2012-12-11El IDIAN:--
Tuesday, December 11, 2012 at 3:00 PM
1. Roll -Call Attendance
David Zaremba X Brad Hoaglun
X Charlie Rountree i Keith Bird
Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda Adopted
4. Consent Agenda Approved
A. Approve Minutes of November 27, 2012 City Council Regular
Meeting
B. Off -Site Sewer Easement with Pacific Links Limited Company
for The Club at Spurwing (Easement A)
C. Off -Site Sewer Easement with Spurwing Limited Partnership
for The Club at Spurwing (Easement B)
D. Off -Site Sewer Easement with Pacific Links Limited Company
for The Club at Spurwing (Easement C)
E. Off -Site Sewer Easement with Pacific Links Limited Company
for The Club at Spurwing (Easement D)
F. Approval of Agreement for Interface Agency Agreement
between Ada County and the City of Meridian for Access to
Certain County Computerized Records for a Not -To -Exceed
Amount of $3,500.00
Meridian City Council Meeting Agenda — Tuesday, December 11, 2012 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
r-.
Resolution No. 12-896: Authorizing the City Clerk of Destroy
Certain Semi -Permanent • Temporary•• of the
MeridianPolice Department
H. Approval of Bid for the Meridian/Main Split Corridor Phase 2
Project for a Not -To -Exceed Amount of $2,043,875.85
I. Task Order 707a With Hydro Logic for Well #15 Evaluation Per
Master Agreement Dated February 18, 2007 for an Amount Not
To Exceed $92,900.00
5. Community Items/Presentations
A. Valley Regional Transit Presentation Regarding Expanded
Transportation Services for Older Adults and Persons with
Disabilities
6. Items Moved From Consent Agenda None
7. Department Reports
A. Community Development: Review of County Subdivision
Application (Rescue Ranch)
B. Community Development: Transportation Update on Projects,
Plans and Studies - Includes Discussion on Meridian Road
Interchange Design and Amenities; Meridian Split Corridor,
Phase 2; Planning and Preserving for Roundabouts; and other
Roadway and Intersection Projects
C. Police Department: Budget Amendment for Emergency
Replacement of a Police Department Motorcycle for the Not -to -
Exceed Amount of $18,991.00
Continued to December 18, 2012
D. Human Resources: Policy 4.3.1 - Donation of Vacation Leave
to Another Employee for FMLA Qualifying Event
E. Human Resources: Meridian City Policy 6.8 Conflict of Interest
8. Ordinances
A. Ordinance No. 12-1535: An Ordinance Amending Title 7,
Chapter 2, Section 813 Relating to the Fines for Parking
Meridian City Council Meeting Agenda — Tuesday, December 11, 2012 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Citations • Parking • .. PropertyWhere Permit
Required
9. Executive Session Per Idaho State Code 67-2345 (1)(c): To Conduct
Deliberations Concerning Labor Negotiations or to Acquire an
Interest in Real Property, Which is Not Owned by a Public Agency
AR Mo S-0 MT7
10. Future Meeting Topics
Meridian City Council Meeting Agenda — Tuesday, December 11, 2012 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council December 11, 2012
A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday,
December 11, 2012, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Charlie Rountree, David Zaremba, Keith
Bird, and Brad Hoaglun.
Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Pete Friedman, Parry
Palmer, Warren Stewart, Caleb Hood, Tim Curns, and Brian McClure.
Item 1: Roll -call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: I would like to welcome all of you to the City Council meeting. Thank you
for joining us. For the record it is Tuesday, December 11th. It's 3:00 p.m. We will start
with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the
pledge.
(Pledge of Allegiance recited.)
Item 3: Adoption of the Agenda
De Weerd: Item No. 3 is adoption of the agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Under the agenda for this afternoon -- 4-G is resolution number 12-896.
Under 7-C there is a staff request that it be continued to December 18th. And item 8-A
is Ordinance No. 12-1535. And with that, Madam Mayor, I move adoption of the
agenda as printed.
Rountree: Second.
De Weerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. Motion carried.
Meridian City Council Workshop
December 11, 2012
Page 2 of 41
MOTION CARRIED: ALL AYES.
Item 4: Consent Agenda
A. Approve Minutes of November 27, 2012 City Council Regular
Meeting
B. Off -Site Sewer Easement with Pacific Links Limited Company
for The Club at Spurwing (Easement A)
C. Off -Site Sewer Easement with Spurwing Limited Partnership
for The Club at Spurwing (Easement B)
D. Off -Site Sewer Easement with Pacific Links Limited Company
for The Club at Spurwing (Easement C)
E. Off -Site Sewer Easement with Pacific Links Limited Company
for The Club at Spurwing (Easement D)
F. Approval of Agreement for Interface Agency Agreement
between Ada County and the City of Meridian for Access to
Certain County Computerized Records for a Not -To -Exceed
Amount of $3,500.00
G. Resolution No. 12-896: Authorizing the City Clerk of Destroy
Certain Semi -Permanent and Temporary Records of the
Meridian Police Department
H. Approval of Bid for the Meridian/Main Split Corridor Phase 2
Project for a Not -To -Exceed Amount of $2,043,875.85
I. Task Order 707a With Hydro Logic for Well #15 Evaluation Per
Master Agreement Dated February 18, 2007 for an Amount Not
To Exceed $92,900.00
De Weerd: Item 4 is our Consent Agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: As noted 4-G is resolution number 12-896 and I would move approval of the
Consent Agenda and the Mayor to sign and Clerk to attest.
Rountree: Second.
Meridian City Council Workshop
December 11, 2012
Page 3 of 41
De Weerd: I have a motion and a second to approve the Consent Agenda. Madam
Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Community Items/Presentations
A. Valley Regional Transit Presentation Regarding Expanded
Transportation Services for Older Adults and Persons with
Disabilities
De Weerd: Item 5 is our Community Presentations. We have VRT here to make a
presentation. Hi, Kelly. If you will, please, state your name and address for the record.
Fairless: All right. Kelly Fairless. I'm the executive director of Valley Regional Transit.
Our address is 700 Northeast 2nd in Meridian.
De Weerd: Great address.
Fairless: Yeah.
De Weerd: Thank you being here.
Fairless: Yeah. Thank you. So, I'm going to talk generally about the transportation bill
and some of the opportunities that that presents, give you a little background on that
and, then, Mary is going to talk specifically about a proposal we are working through to
try to take advance of some of these federal dollars to develop services here in -- in
Meridian for older adults and individuals with disabilities. So, do I have a way to move
this?
De Weerd: Caleb will come and --
Fairless: Very good. Thank you. I appreciate that. Thank you. So, the general
changes in Map 21 -- and you have probably heard at various times about many of
these, but I will speak specifically around transit. There was a great emphasis on
program consolidation. So, a lot of the programs that we have operated under -- and
you have probably heard them called Section 5307 and Section 53, we always refer to
them as section numbers. They give you a lot of consolidation. They have completely
eliminated for all of the funding sources that we have had access to the competitive
discretionary programs. No more earmarks, no more discretionary competitive projects.
They have a program around state of good repair, which is really looking at managing
Meridian City Council Workshop
December 11, 2012
Page 4 of 41
assets effectively, many of the state of good repair funds are related to the rail systems
in the United States as well. And, then, there is a much more emphasis on performance
measures and the requirement that we will have to develop performance measures
around our services. To give you a little sense of what we are looking at in terms of
Idaho, under the -- this chart shows around an average annual amount for Boise,
Nampa -- we will just look at those in particular -- before the reauthorization and, then,
after the reauthorization and before the reauthorization we were also getting some
discretionary earmarks, so we factored in about an average of 300,000 that we used to
get for those every year. So, you can see in the Boise urbanized area, which Meridian
is in the Boise urbanized area, there was -- we are seeing less money overall -- a little
less money overall. In Nampa, of course, we are seeing a big increase, because
Nampa ended up getting almost about a million dollars more than what they had before
for the Nampa urbanized area. The Nampa urbanized area is where we fund the inter -
county routes that serve the City of Meridian today. So, one of the other programs that
we were -- that were included in the projects was service funding that is designed for
older adults and persons with disabilities. The way that that was done before is there
was more of a lump sum given to the state and, then, the state would allocate those out
to various regions and under 20 -- in 2013 the Boise urbanized area will be a direct
recipient of 5310 dollars, which we were not a direct recipient of those before. So,
those -- we are in the process now of going through the governor designation. It's the
governor of Idaho will designate Valley Regional Transit as. the. recipient of those
dollars. The -- in the small urban areas those allocations actually go to ITD and, then,
my understanding is that ITD will transfer those to the MPOs based on population. So,
the Nampa urbanized area will have an allocation every year based on population, but
will also be able to participate in a balancing process with the rest of the state for
additional funds or as a way to balance the dollars, similar to the way they do the
surface transportation program dollars. The other program that's new that's intended to
replace the capital program, which is -- we have always called Section 5309 or bus and
bus related facilities, they have now made that a formula dollar -- formula program. So,
instead of allocating those based on application and competitive application, they now
will come directly to Valley Regional Transit, in the case of the Boise urbanized area
and ITD in the case of the Nampa urbanized area, again, to be allocated out to the
small urban areas. So, we are expecting about 340,000 in the Boise urbanized area
and in the Nampa urbanized area about 250,000 of federal money available for capital.
That could be buses, it could be infrastructure. The advantages now it will be a formula,
we won't have to wonder year to year whether we are going to get it, so we can plan for
it. The down side is that it's not very much money. So, between the two urbanized
areas right around 550 to 600 thousand dollars. Now, the way that ITD is proposing --
and it looks like the 's MPOs are agreeable, is that the urbanized money, like the
Nampa urbanized money again will go into -- through the MPOs and through a
balancing process any given year we may be able to access more -- we may not have
as many capital projects and another part of the state may have more. So, there will be
a way for us to balance those and work collaboratively around the state for those. But
overall there is less money really available and the other thing, too, that -- in terms of
the Boise urbanized area, is Ada County Highway District and Boise State University
used to always access those federal discretionary dollars as well. So, overall, the news
Meridian City Council Workshop
December 11, 2012
Page 5 of 41
is that there is less money available in practice for our region for -- for transit projects.
So, they always ask me to share the really bright sunshiny news and, then, that's --
that's what we know today. So, I'm going to stop here, because I think -- yeah. Then
we will talk about the other. So, I will just stop here and see if you have any questions
on the overall Map 21.
De Weerd: Mr. Rountree.
Rountree: Madam Mayor, thank you. Kelly, I know you have identified these as all
estimates. Are these pretty firm, to the best of your knowledge, and FTA's knowledge?
I don't know if the state gave you these numbers or if they are that firm, because they
don't seem to know what's going on.
Fairless: Madam Mayor, Councilman Rountree, those came through the federal
registers that are being posted by the Federal Transit Administration. Early on we saw
some estimates, but these I think are getting more finalized. The one issue we have
right now is that the -- they are basing the actual appropriations today onto 2010 levels,
but they are also showing what it would be if it was being fully appropriated.
Rountree: And what does this funding shift in terms of capital do to Commuteride?
Fairless: Madam Mayor, Councilman Rountree, it really -- part of that is that they will go
through our own regional process and I would imagine that we would have the same
kind of balancing process at the local level at our regional level. I know in this upcoming
cycle they are looking at some of the Nampa urbanized money to help fund vans,
because they are eligible, since they will be operating in the Nampa urbanized area, so
I'm not as concerned about Commuteride in the way, because I think we can develop
some of those commuter services through that Nampa urbanized funding.
Rountree: But all in all it makes the job of providing transit more difficult it appears.
Fairless: It certainly doesn't -- didn't provide us more resources to do that.
De Weerd: Any other questions from Council?
Bird: I have none.
De Weerd: Thank you.
Fairless: Thank you. And, then, Mary will come up and talk about another project. And
then I -- while she is coming up I will mention that -- that these are proposed -- this is a
proposed project in terms of our understanding today of how these programs can be
used. There is still a question around matching and how much we can match or not
match and we are still trying to work through that, but -- so, what we want to do today is
present this concept, get your feedback and, then, if it's something that -- and we are
working through an application process internally through our -- to get the funding
Meridian City Council Workshop
December 11, 2012
Page 6 of 41
allocated to this project if it's possible to do that. So, with that I will let Mary go through
the details.
De Weerd: Hi, Mary.
Barker: Thank you, Madam Chair and Council Members. What we have been looking
to do, now that we know at at least an estimate level of what the Map 21 numbers are,
is finding the best ways to use the programs that now exist to fund as much
transportation as we can. As the numbers Kelly showed you show, in terms of our
regular money that we typically use for funding transportation operations in the Boise
urbanized area, we did not get an increase through Map 21. The Boise urbanized area
is -- that we have been calling the small fish in the big fish pond, we are lumped in with
the big cities and we are one of the very smaller areas. The reason you saw such an
increase in the Nampa urbanized area is Nampa is the big fish in the small fish pond.
So, it did get an increase and we are working on ways to -- to make those resources
work the best way we can for the whole region and one of the -- one of the projects that
we would like to propose in a way to help the City of Meridian move its population
around within the city, especially the seniors and persons with disabilities, although we
think we have a way that we can open that up to all of the citizens of -- of Meridian and
all of the people who come in and out of Meridian is a project that we are proposing
called the Go Ride community transportation, project. What this does is it uses funds
that are for persons with disabilities and for seniors and we take local money and match
the federal money. The nice thing about this federal money is under this project it's
considered a capital project. At worst the match ratio will be 20 percent local and 80
percent federal. At best the match ratio will be 92.66 percent federal -- there is a nice
round number for you -- and 7.34 percent local. So, by using this particular funding
source and operating the service under this funding source, we can operate it as a
capital expense, which means that the investment that the City of Meridian makes for its
transportation for its seniors and persons with disabilities, if we use it in combination
with this funding source will expand the amount of money available to the city
extensively. So, what we would like to do is, as the slide shows, provide service in
partnership with the Meridian Senior Center and in partnership with Treasure Valley
Transit for seniors and persons with disabilities in Meridian and, then, also open up that
service to the general public. The reason that we'd like to include Meridian and the
senior center in the project is because they know the population, they have worked with
that population, they have transferred that population, they have the vehicles to
transport the population, they have drivers that have been transporting that population,
so they are a key -- a key provider of this service. The reason that we are partnering
with Treasure Valley Transit is that they have done this kind of transportation in other
areas before, so they have that expertise. Oops. I forgot the magic wand. Through this
funding source we would be able to provide about 6,600 hours of service per year in the
Meridian area. That would be two vehicles operating from 7:00 a.m. to 7:00 p.m. on
weekdays and 8:00 a.m. to 1:00 p.m. on Saturdays. That's just my estimate of what the
service hours could be. Those are definitely something that we would work with TVT
and the Meridian Senior Center and with the Meridian Transportation Committee to
figure out which are the best hours of service. That's just an example of how those
Meridian City Council Workshop
December 11, 2012
Page 7 of 41
hours could be allocated and how much time we would be able to cover and that would
-- the funding would cover about 13,000 trips a year. So, that is a significant amount of
service for the Meridian area. The way we would like to propose the project is that the
service would be operated by the Meridian Senior Center and that, again, because
Treasure Valley Transit has the expertise they would manage it and, then, we also,
through another funding source, have some trip scheduling software that would be
available and so our customer service staff would be able to handle calls that come in
and request for trips and do all that scheduling for the project.
De Weerd: So, Mary, what does operating -- if you say operated by, what does that
mean?
Barker: That means that they would provide the drivers, they would provide the service,
they would go around the community and pick up seniors and persons with disabilities
and take them where they need to go or want to go and that they would be able to use
that service to -- and its funding if they have a standing trip where groups always go on
Tuesday to the mall or they always go on Wednesday evenings to the movies, they
would be able to use this -- their current vehicles in this funding source to do those
kinds of trips. So, it's all the trips that the senior center already does and, then, we
would be able to expand that by bringing this additional funding into that. So, we would
-- the proposal that we would like to do would be to take the. service and the trips that
the senior center already provides -- not eliminate those, but fund those using partially
federal funds and partially the funding that you provide and, then, also be able to add a
lot more trips into that if -- if those -- if the calls come in and an individual says I need to
go from my home to the senior center for lunch today, they would be able to go and
provide that trip or if a senior needs to go down to St. Luke's for a medical appointment
or a dialysis appointment in Caldwell, they would be able to provide that service for that
person.
Zaremba: Madam Mayor?
Barker: Does that address your question?
De Weerd: Mr. Zaremba.
Zaremba: Mary, help me understand -- I guess you would call it the money trail. If I
can. What Meridian would contribute and what the federal government would
contribute. I assume would all be paid to Valley -- well, maybe you're going to get to it,
so I'm asking this question prematurely, but I would assume that would all go to Valley
Regional Transit to be begin with and, then, what you have as an operator and as a
manager, they would bill you for their time or services or just --
Barker: Let me run through this one slide and then --
Zaremba: -- If you're already getting to that and already have it planned --
Meridian City Council Workshop
December 11, 2012
Page 8 of 41
Barker: -- and, then, if that's okay, Council Member, I can get to that or I can slip to that
slide if you would like me to.
Zaremba: No. Take it in the order if you're going to handle it.
Barker: Okay. Thank you.
Zaremba: Thanks.
Barker: The way that the service is proposed -- and, again, this is just a proposal -- is
that for seniors and persons with disabilities the service would be origin to destination.
We would be able to pick somebody up at their door and drop them off at the door
where they need to go. For the general public we would put stop locations out
throughout the Meridian community and if somebody called and said I need to go from
here to here, we would say, well, then, the nearest bus stop to your location is two
blocks away and we can drop you off two blocks from your -- from your origin -- or from
your destination. So, that the general public would be between stop and stop. And,
again, the regular trips are those trips that the senior center or other community groups
-- like the schedule that they do on a regular basis, they are going to the mall every
Tuesday or that type of thing. Reservations would be required. We do have the
scheduling software to do that and we would be able to handle that. We being Valley
Regional Transit, the ride line there, and, then, what the scheduling software would do
is it would provide a list of trips, then, for the Meridian Senior Center drivers of what they
are going to do that next day. You're going to go pick up Sally and bring her to the
senior center and, then, Joe and his next door neighbor need a ride down to St. Luke's.
So, that whole -- that scheduling software would provide that whole list of trips, then, for
the drivers. The other thing that Valley Regional Transit has been able to obtain
actually in partnership with the Idaho Transportation Department is an automatic call
back system, so that we would, then, automatically generate a call to those people who
have reserved a trip the night before and say you have reserved a trip, do you still want
it and, then, an hour before the trip -- we are on our way, please get ready, so that we
don't have a lot of last minute cancellations.
Hoaglun: Madam Mayor and Mary. So, the -- to reserve, then, they can either call in or
can they do it online?
Barker: They can.
Hoaglun: Okay.
Barker: They can. And they would either be able to call in through the Meridian Senior
Center or they could call into us, because the software that we have we would be able
to out on the web and so the Meridian Senior Center would be able to access that
directly and book trips themselves or individuals could call us. Either one.
Hoaglun: Okay. Thank you.
Meridian City Council Workshop
December 11, 2012
Page 9 of 41
Barker: And, then, in terms of the equipment, Meridian Senior Center already has two
existing appropriate vehicles to be able to do this service and the funding, which I'm
getting to, Councilman Zaremba -- would be able to actually help pay those drivers that
the Meridian Senior Center has or would hire to do this service.
Hoaglun: Madam Mayor and Mary, just -- to pay, then, that money would come through
Valley Regional or Treasure Valley Transit, as opposed to the senior center, then, for
the drivers and --
Barker: Correct. What it would be is that the Meridian Senior Center would bill Valley
Regional Transit for the cost of -- of the service for a month. We are just the -- we are
just the pass through, because the money comes to us as the -- as the regional -- the
regional authority, so we would give the money to Valley Regional -- or to Treasure
Valley Transit -- there is too many valleys and transits. To Treasure Valley Transit and,
then, as the Meridian Senior Center performs that service they just bill Treasure Valley
Transit and get paid for it and we can do that on an hourly basis, we can do it on a
monthly basis, we can do it on a per trip basis. We can set that -- you know, the
frequency of the billing.
Hoaglun: Okay. Thank you.
Barker: Uh-huh. So, Councilman Zaremba, the total cost that I have been able to
budget out for this proposed project would be about 225,000 dollars. The federal
amount is 207,000 dollars. Now, this is assuming the 7.34 percent match rate. We
have not heard that that match rate will not apply, but as Kelly mentioned, the rules for
all the Map 21 are still coming down, so we haven't heard that that match rate is not
good, but we haven't heard all the rules. And, then, the local funding amount would be
30,000 dollars. So, as you can see we are significantly leveraging the investment that
the City of Meridian is putting in for transportation for their seniors and their persons
with disabilities. Included in this calculation is a 15 dollar per hour pay for the drivers,
about 65 cents per mile operating cost, which is just the operating cost that we figure as
we are -- as we are doing -- as we are doing our calculations. It includes the cost for
TVT to oversee the program and, then, it also includes some cost for us to do the
scheduling and provide the schedules for the drivers and to handle all the calls coming
in. The City of Meridian would be the first place that we test opening up this type of
service to the general public. So, if we go forward with this proposed project or
something close to it, we would recommend rolling that part of it out fairly slowly, so that
we make sure that we get it right and, then, broaden that out as we are comfortable with
being able to do that. As we become comfortable with the scheduling and as the
Meridian Senior Center becomes comfortable with being able to handle -- handle those
types of trips as well. The idea is is while we have the bus going around moving people
with disabilities and seniors, there isn't any reason not to put another person on that bus
and make use of all the seats. So, that concludes my presentation and I would be
happy to stand for any questions.
Meridian City Council Workshop
December 11, 2012
Page 10 of 41
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: If I may, Mary, one more on that same subject. Is there a ceiling on what the
federal government would match? I mean if Meridian said, wow, look at the bang we
are getting for our 30,000 dollars, let's put in 50,000 dollars, is there some point at which
the federal government says, no, we are done?
Barker: There is -- Council Member Zaremba, there is a set allocation amount that we
have coming from the federal government within one of those earlier slides that Kelly
showed you and this proposal would use a majority of that in Meridian. We are also
looking to do a similar project on a much smaller scale with the city of Eagle. We have
not had any discussion with the city of Eagle yet, so there is a little bit more money out
there than is proposed for this project and if the city of Eagle isn't ready to or isn't
interested, we could certainly bring some of that money back to the table.
Zaremba: Cool. Thank you.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Is there any fare associated with this?
Barker: Council Member Rountree, for the seniors and persons with disabilities under
this type of funding source we are not allowed to charge a fare. We can request a
donation. We can charge a fare for the general public and our proposal would be to
charge the general public the same thing that we charge for riding on a regular Valley
Regional Transit or Valleyride bus. The issue that we would have to work out is how to
handle that fare collection and so we would really want to talk with the Meridian Senior
Center and see if they feel comfortable doing that, if there is a way to do that, and, then,
decide whether we want to include that as part of -- part of the program or not.
Rountree: And how do you define and differentiate between an older person and a
nonolder person and a person with or without a disability to qualify for that fare or no
fare?
Fairless: Actually, I will try to tackle that one. I think one of the questions we will have
to ask is whether or not the fare collection that we could -- the fare that you would
actually achieve would be worth the work it would take to collect it and -- and we have a
similar issue in Boise with our fixed route service where it's really the honor system. If
someone says that they are eligible for a reduced fare, based on the honor system they
are -- they get the reduced fare. With the Americans With Disabilities Act you have to
be very careful around someone asking someone if they have a disability or making any
assumption about a person's disability, so that is definitely in that realm of, you know,
Meridian City Council Workshop
December 11, 2012
Page 11 of 41
things that need to be talked about. And just to make a couple overarching comments,
too, we -- we just found out about this funding source in July and have been working
pretty hard to try to come up with a proposal that we think is based on all the outreach
we get did with -- around the region and the plan the board adopted around serving
older adults and persons with disabilities. So, the funding source we didn't expect
would suddenly appear. So, one, I want everyone to really appreciate the fact that we
have a lot of details to work out and this is a proposal and we certainly want to work with
key stakeholders, like the Meridian Senior Center, to make sure that we are -- you
know, we are structuring it in a way that -- that will work, that these are very -- it's very
typical to use senior center or other nonprofit human service agencies for these kind of
services.
De Weerd: So, Kelly or Mary, have you talked with the senior center and gauged the
interest?
Barker: I know they are here, so --
Fairless: When we met -- I can't even remember when it was, because time just goes
by so the fast. But I know that -- that we did have a meeting with them when we were
doing the plan, so it would have been prior to July when the plan was adopted by the
board, since the board adopted the, plan in July, and had talked about the vehicle
sharing and the -- and some of those options. This was one of the options that came
out of that plan. In terms of the specifics about this particular proposal, no, we haven't
had that conversation. You're our first stop and making sure -- having heard from you
and the -- some of the listening sessions that you have done, we wanted to make sure
that this is even getting close to what you have heard as far as your interest and serving
the community.
De Weerd: It definitely is from what I have heard. And so I -- and, again, I think we
have things to work through, but let's say the senior center doesn't want to be the
operator, doesn't feel that that's something they can take on, would you, then, do the
operation yourself then?
Fairless: We work through other human agencies and it could be done through a
request for qualification and proposal, where they could seek out -- if there aren't any
available providers, then, Valley Regional Transit could -- we could figure out a way to
do that. Our preference is always to try to use the private sector and the not for profit
sector if it's at all possible, because, you know, that's one of the things in our enabling
statute is we are to encourage the provision of public transportation services by the
private sector, so our first -- our first is always to see if somebody else can do it and is
available to do it and wants to do it and, then, if nobody else is available, then, we can
figure out a way to do it.
De Weerd: Okay.
Hoaglun: Madam Mayor?
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December 11, 2012
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De Weerd: Mr. Hoaglun
Hoaglun: Madam Mayor and Kelly. So, this sounds a little different than the initial
discussion of -- of taking the senior bus and putting it into the pool and doing different
things, this is -- it's their bus, they work with you, provide the invoices and just so I have
a better understanding of how that would work -- so, if they have folks who come
regularly for the senior lunch and they would continue that, it would be part of the
program, but, then, if someone would make a reservation through them or just online or
call you and they want to go to a doctor's appointment, then, that gets transferred to
them, they get that scheduled, it goes out, they go out, pick them up, take them -- take
them back, do all that and, of course, they would be reimbursed for that. So, everything
would be -- they would be the operator with their bus and, as Mary said earlier, it's kind
of the paperwork folks, the transfer, the point where the money comes to and gets
handled and everything else, so that's -- that's -- I just want to be sure that that's how
we are looking at it now for this -- this option.
Fairless: Yeah. This particular option, as a purchase of service, would operate the way
that you're describing and, again, when we were doing the original plan this is in the
plan, but it was unfunded. This was kind of our idea of a more ideal way to approach it
and, then, the vehicle sharing program is still coming together and there may still be
some opportunities through this project to take advantage of the vehicle sharing, but we
have targeted Meridian based on our conversations as an area where we want to try to
do a pilot that's a little bit different than what has been done in other parts of the
country.
Barker: Also, Kelly, if I might add to that, when I was putting together this proposal it
looked like there was enough need to -- and that because they are going to try and
open it up to the general public to do local transportation as well, that we could use both
of the vehicles that are currently located in Meridian full time, so there wasn't really a
need to put any vehicles into the vehicle sharing pool and as demand grows we may
need to actually, you know, get another vehicle out of the vehicle sharing pool, but I did
look at that as an option, but I think this may well be enough demand for service that
those two vehicles that are already in Meridian would pretty much be used full time to
be able to provide this service. There is the Saturday afternoons and some Sundays
that those vehicles could be -- could be shared.
Hoaglun: And Madam Mayor and Kelly, at some point you will be meeting with the
senior board to kind of go through this particular option and get more into the details?
Because I'm sure they will have lots of questions about that.
Fairless: Yes. Madam Mayor, Council Member, we are ready to do that after you tell us
that you have heard things you like to hear and, again, we wanted to make sure that we
had your input, are we close to what we have been talking about, what you saw in our
plan when I came and presented that to you and just wanted to make sure that we were
on the right track in terms of what your vision is and, then, we will do that outreach.
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That was going to be our next step.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Just back on funding again. Just a question that comes up from time to time.
At the moment Boise, in operating their system, receives pretty much all the federal
funds. Is this going to be any kind of a competition or is this a new set of stuff that we
are not taking anything away from Boise to do this?
Fairless: These are new dollars that were not available directly to us. So, that's part of
the board process is we go through a prioritization process and probably as staff we
took a little bit of license to say, you know, based on our recommendation, based on the
community need, that this is the best place to deploy these dollars, given that there are
some fixed route services available in Boise and there really isn't that available here.
So -- so, that's going through the board process and the board will ultimately approve
this project through -- in January, at least in concept, as a funded project for going
forward. Did that answer your question? And at this point no projects materialize from
the city of Boise part of the urbanized area.
Barker: The other thing is that given the amount of fixed route service in the city of
Boise the corresponding access service does provide significant coverage, particularly
for persons with disabilities in that area, which is why we kind of pinpointed Meridian as
an area where that service for seniors and persons with disabilities wasn't as flushed
out as it could be.
Zaremba: Cool. Thank you. And thank you for all the work that you put in on this all
the time. Wonderful.
De Weerd: Any other questions from Council?
Rountree: Is there an action required?
De Weerd: I think --
Rountree: I mean I can endorse moving forward with this. I think it's a great idea.
De Weerd: I think they are asking at least, you know, tentative to the funding
commitment and, you know, to, then, proceed in working with the partners.
Hoaglun: Madam Mayor, as I serve as liaison to the senior center -- and I know there
was some concerns early on about the initial proposal, about approving of vehicles and
different things and this option I think is a little more attractive. The seniors certainly
want to provide services to people coming there and to the population, so I definitely
think it's worth exploring with them. I mean there is a lot of details to be worked out, but
Meridian City Council Workshop
December 11, 2012
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it's an option that I think is worth -- worth exploring with them, so --
De Weerd: Thank you.
Fairless: All right. That will be our next step then.
Barker: Thank you.
De Weerd: I do see two representatives from the senior center. Would you care to
make any comment or you will just look forward to the follow-up meeting? Walt, if you
will come up and -- if you will, please, state your name and address for the record.
Calkins: My name is Walt Calkins, I'm the vice-president of the senior center. I live at
East Lake Creek Drive in Meridian.
De Weerd: Thank you, Walt.
Calkins: I'm just questioning the amount that they show budget. I'm assuming that's
per year. When she states 225 or some -- approximately 250,000 dollars, to run two
buses six days a week, I don't think that's going to begin to cover it.
De Weerd: That's per year.
Calkins: Because you're to going to have to have at least three full-time drivers
because you're not going to have two guys driving two buses and, actually, two buses is
not enough to do them, because you're going to have maintenance and stuff on the
buses, you're not going to keep two buses running a year long without being down for
maintenance and that, so you're talking more than two buses. Fuel costs, dispatcher,
going through that, we are going to have volunteers working in our center dispatching?
We can't get enough volunteers to hardly keep the doors open right now, let alone worry
about taking on a bus system that would require a couple of dispatchers at least routing
our drivers and -- and the volunteers. That's a big thing and I can't see where 250,000
dollars even begins to cover it. And I think two buses is a tip in the iceberg of what you
would need to do what you want to accomplish, your probably looking at I would say six
or eight buses. That's my personal opinion.
De Weerd: Well, I guess my question for you, Walt, is do you want to have the
conversation with VRT about enhancing the transportation system?
Calkins: Sure. We will have the conversation.
De Weerd: Yeah. And they run a transportation system with buses and drivers.
Calkins: I was at the last meeting she was at in May I believe it was.
De Weerd: Okay.
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December 11, 2012
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Calkins: So, I understand what she was wanting. At the time they wanted to propose to
put our buses in a pool with other communities around here and so I understood what
they was wanting the first time around. Now, this is different, but it's still that money is
not going to cover what they -- the cost, because keeping people to their doctor's
appointments and grocery stores and that and, then, that's going to leave our people
that need -- want a ride to the center from lunch out maybe. But two buses won't cover
all that. It just won't. The area is too big. It will be running from here to St. Luke's, to
St. AI's, and all the different doctors, grocery stores and that, it's going to be very
expensive to do that. That's just my opinion. But we are glad -- we are interested in
having a meeting with them, but we will express our views on it at that time, too.
De Weerd: Well -- and I think that your comments give them an idea of some of the
things to come prepared to talk about. So, thank you, Walt.
Calkins: Okay. Thank you.
De Weerd: Okay. Thank you. We appreciate your presentation and your work on this
topic. Thank you.
Item 6: Items Moved From Consent Agenda None
De Weerd: Okay. There were no items moved from the Consent Agenda.
Item 7: Department Reports
A. Community Development: Review of County Subdivision
Application (Rescue Ranch)
De Weerd: We will move to Item 7-A, which is under our Community Development
Department.
Friedman: Thank you, Madam Mayor, Members of the Council. We have received
notice from Ada County of a four lot subdivision application at the edge of our area of
city impact. The site is located between Lake Hazel and Columbia, just down there in
the very southern reaches, and under our Title 9 agreement with the county we have --
or that's the approval authority both of the county and, then, by the language of Title 9
with the City Council. This is a little unusual, because we haven't had a lot of platting
activity in the county in the last couple of years, so you really haven't seen any. I think
last time one did come before you I think we agreed that rather than hold a formalized
public hearing, because you really don't have formal approval authority, that we would
bring it to you as we are today as a department report and trying to gain some direction
from you and, then, write a comment letter to the county. So, it is a four lot subdivision.
It's actually a five lot subdivision. The lots range in size from five acres up to 20 acres
and, then, there is a two and a half acre private road lot. The area on our Comp Plan is
designated low density, so it's certainly consistent with that. Under the Title 9
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agreement we also have the ability to request dry line sewers and water lines to plan for
future development, but this is really so far down there and so far from any thought of
any utilities being provided down there that Warren -- Warren Stewart, city engineer,
said in his comments that he does not foresee a need for installation of dry lines,
however, the property, in particular the north property boundary, is identified in our
sewer master plan for future main extensions commensurate with future development,
which, again, could be decades from now and that we do have an opportunity to at least
request an easement for the potential for getting those future mains in there at some
point in the future. So, the only other item I would be seeking direction on is the
question of the appropriateness of asking for the installation of sidewalks on the western
boundary along Locust Grove Road. I have discussed it with ACRD, they are not sure
how they want to go. They were kind of looking to us. That stretch of Locust Grove is
not even in the capital improvement program. My thought is given the fact that sewage
may not be available for years and years, by the time they would be available these lots
are, basically, big enough where they could redevelop. That might be a more
appropriate time to see sidewalks go in down there, but if the Council feels this is,
again, an opportune moment, then, we would certainly send that message forward to
the county. So, at this juncture we are just asking for your direction on how to comment
and specifically say we really don't have any objections other than we would like to see
the 30 foot easement along the north property line provided on this plat map and
Warren can address the need for that more than I can. So, Barry Semple, the engineer
for the applicant, is in the audience if you have any questions for him.
De Weerd: Pete, can you tell me where it is again?
Friedman: Sure.
De Weerd: It's off of Locust Grove, but --
Friedman: If you look down there is a little circle down there at the bottom of the exhibit.
De Weerd: I can see the circle, but I can't read the --
Friedman: It's halfway between Lake Hazel and Columbia. So, it is barely in our area
of city impact. It's about a half a mile north of the southern area of city impact line.
De Weerd: Okay. Council, any questions for Pete or the developer?
Rountree: Madam Mayor, I have a question for Warren.
De Weerd: Okay.
Rountree: In terms of the easement on which -- which street is it?
Stewart: Actually, there is -- it's actually a portion of the existing driveway to the house
there -- on the northern boundary line is what we are asking for. Our current master
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plan -- sewer master plan calls for the extension of a trunk main along the northern
boundary of this parcel that would eventually go and serve both properties to the south
and to the east of this. It's a -- it's a critical trunk main for that area. So, what we are,
essentially, doing is asking to have the right of way reserved for the future and we
usually require a 30 foot wide easement for those trunk sewer lines. There happens to
be an existing drainage ditch along that northern boundary also that has a 40 foot
easement on a portion of it, if not all of it already. What we would simply be asking for
is a portion -- a 30 the foot easement, a portion of which could overlap with the drainage
-- the drainage easement, but probably an additional ten feet, because I think the
drainage ditch is about 20 feet wide and they have 40 feet. We would be asking for 30
feet essentially south of the drainage ditch, so we could install a future trunk line.
Rountree: It wouldn't need anything in terms of easements down Locust Grove to the
south?
Stewart: Not at this time. Huh-uh.
Rountree: Thank you.
De Weerd: Okay. Anything further from the Council? Does the applicant have any
comments?
Semple: Madam Mayor and Council, my name is Barry Semple, I'm with River Ridge
Engineering, 2447 South Vista Avenue in Boise.
De Weerd: Thank you, Barry.
Semple: I'm here representing the applicant. I -- for the most part we agree with what
Pete Friedman has presented. I did have a conversation with Warren Stewart -- I
believe it was yesterday and I did have a follow-up discussion with my client and there
was some resistance to working with an easement, but I think he's backed off on that.
However, I think the -- we would like to see the easement centered on the north
boundary line, rather than the entire easement being imposed on this property.
Presumably the sewer master plan calls for the sewer line to run down the -- that is the
center section and presumably that's the reason why it's strategically located there. So,
we would certainly agree to and support providing half of that easement, as to say, so
that the sewer would be on the property line. We would provide 15 feet of easement
and, then, the properties to the north would provide the other 15 feet of easement.
De Weerd: Okay. Council, any questions? Anything from staff, Warren?
Stewart: Madam Mayor, Members of the Council, it is typical for us in many situations
to ask for the easement to be split 15 on either side. In this particular case there is a
drainage ditch on the south side and that 15 feet, if we were to get that 15 feet on the
north side of this property, would land in the middle of the drainage ditch. So, it's
essentially -- an easement in that location wouldn't do us any good, unless the drainage
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December 11, 2012
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ditch was relocated also. So, we are in a situation where to reserve an easement that is
useful or beneficial to us, it would have to be adjacent to the drainage ditch and that's
why we are asking for the 30 feet adjacent to the ditch.
Semple: Madam Mayor?
De Weerd: Yes.
Semple: If I may make a suggestion to move this along. To be perfectly honest, we
don't have all of the detail as the configuration of the drainage ditch. We know that it's
sizable. We don't know -- we haven't done a field survey to accurately locate that
drainage ditch and so rather than trying to specify exactly where the easement would go
at this point, if there were a way that we could agree that an easement would be
provided along the north boundary line and once we get into the detail -- further detail
that a suitable location for that easement might be established.
De Weerd: Does that work?
Stewart: You know, the bottom line for us is that we need to reserve the ability to put
that line in in the future. If there is another alternative method for being able to do that,
if we can relocate that ditch or some, -- someway in order to have 15 feet that is actually
usable, then, we certainly don't have any problem with that. What we need is an
adequate easement one way or the other.
De Weerd: Okay. Any comments from Council?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Just a question on that. If we -- to say 30 -- a 30 foot easement will be
provided to be determined at some future point and the county approves this, I'm not
sure what the vehicle is to know where that's going to go or how that's platted or
anything else. I don't know how to -- how to phrase something like that. So, I don't
know if Bill or Warren or -- has any suggestion on that. I'm not sure how to specify that.
Stewart: Madam Mayor, Members of the Council, I'm not sure there is a real easy way
of doing that. One thing I guess we could offer up is, you know, if we were to reserve
that easement location for the line and was adjacent to or just to the south of the
existing drainage way, we would certainly be open to and maybe we can put language
in that would be open to relocating that easement further to the north or if the ditch
would be removed or to be relocated or something and allow us an opportunity to adjust
that, but also to allow there that as future development comes along, which we don't
know, that's totally speculation, a crystal ball, there may be other ways that we can -- we
can do this, but we don't know that at this time and we presently had an opportunity to
reserve the right of way that's necessary for that line and -- and feel it's important to do
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December 11, 2012
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so. But I don't know how you specify an easement somewhere.
De Weerd: Leave it up to an engineer.
Stewart: I --
De Weerd: So --
Stewart: Go ahead, Madam Mayor,
De Weerd: No. Go ahead.
Stewart: I was going to say, for -- you know, I guess it would seem easier to me right
now to specify it at a location that would function and work, with the opportunity to
revise that at a future date if there were changes that allowed it to be moved or
relocated. And at least we would have it in writing where it is today. I don't know how
to --
Semple: Madam Mayor, I'm not sure how to specify it, because we just have the level
of detail to be able to say we know that there is a ditch and we know that there is a
driveway. What we don't know is specifically exactly where the relationship of that ditch
is to the boundary line. It's possible that there may be enough room at the boundary
line for -- for the installation and maintenance of the line, we just don't have the detail to
tell and contrary -- and also it's quite possible that there isn't room at the boundary line,
but -- and that's what makes it difficult to nail down. I mean as you suggested that's
what we get paid to do is to figure out where the best place for it to go is and I think it's
in everybody's best interest to make sure that it's in the best place that it could be
installed and so, unfortunately, we are at the preliminary level and we haven't gotten
into any detail as far as the design goes.
De Weerd: When does this go to the county?
Friedman: Madam Mayor, Members of the Council, given your hearing schedule and so
forth, my goal is to get it to them before the end of the month. I believe they are coming
up for hearing in the first part of January.
Semple: January 10th is the scheduled hearing date.
Friedman: So, I can, you know, certainly talk with the county. If we need to put this off
for a week for Mr. Semple to get some more details and talk to Warren at greater length
about this. Certainly notify the county and say comments are forthcoming and, you
know, get them into them.
De Weerd: All right. I think that would be preferable.
Friedman: Okay.
Meridian City Council Workshop
December 11, 2012
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De Weerd: But you bring back something more concrete that --
Stewart: Madam Mayor, Members of the Council, yeah, essentially, the information that
I have to base that on is we are working with GIS, looked at the photos on GIS. It does
appear based on that information that the ditch lies primarily on the south half of the --
of the property line and it is approximately 20 feet in width from bank to bank. But we
are certainly willing to go out there -- or have the engineer here go out and get some
more detailed information and certainly consider an adjustment to that.
De Weerd: Well, if you can certainly work with the applicant and see if we can provide
more detail, I think that if the Council can be more specific that's -- that's preferable.
Friedman: Thank you, Madam Mayor. What we will do is we will coordinate with the
applicant. I'll talk with the county and we will get it back to you -- ideally if we can get it
back as a department report next week or at the very least get it to you at your first
meeting before it goes to public hearing that will give us time to get the comments in,
but our goal would be hopefully by next week.
De Weerd: Okay. Thank you.
Friedman: Uh-huh. Thank you.
De Weerd: Thank you for being here.
B. Community Development: Transportation Update on Projects,
Plans and Studies - Includes Discussion on Meridian Road
Interchange Design and Amenities; Meridian Split Corridor,
Phase 2; Planning and Preserving for Roundabouts; and other
Roadway and Intersection Projects
De Weerd: Okay. Item 7-13 is under community development and I understand that Tim
is going to kick us off.
Curns: Madam Mayor, Members of the Council, I'm here tonight -- or this afternoon --
late afternoon to give you a little update on the split corridor. For those of you -- I know
some of you get the update on, make sure everybody is getting the information and has
a chance to ask me questions or pass on any concerns. So, I'm going to do that real
quick and, then, hand it back over to Caleb for the rest of the transportation update. So,
as of today with the utility work on the split corridor, the sanitary sewer is now all the
way down to Elm, which is just south of Cherry Lane and, we are, actually, so far ahead
of schedule on that. The crossing of Cherry Lane was done here a couple weekends
ago with the sewer water -- storm sewer and all that's across. We are not anticipating
any other closures of that sort of the intersections. The work at the railroad tracks is
underway to get the bores of the water and sewer underneath the railroad tracks and
we have also completed -- the contractor has completed the boring underneath the
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December 11, 2012
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creek over at Ada Street, so that's all done. So, things are moving along well with the
utility installation and the project as a whole is still moving along on track. We have --
ACHD has been doing a great job, in my opinion, of posting informational signs and the
detours change and they have been adjusting the traffic signal timing. We definitely
have some traffic out there we are dealing with as a result of the project, but I think it's
probably going as smoothly as one could hope for it to go and for our side the
construction schedule is adhered to. If there is any questions about where -- what's
coming up next. The contractor is preparing all of the intersections for the future signal
locations, so that they can start here in about another probably month or so on the
different intersection work. The intersection up at Cherry, Meridian, Main, Fairview,
that's going to be the ugly one where they basically take that in quarters and close it off
and complete the intersection widening. At that time, of course, Fairview and Cherry
goes down to one lane in each direction, so that's when we are really expecting the
worst of the worst with the traffic congestion. Anyhow, that's a quick summary on
what's going on. There is, of course, the monthly public meeting -- open house
meeting, which is next Wednesday, and we have had good attendance so far. I think
it's been a good venue for folks to come in and voice their concerns and get an update
on where things are. So, I don't know if there are any specific questions the Mayor and
the Council have about the project or any concerns that they would like to pass on. If
there is something I don't have an answer to now, I'm prepared to jot it down and get
something back to you, so --
De Weerd: Do you know will they be opening up the railroad crossing again or is that
closed through the duration of the project?
Curns: Madam Mayor, at this time -- originally the thinking was they would be able to
open that back up for a short time and, then, close it again. But at this time we had --
they have had utility conflicts out there last week when they were hoping to start the
work and so that pushed things off a few days. So, there has been some discussion
about it probably doesn't make sense to just open it for a couple days and, then, close it
again, so at this point I'm expecting it to remain closed.
De Weerd: Okay. I think that as with any new road closure people think that the road
isn't really closed and so they try it anyway and there has been some turnaround and
that roadway is a little bit tight. I think that we had a business call our office today about
some law enforcement activity, so we have some -- some quirks to work out. I think,
too, there might need to be some traffic calming per se through our parking lot, as
people have seen that that is a connection to Main Street. So, if -- if there can be some
conversations on that. Just -- just to assure the safety of those that are walking in the
parking lot, not expecting -- we need to raise the awareness of our employees to watch
out for cars and -- but also just make sure that -- that people are safe.
Curns: Absolutely.
De Weerd: Any questions for Tim?
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December 11, 2012
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Bird: I have none.
Hoaglun: Tim, on Washington they are doing the sidewalk and is that -- is Washington
being closed down or is that -- will it remain open during -- during that construction?
Curns: Councilman Hoaglun, that is supposed to remain open. They are just doing
flagging operations as needed in order to get the work done, but it's not supposed to
close.
Hoaglun: That is one of the key routes to one of the businesses that are on Meridian
Road that is closed and they can't access it any other way and it would cut off access if
someone is coming from the south side, you know, or west side, as opposed to coming
just off of --
Curns: Absolutely.
Hoaglun: --Cherry, so --
De Weerd: Is that closed?
Hoaglun: No. I went down it and it's -- it's pretty rough. I mean there. is some big
craters as you're bouncing through there, so -- anyway. It just makes a difficult situation
worse for some businesses, so --
Curns: I could certainly pass something onto the contractor, see if they can maybe
keep things a little bit smoother as far as the driving surface goes while they are working
on that --
Hoaglun: Yeah. Thank you.
De Weerd: That would be great. Councilman Zaremba.
Zaremba: Thank you, Madam Mayor. Just a curiosity, Tim. As I understand it, the
construction team is having a weekly Monday morning meeting or something like that.
They invited the public and the local business people to attend that. Do you have any
idea if any of them are coming to the meeting and are they making any comments?
Curns: Councilman Zaremba, we have our meeting -- weekly meeting on Thursdays.
Zaremba: Oh. Thursday.
Curns: Yes. Back here in the back -- I guess that's Conference Room B. It's been well
attended by the subcontractors and utilities, but I don't believe I have seen anyone from
the public or -- or the business side. As you mentioned, they are certainly welcome to
attend, but generally I think it kind of bores people.
Meridian City Council Workshop
December 11, 2012
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Zaremba: That's probably good news, though. Thank you.
De Weerd: Well, to update the Council, I think there has been a -- there has been a
very favorable response from the business community to what you did in terms of
getting some sign considerations, so I will pass along the things that I have heard for
what you have done in that regard. Thank you, Tim.
Curns: All right. Thank you.
Hood: Madam Mayor?
De Weerd: Caleb.
Hood: If it's okay with you and the rest of the Council, I think I will just stay here for my
presentation this month. To piggy back a little bit on what -- on what Tim said and a
little bit of what Councilman Zaremba brought up, we are actually also having the
monthly -- they are also calling them town hall meetings, but it's ACHD sponsored
meetings here at City Hall. The next one is on Wednesday, December 19th, at 6:00
o'clock and those -- the first two have been well attended by the business community
and the general public. So, I think that's a little more conducive to, one, people's
schedules and -- and that one gets noticed a little bit better and at least, again, for the
first two we have had a pretty good turnout there. In the memo -- you should all have a
copy of a memo that we put together for today's workshop. The first five projects listed
after the little split corridor section of that memo are all projects that are also going on
either currently or will be over the next year, in cooperation with the split corridor project.
So, that's a little bit of a blessing and a curse as Councilman Hoaglun pointed out.
Some people are trying to detour around and they are going to a detour route and there
is work going on on that road. So, the few phone calls I have taken have mostly been
frustration about if you're going to close Meridian Road don't close a parallel route to do
that. There is some efficiencies in that in that Central Paving has most of the contracts
to do that -- that sidewalk, curb, and gutter work on Washington and Carlton and West
4th and some of those other projects listed. So, I think -- and ACHD is getting that
message and I think they have done a little bit better, you know, being a little more
sensitive to that on -- on be careful with the closures in the downtown area, because
people are trying to wiggle their way around at this point in time. But -- but there is a lot
happening downtown, so there are, again, five other pedestrian related projects going
on over the next year while there are forces in downtown that are doing multiple
projects. So, I just want to point that out quickly. And for usual I won't go through all of
the things listed in the memo, just highlighting some of the projects and the things I think
you may find extra interesting, if you will. The Franklin, Ten Mile to Linder, project I
have listed here -- I just got a set of plans -- I actually went out to -- was supposed to
advertise yesterday. I was alerted to a little bit of an issue with some of the fencing
along the storm drain facility. So, this is on the -- it's just east of Ten Mile about an
eighth of a mile on the north side there where the storm drain pond is and as proposed
in the -- in the plans right now there is a wrought iron fence that comes right up to the
back of the sidewalk. So, I'm going to engage Craig Herndon a little bit about what it
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would take to get that fence pushed back and put a little bit of landscaping in there, with
the understanding that the city will maintain it and all that good stuff. But I don't think we
will be okay with just having a fence come right up to the back of sidewalk. That's a
project that certainly won't look consistent with the rest of that corridor once those
properties all develop in the city. So, I'm going to engage him. Just a little heads up
there. Most of my time today are going to be spent on a couple of other projects. The
first one being the roundabout map. We talked about this earlier this fall and I just
wanted to bring it back to you. We have had some subsequent discussions with ACHD
staff, as well as the Meridian Transportation Task Force and I wanted to just update you
on that. In a nutshell, the -- the master street map would be updated to incorporate a
roundabout for roundabout preservation. So, this isn't something where a roundabout
would have to be built, but if you're ever -- if you were going to build a roundabout you
would need to start preserving that roundabout -- that right of way. Excuse me. There
are 244 roundabouts countywide. That's not just Meridian, but countywide. But only 19
of those are in the CIP. So, that's the 20 year -- 20 year programming document in the
five year work plan. So, most of these were either on arterial roadways that are further
out or on local roadways or collector roadways that aren't in the -- in the funding plans at
ACHD. So, one of the reasons to do this is ACHD's policy requires them to look at
roundabouts first, basically, all intersections. So, they went through this initial screening
criteria and I have listed there on the slide for the initial screening criteria to look at, the
traffic volumes, the right-of-way, the availability and corridor functions. When the
Transportation Task Force looked at this with ACHD staff, they certainly appreciated
ACHD's effort to proactively look at these intersections and they do generally support
the idea of preserving for roundabouts. They did have some reservations about the
map, however. The Transportation Task Force, again, is okay moving forward with this,
but they do request some more corridor specific analysis be done before too much
investment is made in preserving for roundabouts. So, that's what they would request
as development occurs or as resources are available to the district to look at the
McMillans, the Usticks, any of the north -south roadways to see as a corridor do these
make sense generally speaking. So, a little more detail there. The TTF also would like
to see a note or some type of a disclaimer put on the map stating that it is for
preliminary purposes to consider roundabouts and for right-of-way preservation
purposes only at this point in time. They would question how the roundabout map
would be used and could be updated on a regular basis. That was probably the biggest
comment that I heard in summation of the group was they are okay with it, but this
should be a living document and should change as more information comes in and data
gathered and projects happen and traffic studies are updated. Update this map and
change it, so it is -- the feasibility of these is constantly being looked at and updated.
Some of the other specific issues that the Transportation Task Force called out with the
map is really the cost effectiveness of preserving extra right of way if a roundabout isn't
constructed and you have surplus property, if you end up building a signalized
intersection, you have a surplus right of way, what do you do with that. Is it really
cheaper to buy it up front if you know you're not going to -- or if you don't end up
constructing the roundabout you're throwing away money in earlier use. The -- a
specific concern about the roundabout showing at Lochsa Falls development, that's
actually a traffic circle and so they requested that that one be removed. Probably won't
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be widened or any changes made to that. So, they wanted to see that one removed
from the map and, then, there were some concerns business access and subdivision
access if you do build roundabouts at some of these locations. They didn't get real
specific about that, but just wanted to look at some of those impacts as you look at
potential to put a roundabout there what does that do with access, because that wasn't
one of the initial screening criteria. So again -- and, then, triple lane roundabouts, we
had a pretty lively discussion about those as well, so -- but, again, essentially, the
Transportation Task Force recommends the city accept and support the roundabout
maps for now, with the understanding that if it can be updated over time that's the
preferred method to use this map. Some of the discussion we had in October did focus
on the state highways. You will see our miss map. Chinden no longer has any
roundabouts. State Highway 69, Meridian Road, doesn't have any roundabouts. So,
those have been removed. The Linder -Pine intersection was also removed. That was
one of them that came up. You also see on this that the Linder -Overland intersection
still does have a roundabout, which was one of the comments we did explore a little bit
more. That is with the understanding that the overpass does exist, so it would be a --
looking at the traffic volumes north -south and east -west at Overland and Linder, a triple
lane roundabout -- at least for preservation purposes, the district is still wanting to
preserve for that. So, the last thing I will point out before I look for any comments you
may have -- this is on ACHD's commission agenda for adoption tomorrow afternoon.
So, I don't -- I think in my memo I put a letter in support. At this point it's.probably a little
too late for a letter, but I certainly can take forward a message. Sabrina Anderson with
ACHD is also here in the audience, so I'm sure she can -- can take any messages or
comments that you may have forward to ACHD, but it is coming up on their docket for
tomorrow. So, with that I will stand for any comments or questions you may have.
De Weerd: Caleb, I guess I -- it came up this morning in the Coffee With The Mayor,
someone made a comment about roundabouts and that drivers don't quite know how to
use them yet, so -- and this is not a tongue-in-cheek comment either, but I think we do
need to see how the driver's education programs can integrate traffic circle driving rules
or something in it as you start to see more of these in Ada County, certainly in Canyon
county, and across the nation. So, just more in the driver's education type of aspect.
That's my only comment. Anything from Council? It is kind of funny watching people
driving in circles though.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I'm a little concerned about just issuing a comment that we approve the
roundabout map without some kind of conditions. To me that's premature. I certainly
applaud and approve ACHD and their staff of having the vision to do this and to look at
it and analyze it conceptually at these locations, but the general public is going to go,
well, they approved all these roundabouts and that's what they are going to take away
and is there some on here that are just absolutely not ever going to happen still and I
think it's -- it's silly to move those forward, but apparently that's what's going to happen.
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So, I just have that hesitancy in just a blanket approval without -- and, again, it's a good
thing it's being done, but our approval shouldn't cast this in concrete and to me an
approval does.
De Weerd: Is this similar -- I guess my question to -- to piggyback onto Councilman
Rountree's, would be it's -- it's just like a comprehensive plan where this is not cast in
concrete, but it's certainly a recommended consideration and it still is looked at on a
case-by-case basis.
Hood: Madam Mayor and Councilman Rountree, too, I think just to explain a little bit
more how -- and Sabrina can certainly run up here if I get this wrong or say something I
shouldn't in this, but, Mayor, your analogy to the comprehensive plan is pretty accurate.
It's pretty high level. It is -- it will be used as a develop -- developer engages with the
highway district they will look at this map and they will say, hey, we are looking at
potentially a roundabout at that location. The way I see a lot of this playing out is that
developer -- especially if they don't like roundabouts -- will probably hire a traffic
engineer, they will do a study, they will say a roundabout doesn't work best here, it
should be a signal or whatever. But it will be looked at on a case-by-case basis, with
the default being, you know, a roundabout at the intersection on this map, but it's not
cast in stone and that was I think again -- I hope that the highway district agrees to that,
but the approval of this should be we are approving it right now looking like this, but as
we gather more information -- and we will -- we will amend that map. It's not set in
stone. It is for now and this is the best information we have at the time, but as we get
more information we will change this map and we will zig and zag as we -- we deem
appropriate through -- through additional studies of corridors or individual locations. So,
again, that I heard several times and I think, Councilman Rountree, I mean I hope that's
how it is used is right now this looks okay, yeah, you might have missed some -- and I
guess that would be my other comment. If there is one or two or more of these right
now that you say we don't like a roundabout there, even not having the technical -- if
there is something you don't like still on here, let me know if it's specific to an
intersection and we can -- I mean we can definitely call that out. But in general this will
be used at a high level and more particular -- certainly before it goes into the program
and gets to be constructed they will look at it to see what the intersection configuration
needs to look like.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: While all us in this room understand that this isn't in concrete, the average citizen
that looks at this or the average developer is going to think it is in concrete. The same
thing we -- we have had with -- with parks with our green symbol out on our
comprehensive plan for parks and a guy looks at that and says, oh, I think I will develop
here, because I'm going to have a park over here. Well, it don't wind up being that. I'm
like Councilman Rountree, I -- while I applaud ACRD for doing this and like it and stuff, I
don't want to see -- I don't want it set in concrete, because I'm like him, some of these
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are never going to go, nor should they go.
Hoaglun: Madam Mayor? And I agree with the comments that have just been stated by
Councilman Rountree and Councilman Bird, because there are some things -- there is
one in Bridgetower Subdivision. They show a roundabout that just does not fit. I have
no idea why that is there and it makes no sense. They will take out a playground, eight
car lengths from that intersection it's a road that goes through and it ties into Copper
Cloud. There is an outlook for a subdivision that comes into that. I was looking at it the
other night going I don't know how they make this work, but -- or why there is even a
need for them. I would want to see the traffic counts and maybe, you know, all the
moms taking their kids to school in the morning there is a little bit of traffic there, but --
and we are nearly at full build out in that -- in that development and I think traffic -- traffic
task force maybe had a good idea about how this map is titled, because it's preliminary,
it's a concept, it's -- it's not -- anything that shows it's not set in stone, it's just a concept
that they are looking at. Something that changes that name, because as Councilman
Bird said, it's like our parks, people look at that and -- if I show this to our neighbor, what
do you mean they are going to build a roundabout in our neighborhood. So, I guess it's
maybe how the wording is, as opposed to -- and maybe Sabrina if you will help us on
that.
Anderson: I'm just on my up. Madam Mayor and Council. Caleb did specify how it's
going to be and the intent is the way your Transportation Task Force is discussing. This
is not a stand-alone map that somebody comes in as a developer or we all use the
projects and we say, well, what does the map say. It is live intentionally in our master
street map. The same way and place that -- how many lanes a road is going to have.
We may say we are preserving for five lanes the intersection at Amity -- or five lanes on
this intersection of Lake Hazel. We all know that it's going to be awhile until we get
there and it's really dependent upon how and when the development actually occurs as
to what happens. The way it kind of goes down from there and why you see a
difference in layers between the 200 and some odd layer of maps, there would also be
Latin, that way every map has a 19 on it. How we get from the 200 and some odd to
the 19 is how does development occur, how does the developer come in, how does an
ACHD project happen or a city project and, then, we take a look at that either through
our capital improvements plan process, which is designated in three years, or as a
project team process or coming in and saying we need to do an improvement on this
intersection. Well, the map says a roundabout will work from a technical basis. It's
typically okay from a right-of-way basis. There is always going to be additional needs
before it gets down to that map that currently only has 19. The only other thing that I
would reiterate that maybe hasn't been well enough communicated is the master street
map that you all were a part of developing how many lanes, puts the lanes in context,
we have an amendment process in place that every year we go back to our commission
and say here is things that need to change on the master street map. An example of
that is the south Meridian study that we worked on together. That came up with an
output and some of our comments that need to adjust the master street map. Some of
that had to do with the number of lanes, some of it had to do with the timing of projects,
we adjust that every year. We take it back -- kind of the clean-up process, say here is
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the things that are adjusted or happened throughout the year. These are in our
presentation to our commission. Tomorrow we are clear on that. Here is the difference
between 200 and some odd layers, the 19 layers, and how does it get more program.
Because on the flip side we have some cities who are saying there is only 19 and there
is hardly any in our city, how do we get more. Same thing. We got to go through what
happens with the demographics and if we find something like the one in Bridgetower -- I
know with that thinking how is that there. It's saying it will work from a traffic
assessment and, actually, they took a look at it from a right-of-way assessment, how
well that will change in 20 years -- there may be changes. I mean if you get enough
commercial on each side of that area of Bridgetower that along the roads you might see
people coming through on that cluster. Doesn't mean they are all going to want that by
the time we get there, but it is feasible. If we don't preserve the right of way now, as
things develop out it will be more expensive.
Hoaglun: And I guess, Madam Mayor and Sabrina, on that where we have existing
development, with the roads already built, the houses are there, everything is there,
mean we don't need to preserve right of way, because nothing is going to be built. You
have got the pathway for the drain, you have got the playground, so from a preservation
standpoint it's a little different than going in someplace new, so --
Anderson: Right.
Hoaglun: -- I don't know if we need to differentiate those from existing versus things
that need to be preserved.
Anderson: Yeah. Madam Mayor and Council Members, the tricky part of that is not
knowing -- even from our perception or probably yours, how things are going to be
redevelop in the time frame of our master street map. We feel it's at least a 20 year
map. But just like your Comprehensive Plan map, we are going to have to look at it in
terms of a built out scenario. So, in most cases that you see that in Meridian, it's
relatively fresh development where it's probably not going to turnover, but from an
operation perspective it would work if the redevelopment occurs even the way that your
comprehensive plan shows it. We see this a lot in the city of Boise. If you want a
roundabout you look at the Boise side of the map. But they are in fully built out areas.
But according to how the demographics were approved, they came through COMPASS,
that area could show enough demographics where there would be redevelopment
where you might need a different traffic signal. You might need something as it
develops. So, your points are well made and I will make sure that that's gets
communicated to our commission. But that is the intent behind it is we don't want to be
so limited and so focused we are not looking far enough out. So, it's a balance.
De Weerd: Anything else? Any other comments?
Rountree: I guess I just want to test that. A question for Caleb. Caleb, you indicated
you had just received the plans on Franklin. On this map it shows three roundabouts on
the project length. Does that set of plans show future right of way acquisition for
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roundabouts?
Hood: Madam Mayor, Councilman Rountree, the plan set does not show, you know,
any future need for right of way. Now, if somebody comes in at that -- or when
somebody comes in, because the south side hasn't really developed at a couple of
those locations, ACHD may look at this map and say, hey, that's a starting point for the
discussion. We show a roundabout at this location or these two locations, let's explore
that with you.
Rountree: And the Mayor will get a call from a public who doesn't understand ACHD
isn't responsible for having just built that road, why now that they are going to develop
they want more right of way. That's the issue I have with this. I think it's great, but if
you have got those situations, you're just creating heartburn for ACHD's board and the
city and there is a few that are minor. There is a lot of them that are perfectly fine.
They are in undeveloped areas and they are -- you have rocked and roll with those.
But, man, when you're just finishing your design on a -- on a major improvement that is
going to get changed, given the funding we have for transportation in this community for
the next 50 years. So, again, I say let's approve this thing conceptually, but understand
that there is things that already are not on here that are going to work and that it -- it
ought to be titled Conceptual Roundabout Traffic Analysis Plan.
Anderson: Madam Mayor, Councilman, I just wanted to address Franklin, for example.
It's a good example of -- as Caleb said, when the south side is developed or when you
get additional development proposals, there most likely will be mid mile collectors put in,
that's why those -- they are shown there, is that as in the future, not in the next ten
years, but maybe inside of 20 years. But when you see something that occurs that the
trigger is kicked that needs some sort of signalization or roundabout, it shows that a
roundabout will work at that location, because something will be done in that location.
We may finish the roadway, but it's very likely something will happen and we will have to
come and do an intersection treatment. What this shows is how will that intersection
treatment be approached. Not that in five years we as an active project are going to go
rip it up, but we have seen places where we have had to go back and do an intersection
improvement after the roadway has already occurred. This is about what kind of
treatment would that be and will it work in that situation. Clarification definitely needs to
be provided for that, because I can understand and we get the calls, too. Does this
mean you're going to go build a roundabout. That's not the purpose of this anymore
than it is on the master street map. But by titling it maybe that would be an assist. Just
want to make sure. That's how Franklin would transpire is when something comes in.
Kind of like Records, you know, when Records comes in along Fairview. A park gets
built, you get additional development, when something has to go in, will a roundabout
work? Will a signal work? That's the intention of this is to help guide those decisions.
Hood: So, Madam Mayor and Council, I have some notes here and I can -- I can take
those forward tomorrow if you would like. Are you okay with how -- Councilman
Rountree kind of summarized it at the end, you know, some type of change to the title,
it's conceptually approved or conceptual roundabout -- I don't know what that note looks
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like that are asked to the commission as -- as they review this tomorrow or do we want
to ask for more time to -- to really get -- I don't know if we will get it exactly right,
because I think It's going to change over time, even if we pull some of those off that we
think are never feasible, over time there is going to be more and more of these that
come up that will probably end up coming off of the map, but --
De Weerd: I think, Caleb, it's safe to say that, you know, I believe that the city is
supportive of roundabouts and appreciate the efforts in -- in putting it on paper, because
I remember the ACHD of the past that wouldn't even let us show a connecting -- or
connector roads. So, this is -- this is a forward thinking document, but I think that we
would like some assurance that it is on a case-by-case basis, that we would continue to
work closely on where these are warranted and have the conversations. Any addition,
Mr. Hoaglun?
Hoaglun: And anything that points to this -- it's a long range look -- I mean as Sabrina
pointed out, I mean things do change. You know, it might be 25 years from now when
something that -- like that would be warranted, but, you know, people look at it as being
here and now and within the next five years and something that helps convey that -- that
it's potential and it's long range, so --
Hood: And I probably didn't do a good job, Madam Mayor and Council The first bullet
on there is probably the biggest one in this whole deal. It can go the other way. If
you're going to plan for a signal and, then, you want to build a roundabout, you basically
can't. So, this map is meant to -- your worst case scenario. Doesn't mean you're going
to build it, it just says if you ever wanted to you need to start preserving to do that. So, I
know it's tough to get that message to a developer, they see the map, they say, what,
you got a roundabout there, that makes no sense. Well, it's there may be a roundabout
there and we are going to talk about that as we talk to you about developing. So, I can
-- I will forward that message on, but, I'm sorry, I kind of skipped over that point and
think it's critical, because that's really the intent here is we are -- we are trying to not
have to buy back buildings if you do want to put -- if you go, wow, a roundabout is the
only thing that works here, but, guess what, we pushed all the buildings there at the
intersection, all the parking lots, we had to buy all the landscaping, you can't do a
roundabout anymore. So, that's really the -- the true intent of this. Now, we did want to
make sure that message gets to everybody, but -- so, I can -- I can carry that forward
and the assurances, Mayor, that you mentioned about how this will be used case-by-
case basis and we support roundabouts generally. I can carry that forward. So, thank
you for the discussion.
De Weerd: Thank you.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I don't know if this helps, but maybe just taking the title and adding the word
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preservation. Ada County Roundabout Preservation Study. I don't know if that -- I
mean my sensitivity, I agree, is when the general public looks at this how warned are
they that this is not etched in stone before they make all the calls. So, maybe just the
word preservation added in the title somehow might help.
Hood: I'll request that, too, Madam Mayor, Members of the Council. Something that the
title -- some amendment to the title of this map to hopefully convey that message that it
isn't set in stone.
Zaremba: Yeah.
Hood: Okay. Well, one more thing that we would like to discuss with you this afternoon
and it has to do with the Meridian Road interchange. So, on November 8th we had an
Interchange Task Force meeting and we had members of ITD headquarters and District
Three, Connecting Idaho Partners in attendance. In fact, I think -- no. Probably about a
one-to-one ratio. I was going to say we were outnumbered, but there was six or eight
non -task force members there and about the same of our membership. It was noticed
at that meeting that Parametrics has been selected by ITD to do the design of the
interchange project and that RBCI, Rosemary Curtin will be doing the public
involvement piece of that project. They did also confirm that the SPUI is the preferred
design that they will be moving forward with and that design delivery is anticipated for
the fall of 2013, with construction in early 2014 and should be done mid 2015. So,
hopefully, before the summer season of 2015. There was a pretty solid
acknowledgment of our pedestrian safety needs and the existing condition out there and
that this is a gateway to the heart of downtown Meridian. Today what I really wanted to
focus on was just kind of an update of what -- the update that was given to us from ITD
forces. Today I really want to take that next step and engage your level of interest in
some of the aesthetic elements, maybe a potential theme, if you want to pay on for the
interchange and how much maintenance, just generally speaking, high level, we may
want to take on with this project. ITD basically told us on that meeting a month ago that
they are willing to design and install whatever we want, as long as we agree to maintain
it forever and we don't go over the 40 million dollar budget for the project. Essentially
that was their message to us. So, they seemed very willing to explore different
aesthetic amenities with us, but we probably won't have a lot of funds to do those
things, just kind of ball parking some of the estimates for this project.
De Weerd: Caleb, was parks at that -- at that meeting? Any park staff?
Hood: Madam Mayor, parks was not represented. Oh, I take that back. Matt Stahl, the
parks -- one of the parks commissioners, was there. The Parks Department wasn't
necessarily represented during that Interchange Task Force meeting.
De Weerd: Okay.
Hood: So, the Interchange Task Force, which is made up of, you know, Chamber,
MDC, City Council, business owners, all said the look of the interchange is important
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and it should be as nice -- I will use their quotes there -- nice, if not nicer than Ten Mile.
So, Ten Mile is kind of the baseline, the bare minimum we want to see this thing,
because, again, it is the gateway, there is a need for it to look very attractive. So, at the
top level we would like to carry forward some of the concepts and investments we have
already made as a community on Main Street and kind of carry those forward into this
project. Other than that we are just really starting to kind of understand maybe what we
can -- what we can get out of this project. So, as an example for Ten Mile it is a little
more -- more formal. There is sod and turf, so, therefore, more water. Now, in that
case we will be using the purple pipe, so your water costs aren't as high, but
maintenance is about 50,000 dollars a year to maintain the interchange and the
surrounding nearby landscaping there. There is -- it's hard to kind of tell in the
wintertime when things are starting to go dormant and aren't as colorful, but it's less
integrated between some of the smaller areas, the open spaces and some of the larger
-- the island areas and some of the area slopes and things like that, there is less
integration. But that's -- that's some of the -- one of the concepts certainly we are
evaluating and is on the table and something similar to Ten Mile. This is our -- I was
just talking about is some of the elements on Main Street and there certainly can be
others again, we are just kicking this off really, but looking at some of the things that
happened on Main Street and tying that into the interchange, making sure that it's
seamless, it doesn't look out of place, either one of them, that they talk to each other if
you will, as you transition into downtown, particularly the north side, although we will.
look to the south as well. Some of the -- some of the things, you know, that the split
corridor phase one project did is a little bit lower water use, because they barked a lot of
the areas, there isn't any sod, it's all ground cover with either perma bark or bark there,
less regular maintenance. However, it isn't as colorful and maybe as striking some of
the other landscape elements could be. So, that's just kind of a precursor. I want Brian
McClure -- Brian, you can come up now -- to kind of run through some of the things he's
been working on the past few weeks. Certainly feel free to interrupt him. I would
encourage you to and I don't say that disrespectfully to Brian, but we are looking for
some feedback. If there is something you like, something you don't like, something that
-- you know, particularly there is something you're like that's never going to fly or
something that, hey, I like something along in that vein, again, we are not trying to push
anything on you today necessarily, we are just trying to gauge your level of interest and
where you would like us to spend some more time and energy maybe developing
something or not. So, that's why we are here today and Brian is the right guy to do that.
So, Brian.
McClure: Madam Mayor, Members of the Council, I'm just going to kind of flip through
some slides here and as Caleb said if you want to interrupt me feel free. This is kind of
a high level thing to consider with interchange. The one you're seeing here is one I
have worked on in California before over Interstate 5 in a road to be extended called
Cosumnes River Boulevard. The first thing to kind of consider are entryways, as Caleb
pointed out. The drainage and slope areas, the orange colored one there, these are
signals, usually they are a little more detailed and, then, deck and fagade design, stuff
like stamps, kind of things, things like that. Again, context sensitivity. This is what we
have got going on now right as you get off and is continued down Main Street. So, kind
Meridian City Council Workshop
December 11, 2012
Page 33 of 41
of continuing that. In terms of drainage and slope areas, typically these areas are large,
not necessarily the case with SPUIs so much in terms of visible area, but they certainly
are one complaint that's heard frequently are they just look like weeds and grasses that
was put into them. You know, in these cases I think trees do a lot. They draw your eye
up and you go from something that looks barren and dead to something that looks like
it's -- it was there. Do we want trees in these areas?
De Weerd: That has -- or maybe I should ask Councilman Rountree. Have they put
trees in those areas?
Rountree: Yes. The example of the attempt to try to do that is at Cole and the
interstate in the ramp as you go out eastbound and swing up towards either going to
Costco or back around to Overland. There is a loop ramp -- there is a loop in there
that's like your picture in the upper left-hand corridor that you just had and it's -- it's dry
and there is trees planted around the edges of the off ramp. Not very successful. I
have the feeling it probably has a lot to do with the irrigation system.
De Weerd: Okay.
Hoaglun: And, Madam Mayor, that's the thing, yeah, trees would look great, but being
semi arid desert, high desert, it's, you know, type and availability of water and making
sure it's regular. There is a number of things that go into that, so --
McClure: There is also just the appropriateness of it as well. You have to maintain the
pressure tension zone, you need to maintain the lines of sight, there is a lot of things
that go into it. They are possible, though, so it's a consideration. If you guys don't want
them it's not really something we can treat with, so --
De Weerd: Yeah. I just wanted to make sure it would be a consideration if -- before
got excited about putting trees there, so -- I like trees.
Rountree: It's doable if done right, yeah.
De Weerd: Yeah. Okay. Thank you.
McClure: This is kind of a landscape plan for a large open area. I have got two of
these. This one just basically -- the dashed line you see there are kind of the top and
bottom of the slope. The gray area you see is kind of a rock by a swell, sort of natural
drainage area. The trees are all kind of centered on the hillside where you're most likely
to see them. This one's a little similar, has a little more detail on it. There is multiple
ground cover used on some of the -- the slopes, but, again, the large open area is
mostly just grass. You don't necessarily have to do this just grass, there is other
materials you can use. Certainly you can use bark -- perma bark, but you can also use
accent colors, things you don't have to really maintain, different colored rocks, large
Meridian City Council Workshop
December 11, 2012
Page 34 of 41
rocks. There is a variety of obvious landscape elements you can incorporate into the
design. Are you guys interested in seeing stuff like that? Landscape forms on the
image on the right you will see -- that's not just a straight ditch, there is some wild
flowers there, but more importantly to me anyways is that it meanders. It's more of an
interesting form and it looks like someone put some effort into it, so -- the one on the
bottom left you will see some trees outside of this central area, but, again, mostly just
kind of grasses in the middle. Again, just kind of more materials. This is definitely --
this is -- these are out of Utah, very arid, too. But, you know, we don't necessarily have
a lot of, quote, native species around here, but there is certainly a lot of things that we
can use that look native, if that's of interest to you. And, then, overall on this -- so, this
is an illustration of -- this is, basically, just kind of a wave, a reflection of water and so
you see a lot of arcs and curves and circles and elements of that nature in this, but, you
know, do we have a thing we want to carry forward, is there something that we want to
convey through our design, we can incorporate these things into the -- the fencing, into
the fagade of the architecture of the bridge itself, into monument pieces on the actual
deck of the bridge.
Hoaglun: So, Brian, just to make sure, onto the deck itself or the fencing, so if we
wanted like our logo, if you wanted to put that on the -- the fencing is that included in the
budget as long as it doesn't go over their 40 million or is that something that we would
have to pay for if there is some artistic element? Doesn't have to be Meridian, Idaho,
with the swooshing star, but anything we want to put on, as long as it's within their
budget we are okay?
Hood: Yeah. Madam Mayor, Councilman Hoaglun, talking with them I think -- I don't
know that I would say everything is on the table, but certainly they were open to
installing most of our needs kind of depending. Now, something like that that's specific
that we may want to have somebody weld something for us and put it on the railing of
the pedestrian bridge, we are actually having a little bit more of that discussion -- on this
Thursday we have another meeting and we will talk a little bit about that, what we can
and can't do with that pedestrian railing, because there are some specifications that
need to be adhered to for those -- for those -- those railings and certainly that's highly
visible, so we could do some things on the railing, kind of figuring out what that is.
Bruce Harold is going to bring several examples of what's been done with other
GARVEE projects for us to look at. But, again, as a general rule they said if you don't
go over budget we can put it in and you maintain it, we will look at it, doing it, to make it
meet the needs of your community.
McClure: Some more built examples. You can see top left has a very interesting
monument and, then, some very special railing. The one -- the middle right is a little
more -- well, it's low key and, then, the bottom line on the left has some retaining walls,
rather than a steep slope. So, just something to consider. Some fencing examples
here. The one on the left is, you know, your traditional formal fence, nothing with
special -- the one on the right has some wave elements. You could certainly
incorporate them, welcome to Meridian. Tim probably hates me for not including it, but
there is an example of some cities that have put their name using some raw materials in
Meridian City Council Workshop
December 11, 2012
Page 35 of 41
here -- he really wanted me to include in the PowerPoint. And the one on the bottom
left is an example of a pedestrian barrier next to a rail. So, you have really isolated the
pedestrian environment in that case. More examples we can do with stamps and
concrete and textures and dyes and -- I mean it's really a lot of things. The one on the
bottom left is a median. I know that Caleb and I went out to Ten Mile last week and
someone had driven through the median, tore up a bunch of the irrigation heads, bark
was all over the road, perma bark, which is rock, was all over the road. You know,
something like this might be appropriate, too. It's just stamped concrete. It's a little bit
nicer than what you would see on Eagle Road, the red brick.
De Weerd: I think everything is nicer than what you see on Eagle Road.
McClure: This is an example of doing something nice using a stamp, so you're not
necessarily -- you're not stuck with Eagle Road if you don't want it. Again, focusing on
the pedestrian element here, the same -- same really there. On the left you can see
Ten Mile as it exists now. To be fair, there is a buffer there from the lane, but that's an
abrupt edge and a pretty narrow walk with no -- connecting people on the sidewalk.
And, then, just kind of moving in the other options. This is extreme I know for this area.
It's very southwest, but, you know, from a design standpoint you can do less with more.
So, if you guys have other thoughts there is certainly -- you know, you can do a lot of
different things. This is very -- you know, very few.types of ground cover -- it's actually
rock -- different colored rock and very few trees, but they did something that was
interesting and thematic for where they live. So, you know, we can explore other
options, too. This is just kind of step through some things that we thought would be --
resemble Main Street in existence today. And if there is any other questions or direction
I'm happy to take them.
De Weerd: Council, any questions or comments?
Hoaglun: Madam Mayor, one quick comment, just, you know, like the Ten Mile one we
did some relief into the walls of the structure and that looks nice, but because it's all still
concrete colored, it just doesn't pop as much as I thought it would and it would be nice
to have some coloring tinting on the structure itself. Don't know what we will put in
there, but just to give some -- some variation instead of just concrete color, just makes it
a little bland. So, color is nice. You know, river rock, that sort of thing is nice, but
doesn't have to be. You can do a lot with just concrete and tinting.
McClure: Certainly, yes. And the color on the Ten Mile is a very dark color, too, so you
don't see the -- the shadows don't help it at all, it's very -- it would help if it was lighter.
De Weerd: That's where you use your imagination. Imagination is cheap.
Hoaglun: Mine doesn't work so well sometimes.
Zaremba: Madam Mayor?
Meridian City Council Workshop
December 11, 2012
Page 36 of 41
De Weerd: Mr. Zaremba.
Zaremba: I certainly appreciate the theme of saying -- particularly the Meridian
interchange ought to be something that people really notice as they drive through and
say, oh, I recognize that bridge, it's different than many of the others. In -- there is
probably a further discussion that's -- that's needed with ITD, but in the discussion about
the Ten Mile I don't think they asked us for designs, I think they showed us three
choices and said pick one, which is how we ended up with the relief that's there. But in
anything that happens I kind of contrast this to the current appearance of the Wye over
in Boise. I know there has been many attempts to beautify that and they all die, so the
two things that I would bear in mind somehow are if we are going to have materials that
need to be maintained to make sure that there is a watering system that will help
maintain them and also make sure that there is a place where a truck and a trailer can
pull over and unload a mower or whatever that needs to be done, I think some of that
was thought of in the Ten Mile interchange, but that needs to be on the list. If we are
going to have things that need to be maintained, then, we need to make it safe for
somebody to maintain it as well and I think some of that is lacking in the Wye. I don't
see how anybody would access it to take care of it without blocking a lane. So, that's
just another thought. But I'm -- whatever we can do to make that a stand out
interchange and people know, you know, I'm in the middle of Meridian, this is -- this is
really cool, I like that.
De Weerd: Well, I think that the Arts Commission was involved in picking a lot of what
we see out at Ten Mile and would encourage their involvement in this as well to
compliment what we have done at Ten Mile and to bring the design elements as you
have shown in the split corridor in -- that it will connect to. I think we have brought up a
lot of really nice elements that -- certainly balancing budgets, considerations, and from
the Parks Department what cost of maintaining would be, that all has to be part of the
discussion, so --
Hood: And, Madam Mayor, if I can just -- one thing. We are trying to hit that sweet
spot. We want to be an identifying factor for our community, but not go over the top with
costs, whether they be initial cost, ongoing maintenance costs, water cost, so we are
trying to -- I mean that's our general overarching charge is something that's identifiable,
attractive, but, you know, short -- immediate cost for installation and long-term cost for
maintenance are relatively low. So, unless -- I think everyone should probably agree
with that, but if there is something that -- you know, again, so in the case like that you're
probably not looking at many turfs that need to be mowed on a frequent basis, because
your maintenance costs go up. But on the other hand and something I didn't think about
talking with Mike Barton just this week is, well, if you put in too many of those grasses or
shrubs, they catch the trash and you need to have somebody regularly out there
catching trash and so we have got to find that balance.
De Weerd: They wear orange vests, I believe.
Hood: But not frequently enough to where you can count on them to be there to hit it
Meridian City Council Workshop
December 11, 2012
Page 37 of 41
every time. So, that's the problem with -- with having volunteers to do that.
De Weerd: Well, I like the trees and the grasses and the rocks and the different colors
you were able to show in the rock designs. I think those were nice and I think we can
almost defer -- you have a great eye, Brian, and with the Arts Commission, those that
were involved with the Ten Mile would be good to involve in this as well.
Hood: If I can just on that point, too, Madam Mayor -- and I will be done. I promise.
That is the plan of attack. So, we need to have -- by April or May we need to have ITD
with our list of wants for this project. So, Brian, Tim, and Jay Gibbons are going to be
basically our team that would be working on concepts or plans -- we will involve the Arts
Commission. So far we haven't engaged them. But we have MDC at the table. We
have some of the other stakeholders there as part of our task force. So, we probably
will be coming back to you as a check in monthly or every six weeks or whatever as we
have things to discuss with you to say here is this month's progress, because we only
have four or five months to come up with the plan and so it's a little bit different than Ten
Mile. Our plan is to have a concept that we can give to ITD and, then, they pay for the
design of this thing, but a solid concept that we can pass off to them and say this is
what we would like to see, so --
De Weerd: We know you can do it.
Hood: All right. Thank you.
De Weerd: Thank you, Brian. Thank you, Caleb.
Hoaglun: And, Madam Mayor, as fashionable as Brian's tie was, I'm sure they will come
up with something great.
De Weerd: I know they will. I'm excited to see it. Okay. Anything further on that? No?
C. Police Department: Budget Amendment for Emergency
Replacement of a Police Department Motorcycle for the Not -to -
Exceed Amount of $18,991.00
De Weerd: Okay. Item 7-C is our police department. Oh, I'm sorry.
D. Human Resources: Policy 4.3.1 - Donation of Vacation Leave
to Another Employee for FMLA Qualifying Event
De Weerd: Okay. HR.
Nary: Thank you, Madam Mayor, Members of the Council. The item on in front of you
is the donation of leave policy that we passed earlier this year. I think it was in
September. There is a couple of mechanical things that we needed to add into the
policy to make it clear on how it was applied and there was a provision that somehow in
Meridian City Council Workshop
December 11, 2012
Page 38 of 41
the number of iterations of this policy got left out. We were trying to mirror the provision
that's in the fire contract and one of the requirements to be eligible for this donation of
family medical leave is that you have to be continually gone from work for more than 30
days or intermittently gone for at least 60 days. So, that's in the fire contract, it got left
off inadvertently in the one that we approved back in September, so we wanted to add
that in and, then, also originally we had thought conceptually to use some sort of
conversion of time and payroll said there really is no necessity to do that. There really --
any donated leave from one employee to the other would be applied from the donating
employee would be taken out of their vacation leave bank and would be put in the
receiving employee's sick leave bank. The intention is to provide time, not pay, so they
wouldn't be paid for any of the time, they are simply allowed the hours of time. So, this
is, basically, clarifying that and, then, correcting the 30 and 60 day requirements. So, if
that's acceptable to you, Council, we can put it on for approval next week with a
resolution to finalize it.
Hoaglun: Council, do you have any questions?
Rountree: No. I think that's the direction we need to make.
Hoaglun: So, Bill, are you saying time is not money?
Nary: Time is not money in this context.
E. Human Resources: Meridian City Policy 6.8 Conflict of Interest
Hoaglun: In this case. Okay. Got it. All right. So, we will move forward with that for
next week and, Bill, you have got another issue -- conflict of interest issue?
Nary: Yes. Members of the Council, we have been discussing internally about the
potential -- and most of it is more the appearance of conflict that exists. State law
governs direct conflicts very clearly and we administer -- we administer that if
necessary, we address that with departments when issues or questions arise. But we
also get the perceptions sometimes that there are conflicts of interest or the potential
that people may perceive that and so what we come up with is a policy that would make
it clear to address perceived conflicts of interest or any that are actual. So, what this
policy would do is two things, it would prohibit the city from employing family members --
and we have the legal terms. I know people always hate to have to read the legal terms
first degree of consanguinity and what does that mean. Well, basically, it's just your first
relation, so your child or your spouse. So, we wouldn't be allowed to employ the child --
the children or spouses of any of the members of the Mayor's Office, City Attorney's
Office, the Finance Department, Human Resources, or any of the directors of the
various city departments and that's, again, to make sure that the public doesn't think
that there is some favoritism or preferential treatment that's being provided to relatives
of employees. Now, we specifically exempted out the youth work life skills program,
because that is a learning program and the intention of that is to provide opportunities
for the youth in our community to work in various city departments and sometimes those
Meridian City Council Workshop
December 11, 2012
Page 39 of 41
are relatives of some of the various ones. We don't allow relatives to supervise relatives
and, in fact, in that program we have taken the additional step that we don't allow
relatives to work in the same department as their relatives. So, we don't even have
folks not only not overseeing youth interns, they don't work in the same department
either. To, again, avoid that perception of favoritism or the perception of there could be
a conflict. The other provision that's not really an exception, but it's a mirror of state
law, that you are allowed to contract with a relative of a city employee as long as you
follow the legal process. So, if there is an RFQ or an RFP or a public bidding process
that you have to follow that, because, then, the intention the state law kicks in as to
making sure that the city is buying the best value for the best price. So, where it's
coming from doesn't matter, as long as it meets state criteria for bidding of a product.
So, that's the only other provision in there. Other than that, again, it's just a policy that's
there to make sure that people don't perceive there is any favoritism or any type of
preference that's given to people.
De Weerd: Any questions from Council?
Rountree: Move it forward.
De Weerd: Okay.
Nary: We will put on both of these next week with a resolution for approval of Council.
Item 8: Ordinances
A. Ordinance No. 12-1535: An Ordinance Amending Title 7,
Chapter 2, Section 813 Relating to the Fines for Parking
Citations for Parking on City Property Where Permit is
Required
De Weerd: Thank you so much. Okay. Under Item 8-A there is proposed -- or
Ordinance 12-1535, Madam Clerk, will you, please, read this by title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 12-1535, an
ordinance of the City of Meridian amending Title 7, Chapter 2, Section 8-B relating to
the fines for parking, citations for parking on city property where a parking permit is
required and providing an effective date.
De Weerd: Okay. You have heard this ordinance read by title only. Ralph, would you
like to hear it read in its entirety? Seeing none, Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve Ordinance No. 12-1535 with suspension of rules.
Meridian City Council Workshop
December 11, 2012
Page 40 of 41
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 8-A. Madam Clerk, will you,
please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 9: Executive Session Per Idaho State Code 67-2345 (1)(c): To Conduct
Deliberations Concerning Labor Negotiations or to Acquire an
Interest in Real Property, Which is Not Owned by a Public Agency
De Weerd: Item 9 is an Executive Session. Do I have a motion to adjourn in to
Executive Session?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(c).
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you, please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
(EXECUTIVE SESSION: 5:04 p.m. to 6:24 p.m.)
De Weerd: All right. I would entertain a motion to come out of Executive Session,
Rountree: I move that we come out of Executive Session and adjourn.
Bird: Second. Second.
De Weerd: I have a motion to come out of Executive Session. All those in favor say
aye. All ayes. Motion carried.
Meridian City Council Workshop
December 11, 2012
Page 41 of 41
MOTION CARRIED: ALL AYES
Item 10: Future Meeting Topics
De Weerd: Item 10 is Future Meeting Topics. If we could hear we don't have any and,
then, I would entertain a motion to adjourn.
Rountree: So moved.
Bird: Second.
Zaremba: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 6:24 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
01
/ /
MAYOR T Y DE WEERD DSU DATE APPROVED
00
ATTEST: �$ w
k s "ICity of
—> ------ 'IDAHO
EESIOLMAN, CITY
1/he TRE ASIA
DATE: December 11, M2 ITEM NUMBER: 4A
ITEM TITLE: Approve Minutes of November 27, 2012 City Council Meeting
MEETING NOTES
1-Y-1- I ? PBOVED
Community Iten'Iffiresentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
DATE: December 11, 2012 ITEM NUMBER: 4B
PROJECT NUMBER:
ITEM TITLE: Off- Site Sewer Easement with
Pacific Links Limited Company for The Club at Spurwing (Easement A)
MEETING NOTES
Community Iteffiffiresentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
.......................... .
SENT TO
APPLICANT
NOTES
INITIALS
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Steve O'Brien
DATE: 11/06/12
SUBJECT: Off -Site Sewer Easement for The Club at Spurwing
L RECOMMENDED ACTION
A, Move to:
Mayor Tammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
1. Approve a new off-site sewer easement to serve The Club at Spurwing..
2. Authorize the Mayor to sign the easement, and the City Clerk to attest.
II, DEPARTMENT CONTACT PERSONS
Bruce Chatterton, Director of Community Development 489-1569
Bruce Freckleton, Development Services Manager 489-0362
Scott Steckline, Land Development Supervisor 489-0369
Steve O'Brien, Development Analyst II 489-0371
Supervisor Approval
Scott Steckline: Land Development Supervisor
Page I of I
ADA COUNTY RECORDER Chrislopher D. Rich AMOUNT .00 I
IDAHOBOISE g 11:07 AM
DEPUTY Che Fowler
RECORDED -REQUEST OF
City of Meridian 112130813
SANITARY SE WEff EASE ly EN -t �.;
THIS INDENTURE made this da of 20 /2 between a�
r� y F�r`t �� �) � &-e vlrt. i�r�the
parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County,
Idaho, the party of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain and set -vice said pipeline from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation and maintenance of a sewer
line over and across the following described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a sanitary
sewer line and their allied facilities, together with their maintenance, repair and replacement
at the convenience of the Grantee, with the free right of access to such facilities at any and all
times.
TO HAVE AND TO HOLD, the said easement and Tight -of -way into the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after malting repairs or performing other maintenance, Grantee shall restore the area of
the easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this casement that was placed there in violation
of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
right-of-way and easement hereby granted sball become part of, or lie within the boundaries
of any public street, then, to such extent, such right-of-way and easement hereby granted
Sewer Main Easement Page 1 of 4 EASMT,SWRTACIFIC LINKSdoc.doc
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawfiil claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
PACIFIC LINKS, LIMITED COMPANY
C7<, ��
Jo W. vrt , ember
STATE OF IDAHO )
) ss
County of Ada )
On this day of �N , 20 before ine, the undersigned Notary
Public personally appeared John W. Hewitt, known to the to be one of the members of
Pacific Links Limited Company, a. limited liability company, and the member who
subscribed said limited liability company name to the foregoing insttutnent, and
acknowledged to me that he executed the same in said limited liability company name.
IN WITNESS WHEREOF, I have hereunto setiny hand and affixed my official seal the day
and year fist above written.
NOTARY PUBLIC FOR IDAH
Residing at:
Commission Expires:
EASMISWRTAC1M LINKSdoc.doc
Attest by Jaycee L. Holman, City Clerk
Approved By City Council On:t -bel
STATE OF IDAHO )
ss
County of Ada )
On this1�� day of , 20 f.2— , before nic, the undersigned, a Notaiy
Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE L.
HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian,
Idaho, and who executed the within instriunent, and acknowledged to nae that the City of
Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set mylrand and affixed my official seal the day and year
first above written.
NOTARY P BLIP f
Residing at:
Commission Expires:
Sewer Main Easement Page 3 of 4 EASMT.SWRPACIPIC LINKSdoe.doe
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November 20, 2012
Page 1 of -2
EXHIBIT B
Spurwing Challenge Subdivision
Offsite Sanitary Sewer Easement
Easement A
00 Quadrant
Consulting, Inc.
An easement located within a portion of Parcel "C" as shown on Record of Survey Number
7826, Ada County records; said easement being situated in a portion of the Southwest %4 of
Section 23, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County,
Idaho being more particularly described as follows:
Commencing at the South l/a corner of said Section 23, thence along the South line of said
Section 23 North 89°11'21" West 2627.61 feet to the Southwest corner of said Section 23,
thence leaving said South line North 0°20'51" East 1745.72 feet along the West Section line of
said Section 23 to the POINT OF BEGINNING, thence continuing along said West Section
line
North 00°20'51" East 20.00 feet, thence leaving said West Section line
South 90°00'00" East 32.62 feet, thence
South 43°35'28" East 49.23 feet, thence
South 00°00'00" West 261.90 feet, thence
South 90°00'00" East 230.39 feet, thence
North 00°55'49" East 79.33 feet, thence
South 60°38' 19" East 52.42 feet, thence
North 68'17'56" East 24.40 feet, thence
South 49°06'03" East 61.21 feet to the Westerly Right -of -Way of West Balata Court, thence
continuing along said Westerly Right -of -Way
27.11 feet along a curve to the left; said curve having a radius of 50.00 feet, a delta angle of
31°03'37", and a chord bearing and distance of South 26'13'10" West 26.77 feet, thence leaving
said Westerly Right -of -Way
North 60'38'19" West 63.36 feet, thence
South 67°07'03" West 3 1. 01 feet, thence
South 00°55'49" West 20.55 feet, thence
South 90°00'00" East 12.00 feet, thence
South 00°55'49" West 24.00 feet, thence
North 90°00'00" West 12.00 feet, thence
South 00°55'49" West 295.29 feet, thence
South 79'01'12" East 11.83 feet to the Westerly line of Parcel `B" as shown on said Record of
Survey, thence continuing along said Westerly line
1904 W. Overland a Boise, ID 83705 • Phone (208) 342-0091 • Fax (208) 342-0092 0 www.quadrant.cc
Civil engineering + Surveying
Page 2 of 2
NMI
ME Quadrant
Consulting, Inc,
South 10°58'51" West 24,00 feet, thence leaving said Westerly line
North 791)01'12" West 7.98 feet, thence
South 10°58'48" West 101.88 feet, thence
South 32°10'34" East 11.66 feet to said Westerly line, thence continuing along said Westerly
line
South 10°58'51" West 51.17 feet, thence leaving said Westerly line
North 79°01'12" West 27.97 feet, thence
North 10°5848" East 161.56 feet, thence
North 79'01'12" West 14.13 feet, thence
North 10°58'48" East 24.00 feet, thence
South 79'01'12" East 9.97 feet, thence
North 00°55'49" East 283.10 feet, thence
North 52°54'18" West 25.40 feet, thence
North 90°00'00" West 203.56 feet, thence
South 00°00'00" West 2.00 feet, thence
North 90°00'00" West 42.00 feet, thence
North 00°00'00" East 24.00 feet, thence
South 90°00'00" East 8.00 feet, thence
North 00°00'00" East 260.31 feet, thence
North 43°35'28" West 21.06 feet, thence
North 90°00'00" West 24.17 feet to said West Section line and the POINT OF BEGINNING.
Said easement contains approximately 0.70 acres more or less.
1904 W. Overland • Boise, ID 83705 • Phone (208) 342-0091 • Fax (208) 342-0092 • www.quadrant.cc
Civil Engineering # Surveying
DATE: December 11, 2012 ITEM NUMBER: 4C
PROJECT NUMBER:
ITEM TITLE: Off- Site baler Easement with
Spurwing Limited Partnership for The Club at Spurwing (Easement B) V
MEETING (VOTES
3
Community Iteniffirosentations Presenter Contact Info./Notes
,'.-PKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Steve O'Brien
DATE: 11/06/12
SUBJECT: Off -Site Sewer Easement for The Club at Spurwing
I. RECOMMENDED ACTION
A. Move to:
1. Approve a new off-site sewer easement to serve The Club at Spurwing..
2. Authorize the Mayor to sign the easement, and the City Clerk to attest.
II. DEPARTMENT CONTACT PERSONS
Bruce Chatterton, Director of Community Development 489-1569
Bruce Freckleton, Development Services Manager 489-0362
Scott Steckline, Land Development Supervisor 489-0369
Steve O'Brien, Development Analyst II 489-0371
Supervisor Approval cz:>J r
Scott Steckline: Land
Page 1 of I
Supervisor
ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 fi
BOISE IDAHO 12112112 11VAM
DEPUTY Che Fowler
RECORDED -REQUEST OF
Clip of Meridian
SANITARY SEWER EASEMENT
THIS INDENTURE, made this iI qday of btC. , 2012between .kw i fu & b_W'L;the
parties of the first part, and hereinafter called the Grantors, and the 0ity of Meridian, Ada County,
Idaho, the party of the second part, and hereinafter called the Grantee;
WITNESSETI-I:
WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipeline from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation and maintenance of a. sewer
line over and across the following described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a sanitary
sewer line andtheir allied facilities, together with their maintenance, repair and replacement
at the convenience of -the Grantee, with the free right of access to such facilities at any and all
times.
TO HAVE AND TO HOLD, the said easementand right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area of
the easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
right-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public street, then, to such extent, such right-of-way and easement hereby granted
Sewer Maita Easement Page ] of 4 EASMT.SWR.SPURWING LTD.doc
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
andd quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTORS:
SPURWING LIMITED PARTNERSHIP
Joc r , pt swing Corporation
STATE OF IDAHO )
ss
County of Ada )
On this day of(I1rCd , 20, before me, the undersigned, a Notary
Public in and for said State, personally appeared Jock Hewitt, known or identified to me to
be the President of the Corporation and that he executed the instrlurient or the person who
executed the instrument on behalf of the said corporation, and acknowledged to me that such
corporation executed the same.
IN WITNES S WHEREOF, I have hereunto set my hand and affixed my official seal the day
and yeat.fiv ,above written.
GRANTEE: CITY OF MERIDIAN
A17401 V
NOTARY PUBLIC FOR IDAH
Residing at:
Commission Expires: d
Tammy deolerd, Mayor
Sewer Main Easemcnl Page 2 of EASN4T.SWR.SPURWING LTD,doc
Go��gp,crn,�p�L�rr
w
0tyof
E IDTAN
IDAHD
Attest by . a cee L. Holman, City Clerk
SEAL
Fyr� a°~0
Approved By City Council On: r °psu
STATE OF IDAHO )
) ss
County of Ada )
On this day of , 20, before me, the undersigned, a Notary
Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE L.
HOLMAN, known to me to be the Mayor and City Cleric, respectively, of the City of Meridian,
Idaho, and who executed the within instrument, and acknowledged to me that the City of
Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seat the day and year
first above written.
FOI
Residing at:
Commission Expires:`?
Sewer Main Easement Page 3 of 4 EASMT.SWR.SPURWING LTD.doe
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November 20, 2012
Page 1 of 2
EYJHBIT B
Spurwing Challenge Subdivision
Offsite Sanitary Sewer Easement
Easement B
ME Quadrant
Consulting, Inc.
An easement located within a portion of Parcel "B" as shown on Record of Survey Number
7826, Ada County records; said easement being situated in a portion of the Southwest 1/4 of
Section 23, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County,
Idaho being more particularly described as follows:
Commencing at the South 1/a corner of said Section 23, thence along the South line of said
Section 23 North 89°11'21" West 901.15 feet, thence leaving said South line North 0°48539"
East 210.37 feet to the Southeast corner of said Parcel `B", thence continuing North 0°48'39"
East 725.31 feet along the East line of said Parcel `B" to the MINT OUBEGINNING, thence
leaving said East line of Parcel `B"
North 89°51'46" West 81.26 feet, thence
South 20132'58" West 132.64 feet, thence
South 03°22'13" West 279.85 feet, thence
South 40°32'39" West 104.70 feet, thence
South 66°49'51" West 117.51 feet, thence
North 77°37'33" West 296.13 feet, thence
North 89°54' 19" West 202.42 feet, thence
South 84°16'44" West 112.22 feet, thence
North 05°43' 16" West 119.07 feet, thence
North 40°02'51" West 387.27 feet, thence
North 82°31'36" West 32.09 feet, thence
North 40°47'33" West 123.80 feet, thence
North 79'01'12" West 143.56 feet to the Westerly line of said Parcel "B", thence continuing
along said Westerly line
North 10°58'51" East 37.62 feet, thence leaving said Westerly line
South 32010'34" East 24.15 feet, thence
South 79'01'12" East 133.97 feet, thence
South 40°47'33" East 123.11 feet, thence
South 82°31'36" East 32.24 feet, thence
South 40°02'51" East 401.22 feet, thence
South 05'43'16" East 105.25 feet, thence
1904 W. Overland 6 Boise, ID 83705 e Phone (208) 342-0091 • Fax (208) 342-0092 • www.quadrant.cc
Civil Engineering e Surveying
Page 2 of 2
MM Quadrant
Consulting, Inc.
North 84°16'44" East 93.24 feet, thence
South 89°54'19" East 205.58 feet, thence
South 77°37'33" East 291.87 feet, thence
North 66°4951" East 106.43 feet, thence
North 40°32'39" East 93.30 feet, thence
North 03°22'13" East 276.15 feet, thence
North 20°32'58" East 251.27 feet, thence
North 13°25'09" West 23.02 feet, thence
North 431123154" West 291.79 feet to the Southerly Right -of -Way line of West Balata Coux-t,
thence continuing along said Southerly Right -of -Way cine
20.00 feet along a curve to the right; said curve having a radius of 325.00 feet, a delta angle of
3°31'35", and a chord bearing and distance of North 46°21'28" East 20.00 feet, thence leaving
said Southerly Right -of -Way line
South 43°23'54" East 296.85 feet, thence
South 11008'12" East 37.34 feet, thence
South 20°3258" West 97.38 feet, thence
South 89°51'46" East 73.93 feet to said East line of Parcel "B", thence continuing along said
East line of Parcel "B"
South 00°48'39" West 20.00 feet to the POINT OF BEGINNING.
Said easement contains approximately 1. 17 acres more or_less.
1904 W. Overland • Boise, ID 83705 . Phone (208) 342-0091 • Fax (208) 342-0092 o www.quadrant.cc
Civil Engineering • Surveying
DATE: December 11, -012 I . q
PROJECT NUMBER:
ITEM TITLE: Off- Site N barer Easement with
Pacific Links Limited Compare for The Club at Spurwing (Easement C)
MEETING NOTES
nlu
Community IteMffiresentations Presenter Contact Info./Notes
b?KS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Steve O'Brien
DATE: 11/06/12
SUBJECT: Off -Site Sewer Easement for The Club at Spurwing
I. RECOMMENDED ACTION
A. Move to:
Mayor Tammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
1. Approve a new off-site sewer easement to serve The Club at Spurwing..
2. Authorize the Mayor to sign the easement, and the City Clerk to attest.
IL DEPARTMENT CONTACT PERSONS
Bruce Chatterton, Director of Community Development 489-1569
Bruce Freckleton, Development Services Manager 489-0362
Scott Steckline, Land Development Supervisor 489-0369
Steve O'Brien, Development Analyst II 489-0371
Supervisor Approval
Scott Steckline: Land Development Supervisor
Page I of I
ADA COUNTY RECORDER Christopher D, Rich AMOUNT .00 5 i
BOISE IDAHO 12112112 11:07AM 11 IIi
DEPUTY Che Fowler
RECORDED -REQUEST OF 112130815
City of Meridian
SANITARY SEWER EASEMENT
�yh r -o "To C%
THIS INDENTURE' made this I day of �" 20 lzbetween � Ltmake L� a+ &J, the
parties of the first part, and hereinafter called the Grantors, and the City of Mcridian, Ada County,
Idaho, the party of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipeline from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation and maintenance of a sewer
line over and across the following described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a sanitary
sewer line and their allied facilities, together with their maintenance, repair and replacement
at the convenience of the Grantee, with the free right of access to such facilities at any and all
times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area of
the easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anythingplaced within the area described in this easement that was placed there in violation
of this easement.
TI4E GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said casement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
right-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public street, then, to Stich extent, such right-of-way and easement hereby granted
SewerMaiii Easeamit Page I of EASMT.SWR.PACIFIC LINKSdoc.doc
which lies within such boundary thereof or which is a part thereof, shall cease and become
mull and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Gyantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawfut claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTORS:
PACIFIC LINKS, LIMITED COMPANY
John ewitt, Member
STATE OF IDAHO )
) ss
County of Ada )
On this [ day of / *P.Mbb.-ice , 20�, before me, the undersigned Notary
Public personally appeared John W. Hewitt, known to me to be one of the members of
Pacific Links Limited Company, a limited liability company, and the member who
subscribed said limited liability company name to the foregoing instrument, and
acknowledged to me that he executed the same in said limited liability company naive.
IN WITNESS WHEREOF, I have hereunto set myliand and affixed 1ny official seal the day
and year fist above written.
vo
'BAR I,
e
m
m
c
m
® �t®ttwtti®e® P+NI4ERIDIAN
i
fl
e eerd, Mayor
SQAVer Mein
NOTARY PUBLIC FOR IDAHO
Residing at: 112
Commission Expires:
ARO
9vo
6
'CIA, TAEASUa
1'lge o EASIv1'1,S1N1t.1'ACIFIC I,INI<Sdoc.doc
Attest by raycee L. I3olman, City'Clleerk
Approved By City Council On: J V -t e
STATE OF IDAHO )
} ss
County of Ada }
On this& day of -, , 20 , before rne, the undersigned, a Notary
Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE L.
HOLMAN, known to nye to be the Mayor and City Clerk, respectively, of the City of Meridian,
Idaho, and who executed the within instrument, and acknowledged to me that the City of
Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed nay official seal the day and year
first above written.
i+'0904°°°°$
0.
;(SAL)
°
OF
Pao 8 61
NOTARY U LI OR IDAHO
Residing at: "7r
Con -emission Expires. -I
Sewer Main Easement Page 3 of 4 EASMT.SWRYACTFIC LINKSdoc.doc
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November 20, 2012
EXHIBIT B
Spurrwing Challenge Subdivision
Offsite Sanitary Sewer Easement
Easement C
NMI
MM Quadrant
Consulting, Inc.
An easement located within a portion of Parcel "A" as shown on Record of Survey Number
7826, Ada County records; said easement being situated in a portion of the Southwest % of
Section 23, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County,
Idaho being more particularly described as follows:
Commencing at the South 1/4 corner of said Section 23, thence along the South line of said
Section 23 North 89'1 V2 1 " West 901.15 feet, thence leaving said South line North 0°48'39"
East 210.37 feet to the Southeast corner of said Parcel "B", thence continuing North 0°48'39"
East 725.31 feet along the East line of said Parcel "B" to the POINT OF BEGINNING, thence
leaving said East line of Parcel "B"
North 00°48'39" East 20.00 feet, thence leaving said East boundary Iine
South 89°51'46" East 295.88 feet to the West Right -of -Way line of North Spurwing Way, thence
continuing along said West Right -of -Way line
20.66 feet along a curve to the right; said curve having a radius of 408.00 feet, a delta angle of
2054'07", and a chord bearing and distance of South 14°24'33" East 20.66 feet,.thence leaving
said West Right -of -Way line
North 89°51'46" West 301.19 feet to said East boundary lime of Lot 3 and the POINT OF
BEGINNING. . '
Said easement contains approximately 0. 14 acres more or less.
0-
1904 W. Overland 6 Boise, ID 83705 • Phone (208) 342-0091 • Fax (208) 342-0092 s www.quadrant.cc
Civil Engineering a Surveying
DATE: December 11, 2012 IT NUMBER: 4E
PROJECT NUMBER:
ITEM TITLE: Off- Site S -Ewer Easement with
Pacific Links Limited Company for The Club at Spurwing (Easement D)
MEETING NOTES
Community Iteffif0rosentations Presenter Contact Info./Notes
UtPKs OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
------------------
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Steve O'Brien
DATE: 11/06/12
SUBJECT: Off -Site Sewer Easement for The Club at Spurwing
I. RECOMMENDED ACTION
A. Move to:
Mayor Tammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
1. Approve a new off-site sewer easement to serve The Club at Spurwing..
2. Authorize the Mayor to sign the easement, and the City Clerk to attest.
II. DEPARTMENT CONTACT PERSONS
Bruce Chatterton, Director of Community Development 489-1569
Bruce Freckleton, Development Services Manager 489-0362
Scott Steckiine, Land Development Supervisor 489-0369
Steve O'Brien, Development Analyst II 489-0371
Supervisor Approval
Scott Steckline: Land Development Supervisor
Page 1 of I
ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 5
BOISE IDAHO 12/12112 11:07 AMDEPUTY Fowler
I f II ii
RECORDED heREQUEST OF
of Meridian 1l1l1ll8�1
��l
Gliy
SANITARY SEWER EASEMENT
THIS INDENTURE, made this 11`" day of 6U , 20 12- between 19mG,_� he 191
parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County,
Idaho, the panty of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain and set vice said pipeline fi-om time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation and maintenance of a sewer
line over and across the following described property:
{SEE ATTACHED EXHIBIT A and B}
The easement hereby granted is for the purpose of construction and operation of a sanitary
sewer line and their allied facilities, together with their maintenance, repair and replacement
at the convenience of the Grantee, with the free right of access to such facilities at any and all
times.
TO HAVE AND TO HOLD, the said easement and right-of-way. unto the said Grantee, if s
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs or performing other maintenance, Grantee shall restore the area of
the casement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
rigbt-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public Street, then, to such extent, such right-of-way and easement hereby granted
Sewer Main Easement Page t of 4 EASMT.SWR.PACIRC LINKSdoc.doc
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no fiurther effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTORS:
PACIFIC LINKS, LIMITED COMPANY
Jo m . Hewl , ember
STATE OF IDAHO )
) ss
County of Ada )
On this M day of P �P� , 20p, before me, the undersigned Notary
Public personally appeared John W. Hewitt, known to me to be one of the members of
Pacific Links Limited Company, a limited liability company, and the member who
subscribed said limited liability company name to the foregoing instrument, and
acknowledged to me that he executed the same in said limited liability company name.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and vQw1f#F6above written.
GRANTEE-- ; CTTT bF MERIDIAN
Tanuny de/ erd, Mayor
Suver Ma
��i�`�.lp_� f: -y � V -
NOTARY PUBLIC FOR IDAH
Residing at:
Conunission Expires: �/
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�FiL EI IDIAN .
s� fogH�
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3F�u4�� WR. PACIFIC L1NKSdoc_doc
Attest by Jaycee L. Holman, City Clerk
Approved By City Council On: (/
STATE OF IDAHO }
ss
County of Ada )
On this day of , 20_x, before me, the undersigned, a Notary
Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE L.
HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian,
Idaho, and who executed the within instrument, and acknowledged to me that the City of
Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year
first above written. `
@09
16
RAP
,.; ��' '�•® o� NOTARY PVLi ' FOR IDAHO
Residing at:
Commission Expires:
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Sewer Main Easement Page 3 of 4 EASMT_SWR.PACIF1C L,TIKSdoc.doe
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November 20, 2012
EXHIBIT B
Spurwing Challenge Subdivision
Offsite Sanitary Sewer Easement
Easement D
001
EM Quadrant
Consulting, Inc.
An easement located within a portion of Lot 78, Block 1 of the Plat of Spurwing Subdivision,
Book 69, Pages 7104-7108, Ada County records; said easement being situated in a portion of the
Southwest 1/ of Section 23, Township 4 North, Range I West, Boise Meridian, City of Meridian,
Ada County, Idaho being more particularly described as follows:
Commencing at the Southwest corner of said Section 23, thence along the South line of said
Section 23 South 89°11'21" East 2627.61 feet to the South 1/ corner of said Section 23, thence
leaving said South line North 0127'09" East 955.95 feet along the North-South centerline of said
Section 23, thence leaving said North-South centerline North 89°32'51" West 131.34 feet to the
POINT OF BEGINNING, thence
South 491112'37" West 46.00 feet, thence
North 40°47'23" West 20.05 feet, thence
North 89010'47" West 341.13 feet to the East Right -of -Way line of North Spurwing Way and
the Westerly boundary line of said Lot 78, thence continuing along said East Right -of -Way line
and said Westerly boundary line
20.73 feet along a curve to the right; said curve having a radius of 3 0. 00 feet, a delta angle' of
39°36'01", and a chord bearing and distance of North 11°04'18" East 20.32 feet, thence leaving
said East Right -of -Way line and said Westerly boundary line
South 89°10'47" East 341.18 feet, thence
North 3 8°1441" West 74.22 feet to the Southerly Right -of -Way Iine of North Peneross Way and
the Northerly boundary line of said Lot 78, thence continuing along said Southerly Right -of -Way
line and said Northerly boundary line
20.31 feet along a curve to the left; said curve having a radius of 375.00 feet, a delta angle of
3°06'09", and a chord bearing and distance of North 61°40'58" East 20.30 feet, thence leaving
said Southerly Right -of. --Way line and Northerly boundary line
South 38°14'41" East 76.41 feet, thence
North 4912'37" East 10.25 feet, thence
South 40°47'23" East 26.00 feet to the POINT OF BEGINNING.
Said easement contains approximately 0.22 acres more or Iess. y
2.
148 0
i0it in
1904 W. Overland a Boise, ID 83705 • Phone (208) 342-0091 - Fax (208) 342-0092 • www,quadrant.cc
Civil Engineering • Surveying
DATE: December 11, 2-012 ITEM NUMBER: 4F
PROJECT NUMBER:
ITEM TITLE: Approval 61 Agreement for Interface Agency Agreement between
Ada County and the City of Meridian for Access to Certain County Computerized
Records for a Not-To-Excced amount of $3,500.00
Community IteMlOresentations Presenter Contact Info./Notes
UtPKs OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
8tNTTO
APPLICANT
NOTES
INITIALS
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Karie Glenn
Date: 12/5/12
Re: December 11 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
December 11 City Council Consent Agenda for Council's consideration.
Approval of "Interface Agency Agreement Between Ada County and the City
Meridian for Access to Certain County Computerized Records".
Recommended Council Action: Approval of Agreement for the Not -To -Exceed
amount of $3,000.00.
Thank you for your consideration.
0 Page 1
AGREEMENT NO. 10 0J C
INTERFACE AGENCY AGREEMENT BETWEEN ADA COUNTY AND
CITY OF MERIDIAN FOR ACCESS TO CERTAIN COUNTY
COMPUTERIZED RECORDS
THIS AGREEMENT is entered into this . day of ( 1. c 'A 1,
between Ada County, a duly formed and existing county pursuant to the laws and Constitution of the
State of Idaho (hereinafter referred to as ("County") and City of Meridian (herein after referred to as
"Agency") .
WHEREAS, County agrees to provide Agency with access to and use of those certain
computerized records that Ada County's Sheriff, Clerk of the Court, Assessor and Prosecuting
Attorney, as owner of the records, has authorized; and
WHEREAS, Agency agrees to pay all costs associated with being provided such access, and
Agency agrees not to access or utilize any of the information obtained from County to violate any
federal, state or local law, or to allow anyone else to violate any federal, state or local law. Agency
agrees to hold County harmless and indemnify County for any claims, judgments, liabilities or
settlements that may arise from any use of information gained by Agency through use of County
information.
NOW, THEREFORE, it is hereby expressly agreed between the parties as follows:
II.
DEFINITIONS
Term Definition
Agency Government entity that has entered into an agreement with County and
has received written authorization from County and owner(s) to access
certain computerized County records
AGREEMENT BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR ACCESS TO CERTAIN COUNTY
COMPUTERIZED RECORDS - Page 1 of 8
Authorized User Agency's users, who have passed the background requirements of their
employing agency and who have authorization pursuant to this
Agreement to access certain computerized County records.
Concurrent License A client access license on a network server that allows a given number
of users to access certain computerized County records.
Unauthorized Access Access to County's computer records by any unauthorized user, through
Agency, its agents, officers, or employees, or through the use of
Agency's password.
III.
ACCESS AND LOGISTICS
A. County shall provide Agency with access to the following computerized records stored
by the County: Ada County Prosecuting Attorney's Read Only Screening Look -up, Ada County
Public Property System, ISTAR's Hosting, Ada LE Lookup.
B. Agency agrees to pay County two hundred fifty dollars ($250.00) per month for up to
25 users. Agency agrees and understands that the aforementioned fees are not refundable should
County or Agency terminate this Agreement.
C. Agency fully understands that the owners of the records, Ada County's Sheriff, Clerk
of the Court, Assessor and Prosecuting Attorney, have only authorized access and use of the
aforementioned computerized records solely to Agency's Detectives, Police, Investigators, Pol.
Civilian Staff, Atty's & Atty Supp Staff. Agency has no right to access or right to continued access.
D. County employees maintain County computer system purely for County purposes.
County does not maintain said system for Agency, nor does it maintain staff to aid Agency.
E. County simply provides connectivity to certain County computerized records. Agency
Authorized Users need to have an established Internet connection or other County authorized method
of connection.
AGREEMENT BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR ACCESS TO CERTAIN COUNTY
COMPUTERIZED RECORDS - Page 2 of 8
F. If accessing the County Network by utilizing VPN services, tunnels must originate
from static IP addresses. Dynamic addresses may cause service outages, since ISP's will renew their
IP address pool.
IV.
SECURITY
A. It is the responsibility of Agency to ensure that unauthorized users are not allowed
access to County data. All of the terms and conditions of this Agreement are applicable to each
Authorized User employed by or associated with the Agency.
B. County reserves the right to conduct an audit of Agency's accessing personnel and
verify that the Agency has conducted a background check of all Agency's users prior to the Agency
users access to the County's information. If any of Agency's users have not had a background check,
County may terminate this Agreement in accordance with Section V.
C. While accessing County records, Agency users must not leave their computers
unattended. If an Agency user leaves the computer, the computer must be locked either via a
screensaver password or screen lock.
D. All computers, including personal computers, accessing data from the County system
must use the most up-to-date anti-virus software that is the industry standard.
E. All computers, including personal computers, accessing data from the County system
must be under the oversight and control of the Agency. Agency agrees to designate one Agency
employee as the security supervisor for the Agency who will exercise the oversight and control. The
Security Supervisor shall supervise staff, equipment, and operation of the access to the County
system. The Security Supervisor shall be the one point of contact for the County regarding security
issues.
AGREEMENT BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR ACCESS TO CERTAIN COUNTY
COMPUTERIZED RECORDS - Page 3 of 8
v.
TERMINATION
A. County may immediately and permanently discontinue access service to Agency if any
violation of this agreement occurs.
B. County may permanently discontinue access service to Agency at any time and for any
reason. If possible, County will give Agency ten (10) calendar days written notice before
discontinuing access.
C. County will not be responsible for any inconvenience, loss, or damage sustained by
Agency as a result of County's discontinuance or disruption of access services.
D. If an Agency's access is discontinued for any reason, Agency must again apply for
access. County may deny Agency's application for any reason, including the reason Agency was
originally discontinued.
E. Agency may discontinue access at any time and for any reason, but must provide
County with written notice ten (10) business days prior to discontinuation.
VI.
MISCELLANEOUS PROVISIONS
A. Agency shall bear sole responsibility for all costs relating to the equipment owned and
used by Agency to access County's system, including purchase, maintenance, and repair costs.
County maintains its equipment for County purposes. County will not provide computer expertise to
aid Agency.
B. Agency bears the sole responsibility for protecting against Unauthorized and/or
Damaging Access to County records by Agency. Agency is liable for any damages where access was
through Agency, its agents, officers, or employees, or through the use of Agency's password, whether
authorized or unauthorized.
AGREEMENT BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR ACCESS TO CERTAIN COUNTY
COMPUTERIZED RECORDS - Page 4 of 8
Agency shall bear all costs of restoring all damaged data to its original state as well as any incidental
and/or consequential damages or liability that might result directly or indirectly from such access.
C. Agency agrees that the use of the computer records covered by this Agreement is
limited to authorized Agency use and personnel. Agency agrees and understands that it is not
authorized and has no right or authority to distribute the computer records to other agencies,
personnel within the Agency not covered by this Agreement, or any third parties.
D. Agency understands the law may be unclear as to records which must be, may be, or
should not be released to Agency. Some or all of the information received by the Agency may be
private. Divulging or publishing this information may cause harm or an actionable wrong against an
individual(s). By requesting, receiving, releasing, and/or publishing this information Agency agrees
to indemnify and defend County and anyone employed by County, if any such harm is claimed to be
the result, or somehow connected to the release and/or publication of such information.
E. Agency agrees to indemnify, defend, and hold harmless County, its officers, agents,
and employees from and against any and all liability, loss, damage, cost, and expense, including legal
expense (providing and paying for counsel of County's choice), which may accrue or be sustained by
County, its officers, agents, or employees as a result or consequence, whether direct or indirect, of any
claims, suits, demands, actions, judgments, settlements or forfeiture, including any suit instituted to
enforce the obligations of this agreement of indemnity, made or brought by any party against County,
its officers, agents, or employees, arising out of or in connection with this Agreement, or, information
or computer records accessed, utilized by or released by or through Agency.
F. Agency understands and agrees that the County makes no warranties, express or
implied, as to the accuracy, validity, availability or correctness of any of the information contained in
the computer records.
AGREEMENT BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR ACCESS TO CERTAIN COUNTY
COMPUTERIZED RECORDS - Page 5 of 8
IV #♦
G. County's decision to provide access is strictly pursuant to this Agreement; and Agency
g Y
agrees that remote computer access to County records is not mandated by law.
H. This Agreement expires at the end of each County fiscal year on September 30. It may
be renewed annually at the option of the County. A completed request for renewal must be received
by County no later than the preceding July 1, and all renewal information must be received by County
prior to August 31 of the expiration year.
I. This Agreement shall be governed and interpreted in accordance with the laws of the
State of Idaho.
J. In the event of any litigation or any other legal dispute arising under, or as a result of
this Agreement between County and Agency, the prevailing party shall recover its costs and
reasonable attorney fees.
K. In the event any provision or section of this Agreement conflicts with applicable law,
or is otherwise held to be unenforceable, the remaining provisions shall nevertheless be enforceable
and shall be carried into effect.
L. This Agreement may be modified or amended only by a writing duly executed by both
the County and the Agency.
M. This Agreement embodies the whole agreement of the County and the Agency. There
are no promises, terms, conditions, or obligations other than those contained in this Agreement. All
previous, or contemporaneous communications, representations, or agreements, either verbal or
written, between the parties are superseded by this Agreement.
AGREEMENT BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR ACCESS TO CERTAIN COUNTY
COMPUTERIZED RECORDS - Page 6 of 8
11,
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above.
B d of Ada County Commissioners:
AjV
B
y'•
r
7mT
�b
By: ComVssioner
By: Commission
ATTEST:
Christopher D. Rich, Ada County Clerk
by Phil McGrane, Chief Deputy
AGREEMENT BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR ACCESS TO CERTAIN COUNTY
COMPUTERIZED RECORDS - Page 7 of 8
ACCESS AUTHORIZATION
Ada County Prosecut' g orney's Read Only
Screening Look -up
By: /I _011-�
Greg H. Bower, 8�n Prosecuting Attorney
A a Co nty Pu is Property System
By:
RQ9 H. kcQuade, Ada County Assessor
ISTAR's Ho ting
i
By:
Christo�er D. Ric ,Ada County Clerk of the CoL
A J, T T- T
City of Meridian
Title
Name:
STATE OF IDAHO
(print)
ss.
County of Ada )
On this 1\ day f , 20 i , before me, a nota public, personally appeared
�� . notary p p y pp
&.01 W7 d
known or identified to me to be the person whose name is subscribed to the
within in merit, and acknowledged to me that he executed the same on behalf of Renter.
♦�� ICA �.
0
� Pr 4� ,
( I
ary Public r
t
g Commission Expires C) j
q
AGREEMENT BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR ACCESS TO CERTAIN COUNTY
COMPUTERIZED RECORDS - Page 8 of 8
Karie Glenn
From: Karie Glenn
Sent: Friday, November 30, 2012 1:44 PM
To: Keith Watts
Subject: FW: Ada County Data Access Agreement
Attachments: Ada Co - Data Access Agreement.pdf; Ada Co - data access agreement cover letter.doc
"Forward a copy to IT for review and I am good when everyone else is." -- Jeff A. Lavey; Police Chief Meridian Police
Department
"If it is the same, then Legal is ok with it." -Ted Baird, Legal
** Keith, I have received approvals from Police and Legal, Please proceed with Agenda Manager in order to get this time
on the next available consent agenda** THANKS.. (I have placed the two originals in your in box)
.Carie A Glenn
Utility Billing Manager
City of Meridian
33 E Broadway Ave. Ste. 106
Meridian ID 83642
(208) 888-4439 Office
(208) 489-0436 Direct
(208) 887-4813 Fax
I'?ease tell, us hoiv ive iii r` w_meridianoil�or lfcar s.aspx?id-4Eliti
From: Karie Glenn
Sent: Friday, November 30, 2012 12:50 PM
To: Stacy Kilchenmann; Jeff Lavey; Ted Baird
Subject: Ada County Data Access Agreement
It is that time again to renew our agreement with Ada County regarding the vpn access to data.
I have reviewed the document received and attached. It is the same as last year -verbatim. The cost has stayed the
same as well.
Please let me know if you are good with the material and I will move forward with it in order to place on Council consent
agenda.
Xarie A Glenn
Utility Billing Manager
City of Meridian
33 E Broadway Ave. Ste. 106
Meridian ID 83642
(208) 888-4439 Office
DATE: December 11, 2012 ITEM NUMBER: 4G
PROJECT NUMBER:
ITEM TITLE: Resolutiod No. /2
Authorizing the City Clerk of Destroy Certain Semi -Permanent and Temporary Records
of the Meridian Police Deport nent
MEETING NOTES
Community IterfOresentations Presenter Contact Info./Notes
UtPKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
BY THE CITY COUNCIL:
RESOLUTION I,
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN SEMI-
PERMANENT AND TEMPORARY RECORDS OF THE MERIDIAN POLICE
DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code
section 50-907(4) to, by resolution, destroy semi-permanent and temporary records, upon the
advice of the City Attorney, and with such disposition to be under the direction and supervision
of the City Cleric; and
WHEREAS, the City Cleric has identified certain semi-permanent and temporary records
that may be destroyed pursuant to Idaho Code sections 50-907(2) and (3) because the time period
for retention of such records has expired;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the
destruction of the following semi-permanent and temporary records of the Police Department:
POLICE YEAR(S) DESCRIPTION
1. Semi-permanent
Animal Control Records
1963-1974
Includes Animal Complaint
Reports for lost dogs, dogs and
cattle at large, barking dogs, and
cruelty to animals
2. Temporary
Impounded & Abandoned
1963-1974
Includes Abandoned/ Impounded
Vehicle Records
Vehicle Reports
Accident Reports
1963-1974
Includes Motor Vehicle Accident
Reports
Arrest Warrant Records
1963-1974
Includes Arrest Warrant Reports
Juvenile Temporary Custody
1963-1974
Includes reports of juveniles
Records
taken into custody
Lost & Found Property
1963-1974
Includes Lost and Found Property
Records
Reports
Neighborhood Dispute
1963-1974
Includes Complaint Reports of
Resolution Records
incidents of noise, harassment,
shooting guns in subdivisions,
trespass, insufficient checks, and
disturbances
RESOLUTION AUTHORIZING DESTRUCTION OF POLICE DEPARTMENT RECORDS PAGE 1 OF 2
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the
records as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this lith day of
December, 2012.
APPROVED by the Mayor of the City of Meridian, Idaho, this 11th day of December,
2012.
ATTEST:
IN
APPROVED:
Mayor Tam r}xA
. de Weerd
SPJ A(IVUSrl
G Jy
ow
City of
IANtK
O DAHO
aycee Holman City Clerk y
' �r Spm.
.yTf�ol r�r TR[�5U��a
RESOLUTION AUTHORIZING DESTRUCTION OF POLICE DEPARTMENT RECORDS PAGE 2 OF 2
DATE: December 11, 2,012 ITEM NUMBER: 4H
PROJECT NUMBER:
ITEM TITLE: Approval dl Bid for the Meridian/Main Split Corridor Phase 2 Project
for a Not-W—Exceed Amount of $2,043,875.85
MEETING NOTES
Community lteffikStosentations Presenter Contact Info./Notes
CL 81?KS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Tim Curns, Transportation and Utility Coordinator
DATE: December 5, 2012
Mayor Tammy de Weerd
City Council Memberso
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: APPROVAL OF BID FOR THE MERIDIAN/MAIN SPLIT CORRIDOR
PHASE 2 PROJECT
I. RECOMMENDED ACTION
A. Move to:
1. Approve the bid for construction of the Meridian/Main Split Corridor Phase
2 Project in an amount not -to -exceed $2,043,875.85; and
2. Authorize Purchasing to issue a Purchase Order in the not -to -exceed amount
of $2,526,584.00 with the Ada County Highway District
IL DEPARTMENT CONTACT PERSONS
Tim Curns, Transportation and Utility Coordinator 489-0342
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, Director of Public Works 489-0372
III. DESCRIPTION
Background
Bidding of the Meridian/Main Split Corridor Phase 2 Project was completed in
September and the low bidder was Central Paving. ACHD has since contracted
with Central Paving, who is the general contractor for the City's utility work.
Since the bid amount was higher than the budgeted amount, Public Works first
sought a budget amendment from Council, which was approved on November
27th, 2012. Public Works is now asking for Council's formal approval of the bid
per the City's Purchasing policy.
1 of 2
IV. IMPACT
A. Strategic Impact:
This project improves water delivery, fire protection, and sewer capacity. These
benefits further the mission of the Public Works Department to anticipate, plan
and provide exemplary public services and facilities that support the needs of our
growing community in an efficient, customer -focused and financially responsible
manner.
B. Service/Delivery !Lnpact:
This project will replace existing water mains to reduce maintenance costs and
increased water flow. As part of the City project, water and sewer stubs to
neighboring properties will be constructed for future developments. This project
also improves the hydraulic capacity of the sewer system which will allow the
City to accommodate future growth and avoid regulatory violations.
C. Fiscal impact:
The project costs are as follows:
Project Budget
Waterline Replacements (3490-95000) $1,000,000
Sewerline Replacements (3590-95000) $1,220,000
$2,220,000
Construction Bid Amount $2,024,167.42
Contingency — 10% $202,416.58
50% of Alternate Business Access Cost $125,000
50% of Contractor Incentive $175,000
Total Cost: $2,526,584.00
Thee contractor incentive amount shown above is the maximum possible amount;
it is possible that the incentive will be less than $175,000. The total amount
budgeted for fiscal year 2013 for this project was $2,220,000. Therefore, Public
Works sought approval of a budget amendment to cover the remaining
$306,584.00 needed.
V. LIST OF ATTACHMENTS
A. Agreement with ACHD
Approved for Council Agenda: Z
arren Stew rt, Engineering Manager ate
2 of 2
JOINT PROJECT I TERAG N CY AGREEMENT Copy
BETWE
ADA COUNTY HIGHWAY DISTRICT, CITY OF MERIDIAN,
AND MERIDIAN DEVELOPMENT CORPORATION
- MERIDIAN SPLIT CORRIDOR PHASE TWO
ACHD PROJECT NO. 506047
THIS JOINT PROJECT INTERAGENCY AGREEMENT ("Agreement") is entered into
this _�J_ day of `jy N r,— , 2012, by and between ADA COUNTY HIGHWAY DISTRICT,
by and through its Board of Commissioners (hereinafter referred to as "ACRD"), and the CITY
OF MERIDIAN, by and through its Mayor and City Council (hereinafter referred to as the
"CITY"), and the MERIDIAN DEVELOPMENT CORPORATION, by and through its Board of
Commissioners (hereinafter referred to as "MDC") all parties being bodies politic and corporate
of the State of Idaho.
RECITALS
WHEREAS, ACHD is a single county -wide highway district, a public entity, organized
and operating pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented.
WHEREAS, CITY is a public entity, organized and operating pursuant to Idaho Code
�t
Title 50, as amended and supplemented.
WHEREAS, MDC is a public entity, organized and operating pursuant to Idaho Code
Title 50, Chapter 20, as amended and supplemented.
WHEREAS, ACHD is planning to construct a road improvement project focusing on
widening and realigning Main Street and Meridian Road from north of Franklin Road to Cherry
Lane -Fairview Avenue, Ada County, Idaho, known as Phase Two of the Meridian Split Corridor
Project, ACHD Project No. 506047 (hereinafter referred to as the "ACHD Phase Two Project").
The ACHD Phase Two Project includes the construction of a cross-over roadway, connecting
Main Street to Meridian Road, north of Franklin and south of the railroad crossing. It includes
the expansion of Meridian Road to 5 -lanes, from the crossover roadway, north to the Meridian
Road/Cherry Lane -Fairview Avenue intersection and elimination of the free -running right turn at
the intersection of Main Street and Fairview Avenue, The ACHD Phase Two Project is
generally depicted in the aerial/GIS map attached hereto as Exhibit A. The Meridian Split
Corridor project has been identified in the Downtown Meridian Transportation Management
Plan (2005).
WHEREAS, CITY is planning a public works sewer and water project for Meridian Road
(hereinafter referred to as "CITY Sewer and Water Project") and desires the CITY Water and
Sewer Project to be incorporated into a portion of the ACHD Phase Two Project and CITY
agrees to pay for the actual design and construction costs of the CITY Water and Sewer Project
if it is incorporated into the ACHD Phase Two Project.
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WHEREAS, ACHD is willing to accommodate CITY's request for the incorporation of
the CITY Water and Sewer Project into the ACHD Phase Two Project so long as CITY agrees to
be fully responsible for all costs of the CITY Water and Sewer Project.
WHEREAS, MDC desires the installation of decorative street lighting (hereinafter
referred to as the "MDC Lighting Project") to be incorporated into a portion of the ACHD Phase
Two Project and MDC agrees that the MDC Lighting Project is a "non -transportation
component" and agrees to comply with all requirements set forth in ACHD's Cost Share
Ordinance Section 3109 et. seq. (hereafter "Cost Share Ordinance"), and MDC agrees to pay for
the design and construction costs of the MDC Lighting Project in accordance with the Cost Share
Ordinance, and as a co -permittee with CITY, MDC shall assume secondary responsibility for the
perpetual maintenance and operation of the MDC Lighting Project in accordance with the Cost
Share Ordinance. CITY agrees that the MDC Lighting Project is a "non -transportation
component" under the Cost Share Ordinance and CITY agrees to have primary responsibility to
pay for the perpetual maintenance and operation of the MDC Lighting Project in accordance with
the Cost Share Ordinance as a co -permittee on the MDC Lighting Project, and City agrees to
comply with all applicable requirements set forth in the Cost Share Ordinance.
WHEREAS, CITY desires the installation of landscape improvements (hereinafter
referred to as the "CITY Landscape Project") to be incorporated into a portion of the ACHD
Phase Two Project and CITY agrees that the CITY Landscape Project is a "non -transportation
component" and agrees to comply with all requirements set forth in ACHD's Cost Share
Ordinance Cost Share Ordinance, and CITY agrees to pay for the design, construction costs, and
perpetual maintenance and operation of the CITY Landscape Project in accordance with the Cost
Share Ordinance.
WHEREAS, ACRD, CITY and MDC desire by this Agreement to work cooperatively
and to set forth their respective duties and obligations which they are authorized by law to
perform, and to allocate certain costs and responsibilities, each with regard to the joint ACHD
Phase Two Project/CITY Water and Sewer Project/CITY Landscape Project/MDC Lighting
Project in accordance with law and as further set forth in this Agreement.
WHEREAS, Idaho Code § 67-2332 expressly authorizes public agencies to enter into
agreements with one another for cooperative action for purposes within the power, privilege or
authority of said agencies.
AGREEMENT
NOW, THEREFORE, for and in consideration of the foregoing Recitals, which are
made a part .of the Agreement, and not mere Recitals, and for other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do
mutually undertake, promise and hereby agree as follows:
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ACRD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
SECTION I.
ACHD PHASE TWO PROJECT
1. DESIGN
1.1 ACHD, and/or its consultant, shall complete all design work for the ACHD Phase
Two Project. The ACHD Phase Two Project shall be designed in compliance with the standards
of the American Association of State Highway and Transportation Officials ("AASHTO"), the
standards and specifications set forth in the ACHD Policy Manual. ACHD shall provide the
CITY and MDC with plan sets at all design phases for review and comment.
1.2 ACHD shall provide for the design of the ACHD Phase Two Project. CITY shall
pay ACHD for the additional cost for design of the ACHD Phase Two Project resulting from
incorporation of the CITY Water and Sewer Project and/or the CITY Landscape Project. MDC
shall pay ACHD for any actual additional costs for design of the ACHD Phase Two Project
resulting from incorporation of the MDC Lighting Project The actual cost of the ACHD Phase
Two Project design is EIGHT HUNDRED THOUSAND SEVEN HUNDRED AND EIGHTY
FOUR DOLLARS AND SEVENTY-SIX CENTS ($800,784.76). ACHD shall invoice any
actual additional costs for the design of the ACHD Phase Two Project accordingly and within
thirty-five (35) days receipt of any such invoice, CITY and/or MDC shall pay the amount
invoiced by ACHD.
1.3 ACHD shall approve, in its sole discretion, the Engineer's Estimate and the
ACHD Phase Two Project plans. ACHD, CITY and MDC shall acknowledge in writing the
final, approved ACHD Phase Two Project bid plans and the Engineer's Estimate prior to
commencement of formal bid, and neither shall thereafter be modified in any material way
unless such modifications are approved in writing signed by ACHD
2. CONSTRUCTION ACCESS MEASURES — SHARED RESPONSIBILITIES
2.1 In order to ensure access for properties during construction which would
otherwise be landlocked as a result of road closures during the joint ACHD Phase Two
Project/CITY Project, and in order to ensure parking access for CITY's City Hall building during
the joint ACHD Phase Two Project/CITY Project, ACHD and CITY shall coordinate measures
for alternate access, which includes the acquisition of temporary easements, the placement of
temporary paving, and the removal of curbing and other features.
2.2 The approximate location and configuration of the alternate access measures to be
coordinated by ACHD and CITY and made a part of the joint ACHD Phase Two Project/CITY
Project are depicted in the attached Exhibits Bl, B2 and B3.
2.3 The current cost estimate of the alternate access measures is TWO HUNDRED
FIFTY THOUSAND DOLLARS ($250,000); CITY shall reimburse ACHD for one-half of the
costs of such alternate access up to a maximum amount of ONE HUNDRED TWENTY-FIVE
THOUSAND DOLLARS ($125,000). ACHD and CITY agree that if the actual cost of the
alternate access measures exceeds TWO HUNDRED FIFTY THOUSAND DOLLARS
($250,000) CITY and ACHD shall each be responsible for one-half of such excess costs. ACHD
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Joint Project Interagency Agreement Meridian Split Corridor Phase Two
shall provide CITY with a breakdown of the actual costs of the access measures along with an
invoice for the CITY's share of the same as set forth herein and as may be agreed by ACHD and
CITY with regard to any excess amounts and within thirty-five (35) days receipt of such invoice,
CITY shall pay the amount invoiced by ACRD.
3. ACHD STORM WATER FACILITY — PARCEL 143
3.1 ACHD Phase Two Project will include a storm water facility on a parcel located
at the southeast corner of the intersection of Meridian Road and Carmel Drive; the work is
depicted in the attached Exhibit C, and is identified as Parcel 143 in the attached Exhibit C.
3.2 Parcel 143 and the storm water facility to be constructed thereon shall be
characterized by ACHD as "highway" and "public right-of-way" as such terms are defined in
Title 40, Chapter 1, Idaho Code.
SECTION II.
CITY WATER AND SEWER PROJECT
1. SUMMARY STATEMENT OF AGREEMENT
ACHD shall incorporate the CITY Water and Sewer Project into the ACHD Phase Two
Project subject to the terms and conditions of this Agreement.
2. SCOPE OF WORK, ESTIMATED COST
2.1 ACRD and CITY agree that the scope of work for the CITY Water and Sewer
Project provided by this Agreement is set forth in the document entitled "Scope of City Water
and Sewer Project", a copy of which is attached hereto as Exhibit D.
2.2 CITY's consultant has prepared a cost estimate in 2011 Dollars for the
construction of the CITY Water and Sewer Project. Construction of the CITY Water and Sewer
Project is estimated to cost a total of ONE MILLION TWO HUNDRED THOUSAND
DOLLARS ($1,200,000). The parties acknowledge that these costs are only an approximation of
the cost in 2011 dollars for the construction of the CITY. The parties acknowledge and agree
that rapid rise in construction materials may affect the actual cost of construction of the CITY
Water and Sewer Project that are substantially higher than the estimated costs in 2011 dollars.
CITY shall be solely responsible to pay all actual construction costs for the CITY Water and
Sewer Project including all actual construction costs in excess of the CITY's estimate.
3. DESIGN AND PERMITS
3.1 CITY, and/or its consultant, will complete all design work for the CITY Water
and Sewer Project. The CITY Water and Sewer Project shall be designed in conformance with
all applicable federal, state and local laws and regulations and standards and specifications for
such work including but not limited to the most current edition of the Idaho Standards for Public
Works Construction (ISPWC) and the CITY Supplemental Specifications to the ISPWC and all
applicable standards and specifications set forth in the ACHD Policy Manual.
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3.2 The design work for the CITY Water and Sewer Project shall include detailed and
comprehensive plans addressing ground water to be encountered during sewer excavation in the
project site and adequate countermeasures for handling ground water including, but not limited
to, dewatering. The dewatering plans must be approved by the CITY Engineer and all applicable
agencies.
3.3 Copies of complete and final designs for the CITY Water and Sewer Project
including detailed and comprehensive plans addressing ground water in the project site and
adequate countermeasures for ground water including, but not limited to, dewatering shall be
provided to ACHD no later than June 1, 2012.
3.4 CITY shall be solely responsible to apply for and obtain all necessary federal,
state and local permits for the CITY Water and Sewer Project as incorporated into the ACHD
Phase Two Project.
4. SPECIAL PROVISIONS AND BID QUANTITIES
4.1 CITY, and/or its consultant, will develop special provisions, and unit bid
quantities for the CITY Water and Sewer Project work to be included in the bid documents for
the ACHD Phase Two Project construction contract. The special provisions and unit bid
quantities shall support the CITY Water and Sewer Project as designed, including but not limited
to ground water countermeasures such as dewatering, and shall be in conformance with all
applicable federal, state and local laws and regulations and standards and specifications for such
work including but not limited to the most current edition of the Idaho Standards for Public
Works Construction (ISPWC) and the CITY Supplemental Specifications to the ISPWC and all
applicable standards and specifications set forth in the ACHD Policy Manual.
4.2 Complete and final special provisions, and unit bid quantities for the CITY Water
and Sewer Project work shall be provided to ACHD no later than June 20, 2012.
5. BIDDING AND CONTRACTING
5.1 ACHD shall incorporate the designs, special provisions, and unit bid quantities
for the CITY Water and Sewer Project work as developed and submitted by CITY into the bid
documents for the ACHD Phase Two Project. ACHD shall provide CITY a complete set of
combined bid documents for the ACHD Phase Two Project, and the CITY Water and Sewer
Project work referenced herein.
5.2 ACHD shall solicit, receive, and open bids for the ACHD Phase Two Project
incorporating the CITY Water and Sewer Project work referenced herein utilizing a two-step,
prequalification methodology as allowed in Idaho Code Section 67-2805. In the initial phase,
ACHD shall prequalify prime and specialty contractors and in the second phase, bid prices will
be accepted by ACHD only from prequalified contractors. ACHD shall furnish CITY with an
abstract of all bids received.
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Joint Project Interagency Agreement Meridian Split Corridor Phase Two
5.3 ACHD shall award a contract for construction of the for the ACHD Phase Two
Project incorporating the CITY Water and Sewer Project work referenced herein, or in its
discretion, ACHD may reject all bids and re -bid the project. CITY agrees and acknowledges that
the contract for construction may include incentives for early completion.
5.4 Following award, ACHD shall execute and administer the construction contract
for the ACHD Phase Two Project incorporating the CITY Water and Sewer Project work
referenced herein.
6. CONSTRUCTION
6.1 The construction of the CITY Water and Sewer Project as incorporated into the
ACHD Phase Two Project shall be built in conformance with the designs, plans and
specifications provided to ACHD by CITY. Such construction shall comply with all applicable
laws, ACHD policies and standards, and engineering practices.
6.2 For all lawful purposes, CITY shall be considered a "Co-owner" of the ACHD
Phase Two Project to the extent that it incorporates the CITY Water and Sewer Project. Pursuant
to and in accordance with, applicable laws and regulations, the CITY shall file separately with
the appropriate agencies a Notice of Intent (hereinafter referred to as "NOI") for the construction
of the CITY Water and Sewer Project as incorporated into the ACHD Phase Two Project.
6.3 ACHD shall at all times be the party responsible to provide inspection for all
work for the ACHD Phase Two Project that is not within the scope of the CITY Water and
Sewer Project. CITY shall at all times be the party responsible to provide inspection for all work
for the CITY Water and Sewer Project and shall provide copies of appropriate inspections, tests
and diaries to the ACHD Phase Two Project representative. ACHD shall combine all applicable
inspections, tests and diaries into a joint report which shall be co-signed by CITY and ACHD.
The CITY shall at all times be the party responsible for maintenance, inspection, and tracking of
any and all dewatering work associated with the CITY Water and Sewer Project.
6.4 CITY shall reimburse ACHD for all costs associated with the portion of the
awarded bid relating to the CITY Water and Sewer Project. CITY shall have the discretion to
accept or reject any change orders to the portion of the awarded bid relating to the CITY Water
and Sewer Project within 5 business days. CITY shall not be obligated to reimburse ACHD for
any costs associated with unapproved change orders, but may, in its discretion, approve any
change order retroactively.
6.5 CITY shall at all times be the party solely responsible for and shall reimburse
ACHD for backfill of excavation, safety measures, landscape restoration solely attributable to the
CITY Water and Sewer Project as incorporated into the ACHD Phase Two Project and all other
activities incidental to the CITY Water and Sewer Project.
6.6 CITY shall also be responsible for and shall reimburse ACHD for changed
conditions, plan errors and omissions, and any delays attributable to the CITY Water and Sewer
Project as incorporated into the ACHD Phase Two Project.
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Joint Project Interagency Agreement Meridian Split Corridor Phase Two
6.7 ACHD shall make any monthly progress payments to and the final construction
contract payment to the Construction Contractor in conformance with the Construction Contract.
Provided, however that before ACHD makes any monthly progress payment to the Construction
Contractor for any work relating to any portion of the CITY Water and Sewer Project, CITY
shall first approve and authorize such payment in writing within 5 business days of receipt.
CITY shall hold ACHD harmless for any disputes relative to any monthly progress payment or
portion thereof that the CITY does not approve and authorize.
6.8 ACHD will submit to CITY a copy of each Contractor progress payment estimate,
as such estimates are approved by ACHD, together with an invoice for CITY's share of the
Construction Contract costs earned by and to be paid to the Contractor. ACHD shall retain all
invoices and other documents supporting such payment estimates. ACHD shall submit a
monthly bill to CITY for reimbursement of the actual construction costs of the CITY Water and
Sewer Project, as well as other costs for which CITY is responsible as set forth in this
Agreement, and a final bill within THIRTY (30) days after completion of the work which shall
include the CITY's share of any early completion incentive paid to the Construction Contractor
as provide in Section II.8.1 of this Agreement.
6.9 CITY shall reimburse ACHD for the actual construction costs of the CITY Water
and Sewer Project as incorporated into the ACHD Phase Two Project as well as other costs for
which CITY is responsible as set forth in this Agreement. CITY shall pay ACHD within
THIRTY (30) days after receipt of ACHD's monthly and final bills referenced in Section II.6.8
of this Agreement in cash or other immediately available funds.
6.10 CITY shall be solely responsible for determining that the work for the
construction of the CITY Water and Sewer Project is Substantially Complete and will provide
ACHD evidence of said acceptance and determination in writing. CITY shall be solely
responsible to notify ACHD in writing when Construction Completion may be issued for the
CITY Water and Sewer Project.
6.11 CITY shall be solely responsible for operation and maintenance of the work for
the construction of the CITY Water and Sewer Project once said CITY Water and Sewer Project
becomes operational.
6.12 ACHD shall transfer to CITY for the benefit of CITY, all warranties in the
Construction Contract relating to the CITY Water and Sewer Project.
6.13 ACHD shall transfer to CITY for the benefit of CITY, all title in the work for the
construction of the CITY Water and Sewer Project.
7. CITY SEWER AND WATER WORK OUTSIDE OF ACHD PHASE TWO
PROJECT BOUNDARIES
CITY shall be fully responsible for any sewer and water work outside of the ACHD
Phase Two Project boundaries as depicted in Exhibit A, including, but not limited to, property
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ACHD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
owner notification, excavation, material costs, construction costs, traffic control, grading, and
associated paving work which will be subject to ACHD permitting, inspection, and approval.
Provided that any ACHD permit fees shall be waived in accordance with the ACHD-CITY
Interagency Governmental Agreement for Waiver of Costs and Fees dated June 9, 2010 and
incorporated herein by reference. City shall also be responsible for inspection of storm water
protection and erosion control measures outside of the aforementioned ACRD Phase Two
Project boundaries.
8. EARLY COMPLETION INCENTIVE PAYMENT
8.1 The early completion incentive that may be paid to the Construction Contractor
shall not exceed THREE HUNDRED FIFTY THOUSAND DOLLARS ($350,000.00). CITY
shall be responsible for and shall reimburse ACHD for one-half (1/2) of any early completion
incentive paid to the Construction Contractor, up to a maximum amount of ONE HUNDRED
SEVENTY-FIVE THOUSAND DOLLARS ($175,000.00).
8.2 One-half (1/2) of any liquidated damages received by ACHD from the
Construction Contractor shall be reimbursed back to the CITY.
SECTION III.
CITY LANDSCAPE PROJECT
1. SUMMARY STATEMENT OF AGREEMENT
ACHD shall incorporate the CITY Landscape Project into the ACHD Phase Two Project
subject to the terms and conditions of this Agreement.
2. ISLAND MEDIAN AND FREE -RUNNING RIGHT -TURN — MAIN STREET
AND FAIRVIEW AVENUE INTERSECTION — PARCEL 162• CROSS-OVER
ROADWAY MEDIANS — PARCELS 163 AND 164.
2.1 As part of the ACHD Phase Two Project, ACHD shall modify the landscaped
island median on the southeast corner of the intersection of Main Street and Fairview Avenue
that is currently right-of-way owned by ACHD and maintained by CITY and ACHD shall
eliminate the free -running right turn at said intersection. The work is depicted in the attached
Exhibit E and these areas are identified collectively as Parcel 162 in the attached Exhibit E.
2.2 As part of the ACHD Phase Two Project, ACHD shall construct an island median
southwest of the intersection of Main Street and Ada Street and an island median west of the
intersection of Bower Street and the cross-over roadway. The work is depicted in Exhibit F and
Exhibit G and these areas are identified respectively as Parcel 163 and Parcel 164 in the attached
Exhibit F and Exhibit G.
3. CONSTRUCTION
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ACHD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
3.1 As to Parcels 162, 163 and 164, ACRD shall be responsible for all traffic related
improvements and removal of all roadway base material as part of the ACHD Phase Two
Project, construction of curb, gutter and sidewalks, and the placement of conduit and 12" of top
soil to a finish grade of 2" below top back of curb for the interior of and within each parcel as
indicated on the plans for the ACHD Phase Two Project.
3.2 As to Parcels 162, 163 and 164, CITY shall be solely responsible for the design,
construction and inspection of the installation of the sod, landscape, sprinkler irrigation facilities,
renovation materials, and warranties and such work shall be completed prior to substantial
completion of the ACHD Phase Two Project. CITY understands and agrees that if the work is
not completed prior to substantial completion of the ACHD Phase Two Project, ACHD may in
its full and complete discretion, pave Parcels 162, 163 and 164 with asphalt and any obligations
of ACHD and the CITY under this Section III shall terminate.
4. COST SHARE PERMIT
4.1 CITY agrees that the CITY Landscape Project is a "non -transportation
component" as defined in the Cost Share Ordinance and that CITY shall apply to ACHD for a
Cost Share Permit for the CITY Landscape Project. CITY shall comply with any and all terms
and conditions of the permit that may be issued to CITY by ACHD as to landscape
improvements placed on Parcels 162, 163 and 164 by the CITY.
4.2 The terms and conditions of this Agreement relating to the CITY Landscape
Project shall be null and void in the event CITY fails to apply to ACHD for a Cost Share Permit
for the CITY Landscape Project or if ACHD does not issue a Cost Share Permit for the CITY
Landscape Project.
5. MAINTENANCE AND OPERATION
5.1 CITY shall be solely responsible to pay for the perpetual maintenance and
operation of the sod, landscape, and sprinkler irrigation facilities on Parcels 162, 163 and 164 in
accordance with the Cost Share Ordinance and any permit that may be issued to CITY
thereunder. CITY shall be solely responsible to provide adequate water volume and pressure for
landscape irrigation.
6. VACATION AND ABANDOMENT OF PARCEL 162
6.1 Upon completion of the ACHD Phase Two Project, the ACHD Board of
Commissioners shall consider the vacation and abandonment of Parcel 162 as public right-of-
way in accordance with the procedures set forth in Idaho Code. Upon vacation and abandonment
of Parcel 162, ACHD shall convey Parcel 162 to CITY as surplus property in accordance with
the procedures set forth in Idaho Code with the execution of a Quitclaim Deed, "as -is" and
without warranty of any kind. Any compensation normally due to ACHD in the event of such a
conveyance will be waived by ACHD in accordance with the ACHD-CITY Interagency
Governmental Agreement for Waiver of Costs and Fees dated June 9, 2010 and incorporated
herein by reference.
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Joint Project Interagency Agreement Meridian Split Corridor Phase Two
6.2 If Parcel 162 is vacated and abandoned by ACHD and conveyed to CITY as
surplus property as provided in Section III.6.1 of this Agreement, any Cost Share Permit granted
to CITY by ACHD for the CITY Landscape Project shall terminate as to Parcel 162.
SECTION IV
CITY A CO -PERMITTEE ON MDC LIGHTING PROJECT
1.1 CITY agrees that the MDC Lighting Project provided for in Section V of this
Agreement is a "non -transportation component" as defined in the Cost Share Ordinance and that
CITY shall apply to ACHD for a Cost Share Permit for the MDC Lighting Project as a co -
permittee with MDC, for the purpose of assuming primary and sole responsibility for perpetual
maintenance and operation of the MDC Lighting Project. CITY shall comply with all applicable
terms and conditions of the permit that may be issued to MDC and the CITY by ACHD for the
MDC Lighting Project.
1.2 The terms and conditions of this Agreement relating to the MDC Lighting Project
shall be null and void in the event CITY fails to apply to ACHD for a Cost Share Permit for the
MDC Lighting Project as a co -permittee with MDC or if ACHD does not issue a Cost Share
Permit for the MDC Lighting Project.
2. MAINTENANCE AND OPERATION
CITY shall be primarily and solely responsible to pay for the perpetual maintenance and
operation of the MDC Lighting Project in accordance with the Cost Share Ordinance and any
permit that may be issued to MDC and the CITY thereunder. CITY shall be primarily and solely
responsible to pay the energy costs necessary for the perpetual operation of the MDC Lighting
Proj ect.
SECTION V
MDC LIGHTING PROJECT
1. SUMMARY STATEMENT OF AGREEMENT
ACHD shall incorporate the MDC Lighting Project into the ACRD Phase Two Project
subject to the terms and conditions of this Agreement.
2. COST SHARE PERMIT
2.1 MDC agrees that the MDC Lighting Project is a "non -transportation component"
as defined in the Cost Share Ordinance and that MDC shall apply to ACRD, as a co -applicant
with the City, for a Cost Share Permit for the MDC Lighting Project as required by the Cost
Share Ordinance.
2.2 MDC shall pay for the design and cost to construct the MDC Lighting Project in
accordance with the Cost Share Ordinance and any permit(s) that may be issued to MDC
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Joint Project Interagency Agreement Meridian Split Corridor Phase Two
thereunder. MDC shall comply with any and all terms and conditions of the permit(s) that may
be issued to MDC by ACHD. As a co -permittee with CITY, MDC shall assume secondary
responsibility for the perpetual maintenance and operation of the MDC Lighting Project in
accordance with the Cost Share Ordinance and shall take on such responsibilities in the event the
CITY fails in any way to carry out its obligations as set forth in Section IV of this Agreement.
2.3 The terms and conditions of this Agreement relating to the MDC Lighting Project
shall be null and void in the event MDC fails to apply to ACHD for a Cost Share Permit for the
MDC Lighting Project or if ACHD does not issue a Cost Share Permit for the project.
3. SCOPE OF WORK ESTIMATED COST
3.1 ACHD and MDC agree that the scope of work for the MDC Lighting Project
provided by this Agreement is set forth in the document entitled MDC Lighting Project, a copy
of which is attached hereto as Exhibit H.
3.2 MDC's consultant has prepared a cost estimate in 2011 Dollars for the
construction of the MDC Lighting Project provided by this Agreement. Construction of the
Lighting Project as provided by this Agreement is estimated to cost a total of FIVE HUNDRED
THOUSAND DOLLARS ($500,000). The parties acknowledge that these costs are only an
approximation of the cost in 2011 dollars for the construction of the MDC Lighting Project. The
parties acknowledge and agree that rapid rise in construction materials may affect the actual cost
of construction of the MDC Lighting Project that are substantially higher than the estimated costs
in 2011 dollars. MDC agrees that if any additional construction costs for the MDC Lighting
Project are incurred, MDC shall be solely responsible to pay these additional costs.
4. DESIGN AND PERMITS
4.1 MDC, and/or its consultant, will complete all design work for the MDC Lighting
Project. The MDC Lighting Project shall be designed in conformance with all applicable federal,
state and local laws and regulations and standards and specifications for such work including but
not limited to the most current edition of the Idaho Standards for Public Works Construction
(ISPWC) and the CITY Supplemental Specifications to the ISPWC and all applicable standards
and specifications set forth in the ACHD Policy Manual.
4.2 Copies of complete and final designs for the MDC Lighting Project shall be
provided to ACHD no later than June 1, 2012.
4.3 MDC shall be solely responsible to apply for and obtain all necessary federal,
state and local permits for the MDC Lighting Project as incorporated into the ACHD Phase Two
Project,
5. SPECIAL PROVISIONS AND BID QUANTITIES
5.1 MDC, and/or its consultant, will develop special provisions, and unit bid
quantities for the MDC Lighting Project work to be included in the bid documents for the ACHD
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Phase Two Project construction contract. The special provisions and unit bid quantities for each
project shall be in conformance with all applicable federal, state and local laws and regulations
and standards and specifications for such work including but not limited to the most current
edition of the Idaho Standards for Public Works Construction (ISPWC) and the CITY
Supplemental Specifications to the ISPWC and all applicable standards and specifications set
forth in the ACHD Policy Manual.
5.2 Complete and final special provisions, and unit bid quantities for the MDC
Lighting Project work shall be provided to ACHD no later than June 1, 2012.
6. BIDDING AND CONTRACTING
6.1 ACHD shall incorporate the designs, special provisions, and unit bid quantities
for the MDC Lighting Project work, as developed and submitted by MDC, into the bid
documents for the ACHD Phase Two Project. ACHD shall provide MDC a complete set of
combined bid documents for the ACHD Phase Two Project, and the MDC Lighting Project work
referenced herein.
6.2 ACHD shall solicit, receive, and open bids for the ACHD Phase Two Project
incorporating the MDC Lighting Project work referenced herein utilizing a two-step,
prequalification methodology as allowed in Idaho Code Section 67-2805. ACHD shall furnish
MDC with an abstract of all bids received.
6.3 ACHD shall award a contract for construction of the ACHD Phase Two Project
incorporating the approved MDC Lighting Project work referenced herein, or in its discretion,
ACHD may reject all bids and re -bid the project.
6.4 Following award, ACHD shall execute and administer the construction contract
for the ACHD Phase Two Project incorporating the MDC Lighting Project work referenced
herein.
7. CONSTRUCTION
7.1 The construction of the MDC Lighting Project as incorporated into the ACHD
Phase Two Project shall be built in conformance with the designs, plans and specifications
provided to ACHD by MDC. Such construction shall comply with all applicable laws, ACHD
policies and standards, and engineering practices.
7.2 CITY shall inspect work under the Lighting Project at no cost to ACHD or MDC
and shall provide copies of appropriate tests and diaries to the ACHD Phase Two Project
representative.
7.3 MDC shall reimburse ACHD for all costs associated with the portion of the
awarded bid relating to the MDC Lighting Project. MDC shall have the discretion to accept or
reject any change orders to the portion of the awarded bid relating to the MDC Lighting Project
within 5 business days. MDC shall not be obligated to reimburse ACRD for any costs associated
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with unapproved change orders, but may, in its discretion, approve any change order
retroactively.
7.4 MDC shall also be responsible for and shall reimburse ACRD for changed
conditions, plan errors and omissions, and delays attributable to the MDC Lighting Project as
incorporated into the ACHD Phase Two Project.
7.5 ACHD shall make monthly progress payments and the final construction contract
payment to the Construction Contractor in conformance with the Construction Contract.
Provided, however that before ACHD makes any monthly progress payment to the Construction
Contractor for any work relating to any portion of the MDC Lighting Project, MDC shall first
approve and authorize such payment in writing. MDC shall hold ACHD harmless for any
disputes relative to any monthly progress payment or portion thereof that MDC does not approve
and authorize.
7.6 ACHD will submit to MDC a copy of each Contractor progress payment estimate
relating to the MDC Lighting Project, as such estimates are approved by ACRD. ACHD shall
retain all invoices and other documents supporting such payment estimates. ACHD shall submit
a bill to MDC for full and complete reimbursement of the actual construction costs of the MDC
Lighting Project as incorporated into the ACHD Phase Two Project and as earned by and paid to
the Contractor by ACHD, as well as other costs for which MDC is responsible as set forth in this
Agreement, within THIRTY (30) days after final completion of all the work on the MDC
Lighting Project.
7.7 MDC shall reimburse ACHD for the actual construct costs of the MDC Lighting
Project as incorporated into the ACHD Phase Two Project as well as other costs for which MDC
is responsible as set forth in this Agreement. MDC shall pay ACHD within THIRTY (30) days
after receipt of ACHD's bill referenced in Section V.7.6 of this Agreement in cash or other
immediately available funds.
7.8 MDC shall be solely responsible for determining that the work for the
construction of the MDC Lighting Project is Substantially Complete and will provide ACHD
evidence of said acceptance and determination in writing. MDC shall be solely responsible to
notify ACHD in writing when Construction Completion may be issued for the MDC Lighting
Project.
7.9 In accordance with and subject to, the Cost Share Ordinance and the terms and
conditions of the Cost Share Permit as may be issued to MDC by ACHD, MDC, as a co -
permittee with the CITY, shall be secondarily responsible for operation and maintenance of the
work for the construction of the MDC Lighting Project once said MDC Lighting Project work
becomes operational and shall take on such responsibilities in the event the CITY fails in any
way to carry out its obligations as set forth in Section IV of this Agreement.
7.10 ACHD shall transfer to MDC for the benefit of MDC, all warranties in the
ti
Construction Contract relating to the MDC Lighting Project.
Page 13 of 21
ACHD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
7.11 ACHD shall transfer to MDC for the benefit of MDC, all title in the work for the
construction of the MDC Lighting Project.
SECTION VI.
INDEMNIFICATIONS
1. ACHD
1.1 ACRD shall, subject to the limitations hereinafter set forth, indemnify, save
harmless and defend regardless of outcome, CITY and/or MDC from expenses and against
suites, actions, claims or losses of every kind, nature and description, including costs, expenses
and attorney fees caused by or arising out of any negligent acts by ACHD or ACHD's officers,
agents and employees while acting within the course and scope of their employment, which arise
from or which are in any way connected to the ACRD Phase Two Project. Any such
indemnification hereunder by ACHD is subject to the limitations of the Idaho Tort Claims Act
(currently codified at chapter 9, title 6, Idaho Code). Such indemnification hereunder by ACHD
shall in no event cause the liability of ACHD for any negligent act to exceed the amount of loss,
damages, or expenses of attorney fees attributable to such negligent act, and shall not apply to
loss, damages, expenses or attorney fees attributable to the negligence of CITY and/or MDC.
1.2 For any claims or actions arising out of the ACHD Phase Two Project, ACHD's
obligations pursuant to this Section VI.1 shall survive the termination of this Agreement.
2. CITY
2.1 AS TO THE CITY WATER AND SEWER PROJECT, CITY SHALL
INDEMNIFY, DEFEND AND HOLD HARMLESS ACHD FROM ANY CLAIM OR ACTION
BY ANY THIRD PARTY FOR REIMBURSEMENT OR ANY INDIRECT, SPECIAL,
PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED TO,
ANY DAMAGES ARISING OUT OF ANY CLAIM FROM ANY CUSTOMER FOR LOSS
OF SERVICES) ARISING UNDER THIS AGREEMENT OR FROM ANY BREACH OF THIS
AGREEMENT, OR ARISING OUT OF ANY ACT OR OMISSION OF EITHER PARTY
HERETO, ITS EMPLOYEES, SERVANTS, CONTRACTORS AND/OR AGENTS.
2.2 As to the CITY Water and Sewer Project, CITY shall, subject to the limitations
hereinafter set forth, indemnify, save harmless and defend regardless of outcome, ACHD from
expenses and against suites, actions, claims or losses of every kind, nature and description,
including costs, expenses and attorney fees caused by or arising out of any negligent acts by
CITY or CITY's officers, agents and employees while acting within the course and scope of their
employment, which arise from or which are in any way connected to the CITY Water and Sewer
Project. Any such indemnification hereunder by CITY is subject to the limitations of the Idaho
Tort Claims Act (currently codified at chapter 9, title 6, Idaho Code). Such indemnification
hereunder by CITY shall in no event cause the liability of CITY for any negligent act to exceed
the amount of loss, damages, or expenses of attorney fees attributable to such negligent act, and
shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of
ACRD.
Page 14 of 21
ACHD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
2.3 As to the CITY Landscape Project, pursuant to the Cost Share Ordinance and any
Cost Share Permit issued to CITY there under for the CITY Landscape Project, CITY shall
indemnify, defend, and hold harmless ACHD and its elected and appointed officials, employees,
agents, and contractors from and against any and all claims or actions for loss, liability, cost,
injury, death, damages, mechanics and other liens, arising out the construction, installation,
design, use, operation, repair, maintenance, and removal, of the CITY Landscape Project, or that
otherwise results from the use, operation, maintenance, design, construction, installation, repair,
and occupation of the Right -of -Way by CITY for the CITY Landscape Project, and including
any attorney fees and costs that may be incurred by ACHD in defense of such claims or actions
indemnified against by CITY (it being specifically agreed that ACHD as the indemnitee may
retain its own counsel in connection with any such action, and MDC shall be solely responsible
for any attorney fees and costs incurred by ACHD).
2.4 As a co -permittee on the MDC Lighting Project, pursuant to the Cost Share
Ordinance and any Cost Share Permit issued to CITY there under for the perpetual maintenance
and operation MDC Lighting Project, CITY shall indemnify, defend, and hold harmless ACHD
and its elected and appointed officials, employees, agents, and contractors from and against any
and all claims or actions for loss, liability, cost, injury, death, damages, mechanics and other
liens, arising out its use, operation, repair, maintenance, and removal, of the MDC Lighting
Project, or that otherwise results from the use, operation, maintenance, repair, and occupation of
the Right -of -Way by CITY for the MDC Lighting Project, and including any attorney fees and
costs that may be incurred by ACHD in defense of such claims or actions indemnified against by
CITY (it being specifically agreed that ACHD as the indemnitee may retain its own counsel in
connection with any such action, and CITY shall be solely responsible for any attorney fees and
costs incurred by ACRD).
2.5 For any claims or actions arising out of this Agreement, CITY's obligations
pursuant to this Section VI.2 shall survive the termination of this Agreement.
3. MDC
3.1 Pursuant to the Cost Share Ordinance and any Cost Share Permit issued to MDC
there under for the MDC Lighting Project, MDC shall, to the extent permitted by Idaho Law,
indemnify, defend, and hold harmless ACRD and its elected and appointed officials, employees,
agents, and contractors from and against any and all claims or actions for loss, liability, cost,
injury, death, damages, mechanics and other liens, arising out the design of the MDC Lighting
Project, or, following completion of the MDC Lighting Project, MDC's use, operation, repair,
maintenance, and removal, of the MDC Lighting Project, or that otherwise results from the use,
operation, maintenance, design, repair, and occupation of the Right -of -Way by MDC for the
MDC Lighting Project, and including any attorney fees and costs that may be incurred by ACHD
in defense of such claims or actions indemnified against by MDC (it being specifically agreed
that ACHD as the indemnitee may retain its own counsel in connection with any such action, and
MDC shall be solely responsible for any attorney fees and costs incurred by ACRD).
3.2 ACHD shall, to the extent permitted by Idaho Law, indemnify, defend, and hold
F harmless MDC and its elected and appointed officials, employees, agents, and contractors from
and against any and all claims or actions for loss, liability, cost, injury, death, damages,
Page 15 of 21
ACHD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
mechanics and other liens, arising out the construction and installation of the MDC Lighting
Project including any attorney fees and costs that may be incurred by MDC in defense of such
claims or actions indemnified against by ACHD (it being specifically agreed that MDC as the
indemnitee may retain its own counsel in connection with any such action, and ACHD shall be
solely responsible for any attorney fees and costs incurred by MDC).
3.3 For any claims or actions arising out of this Agreement, MDC and ACHD's
obligations pursuant to this Section VI.3 shall survive the termination of this Agreement.
SECTION VII.
TERM OF AGREEMENT
1. ACHD
1.1 As to the work described in Section I of this Agreement and the mutual
obligations relating thereto, it is anticipated that this Agreement shall terminate upon the
satisfactory completion of the work and satisfaction of the obligations of ACRD and CITY and
otherwise, the term of this Agreement shall be in conformity with the provisions of Article VIII,
Section 3 of the Idaho Constitution.
2. CITY
2.1 As to the work described in Section II of this Agreement and the mutual
obligations relating thereto, it is anticipated that this Agreement shall terminate upon the
satisfactory completion of the work and satisfaction of the obligations of ACHD and CITY and
otherwise, the term of this Agreement shall be in conformity with the provisions of Article VIII,
Section 3 of the Idaho Constitution.
2.2 As to the work described in Section III of this Agreement and the mutual
obligations relating thereto, if a Cost Share Permit is issued to CITY as provided in this
Agreement, the term of this Agreement shall be perpetual as to the CITY's maintenance of the
sod, landscaping and irrigation facilities subject to such Cost Share Permit, subject to annual
appropriation of such maintenance cost by the CITY as provided in the Cost Share Ordinance
and any Cost Share Permit issued to CITY under the Cost Share Ordinance and in conformity
with the provisions of Article VIII, Section 3 of the Idaho Constitution. Any party shall not
terminate this Agreement without the prior written consent of the other party, other than as set
forth in this Agreement.
2.3 As to the the work described in Section V of this Agreement and CITY's status as
co -permittee, primarily responsible for the perpetual maintenance and operation of the work as
set forth in Section IV of this Agreement and the mutual obligations relating thereto, if a Cost
Share Permit is issued to CITY and MDC as provided in this Agreement, the term of this
Agreement shall be perpetual as to CITY's maintenance of the work, subject to annual
appropriation of such maintenance cost by the CITY as provided in the Cost Share Ordinance
and any Cost Share Permit issued to CITY under the Cost Share Ordinance and in conformity
with the provisions of Article VIII, Section 3 of the Idaho Constitution. Any party shall not
Page 16 of 21
ACHD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
terminate this Agreement without the prior written consent of the other party, other than as set
forth in this Agreement.
3. MDC
3.1 As to the work described in Section V of this Agreement and the mutual
obligations relating thereto if a Cost Share Permit is issued to MDC and CITY as provided in this
Agreement, the term of this Agreement shall be perpetual as to MDC's status as a co -permittee,
secondarily responsible for the perpetual maintenance and operation of the work in the event the
CITY fails in any way to carry out its obligations as set forth in Section IV of this Agreement
and MDC takes on such responsibilities, subject to annual appropriation of such maintenance
cost by the MDC as provided in the Cost Share Ordinance and any Cost Share Permit issued to
MDC under the Cost Share Ordinance and in conformity with the provisions of Article VIII,
Section 3 of the Idaho Constitution. Any party shall not terminate this Agreement without the
prior written consent of the other party, other than as set forth in this Agreement.
SECTION VIII.
JURISDICTION
CITY and MDC each acknowledge and agree that ACHD has exclusive jurisdiction of the
public Right -of -Way on the ACRD Phase Two Project. ACHD may grant a license and/or a
Cost Share Permit to the CITY and/or MDC for the limited purpose of entering upon the Right -
of -Way which is the subject of this Agreement, to install, maintain, repair and replace the
lighting and related infrastructure and to plant, install, maintain, repair and replace the
landscaping and related sprinkler irrigation infrastructure within the Right -of -Way subject to the
approval of a license and/or a Cost Share Permit. CITY and MDC each agree that this grant of a
license and/or permit by ACHD does not grant or confer upon CITY and/or MDC any rights over
such public Right -of -Way other than specifically granted by ACHD to CITY and/or MDC under
the terms of this Agreement.
SECTION IX.
GENERAL PROVISIONS
1. In accordance with Idaho Code § 67-2332, the purposes, powers, rights, and
objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above
is incorporated into the body of this Agreement.
2. Contact Information. The contact for ACHD shall be the Project Manager for the
Meridian Split Corridor Phase Two Project at (208) 387-6249. The contact for CITY shall be the
PYo�ect M4afI&gW , Tim Curn �_ _at (208) The contact for MDC shall
be tie F -p N�T at (208) �6 ;� 0. —J`�-r .
3. Debt Limitation. Nothing in this Agreement shall be construed to be an
indebtedness or liability in violation of Article VIII, Section 3 of the Idaho Constitution.
4. Attorney Fees. In the event of any controversy, claim or action being filed or
instituted between the parties to enforce the terms and conditions of this Agreement, or arising
Page 17 of 21
ACHD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
from the breach of any provision hereof, the prevailing party will be entitled to receive from the
other Party all costs, damages, and expenses, including reasonable attorneys' fees including fees
on appeal, incurred by the prevailing party. The prevailing party will be that party who was
awarded judgment as a result of trial or arbitration.
5. Choice of Law. This Agreement shall be governed by, and construed in
accordance with, the laws of the State of Idaho.
6. Exhibits. All exhibits to this Agreement are incorporated by reference and made a
part of this Agreement as if the exhibits were set forth in their entirety in this Agreement.
7. Entire Agreement. This Agreement and the exhibits hereto constitute the full and
entire understanding and agreement between the parties with regard to the transaction
contemplated herein, and no party shall be liable or bound to the other in any manner by any
representations, warranties, covenants and agreements except as specifically set forth herein.
This Agreement may not be enlarged, modified, amended or altered except in writing signed by
all parties hereto.
8. Acknowledgments and Modifications. No acknowledgments required hereunder,
and no modification or waiver of any provision of this Agreement or consent to departure
therefrom, shall be effective unless in writing and signed by ACHD and CITY and MDC.
9. Headings. The headings used in this Agreement are used for convenience only
and are not to be considered in construing or interpreting this Agreement.
10. Counterparts. This Agreement may be executed in three or more counterparts,
each of which shall be deemed an original, but both of which together shall constitute one and
the same.
11. No Third Party Beneficiaries. This Agreement is not intended to create, nor shall
it in any way be interpreted or constructed to create, any third party beneficiary of this
Agreement.
12. Drafting. All parties have been represented by counsel and no party shall be
deemed to be the drafter of this document for purposes of interpreting an ambiguity against the
drafter.
13. Severability. If any part of this Agreement is held to be illegal or unenforceable
by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the
fullest extent reasonably possible.
14. Warranty of Authority. All signatories to this Agreement represent and warrant
that they have the have the power to execute this Agreement and to bind the agency they
represent to the terms of this Agreement.
15. Non -Waiver of Breach. Failure of a party to insist on the strict performance of
any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall
not constitute a waiver of any provision of this Agreement or limit such party's right to enforce
Page 18 of 21
ACRD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
any provision or exercise any right. No acknowledgments required hereunder, and no
modification or waiver of any provision of this Agreement or consent to departure therefrom,
shall be effective unless in writing and signed by ACRD, CITY and MDC.
16. No Joint Venture. The parties hereto agree that nothing herein contained shall be
construed to create a joint venture, partnership, or other similar relationship which might subject
any party to liability for the debts and/or obligations of the others, except as otherwise expressly
agreed in this Agreement.
17. Time of the Essence. Time shall be of the essence for all events and obligations to
be performed under this Agreement.
18. MDC Existence Not Perpetual. So far as they pertain to MDC, the duties and
obligations under this Agreement shall only exist so long this Agreement remains in effect and
so long as MDC is in existence; provided however, that the duties and obligations under this
Agreement shall be binding upon, and shall inure to the benefit of MDC's lawful and approved
successors and assigns if any.
End of Agreement
[Signature page follows.]
Page 19 of 21
ACHD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
IN WITNESS HEREOF, the parties hereto have executed this Agreement on the
day and year herein first written.
City of Meridian:
ATTEST:
/� �o��gD AUCUSr
SEAL
9r6� °� fde tREA9y��
Ada County Highway District:
y ebecca W. Arnold
Its: President
ATTEST:
rector, Bruce S. Won
Meridian Development Corporation:
(71� G /
By: &ie Pipal
Its: Chair
SON ", /0"
�.' ri
_R. I R'l! _
Page 20 of 21
ACRD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
EXHIBITS
Attached
Page 21 of 21
ACHD/City of Meridian/Meridian Development Corporation
Joint Project Interagency Agreement Meridian Split Corridor Phase Two
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DATE: December 11, 2012 ITEM NUMBER: 41
PROJECT NUMBER:
ITEM TITLE: Task OrdO 707a with Hydro Logic for Well #15 Evaluation
Per Master Agreement Dated rebruary 18, 2007 for an Amount Not To Exceed
$92,900.00
MEETING NOTES
Community Iterflfisresentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Tim Curns, E.I.T.
Transportation and Utility Coordinator
DATE: November 28, 2012
Mayor Tammy de Weerd
City Council Hemberss
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: TASK ORDER 707a WITH HYDRO LOGIC FOR WELL #15
EVALUATION PER MASTER AGREEMENT DATED FEBRUARY 18,
2007 FOR AN AMOUNT NOT TO EXCEED $92,900.
I. RECOMMENDED ACTION
A. Move to:
1. Approve the task order for Well #15 Evaluation with Hydro Logic, Inc. for an
amount not to exceed $92,900 and;
2. Authorize the Mayor to sign the agreement
II. DEPARTMENT CONTACT PERSONS
Tim Curns, Project Manager
Kyle Radek, Asst. City Engineer
Warren Stewart, PW Engineering Manager
Tom Barry, Director of Public Works
Page I of 3
489-0342
489-0343
489-0350
489-0372
III. DESCRIPTI®N
A. Background
The City has recognized that the steel casing used in wells prior to 2002 is prone to
corrosion and associated water quality problems. The City is taking a preventative
approach to steel casing wells and evaluating their condition if they are older than
10 years. Evaluation can result in lower costs of reconstruction and improved water
quality. Since 2002, eight of the City's wells have been constructed with PVC
casing to eliminate the problems due to corroding steel casings.
The City is also working system wide to improve water quality as it pertains to iron
and manganese levels. Although not a regulated contaminant, high iron and
manganese levels typically lead to an undesirable brown coloration of water and a
metallic taste. The iron and manganese particles also accumulate in water mains
requiring the Water Division to conduct frequent flushing to remove the
sedimentation.
B. Proposed Project
This project is for the evaluation of the Well #15 casing, which was constructed
with steel casing 19 years ago. Well #15 has many of the same characteristics as
Well #17 which had to be reconstructed after 9 years. Tasks are included in the
project scope to reconstruct Well #15 if the evaluation shows that a reconstruction
is warranted. Well #15 is also a source of iron and manganese in the water
distribution system and water chemistry will be evaluated as part of the project to
help the City identify possible treatment methods for reducing iron and manganese.
IV. IMPACT
A. Strategic Impact:
This project meets our mission requirements to indentify and prioritize work to
anticipate, plan and provide public services and facilities that support the needs of
our growing community and ensure modern reliable facilities while maintaining
financial stewardship.
This project is in line with our preventative approach of evaluating steel casing
wells at ten year intervals. These evaluations allow for the early diagnosis of
corroded casings which in turn alleviate service interruptions and reduction in
capacity.
This project also meets our mission to enhance and protect the quality of our water
supply. By evaluating the chemistry of Well #15, we are taking the first step to
identifying possible improvements to the Well which could lower iron and
manganese levels in the distribution system.
Page 2 of 3
B. Fiscal Impact:
Project Costs
Well Assessment
Well Chemistry
Reconstruction Design (if needed)
$20,500
$32,400
$40,000
Total: $92,900
Project Funding
Well Assessment (60-3410-55705) $20,500
Well Capital Improvements (60-3490-96115) $72,400
Total: $92,900
V. ALTERNATIVES
A. The City could defer the evaluation of Well #15 and risk reductions in capacity,
service interruptions, and breakdowns
B. The City could choose not to evaluate Well #15 which would result in the same risk
of reductions in capacity, service interruptions, and breakdowns.
VI. TIME CONSTRAINTS
Council's approval will allow for the evaluation during the off-peak demand season
where the well can be temporarily offline without service interruptions.
VII. LIST OF ATTACHMENTS
A. Consultant Agreement
Approved for Council Agenda: A Z—
D
Dat
Page 3 of 3
6' p • 1 1 .�
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
This Task Order is made this th day of NOVEMBER, 2912 and entered into by and
between the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho, hereinafter referred to as "City", and accepted by (HYDRO LOGIC, INC), hereinafter
referred to as "HYDROGEOLOGIST" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement (Category 6A) which includes the attached Rate
Schedule, between the above mentioned parties dated December 6, 2011. The Project Name
for this Task Order 0707a is as follows:
r �� • :.,�-..� i
The City of Meridian municipal supply Well #15 was constructed in May of 1993. This steel -
cased well is now 19 years old. The City believes the well may be very near the end of its
useful life (with the original construction) such that it needs to be evaluated for reconstruction
or replacement.
It is considered highly likely that the City will have to re -construct or replace Well #15 because
of its corroded casing and against corrosive break through (holes) that could allow sand
production or even catastrophic collapse. However, the existing well remains useful in that it
can be used as a tool to ascertain much about the ground water geochemistry at the site to
provide valuable information for a re -constructed well or for a replacement well should that
become necessary. This Task Order is aimed at the multiple scopes of work needed to
achieve a secure, long-term, and high-quality water supply source for the City at this site.
Task Order 0707a MUNICIPAL WATER SUPPLY WELL NO 15 RE-EVALUATION OF CURRENT CONDITION OF WELL
CONSTRUCTION, GROUNDWATER CHEMISTRY, AND RECONSTRUCTION DESIGN Page 1 of 6
HYDRO LOGIC, INC
TASK 1.1 — CITY DATER WELL NO. 15 PLANNING AND PROJECT DESIGN
Hydrogeologist shall perform the following-,
® obtain and review previous records for the original construction and testing of the well
including previous camera surveys, and the evaluation, cleaning and re -development
work carried out in 2004,
i identify the various problems with well construction and ground water geochemistry,
® develop a project scope of work that includes multiple processes and the design of the
tools necessary to accomplish the stated goals,
® work with the City Water Department with respect to access to drains for discharge to
develop the possibilities for discharging the water within the limitations of the water
system and access agreements with the irrigation entities.
Hydrogeologist shall coordinate, supervise, or perform the following:
• conduct a short-term hydraulic test of the equipped well as baseline data for specific
capacity and for comparison to the original specific capacity
® sample the ground water geochemistry from the newly pumped well for baseline
(commingled) water quality including obtaining field -measured parameters and
instrument rental,
® conduct three additional samplings of the ground water over the course of a two-week
high-volume pumping of the well,
® Develop the Scope of Work and assist the City in obtaining quotes and/or bids for
building, site protection and inspection, and scheduling and coordinating the pacement
of protective sheathing as needed for the following:
o Building and roof
a Inside walls, electrical controls
o Well head plumbing
o Removal of the pumping plant and inspection for wear/corrosion
clear the water column by allowing the well to flow and video inspect the inside of the
19 -year-old well casing and screens,
a interpret video traverse and design cleaning program,
® develop bid schedules for use in obtaining quotes/bids, and work with the City Project
Manager to engage contractor,
Task Order 0707a MUNICIPAL WATER SUPPLY WELL NO 15 RE-EVALUATION OF CURRENT CONDITION OF WELL
CONSTRUCTION, GROUNDWATER CHEMISTRY, AND RECONSTRUCTION DESIGN Page 2 of 6
HYDRO LOGIC, INC
work with the City's contractor an site to inspect and disinfect tools to be inserted in the
well and to provide an on-site procedures for the cleaning; first a wire -brushing
and then a possible scraping (depending on the competency of the casing),
video inspect the cleaned casings and well screens (twice if scraping is also required)
develop a brief technical memorandum to the City with conclusions and
recommendations on the current condition of the well and the interpretation of the
sampled geochemistry.
Review of contractor's invoices and recommend action for payment. Regular project e-mail
updates will be provided to the City. Other deliverables include copies of the well videos on
compact disk and several down -hole still photographs of the inside of the well showing before
and after cleaning and any views of particular interest. Included in the costs for this task are
the laboratory analytical fees estimated at approximately $ 1,500.
TASK 1.3 — CITY WATER WELL NO. 15 GROUND WATER CHEMISTRY EVALUATION
Per the City's request, Hydrogeologist will coordinate, supervise, or perform the following:
® Develop a Scope of Work and assist the City in arranging obtaining bids/quotes,
scheduling work and provide on-site inspection for the insertion of a down hole plug
within the well screens to — 630 feet bgl on a two-inch tremie pipe that will be welded to
the suction intake of the existing pumping plant including re- setting of the line -shaft
turbine pumping plant and re -connection of the electrical service and well head
plumbing,
conduct three geochemistry samplings of the Well #15 ground water over the course of
a two-week, high-volume pumping of the well,
® Develop a Scope of Work and assist the City in arranging obtaining bids/quotes,
scheduling work and provide on-site inspection for the removal of the pumping plant
and raising of the down hole plug to a depth of — 545 -feet bgl on a two-inch tremie pipe
that will be welded to the suction intake of the existing pumping plant including re-
setting of the line -shaft turbine pumping plant and re- connection of the electrical
service and well head plumbing,
® conduct three geochemistry samplings of the Well #15 ground water over the course of
a two-week, high-volume pumping of the well,
® inspect removal of the pumping plant and down hole plug and re -installation and
connection of the existing pumping plant,
® follow and review the geochemical analyses through the process, tabulate data, perform
geochemical modeling, and interpret the geochemistry results,
® develop a final report of the ground water geochemistry evaluation and pumping
experiments with conclusions, options, and recommendations for the City to
address the replacement and/or reconstruction of Well 15.
Task Order 0707a MUNICIPAL WATER SUPPLY WELL NO 15 RE-EVALUATION OF CURRENT CONDITION OF WELL
CONSTRUCTION, GROUNDWATER CHEMISTRY, AND RECONSTRUCTION DESIGN Page 3 of 6
HYDRO, LOGIC, INC
Included in the costs for this task are the laboratory, analytical fees and two sets of field
instruments with calibration standards for 12 sampling events for field -measured parameters
estimated at approximately $ 3,000 and review of contractor's invoices and recommend action
for payment.
If warranted, and pre approved by the City, Hydrogeologist shall develop ancillary data into a
comprehensive scientific report and present it to the City. Hydrogeologist shall conduct a legal
review of the developed report.
Underground evaluation of water wells is most often conducted in a "discovery" environment"
whereby situations often arise that are unexpected and which must be dealt with at the time of
discovery. If any, of the previous Tasks identify problems with the well that need attention,
Hydrogeologist Will:
• consult with the City's Project Manager to determine the best course of action to repair,
perform maintenance, or modify the well,
® develop plans and specifications as appropriate to solicit contractor bids/quotes for the
work,
® If requested, assist the City in obtaining bids/quotes for the work according to City
policy,
observe and inspect the reconstruction work,
update or recreate as -built drawings at the conclusion of the reconstruction worts
including any requested reports.
Hydrogeologist will perform field surveys for evaluation and reconstruction and will serve as
the City's liaison between the contractors and develop technical specifications for contractual
agreements for the work.
Hydrogeologist will inspect all tools to be inserted in the well prior to insertion.
Hydrogeologist will ensure, to the best of its ability, that all instruments, tools, cables, water
tanks,. hoses, and equipment used in the well are disinfected and cleaned by the Contractors .
working on the well (including heating of pipe and pumps that cannot be properly disinfected
by other means).
Hydrogeologist will develop any necessary change orders, for Project Managers approval, to
the work and keep the City Project Manager regularly updated with respect to the work.
Task Order 0707a MUNICIPAL WATER SUPPLY WELL NO 15 RE-EVALUATION OF CURRENT CONDITION OF WELL
CONSTRUCTION, GROUNDWATER CHEMISTRY, AND RE=CONSTRUCTION DESIGN Page 4 of 6
HYDRO LOGIC, INC
Hydrogeologist will also review contractor invoices and make recommendations for payment.
Hydro Logic, Inc, shall commence this work on the day after City approval.
® Task 1.1 of this order will require approximately one week.
® Onsite field portions of the evaluation work will require a maximum of four -to -five weeks
to complete depending upon contractor availability.
® Ground water chemistry results, excluding radionuclides (not expected to be an issue
here) will be ready in approximately four weeks.
• Utilizing the modeling and interpretation of the geochemistry data, an interim technical
memorandum with recommendations from the evaluation shall be completed within 75
days from Notice -To -Proceed. There will be some overlap between the evaluation and
the proposed geochemistry experiments. Hydrogeologist estimates that the three
sampling intervals, including pump removals/installs, sampling, analytical processing,
data interpretation and final report may take an additional 13 weeks. However, with an
estimated four week overlap of laboratory processing, the experimentation phase with
report is estimated to require an additional (to the evaluation's five weeks) 9 weeks to
complete. Therefore, not allowing for the approaching holidays, we need approximately
14 weeks to do the job. So, with consideration of the holidays and the time for the City
to process the Task Order, it is reasonable to think the Tasks 1.1 -through -1.3 could be
completed by the end of January 2013.
The following schedule is based on a Notice to Proceed (NTP) from the City by November
2012 and resulting in Final Design being completed by April 2013. A NTP issued on a different
date will change the schedule accordingly.
COMPENSATION AND COMPLETION SCHEDULE
Task
Description
Due Date
Compensation
1.1
City Water Well No. 15 Plenning And Protect Design
■ November 30, 2013
. $3,000
1.2
City Water Well No. 15 Evaluation Of Current Conditions
® January 21, 2013
® $17,500
1.3
City Water Well No. 15 Ground Water Chemistry Evaluation
. April 15, 2013
® $25,900
1.4
City Water Well No. 15 Hydrogeolo icg Analysis And Report
® June 29, 2013
® $6,500
1.5
City Water Well No. 15 Reconstruction Design
d April 30, 2013
® $40,000
TASK ORDER TOTAL $92,900
The Not -To -Exceed amount to complete all services listed above for this Task Order No.
0707a is ninety two thousand nine hundred dollars ($92,900,00). No compensation will be
paid over the Not -to -Exceed amount without prior written approval by the City in the form of a
Task Order 0707a MUNICIPAL WATER SUPPLY WELL NO 15 RE-EVALUATION OF CURRENT CONDITION OF WELL
CONSTRUCTION, GROUNDWATER CHEMISTRY, AND RECONSTRUCTION DESIGN Page 5 of 5
HYDRO LOGIC, INC
Change Order. The hourly rates for services and direct expenses are per the Master
Agreement and Rate Schedule attached hereto and by this reference made a part hereof, and
will be the basis for any additions and/or deletions In services rendered. Travel and meals are
excluded from this Task Order unless explicitly listed In the Scope of Services AND Payment
Schedule.
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TAMMY de W D, MAYOR
Dated: / Zii
Approved by Council:
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ED SQUIREQf Hydrogeologist
Dated: 11-21.20112
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Purchasing Approval
BY; "_/L/j// z /"��
KEIT A S, Purchasing Manager
City Project Manager
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ylpalrtment Approval
RREN STEWART, Engineering Manager
Dated;.
Task Order 0707a MUNICIPAL. WATER SUPPLY WELL NO i3 RE-EVALUATION OF CURRENT CONDITION OF WELL
CONSTRUCTION, GROUNDWATER CHEMISTRY, AND RECONSTRUCTION DE=SIGN Page 8 of 8
HYDRO LOGIC, INC
Hrka todic, TAr.
1002 W, Franklin Street, Boise, 1D 83702 (208) 342-8369, (Fax) 342-3100 hli@hy4rolo,&icinc.net
Exhibit
Hydro Logic, Inc. Faire Schedule ®2012
Ed Squires Managing Hydrogeologist
Dick Glanzman Geochemist
Spencer Wood Hydrogeologist/Geophysicist
Carlton Parker Project Hydrogeologist
Loren Pearson Geophysicist/Project Manager
Kurt Newbry Field Hydrogeologist-
Clerical/Legal
ydrogeologistClerical/Legal Office Staff (directly allocable only)
Legal Water Law Attorney
Mileage billed at $ 0.50/mile
Down hole camera survey base charger $ 850
Minimum geophysical logging charge = $1,500
Mobile geophysics unit standby time = $ 200/hour
$ 1351hour
$135/hour
$ 125/hour
$ 120/hour
$110/hour
$ 95/hour
$ 45/hour
$ 280/hour
Billing rates for Hydro Logic, Inc. will remain fixed for 2012.
14
January. 2012
Ed Squires, fi esident
December 11, 2012 I A
PROJECT
ITEM TITLE: Valley Regional Transit Presentation Regarding
Expanded Transportation Ser%ices for Older Adults and Persons with Disabilities
MEETING NOTES
Community Itefresentations Presenter Contact Info./Notes
wk"_ _
L tPKs OFFICE FINAL ACT/ON
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
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ITEM TITLE: CommunitV,' Development:
Applicatiob (Rescue Ranch)
MEETING NOTES
Community Iteresentations Presenter Contact Info./Notes 6-
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SANT TO
APPLICANT
NOTES
INITIALS
DATE: December 11, 20 2 ITEM NUMBER: 7B
PROJECT
ITEM TITLE: Communit Development: Transportation Update on Projects,
Plans and Studies - Includes Discussion on Meridian Road Interchange Design and
Amenities; Meridian Split Corridor, Phase 2; Planning and Preserving for Roundabouts;
and other Roadway and Intersection Projects
MEETING NOTES
Community Iteirti% resentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
StNT TO
APPLICANT
NOTES
INITIALS
December 6, 2012
J41►i•_►
TO: Mayor Tammy de Weerd
City Council Members
CC: City Clerk
FROM: Caleb Hood, Planning Manager
Tim Curns, Transportation and Utility Coordinator
RE: Transportation Update, December 2012
December 11, 2012 City Council Workshop Agenda Item
Below is a summary/update on some of the transportation and roadway projects City
Staff has been involved with over the past couple months. This is not an exhaustive list,
but rather highlights some of the more important activities that have recently transpired
(or are about to occur) in the transportation realm. Staff will be at the December 11th
workshop to discuss some of these topics in more detail, but Staff does not intend on
mentioning all of these projects during the meeting. Instead, please feel free to contact
staff should you have any comments, concerns, or questions on any of these projects
before, during, or after the workshop.
Meridian Road and Main Street Split Corridor (MSC2): Split Corridor Phase 2 is still
moving along at full speed. Tim Curns from Public Works will provide an update
during the workshop on what has been accomplished thus far and what is on the
horizon. The next town hall meeting for this project will be held at city hall on
Wednesday, December 19th, 6 p.m.
West 8th, Pine to Carlton: This project includes sidewalk on both sides of W. 8th Street
and a HAWK signal at Pine. The sidewalk on the west side of 8th is complete; most of
the sidewalk on the east is complete. Work on the HAWK is on-going. This project
should be complete before the end of the calendar year.
Community Development Department ® 33 E. Broadway Avenue, Meridian, ID 83642
Phone 208-884-5533 ® Fax 208-888-6854 ® www.meridiancity.org
Page 2
West 4t", Washington to Carlton: This project will install concrete sidewalk on W. 4t"
between Washington and Carlton. Irrigation work is complete and installation of the
sidewalk began the week of December 3rd. Project should be complete in January.
Broadway, W. 4t" to Meridian: This project includes curb gutter and sidewalk
improvements that will be put in concurrent with the MSC2 project (Central Paving is the
contractor for this project too.) Design is complete and work should begin later this fiscal
year.
Carlton, W. 1St to Main: Sidewalk, curb and gutter will be installed along the south side
of Carlton. Improvements will be put in concurrent with the MSC2 project (Central
Paving is the contractor for this project too.) Design is complete and work should begin
later this fiscal year.
E. 3`d/Ada/Franklin HAWK Signal: A pedestrian HAWK signal will be placed between the
Chamber/Storey Park entrance and E. 3rd Street on Franklin Road. A signage route for
bikes on E. 3rd, Ada and Main will also be installed as will widening of the sidewalk on
Franklin in front of Storey Park to be 7 -feet wide. Improvements will be put in concurrent
with the MSC2 project (Central Paving is the contractor for this project too.) Design is
complete and work should begin later this fiscal year.
Ustick/Locust Grove: This project will widen the intersection to five lanes, including curb,
gutter, sidewalk and bike lanes. ACHD has received more impact fees than
anticipated, and is considering advancing this project from 2014 into FY13.
Franklin, Ten Mile to Linder: This project is shown in the current FYWP for construction
in 2014, but ACHD will construct in 2013. All necessary right-of-way has been acquired.
Bid and award process has started. This project is set to advertise on Monday,
December 10t"
Franklin, Black Cat to Ten Mile Road: This is a Federal Aid project, programmed for
construction in FY16 with the Franklin/Black Cat intersection. This project is currently in
the preliminary design phase. Low -impact stormwater alternatives for this project
are being evaluated.
Ustick Corridor: There are several projects in the design and right-of-way phases along
Ustick Road. There are plans to design and construct projects at the Locust Grove and
Ustick (see above) and Ustick Meridian intersections, and roadway widening projects for
the segments between Leslie (Eagle Road) and Locust Grove, and Locust Grove to
Meridian. Staff is participating on the ACHD project teams and will continue to provide
updates to Council as necessary.
Roundabouts and the Master Street Map: During the October City Council workshop,
Staff presented Council with the draft Roundabout (RAB) Map from ACHD. Based on
that discussion, Staff engaged the Meridian Transportation Task Force (TTF) on the
topic during the November meeting. Amar Pillai with ACHD discussed the RAB Map
with the group. The TTF appreciated the District's effort to proactively look at these
intersections and generally supports the idea of preserving for roundabouts, but
Page 3
had some reservations about the current Map. Besides the sheer number and
specific locations of the roundabouts, the TTF requests more corridor specific analysis
to be done before too much investment is made in preserving for roundabouts — a more
in-depth feasibility study needs to be done at each intersection and along corridors. The
TTF would also like to see a note or disclaimer put on this map stating that the map is
for preliminary purposes to consider RABs. Questions about how the RAB Map would
be used and could be updated on a regular basis arose. Some of the other specific
issues with the concept of a RAB Map included: cost-effectiveness of preserving "extra"
right-of-way if a RAB isn't constructed; concern about what happens to the surplus right-
of-way if a RAB isn't constructed; request to remove the RAB in the existing Lochsa
Falls development; and questioning access impacts to existing businesses and
subdivisions (goes to feasibility study issue.) Essentially, the TTF recommends the City
accept and support the RAB Map for now, with the understanding that several more
versions will be forthcoming as more data and facts are gathered.
As a refresher, the RAB Map shows the intersections where roundabouts may be
constructed, but should at least be preserved for. This map, if adopted, will be
incorporated into the ACHD Master Street Map which the City adopted by reference in
the Comprehensive Plan. Staff will share and discuss the updated Roundabout
Map with the Council during the workshop and look for feedback. If the Council is
supportive of preserving ROW for roundabouts and incorporating this
information into the MSM, ACHD would like a letter of support.
2013-207 ITIP and the Meridian Road Interchange (IC): The Meridian Interchange Task
Force (TF) met on October 11th with representatives from ITD and Connecting Idaho
Partners (CIP). The ITD GARVEE Program Manager, Amy Schroeder updated the TF
on the status of the IC project and some of the assumptions they are currently working
off of from previous analysis; Staff will share some of that update with Council during
the workshop. ITD, and their contracted public involvement coordinator, have committed
to engaging with the City via the TF and will be attending the monthly meeting.
During the October meeting, we discussed design elements and priorities for this
project. There was a general consensus from the TF that this interchange is very
important and needs to look as nice, if not nicer than the Ten Mile Interchange.
Staff would like to gauge the Council's interest in some of the aesthetic elements,
a potential theme for the IC, and how much maintenance (generally) we may be
willing to take on. Staff will present some general concepts which include
landscape and hardscape materials, lighting, concrete coloring/stamping, and
railing options.
Eagle Road Improvements: The first phase of the Eagle Road median project, between
Franklin and River Valley, was complete in late July. The second phase, north of River
Valley, was complete in early November. The third phase, Chinden to State Street, is
now also substantially complete.
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DATE: December
ITEM TITLE: Police bellartment: Budget Amendment for Emergency
• • - of
a Police Department Motorcycle for the Not -to -Exceed Amount of $18,991.00
MEETING NOTES
Community IterfI/Presentations Presenter Contact Info./Notes
L' = PKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
12012 ITEM NUMBER: 71,
ITEM TITLE: Human e(ources: Policy 4.3.1 m Donation of Vacation Leave to
Another �Oployee for FMLA Qualifying Event
MEETING NOTES
-L-- _
Community IteMASresentations Presenter Contact Info./Notes
L--
fat
_
LL _ qp . . 0:
DATE:
E-MAILED TO
STAFF
SENT To
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
STANDARD OPERATING POLICY
NUMBER 4.3.1
DONATION OF VACATION LEAVE TO ANOTHER EMPLOYEE FOR FMLA
QUALIFYING EVENT
PURPOSE: To allow employees to donate their accumulated vacation leave to another
employee that qualifies for FMLA and has exhausted all of their available leave.
POLICY: The City shall allow an employee to donate their accumulated vacation leave to
another employee to alleviate economic hardship caused by the absence from work necessitated
by FMLA qualifying event.
AUTHORITY & RESPONSIBILITY: Employees shall make appropriate requests for use
of the donated vacation leave that can be applied to their FMLA Leave. Human Resources shall
be responsible for administering and interpreting this policy.
I. ELIGIBILITY
A. All regular full-time employees are eligible to receive FMLA Leave benefits from the
pool. Employees must exhaust all of their eligible sick and vacation leave before being
eligible to use any donated leave. Employee must have been absent from the workplace
for a minimum of thirty (30) days continuously or sixty (60) day intermittently before
the are to receive any donated time. Employees may not receive any donated
leave that would allow them to exceed the maximum allowed leave under FMLA during
the qualifying period.
II. ALLOWABLE USE
A. Employees may donate some or all of their accumulated vacation leave to be used by a
designated employee with an FMLA qualifying event. The donated hours will be added
the requesting employee's sick leave balance.
B. Hours may be available to employees upon written request from the employee, and a
recommendation by the Department Director, the Human Resources Director and the
Mayor.
C. The Department shall seek donation of hours from employee's department first and
then may seek additional hours up to the maximum allowed by this policy from all
employees.
III. OTHER PROVISIONS
A. As allowed by law, a second medical opinion may be required.
B. An employee cannot receive donated time after they have achieved the maximum
allowed FMLA hours in the event year.
DADecember1
112 ITEM NUMBER: 7E
ITEM TITLE: Human RCAOurces: Policy 4.3.1 - Meridian City Policy 6.8 Conflict of
Interest
MEETING NOTES
Community Itert%rase ntations Presenter Contact Info./Notes
knKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
STANDARD OPERATING POLICY
NUMBER 6.18
SUBJECT: CONFLICT OF INTEREST
PURPOSE: It is the City of Meridian's policy that employees and others acting on
behalf of the City be free from actual or perceived conflicts of interest
whenever possible to assure the public that all transactions of the City are
not compromised by a lack of independent judgment, objectivity or
fairness.
AUTHORITY & RESPONSIBILITY: The following policy shall apply to all employees of the
City. The City Attorney and Human Resources shall be empowered to act to assist departments
in identifying and eliminating conflicts of interest whenever possible. The Mayor and City
Council may agree to jointly waive said conflict. This policy shall not apply to the City's Youth -
Work -Life Skills program.
I. DEFINITIONS
A. Actual or Perceived Conflict of Interest. Due to the nature of the information that is
accessible and maintained by the City of Meridian, no one may be employed by the City
who is related within the first degree of consanguinity to an employee of the Mayor's
Office, City Attorney's Office, Finance Department, or Human Resources, or any
Directors of a City Department. This shall include relationships created by blood,
marriage, or adoption. This provision will not apply to any person who is a current
employee of the City at the time this policy is approved by the City Council.
B. Contracting with Persons or Companies. The City may contract with a person or
company that meets the definition in (A) as long as the City Council approves the
contract after a competitive process or adherence to City Policy has occurred.
December 11, 2012 I A
PROJECT NUMBER:
ITEM TITLE: Ordinance No. l . /
An Ordinance Amending Title 7, Chapter 2, Section 8B Relating to the Fines for Parking
Citations for Parking on City Pi`operty Where Permit is Required
MEETING NOTES
Community Iteh`l presentations Presenter Contact Info./Notes
L-
bms OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT To
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
1 1 _ I 1,1111111 1 11 1111141 1 \ 1 m
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZARE MBA
AN ORDINANCE OF THE CITY OF MERIDIAN, AMENDING TI'T'LE 7, CHAPTER 2,
SECTION 8B RELATING TO THE FINES FOR PARKING CITATIONS FOR
PARKING ON CITY PROPERTY WHERE PARKING PERMIT IS REQUIRED; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS the City of Meridian has the authority to issue parking citations and set the
appropriate fines for such citations as prescribed by the Idaho and Meridian City Code;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO:
SECTION l.. That Title 7, Chapter 3, Section 8B of the Meridian City Code are amended
to read as follows:
7-2-8: ENFORCEMENT AUTHORITY; PARKING TICKETS AND PROCEDURES:
B. Administrative Procedure; Payment Of Parking Fines: Each person receiving a parking ticket
under this chapter left upon his or her vehicle shall:
Fine Schedule: Within seven (7) days of the time of such ticket, pay to the police department in
full satisfaction of such violation, the amount indicated in the following line schedule for each
notice left upon his or her vehicle:
a. Fifteen dollars ($15.00) for each violation of section 7-2-2 ("Prohibited Parking") or 7-2-3
("Parallel Or Angle Parking") or 7-2-7 (Parking On n City Property Where Parking Pertnit
Required) of this chapter.
b. Thirty five dollars ($35.00) for each violation of section 7-2-4 ("Parking In Alleys") or 7-2-5
("Parking On Public Streets Other Than AIleys") of this chapter.
c. Fifty dollars ($50.00) for each violation of section 7-2-6 (Parking On Public Property Other Than
Streets Or Alleys) ev,-2-T(Pat-king nn; Lre na..7d" Petmit Re wd) of this
chapter.
d. One hundred dollars ($100.00), or the fine amount set by law, for each violation of Idaho Code
section 49-213 (unauthorized use of parking space designated for persons with disabilities).
ORDINANCE AMENDING TITLE 7, CHAPTER 2, SECTION 813 - FINES FOR PARKING CITATIONS
FOIL PARKING ON CITY PROPERTY WHERE PARKING PERMIT IS REQUIRED — page 1 of 2
SECTION 2. That, pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1)
reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall
be in frill force and effect upon approval and publication.
PASSED by the City Council of the City of Meridian, Idaho, this 11th day of
December, 2012.
APPROVED by the Mayor of the City of Meridian, Idaho, this 11th day of
December, 2012.
APPROVED:
MAYOR
ATTEST:
ORDINANCE AMENDING TITLE 7, CHAPTER 2, SECTION 8I3 - FINES FOR PARKING CITATIONS
FOR PARKING ON CITY PROPERTY WHERE PARKING PERMIT IS REQUIRED —Page 2 of 2
December 11, 2012 ITEM NUMBER: 9
PROJECT
ITEM TITLE: Future Me6ting Topics
MEETING NOTES
-; , O-V�k-
6,-_
Community IteMA$, resentations Presenter Contact Info./Notes
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS