12-898 Amending Policy 4.3.1 Donation of Leave for FMLA Qualifying EventCITY OF MERIDIAN RESOLUTION NO. 12- ~O
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY
AND PROCEDURE MANUAL REGARDING NUMBER 4.3.1 -LEAVE POOL FOR
FAMILY MEDICAL LEAVE ACT (FMLA) QUALIFYING EVENT; AND PROVIDING
AN EFFECTIVE DATE.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO
WHEREAS, the Mayor and City Council have authority over the operations, policies, and
procedures for the City of Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOIf AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual is
hereby amended as to Policy 4.3.1 -Leave Pool for Family Medical Leave Act (FMLA)
Qualifying Event; a copy of said policy is attached and incorporated by reference as Exhibit "A".
SECTION 2. This Resolution shall be in full force and effect upon adoption anl~pd approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this N ~ciay of
2012. '
APPROVED by the Mayor of the City of Meridian, Idaho, this ~" day of
~ , 2012.
ATTEST:
By: ,~ .
aycee olman, City Clerk
CITY OF MERIDIAN POLICY AND PROCEDURES MANS
LEAVE POOL FOR FMLA QUALIFYING EVENT - 2012
APPROVED:
CITY OF MERH)IAN RESOLUTION NO. 12-
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY
AND PROCEDURE MANUAL REGARDING NUMBER 4.3.1 -LEAVE POOL FOR
FAMILY MEDICAL LEAVE ACT (FMLA) QUALIFYING EVENT; AND PROVIDING
AN EFFECTIVE DATE.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO
WHEREAS, the Mayor and City Council have authority over the operations, policies, and
procedures for the City of Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual is
hereby amended as to Policy 4.3.1 -Leave Pool for Family Medical Leave Act (FMLA)
Qualifying Event; a copy of said policy is attached and incorporated by reference as Exhibit "A".
SECTION 2. This Resolution shall be in full force and effect upon adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of
2012.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of
2012.
APPROVED:
Mayor Tammy de Weerd
ATTEST:
BY~ (SEAL)
Jaycee L. Holman, City Clerk
CITY OF MERIDIAN POLICY AND PROCEDURES MANUAL AMENDMENT FOR POLICY 4.3.1 -
LEAVEPOOL FOR FMLA QUALIFYING EVENT- 2012
CITY OF MERIDIAN
STANDARD OPERATING POLICY
NUMBER 4.3.1
DONATION OF VACATION LEAVE TO ANOTHER EMPLOYEE FOR FMLA
QUALIFYING EVENT
PURPOSE: To allow employees to donate their accumulated vacation leave to another
employee that qualifies for FMLA and has exhausted all of their available leave.
POLICY: The City shall allow an employee to donate their accumulated vacation leave to
another employee to alleviate economic hardship caused by the absence from work necessitated
by FMLA qualifying event.
AUTHORITY & RESPONSIBILITY: Employees shall make appropriate requests for use
of the donated vacation leave that can be applied to their FMLA Leave. Human Resources shall
be responsible for administering and interpreting this policy.
I. ELIGIBILITY
A. All regular full-time employees are eligible to receive FMLA Leave benefits from the
pool: Employees must exhaust all of their eligible sick and vacation leave before being
eligible to use any donated leave. Employee must have been absent from the work lice
for a minimum of thirty f 30Lys continuously or sixty~60) day intermittent) b
they are eligible to receive any donated time. Employees may not receive any donated
leave that would allow them to exceed the maximum allowed leave under FMLA during
the qualifying period.
II. ALLOWABLE USE
A. Employees may donate some or all of their accumulated vacation leave to be used by a
designated employee with an FMLA qualifying event. The donated hours will be added
the re uesting employee's sick leave balance.
B. Hours maybe available to employees upon written request from the employee, and a
recommendation by the Department Director, the Human Resources Director and the
Mayor.
C. The Department shall seek donation of hours from employee's department first and
then may seek additional hours up to the maximum allowed by this policy from all
employees.
III. OTHER PROVISIONS
A. As allowed by law, a second medical opinion may be required.
B. An employee cannot receive donated time after they have achieved the maximum
allowed FMLA hours in the event year.