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2012-12-04~~ ~ ;~ -~ CITY C UNCIL EULA M -fIC ~-CEN®~4 Tuesday, December 04, 2012 at 7:00 PM 1. Roll-Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird ® X Mayor Tammy de Weerd 2. Pledge of Allegiance and Presenting of Colors by Troop #462 with the Paramount Ward 3. Community Invocation by Pastor Jim Lester 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved A. Findings of Fact, Conclusions of Law for Approval: RZ 12-003 Rockcreek Apartments by Iron Mountain Real Estate Located 1023 & 1025 W. Pine Avenue Request: Rezone of 0.58 of an Acre from the L-O to the R-15 Zoning District B. Findings of Fact, Conclusions of Law for Approval: CUP 12- 010 Rockcreek Apartments by Iron Mountain Real Estate Located 1023 ~ 1025 W. Pine Avenue Request: Conditional Use Permit Approval for a Multi-Family Development Consisting of Two (2) 4-Plex Structures (8 Dwelling Units) in a Proposed R-15 Zoning District C. Approve Minutes of November 7, 2012 City Council PreCouncil Meeting D. Approve Minutes of November 7, 2012 City Council Regular Meeting E. Approve Minutes of November 13, 2012 City Council Workshop Meeting Meridian City Council Meeting Agenda -Tuesday, December 04, 2012 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. F. Approve Minutes of November 20, 2012 City Council PreCouncil Meeting G. Approve Minutes of November 20, 2012 City Council Regular Meeting H. Lease Agreement with Jesse Carlton dba Carlton Farms for the Farming of 38 Acres of City Land Known as the Borup Property I. Approval of Sole Source Purchase for French Pattern Tree Grates from Canterbury International Through Fiscal Year 2016 J. Approval of Sole Source Purchase for One Huber Technology ROTOMAT WAP Washer Compacter from Huber Technology, Inc. for aNot-To-Exceed Amount of $55,000.00 6. Community Items/Presentations A. Introduction of David Wallace, Ada County Highway District (ACHD) Deputy Director of Planning and Projects 7. Items Moved From Consent Agenda None 8. Action Items A. Public Hearing: PP 12-012 Scentsy Commons Subdivision by HOT1, LLP Located 3001 E. Commercial and 2701 E. Pine Avenue Request: Preliminary Plat Approval Consisting of Seven (7) Building Lots on 60.727 Acres of Land in the I-L, L-O and C-G Zoning Districts Approved B. Public Hearing: PP 12-013 Bienville Square East by Alliance Management Consultants Located West of N. Eagle Road and South of E. Ustick Road Request: Preliminary Plat Approval for 28 Residential Lots and 5 Common /Other Lots on 7.89 Acres of Land in an R-15 Zoning District Approved C. Public Hearing: MDA 12-008 Bienville Square East by Alliance Management Consultants Located at West of N. Eagle Road and South of E. Ustick Road Request: Modify the Concept Plan and Certain Provisions Contained in the Recorded Development Agreement (Instrument #1074437) Approved for Bienville Square Subdivision Approved Meridian City Council Meeting Agenda -Tuesday, December 04, 2012 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. D. Public Hearing: AZ 12-008 Isola Creek Subdivision by Coleman Homes, LLC Located East Side of N. Ten Mile Road, North of W. Ustick Road Request: Annexation and Zoning of 74.6 Acres of Land from RUT in Ada County to the R-4 (Medium Low- Density Residential) Zone Approved E. Public Hearing: PP 12-004 Isola Creek Subdivision by Coleman Homes, LLC Located East Side of N. Ten Mile Road, North of W. Ustick Road Request: Preliminary Plat Approval of 168 Residential Lots and 18 Common Lots on 74.6 Acres in a Proposed R-4 Zone Approved F. Public Hearing on the Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) for Program Year 2011, Ended September 30, 2012. G. Resolution No. 12-894: A Resolution Adopting the Community Development Block Grant (CDBG) PY2011 Consolidated Annual Performance and Evaluation Report (CAPER) Approved H. Public Hearing: Proposed Winter 2012 Fee Schedule of the Meridian Parks and Recreation Department I. Resolution (Vo. 12-895: A Resolution Adopting the Winter 2012 Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date Approved 9. Department Reports A. Legal Department: City Hall Parking Ordinance Amendment B. Public Works: Budget Amendment for FY2013 in the Amount of $850,000.00 for RAS Conveyance Reconfiguration Project Construction Approved 10. Future Meeting Topics Adjourned at 9:02 p.m. Meridian City Council Meeting Agenda -Tuesday, December 04, 2012 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Changes to Agenda: None Item #>3A: Scentsy (PP-12.012) Application(s): Preliminary Plat ' Size of property, existing zoning, and location: This site consists of 60.73 acres, is currently zoned I-L, L-0, and C-G, and is located at the SWC of N. Eagle Road & E, Pine Avenue, History: A portion of fhis site was included in the preliminary plat for the Pinebridge development in 2007 but was never final platted. When Scentsy purchased the property, it separated from the Pinebridge development in 2010 & acquired more of the adjacent property for expansion. The Scentsy campus now consisfs of a warehouse, wax storage, manufacturing/office, and facilities/maintenance buildings south of Commercial Street & a distribution center & an office tower thaf is currently under construction on the north side of Commercial Street. A gymnasium/auditorium is proposed to be constructed east of fhe once tower. Summary of Request: The proposed preliminary plat consists of 7 building lots on 60.73 acres of land, All of the existing structures meet the setbacks of the applicable district. The street buffers along Pine, Eagle, & Commercial have already been installed except for the portion on Lot 7, Block 1 along Pine west of Hickory which will be installed as a condition of this plat. A 10-foot wide multi-use pathway has been constructed within the street buffer along N. Eagle Road. Access for the site via Pine was approved through the Pinebridge subdivision plat; access via Eagle Road was approved through two separate variance applications. Commercial Street is a private street and does not currently connect to N, Machine Avenue at the west boundary of the site. Hickory Avenue that exists to the north across Pine is not proposed to be extended as a public street through the site to Commercial; however, a driveway for emergency access is proposed to be constructed once the preliminary plat is approved. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Sam Johnson ii. In opposition: None iii. Commenting: None iv. Written testimony: Sam Johnson; Chad Kinkela Key Issue(s) of Discussion by Commission: i. Emergency access to Commercial via Machine or a driveway from Pine in alignment w/Hickory Key Commission Change(s) to Staff Recommendation: i. None Written Testimony since Commission Hearing: None Outstanding Issue(s) for City Council: i. None Notes: Item #8B~C: Sienville Square East Subdivision (PP-12-013 and N1DA-12.008) Application(s): Preliminary Plat Development Agreement Modification Size of property, existing zoning, and location: This site consists of 7.89 acres, is currently zoned R-15, and is located near the southwest corner of Eagle and Ustick Roads. History: In 2005, the subject property (28,43 acres) was granted annexation, rezone, preliminary plat and conditional use permit approval for a mixed use development consisting of 54 residential lots, 22 multi-family lots, 14 common lots and 7 commercial lots. A subsequent final plat was approved consistent with the Bienville Square preliminary plat, The property is subject to two (2) development agreements. Summary of Request: The applicant is seeking a development agreement modification and preliminary plat to allow for the development of 29 residential lots (28 single family lots and 1multi-family lot) and 5 common lots. Lots range in size from 3,240 square feet up to 3,630 square feet and the multi-family lot is 4.23 acres. The gross density for the proposed plat is 12.67 dwelling units to the acre, excluding the multi-family lot, After reviewing the plat all of the proposed lots comply with the R-15 dimensional standards. Since the P/Z hearing, the applicant has revised the plat and provided 10% open space in accord with the UDC. The planned amenity is a dog park. The proposed common lots are to be relocated when Lot 1, Block 1 develops. Staff is supportive of the relocation of the common open space provided the same amount of open space is provided with the development of the future multi-family development for the benefit of the entire.subdivision. Access to this site is provided from Eagle Road and Ustick Road. A majority of the streets have been constructed except for a portion along the south boundary of the proposed subdivision. A recommended provision of the DA requires completion of the street segment. The proposed contemporary design of the homes provides a mix of materials (stucco, wood siding, si'one accents, exposed timbers, decorative corbels and a mix of metal and composite roofing). A recommended provision of the DA requires compliance with the submitted elevations. Commission Recommendation: Approval at the November 1, 2012 Public Hearing Summary of Commission Public Hearing: i. In favor: Bob Unger and Brian McClure ii. In opposition: Pat McBrier iii. Commenting: iv. Written testimony: Key Issue(s) of Discussion by Commission: i. The amount of usable open space planned for the development. ii. The completion of the private street with the first phase. iii. The narrow lots and the ability to stagger the units to provide private patios for the future residents. Key Commission Change(s) to Staff Recommendation: i. None Written Testimony since Commission Hearing: Bob Unger, Applicant's representative in agreement with the Commission's recommendations. Outstanding Issue(s) for City Council: i. None Notes: Item #8D~E: Isola Creek Subdivision (AZ-12.008 and PP-12.004) Application(s): Annexation Preliminary Plat Size of property, existing zoning, and location: This site consists of 74.6 acres, is currently zoned RUT, and is located on the east side of N. Ten Mile Creek and north of W. Ustick Road. Summary of Request: The applicant has applied to annex and zone 74.6 acres of land and developed 168 residential lots and 18 common lots on 70.33 acres of land in a proposed R-4 zoning district. Lots range in size from 8,900 square feet to 22,000 square feet. The average lot size is 12,236 square feet. The gross density for the proposed subdivision is 2.25 dwelling units to the acre. The density is consistent with the MDR designation, the surrounding Bridgetower Subdivision and the maximum density of four (4) dwelling units to the acre of the requested zone. All of the proposed lots comply with the dimensional standards of the R-4 zone. Access; Access to this site is proposed on the plat via N,Ten Mile Road. A short segment of collector roadway (W. Tesino Drive) is proposed to be constructed with the subject plat. Previous Bridgetower phases have stubbed local streets to the subject property along the north and east boundaries. These roads are also being extended with the proposed project. In addition to the aforementioned roadways, the applicant will be constructing an internal street network consistent with ACRD standards. Block Length: Several of the block lengths exceed the UDC's 750-foot block length requirement along Blocks 5, 6 and 3. Block 5 and Block 6 have several micropath connections and open space to mitigate the longer block length. The project has been conditioned to provide mid-block pedestrian connection is needed between W, San Remo Drive and W. Teano Drive (Block 3) to mitigate the extended block-length. Open Space & Site Amenities: The proposed development will consistent of 13.60 acres (18.23%) of open space proposed with this plat, which is exceeds the amount required by the UDC. The applicant proposes to partner with the City on the development of an 8.96 acre park which includes the construction of several multi-use pathways. At this time, the park lot is conceptual and future park improvements are to be determined between the developer and the Parks Department through a separate agreement. Private amenities proposed for the development include a pool, a pool facility, children's play structure, and covered picnic shelter. Because all of the amenities are planned for one lot (Lot 22, Block 1), staff recommends a DA provision that requires the construction of the proposed amenities and the development of this lot with the first phase of development. Ditches, Laterals, and Canals: The applicant is seeking a Council waiver to leave a portion of the Creason Lateral open that parallels the Five Mile Creek. The segment that runs along the eastern boundary of the future park is to be piped. This area is to be part of the future park and is planned to develop as a linear open space, Elevations: The applicant has submitted sample elevations to depict the style of homes planned for the proposed subdivision. The proposed homes depict a mix of building materials (lap siding, cedar shake siding, stucco and board and batten siding) decorative shutters, decorative corbels and stone wainscot. A provision of the development agreement requires compliance with the submitted elevations. Commission Recommendation: Approval at the November 1, 2012 Public Hearing Summary of Commission Public Hearing: i. In favor: Becky McKay ii. In opposition: iii. Commenting: iv. Written testimony: Key Issue(s) of Discussion by Commission: i. Mid-block pedestrian connection between W. San Remo Drive and W. Teano Drive (Block 3). Key Commission Change(s) to Staff Recommendation: i. The Commission modified conditions of approval 1.2.1, 1,2.3, 1.3.10 and 2,6. ii. The Commission omitted DA provisions 5, 6, 7, 8, 9, 11 and 12 and condition of approval 1,2.5. iii. The Commission modified DA provisions 2, 3, 4 and 10. ~Iritten Testimony since Commission Hearing: Mr. Tony Nicholson has submitted written testimony regarding the widening Ten Mile Road as a condition of approving the plat. The Ten Road improvement s are part of ACRD five year work program. Outstanding Issue(s) for City Council: i. The applicant is seeking Council waiver to leave the portion of the Creason Lateral adjacent to the Five Mile Creek untiled. The open lateral is planned as linear open space in conjunction with the development of the neighborhood park. Notes: Meridian City Council December 4, 2012 A meeting of the Meridian City Council was called to order at 7:00 p.m., Tuesday, December 4, 2012, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, David Zaremba and Brad Hoaglun. Others Present: Bill Nary, Jaycee Holman, Sonya Watters, Bill Parsons, Jeff Lavey, Parry Palmer, Steve Siddoway, Bruce Chatterton, Clint Dolsby and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: I'm going to go ahead and get this meeting started. I'd like to first begin by thanking you for all being here and joining us this evening. For the record it is Tuesday, December 4th. It's 7:00 p.m. We will start with roll call attendance, Madam Clerk. Item 2: Pledge of Allegiance and Presenting of Colors by Troop #462 with the Paramount Ward De Weerd: Item No. 2 is our pledge and if you will stay seated, we will be lead in the presentation of the flag and the Pledge of Allegiance by Troop No. 462. They are led by Jason Transtrum and they are with the Valley Shepherd Church of the Nazarene. Paramount Ward. They are with the Paramount Ward. Thank you for joining us. (Pledge of Allegiance recited.) De Weerd: Thank you and I do have City of Meridian pins for each of you in the troop, if you want to just form a line and come up in front of me. I would like to thank the Boy Scouts for leading us this evening. You did a fine job. Item 3: Community Invocation by Pastor Jim Lester De Weerd: Item No. 3 is our community invocation. We will be led tonight by Pastor Jim Lester and he is with Valley Shepherd of the Nazarene Church. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you for being here. Lester: My privilege. Let's pray. Father, it's good to be in your presence today, to know that we have this right and privilege to come and to -- come in an orderly way to express the business and the concerns of our community. Thank you also today, Father, for Meridian City Council December 4, 2012 Page 2 of 41 those in leadership over us and we pray for them as we have been instructed in the word of God and we ask that you would just direct their hearts and their minds as they make the decisions that are so relevant and important tonight and we especially pray for a sense of calm and peace upon this city and upon the hearts of those who give leadership to it and, then, we are thinking, Father, of our community and how it's been affected so devastatedly in the event last night. There is just no way to even begin to comprehend and understand when these types of tragedies take place and events take place that involve officers and our community, but I just thank you for those that are standing tall for us and are protecting us and looking after us. And, Lord, I pray for them as they deal with this and I ask that you give them comfort as well and the families that are involved. I was thinking about the passage from James, Lord, and I pray it every morning for myself and I pray it for these people who are in leadership today, the promise of James, Chapter 1, verse five, says if any man lacks wisdom let him ask of God. And, then, it goes on to say that if we ask you will give it to us without finding fault. We ask so often, Father, because we are such needy people and we come daily and ask again for your wisdom and your leadership and, then, the promise is that you will give it to us in an abundant and wonderful way. So, all -- for all the proceedings tonight I just pray your blessing and your calm and peace upon every decision and every choice and thank you for the people who will be coming before them tonight and decisions that are being made relative to their concerns and for all of this we give you our praise in Jesus' ,precious name, amen. De Weerd: Pastor, I would like to offer you a City of Meridian pin, too, since I believe it's your first time leading us. Thank you. And I would like to thank you for remembering our officers and the families that are involved in the tragedy that we had last night. Thank you so much doing that. Item 4: Adoption of the Agenda De Weerd: Item No. 4 is adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Just a couple items to note. Under Action Items, 8-G, we have resolution number 12-894 and 8-I is resolution number 12-895. And with that, Madam Mayor, move adoption of the agenda. Rountree: Second. De Weerd: I have a motion and a second to adopt the agenda as presented. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council December 4, 2012 Page 3 of 41 Item 5: Consent Agenda A. Findings of Fact, Conclusions of Law for Approval: RZ 12-003 Rockcreek Apartments by Iron Mountain Real Estate Located 1023 & 1025 W. Pine Avenue Request: Rezone of 0.58 of an Acre from the L-O to the R-15 Zoning District B. Findings of Fact, Conclusions of Law for Approval: CUP 12- 010 Rockcreek Apartments by Iron Mountain Real Estate Located 1023 ~ 1025 W. Pine Avenue Request: Conditional Use Permit Approval for aMulti-Family Development Consisting of Two (2) 4-Plea Structures (8 Dwelling Units) in a Proposed R-15 Zoning District C. Approve Minutes of November 7, 2012 City Council PreCouncil Meeting D. Approve Minutes of November 7, 2012 City Council Regular Meeting E. .Approve Minutes of N®vember 13,.2012 City Council 1Norkshop Meeting F. Approve Minutes of November 20, 2012 City Council PreCouncil Meeting C. Approve Minutes of November 20, 2012 City Council Regular Meeting FI. Lease Agreement with Jesse Carlton dba Carlton Farms for the Farming of 38 Acres of City Land Known as the Borup Property I. Approval of Sole Source Purchase for French Pattern Tree Crates from Canterbury International Through Fiscal Year 2016 J. Approval of Sole Source Purchase for One Huber Technology ROTOMAT WAP Washer Compacter from Fluber Technology, Inc. for aNot-To-Exceed Amount of $55,000.00 De Weerd: Item 5 is our Consent Agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Meridian City Council December 4, 2012 Page 4 of 41 Hoaglun: I move approval of the Consent Agenda and the Mayor to sign and the Clerk to attest. Rountree: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 6: Community Items/Presentations A. Introduction of David 1~/allace, Ada County Highway District (ACRD) Deputy Director of Planning and Projects De Weerd: Item 6-A is under our Community Presentations and at this point I would like to introduce David Wallace with the Ada County Highway. District .and ask him if he would like to make any remarks. Welcome to Ada County Highway District. Wallace: Thank you, Madam Mayor, Council Members. Good to be here tonight. I'm the new guy at ACRD and I have been there all of a month. Pleased to have the opportunity to come see you tonight. Justin, who represents us most of the time, is a terrific representative of what we do and the plans and projects and I trust that he will continue to be a good steward of our issues in front you and that he can take your issues back as well. I am new to this process, so he's helping me learn about this. I spent 25 years in the Air Force and 12 years with Northrop Grumman Corporation in Baltimore and am just delighted to be here. Do you have any questions? De Weerd: Well, we are delighted to have you here and you couldn't have a better representative to help bring you up to speed. Council, any questions? Rountree: I have nothing, but you're welcome. Wallace: Thank you, sir. Zaremba: Welcome. Glad to have you here. We treasure our relationship with ACRD. We believe it's a good one. Glad to have you be part of it. Wallace: Thanks. Meridian City Council December 4, 2012 Page 5 of 41 Hoaglun: Well, I'm just curious, Madam Mayor and David, you know, is Justin going to have a title like lieutenant or corporal or sergeant -- you know, with you and the director now with military --didn't know if changes were going to be made, so -- Wallace: There is one other guy in the organization, too, our chief of maintenance is also retired Air Force and I know the director is keen on sustaining the tie to the Air Force. I am, too, but I try to keep it quiet, so not to make a point about it. I will say that I discovered just the other day that one of the folks that works for me is a West Point graduate. That's tragic enough. De Weerd: I was going to say, you know, it's the time of season maybe he can earn his wings. Wallace: I think they have already been earned. Hoaglun: Thank you. Glad to have you. De Weerd: Thank you for being here. Item 7: Items IVloved From Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 8: Action Items A. Public Hearing: PP 12-012 Scentsy Commons Subdivision by H®T1, LLP Located 3001 E. Commercial and 2701 E. Pine Avenue Request: Preliminary Plat Approval Consisting of Seven (7) Building Lots on 60.727 Acres of Land in the I-L, L-O and C-G Zoning ®istricts De Weerd: So, we will launch right into our Action items. Item 8-A is a public hearing on PP 12-012. I will open this public hearing with staff comments. Watters: Thank you, Madam Mayor, Members of the Council. The application before you tonight is for a preliminary plat. This site consists of 60.73 acres of land. It's currently zoned I-L, L-O and C-G and is located at the southwest corner of North Eagle Road and East Pine Avenue. The proposed plat consists of seven building lots on 60.73 acres of land. All of the existing structures meet the setbacks of the applicable district. This is an aerial view here of the existing buildings. It's for the Scentsy site. The Scentsy campus now consists of a warehouse, wax storage, manufacturing, office building, and facilities maintenance building on the south side of the East Commercial Street and a distribution center and an office tower that's currently under construction on the north side of Commercial Street. A gymnasium and auditorium are proposed to be constructed east of the office tower here. Back to the plan here. The street buffers along Pine, Eagle, and Commercial have already been installed, except for the portion Meridian City Council December 4, 2012 Page 6 of 41 on Lot 7, Block 1, along Pine east of -- or, excuse me, west of Hickory, which will be installed as a condition of this plat. A ten foot wide multi-use pathway has been constructed within the street buffer along North Eagle Road, as required by the UDC. Access to the site is via Pine. It was approved through the Pinebridge Subdivision plat. Access via Eagle Road was approved through two separate variance applications. Commercial Street is a private street and is not currently connected to North Machine Avenue at the west boundary of this site here. Hickory Avenue that exists to the north across Pine is not proposed to be extended as a public street through the site to Commercial. However, a driveway for emergency access is proposed to be constructed once a preliminary plat is approved. And this slide just shows more of the -- the landscaping and the overall layout of the site. The Commission did recommend approval of the proposed preliminary plat. Sam Johnson testified in favor. No one testified in opposition or commented on the application. Sam Johnson and Chad Kinkela had written testimony and key issues of discussion by the Commission -- emergency access to Commercial via Machine or a driveway from Pine in alignment with Hickory and that emergency access issue has been resolved. No written testimony has been received since the Commission hearing and there are no outstanding issues for Council tonight. Staff will stand for any questions Council may have. De Weerd: Thank you. Council, any questions for staff at this time? Okay. Is the applicant here? .Nice to have. you. back. Johnson: Thank you. It's good to be here. My name is Sam Johnson. I am the real estate and construction manager for Scentsy and also here representing HOT1, LLLP. I really appreciate the work the staff has done helping us get to this point in the process. That's always -- always appreciate working with them. I really don't have anything new to add to their presentation. It's a fairly straight forward application in our mind and we are really just taking the larger parcels that we purchased a couple of years ago and subdividing it so there is one parcel for each building on our campus. So, with that I stand for questions. De Weerd: Thank you. Council, any questions? You're right. It's straight forward. Thank you. Johnson: Thank you. De Weerd: This is a public hearing. Is there anyone who would like to offer testimony on this item? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Seeing no one interested in testifying, I move that we close the public hearing on Item 8-A. Meridian City Council December 4, 2012 Page 7 of 41 Zaremba: Second. De Weerd: I have a motion and a second to close the public hearing on Item 8-A. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Item 8-A, preliminary plat 12-012. Bird: Second. De Weerd: I have a motion and a second to approve PP 12-012 on Item 8-A. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd:. All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Public Hearing: PP 12-013 Bienville Square East by Alliance Management Consultants Located West of N. Eagle Road and South of E. Ustick Road Request: Preliminary Plat Approval for 28 Residential Lots and 5 Common /Other Lots on 7.89 Acres of Land in an R-15 Zoning District C. Public Hearing: MDA 12-008 Bienville Square East by Alliance Management Consultants Located at West of N. Eagle Road and South of . Ustick Road Request: Modify the Concept Plan and Certain Provisions Contained in the Recorded Development Agreement (Instrument #1074437) Approved for Bienville Square Subdivision De Weerd: Item 8-B and Item 8-C are public hearings on PP 12-013, MDA 12-088 will open these two public hearings with staff comments. Parsons: Thank you, Madam Mayor, Members of the Council. The next project before you is Bienville Square East Subdivision. This project is located near the southwest corner of Ustick Road and Eagle Road. In 2005 -- or, actually, in 2004 a portion of this property was annexed into the city with a C-G zoning district and was required to enter into a recorded development agreement which required a PD be processed. In 2005 the applicant came forward with that PD application for a mixed use development for the Meridian City Council December 4, 2012 Page 8 of 41 Bienville Square Subdivision, which included commercial lots along Eagle Road. These are townhome lots and multi-family lots in the middle of the development and, then, to the west there were some single family lots that developed with the R-8 zone. The applicant is here this evening to redevelop a portion of one of those lots that were platted with the original Bienville Square Subdivision. It's a 7.89 acre lot that is currently zoned R-15 here in the center of the development. Access at the time was approved from Ustick Road. They got an easement for the Sadie Creek property, which is just north of this. Constructed a public street that provided access from Ustick and, then, Council also approved the variance -- a variance request to Eagle Road that allowed them to have a private drive access to Eagle there and cut through the commercial development as well. The applicant is requesting DA modification and a preliminary plat, again, to develop 28 single family attached home lots and one 4.23 acre multi-family development lot here. All of the lots do comport to the R-15 zoning standards. The applicant -- the parking for this subdivision and the proposed homes for this subdivision will take access from a private alley with the homes fronting on the street, consistent to what is happening on the south side of Le Blanc Street. All of the infrastructure is in currently and also a majority of the street segments were completed with that project as well in 2007. I would mention here the landscape plan, conceptual plan, at the P&Z hearing, the applicant was deficient about five percent open space. They have revised the landscape plan. The plan that's reflected before you this evening does depict the ten percent requirement as required in the .Unified Development Code. ,The planned amenity is actually a 10,000 square foot dog park lot, which is located here. I'd also f mention to Council that these -- these common lots are subject to be relocated in the future and I will get into that more as I get to the recommended DA provisions. But I did want to show you -- the applicant did provide you a detail on how the houses would sit on the lots. These are very narrow lots. They have about a 27 foot street width on them -- a frontage width. Lot sizes are between 3,200 square feet and 3,600 square feet. So, pretty long lots, but fairly narrow lots as well. Here is the product that the applicant is proposing this evening. It is, again, single family attached homes. Originally staff and Commission had concerns that single family homes might be difficult to develop on these lots, so as a recommended DA provision we required them to submit for design review on the single family homes to insure that they do fit on these lots. I'd also mention that just above the applicant's proposing 28 lots, if they wanted a single family home in that development they could certainly plat some larger lots and reduce the number before you and still be in substantial conformance with the submitted preliminary plat. Here, basically, is an exhibit showing how the units will fit on the lots. Proposed elevations are more of a contemporary design. Mix of roof materials. A mix of building materials. Recommended provision of the DA is strict compliance with these elevations moving forward. Again, because this is a DA modification before you, these are some of the new provisions that staff is recommending be attached to the amended development agreement. Provision A deals with the future construction of the homes and how they should substantially comply with the elevations presented to you this evening. As I mentioned to you, a small portion of the street segment is now completed within the development. There is quite a bit of commercial activity happening out there. There is also quite a few single family homes under construction in the development as i well. That street should have been constructed back in 2011 and wasn't, so now that Meridian City Council December 4, 2012 Page 9 of 41 we are here revisiting this staff has provided a DA provision that requires the complete construction of that street, including curb, gutter, sidewalk as it was originally intended back in 2007. Provision number C deals with the phasing of the development and what could occur on the property, so a maximum of 28 single family lots and one multi-family lot and, of course, the pertinent common lots in accordance with the UDC. I'd also mention to you -- as I mentioned to you earlier, if I can go back to this exhibit here, you can demonstrate here -- I said that this open space may move or relocate in the future. The applicant doesn't have any plans to -- to develop multi-family on that lot at this time. Because this plat exceeds five acres they are required to provide ten percent open space. So, what they'd like to do is construct this open space as it's not really a temporary basis, but with the flexibility to relocate that and so that when they come in with plans on the multi-family they have the flexibility to shift some of that open space and still comply with the ordinance and still provide the amenities to the adjacent subdivision as well. So, that's what staff's attempt in Provision D basically states that they will provide that same amount of open space as indicated on the plan and that he will provide the applicable number of amenities as well. So, the course for multi-family -- that multi-family lot will have to come back for conditional use approval as well. So, at that time we will evaluate that development application, insure that they comply with that open space and provide the appropriate amenities. At the P&Z hearing they recommended approval to you on November 1st. Bob Unger and Brian McClure testified in favor of the project.. In opposition Pat McBrayer spoke in opposition against. He also testified as to his opposition -- was concerned about the density and the home styles in the development. Key issues of discussion at the Commission hearing -- as I mentioned to you the Commission was concerned about the amount of open space planned for the development and how that would interface with the adjacent subdivision. The completion of the private street segment and, then, also the ability to fit the proposed single family attached homes on such narrow lots. So, key changes to the staff report -- they did not recommend any to that. Staff did receive written testimony from the applicant. They are in agreement with the Commission's recommendations. I think everything is tidied up in the staff report for you, so there are no outstanding issues for you this evening and at this time I would stand for any questions you have. De Weerd: Thank you, Bill. Council, any questions for Bill at this point? Bird: I have none, Mayor. De Weerd: Okay. Is the applicant here this evening? Good evening. If you will, please, state your full name and address for the record. Unger: Good evening, Madam Mayor and Council Members. My name is Bob Unger, I'm with ULC Management. Our address is 6104 North Gary Lane, Boise, Idaho. 83714. And we represent Alliance Management Consultants, who is the developer on this project. De Weerd: Thank you. Meridian City Council December 4, 2012 Page 10 of 41 Unger: Thank you. I think staff has done a great job just kind of going over the basics of the project and the history of this piece of property. A couple things that I'd just like to point out as a part of the original development of this property. Along the southern border of the project -- of the entire project, which is along -- okay. There is the South Slough and as a part of the original development all of the wrought iron fencing was installed, all of the landscape strip was installed and the pathway was installed. Along the western border of the project a decorative wall was constructed, including a 30 foot landscape strip and pathway. That pathway and the pathway along the South Slough connected which gives us a pathway that runs all the way up to Eagle Road out of the project. In addition, in the middle of the project running up through the existing residential lots there is a pathway and we are proposing to continue that pathway in this phase. Excuse me. The original master plan of the entire property consisted of the residential lots to the single family detached residential lots to the west and detail to the east, which bordered along Eagle Road and in the middle, which is Lot 23, what was anticipated there were two groupings of ten townhome lots and another grouping of eight lots. What we are asking this evening is to -- instead of having those as groupings, to actually plat the 28 lots and build 28 detached townhouses. Bill, can you bring up the plat for me? Okay. All of the 28 lots, which Bill is pointing to there, have frontage on Le Blanc Street, which is already constructed, and during the construction of the -- of Bienville Square phase one we anticipated the construction of the condos, townhouses, and at that time, instead of coming back and tearing up the street, we installed all of the utilities for all of the -- excuse me -- for all of the townhouses. So, ~ consequently, all utilities have been stubbed and are -- all the lots are ready for service. The -- there are, essentially, three private roads that surround this -- are on the perimeter of this particular lot, Lot 23. We have -- on the south we have the continuation of Bourbon Lane. On the north we have Picard Lane and to the east we have -- oh, I have forgotten the name of that one. Anyhow, we have another street to the east that is also a private road. The bulk of these roads have been constructed, except for the Bourbon Street -- or Bourbon Lane up and around to the -- the other road here where Bill is pointing. And we are prepared to finish the construction of that private road, so that we provide good circulation throughout the project. If we could go to that master plan, Bill. We are proposing proper common lots, common areas, for the project that meet the requirements of the city. Excuse me. At either end of the 28 lots there is a common lot and, then, of course, in the middle there is a common lot with the pathway to continue on up to Cajon Court. The large open space area that Bill discussed actually lies over an easement for the Ahlman Water Users Association, which is the provider of water for the project for irrigation water and there is a buried pipe down through there and it follows down -- down along the pathway and across Le Blanc and, then, carries all the way to the west of the property. So, this is, obviously, the best location for this open space. There may be some minor adjustments to it, but the square footage will remain the same, it will just -- may be modified to accommodate any future development that may occur on that area. These are rear load townhouses, so we will be putting in an alley and all the garages -- all the garages will face the alley, access will be provided that way, as will trash pick up, things like that. Also, as Bill discussed, we are requesting an amendment to the development agreement to accommodate these changes from the original plan. We have provided staff -- and I Meridian City Council December 4, 2012 Page 11 of 41 believe -- and Bill showed the proposed product that will be going on these lots. Essentially the two pictures are an example of the detached product that the builder builds. We are not proposing any detached single family here. We are proposing attached single family townhouses and I believe we have reviewed the staff report, their recommendation, the Planning and Zoning Commission's recommendations and we concur with all of those recommendations. We feel that this project as proposed provides an excellent buffer between the detached single family development to the west and the commercial or retail to the east, which is out on Eagle Road and the -- the balance of the project that is not being developed at this time would also provide a little bit higher density. So, we end up with the single family detached and, then, the single family attached and, then, some multi-family and, then, we end up with the commercial. So, it's a great buffer up to Eagle Road. And I think that pretty well concludes my review and I will stand for any questions. De Weerd: Thank you. Council, any questions? Rountree: Madam Mayor? De Weerd: Mr. Rountree. ,Rountree: I .don't know if this is for Mr. Unger or Bill, but what's the minimum driveway length? Unger: The minimum -- the driveway length? Twenty feet minimum. Rountree: Okay. And the alley width? What's the alley width? Unger: The alley width is 25 feet width. Rountree: Okay. Unger: I believe that exceeds the minimum requirement. I believe minimum requirement is 20 feet. Rountree: Thank you. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Just out of curiosity, what's the square footage of these units going to be on average or -- Unger: Yes, sir. The average is 14 to 15 hundred square feet. Hoaglun: Okay. Thank you. Meridian City Council December 4, 2012 Page 12 of 41 De Weerd: Mr. Zaremba? Zaremba: Councilman Rountree asked my questions already. De Weerd: Okay. Very good. Any other questions from Council at this time? Thank you, Mr. Unger. Unger: Thank you. De Weerd: This is a public hearing. Is there anyone who would like to offer testimony? Please come forward. Good Evening. If you will, please, state your name and address for the record. Glodowski: It's Frank Glodowski. 2940 Centerpoint and I'm one block west of the proposed development. De Weerd: Thank you so much. Glodowski: I missed the last City Council, but I guess I don't believe that they communicated very well. The first neighborhood, meeting we had they were proposing going from 28 lots to 26 and making single family house, comparable to what the houses that I live in and my neighbors live in and those houses run from 1,400 square feet to 2,500 square feet, some of them. Some of them have four car garages and have a two and a half car garage. The plat, from what I could tell from where I'm sitting, is common wall, townhouses and I don't know if I'm really opposed to the project, but I don't know enough about what's going in there and the prices. I just heard Brad say that they are 14 to 15 hundred square feet. Well, that's certainly not comparable to the development just west of there. I mean this is on the small side. So, are they just going to go in on the -- and build what they can and sell them cheap and get out? I mean that's not what they promised us at the first neighborhood meetings as well. So, welcome single family or townhome development there, I just don't want to see them put in a small, cheaper, whatever, units and I guess that's my objection. If -- if somehow we could -- I still don't know what they are doing there I guess is my biggest problem. And they promised us more neighborhood meetings and we didn't get them. We have only had one and this is a second Council meeting and I just had the renderings of the architectural and it sounds like they are not even using single family houses, so why did they send me this and I just got this Friday. So, I guess that's all I had to add. Thank you. De Weerd: Thank you. Any other testimony on this item? Mr. Unger, if you could, please, perhaps answer the gentleman's questions and you can wrap up your remarks. Unger: Mayor and Council, Bob Unger again. We did have a neighborhood meeting and at that time we -- we discussed 26 to 28 townhome lots. We did discuss the -- what we thought would be the -- the size of the homes. We said somewhere between 1,300 Meridian City Council December 4, 2012 Page 13 of 41 to 1,500 square feet. As far as the garages, these are all two car garages, plus the 20 foot driveway, which allows for, you know, additional parking. So, as far as price range, we are looking at 150 dollars per square foot constructionwise. We are proposing upgraded amenities in the homes. Granite counter tops. These are three bedroom -- or three bedroom and three bath homes. Yes, they are smaller than the homes to the west, but, then, again, as I said, these are a transitional type product that we are working with here. We are going from the single family detached and getting close -- you know, going to a higher density, smaller home, and this gives us our transition to the retail at Eagle Road. We feel that the design -- the architectural design of the product is very compatible with what's existing out there right now to the west. We are -- I mean we are looking at the same type of materials as far as siding, you know, applications -- some of the roofing applications will be the same. We are doing a little bit of a variation whereas we are putting in some -- some copper roof just to give it a little different appearance and certainly, you know, I would be more than glad to spend a few more -- a few minutes with I believe with Greg and -- to kind of go over it a little bit more with him, if that's what he needs. But we feel that this is a really good product and works very well for the transitioning. Hoaglun: Madam Mayor? De Weerd: Yes, Mr. Hoaglun. Hoaglun: Hoaglun. Yes. De Weerd: What's your name? Hoaglun: Yeah. Mr. Unger, the homeowners association for this development is going to be separate from what's already existing? And I guess there will be two parts to this question, then. If and when the apartments are built on the east side, then, will that be a separate one or will this -- these single family units, plus the apartments, be one homeowners association? Unger: Well, we would be -- excuse me. We would be establishing an association for this phase of the development. We will probably -- or try to mirror the association -- the initial association with those CC&Rs, so that when and if they want to combine them that they can. It takes a vote from one association to bring another association in and vice-versa, but they could combine the two associations and they would all be under the same rules. Since we originally put together the original CC&Rs we do have those and we are going to try to follow those as best we can, so that they can merge without too much difficulty. Hoaglun: Okay. Thank you for that response. That's what I was getting at, if they merge or how different the CC&Rs are going to be, so -- I know it's a private entity, nothing to see overseas, but it is important for compatibility purposes that they are not really divergent, so -- Meridian City Council December 4, 2012 Page 14 of 41 Unger: Yes, sir. And that is something that we discussed at the neighborhood meeting, so -- Hoaglun: Okay. Thank you. De Weerd: Any other questions from Council? Bird: I have none. De Weerd: Okay. Thank you. Unger: Thank you. De Weerd: Council, any further questions for staff? Bird: I have none. De Weerd: Okay. If there is no further information needed I would entertain a motion. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we close the public hearing on Items 8-B and C. Hoaglun: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve PP 12-013 with all staff and applicant comments. Hoaglun: Second. De Weerd: I have a motion and a second to close -- or to approve Item 8-B. Any discussion on this motion? Hoaglun: Madam Mayor, quick comment. I can understand Mr. Glodowsky concerns, but that phasing I think is a good process to do that, to go from single family home individuals, single family and before you get to the big apartment type complex, if that's Meridian City Council December 4, 2012 Page 15 of 41 ~' what builds on the other side, it goes to that buffer and I think protects property values and I think that's the big concern and if there can be some common homeowner association eventually that can -- if there is any issues they can be worked out, but the homeowners association as one entity and I think that would be a good thing. So, I think it's a good project. De Weerd: Okay. Thank you. Any other comment? Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Do I have a motion for Item 8-C. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve. MnA 12-008, again, with all staff and applicant comments and the recommended DA provisions from staff. Hoaglun: Second. De Weerd: I have a motion and a second to approve Item 8-C. Madam Clerk, will you call roll Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carries. MOTION CARRIED: ALL AYES. D. Public Hearing: AZ 12-008 Isola Creek Subdivision by Coleman Homes, LLC Located East Side of N. Ten Mile Road, North of W. Ustick Road Request: Annexation and Zoning of 74.6 Acres of Land from RUT in Ada County to the R-4 (Medium Low- Density Residential) Zone Approved E. Public Hearing: PP 12-004 Isola Creek Subdivision by Coleman Homes, LLC Located East Side of N. Ten Mile Road, North of 1IV. Ustick Road Request: Preliminary Plat Approval of 168 Residential Lots and 18 Common Lots on 74.6 Acres in a Proposed R-4 Zone Meridian City Council December 4, 2012 Page 16 of 41 De Weerd: Item 8-D is a public hearing on AZ 12-008 and 8-E, a public hearing on PP 12-004. I will open these two public hearings with staff comments. Parsons: Thank you, Madam Mayor, Members of the Council. Next project is the Isola Creek Subdivision. It's located on the east side of North Ten Mile Road and north of Ustick Road. It's directly adjacent to the wastewater treatment site there. It's approximately a 74.6 acre site, currently zoned RUT in Ada County and is being used for agricultural purposes to this date. To the north and to the east and to the south it's primarily surrounded by the Bridgetower development. It is the applicant's intent to design this subdivision consistent to what -- what occurred in the area as well. There are some remnant single family homes in the county that abut the storage facility and the wastewater treatment site on the west side of North Ten Mile Road. You can see here it's a large parcel here. Again, the applicant is proposing to annex 84 acres with the R-4 zoning designation. That zoning designation is consistent to what was approved with the Bridgetower development to the east. What I have done this evening is rather than giving you the boring black and white version, I have cut and pasted in here a color rendering that the applicant provided to kind of go in detail. It's nice to see a prettier picture than just black and white copies. So, basically, there is one collector street access point to North Ten Mile Road that will come in here and, then, terminate in this location here and from that point will feed my local street network to service the development. When the Bridgetower development came through in 2001, I ..believe, there were some stub streets along the north here and on the east, which will be extended and connected to with this development as well. I'd also mention to you that the applicant is proposing 168 single family lots this evening. Lot sizes range between 8,900 square feet and 22,000 square feet. The site substantially complies with the open space requirements per the UDC. Private open space includes a pool. A covered picnic shelter. Public open space will be a future neighborhood park that's located along the south boundary here. It's currently I believe Lot 12, Block 5, and I will get into that in more detail moving on through the presentation. Again, some of these block lengths do exceed the requirement in the Unified Development Code. One of the conditions in the staff report requires amid-block connection here to break up this block length along this street segment and this street segment here. That was discussed at the Planning and Zoning Commission on the 1st and they agreed with staff's recommendation and kept the condition as stated in the staff report. I'd also mention that the applicant is requesting a waiver from Council this evening. There is quite a bit of -- two large waterways that run along the south boundary of this site. The first is the Creason Lateral, which runs here and, then, paralleling that is the Five Mile Creek. That is a protected waterway, so that will remain open as part of the subdivision. The applicant is seeking Council waiver to leave this portion of the Creason Lateral open, but the remaining portion -- this portion located here is I believe currently tiled and the applicant is proposing to the this portion. So, they are asking for a waiver to leave this portion just for the fact that it will become part of a linear open space in the future and as my understanding it does require a substantially large pipe in order to the that. The applicant has proposed quite a variety of elevations for you this evening, anywhere from 1,400 square feet up to 5,000 square feet for the projected home sizes for this Meridian City Council December 4, 2012 Page 17 of 41 development. Here is one of the new product lines that they are proposing to place in the subdivision. Again, as I mentioned to you, this is -- the applicant is desirous to mimic what's occurring in Bridgetower as far as the pod layout for the neighborhoods and, then, also the lot sizes and, of course, the home product. I would mention that the park lot at this time is really conceptual. My understanding at a future date the parks department will sit down with the developer and come up with specific plans to be brought back to you under a separate agreement, but because there is an annexation involved the staff is recommending a DA as part of the annexation request and as part of that we are requiring that they comply with all the submitted elevations this evening or also providing -- because they are phasing this in five development phases and a majority of the amenities are planned for phase one, staff is requiring that all of those amenities -- private amenities occur with the first phase of development. Also concurrent with any development of these 13, 14 -- excuse me -- 12, 13 -- or 13, 14 and 15, the applicant will deed that lot to the parks department for the neighborhood park. We would point out to Council that this does -- because they are dedicating a lot it does throw them above and beyond what code does require as far as open space requirements. I'd also let you know that the developer and the parks department will each pay -- share the proportionate share of developing plans for that and that's identified in the DA as well. The applicant has some drainage facilities planned for the park. They will coordinate with the parks department on that to make sure that it's esthetically pleasing and does not degrade the integrity and the look of this park as well. And I'd also -- the comprehensive plan and the city's master pathways plan designate the park -- or, excuse me, a pathway along this segment of the Five Mile Creek, the south side, along that linear open space. The applicant, if they elected to do additional pathway segments along the east boundary of the proposed park and also within this common lot that ties into the Bridgetower Subdivision, because that is not a requirement by the UDC, staff has added that as a condition in the development agreement that that happen and provide that connectivity in the future. So, moving forward, Commission's recommendation at the public hearing, Becky McKay spoke in favor of it. No one testified in opposition or provided comment on it. Becky did provide written testimony. I would mention to Council that this was conditioned -- or continued several times to work out some of dedication issues for the park site and work with the developer moving forward. Key issues of discussion at the hearing was, again, that mid-block connection and the UDC does give us latitude on that. It says when you exceed that block length Council can waive that in lieu -- rather than having a public street connection here. Council has the authority to grant a pedestrian connection. And I think our argument at the hearing -- the Planning and Zoning Commission hearing was if you live here and your friends were in Bridgetower, there really is no connectivity to this subdivision here. Those kids would have to come down here, cut onto that collector street and, then, go down another local street to get to that connectivity -- or get to that subdivision or their friends. So, really, the logical connection here is just put in the mid- block connection, have those folks cut through this block and, then, get to those friends in that subdivision. And I think if you look at the intent of Bridgetower and if you look how those pods were designed, there is a lot of mid-block connectivity in there with those different pods in that area and certainly it makes sense to do that here as well. So, quite a bit of changes came about as a result of that P&Z hearing. Staff did prepare Meridian City Council December 4, 2012 Page 18 of 41 a memo kind of justifying the changes to Commission. So, what happened, without going into great detail, I'd just let Council know that we modified several conditions of approval, which were 1.2.1, 1.2.3, 1.3.10 and 2.6. Commission also submitted several DA provisions, which were five -- numbered five, six, seven, eight, nine, 11 and 12 and condition of approval 1.2.5. And, then, finally, based on what I read into the record as a recommended DA provision, those were modified as well at the public hearing. As I mentioned to you earlier, the applicant is seeking waiver for the tiling of the lateral. I believe the parks department is in agreement with that as well and, then, earlier today it came to staff's attention that a gentleman wrote an a-mail into the city asking Council to require the improvements along Ten Mile Road for the development. I would mention to Council that the widening of that roadway is to occur in 2015 as part of the five year work program, so I think it's going to come fairly soon to address his concerns. At this time we have not gotten back to the applicant, but I did want to bring that to your attention. And also prior to the Council meeting this evening I believe the applicant would like to discuss that mid-block connection with you as well to try to come up with a workable solution. Other than those issues, staff will stand for any questions you have. De Weerd: Thank you, Bill. Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: Bill, on Item C there in the -- in the DA, your last sentence the parcel has been used in the calculation of the ten percent open space UDC requirements. I'm not aware of us having done that before. It seems like it's kind of a slippery slope. Parsons: Madam Mayor, Councilman Rountree, under the open space requirements in the UDC it does allow for the dedication of public land as part of open space calculation. Because this will be a public park it does count towards -- under the Unified Development Code it does count towards that open space. Rountree: How does it address -- excuse me. De Weerd: Uh-huh. Rountree: How does it address the development of that portion that's applied towards the ten percent? Parsons: Madam Mayor, Councilman Rountree, it doesn't -- the code doesn't speak to the amenities and those things that are proposed for the public space. It does speak to the pathways and pedestrian connections. That's about the only thing we have under the Unified Development Code. At this time under the Unified Development Code it just basically calls out a square footage, which is 8,000 square feet, and it calls out one tree per 8,000 square feet is how it's broke down, so it doesn't speak to anything else other Meridian City Council December 4, 2012 Page 19 of 41 than that and the pathways. That's why the applicant still has to provide four amenities as he has proposed on that common lot with phase one. Rountree: Thank you. De Weerd: Mr. Zaremba. Zaremba: Thank you, Madam Mayor. On the block length discussion, as you pointed out, it is on a mobility and circulation issue, but there is another aspect to it as well. When those requirements were established there was signature input from the fire department and they have issues with block lengths that are too long, so I guess I will ask our fire department representative if -- if you have had a chance to review this and does the pedestrian connection satisfy the needs of the fire department? Palmer: Councilman Zaremba, the pedestrian crossing as it currently stands would satisfy our needs. Zaremba: Okay. Thank you. De Weerd: Okay. Anything else for staff at this time? Okay. Would the applicant like to make comment? Good evening. McKay: Thank you, Madam Mayor. Becky McKay, Engineering Solutions, 1029 North Rosario, Meridian, business address. Madam Mayor, Members of the Council, I'm representing Coleman Homes in this application on Isola Creek Subdivision. This particular project is one of the last parcels that is vacant within this particular section between Ustick, McMillan, Ten Mile and Linder. In looking at this particular property, obviously, we have two stub streets, Breeze Creek -- Breeze Creek and Teano Way that come into this particular development. So, we have good vehicular connection to Bridgetower. Our primary collector entrance comes in off of Ten Mile. We decided to go with a very similar design to Bridgetower with kind of a pod design, detached walks, eight foot landscape, short, noncontinuous collector, open space, private amenities, plus public amenities. When we first started the project we did not have a neighborhood park in the -- in the particular design. In meeting with the staff one of the things that was brought up is, obviously, a designated medium density residential in your comp plan and there happens to be an asterisk on this particular piece of property that stated neighborhood park. Now, as you well know, you can't, obviously, designate the parks on a specific parcel that was meant for this section. Now, when I did Bridgetower Subdivision I approached the parks department -- at that time it was Mr. Kuntz that was director, asking if we could do a neighborhood park along the Ustick corridor and Five Mile Creek, about nine acres and he indicated that the city had no interest of a neighborhood park along that Ustick corridor and so it ended up being a private nine acre park and so that opportunity was kind of missed and so when we started meeting with the staff on this particular project they said, well, this is one of the last parcels of any significant size in the section and so it would be really nice if you guys would redesign and incorporate the park. So, my client Mr. Coleman did -- did determine that Meridian City Council December 4, 2012 Page 20 of 41 it was, obviously, the right thing to do, so we revised our layout, we -- we incorporated the neighborhood park and it is interconnected along your multi-use pathway on Five Mile Creek. We have existing sewer in Ten Mile and a 12 inch water main. You also have your reclaimed water that runs down Ten Mile Road. So, as far as utilities, everything is available to this site. I will be lopping the water into Bridgetower, which would, obviously, improve the fire flow and capacity of your system. If we look at the -- the section here we are all predominately R-4 around the project with Hartford, Bridgetower. We are asking for the R-4 this evening. We think it makes sense. Our density is about 2.25 dwelling units per acre, which is kind of where we were in Bridgetower. Your comp plan requests that it be three to eight, but staff felt that because of its location and proximity of Bridgetower it made sense that it meshed well. Directly across the street is Ten Mile mini storage that I did years ago. That entrance is not in alignment with this. We are in alignment with their emergency vehicle accesses near ours, so we don't have any conflict as far as our access is concerned. Ada County Highway District has purchased -- they have purchased this property for their Ten Mile - Ustick intersection rebuild that's being utilized for drainage. They did purchase about 1.35 acres in excess of what they have utilized for drainage. The parks department did have me approach the highway district to see if there was any interest in deeding that to the city in the future for possibly a park and ride along your multi-use pathway so people could park, unload their bikes, and ride along that -- that greenbelt. ACRD has indicated that they are interested in that. The ponds are all isolated along the -- the east side of this section, so it's just an area that is totally not landscaped and available. According to the district they are going to be doing a survey and providing a legal { description and that they do have interest -- if the city has interest in turning that over. Here is an aerial map, kind of gives you an idea of what's around us. We have -- obviously, there is going to be commercial office development. I think a Maverick was approved there at Ustick and Ten Mile. We also have office, day care, commercial up at the Ustick along the corridor of Ten Mile and up at the McMillan intersection. I think you have a Walmart that's proposed. So, obviously, neighborhood commercial and office is coming into this area. We think that this will, obviously, benefit that future commercial that's planned. In designing the subdivision we, obviously, wanted to take advantage of pedestrian access. We see that the Bridgetower people will come down to the park from Breeze Creek, they will, obviously, have the ability to come in from Teano. We also have another pathway we will be constructing. This is the Creason Lateral that's here. The Creason has been piped through Bridgetower and what they provided was a corridor that's grass and, then, it has a gravel 14 foot all-weather surface that comes to our boundary right here. It is our intent -- the Creason has been piped here -- that we will pave that and create another pedestrian linkage which will bring other Bridgetower -- from Bridgetower No. 1 and No. 2 into the neighborhood park and, then, we will drop that pathway down to interconnect to your multi-use pathway. Bill indicated that we have asked for a waiver on the Creason Lateral. The reason being is due to the elevation this section here is a 36 inch reinforced concrete pipe. When it gets down to this location the Nampa-Meridian Irrigation District has piped it to that point and right here it's slow moving and running parallel to Five Mile Creek. So, we are asking -- we did provide an exhibit. We are asking for a waiver of that -- that westerly 900 feet. It is cost prohibitive. We did put the numbers to it. It would be in Meridian City Council December 4, 2012 Page 21 of 41 excess of 120,000 dollars to pipe just that last 900 feet. Based on the slow movement and the location of it, we feel that we can provide safe pathway with wrought iron fencing and so forth and still make it attractive. There is about 80 feet between -- in this particular area between Five Mile Creek and the Creason, so we have the ability to, obviously, go in there and make that corridor nice and green and comfortable for people to walk through there. The other pedestrian access that we worked on was the Bridgetower plat has a pedestrian easement in a common lot right there, so we are linking a pedestrian path there. They have a fence along there, so we will have to, obviously, coordinate with their HOA to make sure that they will allow us to open up that to get that linkage. The pedestrian pathway that -- that is in dispute is this area right here, breaking this direction. Now, in looking at this we hate to break blocks just for the sake of breaking them when it doesn't make any sense. As far as our pedestrian connections, we see that people will come down this way and go to the multi-use pathway or come and go to the park in this direction. We will have pads coming this way. We will have pedestrians coming in and dropping to the park this way and we will have them dropping this way. So, we did not feel that that made a lot of sense and if you look at block face, this particular block face here is 700 feet. So, it is less than the 750, but due to the location of the stub street, if you measured the perimeter block length that's what is exceeding. So, you know, I look at it from the perspective is what does it impact. We lose two lots. We tried to fit it in there and based on the new plans that Mr. Coleman has for this particular development, we would have. to lose two lots and the reason being is the rear of these lots start getting so -- as we try to shift, they get so narrow and the fronts of these lots due to the curb, start narrowing up also. Our central open space as far as private, will have a pool facility, playground, picnic area and it's located in this section and we have linkage right here. We will be constructing that with our first phase and, like I said, we just don't think that as far as the impact of that ped path that it makes a lot of sense and if I could accommodate it, it's a lot easier to accommodate it than to ask, obviously, for a waiver. So, I guess it determines on how you guys define that block face. I don't define it from the perimeter, I define it from the block itself. I mean we are next to canals and so forth all the time and we are limited in how we can insert those ped paths or those stub streets. So, we are in agreement with all the conditions of approval with I guess the exception of 1.3.6. It is our intent to, obviously, dedicate the park when we do the adjoining phase to the city. As far as any water rights, they will also go with the property. There is approximately 8.95 acres there. We eliminated -- I think we had probably about -- I think we had about eight lots in there that we did take out in order to accommodate the park. It is buildable. The flood plain -- or the flood way, excuse me, is confined pretty close to the top of bank of Five Mile Creek and there is a flood plain that's associated here, but it runs just following along the rear of our lots, so we don't have any lots that encroach within the flood plain. We feel that, you know, obviously, this is an excellent project. We are doing what we can to provide public open space. We are only 11 percent as far as this particular section and we calculated there have been 1,100 building permits that have been issued in this section and they have all paid park impact fees and so the burden fell upon us, which bumped our -- our open space up to about 19.27 percent, but we are comfortable with that and willing to, obviously, coordinate and work with the parks department to make this happen. Do you have any questions? Meridian City Council December 4, 2012 Page 22 of 41 De Weerd: Council, any questions? Mr. Hoaglun? Hoaglun: Madam Mayor. Becky, when you talk about the piping of the Creason Lateral on that lower -- on the north-south segment of that, there is a significant drop. In fact, there is a waterfall there. McKay: Yes, sir. Hoaglun: Are you going to be able to pipe that adequately without great cost? I always like the sound of that waterfall when I'm out there walking, but, you know, I assume you can engineer anything, but was there thought to leaving that open as part of the park? It's a water amenity and you don't often have -- we don't have many waterfalls in Meridian, so -- McKay: You don't. I mean that's obviously an option to -- to leave it open to take advantage of -- you're right, it's dropping -- it's dropping down in elevation and we do have to maintain in a higher elevation, because there is a ditch that goes to the west that we will be piping that goes across the park, but we will be putting it underground. I mean that's, obviously, an option. Nampa-Meridian indicated -- I met with them on three different occasions that they were comfortable with leaving it open as a water amenity, as long as we, one, provided them a maintenance access and, two, that we put wrought iron fencing in. Those were the only requirements. They don't require it next to Five Mile Creek, but they do require it next to a live waterway -- facility that's a live ditch. So, yeah, I mean that's, obviously -- it could be incorporated into the park design. I mean it's up to you guys. Hoaglun: And that might be, Madam Mayor and Becky, you know, something that parks wants to explore a little bit more before we say, okay, it's all going to be piped. I mean there is liability issues, I mean there is fencing issues, is it too far away, different things. But it's a good six to eight foot drop at that -- McKay: Yes, sir. Hoaglun: -- that particular location, it's just one of those things that you just find very often, so -- McKay: No, we don't. Hoaglun: -- it might be something we want to -- want to consider as the parks department works with you on -- on developing that park as a potential option of leaving that portion open just to have the water amenity, but -- McKay: That's a great idea and we would, obviously, entertain that. Rountree: Madam Mayor? Meridian City Council December 4, 2012 Page 23 of 41 De Weerd: Mr. Rountree. Rountree: Becky, I don't know if this is really a question, but it's -- it's a concern and this concern that we have in that whole part of town, this particular subdivision is downwind from our wastewater treatment facility. We have significant dollars, programing -- capital improvements programs to address the odor situation that occurs out there occasionally, but it happens and I know for those kinds of things in the past we have requested a notation on a plat and on certain documentation to advise future property owners that that's there, because it seems like it only becomes an issue once somebody moved in and all of a sudden it's our fault that our treatment facility plant's been there for years and years and years and is not going to move, by the way. So, a question maybe for Clint or Bruce, some way to make that information available to future buyers in this particular subdivision. It's -- it's anticipating those calls that the Mayor gets and -- De Weerd: I appreciate your thoughtfulness, by the way. Rountree: And that we all know we get on occasion, particularly when there is a bad air day. Dolsby: Madam Mayor, Councilman Rountree, Public Works would support some sort ~ of annotation. I don't know if that's in -- I'm trying to think of where it would go and where would be the best spot to put something that would let them know that at least the wastewater plant's nearby, across the street. A lot of times you -- I know people are -- when I first moved to the area, I lived near Meridian -Ten Mile, I had no idea the wastewater plant was there and it wasn't --didn't really notice any odors at the time, but -- I'm sorry. I lived near Ten Mile and Ustick and never noticed that there was odors there, but I never really knew the plant was there either and I could see it's odors were running that direction and we bought a new house in that subdivision you could run into some issues. De Weerd: These are CC&Rs that require initials and -- I mean you can't control CC&Rs, but -- Chatterton: Madam Mayor and Council Member Rountree, you notice how I punted directly to Clint. I -- I don't know the answer to this. It would certainly I think be valuable to -- in some way notify those future owners, but I don't know how to do that through say a note on the plat. Rountree: It wouldn't get read anyway by a buyer. Chatterton: Right. Meridian City Council December 4, 2012 Page 24 of 41 i' Rountree: I just throw that out, because I see that as a -- as a future issue and, Becky, knowing how creative you are, you might be able to find a solution for us and for your client's future customers, because it will reflect on all of us if it becomes an issue. Parsons: Madam Mayor, Members of the Council, I recall a project that we did with Thomas in 2009, it was Oak Creek and at that time he was proposing development along Highway 16 and we wanted to make sure that future folks that were going to buy in those subdivisions would be notified that their subdivision would be adjacent to a state highway. Onto that DA you guys required that on the marketing materials along there that you would show that concept and show a future highway there? I know other developers have put out marketing signs that showed kind of their conceptual plan like Ms. McKay has here. Certainly they could expand upon that and on that marketing sign there where they place future homes of -- future Coleman homes subdivision and could show -- have a little symbol there that says wastewater treatment plant and have it on there so folks driving there kind of looking there would see that. That's certainly an option available to them. I don't know if that works for the applicant or not. Rountree: Madam Mayor, I'm not proposing that we -- we give specifics, but I think that's something that needs to be addressed in the marketing of this project and we all need to keep that information available, because, again, it's not just an issue for us, it's going to be a future issue for the developer I think. McKay: Madam Mayor, Councilman Rountree, yeah, I think, you know, there can, ~ obviously, be some language that, obviously, recognizes the existence of a Meridian wastewater treatment facility on the west side of Ten Mile and we can look into that. I think that we may be able to see what was done at Island Woods Subdivision and there is another one back in there by west Boise sewer treatment facility and I believe Boise asked for the similar type language just to recognize the fact that they are there and they were there first and from what I have been told it's a rarity that there are odors. Every once in awhile, you're right, the plant will burp -- that's what I have been -- it has been described to me and, yeah, it is noticeable. So, we will definitely work on that and when we bring in our plat for phase one we will have something prepared. Hoaglun: Madam Mayor, I don't think I need to disclose this, but just for the record I live in Bridgetower Subdivision just to the east here and lived there before Bridgetower and it was my in-law's dairy farm and moved on there, so I have to say, Clint, you know, for all the times I lived there on the dairy farm I never noticed the -- the wastewater treatment plant. So, I'm just saying, you know. It wasn't a problem. De Weerd: Nice. Anything further from Council? Bird: I have nothing. Hoaglun: I just had one comment and this is for Justin, for ACRD. On Teano Way there is a tree -- it's an old bush -- it might even be a mulberry type thing that was growing on the property. My father-in-law for years thought he would cut it down and he Meridian City Council December 4, 2012 Page 25 of 41 never did. It wasn't in the way of anything. Well, at one time somebody stuck a sign on this, because it's a stub street and it's right smack in the middle of a stub street and, then, a sign on it, of course, this road will be extended in the future, but someone put a sign don't cut this old growth tree. So, you know, if anybody chains themselves to that tree or anything, you know -- I think that family moved, but I haven't seen that sign up there in a long time, but it is right smack dab in the middle. It's got to go. And it's not anything valuable, it's just kind of -- my father-in-law refers to it as trash tree that grew out there, so just in case, just to prepare you for that, so that's -- that's there. McKay: Councilman Hoaglun, yes, the tree falls right in the middle of the street and our landscape architect Jensen Belts says they are working with the city forester to identify what are the trash trees that will have to be removed. I did get a comment about the tree at the neighborhood meeting. De Weerd: Good place for a traffic circle. McKay: Go around the tree. Like Walgreens in Eagle. Bird: Make a roundabout and put it in the -- Hoaglun:. Madam Mayor, when I look at the development that's occurring, all the trees going in, that one tree will be -- there is a thousand times more trees out there than what used to be on the farm ground, so -- McKay: Thank you very much. De Weerd: Thank you. This is a public hearing. Is there anyone who would like to offer testimony on this item? Okay. Council, any further questions for the applicant or staff? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Bill or Parry, either one, address the pathway in that mid-block and how does that make your job easier or better? Explain to me the rationale. Palmer: Councilman Rountree, really, pedestrian access for us would have limited value, essentially, because we have street access on both sides of the area that the proposed walkway would go, so it -- the impact of it not being there would be very minimal for us. Rountree: Thank you, Parry. Bill? Parsons: Madam Mayor, Members of the Council, Councilman Rountree, it really is a UDC requirement at this point. Our ordinance requires us to measure from the center of the intersection and measure that block length. I don't think -- I don't dispute with Mrs. Meridian City Council December 4, 2012 Page 26 of 41 McKay on -- that this block is broke up here. This -- under the definition of ACRD, this turning -- this turning segment here, it is an intersection by definition. The road changes direction, it changes names. One thing that our code doesn't do very well, it doesn't -- when it speaks about block length, it doesn't address both sides of the street and in this particular case, if you look at this run of the street, this is probably 750 from this point and there is a break here. There is a break here. But it's really this south side of the street and the north side of this segment that exceeds the 750 feet and that's why we have built in that latitude -- I mean, technically, they should put in another public street there and break it up, but the UDC gives you latitude to allow a pedestrian connection in lieu of a public street connection and that's why we felt the easier route was to -- keeping in mind that we did want them to maintain this integrity and keep that same design as Bridgetower, it made sense to get that connection and also the Comprehensive Plan talks about connections between neighborhoods and subdivisions and certainly it makes sense to have some of that as well, to have that interconnectivity and that's why the Commission sided with staff as well and kept the condition in place. But it's a code requirement. They either have to provide a public street or a pedestrian connection. Chatterton: And, Madam Mayor and Council Member Rountree, it clearly is a compromise, so the long block length do create challenges for connectivity. Having a pedestrian pathway is a .way of mitigating that isn't perfect, but it -- but it helps.. It's basically saying we are taking one mode of travel and substituting it for what could be, in other circumstances a street. So, it's certainly not a perfect solution, but it's -- it's one that presented itself as a compromise. Rountree: Thank you. De Weerd: Okay. Anything further from Council? Steve, did you have anything you wanted to add? Siddoway: Thank you, Madam Mayor, Members of the Council. I would just say that am in support of proposed dedication of the neighborhood park property that -- as proposed. We have been working with Mr. Coleman and Becky over the last several months. We started with -- the way we used to do neighborhood parks back in the mid 2000s when development was good and asked for development and green up and they expressed and we understand that it's a -- it's a different time and we are, frankly, pleased to get the donation of a neighborhood park that we would be able to develop on our own in the future or we may find an opportunity to work on an agreement separate from --from this as part of the development if that appears to be mutually beneficial. On the specific question of the Creason Lateral and the waterfall, I have been out to the site, I have seen the waterfall, and I'm a little torn as well. I support the proposal of tiling it for the reasons of liability that were mentioned. It's going to be an. open play field with balls that are likely to hit that. Although -- and if it is left open the irrigation district will require fencing along it, which would shrink that side of the park a little bit. Having said that, I --you know, I do support open waterways and I definitely support the -- the waiver that they are requesting to leave the Creason open on the south. As I looked at the Meridian City Council December 4, 2012 Page 27 of 41 ( plans on the plan view, I started out with some concern that it may not be very comfortable to be a pathway between to waterways like that, but having been out there and walked it, it is much wider than expected and the Cresson is not in a deep gully in the way that the Five Mile Creek is and as I walked it I thought it actually felt comfortable and the Cresson in that location became a nice water amenity to walk the site. So, if you feel strongly that it ought to remain open along the east side of the park, we will work with that and -- but currently I would support the staff conditions that have it being tiled, but -- and that's with some trepidation over tiling -- you know, a beautiful waterfall that is there now. Hoaglun: Madam Mayor, Steve, yeah, I don't want to make anything mandatory here, it's just that if there was an option that we could look at, if looking at it you go, oh, there is a way to keep that waterfall and retain enough property and different things, I'm open to that, but we are going to lose too much property and the liability issue I recognize for something like that, kids are chasing balls into that and whatnot, so it's just one of those things if there is a way to do it, hey, that would be great. If not, then, we the it and move on. So, in Bridgetower they do have a wonderful waterfall, but they had to haul in a lot of dirt to make that one. This one is already there, but -- so, you know, whatever the Council decides, if we want to keep that as an option for parks to explore and if it doesn't work it doesn't work, you know, so something like that might be -- we don't make the decision hard. and fast right now, but just say .explore it, if you can make it work go ahead, but if it doesn't work, then, cover it, so -- Siddoway: I would stand for any other questions. Bird: I have none. De Weerd: Okay. Thank you, Steve. Siddoway: Thank you. De Weerd: Okay. Any final comments from the applicant? Okay. Thank you. Council, any further information needed from staff or the applicant? Okay. I would entertain a motion to close then. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I would provide a little discussion. De Weerd: Okay. Zaremba: Shall we do that before we close or after? De Weerd Yes, please. Meridian City Council December 4, 2012 Page 28 of 41 Zaremba: I support the idea of leaving the option open for the waterfall. I have not seen it myself, but I know that those can be very nice amenities and I understand there are some drawbacks and responsibilities that could come with it, so I am comfortable saying it's an option to be discussed, but I would like to leave that option open. I do feel that the mid-block pedestrian connection is an important part our ordinance and should be there. Those are two opinions from me. De Weerd: Thank you. Mr. Hoaglun. Hoaglun: Madam Mayor, just to comment on the mid-block pedestrian connection and what I'm trying to figure out is are we doing this because of access from Bridgetower that allows them access into that neighborhood quicker, which there might be some kids doing that, or are we trying to make access to the park down there to the south, but, then, if that's our reason, then, I'm trying to figure out -- but if we make that connection there they still have to go to the main entrance road to access the park, so we don't -- you really don't gain anything if they walk to the main entrance road and come down, as opposed to cutting those through. But the other option is, well, access for people coming from Bridgetower who might want to get to that a little quicker, so -- I haven't made up my mind on that, but if it's a park access it -- we don't gain anything by that. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: On that pedestrian, Bruce or Bill, what is the advantage to it? I mean I think Councilman Hoaglun just stated some pros and cons of it and I really don't see where there is an advantage to having that pedestrian there to get through the park or get people from Bridgetower through there. You know, if I'm coming from Bridgetower I'm probably going to go around and come back and -- as Becky diagramed to the park and I don't see where they are going to use that pedestrian access that much. De Weerd: I guess alts I can answer is it's -- it's our code and if you want to change it we better be changing our code. I guess the question was to you, but I -- I think we have attempted to answer it. We are following the code. Chatterton: Madam Mayor and Council Member Bird, again, it's not a perfect solution, but the intent is that this long block length -- of course, block lengths -- long block lengths provide challenges not only to vehicular connectivity, but also to pedestrian connectivity by virtue of the sidewalks. So, the idea here is to at least take one of those ways of getting around and enhancing it a bit and breaking it up visually and practically as far as walkers are concerned, of those block lengths. De Weerd: You know, Iguess I -- I live in a subdivision that has interesting connectivity and the only way that kids can get to their friend's house or to the school to the north of us and in this case there is retail and other amenities to the north of this subdivision, is Meridian City Council December 4, 2012 Page 29 of 41 to do it illegally through the golf course and kids will do that, because they are -- they are looking ,for the nearest connection and I think that's why when the Council considered this requirement as part of the code, they recognized that you need that connectivity and connecting neighborhoods and -- and to -- not only houses, but to whatever is nearby. Any other discussion or thoughts or questions? Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearings on AZ 12-008 and PP 12-004. Zaremba: Second. De Weerd: I have a motion and a second to close the public hearing on Items 8-D and E. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I would move that we approve AZ 12-008 and to include all staff and applicant comments. Zaremba: Second. De Weerd: I have a motion and a second. Any discussion? Okay. The motion is to approve Item 8-D. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: 8-E. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve PP 12-004, the preliminary plat and to include on the east -- southeast end where the park is that the applicant and parks department work and if Meridian City Council December 4, 2012 Page 30 of 41 that Cresson Lateral can be left open safely without much liability that it's their call. If not, we will the it. The __ De Weerd: We won't, but they will. Bird: They will. They will the it. The West 900 feet of Creason, leave that open. I would -- I would also propose that we eliminate the pathway halfway through the blocks, the pedestrian pathway, and to then -- that would be it. Rountree: I will second for discussion. De Weerd: Okay. I have a motion and a second to approve Item 8-E with the discussion points Councilman Bird made in the motion. Mr. Nary, I know Council makes our policies and -- but can we not follow them without any -- I guess do we need to have a reason or is that only in a CUP if we deny it? Nary: Madam Mayor, Members of the Council, are you talking specifically about the block length requirement that's already in the code? Yeah, you don't have the ability to simply just ignore your own ordinance, unless there is grounds or they have requested a variance, which they haven't requested. They simply requested that you not require it and there isn't any ordinance that allows that. So, they'd .have to ,request a variance and, then, you'd have to make the specific findings under the code for what a variance is allowed before you could grant the exception. Bird: I agree. I will pull my motion and restate it. De Weerd: So, you would pull that item. Bird: If I -- De Weerd: Okay. Bird: They'd have to bring a variance. I was not thinking. De Weerd: Okay. Any further discussion? Madam Clerk, will you -- oh. Mr. Zaremba. Zaremba: I just want to make sure I understood what happened. All of your main motion still stands -- Bird: No. I pulled the whole motion. De Weerd: Oh, you pulled the whole motion. Okay. Bird: I'll make a new one. Let's get it right. Zaremba: So, there is no motion. Meridian City Council December 4, 2012 Page 31 of 41 De Weerd: There is no motion. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve PP 12-004 and allow the applicant and the parks department to decide on the southeast corner on the Creason Lateral whether we -- whether they the it or leave it open. And also to leave the west 900 feet of the Creason open and with that -- that would be all on the preliminary plat. Rountree: I will second with the assumption that it includes testimony. Bird: Oh, yeah. Applicant and -- Rountree: Staff comments. Bird: -- staff testimony included. Rountree: Okay. De Weerd: Thank you. I have a motion and a second to approve this item. Any discussion? Madam Clerk, will you call roll on Item 8-E. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. F. Public blearing on the Community ®evelopment Block Grant (C®BG) Consolidated Annual Performance and Evaluation Report (CAPER) for Program Year 2011, Ended September 30, 2012. De Weerd: Item 8-F is a public hearing on the Community Development Block Grant -- well, on this item. I'm not going to read the whole thing. And I will turn this over to Lori. Den Hartog: Madam Mayor, Members of the Council, I'm pleased to be before you this evening presenting our consolidated annual performance and evaluation report. Basically, our year end report on the Community Development Block Grant program the year ending September 30th. A little bit different. Normally I come before you two times to present this report. When we passed our -- our consolidated plan for the next five years we modified our citizen participation plan and in that we opened a comment period with the notice in the newspaper, which we did in mid November and, then, that Meridian City Council December 4, 2012 Page 32 of 41 ~ remains open through this evening if we have anybody that would like to testify and, then, we just have the one public hearing this evening. So, you -- the benefit is you won't have to see me as much. So, that's the benefit to the change to our citizen participation plan. So, with that I would like to share with you some of the things that happened over this last year. Highlights of the 2011 program year. We completed the Five Mile Creek pathway segment, as you're well aware, and we had the ribbon cutting in October for that segment from Pine to Badley. We completed the Meridian Boys and Girls Club program. This has been an activity that has continued on for a number of years, primarily because the Boys and Girls Club has been able to stretch those funds and use them over a number of different school years. During this last year they transported 151 students, 90 percent of which -- 98 percent of which were from low to moderate income households. So, that activity is complete and the Boys and Girls Club will now be funding this program on their own, which was the intent when we originally started that. We have completed the second and final project with our stimulus funding that came through the -- now I'm going to try and remember my acronyms. The American Recovery and Reinvestment Act, that was where those stimulus funds came from and that was the pedestrian scale energy efficient lighting on West 8th Street. That project was completed this year and that grant, which is separate from our annual entitlement grant, was closed out this year. We also completed the lighting design for the Meridian split corridor phase two project. As you also are well aware, those lights will. be .installed and constructed with .the roadway project and is currently under construction and once that's done we will be able to close out that project with HUD next year. We provided 47 scholarships to children at the Meridian Boys and Girls Club through their fee based program and the club used all of their funding for this year. That activity is also complete. The Meridian Food Bank provided food to over 55,000 people throughout the year, 96 percent of which were from low to moderate income households or persons. The Ada County Housing Authority provided down payment assistance to one low to moderate income family for the purchase of a home in Meridian. We have been working as an update a little bit later -- we have been working with Ada County Housing Authority and Neighborhood Housing Services, there has been kind of a slowdown in the number of households applying for use of these funds, so we are working on some ways that we can get these funds utilized and spent for these down payment assistance. As you're also aware we completed our 2012-2016 consolidated plan, which will guide and direct our program over the next five years and we completed the analysis of impediments to fair housing choice reports. A summary of the expenditures -- I have this slide and the next one. This is a summary of those activities that were just from our program year 2011. As you will see, we have a number of activities that do not have any funds expended. Ada County Housing Authority, Neighborhood Housing Services, and the Meridian Playground Project -- I have an update on those a little bit later. But you will notice that Meridian Food Bank and the Boys and Girls Club scholarship program utilized all of their funds and we utilized the majority of our administration funds. What we did complete were a number of longstanding projects from previous program years, so we did spend a lot of those hours and just over 180,000. The first two were related to the Five Mile Creek pathway segment and, then, that Boys and Girls Club transportation program that I referenced ~ earlier. The down payment assistance, the funds that were used for the down payment Meridian City Council December 4, 2012 Page 33 of 41 assistance in this past year were from a previous program year, so that's why those funds were not expended. And we spent the remaining funds of the streetlight design with the Meridian Development Corporation and, then, that second table there is the funds from the stimulus that we received for the pedestrian lighting. So, that activity is closed. So, just an update. As of the close of our program year we hadn't spent any of the funds for the playground project, but I'm happy to report that that is -- as of about two weeks ago the school district submitted request for reimbursement. The playground equipment came in a little bit under budget and we programmed 75,000. The playground equipment cost 65,000. I know you can't drive by there right now so easily with the road under construction, but if you pull into the school parking lot they should be finishing installation of the playground this week. The savings that we have had from the equipment not costing as much as we thought, that will go toward part of the construction cost and installation of that equipment and, then, the school district will be picking up the running costs for that installation. So, we will be able to max out all that we allocated for that playground project. We were excited to see that go up. The school is really -- really thrilled and they are super excited, so I'm sure we will be able to send out a notification to you when -- when they have an official opening of that. The business facade improvement program, while no funds have been expended, MDC has been working with several interested property owners and a number of businesses who had applied. MDC has modified its deadline for match requirements. The grant itself doesn't require a match, but MDC requires a match, which. we think is an important component for this particular program and so we have been working MDC and interested property owners. So, I believe we will see some of those come to fruition -- hopefully within the next six months. We are bringing forward an amendment to our agreement with MDC to extend the time of performance to next June. So, we anticipate that the funds will either be used by next June and, if not, we will reallocate those funds to another eligible project. The other thing I'm happy to report is Neighborhood Housing Services lending for their down payment assistance program, they have an eligible buyer and a home in Meridian identified with an anticipated closing date later this month. With that they will be able to utilize the remaining 2010 and 2011 funds. So, some of those items that looked like they were zero on the earlier one are -- in the next few months will be all the way spent. So, that's exciting. At least in my world. The other item I wanted to mention -- the Ada County Housing Authority has expanded their program within the guidelines of our sub recipient agreement to encourage more households to utilize the down payment assistance funding that they have. We will also be bringing forward an amendment to our agreement to extend their time of performance. And, then, lastly the Five Mile Creek pathway -- as you know when we originally presented this particular project to HUD and as we all hoped, the original scope from Pine to Fairview that because we were not able to obtain those easements all the way north to Fairview, the scope of the project ended up badly. Because that scope changed for more than 25 percent, HUD has directed us to present a substantial amendment, so I will be presenting that to you in January. That amendment will cover three action plan years, because we funded this pathway over three different years. So, with that, once the amendment is complete we should be able to close out that entire project with HUD, with the anticipation and the understanding with the Parks Department and the Community Development Department that we will be looking for Meridian City Council December 4, 2012 Page 34 of 41 that connection to Fairview in the future. This may not be funded through the grant. There is maybe some opportunities through development and hopefully, if we can ever get ahold of some of those property owners, some of them are in trusts and so they have been difficult to get ahold of, but -- with that -- the other thing I wanted to mention is that the city's finance department has reviewed and approved the financial reports within the CAPER and all of our reports are consistent with their records and we opened the public comment period on November 19 and haven't had any comments to date, unless we have some comments this evening, and with that I would ask that we close the public hearing and adopt the CAPER and direct me to send the document to HUD for their review. Thank you. De Weerd: Thank you, Lori. Any questions from Council? Bird: I have none. Rountree: Just a question on some of the statistics. On the Meridian Food Bank, you indicated 96 percent of the recipients were low to moderate income. Is it kind of a rule of thumb that there is four percent in there that doesn't need -- has no income or has income and just because it's free they go get it? Den Hartog: My understanding -- some of it is they don't have the information and so we don't count them as low or not. I actually -- when I enter the information into those that we don't have the income information, the Food Bank is very diligent about ` gathering, I actually enter them in as high for lack of we don't know where they are at. Rountree: It's just not disclosed. Den Hartog: Yes. Rountree: Okay. Just curious. De Weerd: Just do the math. Rountree: Yeah. Just do the math. De Weerd: Any other questions for Lori? Okay. Rountree: Good report. Madam Mayor? De Weerd: Yes. Rountree: I would move that we close the public hearing for Item F -- 8-F and move towards Item 8-G. Bird: Second. Meridian City Council December 4, 2012 Page 35 of 41 De Weerd: I have a motion and a second to close the public hearing on item 8-F. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. G. Resolution No. 12-894: A Resolution Adopting the Community Development Block Grant (CDBG) PY2011 Consolidated Annual Performance and Evaluation Report (CAPER) De Weerd: Item G. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I move that we approve Item 8-G, resolution number 12-894, and authorize the Mayor to sign and Clerk to attest. Zaremba: Second. ~e Weerd: I have a motion and a second to approve Item 8-G. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree', yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. F°I. Public Hearing: Proposed Winter 2012 Fee Schedule of the li~eridian Parks and Recreation Department De Weerd: Item 8-H is a public hearing on our winter 2012 fee schedule for the Parks and Recreation Department. I will open this public hearing and asked for staff comments. Patrick. Dilley: Madam Mayor, Members of the Council, before you should be the proposed fee schedule for the Parks and Recreation Department for our winter activity season, along with our updated master fee schedule complete with new and increased fees for activities and classes. We continue to have our most popular classes, sports and events and as well as some new additions and we plan to print our winter activity guide this Saturday on December 8th and it will be inserted in the Idaho Statesman for the Meridian area and it will be available at the parks and rec and at the Meridian Community Center. We look forward to enjoying an active winter season and thank you for your time and request that you pass a resolution and I will stand for questions. Meridian City Council December 4, 2012 Page 36 of 41 De Weerd: Thank you. Council, any questions? Bird: I have none. Rountree: I have none. Go for it. De Weerd: Thank you, Patrick. This is a public hearing. Is there anyone who would like to provide testimony on this item? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Hearing none, I would move we close the public hearing on the 2012 winter fee schedule. Rountree: Second. De Weerd: I have a motion and a second to approve Item -- Bird: We just closed the public hearing. De Weerd: Oh. I'm sorry. I'm just jumping ahead. I'm in a hurry. For closing the public hearing on Item H. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. I. Resolution No. 12-895: A Resolution Adopting the Winter 2012 Fee Schedule of the Il~eridian Parks and Recreation ®epartment; Authorizing the Il~eridian Parks and Recreation ®epartment to Collect Such Fees; and Providing an Effective Date De Weerd: Mr. Bird. Bird: I move we approve Resolution 12-895 and for the Mayor to sign and Clerk to attest. Rountree: Second. De Weerd: I have a motion and a second now to approve Item 8-I. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. Meridian City Council December 4, 2012 Page 37 of 41 MOTION CARRIED: ALL AYES. Item 9: ®epartment Reports A. Legal ®epartment: City Hall Parking Ordinance Amendment De Weerd: And now we are at Department Reports. Item 9-A is under our Legal Department. Nary: Thank you, Madam Mayor, Members of the Council. You will see in your packet there is a proposed City Hall parking ordinance amendment. When we moved here to City Hall in 2008 one of the things we did prior to that was we amended our downtown parking code and one of the codes that we added at the time was to park in the city employee parking lot without the employee tag was a 50 dollar fine. We have been issuing tickets off and on for the last part of this year and we have had some concerns, some feedback, that they thought the fine was excessive. They intended the fine to deter people from taking up both the public's parking spaces all day long and parking in excess of two hours, as well as taking up the parking spaces that are available for employees to park and so that feeling of the leadership team was that to move it to the 15 dollar penalty, rather than the 50 dollar penalty, which is the -- which is what the penalty currently is for parking in excess of two hours on the street. They felt that since there was no -- generally no one's paying to park in downtown Meridian anyway, 15 dollars is an adequate deterrent to keep people from either parking all day long in the public's parking or parking in the employee parking. So, that's what's in front of you. If that's acceptable to -- to you, Council, we can put it on next week's agenda for approval. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: It's acceptable to me, but what does the sign say out there? Do they say between 8:00 and 5:00 or 8:00 and 6:00? Nary: Yes. Bird: Because I -- to be truthful with you, I have never paid attention. Yeah. That would be very acceptable to me. I think 50 dollars is exorbitant. Rountree: I'm okay with getting it back here. Bird: Yeah. Bring it back to us. Nary: All right. We will put it on next Tuesday for approval, Council. Thank you. Meridian City Council December 4, 2012 Page 38 of 41 Public V~orks: budget Amendment for FY2013 in the Amount of $850,000.00 for RAS Conveyance Reconfiguration Project Construction Approved De Weerd: Okay. Thank you, Bill. Item 9-B is under our Public Works Department. Clint. Dolsby: Madam Mayor, Members of the Council, what you have before you is a no -- no net increase budget amendment to move funding from the wastewater treatment plant fermentation and odor control project over to the wastewater treatment plant RAS reconfiguration project. The RAS reconfiguration project was scheduled to be completed in FY-12 and '13 and this funding will allow the project to be completed in FY-13. The fermentation and odor control project is scheduled to be completed in FY- 14. It's just getting ready to start construction now and we will be coming forward with an enhancement that was planned in the CIP for next fiscal year to complete that project, but there is an excess of funding in that project, which was allowed for this transfer so we can complete both projects on schedule. So, with that I'd stand for any questions. De Weerd: Thank you. Any questions from Council? Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Clint, I had a question on that second page, said the construction project bid in July 1012 was for -- was 1.3 million, which exceeded the available budget for FY-12 and '13. What was the estimate of the bid? I mean when you guys look ahead and say, okay, we are going to do this project, I mean that's -- that's a major difference, 850,000. What went wrong? Dolsby: Yeah. Madam Mayor, Members of the Council, Councilman Hoaglun, the bid did come in higher than projected by a few hundred thousand. We also had added some work into the RAS reconfiguration project towards the end of the design that made sense and that was after we had presented enhancements to Council. There is -- there was some efficiencies to be gained by doing some of the work that was originally planned for the fermentation project, they are going to excavate a portion of the wastewater plant during the RAS project that they would have had to open up again for the fermentation project. So, we thought it would be more beneficial to do some of that work in the RAS project, instead in the fermentation project. So, that was why there is such a disparity on the -- in the amendment. Hoaglun: Follow up, Madam Mayor. On page three -- and this could be under project funding, I was going through those numbers. The total funding comes to 2.3. That includes all the changes as he just mentioned, opening up the what-you-ma-call-it and doing the doohickey? Meridian City Council December 4, 2012 Page 39 of 41 De Weerd: Technical terms. Dolsby: Madam Mayor. Councilman Hoaglun, yes, that includes all the changes, as well as the contingency for any future unanticipated changes in the project. Hoaglun: And I would anticipate we won't see many more changes in budget amendments on this project? Dolsby: No, we won't. Hoaglun: Just a comment, Madam Mayor. It's just -- 850,000, I don't know if I have done a budget amendment in my four years on the Council that big yet. So, it was just kind of shocking to me to see that. De Weerd: Any other questions? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move we approve the budget amendment for fiscal year 2013 in the amount of 850,000 dollars for RAS Conveyance Reconfiguration Project construction. Rountree: Second. De Weerd: I have a motion and a second to approve Item 9-B. Any discussion from Council? Zaremba: It would have been much easier for me to say 9-B, wouldn't it? De Weerd: Yes. Madam Clerk, will you call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item '10: Future Meeting Topics De Weerd: Item 10. Future Meeting Topics. Any topics for future agendas from Council? Meridian City Council December 4, 2012 Page 40 of 41 Hoaglun: Madam Mayor, I think we are trying to schedule a time for the possible discussion about possible legislation coming up on -- I'm trying to remember the acronym. Councilman Rountree -- De Weerd: TED. Rountree: TED. Hoaglun: TED. Thank you. And we are looking at having a special meeting for that, so the person coming to -- to give us that update and inform us and give us the background and everything we need to know to be experts on TED, it looks like it has to be a special meeting. So, we are working on getting that date with everybody that we can get, so we will let you know what that will be. De Weerd: Very good. Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: Question more. than a topic. But tonight we herd a couple UDC items that came up that got questioned and some of the responses were, well, that's how it is and we really don't like it. I don't know. Or it's not real clear in terms of the definition and those kind of things. So, I guess my question is does staff keep -- keep tabs on those and are we going to see those come back to us in a workshop at some point in time that here is some ways to clarify that or what we have is -- and I know a lot of times what happens is you take a look at it and what we have is about as good as you're going to get in terms of clarification without getting it so detailed you can't enforce it. But I'm seeing Bruce shake his head, yeah, they keep tabs on those and at some point in time we will see some of those back with some clarification. Chatterton: Madam Mayor, Council Member Rountree, yes, we do have a running tally of -- for want of a better term -- clean-up items for the UDC. There will be situations like, you know, the subdivision tonight where the code has a great intent, but it didn't exactly meet that situation where you had two sides, one meeting the block length fairly well and the other one not. So, situations like that. We do have a running tally. I will get with staff and we will find out when we are going to be bringing those forward. Is your preference -- is it normal practice to do those in a workshop setting prior to -- Rountree: Typically we talk about the potential solutions and if that's how we want to proceed, then, we schedule them for the appropriate hearing and discussion in a regular Council meeting. Chatterton: We will get that cleared up. Rountree: Okay. Thank you. Meridian City Council December 4, 2012 Page 41 of 41 De Weerd: Thank you, Bruce. Anything further from Council? Bird: I have none. De Weerd: I would entertain a motion, then, to close the meeting. Hoaglun: So moved. Bird: Second. De Weerd: All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:02 P.M. ,~ .~~:`` h~ _ OLMAN, CITY ~ c+tl~ot ~~~; ~~ z~~~l~~~. ~,~- ,n~~o~ _~ ~' . ~ ~~~r c~ ~~~~~ ~ 'fR@A9~~~- ~i i rr ity tanil tin T :December 4, 2012 I 5A J 1 ®003 Il'EN1 'TI`TLE: Rockcreek Apartments Findings of Fact, Conclusions of Law for Approval: RZ 12-003 Rockcreek Apartments by Iron Mountain Real Estate Located 1023 & 1025 W. Pine Avenue Request: Rezone of 0.58 of an Acre from the L-O to the R-15 Zoning District DATE: I E-MSTAFF TO ( AGENCY I APPLICANT I NOTES ( INITIALS ri i n ify u it ®rt Findings of Fact, Conclusions of Law for Approval: CUP 12-010 Rockcreek Apartments by Iron Mountain Real Estate Located 1023 & 1025 W. Pine Avenue Request: Conditional Use Permit Approval for aMulti-Family Development Consisting of Two (2) 4-Plex Structures (8 Dwelling Units) in a Proposed R-15 Zoning District MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: I E-MSTAFF TO I AGENCY I APPLICANT I NOTES INITIALS ri i n iy u it tin T :December 4, 2012 I o a ITEM °fITLE: November 7, 2012 PreCouncil Minutes DATE; E-MAILED TO I SENT TO I SENT TO ( NOTES INITIALS STAFF AGENCY APPLICANT ri i n iy until a tin T o December 4. 2012 ~~ 5 ITEM TITLE: J November 7, 2012 City Council Minutes MEETING NOTES ;E Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ,4CT/ON DATE: I E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS ri i n it un it tin 1" :December 4, 2012 I1° 5 ITEM TITLE: November 13, 2012 City Council Minutes MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: I E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS ~®i r- iy veil tin ® December 4, 2012 I ITEM TITLE: November 20, 2012 PreCouncil Minutes MEETING NOTES T~u Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: I E_MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS ri i n ity until ti T a December 4. 2012 I a ITEM TITLE: November 20, 2012 City Council Minutes MEETING NOTES ~~- Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: I E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS ri i n ity until tin °f a December 4, 2012 1 5H Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FIN~4L i4CTlON DATE: E-MSTAFF TO I AGENCY I APPLICANT I NOTES INITIALS LEASE AGREEMENT WITH JESSE CARLTON dba CARLTON FA S This LEASE AGREEMENT WITH is made and entered into this day of December 2012, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"), and Jesse Carlton, dba Carlton Farms, an individual whose address is 11826 W. Gambrell Street, Star, Idaho (hereinafter "Lessee"). WHEREAS, as depicted on Exhibit A hereto, the City owns real property located on West Cherry Lane, Meridian, Ada County, Idaho, identified as Parcel nos. 51204336450, 51204336500, S 120436615, S 1204346715, and S 1204346850, approximately thirty-eight (38) acres of which is currently unused by City (hereinafter "Lease Premises"); WHEREAS, City is authorized by Idaho Code section 50-1401 to manage real property owned by the City in ways which the judgment of City Council deems to be in the public interest; WHEREAS, the City Council of the City of Meridian hereby finds that the lease of the Lease Premises to Lessee for crop farming serves the public interest as the most efficient method of controlling weeds, pests, and dust; WHEREAS, the City Council of the City of Meridian hereby finds that Lease Premises are not otherwise needed for City purposes; and WHEREAS, pursuant to Idaho Code section 50-1407, the mayor and council hereby resolve and authorize the lease of Lease Premises to Lessee; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and Lessee agree as follows: I. Lease granted. City, for and in consideration of the covenants, conditions and agreements hereinafter contained and agreed to be kept and performed by Lessee, does hereby lease and demise Lease Premises to Lessee. II. Use of Lease Premises. Lessee's use and occupancy of the Lease Premises shall be limited to crop farming operations. Lessee's use and occupancy shall not include the pasturing or presence of cattle, horses, or other livestock or animals; nor shall it include, except as expressly specified herein, any rights to minerals, water, oil, or other extractable product. Lessee shall not use or permit the use of the premises for any purpose other than crop farming without the express written consent of City. III.Term of lease and Rental Payment. A. The term of this lease shall be from the Date of Execution through 11:59 p.m, on December 31, 2013, unless earlier terminated by either Party by the method established herein. This lease shall automatically be renewed from year to year thereafter unless written notice of termination is given by either party to the other at LEASE AGREEMENT FOR JESSE CARLTON AT CHERRY LANE PROPERTY PAGE 1 OF 8 least thirty (30) days before the expiration of the initial lease term or any renewal thereof. D. Lessee shall pay to City a total annual lease payment for the entire Lease Premises in the amount of Three Thousand Eight Hundred Dollars {$3,800.00}. The annual rent shall be due in full by November 15 each year. Unless either party, between November 15 and December 31 in the Last year of the initial term and each year thereafter, provides to the other written notification of its desire to renegotiate the rental amount for the following year, the rate set forth herein shall apply. If the parties agree upon a rate differing from that set forth herein, such agreement shall be adopted via written addendum to this Agreement. If neither party notifies the other of a desire to renegotiate, upon renewal of the lease term, the most recently agreed- upon rate shall apply. IV. Rights and responsibilities of Lessee, With regard to Lessee's use and occupancy of the Lease Premises under this Agreement, Lessee shall be responsible for each and all of the following. A. Crop farming. Lessee shall be responsible for all costs, activities, and responsibilities associated with planting, maintaining, and harvesting crops on Lease Premises. Lessee shall be entitled to keep the proceeds, if any, of the crop(s) planted and harvested by Lessee on Lease Premises. Lessee shall be solely responsible for any and all expenses incurred in the Lessee's planting, maintaining, harvesting, storage and transportation of crops removed from the premises including, but not limited to, damages caused by acfs of Gad, acts of nature, and/or weather. B. Weed and pest control. Lessee shall be responsible for weed, pest, insect, and vermin control on Lease Premises. C, Ditches and drains. Lessee agrees to clean and maintain in good repair and condition, normal wear and tear excepted, all ditches, laterals and drains situated upon the Lease Premises in order that the maximum water benefit maybe obtained and utilized. D. Alterations; waste. Lessee shall not make, or permit to be made, alterations on or to Lease Premises without fist obtaining City's written consent. Any additions to, or alterations of, Lease Premises shall become at once a part of the real property and shall belong to City. Lessee shall not commit, permit nor suffer any damage to or waste upon the premises or any of the improvements or appurtenances situated or placed thereon by or on behalf of City or City's agents or invitees. E. Liens. Lessee shall keep Lease Premises free from any liens arising out of any work per~foi7ned for, materials furnished to, or obligations incurred by Lessee. Lessee shall not permit nor suffer any Lien, judgment or encumbrance to be entered against or f led upon Lease Premises or any improvements or fixtures thereon. Lessee shall be permitted to use crops as collateral to secure a farm operating loan, Lessee hereby covenants to satisfy any such lien, judgment or encumbrance at Lessee's sole and separate expense, and in all respects fully to indemnify City against all damages, legal costs and charges, including attorney's fees reasonably incurred, in any suit involving any liens, claims, judgments or encumbrances cause or suffexed by Lessee with respect to the premises or any pant thereof LEASE AGREEMENT FOR J'ESSB CARLTON AT CHERRY LANG PROPERTY PAGE 2 OF 8 F, 1quipment. Lessee shall provide and maintain all farming and irrigation equipment necessary for conducting Lessee's~farming operation pursuant to this Lease. Any property and/or equipment purchased or used by the Lessee for the purpose of this lease shall remain the property of the Lessee. Such property and/or equipment maybe stored at the Lease Premises for the term of this Agreement so long as such storage complies with ail applicable laws, regulations, and policies, Lessee shall move or remove such property and/or equipment within twenty-four (24) hours of City's request to do so. Lessee shall be solely responsible for any personal property and equipment stored or used by Lessee upon the Lease Premises. G. Water use. Lessee shall file water use reports as required and/or requested by the irrigation district(s) serving the Lease Premises. City shall promptly authorize excess water delivery if requested by Lessee. Lessee shall reimburse City for any water use overage costs resulting from excess delivery, if applicable. H. Utilities. Lessee shall pay for any power or other utilities utilized or provided at Lease Premises, I. Adjoining City property. At various times, though not during the growing season, which shall be defined as approximately April 1 S to approximately September 5 of each year, the property adjoining Lease Premises shall be utilized by City or City's invitee far rodeo and other events, At such times, Lessee shall accommodate overflow parking on the Lease Premises on an as-needed basis. Though City and City's invitee shall make reasonable efforts to avoid damage to the Lease Premises or any crops or other personal property thereon, neither City nor City's invitee shall be responsible for any damage. Neither City nor City's invitee shall utilize Lease Premises for overflow parking during the growing season without prior written consent from Lessee. J. Chemicals; hazardous substances. Lessee shall not use, store, or dispose of any hazardous or toxic substances as defined by applicable Federal or State laws and regulations upon Lease Premises without prior written notice to City. Said notice shall identify the substance to be used, the area in which the substance is to be used, the manner in which the substance is to be stored and applied, and plans to dispose of any excess. City has the option of refusing to consent to such use, storage or disposal of toxic substances, Lessee's failure to comply with such a decision shall constitute a default by Lessee. All hazardous or toxic materials shall be used strictly in accordance with all applicable Iaws, rules and ordinances. Lessee shall not allow any hazardous or toxic substance into the air, ground or water except insofar as allowed by said laws and regulations, Lessee shall also not cause or knowingly suffer any prohibited conduct as such teirn is defined by applicable Federal or State law upon the Lease Premises. Lessee shall indemnify and hold City harmless from any claim, liability, loss, cost or expense, including but without limitation, attorney's fees, resulting from hazardous or toxic substances placed or used on Lease Premises by Lessee. City hereby consents to Lessee's use of chemicals and fertilizers customarily used in crop farming operations in this area on the condition that such chemicals and fertilizers are used and stored properly and in accordance with law. City shall have the right to inspect Lease Premises to determine if Lessee is properly using, storing, and disposing of chemicals and other hazardaus substances. Other than chemicals and fertilizers customarily used in LEASE AGREEMENT FOR rESSE CART,TON AT CHERRY LANE PROPERTY PAGE 3 OP 8 farming and ranching operations in this area, City disclaims any knowledge or infonnation regarding the existence of toxic or hazardous substances on the property. K. Good husbandry. Lessee will utilize the Lease Premises in a manner that will best conserve the integrity and long-term beneficial use of the Lease Premises. L, Acceptance as is. Lessee acknowledges that Lessee has inspected the premises and does hereby accept the premises as being in good and satisfactory ordex, condition, and repair. It is undexstood and agreed that City makes no warranty or promise as to the condition, safety, usefulness or habitability of the Lease Premises, and Lessee accept the Lease Premises "as is." M, Surrender of possession. Lessee agrees that upon tei7nination or expiration of this Lease Agreement for any reason, Lessee shall surrender the premises to City in the same good condition as received, reasonable wear and tear, act of God, act of nature, or damage by weather excepted, Lessee agrees to surrender possession and occupancy of the premises peaceably at the termination of the lease and any renewal or extension thereof. N, Indemnification. Lessee specifcally indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages or injury to Lessee, to Lessee's personal property or equipment, and to Lessee's employees, agents, guests or invitees arising out of or resulting from the condition of the Lease Premises or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City or its employees. Lessee further agrees to indemnify and hold City harmless from any loss, liability, claim ox action from damages or injuries to persons or property in any way arising out of or resulting from the use and occupancy of the leased premises by Lessee or by Lessee's agents, employees, guests or business invitees and not caused by or arising out of the tortious conduct of City or its employees. If any claim, suit or action is filed against City for any loss or claim described in this paragraph, Lessee, at City's option, shall defend City and assume all costs, including attorney's fees, associated with the defense or resolution thereof, or indemnify City far all such costs and fees incurred by City in the defense or resolution thereof O. Liability insurance. Lessee shall maintain, and specifically agrees that Lessee will maintain throughout the term of this Agreement, liability insurance, in which City shall be named an additional insured in the minimum amount as specified in the Idaho Tort Claims Act set forth in Title d, Chapter 9 of the Idaho Code. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits herein provided, Lessee covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. Lessee shall provide City with a certificate of insurance or other proof of insurance evidencing Lessee's compliance with the requirements of this paragraph. In the event the insurance minimums are changed, Lessee shall immediately submit proof of compliance with the changed limits. LEASE AGREEMENT FOR JESSE CARLTO?~I AT CHERRY LANE PROPERTY PAGE 4 OF 8 P. Worker's compensation insurance. In the event Lessee hires any person to work an the Lease Premises, any and all workers shall be covered by worker's compensation insurance. In such event, Lessee shall provide to City a certificate of insurance. Q. Crop insurance. Lessee may; at Lessee's option, maintain crop insurance for crops planted on Lease Premises. City shall not maintain crop insurance on Lessee's behalf. R. Taxes. Lessee shall be solely responsible for the payment of taxes owed for any income realized as the result of activities undertaken pursuant or related to this Agreement. S. Quiet enjoyment. City hereby agrees that in consideration of Lessee's performance of the terms and conditions of this Agreement, Lessee may peaceably and quietly have and enjoy the Lease Premises for the duration of this Agreement. V. Rights and responsibilities of City. With regard to Lessee's use and occupancy of the Lease Premises under this Agreement, City shall be responsible for the following. A. Ground preparation. City shall plane the ground at Lease Premises to prepare the surface topography for planting. City shall make no guarantee as to the quality or composition of the soil at Lease Premises. Following the initial gxound preparation, Lessee shall be responsible fox any further dirt work or ground preparation that may be required or desired by Lessee. B. Siphon tubes. City shall provide forty (40) siphon tubes fox use by Lessee for irrigation of crops at Lease Premises. C. llitch preparation. City shall clear the waste ditches at Lease Premises to prepare them for use by Lessee. Following the initial ditch clearing, Lessee shall be responsible for any further preparation, cleaning, or maintenance that may be required or desired by Lessee or required by law or regulation. D. Assessments; property taxes. City shall pay the regular irrigation district assessments and property taxes, if any. City shall also promptly authorize excess water delivery if requested by Lessee. Lessee shall reimburse City for any water use overage casts, if applicable. E. Weed control. City shall be responsible for weed, pest, insect, and vei7nin control on City property not leased to Lessee hereunder. F. Right of entry. City and City's contractors, employees, agents, and invitees, shall be authorized to, at all times, to enter the premises for the purposes of inspection for compliance with the terns of this Lease Agreement and for the exercise of City's rights hereunder, the posting of notices, and for all other lawfiil purposes. The parties shall supply each other with keys and any other instruments necessary to allow mutual entry onto the • Lease Premises. Vl<. General provisions. Y.EA$E AGREEMENT FOR JESSE CARLTON AT CHERRY LANE P1201'E[tT'Y PAGE 5 OF 8 A, No agency, It is further understood and agreed Lessee shall not be considered an agent of City in any manner or for any purpose whatsoever in Lessee's use and occupancy of the Lease Premises. B. Breach; cure; termination. If Lessee is in breach or default of any of the terms, covenants or conditions of this Agreement and Lessee fails or refuses to cure such breach or default within ten {10} days of written notice thereof, this Agreement, and all rights of Lessee in and to Lease Premises, at City's option, maybe deemed terminated and forfeited without further notice or demand. In the event of any default or breach of this Agreement and Lessee's failure or refusal to cure as hereinbefore provided, City may, upon three (3}days notice, enter into and upon the premises, fake possession thereof and expel Lessee therefrom, with or without process of law, and without being guilty of trespass, and without prejudice to any and all other rights and remedies City may have. In the event of termination of this Agreement, Lessee forfeit any right to harvest crops planted and any right to the proceeds thereof. Lessee shall be liable for any damages and any costs, including legal expenses and attorneys' fees, incut~ed by City in recovering the Lease Premises hereunder. C. Possession. If City, for any reason whatsoever, cannot deliver possession ofthe said premises to Lessee at the commencement of the said term, as hereinbefore specified, this lease shall be voidable, and City shall not be liable to Lessee for any loss or damage resulting therefrom, D. Transfer of property. If City should sell or otherwise transfer title to Lease Premises, this Agreement shall be voidable upon transfer of title, at the buyer's or transferee's option. As may be practicable under the circumstances, City shall provide written notice to Lessee of City's intent to transfer title. E, No waiver. City's waiver on one or more occasion of any breach or default of any term, covenant or condition of this Agreement shall not be construed as a waiver of any subsequent breach or default of the same or a different tei7n, covenant or condition, nor shall such waiver operate to prejudice, waive, or affect any right or xemedy City may have under this Agreement with respect to such subsequent default or breach by Lessee. F, No obligation. By the granting of this Lease, City does not in any way bar, obligate, limit, or convey any warranty with regard to any action relating to development or operation of said premises, including, but not limited to, annexation, rezone, variance, permitting, environmental clearance, or any other action allowed or required by law or conveyed by City Council. G, Attorney fees. Lessee shall be liable to City for all damages and casts, including legal expenses and attorneys' fees, suffered or incurred by City in the enforcement of any of the terms, covenants or conditions of this Agreement. H. No assignment. Lessee shall not assign, sublet or transfer the leased premises, or any portion thereof, or cause or suffer any alterations thereto, other than as specified in this Agreement, without the express written consent of City. LEASE AGRREMENT FQR JESSE CARLTON AT CHERRY LANE 1°ROPERTY PAGE 6 of 8 I. Binding on successors. This Agreement and all terms and conditions hereof shall apply to and are binding upon the heirs, legal representative, successors and assigns of the Panties. J. Independent contractor, In all matters pertaining to this Agreement, Lessee shall be acting as an independent contractor, and neither Lessee nor any officer, employee or agent of Lessee shall be deemed an employee of City. Lessee shall have no authority or responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. K. Notices. A11 notices to be provided under this Agreement shall be in writing and addressed as follows; Lessee; Jesse Carlton 11826 Gambrell Street Star, Idaho 83669 City: City of Meridian Director, Parks & Recreation Department 33 East Broadway Meridian, Idaho $3642 Notices shall be in writing and either personally delivered or sent by registered or certified U.S, mail, postage prepaid, return receipt requested to the party to be notified at the address specified above, or such other address as either party may designate in writing. Notice shall be deemed to have been given upon deposit in the U.S. mail, or upon personal delivery to the party above specified. L. Clioice of law. This Agreement was negotiated in Idaho, is entered into and is intended to be performed in the State of Idaho. The Parties agree that the laws of Idaho shall govern the interpretation ofthis Agreement. M. City Council approval required. This lease shall not be effective far any purpose whatsoever until it is approved by the resolution of the City Council and executed by the Mayor. • N. Entire agreement. This Agreement contains the entire agreement of the panties and supersedes any and all other agreements, leases, or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. 0. Exhibits. A11 exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. IN WITNESS WHERE®F, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. SIGNATURES TO FOLLOW ON NEXT PAGE L$ASI; AGREEMENT Fall JESSE CARLTON AT CI'IERRY LANE PROPERTY PAGE 7 aP 8 EJE13~EE: esse C r ton CITY OF MERIDIAN: BY:'~ i~%~..e~l Tamm d eerd, Mayor ~ STATE OF IDAHO ) ss: County of ) ~ I HEREBY CERTIFY that on this ~~-day of November, 2012, before the undersigned, a Notary Public in the State of Idaho, personally appeared Jesse Carlton, proven to me to be the person who executed the said instrument, and acknowledged to me that he executed the same, IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official ffse~~al,~~the day and year in this certificate first bov itteL.la~CXJ~J~ ~~~~~ j'`~ Notary Public Idaho Residing at SD ,Idaho My Commission Expires: 3 -a- ~ ~ f b Attest: - ~ UCL f Sri , \ ty Clerk ~ ~ r~~??~~TTIDAHO ~n SL'f1L .,~' ~yr`~d ~~ fd a 7RF ~S~~~y~~ LEASE AGREEMENT FOR JESSE CARLTON AT CHERRY LANE PROPERTY PAGE 8 OF 8 ~r1. RJL1 ,~ ri i n it until tin : December 4, 2012 I°T 51 ITEM TITLE: Approval of Sole Source Purchase for French Pattern Tree Grates from Canterbury International Through Fiscal Year 2016 MEETING NOTES ~_~ _/~~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: I E_MSTAFF TO I AGENCOY APPLICANT I NOTES INITIALS ~`''ll~~~'~~111~11-~f1 °~~ ~~ ~, °T®o Jaycee L. Holman, City Clerk, F'r® o Keith Watts, Purchasing Manager Ca Jacy Jones, Elroy Huff afe: 11 /26/12 e: December 4th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 4th City Council Consent Agenda for Council's consideration. Approval of Sole Source Purchase for French Pattern Tree Grates from Canterbury International. Recommended Council Action: Approval of advertisement for Sole Source Purchase in the local paper 14 days prior to purchase and authorize the Purchasing Manager to issue a purchase order for the Washer Compactor at the conclusion of the notification period if no objection is received. Thank you for your consideration. ® Page 1 1L'~At"i4~ CITY OF MERIDIAN SOLE SOURCE FORM Date: ~ ~ l 2 Lo ~~2. PURCHASING AGENT 33 East Broadway Avenue Meridian, ID 83642 Phone:208-888-4433 Fax: 208-887-4813 Item or Service: French Pattern Tree Grates x Sole Source: Item is available from only one vendor. Item is one-of-a kind item and is not sold through distributors. Manufacturer is a sole distributor. Refer to instructions on 2"d page for completion. JUSTIFICATION: (Attach additional pages if needed) The City of Meridian currently uses Canterbury International to supply the tree grates in the Downtown area of Meridian. The purchase of the tree grates for Kleiner Park was approved as a budget enhancement for the Fiscal Year 2013 budget. It is the intent of the City to match the tree grates to those currently used in downtown Meridian. Canterbury International has been identified as the only manufacturer/supplier of this particular pattern tree grate. The Parks Department would like to purchase matching tree grates from Canterbury International. The Parks Department would like to extend this sole source designation for all City tree grates and to extend through fiscal year 2016. CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Council Approv Date: Purchasing Approval: Pu, asing Mana er ri i n i until tin T a December 4, 2012 I CLERKS oFF~cE Fin-AL Acrion- DATE: I E-MSTAFF TO I AGENCY I APPLICANT ( NOTES INITIALS j~ ~ _. l ~ ~ } L.// ~ ~~' LJ LJ L.I ~,1 ®: Jaycee L. Holman, City Clerk, Fr® a Keith Watts, Purchasing Manager Jacy Jones, Clint Dolsby ateo 11/26/12 ee December 4th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 4~' City Council Consent Agenda for Council's consideration. Approval of Sole Source Purchase for a Huber Technologv ROTOMAT WAP Washer Compacter from Huber Technologv, Inc. Estimated cost for this equipment is Not-To- Exceed $55,000.00. Recommended Council Action: Approval of advertisement for Sole Source Purchase in the local paper 14 days prior to purchase and authorize the Purchasing Manager to issue a purchase order for the 111/asher Compactor at the conclusion of the notification period if no objection is received. Thank you for your consideration. ® Page 1 irpo`~~~ CITY OF MERIDIAN SOLE SOURCE FORM Date: November 21.2012 PURCHASING AGENT 33 East Broadway Avenue Meridian, ID 83642 Phone:208-888-4433 Fax: 208-887-4813 Item or Service: Huber Technology ROTOMAT WAP Washer Compactor X Sole Source: Item is available from only one vendor. Item is one-of-a kind item and is not sold through distributors. Manufacturer is a sole distributor. Refer to instructions on 2"d page for completion. JUSTIFICATION: (Attach additional pages if needed) During routine scheduled maintenance on one of the two existing washer compactors, it was discovered that the press mechanism was damaged; most likely due to a foreign object being caught in the compaction mechanism. It was subsequently determined to be beyond repair by the manufacturer. A technical evaluation was conducted by SPF Water Engineering. It was determined that the only equipment that would be compatible with the existing control panel and screen configuration was the ROTOMAP WAP by Huber Technology. The washer compactor is specialized solids separation equipment and is available only through the manufacturer. The washer compactor works in conjunction with our existing Huber Technology influent screens. Compatibility of equipment components, accessories, and replacement parts are essential. CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy & Procedures Manual for competitive bidding and the established criteria forjustification for sole source/sole brand purchasing. I have gathered technical information and have made a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. ~ G~~-• Requestor (Print Name) partment Manager Signature Council Approval Date: ~c em ~ s BIZ Purchasing / ~ - Approval: ~/ Purch g Manager ~i i n ity it tin T :December 4, 2012 I lJ A T I1°ENI T'I°rLE: Introduction of David Wallace, Ada County Highway District (ACRD) Deputy Director of Planning and Projects CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO I SENT TO I SENT TO ( NOTES INITIALS STAFF AGENCY APPLICANT r®i n iy unil tin T :December 4, 2012 I lJ 7 ITEM TITLE: Items Moved From Consent Agenda MEETING NOTES ~~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: I E_MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS r®i n ity unil tin T :December 4, 2012 I A 1 ®012 ITEM TITLE: Scentsy Commons Subdivision Public Hearing: PP 12-012 Scentsy Commons Subdivision by HOT1, LLP Located 3001 E. Commercial and 2701 E. Pine Avenue Request: Preliminary Plat Approval Consisting of Seven (7) Building Lots on 60.727 Acres of Land in the I-L, L-O and C-G Zoning Districts MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL AC7"lON DATE: I E_MSTAFF TO I AGENCY I APPLICANT NOTES INITIALS r®i iy until tin Public Hearing: PP 12-013 Bienville Square East by Alliance Management Consultants Located West of N. Eagle Road and South of E. Ustick Road Request: Preliminary Plat Approval for 28 Residential Lots and 5 Common /Other Lots on 7.89 Acres of Land in an R-15 Zoning District MEETING NOTES ~~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: I E_MSTAFF TO I AGENCY I APPLICANT NOTES I INITIALS ri i n it until t® e December 4, 2012 I a M A 1 ®00 ITEM TITLE: Eienville Square Public Hearing: MDA 12-008 Bienville Square East by Alliance Management Consultants Located at West of N. Eagle Road and South of E. Ustick Road Request: Modify the Concept Plan and Certain Provisions Contained in the Recorded Development Agreement (Instrument #1074437) Approved for Bienville Square Subdivision MEETING NOTES s.'_~~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICEFINAL,4CT/ON DATE: (E-MSTAFD TO I AGENCY I SENT TO NOTES INITIALS APPLICANT ri i n it until tin 1° e December 4, 2012 a A 1®00 cc.ERKS oFF~cE F~nraL acrionr DATE: I E_MSTAFF TO AGENCY I APPLICANT L NOTES INITIALS ri i n iy until tin Public Hearing: PP 12-004 Isola Creek Subdivision by Coleman Homes, LLC Located East Side of N. Ten Mile Road, North of W. Ustick Road Request: Preliminary Plat Approval of 168 Residential Lots and 18 Common Lots on 74.6 Acres in a Proposed R-4 Zone MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes .~'~a'_ n CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO I SENT TO I NOTES INITIALS STAFF AGENCY APPLICANT ri i n ify until t®n T a December 4, 2012 I lJ T ITEM TITLE: Public Hearing on the Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) for Program Year 201 1, Ended September 30, 2012. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS oFF~cE FrnrAL AcTronr DATE: I E-MSTAFF TO I AGENCY APPLICANT I NOTES I INITIALS art- /y 1 ~,. _ .7 1 ~N?) ~- --~ ~, 3 \~} <=; ?~ ~l ~_ ~~ ~~ ?%, ~- ~~ ~~ e _~ ~: '>> °--- ~_ t, . ~~1~ ~_ ®®- CJ L_i L_:}~ 7 I "_ _I ~[__~ \ _~/ ~ (~~ N U (6 L L LL n ~./ ~~ l_) l,! ~ 1 ~~__] C?y:.? ~ ~_~~ t~.., ` _~~- "! ~.~--=J ~,- ~ ),i ~_ ., ',1 l~/~~. lei ~) u __J ~:. 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O ~ N ~ ~ . i~~_ n ~ ~ ~ ~ ~ ~ Q N ® N ~ ~ ~_~ C~ ~ ~ ~ ~ o -~ c6 ~ ~ Q ~ ~ ~ ~ ~ U O O N (~ ,~ C O ~ ~ V ~ O ~ (~ C ~ .® _ (Cf ~ ~ to (a ~ ~ )) ~~ O 'a""' _ --~ I ~ ~ ~ O ~ ~ ~ ~ ~ (~ ~ ~ J rr ~ ~ O • ~ ~ ~ ~ ~ O ~ N '' ~ ~ ~ ~ k~ ~ ~ ~t -J ~_ ~, ® ~ N ~ ~ ~ ~ ~ N ® O N ~+ L= i ® ~ O ~ ® N N U ~ N ~ ~ ~ N Q. ~ '~ (~ (~ ~ V ~ .~ ~ ~) C ® _~ ~I-- -!i ~ L11 : C- (~~ CJ _ ~ C~C~~~" - ~ ~ ~~ ~ ( _ Il ~~~, -- ~ Ca:J ~ /~ }) ~ J L'- - ~ __ a y ~_ _: ~~ ~~~ --~ ~,~i'~~ ~N~~ ~ . , , = i ~~ Cr ~ n [ __I \_~~ C- J ~ljd ('. ~ ! \_' Q_ [ -=.1 ~~{{ 1 ~ 1 _ ` 0 ~+ ~_~ ~ :~ ~_) ~C ~_-~ ((~-~l u~ ~ ~ rJ ,~-- ~~.~>~ f "I1. i` __ ~ ((. _. )) (+'l~ ~\l ~ "=_.n <~N ~i ~- ~ - -~', __, <__>~ ~,? __ ~, 1, -~_, ® _ ® ~ I I I I I T DAT IT M POJ CT NUM R PROJ CT NAM C Y011 CAP PLEASE PRINT NAM FOR I AGAINST I NUT LI ri i n iy until satin e December 4, 2012 I e DATE: I E-MSTAFF TO AGENCY I APPLICANT I NOTES I INITIALS CITY OF MERIDIAN RESOLUTION NO. ; ° ~ ' a BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING SUBMISSION OF THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2011 ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Meridian is an Entitlement City and receives federal funding annually under the Community Development Bloclc Grant ("CDBG") program; WHEREAS, pursuant to 24 CFR § 91.520, the City is required to complete and submit a Consolidated Annual Performance and Evaluation Report ("CAPER") for each program year ("PY") as a condition of CDBG funding; and WHEREAS, pursuant to the Citizen Participation Plan, a public comment period on the CAPER was held from November 19, 2012 to December 4, 2012, and public hearing on the PY11 CAPER was held on December 4, 2012; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the PY11 CAPER, a copy of which is attached hereto as EXHIBIT A and incorporated herein by reference is hereby approved as to both form and content. Section 2. That the Mayor, the City Clerk, and the CDBG Grant Administrator are hereby authorized to respectively execute, attest, and submit to HUD said PY11 CAPER for and on behalf of the City of Meridian. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this day of December, 2012. APPROVED by the Mayor of the City of Meridian, Idaho, this day of December, 2012. APPROVED: 4o~p,'f~ %~U _ ~ °°¢ Mayo~o m y de Weerd ,~ w ATTEST: ~ c;ryaf ~~E IDI{ IAN.~- - s ~ ~ °oAwo By' f' ~. a Jaycee Homan, City Clerk ~`,, ~ ,~ ~TF~ ~~ ride THE PSUe' RESOLUTION APPROVING CDBG PY11 CAPER Page 1 of 1 Final Report Evaluation Report (CAPER) i ~~fi~InI, F iy riiail, Iah I. Introduction ..............................................................................................................................3 II. Executive Summary .................................................................................................................5 a. Summary of PY2011 Accomplishments ....................................................................6 b. Summary of Resources and Distribution of Funds ..................................................7 III. Five Year Plan Assessment of Progress ................................................................................10 a. Five Year Goals and Objectives ................................................................................11 b. Lessons Learned ..........................................................................................................16 IV. Assessment of Annual Progress ............................................................................................17 a. Affirmatively Furthering Fair Housing .....................................................................18 b. Affordable Housing ....................................................................................................19 c. Addressing Worst-Case Needs ..................................................................................19 d. Addressing Accessibility Needs ................................................................................19 e. Continuum of Care .....................................................................................................19 f. Other Actions ..............................................................................................................20 V. Program Narratives .................................................................................................................26 APPENDICES Appendix A: Tables Joint Table 1C, 2C, and 3A-Summary of Specific/Annual Objectives ................29 Table 2A-Priority Housing Needs/Investment Plan Table ..................................32 Table 2B-Prioirty Community Development Needs .............................................33 Table 3B-Annual Affordable Housing Completion Goals ....................................34 Appendix B: Reports Summary of Activities (PR03) ...................................................................................35 Summary of Activities (PR03) CDBG-R .................................................................... .51 Summary of Consolidated Plan Projects for Report Year 2011 (PR06) ............... .53 Summary of Accomplishments Report (PR23) ....................................................... 54 Financial Summary Report (PR26) ........................................................................... .55 Expenditure Report (PR50) ....................................................................................... .57 Expenditure Report (PR50) CDBG-R .........................................................................57 Timeliness Report (PR56) .......................................................................................... 58 Performance Measures Report (PR83) ....................................................................59 Strategy Area, CDFI, and Local Target Area (PR84) ................................................ 64 Appendix C: Legal Notices ..................................................................................................65 Appendix D: Public Comments ...........................................................................................66 City of Meridian, Idaho 2 2011 CAPER-December 4, 2012 TI I Intr ui n City of Meridian, Idaho 2011 CAPER-December 4, 2012 cti n I Intr uti n The City of Meridian is a recipient of federal Community Development Blocl< Grant (CDBG) funds. The U.S. Department of Housing and Urban Development (HUD) provides these funds to the City on a formula basis. As a recipient of these funds, the City is required to prepare a Consolidated Plan, also Known as a five-year strategic plan. The plan identifies the housing and community needs of the City, organizes these needs based on priority, identifies resources that address the community's needs, and establishes annual goals and objectives to meet those needs. The Consolidated Plan is further broken down into annual action plans, which the City prepares and submits to HUD each year. The annual action plan spells out specifically how the City will address the goals and objectives in the Consolidated Plan during that program year. At the end of each program year, the City provides a summary of expenditures and related accomplishments to the public and HUD. This annual assessment is called the Consolidated Annual Performance and Evaluation Report (CAPER). While this report addresses goals achieved by expending funds for the CDBG program, it is important to note that the success of the program is largely dependent on the efforts and resources of other private and public agencies and organizations as well as HUD. CAPER requirements are outlined in 24 CFR § 91.520. The report provides a review and evaluation of the City's performance during the 2011 Program Year (PY 2011) and the five-year timeframe of the 2007-2011 Consolidated Plan. The subject program year began October 1, 2011 and ended September 30, 2012. This document includes reports generated by HUD's Integrated Disbursement and Information System (IDIS). These IDIS reports summarize the City's accomplishments for PY2011. HUD- recommended tables complement the narrative section and IDIS reports to provide an update on the City's progress in achieving the goals and objectives identified in the Consolidated Plan. City of Meridian, Idaho 4 2011 CAPER-December 4, 2012 ~i ii x utiv rn r City of Meridian, Idaho 2011 CAPER-December 4, 2012 to n II x utiv u ry The performance measurement system outlined in the City's Consolidated Plan is based on the following HUD initiatives: ® Create a Suitable Living Environment ® Provide Decent Housing ® Create Economic Opportunities These initiatives are carried out by the City of Meridian and various partner agencies and entities. They are consistent with the guidelines set-forth by HUD in accordance with regulations governing the use of CDBG funds and are based on the needs that the City has identified through its own assessment and on-going input from the citizens of Meridian. Table 1 provides a summary of PY2011 Action Plan activities, along with an update of activity status (expenditures to date). Table 1: Program Year 2011 Allocations PY2011 ($230,715) Allocated Expended Remaining Administration $46,115.00 $42,631.69 $3,483.31 Ada County Housing Authority (ACHA) $15,000.00 $0.00 $15,000.00 Neighborhood Housing Services $20,000.00 $0.00 $20,000.00 Meridian Playground Project $75,000.00 $0.00 $75,000.00 Meridian Food Bank $24,600.00 $24,600.00 $0.00 Boys and Girls Club Scholarship Program $10,000.00 $9,970.00 $30.00 Facade Improvement (MDC) $40,000.00 $0.00 $40,000.00 TOTAL $230,715.00 $77,201.69 $153,513.31 A. Summary of PY2011 Accomplishments The following is a summary of the City's accomplishments in PY2011, including projects that were carried over from previous program years: ® Completed the PY2012-2016 Consolidated Plan. ® Completed the Analysis of Impediments to Fair Housing Choice Report. ® Completed the lighting design for the Meridian Split Corridor Phase 2 Roadway project in partnership with the Meridian Development Corporation from Program Year 2007. (This project will remain open until the roadway construction project is complete.) ® Completed the Five Mile Creel< Pathway Segment H.1 from Pine Avenue to Badley Street. (PY2007, PY2009, and PY2010) ® Completed the Boys and Girls Club Transportation Program from Program Year 2009 City of Meridian, Idaho 2011 CAPER-December 4, 2012 ® Provided down payment assistance to one eligible low/moderate income household for the purchase of a home in Meridian (funds from PY2010). ® Provided assistance to the Meridian Food Banl< for the purchase of food during the 2011 program year. In combination with other monetary donations and support, the Meridian Food Banl< assisted over 55,000 individuals and families during the past year. ® Provided scholarships to 47 children at the Meridian Boys and Girls Club for their fee- based programs. ® Completed the second and final project utilizing the PY2009 CDBG-R stimulus funds. Funds were utilized to install energy efficient pedestrian lighting along a % mile segment of W. 8th Street from Pine Avenue to Fairview Avenue. B. Surnrnary of Resources and ®istribution of Funds The City continued its efforts to address the priority housing and community needs identified in the 2007-2011 Consolidated Plan. The 2011 Action Plan focused primarily on LMI beneficiaries. Table 2 provides a summary of expenditures by Consolidated Plan goals-objectives categories. Table 2: PY2011 Activities and by Goal and Objectives Goal/Activity Allocated Expended Remaining Suitable Living Environment $109,600.00 $34,570.00 $75,030.00 Playground at Meridian Elementary School $75,000.00 $0.00 $75,000.00 Meridian Boys and Girls Club Scholarships $10,000.00 $9,970.00 $30.00 Meridian Food Bank $24,600.00 $24,600.00 $0.00 Decent Housing $35,000.00 $0.00 $35,000.00 Ada County Housing Authority $15,000.00 $0.00 $15,000.00 Neighborhood Housing Services $20,000.00 $0.00 $20,000.00 ~ Economic Opportunities $40,000.00 $0.00 $40,000.00 Facade Improvement $40,000.00 $0.00 $40,000.00 General $46,115.00 $42,631.69 $3,483.31 Administration $46,115.00 $42,631.69 $3,483.31 Note: None of the City's activities this year generated program income. Note: All funds received were from the CDBG Program. City of Meridian, Idaho 7 2011 CAPER-December 4, 2012 Table 3: Expenditures during PY2011 from previous program years Goal/Activity Program Year Allocated Expended in PY2011 Expended in Previous Program Years Remaining Suitable Living Environment Five Mile Creek Pathway Segment H.1 PY2009 $32,322.72 $19,846.83 $12,475.89 $0.00 Five Mile Creek Pathway Segment H.1 PY2010 $120,000.00 $120,000.00 $0.00 $0.00 Meridian Boys and Girls Club Transportation PY2009 $16,865.27 $3,800.86 $13,064.41 $0.00 Decent Housing Ada County f-lousing Authority PY2010 $40,000.00 $15,000.00 $5,000.00 $20,000.00 Economic Opportunities Street Light Design (MDC) PY2007 $55,000.00 $21,948.50 $33,051.50 $0.00 Total Expenditures During PY2011 (non-PY2011 Activities) $180,596.19 Table 4: CDBG-R Expenditures during PY2011 Goal/Activity Program Year Allocated Expended in PY2011 Expended in Previous Program Years Remaining Suitable Living Environment W. 8th Street Pedestrian Lighting PY2010 $39,726.94 $33,670.94 $6,056.00 $0.00 During Program Year 2011 the City expended a total of $257,797.88 in CDBG funds for projects from Program Years 2007 through 2011. The City also expended $33,670.94 in CDBG-R stimulus funds on the second and final project utilizing that funding source. City of Meridian, Idaho 2011 CAPER-December 4, 2012 i~~#ri u#i n f u n~ rc~gra Year 211 Five Mile Creek Pathway (PY10 & PY09} Street Light Design MDC (PY09} Meridian Road end LMI A City of Meridian, Idaho g 2011 CAPER-December 4, 2012 i iii iv Y r l n s nt r r ss City of Meridian, Idaho 10 2011 CAPER-December 4, 2012 cti n III i Y r l n e r r s A. Five Year Goals and Objectives Due to the broad range of goals and objectives outlined in the Consolidated Plan relative to the limited resources available for its implementation, the City was not able to explicitly address each specific objective in the Consolidated Plan during the 2011 Program Year. All expenditures did, however, achieve outcomes and address goals put forth in the City's Consolidated Plan. Just about all of the PY2011 funds (excluding administrative funds) that were expended this year, were spent in the LMI target area. The City of Meridian has chosen a two year period of 2010 and 2011 to meet its Certification of Overall Benefit. As identified in the attached report (PR26), the City's certification percentage for these two program years is 91.35% benefit to low/moderate income persons. The City made progress on the following objectives through PY2011 activities as described below: Five Mile Creek Pathway Segment H.1(Suitable Living Environment): The Five Mile Creel< Pathway segment H.1 traverses along the east side of Five Mile Creel<from Pine Avenue to Badley Street; and will ultimately connect all the way to Fairview Avenue. This project has received funding over three program years: 2007, 2009, and 2010. Segment H.1 was constructed and completed during the spring and summer of 2012. A ribbon cutting ceremony was held on October 8, 2012 and the pathway is now being used by area residents. The project is located in apre-designated LMI area as identified by HUD (Census Tract 010321, Blocl< Group 2). The 2010 Action Plan allocated $120,000 for construction funding. This project has t } - ' ~ ~ b _ Y ~ ~ `,~~r~ ~ ~.~ ~ ~, n ~ ~ ~ r . ~~ ~r~ - ,_:. ~~, '~ r .~ , , y r A k ~ , - ~h -f } ~ 11 ' _ ~ _ ~ ~ ~ II ~~'1 ` ~_ i ~ ~ ~, ~ fi ' ; ~ _ ~ I ' r . , . ~ ~. - k ~~ r r i, ~~ ;~ ~ , v ./! ~:~ ~,`,~ ~t;, ~' '%' ~ i ~ ~ r_ .x_ r ~ ~~ ~ ~ ~ -. ~ ~ -; ~~ , T \ N f ~ v. ,, ~ . ., X17 i i.' ! ~~ ~ r f ' ~ ~ ~ t l,} X11. ; . ~ x y , ~ , ~ , ~ , City of Meridian, Idaho 11 2011 CAPER-December 4, 2012 contributed to the availability/accessibility of a suitable living environment (SL-1) as outlined in the Consolidated Plan. The original scope for this pathway project included construction from Pine Avenue to Fairview Avenue; however, throughout the course of negotiating for easements, the Parl<s Department was unable to obtain the necessary easements to construct the segment of the pathway from Badley Street to Fairview Avenue. It is still in the City's Master Pathway Plan to either construct this segment of the pathway in the future with general funds i or to require F t ~ ~ ~ the ~ , , ~= ~ construction of '~''" ' "'"~~ the pathway at .' ~ ~ ~~ ', ,, '~ ` ~~ '~I a ~' such time as re- _ . ~~;,: "" ~ ~ development ~''' 'j occurs on the ~~~,."~, ~ adjacent ~~ .:~~;;- . properties, + h~i '' - ~'°' ~ - which are ~~~ ~' ,, ,,<~~,~.,, , ; largely - "' ~~ , underutilized. '~ - ~ Because the '' ~ ~ , L ' timeline of the ~~ I ~ ~ ~' future ~'' ~~ construction of .-~-; ~~~. ~ ~~ -- - - ~ ~..-,fir - ~ - _- ~ this segment is unlrnown and outside the control of the City, the City intends to process a substantial amendment to the past action plans (PY07, PY09, and PY10) to amend-the scope of the project. The project will remain open until such time as the amendment is complete. Meridian Food Bank (Suitable Living Environment): In PY2011, the City allocated $24,600 for use by the Meridian Food bank to purchase food for area residents in need to be distributed through their location in downtown Meridian. The Meridian Food Banl< expended its entire allocation during the program year. The Meridian Food Banl< has been instrumental in filling a critical need within the community. The Food Banl< provided food to over 55,000 individuals and families during this past year. Ninety-six percent (96%) of those individuals served were low to moderate income persons. This contributed to the sustainability of a suitable living environment (SL-3) as outlined in the Consolidated Plan. City of Meridian, Idaho 12 2011 CAPER-December 4, 2012 ~ Boys & Cirls Club Transportation Program (Suitable Living Environment): In PY2009, $17,000 was allocated to the Boys & Girls Club Transportation Program. No new funds were allocated to this project in PY2011. This public service program provided free transportation to students from targeted area schools to the Boys and Girls Club for after school programs during the 2009-2010; 2010-2011; and 2011-2012 school year. This transportation program sought to provide a suitable living environment by promoting the health, safety, and welfare of the children in Meridian's LMI Areas. Ninety-five percent (95%) of the students transported through the three years of this activity were from L/M income households. During the 2011- 2012 school year, 151 students were transported to the Club for after-school activities. The Boys and Girls Club is located in Census Tract 010322, Blocl< Group 1, which is a designated LMI area. This activity has expended all of its funding and is identified as complete in IDIS. This contributed to the availability/accessibility of a suitable living environment (SL-1) as outlined in the Consolidated Plan. Boys & Girls Club Scholarship Program (Suitable Living Environment): Ten thousand dollars ($10,000) was allocated in PY2011 for a scholarship program at the Meridian Boys and Girls Club for their fee-based programs or activities. Throughout the course of the year, 47 students were provided with scholarships that allowed them to participate in the Year One program, the Sunrise Club, field trips or to pay for a summer membership. The Club expended $9,970, and the activity is identified as complete in IDIS. The remaining $30 will be reallocated to an eligible activity. The Boys and Girls Club is located in Census Tract 010322, Blocl< Group 1, which is a designated LMI area. This activity contributed to the availability/accessibility of a suitable living environment (SL-1) as outlined in the Consolidated Plan. Playground Project at Meridian Elementary School (Suitable Living Environment): Seventy- five thousand dollars ($75,000) was allocated in PY2011 to purchase and install all-abilities playground equipment at Meridian Elementary School, a public school. The Playground Project Team has been working diligently through the year to secure ~' ~: donations (cash and in-kind) .- ,' ; to ensure the completion of ' this project. The majority of ,~ _ the site work has been `r' ==~-~- -;-- °_ _ _ _ ~ completed and the - ~ - ~ i ~~ ` ~~ "f ; playground equipment has °` " ~ been ordered. It is ~ ii anticipated that the equipment will be installed ~'; in late October or early November. This project will City of Meridian, Idaho 13 2011 CAPER-December 4, 2012 contribute to the availability/accessibility of a suitable living environment (SL- 1) as outlined in the Consolidated Plan. Meridian Elementary School and the new playground are located in Census Tract 010322, Blocl< Group 1, which is a designated LMI area. ~~~;,, Ada County Housing Authority (ACHA) (Decent Housing): In order to increase the affordability of decent housing as outlined in the Consolidated Plan (DH-2), the City allocated $15,000.00 to ACHA for homeownership assistance through the housing choice voucher program. In addition, ACHA had remaining PY2010 funds, some which were spent during program year 2011. ACHA assisted one low/moderate income family with the purchase of a home in Meridian in the 2011 Program Year. The family received $15,000.00 in down payment, closing cost, and/or principle buy down assistance. The City plans to continue this partnership with ACHA in PY2012. Because ACHA was unable to distribute its grant funds from PY2010 and PY2011, the City has amended its sub-recipient agreement with ACHA with a revised deadline to expend the funds by June 14, 2013. If the remaining funds from PY2010 ($20,000) and the funds from PY2011 ($15,000) are not expended by the new deadline, the City will reallocate the funds to another eligible activity. The conditions which led to this situation were primarily outside the control of the ACHA, and they are agreeable to this modification to the sub-recipient agreement. Neighborhood Housing Services (NHS) (Decent Housing): In order to increase the affordability of decent housing as outlined in the Consolidated Plan (DH-2), the City allocated $20,000.00 to NHS Lending for homeownership assistance for qualifying low/moderate income households. NHS assisted two low/moderate income households with the purchase of homes in Meridian in the 2011 Program Year. Due to conditions outside the control of NHS, they were unable to distribute the remaining grant funds from PY2010 ($5,880.58) and the funds from PY2011 ($20,000). Because of this situation, the City has amended its sub-recipient agreement with NHS with a revised deadline to expend the funds by December 14, 2012 Street Lighting Design (Economic Opportunity): The Meridian Development Corporation (MDC) expended the remaining $21, 948.50 during PY2011 to complete the street light design City of Meridian, Idaho 14 2011 CAPER-December 4, 2012 plans for the Meridian Road Split Corridor Phase 2 roadway project ($55,000 originally awarded in PY2007 funding). The lighting design plans were included as part of the bid package for the entire roadway project. The project is scheduled to begin construction on October 29, 2012, and is expected to take approximately one year. The City and MDC are paying for the construction of the lighting through their own general funds. This PY2007 project will remain open until construction is complete. As identified in the Consolidated Plan, this project seeks to promote economic opportunity (EO-3) through the elimination of the conditions which contributed to the slum and blight of the area. The roadway project is taking place in Census Tract 010322, Blocl< Group 1, which is a designated LMI area; in addition, the project is located within the City's designated urban renewal area. Facade Improvement, Meridian ®evelopment Corporation (Economic ®pportunity): Forty- thousand ($40,000) was allocated in PY2011 for a facade improvement program to be carried out by the Meridian Development Corporation (MDC). MDC opened up the application period in June 2012, and several businesses applied for use of the funds. Not all of the businesses met the criteria established for participation in the program. For those that did, MDC is still working through the details for the use of the grant funds. MDC has requested a time extension of their sub-recipient agreement in anticipation of being able to complete this activity by June 30, 2013. As identified in the Consolidated Plan, this project seeks to promote economic opportunity (EO- 3). Administration (General): Administrative funds during the 2011 program year paid for staff time, required notices, the writing and processing of the 2012-2016 Consolidated Plan and Analysis of Impediments to Fair Housing Choice Report, and other miscellaneous expenses. The City expended $42,631.69 of its allocation of administrative funds. The project is identified in IDIS as complete. The remaining $3,483.31 will be reallocated in the future to a qualified activity. CDBG-R During the 2011 Program Year, the City completed its second and final project utilizing the $64,584 in CDBG-R (al<a - ARRA or stimulus) funding. The second project utilized $39,726.94 to design and install energy efficient pedestrian scale lighting on W. 8th Street between Cherry Lane and Pine Avenue along aSafe-Routes-to-School corridor for Meridian Middle School, a public school. The project was completed in February 2012, and the increased lighting levels have enhanced safety both for school children going to Meridian Middle School and for residents of this low income neighborhood who walk, bicycle and drive this roadway. This project took place in Census Tract 010322, Blocl< Group 1, which is a designated LMI area. This activity has expended all of its funding and is identified as complete in IDIS. City of Meridian, Idaho 15 2011 CAPER-December 4, 2012 B. Less®ns Learned Based on experiences in PY2011 the City will likely make the following changes in the future: Improve timely expenditure of funds: While the City has met the requirement for the timely expenditure of funds during each program year, there is room for improvement. During the planning stages of the next Action Plan, the City will place a greater emphasis on projects that have a higher likelihood of being completed during the program year and projects that have a clearly defined timeline. Improve Project Selection Process. This strategy relates to the above one to improve the timely expenditure of funds. The City has developed a scoring and ranking system that focuses on projects that achieve the goals and objectives of the Consolidated Plan as well as those projects that can be executed in a timely manner. City of Meridian, Idaho 16 2011 CAPER-December 4, 2012 i i n nnual r r s City of Meridian, Idaho 17 2011 CAPER-December 4, 2012 ti n I n ~nlnu I r r A. Affirmatively Furthering Fair Flousing The City of Meridian's Analysis of Impediments to Fair Housing (AI) identifies variables that can act as barriers to housing choice. Among the barriers identified in the AI were a lack of understanding of the requirements of the Fair Housing Act, a need for vouchers under the Section 8 Rental Assistance Program, limited income and high housing costs, and lack of understanding about housing accessibility requirements under the Americans with Disabilities Act. Meridian acted primarily to address the lack of understanding of fair housing issues within the community. The Mayor made a declaration that April was Fair Housing Month in Meridian. During the month of April posters addressing various issues related to Fair Housing were displayed throughout City Hall. An article regarding Fair Housing was also published in the City's e-newsletter that is distributed to approximately 2,500 Meridian community members. Fair Housing information is available on the City's website, and the City participates in the Idaho Fair Housing Forum which is a "community of stakeholders dedicated to open and respectful discussion of issues impacting housing consumers, providers and advocates." The group meets throughout the year to discuss issues affecting not only the Treasure Valley, but the state as a whole. The website (www.fairhausin~forum.or~) provides links to news, events, and other fair housing information. The City also went through a comprehensive process to complete an updated Analysis of Impediments to Fair Housing Choice Report during the 2011 Program Year. This process included an in-depth analysis of the demographic composition of the City and an in-depth analysis of the current housing market in the City. A survey was conducted city-wide to gather public input in the Analysis of Impediments process. The resident survey was distributed through a wide variety of public and community organizations, mediums, and locations throughout the City. Three hundred and thirty (330) residents responded to the survey. In addition, a stakeholder survey was distributed to housing, fair housing, and social service professionals and 15 of those professionals responded. In addition, the City conducted stakeholder interviews with those professionals to gain a greater understanding of the current state of fair housing issues within our community. Based on the information gathered and the research conducted during the AI process, the City developed a Fair Housing Action Plan (FHAP) to address the three identified impediments. This FHAP has very specific activities and target goals for the coming years that will guide the City in its actions to affirmatively further fair housing in the community. City of Meridian, Idaho 18 2011 CAPER-December 4, 2012 B. Affordable Housing Housing Units: In the 2011 Program Year the City partnered with Ada County Housing Authority (ACHA) and Neighborhood Housing Services (NHS) to address affordable housing issues. The City allocated a total of $35,000.00 in CDBG funds to ACHA and NHS for homeownership assistance. ACHA provided down payment, closing cost, and principle buy down assistance to low income buyers identified through the Housing Choice Voucher Program. The Housing Authority successfully helped one buyer purchase a home. NHS provided down payment and closing cost assistance to two low/moderate income households for the purchase of homes in Meridian. The Consolidated Plan identifies amulti-year goal of five affordable housing units made available to LMI residents; to date the City, NHS, and ACHA have assisted ten (10) households in the purchase of homes. C. Addressing Worst-Case Needs The City partners with EI Ada Community Action Partnership to provide utility bill assistance through the Meridian Cares Program. Funded with City enterprise revenues (not CDBG), Meridian Cares allows residents living at or below the poverty limit to receive up to $70.00 per year to pay City utility bills (water, sewer, and trash). The program does not differentiate between owners and renters; low-income renters are absolutely (although not exclusively) eligible. The program avoids service interruptions that would otherwise make a housing unit substandard (no water, for example). D. Addressing Accessibility Needs The City of Meridian's Community Development Department which includes the Building and Planning Divisions ensures that ADA requirements are met with all new construction and development projects occurring within the City. E. Continuum of Care The City of Boise has taken the lead on outlining an inclusive process to establish and implement a continuum of care strategy for Ada County. The City of Meridian has been actively involved in this process. In the meantime, Idaho Housing and Finance Association (IHFA) administers HUD Emergency Shelter and Supportive Housing Grant funds that benefit local homeless individuals and providers. Meridian does not have a substantial homeless population and as such does not currently have any housing facilities to administer services to this population. The City of Meridian maintains contact with EI-Ada Community Action Partnership, Neighborhood Housing Services, Ada County Housing Authority, Idaho Housing and Finance Association, and others interested in homeless and special needs populations and contributes to the dialogue as opportunities arise. Meridian does not administer any programs for individuals with HIV/AIDS. The Idaho Housing and Finance Association (IHFA) contracts with Housing Opportunities for Persons with HIV/AIDS (HOPWA) service providers throughout the State to facilitate affordable housing for persons with HIV/AIDS and their families. ACHA is the HOPWA provider serving Meridian. ACHA's administration of HOPWA funds is undertaken in accordance with IHFA's HOPWA policies, City of Meridian, Idaho 19 2011 CAPER-December 4, 2012 which are designed to provide resources and incentives to devise long-term comprehensive strategies for meeting the housing needs of persons with HIV/AIDS. The total Continuum of Care Funding for Ada County was $942,003 for fiscal year 2011. There were seven projects and three applicant agencies funded, and they are as follows: ® Boise Cares -Boise City Housing Authority $64,514 ® Landmark Project -Boise City Housing Authority $7,696 ® WCA Transitional Housing -Women's and Children's Alliance $113,450 ® Threshold Crossing -Boise City Housing Authority $18,410 ® Coordinated Housing Options and Individualized Services -Ada County Housing Authority $541,169 ® Shelter Plus Care -Ada County Housing Authority $177,192 ® Lifeline Home-$19,572 F. Other Actions in Strategic Plan/Action Plan: 1. Address obstacles to meeting underserved needs The primary obstacle in Meridian to meeting underserved needs is identification of those needs. Data is available at the state and county level, but there is little information about needs within Meridian. The City is eager to work with Ada County Housing Authority, Idaho Housing and Finance Association, and others interested in meeting underserved needs to develop an approach to data refinement toward the end of developing an area wide plan. 2. Foster and maintain affordable housing Please see "Affordable Housing" on page 20 above. 3. Eliminate barriers to affordable housing Page 43 of the Consolidated Plan states that "After thorough evaluation and consideration of the elements of the 2006 [Meridian Comprehensive Plan], no specific barriers to affordable housing, controlled by the City were identified. These considerations were relative to local tax policies, land use controls, zoning ordinances, building codes, fees and charges, growth limits, and policies that affect the return on residential investment." During the past year, the City went through the process of updating its Comprehensive Plan, and the CDBG Administrator and the Comprehensive Planning Manager convened a group of local experts to review the City's existing housing goals, objectives, and actions items and come up with new ones for inclusion in the Comprehensive Plan. This Housing Sub-Committee made recommendations to revise and update these goals and objectives in coordination with an understanding of the City's Consolidated Plan. Barriers identified in the Consolidated Plan that are outside of the City's control include high cost of land (which increases with demand for housing units), cost of building City of Meridian, Idaho 20 2011 CAPER-December 4, 2012 materials and supplies, labor costs, and County tax assessments. The cost of each of these elements has moderated or receded in the last year. On the ground, the primary barrier to affordable housing is adequate capital to purchase a home. The City's partnership with and CDBG assistance to Ada County Housing Authority and Neighborhood Housing Services seeks to address this barrier. 4. ®vercome gaps in institutional structure and enhance coordination The City continuously seeks to enhance coordination and overcome gaps in institutional structure. Participation in the continuum of care, attendance at IHFA and related events, and participation in regional coalitions and associations to forward program objectives all work toward the end of enhancing coordination. Internally, the City continues to become more familiar with the CDBG program. Department Directors are showing more interest in the program and its possible application within their areas of focus, and potential new activity ideas are suggested regularly. Staff continues to establish standard operating procedures and guiding documents to monitor the program, track financials, ensure compliance, and address program requirements in a timely manner. 5. Improve public housing and resident initiatives The City does not provide these services, but it continues to support Ada County Housing Authority and other providers in improving public housing. 6. Evaluate and reduce lead based paint hazards The City has began addressing the issues surrounding lead based paint hazards by making available, on its website, information to increase awareness of lead based paint hazards. 7. Ensure compliance with program and comprehensive planning requirements Staff continues to establish standard operating procedures and documents to guide the program, track financials, ensure compliance, and address program requirements in a timely manner. The CDBG administrator communicates regularly with Community Planning and Development staff to stay on top of requirements related to the CDBG program and is unaware of any major missteps over the 2011 Program Year. The City also understands that this is a very large and multifaceted program, and will continue working to understand its many nuances and address the related requirements that it entails. ~. Reduce the number of persons living below the poverty level The City focuses primarily on job creation and availability of educational opportunity to reduce the number of persons living below the poverty level. For example, the City, through its Economic Development Administrator, works to recruit new employers and encourage business expansion within in Meridian. One example is the "Core" which is a healthcare, education, and technology enterprise zone east of Downtown. The Core City of Meridian, Idaho 21 2011 CAPER-December 4, 2012 capitalizes on the success of complementary businesses and services that are already present in the area. Examples include St. Luke's Hospital, Idaho State University, Meridian Joint School District No. 2, Crucial/Lexar Media, and others. The City has successfully facilitated the creation/recruitment of hundreds of jobs over the last few years by highlighting this emerging industry cluster in Meridian. These new jobs and educational opportunities are available for the entire area, including residents currently living in poverty. The economic downturn has had a dramatic impact on the region as a whole, but the City continues to do what it canto reduce the number of people living in poverty. 9. Leveraging Resources During Program Year 2011, the City was able to leverage additional resources in coordination with the Meridian Food Banl<. In addition to the funds provided through the City, the Meridian Food Banl< receives monetary and food donations from a variety of sources and uses all of the resources available to serve those in need. The 2007 - 2011 Consolidated Plan states that "At this time, only CDBG, City general funds and tax revenue from the Urban Renewal Area are being made available to support program activities." The Plan continues to identify other entities that maybe able to contribute to the program at some point in the future. The City did not pursue additional funding through any of the listed potential partners during the 2011 Program Year. This is not inconsistent with the Plan; however, as the Plan acknowledges "other resources may not be able to contribute directly toward a CDBG eligible activity." The City is making progress toward objectives identified in the Consolidated Plan; however this is being done using primarily CDBG resources. 10. Citizen Comments In addition to the requirements of the Citizen Participation Plan (which is included in the Consolidated Plan), the City took steps to broaden public participation this program year. To get word out about the program and what it seeks to achieve, and discuss possible projects and activities, staff met with several non-profit entities throughout the community prior to call for projects. In preparation for the 2012-2016 Consolidated Plan and the PY2012 Action Plan, staff sought public input through a citywide survey to determine the community's needs and priorities. The survey was widely distributed to both residents and community stakeholders. In addition, on March 12, 2012 staff hosted a CDBG Workshop for past sub-recipients and interested organizations to learn about the CDBG Program and to solicit potential project ideas. Throughout the coming Program Year, the CDBG Administrator will again work to increase public awareness of the CDBG Program both to beneficiaries of the program and to possible sub-recipients. This can be accomplished by improving the information available on the City's Community Development webpage, as well as, participating in the "This Weel< in Meridian." videos. These brief videos are posted weekly on the City's main webpage and highlight things happening in the City during the week. City of Meridian, Idaho 22 2011 CAPER-December 4, 2012 11. Self Evaluation While the City did not achieve all of the goals set forth in the 2007-2011 Consolidated Plan, progress was made on the identified priorities within the Consolidated Plan and the PY2011 Action Plan. The City has learned a great deal about the types of projects that are viable within the monetary and programmatic constraints of the Community Development Blocl< Grant program. The working relationships between the City and the individual sub-recipients have proved to be extremely valuable to the success of the program. The City has been able to utilize the experience and expertise of its non-profit partners to advance the stated goals of the CDBG program. The City's sub-recipient partners have also been willing to adapt their policies and procedures in order to conform to CDBG regulations. The PY2011 Action Plan states the following priorities and related outcomes; an update of progress/success in achieving each anticipated outcome is included. Priority 1: Suitable Living Environment/Community Improvement Anticipated Outcomes: Public Facilities: Playground Project at Meridian Elementary School As identified earlier, this project did not advance as quickly as planned due to efforts to privately fundraise for the many additional components related to the site of the new playground facility. The playground equipment has been ordered and it is anticipated that the equipment will be installed in late October or early November. Public Services: Support public service activities that benefit presumed and documented LMI residents on both an area and clientele basis. The anticipated outcome for this priority was achieved by the City partnering with the Meridian Food Banl<. The Meridian Food Banl< provided food to over 55,000 persons who were in need from their location in the LMI area. The outcome for this priority was also achieved through the successful efforts of the Meridian Boys & Girls Club Scholarship program. The Club offered scholarships to 47 children from LMI households for their fee-based programs. Priority 2: Affordable Housing (Homeownership) Anticipated Outcomes: Partner with Ada County Housing Authority (ACHA) and (Neighborhood Housing Services (NHS) to provide affordable housing opportunities. During PY2011, ACHA provided down payment and closing cost assistance to one LMI family using CDBG funds. City of Meridian, Idaho 23 2011 CAPER-December 4, 2012 Priority 3: Economic Development Support the efforts of Meridian Development Corporation to implement the Urban Renewal Area Plan in revitalizing downtown by completing at least one facade improvement project. As identified earlier, this project did not advance as quickly as planned. The Meridian Development Corporation has been working to clarify its requirements and criteria for participation in the program. Several local businesses have expressed interest in participating and utilizing the grant funds. Due to the slow start this program has had, MDC is requesting a 6-month time extension in their sub-recipient agreement in anticipation that the program will advance and expend funds. Priority 4: Planning and Administration Anticipated Outcomes: Ensure proper and timely administration and disbursement of CDBG funds. During PY2011 the CDBG Administrator submitted all required reports and documents to HUD and met the timely expenditure of funds as evidenced by the attached PR56 report. Planning and Administration funds were invested into the preparation of an updated Analysis of Impediments to Fair Housing (AI) and components of an updated Consolidated Plan. The City hired BBC Research and Consulting to prepare the AI and particular components of the Consolidated Plan. The AI Report was adopted by the Meridian City Council on April 18, 2012, and the 2012-2016 Consolidated Plan was adopted by the City Council on July 24, 2012. Due to the broad range of goals and objectives outlined in the Consolidated Plan relative to resources available for its implementation, the City was not able to address each specific objective in the Consolidated Plan during the 2011 Program Year. All expenditures did, however, achieve outcomes and address goals outlined in the City's Consolidated Plan. Additional information regarding the City's progress toward achieving multi-year objectives is available in Joint Table 1C, 2C, and 3A in Appendix A. 12. Monitoring The City used a variety of techniques to monitor subrecipients and review for compliance. Expectations were outlined in sub-recipient agreements, tailored specifically to each activity and sub-recipient entity. Through phone conversations, written correspondence, and desk monitoring staff reviewed sub-recipients' progress toward meeting the program's financial, production, and overall management requirements. City of Meridian, Idaho 24 2011 CAPER-December 4, 2012 The City is timely in expenditure of CDBG funds as confirmed in the submitted PR56 report. The City does not use letter of credit disbursement and instead funds the program on a reimbursement basis (i.e. the money is spent by the time the City submits a draw down request to HUD). Proposed activities are yielding successful results, and the City is making progress toward Consolidated Plan goals and objectives as described herein. In conclusion, the City is encouraged by the overall status of the CDBG program. City of Meridian, Idaho 25 2011 CAPER-December 4, 2012 i r r nn arratov City of Meridian, Idaho 26 2011 CAPER-December 4, 2012 ci n r r rr iv A. Assessment of Relationship of C®BC Funds to Coals and Objectives An assessment of the relationship of CDBG funds to goals and objectives is presented under "Five Year Goals and Objectives" on pages 12-16, and "Self Evaluation" on page 24. B. Changes in Program Objectives The City is not proposing any changes to program objectives at this time. C. Assessment of Efforts in Carrying Out Planned Actions As noted throughout this report, the City pursued the resources indicated in the 2007-2011 Consolidated Plan to the greatest extent possible. The activities carried during PY2011 were consistent with the strategies identified in the 2007-2011 Consolidated Plan. D. Use of C®BC Funds for National Objectives As outlined in Table 2, the majority of funds allocated and expended in PY2011 met the LMI national objective. Funds allocated to the administration of the program and for facade improvement are the exception. E. Anti-displacement and Relocation ®for activities that involve acquisition, rehabilitation or demolition of occupied real property No activities in PY2010 involved acquisition, rehabilitation, or demolition of occupied real property. F. Low/IVlod Job Activities No activities were undertaken in PY2011 related to low/mod job creation. G. Program Income Received No activities in PY2011 generated program income. H. Prior Period Adjustments N/A I. loans and Other Receivables N/A J. Lump Sum Agreements N/A I<. Neighborhood Revitalization Strategies N/A City of Meridian, Idaho 27 2011 CAPER-December 4, 2012 i City of Meridian, Idaho 28 2011 CAPER-December 4, 2012 Appendix A: Tables Joint Table 1C, 2C, and 3A -Summary of Specific/Annual Objectives Grantee Name: City of Meridian, Idaho l~~IC-lC:.~i/'!'dY di`1t.'~'ro 1/i~dd [?? c? adi:?j ~)1'al~IitJ ;E"("d~ jC~7° CdC~~ tNld~'r'YlT6';77 I7T 1~'~~ ~4~>4 ~~ t1i'r' 7-dc ~ ~ 171 "7'tP~~ ~>~'#. AYa1laDlllly/ACCCSSIOllll y OI LCCenI riOUSing (L11-1) Specific Objective Som•ce of Year Performance Expected Actual Percent Funds Indicato rs Number Number Completed (.? r9 flli)iit~i"L C~ )1i1TX Ci7 L 3 ~~, ~ i~ _ ~ r ~ '.A°,' E1 d~fOPt~.~13iP (~ l3 F"t 3rl ~ i)f Ilt:i a ~fi~C1i'a_° 7ir5 y~(1 !'Pd7:;. _ i11~T11~.1]7~) 111715. (} 3.) ' 1(3 ' i 2O l I (3 ~ 13 ~ 1 , ~, 0 °% ~,'~ ~ ~ ~~~, i (3 0 '';' o~ VP, --;i~ ,1 ..,>lirr. ~.~,a,c,r r'~'JT-~C~! :El ~llt?'s, l U ~t"~~a •~` ;6 ~._ ~~ ~: ?il._1- _. {~~ C3~ ~17-~! iiC~i, ~ i3 l~i G:~ y ~~ i i ~~ i`,, r'!'~ E ,. ~~~; ~t} tQ„1, c~, {~,°a~1111'(' l,irri (~J3 {,( '.()(3'7 ~~ Ear a3~Eu1 ,i?I~.~ (; 4) 1,';~s "'~ ~ `;t']~ 'r:9 a );.D~if91' i Iti_7 i~{1hllk'~ ~J[pdt`.a'i ,:~.~~{3i i1t~11S9i1L', IllPl~:;. ~) ~3 i .~/t~. .s rr ~; f~1ft11 fica~olC it [Y1l .~71]t'. ~~.(3f3':? ~} ~~ t I`~~/1 )d3I (3 (3 1 I t){)`%~ 1(311 i 0 ()'~, 'Affordab ility of Decent Housing (DH- 2) Specific Objective Source of Year Performance Expected Actual Percent Funds Indicators Number Number Completed ~'s'z~i< <ilt ,~`f€'(~It1;46'tlr (9'r~3~~' 'G()()l' T<^~51; 1'Ott,:' I l 1(D() `3'ir ~;~llsul} i~~is1~~,~1ore~1,c7 6)(11e.t~/ ?t~Cle> e (,~1t1i9il€=d, (1 (3 1^~/,'; . ° 1c1~ is~, lii~° C`i3y <_ill :-',t3(3`.+ ib 0 ~ ,~`/`~ cklt_iTth1i~~c9 1i~>l~ IYt t3`>UcrS, 1.(3) (3 ;1 O I~%i;. 'f91 I it t J;t, D Expand homeownership CDBG/ 2007 Affordable units 0 0 N/A H2 opportunities for low- Other 2008 purchased 1 4 400% •2 moderate income 2009 (homeowners 1 2 200% individuals and families. 2010 assisted). 1 3 300% 2011 2 1 100 MULTI- YEAR GOAL 5 10 200% $3~ t7s ;(zf, il, (79`l it T; (tilr:i (`(J(G:~ '7 {3 C)~ ~ ~.1 ~'i7t5~ I ~} ~~[~Q i,~.~ "%i, '. (~L+`I~'4171lL(}t~~ ~a3l97liiltlll~Y ~O(3u ~~ !9't-.° liLllClr, {~ 3(d{,3 3Q[)gia •_ Y_ I~ .-"1tr f.~Y iFi.44I1(` [1) I)I~{l?~i~}~. f ~j 13 ~3 ~~ j~f't 19 i`I tl4. y~. f' V Y ~`\In ill i Frl ~ 7ki;a41 t,ltc!11[ 61o1a ,ills=, :?tb 1(3 (3 `? T`!:'t i ' `,• 11 ~~3[IY1r;E11.s .117 i.i ~i~ l I G1 t °~~l~ G1-1 54de1~45[1?3~'3G1iCll~t4t. i. '~ ~ - ~~ ~.i~ '(°i~3i) ~!4)~31°~r City of Meridian, Idaho 2g 2011 CAPER-December 4, 2012 Sustainability of Decent Housing (DH-3) Specific Objective Source of Year Performance Expected Actual Percent Funds Indicators Number Number Completed D Participate on boards and CDBG/ 2007 Activities. 1 1 100 H3 committees and cooperate Other 2008 1 2 200 •I with other entities to 2009 1 1 100% promote fair and 2010 1 1 100 affordable housing. 2011 1 1 100 MULTI -YEAR GOAL 5 6 120 ~)i ~~, tEl ,r liis~ CIl ,~.71~ ~ .. ~ .r0~9% III CilVi(~t6s8~S !~ ~~~~) `i (~(~ °~~-~ ~, ~~i ~n~~ ;, u~ .~ L~ 1 I. <j 0 ~/U ~.g 1~ y r~ ~. 100 100 11)L''r% Availabi lity/Accessib ility of Su itable Living Environment (SL- 1) Specific Objective Source of Year Perfm•mance Expected Actual Percent Funds Indicators Number Number Completed SL Invest in public facility CDBG 2007 Public facility 1 0 0 1.1 projects that help create a 2008 activities. 1 2 200% suitable living 2009 1 1 100 environment in LMI 2010 1 1 100% neighborhoods. 2011 1 0 0 MULTI- YEAR GOAL 5 4 80 Af fordability o f Suitable Living Environmen t (SL-2) ;;; J ;~, Sustainability of Suitable Living Pnvironment (SL-3) ~s ~,., ~' °o~~ pj..': f'r' (Il_0.!~'-1~EfDl~illld)1"q U~ ~,(,?..J Z,'!/ C_~C}£_I' .~ ~~{J _~,(~(~~) ~.. s. a: ,: ~~ ~Fa~~~~ES,ci ZOC F;i~ii~,~a~~uEertit ~ 0 (~ `i1; :. ,(t~'.,~li tllla~l~~n;lt ~ utie e ~_ ;;~~1c,f1 nia:;,. 2 ?(it3 A ~_~_~5~l~/a { e 1 I , t, ,~ , I~r ` ~ W.r I Y~ ~4i )) rr Y _~.`t l~ ~/fi ~, ~~. _'itz ~.a, _.'Jl~ t ~d1 :~i~ ~'~~)~ !r(~tl ~'iaiA'S ~ i IL~~~~y'tr s.~ .. - - ~ fp~J ,...e. I~l 111 d'ill[F=d' _~ '. ~i [:<~l]?~ lo`i . ~ ~ I (B3_) pia _q~~ ((~ I {~ nil ~. (.} ~ I I i~,~s I, ~~ f '~~ 7 ~ y 7 R(f a/~~~ SL Support public service CDBG 2007 Residents 5 0 0 3.3 activities that benefit 2008 assisted. 5 13,223 264,460 presumed and documented 2009 5 29,673 593,460 LMI residents on both an 2010 5 36,576 731,520% area and clientele basis. 2011 5 55,844 1,116,880 MULTI- YEAR GOAL 25 135,316 541,264 City of Meridian, Idaho 30 2011 CAPER-December 4, 2012 Availability/Accessibility of Economic Opportunity (L++'0-1} Specific Objective Source of Fu nds Year Performance Indicators Expected Number Actual Number Percent Completed ~i r-.~. pp il~~... if ,.,. 'u li. '. r'c~ }} ?? ~ 3.~4J~.6~ ~, ~ ..~ ~ ~7 e:Sli.'i 31bC ~y,°c_, ,r ~ l. ~~ I`~ ~; j: ¢.:z. £811` ~ ~: / l)lil d_'.h- y i l ,r~}(.}+i 1 :l~lii lt'CI t()' / } \Y ~ p / ~~_)l.~tr.i ~e8i' i i ~ ~ %. O{}~ C '. i7 tdl;{~~'.tG 9l1 •i ~ ¢i'c -~ i j, .Yip}~t) {p i B ll~°1311. A H96:'~f. _~ i t~) rr~ ~ ~ ti - ~ - ~ 1 r7 ~xttornapn-ty of t~:conomia upportuutty (t;u-'L) .'l; z , ~~~ Sustainability'of Economic 0 poi•tunity (EO-3) Specific Objective Source of Year Performance Expected Actual Percent Funds Indicators Number Number Completed EO Support the efforts of CDBG 2007 Revitalization 1 0 0 3•I Meridian Development 2008 and/or facade 0 0 N/A Corporation to implement 2009 improvement 1 0 0% the Urban Renewal Area 2010 activities. 1 0 0% Plan in revitalizing 2011 1 0 0% downtown. MULTI- YEAR GOAL 4 0 0 Nei~hbo•hood Revitalization`(NR-1) ~.1 ~~ ._ 1 Other (0-1) ~~ i City of Meridian, Idaho 31 2011 CAPER-December 4, 2012 Table 2A Priority Housing Needs/Investment Plan Table P1210121TY HOU~INC NCED~ (households) Priority Unmet Deed ll 0-30% 75% Sma Related 31-50% 85.3% 51-80% 34.5% 0-30% 100% Large Related 31-50% 82.6% 51-80% 75% Renter l 0-30% 44.4% E derly 31-50% 100% S l -80% 46.2% ll h 0-30% 87.5% A er Ot 31-50% 100% 51-80% 34.6% 0-30% 80.8% Small Related 31-50% 20/9% 51-80% 34.5% 0-30% / 100% Large Related 31-50% 68.8% 51-80% 69.1% Owner ld l 0-30% 61.5% E er y 31-50% 20.9% 51-80% 25.5% ll 0-30% 75.0% A Other 31-50% 72.1 5 I -80% 76.7% Elderly 0-80% 56.5% Frail Elderly 0-80% unknown Severe Mental Illness 0-80% unknown Non-Homeless Physical Disability 0-80% unknown Special Needs Developmental Disability 0-80% unknown Alcohol/Drug Abuse 0-80% unknown HIV/AIDS 0-80% unknown Victims of Domestic Violence 0-80% unknown Source: Comprehensive Housing Affordability Strategy (CHAS) Data as referenced in 2007 - 2011 Consolidated Plan. City of Meridian, Idaho 32 2011 CAPER-December 4, 2012 Table 2I3 Priority' Con~nx>It>ity llevelol>'nteut Needs Pflorlt4 Neetl Prioi•ih' Need Level thnucl 1'rlorll}• Need Dollars l0 Address Need 51'r Goal Platdr\ct Anuuul Goal Platt/Act Pet•cent Goal Cmn tlelcd Ac uisilion of Rent Pro ert ~ A4edium Dis tosilictn Loty Clearance and Demolition Medium Clearance of C'ontaminaled Sites Lnw Code Enforcement Hi h Public Facilit ~ (GeneraA Senior Centers Hi>•h Handica ed Centers Low Hontclcss Facilities Low Youth Centers Hi h Neiehborhood Facilities Hi h Child Care Centers Low Health Facilities Low Mental Hrdth Facilities Low Parks and/or Recreation Facilities Hi h Parkin Facilities Medium TfCC Plantin Medium Fier Stations/E ui ment Low AbusccUNe lerled Children Facilities Low Asbestos Removal Low Non-Residential Historic Pmservation Law Other Publir Facility Needs Low htfrtstructurc (General) ~Nater/Sewer Im trovcntents Low Street Im rovements Medium Sidewalks Medium Solid Waste Dis tonal h» rovements Low Flood Drsina *e. Im rovements Low Other Infrastruchue Lmv Publir Sen•ices (General) Senior Services Medium Handica. led Services Low Legal Services Low Youth Services High Child Cara Services Low Trans tortalictn Services Hi h Substance Abuse Services Low Em to ~menVTraining Services Medium Health Services Low Lead Hazard Srreenin D4edium Crime Awareness Medium Fair Housing Activities Medium Tenant Landlord Counselin Medium Other Sen~ices Medium Economic Develo meat (General) GI Land Ae uisilion/Distosition Medium C/I Infntstntcarre Develo meat !`tedium C/I t3uilding Act Co+tst/Rehab Medium Other GI Medium ED Assistance to For-Profit Low ED Technical Assistance Low Micro-ente rise Assistance Low Ulhcr Low no[e: +aore revrsea from zuur - zv+ t l,onsonaatetl t'+an. City of Meridian, Idaho 33 2011 CAPER-December 4, 2012 fable 3B ARIIVUAL AFF®RABLE W®USIIVG C®IVIPLl'I®N ®ALS Grantee Name: Meridian, Idaho )Jspected Annual Actual Annual Resources used during the period Program Ycar: 2011 Number of Units To Be Completed Number of Units Completed CDBG HOM>J )/SG HOPWA BENPFICIARS' GOA1,S (Sea2150n1}') Homeless households 0 Non-homeless households 1 1 ® ^ ^ ^ Special needs households 0 Total Sec. 215 Beneficiaries'" 1 1 ® ^ ^ ^ RIJNTAI, GOALS (Sec. 215 Onl ~) Acquisition of existing units 0 ^ ^ ^ Production of new units 0 ^ ^ ^ Rehabilitation of existing units 0 ^ ^ ^ ^ Rental Assistance 0 ^ ^ ^ Total Sec. 215 Affordable Rental 0 ^ ^ ^ ^ HOAGIE OWNER GOALS (Sec. 215 Onl ) Acquisition of existing units 1 ^ ^ Production of new units 0 ^ ^ Rehabilitation of existing units 0 ^ ^ Homebuyer Assistance 0 ^ ^ ^ Total Sec. 215 Affordable Owner 1 ^ ^ ^ ^ CODIBINEll RENTAL AND OAA'NER GOALS (Sec. 215 Only) Acquisition of existing units 0 ^ Production of new units 0 ^ ^ ^ Rehabilitation of existing units 0 ^ ^ ^ Rental Assistance 0 ^ ^ ^ Homebuyer Assistance 1 1 Combined Total Sec. 215 GoalsY 1 1 ® ^ ^ ^ O'~'ERALLHOUSING GOALS (Sec. 215+ Other Affordable Housin ) Annual Rental Housing Goal 0 ^ ^ ^ ^ Annual Owmer Housing Goal 1 1 ® ^ ^ ^ Total Overall Housing Goal 1 1 ® ^ ^ ^ City of Meridian, Idaho 34 2011 CAPER-December 4, 2012 Appendix ~: Reports U.S. Department of Housing and Urban Cevelopment Date: 22-Oet-2012 Office of Community Planning and Development Time: 12:51 Integrated Disbursement and Information System Page: 1 COBG Activity Summary Report (GPR) for Program Year 2011 MERIDIAN PR03 -MERIDIAN City of Meridian, Idaho 35 2011 CAPER-December 4, 2012 PGP,i Year: 20D7 Project; 0'02-~WNTOWNREViTALIZATION IDIS Activity: 6 -MERIDIAN DEVELOPMENT CORPORATION Status: Open Locarwn: tmknovm P.IERIDIAN,ID 83642 Objective: Create ecorromic opporturuUes Outcome: Sustainabtiity Malrix Code: Public Faciliies and Improvement National Objective: SBA Description: (General) (03) Initial Funding Date: 03/188010 Financing Provide MDC assistance to design sUeetscape improvements to reduce the spread of slum and blight in the uR0. Funded Amount: 55,000.00 Improvements vnll be constructed with the Meridiui RoadMaA SVeet Split Corridor Phase 2 Roadway Dravm Thru Program Year. 55,000.00 Project. Drm~m In Program Year. 21,948.50 Proposed Accomplishments Public Facilities : 1 Annual Accomplishments Years AccompiishmentN:ttralive #Benefitting 2007 2010 During the 2010 Program Year funds were expended io destgn street fighting forthe Meridian Road Split Corridor Phase 2 project. The design is approximately 95°h conplete, and fl is expected to be conrpteted during the 2017 Program Yeas There were nwftipie delays for this project due primariry to the fact That the consultant hired by the Meridian Development Corporation (R9DC) dosed their total Boise office. 2019 puriag the 2011 Program Year tlmds were expended to finalize the destgn of the street lighting for the Meridian Road Split Corridor Ptxise 2 project. The funds vrere util¢ed for design oNy. The lighting design plans wire mdtrdad as pad of the bid package torihe entire roadway project The project viii begin cons Wction on October 29, 2012, and is expected to take approxin~,atety 1 year. MDC is paying for the caistarction of the I'rghtirtg through their ~mn general funds pGR1 Year: 2008 Project; 0002-BUYS&GIRLSCLUB IDIS Activity: 12 -GYMNASIUM DESIGN Status: Open Objective: Create suHable Irving environments Location: 911 N Meridian Rtl Meridian, ID 83642-2241 Outcome: Avaolabiiity/accessibility Matrix Code: Youth Centers (03D) National Objective: LA4C initial Funding Date: 07/028009 Description; Financing DESIGN NEW GYM14NASIUM FACILITY FOR FUTURE CONSTRUCTION. Funded Amount: 40,000.00 Dravm Thru Prosiram Year. 40,000.00 pratian In Program Year. 0.00 Proposed Accomplishments Public Facilities: 1 Actual Accomplishments Number assisted. Ovmer Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic PR03 -MERIDIAN -------~----- --- Page: 2 of ifi---~-------- City of Meridian, Idaho 36 2011 CAPER-December 4, 2012 timne: 0 0 0 0 0 0 1,800 244 BlacklAfican American: 0 0 0 0 0 0 45 0 Asian: D 0 0 0 0 0 40 0 American IntliaNAtaskan Native: 0 0 D 0 0 0 20 0 Native NawauaNOther Pacific Ishntler: 0 0 D 0 0 0 0 0 American IndaNAlaskan Native & White: 0 0 0 0 0 0 0 0 Asian N~hfle: 0 0 0 0 0 0 0 0 BladdAfican American & White: 0 0 0 0 0 0 0 0 American IndiaNAlaskan Native 8 BlacklAfrican American: 0 0 0 0 0 0 0 0 Other nwili-raUal: 0 0 D 0 0 0 95 0 AsiarvPacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total; 0 0 0 0 0 0 2,000 240 Fen>31e-headed Householtls: 0 0 0 Income Category: Cwnler Renter Total Person Extremely Low 0 0 D 500 Low Motl 0 0 0 750 Moderate 0 0 0 600 Non Low Moderate 0 0 0 150 Total 0 0 0 2,000 Percent Low/MOd fQ.S°fo Annual Accomplishments Years Accomplishment Narratlve # Benefiltin0 2008 Assistance provitletl to Boys R Girls Club to design nerrgym for recentry purchased location in Do~,vntoxn Meridian. 2010 The plan for this project was that the Cily would fund the design through use of CDBG dollars and the Boys and Gids Club wou ld fund the construction of the gym. In communications with the BRG Club Director, the Club has not initiated their fundraising aUiviry for Nis project yet, due to the cunenl economic situation. The Club anticipates beginning their fundraising efforts within the yeas Haxever, there is not an anticipatetl consWction date as of yet. 2011 The plan for this project was that the City wroulU fund the tlesign through use of CDBG deters and the Boys and Girls C lub wrouitl fund the calstmction of the gym. The Boys and Girls Club has initiated their private fundraising efforts for the consWCtion of the gyn1. This project vrill remain open errttil fhe gym is constnrcied. At this time , there is no con~trtrcGon date set PGh1 Year: 2009 Project:. 0004 -Five Mile Greek Pa>hway 2009 IDIS Activity: 20 - Frve Mile Creek Pathway DestgntEnvironmental Status: Open Objecive: Create suitable living environments Locatron: 33 E Broadway Ave Meridian, ID 83642-2619 i' Ordwnre: Avalal~lity/accessibility { Matrix Code: Netghborhootl Fac(lities (03E) Natia>3l Objective: LMA PR03 -MERIDIAN ---------•--------•--------------------------•--------•------°-----•---~age'. ~ of tb-•------------- City of Meridian, Idaho 37 2011 CAPER-December 4, 2012 Initial Fundin0 Date: 03/17!2010 Description: ( Financing Trds prM;ect urili complete the design and the environmental review of Segment H.1 of the Five Mile Creek Funded Amotmt: 32,322.72 Pathway for future construction through a Lmv-Moderato Income area vrithin the Ciry. When constructed, this project vhli provide a new recreational opponuntty to residents int his area, adn a Dravm 7hru Program Year. 32,322.72 safe, convenient, non•motodzed 1'mk to Donntoxn PAendian and to the many iws'vresses, employment Oravm In Program Year. 19,846.83 opportunities and services along Fairview Avenue. Proposed Accomplishments Public Faciiitie5: 1 Total Population in Service Area: 1,693 Census TraM Percent Low /Mad: 46.10 Annual Accomplishments Years Accomplishment Narrative q Benefitting 2010 Dudrrg the 2010 Progmm Year the environmental assessment was con~leted for this pra,'eM atrtl the Request for Release of Funds (RROF) was approved. Design for the project was also completed during the year, and it is anlidpated that consVUCtion will begin in eary calendar year 2012. 2011 `ihe Five htile Creek Pathway, Segnunt H.1 hom Pine Avenue to Badley Street was completed during program year 2011. Construction began in early spdng 2012, and all of the final eten>enis including pathway signage were completed by eary Septen~rer 2012. A nbix>n cutting cerenwny was held on October 8, 2012, and tt~ pattrxay is being used by the pubfic. The orig[nal pathway segment was intended to extend to Farview Avenue; hrnvever the City vra5 unable to obtain the necessary easements from private properly owners to complete the last stretch from Badley to Fairview Avenue. The City intends to pursue those easements at a future date w secure them through the development process at such time as the properties apppry to the City. The Wntls allocated from Program Year 2010 for construction took mio account that the segnwnt to l~ paved vvuld only be from Rne to Badley. PGht Year. 20~~ Project: 0005-Boys & 6idS 7ras~sponatiai Program IDIS Activity: 21-Boys & Gals Ciub Transportation Program Status: Completed 9/30!201212:00:00 Ahq ObjeUive: Create sutaUle Iivinp envirorntents Locatiare 911 N Meridian Rd Meridian, ID 83642-2241 Outcome: Availabitirylaccessibiliry Matrix Code: Transponatirm Services (05E) Natiatal ObjecQve: LFAC Initial Funding Date: 03/19/2010 Description: Flnancio0 The City wig provide assistance to the Meridian Boys & Gids Club to inftiate a bussing program that vrill transport students from Peregrine Elementary, Meridian Middle, and Meridian High to the Club after Funded Amount: 16,861.27 school. Dravm Thru Program Year. 16,86527 CDBG hnxis vriil cover driver vr.+ges and fringe benefds, insurance, bus maintenance and repairs, and Dra•,m In Program Year. 3,800.86 tuei. The bus vriil nai every school day for me extent of the program year. Proposed Accomplishments Feople (Generaq : 700 Actual Accomplishments Numberassisted: Owner Renter Total Person Total Hispanic Total FGSpanic Total Hispanic Total Hispanic (' White: 0 0 0 0 0 0 343 64 t BlacklAfrican American: 0 0 0 0 0 0 8 0 Asian: p 0 0 0 0 0 6 0 American lrttlian/rUaskanNative: 0 0 0 0 0 0 7 0 PR03 -MERIDIAN --------- €'age: -4 oft8----------~ City of Meridian, Idaho 38 2011 CAPER-December 4, 2012 Native HawaoaNOther Pacific Isiantler: American IndaNAiaskan Native & wtrfte: Asian V~'hite: Black/AMcan Antedcan & VvhKe: American IndiaNAlaskan Native & Biack/Atrican Amedwn: Criher multi-radaL AsianlPaCific Islander. Hispanic: Total: Female-heatletl Househoitls: Income CoteOOry: Ovmer Rei ner Total F~dremelyLrnr 0 0 0 Low hind 0 0 0 Moderate 0 0 0 Non Laa~ Moderate 0 0 0 Total 0 0 0 Percent LowMlod tmnual Accomplishments 0 0 0 0 0 0 1 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 370 6d 0 0 0 Person 74 117 162 17 370 95.4°h Years Accanplishment Narrative 2009 The Boys 8 Girls Club of Ada County transported studenns from area schools to the local Boys 8 Gids Club location. The sirxients vfio use these services typicalty have an income love) that does not allow for them to participate in the for-profit after school programs offered in the comnwniiy. Durerg the spring sctxwl senioster, this transportation program had a total of 36 members of which 22 menders met the law to niotlerate income thresholds. 2010 The Boys &Gids CIW of Ada County (Meddan Loc~ation)Vansported students from area schools to the local Boys R Girls Club. The students who use these services typicalry nave an income level that does not also for them io participate m the for-profit after school progmn>s offered in the community. During the 2010-2011 sctwoi year, this transportation program, Uanspoded 163 stutlents to the club of which all met the bw- moderateincome thresholds. 2011 The Boys &Gids Club M Atla County (Haddon Location)transported stutlents from area schools to the local Boys 8 Girls Gub. The students who use these services typicaly have an income level that does not allow for mem to partcipate in ih8 for-profd after school progranx offered in the community. Dudng the 2011-2012 school year, this transportation program, transported 151 stutlents to the dub of which 98°.o ntet the low- niorlerate income thresholds. This Is the final school year that the CDBG funds unit be used to fund ltus iranspodation program. Moving forward, the Meridian Boys and Gids vlill intlepernientiy fund the expenses associated vrith uus service. CDBG funds were usetl to initiate this ne;:^ service, which has been very successful, and the Gub vriU carry the service forward. PGA1 Year. 2607 Project: 0007 -.Five Mile Creek Pathway Dasign 2007 IDIS Activity. 23 -Five Mile Creels Pathway Design 2007 Status: Open Objective: Create suitable living environments Location: 33 E BroadwayAve Meridian, ID 83642-2619 Outcome: Availability/accessibility Matrix Code: Parks, Recreational Fadliiies (03F) -MERIDIAN National Objective: Lhf.4 °-------•---Page'.-'~ of ig-°-----°------ City of Meridian, Idaho 39 2011 CAPER-December 4, 2012 Initial Funding Date: 03/192010 Description: Financing This protect will design Segment H.1 of the Five Mite Creek Pathway for future constntttion through a Furx>Etl Anwtnrt: 49,947.61 Low-Moderate Incon~ area vrithin the City. When constructed, this project volt provitle a new reueaUonal opportunity to residents int his area, ado a pra',•m Thru Program Year. 49,947.61 sate, convenient, non-motodzed Irk to Dovmtovat Meridian and io the many twsinesses, en5ployn>Ettt Dram In Program Year. 0.00 opportututies and services along Fairview Avenue. Proposed Accomplishments Put>aic Facilities : 1 Total Population in Service Area: 1,893 Census Tract Percent Law! Mod: 46.10 Annual Accomplishments Years Accomplishment Narrative # Benerrttinq 2009 The City has mnlpletetl the Environment Assessment for this project and has submitted the document and the RROF to HUD for ctmsitlemtbn and approval. Multiple pubic meetings were held to gain input on the aligon~nt from rho surrountling property ovmers. 2010 The design and corrsUuction ofi the Five hole Creek Pathway segment H.1, has been forded over nwiiiple years using CDBG funds. The City has hired a contractor for the annstmctial of this pathway antl the construchon is set to begin in March 2012 v4th anticipated comp;etion occurdng in May 2012. 2011 The Foe PAile Creek Pathway, S ment H.i from Pine Avenue to Batltey Street was mrr~Ieted during the 2011 Program Year. ConsW cilon Vegan In eary spring 2012, antl all of the final elements including pathway s(gnage were completed by early September 2012. A ribbon arcing cerenwny was herd on October 8, 2012, and Ore pathway Is being used by the public. The original pathway segment was intended to eMend to Fairview Avenue; however the City was unable to obtain the necessary easements from private properly owners to complete the fast stretch from Badiey to Fairview Avenue. Tice Cdy intends to pursue those easements at a future date or secure them through the development process at such time as the propeNes appry to the City. The funds allocatetl from Program Year 2010 for construction look ktto accamt that the segment to be paved vrould Doty be from Pirw to Badle;; PGht Year; 2010 Project: 0002-NHS Lending, Inc. IDIS Activity: 31 - NHS Lentling Honteovmership Status: Open OUJectlve: Provitle tlecent affordable housing Locatbn: 1401 W Shoreline Dr Boise, ID 83702.6877 ONCOmo: Affordability Matrix Code: birect Homeoxnership Assistance National Objective: LMH (13} Initial Funding Date: 12272010 Description: Financing Provitle direct honteamership assistance for lownmtlerate in come harseholds for the purchase of a Funtletl Anwunt: 20,0D0.00 home in Meritlian. Dravm Thru Program Year. 14,119.42 Dravm In Program Year. 0.00 Proposetl Accomplishments Households (Generap : 2 Actual Accomplishments Numbernsslsted Ovmer Renter Total Person Total Hispanic Total Hispatuc Total Hispanic Total Hispanic White: 2 0 0 0 2 0 0 D BIacWAficur American: 0 0 0 0 0 0 0 0 - •-- PR03 -MERIDIAN --------------- ----------•-•----•-------•-°-------•--------•--------------- -°--------------•----•--•-•--_°•------°-•- ----•-•----------Page' •fi o7 i$--------------° City of Meridian, Idaho 40 2011 CAPER-December 4, 2012 Asian: 0 0 0 0 0 0 0 0 American IntliaNAiaskan Native: 0 0 0 0 0 0 0 0 Native HawaGaNOther Pacific Islander: 0 0 0 0 0 0 0 0 Americen IndiaNAlaskan Native & White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 Q 0 0 0 BIacWAfdcan Antedcen 8 While: 0 0 0 0 0 0 0 0 American IndaNA!askan Native R Black/Afdgn Arr>erican: 0 0 0 0 0 0 0 0 Othermufti-rapai: 0 0 0 0 0 0 0 0 AsiaNPacific Islander. 0 0 D 0 0 0 0 0 Hispanic: 0 0 D 0 0 0 0 0 Total: 2 0 0 0 2 0 0 0 Female-headed Harseholds: 2 0 2 income Cote~ry: Ovmer Renter Total Person Extremely Lo~rr 0 0 0 0 Low Mod 0 0 0 0 Moderate 2 0 2 0 Non Lax Moderate 0 0 0 0 Tatal 2 0 2 p Percent lox/MOd 100.0°k 1 W.0'h Annual Accomplishments Years AccomptishmentNarrative #Benetitting 2010 This actitity prov'kJ2s tlown payment assistance to elighle lavlmod persons for the purchase of a home in Meridian. The first househ~d that was assisted purchased a home on Apnl 29, 2011. The second household that was assisted purchased a home on Septembsr 2, 2011. 2011 Due to corxfftions outside the control of NHS, primanly related to families not being able to qualify for nwrtgage lawns for a variety of reasons, NHS has been tmable to tlistritwte the remalntng grant funds for tlom payment assistance from program year 2010. The City has amerxtetl the agreen~eni with NHS such that it the funtls are not expended by December 14, 20f 21ha1 they vdll be reallocated to another ekgii~le CDBC+ activity. PGh1Ye~r 2010 Project, OWJ-BOIse CirylAda County Housing Authooty Fbmaawiiership (2610} IDIS Activity: 32 -Boise CdylAda County Hous[ng Authority Homeasrrershlp Status: Open Objective: Provitle decent affordable housing Location: 1276 W Wver St Ste 300 Boise, ID 83702-7085 Otacame: Alfortlabiiity Matrix Code: Direct Homeownership Assistance National Objective: LMH rya) hiitial Funding Date: 1212712010 Description: Financing Provide direct homemmership assistance to lovmwderate income households Ior the purchase of a twine F Funded Amount: 40,000.00 in Meridan. 4 Oravm Thru Program Year. 20,000.00 Dravm In Program Year. 15,000.00 PR03 -MERIDIAN Page: ~ 7 of 18 ~ -~ City of Meridian, Idaho 41 2011 CAPER-December 4, 2012 Proposed Accomplishments Households (General) : 4 Aclual Accompltshments Number asisted: While: BlacklAfric.'+n American: Asian: Antedgn IndiaNAlaskan Native: Native HawaiiaNOther Pacific Islander. Ameri~rn IndiaNAlaskan Native & White: Asian White: BlacklAfrican American & White: Amedcan Indk'rnlAlaskan Native & Black/African Anred~n: 4Urer nwtti-racial: AsiarVPacific Islander: Hispanic: Totol; Female-headed Households: income category: Owner Renter Total Extremely Lary 7 0 1 Lav Mod 1 0 1 Moderate 0 0 0 Non Larr Moderate 0 0 0 Total 2 0 2 Percent LarrMlod 100.0°h 100.0°:0 Annual Accomplishments Ovmer Renter Total Person Total Hispanic Total Mspanic Total Hispanic Total Hispanic 2 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 2 0 0 0 2 0 2 Person 0 0 0 0 0 during the 2010 program year. A total of 815,000 was used for this purpose. The 515,000 was a conwination of 510,000 of the Program Year 2009 funds and 55,000 of Program Year 2010 funds. 2011 One cNalifying very larr income fantily vras provided with davn payment and closing cost assistance for the purchase of a home in Meridian during the 2bH program year. The purchase occurral on September 14, 2012. A total of SiK,000 was used for this purpose. pGM Year, 2Q10 Project: 0905 - Rve A4tle Creek Pathvray IpIS Activity: 33 -Five Mile Creek Pathway Status: Open Objective: Create suBal~Ie living environments LOC.9ti0n: 237 E IdahoAve Meridian, ID 83642-2635 Outcome: Availability/accessilNlity Matrix Code: Neighlwrtaod Facilities (03E} National Objective: LMA PR03 - City of Meridian, Idaho 42 2011 CAPER-December 4, 2012 Initial Fundlllg Oate: 1227/2010 Description: Financing Funded Amourrt: 120,000.00 Drawn Thru Program Year. 120,000.Op Drawn In Program Year. 120,000.00 Proposed Accomplishments PulYic FacilNes : 1 Total Poptriatbn in Service Area: 1,893 Census Tract Percent Law /Mod: 46.10 Annual Accomplishments Yeors Accomplishment Narrative # Benetitting 2(110 Design for this project was completed during the 2010 Progr.'im Year utilizing PY2009 funds. It is anticipated that constructron witl begin in early calentlaryear2012. 2011 The Frve Mile Creek Pathway, Segment H.1 from Pine Avenue to Batltey Street was completed this year. ConsWCtian began (n eary spring, and aA of the final elements including pathway signage were compleletl by early September. A ribbon cutting ceremony was held on October 8, and the pathway is being used by the pulh7c. The original RatMvay segment eras intended to extend to Fairview Avenve; however the city was unable to obtain the necessary easements from private property owners to complete the last stretch from Badtey to Fairview Avenue. The City intends to pursue arose easements at a future date or secure them through the tlevelopment process at such time as the properIIes appty to the City. The funds afiogted from Program Year 2010 for construction took into accamt that the segment to be paved would ony be from Pine to Badtey. PGM Year. 2011 Project: 0001 PY2011 Adniini,.tration IDIS Activity: 38 - PY2011 Atlminis0atian Status: Conpleted 97302012 920:00 AM Objective: Location: Outcome- Initial Funding Date: 12!222011 Financing Footled Amount: 42,631.69 Omvm Thnr Program Year. 42,631.69 Dravm In Program Year. 42,631.69 Proposed Accomplishments Actual Accomplishments Numbsrassisfed: Nmite: BlacktAMCan American: Asian: American IntliaNAlaskan Native: Native Hawai :nN0lher Pacrfic islander. PR03 -MERIDIAN Matrix Code: General Program Adnvnistmtion (21A) Natiaiai Objective: Description: COBG program management, coordination,. mondoring, reporting, and evaluation. Ovmer Renter Total Hispanic Total Hispanic Total Person Total Hispanic Total Hispanic 0 0 0 0 0 0 0 0 0 0 •--•--°-------...-•--°--------------••--------°--•-...-Pagei• ~ of 78••-------------- City of Meridian, Idaho 2011 CAPER-December 4, 2012 43 American Intlian/Alaskan Native & White: 0 0 Asian While: 0 0 81ack1African Amedgn & White: 0 0 Amedgn IndiaNAlasican Native RBlack/African An~rican: 0 0 Other nwlli•raciaL 0 0 Asian/Parafic Islander: 0 0 Hispanic: 0 0 Total: 0 0 0 0 0 0 0 0 Female-headed Households: 0 Incon>e Category; Owner Renter Total Person Extremely Law 0 Low Mod 0 Moderate 0 Non Low Moderate 0 Total 0 0 0 0 Percent LowlMOd Annual Accomplishments No data returned for this view. This might be because the applied filter excludes all data. PGht Year. 2011 Project: 0002-NHS Lending IDIS Activity: 3D - NHS Lendng Homeau^nership Status: Open Objective: Provide decentaffoNablehousir:g Location: tA01 w Shoreline Dr Boise, ID 83702.6877 Outcome: Affordability Matrix Gode: Direct Homeownership Assistance National Objective: LMH (13) Initial Funding Date: 12!22!2011 Description: Financing Provide direct homern~mership assistance to qualified LMI iaryers wdhin the City of Meridian through provision oidown payment andar cbsutg cost assistance. Funded Anwunt: 20,000.00 Dravm Thru Program Year. 0.00 Dravm In Program Year. O.OD Proposed Accomplishments Households (General) : 2 PR03 -MERIDIAN P3 e: 10 of j8 - City of Meridian, Idaho 44 2011 CAPER-December 4, 2012 Actual Accomplishments Namberassistetl tAfiite: BlacklAfrican American: Asian: American IntliaNAlaskan Native: Native HavrauarVONer Pacific 151antler: Mtedcan IntliaNA!askan Native & Whfte: Asian White: Bladr/Afican Amedgn & White: Anteripn lndiaNAlaskan Native & BlacklAfdcan Antedaan: Other nwlti-radar: AsiarVPadfic Islander: Hispanic: Total: FenL~le-headotl Households: Income Category: Uvner Re nter Total F~ctrenrely Low 0 0 0 Low t+totl 0 0 0 Moderate 0 0 0 Nat Low M~deraie 0 0 0 Total 0 0 0 Percent LrnvlMOd Annual Accomplishments Ovmer Renter Total Person Total Hispanic Total WspaNC Total Hispanic Total Hispanic 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Person 0 0 0 0 0 Years Accomplishment Narrative 2011 Due to contlitions outside the control of NHS, prlmariry relatetl to tantilles not Ix NHS has been unab?e to distriiwte the grant Nnds for doom payment assistant agreentenhviN NHS such Nat if the funtls are not expended ay December 14, activity. PGtd Year; 2011 Project: 0003-AGHA Honlec,vnergtup IDIS Activity: 40 - ACHA Honteovmership Status: Open Objective: Logtion: 1276 W River St Boise, ID 83702-7066 Otdcome: PR03 - h1ERIDIAN able to quality for nwrtgage loans for a variety of feaSati$, .m prograr» year 2011. The Giry has an~ndetl the 2 that they wilt be reallocated to another el(gibte CDBG Provide decent affordable housing Affordabfiiry -------•Pa9ei-"-i i of95 -------------- City of Meridian, Idaho 45 2011 CAPER-December 4, 2012 Initial Fundin0 Date: 12/22/2011 Financing Funded Amami: 15,000.00 Dravm Thru Program Year. 0.00 Dram in ProgramYear. 0.00 Proposed Accomplishments Households (General): 1 Actual Accomplishments Numberassisted N11de: Black/Afdwn American: A513n: American IndiaNAiaskan Native: Nafive HawaiiaNOtherPacific Islander: American Ind:an/Alaskan Native & Vifiite: Asian Nmite: BlacklAfdcan Amedwn R Nmfle: American IndvUAlaskan Native R BlacklAfricut American: Othermulti-racial: AdaNPacific Islander. Hispanic: Total: Female-headed Households: lncon>e Category: Otimer Renter Total Ezlremety Low 0 D 0 Low Mod 0 0 0 Moderate 0 0 0 Non Low hbderate 0 0 0 Total 0 0 0 Percent LowlMai Annual Accomplishments Matrix Cotle: Direct Homeovmership Assistance National Obec6ve: Lh1H (13) Description: Provide direct honteannership assistance to qualified buyers in Meridian through dam payment and ciasing W5t assi5Lince. Omer Renter Total Person Total Hispanic Total I~spanic Total Hispanic Total Hispanic 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Person 0 0 0 0 0 uue w uw wnnn r; vu[swe u[e conrrw w Al:t1A, prm>-+nry rera[ea l0 tanuneS nOt Ueing aUle IO qu3111y 10r n>ortgage bans fOf a Variety Of re350 ACHA has been unable to distribute the grant funds for doom payment assistance from program year 20t 1. The City has intended the 8greernent with ACHA such that B the funtlS are not expentled by December 14, 2012 that they Vnll Ise reallocated to another el(gible CDBG activity. PR03 -MERIDIAN -----~-------~---~-~age'- 12 of 16 ----------~~- City of Meridian, Idaho 2011 CAPER-December 4, 2012 46 prp1 Year: 2011 Pro}ect: 0004-PlaygroundPrgject - IDISActivity: 41- Playground Project Status: Open Location: 1035 W 1st SI Mentlian, ID 83642-9022 Initial Funding Date: 12/222011 Financing Fundetl An>a~t: 75.000.00 Dra~,vn Thru Program Year. 0.00 Dravm In Program Year. 0.00 Proposed Accomplishments Public Fac~ities : 1 Total Population in Service Area: 6,441 Census Tract PercerH Low /Mod: 45.30 Annual Accomplishments Years Accomplishment Narrative Objective: Create suflable living environments Outcome: Availabildylacces5lbility Maidx Cotle: Parks, Reaeational Facilities (03~ National Objective: LMA Description: Purchase antl Install playground equipment for a new playground to be locatetl at Medtllan Elementary School, a public school within the identified Lh11 area. 2011 The Playground Project Team has been working diligently throughout the year to secure donations (cash and (n-kind) to ensure U of the new alt-abtlihes playground at Meridian Elementary School, a public School logted in the heart of the Citys LMI area. The equipmc-nt has been ordered and is schedutetl to arrive and Ire installed in late OMOI~er 2012. The grant funds are being utfl¢ed equipvr~eni purchase and Installation. The City expects the ftmds to Ire draam tlown in ene or two large requests once the school reserved fha equipment PGId Year: 2011 Project: .0005-Merid±an Food Bank IDIS Activity: 42 -Meridian Food Bank Status: Con~leted 9/30/201212:OD:00 AM O1>Jective: Create suitable 1'rring environments Locaton: 15EBovrerSt Meridian,ID83642-2731 Outcome: Availability/accessibltity Initial Funding Date: 12222011 Flrranclllg Funded Amamt 24,600.00 Dravm Thru Program Year. 24,600.00 Drarm In Program Year. 24,600.00 Proposed Accomplishments People (General) : 1,000 Actual Accomplishments Number assisted: PR03 -MERIDIAN Matrix Code: Food Banks (D5l^t) Description: ii or the has National Objective: LMC Ovmer Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic City of Meridian, Idaho 47 2011 CAPER-December 4, 2012 White: 0 0 0 0 0 0 41,187 9,635 BlacklAfricarl American: 0 0 0 0 0 0 815 0 Asian: 0 0 0 0 0 0 489 0 American IndiaNAlaskan Native: 0 0 0 0 0 0 0 0 Native HawaiiaN0lher Pacific Islander. 0 0 0 0 0 0 391 0 Anledaln IntlivlfAlaskan Native 8 White: 0 0 0 0 0 0 744 0 Asian Wfiite: 0 0 0 0 0 0 0 p BlacklAficarl American & White: 0 0 0 0 0 0 0 0 Anleri~rn lntliaNAlaskan Native & BIacWAfrican Anlericarr. 0 0 0 0 0 0 0 0 Othermulti-raGal: 0 0 0 0 0 0 12,171 0 AsiarllPaafic Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 55,797 9,635 Ferrate-headed Househads: 0 0 0 Income Cetepory.~ Ovmer Renter Total Person Extrenlery Low 0 0 0 34,036 LoN Mod 0 0 0 14,025 Moderate 0 0 0 5,826 Nrn Law Moderate D 0 0 1,910 Total 0 0 0 55,797 Percent LowlMod 96.6°l° Annual Accomplishments Years Accomplishment Narrative RBenefitting 2011 The Meridian Food Bank utilized the CDBG funds for the purchase of food that was distdlxrted to persons in need at their bcation in dovmtovm hR?ridan. The Food Bank receives ftalds and donat ions from a variey o} sauce s to meet the need of those in hanger in the rnmmimity. PGA1 Year: 2011 project: 0006 -Scholarship Program IDIS Activity: 43 -. Boys arld Gids Clup Scholarship Pfogram Status: Completed 9/30/201212:00:00 AM OI~eUive: Create suitable living environments Location: 911 N Meridian Rd Meridian, ID 83642-2241 Outcome: Availability/accessibility Matrix Code: Child Care Services (05L) National Objective: LMC hlitial Funding Date: 12/22!2011 Description: FinanC0lg Footling will assist the Meridian Boys and Gids qub in providing scholarships to children of LMI Funded Amount: 9,970.00 househoWS for the purpose of attending the Club's fee based programs. Drawn ThN Program Year. 9,970.00 Dr,•rtm In Program Year. 9,970.00 Proposed Accomplishments PR03 -MERIDIAN --- ----•-----°- ----------------°-------•-----•-------°--------•--------•-------•-----------pa9e`.• 1dof9fi --- City of Meridian, Idaho 48 2011 CAPER-December 4, 2012 People (Generap : 30 Actual Accomplishments Number©ssisted Ovmer Renter Total Person Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 A3 B BIacWAtrican American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American IndiaNAfaskan Native: 0 0 0 0 0 0 0 0 Native HawafiaNOmer Pacific Islander 0 0 0 0 0 0 0 0 American lndiaNAlashan Native R Wnite: 0 0 0 0 0 0 0 D Asian White: 0 0 0 0 0 0 0 0 BlacklAfricart Ameda~n 8 Whtte: 0 0 D 0 0 0 0 0 American IndaNAlaskan Native & BlacklAfrican Antedcart: 0 0 0 0 0 0 0 0 Omer nwiti-raGal: 0 0 0 0 0 0 4 0 AsianlPacific Islander. 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 47 8 Female-headed Households: 0 0 0 income Category.' Owner Renter Total Person F~tremely Lary 0 0 0 24 Lary Mod 0 0 0 18 Moderate 0 0 0 5 Mon Law Moderate 0 0 0 0 Total 0 0 0 47 Percent LaNIMod 1 W.D°.'o Annual Accanplishntents Years Accomplishment Narrative # Benetittin0 2011 over me course of the year, 47 students were provided watt scholarships to the Meridian Boys ;utd Girls CI W fee-based programs. The programs inchrded Year One, Summa Memlxrship, Sunrise Cl ub, and Field Trips. PGLi Year. 2011 project: th'107 • Facade Iniproventent Fcogrant IDIS Activity: 44 -Facade Intproventertt Program Status: Qpen Objecive: Create economic opportunities Locatbn: 33 E Braadvray Ave Meriden, ID 83642-2619 Outcome: Availabilitytaccessibility Matdx Code: Rehab; Pul>lidy or Private)yy-Owned National Objective: SBA t CommerciaUlndustdal (14E) Initial Funding Date: 0723!2012 Description: Financing City vA0 parhterwiih me Meridian Development Corporatron to complete one non-residential facade improvement project to address slum and I>Ught in me Urban Renewal Area. Funded Amount: 40,000. W PR03-MERIDIAN--------•----------------•-•--------------------- -----------• ------•--------- -------•-•-------••°------•--------•-----•°•- ---•-•-------° •~:igei 73of98-----•-•------ City of Meridian, Idaho 49 2011 CAPER-December 4, 2012 Dram Thm Program Year. 0.00 Dravm In Program Year. 0.00 Proposed Accomplishments Businesses : 1 Annual Accomplishments Years Accompl A1DC opened up the application periotl in June 2012, and several businesses applied for ase of the Amds. Not all of the businesses met the cdteria established for pvtic(pation in the program. For prose that dttl, MDC is st11 working through the details for the use of the grant funds. No business has yet signed the participation agreement with tv90G for use of the funds. oral mt etl loon : 60 , 3 . Total prawn Thru Program Year: 5425,456.71 Total prawn ht Program Year. 5257,797.88 PR03 ~ MERIDIAN ------ ----------------------------° ----•---f age -16 of j6 ------------° City of Meridian, Idaho 50 2011 CAPER-December 4, 2012 U.5. Department of Housing and Urban Development Date: 19-OCt-2012 Office of Community Planning and Development Time: 13:15 Inkegrated Disbursement and Information System Page: i CDBG-R Activity Summary Report (GPR) for Program Year 2011 MERIDIAN PR03 -MERIDIAN City of Meridian, Idaho 51 2011 CAPER-December 4, 2012 Pr,M Year: 2oto Pro}eGL OCQt3-W.BthStreetPede;inanLighGng-CDBGR IDIS Activity: 36 - W. 81h 6treet Pedestrian Lighting Status: Cmpleted 2/2201212:00:00 AM Location: 1507 W 8th St tvtedtlian, ID 83642-2013 Initial Funding Date: 04/042011 Financing Funds-c! Amount: 39,726.94 Drawn Thnr Program Year. 39,726.94 Oravm In Program Year. 33,670.94 Proposed Accomplishments People (General) : 250 Total Po)xrtation in Service Area: 2,386 Census TraG Percent Lo~,v /Mod: 45.00 OL~ective: Create salable I'Ning environments Outcome: Availability/3ccessibllity Alatrix Code: Street Improvements (03K) National Objective: LMA Description: Install energy-effident pedestrian lighting alaig W.Bth Street behveen Cherry Lane and Pine Avenue to provide enhanced pedestdan safety along the Safe Route to School comctor to the Meridian Middle School. Annual Accomplishments Years Accomplishment Narrative # Denefiltinp 2010 Environmental Review and desi~~tIn were completed for (his project during the 2010 Program Year. The constmdion of the protect is anticipated to he Complete earty into the 21111 Program Year. 2011 The NYV 8th Street Pedestrian Lighting Project was completed in Febmary2012. A % m(le segment of NW 8th Street now has continuous street lighting vrith greatly increased lighting levels that vria enhance safety both for school children going to Meridian Middle School and for residents of this bvr income neighl~odwed who walk bicycle and drive this roadway. A tokai of 7 new street lights were installed, one exisemg pole vns nwdified to inGude additional lightalg and ~ Idaho Power ovmed lights vrere replaced with higher lumen output fixtures. Total Funded Amount: 539,726.94 Total Drawn Thru Program Year: 539,726.94 Total Oraxnt hi Program Year, 533,670.94 PR03 -MERIDIAN City of Meridian, Idaho 52 2011 CAPER-December 4, 2012 ID18 U.^a. DEPARTR7ENT OF HOUSING AND URBAN DEVELOPMENT OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT PR08 -Summary of Consolidated Plan Projects for Report Year Plan IDIS Amount prawn Amount Amount Year Project Projeot Title and Description Program Project Cammited Thru Report Available fo Drawn in Estimate Amount Year Draw Repoli Year 2Dt t t PY«Ot i Administration CDBG Program man.;gtement, a-.t+rdtnation, monitoring, CDBG $98,115.00 $42,831.86 $42,831.86 $4.4D $42,831.89 reporting, and evaluation. 2 NHS Lending Direct Homewmership Assistance through dawn payment CDBG $2D,OD0.4D $20,QD4.D0 $4.4D $20,DDD.00 $4.00 and closing cost assistanoe. 3 ACHA Homeovmership Provide direaf homeownership assistance to quai'~fied LMl GDBG $15,040.D6$15,004.40 $D.44 $15,406.DD $0.00 buyers in Meridian through davm payment and lasing wst assistance. 4 Playground Project Purchase and install playground equipment. CDBG $75,040.00 $75,QDD.p4 $D.44 $75,4DOA0 $O.DD 5 t+4eddian Food Bank Purchasing and providing food to those in need. CDBG $24,80D.0D $24,8DD.40 $24,80D.DD $D.04 $24,804.D0 8 Scholarship Program Provide scholarships to children of thtl households forthe CDBG $tD,040.00 $6,670.00 $6,670.D0 $4.04 $6,67D.OD purpose of attending the Mteridian Boys and Gids Club's fee based programs. 7 Faaade Improvement Program Funding to complete one non-residential facade CDBG grAO,DDD.OD $40,04D.46 $0.04 $4p,4D0.04 gDAD improvement peoject to address slum and blight in the Urban Renewal Area. City of Meridian, Idaho 2011 CAPER-December 4, 2012 53 U.b. C~ ~ttn _rt of N u >_ acct U,t~an ~ I ',rf:cnt C»l ~: IU-19--=2 C~`fcr i `Cnn~sni~ni7~ Piann"; ~, and C~~;rlo~~mNnt iIi~ E: 1_:21 In'.Nltakc-v Di~bo,.~nrrt any Infatuation Sp_ten"! PAGE 1 CD2G 5umnk3ry of Accon~pl;cnn?nt_. - P~~iamYe3r:2011 MERIDIAN Count of CDBG Activities with Disbursements by Activlty Group & Matrix Code Underway Completed Activity Group Activity Category Underway Activities Completed Activities Program Year Total Activities Count pisbursed Count Ris~ursed Count Rsbursed Economic Davebpment Rehab; Publicly or Privately-Cwmed 1 $0 00 0 $0 00 1 $0 00 Comn~etriaiJindustiiai (14E) . . . Total Economic Development i $0.00 0 $0.00 1 $0.00 Housing l3irect Homeownership Assistance (13) 4 $15,000.00 0 $0.00 4 $15,000.00 Total Housing 4 $15,000AO 0 $0.00 4 $15,000.00 Public Facilities and Improvements Public Facilitic~ and Improvement 1 $21 995 50 0 $0 00 1 21 948 54 $ (General) (03} , . . , . Yoirth Centers (03D} 1 $0.00 0 $0.00 1 $0.00 Neighbaiiooct Facilities (03E) 2 $139,846.83 0 $0.00 2 $139,846.83 Paifs, Retreational Facilities (03F) 2 $0.00 0 $0.00 2 $0.00 Total Public Facilities and Improvements 6 $161,795.33 0 $0.00 G $161,795.33 Public Services Tianspatation Services (05E) 0 $0.00 1 $3,800.86 1 $3,800.86 Child Cage. 5eivices (OSL) 0 $0.00 1 $9,970.00 1 $9,970, Food Banks (05W) 0 $0,00 1 $24,600.00 1 $24,600.00 Total Public Services 0 $0.00 .3 $38 370.8G 3 $38,370.86 General Adminishation and Geneiai Program Administiatiai (21A) 0 $0.00 1 $42,631.69 1 $42,631.69 Warning Total General Administration and Planning 0 $0.00 1 $42,G31.G9 1 $42,63i.G9 Grand Total 11 $17G,795:33 4 $81,002.55 15 $257,797.88 City of Meridian, Idaho 54 2011 CAPER-December 4, 2012 CKiCP c.f `-'`.,ii., r'*, ~;~-,--- ad Ue,~e!or:-ne-:; 3,,_, Gev_ t _nt o; Hs_sk~- --~ U __- Ct=';`- ;ie fit Inte_ ~c'cd Uis__ .event ~-s Ir~f_, P,i~Lia r';~tell pF.;F, - t~Rf Fn _ I:! =~~~rr_y Re,~, t f'rcar~m 'i e:' 2011 h;ERIGIAN , IG PART I: SUh1MARY OF CUBG RESOURCES 01 UNEXPENDED CUBG FUNDS AT ENU OF PREVIOUS PROGRAFI YEAR 02 ENTITLEMENT GRANT 03 SURPLUS URBAN RENEWAL 04 SECTION 106 GUARANTEED LOAN FLINGS 05 CURREP{T YEAR PROGRAhI INCOME 06 RETURNS 07 AGJUSTh1EP{T TO COh1PUTE TOTAL AVAILABLE 08 TOTAL AVAILABLE (SUM, LINES 01-07} PART II: SUMMARY OF CUBG EXPENDITURES 09 DTSBURSEh1ENT5 OTHER THAN SECTION 108 REPAYt•IEtST'SAPJD PLANt{IMG/ADMINISTRATION 10 ADJUSTMENT TO COhIPLiTE TOTAL AFIOUNT SUJ3JEC3 TO LOWjhIOD BENEFIT f 1 AMOUNT SUBJECT TO LOVJJh10D BENEFIT (LINE 08 + LINE 10} i2 DISBURSED IN IDIS FOR RLANNING/AQMIhIISTRATIOPJ 13 DISBURSED IN IRIS FOR SECTION 108 REPAYMENTS 14 AUJU5Th1ENT TO COMPUTE TOTAL EXRENDITURES 15 TOTAL EXPENDITURES (SUM, LItdES ii-14} 16 UNEXPENDED BALAtiCE (LINE a8 -LINE 25} PART III: L04JMOD BENEFIT THiS REPORTING PERIOD 17 EXRENUED FOR LOVJIMOD HOUSING ZN SPECIAL AREAS 18 EXPENDED FOR LOW/htOU MULTI-UNIT HOUSING 18 DISBURSED FOR OTHER LOW/MOU AGTiVITIES 20 ADJUSTh1ENT TO COMPUTE TOTAL LOVd/MOD CREDIT 21 TOTAL LOWjMOD CREDIT (SUM, LINES 17-20} 22 PERCENT lO'~t'fMOU CREDIT (LINE 21/LINE li} LOWjMOU BENEFiT FOR MULTI-YEAR CERTIFICATIONS 23 RROGRAM YEARS(RY} COVERE©IN CERTIFICATION 24 CUMULATIVE NET E)iPENGZTURES SUBJECT TO LOWIhlOD BENEFIT CALCUI.ATIahJ 25 CUMULATIVE EXRENDITURES BENEFITJFJG LOVJ1hiOD PEJtSOP,fS 26 RERCENT BEPJEFIT TO LOU`,"jMOD pER5ON5 (LINE 25/LIPv`f 24) PART IV: PUBLIC SERVICE (RS) CAP CALCULATIONS 27 DISBURSED IN IGIS FOR PUBLIC SERVICES 28 PS UNLIQUIGATEG aBLIGATIONS AT EtJD OF CURREk{T PROGRAM YEAR 29 R5 UNLIQtDIGATEU aBLIGATIOMS AT ENU OF PREVIOUS RROGRAh1 YEAR 30 ADJUSTMENT TO COMPUTE TOTAL pS OBLIGATIONS 31 TOTAL PS aBLIGATZONS (LItJE 27 + LINE 28 -LINE 28 + LINE 3a} 32 ENl-1TLEh1EIJ1-GRAPJT 33 PRIOR YEAR PROGRAM INCOME 34 AGJUSTh1ENT TO COhipUTE TOTAL SUBJECT TO Pa CAP 35 TOTAL SUBJECT TO p5 CAp (SUM, LINES 32-34} 36 RERCENT FUNDS OBLIGATED FOR RS ACTNIIIES (LINE 31/LINE 35} PART V: PLANNING AND ADMINISTRATION (Pk) CAR 37 DISBURSED IN IDiS FOR RLANNINGfAGhtIMSTRATIO:'J 38 RA UNLIQUIDATEG OBLIGATIaNS AT ENG OF CURREti°T pROGRAt9 YEAR 39 FA UNLI~UIDATED OBLIGATIONS AT ENU OF PREVIOUS RROGRAM YEAR 40 AGJUSThiENT TO COMPUTE TOTAL pA OBLIGATIONS 41 TOTAL PA UBLIGATZONS (LINE 37 + LINE 38 - LItJE 39 +LIttiE 40} 42 ENTITLEM1IENT GRAt{'T' 43 CURREkJT PEAR RROGRAh1 It~fCOFSE 44 ADJU5Th1ENT TO COMPUTE TOTAL SUBJECT TO PA CAP 45 TOTAL SUBIEC'T TO pA CAp (SUM, LINES 42-44} 46 PERCFt{T FUt{DS OBLIGATED Ft7R PA ACTIVITIES (LINE 41/LIi~JE 45} City of Meridian, Idaho 2011 CAPER-December 4, 2012 GATE; 10-??-1' F'r.~E: _ 265,544.51 230,715.00 a.aa 0,00 a.aa 0.00 o.aa 496,259.51 215,166,19 0.00 215,166.19 42,631.68 0.00 0,00 257,797,08 236,461.63 0,00 o,aa 193,217.69 0.00 193,217,69 88,80°70 RY: 2010 PY: 2011 PY: 355,693,77 324,908.77 91.35°~a 38,370.86 0.00 3,935.59 a.ao 34,435.27 230,715.00 o.ao 0.00 230,715.00 14,934°0 42,631,69 0,04 a,a0 0,00 42,631.69 230,715,00 0,00 4.00 23p,715.00 18,484!0 55 ~rfw of C:~c ir.;m'~, t~~--; -., d:~d De~~e'c~-~ _ DA7E: `_D-?'-1? Li.~. Cre'~_rtserrt cr N _ - - ' %:_•,c D _.~-~Fr.t T)'~1E, 1F; :;~ Int_ _ed Uls:, _e~ient ~r.~ I-~k. ~._,_~a~ `-.y.-tell P~-GE: PFt26 - CDE F.n~c,_irl 5'_ ~irc;c. y Red; t F2+aren; Y'e~- 2011 h1EF.I LiIAN ,16 LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN pEfERMINING THE AMOUNT TO ENTER ON LINE 17 Repo+t returned no data. LINE 18 pEiAIL; ACTIVITIES TO CONSIDER TN pEIERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data. LINE 19 pETAIL: ACTIVITIES INCLU6ED IN THE COMPUTATION Of LINE 19 Plan Year IDIS Project IDIS Activity Voucher Activity Name h9atrix National Number Code Objective prawn Amount 2009 4 20 5364120 Five Mile C1'eek Pathway pesignJEnvironmental 03E Lh1A $204.88 2009 4 24 5370D4$ Fve Mile Creek Pathway Dc-sigrttEnviironmentaf 03E LhiA $2,396.25 2409 4 24 53751$9 Fve Mile Creek Pathway pesgnJEnvironmental 03E Lh1A $24.04 2D09 4 2p 5375156 Fve Mlle Creek Pathway pes=gnJEn^,rironmental 03E LMA $354A0 2009 4 20 5387426 Fve Mile Creek pathway pes'sgnJEnvironmental 43E Lh1A $1,568.75 2009 4 20 53$703D Five Mile Creek Pathway pesgrtlEnvironmental 03E Lh1A $53.63 2009 4 20 540242b F;ve Mile Q eek Pathway pesignJEnvironmental 03E LhtA $466.25 2009 4 2p 5402027 Five hi1e Creek Pathway Dc-ssgn/Environmental 03E Lh1A §2,454.$5 2049 4 20 5409574 Fve Mile Creek Pathway pestgn/Environmental 03E Lh1A $.72.00 2009 4 2D 5415570 Fve Mile Creek Pathway pesgnJEnvironmental D3E Lh1A $2,345.42 2x09 4 20 5415572 Fve Mile Creek Pathway pesgnJEnviranmental 03E LhiA ~10,044.D4 2409 4 20 5430554 F+ve Mile Creek Pathway pesigr,(Environmental 03E LhtA X314.80 2DD9 S 21 5466092 Boys & Girls Club Transpoitatian Program 05E Lh1C $3,$04.86 2010 3 32 5478$44 Raise CityJAda County Housing Authority Hcmtavmersh'sp 13 LhiH $15,444.44 2414 S 33 5415574 Fve Mile Creek Pathway 03E LhiA $25,413.66 24I0 5 33 5430557 Fve hflle Creek Pathway 03E LhiA $24,$3b.22 2414 5 33 543%13 Fve Mile Creek Pathway 03E LI•tA $b9,75D.12 2011 5 42 5404671 Meridian Food @ank 05W Lh1C $6,794.OD 2411 5 42 5428879 Meridian Food Bank 055Y LhiC $8,724.68 2011 5 42 5439b12 Meridian food Bank 055Y Lh1C $9,D$5.32 2411 6 43 543561$ Bays and Girls Club Scholarship Program 05L Lh1C $5,424.40 2011 6 43 5480512 Boys and Girls Club Scholarship Pirogr-am OSL Lh1C $4,554.00 Total $193,217.69 City of Meridian, Idaho 56 2011 CAPER-December 4, 2012 Office of Community Planning and De velopm~nt D:;TE: 10-L-12 U.S. Urp_~~~tment of Housing and Urban Ueveloprnznt TIt•;E: 1;:1 Integrated Usburcement and Information System PAGE: 1 Et:pendituie ReporT ~- Use of CUED Rmds by RIERIDIAIJ,IU from 10-01-2011 to 09-30-2012 ttatrlx Activity Percent Code GrouN .Matrix Code Name Disbursements of Total 13 HR Dlrert Homeownership Assistance 15,000.00 5.82% Subtotal for: Housiu9 15,000.00 5.82 ro 03 PI Public Facilities and Improvement (General) 21,948.50 8.51% 03E PI Neighborhood Facilities 139,846.83 54.25% Subtotal for : Publ(c Facilities an[I Luprovements 161,795.33 ti2.7G r° 05E PS Transportation Services 3,800.86 1.47% 05L PS Child Care Services 9,970.00 3.87% OSW PS Food Banks 24,600A0 9.54% Subtotal for: Public Services 38,370.8ti 14.88°~ 21A AP General Program Administration 42,631.69 16.54°l0 Subtotal for: General Adntlnlstratimi and Planning 42,631.ti9 1G54`/o Total Disbursements 257,797.88 100.00°io Office of Community Planning and De~~rlupment DATE: 10 19-12 U. S. Department of Housing and Urban Urvelopmen[ TIh;E; 13;35 Integrated Usbursement and Infomiaticn System PAGE: 1 Expenditw~e Report Use of CUBE-R Funds by tdEFIUTAN, ID from 10; I/2009 12:00:00 Aht [0 9/30/2010 12:00:00 At•1 f.latrix Activity Percent Gode Group Matrix Code Name Disbursements of Total 03E PI Neighborhood Facilities 24,565.00 38.21°l0 03K PI Street Improvements 39,726.94 61.79% Subtotal for :Public Facilities and Improvements 64,291.94 100A0`% Total Disbursements 64,291.94 100.00% City of Meridian, Idaho 2011 CAPER-December 4, 2012 57 IDIS - PR56 U.S. Department of Housing and Unman Development DATE: 10-19-12 Office of Community Planninn and Development TIME 13:40 Inteciratec! Disbursement and Information System PAGE: 1 Cun~ent CDBG Timeliness Report Grantee : MERIDIAN, ID PGh1 PGM YEAR TIMELINESS --- LETTER OF CREDIT BALANCE --- DRAW RATIO MINIMUM DISBURSEMENT TO hIEET TEST YEAR START DATE TEST DATE CDBG GRANT AMT UNADJUSTED ADJUSTED FOR PI UNADJ ADJ UNADJUSTED ADJUSTED 21111 11T-O1-11 08-t12-12 2311,715.OD 291,191.06 291,191.IIb 1.26 1,26 2012 10-01-12 t18-113-13 UNAVAILABLE 238,461.63 238,461.63 **~`*' * m **y'x m GRANT UNAVAILABLE FOR CALCULATION City of Meridian, Idaho 58 2011 CAPER-December 4, 2012 IDIS -PR83 U.S. Department of Housing and Urban Lkwelopment DATE: 10.19-12 Ofke of Communty Planning and Des^elopmen[ TIME: 17:23 Integrated Disbursement and Infatuation System PAGE: 1 fDBG Performarke Measures Report Program Year tdERIDIAN,ID Publk Facilidrs and Infiasbucture Create Suitable Living Rovide Decent Housing [irate Economk ODDOrhmities Total Access Afford _SUStaln_ - Access Afford Sustain Access Afford Sustain Number of Persons Assisted ---- --------~---- wfth new access to a faciity 0 0 0 0 0 0 0 0 0 0 taTh Improved access t0 a fa<Ildy 0 0 0 0 0 0 0 0 0 0 wiN accessto a fadtrtythatisrw longer substandard Totals : 0 0 0 0 0 0 -p'--° __-_____O -°_- -____-____O ....... .........O Number of Households Assisted with new access to a factlity 0 0 0 0 0 0 0 0 0 0 with Improved access to a facility 0 0 0 0 0 0 0 0 0 vdth attess to a facility that is ra longer substandard 0 .__________________..____________________ ._ 0 _____________ __ ___ 0 ~ ~ ~ ~ ~ ~ ~ o Totals: O _ __.__o-__ -- ----- - 0 --------- -------- 0 --- ._.--- 0 ------- ------ 0 ------ ---- 0 ------°- ------- 0 . ------ 0 Publk Services freate Suitable Living Po~ovide Decent Housing Create Economic Oppor tunities Total ------.._...._.__-°-------ACCess_ ...__._Afford___ -Sustain Access_ ...._... Afford Svstain._.. .----Access---- ----_Afford----- ----Sustain----- ----__---_ Number d Persons Assisted with new (ar continuing) access to a service ss,saa o 0 0 0 0 0 0 o ss,twa vith improved (a' continuing) access to a service 151 0 0 0 0 0 0 0 0 151 vrith new access to a servke that is no longer substaralard 0 0 0 0 0 0 0 D 0 0 Totals: -- -------°-------------•----°55,985--------• •---p------- --------0----•----°--p ------- 0 0 0 0 0 55,995 tDIS •PR83 U.S. Department of Housing and Vifian Development DATE: 10.19-12 Office Uf Community Planning and Development TIME: 17:23 Integrated Disbursement and Infarmation System PAGE: 2 f t tOBG Performance Measures Report Program Year tdERIDTAN,ID Public Services (continued) Crea[e Suitable Living Provide Decent Housing Create Economk Oppor tunities Total ..Access ----Afford _ Sustain Attess Afford Sustain ACCess Afford Sustain Number of Households Assisted ..--- ------_-__ _.•.---_._ ______..._ -_--• -__-- _--- --•- .--- °°- ------- ------.------- vrith new (or continuing) access to a service 0 0 0 0 0 0 0 0 0 0 vnth Improved (or continuing) access to a service 0 0 0 0 0 0 0 0 0 0 with ne<v access to a service tlrat is no longer substandard 0 0 0 0 0 0 0 0 0 0 Totals : 0 0 0 0 0 0 0 0 0 D Economic Drwebpment Create Suitable Living Fvvvide Decent Housing Create Economic Oppor tunitles Total _ Access Afford _SUStain Access -Afford Sustain Access Afford Sustain Total Numberof Ousinesses Assisted 0 0 0 0 0 0 0 0 0 0 Of Total New businesses assisted 0 0 0 0 0 p 0 D 0 0 Existing businesses assisted 0 0 0 0 0 D 0 0 0 0 Number of busirwssfacades/buildings rehabditated 0 0 0 0 0 0 0 0 0 0 Assisted businesses that pirovide a good or service to seiwce area/nelgfiborirood/community 0 0 0 0 0 D 0 0 0 0 Total Number of Jobs Created 0 0 0 0 0 0 0 0 0 D Types Of lobs Cmated Officials and Managers 0 0 0 0 0 0 0 0 0 0 City of Meridian, Idaho 59 2011 CAPER-December 4, 2012 IDIS - PR63 U.S. Department of Haustng and Urban Development DATE: 10-19-12 Office of Community Planning and Development TIME: 17:23 (. Integrated Disbwxment and Information System PAGE: 3 C08G Pe>formance Measures Report Program Year MERIDTAN,ID Economic Development (continued) Create Suitable Lh4ng Provide Decent Housing Create Economic ODDatunRres Total Attess Afford- --------.Sustain-__-------Attess__ _--.Afford ---- ------ - Sustain AttcSS Afford Sustain Professional - - --_ ---_- _---- ----_ --_ ----_- .--_ __-_-_-_--_ 0 0 0 0 0 0 0 0 0 0 Technktans 0 0 0 0 0 0 0 0 0 0 Sales 0 0 0 0 0 0 0 0 0 0 Office and Clerkal 0 0 0 0 0 0 0 0 0 0 Craft Workers (skilled) 0 0 0 0 0 0 0 D 0 0 Operatives (semi-skilled) 0 0 0 0 0 0 0 0 0 0 Laborers (unskilled) 0 0 D 0 0 0 0 0 0 0 Service Worker's 0 0 0 0 0 0 0 0 0 0 Of Jobs o'eated, number with employer sponsor ed health care benefits 0 0 0 0 0 0 0 0 0 0 Number unemployed prlorto taking Jobs 0 0 D 0 0 0 0 0 0 D Total Number of.lobs Retained 0 0 0 0 0 0 0 0 0 0 Types of Jobs Retained Officials and Managers 0 0 0 0 0 0 0 0 0 0 Professional 0 0 0 0 0 0 0 0 0 0 IDIS - PR83 U.S. Department of Housing and Urban Development DATE: 1049-12 Office of Community Planning and Development TIh1E: 17:23 Integrated Disbursement and Infomation System PAGE: 4 CDBG Peiformarxe Measures Repot Program Year MERIDIAN,ID Economic Deveopment (continued) Create Suitable L iving Provide Decent Harstng Create Economtt Oppatun'rtles Total -- --.Access-_ --__ Affad --..Sustain--------_-Access - --_ Afford SUStain Access Afford Sustain Technicians ----_---_ --_-- __- ---_ -_-- ------ ---- _---___- ---_--__--_ 0 0 0 0 0 0 0 0 0 0 Sales 0 0 0 0 0 0 0 0 0 0 Office and Clerical 0 0 0 0 0 0 0 6 0 0 Craft Wokers (skilled) 0 0 0 0 0 0 0 0 0 0 Operatives (semi-skilled) 0 0 0 0 0 0 0 0 0 0 Laborers (unskilled) 0 0 0 0 0 0 0 0 0 0 Service Workers 0 0 0 0 0 0 0 0 0 0 Of jobs retained, number with emDb)'er sponsored health ca re benefits Acres Of erown$elds Remedlated 0 0 D 0 0 0 0 0 0 0 City of Meridian, Idaho 60 2011 CAPER-December 4, 2012 IDIS - PR03 U.S. Department of Hars!ng and Urban Development pATE: iR14-12 Ofce of Communtty Planning and Development TIME: 17:31 Integrated Disbursement and Infatuation System PAGE: I CDBG Performance Measut~es Repot Program Year MERIDIAN,ID RehabifRation of Rental Housing Create Suitable Living Provide Detent HouSinp Create Economlc Opportun""sties Total Access Affa~d ---.._. Sustain Access Afford _ _ Sustain Access Afford Sustain Total LhiH` untts . _ ....__.°__°______________..__....__.._-_--_....__..__ ...____°___ .-_.._. 0 0 0 0 0 0 0 0 0 0 Tota) 58`, URG units 0 0 0 0 0 0 0 0 0 0 Of Total, Number of Units Made 504 accessible 0 0 0 0 0 0 0 0 0 0 Brought from substandard to standard condition 0 0 0 0 0 0 0 0 0 0 treated through com~ersion of non-resklential to reslden bal buildings 0 0 0 0 0 0 0 0 0 0 Qrialified as Energy Star 0 0 0 0 0 D 0 0 0 0 Brarght [o lead safety compliance 0 0 0 0 0 0 0 0 0 0 Affordable 0 0 0 0 0 0 0 0 0 0 Of Affordable UNts Number subsided by another federal, state, bcal program 0 0 0 0 0 0 0 0 0 0 Number ouuged by elderly 0 0 0 0 0 0 0 0 0 0 Number of years of affa~dablllty 0 0 0 0 0 D 0 0 0 0 Average number of years of affordability per unit 0 0 0 0 0 0 0 0 0 0 Number designated for peisons vdth HIV/AIDS 0 0 0 0 0 0 0 0 0 0 ]DIS • DR03 U.S. DaDaitmentof Housing and Urban Development DATE: 10.1942 Office of Community Planning and Development TIh1E: 17:31 Integrated Disbursement and Infomratlon Sy5[em PAGE: 2 eDBG Performance t9easures Repot Program Year tdERIDIAN,ID Rehabi8tatlon of Renal Housing (continued) Crea[e Suitable L Ning Provide Decent Housing Create Economlc Oppa tunities Total 0.aess Afford Sustain ACCESS Afford Sustain Attess Afford Sustain Of those, number for the chronically homeless 0 0 0 0 0 0 0 0 0 0 Number of permanent housing units for homeless persons and families 0 0 0 0 0 0 0 0 0 0 Of those, number for the chronicalty homeless 0 0 0 0 0 0 0 0 0 0 Constnxtion of Rental Housing Create Suitable Li ving Provide Decent Housing Create Economic Oppoituniiies Total __ Access _ Afford _..._... .Sustain Access Afford Sustain _ ---.._.___..........__..---' ... . Access Affa~d Sustain To[al LMH` units .... ........ .. 0 0 0 0 0 0 0 0 0 0 Total SB', URG units 0 0 0 0 0 0 0 0 0 0 Of Total, Number of 504 accessible unfts 0 0 0 0 0 0 0 0 0 0 Un'tts quakfied as Energy Star 0 0 0 0 0 0 0 0 0 0 Affordable units 0 0 0 D 0 0 0 0 0 0 Of Affordable UNts Number occup!ed by ekfedy 0 0 0 0 0 D 0 0 0 0 Years of affa~dalallity 0 0 0 0 0 0 0 0 0 0 Avenge number of years of affordability per unit 0 0 0 0 0 0 0 0 0 0 City of Meridian, Idaho 61 2011 CAPER-December 4, 2012 lDIS - PR03 U.S. Department of Houstnq a~ Urban Deveopment DATE: 141442 Office of Conununfty Planning and Deveopment TIME: f/:31 Integrated Disbursement and Infama0on System PAGE: 3 cDBG Peifanunce Measures Repat Program Year MERIDIAN,ID Conskmc0on of Rental Housing (continued) Create Sutable Living Provide Decent Housing Oeate Economic Opportuni0es Total _.ACCess_ Afford _ Sustain Access Afford Sustain Access Af(a~d Sustain Number subsid'¢ed with protect based rental assistance by another fedeaal, state, or heal Diagram 0 0 0 0 0 0 0 0 0 0 Number designated for persons vrrth NN/AIDS 0 0 0 0 0 0 0 0 0 0 Of those, the number for the chronkalty homeless 0 0 0 0 0 0 0 0 0 0 Number of permanent housing unfts for homeless pctisons and families 0 0 0 0 0 0 0 0 0 0 Of those, the number for the chronkalty homeless 0 0 0 0 0 0 0 0 0 0 ]DIS - PR63 U.S. Department of Hovsing and Urban Deveopment DATE: 3419-32 Office of Community Planning and Development TIME: 17:30 IDteg2ted Disbursement and Information System PAGE: 1 CDBG Performance Measures Repeat Program Year MERIDIAN,ID P,vner OcaDted Housing RehabBftation O~eate Suitable laving Provde Decent Housing b~eate Economic Oppa tunities Total ..___-_-__ Access_ ____.__Affwd. __ Sustain ___ Access_______ .Afford Sustain _ Access Afford Sustain Total Lh1H° unlts .._-.._ ..____..----_ ..._...._°-_-..-__ ---_...~..._ 0 0 0 0 0 0 0 D 0 0 Total SB`, URG uNts 0 0 0 0 0 0 0 0 0 0 Of Total, Number of Units OccuPled by elderry 0 0 0 0 0 0 0 0 0 0 Brought from substandard to standard condition 0 0 0 0 0 0 0 0 0 0 Qual~ed as Energy Star 0 0 0 0 0 0 0 0 0 0 &ought to lead safety compliance 0 0 0 0 0 0 0 0 0 0 Made accessible 0 0 0 0 0 0 0 0 0 0 Homebuyer Acsistante Create Suitable LINng Provde Decent Housing Create Econom2 Oppa tun~es Total Access Afford Sustain Access Afford sustafi Access Afford Sustain Total Households Assisted 0 0 0 0 1 0 0 0 0 1 Of Total: Number offirst-time homebuyers 0 0 0 0 1 0 0 D 0 1 Of those, number receiving housing counseling 0 0 0 0 1 0 0 0 0 1 Number Of households receiving downpayment)cbsing casts assistance 0 0 0 0 1 0 0 D 0 1 City of Meridian, Idaho 62 2011 CAPER-December 4, 2012 1015 • PR83 U.B. Departmentof Housing and lhban Development DATE: 10.14-12 I. Office of Community Planning and Development tth1E: 17:36 Integrated Disbursement and Information System PAGE: 2 CDBG Perfomtance Measur5 Report Pogiam Year h1ERIDIAN,ID D_welopment of Homea;mer Housing Create Suitable L iving Drovide Decent Housing Create Economic Oppatunt0es Total •-_-_ .Access - Afford _ _SUStain _ _ Access Afford -..~__...._...--°------- -- Sustain Access Afford Sustain Total LhtH` units ° - .___.._. ._---------•-°-- ....._.._°--- °----°-• 0 0 0 0 0 0 0 0 p 0 Total SB`, URG units 0 0 0 0 0 0 0 0 0 0 Of Total, Number of Affordable units 0 0 0 0 0 0 0 0 0 0 Years of affordability 0 0 0 0 0 0 0 0 0 0 Average numbr-r of years of affordability per unt 0 0 0 0 0 0 0 0 0 0 Units qualified as Energy Star 0 0 0 0 0 0 0 0 0 0 SOa accessible unts 0 0 0 0 0 0 0 0 p 0 Units Occupied by households Rreviousty Irving in wbsid¢ed housing 0 0 0 0 0 0 0 0 0 0 Of Affordable Unit Number occupied by elderly 0 D D 0 0 0 0 0 0 0 Number' designated for persons with HIV/AIDS 0 0 0 0 0 0 0 0 0 0 Of those, number for the chronically homeless 0 0 0 0 0 0 0 0 0 0 Number of housing units for homeless persons and families 0 0 0 0 0 0 0 0 0 0 Of those, number for the chronicaly homeless 0 0 0 0 0 0 0 0 0 0 IDIS - PR63 0.5. DrpadmenT of Housing and Ntan Development DATE: 10-19-12 Office of Community Planning and Development TIME: 17:38 integrated Dhbursement and Information System PAGE: 3 CDBG Performance Measures Report Pro9iam Year MERIDIAN,ID Houstnq Subsidies freate Suitable lNi ng Provide Decent Housing Create Economic Oppodunides Total _-Access_---_-- _Afford Sustain Acc_e_u___________A__f_fo_r_d_ _ Sustain Access Affa d SUStain Total Numbcv' of Households . .---_. -_-- _-- _.-__ ---_ ----- - --_ -------- --------------- 0 0 0 0 0 0 0 0 0 0 Of Total: Number of households receiving shod-temp rzntal assistance {< m 3 months) 0 0 0 0 0 0 0 0 0 0 Number' of households assisted that were previously homeless 0 0 0 0 0 0 0 0 0 0 Of those, number of chronically homeless households 0 0 0 0 0 0 0 0 0 0 Sheher for Homeless Persons Create Suitable Living R-ovide Decent Housing Create Economic Opportunities Total Access Afforcl Sustain-_--.--__-Access °-----•-Afford___-...__Sustain-------ACtess_-.-__-_-_Affoi-d•---•---SUStain._...--°--°-----°' Number of beds created in overnight sheher/other emergency housing 0 0 0 0 0 0 0 0 0 0 Numbs=r of hometzss perwns given aJemight shelter' 0 0 0 0 0 0 0 0 0 0 Homeless R'even0on Create Suftable LHing Provide Decent Housing Create Economic Oppa4~nities Tobl ..___°__-____ °_--°_ ___ Atcess_ . Afford Sustain _______ Access . __Afioid _°-_____Sustain___- ._ •-Access_..-_°° Afford-__..__Sustaiq_-• ---- ---°-°..._ Number of Persons Ass(sted that receta~ed emergency financial assistance to prevent homelessness 0 0 0 0 0 0 0 0 0 0 that received emergency legal assistance to vrevant home) ,sness 0 0 0 0 0 0 0 0 0 0 City of Meridian, Idaho 63 2011 CAPER-December 4, 2012 IDIS - PR84 U,S, Department of Housing and Urban Development DATE: 10-19-12 Office of Community Planning and Development TIME: 17:41 Integrated Disbursement and Information System PAGE: i CDBG Strategy Area, CFDI, and Local Target Area Report MERIDIAN,ID Program Year 2011 Totals for all Areas Number of new businesses assisted 0 Number of existing businesses assisted 0 Number of jobs created or retained in area 0 Amount of funds leveraged 0 Number of LMI persons assisted By direct benefit activities 0 By area benefit activities p Number of LMI households assisted 0 Number of acres of brownfields remediated 4 Number with new access to public facilities/improvements 0 Number of business facades/buildings rehabilitated 0 Slum/blight demolition 0 City of Meridian, Idaho 64 2011 CAPER-December 4, 2012 Appendix C: Legal Notices C'IT~ f?F hiEP.IT1I.~i\T ~aTiCE dF FUBLI~: HEAItI1\~=:~\'I} PLzBLEC: C~CtihiE'~T PE.)IOD Reg~tding liei•diau°~ C.'atntnunit}• Iles•elap~uent BIac1 Gt°:~nt ~C;UBG) Fa•agra~rd The +~at}> of hieridiau has beau tie~igu~ted au Entitienxe~t C'anxtutauit}r l~}r tl7e l_T:S. L7t?pattruettt of H~?ttsiu~ and L~rb~n Iyes-elaptnent"~HL7LtJ, 'Ilti;, +~e~i~natiorr allat~s the Ot}r to receive fitnds aiumill}~ iiapii HU~7 ; ~'onuntuti#}• I7erel+~guaent BIacI: Crrant {CDIlCi) F'ra ~raiz4. tit die en~l of each pra~rt~in }*ear the C`ity~ nn~st sul~utiit eta HL~I7 rg ~amsolid~t~~i t'sn~atta3 Perfannance and Et~alnatiau F{e}ac+rt ~~C'.APER} ide~ntiftiriu~ d~z praje~ets tie twit}' li3s autdertat:en dtarin~ €he }rear to achieve. their C'au~al~dsted Ptan ~~71 aiid a~~jectives. ALL C'.ITIZEI~~S ASE II.?~~I~EI~ 'tt~ atteu~ a gatUlic hearing c+n Tt~eeclay, L3ecenitae~F ~. 2012; a# ~ ~t10 P.hI;, in the 24icridian t'it}• C'ourcil t`haint~ei-~. 7~;ieritis~n t"it~• H311, :3; B. Erd~dta~a}~ ~feridiarq: Islalro; re~ardine the ?tlli C~I'Elti.:>geci~l irn~~fatiau is e~tcnded to per=any ~~~ith di~a3~iiities, residents oaf as~istetl l~ausi~~; and 24ie~-isliau business nid grcl>ert} airuery.~i~ridian C'it}' Ball is ~ hdictp~ed accessible fasilit~,~. Inditzdnals rettuiring acct~nutac~datian of~ah}~sical, ~i~l~t; yr hee ~pairuieuts ar lau~.iage iEatergretatio:3 ~le~sse contact the Oit?; trlerl; at ~21~~~ 5~~-~d~3. r111 citizens iira~^rezZet~* the ~'t'sFE}~. ai3d pza~~icie testur3au}~: C:opies ~f ~e C'.~FEFw grill tie a~~ailable ?^: c~~e~ber 1~, X012 tit di: 11e-idi;~u C:t}r C'amtnutait}r Deyelaptsieart I:lepttrtnieirt; and ~n the t~#~"s ~`LABCv ueb site, http:r:` t~ vtva^. ntei-idi anc;it}'evr~,~ crib II. A Fk~~LIC~ C'OI4f:41E`3T PEI'~IODp 1~'iLL BE OPEN{ FR#~3vf `+It~Sf'EI4BEI: 19, ?012.. TFiP~tstl~H THE }stll~i,IC` Hl1AP,eL'~O ~#P.T DE~'~hiJ~ER ~, `?412. I)ttrin~ t~iiv perind, ill caiuuieuts shanld ~e addressed to Lari Den H;~rta4. ttrl~o nia}' be cantacted b}' iusil'C:'it}~ afl4eridi~n; C'rsuuu~uut}r I?e4'eltpiuentl77°p, rtii,r:,t; :~ ~ E. ~oadma}°: 43ericli3n„ Iii ~3~~?; b}~ phone. tr~4$) ~~~-55'_~~;' b}' fax: X205} ~1I8-~~~~1: r~r 1~~,^ e-isi3il: ltleul~rirtaz ~e~,aueridiaucitsr_ar~. DATI/L7 this lc1~h day ~fh~ovecuber 24I Is~It~*is I'rni~~ Fiablish. I+ia?.reuiber' I~, ~O1'? r.: r.m-s rre a arr. ryv r.~rr srisnn nr:a xst i •ix. City of Meridian, Idaho 65 2011 CAPER-December 4, 2012 Appendix D: Public C®mments No comments were received during the public comment period from November 19, 2012 to December 4, 2012. City of Meridian, Idaho 66 2011 CAPER-December 4, 2012 T :December 4, 2012 I lJ $ CLERKS oFF~cE F~nr,~L ,~cT~on- DATE: E-MAILED TO SENT TO I SENT TO ( NOTES INITIALS STAFF AGENCY APPLICANT CITY OF 1VIERH)IAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN pursuant to the ordinances of the City of Meridian and the laws of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at 7:00 p.m, on Tuesday, December 4t1', 2012, at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, regarding the 2012 Meridian Parks and Recreation Department Fee Schedule, including proposed new fees as set forth below. Further information regarding these fees, as well as the entire Parks & Recreation fee schedule, is available at the Parks & Recreation Department at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, (208) 888-3579. Any and all interested persons shall be heard at the public hearing. Written testimony is welcome; written materials should be submitted to the City Clerk no later than 48 hours prior to the public hearing. All testimony and materials presented shall become properly of the City of Meridian. For auditory, visual, or language accommodations, please contact the City Clerk's Office at (208) 888-4433 at least 48 hours prior to the public hearing. Amazing Athletes $45.00 Beginning & Intermediate Tumbling (Grades K-5th) $30.00 Beginning Ballet (Grades 2nd-3rd) $25.00 Beginning Ballet (Grades 4th-5th) $30.00 Beginning Contemporary Ballet $30.00 Beginning Guitar $100.00 Beginning Tumbling (Ages 2-S years) $30.00 Combination Ballet, Tap and Tumbling (Ages 2-5 years) $38.00 Combination Dance and Tumbling (Grades K-1st) $30.00 Family Danse Orientale $50.00 Intermediate Creative Ballet $30.00 Intermediate Guitar $100.00 Intro to Relationships $10.00 Safe Dating for Teens $35.00 Senior Danse Orientale $50.00 Spring Into Art Workshop $19.00 Yoga-Unlimited $45.00 Young Mozart Violin Classes $45.00 DATED this 21st day of November, 2012 JAYCEEtII~LMAN, CITY CLERK PUBLISH on November 26th, 2012 and December 3'•`t, 2012. Q~~ATED AUGUST G~~ lly s ow c,ty of ~~~lA N, IY I I I I AT IT M PROJ T NUMB PROJ CT NAM Winter 2012 Parks and Recreation Fee Schedule PLEASE PRINT NAM FOR I AGAINST I NUT LI ri i n i until tin December 4, 2012 ITEM TITLE: I e T' lJ a Resolution No. Proposed # 12-895: A Resolution Adopting the Winter 2012 Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date CLERKS OFFICE FINAL ,4CTlON DATE: I E_MSTAFF TO i AGENCY I APPLICANT I NOTES I INITIALS CITY OF MERIDIAN RESOLUTION NO. ~ ~ ~,_ ~ BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION ADOPTING FEE SCHEDULE OF THE MERIDIAN PARKS AND RECREATION DEPARTMENT; AUTHORIZING THE MERIDIAN PARKS AND RECREATION DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following publication of notice according to the requirements of Idaho Code section 63-1311A, on December 4, 2012, the City Council of Meridian held a hearing on the adoption of the proposed Fee Schedule of the Meridian Parks and Recreation Department, as set forth in Exhibit A hereto; and WHEREAS, following such hearing, the City Council, by formal motion, did approve said proposed Fee Schedule of the Meridian Parks and Recreation Department; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the Fee Schedule of the Meridian Parks and Recreation Department, as set forth in ExhibitA hereto, is hereby adopted. Section 2. That the Meridian Parks and Recreation Depalment is hereby authorized to implement and carry out the collection of said fees. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho this 4th day of December, 2012. APPROVED by the Mayor of the City of Meridian, Idaho, this 4th day of December, 2012. APPROVED: eerd, Mayor ATTEST: -- Jaycee 13~man, City Cleric ADOPTION OF FEE SCHEDULE OF MERIDIAN PARKS & RECREATION DEPARTMENT PAGE 1 OF 1 -\ ~ f~_.1 Meridian Parks and Recreation 2013 Fee Schedule = Denotes fee change/addition/remova Activity Current Fee Proposed Fee Volleyball Competitive (Men's, Women's, Co-Ed) Team Fee (10 games + tournament) $180.00 Resident Player Fee $10.00 Non-Resident Player Fee $20.00 Late Fee $30.00 Holiday Classic Volleyball Tournament Lower-Mid-Upper Leve (Women's, Co-Ed) Team Fee (3 Game Guarantee) $85.00 Fall Basketball Men`s, Women's, Men's Over 40 Team Fee (10 games + tournament) $475.00 Resident Player Fee $10.00 Non-Resident Player Fee $20.00 Late Fee $50.00 Spring Basketball Men's, Women's, Men's Over 40 Team Fee'i{8 games): $275:00 Resident Player Fee $10.00 Non-Resident Player Fee $20.00 Late Fee $50.00 Spring Softball Men's, Women's, Co-Ed Team Fee (10 games + tournament) $450.00 Resident Player Fee $10.00 Non-Resident Player Fee $20.00 Late Fee $50.00 Fall Softball Men's, Women's, Co-Ed Team Fee (8 games) $220.00 Resident Player Fee $10.00 Non-Resident Player Fee $20.00 ASA Fee (if team is not already registered) $12.00 Late Fee $50.00 Softball Tournaments Field Rental for tournament (per hour) $5.00 Field Prep for tournaments (per hour) $15.00 Summer Fun Girls Softball Tournament $275.00 (Activity I Current Fee Proposed Feed I Used Softballs (each) I $1.001 I (U10, U12, U14, U16, U18) Team Fee (ASA Fee not included) $420.00 Late Fee (per team) $50.00 Girl's Fall Fastpitch Softball (U10, U12, U14, U16, U18) Team Fee (8 games) $220.00 Resident Player Fee $10.00 Non-Resident Player Fee $20.00 Late Fee (per team) $30.00 Men's Fastpitch Softball Men's Fast Pitch Tournament-Team Fee $250.00 Men's Wooden Bat Tournament Team Fee $250.00 Team Fee (8 games + tournament) $150.00 Resident Player Fee 10.00 Non-Resident Player Fee 20.00 Late Fee (per team) $30.00 Flaq Football (Men's, Women's Co-Ed) Team Fee (10 games + tournament) $375.00 Resident Player Fee $10.00 Non-Resident Player Fee $20.00 Late Fee (per team) $50.00 Activity Current Fee Proposed Fee Park Reservation Fees: Extra Picnic Tables $3.00 Alcohol Permit (5 hr. time block) $20.00 Amus. Equip./Lrg Canopies (5 hr time block per item) $10.00 Amplified Sound Permit (per day) $20.00 Short Term Concessions Permit (per day) $10.00 Short Term Concessions Permit (annual) $100.00 Baseball/Softball Field Prep (per field) $12.50 MPR On-Site Event Staff (per hour) $20.00 Storey Park (Blue & Green Shelter) Shelter Rental (1-50 people) $30.00 Shelter Rental (51-100 people) $45.00 Shelter Rental (101-150 people) $60.00 Shelter Rental (151-200 people) $75.00 NW Area Full Day (Includes Blue Shelter & Grass Area) $200.00 Softball Field Rental (per hour) $10.00 Softball Field Rental (full day) $75.00 Softball Field Lights (per hour) $15.00 Volleyball Equipment (5 hr time block blue shelter only) $10.00 Tully Park Small Shelter Rental (1-50 people) $30.00 Large Shelter Rental (1-150 people) $60.00 Large Shelter Rental (151-200 people) $75.00 Large Shelter Rental (201-250 people) $90.00 Large Shelter Rental (251-300 people) $105.00 Softball Field Rental (per hour) $10.00 Softball Field Rental (full day) $75.00 Volleyball Equipment (5 hr time block large shelter only) $10.00 Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Chateau Park Shelter Rental (1-30 people) $30.00 Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Settlers Park Shelter Rental (1-50 people) $30.00 Shelter Rental (51-100 people) $45.00 Shelter Rental (101-150 people) $60.00 Shelter Rental (151-200 people) $75.00 East Half Full Day (Includes Shelter #1 and Multi-Use Fields) $300.00 East Half Full Day (Includes Shelter #1, #2 & #3 and Fields) $400.00 Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Baseball/Softball Field Rental (per hour) $10.00 lAetivity ~ Current Feel Proposed Feel Baseball/Softball Field Rental (full dav) $75.00 Heroes Park Shelter Rental (1-50 people) $30.00 Shelter Rental (51-100 people) $45.00 Shelter Rental (101-150 people) $60.00 Shelter Rental (151-200 people) $75.00 Shelter Rental (201-250 people) $90.00 Shelter Rental (251-300 people) $105.00 Entire Park Full Day (Includes Shelter and Multi-Use Fields) $300.00 Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Activity Current Fee Proposed Fee Seasons Park Shelter Rental (1-30 people) $30.00 Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Gordon Harris Park Shelter Rental (1-50 people) $30.00 Shelter Rental (51-100 people) $45.00 Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Bear Creek Park Shelter Rental (1-50 people) $30.00 Shelter Rental (51-100 peoplee) $45.00 Softball Field Rental (per hour) $10.00 Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Champion Park Shelter Rental (1-30 people) $30.00 Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Renaissance Park Shelter Rental (1-30 people) $30.00 Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Jabil Park Multi-Use Field Rental (per hour) $10.00 Multi-Use Field Rental (full day) $75.00 Hertiage Middle School Ball Fields Softball Field Rental (per hour) $10.00 Softball Field Rental (full day) $75.00 Generations Plaza Stage and Grass Area Rental (per hour) $10.00 Stage and Grass Area Rental (full day) $75.00 Kleiner Park ShelterA-1 and B-1 Rental (1-150 people) NIA ShelterA-1 and B-1 Rental (151-200 people) N/A Shelter A-1 and B-1 Rental (201-250 people) N/A Shelter A-1 and B-1 Rental (251-300 people) N/A Shelter A-1 and B-1 Rental (301-350 people) N/A ShelterA-1 and B-1 Rental (351-400 people) N/A Sheeter B-1 Rental (401-450 people) N/A Activify ~ Current Fee) Proposes! Fee Sheeter B-1 Rental (451-500 people) N/A Shelter A-2, A-3 and A-4 Rental (1-50 people) N/A Shelter A-2, A-3 and A-4 Rental (51-100 people) N/A Special Event Full Day (Includes Shelter A-1 and grass area. Up to 1,000 people) N/A Special Event Full Day (Includes Shelter A-1, A-2 and grass area. 1,000-2,000 people) N/A Special Event Full Day (Includes Shelter A-1, A-2, A-3, A-4 and grass area. 2,000-3,000 people) N/A Special Event Full Day (Includes Shelter A-1, A-2, A-3, A-4, B-1 N/A Bandshell (Up to 400 people) N/A Bandshell & Shelters A-2 and A-3 (400-1000 people) N/A Bandshell & Shelters A-1, A-2, A-3 and A-4 (1000-2000 people) N/A Shelter A-1 and B-1 BBQ Grills N/A Shelter A-1 and B-1 BBQ Grills Full Day N/A Meridian Barn Sour 1 Mile Fun Run $10.00 6k/10k Run $20.00 1 Mile Fun Run Late Registration $15.00 6k/10k Run Late Registration $25.00 Boise Hawks Family Niaht $10.00 Meridian Christmas Street Faire Vendor Fee (10'x10' or smaller) $25.00 Vendor Fee (larger than 10'x10') $50.00 Activity Current Fee Proposed Fee Camps Teen Belly Dance Camp $60.00 Camp Mer-IDA-Teen Spring Break Full Day $88.00 Camp Mer-IDA-Teen Spring Break Half Day $68.00 Camp Mer-IDA-Teen Winter Edition 10 Day Session Full Day $166.00 Camp Mer-IDA-Teen Winter Edition 10 Day Session Half Day $146.00 Camp Mer-IDA-Teen Winter Edition 8 Day Session Full Day $134.00 Camp Mer-IDA-Teen Winter Edition 8 Day Session Full Day $114.00 Camp MerldaMoo Winter Edition 10 Day Session Full Day $160.00 Camp MerldaMoo Winter Edition 10 Day Session Half Day $140.00 Camp MerldaMoo Winter Edition 8 Day Session Full Day $128.00 Camp MerldaMoo Winter Edition 8 Day Session Half Day $108.00 Camp MerldaMoo (1 wk 7:30-5:30) $94.00 Camp MerldaMoo (1 wk 9:00-3:00) $74.00 Sports Camps $39.00 Outdoor Adventure Camp $160.00 Winter Adventure Camp $96.00 Christmas Art Camp $45.00 Whitewater Sampler Camp $395.00 Kayak Skills Development Camp $495.00 Jump Rope Camp $39.00 Camp MerldaMoo Winter Edition (7:30-5:30) $75.00 Camp MerldaMoo Winter Edition (9:00-3:00) $65.00 Camp MerldaMoo Spring Break (7:30-5:30) $84.00 Camp MerldaMoo Spring Break (9:00-3:00) $64.00 Bogus Basin Mountain Discovery Camp $140.00 Babysitting Boot Camp $40.00 Belly Dance Camp $60.00 Young Mozart Violin Camp $45.00 Young Beethoven Violin Camp $55.00 Space Music Camp $135.00 Activit Guide Classes 1,000 Hands Buddha QiGong $50.00 Adult Aerobic and Dance Class $35.00 Adult CPR/AED $50.00 Adult Golf $60.00 Adult Tennis $32.00 Adult Watercolor $49.00 Amazing Athletes $36.00 $45.00 Art Academy Saturday Class $45.00 Awash in Watercolor $149.00 Baby Signs-Sign, Say and Play $44.00 Ballroom Dance $50.00 Beginner Banjo $85.00 Beginner Ukulele $85.00 Beginning & Intermediate Tumbling (Grades K-.5th) $30.00 Beginning Ballet (Grades 2nd-3rd) $25.00 ~4ctivity ___ _ ~~_~ ._. ~ Current Fee _ r ,~~ _ _._. Proposed Fee ___. ~T ~ ginning Ballet (Grad Be es 4th-5ih) _ $30,00. Beginning Contemporary Ballet _ $30..00 Beginning Drums $85.00 Beginning Guitar $85..00. ` $100.00 Beginning Hula Hoop Class $60.00 Beginning Jeweery Making-Youth $47.00 Beginning Modeling $65.00 Beginning Piano $100.00 Beginning Sewing $49.00 Beginning Tumbling {Ages 2-5 years). $30.00 Beginning Violin $85.00 Beyond Recycling -It's Easy Being Green $6.00 Building Blocks Lego Class $45.00-$85.00 Capturing the Light in Floral Still Life $65.00 Christmas Crafts Preschool Class $24.00 Combination Ballet, Tap and Tumbling :(Ages 2-5 years) $38..00 Combination Dance. and Tumbling (Grades K-1st) $30.00 Communicating Love Classes $120.00 Complying with Contractor Registration law $15.00 Composition in Landscape $75.00 Creative Beading & Jewelry Making $56.00 Creative Childrens Dance:Ballet $38.00 Creative Parenting Solutions $30.00 Crochet Basics $20.00 Danse Orientate $50.00 Drawing Floral Arrangements $65.00 Drawing for Comic Books $45.00 Drawing for Painters $75.00 Dynamics Of Light Filled Landscape Painting $99.00 Empathy Practice Group $10.00 Essential Oils Class $10.00 Estate Planning-Considerations for Minor Children $15.00 Estate Planning-Do you need a trust? $15.00 Exploring Art for Youth $120.00 Fall Recovery $60.00 Family Dance Orientate $50.00 Family Fun Art $6.00 Family Rafting Trip $40.00 Family Spanish $35.00 Family Tang Soo Do $35.00 ® ®I Current Fee Proposed Fee First Aid $40.00 Fishing Class $8.00 Fun with Voice and Piano for Homeschoolers $50.00 Grief Support Class $35.00 Guitar Chord Mastery $85.00 Healthy Pregnancy Class $20.00 Hike With a Ranger $8.00 Homeshcool Voice, Choir $85.00 Hoop Group $60.00 How to Avoid Falling in Love with aJerk/Jerkette $45.00 Hula Dancing $75.00-$90.00 Hula Hoop Making $20.00 Ikebana $27.00 Infant/Child CPR $50.00 Innerav Balance with Jack $15.00 Intermediate Creative Ballet $30:00 Intermediate Guitar $85.00 $100.00 Interpreting aPhoto--Painting Workshop $75.00 Intro to Relationships - $10.00 Japanese Classes $45.00 Jewelry Class $25.00 r®i i until tin T a December 4, 2012 I a 9,q J ITEM TITLE: Legal Department: City Hall Parking Ordinance Amendment MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACT/ON DATE: I E.MSTAFF TO I AGENCY APPLICANT NOTES I INITIALS CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN, AMENDING TITLE 7, CHAPTER 2, SECTION 8B RELATING TO THE FINES FOR PARKING CITATIONS FOR PARKING ON CITY PROPERTY WHERE PARKING PERMIT IS REQUIRED; AND PROVIDING AN EFFECTIVE DATE WHEREAS the City of Meridian has the authority to issue parking citations and set the appropriate fines for such citations as prescribed by the Idaho and Meridian City Code; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: SECTION 1. That Title 7, Chapter 3, Section 8B of the Meridian City Code are amended to read as follows: 7-2-8: ENFORCEMENT AUTHORITY; PARKING TICKETS AND PROCEDURES: B. Administrative Procedure; Payment Of Parking Fines: Each person receiving a parking ticket under this chapter left upon his or her vehicle shall: Fine Schedule: Within seven (7) days of the time of such ticket, pay to the police department in full satisfaction of such violation, the amount indicated in the following fine schedule for each notice left upon his or her vehicle: a. Fifteen dollars ($15.00) for each violation of section ~-2-2 ("Prohibited Parking") or 7-2-3 ("Parallel Or Angle Pailcing") or 7-2-7 (Parl~ing On City Property Where Parl~ing Permit Re uired of this chapter. b. Thirty five dollars ($35.00) for each violation of section 7-2-4 ("Parking In Alleys") or 7-2-5 ("Parking On Public Streets Other Than Alleys") of this chapter. c. Fifty dollars ($50.00) for each violation of section 7-2-6 (Parking On Public Property Other Than Streets Or Alleys) °,. ~ ~ ~ in,,,a>;,,,~ n„ r;~<, v,.,,~o,.,<, ~a~t,o,.o v,,,.y;r~ Do,.,,,;+ v o,,,,;,.oa~ of this chapter. d. One hundred dollars ($100.00), or the fine amount set by law, for each violation of Idaho Code section 49-213 (unauthorized use of parking space designated for persons with disabilities). SECTION 2. That, pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon approval and publication. PASSED by the City Council of the City of Meridian, Idaho, this day of 2012. APPROVED by the Mayor of the City of Meridian, Idaho, this day of .2012. APPROVED: MAYOR ATTEST: CITY CLERK ri i n ity until tin : December 4, 2012 I : DATE: I E_MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS Mayor Tammy de Weerd City C®wnell e~ers® Keith Bird Brad Hoaglun Charles Rountree David Zaremba TO: Mayor Tammy de Weerd Members of the City Council FROM: Clint Dolsby, Assistant City Engineer DATE: November 21, 2012 SUBJECT: BUDGET AMENDMENT FOR FY2013 IN THE AMOUNT OF $850,000 FOR RAS CONVEYANCE RECONFIGURATION PROJECT CONSTRUCTION I. RECOMMENDED ACTION A. Move to: 1. Approve the FY2013 Budget Amendment for $850,000; and 2. Authorize the Mayor to sign the amendment. II. DEPARTMENT CONTACT PERSONS Clint Dolsby, Asst. City Engineer (Project Manager) 489-0341 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Worlcs 489-0372 III. DESCRIPTION A. Back ound The City of Meridian wastewater treatment plant periodically experiences mixed liquor settleability problems due to the excessive growth of Microthrix Parvicella (MP) in their secondary process which diminishes secondary clarifier capacity. Plant staff controls settleability by reducing the solids retention time (SRT) to less than four days, thereby wasting MP from the process at the cost of wastewater plant capacity. A total nitrogen (TN) effluent concentration of 15 mg/L is required for Class A reclaimed water which is very difficult to obtain at this low SRT. Page 1 of 3 This project provides a permanent solution to control Microthrix Parvicella (MP) as recommended by CH2M HILL and enables the plant to operate at higher Solids Retention Times (SRT). It will be challenging to consistently meet pending ammonia limits from the EPA without addressing this issue. This construction project bid in July 2012 for $1,305,958 which exceeded the available budget for FY12 and FYl3, precipitating the need for an amendment. IV. B. Proposed Amendment This no-net-increase budget amendment will provide funding for the completion of construction for the RAS Conveyance Reconfiguration Project. IMPACT A. Strategic Impact: This project will help to work towards our strategic objectives to increase efficiencies at the Wastewater Treatment Plant and investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorous loadings into our receiving stream. B. Service/Delivery Impact: Improving the efficiency of the operation of the biological treatment processes will increase the secondary treatment capacity of the wastewater treatment plant. This will provide operational flexibility for the biological phosphorus removal processes in the aeration basins. C. FiscalIm acct: Project Costs Preliminary Engineering Report (3590-96101) STRATA Inspection Services (3590-96101) RAS Exploratory Dig (3590-96101) Equipment Bid (3590-96101) Construction Contract (3590-96101) Worlc Change Directive O1" (3590-96101) Construction Change Order Est. (3590-96101) CH2M HILL Original Contract (3590-96101) CH2M HILL Constr. Serv. (3590-96101) Total Cost $32,900.49 $18,529.75 $14,325.00 $277,369.00 $1,305,958.87 $120,988.16 $185,000.00 $247,334.60 $163,700.00 $2,366,105.47 Page 2 of 3 Project Funding FY12 Secondary PS Modifications (3590-96101) FY12 Secondary PS Modifications (3590-96101) Proposed FY13 Budget Amendment (3590-96130) Proposed FY13 Budget Amendment (3590-92100) Total Funding V. ALTERNATIVES $825,000.00 $700,000.00 $525,000.00 $325,000.00 $2,375,000.00 A. The City could choose not to approve the budget amendment. Without this amendment the RAS Conveyance Reconfiguration Project construction would not be completed and the reliability of the reclaimed water system could be affected. VI. TIME CONSTRAINTS Council approval will allow this construction project to be completed in fiscal year 2013. VII. LIST OF ATTACHMENTS ( A. Budget amendme t rrn Approved for Council Agenda: 1 z i z ' D e Page 3 of 3 r®i n it unil tin 1"__ _ December 4, 2012 I1' lJ 1 T ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: I E_MSTAFF To ( AGENCY I APPLICANT I NOTES I INITIALS