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2012 10-18Meridian Planning and Zoning Commission October 18, 2012 Meeting of the Meridian Planning and Zoning Commission of October 18, 2012, was called to order at 7:00 p.m. by Chairman Scott Freeman. Present: Chairman Scott Freeman, Commissioner Michael Rohm, Commissioner Tom O'Brien, and Commissioner Joe Marshall. Members Absent: Commissioner Steven Yearsley. Others Present: Nancy Radford, Ted Baird, Bruce Chatterton, Bill Parsons, Sonya Watters, Robin Jack and Dean Willis. Item 1: Roll-Call Attendance: Roll-call Steven Yearsley X Tom O'Brien X Michael Rohm X Joe Marshall X Scott Freeman -Chairman Freeman: Good evening, ladies and gentlemen. At this time I'd like to call to order the regularly scheduled meeting of the Meridian Planning and Zoning Commission for this date of October 18th, 2012, and could we begin with roll call. Item 2: Adoption of the Agenda. Freeman: Thank you. The first thing we need to do is adopt the agenda and I do have a couple of changes to the agenda tonight. Items 4-C and 4-D regarding the request for a street name change from North Englewood Place to something else and 4-H and I, which are AZ 12-008, Isola Creek Subdivision and PP 12-004 also for Isola Creek Subdivision, those items will be opened tonight for the sole purpose of continuing them to the next regularly scheduled meeting of the Commission, which will be on November 1st. So, if you're here to testify on those items they are not going to be heard tonight, they are going to be continued. With that could I get a motion to adopt the agenda as amended? O'Brien: So moved. Marshall: Second. Freeman: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Meridian City Council October 18, 2012 Page 2 of 11 Item 3. Consent Agenda A. Approve Minutes of October 4, 2012 Planning and Zoning Commission Meeting B. Findings of Fact and Conclusions of Law for Approval: CUP 12-009 Rise Volleyball by Loren Anderson Located at 1900 E. Lanark Street Request: Conditional Use Permit Approval of an Indoor Recreation Facility in an I-L Zoning District Freeman: The next item on the agenda is the Consent Agenda and this evening we have two items on the Consent Agenda, the approval of the minutes of the October 4th, 2012, Planning and Zoning Commission meeting and the Findings of Fact and Conclusions of Law for approval of CUP 12-009, Rise Volleyball. Could I get a motion to approve the Consent Agenda or to accept the Consent Agenda. Marshall: So moved. O'Brien: Second. Freeman: I have a motion and a second to accept the Consent Agenda. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Item 4: Action Items C. Public Hearing: Request for a Street Name Change from N. Englewood Way to A new Name to be Decided Upon by Affected Residents OR the Spelling Changed to Inglewood by The City of Meridian Community Development Department D. Public Hearing: Request for a Street Name Change from N. Englewood Place to a New Name to be Decided Upon by Affected Residents OR the Spelling Changed to Inglewood by the City of Meridian Community Development Department H. Continued Public Hearing from October 4, 2012: AZ 12-008 Isola Creek Subdivision by Coleman Homes, LLC Located East Side of N. Ten Mile Road, North of W. Ustick Road Request: Annexation and Zoning of 74.6 Acres of Land from RUT in Ada County to the R-4 (Medium Low-Density Residential) Zone I. Continued Public Hearing from October 4, 2012: PP 12-004 Isola Creek Subdivision by Coleman Homes, LLC Located East Side of N. Ten Mile Road, North of W. Ustick Road Request: Meridian City Council October 18, 2012 Page 3 of 11 Preliminary Plat Approval of 168 Residential Lots and 18 Common Lots on 74.6 Acres in a Proposed R-4 Zone Freeman: Okay. I want to first open Items 4-C and 4-D having to do with the street name change from North Englewood Way to a new name and 4-H and, I AZ 12-008 and PP 12-004, regarding Isola Creek Subdivision, for the sole purpose of continuing those items to the regularly scheduled meeting on November 1st, 2012. Could I get a motion? Marshall: So moved. O'Brien: Second. Freeman: I have a motion and a second to continue those items. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. A. Remanded Back to Planning and Zoning by City Council on December 20, 2011: CPAM 11-002 Millennium Retail Center by Jeffrey Hall Located at 2045 E. Overland Road -Commission Action: Request for Withdrawal of Application for the Amendment of the Comprehensive Plan Future Land Use Map Designation on 2.54 Acres of Land from High Density Residential (HDR) to Commercial Freeman: Okay. The first item that I'm going to address -- I'm not going to open a public hearing on that. It is Item 4-A, CPAM 12-002, Millennium Retail Center. If I could just get a quick update from staff on that, I think we can dispense with this one quickly. Wafters: Chairman Freeman, Members of the Commission, the applicant for Millennium just requested that the application be withdrawn. They don't wish to go forward with the application. Freeman: Okay. Thank you. So if there are not any questions or further discussion, think we can just for the record state that we as the Commission accept the -- Marshall: Withdrawal. Freeman: -- the withdrawal of the application. Yes. And with that we will go ahead and open our public hearing on the next item, but before I do so I just want to describe the process briefly for all of those in the audience who might want to testify. What we are going to do is open each item and, then, we will immediately hear the staff report and how each item adheres to the Comprehensive Plan and Uniform Development Code, after which the applicant, then, will be given 15 minutes to come forward to the podium and present their application. At that time we will take any public testimony. Those wishing to testify there are sign-up sheets in the back -- there were sign-up sheets in the back. I have those now. But all is not lost. If you wish to testify and you didn't sign up Meridian City Council October 18, 2012 Page 4 of 11 will give you an opportunity to testify. If you're offering public testimony we will allow you three minutes to come forward and testify. After all public testimony is taken the applicant will have another opportunity to come forward with another ten minutes to address anything that requires further discussion in their opinion. After that time we will close the public hearing, the Commissioners will discuss each item and, hopefully, we will be able to come up with a recommendation for City Council this evening and, then, we will move onto the next item. B. Public Hearing: Request fora Street Name Change from Darlington Way to S. Lyford Avenue by the City of Meridian Community Development Department Freeman: So, with that at this time I'd like to open the public hearing on Item 4-B, the request for a street name change from Darlington Way to South Lyford Avenue -- hopefully I'm pronouncing it correctly. Beginning with staffs report. Jack: Thank you, Chairman Freeman, Members of the Commission. We have been notified by the Ada County Sheriffs Department 911 call center of their continuing concern regarding the street name of South Darlington Way, located in the Kingsbridge No. 1 Subdivision. This is in the area of Victory and Eagle. If you look at the vicinity map overhead you will see that South Darlington Way is intersecting with East Darlington Drive. Additional emergency response concerns are raised as to similar 3600 block address ranges existing along both streets. Therefore, it's the recommendation of the Ada County Street Committee and that of staff that before additional development takes place to the north and east of this area, that the street name of South Darlington Way be changed to South Lyford Avenue. The determining factor in staffs recommendation to change South Darlington Way, as opposed to East Darlington Drive, is the number of residents affected by the proposed change. Two lots, which include one existing home and one vacant lot, are located along South Darlington Way. Eight lots, which include one existing home, two homes under construction, and five vacant lots, are located along East Darlington Drive. This concludes staffs recommendation and I will stand for any questions. Freeman: Thank you. Are there any questions? O'Brien: I have none. Freeman: No questions? Was there anybody who wished to testify on this item? I didn't have anybody on the list. Okay. I think we can close the public hearing on this item then. Could I get a motion to do so? Marshall: Mr. Chair, I move that we close the public hearing on the proposed street name change. Rohm: Second. Meridian City Council October 18, 2012 Page 5 of 11 Freeman: I have a motion and a second to close the public hearing on the request for a street name change from Darlington Way to South Lyford Avenue. All those in favor say aye. Opposed? MOTION CARRIED: FOUR AYES. ONE ABSENT. Freeman: Okay. Any further discussion? O'Brien: I think it's in the best interest. Freeman: It seems straight forward to me, too. Commissioner O'Brien, Commissioner Rohm, Commissioner Marshall? Marshall: Short of any public testimony, Mr. Chair, I move that we approve the proposed street name change from South Darlington Way to South Lyford Avenue. Rohm: I will second that. Freeman: I have a motion and a second to recommend approval -- actually, we are approving the request for a street name change from Darlington Way to South Lyford Avenue. All those in favor say aye.. Opposed? Motion carries. Thank you. MOTION CARRIED: FOUR AYES. ONE ABSENT. E. Public Hearing: CUP 12-011 Backstage Dance Center by Backstage Dance Center Located 1535 E. Commercial Drive Request: Conditional Use Permit to Operate an Indoor Recreation Facility (Dance Studio) from an Existing Building in an I-L Zoning District Freeman: At this time I'd like to open the public hearing for CUP 12-011, Backstage Dance Center, beginning with the staff report. Parsons: Thank you, Mr. Chairman, Members of the Commission. First item on the agenda tonight is Backstage Dance Center. The subject property is located on the southwest corner of East Commercial Drive and North Locust Grove Road. This property is developed with an existing industrial building that was developed in 2005 and also subject property is surrounded by primarily industrial zoned property that's developed as well. The applicant is seeking a conditional use permit to operate an indoor rec center within one of these 4,000 square foot tenant spaces. The applicant does operate in the near vicinity of this site, so they are pretty familiar with the area. I think -- like I mentioned to you, all the landscape, the parking, and the buffers are all in conformance with the zoning district. I'd also mention that the property is designated industrial for the site. This isn't a typical use for the industrial zone, but the UDC allows for this type of use through the conditional use process in the I-L zone and that's what the applicant is seeking before you this evening. Staff has not received any written Meridian City Council October 18, 2012 Page 6 of 11 testimony on the site. To staffs knowledge there aren't any outstanding issues before you this evening and at this time I would stand for any questions you have. Freeman: Thank you, Bill. Any questions for staff? O'Brien: I have none. Freeman: Would the applicant like to come forward? Is the applicant here? And when you approach the podium -- and this is for anybody testifying -- please state your name and address for the record when you reach the microphone. Sakolsky-Basquill: I'm Anne Sakolsky-Basquill. I live at 2908 North Fieldstone Way, Meridian. Freeman: Thank you. So, we are not here to question you or anything, this is just an opportunity for you, if you would like, to present your application and why you want to do it and -- you don't have to take a ton of time if you don't want to. Sakolsky-Basquill: The reason I want to do it is the building that we are in now we have been in for eight years and we have kind of outgrown it, especially the lobby, the lobby is really small and one study is really small. Just to give the dancers more room. Freeman: Okay. Are there any questions of the applicant? Rohm: I have none. O'Brien: I just have one. Curious Was this the same location where the lawn equipment building was? Sakolsky-Basquill: Uh-huh. O'Brien: Previous occupant? Okay. I know where it -- okay. Thank you. Freeman: Okay. Thank you very much. If there is nothing else -- Sakolsky-Basquill: No, that's -- Freeman: All right. I think I have one person signed up, Steve Basquill. Okay. So, you don't wish to testify. That's fine. I understand. So, you don't wish testify. That was very wise, by the way. I congratulate you. Okay. Was there anybody else that wished to offer testimony on this particular item? Marshall: Mr. Chair? Freeman: Commissioner Marshall. Meridian City Council October 18, 2012 Page 7 of 11 Marshall: I move we close the public hearing on CUP 12-011. O'Brien: Second. Freeman: I have a motion and a second to close the public hearing on CUP 12-011, Backstage Dance Center. All those in favor say aye. Opposed? Motion carries. The public hearing is closed. MOTION CARRIED: FOUR AYES. ONE ABSENT. Freeman: Is there any further discussion? O'Brien: I think it's a really good fit for that area. Marshall: Mr. Chair? Freeman: Mr. Marshall. Marshall: I agree that they need the room to expand in and after considering all staff, applicant, and public testimony, I move to approve file number CUP 12-011 as .presented in the staff report for the hearing date of October 18th, 2012, with no modifications. I further direct staff to prepare an appropriate findings document to be considered at the next Planning and Zoning Commission hearing on November 1st, 2012. Rohm: Second. O'Brien: Second. Freeman: I have a motion and at least one second to recommend approval for CUP 12- 011, Backstage Dance Center. All those in favor say aye. Opposed? Four to zero. Motion carries. Thank you very much. MOTION CARRIED: FOUR AYES. ONE ABSENT. F. Public Hearing: RZ 12-003 Rockcreek Apartments by Iron Mountain Real Estate Located 1023 & 1025 W. Pine Avenue Request: Rezone of 0.58 of an Acre from the L-O to the R-15 Zoning District G. Public Hearing: CUP 12-010 Rockcreek Apartments by Iron Mountain Real Estate Located 1023 & 1025 W. Pine Avenue Request: Conditional Use Permit Approval for aMulti-Family Development Consisting of Two (2) 4-Plex Structures (8 Dwelling Units) in a Proposed R-15 Zoning District Meridian City Council October 18, 2012 Page 8 of 11 Freeman: All right. At this time I'd like to open the public hearing on RZ 12-003 and CUP 12-010, Rockcreek Apartments, starting with the staff report. Wafters: Thank you, Chairman Freeman, Members of the Commission. The next applications before you are a request for a rezone and a conditional use permit. The site consists of a little over a half an acre. It's currently zoned L-O and is located at 1023 and 1025 West Pine Avenue on the south sides of Pine midway between Linder and Meridian Roads. Adjacent land uses and zoning. To the north is West Pine Avenue and across Pine there are residential properties and Clarinda Fair Subdivision, zoned R-4. To the south and west are apartments in Rockcreek Subdivision, zoned R- 15 and to the east is a church zoned L-O. A little history on this project. In 2005 a conditional use permit for a planned development was approved that included this site and the property to the south and west. The planned development was for a mix of residential and commercial uses with reductions to building setback requirements. A total of 25 four-plexes and two office buildings were approved to develop on the overall site. The subject request is for a rezone of 0.58 of an acre from the L-O to the R-15 zoning district, consistent with the Comprehensive Plan future land use map designation of high density residential. A conditional use permit is also requested for approval of the multi-family development consisting of two four-plexes containing a total of eight dwelling units. The proposed development will need to comply with the specific use standards for multi-family developments listed in the UDC. A minimum of .2,000 square feet of common area and two site amenities are required to be provided for this development. Common area will be provided between the structures and the two grounds for patios at the rear of the structures. The applicant plans to provide an enclosed bike storage and barbecue and picnic area with tables as amenities. Access to the site is provided via Pine and was approved and constructed with the overall Rockcreek development. The parking lot and street buffer landscaping has also already been constructed. Building elevations for the two apartment buildings, as well as the carports have been submitted. It's kind of hard to see the carports, but if you look right in front this kind of -- kind of greenish line there, they are just flat roof carports. All structures are required to comply with the design standards in the UDC, as well as the guidelines in the Meridian Design Manual. The elevations for the carports will need to be revised prior to the submittal of the certificate of zoning compliance to be compatible with the associated residential buildings as far as similar roofs, forms, architectural elements, materials and colors in accord with the design standards. Here is another copy of elevations. Kent Brown has submitted written testimony in agreement with the staff report as the applicant and staff is recommending approval with the conditions in the staff report. Staff will stand for any questions the Commission may have. Freeman: Thank you, Sonya. Commissioners, any questions? O'Brien: Not at this time. Freeman: Okay. Would the applicant like to come forward. And, please, state your name and address for the record. Meridian City Council October 18, 2012 Page 9 of 11 Brown: For the record it's Kent Brown. 3161 Springwood, Meridian, Idaho. As staff has talked about, this site is very tight, very small. It looked like a natural fit for the four- plexes that we are proposing and we feel it's a good design and so -- and we are in agreement with the conditions. I'd stand for any quick questions you might have of the site or anything if you have any. Freeman: Okay. Do any of the Commissioners have questions for the applicant? Marshall: Mr. Chair, I do. Freeman: Commissioner Marshall. Marshall: Looking at the site plan I see the bike racks, but I don't see the second amenity, the --where the barbecue area and -- Brown: It's not shown on there, but it will be in that common area between the two buildings is where we will put the barbecue and a picnic table. Marshall: All right. Thank you. Freeman: Okay. If there are no further questions, thank you very much. O'Brien: Mr. Chair? Freeman: Oh, Commissioner O'Brien. O'Brien: Is there a pathway near this complex, part of the Meridian pathway system? Brown: No. Wafters: Commissioner O'Brien, there is a section of the Meridian multi-use pathway to the south of this property -- O'Brien: Okay. Wafters: -- along the canal that runs through the -- O'Brien: Okay. Wafters: -- overall Rockcreek site. O'Brien: Okay. Thank you. That's all I had. Freeman: Okay. Thank you. Brown: Thank you. Meridian City Council October 18, 2012 Page 10 of 11 Freeman: Mr. Brown was the only one that had put his name on the sign-up street. Is there anybody else that wished to offer testimony on this item? Okay. I can get a motion, then, I hope to close the public hearing. O'Brien: Mr. Chair? Freeman: Commissioner O'Brien. O'Brien: I move to close the public hearing on Rockcreek Apartments, RZ 12-003 and CUP 12-010. Marshall: Second. Freeman: All right. I have a motion and a second to close the public hearing on RZ 12- 003 and CUP 12-010, Rockcreek Apartments. All those in favor say aye. Opposed? Motion carries. The public hearing is closed. MOTION CARRIED: FOUR AYES. ONE ABSENT. Freeman: Commissioners, any discussion? Comments? O'Brien: I think the -- Mr. Chair, that is -- it is a good fit, albeit squeezed in there, but think it fits real nice for that particular area. It's a good use of the land. Freeman: Thank you. Commissioner Marshall? Marshall: I will second Commissioner O'Brien's thoughts there. It seems very appropriate. Freeman: Commissioner Rohm? Rohm: Ditto. Freeman: This is easy. Can I get a motion then? O'Brien: Mr. Chair? Freeman: Commissioner O'Brien. O'Brien: After considering all staff and applicant and no public testimony, I move to recommend approval of file numbers RZ 12-003 and CUP 12-010 as presented in the staff report for the hearing date of October 18th, 2012 with no modifications. Marshall: Second. Meridian City Council October 18, 2012 Page 11 of 11 Freeman: I have a motion and a second to recommend approval for RZ 12-003 and CUP 12-010, Rockcreek Apartments. All those in favor say aye. Opposed? Motion carries. Thank you. MOTION CARRIED: FOUR AYES. ONE ABSENT. Freeman: I believe we have covered everything on the agenda, unless staff or Commissioners signal me that I can't move on and if that's the case I need one more motion. Rohm: Mr. Chairman? Freeman: Commissioner Rohm. Rohm: I move we adjourn. Marshall: Second. Freeman: I have a motion and a second to adjourn. All those in favor say aye. Opposed? MOTION CARRIED: FOUR AYES. ONE ABSENT. Freeman: We are adjourned. MEETING ADJOURNED AT 7:19 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS.) I ~ / ~ ~~ DATE APPROVED 3GOgppRATBp'L G c ~p ~, ~ ~~ ~D ~ m IA s S~+',~ t o,M ~ _ +L, +•!'~`~ >! FA 8 U 0.l V *~~oi JV l~~ ~ I~C~C_ JAYCEE HOLMAN, CITY CLERK