkins. I'm representing the Meridian Senior Center. I'm the president there. All right. What I just give Council and the Mayor is a copy of our 2012 expenses on our bus system that we operate. One other thing that's not on there is in 2012 we transported 1,008 members back and forth to the senior center where our bus run an average of 50 miles day, five days a week year around and we have listed all the costs that's incurred in running our bus to transport our members back and fourth to the senior center and it's broken down pretty good and there is one cost on there of 2,800 dollars and that is a cost for an audit and filing financial reports that the city requires us to do when they give us grant money toward our bus system. Our bus system is strictly a donation. It's not a mandatory requirement for them to pay to ride, but it's a donation and we have two buses and at this time we are really not interested in being involved in this bus system, because we feel we need both of our buses for our own needs and at a later date we may review it again and join into it, but at this present time we are not interested and that was voted on by the board members and the officers of the Meridian Senior Association and I think David's idea is something that really needs to be looked into. I think that could be big stepping stones, starting what's needed in the valley in Meridian and that's what we are concerned about right now is Meridian. Now, I think that his idea is very well worth looking into, but that's about all I have to say. Thanks very much for hearing me. De Weerd: So, Council, questions? Hoaglun: Madam Mayor? De Weerd: Yes. Hoaglun Walt, if you wouldn't mind running through those numbers again. You had 1,008 members ride the bus in 2012? Calkins: In 2012 we had 1,008 passengers on our bus. Hoaglun: Okay. Meridian City Council Workshop May 14, 2013 Page 19 of 69 Calkins: And we drive an average of 50 miles per day, five days a week. Hoaglun: And you run that pretty much 52 -- 52 weeks -- Calkins: We run all year long. Hoaglun: Okay. Year around. Calkins: And our other bus is a backup bus whenever that bus has to go in for service, then, it's used. But it's also used on outings that we take day trips with. We take people on day trips. Hoaglun: All right. Calkins: And that's paid strictly by the people that ride it. Hoaglun: Okay. Calkins: The fee to cover the bus driver, for the mileage -- or the fuel that goes in the bus and that, that's paid -- it's figured out what's needed for the trip and, then, that fee is -- that's the fee charged to the people that go on it. So, that's not a donation that part. Hoaglun: Okay. Got it. Are those special days counted, Madam Mayor and Walt -- Calkins: Pardon me? Hoaglun: To continue, are those special days counted in that total ridership or is that -- Calkins: No. Hoaglun: -- that's completely separate? Calkins: That's completely separate. Hoaglun: It's just for bringing folks to the center and back. Calkins: Those members -- or those passengers are strictly what's underneath of our bus where the city is involved and Sage -- the money we get, that's -- that's -- the numbers I gave you is strictly that. The other day trip we take, that's separate. Separate. That has nothing to do with this. Hoaglun: That's what I thought. I just wanted to be sure, so -- Calkins: Yeah. Meridian City Council Workshop May 14, 2013 Page 20 of 69 Hoaglun: So, then, rough calculation, if I did my math quick, which I'm not good at quick math, but about -- even though there are fluctuations in ridership, it -- but the average would be about four riders a day; is that -- Calkins: That's fairly close. Hoaglun: Close? Okay. Okay. De Weerd: So, Walt, I would have a question. With four riders aday, I -- I just went to lunch at the senior center and you have a lot of people there. Is there that little demand for transportation? Calkins: Well, if you looked at the age of the people that are in there, I would say in the next one to four years that's going to change drastically, because we have a lot of people that are in their early 80s that drive and lot of them will stop driving in the next very few years and they will be wanting to ride the bus and some of them right now would like to ride the bus, but they don't qualify. We could fill the bus if it wasn't for the fact that they have a driver's license or have a car, then, that makes them ineligible to ride and for us to get funds. But we can -- and we are doing this, making a separate deal where if somebody wants to ride the bus it's going to be a mandatory fee to ride and that would be separate from what's financed through the city and Sage and that. But that's strictly a donation deal. But if we charge somebody, then, that money would be kept separate and, then, they could ride the bus, even though they have a car, especially in the wintertime, we have people that don't like to drive on ice and that, so they don't come, because they don't want to get out on the highway. So, if we switch over to where we have two different deals where -- a donation box and, then, another one is a fee that they have to pay to ride the bus, we can get a lot more people. But we haven't done that yet. De Weerd: So, Walt, I guess I have a question. We don't have any strings attached to the money that we fund for this transportation program. Calkins: But the other does. De Weerd: Well, they -- we spend -- I don't know what we have spent, but around 20,000 dollars. Calkins: Sixteen last year I think. De Weerd: Okay. So, we paid 16. Calkins: We haven't received that for 2012. De Weerd: And Sage -- I assume that that criteria is tied to the Sage dollars? Calkins: That's connected to them. Meridian City Council Workshop May 14, 2013 Page 21 of 69 De Weerd: And they pay substantially less than what we are paying. Why are you going off of their criteria? You know, I guess, you know, to me all of -- these are taxpayer dollars and all of our citizens pay that and so those that you're turning away because they have a driver's license or a car are taxpayers. Calkins: We are not -- that's what the system is set up that we abide by. We are not doing that. That's the rule they have. De Weerd: But that's the rules tied to their funding, not the rules tied to ours Calkins: Correct. That's correct. De Weerd: So, can you not account for them separate from the other citizens that want to use it, so that they can get transportation? Calkins: Probably for what little we get from Sage we would probably be better off without it and, then, charge -- and charge people to ride and then -- because we have some that presently put nothing in the box and we -- we know they don't, but we have to haul them anyway. De, Weerd: I guess why would you charge them if the city is saying we will cover the cost? Calkins: The city doesn't cover the cost. It's right there. Our cost is a lot more than what you give us, if that's what you're stating here. De Weerd: Well, what -- the money that we give you is based on the -- what you bill us. I don't know if we have turned down transportation costs. And correct me, Cindy, if I'm wrong, but if you invoice us for cost associated with your transportation, this program, we -- this Council is committed in their annual budget to fund it. Cindy, we will have to have you come up and speak into the -- Hoaglun: And while she's coming up, Walt and Madam Mayor, if you wouldn't mind thinking about it -- and I don't know if this is a fair question, because I don't know if there is a way to calculate it, but if Sage were out of the equation and we picked up all those costs, what type of numbers do you think you could achieve? I mean that's kind of a guesstimate, crystal ball type thing, but -- Calkins: Well, Sage has dropped, too, from what it was and it's going to go down again; right? It keeps getting -- Hoaglun: Okay. I'm just wondering what -- can we increase it from four per day average to -- what number that might be -- 20 per day. I don't know. But something to think about. Meridian Cily Council Workshop May 14, 2013 Page 22 of 69 Hill: I think on the budget for the last -- at least two to three years we have -- we have been told I guess through the grapevine 16,000 is what you would fund for the program and that's what we have asked with that. That was the magic number. I don't know where it came from, but it was given to me. The other thing I think that you're -- what we are seeing now is an increase, actually, in ridership over 2012 and usually around six to seven people that we are picking up. Again, yes, we have room to pick up other individuals and I think in the future with the funding from the city we -- we could do more in the transportation program, more of a reach out to other seniors, even, that want to just come to the center and just maybe be hesitant and don't want to be labeled. So, we could crunch those numbers. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Cindy, what's --what's your capacity on the bus? Hill: Ten. Bird: Ten? Calkins: The one bus in ten. We have another one that's 20 passenger. Bird: How many? Calkins: Twenty. De Weerd: Don't you have alarger -- don't you have a larger bus that could accommodate more than ten? Hill: Yes. We have a 20 passenger. De Weerd: Okay. So, if you went above ten you could accommodate that? Hill: Yes, we could. Bird: That's -- De Weerd: Okay. Bird: Because ten is -- I mean -- I don't know why we -- what I see with only four. But I don't even know why you run a program for four people. Go get a car and go get them. De Weerd: Mr. Zaremba. Bird: Something has got to be looked into. Meridian City Council Workshop May 14, 2013 Page 23 of 69 Zaremba: Thank you, Madam Mayor. And if I'm understanding what you're explaining correctly is even if you expanded the program, even if you stopped running by Sage's rules and Meridian contributed more of the amount, you're still talking about only -- mostly members and maybe a few nonmembers to the center. Do you have any thought of providing more services, like maybe two days a week picking up seniors and nonmembers included and taking them to a grocery store for a couple hours? Hill: We do -- Zaremba: Or any thought that you would have a day where you take people to doctor's appointments? Hill: Councilman Zaremba, we do. On every Wednesday we take our seniors also to grocery shopping. So, once a week they are allowed 45 minutes to an hour at the store and, then, also our bus drivers help them in with their groceries or help them as their, you know, need for shopping, so that's being done. Zaremba: Madam Mayor? Is that one of the trips that you charge for or Hill: No. That's -- that's running a program. Zaremba: Okay. About how many people do you get using that? Hill: Not really --about three. Zaremba: Thank you. Hill: I think it's because the intersection in Meridian is -- is under construction. De Weerd: Really? When did that start? Hill: I don't know. I just heard it. I have never experienced it. Calkins: The Albertson's is the place that the bus has been going for a good many years and so -- but I don't know if that's -- most everybody that rides our bus are in walkers. They are -- they are not people just all financial, they are people that are barely getting around and if we didn't haul them they wouldn't be able to do it. So, we are -- we are doing them a big favor. But, hopefully, someday somebody will do that for me. De Weerd: Hey, that's what I'm banking on. Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian Cily Council Workshop May 74, 2013 Page 24 of 69 Bird: I might lose my license one of these days, too De Weerd: Did you get that, Dean? He said he might lose his license one of these days. Bird: Anyone, can you -- or do you think, Walt, Cindy, that if the stipulation goes away you could fill that bus with transportation, 15 to 20 people? How many -- how many actual people in the wintertime is not coming because of -- they don't want to drive in the -- and they are eligible? Hill: I'd say -- Councilman Bird, I would say ten to 12 currently. Bird: There is some way that we should be -- there is -- 21,000 for four people -- average four people -- a lot of money. So, that same amount, excluding the 6,000 or that same amount, regardless of how the 6,000 comes in, we can do 20 people -- sounds alot better to me. I think something has got to be worked out where the stipulation goes away and we become more accommodating to these people and let them -- a lot of people, even though they got a driver's license, and a car does not like driving in the traffic we have nowadays. Calkins: We had several people tell me that when we moved from the old center over there they weren't coming anymore, because they didn't want to go across Eagle Road. Some of them actually have adapted and they are doing it, the ones that told me they weren't going to, but they are just scared of all the traffic. Bird: We need to find out. For 21,000 if we can't get 20 or more people riding that bus and getting them out there. Hill: Well, we would just have to run the program different than we do. We could still have Sage dollars, but we would do the ridership program differently to account for -- for them as --that Sage is looking for. De Weerd: Because it's just accounting on that aspect and documentation. Hill: Yes. Calkins: This was done this way before I ever got involved in the center and it hasn't change yet, but Cindy and I have talked about two different thoughts identified here. If you're riding on a donation -- under the donation system your donation goes in that box, but if you're just a passenger you put your money in this box and three bucks or whatever we decided it would be, it would be required just like getting on a city bus, you have to pay to ride and it would be that way and we could get more people. But as far as how many, it would have to be something that we -- some people might drive and use a gallon of gas coming over there and going home, but when you say three dollars, why would I do that, I will just drive over. Well, they don't look at the gas pump I guess Meridian City Council Workshop May 14, 2013 Page 25 of 69 when they gas up, because it's cheaper to ride the bus. But that would be something we would have to try and see how it went. Probably take a year or something to find out if that would work, but we were probably going to go to that anyway, because we have people on the edge of Boise wanting to know if we can pick them up. Well, that's out of our boundaries, because that's another Sage thing, our boundaries are set. So, we can't go past Cloverdale. Hill: Well, that was set originally in just the grant itself, so that doesn't have to -- Calkins: That can't be changed. De Weerd: No, not if we are funding it. You can ask Boise. Calkins: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: That was set by Sage; right? Hill: Correct. Bird: If we get rid of them we don't -- De Weerd: We don't have to get rid of them. Bird: Well, no, I mean off this program. Sage. Or work under our deal. De Weerd: They can just account for it differently. Bird: Yeah. Different. Anyway, get rid of it. Calkins: Well, they have almost got rid of us, because the dollars -- well, it was 6,000 and now -- Bird: But if you're a member of that senior center out there and you have got this bus, whether they live in Five Mile, Maple Grove, or where, because you did exactly what I said you would, you got a tremendous amount of west Boise people to our senior center when we moved out there. We knew it was going to happen. If you got a program for it they should get it -- be entitled to it. Anymore than the people in Meridian. Hoaglun: So, Madam Mayor, just wanted to kind of go through this -- your worksheet again, because if Sage is accounted for somewhere else and we have an expanded program just based on more usage, because there is less restrictions, we probably will need -- there will be more fuel-used, insurance may stay the same, maintenance will Meridian City Council Workshop May 14, 2013 Page 26 of 69 probably go up, drivers might be a little more on that. It depends -- you know, if you're just increasing the same route or a little bit longer route going from four to ten per day, there is just going to be a little more expense to it and, then, with the Sage counted elsewhere, we are probably looking at 28, maybe a 30 thousand dollar bottom line I would think on something like this if we were to kind of -- Calkins: That's probably realistic. Hoaglun: -- do a shift. So, that kind of gives us a ballpark of what it might be if we can take the caps off, if you will, and let you guys do a fully developed busing program for seniors, so -- because I don't know for some seniors -- and I'm sure Councilman Bird will be like this some day, you'd be darned if he gives up his driver's license. He can't find the keys to the car, but he's not going to give up his driver's license. So, in effect, he -- Bird: Or the car. Hoaglun: So, you know, that driver's license thing is, yeah, they are going to hang onto their driver's license, because that's independence for them, even though they are never driving again. De Weerd: Or they shouldn't. Hoaglun: Or they shouldn't be De Weerd: My grandfather drove at 95 and he couldn't turn his head, so you tell me how he saw any other car coming. Oh, it was frightening. And he didn't let anyone else drive. Scary. Any other questions from Council? Calkins: Well, you just drive out slow and if they honk you're okay. De Weerd: Yeah. It was very apparent that no one drove with him on his driver's test. Well, I think the bottom line -- we would like to help figure out how to get more senior transportation and certainly we are very interested in working with you, with VRT through Councilman Zaremba, and really finding out how we can better serve our -- our senior citizens that need the help. Calkins: I personally feel his idea of teaming with Boise with the existing -- with what they have got would be the best thing for Meridian. De Weerd: Thank you, Walt. Hill: Thank you, Madam Mayor, thank you, Council. Calkins: Thank you. Meridian City Council Workshop May 14, 2013 Page 27 of 69 Bird: Thank you. E. Presentation Regarding Senior Transportation Services by Terri Lindberg with Treasure Valley Transit De Weerd: Thank you. And 6-E is also under all things transportation without Caleb. Terri, come on forward. Lindberg: Madam Mayor, Members of the Council, I'm Terri Lindberg, I'm the director of Treasure Valley Transit and we have -- to give a little history about who we are, we operate in the rural areas of ten counties in ITD's district three. We serve 26 cities, you know, within that area under different programs, city routes, demand response, Medicaid transportation, and, then, our purchase of service for seniors and persons with disabilities and that's what I'm here to talk about today, because what we have been able to do with this program is solve a problem and I like to be able to come before you and I can actually solve a problem and what we experienced in our -- in our areas was the senior centers had funding initially from the area on aging. Sage was referred. That funding decreased significantly and in our 18 senior center areas the buses were parked. They did not have the ability to operate. So, what we were able to do through the 5-3-10 grant funding program for seniors and persons with disabilities was leverage that area on aging funding and be able to restore that transportation. We did so. So, what we have done is effectively 13,000 rides were leveraged last year and that service has been restored. What we would like to be able to do is a similar program for the City of Meridian and that is leveraging those funds. There was the question of eligibility. In our 5-3-10 program there is not a restriction of driver's license, there is the restriction of age. You know, you have to meet the age requirement. That's all. And, then, be a person with a disability that is medically noted, not what the disability is, but that there is one for those who are under that age group. De Weerd: So, are you saying age is a disability? Lindberg: No. I'm saying -- no. But if you have a physical disability and you're under the age of a senior, you're able to access this transportation program. De Weerd: Okay. Lindberg: So, we feel it is -- it's very successful, it incorporates driver training and it has restored the services and leveraged funding and we feel that that model was able to restore transportation in 16 of the areas that we serve and that was -- that was an incredible benefit and this is done through three manners. We have -- we do a -- the process is through a request for bid, so a senior agency, such as Canyon County Organization on Aging or the Elderly Opportunity Agency, can apply for this service and work directly with the senior centers. You know, that's one age area. Whereas the senior centers apply or the service, you know, through our grant award. That's another area. Or another private company that's doing some transportation could be a part of this process and, then, we establish contracts, which, then, go forward and the match is Meridian City Council Workshop May 14, 2013 Page 28 of 69 met through leveraging or in-kind service, volunteer services, et cetera. That's how we do it in our rural areas. It can get a little complicated, but the bottom line is we served over 13,000 in our service area last year as a result of it and that continues to grow. There is a limited amount of funding in our rural areas, otherwise even more would be served. De Weerd: Thank you, Terri. Any questions from Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I appreciate the lack of list of eligibility requirements. That's very good. I assume you wouldn't be here unless you're able to operator in an urban area. We sometimes -- I know with VRT there is a distinction about what's rural and what's urban and you keep mention -- I only bring that up, because you have mentioned the rural stuff, that you are able to -- to operate in an urban area as well. Lindberg: Right. What occurred under Map 21 is there was a shift in 5-3-10 funding into the small urban area and actually a reduction in the rural areas. We are hoping that will change, you know, down the road next year. So, that will enable us to be able to go into the small urban area and, you know, under a partnership with VRT, which would enable us to use the same program and expand the service here in Meridian, you know, and the goal would be to work with the senior center as well and be able to implement it in the same method. Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: And just to clarify, that is a program that does take seniors to doctors appointments and to shopping and -- Lindberg: There -- there is no restriction. I will say that within the area on aging funding, the only restriction that I'm aware of that they have is they do not do recreation trips. This funding does. Any matching funding that comes into this program, you know, would not have any limitations at all. De Weerd: Councilman Rountree. Rountree: Madam Mayor. For the 13,000 trips at what program cost? Lindberg: What we were able to do is the senior centers they do -- we purchase a ride. It's considered a purchase of service. So, the agencies are the senior centers. They determine what ride -- what that cost will be, whether let's say ten dollars per ride, 12 dollars per ride, six dollars per ride, depending on their area, so they bid it per ride and, Meridian City Council Workshop May 14, 2013 Page 29 of 69 then, the funding that's eligible, then, leverages those triple A. So, those rides would count, this funding would leverage that and the goal for doing that also is, then, senior centers have increased funding, they can provide more service, because they are accessing the 5-3-10 program, leveraging the triple A funding and, then, if there is funding from the cities or the county, as we have in our rural areas, all that comes together and is able to build much larger, better service, and accommodate more. So, it's based on what it actually cost the senior centers when they bid on the service, because we want them to meet their cost. Rountree: So, an average what is that cost per ride? Lindberg: My -- the average in the rural areas is ten dollars per ride is what we are able to leverage. Out of that is the match ratio of approximately 20 percent. So say they bid a ten dollar rate, they have to provide the two dollar match, then, the rest of that, you know, that, you know, funding goes directly to the senior center. Rountree: So, the cost per rider is two dollars? Lindberg: There is no cost to the actual rider. What we are paying is for the ride. We are actually -- so, for example, under the purchase and service, the senior center says -- or they are going to purchase rides from my 5-3-10 program at ten dollars per boarding. They have to meet the two dollar match. So, I'm sending them a check for eight dollars. Out of that eight dollars per ride -- and that two dollars matching part can be the triple A funding, it can be the city funding or county. Rountree: Okay. Lindberg: You know, we -- as long as that match for the 5-3-10 program is there, then, that's where that money goes directly to the senior center, it leverages those funds. It improves the actual allocation of services, because the question you had talked about, the fuel goes up, the maintenance, the ability to pay for drivers, that's all through the 5-3-10 program. So, you can imagine if there is 33,000 dollars available in the 5-3-10 funding program to leverage the funding that you're bringing into the program, the triple A funding, that's how we build the program and all of a sudden would quadruple, you know, be able to fill the existing vehicles and that's why we like to partner with the senior centers, because they are very interested to make all those trips and we have seen the success of it. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I understand how you have been operating and everything I hear it's a good system. Are you able to pull this off if the senior center chooses not to operate? How would you operate without them? Meridian City Council Workshop May 14, 2013 Page 30 of 69 Lindberg: Well, I can give you an example of Kuna. Now this was the first year we operated the purchase of service. We wanted to work with the Kuna senior center. They were in a situation administratively that they did not want to work with us for that first year, so what we did was we went out and bid -- with the RFB another human service agency bid on the service and we were able to provide it. The Kuna senior center came in this year for the very contract, because they were in a position to do so, and it turns out that the other company did not bid on it, it's back with the Kuna senior center. So, it's not necessary, but our goal is to work with the senior centers, because that's the best model, you know, that we be -- we could use other providers as well. It's not limited to just one. So, for example, we have thought we would be working with the Kuna senior center and this other provider as well and we could have done both, depending on when the other provider operated. For example, evenings, possibly weekends to meet some of the needs. So, we are not limited, but we truly like to work with everybody out there and agencies that are serving the seniors and transportation. De Weerd: Thank you. Any other questions? I know Kelli had a comment. Hoaglun: Just as Kelli's coming up, Madam Mayor, thank you, Terri, for that explanation and going through that program. I mean the leveraging really is the key to this whole thing and I'm glad to know when you select which level you want, ten dollar, 12 dollar -- was there a 16 dollar one? You said ten, 12, and -- Lindberg: Well, that was an example. But if we say the senior center could only operate it for that level, that would be the level that they were awarded, but it wouldn't go as far. Hoaglun: Okay. Lindberg: But we would be, then, looking for the ability for the cities and the counties to assist in that program. Hoaglun: Okay. I just thought maybe with a 16 dollar level you got lunch every time you -- if it was lunchtime the meal was included. Rountree: With four riders it won't be. Hoaglun: Yeah. De Weerd: Nice try. Fairless: Madam Mayor, Members of the Council, I just want to emphasize the point that Councilman Hoaglun made that this really is about leveraging dollars and I was just calculating if the City of Meridian has 30,000 dollars available for senior transportation, if we can bring 80 percent federal, that's a 150,000 dollar transportation system to serve those populations and those dollars aren't available now in the area, because it's actually the larger urban areas. So, Valley Regional Transit is the direct recipient of Meridian City Council Workshop May 14, 2013 Page 31 of 69 those and we would love to see those being used in the City of Meridian. They can also be used in the city of Eagle and we will be working with that community as well and, then, creating opportunities for connections between Meridian, Boise, and Eagle. So, you know, I think this is a wonderful opportunity. There is about 240,000 a year of those federal dollars that are available that we would love to see, you know, rubber on the road and have really appreciated Terri being willing to bring this model and, you know, I have been waiting for an opportunity to be able to have something like this here. So, I would really encourage you in terms of -- from the perspective of the transit authority in leveraging resources, I don't know, 30,000 becoming 150,000 and carrying thousands of people a year, even tens of thousands of people a year and the other thing about Meridian being a lot more dense in terms of the -- in terms of the density of population. De Weerd: Thank you for clarifying that. Fairless: But -- I think the smartest people live here, but because of the density of population, you know, you can actually more cost effectively carry -- in a rural area that ten dollars per trip might actually be a little less here as well, so -- De Weerd: Well, certainly like to see dollars leveraged to provide services to our citizens and I know we have this issue in very capable hands with Councilman Zaremba. So, it's all yours. Fairless: Thank you for -- De Weerd: And apparently Councilman Hoaglun. Hoaglun: Well, as liaison to the senior center, Madam Mayor, it -- I know they have talked to you Terri. If you can stay, I have a quick question I wanted to kind of -- as we were speaking about our upcoming budget meeting this summer and what we are going to be doing, you know, the senior center -- you have met with them, I have talked to them, they are not interested in doing it yet. I have hope, but right now they are not interested. But you need an entity to --that you can partner with and we need an entity to partner with to make it happen. Do we have anything out there that you have ideas -- and we don't have to discuss this now, but if we want to pursue this we need that entity, so we are going to need those ideas to see if -- how this can be accomplished, so -- Lindberg: In areas where the senior centers have not been willing to, there are certainly options. That's always my last resort. So, yes, those options are available. I think there is often when we met with senior centers there is some concern, you know, when another company is coming in and saying, well, we can assist you, almost to the point of, hey, we are able to hand you funding, you know, like what area the levels of service that we are going to be able to provide, how is this going to be administrated for our senior center and these are all questions that we can work -- because we worked very closely with the senior center when it comes on board, so that they are comfortable with every aspect of it and all of their questions are answered. So, it says here that the Meridian City Council Workshop May 14, 2013 Page 32 of 69 senior center wasn't willing. I would like to be able to revisit this program with them and show them how it can work, possibly bring in some of the senior centers who we have worked with and have that as an example of how this works and how it benefits, you know, them, as well as the community, because it can seem overwhelming if there is the thought of, well, how many people are we going to have to provide for, you know, in a large community. But there are other options that are available. Hoaglun: Thank you, Terri. Appreciate it. Lindberg: Thank you. Zaremba: Madam Mayor? De Weerd: Yes, Mr. Zaremba. Zaremba: I would add one other thought and, actually, Kelli touched on this in her earlier presentation about what Go Ride and 511 do. I know one of the hesitancies the senior center has -- and Terri mentioned it right at the end -- how many people are we going to have to deal with. They are worried about scheduling. Well, Valley Regional Transit already has an excellent scheduling system, an easy way to call in and find where services are and that would be available under this program. If we went with the Valley Regional Transit and Treasure Valley Transit combined idea, I mean we have some excellent partners offering us complete services -- again, as you say, leveraged up to -- our 30,000 dollars would become 150,000 dollars or pretty close to that and, then, all the other services that are provided around it, like I say, easy scheduling and people who need a ride call one number and they not only would get the answer to what the senior transportation has available, but while they are on that line, if the answer is, well, the senior transportation isn't doing anything, they would say: But we have this alternate thing that's near by and, you know, if you could go to hours later or maybe the next day, we have something that would take you. So, what is available by going this direction is far beyond what we get for 30,000 dollars or 16,000 dollars now. De Weerd: Thank you. Anything further on this topic? Okay. Item 7: Items Moved From Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Department Reports A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update and Year Summary De Weerd: So, we will move to Item 8-A, which is Department Reports. We turn to the Mayor's office and the Mayor's Youth Advisory Council. Meridian City Council Workshop May 14, 2013 Page 33 of 69 Knapp: Madam Mayor and Members of the Council, this year for MYAC it's been crazy, it's been amazing, and I'd like to start off by telling you guys that I am finishing up school -- high school now. This is going to be my last Council update, but I'm going to try to talk slower so you guys can understand me this time. But -- so, I truly believe that you guys are really making a difference and I want to say thank you for all the support that you have put into MYAC and especially to me and you guys have really -- like the dedication and hard work you put into MYAC is really -- it really affects it and lately MYAC -- people in there have energy and passion about it and as I graduate and, you know, get out of high school I don't want to be the guy that watches the world pass him by, but I want to be passionate with a clear focus on what I want to do and so you guys have really helped me with that. I don't know how much I can say thank you that it's going to be a -- it's going to be a great, awesome, you know, high school memory for me to always look back on that amazing opportunity you guys gave me. Am I speaking too fast? De Weerd: You're doing great, Caleb. Bird: You're doing fantastic. Knapp: So, I should probably say -- there is two of us. I'm going to be talking about the first half and, then, McKinsey Baird, secretary of MYAC, will talk about the second half and, then, I'm going to focus on all of our MYAC events and all the crazy stuff we did, and, then, you will probably say something better. So, we will start off with logically from February, because -- oh, yeah. Started off in January, the next in February. In February we started off by the State of the City address. MYAC kids were involved in it. We were ushers, greeters, and MYAC also helped with the Taste of Meridian reception at the end. And, then, the next event that we had was the Ignite Youth event and this was -- this was the event where, you know, kids get five minutes to talk about whatever they want and a slide show, get a PowerPoint and I heard that there was some awesome speeches. I wasn't able to be there that night. I ended up in the St. AI's Hospital. But it was -- I heard that it was great. I'm better now. At least I think I'm better now. Apparently a girl from Rocky Mountain won. She probably showed the members how I think. And there were a whole bunch of great presentations that probably made people laugh and there were even more than one hundred people in the audience. Next was March. We were equally busy and we had an I Heart Treasure Valley service and we made Ben's Bells and learned about Meridian. And, then, we went as a group for the project with the Mayor and, then, that night we attended a concert with -- what's his name? Vujicic? De Weerd: Vujicic. Knapp: Yeah. I know it's not Voiskeekee or anything else, but, yeah, Vujicic. And he's a guy who doesn't have any arms or legs and I can guarantee you, Mayor, that every single kid from MYAC that went that night was inspired to -- with their life and get a vision and it was a concert and it was -- it was a really great opportunity and it was a great experience for all of MYAC kids The next event that we had was STAND, which Meridian City Council Workshop May 14, 2013 Page 34 of 69 are the Supporting Teens Against Nicotine and it was at Big AI's and people threw bowling balls and I didn't get hit. It was great. Well, we kids -- while we bowled kids were able to sign pledges that they weren't going to smoke and the crazy thing is they looked like they really meant it. Like I was actually really surprised, like new kids really were actually didn't think smoking was cool. So, I was really glad by that and it was really inspiring and encouraging for all of us to see that. We got over 367 teens that day, which was very awesome. So, in the last two months we were able to hugely impact our community. Participation with MYAC was very strong. And the -- one of the last biggest events that we had that was really big and it took a lot of planning was a Treasure Valley Youth Summit and that was a great day. I had a great time, and we were able to -- the whole go cart and texting thing and don't text and drive, I think they proved the point. Don't text and drive or else your phone flies out of the car and it's not cool and I know I got in a car accident because somebody was texting and their phone flew out and somebody threw a fit and it was -- yeah. Anyway, we -- anyway -- oh, yeah. We played mini golf with drunk goggles and Ireally -- I was like, wow, drunk people aren't that fun. Like -- seriously, like I don't know what people think they have been doing. Like they are crazy people. And so like I was trying to hit my golf ball and I ended up like hitting my partner. Like don't get drunk. And so, basically, these kids they really learned don't get drunk I think. So, I think I'm speaking slow enough. And actually -- so, as you see, it was a really fun day. Don't hyperventilate. Anyway -- De Weerd: That's all right. I am. Knapp: Oh. Anyway -- so, to get on with it -- oh, the other thing we did -- we played laser tag in the -- yeah. We played laser tag to benefit bullying. Now, I was always the youngest kid in my family, so I was actually very good at not getting picked on, I guess. I knew what it felt like. I could really sympathize with them. No? Kind of. And -- I was actually a good kid. And it was -- it was great, because there would be like four of us and, then, like 20 people on the other team and we played laser tag and, unfortunately, the people with 20 people would always win. But we made a good effort and it was a really good visual demonstration for all of us to see that bullying isn't too cool and isn't very good. The next event -- oh, wait. Wait. Wait. We were able to finish our touches on the suicide prevention public service announcement. Now I am reading this. The Idaho Suicide Prevention Hotline loves their work and saw our video and used it themselves. We also have shared it with all the high schools in Joint No. 2 and, then, nearly all the churches in Meridian. And, then -- so our big finish this year was this thing called Ball at the Hall. Like Ball at the Hall. It was create. We decorated all of the Ball at the Hall. The Mayor was like doing her thing, like doing her thing, doing her thing, and -- and, anyway, that was pretty cool. Like -- I was like nobody has a mayor like this. I mean we got -- like don't even mess with us. So, I had a great night. I hope you had a great night. It was a great -- I hope you can do it again. It was a good experience. This took the place of our annual dinner auction and apparently people danced the night away. I don't think I was. I was kind of preoccupied. But, anyway, I -- we all had a great time and we raised over 2,800 dollars, which nearly doubled our goal of 1,500 dollars. And -- oh, of the funds we wanted to raise. So, it was a huge success and City Hall was transformed. What? Oh. Ben's Bells. That's what the whole thing for Ball Meridian City Council Workshop May 14, 2073 Page 35 of 69 and the Hall was about. That was the big thing is that we wanted to raise kindness and awareness and something else. It was -- it was really good. And it was a huge success, honestly, and we got a lot of auctions auctioned off. We really didn't have an auctioneer. But -- so, that's, basically, been MYAC. Very interesting view this year, so thank you. Any questions. De Weerd: We will save them until after MacKenzie. Knapp: Oh. Okay. Baird: Thank you, Caleb. De Weerd: You can stay there. Baird: Madam Mayor, Members of the Council, my name is MacKenzie Baird and I'm from Meridian High School. MYAC has not only held successful events this year, we have also worked on our leadership skills and implemented some new ideas that were not only successful, but fun. We worked and paid a lot attention and hard work along the way. Our executive council started a new off-site training program where we would visit local businesses like Pie Hole, Yogurtz, and Red Robin. We were able to hear the owner and manager on what success means to them, as well as leadership tips and pointers. We heard some amazing stories of how local businesses came to be and had some great opportunity for partners. We also had a great opportunity to hear from city directors as part of our leadership training. It was great to hear how our city leaders run their departments and lead their teams. We were lucky to have had their time and learned some very successful, yet various perspectives on leading people. We had amazing speakers at the general council meetings, too. We had a presentation from Mothers Against Drunk Driving. We also heard an anti-texting message from the vice- president of AT&T. We also learned more about Idaho Power's community efforts and even had a college information night by bringing in our parents to hear from Step Ahead Idaho, a nonprofit and helps us get into colleges. This year has also been special in that we held larger events that were rewarding as we saw the fruits of our labor in numerous local publications, TV and radio. We certainly were on the map this year. We even won the distinguish Powering Lives Grant from Idaho Power. Just last night we elected a new executive council for the next school year, which I was fortunate enough to win a seat on. So, in closing I want to say thank you so much for investing in us youth and please be ready to see how we raise the bar for next year. Thank you and I will now stand for questions. De Weerd: Thank you to both of you. Council, any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Meridian City Council Workshop May 14, 2013 Page 36 of 69 Bird: I don't have a question, but I got a statement. You young kids are the amazing ones, not us up here. What you do for this community is amazing. It makes us older people know that we will be in good hands as we get old when we got leaders like you coming up. You guys have just really raised the bar for youth involvement and volunteerism. I appreciate everything you have done. Thank you. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I have a question for MacKenzie. Number one, are you a junior this year? Baird: Yes. Hoaglun: Okay. And what office are you going to be holding next year? Baird: This year I was executive secretary. Next year I have the opportunity to be the executive historian. Hoaglun: Great. Good. Well, as Councilman Bird put it well, you know, you guys have got a lot of energy, makes me feel like where did all my energy go. But you really are -- we want to provide this, because it's so important to -- for the next generation to carry on what we have in this community to make it even better. So, that's why we -- it truly is an investment and as you turn around and move along your path and turn back and invest in others behind you, so that's just something we need to do, so I wish you well on that. Baird: Thank you. Rountree: Madam Mayor, again, I wish you well and thank you for the job you have done and the enthusiasm you bring to us. Caleb, I wish you well in your next journey. I suspect you will be through college in about two and a half years at the rate you go and, MacKenzie, I look forward to seeing you next year and both have a good summer. Baird: Thank you so much. De Weerd: Mr. Zaremba. Zaremba: Madam Mayor, I was just going to say in the few years that this program going -- and it seems like every year the bar raises a little bit farther and one of you already has challenged yourself to raise the bar again next year and Ijust -- like everybody else has said, not only your enthusiasm, but your -- your -- the energy that you put into this brightens our future and Ijust -- I'm thrilled to know that you and the whole group are doing such wonderful things and being positive role models for your high school peers. Meridian City Council Workshop May 14, 2013 Page 37 of 69 De Weerd: Well, I can tell you they are positive role models for us. You know, I -- I speak I think for Ken and I know that our youth council members know how Ken and I feel about them. We are very proud and very proud of what you have accomplished over this last year. It has truly been amazing. We had -- MacKenzie was the only returning executive committee member that came back and we had a brand new board and these kids just knocked our socks off. So, you guys have made a huge difference in our community. You have continued to impress our legislators in terms of requesting your presence and your opinion at various hearings in front of the legislature and being the voice of youth. You have made a huge difference in our community in terms of embracing a campaign for being kind and Ben's Bells was just a part of that. I think the government affairs subcommittee recognized early on that bullying was an issue in our schools and we needed to be kind. You guys are a roll model for kindness. You made an impression in Newtown after the tragedy that that community felt in sending Ben's Bells to their community and showing that people cared. So, I -- I do look forward, MacKenzie, to having you back on the executive committee as an officer and, Caleb, I know that you have expressed an interest in being involved, maybe as an advisor, but your energy and enthusiasm is appreciated. We love you both and thank you so much for coming and sharing your awesomeness over this last year. Thank you. Knapp: Thank you. Baird: Thank you. I really appreciated this opportunity, Mayor. De Weerd: Thank you. Bird: Thank you, kids. De Weerd: And thank you Ken and Patrick. You're awesome. B. Community Development: Strategic Plan Update De Weerd: Okay. Item 8-B is our Community Development strategic plan update. Bruce, you have five minutes. Hoaglun: If he takes lessons from Caleb he could do it. Chatterton: Madam Mayor and Council Members, Tom Barry was kind enough to put the slide show together for me. I think there is -- Bird: Is this the short or the long version? The 100 or the 400? Chatterton: Well, let's just hope it doesn't turn into another episode of stump the chump. I'm sorry, the MYAC kids got me energized. That's amazing. De Weerd: It's just awesome. Meridian City Council Workshop May 14, 2013 Page 38 of 69 Chatterton: Yeah. I think all of us, when we give you these updates, need to start with why we exist and I think other departments do, because we really need at each point. Departments exist only for certain reasons. They are here to carry out your vision and so let's take a look at that once again this year and talk a little bit about the level of business that we are experiencing in the real estate market that really is the industry that we share with our customers. Talk a little bit about some of the projects and initiatives that are both done and underway. We are going to talk about certain projects, customer focus projects, things to improve service to our customers, updates to -- for code updates and special projects we have been doing. How we are integrating economic development in other areas of the department. Our CDBG program and staffing news and, then, finally, I really wanted to end with some threats. Not everything is rosy. We always have to look at whatever storm clouds are on the horizon, where we might have some weaknesses and talk a little bit about some of the opportunities that might go along with those threats at any point. Your thoughts, directions, questions, please do interrupt me. De Weerd: I'm just hoping you don't end with threats to us. Chatterton: No. No. Threats to our wellbeing. We exist, really, to give the Mayor, as the CEO of the city, expanded control over development review and permitting. We didn't have that before we had a single department or you could have it, but it was much harder to come by and also to extend the reach and effectiveness of economic development. In a sense why do we have a community development department, planning, and building functions? It's for economy development. We exist to insure that development, the building environment are safe, high quality, and are harmonious and to also remove barriers to the type of development that you all, as our electeds want to see. So, to put it simply, we exist to prevent bad things from happening and to make good things happen and finding that balance is important. I think we just saw a little bit more towards being facilitators and regulators, but, then, again, that's the Meridian way, it isn't? And whenever you get out of balance on these -- on this, then, you're in for trouble. As I said earlier, you all -- Mayor and Council, you define what success looks like. Our job, then, is to take that and to design and carry out steps to get your preferred outcomes -- to arrive at your preferred outcome. Well, let's talk a little bit about our level of business currently. Interesting to give this presentation right after you heard from Mr. McQuade. So, a lot of this is going to be very complimentary to what you heard. I shamelessly stole these slides from a panel I was on with ULI -- actually, it was last October. So, these numbers are a little dated, but they are still significant. Core logic said -- which is a national and international real estate think tank and consulting firm, said that our housing market by their formula, is the most improved housing market in the United States and there are -- a few of the reasons there has to do with a formula having to do with numbers of sales, home prices, delinquencies. So, we are the most improved in the United States from what I hear, but if you look at current numbers you will see a similar relationship on the bar chart. Meridian really towers in terms of total permits, both residential and commercial numbers of permits over every other jurisdiction, the county -- in the two county area in the Treasure Valley and each of the cities. This scatter chart is interesting. What this shows are -- is the Meridian Cily Council Workshop May 14, 2013 Page 39 of 69 frequency of building permits. Building permit activity in the Treasure Valley from 2000 on to last year. So, the darker and more purplish the dot -- I don't know how easily you can see that --the more recent. So, let's just look at this area here. You can see really see that we are not only just the geographic center of the Treasure Valley, we are activity center. So, we are the center of the most improved housing market -- possible the most improved real estate marketplace by some measures in the country. And I don't need to tell you how well positioned we are, both demographically and physically within the valley and in terms of the transportation network. We are trying to report this activity to you each month in the -- our new and improved Community Development dashboard and instead of trying to give you 20 pages of raw data, we are trying to digest it in ways that you tell us are important. We have made some changes to this and get everything on one page. So, it starts off with what are those current projects and we don't distinguish between building and planning, because our customers don't, they are just trying to do projects. We talk about some of the -- the big points in economic development. We give you a snapshot of residential activity and, then, housing units year to year and commercial value. Those things would be the two most important measures of activity. Numbers of units for residential. The valuation for commercial. As always when you get these -- any feedback, we have gotten quite a bit of feedback in terms of the information we show on here. This is a living document. We want to change it and help it meet -- meet your needs. And I want to give a shot out to Bruce Freckleton -- in fact, we have a lot of folks from the department here right now. But Bruce is the overall editor. So, Brenda and Caleb get information from their various areas from economic development and from planning. Bruce adds the building -- the development services data. He's the overall editor of it and he makes sure we get this to you every -- every month the same time. Development activity. We are really -- something remarkable has happened. When you look at your plats it wasn't more than four years ago that talking heads in the real estate industry were quoted in various media saying, oh, we have enough platted lots in the Treasure Valley to provide a 15 -- ten to 15 year supply and we won't need to plan anymore lots. So, why the heck are we seeing this activity now? What that -- that assessment probably wasn't wrong, except that a lot of those lots were in Fruitland or Middleton. Those are wonderful communities, but there is a great value to location as we know from real estate and almost as powerful as location is having a full range of urban level services. In other words, having a full service municipality is huge. And there is no other jurisdiction in the Treasure Valley that meets all those -- all those tests. That's really why Meridian has begun to recover and perhaps even -- even broom at this point. So, as we look at this activity we are seeing that it means everything to have lots in the right location and served in the right way, as only a full service city like Meridian can do. Some of the certificates of zoning compliance that we have had this year -- boy, two -- two Walmarts. One -- one of the ground, the other one almost about to start. Idaho's first Car Max. some exciting projects that -- St. Luke's. Pie Hole. If you haven't had a chance, go down to our new Pie Hole location and go up on the roof, get a whole new view of our downtown and there is a whole new dynamic. I think a lot of MYAC kids will probably be hanging out there. It's the same sort of dynamic that you see on 8th Street in Boise and we haven't -- we have had a little bit of that. But this is -- the fact that Eric would be making this investment in downtown Meridian says a lot. Downtown Meridian, by the Meridian Cily Council Workshop May 14, 2013 Page 40 of 69 way, I keep hearing from developers it's just on the edge of going over to being an exciting place. We keep hearing from folks that want to do things with property, not just -- not just purchase and acquire, but they want to develop in downtown Meridian. In fact, the chair of the panel from ULI that gave these recommendations, has also invested -- put his money where is mouth is in property in downtown Meridian. Very excited also to have the -- Gary Christensen from Near Net Zero officer building -- that will also be the first -- Gary, of course, built the first LEED platinum building in Idaho and at the time it was one of the 12 -- 12 in the country and this would be Idaho's first near Net Zero office building. We have talked about CZCs. The Village at Meridian needs its own list. I mean we are -- it really is amazing. It's very difficult to describe to folks what the Village of Meridian is going to be -- going to be all about. They are really just going to have to see it to believe it. Several of you have been on the -- on the construction tour to get an idea of the scale, quality -- it really is a destination location. It's not just a mall turned inside out. It's not just an entertainment complex, it's not just a collection of restaurants and retailers, it's all of those things and it's really a little bit more than the sum of its parts and, of course, buzz around the Center Cal property -- we have a lot of folks -- Brenda's constantly getting calls from -- from developers wanting to be -- to locate near -- or retailers wanting to be near the Center Cal property. Some important conditional use permits we have had. Big high school remodel for Meridian High. Tate's Rental. And we have also had an important project from Public Works, the Locust Grove water reservoir. See, Tom did help in this presentation. A number of plats, both commercial and residential. Scentsy, of course, continues. It's a very exciting campus. It looks like no other place, really, in Idaho. And we are getting a lot of very high quality residential developments as well. This is one measure of how busy we are. Revenues returned to General Fund. I have talked quite a bit to Stacy about not misusing this number. This number is not profit. This is not -- this number -- because it's complicated, right? This is -- this is basically the amount of money we brought in over projections. And, of course, it goes back to the General Fund. But isn't it great to be back in seven digits again after a four year hiatus. We did fairly well the year before, but last year, you know, the fact that our system is returning money to the General Fund is really something to be proud of. These are customer service projects that we have and underway. This is the staff action team. I think most of them are here with us. This good looking crew -- I found in my career that if you do all decisions from the top down you're not going to like the results, because you are going to end up creating almost as many problems as you solve. The staff action team -- and they are made up of folks from both Development Services, Building, and Planning, they are the folks that actually carry out the things we ask them to do. So, we talk about responding to customers in coming up with a better design for how we get things done. These are the folks that actually have use the tools, so they want them to be efficient. So, the staff action team --their roll is to listen to the customer. The customers define, like you all do in another level, what success looks like. You will be successful if -- the staff action team says, great, don't give us the solution, we will go and design that and get back with the customer group again and said will this work and, then, we -- then we launch an improvement, we launch a pilot program. This is not a static group. We move people on and off the staff action team as needed and as their other work demands. It is really a part-time job in many cases. But some incredible things are happening with them. Meridian Cily Council Workshop May 14, 2013 Page 41 of 69 First off, we have been told -- we are talking -- I'm going to talk a little bit more about this under threats. We have launched a series of focus groups with small businesses, folks that have been through our process and some of them who did not have, frankly, a very good experience, not just with Community Development, but with the city in general or with the highway district or with ITD or with the health department, you know, it's complicated to start a small business. So, we have begun talking to them and I'm going to talk a little bit about those results coming up here. As a result of talking to our customers, the staff action team, with the supportive of management, support of me, Bruce Freckleton, and Caleb, will be launching programs to streamline permitting. So, one example of that, of a pilot program that we are looking at, is an idea of taking our land development analyst, those are the folks that, basically, make sure that -- that the subdivision is properly served by infrastructure, teaming those individuals with the planners and having that -- that team follow a project from beginning to end. We are going to see how that works. It's an exciting prospect and one that will enhance -- the planners will learn from the -- from the development analyst and vice-versa. We are also going to -- asking the staff action team to help us find that best mix of -- all the way from cross-training that is doing exactly somebody else's job, to having enough of an awareness of what they do to be able to help the customer navigate and get the customer in the right place and do a hand-off if necessary. You can go too far with cross-training, of course, you can go way too far with specialization, we are going to find that right balance across the board and also the idea I'm going to talk about coming up here, too, this idea of a small business coordinator. Some of our customer service projects include a lot of work on making Accella, of course in partnership with IT and other -- other departments, making Accella automation work better and serve our customers better. Online applications are a big part of that. A big effort to Development Services Building, for Bruce and Brent, what were the building contract services RFPs. We ended up with more contracts, yes, but as a result they are much more flexible. We now have the ability to negotiate -- rather than just pay that flat fee, correct projects over two million dollars, we can choose to negotiate the actual fee, which means that -- I mean say the shell and core for theaters at Village at Meridian. It really didn't take that much review. It wasn't that complex. So, the flat fee, frankly, would have been all the payment to the -- to the building special -- and to the contactor. So, Brent and Bruce have been renegotiating these, as we are able to under the contract, and so far we have saved over 55,000 dollars. Now, that's since we have had these new contracts in place. That's not even a year yet. So, they are doing a great job there. We have the fee waiver agreement with the Meridian schools, which probably was long overdue, but I think we got it where we need it to be. You all have any number of meetings and any number of hours spent on the -- the code changes to address carbon monoxide, how to detect it, how to prevent it and we appreciate your patience on that very complicated issue. We also last year won at AIC for the achievement award for permit fee calculators. This idea that -- actually, I think it was a customer that said to Bruce Freckleton why can't I just, you know, calculate these online and so they came up with -- with atool and it works really well and AIC thought so as well. So, a few things we have updated and a few special projects. UDC code amendments -- you have seen these recently, you will be seeing more, as we see problems with the UDC or, really, any of the codes we deal with, we will be bringing them to you. We have an obligation -- one Meridian City Council Workshop May 14, 2013 Page 42 of 69 of the things I can't stand in my career, because I have been on the other side of the counter, is to hear someone say that's a great idea, Mr. Customer or Developer, but it's against the code. Well, if it's a great idea, then, we should find a way to make it happen. And so we are duty bound to change our regulations in a way that doesn't create more problems, but solves problems. And so that's what you're going to be seeing with our approach on the UDC. Other special projects. The downtown streetscape initiative -- and this is not to be confused with MDC's streetscape project along -- along Pine. This is an overall approach to getting streetscapes right downtown, but maybe more than anything else to get our stakeholders downtown excited about streetscaping. Help them to understand it. So, we want our businesses to make better use of the streetscape environment. We want the presence of our pedestrians. We know that we are going to be needing public-private partnerships, so we have to have a buy-in of some of those businesses. So, as we -- as we move into this initiative this summer using some of these tools -- visual tools that you see, including cross-sections, we are going to try to get the business community more excited about the idea of streetscapes, so they see what's in it for them. We are really -- we are really blessed, as you know, to have Greg, who is a landscape architect and graphic designer on our staff, and to really get graphics like this -- you know, he did them in-house -- is pretty amazing. You know, Boise doesn't have anything like this for in-house design. And just to be able to visualize that, Brian did this one. The Mayor and I heard a very mercurial gentleman, an expert on urban design, Fred Kent, we heard him speak I think it was last summer, wasn't it, Mayor, and his approach towards making things happen for redevelopment -- you know, usually it's glacial, right? It takes forever and you have got a 20 year plan and things don't seem to happen the way you wanted them to, even though we spend all this money on bricks and mortar. Well, his approach is called cheaper, faster, lighter and that approach says let's put in temporary installations. Let's put in things that don't cost a lot, that actually demonstrate what we are trying to achieve and only if that's successful do you spend the money on the bricks and mortar. Because so much bricks and mortar is built that people don't really want to use. So, what you see here is one example of basically, you know, from ACHD and from the business, and, then, moving a temporary side lot cafe into some parking spaces. You know, this is not a situation where you would have to go and change the right of way or create a permanent license agreement and get the buy-in from the actual businesses as far as how that streetcape will benefit them. Try some demonstration projects. We don't know if we are going to be able to pull this off yet, but we are going to be working with Sherry McKibben to try to put in some temporary installations hopefully this summer and demonstrate a little success that hopefully we will get people excited and see why this should be important to them. De Weerd: Well, now that you have this graphic -- this is phenomenal. This is great. And now you have something that you can visually take and show people what you're talking about, I think you can just only stimulate excitement to -- to give it a try. That's great and I know your staff did a lot of work in working with Ada County Highway District to get now authority in their right of way to help facilitate that, too, which took a lot of effort and tenacity and patients and don't take no. Meridian City Council Workshop May 14, 2013 Page 43 of 69 Chatterton: And even stronger, Mayor, would be to see something like this and actually see it in place and see people use it and enjoy it. De Weerd: Uh-huh. Chatterton: Some special area plans underway very soon we will be issuing the request for proposal for the Fields District and that's going to be a three phase project. We are going to give you a chance at every point to hear back from staff and the consultants. What we are going to start off with, basically an investigation of the feasibility and, then, if you want to move ahead we would do that actual feasibility study, followed by an implementation plan. We are not going to spend the money that you have allocated -- enhancements all at once, we want you to have post points where you can say this makes sense or perhaps we need to take a second look and go back to the drawing board on it. We are very excited about that. The Ten Mile plan. We are implementing it right now, because customers come in every day, existing property owners and folks interested in locating in that area and so that living document, this important design element for the Ten Mile interchange, really is a very unique area of Meridian -- really almost a blank slate, we are -- the planning staff just about every week is talking to someone about Ten Mile and the best way to implement that master plan. Transportation projects, you know, you hear about those from Caleb all the time in everything transportation. The Meridian Road interchange -- and you can see some of Brian's images here as well. It's very important, of course, for that interchange to be not just it's design, but in its sense of place something that says you are in a city, you're in Meridian and tying that in with some of the existing entry features that we already have, both in terms of public art and how the thing functions. Split corridor is ongoing and that's been a great success story, not just Community Development, but many different departments within the city, working in partnership with Ada County Highway District and with the business community and despite the construction impacts that we all feel around us and the businesses are feeling, that still has been -- it's been one of the best outreach efforts I think I have seen in my career. And the ongoing coordination. A lot of time spent coordinating with other agencies, including ACHD, COMPASS, on some of these major -- major programs. How are we integrating economic development? Well, we have already mentioned the Fields District. We have had a lot of discussions about the bus registry. You know, I suppose that discretion is the better part of valor on the business registry. We have decided that I think that the Council, if you all wanted to go to the mat for a mandatory program we could still do that, but we have decided to see what we can do in terms of data mining, the correlation of data in-house and see how far we can get with that. The business registry is not something that we can -- it is something that we probably can live without. The purpose of it was to kind of up our game, or connection with the business community, in a number of different areas in how we -- our knowledge and database of business are important. We are just going to see how far we can get doing it with the data that we have. Ongoing discussions, as our MDC board members know, on the idea of a wine tasting cooperative downtown. We mentioned before the small business customer focus groups. Brenda has been involved with all of those to date. And the split corridor stakeholder engagement has been a really important part of economic development. For a public safety project, Meridian City Council Workshop May 14, 2013 Page 44 of 69 Brenda continues to work with -- with MPD on that project and something that we are launching next in the month or so will be a road show through the broker community. Brokers often say I don't get this. Why is it really so important for us to have permits? Why is it important for us to have up to date certificates of occupancy. When you actually sit down and show them why it's important they go, oh, so that should be part of our best practice. The better brokers know this already. But we have a lot of success in Boise with going around to the big brokerage firms and giving them a dog and pony show. We are going to start that this summer with our own local brokerage community. We have been working with -- with Natalie to generate positive media and, actually, she don't have to work hard with everything going on in -- in Meridian, although sometimes the media tends to be -- from a business standpoint the Statesman, somewhat Boise centric, but we have got a great story to tell and we have started to tell that both to the IBR and to the Statesman. The CDBG program -- really really important. As much as the -- it seems onerous from an administrative standpoint, we are so blessed to have Lori who, you know, is willing and enthusiastic with apart-time position to do the great job she does and just look at these projects, they are so tailored to Meridian and to Meridian's needs. We will be getting a five percent decrease in the upcoming year. We will just have to shrink the program overall to adapt to that. Staffing news. As you know, we have got a new planning division manager. Caleb. He was a bit reluctant, at least at one point, to take the position, but, you know, kind of content where he was, but he accepted the challenge and great things are beginning to happen. Another idea that -- Scott Steckline, of course, who was the overall supervisor for the -- the land group, left the city. We decided rather than bring in another manager, to bring in more boots on the ground, to bring in another analyst. Right now Bruce Freckleton is doing a great job of directly managing that group and everything else that he has on his plate. We really do need more -- more help and so we are looking to recruit a -- an analyst, as opposed to a supervisor there. And I can't say anything about this one. This is Caleb's old position. We have had a really really exciting recruitment. We are really excited about what looks like is happening. I just can't say anything right at this moment, but I would say that in -- in Planning we are going to have pretty much what I would call a dream team for Meridian in terms of the talent -- overall talent of the folks there. We did have two internal applicants from the planning group who interviewed great and we learned much more about them and what they want to do with their careers. We really appreciate everyone stepping up. It was a difficult decision not to go internal, but we will be getting, you know, a great team and we will be moving on from there. Well, a few threats, but all these are opportunities as well. We are -- part of the -- the Meridian Way is that you offer more with less. That's part of it. You surround folks with services. But like the spread formation in football, sometimes you can get too spread out and so there are some threats. We have got a very talented team, but the bench is not very deep. Getting busier means that in Planning and in the Building slash Development Services area we -- there may be some holes appearing in terms of our ability to keep levels of services high. So, how do we respond to this? Well, one idea is to replace that land development supervisor with an analyst, to cross-train staff. We are going to get as much as we can out of cross-training and with a mind towards -- if necessary, looking at enhancements for fiscal year '14. Perhaps we are in a bubble right now in terms of real estate market. I don't know. I don't think so. But we will strategically be Meridian City Council Workshop May 14, 2013 Page 45 of 69 looking at -- at enhancements if our levels of service are threatened with falling below acceptable levels. Another threat. We have got a great system with our contractor based plan review and inspection. A great system. It serves us very well. Especially when times are lean. I'm certainly aware of the idea that to not have to personally lay people off to do the reductions in force, that the contractors increase their size or decrease to meet our level of service and the demand, that's not lost on me at all. It's a system, though, that is used typically by much smaller cities than Meridian -- usually are not full service cities. And to a certain extent it limits, as good as it is, how much we can implement the Meridian Way. We simply can't go and tell our inspectors -- our contractors about the Meridian values as if they were employees, because, then, they might be interpreted as being employees. We do have to keep that arm's length distance. Not to imply they are not doing a great job. They absolutely are. But over time -- and I'm not talking about that -- about this enhancement for this year, we should consider a hybrid system to see whether or not we can improve on what we currently have. It is a good system. Will it serve us instead as we go to 90,000, 100,000 in population, we will see, but I think we also need to think about perhaps one or two FTEs in house. No plans to do that yet, but just something on the horizon. This one is -- we get reviews from our professional customers. They say, you know, when I talk to them they say, oh, yeah, you know, you want to join a focus group, they say, well, sure, you know, you can do a few things better, but you're pretty good. Where we get mixed reviews is from small business customers. The folks that only maybe come into contact with us one time or so. Our professional customers like our service. It's when they are not used -- when they really are not in the industry as we say, that's where we fall down. So, we are in the middle of focus groups. We are hearing things like who at City Hall is watching out for me? Who can tell me where to go? Who can help me navigate this? So, the staff action team is going to be looking at the idea of a small business coordinator program. That would be a person that could layout all those steps that would be necessary to open a business in Meridian. So, you would have a checklist in opening a nail salon, if you're opening a restaurant, if you're opening an insurance office. All the things that you would need to -- to look at or consider. Not to do the work for them, but to give them a guiding hand and with that feedback we are getting in our focus groups we want to hopefully before the end of the year begin to pilot that program within the Community Development Department, working, of course, in concert with other departments. Finally -- this one bothers me, too. We don't have a strategic plan and we need one. When I first came here a year ago I took a look at what planning the Planning at the time department had and I looked at what the Development Services Division within Public Works had and I thought, okay, I can just match these up. No. They were not speaking a common language at all. We have -- and, of course, arriving on the scene I saw the smiling faces and enthusiastic people and it kind of hid the fact that there really was not one single page for everybody to be on. So, folks are enthusiastic, but we didn't score really well on the employees survey in terms the idea that everybody is on the same page and that there is a common vision. So, we do need that strategic plan and one of the things I will be asking you all for is a small enhancement to get some help for developing a strategic plan, a facilitator. There is some really great books out there and I can facilitate these meetings, but often folks, you know, are going to perhaps want to tell me what they think I want to hear or will just Meridian City Council Workshop May 14, 2013 Page 46 of 69 clam up. It's great to have that third party in place there. So, we will be asking you for that. Those are all the threats I have, although there are plenty more opportunities than that. Love to get your thoughts. De Weerd: Thank you, Bruce. Any thoughts or questions from Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I think your last slide is an ah ha moment that you have reached and it's an important one and I fully support the idea of you doing that. Because, certainly, everybody needs to not only have one page to speak from, they need to know what to speak to and -- and why. I think that's really important. One other thought -- and I can't remember what slide. Some of the ways maybe to look at processes and certainly time management is critical and all that stuff and I don't know what kind of training and emphasis we have there, but that might be someplace you can explore. And there is always ways to prioritize when you're shorthanded. So, you need some kind of a ladder or approach to say, you know, what takes priority when I'm over my head in stuff on my desk. Chatterton: Madam Mayor, Council Member Rountree, yes, getting greater efficiencies. That's a great consideration and having people say, hey, I am going down here, I need help. Rountree: That's important. Chatterton: Very important. Thank you. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Bruce, I appreciate this. You took a good look at it and you and your staff looked at all and what can we do better, where do we do that, and want to keep improving. Just one suggestion for your action team. In the medical community they have what's called a patient navigator system and, you know, someone comes in for medical care, usually it's serious, Imean -- and it's scary, they don't know where to go or what to do, look at how to get through this whole maze of systems and their lives are hanging in the balance and I think some people may feel that when they come in, their livelihoods are hanging in the balance, because they have got to get through this maze of permitting and everything else and they have never done it. But that might be a model that you can look at and steal some ideas from to see if there is anything that might work for your coordinator system. So, it might be something for them to look at. Meridian City Council Workshop May 14, 2013 Page 47 of 69 Chatterton: Madam Mayor and Council Member Hoaglun, yeah, the whole navigator, case management approach in medicine and in social services, yeah, that's agreat -- why should we -- the same way in which a medical patient or someone needing social services feels that their -- their life is being threatened, you're right. Small business folks -- exactly that. They put their livelihood on the line. So, we don't want the patient to die. We want them to prosper. Hoaglun: If they die we don't do well Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I just want to thank you for the progress that's already been made. I think it's a good department, an optimistic department, and good things are happening. You mentioned the dashboard, which I appreciate seeing every month and looking at. It's a very good thing. You mentioned streamlining the permitting process and that's something that has actually been an ongoing process and, frankly, I hear from some of our repeat customers that they think Meridian has a pretty good process already. So, if there is even more streamlining that can be done, we are going to be the stellar agency in this and I -- your department and all of the people that work there one of the biggest reasons that Meridian is responding first to the economic upturn. It is a good place to do business for developers and for businesses and I just want to thank you for all of it. I think that's great. Chatterton: Thank you Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I have seen such an improvement in this department and they are continuing to improve and I think the biggest thing I have noticed is the response they give to customers, whether it's a good or bad complaints or what, they get right on top of it and take care of it and I'm sure within the next year we are going to see a department that might have a few flaws, but they are not going to have very many of them. I think Bruce and his staff has got a good plan and they are going forward with it and I think we are the best now, but we will be better within a year. Thanks, Bruce. Chatterton: Thank you. That's the goal, certainly Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Meridian City Council Workshop May 14, 2013 Page 48 of 69 Zaremba: I forgot one other plus that I was thinking. I really like the -- it's been called Concierges or navigator or whatever, but -- but the ability to hold the hand of the one off customers, as you say, the professional and repeat customers pretty well like our system, but I have been on the one off going into a city to find some stuff and I have been on the customer side of that and you really can be lost if you don't know and I really like your idea of saying, okay, when we recognize the one off customer we need to hold their hand and have a plan that says if he -- we are not responsible for it, you also need to do all of these things and just give them an idea of what their whole business plan ought to look like, essentially, but being able to hold their hand and help them navigate through, that's an excellent idea. Chatterton: Thank you. De Weerd: Well, I have seen a lot of jelling among these different divisions and greatly appreciate the increased communication and a real true understanding --areal true desire of understanding -- wanting to understand what the other divisions are doing. So, you guys have come a long way. I have always thought you were great at customer service and you continue to raise the bar and not only doing it because it's expected, you're problem solvers and you're now working together with each other to solve the problems and to better understand it. You have such great specialties and specific knowledge in certain things and now you're tapping into the knowledge of -- of your fellow worker and that's really exciting to see and greatly appreciated. So, I have seen a lot of growth and development within these -- these two merged divisions that are now thinking more as one and it just gets better every day. I also appreciate that each of you are not afraid to expose the warts, because, you know, we all have them and you want to know where they are so you can treat them and get rid of them. So, the creativity that -- that you guys are expressing and showing is just exciting. I think we have the dream team and really excited to see us continue to workout the -- the kinks and now define the strategies and have a better road map as to where you're going as a whole will be a great benefit and I look forward to being able to see the light. Chatterton: Thank you. Very cool. Thank you. De Weerd: Yes. Very cool. So, thank you and thank you all for being here and for sticking with it. I know it was kind of scary when we merged the two divisions and, then, we threw Brenda in the -- in the mix and just seeing how it's all jelling is really exciting. So, appreciate all of you and the role that each of you play. Chatterton: Thank you for listening. Hoaglun: If they were really jelling, Madam Mayor, we would see them do the Harlem Shake now, but I don't think that's -- oh, please no. De Weerd: Oh, my gosh. Well, maybe next year. I won't ask you this year. Thank you for being with us. Meridian City Council Workshop May 14, 2013 Page 49 of 69 C. Community Development -Transportation Update on Projects, Plans and Programs -Includes Update on Meridian Split Corridor, Phase 2; the Franklin, Ten Mile to Black Cat Roadway Project; the Rail With Trail Project; and Other Transportation Projects De Weerd: Okay. Item 8~E. I heard that all of these are going to be really fast. Now that lunderstood -- Hoaglun: C. De Weerd: Oh, I'm sorry. 8-C. Sorry. When I got to 8-E I thought they really were going to be fast. Hood: Madam Mayor, this will be quick. Thank you, Mayor and Council. When this -- when this popped up on my Outlook calendar that it was time for my semi-monthly update, I was a little hesitant to go forward with it. It has been -- been busy, though, so I thought I better at least get it in front of you and provide you some of the updates you need. Some of them have -- you have seen electronically, been getting updates on some projects. Hopefully you have had a chance to look at my memo that I prepared for this. As per usual I'm not going to go through everything listed inhere, but highlight a couple of the things listed and, then, I have a couple more things to talk about. But, again, I will be very brief. The first project, of course, is the big one here, downtown Split Corridor phase two. Water, sewer, and storm drain work is currently happening. The water and sewer is now south of the railroad tracks. Making progress there and still on a timeline to complete the project September, October, but there may be limited access to local traffic north of Pine beginning in July. So, I think that will be of great benefit to people living and having businesses in that area that are directly affected. One clarification in my memo. I had that the next town hall meeting will be here at City Hall on Monday, May 22nd. Well, the 22nd is a Wednesday, so it's going to be Wednesday. Actually you have a Council meeting that same night. Conference rooms A and B are also booked. So, this particular town hall meeting will be up in Public Works 40. So, their large conference room and we will direct those that want to attend up there. But that will be at 6:00 o'clock, again, on Wednesday, the 22nd of May. So, one typo there. I'm going to go forward to -- and this is the one project I do -- well, I need some -- some input from you all on is the Franklin, Black Cat to Ten Mile Road project. Just as a refresher, this is a federal aid project. It's currently programmed for construction in FY-16. The preliminary design set of plans were reviewed over the past few weeks. We have talked with you in the past. It has been some time. I had a lapse since we last talked to you, but last August we discussed this project and discussed detached sidewalks, center medians, and lighting and potentially including those as elements within this project. Going forward they, in fact, have been included in the project. ACHD -- or city staff has been doing the lighting design in house and ACHD has a consultant team, Parametrics primarily, that's working on design and they have included center medians and sidewalks. This project, the last time you were updated, they were looking at doing an LID, low impact development project, where basically Meridian City Council Workshop May 14, 2013 Page 50 of 69 going pipeless for storm water and that, in fact, is what they are doing with this project. You're looking at 12 to 14 foot wide swales on either side of the roadway with, again, center medians that are currently designed as hardscaping. That's primarily what I want to talk to you about today. They have a four inch thick colored tiled concrete shown in the median area. We -- we would like to explore the possibility of landscaping that similar to what's in in Ten Mile. So, kind of keeping that same gateway. Ten Mile plan calls for landscaped center medians here on this portion of Franklin. You will probably recall the mile just to the west, so Ten Mile to Linder, they are designing conduit, but those medians are not going in with that project that's currently under construction, but eventually there will probably be a need to put the medians in and, then, we have the ability to landscape those as well. So, the question before you that I'd like some direction on -- again, it's currently designed with hardscaping and would probably look okay, but we are putting the lighting in and, again, we will have swales, so the question is at the local match rate of 7.34 percent it doesn't make sense for the city to partner and participate on this project and, then, buy the landscape materials and the irrigation for that. Just as a refresher, this was provided to you before, but the process mixed lighting that we would responsible for is 12 to 15 thousand dollars that would be our part -- our local match rate. I did get some cost estimates today from Jay Gibbons in Parks. We have about 4,100 lineal feet of median. There is 5,280 feet in a mile, so this -- there is a good section of median in this project. The width does vary in there, but it's generally nine, ten feet wide. So, it's a substantial median, you know, a center turn lane, essentially, that's going to be -- going to be used for a median. So, the square feet -- 43,505 square feet. Cost estimate, depending on what type of landscape material you use and whatnot, six to 12 dollars a square foot. Total project cost for the medians, if we landscape it and provide the irrigation, 250 to 500 thousand dollars. Again, high level cost estimates. Our match in that range would be 20,000 to 40,000 dollars, plus the maintenance. So, we could have an annual cost -- ongoing cost of roughly five to eight thousand dollars a year, depending on what we are putting in the median and how often we want to do garbage pick up, those types of things. But, again, Parks estimates five to eight thousand. So, again, I wanted to just pause, see what your -- what your take is on -- on that. We can do nothing and there will be hardscape colored with the stamp or if we wanted to landscape them. So, I will let the project manager know whatever you all want to decide on this project. So, I'd pause for those comments. Hoaglun: Council, any thoughts on the project? Councilman Rountree? Rountree: Mr. President. Caleb, it seems like it's premature to have that settled at this point. If it's a federal aid project it's got a whole series of public involvement processes that it has to go through. I would anticipate that the raised medians in this section of road will go the same direction that they went on the one little further to the east based on the desires of the property owners. It would be something that would come at some future time based on the approaches and the development as it occurs out there. So, I -- it would be nice to put them in now, but we got just a little further than this phase on the current stretch that's being built and ended up with none, other than we will accommodate them in the future. Meridian Cily Council Workshop May 14, 2013 Page 51 of 69 Hood: And, Madam Mayor and Council Member Rountree, just a little bit on that. That public involvement meeting was held last August, September. It has been some time. My understanding was when we reached out and had fairly good -- a couple of differences between this mile and that mile. This mile is largely undeveloped and working with those people that are still property owners there and the other thing that we have done fairly well is those projects we have, Baraya and Ten Mile Church, the multi-family project -- the name is escaping me now -- but we have done pretty good with access management thus far. So, the breaks in those medians are consistent with the large projects, large land holdings and so there really aren't the needs for access that you have in the mile back to the east. So, I'm not going to say that that won't happen, because it very well could, but at least the first public involvement and -- and the acknowledgement by those property owners is that they aren't in opposition to these medians, at least thus far that hasn't been voiced, so -- Rountree: They haven't seen the design plans either. Hood: But it was discussed at the first public involvement. That certainly was part of the scope and why I wanted to let you all know back last August that that's what Parametrics and ACHD were going to present to them was a concept that included center medians, so -- Hoaglun: Madam Mayor and Caleb? De Weerd: Mr. Hoaglun. Hoaglun: On the landscape medians, if I'm -- I'm trying to recall our reclaimed water project. I think we have piping going that way, so the watering of landscaping would be from reclaimed water and -- Hood: Madam Mayor, Councilman Hoaglun, did talk with Warren Stewart last week about this. I have a phone call currently into ITD to see if we do use the purple pipe if it would be eligible for local match rate or not. So -- and until we know that it may cause us -- if, in fact, we do landscape -- decide to landscape it and can use purple pipe, that would probably be one of the deciding factors is if we can get that favorable 7.34 percent local match or if we would have to foot the bill a hundred percent with our cost or not. So, I think it's eligible. I just haven't heard confirmation yet from the state that, yes, it would be one of those eligible costs. We are exploring that, though, with Public Works and the state. Rountree: It has to be watered some way. Hood: Exactly. Just a nuance, so I didn't want to assume that it would be eligible. We do think that -- that it would be eligible, but I just want to get that confirmation from them. Meridian Cily Council Workshop May 14, 2013 Page 52 of 69 Hoaglun: Madam Mayor, just a follow up on that. That's going to be an important nuance and I think of seeing how dry things are again this year and, you know, water management, Public Works, our water department, water conservation is becoming a very specific message and, you know, that's something we have to take into consideration. I love the landscaping when it's in the median, how it looks and what we did -- we got at Ten Mile looks nice, but it's just one of those things we kind of have to go, okay, is that really going to be a priority for our water. But if it's reclaimed I mean, then, you're getting double benefit out of it, so -- De Weerd: We are all going to want reclaimed water this summer. Mr. Bird, did you have a comment? Bird: Basically just exactly what Councilman Hoaglun said. I definitely don't like the hardscape. I mean to put those things in. But, anyway, if we -- if we do have the landscape we got to be able to water it by reclaimed and do you have any idea what per foot or mile or however you do, what that reclaimed piping laid costs? Stewart: Madam Mayor, Members of the Council, typically if it's going in the right of way we are putting in a -- probably going to be a 12 inch. We are probably talking about 50 bucks a foot. Bird: Fifty bucks a foot? Stewart: In the neighborhood. Give or take ten bucks a foot. Rountree: Spendy. Bird: We might like to have hardscape. Hood: Madam Mayor, there wasn't really a question, but just a little bit of a comment on -- we haven't picked the pallet yet, but the -- I mentioned the swales on the side are -- going to be primarily -- well, one, they need to treat the water, so that the materials chosen will need to be able to filter a lot of the contaminants that --the oils, the greases, those types of things as the ground water filters back in. But there are also going to be native grasses and things like that. So, we want to match some of that in. It should be lower water type of materials in the center median. Again, we are trying to -- trying to take some of what happened at Ten Mile and some of what ACHD is looking at designing with these swales and incorporate a little bit of both into this if we go forward with landscaping. Again, we haven't -- we haven't done any of that. I may also just point out ACHD has -- is working with -- I can't remember the gentleman's name now at CWI, but he is a plant specialist, as well for the botanical -- Idaho Botanical Garden, as well as the Snake River Birds of Prey and they are working together to figure out what those materials are that will do well in that harsh environment that can treat, again, the water runoff and thrive well with low to no watering. Only the rainwater that they receive. So, that's some similar materials. We still need to supplement that with something, so I'm -- and infrastructure is the hard cost there. I'm sensitive also to the Meridian Cily Council Workshop May 14, 2013 Page 53 of 69 water needs that we have in the desert, but just to let you know we aren't looking at sod or anything that would be high maintenance or high water usage either if it goes this route. That would certainly be something we would be sensitive to. Rountree: Madam Mayor? De Weerd: Yes. Rountree: Again on that concept, Caleb, I assume the swales would be behind the sidewalk? Hood: Madam Mayor and Councilman Rountree, no, they are actually in front. They are behind the curb. Basically behind the curb. A small shoulder with curb and, then -- and, then, it drops off into your swale at a three-to-one slope? Three-to-one slope. And 12 to 14 foot wide. Rountree: That would be an interesting conundrum we create for the future development of the Ten Mile area where we have allowed basically a prairie to be between an area we would want landscaped. Hood: Madam Mayor, I know there is not a question there either. We are aware of that back filling, those types of things where this is a functioning -- it's not just an esthetic thing, it is a functioning storm water. Again, we have tried to get out in front of that with some of the current property owners -- now they may not be the developers over time, but --but do recognize that as a challenge and we are excited about this roadway -- this mile may look like any other mile, but we want to try to fit it in so it doesn't look out of place. We are trying to walk that line where it's largely rural today. It is going to be -- it is going to be different. So -- yeah. And so, anyways, we certainly recognize that concern, too. There is a large power poles on the north side as well that add to that look and feel and it's one of the reasons that the sidewalk has to be on the back side, at least on the north side, so -- De Weerd: Anything else? Hoaglun: Madam Mayor, I just want to find from Caleb, is he getting enough direction from us on this? I mean Councilman Rountree raises some I think good points. There very well could be changes coming down. Your points are well taken. It is a little different than the mile to the east, but it's one of those things we kind of -- as we go along there might be some changes made. Hood: Absolutely. The only real direction I heard on this is to wait for the public involvement and my concern -- we can do that. There may be -- we may miss an opportunity, but that's -- you know, that's -- if that's the direction I'm fine with that. I'm asking the question. I could see it going either way. So, I don't necessarily have a dog in this fight, but do want to -- to bring you all the facts you need to make a decision on this. They are moving forward in design, so waiting I don't know -- if we are going to do Meridian City Council Workshop May 14, 2013 Page 54 of 69 something we need to start talking about irrigation water and providing that if we are going to landscape it, so -- De Weerd: So, Caleb, what is the timing? Hood: Well, the timing is -- again, the 75 percent design -- preliminary design plans are done. I didn't bring the project schedule, but, essentially, they will be -- they will be done with design this year. We need to let them know, because, again, there is -- there is impacts to the current design in moving forward to 99 percent construction plans, so if we are going to do that we need to come up with our landscape pallet and design the landscape infrastructure. The design should be wrapped up here later this year. De Weerd: Warren, do we have purple pipe -- do we have water planned in that area? I know we have it down in that area, but do we have it planned to facilitate water delivery? Stewart: Madam Mayor, Members of the Council, yes, we do. We do have plans to serve that area. If you recall the service area map that we showed you guys a few weeks ago did include the area south of Franklin Road over to, essentially, South Black Cat and even a little further than that, eventually, was the secondary area. So, we do intend to serve that area south of Franklin Road with reclaimed water at some point. And I think Caleb makes a good point, we have possibly an opportunity here to put reclaimed water in that roadway with only having to come up with a seven percent match. We don't know that for sure yet, but if we can -- if it turns out that that's the case it would probably be advantageous to go ahead and put it in at this time. De Weerd: Okay. Anything further from Council? Rountree: Caleb, I didn't hear it, but we are looking at -- I assume whatever we do is going to be -- if it's landscaped we agree to maintain it. So, what are our maintenance costs for almost a mile of median? And I'm not concerned about that pipe. I can't imagine blue pipe or purple pipe or white pipe -- what difference does it make? But, anyway, what's it going to cost for us -- what's the long term commitment if we make the decision to go there? Hood: Madam Mayor, Councilman Rountree, it will depend on design and materials and how -- what level of maintenance you want to give it, but the ballpark from Parks was five to eight thousand dollars a year. Rountree: Okay. Hoaglun: And, then, Madam Mayor, it's just a matter of -- if that purple pipe -- and we get that green or -- the shrubs are looking nice like we do on Ten Mile, the sides are going to be native grasses and it's obvious they are going to be brown and it's just the way it is. So, kind of an interesting look. I don't know. Meridian City Council Workshop May 14, 2013 Page 55 of 69 Hood: And, Madam Mayor, we certainly can bring some of those concepts forward to you, like with the Meridian Road interchange and say do you like this concept or that concept or another. If we choose that. So, you can have some input in that. We will know what's going in the swales and if we can pull a couple of those plants into the center median and a couple of the plants from Ten Mile and have some browns and greens and reds seasonably and form throughout the year -- Hoaglun: That's just like the Ten Mile interchange where coming up there the other day and the sprinklers were running and my wife goes, oh, they are watering the weeds. I said, no, no, dear, it's native species, native grasses. She said they are weeds, so -- anyway. Rountree: Madam Mayor, with that information Idon't -- I would encourage us to continue the concept of the landscaping, as opposed to hardscape. Bird: I would, too. Hood: Okay. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I drive that stretch regularly and this a highly technical piece of data that I'm going to give you -- I enjoy landscaping. De Weerd: Do you have anything you want to add? Hood: If I can, just to clarify. That isn't contingent on purple pipe or is it? I mean is that -- is that a deal breaker there? Bird: Going to put it down there anyway. De Weerd: Yeah. Hood: Okay. If it's going to be included, then, we -- Rountree: If they have agreed to landscape it in their plans they have got to get water there, whether -- I don't care what color pipe it's in. And if there is a difference in purple pipe and -- Bird: White pipe. Rountree: -- white pipe or whatever pipe they want to pipe potable water in, we pay the difference. I can't imagine we would have to pay for one and not pay for the other just to deliver water. Meridian City Council Workshop May 14, 2013 Page 56 of 69 Hood: Okay Rountree: And' I think the question probably ought to be asked the federal highway administration, not ITD. Hood: Okay. Rountree: Because they would probably say if you want it landscaped you pay for it. Hood: Okay. Well, thank you. That was the main -- the main discussion item I had today. I think everything else pretty much I will let stand in the memo. I will let you know I did receive a post card -- I don't know how many of you also received it, but ACHD is doing some roadway resurfacing work. There is one project coming up here in June, McMillan between Ten Mile and Meridian Road will have some roadway resurfacing work. So, just wanted to let you -- make you aware of that as well, so -- the projects -- it is the season, so -- Madam Mayor, with that I will stand for any questions you may have. De Weerd: Are they almost done on Linder? Hood: I haven't checked the status this week, but, again, it's a phased project, so they are going to be moving further north. I think still have a couple more weeks and I don't know if they would kick off that north of Cherry yet. Bird: No, they haven't Hood: But it will be -- that will be coming up. So, I believe there -- it should be done or will be wrapping up on the segment between Pine and Cherry, but, then, they will be moving to the north side and that will change the process there, essentially. De Weerd: I know I already shared with the director my thoughts of their timing, but -- maybe their representative will reinforce that when he goes back. Hood: And I do -- I do apologize, I do take some responsibility for that. I did have some of that information and I didn't catch it, didn't check every one to make sure what was going on concurrently, but I do apologize that I didn't at least call that out sooner before the contract was let to say should we be doing this at the same time, so -- I know it was -- it was just rough for everybody, so -- Rountree: Is the Ten Mile project, Cherry Lane to Ustick, still on schedule for this fall or is it next spring? Hood: Madam Mayor, Councilman Rountree, I talked to AI Bush recently. I know it's advancing. They have -- and I don't know if Justin's prepared or not to give the most up to date status report on that, but it is -- it is moving ahead. I don't know if it was fall or spring when it's going to kick off, but it certainly is -- it's not slipping any. Meridian City Council Workshop May 14, 2013 Page 57 of 69 Rountree: Okay. Hood: I yield my time Lucas: Good afternoon. Justin Lucas, representing Ada County Highway District. You asked a question on the Ten Mile project. At this time it is not scheduled to begin this fall, but we are in our budget process right now where we are looking at the carry over fund and identified some potential use of some of those funds and be advanced and so I don't want to overpromise on that and so as of right now it's still scheduled for -- that would be in the spring later next year, but there is potential it could move up based on funding. And I'm sorry about Linder. That's not Caleb's fault. That's ACHD's fault. So, I just want to apologize, these things happen, and what happened was, too, they put down the first strip of asphalt and we did our core sample and it did not pass any test we have and we had to tear it all out and the conversations were fun over there when that happened, so sorry. Thank you. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Two comments. One, I appreciate that Justin comes to our meeting and I'm glad we can ask him a question once in awhile, so he knows how valuable he is to us. And the second -- maybe for Caleb or maybe for the Mayor. Last I hard the status on the transportation commission was that we are still missing a few seats. How is that going? De Weerd: We have extended our congratulations to seven members and we are trying to firm up two additional citizen representatives that live on the south side and we are trying to generate some interest. Right now most of our representatives live in the same area. Hoaglun: Madam Mayor, I'm ready to give Justin the Raul Ibanez award. He's a major league baseball player. He sits on the bench the whole game watching everything and last minute he's a pinch hitter, called up, and he's delivered many times, so -- De Weerd: I'm glad you told me who that was. I would have never known. Ditto. Whoever that was. Okay. Anything further from Council? D. Meridian Police Department/Code Enforcement and Legal Department report: Proposed code updates to nuisance references in Wastewater, Water, City Arborist, and Solid Waste Codes De Weerd: Thank you, Caleb. Let's see. Item D was requested to continue to May 28th, so we will put that on the May 28th agenda. Meridian City Council Workshop May 14, 2013 Page 58 of 69 E. Human Resources: Discussion Regarding City Policy 4.2 Vacation Leave, 4.3 Sick Leave, and City Policy for Travel De Weerd: Item 8-E is our Human Resources Department. Nary: Thank you, Madam Mayor, Members of the Council. There is three items in your packet. They are current policies of the city that just needed some updating. I'm going to apologize. We had two different versions of the first one, which is the vacation policy, and the one that's on here is missing a little bit of language and I can just explain that to you. We have had a discussion at the director's group on the use of vacation by employees in their first six months of employment during their introductory period of employment and the consensus of the group was that we don't run into much problem with the -- the language -- or the prohibition against using vacation, but we do get that -- we do get that issue come up periodically and it's not a problem from the director's standpoint to allow that if the director grants the discretion for that. Most of the time it's a very small circumstance. It's not a new person that comes on that wants a month off or even two weeks off, it's usually somebody who comes on within that first six months and they have already scheduled out a family reunion or some family vacation and they need a Friday or a Monday or something like that. We have a different policy that allows it, but the recommendation from the directors was as long as we have language that says you can't use except with the director's approval, then, it's -- it's manageable. We don't, again, have a significant issue or problem with people taking time off during their first introductory period and if they are not successfully completing it or they are having problems in the workplace getting work done, then, that's a different issue that we can address. So, they would like -- and I prepared that and we did, too, so it didn't make a difference. Basically, the only difference on the second page of the policy was the language would say they would not be able to use vacation benefits during their introductory period unless specifically approved by the department director. The other language in the vacation, the FMLA -- the Family Medical Leave Act, has been updated a couple of different times and one of the things that used to be in the act was that while you were on Family Medical Leave if you were in an unpaid status you don't accrue any other benefits during that period of time. So, our policy reflected that. That's been changed and now even if you're in an unpaid status on Family Medical Leave you still can accrue sick leave or vacation benefits if that's provided to all employees. So, we are just updating this to reflect that only when you're in unpaid personal leave without it being Family Medical Leave would you not accrue any vacation or sick leave during that time period. So, those two policies are really just updated for that purpose. The last one that's in front of you is a travel policy and this one is probably one of the longer policy discussions we have had at the director's level, but, basically, what we are trying to do is match up our travel requirements, our policy, our finance policies and the IRS regulations that govern travel and when travel is compensable and when it isn't compensable and also trying to address some realities of travel. So, one of the things that -- that is different, just to point out to you -- and I know it's a long policy and you can see where the changes are being made in there, one of the things that is different -- what's reimbursable -- so the reimbursable section talks about what's allowed by IRS standards, so some things that are allowed and some things that aren't, essentially, Meridian City Council Workshop May 14, 2013 Page 59 of 69 travel to or from your homes, not considered reimbursable by IRS standards. That wasn't clear in the prior policy, so that's what we are trying to clarify. What's hours worked. This is one that was a fairly lengthy discussion by the group about it. Basically travel to and from an activity. What the IRS says is that if you fly in an airplane that's not necessarily considered hours worked. If you drive scar -- driving the car is considered working, not driving the car is not considered working. We have a very difficult time from an accounting and administrative standpoint to separate those two activities. It's easy to do the travel on an airplane, because we have an airline ticket and we usually have a way to account for that separately, so we just don't track that time as travel for hours worked purposes. The person still could be -- they could travel during work hours, but they aren't considered hours worked for the purposes of overtime and that's really the only difference from an FLSA standpoint. But the vehicle one is more problematic. So, if you drive from here to Portland and you drive for two hours and, then, another person drives for two hours and another person drives for two and a half hours, we have to split all that up on a time card and it's very problematic to track that administratively and we don't have very many people that are both hourly employees, drive a long distance and have two or three or four people in the same situation. Mostly it's one or two people. Most of the time they split the time in half and accounting preferences is not to try to split those, because to that fine of a degree of tracking individual times. The time card really doesn't support it very easily, it ends up being a manual override every time and it comes up two or three times a year at most. So, we wanted to clarify what, basically, traveling by a vehicle is considered hours worked, traveling in an airplane is not considered hours worked. All the time when you are at the conference employees -- again, we don't send a lot of hourly employees to out-of-state conferences, but occasionally there are circumstances that would warrant it, but, basically, we have always paid employees for their regular work schedule and so that's what this is trying to clarify. So, if you were an eight hour employee and your class ends at 2:30 or 3:00 o'clock, you don't have to use two hours of your own vacation time, since you can't turn around and go home and you can't stop being where you're at, so we have always paid the employees their normal schedules. This is, again, simply trying to clarify what those rules are in relation to how we have done it in practice, how the FLSA requires that how IRS regulates it. So, it sounds more complicated than it is, but it really is, but it really is pretty practical in the outcome. If it's acceptable we can bring it back. We need to bring it back for the resolution for approval. We can bring it back next week. If you need a little more time to think about it we can bring it back the following week. Just whatever our comfort is. De Weerd: Council, what would you like to do? Hoaglun: Madam Mayor, I have a quick question on that vacation leave. Bill, take a situation where like Bruce Chatterton is hiring that new employee for planning and during the interview when they make the offer and they go, you know, love to accept, in four months I'm going to be married, so I need a week off for wedding, honeymoon, et cetera. Now, they are not yet a regular full-time employee. Can Bruce -- does Bruce have that authority to say as a condition of hiring, yes, you can have that time off. It Meridian City Council Workshop May 14, 2013 Page 60 of 69 won't -- I mean -- because this says there is no vacation time with that first introductory period of employment, so what's the -- how is that situation handled? Nary: Great question. Madam Mayor, Members of the Council, Council Member Hoaglun, we have always tried to give the departments that level of flexibility at the hiring stage. What we have always tried to make sure is to ask those questions in the hiring process, because especially when you hire somebody at the beginning of the summer invariably somebody has a trip planned somewhere for some purpose and we have negotiated that in a variety of different ways. Sometime depending on when it falls we have -- we have said, well, the employee need to use a couple of hours of their accrued time in trying to be fair to the public, but, you know, again, they can't, obviously, use it all or they won't have adequate time, so we have negotiated that. We usually make sure the Mayor is comfortable with that as well as the CEO, but we have given that level of flexibility. We'd just like to know about it. It's -- and we have certainly gone at -- when someone has neglected to tell us and tells us three months into this, oh, by the way, I forgot to tell you, I'm going to Disneyland and I already bought tickets and we have addressed it and we usually try to do this up front and give the opportunity for the department, so that we can note it on their time sheet and appreciate it so that we know that that was what was committed to -- we try to make sure we document all of that up front when necessary. Hoaglun: All right. Thank you. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Sideways question about driving. I assume the first assumption is that there is a business purpose at the other end of the trip that that's where they are going? Nary: Yes. Zaremba: Who is responsible if there is an accident during that time? If we are saying the employee is on duty, the liability of the city is no different if they have an accident right here, isn't it? Bird: Madam Mayor, Members of the Council, yes, when they are traveling for work purposes they are covered under our workers compensation at that particular point in time. That's why we generally encourage employees to take either a rented vehicle that is being covered by the rental agreement or covered by the city's insurance, or they take a city vehicle. We prefer they take a city vehicle, because that's going to be clearer about the liability, but the employee is covered -- once they are traveling for business purposes they are covered during that time period under workers compensation. F. Legal Department: Discussion Regarding Amending Meridian City Code 1-7-2 Qualifications; 1-7-6 Assignments of Meridian Cily Council Workshop May 14, 2013 Page 61 of 69 Department Commissioners; Duties & Terms; 1-7-7 Rules of Procedure for Public Hearings; and 1-7-8 President and Vice President of Council. Hoaglun: Anything else, Council? All right. Bill, moving on to 8-F. Nary: Mr. President, Members of the Council, I need to step out. Mr. Baird is here to cover that. Basically, just to introduce it and you can direct your questions to him. This is what we brought a couple of weeks ago with some updates to the Council's duties and responsibilities, assignments as department liaison. If you're comfortable with it; we could put it on for approval at either next week or the following week, whatever you would prefer. If you have questions you can always hand it over to Mr. Baird, I have got to be at another appointment. Hoaglun: Now pinch hitting, number eight, Ted Baird. All right, Mr. Baird. Thank you. Baird: Bench warmer. Okay. So, just to go over some of the details, the qualifications -- we have updated it from the state code, which was very general, to actually require that you be a resident when you're running and when you're elected and when you serve. Makes sense. We like that. President and the vice-president of Council, we are bringing that up to present practice. Change the nomenclature. I'm talking about seniority and succession and one section that's added is regarding the Mayor -- acting president of the Council and City Council can meet each year and decide if they want to assign different Council members to represent or serve or specialize in a certain area of the city, so that, you know, whether you all live in the same area, we have got residents who feel like I live in the south and I can contact Council Member X. But that's not mandatory, it just gives you the ability to do that Hoaglun: And, Ted, just to interrupt you there, when -- on the assignments, you know, the language in the -- president of the City Council, after conferring with the Mayor. The Mayor and I talked about that. It doesn't necessarily mean the Mayor has to agree with what the Council President does, but I think it -- you know, the Council president should confer with the Mayor, with the departments, because there might be some issues going on that Council president may not know about, but -- anyway. So, that language is in there and we agreed that maybe they don't agree on who it is, but that's fine. The president would confirm with the Mayor. Baird: Moving on to the revisions of Section 1-7-6, the duties that we refer to presently as liaison, there was some antiquated language talking about commissioners. So, this has been updated to reflect current practice. Hoaglun: And that's where the language I was referring to was located. I jumped ahead of you, Ted. Baird: Okay. Okay. And regarding the section on public hearings, it's, again, the same -- Meridian City Council Workshop May 14, 2013 Page 62 of 69 Rountree: Ted, go back to that point that Brad just brought out. I think that the president of the City Council -- well, it doesn't read well the way it's there, but the president should -- will make a -- will make the appointment after conferring with the Mayor and the Council. You're going to want to -- you're not going to want to make an assignment -- in other words, in my particular case it's -- if we get singled out to be the Council president and they want to assign me to the Fire Department, I would just have to -- to me that's -- I can't do that. Baird: Correct. Rountree: So, you'd need my input. It needs to be real clear that the president is going to make that -- those assignments. Bird: And I -- Mr. President? Hoaglun: Yes, Councilman Bird. Bird: I agree with Charlie on the fact that the -- and the Council president always has come to -- we have always went to the other councilmen and said are you okay with this and this and, then, go to the Mayor and say this is who I have got assigned and, like you say, she don't have -- or they don't have the final -- the Mayor don't have the final say or anything, but they should know, because there is times that a department head will have a problem with a councilman and won't say anything to the Council, but has said something to the -- and we don't need that going on. Baird: Well, Council President and Members of the Council, would you like us to work on some additional language that would allow input regarding conflicts of interest, challenging assignments, preferences -- Hoaglun: I'd just clean up -- Baird: Add after conferring with the Mayor and the City Council. Hoaglun: I think that might be acceptable. Baird: You can always come back and add something later if it's not working out, but -- Hoaglun: I think that covers that concern that -- it's in there that the president shall confer with the Mayor and the Council members at a point -- you know. Bird: I think I'd put the other Council members first and, then, the Mayor, because that's what -- the final act. Rountree: Yeah. Meridian Cily Council Workshop May 14, 2013 Page 63 of 69 Bird: Because, you know, there is no sense of going up there and assigning a Councilman to a certain deal that he can't take, you know -- Baird: And if the Mayor -- Bird: Yeah. Baird: Feedback there, so -- okay. Moving on to the procedure for public hearings. Again, this is reflecting current practice. Giving preference to those who have signed up first. Requiring that we state the names and addresses. An item has been removed about -- it used to say the speaker cannot be interrupted until they have had their three minutes. Well, if someone is being disruptive or rude or whatever, it gives the chair the authority to say you're done and to handle the meeting appropriately. And so those are -- those are what we are proposing to bring back as ordinance changes and bring them back next week with the amendments that we have discussed tonight. Hoaglun: Ted, on Item A on 1-7-7, on the sign-up to testify -- I mean we know when you sign up they sign up for a specific issue. It says all persons shall be permitted to speak -- testify or speak before the City Council at a public hearing and we know what a public hearing is to us, but when someone reads that, do they know that it's a specific topic, that they aren't just signing up to testify to talk about anything? I mean I know what it is, you know what it is, you know what it is, I don't know if -- do we need to make that clear to a lay person who might be reading that and say, hey, I can sign up to testify and I want to talk about something totally unrelated. Baird: Mr. Council President, I think if you look at the language it refers to the sign-up sheet provided by the city. We have handled that administratively by having a specific sign-up sheet for each specific hearing and as long as we continue to do that this language funnels them into there. There is no open mike. Hoaglun: Okay. Baird: So, I think -- I think we can handle that without having to change this language. Hoaglun: Okay. Sounds good. Thank you. Rountree: Now, is that procedure, as far as the sign-up sheets, included in here? Baird: Council President, Members of the Council, Council Member Rountree, it's not. We could certainly add a few words that say -- the sign-ups sheets, which will be provided for each public hearing be for -- Bird: That public hearing. Baird: Yeah. That way it's Meridian Cily Council Workshop May 14, 2013 Page 64 of 69 Rountree: That additional line, yeah. Baird: Okay. Hoaglun: That's procedure. Zaremba: Mr. President? Hoaglun: Yes, Councilman Zaremba. Zaremba: Again on the sign-up sheets, I wonder if there might be a way to put in a procedure that there is a blank one at the podium, so that anybody that didn't sign up when they come up to speak, needs to sign -- and what I'm thinking about is Dean is tasked with the preparing the minutes of our meetings and sometimes the names are illegible. If they have only come to the podium and their name's not written down anywhere, how does he know who they are if they said their name real fast and doesn't get it? In order to get things properly into the minutes without him -- should we maybe include a procedure having a blank where people need to write their name down? Hoaglun: That's a good question, Councilman Zaremba, and what I'm really curious about can Dean answer that and type at the same time? Zaremba: Is that possible or is that -- Baird: Council President and Members of the Council and Council Member Zaremba, certainly it's possible. I have got two questions. One of them is has it been a problem and the other one is the logistics for the clerk of having a separate blank sign-up sheet for each hearing or do we have a procedure where after the person testifies they go over and add their name to the list that's already been collected and it's at the clerk's desk. It's a logistical issue that you might want to confer with the clerk on. Holman: Council President, Members of the Council, we keep those sign-up sheets, so we have the name of everyone who signed up in the back. Anybody else that comes up after that that is not on the sheet I note them in my notes and we just keep those as part of the permanent record. If Dean had any questions about names, anything he usually contacts someone in my office and we can make sure that the record is correct, if that's what you're asking. We do keep pretty detailed notes on that. Hoaglun: And I think, Jaycee, if I recall, there has been times when someone has said their name really fast and the Mayor has asked for, you know, a repeat type thing, so we make sure we catch that on the record, so I think we are fairly accurate with that, so -- Holman: Council President, Members of the Council, we also always have an audio recording, so we can go back if we needed to do that outside of what we take notes on, Meridian Cily Council Workshop May 14, 2013 Page 65 of 69 so we have -- we may not spell it right, but we have a pretty good indication of the person's first and last name and their address, so -- Hoaglun: Thank you, Jaycee. Zaremba: Thank you. Hoaglun: Ted, what else do you have for us on this? Baird: Those are the items listed under Section 8-F of the agenda. I will stand for questions. Hoaglun: Anything else, Council Members? Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I would like to see Ted go back with the notes and get them typed out as -- without the red lines and all that stuff in them and get them to us and I don't think it's something we have to pass next week, but we can certainly look it over next week and, then, bring it forward the following week with the deal, because I don't think we are under any time limit, are we, Ted? Baird: Mr. -- Council President and Members of the Council, Council Member Bird, no -- no, we are not and the city attorney is going to be out of the office for the rest of the week and that might allow us to work on that language, make sure everybody is on board with it. Of course it will be available by a-mail, but it might make sense to just bring it back in two weeks. Bird: I just -- I just want to see what it's -- what we are going to print. Hoaglun: So, Councilman Bird, what you're saying is bring it back in the language as it is being proposed and you won't see the changes, it's just -- Bird: Different language. Hoaglun: Everyone else okay with that? Rountree: That would be great. Hoaglun: Okay. All right. Thanks, Ted. Bird: Thanks, Ted. Meridian City Council Workshop May 14, 2013 Page 66 of 69 Item 9: Ordinances A. Ordinance No. 13-1557: An Ordinance for the Re-Zone of a Parcel of Land Situated in-the North 1/2 of the Northeast 1/4 of Section 34, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, Commonly Known as Volterra South (RZ 10-005) Hoaglun: All right. We are moving on to 9-A. Ordinance No. 13-1557. I would ask the city clerk to read this ordinance by title only. Holman: Thank you, President Hoaglun. An ordinance -- City of Meridian Ordinance No. 13-1557, an ordinance RZ 10-005, Volterra South Subdivision, for the rezone of a parcel of land situated in the north one half of the northeast one quarter of Section 34, Township 4 North, Range 1 West, Boise, Meridian, Ada County, Idaho, as described in Attachment A and annexing certain lands and territories situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of 58.33 acres of land from the R-4, Low Density Residential Zoning District, to the R-8, Medium Density Residential Zoning Districts in the Meridian City Code. Providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder and the Idaho State Tax Commission as required by law and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an affective date. Hoaglun: We have heard the ordinance being read by title only. Is there anybody out here that would like to hear it read in its entirety? Seeing- none, Council? Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we approve Ordinance No. 13-1557 with suspension of rules. Rountree: Second. Hoaglun: I have a motion and a second to -- to think about passing Ordinance No. 9-A. Madam Clerk, would you, please, call role. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Meridian Cily Council Workshop May 14, 2013 Page 67 of 69 B. Discussion Regarding ZOA 13-001 UDC Text Amendment and Block Length Hoaglun: 9-B. Discussion regarding ZOA 13-001. Is that going to be -- Caleb? Ted? Hood: Mr. President, Members of the Council -- unless Ted wants to -- okay. You should have received a letter last week from Becky McKay from Engineering Solutions. In fact, you should have two in your possession at this point. Originally there was some concern from Mrs. McKay on the block lengths that we discussed two weeks previous. I will just -- as you all know, it went through the public hearing process and that hearing process was closed, we received a letter basically after the -- at the ordinance stage at this point, but we were able to meet with Mrs. McKay and Mike Wardle and we think we have come -- updated them on some of the interpretation and how this will be applied. There is one slight tweak that we have requested in a substitute ordinance that you should have in your packet tonight and I would request that you approve Ordinance 13- 1555 with the substitute language provided for block lengths and it, essentially, says instead of measuring it from center line to center line, we measure it from near edge of right of way to near edge of right of way. It also includes the comment that Councilman Hoaglun had when we went through the public hearing process about allowing some flexibility in design of bicycle parking facilities, so that we aren't strictly requiring a three foot separation for all bike racks. There is some leeway in design there, while maintaining functionality of the bike racks and safety. So, I will stand for any questions, but that's the update and the discussion regarding that ordinance, so -- Hoaglun: Thank you, Caleb. Any questions for Caleb; Council? Bird: I have none. Hoaglun: Okay. The ordinance with the substitute language is before us. Oh. And, yeah, I need our city clerk to read the ordinance by title only, please. C. Continued from May 7, 2013: Ordinance No. 13-1555: ZOA 13- 001 Unified Development Code (UDC) Text Amendment by City of Meridian Community Development Department Request: Text Amendment to Certain Sections of the UDC Pertaining to Block Length, Multi-Family Parking, Storage Facilities, Bicycle Parking Facilities, Street Knuckles and Other Miscellaneous Clean-Up Items Holman: Thank you. City of Meridian Ordinance No. 13-1555, an ordinance amending Meridian City Code as codified at Title 11, entitled the Unified Development Code of the Meridian City Code, pertaining to block lengths, multi-family parking, and storage facilities, bicycle parking facilities, street knuckles, and other miscellaneous clean-up items and providing for a waiver of the reading rules and providing an effective date. Meridian City Council Workshop May 14, 2013 Page 68 of 69 Hoaglun: You have heard Ordinance No. 13-1555 read by title only. Is there anyone in the audience who would like to hear it read by -- in full? Seeing none -- Bird: Mr. President? De Weerd: Councilman Bird. Bird: I move we approve Ordinance No. 13-1555 with suspension of rules. Rountree: Second. Hoaglun: I have a motion and a second to approve Item 9-C. Madam Clerk, would you, please, call the roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 10: Future Meeting Topics Hoaglun: Item 10, Future Meeting Topics. Council, anything to come before us? Zaremba: Mr. President? Hoaglun: Councilman Zaremba. Zaremba: I have had a request from a citizen that we have a public discussion at a City Council meeting of the dog shelter and options about what's happening with it or not happening with it and perhaps some suggestions from the public that we haven't considered and I said I would ask if that could be a future meeting topic. Hoaglun: Well, I would think on that that we are going to be hearing from the Police Department at some point in time about their research. I don't know if that would be the time, because I would like to hear what they present, because it might be that there is no option, other than to continue on with what we have, maybe at a different location, but -- De Weerd: Mr. President? Hoaglun: Yes, Madam Mayor. De Weerd: I think it's all premature. This is going to be a budget discussion and certainly we can -- we can invite them during that budget workshop when all of this is presented for you all to take it into consideration, but it's premature. Right now it's all Meridian City Council Workshop May 14, 2013 Page 69 of 69 discussion. We haven't even gotten our budget binders and this has been an ongoing discussion for the last five years, as I think he pointed out, but at this point putting it on an agenda with no direction doesn't make a whole lot of sense. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: You have stated what I have stated to the folks that have made the inquiry that, again, it's -- it is conceptual, it is in the discussion stage and at some point in time when we know that there may or may not need to be some action taken at the shelter, we will have a public process in place, but that I don't know at this point when that will be. But probably in the budget process. De Weerd: And Ithink -- Rountree: Ithink that's -- and I got a fine response, that that's good. That's good. That's all we are asking for. On several occasions, so -- De Weerd: Very good. Zaremba: I will take that answer back. De Weerd: Thank you. Hoaglun: That's all we have on our agenda. Do we have a motion to adjourn? Rountree: So moved. Bird: Second. Hoaglun: All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. MEETING ADJOURNED At 6:37 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TA DE WEERD ATTEST: EE~OLMAN, CITY CLERK DATE APPROVED ~SO~A`[LD AUGUSTI ZGO J9o . 1 W city df ~y~~~IDIAN~ lDANO SEAL F2T~ ~yP Bo<<he 7AE A~~4 Meridian City Council Meeting DATE: May 14 2013 ITEM NUMBER: 4A PROJECT NUMBER: ITEM TITLE: Proclamation for building Safety Month MEETING NOTES V Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO ~ AGENCY SENT TO APPLICANT NOTES INITIALS Q % :May 1 , 2013 DATE: I E-MSTAFD TO I AGENCY I APPLICANT I NOTES I INITIALS ADA COUNTY RECOflDER Christopher D. Rich AMOUNT .00 10 BOISE IDAHO 06116113 02:Q6 PM DEPUTY Lisa Batl RECORDED-REQUESTOF IIIIIIIIIIIIIIIIIIIIIIIIIIiIIIIIIIIII Meridian Ciry 11:3053329 FIRST ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Kingsbridge Home Owner's Association, Owner/Developer 3. Eric Race, Owner/Developer 4. Terry Taylor, Owner/Developer 5. Justin Ross, Owner/Developer 6. Stan Ray, Owner/Developer 7. Meagan Thorndyke, Owner/Developer 8. Darrell Burchfield, Owner/Developer THIS FIRS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this ~ day of ~ , 2013, ("FIRST ADDENDUM"), by and between City of Meridian, a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Kingsbridge Home Owner's Association whose address is 1025 S. Bridgeway Place, Eagle, Idaho 83616; Eric Race whose address is 3453 E. Plympton Drive, Meridian, Idaho 83642; Terry Taylor whose address is 3261 E. Plympton Drive, Meridian, Idaho 83642; Justin Ross whose address is 3293 E. Plympton Drive, Meridian, Idaho 83642; Stan Ray whose address is 335 W. State Street, Suite A, Eagle, Idaho 83616; Meagan Thorndyke whose address is 3421 E. Plympton, Meridian, Idaho 83642 and Darrell Burchfield whose address is PO Box 10, Eagle, Idaho 83616, hereinafter called OWNER/DEVELOPER. RECITALS A. City and FORMER OWNER entered into that certain Development Agreement that was recorded on July 8, 2005, in the real property records of Ada County as Instrument No. 105092050 ("DEVELOPMENT AGREEMENT") on the parcel of property as described in Exhibit A. B. City and OWNERS/DEVELOPERS now desire to amend the Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. Section 6 -Conditions Governing Development of Sicbject Property of the Development Agreement shall be amended as follows: Kingsbridge MDA-13-003 Page 1 6.1. "Owner/Developer" shall develop the "Property" in accordance with the following special conditions: 1. That fencing on the north side of Lot 9, Block 1, adjoining Dartmoor Subdivision, shall be installed prior to issuance of the first building permit on the subject property; 2. That the applicant shall impose, in the CCR's for Kingsbridge Subdivision, a minimum 25-foot rear yard setback on all perimeter lots; 3. That the applicant shall impose a single story restriction on specific perimeter lots, single-story restricted lots shall have a maximum peak of 25-feet and a 10:12 maximum pitch, with no bonus rooms in the attic space; 4. A 25 foot wide landscape buffer, consisting of a 20 foot wide common lot and a S- footwide landscape strips south of the privacy fence, are required adjacent to E. Zaldia Street/Zaldia Lane. The landscape buffer sl2all be bermed and provide a minimum vertical screen height of 8 feet (6 foot privacy fence and 2 foot bef-m) as measured from E. Zaldia Street/Zaldia Lane established grade. The existing pine trees (every 20 foot on center) within the landscape buffer must be protected during the modification of the berm and fence relocation. S. The required 25 foot landscape buffer adjacent to E. Zaldia Street/Zaldia Lane must be landscaped and maintained in accord with the approved final plat landscape plan dated 7-27-OS, including but limited to: the replanting of trees, shrubs, other vegetative groundcover and repairs to the irrigation system. 6. That the applicant shall pipe the tail ditch from the Dartmoor irrigation pond (along Eagle Road, north of Dartmoor Drive) through the site; 7. That a concrete sidewalk, curb, and gutter (or, if mutually agreed by the developer and the Dartmoor residents, detached, meandering sidewalks separated from the street) extending along both sides of Dartmoor Drive from the Kingsbridge sidewalks at the current end of Dartmoor Drive to Eagle Road. Construction of said sidewalks shall be completed prior to issuance of the first building permit in the development. (NOTE: Said improvements are subject to ACRD approval and design standards); 8. That the applicant will construct a 3-rail fence along the Dartmoor Drive frontage for the existing homes along Dartmoor Drive that currently do not have fencing. In lieu of a 3-rail fence, a white vinyl fence shall be installed on the south side of Parcel # 81734560100. Said fencing shall be completed prior to issuance of the first building permit in Phase II (second final plat phase) of the development; 9. That prior to issuance of the first building permit in Phase II (second final plat phase), the applicant shall pipe the tail ditch from the Dartmoor irrigation pond (along Eagle Road, north of Dartmoor Drive) through the site and install a head gate on the new inlet to control water flow into the pond; 10. To ensure that density changes are not made between preliminary and final plat approvals, no significant changes will be allowed to the plat dated April 5, 2005, except changes required by governmental agencies or other minor changes approved by governmental agencies which do no increase density or daily vehicle trips. Except for minor lot size adjustments between adjacent perimeter lots, no Kingsbridge MDA-13-003 Page 2 perimeter lot in the subdivision shall be reduced in size below the square footage shown on the preliminary plat dated April 5, 2005. All perimeter lots shall remain as single home residential lots that cannot be further subdivided or split as part of this subdivision. The preliminary plat dated Apri15, 2005, is hereby included as a condition of approval for developing the subject property; 11. That the applicant shall develop a weed control and maintenance plan for the undeveloped areas of the subdivision; 12. That the applicant shall develop a grading and drainage plan for the five (5) lots on the northwest corner of the subdivision; and,13. That the applicant's plans for retention and/or treatment of storm water prior to leaving the site shall be submitted for review and approval of the Dartmoor HOA President, which shall not be unreasonably withheld. 6.2 Owner/Developer has entered into a Settlement Agreement with the authorized representatives of the property owners residing in Golden Eagle Estates, Bridlewood Subdivision, Kunz Hollow Subdivision, Zaldia Zerua Subdivision and Dartmoor Subdivision (collectively, the "Neighbors") on the 12tH day of April, 2005. 2. OWNERS/DEVELOPERS agree to abide by all ordinances of the City of Meridian that are consistent with the terms of the Development Agreement and this First Addendum and the Project Site shall be subject to de-annexation if the OWNERS/DEVELOPERS, or their assigns, heirs, or successors shall not meet the conditions of this First Addendum as herein provided, and the Ordinances of the City of Meridian that are consistent with the terms of the Development Agreement and this First Addendum. 3. If any provision of this First Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this First Addendum and the invalidity thereof shall not affect any of the other provisions contained herein. 4. This First Addendum sets forth all promises, inducements, agreements, condition, and understandings between OWNERS/DEVELOPERS and City relative to the subject matter herein, and there are no promises, agreements, conditions or under-standing, either oral or written, express or implied, between OWNERS/DEVELOPERS and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this First Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Project Site herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 5. This First Addendum shall be effective as of the date herein above written. Kingsbridge MDA-13-003 Page 3 6. Except as amended by this First Addendum, all terms of the Development Agreement shall remain in full force and effect. ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNERS/DEVELOPERS: ~~ z:~.~ r ., Eric Race r Stan Ray r k; :. ~~ _~__ ~; _ ~~, Meagan Thdrndyke CITY OF MERIDIAN ~~~ By: Mayor Ta de Weerd Kingsbridge MDA-13-003 ATTEST: .: Tl W 1~ W ~- ~ e , _ olman, City Clerk ~F ~~~~_ a~~~a ~ ~, ~~f~ ~.~, ~~ -,~. rye TREA`~U~~ ~~ ~ Page 4 KINGSBRIDGE HOME OWNER'S ASSOCIATION By: 6, Except as amended by this First Addendum, all terms of the Development Agreement sha11 remain in full force and effect. ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNEIaS/DEVELOPERS: KINGSBRIDGE HOME OWNER'S ASSOCIATION By: CI'I By: Kingsbridge MDA-13-003 Page 4 STATE OF IDAHO, ) ss County of Ada, ) On this day of _ , 2013, before me, the undersigned, a Notary q~ Public in and for said State, personally appeared _, known or identified to me to be the of Kingsbridge Home Owner's Association and acknowledged to me that he executed the same with authority on behalf of Kingsbridge Home Owner's Association. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) STA OF IDAHO, ) ss County of A ~~ ) Notary Public fo1~ Idaho Residing at: ' My Commission Expires: , m . On th1 day of ~ , 2013, before me e undersigned, a Notary Public in and for said Sta ersonally appeared Eric Race, kn nor identified to me to be the person who signed the above a reement and that he executes e same. IN WITNESS WHERE, I have eunto set my hand and affixed my official seal the day and year in this certificate first b e written. ~~ ~...~ Notary Public foi~Ir~aho Residing at: E ~ ~~~ My Commission Expires ~~~~ Kingsbridge MDA-13-003 Page 5 STATE OF IDAI ) County of Ada, ) ss On this dad of , 2013,. efore me, the undersigned, a Notary Public in and for said State, pers. lly appeared ,known or identified to me to be the of Kingsbridge Home Owner's Association and acknowledged to me at h .executed the same with authority on behalf of Kingsbridge Home Owner's Association. IN WITNESS WHER~FOF, I have ereunto set my hand and affixed my official seal the day and year in this certlfiJe~`a''te first above w 'tten. (SEAL) STATE OF IDAHO, ) ss County of Ada, ) Notary Public for Idaho Residing at: My Commission Expires: -, On this ~ day of ~~~ , 2013, before me, the undersigned, a Notary Public in and for said State, personally appeared Eric Race, known or identified to me to be the person who signed the above agreement and that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ~~ Notary Public - r Idaho ~ .~,~ Residing at: ,,_~'~ ~ ~ ~ ~~ ~ ~~ -f- My Commission Expires: ~ ~ ~~ Kingsbridge MDA-13-003 Page 5 STATE OF IDAHO, ) ss County of Ada, ) On this day of , 2013, before me, the undersigned, a Notary Public in and for said State, personally appeared Terry Taylor, known or identified to me to be the person who signed the above agreement and that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ~- (SEAL) ~ ,~ ~ , s `°`s 3 ~ ~ ~ No y Public fo ~ daho Residing at: ~--~~tr~ C~~1 ~-ot 1 ~ My Commission Expires: ~~ ~ ~) , ~~ ~ STATE OF IDAHO, ) ss County of Ada, ) On this ~ / day of ~ , 2013, before me, the undersigned, a Notary Public in and for said State, personally appeared Justin Ross, known or identified to me to be the person who signed the above agreement and that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. .. Notary Public r Idaho Residing at: ' My Commission Expires: ~~' ~ ~`~ ~ h Kingsbridge MDA-13-003 Page 6 STATE OF IDAHO, ) ss County of Ada, ) On this ,, day of ~ ~ ~ , 2013, before me, the undersigned, a Notary Public in and for said State, personally appeared Stan Ray, known or identified to me to be the person who signed the above agreement and that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) ~ j STATE OF IDAHO, ) ss County of Ada, ) tar Publi fQQr Idaho/ Res ' ng at: ~C ~~,`~"1 My ommission Expires: ~ 1~- ~~ ~~~i On this ~ day of ~~ ~, 2013, before me, the undersigned, a Notary Public in and for said State, personally appeared Meagan Thorndyke, known or identified to me to be the person who signed the above agreement and that she executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) f. No y Public for aho °~ Residing at: I C%~Yl ~ ~ ~~ ,. My Commission Expires: ~ ~n ~ ~ ~> Kingsbridge MDA-13-003 Page 7 STATE OF IDAHO, ) ss County of Ada, ) On this day of C~~; 2013, before me, the undersigned, a Notary Public in and for said State, personally appeared Darrell Burchfield, known or identified to me to be the person who signed the above agreement and that she executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) ~ ,, 4 My Commission Expires: c~ ~ ~ ~ ~ L.l STATE OF IDAHO ) ss County of Ada ) On this day of ~ ~~ , 2013, before me, a Notary Public, personally appeared Tammy de Weerd and Jaycee L. Holman, know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ~- c~~ _ _ __. -.. (SEAL) ~ ~o ary Public fo aho } x R ~ iding at: .P1rr ~ 1 ~ ~ l ~~ Commission expires: ~ ~~.~ Kingsbridge MDA-13-003 Page 8 % % IVly 1 , 2013 DATE: E-MAILED TO SENT TO SENT TO NOTES STAFF AGENCY APPLICANT INITIALS __ - ~ ,~ ~ / ~ ~. 1, ~~ ~;~a - ~~a ~ %- T Mayor Tammy de Weerd Members of the City Council Kyle Radek, PE Assistant City Engineer DATE: May 7, 2013 Mayor Tammy de Weerd i' a r:: Keith Bird Brad Hoaglun Charles Rountree David Zaremba SUB CT: PR VAL FAG ENT T AC ATE VALVE ADJUST NTS CONJUNCTION WIT ACRD 2013 A 2014 E E LAID VE AS PROJECTS ( JEC U ES 712005 A 713033) I. C E E ACTION A. Move to 1. Approve the agreement with ACRD for water valve box adjustments in conjunction with ACRD 2013 and 2014 Federal Overlays Projects; and 2. Authorize the Mayor to sign the agreement II. DEPARTMENT C TACT PERSONS Kyle Radek, Assistant City Engineer 489-0343 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. ESC PTI Backmound This summer, the Ada County Highway District will- begin construction of FY 2013 and FY 2014 Federal Overlays. During overlay projects, utilities such as manholes and water valve boxes must be adjusted to allow the overlay to be done and to match new pavement elevation. This agreement allows ACHD's contractor to adjust City water valve boxes and passes the cost to the City. This is the quickest and most cost- effective way to accomplish these adjustments. Additionally, because these are 1 of 3 IV. VA VI. VII Federal Aid projects, the City will pay only a match of 7.34% of the actual cost of construction. Specific projects and approximate number of valve adjustments are: 2013 Federal Aid Overlays: Locust Grove, Victory Road to Peacock Street (26 valves) 2014 Federal Aid Overlays: Cherry Lane, Ten Mile Road to Linder Road (28 valves) Fairview Avenue, Main Street to Locust Grove Road (33 valves) Franklin Road, Linder Road to Main Street (39 valves) IMPACT A. Strategic Impact: This agreement with ACHD allows the City's work to be constructed at the same time as ACHD's project, resulting in cost savings and a reduction in the overall duration of construction in the roadway. These benefits further the goals of the Public Works Department to conduct projects in a fiscally responsible manner and minimize impacts to the traveling public. B. Service/Delivery Impact: This project is not expected to have any immediate service or delivery impacts. C. Fiscal Impact: FY 2013 and FY 2014 Federal Overlay Water Valve Adjustments (3410-53350 Line Wat/Sew Maintenance) Approximately 126 valves @ $400 ea @ 7.34% $3,730 Estimated administration, traffic control 19 $5,000 Total estimated City cost $8,730 ALTERNATIVES Council may choose not to approve the agreement; however, this would cause the work contained in the project to be removed from the ACHD project and bid separately. Without the Federal funds, costs would be much higher. TIME CONSTRAINTS Council's approval will allow the City's work to be executed with ACHD's project. Construction of the projects is anticipated to being June 2013. LIST OF ATTACHMENTS 2of3 A. Agreement with ACHD , r ~~ ~~ Approved for Council Agenda: ~ ~ ~~~~ ~~ ~~' _ x Warren Stewart, Engineering Manager De 3 of 3 INTERAGENCY AGREEMENT BETWEEN ADA COUNTY HIGHWAY DISTRICT AND CITY OF MERIDIAN FOR REPLACEMENT OF WATER VALVE LIDS ACHD OVERLAY PROJECTS ACHD PROJECT N0.712005 ACHD PROJECT N0.713033 THIS AGREEMENT made and entered into this ~ da of ~, , 2013, by and Y between the ADA COUNTY HIGHWAY DISTRICT, by and throu its Board of Commissioners hereinafter called DISTRICT or ACRD, as first party, and the CITY OF MERIDIAN, a municipal corporation, by and through its Mayor and City Council hereinafter called MERIDIAN as second party, both parties being a body politic and corporate of the State of Idaho. RECITALS WHEREAS, ACHD is a single county-wide highway district, a public entity, organized and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with the exclusive jurisdiction, and authority to maintain, improve, regulate, and operate publicrights- ofway inAda County. WHEREAS, City is a public entity organized and operating pursuant to Idaho Code Title 50, as amended and supplemented. City is a municipal corporation with jurisdiction, authority and police power to regulate and control municipal activities within the City. WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity, or undertaking which each public agency entering into the contract is authorized by law to perform, provided that such contract is authorized by the governing body of each party and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties. WHEREAS, the DISTRICT and MERIDIAN desire to undertake a joint effort to share certain tasks and costs of certain overlay projects, collectively referred to herein as "PROJECTS", and such PROJECTS are identified as follows: 2014 Federal Aid Overlays -ACHD Project No.713033, Cherry Lane, from Ten Mile Road to Linder Road; Fairview Avenue, Main Street to Locust Grove Road; and Franklin Road, From Linder Road to Main Stret. 2013 Federal Aid Overlays -ACHD Project No. 712005, Locust Grove Road, from Victory Road to Peacock Street. WHEREAS, the DISTRICT is willing to accommodate MERIDIAN'S request by arranging for the replacement and installation of water valve lids for MERIDIAN' S water system ("MERIDIAN WORK") as part of the PROJECTS so long as the DISTRICT receives assurances that the DISTRICT will be fully reimbursed for all costs and expenses it incurs as a result of the Page 1 of 6 MERIDIAN WORK within the PROJECTS, including but not limited to, costs for changed conditions, plan errors and omissions, and delays attributable to the water valve lid design, replacement and installation. NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and agreement herein contained, the parties hereto agree as follows: 1. DISTRICT SHALL: a. Be the party responsible for soliciting, receiving, and opening of bids and for executing and administering construction contracts for the LOCAL PROJECTS, and be the SPONSOR for FEDERAL AID PROJECTS, hereina~er referred to as "CONTRACTS", and the MERIDIAN WORK; b. Provide MERIDIAN with a complete set of combined bid documents for the PROJECTS and the MERIDIAN WORK ; c. Furnish MERIDIAN with an abstract of all bids received for the MERIDIAN WORK, and obtain MERIDIAN' S concurrence for the award of the MERIDIAN WORK prior to making such award; d. Make monthly progress payments and the final CONTRACTS' payment to the Contractor(s) in conformance with the terms of the construction CONTRACTS; e. Submit to MERIDIAN a copy of each Contractor(s) progress payment estimate for the MERIDIAN WORK, as such estimates are approved by DISTRICT aver obtaining MERIDIAN'S concurrence regarding the MERIDIAN WORK ,together with an invoice earned by and to be paid to Contractor(s); 2. MERIDIAN SHALL: a. Be the party responsible to provide the inspection of all MERIDIAN WORK, including water valve lids replaced and installed under the CONTRACTS and provide copies of appropriate tests and diaries to the DISTRICT Project Representative. Any field survey and grade control required for MERIDIAN WORK under the CONTRACTS shall be provided by MERIDIAN; b. Provide DISTRICT with special provisions, and unit bid quantities for the MERIDIAN WORK to be included in the bid documents for the CONTRACTS (all work required for the water valve lids to be performed in conformance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC) and the City of Meridian Supplemental Specifications to the ISPWC); c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice therefore, all funds for which MERIDIAN is responsible pursuant to the approved final CONTRACTS' payment estimate; Page 2 of 6 d. Remit to DISTRICT within thirty-five (35) calendar days after the date of invoice therefore, all funds for which MERIDIAN is responsible pursuant to this Agreement; e. Reimburse the DISTRICT, up to a maximum of five (5) percent of the construction costs for all additional costs incurred by the DISTRICT associated with the MERIDIAN WORK, including overhead and benefits, project administration, and soils work required solely for the replacement and installation of the water valve lids; f. Reimburse the DISTRICT for mobilization, traffic control, flagging, detours, and weekly meetings on a prorated basis. The prorated basis for the above items will be calculated using the percentage of the MERIDIAN WORK as it relates to the total Projects' construction costs; g. Be liable for the cost of repairing any failures attributable to the water valve lids, and be liable for and indemnify the DISTRICT for any and all costs and damages resulting from any such failures; and h. Reimburse DISTRICT for all other actual costs attributable to the MERIDIAN WORK including the replacement and installation of the water valve lids, including the 7.34% match for federal funds on FEDERAL AID PROJECTS, or to the removal of any or all items from the Contract that are associated with the replacement and installation of the water valve lids. 3. THE PARTIES HERETO FURTHER AGREE THAT: a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights, and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above are incorporated into the body of this Agreement. b. The CONTRACT amount for MERIDIAN'S portion of the PROJECTS to be reimbursed to DISTRICT by MERIDIAN shall be based on the actual quantities of work acceptably performed, and/or, installed and paid for pursuant to the unit, and/or lump sum prices established in the CONTRACTS; c. MERIDIAN'S approval will be required for any change order work involving the MERIDIAN WORK; d. Prior to commencement of work by the Contractor, the parties will, together with the Contractor(s), inspect each entire PROJECT for the purpose of reviewing the PROJECTS to locate and note any unstable areas and resolve any items of concern or misunderstanding; e. This Agreement may not be enlarged, modified, amended or altered except in writing signed by both of the parties hereto; Page 3 of 6 f. All signatories to this Agreement represent and warrant that they have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement; g. Should either party to this Agreement be required to commence legal action against the other to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action; h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada; and i. This Agreement shall be binding upon and inure to the benefit of the personal representatives, heirs and assigns of the respective parties hereto. j . Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VIII, Section 3 of the Idaho Constitution. k. The validity, meaning, and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. 1. This Agreement and any exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants and agreements except as specifically set forth herein. m. The promises, covenants, conditions, and agreements herein contained shall be binding on each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. n. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. o. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by ACRD and MERDIAN. p. The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. q. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. r. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership, or other similar relationship which might subject any party to Page 4 of 6 liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. s. Time shall be of the essence for all events and obligations to be performed under this Agreement. IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ATTEST: ADA COUNTY HIGHWAY DISTRICT ~+~,~ a B ~.~ ~~ ~~~.. „~ . Y~ ---~"' ~,= By. a M. Baker President, Board of Director Commissioners ATTEST: CITY OF MERIDIAN "l ~~ B---" ~ ~ ~~~~ y' B ~`'`' '~ ~ `~' ~~~ Y' v~~s ~ Jaycee ~ olman ~~~' Tamp de City Clerk ~'{~ 'f ayor ,~ apANt) w ~~ SEAL ~~~'~ 0 4~~~ti ~~~e TRF.AS~ STATE OF IDAHO ) ss. COUNTY OF ADA ) On this 3~ da of ,,~ 201 before me a not ublic in Y ~ ~ ~ ~`Y P and for said state, personally appeared SARA M. BAKER and BRUCE S. WONG, PRESIDENT of the ADA COUNTY HIGHWAY DISTRICT BOARD OF COMMISSIONERS Page 5 of 6 and DIRECTOR of the ADA COUNTY HIGHWAY DISTRICT, respectively, and known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said highway district. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ~N~~~~+~ i~ '~ 1, ~- ~ ~ ~~ ~~ ~~~~~ ~r ~~~~t~ ~~ ~' ' '~" STATE OF IDAHO COUNTY OF ADA ss. ~ u~vu ~ ~~ Notary ubl' for Idaho Residing at o ~~~ ,Idaho My commission expires: ~ • ~ • ZD ~~- ~a~ On this ~ da of ~~, before me, the undersi ed, Y ~ personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, Mayor and City Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ~ J ~ ~r'~A ~'~~' ; ~'~ ` ~ M r f~r ~ • r , ~ Notary Public for Idaho '~4 ,' ~ Residin at ~"~ ~ ~ ~. ,Idaho g r ~i ~~ ~ .~~., My commission expires: ~ n ` ~ l' , ~ ~~ ~ ~•..• Page 6 of 6 IVl~y1 ,2013 L r ~~ L CTS N DATE: I E-MSTAFF TO I AG NCOY I APPLICANT ( NOTES I INITIALS Mayor Tammy de Weerd TO: Mayor Tammy de Weerd Members of the City Council FR : John Boyd, Interim Transportation and Utility Coordinator DATE: May 7, 2013 i~ i a r:: Keith Bird Brad Hoaglun Charles Rountree David Zaremba SUBJECT: APR VAL S ET I T IEN C A ENT T ITI A E L N VILLAGE U NISI N I. C E ACTION A. Move to: 1. Approve the street light agreement with Traditions by Amyx II for the Zebulon Village Subdivision; and 2. Authorize the Mayor to sign the agreement II. EPAT ENT CONTACT PERSONS John Boyd, Interim Transportation and Utility Coordinator ...............................489-0342 Clint Dolsby, Assistant City Engineer .................................................................489-0341 Warren Stewart, PW Engineering Manager .........................................................489-0350 John McCormick, Deputy Public Works Director ...............................................489-0378 Tom Barry, Director of Public Works .................................................................489-0372 III. ESC PTI A. Back round The Zebulon Heights development is located off of McMillan Road, between Locust Grove and Eagle Roads. The fifth phase of the development will install the required street lighting using non-standard, decorative street lights. Since Idaho Power will not provide basic maintenance of decorative lights, the City requires a standard maintenance agreement with the homeowners association. This agreement provides for maintenance of the street lights by the Homeowners Association with electrical costs to be paid by the City. 1 of 2 IV. PACT A. Strategic Impact: This agreement with the Homeowners Association protects the City from the higher costs of maintaining decorative street lights while providing flexibility to the developer. These benefits further the goal of the Public Works Department to increase street lighting in Meridian in a fiscally responsible manner. B. Service/Delivery Impact: This agreement provides for the installation of 13 new street lights for the development. Although these street lights are not standard City lights, the .pole spacing has been verified to ensure lighting levels are comparable to City standard street lights. C. Fiscal Impact: The annual electrical cost to the City for the decorative street lights in phase 5 of the Zebulon Heights subdivision will be approximately $600. The FY13 budget for street lighting electricity is $ 272,844 and takes into account the projected increase in the number of street lights from new development. V. LT ATIVES Council may choose not to approve the agreement and require the developer to install the City's standard street lights. This would result in the City being responsible for maintenance costs in the future. VI. TI E CST I Council's approval will allow the developer to satisfy the street lighting conditions of the development agreement and City code. A street light agreement must be in place before certificates of occupancy will be issued. VII. LIST OF ATTACHMENTS 2 of 2 ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 2 BOISE IDAHO 06115113 02:06 PM DEPUTY Lisa Ball flECOROED-REQUEST OF III IIIIIIIIIIII Meridian Giry 113953~`~ STREET LIGHT MAINTENANCE AG ENT: ZEULO VILLAGE This STREET LIGHT MAINTENANCE AGREEMENT ("Agreement") is made and entered into this ~ day of ~ ~ ~, ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), whose address is 33 E. Broadway Ave., Meridian, Idaho, 83642, and The Traditions by Amyx II, a limited liability partnership organized under the laws of the State of Idaho ("Developer"), whose address is I3967 Wainwright Drive, Suite 102, Boise, Idaho, 83713. WHEREAS, pursuant to Meridian City Code section 11-3A-21(B), the City generally maintains only shoebox- and cobrahead-style street lights, and requires that decorative street lights be maintained by the developer or homeowners association under a maintenance agreement duiy executed with City; WHEREAS, Zebulon Village is a residential subdivision within the City of Meridian with thirteen (13) special-order, decorative street lights installed by Developer to satisfy the City of Meridian requirements for street lighting; and NOW, TEREFO ,for the exchange of good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: I. COMMITMENTS A. City's commitments. From the Effective Date of this Agreement forward, City shall be responsible for. paying ,Idaho Power Company for the provision of electricity required to operate the thirteen (13:) street lights located in the Zebulon Village residential subdivision. It is agreed that City will enter into a Schedule 40 Agreement with Idaho Power Company, and not a Schedule 41 Agreement (under which Idaho Power Company would provide maintenance). Developer acknowledges that street lighting served under the Schedule 40 Agreement must be controlled by a photo electric device of the "fail ofP' type. A. Developer's commitments. From the Effective Date of this Agreement forward, Developer shall be respo~~sible for: 1. Replacement, as needed to ensure functionality, of: fuses, wiring, bulbs, ballasts, or photoelectric cells in the thirteen (13) street lights located in the Zebulon Heights #5 residential subdivision. 2. Replacement and/or repair, as needed due to damage, deterioration, or loss, of the thirteen (13) street lights located in the Zebulon Village residential subdivision, and any component, or appurtenance thereof. ;, II. GENERAL PROVISIONS. A. Time is of the essence. Developer acknowledges that commitments made under this Agreement shall be .performed in a timely manner.. The Parties acknowledge and agree that STREET LIGHT AGREEMENT: ZEBULON VILLAGE PAGE I OF 2 time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. B. Heirs and assigns. It is understood and agreed that Developer will assign its rights and- obligations under this Agreement to the Zebulon Village home- or property owners association when said such organization is formed. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding on Developer, City, the Zebulon Heights home- or property owners association, and these parties' respective heirs, successors and assigns. C. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any. and all other agreements or understandings, oral or written, whether previous to the e~ccution i1el~:of or ccnt~;nzporanev~s here~vith~ IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this ~ day of ° ~ ~~ ~_i , 201?. DEVELOPER: .7 _. ~-- Todd Amyx STATE OF IDAHO ) ~ ) ss: County of ~ - ~- ) ., _ I HEREBY CERTIFY that on this ~ ' _ day of 201 ~ before the undersigned, a Notary Public Ili th tate of Idah ,personally appeared Todd Amyx, proven to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. ~ ~ o ary Pu i for Idaho d ~,, ~ ~ Residing at _ _ m,, ~ ,Idaho a _ __ ~, .~.- My Commission Expires: __ ,~C~-/~1r-1,- .Holman, City Clerk STREET LIGHT AGREEMENT: ZEBULON VILLAGE PAGE 2 OF 2 :May 1 , 2013 • DATE: I E_~STAFF To ( AGENCY I APPLICANT I NOTES I INITIALS ~° DATE: I E_MSTAFF TO I AGENCY ( APPLICANT I NOTES ( INITIALS i :May 1 , 2013 : DATE: (E-MSTAFF TO i AGENCY ( APPLICANT I NOTES I INITIALS ay1 ,2013 L r Fr L T,N DATE: I E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS IVly 1 , 2013 I DATE: I E-MSTAFF TO ( AG NCOY I APPLICANT I NOTES I INITIALS I valleyregionaltransit FY2012 Accomplishments Bus Stop Accessibility Improvements 2012 - 155 Stops 2011 - 155 Stops 2010 - 40 Stops Making the Switch to CNG -fueled Buses Valley Regional Transit has a longstanding commit- ment to using alternative forms of fuel to diesel and unleaded. The VRT Board in 2009 passed a resolu- tion to have compressed natural gas (CNG) as the preferred fuel technology for our bus fleets. The transition to a CNG -fueled bus fleet began in 1993. Plans are to have the entire Valleyride bus fleet operating on compressed natural gas by the year 2016.The current status of this transition: • A majority of our buses (74%) and para - transit vehicles (73%) in the Boise fleet operate on CNG. Eleven CNG -powered paratransit vehi- cles were added to the bus fleet in FY 2012. In May 2013, three additional CNG buses will re- place fixed -line buses that run on gasoline. In Nampa, seven new CNG buses were add- ed to the fleet, bringing the overall percentage of buses that operate on CNG to 35 percent. That percentage will double to 70 percent by June 2013 with the addition of seven new bus- es. Benefits of CNG include lower fuel costs, less harmful emissions and its abundance. ( ) valleyregionaltransit FY2012 Accomplishments Ridership Jumps RECETV F C>vi CITYCLERKS Nationwide Riderskip w Increase: +1.5 Route Info on Idaho 511 Website/ Website Accessibility Improvements 511 - Valleyride bus system information is now on the statewide transit component of this travel website. The website currently provides infor- mation about roadway travel condi- tions, information for truckers, and route and schedule information (including detours and de- lays) for transit systems throughout the state. The Valleyride information that is available includes route maps that include stops and times the bus is scheduled to be at a stop and infor- mation about bus stop closures and route de- tours. Enhancements to this system will include real-time bus locators. valleyride.org - The main focus this year for our bus service information website was improving readability and accessibility for persons with disabilities. VRT staff worked with a community steering committee made up of per- sons with disabilities and advocates for those with disabilities to review the existing website. The group included representatives from the state and national chapters for the blind and vis- ually impaired. 129,804 Inter county +3.9% 77,152 Nampa/Caldwell +5.7 New Administration Building VRT administrative staff moved into the new administration building in January 2012 after spending many years in leased space on Main Street in downtown Meridian. VRT shares the building with COMPASS. The new location provides a lot more space to expand, it has a sales office, lobby and a dedicated area for Rideline customer service. It also has adequate meeting space and parking. The facility could one day become a transit center for bus and possibly light rail. A Legend Premium Service 15 to 30 minutes alday rJ 84 Dedicated right of way BSUTgnsfarPPlnt 8ro �e, Limited stops Express Service 15 to 30 minutes pea 30 to 60 minutes midday Limited stops Employer Express Service 30 minutes pea Primary Service15 to 30 minutes peak 30 to 60 minutes midday Frequent sto s Secondary Service 30 to 60 minutes all day o w Frequent stops Rural Service 60 minutes all day T R Fre uent stops Boise Streetcar 15 minutes all day Intercity Service Varies Flex -Route Service Up to 60 minutes all day Deviates from its set route Demand Response Service By reservation TO Planned Transit Center (!�PlanneclPark&Ride Lot t Existing Transit Center ©Existing Park&Ride Lot Planned Station WHAT IS THE VALLEYCONNECT PLAN? Valleyconnect offers a blueprint of the comprehensive alternative transporta- tion system needed, given the growth projections and regional and local land use and road plans. This plan will serve as a guide to the region as individuals compo- nents are implemented to ensure that each piece builds logically toward the com- plete system. The plan identifies transportation options, other than driving alone, currently available in Ada and Canyon counties, and future transportation options. It also documents the information resources available to help customers use services. WHAT ARE THE HIGHLIGHTS OF THE PLAN? The philosophy behind Valleyconnect is a simple one — provide individualized components for both rural and urban entities that also work together as a com- prehensive alternative transportation system for the Treasure Valley. In addition to these individualized plans, other components of the plan include: • Providing levels of service based on need. Service levels would include: high speed commuter service; commuter service to major employment centers and major employers; connecting neighborhoods to commuter services; neighborhood service; connect rural communities to large cities; and provid- ing flexible and demand response neighborhood services in less dense city and rural areas. • A much more robust RideLine customer service department that will offer comprehensive information about available alternative transportation op- tions. This "one-stop shop" will for area residents to get personalized assis- tance in finding the right transportation option for them. The improvements to customer service will include better use of technology. Horseshoe Bend valleyconnect, KARCNERP t — F 2j rJ 84 ¢ BSUTgnsfarPPlnt 8ro �e, Ka,6orAUNT—farPo6t (C— 0-1 '6VERLAN� o w Sroutes andrapldimsit T R �It i a a m # Nampa Tranafa Point � (Conceptualt—tion) o ¢ w w AMIT �( `rar 3 roiae5and rapid [arolt s w o Idaho SquaraWVTransfa Point tc-.PmNal loratbn) ' ' city p w _ a _ a 2 COLUMBIA a IOrautez nd rapid transit '(` ""NATE �l HWY 21 Y %COLUMBIA LEWIS Kana P Mountain Home Melba • Commuter service options including vanpools, carpools and telecommuting. • Improved infrastructure, including more Park & Ride lots, bike/walk facilities, transit centers, high occupancy vehicle lanes and dedicated rights -of way. The development of GoRide. GoRide is a group of community-based transpor- tation services designed to move people when and where more traditional transit and commuter services are not available. Many social service agencies and private organizations typically provide these services to clients and cus- tomers. Providing outside transportation options would allow these organiza- tions to focus their efforts and resources on their primary purposes. While work on developing the Goride Transportation Program continues into fiscal year 2013, elements of the program have already been implemented: Valley Regional Transit (VRT) currently provides rides in the urban and rural areas of Ada and Canyon counties through its Volunteer Driver and Village Van programs. The Volunteer Driver program is a volunteer service for seniors, vet- erans, those with disabilities and other needs individuals. Volunteers drivers share their time and vehicle, and, if needed by a passenger, may use a VRT- owned accessible minivan. During FY 2012, approximately 975 round -trips were provided. The Village Van Program provided transportation to low-income families and on-the-job training for eligible driver applicants. One success story involves a partnership between VRT and the Idaho Office of Refugees ([OR). The program made it possible for 40 refugees to maintain jobs throughout the summer of 2012 as fruit pickers at Symms Fruit Ranch in Caldwell. Village Van drivers worked to improve their driving skills under the tutelage of All About Safe Driv- ing. WHY IS THIS PLAN IMPORTANT FOR THE TREASURE VALLEY? As the population of the Treasure Valley grows, more demand is placed on the existing roadways. The current population of Ada and Canyon counties is estimat- ed at 585,810. The projected population in the year 2035 is 1,046,000. Money to expand roadways to accommodate this growth is in short supply and we need to find ways to reduce the number of vehicles on local roadways. We are also becoming an older population. According to the 2010 Census, there are more than 61,000 senior citizens living in both counties. It is projected that about one in five Idahoans will be 65 years of age or older in the year 2025. WHAT IS THE TIMEFRAME/COST OF THE VALLEYCONNECTPLAN? Valleyconnect does not establish a specific implementation schedule in which these alternative transportation services will be implemented. Existing alternative transportation services are funded partly both with federal and local funds. Local funds are needed as match for federal funds before federal funds can be allocat- ed. Individual components of the plan will be implemented as federal and local funds can be identified. The order of implementation will be will be impacted by the specific source of the funding. Services within a community will be prioritized to ensure a local progression of implementation. Because the cost for each com- ponent depends on when it is implemented, there is no specific budget included in valleyconnect. HOW CAN 1 LEARN MORE ABOUT THE PLAN? www.valleyregionaltransit.org. Mark Carnopis, 258-2702 or mcarnopis@valleyregionaltransit.org ® 1 :May 1 , 2013 L K FFr i L rr DATE: I E-MSTAFD TO ( AGENCY I APPLICANT I NOTES I INITIALS i i ®(VI y 1 013 of J rN L r N DATE: I E-MSTAFF TO I AG NCY I APPLICANT I NOTES I INITIALS % % % :May 1 , 2013 : 0 ®'~~ a Community Development: Strategic Plan Update M T1n~~ •~.~- CO 111111 U i1 Its/ ~f ;; ~, ~ j , - ~; t 1 DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT :May 1 , 2013 : DATE: I E_MSTAFF TO I AGENCY ( APPLICANT I NOTES ( INITIALS May 9, 2013 O A U TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Manager RE: Transportation Update, May 2013 May 14, 2013 City Council Workshop Agenda Item Below is a summary/update on some of the transportation and roadway projects City Staff has been involved with over the past couple months. This is not an exhaustive list, but rather highlights some of the more important activities that have recently transpired (or are about to occur) in the transportation realm. Staff will be at the May 14t" workshop to discuss some of these topics in more detail, but Staff does not intend on mentioning all of these projects during the meeting. Instead, please feel free to contact staff should you have any comments, concerns, or questions on any of these projects before, during, or after the workshop. ~4CH C T' U TI J CT (2013-2014): Meridian Road and Main Street Split Corridor (MSC2): On February 26t", work to rebuild the Meridian/Cherry and Main/Fairview intersections began. This work will continue through September 2013. Only one direction of travel is allowed through these intersections at a time. Significant traffic delays have been realized and will continue for the next few months. Water, sewer and storm drain work is currently happening; water and sewer is now south of the railroad tracks. This project should be complete in September/October, with limited local access to Meridian available in July. The next town hall meeting for this project will be held at city hall on onday, ay 22nd, 6 p.m. Community Development Department ®33 E. Broadway Avenue, Meridian, ID 83642 Phone z.o8-884-5533 Fax X08-888-6854 ®www.meridiancity.org Page 2 Franklin, Ten Mile to Linder: Irrigation work is complete and sewer is about 50% complete. Purple pipe is currently being installed. Franklin Road will be closed on the last couple of weekends in May. This project should be complete in September. Linder Overlay Linder Road, between Pine and McMillan will be overlayed in May. C & A Paving is the contractor for ACRD. Y CH I Tl1 Y P JEC Franklin, Black Cat to Ten Mile Road: This is a Federal Aid project, programmed for construction in FY16 with the Franklin/Black Cat intersection. As part of the scoping of this project, the City requested detached sidewalks, a center median, and lighting. In August of last year, City Staff discussed with Council and gained approval for requesting that detached sidewalks, center medians and lighting be included in the design of this project. These elements have been included in the project and show up in the Preliminary Design (75%) set of plans. The City has been designing the lighting in- house, while ACHD's consultant has designed the center medians and sidewalks. The sidewalks are detached from the curb by about 12-14', separated by a swale for stormwater. The center medians are approximately 10' wide inside of the curbs and currently show hardscaping (4" colored/patterned concrete) in the median area. The City will be responsible for paying the match (currently 7.34%) for any "non- transportation" components, like landscaping in the center medians and streetlights. The high level cost estimate for the lighting that the City would be responsible for is $12,000 to $15,000. taff would like to discuss whether the center medians should e landscaped or harscape with this project during the workshop. Cost estimates for the landscaping have not yet been composed, but staff hopes o share some cost estimates during the May workshop. Ustick Corridor: There are several projects in the design and right-of--way phases along Ustick Road. There are plans to design and construct projects at the' Locust Grove/Ustick and Ustick/Meridian intersections, and roadway widening projects for the segments between Leslie (Eagle Road) and Locust Grove, Locust Grove to Meridian, and Meridian to Linder. Phasing of these projects along Ustick will probably occur in both directions, towards the center (Meridian Road.) This is due to drainage needs. Staff is participating on the ACRD project teams and will continue to provide updates to Council as necessary. IT PRJ CT Meridian Road Interchange (ICZ The Meridian Interchange Task Force (TF) met in March with representatives from Connecting Idaho Partners (CIP), Parametrix (PMX) and RBCI. A preferred concept for the Interchange was developed by the TF and shared with ITD in a joint letter from the TF and Mayor. ITD has included in the scope of work for this project, construction of sidewalk on the entire east side of Main Street (to tie in with the existing sidewalk on Central Drive, at McDonald's). City staff assisted in working with the few businesses in that area to acquire the sidewalk easement necessary. The City and ITD continue to work on elements that may be included. Design for this project should be complete this fall, with construction beginning early 2014. Page 3 Transportation Alternatives Program (TAPS As authorized by City Council, two TAP applications were submitted over the past year. The first application requested money for a study of the arterial crossings of the pathway. This project was approved for funding by ITD and COMPASS for 2013. The second TAP application, for design and construction of a portion (about 1 mile, including roadway crossing(s)) of the Rail with Trail (RWT) project was submitted to COMPASS in March. The City's request was for a total of $1 M, with $200K (20%) of that being local match. The City received letters of support for this project from: the City of Boise, the City of Nampa, Central District Health Department, ACHD's Bicycle Advisory Committee, and Police Activities League (PAL). The second application for RWT will be done in the following years with the following funding levels: FY15 $ 75,000 for design ($60K Federal/$15K Local) FY18 $297,000 for construction ($237,600 Federal/$59,400 Local) PD (FY19) $203,000 for (advance) construction ($162,400 Federal/$40,600 Local) TOTAL $575, 000 ($115K Local) The tate (IT®) and local (City) agreement ( L )for the first phase of the R T project (roadway crossing study) has been delayed. However, within the next couple of months, IT should have the L to the City for review and approval. After the LA is approved, a consultant will be hired to help complete the crossing study. i ° :May 1 , 2013 : DATE: I E_MSTAFF TO ( AGENCY I APPLICANT ( NOTES I INITIALS ® it DATE: I E-MSTAFF TO I AGENCY ( APPLICANT ( NOTES I INITIALS CITY OF MERIDIAN STANA OPERATING POLICY AND PROCEDURE NUMBER 4.2 SUBJECT: VACATION PURPOSE: To define the City's vacation program and eligibility requirements. POLICY: Eligible City employees, with the exception of bargaining unit employees, shall accrue paid time off according to the schedule outlined within this policy based on tenure with the organization. Employees may use accrued time off as per this policy at their discretion with appropriate authorization as outlined herein. AUTHORITY RESPONSIBILITY: Employees shall make appropriate requests for use of paid vacation from their supervisors. Supervisors shall ensure appropriate coverage for the employee's absence and authorize paid vacation as appropriate so as to meet the needs of City operations. PROCEDURES AND RELATED INFO ATIO I. ACCRUAL RATES A. The City provides paid vacation leave as one of the many ways in which it shows its appreciation for employee's loyalty and service. City employees accrue vacation leave in advance of when they are eligible to use it. Vacation cannot be used before it accrues. Vacation hours accrued for a particular month cannot be used by an employee in advance, or during the month they are earned. Vacation accrues from the start of employment based on anniversary date. B. The monthly accrual rate for employees is as follows: Length of Service Monthly Accrual Maximum Annual Accrual Limit 0 - 2 years 8.0 hours 96 hours 3 - 4 years 8.67 hours 104 hours 5 - 6 years 9.3 3 hours 112 hours 7 - 8 years 10.0 hours 120 hours 9 -10 years 10.67 hours 128 hours 11-12 years 11.3 3 hours 13 6 hours 13-14 years 12.0 hours 144 hours 15-16 years 12.67 hours 152 hours 17-18 years 13.33 hours 160 hours 19-20 years 14.0 hours 168 hours 21-22 years 14.67 hours 176 hours 23-24 years 15.33 hours 184 hours 25 + years 16.0 hours 192 hours Accrued vacation hours maybe carried over from one (1) calendar year to the next up to a two (2) year cap from the employee's maximum annual accrual limit. Any excess over the two (2) year cap will cease to accrue until hours have been taken. II. ELIGIBILITY A. REGULAR FULL-TIME EMPLOYEES Regular full-time employees are not eligible fe~to use vacation benefits until_ .they have successfully completed their introductory period ~; ~r m ^~+'~ ~ of employment. B. LAW ENFORCEMENT AND BARGAINING UNIT EMPLOYEES 1. Police and bargaining unit employees in the Fire Department have a one (1) year introductory period and may not take vacation during the first year of employment. 2. Vacation leave provisions for bargaining unit employees in the Fire Department shall be governed by the provisions of the bargaining agreement. Refer to the union contract for breakdown of schedule. C. TEMPORARY, SEASONAL AND PART-TIME EMPLOYEES Seasonal, temporary and part-time employees are not eligible for vacation leave benefits. III. VACATION LEAVE APPROVAL Approval for vacation leave must be pre-approved (except for those provisions under FMLA) by the employee's supervisor/department l~~director so scheduling of work can be accomplished. IV. OTHER LEAVE PROVISIONS A. An employee who is on nic-~,~~w~~•'~®~•n ^^,~„~e~-sa. • ~ ^~unpaid personal leave will not accrue vacation hours while on leave. B. Employees who leave the City's employment are paid all vacation leave accrued up to the time of separation. C. Credit for previous years of service will not be given to rehires. Accrual rates for rehires will start over. Those individuals on layoff status will be given credit for prior years of service. CITY OF MERIDIAN STANA PE TING POLICY AND P OCEDURE NUMBER 4.3 SUBJECT: SICK LEAVE PURPOSE: To outline sick leave benefits for employees. POLICY: All eligible employees will accrue sick leave benefits as set forth in this policy or as per the current labor agreement. AUTHORITY RESPONSIBILITY: Supervisors and ~°~n~-4„°„+ ~,°n,arDepartment Directors shall be responsible to ensure the appropriate administration of this policy so as to prevent abuse of sick leave. PROCEDURES AND LATED INFORMATION I. SICK LEAVE ACCRUAL A. Sick leave benefits are designed to provide income protection for employees in the event of illness, injury or disability. Sick leave benefits are provided to regular full-time employees at the rate of eight (8) hours per month, hours may accumulate up to ninety (90) days or seven hundred and twenty (720) hours, and then sick accruals will cease until hours have been taken. B. Sick leave accrues from the start of employment based on anniversary date. An employee is eligible to use sick leave after one (1) month of employment. C. Sick leave hours accrued for a particular month cannot be used in advance, or during the month they are to be earned. II. ALLOWABLE USES OF SICK LEAVE A. Accrued sick leave hours may be used for: 1. Personal illness (including maternity related or medical disability); 2. Personal injury; 3. Illness or quarantine of employee's immediate family necessitating the employee's absence from work. (Immediate family is defined as any relative who resides with the employee and who depends upon the employee for regular care); 4. Personal or medical related appointments, including annual wellness exams, counseling, dental check-up, etc; 5. Provisions under the Family and Medical Leave Act FMLA~that provide leave to certain employees who qualify_in regards to themselves or providing care to others. Employees should contact the Human Resources office for further details. NOTE: Employees ma gualif~as a primary care provider under certain conditions in FMLA. Please contact Human Resources to discuss eli Ig'bility and necessary documentation. B. ABUSE OF SICK LEAVE Sick leave may be used as allowed in this policy, but for no other purpose. Any abuse of the sick leave benefit shall result in disciplinary action up to and including termination. III. NOTIFICATION REQUIREMENTS A. An employee who is unable to report to work because of illness or injury must notify his/her supervisor at least %2 hour prior to his/her work shift or (if in the case of an accident or emergency) as soon as possible. B. Paid sick leave of three (3) consecutive days or more will not be approved without submission of a doctor's certificate stating the employee is unable to perform his/her duties. An employee may be required to provide a doctor's certificate prior to the use of three (3) consecutive days of sick leave to ensure compliance with the provisions of this policy and the Family Medical Leave Act. IV. OTHER LEAVE PROVISIONS A. An employee who is on mInn~, ~~,rT n ,workers compensation or unpaid personal leave will not accrue any sick leave benefits while on leave. B. At the time of separation of employment with the City, all accrued sick leave shall be forfeited and shall not be paid. Such forfeited sick leave shall not be reinstated upon an individual who maybe rehired by the City, except for layoffs. ~C. Seasonal, part-time and/or temporary employees are not eligible for sick leave benefits. ~D. Sick leave provisions for bargaining unit employees in the Fire Department shall be governed by the provisions of the bargaining agreement. Refer to the union contract for breakdown of schedule. C°T E A TA A C U T VE C U A FLAT F A U E: This procedure shall. be followed for any travel on behalf of the City by any employee or anyone traveling at the City's expense. The term "activity" shall. mean any trip, conference, training, or event that the employee or representative of the City may be directed to attend by choice or not, if the City is paying for alI or a majority of the expense of the trip and the employee or representative is reduced to leave the Treasure Valley to attend or spend -at least one (1) night away from their home. ACCOUNTABLE PLAN -IRS requires an "Accountable Plan" (IRS Pub#463) to determine if reimbursement would be reported as taxable income or not. To be an accountable plan, the employee must meet all three of the following rules: 1. The expenses must have a business connection. 2. All expenses must be adequately accounted to the employer for these expenses within a reasonable period of time. (maximum allowable time 60 days after travel) 3. All excess reimbursement or allowance must be remitted to the employer within a reasonable period of time. (maximum allowable time 120 days after travel) If the expense report is not remitted to the Finance Department within 60 days of the return date of the travel the expenses will be reported as income on the employee's W2 form and the applicable taxes will be deducted from the employee's next paycheck. Excess amounts that were advanced to the employee, except for per diem, must be remitted within ten (10) business days. If the trip is canceled or t11e employee does not attend as previously approved then. all amounts advanced shall be returned to the City_Failure to remit the overpayment to the City within 120 days, of the return from the travel, will be reported as income on the employee's W2 form and the applicable taxes will be deducted from your next paycheck. TRAVEL AUTHORIZATION FORM: The Department Director is responsible for ensuring that the travel is the most cost-effective travel alternative. This policy recommends that each department designate a Department travel coordinator so someone other than the traveling employee is booking travel arrangements. A form shall be established and used by any employee that is traveling for City business. This form gives the employee the necessary approval prior to travel. The form shall be submitted in advance of the trip and must be approved by the Department Director, and if necessary, the Mayor. All expenses, except for those paid with the per diem amount; require a receipt for accounting purposes or reimbursement. An employee must have a valid explanation and provide other appropriate information to be considered for reimbursement. Any deviations or exceptions should be included on the form. The Travel Authorization Form shall be completed by the department prior to overnight travel outside the Treasure Valley. The form shall be provided to the Finance Department no less than ten (10) business days prior to the travel occurring. 1. This authorization form must include all elements of the travel including but not limited to; transportation, lodging, meals and conference fee if applicable and justify the reason for traveling. 2. The traveling employee will forward this authorization form to the Department Director for approval before travel arrangements and/or conference and training fees are paid. 3. Once the travel is approved the department can make the necessary travel arrangements, such as flight, hotel, etc. 4. Immediately after travel is booked a copy of the Authorization form shall be sent to Accounts Payable in Finance to support payment of airfare, hotel, and other expenses that have been incurred. ,• ~_'~'Ati^ 1-~r~ 'Ft^n~r®~ 9c+ nr~mv~lcal-n~ ui ~S.The per diem check will also be calculated based on the Travel Authorization Form. The traveling employee is responsible for contacting accounts payable to arrange per diem check pick-up. This must be done at least ten days in advance of actual travel. Per diem monies do not need to be refunded to the City unless the trip or portions of it are canceled. CITY CREDIT CARD -A city credit card may be used to assure payment for a hotel or rental car, if necessary, and specifically approved by the Department Director, when the employee is traveling. A city credit card maybe used for transportation such as taxis or shuttles and parking and fuel for a rental car. If the employee is allowed to use their personal vehicle for travel then a city credit card can be used for fuel. A city credit card may be used to purchase training materials that are necessary. This purchase must be approved by the Department Director. If necessary, the employee may use the city credit card to mail training materials back to the City. This must also be approved by the Department Director. A city credit card cannot be used for any expenses that are included as part of the per diem if the employee has already received the per diem advance for travel EXPENSES EXPENSE REPORT -Travel expense reports are to be filled out after returning from travel. The reports are to be received by Finance Department within ten (10) worl~ing days of the travel return date pursuant to this policy. If reports are not received by that time it maybe the cause of further inquiry and potential discipline if the employee refuses to comply. The use of a phone in a hotel or motel for business or personal use is highly discouraged due to the high cost associated with such use. The employee should discuss this with the Department Director prior to depat~ture to determine whether the cost will be reimbursed. PER DIEM -Per diem is compensation given to the employee for other expenses incurred while traveling that are not pre-paid or are defined as reimbursable. Per diem monies do not need to be refunded to the City unless the trip or portions of it are canceled. Per Diem expenses are including but are not limited to: Meals Tips or gratuities Non-city business fees Personal care items Banking or ATM fees Entertainment Desserts or Snacks Beverages The per diem will be paid to the employee according to the IRS current "Domestic Per Diem Rates". This rate varies from city to city. It will be department's responsibility to designate the city closest to the destination for the travel requested and indicate that on the Travel Authorization Form. The per diem rate for travel days, the first and last day of the employee's trip, is 75% of the total per diem. If the travel takes more than one day the employee should identify on the Travel Authorization Form and request an appropriate per diem. Per Diem will be issued to employee upon final approval of travel authorization form prior to the actual travel as noted above. Employees should always get a per diem check prior to travel. NON-REIMBURSABLE EXPENSES -The following expenses are NOT considered to be reimbursable business expense, but are not excluded with the per diem. This list is not exhaustive and is subject to the discretion of the Department Director where it is noted, but includes the following, but is not limited to: a. Alcoholic beverages b. Internet charges (unless necessary for training or City business) Justification and receipt must be provided. [Department Director approval needed] c. Entertainment expenses d Tips or Gratuities e. Laundry services (unless for a City Fire or Police uniform) Justification and receipt must be provided. [Department Director approval needed] f. Valet services g. Health club services fees h. Expenses paid on behalf of others i. Banking or ATM fees j. Family member travel expenses REIMBURSABLE EXPENSES - In addition to per diem, there are expenses related to travel that are business related and are reimbursable by the City. All of these expenses will require a receipt for proof of payment. These expenses must also be approved by the Department Director. Only in an extraordinary circumstance can reimbursement be provided without a receipt. The IRS will not allow the City to reimburse any expenses that start or end at the employees' home (i.e. taxis or mileage). These reimbursable expenses include but are not limited to: 1 Transportation to and from the destination of the travel 2. Transportation to and from the airport to the hotel/motel 3. Rental car and fuel with proper authorization and receipts 4. Transit while at destination between hotel and the business related meetings or purpose for the trip. This may include taxis or shuttles. 5. Telephone or Internet charges that are business related 6. Tolls 7. Taxi to and from €-the City work location to the airport TRANSPORTATION -All travel must be by the most economical means practical, it does not have be the least expensive, but the employee and the Department Director must be able to justify the expenditure. Departments may consider the time of travel in the cost as well as the expense of fuel for a vehicle to travel to the same location instead of an airline. If there is interruption of travel or deviation from the direct route for the traveler's convenience, the deviation may not exceed that cost of uninterrupted travel. Employees and departments are encouraged to consider various forms of travel to and from the destination to weigh the expense of the travel. AIRLINE-Employees must travel by coach or economy class. PERSONAL VEHICLES- An employee must receive specific permission from the Department Director or the Mayor to use their personal vehicle for travel under this policy. For reimbursement the employee must maintain a detailed log reflecting date, purpose, and associated odometer readings for the trip. The employee will be required to meet any other requirements of the City or its insurer prior to departure, including but not limited to providing a copy of a valid driver's license and current proof of insurance. The employee's personal vehicle insurance will be the primary insurer for the employee and their vehicle. The City's insurance will only be responsible for any damages that may be the responsibility of the City. The City may pay the standard mileage rate for the travel or may limit the expense to actual costs or some other method as determined by the Department Director. An employee will not be required to use their own vehicles without their permission, but the expense of the trip may be a factor in granting approval. RENTAL CARS - A vehicle may be rented at the destination or to travel from the Boise/Meridian area to the destination and back. A vehicle is only allowed with prior authorization and must be justified that it is necessary and economical for the benefit of the City. (Use the T~~rvel ~lutlao~izotion Fo~~n). The request must indicate the necessity of the vehicle related to City business. The employee will be responsible for the fuel or parking expenses for any trips that are not related to city business. LODGING -The employee must stay within the IRS hotel rate for the appropriate city or stay at the conference hotel (if applicable). When securing reservations employees will identify themselves as government employees to obtain the government rate, if available. The City will pay the room charge plus applicable room taxes. Hoch,^~~ ~-~s~~-~~,~en-~P~-~^~ ~'1~i-+i.Y'1I'o s-®r+aytl4~CCYY '~ r ~~e If two employees share a hotel room the employee who paid for the room should attach the original receipt to his/her expense report noting that the room was shared and with whom. If anon-employee shares a room, the employee will only be reimbursed for the single room rate or provide proof that no additional costs was incurred. EARLY DEPARTURE or LATE RETURNS -The Travel Authorization Form should also note if the employee is requesting to stay beyond the business requirement. If there is an impact on the City related travel the employee shall be personally responsible for the additional cost. This justification should reflect that there is no increase in total travel cost to the City. OTHER REIMBURSEMENTS -When other agencies or organizations directly reimburse an employee for travel, training, and other related costs where such costs were borne by the City, the employee will be required to endorse the reimbursement check over to the City or write a personal check to reimburse the City within 10 days of receipt of monies. TRIP CANCELLATION -If the trip is canceled prior to departure the employee has three (3) business days to return the entire per diem amount to the City. The employee or the Department Travel Coordinator shall be responsible to cancel all the arrangements made for the travel and attempt to limit the City's costs for this change. TIME CARD ACCOUNTING -For all hourly employees they must account for their travel and time at the activity in the following manner: 'I'ravcl ( o an Fro t c ~.ctivi } -Whenever possible the employee should attempt to travel during their regular work. schedule. If that cannot be accomplished then traveling outside of the employee's regular work schedule must be approved by the Department Director. All. travel is compensable, and shall be considered "Hours worked" for the purpose of calculating overtime for the workweek. Ti ~ ( ie e g~~e i t e ~ctivrt3'~ -Time at the activity (in class, conference, event) shall be considered Hours ~Jorked and should be entered as such. If the time of the activity would exceed the employees normal work schedule then proof of such must be provided. i L FFr ,n-L TrN DATE: (E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS 1-7-6: ASSIGNMENT OF DEPARTMENT A ;DUTIES AND TE A. Assignment: The president of the city council after conferring with the ~/Iayor shall ,-,^,~,;~,~+~ B. Duties: . Generally: It shall be the duty of each ~ ~~ r nn+ .,~~~ '~. o- Council Liaison ~^N +~®,,;+~~ ,,,,,,.,,,;~ .,,,a +~,.,+ ,a -tom , to communicate the desires and interests of the city council to that department, and vice versa, from the department to the council, all as they shall deem to be in the best interests of the department and the city. It shall also be the duty of each Council Liaison: To sign purchase orders and budget amendments pursuant to the City's Finance policies; and To assist ~~~udY~rt n~e~°+ +^ rr^„®~.nthe Department Director, as needed, to zdevelop a budget for the ensuing f scal year; and. , .To review financial reports of the assigned department; and .To assure department's compliance with the adopted financial policies anal practices of the City; 9 ? +~~ n~4~~ nni~rini~ 9 9 A C. Term: ? 9 ~~ ,1 ~~'~~ `~ v~ r~r7CI m,~7T TIC v~-CTS'^~5'~GZ'e Z Council Liaison. assignments shall be made annually or as needed if there is a vacancy 1-7-7: RULES ®F PR®CEURE F®R PUBLIC HEARINGS: The following rules are hereby established, shall be observed in the conduct of any public hearing noticed on the A eg_nda before the r C1ty c~lCouncil, and shall be known as the "Meridian rules of procedure for public hearings" A. Sign Up To Testify: All persons shall be permitted to testify or speak before the city council at a public hearing ~r but all such persons that have y,r;r+°~' ~;~ r °, ;, l~provided their name and ~~T,.;++°~ i1;n residential address +~,°r°n~°~ on upsign-up sheets provided by the city shall have priority to speak prior to requesting additional public comment from other members of the audience. All parties shall be required to state their name and address for the record in addition to the signup sheet. This rule shall not apply to staff or technical witnesses directed by the mayor to give evidence or information to the city council. B. Recognition By Mayor: No person shall be permitted to speak before the city council at a public hearing until such person has been recognized by the mayor. C. Record Of Proceedings: All public hearing proceedings shall be recorded electronically or stenographically such that said proceedings are capable of being transcribed, and all persons speaking at such public hearings shall speak before a microphone in such a manner as will assure that the recorded testimony or remarks will be accurate. The mayor may order at any time that the record be transcribed. If a party other than an official of the city requests that the record be transcribed, he shall so request the mayor to effect such, and all costs of preparing the transcript shall be paid in advance by the party so requesting. D. Time Limit For Speakers: In the notice of the public hearing or at the commencement of the public hearing, the mayor may establish a time limit to be observed by all speakers. The time limit shall be established depending on the number of speakers who sign up for each public hearing and shall apply only to the speaker's comments. The mayor may also, either in the notice of the public hearing or at the close of the hearing, indicate that written testimony shall be received and set a date and time when such written testimony must be submitted in order to be included in the written report. ~E. Questioning Speaker: At the conclusion of a speaker's comments, each city council member, when recognized by the mayor, shall be allowed to question the speaker and the speaker shall be limited to answers to the questions asked. The question and answer period shall not be included in the speaker's time limit as established. ~F. Compliance With Rules: Any person not conforming to any of the above rules may be prohibited from speaking during the public hearing. Should any person refuse to comply with such prohibition, he may be removed from the room by order of the mayor. SIG. Suspend Or Amend Rules: The city council may suspend or amend any one or more of these rules by vote of one-half (1/2) plus one of the full city council. ~~I. Interpretation Of Rules By Mayor: The mayor shall have the authority to interpret and apply the foregoing rules, subject to an appeal to the city council, whose decision shall be determined by a majority vote of the council members present. I ~I. Absence Of Mayor: In cases where the mayor is absent from the public hearing or where the public hearing is before a duly appointed hearing officer, the president of the council or presiding council member or the hearing officer shall fulfill the duties of the mayor described hereinabove. 1-7~2: QUALIFICATIONS: ~~~~~ ~~~~ A. Any person shall be eligible to hold the office of council member 1) whose domicile is, at the time of declaration of candidacy or intent to seek election, and if elected, remains, in the citX limits of the City of Meridian; and 2) is a qualified elector within the City of Meridian under the constitution and laws of the state of Idaho. B. "Domicile," for the purposes of this section, shall mean that individual's true, fixed and permanent home and place of habitation. It is the place where that individual intends to remain, and to which that individual expects to return when that individual leaves without intending to establish a new domicile elsewhere. C. "Qualified elector," for the purposes of this section, shall mean a person who is ei hteen 18~ years of ale, is a United States citizen, has resided in Meridian city limits for at least the thirty (30) days preceding the election at which he desires to be elected, and who is registered to vote as reduired b 1-7-8: P SIDENT ANTI) VICE P SII)El®1T ®F CITY COIJIyTCIL: ~~-' The pr-e~i-President and ~i-c~-Vise pry-ide-~-President of the oCity ~'~~i-Council shall have the following duties, rights and obligations: A. President: . Term: The pr ~ ' ~tPresident shall serve a one year term. The City Council may select the same councilmember to serve consecutive terms if they so choose He may serve two (2) consecutive terms but not more than two (2) consecutive terms of one year each term; a council member may serve as - President again but shall not serve as pr President for more than two (2) consecutive . 3. Duties: ~.. The President shall have the authority to, and shall, act as the mayor of the city during the absence or disability of the mayor until the mayor returns, as required under Idaho Code section 50-608g and- Pursuant to Idaho Code the Council President shall, with the assistance of the TVlayor4 set the Council a~enda9 and . The p- President, ~' , , ~ ' . ' . shall have the authority to appoint councilme~nbers as department Liaisons, pLarsuant to Ct~T ordinance; and The president of the city council shall ~~.* n~. ~-~° 1;2i~.~n ~,a P~ z ~~l ~ • ~T ~n„~,~.;, .~ri,a ¢-~®,-.=+=F -f +~Y~C$a-~~~~~®~/ViJA ~ l l l'~._.~1 L t d+V td11Ni1 tAl1B~.1 I,i1V VlE- Y ~o~'e-gy-~.'v-e-m represent the City Council as a~~~l~oE~~~it~te in all other matterset. l~hc President of the City Council and. the TVlayor shall..confer annually to Councilmembers should represent different sections of the C i t~~. B. Vice President: 1. Election: The city council, by their own action, shall elect a city council member to serve as the •eVice President of the city council..The ~TatL-sh-alp--~L~~-~-~=e-The vote shall be ~. ~,,,~,,,a ,,;~-~. ,,,,,,rn;~ ,~,,®~f;,.,~held in January. every ~e~ar. ~-~+~,~ nn„~,.;~ ,~,,®,~,~. n 5 .The city council member nominated to be elected as the President shall have the right to decline the nomination. Authority: The c-eVice ~ President shall have the authority to, and shall, act as the President of the city council during the absence or disability of the HtPresdent. If both the mayor and city council ~' ~ President are absent from the city, the vice 'dee-President shall have the authority to, and shall, act as the mayor of the city during the absence of the mayor and council = ~ ' President. ~,~ ~ Eon , ~. Seniority: 1. In the absence of the President and Vice-President of tl~e City Council the senior Member of the City Council shall be authorized to act in their place 2. Seniority shall be determined by the Councilmember's years of service on the City Council In the event the time of service is the same then it can be determined by a coin flip ®My 1 , 2013 DATE: I E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS ADA COUNTY RECOADEA Christopher D. Rich AMOUNT .00 BOISE IDAHO 05115113 02:06 PM DEPUTY Lisa Batt III I III I IIII III II I I II III I I III'I' II III RECORDED-REQUEST OF Meridian Ciry 113953.317 CITY OF MERIDIAN ORDINANCE NO. ~<~ ` i' ~ ~ BY THE CITY COUNCIL: BI , OAGLUN, ROUTREE, ZAREBA BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF RDA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re- zoning by the owner of said property, to-wit: P~imeland Investment Group, LLC. SECTION 2. That the above-described real property ishereby re-zoned from the R-4 (Low Density Residential) zoning district to the R-8 (Medium Density Residential) zoning district, in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to re-zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. RE-ZONE -ANNEXATION - RZ 10-005 VOLTERRA SOUTH SUBDIVISION Page 1 of 3 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to-wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1 /2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this ~~ ~ day of ~~ ~~ ~`" , 2013. J APPROVED Y THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this ~~~ clay of ~ G _, 2013. _ _ _ ~~ _-- ~~ nu= RE-ZONE -ANNEXATION - RZ 10-005 VOLTERRA SOUTH SUBDIVISION Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this f `"~~ day of ~~~ - , 2013, before me, the undersigned, a Notary Public in and for said State, personally append TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerlc, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) N TAR PUBLIC OR ID RESIDING AT: ~~ ~ ~,~ ., ~ '~ s ~g MY COMMISSION EXPIRES: ~ , ~ ~ ~ RE-ZONE -ANNEXATION - RZ 10-005 VOLTERRA SOUTH SUBDIVISION Page 3 of 3 E~HIB~T A uc~afrt~nt Can~ulFtn~. (nc. ~~ n~~ 3outfi ~8° ~E~9" Bait 1b33.9f-iFat;thet~ca, {3cto~or ~. 3010 190~i W. ~vs~tartd • ~3705~ ` {~108j ~ i + Ft~x [?Ot3~ • wtivw nt,cc EXH7BIT'~ NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO LC. § 50-901(A) CITY OF MERIDIAN ORDINANCE N0.13- ~> PROVIDING FOR ANNE TION AND ZONING O INANCE An Ordinance of the City of Meridian granting annexation and re-zoning for parcel of land situated in the North 1/2 of the Northeast 1/4 of Section 34, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, more particularly described in Exhibit "A". This parcel contains 58.33 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of--way of record or implied. As surveyed in attached Exhibit "B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the f'-¢`~~~-day of / ; ~, , 2013. -~- ii - ~.LFD AIJ~; GCj O~ ~1{y cf ~` Cit of~~~eridian E-~ ~~~~ ~~~e~~ Mayor and City Council ,~ ti B : Ja cee L. Holman Cit Clerk ~~.1 ~ ~` Y Y ~ Y ~ w r~R °f 7Le TRE~5~4'~ First Reading: j ~- / ~{ °- / ~ Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES ~ NO Second Reading: Third Reading: STATEMENT OF IVIERIDIAN CITY ATTO EY AS TO ADEQUACY OF SUMMARY OF ORDINANCE O. 13- / ; ~ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 13- l ~ 5 ~ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of _, 2013. i iam. L.M. ry City Attorney ORDINANCE SUMMARY - RZ 10-005 VOi.TERI2A SOUTH SUBDIVISION Page 1 :_ay1 ,2013 L K FFr FrN rr N DATE: (E_MSTAFF TO I AGENCY I APPLICANT I NOTES ( INITIALS ~ ~._) i f~ ~~I1 -'~ ` ~~~i l',i''u f 1' ~ ~,,,~,, c~~ May 8, 2013 .Mayor and City Council City of Meridian. 33 East Idaho Meridian, ID 83642 1029 N..Rosario Street, Suite 100 Meridian, ID 83642 Phone: (20$) 93$-09$0 Fax: (20$) 938-0941 p;-mail: esWbeclcyzn~gwestoffice.net Re: Request for pity council I~evievv P~•oposecl Zoning ®z•clin~nce Arnend~nent Into. Z®.~~13-001 Dear Mayor and City Council: We respectfully request that the Meridian. City Council reconsider adopting the proposed zoning ordinance as it is currently written. The information presented to the Planning & Toning Commission indicated that a maximum block length of 1,200 vas being considered i:Ccertain criteria were met; we just learned that the new language limits the bloclz length to 1,000 feet and does not offer any remedy in cases where it may be unreasonable to meet the 1,000-foot block length. We were following the process through the hearing process; however, due to injuries from a recent car accident, we were not aware the item was on the City Council agenda. When the discussions were initiated regarding changes to the block length language, we were hopeful that the ordinance would be clarified to be more easily understood by the development community and consistently interpreted by all meinbcrs of staff However, we are convinced the new language is just as cumbersome and confusing, if not more so, as the old language. We would like the opportunity to address the City Council. with our concerns. We have clients with considerable investments in the City of Meridian and believe more discussion is necessary. Thank you for your consideration of this request. .Please feel Ii•ee to call if you need additional information or have questions. Sincerely, >Jnginecring solutions, LLP ~~~ T3eclcy cKay Planner BM:ss cc: Coleman Homes LLC G:\Dacuntents\Nleridian Fibs\Mayt~r and Council.doc Jack Jones ~__ From: Bill Nary Sent: Wednesday, May 08, 2013 2:32 PM To: Jacy Jones; Jaycee Holman Cc: Machelle Hill Subject: Re: Request for City Council Review - ZOA 13-001 We only continued it to fix some language. The public comment is closed. I would bring it to the Friday meeting and~ask. From : Jacy Jones Sent: Wednesday, May 08, 2013 02:22 PM To: Jaycee Holman; Bill Nary c: Machelle Hill Subject: FW: Request for City Council Review - ZOA 13-001 Please see attached. I noticed on the agenda that they continued the discussion on the ZOA ordinance, Are they accepting public comment where this should be scanned an distributed to Council or is Planning reworking the language? Thanks! Deputy City Clerk City of Meridian jjones@meridiancity.org 208-888-4433 ext. 1393 __. =rom: Shari Stiles [mailto:es-sharisCulgwestoffice.net] ent: Wednesday, May 08, 2013 1:59 PM To: Bill Parsons; Caleb Hood; Sonya Watters; Jaycee Holman; Jacy Jones; Bill Nary; Machelle Hill ubject: Request for City Council Review - ZOA 13-001 Please accept the attached letter for consideration by the Meridian City Council. Please call if you have questions or need additional information. ~- , ~,, ,,,, ~,,~~,,, ; ~,r,~,~~,j~, ~, r ' ~1l r ~ i _ _ J'~ l l ~~ \ 1 Jr ~~ l l '~,1'~i~ L.J~u'' ~ l..'l l I ~' ! ~ ~ir~ it ~~ _' _ , ; planning and engineering communitlas fur ~ tore ~ ~~_s ,, V ~ 1 ~~~~ l~ ~Lri~~l il~i'~~~;ll May 10, 2013 Mayor and City Council City of Meridian 33 East Idaho Meridian, ID 83642 1029 N. Rosario Street, Suite 100 Meridian, ID $3642 Phone: (208) 938-0980 Fax: (208) 93$-0941 E-t11a11: es-beclcym@gwestoffice.tlet Re; Proposed Zoning ()rdinanee Amendment No. ZtJA-13-00~ Dear Mayor and City Council: We met with the Planning & Zoning Director, Caleb Hood this tnortling t0 d1sCUSS concerns with the blocl{length section of the proposed ordinance. Caleb clarified. some issues and provided a minor nlodif cation to the definition of blocl~ face. We are it1 agreemcllt with this change and supportive of the ordinance amendment. We appreciate your staff's prompt response i11 work.illg with Milce Wardle and me towat•d a resolution Of th1S ISSUe. Thank you. Sincerely, Engineering solutions, LLP ~~ Beck McK y Planner BM;ss cc; Coleman Ho111es IaIaC C:\Use~~s\Iiecky\Documc;ntsllvlaaror and Council?.dac ®IV1y 1 , 2013 DATE: I E_MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS CITY OF MERIDIAN ORDINANCE NO. ~ ~ ~~ ~ ~S ~ --~ BY THE CITY COUNCIL: BI , HOAGLUN, ROUNTREE, ZAREBA WHEREAS, the Unified Development Code is the official zoning ordinance for the City of Meridian and provides an opportunity to better support the Comprehensive Plan and provide a tool that is relevant and contemporary to the needs of the City; and, WE AS, the City Council of the City of Meridian deems it to be in the best interest of the health, safety and welfare of its citizens to incorporate changes to the Unified Development Code within the City of Meridian pertaining to block length, multi-family parking, storage facilities, bicycle parking facilities, street knuckles and other miscellaneous clean up items; to provide for orderly growth and development; and to carry out the policies of Meridian's Comprehensive Plan; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Meridian City Code Section 11-2A-3B, Unified Development Code, be amended in part as follows: 11-2A-3 STANDARDS: **~ B. Minimum Street Frontage: 1. Properties with street frontages on cul-de-sacs or at approximately a ninety degree (90°) angle shall be a minimum of thirty feet (30') measured as a chord measurement. 2. Properties with street frontages on street knuckles ~"-r-ra;T--b° ~°N°r~+°~ frnm +hrn~inh +r~+ffin "„ r+ '-~d~^~e~ e~ti.es ,^~~+~h~~+~g°c ^^ c~ ~^" ~^~ ~^~-'°c shall be a minimum of thirty feet (30') measured as a chord measurement. 3. Street frontage for two (2) properties sharing a common drive shall be a minimum of fifteen feet (15') for each property. 4. Street frontage for three (3) or four (4) properties sharing a common drive shall be a minimum of ten feet (10') for each property. APRIL 2013 UPDATE UNIFIED DEVELOPMENT CODE TEXT AMENDMENT ORDINANCE - ZOA-12-001 PAGE 1 OF 8 5. Street frontage for flag properties that do not share a common drive shall be a minimum of thirty feet (30'). ** Section 2. That Meridian City Code Section 11-3A-8H, Unified Development Code, be amended in part as follows: 11-3A-8 PATHWAYS: A. Multiuse and micro pathways shall be required consistent with the comprehensive plan within new residential and commercial developments as part of the public right of way or as separate easements so that an alternate transportation system (which is distinct and separate from the automobiles) can be provided throughout the urban service planning area. B. The design and construction of multiuse pathways shall be consistent with the guidelines contained in chapter 3 of the Meridian pathways master plan. C. Right of way for micropathways in the middle of long blocks may be required where necessary to obtain convenient pedestrian circulation to schools, parks, other residential areas, and/or shopping areas. D. Micropathways shall have easements at least fifteen feet (15') in width in accord with article B, "Landscaping Requirements", of this chapter. E. Micropathways shall be less than two hundred fifty feet (250') or two (2) lot depths in length, whichever is less restrictive, and have a walking surface of at least five feet (5') in width. F. Landscaping adjacent to pathways shall be installed in accord with article B, "Landscaping Requirements", of this chapter. G. Multiuse pathways along utility easements or connecting regional facilities shall have a hard surface area of at least ten feet (10') unless more is needed for utility access. H. All pathways through '-,+ common areas that are not visible from a public street shall be illuminated with a four foot (4') tall bollard style or other appropriate lighting source, unless otherwise waived by the director. Such lighting shall be shielded from adjoining residences. (Ord. 12-1514, 5-16-2012, eff. 5-21-2012) Section 3. That Meridian City Code Section 11-3C-SC, Unified Development Code, be amended in part as follows: ** 11-3C-5 PARKING STANDARDS FOR ALL OTHER USES NOT SPECIFIED: C. Bicycle Parking Facilities: Bicycle parking facilities shall meet the following location and design standards: 1. Bicycle parking facilities shall be located as close as possible to the building entrance(s) and shall no obstruct pedestrian walkways, public sidewalks, or building entrances. APRIL 2013 UPDATE UNIFIED DEVELOPMENT CODE TEXT AMENDMENT ORDINANCE - ZOA-12-001 PAGE 2 OF 8 ~2.It is the responsibility of the applicant to ensure that the bicycle parking facilities meet all Americans with disabilities act (ADA) requirements. 43. Bicycle parking facilities shall support the bicycle upright by its frame and allow the owner to lock both the frame and front wheel with one lock. Bicycle parking facilities abutting a structure street furniture landscaping, or other i ~ ~ ,P _ - ° sh4~ ~ be installed ~ -~ ~ - a minimum clearance of three feet (3' from __ ~ _ , ~ _ ~ t gat parkin o°, r : _ '. o :.~t cause damage or preven~'~ ~.~.~rian ;~ 5. Bicycle parking facilities shall be a minimum of thirty four inches (34") in height and shall be securely anchored to the ~ round. ** Section 4. That Meridian City Code section 11-3 C-6A (Table) be amended as follows: 11-3C-6: REQUIRED NUMBER OF OFF STREET PARKING SPACES: A. The minimum number of required off street vehicle parking spaces for residential uses shall be in accord with table 11-3C-6 of this section. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) TABLE 11-3C-6 REQUIRED PARKING SPACES FOR RESIDENTIAL USE iVumber Of edrooms (Per Use And Form Unit) Required Parking ~paces~ Age restricted elderly housing (attached or detached) Dwelling, duplex and dwelling, single-family (detached, attached, townhouse) 1 0.5 per bed 2+ 2 per dwelling unit; at least 1 in an enclosed garage, other space may be enclosed or a minimum 10 foot by 20 foot parking pad2 1 2 per dwelling unit; at least 1 in an enclosed garage, other space may be enclosed or a minimum 10 foot by 20 foot ~~'~! parking pad2 2/3/4 4 per dwelling unit; at least 2 in an enclosed garage, other spaces may be enclosed or a minimum 10 foot by 20 foot parking pad2 5+ 6 per dwelling unit; at least 3 in an APRIL 2013 UPDATE UNIFIED DEVELOPMENT CODE TEXT AMENDMENT ORDINANCE - ZOA-12-001 PAGE 3 OF 8 m _ -__ _ _ ____ __ _ - _ _ _ _ enclosed garage, other spaces may be ', enclosed or a minimum 10 foot by 20 foot ' ~~I parking pad2 Dwelling, multi-family3 1 ~~~ 1.5 per dwelling unit; at least 1 in a (triplex, fourplex, covered carport or garage apartments, etc.) 2/3 2 per dwelling unit; at least 1 in a covered carport or garage i 4+ 3 per dwelling unit; at least 2 in a covered carport or garage Dwelling, secondary 1 As set forth above for single-family dwellings as determined by the total number of bedrooms on the property Vertically integrated 1 1.5 per dwelling unit resid ti l4 ~ en a - ~, 2/3 ~ - 2 per dwelling unit 4+ ~3 per dwelling unit __ Notes: 1. The size of the garage or carport required for dwelling units shall be measured by exterior dimensions and shall be at least 10 feet by 20 feet fora 1 space garage or carport and 20 feet by 20 feet fora 2 space garage or carport. 2. The parking pad shall be measured from edge of sidewalk or edge of paved travel lane (public street, private street, or alley) where no sidewalk exists. 3. For condominium projects, the required number of parking spaces shall be determined by the director based on the proposed development. If the proposed development is similar to asingle-family development, such standards shall apply. If the proposed development is similar to amulti-family apartment complex, such standards shall apply. 4. The required number of parking spaces for the residential portion of a vertically integrated project shall be in addition to that required for nonresidential uses as listed in subsection B of this section. (Ord. 12-1514, 5-16-2012, eff. 5-21-2012) Section 5. That Meridian City Code section 11-4-3-34 be amended as follows: 11-4-3-34: STORAGE FACILITY, SELF-SERVICE: A. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business. The manufacture or sale of any item by a tenant from or at aself-service storage facility is specifically prohibited. B. On site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with chapter 3, article E, "Temporary Use Requirements", of this title. APRIL 2013 UPDATE UNIFIED DEVELOPMENT CODE TEXT AMENDMENT ORDINANCE - ZOA-12-001 PAGE 4 OF 8 C. The distance between structures shall be a minimum of twenty five feet (25'). D. The storage facility shall be completely fenced, walled, or enclosed and screened from public view. Where abutting a residential district or public road, chainlink shall not be allowed as fencing material. E. If abutting a residential district, the facility hours of public operation shall be limited to six o'clock (6:00) A.M. to eleven o'clock (11:00) P.M. rocirJon+iol i-Ji~+rin+ ~nii+hnl 1+ ~+ onl InrJ ~+++orll lr++inr~ ~ni~+ll 7-I~VI~w V1ILINI <AIVLI IVL YYILI IVL,AL fA VVI.AI l\.1 ULC~r ~GF. , +ol, foo+ ~~ n'~.A minimum 25-foot wide landscape buffer shall be provided where the facility abuts a residential use, unless a greater buffer width is otherwise required by this Title. Landscaping shall be provided as set forth in 11-3B-9C. ~G. If the use is unattended, the standards in accord with section 11-3A-16, "Self-Service Uses", of this title shall also apply. fH. The facility shall have a second means of access for emergency purposes. ~I. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. ~J. The site shall not be used as a "vehicle wrecking or junk yard" as herein defined. ~LK. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet (1,000') from a hospital. (Ord. 05-1170, 8-30-2005, eff. 9-15- 2005) *** Section 6. That Meridian City Code section 11-SB-6G(4) be amended as follows: 11-5B-6: CONDITIONAL USES: *** G. Transfers And Modifications: 1. Conditional use permits are an entitlement to the specific property on which the approval was granted and upon property sale the entitlement transfers to the new owner(s) without further application or approval, provided, however, the new owner(s) shall be bound by the same time limits and conditions of approval as the original permit holder(s). A conditional use permit is not transferable from one property to another. 2. The director may approve or deny specified minor modifications, provided such modifications were not the subject of review during the original public hearing and will not adversely impact adjacent properties. Such minor modifications include, but are not limited to, the following: APRIL 2013 UPDATE UNIFIED DEVELOPMENT CODE TEXT AMENDMENT ORDINANCE - ZOA-12-001 PAGE 5 OF 8 a. A reduction in density not exceeding twenty five percent (25%) of the total units. b. Minor relocation of dwelling units or building pads for practical reasons such as road alignment, topography or access. c. Minor changes to the recreation area or open space design, but not elimination or reduction in area. d. Increase in building square footage, not exceeding twenty percent (20%), provided that the parking and landscaping requirements are met. 3. All other modifications shall be considered by the planning and zoning commission at a public hearing. The commission may modify the conditions, limitations and/or scope of the permit, in accord with the limitations and requirements of subsection F of this section. ~~ ~~ ~~~~.... ~..~ u. ~~v-r , , czrzr~c~cv-r~-7 * ** section 7o That Meridian City Code section 11-6C-3F is amended as follows: 11-6C-3: STANDARDS: ** F. Block Face: 1. In the residential districts, no block face shall be more than seven hundred fifty feet (750') in length without an intersecting street or alley, except as allowed in subsection F3 of this section. 2. In the TN-C and TN-R districts, no block face shall be more than five hundred feet (500') in length without an intersecting street or alley, except as allowed in subsection F3 of this section. 3. .Exceptions: Although block face lengths are allowed to exceed the maximum length as set forth below, it is anticipated that most blocks will not exceed the requirement. a. Where a pedestrian connection is provided the maximum block face may be extended up to one thousand feet (1000') in length in residential districts; and up to seven hundred fifty feet (750') in length in the TN-C and TN-R districts. The pedestrian connection shall provide access from within the subdivision to one or more of the followinq• a qualified open APRIL 2013 UPDATE UNIFIED DEVELOPMENT CODE TEXT AMENDMENT ORDINANCE - ZOA-12-001 PAGE 6 OF 8 space as defined in subsection 11-3G-3B a street or a common open space area or public meeting area within an abutting development. b. The City Council may approve a block face up to one thousand two hundred feet (1,200' in length where block design is constrained by site conditions such as: an abutting arterial street or highway, a limited access street, railroad tracks steep slopes in excess of ten percent (10%), an abutting urban project with no adjoining alley or street connections a public or private education facility or park, a large waterway and/or a large irrigation facility c. Where an applicant proposes block faces that exceed seven hundred fifty feet (750') in a residential district, or five hundred feet (500') in the TN-C and TN-R districts the applicant shall provide written justification as to why explicit compliance is not feasible or the proposed block layout is equal to or superior to the block face requirements of this section d. A ninety degree (90°) turn in a roadway may constitute a break in the block face However, overall pedestrian and vehicular connectivity will be considered when evaluating the appropriateness of block len tc~hs~greater than seven hundred fifty (750') in length Where an applicant proposes a ninety degree (90°) turn to break up a block face additional pedestrian and/or roadway connections may be required. 4. ee#+en-: In no case shall a block face exceed one thousand two hundred feet (1,200'), . Block face shall be measured from the f _ ? _ _ side ~~ . ! . _ of~wa to .. _ _ _ ~ ~ ~ o ~ .. _ of streets and/or alleys as appropriate. Section ~. That all other provisions of Title 11 as they relate to the Unified Development Code remain unchanged. Section 9. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho, this ~ ~ day of J ~ the Mayor of the City of Meridian, Idaho, this ! ~ day of ATTEST: APRIL 2013 UPDATE ~~_ AP ~. ? ~~--~ ~ ® ~~ ~ ~~~ o ~, ~~ r City of ,,~ ~- ~„`~x °~ _ ~,. ~ ~. ~' -° `~ ~~ ~ i ./ ~ ~Z~ / •~ ~.; r ~ _ _ ~~~ ~D~~~_ ~~ ~" ~ ° ~ ~ ~ TAM ° Yr WEERD, MAYOR :~. r, ~-~ , ~ ~~~r'he TREAS~~~~v UNIFIED DEVELOPMENT CODE TEXT AMENDMENT ORDINANCE - ZOA-12-001 PAGE 7 OF 8 ~.~ ~ / 1 ` JAYC~ L. HOLMAN, CITY CLERK APRIL 2013 UPDATE UNIFIED DEVELOPMENT CODE TEXT AMENDMENT ORDINANCE - ZOA-12-001 PAGE 8 OF 8 NOTICE AND PUBLISHED SUMMARY O O INANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN O INANCE N. 13-~~~ The full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway, Meridian, Idaho.. Th1s ordinance shall become effective upon its pass ge ~d publicatioxl~. ~~~~~°~~~~~'~~,~, ~ ~ '" --. ~ r '~''~~ if ~ ~ City ~g ` Cit of e id n IDI~.~ I' Mayor a d City Council ~, ~ By: Jaycee Holman, City Cle'~~~~. ~,~``. ~bf the ~nL~S~~~~ First Reading: ~ ~_ Adopted after first reading by sus ension of the Rule as allowed pursuant to Idaho Code § 50-902: YES___ NO Second Reading: Third Reading: STATEMENT ERIDIAN CITY ATTORNEY A TO ADEQUACY OF SUMMARY OF O INANCE NO. 13- (~_ e~ ~' The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 13- ~~ ~~ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this day of ~ ` E ~ ~ ~ , 2013. ~ d k ~ ~ ~ ~ ~ William. L.M. y, Cl y Attorney APRIL 2013 UPDATE UNIFIED DEVELOPMENT CODE TEXT AMENDMENT ORDINANCE -SUMMARY PAGE 1 OF 1 l M~y1 ,2013 1 DATE: I E_MSTAFF TO I AG NCY ( APPL CANT I NOTES I INITIALS