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2012-11-27~~E IDIAN~-- IDAHO ^' CITY COUNCIL AMENDED MEETING AGENDA Tuesday, November 27, 2012 at 7:00 PM 1. Roll-Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird ~ Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Community Invocation by Mark Harris with the LDS Church 4. Adoption of the Agenda Adopted 5. Consent Agenda Approved A. Resolution No. 12_893: A Resolution of the Mayor and the City Council of the City of Meridian Approving the Submission of a Transportation Alternative Grant Application 6. Department Reports A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update 7. Action Items A. Public Hearing: VAC 12-007 Bower by Design West Architects Located 500 E. Bower Street Request: Vacate a 15-Foot Wide Idaho Power Overhead Power Line Easement Adjacent to the North Property Boundary Approved 8. Continued Department Reports A. Public Works: Budget Amendment for FY2013 in the Amount of $252,000.00 for Water Main Replacement Approved Meridian City Council Meeting Agenda -Tuesday, November 27, 2012 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. B. Public Works: Budget Amendment for FY2013 in the Amount of $170,000.00 for Waterline Extensions Approved C. Public Works: Budget Amendment for FY2013 in the Amount of $132,000.00 for Well 10B Pumping Facilities Approved D. Public Works: Budget Amendment for FY2013 in the Amount of $50,000.00 for Replacing the Roof at Old City Hall E. Amended onto the agenda: Information Services: Approval of Award of Bid for SAN Equipment and Installation to Xiologix for Not-to-Exceed Amount of $211,790.00 Approved 9. Ordinances A. Ordinance No. 12-1534: RZ 12-002 Central Valley Baptist Church for the Re-zone of 15.56 Acres of Land from L-0 (Limited Office) to C-C (Community Business) Located at 600 N. Ten Mile Road, Meridian, Idaho Approved. 10. Future Meeting Topics Adjourned at 7:31 p.m. Meridian City Council Meeting Agenda -Tuesday, November 27, 2012 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council November 27, 2012 A meeting of the Meridian City Council was called to order at 7:00 p.m., Tuesday, November 27, 2012, by Council President Brad Hoaglun. Members Present: Charlie Rountree, Keith Bird, David Zaremba and Brad Hoaglun. Members Absent: Mayor Tammy de Weerd. Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Scott Colaianni, Parry Palmer, Kyle Radek, John McCormick, Steve Siddoway, and Dean Willis. Item 1: Roll-call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd Hoaglun: Well, good evening, everyone. I'm going to call tonight's City Council meeting to order. For the record it is Tuesday, November 27th. It is 7:00 p.m. and our first order of business is roll call attendance. Madam Clerk, would you, please, call the roll. Item 2: Pledge of Allegiance Hoaglun: Great. Mayor de Weerd is out of town and so we will just have the four of us up here tonight. But our next item of business is the Pledge of Allegiance and with that we have from Troop 352, the Bristol Heights Ward, Dallan Klingman is coming to lead us and also from Troop 28, the 1st Ward, LDS Church, Kennison Snow is coming. So, if you young men would come forward and lead us in the Pledge of Allegiance. (Pledge of Allegiance recited.) Hoaglun: Gentlemen, stay here real quick. Come. Come. Come. Well, since you guys volunteered, come on up, we will give you a City of Meridian pin. You're going to be the envy of all your other troop mates there. Thank you for. leading us in tonight's pledge. Item 3: Community Invocation by Mark Harris with the LDS Church Hoaglun: Next on the agenda is our community invocation by Mark Harris with the LDS Church. As Mark comes forward I ask everyone in the audience to join us in the community invocation or take this time for a matter of personal reflection. Thank you. Harris: Heavenly Father, as we come at the beginning of this meeting we ask that we may have thy Spirit to be with us. We are thankful for this season and for the opportunity we have had to be able to celebrate Thanksgiving and for the many Meridian City Council November 27, 2012 Page 2 of 14 blessings which thou hast given us. We are thankful for our free country and for the foundation of freedom which was laid by our Founding Fathers. We ask thee that as the Council meets tonight that they may be able to have the spirit of freedom with them and to be able to make decisions that will help to build this community and strengthen its members. We ask thee to bless those in attendance tonight that they may be able to understand the principles that are being discussed and be able to go forth with a desire to serve the community and have a desire to be stronger community members. We ask thee as we approach this Christmas season that our hearts may be opened to those that are about us that are in less fortunate circumstances, that we would be able to see to their needs and be able to minister to them and to help them enjoy this season. We ask thee that our hearts may be opened and we will be able to come forward as a community and to bless the lives of those around us. We thank thee for all of these blessings and opportunities and say these things in the name of thy Son Jesus Christ, amen. Hoaglun: Mark, thank you. I think this is your first time joining us, so let me offer you a City of Meridian pin as well. Thanks for being with us tonight. Item 4: Adoption of the Agenda Hoaglun: Our next item of business is the adoption of the agenda Bird: Mr. Mayor -- or Mr. President. Hoaglun: Yes, Councilman Bird. Bird: On the agenda under the Consent, the resolution number is 12-893 and under continued Department Reports we had an Item E from Information Services, it's an award of a bid to SAN Equipment and not to exceed 211,790 dollars and also under ordinances, ordinance riumber is 12-1534. And with that I move we approve the amended agenda. Rountree: Second. Hoaglun: We have a motion and a second to adopt the amended agenda. All those in favor say aye. Any opposed? We have adopted the agenda. MOTION CARRIED: ALL AYES. Item 5: Consent Agenda A. Resolution No. 12-893: A Resolution of the Mayor and the City Council of the City of Meridian Approving the Submission of a Transportation Alternative Grant Application Hoaglun: Next item is Consent Agenda. Meridian City Council November 27, 2072 Page 3 of 74 Bird: Mr. President? Hoaglun: Councilman Bird. Bird: I move we approve the Consent Agenda, which has Resolution No. 12-893 and for the President to sign and the Clerk to attest. Zaremba: Second. Hoaglun: And did we want to add onto -- I'm sorry. We moved that to item -- on my further one -- never mind. We are good. We are good. We moved that under 7-E. So, we have a motion to approve the Consent Agenda. Madam Clerk, would you, please, call the roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 6: Department Reports A. Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update Hoaglun: Item 6. Department Reports. We will have an update from the Mayor's Youth Advisory Council. Ken, who do we have? If you would state your name for the record and thank you for being here. Knapp: Council President Hoaglun and Members of the Council, my name is Caleb Knapp. I'm going to tell you guys about what the Mayor's Youth Advisory Council has been doing lately. So far we have had six meetings so far this year and we have maintained approximately 60 people at each meeting. We did have one vacancy for the historian position, which has now been refilled. Our executive council is in the ongoing training program with the city directors and chiefs. Mostly recently Bruce Chatterton trained us and we are looking forward to Bill Nary on Monday, who is our new speaker on Monday. In addition to the seven events I reported last time when I was in front of you guys, we have been involved in four more. Our first one that I mentioned last time was Rake Up Meridian. We had about 20 MYAC members come and join city employees to rake three homes, which was totally fun and everybody got to know each other. It was really good. Next we had our executive council, we did a hair studio photo shoot V3 Salon and we worked with the professional photographer to do a promotional piece for MYAC, Meridian schools, and future MYAC events and also to promote the executive council for next year so people can see us and also we were at Mayor Tammy's house fora barbecue to get to know each other, because we hadn't seen Meridian City Council November 27, 2012 Page 4 of 14 each other for along -- for awhile and it was good to just get to know each other and it really helps and we really appreciated the Mayor just taking the time to just invite us to her home. Also we just volunteered at the annual Festival of Trees. We had ten MYAC people show up for that, which supports the St. Alphonsus fundraising for the expansion of the emergency room. I wasn't personally there, but I heard that it was a great success and everybody had a good time. Moving on, we are also excited that four of our members are going to Washington D.C. this Saturday -- this Saturday for a Teen Distracted Driving summit. Our advisor Ken and Sergeant Gonzales of Meridian Police our chaperoning. The whole council looks forward to future training from them. And, then, next for our subcommittee reports of what our subcommittees have been doing, our subcommittees have been busy and have a huge calendar planned. We have tons of stuff booked for us. We actually had to have additional meetings outside of MYAC, like just recently we have had our government affairs group and community involvement, we did meet earlier before the MYAC group just so they can have more time to meet. The GA subcommittee, what they have been working on, is working on an advocacy campaign to raise money and awareness for the new Idaho Suicide Prevention Hotline. They have fun -- they have a fundraiser set up for a Meridian business called Corkscrews and one with Red Robin, utilizing all four Treasure Valley locations. We are all hoping to raise a lot of money. They are also working on the 1,000 STAND grant for anti-smoking they received from the America Lung Association. We have plans to hold. a big event at Big AI's. We are all going together -- rent out the night for Big AI's and we are not quite exactly sure how we are going to do it, but we are going to somehow inform kids just, you know, the dangers against smoking, against nicotine. We were thinking about having a pledge that they can all sign like you really mean this, that you don't want to smoke. Also for the community service subcommittee they have been working on making bells, which is kind of a campaign, they make bells that say -- encourage people to be kind and give them out to other people and really great. They are also working on -- they are going to do this through a red out at a basketball game featuring Meridian versus Mountain View. The red out has an audience wearing T-shirts provided by the American Heart Association, so, you know, everybody shows up with their T-shirt, it would be like, hey, you know, bring the bells and all that great stuff. Also they are going to try to work with the Solid Waste Advisory Committee on a project. They meet with them on Friday. And also TAC. I forgot to mention this earlier, the Teen Activities Council. I'm the chair of Teen Activities Council. So, we have been -- we are -- we are replacing the dinner auction this year with a prom for parents, so we have been planning that out and we also have been planning the Ignite Youth Conference. We are really excited for that. And, then, so far as scheduled events we have an ice skating event next month and, then, a Steelhead hockey game next month. This is a great way for all of us to come together and just get to know each other just to have a great time with MYAC. Also other news with -- personal news, today Ijust -- I just got hired for a new job at McDonald's and I was just wanting to thank all you guys for being supportive of MYAC, because I mostly got it just because I got to say, hey, you know, I worked with the Mayor and all this great stuff and they were just blown away, you know, like, wow, I can't believe the City of Meridian with kids -- you know. Wow. So -- so, we have been up to a lot of stuff. It's been great and that's about it if you guy have any questions. Meridian City Council November 27, 2012 Page 5 of 74 Hoaglun: Well, thank you, Caleb. It does sound like you have been very very busy. Council, any questions? Rountree: No, but I'm glad we could help you get that job, Caleb. Knapp: Yeah. Me, too. Hoaglun: Caleb, I did have one question with the salon and photo shoot. Did you get Ken into a spike or with purple hair or -- Knapp: Actually, we did. Hoaglun: Did you really? Awesome. Knapp: He doesn't like -- he thinks he's too cool for that or something. Hoaglun: He's too old. Knapp: Is that what it is? I always thought it was like, oh, I didn't -- yeah. I don't know. There is -- somewhere out there on Facebook there is a picture with him with the Mayor and getting her hair -- Hoaglun: We might have to find those. Knapp: Yeah. You should. No. Don't. Anyway -- Hoaglun: Great. Well, thank you for your report, Caleb. Knapp: Thank you. Rountree: Thank you. Item 7: Action Items A. Public Hearing: VAC 12-007 Bower by Design West Architects Located 500 E. Bower Street Request: Vacate a 15-Foot Wide Idaho Power Overhead Power Line Easement Adjacent to the North Property Boundary Hoaglun: Our next item is 7-A, a public hearing on a vacation request and we will open this with staff comments and I guess, Pete, you're going to be taking care of that. Friedman: I am. Thank you, Council President Hoaglun, Members of the Council. This is a simple vacation request at 500 Bower Street. It's the property owned by the Optimist Club down there at the end of Bower Street. It's the old power station. And Meridian City Council November 27, 2012 Page 6 of 14 they are requesting a vacation of a ten foot utility -- or, actually, a 15 foot wide utility easement across the back of the property. Originally Idaho Power put it in there to leave room for overhead power lines, but those lines were never constructed. They have two existing ten foot easements along the east and west boundaries of the property. So, the Optimist Club is in the process of applying for a conditional use permit to build a new building on this site and by vacating that easement we give them more room to work with. Idaho Power has granted a letter of relinquishment for that. They have no utilities in there and so based upon those facts I would recommend approval of the vacation to the Council. Hoaglun: Great. Thank you, Pete. Any questions from Council? Rountree: I have none. Hoaglun: Okay. Is the applicant here to discuss the issue? Did you want to say anything? Name and address for the record if you would, please. Garcia: Bill Garcia. 2729 North Eureka in Meridian. I can represent the owner, the Meridian Optimist Club, and, of course, we agree with the staffs recommendation. It would help us be able to put a larger building on that piece of property. Hoaglun: Great. Thank you, Bill. Any questions from Council? Rountree: I have none. Hoaglun: None. Thank you, sir. Appreciate it. This is a public hearing and I have a couple people signed up who are neutral. Is there anyone who wishes to speak to the item? Rountree: Mr. President? Hoaglun: Councilman. Rountree: Seeing none, I move that we close the public hearing on item 7-A. Bird: Second. Hoaglun: I have a motion and a second to close the public hearing on 7-A. All those in favor say aye. None opposed. MOTION CARRIED: ALL AYES. Hoaglun: Councilman Rountree. Rountree: Mr. President, I move that we approve Item 7-A, VAC 12-007 -- Meridian City Council November 27, 2012 Page 7 of 14 Zaremba: Second. Rountree: -- vacation. Hoaglun: We have a motion and a second to approve Item 7-A. Madam Clerk, would you, please, call the roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 8: Continued Department Reports A. Public Works: Budget Amendment for FY2013 in the Amount of $252,000.00 for Water Main Replacement B. Public Works: Budget Amendment for FY2013 in the Amount of $170,000.00 for Waterline Extensions Approved C. Public Works: Budget Amendment for FY2013 in the Amount of $132,000.00 for Well 10B Pumping Facilities Hoaglun: Great. Continuing on. Public Works. Item 8-A budget amendment. In fact, the next several items are budget amendments. So, Kyle. Radek: Yes, sir. Mr. President, Council Members, if it's okay with the Council I woulc like to present Items A, B and C altogether and, then, you could ask questions as yot: desire after. Fairly simple explanations for the budget amendments. The first one is a budget amendment for our water main replacement budget code for 252,000 dollars. This is a -- I think a result of -- we are seeing a shift in our bidding and the engineer's estimates are always lagging behind what's really happening with the contractors and the -- almost the entire budget for this fiscal year for water main replacements was for split corridor phase two. So, it was pretty straight forward for us to budget. We took our engineer's estimate for split corridor phase two and add a little money to it and we had four minor projects, so we had an engineer's estimate of 851,000 dollars. We budgeted about 900,000 for it and, then, we had some miscellaneous projects and that project bid's out, so that the water portion of that was 1,167,000. So, a year and a half, two years ago it was the other way. The engineer's estimates were high, now we are seeing the engineer's estimates are starting to be low and they are lagging behind what's really happening in the bidding -- bidding environment. So, that budget amendment is, basically, for split corridor phase two and -- and providing the money for that also allows us to do those. We have four other minor projects that we want to get done for water main replacements. The second budget amendment is for 170 dollars -- I'm sorry. 170,000 dollars. There is a little difference there. For water line extensions and this is a Meridian City Council November 27, 2072 Page 8 of 74 little -- little different situation than I have run into before. We -- this is largely due to the fact that we had, in a previous year, budgeted for a water main -- water line extension project, Touchmark to Five Mile on -- on Franklin Road. That was a federal aid project that ACHD did and so we got our water line in that project. Because it was federal aid project that money for that project, which was 145,000 dollars, came out of a different account code and the engineering department, you know, we saw the money in our budget and we spent the money in our budget and we did not realize that the following year we'd come back and get charged back that money that got spent out of the other account code, because of the way that federal financing works, so this is really to replenish our fund and so we can do the projects that we planned for this coming year, so -- and in addition to the 145 that -- that we really made that kind of budgeting error on, we have -- we have one, two, three, four other minor projects that account for that 170,000 that we are asking for. And the final budget amendment that we are requesting is for Well 10-B pumping facilities in the amount of 132,000 dollars and this is a combination of the first situation I told you about, which is our engineer estimates lagging behind what's happening in the bidding and the other is just a matter of fact of how we budget. When we first budgeted for this project it was February 2011 and the design for the project wasn't complete until June of 2012. So, you got 16 months between our budgeting for the project and having a complete design, which means knowing what the project really is. So, being able to budget that far in advance is a little bit. of a -- a lot. of a challenge I should say.. So, we had the combination of -- of that, which we didn't realize a couple things that would go into that project and, then, we had the bidding environment change as well. So, that project is almost completed. It's going to be completed in January and that well will be started up, provided that City Council approves this budget amendment anyway. When this -- when this award of this bid was brought to City Council in July of this year the -- the agenda item was that would -- we would spend the money that we had budgeted for 2012 and, then, we would come and ask for the additional money needed to finish the -- the contract up in 2013. So, you have seen this -- you have seen in this one before once as a precursor to the budget amendment. So, with that I'd stand for any questions you have on any of these budget amendments. Hoaglun: Thank you, Kyle. And just to comment on 8-B, always be wary of federal money, there always seems to be strings attached. Council, questions? Comments? Bird: I have none. Hoaglun: Motion? Zaremba: Mr. President? Hoaglun: Councilman Zaremba. Zaremba: I move we approve the three budget amendments for fiscal year 2013, one for water main replacement in the amount of 252,000. One for waterline extensions in the amount of 170,000 dollars and one for the Well 10-B pumping facilities for 132,000 Meridian City Council November 27, 2072 Page 9 of 74 dollars. Rountree: Second. Hoaglun: We have a motion and a second to approve Items 8-A, B and C. Madam Clerk, could you, please, call roll. Roll CaII: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All yes. Motion carries. MOTION CARRIED: ALL AYES. D. Public Works: Budget Amendment for FY2013 in the Amount of $50,000.00 for Replacing the Roof at Old City Hall Hoaglun: Kyle, 8-D. Or is that going to be John? Radek: I'm going to defer to my deputy Public Works director on that one, Mr. President. Hoaglun: Thank you. John. McCormick: Mr. President, Council Members. Thank you for the opportunity this evening to present the amendment to you for your approval. I am requesting funds in the amount of 50,000 dollars for the purpose of replacing the roof on the old city hall building. The current roof is about 26 years old. Probably about five years or six past its warranted life and it cannot effectively be repaired in any longer. Recent attempts as recent as this summer to repair the roof have not been successful, because the patch material will no longer adhere to the original roof material, which has deteriorated and is no longer functional. Seams are coming apart, patch material is lifting and separating from the original roof material, which has worn down to the fabric level. So, the proposed roof system consists of a single ply membrane. It's 045 in thickness. It's referred to as TPO or thermoplastic poloyolefin and it is a common material used in commercial. roofing. In fact, we have that on this building we are in now with greater thickness. It's a reflective and energy efficient system, resistant to ultraviolet, ozone, and chemical exposures. It has a ten year manufacturer's warranty, which should be sufficient for some time to come and particularly with some tender loving care applied to it. With your approval I would like to proceed with the placement as soon as possible and I thank you for your consideration and stand for any questions. Hoaglun: Thank you, John. Question from Council? Bird: Mr. President? Hoaglun: Councilman Bird. Meridian City Council November 27, 2012 Page 10 of 14 Bird: John, have we -- is this 50,000 -- have we got three bids or are we just going out for it? McCormick: We will get three bids. Bird: Because this -- this is 10,000 more than we were told it was going to cost a week ago. McCormick: In the amendment I made some allowance for anything that we may not have anticipated. We had a preliminary budgetary quote of 40,000 dollars and so I used that as a basis and, then, applied just -- another 10,000 dollars in the event that we had to do some additional repair work, because as you know once you pull the membrane ofF that's on there and the fabric that's there, we may have to do some additional repair work on the sub strait. Hoaglun: Any further questions? Council, what's your desire? Zaremba: Mr. President? Hoaglun:. Councilman Zaremba. Zaremba: I think we have an existing sizeable investment in that building and it still remains a potential to be a valuable building and I think it is important to protect it. When we were still in it I thought the roof was on its last few months, so I'm surprised it lasted an extra few years and I think it's important to do that. So, I move that we approve the budget amendment for fiscal year 2013 in the amount of 50,000 dollars to replace the roof at the old city hall. Rountree: Second. Hoaglun: I have a motion and a second for Item 8-E. I'm sorry. 8-D. Madam Clerk, could you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. E. Amended onto the agenda: Information Services: Approval of Award of Bid for SAN Equipment and Installation to Xiologix for Not-to-Exceed Amount of $211,790.00 Hoaglun: All right, John. We had amended onto the agenda Item 8-E, Information Services, approval of a bid and -- oh, that's you, Jaycee, Madam Clerk. Meridian City Council November 27, 2072 Page 11 of 14 Holman: Thank you Hoaglun: Director. Holman: Council President, Members of the Council, normally a bid award we would put this on the Consent Agenda. The deadline got missed last week to have this on and the reason I requested that it be amended onto this week's agenda is there is a deadline in the bid that gives them until January 15th to complete, so I didn't really want to miss another week of, you know, missing out on being able to award it. So, that's why I'm requesting that it be amended onto this week's agenda. Hoaglun: Okay. Lost in thought there for a second. Council, is that -- we did add this to the agenda and -now we want to have approval of that issue -- that's what your request is, then, is to move forward with this? Holman: Yes Hoaglun: Okay. So, Jaycee, that 211,000, that is to -- from what I understand when they brought some equipment down and brought it back up, if you would kind of explain that a little bit why we need this equipment. Holman: Council President, Members of the Council, I am so glad I thought ahead. I asked the people who know. Basically, this was in I believe -- and I may ask for Mr. Nary's input on this, too, since he was the prior director. This was in the CIP to be replaced this year, so we put it out to bid. It's for anew -- a SAN and for the associated software that goes with it. It's something that needs to be replaced when -- on Veteran's Day when they took the whole system down to test and see operations, when they brought everything back up one of the older SANS did not come back up again and is effectively dead. They do have a work around right now that they are using, but this will alleviate that problem, too, so -- Hoaglun: Okay. Thank you, Jaycee. Nary: Mr. President? Hoaglun: Yes. Nary: Mr. President, Members of the Council, the only other wrinkle that was problematic is that this was already planned and budgeted. We were going to buy the SANS based on the state contract. The state allowed their contract to expire, so that's why we had to go out and bid this, instead of using the state contract for bidding, because we couldn't wait until the state -- they anticipated possibly bringing it back online by mid-December, but IT was concerned that the longer we wait we get in line in the queue behind a bunch of other orders and it may be problematic for us. So, the confluence of both of those things, with the crash of one of these and the delay by the Meridian City Council November 27, 2072 Page 12 of 14 state really puts it back in front of you now, so -- Hoaglun: Thank you, Bill. Appreciate that. Council, any questions? Bird: I have none. Zaremba: Mr. President? Hoaglun: Councilman Zaremba. Zaremba: I move we approve the award of a bid for SAN equipment and installation of the Xiologix for the not to exceed amount of 211,790 dollars. Rountree: Second. Hoaglun: I have a motion and a second to approve Item 8-E. Madam Clerk, would you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 9: Ordinances A. Ordinance No. 12-1534: RZ 12-002 Central Valley Baptist Church for the Re-zone of 15.56 Acres of Land from L-O (Limited Office) to C-C (Community Business) Located at 600 N. Ten Mile Road, Meridian, Idaho Hoaglun: We are at Item 9-A, Ordinance No. 12-1534. Madam Clerk, would you, please, read the ordinance by title only. Holman: City of Meridian Ordinance 12-1534, an ordinance RZ 12-002, Central Valley Baptist Church, for the rezone of a parcel of land located in the southwest one quarter of Section 11, Township 3 North, Range 1 West, situated in Ada County, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of 15.65 acres of land from the L-O, Limited Office Zoning District, to C-C, Community Business Zoning District in the Meridian City Code providing that copies of this ordinance shall be filed with the Ada County assessor, the Ada County recorder, and the Idaho State Tax Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. Meridian City Council November 27, 2012 Page 13 of 14 Hoaglun: Thank you, Madam Clerk. Is there anybody who would like to hear the ordinance read in its entirety? Wise choice out there. You guys are a smart bunch. I like that. Bird: Mr. President? Hoaglun: Councilman Bird. Bird: Hearing none, I move we approve Ordinance No. 12-1534 with suspension of rules. Rountree: Second. Hoaglun: I have a motion and a second to approve Ordinance 12-1534 with suspension of rules. Madam Clerk, would you, please, call roll. Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 10: Future Meeting Topics Hoaglun: Item 10 is future meeting topics. Council, did you have anything? Rountree: I have nothing. Hoaglun: I do have one item I want to bring forward and see if you're interested in having a presentation on and that is something that's going to be happening in the legislature coming the first of the year and that's on the transportation and economic development zone and I don't know if you have heard much about that, but where they are looking at doing some legislation and we have some folks who can come in and kind of explain that, the implications, what it means, how it works. They aren't able to do it -- I think Council workshop is on the 11th, but possibly we could have a brief presentation at one of our regular meetings, as opposed to a Council workshop, if -- is there interest in doing something like that? Rountree: Yes. Bird: Yes. Zaremba: I would be interested, yes. Hoaglun: Okay. Great. We will get that set up for one of our meetings down the road. So, with that we are at the end of our agenda. Again, this is a bright bunch, you picked Meridian City Council November 27, 2012 Page 14 of 14 the right meeting to come to. We are not going until 10:30 at night. Nothing controversial. For those of you -- if you need the agenda for extra credit or anything, it is on our website, you can print one off if you didn't get one, but appreciate you being here tonight. So, I hope it was useful. With that do we have a motion to adjourn? Rountree: So moved. Bird: Second. Zaremba: Second. Hoaglun: Motion and second. All those in favor say aye. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 7:31 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR T MY DE WEERD DATE APPROVED ATTEST: Go~ognTeo AUCLsrr a /^~ 1 ~[/ OW 1, • •. • /Lr /fJ~LY OE CITY ~v1 ~ 1ll~ 1AN'-' ~owxo ~ .S~.n~ w '"y ~ TCq ~P ~~/de i0.l ASU0.E Item #6A: Bower Vacation (VAC•12.OO1) Applications): - Vacation Location: This site is located at 500 E. Bower Street. Summary of Request: The applicant requests approval to vacate the15-foot wide overhead power line easement along the north boundary of the subject site in order to allow for the future construction of a larger building to replace the existing one. Originally, the easement was necessary for the continued maintenance and operation of the power line utility. The utilities have been constructed on the site but there are no overhead power lines along the rear of the building. The existing 10-foot wide utility easements will remain along the west and east boundaries to provide adequate access for servicing the existing power lines. Idaho Power has granted relinquishment of said easement. Staff recommends approval of vacating the easement. Written Testimony: None Outstanding Issue(s) for City Council: None Notes: Meridian City Council Meeting DATE: November 27, 2012 ITEM NUMBER: 5A PROJECT NUMBER: ITEM TITLE: solution No. .~ . A Resolute on of the Mayor and the City Council of the City of Meridian Approving the Submission of a Transportation Alternative Grant Application MEETING NOTES u~' APPROVES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 1 ~ ~ CITY OF MERIDIAN RESOLUTION N0. ~~ BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION APPROVING THE RAIL WITH TRAIL GRANT APPLICATION FOR SUBMISSION TO THE COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS); APPROVING A LOCAL MATCH OBLIGATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Meridian is a municipal corporation established pursuant to the laws of the State of Idaho; and, WHEREAS, COMPASS is an association of local governments, as required by the federal government, serving as the metropolitan planning organization for northern Ada County and Canyon County; and, WHEREAS, the City of Meridian is submitting Transportation Alternative Grant Application to COMPASS for funding consideration; and, V~VHEREAS, if chosen for the grant award, as a condition of the Grant, the recipient must agree to provide matching funds in the amount of 7.34%. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Council of the City of Meridian hereby approves the Rail with Trail grant application for submission to COMPASS. Section 2. That the City Council of the City of Meridian hereby agrees to provide the federally required match amount of 7.34% if chosen for the grant award. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. . ~-- ADOPTED by the City Council of the City of Meridian, Idaho this ~~ day of November, 2012. ~'~- APPROVED by the Ma or of the Cit of Meridian Idaho this 2~ da of November Y Y ~ ~ Y 2012. APPROVED: .r,.. ~ ra0~ ~OQl~(u.,.. ~~ J ATTEST: 44oR~,~"ED A U~~s~' G~ ~ ~ ~ City of a e o E IDIA N~- .~ IDAHO x ~ ~ P~~ ~~v ofr~e T~~~S~~6 ;pity Clerk CITY OF MERIDIAN PAGE l OF 1 Meridian City Council Meeting DATE: November 27, 2012 ITEM NUMBER: 6A PROJECT NUMBER: ITEM TITLE: Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update MEETING NOTES Community ItemlPresentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: November 27, 2012 ITEM NUMBER: 7A PROJECT NUMBER: VAC 12-007 ITEM TITLE: Bower Public Hearing: VAC 12-007 Bower by Design West Architects Located 500 E. Bower Street Request: Vacate a 15-Foot Wide Idaho Power Overhead Power Line Easement Adjacent to the North Property Boundary MEETING NOTES PROVED ~ a~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE F/NAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: November 27, 2012 ITEM NUMBER: $q PROJECT NUMBER: ITEM TITLE: Public Works: Budget Amendment for FY2013 in the Amount of $252,000.00 for Water Main Replacement MEETING NOTES ~ ~PP~QVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Mayor Tammy de Weerd E IDIAN~-- ~y Cennsit Mem6ees~ Kefth Bird Brad Hoaglun Public ~ D A H O Charles Rountree David Zaremba Works Department TO: Mayor Tammy de Weerd Members of the City Council FROM: Kyle Radek, Assistant City Engineer DATE: October 24, 2012 SUBJECT: BUDGET AMENDMENT FOR FY2013 IN THE AMOUNT OF $252,000 FOR WATER MAIN REPLACEMENTS I. RECOMMENDED ACTION A. Move to: 1. Approve the FY2013 Budget Amendment for $252,000; and 2. Authorize the Mayor to sign the amendment. II, DEPARTMENT CONTACT PERSONS Kyle Radek, Assist City Engineer 489-0343 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION A, Background The Public Works Department programs water main replacement projects yearly according to infrastructure type, age, and distribution system needs. Projects are also programmed in conjunction with ACRD roadway projects. Because project scope and timelines are dependent on road projects, Public Works sometime estimates funding required far in advance of complete design. This fact, combined with a rapidly changing bidding atmosphere has resulted in a budget shortfall for FY 13 water main replacement projects. Page 1 of 2 B. Promo osed Proi t This budget amendment is being requested to fully fund the construction contract for the following projects: ACRD Split corridor Phase 2, NW 15t Street Waterline Replacement, ACHD NW 8~' Street Water Service Replacements, and ACRD King / Williams /Main Street Waterline Replacements IV. IMPACT A. Strategic Impact; These projects support the Public Works objectives of providing uninterrupted water supply and fire suppression, providing ample water supply to our customers, enhancing and protecting water quality, and meeting the requirements of the Safe Drinking Water Act. B. Service/Delivery Impact: These projects allow us to serve customers with high-quality water for potable uses and fire protection. C. Fiscal Impact: Bud et Water Main Replacements (FY 13) • ACRD Split Corridor Phase 2 • NW 1st Street North Half • ACHD King / Williams l Main Street • ACHD NW 8th Street Budget Amendment • ACHD Split Corridor Phase 2 Total Funding (FY 13) i V. LIST OF ATTACHMENT A. Budget amendme t rm Approved for Council Agenda: $1,000,000 $252,000 $1,252,000 /i `7 Z Date Page2of2 0o v m G 'fl ~ w N N r~ ~ on ~ .~ ~ ~ -' ~ S W C . ~ ~ ~ ~ ~ ~ ~ ~ ~ e f~D f~D N N ~ C` ~ ~< ~ ~ cD ~ a g ~, ~ o' y' Rt ~ ~ tD ? ~~' ~ y ~ a ~~ -~, r+ ' ~r~aQ ~. ~ ~ ° ~ ' ro N ~ S 0 ~ 3 O 3~~0 C C 3 ~cc ~a,o ~ ~ ~~ m .. .. .. ~ a~ 0'' ~ - fD o c Z ~ o ~~~ O ~ ~ `o a ~o~ ~ a ~ ~ ~ -~ ~° o~° ~ ~ "~ r o o~ ~°' 7< 3 N t ,rt ..~ 3 ~ ~ ~ (~{ n a~;~ d~< off, Za~c ~ ~ ~ ~ O ~:~ _° ~y~ ~ 1 /" f O . y l V O ~ ~ c ~o ~~, ~ zc~ ~ ~ ? o ~ ~ t~ ~ ~ 3 o n ~ ~ ~ ~ ~~ ~ ...o ~ ~ ~ v~ ? o ~ o ~ ..: ~ ~ ~+ . ra ~ ~ 3; Q ~' a vi rtn° a o 'o,o~ rn ~ ~ ~o~ -, ~ ~ off-" o ~ ~ ~ ~, ~°-'Q ~ c - ~~'' ~ Ica ~ N _ ~ ~ m ~ Aj~ n O Q. 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": ~~, ~ r o ~ ~ r.+ .C d C t0 ,c o~ ,_ L 0 j 0 __ m' c ~~ ~r ~' y ~ C ~ C ~~ E~ 0 N A~ V 0 C V m A 0f ~ E *' m~ ~~ ~° ~ d~ ~o m c~ .. ~~ ~ d ro= ~ ._ ~ .~ ~o m ~~ E° a~ ~ m~ Meridian City Council Meeting DATE: November 27, 2012 ITEM NUMBER: 86 PROJECT NUMBER: ITEM TITLE: Public Works: Budget Amendment for FY2013 in the Amount of $170,000.00 for Waterline Extensions MEETING NOTES P~O~ED ~~ ~ Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ~ '~ w __. Mayor Tamrny de Weerd City Ceueeli Members Ke~h Bird ~- Brad Hoaglun ~ IDAHO Charles Rountree 'u 1~ David Zaremba tme ~ ors ear T0: Mayor Tammy de Weerd Members of the City Council FROM: Kyle Radek, Assistant City Engineer DATE: October 24, 2012 SUBJECT: BUDGET AMENDMENT FOR FY2013 IN THE AMOUNT OF $170,000 FOR WATERLINE EXTENSIONS I. RECOMMENDED ACTION A. Move to; 1. Approve the FY2013 Budget Amendment for $170,000; and 2. Authorize the Mayor to sign the amendment. II. DEPARTMENT CONTACT PERSONS Kyle Radek, Assist City Engineer 489-0343 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION A. Background The Public Works Department programs waterline extension projects yearly according to distribution system needs. Projects are also programmed in conjunction with ACRD roadway projects. The waterline extensions account has insufficient funds to complete FY 12 and execute FY 13 projects. Most of the funding shortfall is due to a confusion around accounting practices associated with the federal funding ACRD Franklin Road, Touchmark to Fivemile project. Page 1 of ~ ` _ +.~+ B. Proposed Proi t This budget amendment is being requested to correct the funding shortfall associated the ACHD Franklin, Touchmark to Fivemile proj ect, and fully fund all projects carrying forward from FY 12 and planned projects for FY 13. IV. IMPACT A. Strate is Im act: These projects support the Public Works objectives of providing uninterrupted water supply and fire suppression, providing ample water supply to our customers, enhancing and protecting water quality, and meeting the requirements of the Safe Drinking Water Act. B. Service/Delivery Impact; These projects allow us to serve customers with high-quality water for potable uses and fire protection. C. Fiscal Impact: Bu- Waterline Extensions (FY 13} $250,000 • Franklin, Ten Mile to Linder • Black Cat Flush Line • We1124 Flush Line • Waltman Street waterline Extension Budget Amendment x,170,000 • ACHD Franklin, Touchmark to Fivemile • ACHD Ten Mile Road Widening • Ustick, Leslie to Locust Grove • ACHD Int Franklin & Black Cat Total Funding (FY 13) $420,000 V. LIST OF ATTACHMENTS A. Budget amendm f rm Approved for Council Agenda: ~ I -~ Dat .Page 2 of 2 C 0 w ~. Q 0 +~. y ~ ,` ~ ~ ~ - a ~~ '~ .r i'9 ~- ° a N > z _ L ~ ~ ~ /~\ Z ~ ~ c v LL~ ~ v N O ~ ~ ~ ~- 0! 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H ~: ~ ~ z W ~ c ~ ,_ - {~ ~ ~ ~ W. ~ . o fl c o .~ ~ I N ,~- ~' o a v #"` G .,~ ~; w o ~ ~ c~ 0 D C Q C .~ 0 +~+ 0 ~~ ~~ t0 ~ ~ ~' O1 ~ro ~ '~ ~ ~ 0 H A~ V ~ v ~~ LE E ~' m o~ ~o ~° ~ ~° a as ~ ~o ~ c~ c~ ._ ~ as ~° c H ~- ~~ ~o ~ ~ d~ aNi a~ m~ Meridian City Council Meeting neTF• November 27. 2012 ITEM NUMBER: 8C PROJECT NUMBER: ITEM TITLE: Public Works: Budget Amendment for FY2013 in the Amount of $132,000.00 for Well 10B Pumping Facilities MEETING NOTES u~' ~PP~OVE Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE; E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ~~i~E IDIAN~- Public IDAHO Works Department T0: Mayor Tammy de Weerd Members of the City Council FROM: Kyle Radek, Assistant City Engineer DATE: October 24, 2012 Mayor Tammy de Weerd City Couneil Member: Keith Bird Brad Hoaglun Charles Rountree David Zaremba SUBJECT: BUDGET AMENDMENT FOR FY2013 IN THE AMOUNT OF $132,000 FOR WELL lOB PUMPING FACILITIES I. RECOMMENDED ACTION A. Move to: 1. Approve the FY2013 Budget Amendment for `$132,000; and 2. Authorize the Mayor to sign the amendment. II. DEPARTMENT CONTACT PERSONS Kyle Radek, Assist City Engineer 489-0343 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION A. Background Well 10 and the associated pumping facility was originally drilled and constructed in 1977 and produced 1,100 gallons per minute of water to city residents. The well was taken off line in September 2008 due to uranium concentrations exceeding the 30 µg/L maximum contaminant level (MCL) set forth by the Environmental Protection Agency (EPA). The well was abandoned and a new well was drilled on the same lot. Design was completed for new pumping facilities this spring and the construction contract was bid in Page 1 of 2 June. The low bid for the project was over the'`budgeted amount, but the contract was awarded with the understanding that funding would have o be .requested in 2013 to fund , ~. the balance of the money needed to complete the project. B. Proposed Protect This proj ect is the completion of the construction of Well l Ob Pumping Facilities... IV. IMPACT A. Strate is Impact: This project supports the Public Works objectives of providing uninterrupted water supply and fire suppression, providing ample water supply o our customers, enhancing and protecting water quality, and meeting the requirements of the Safe. Drinking Water Act. B. ServiceiDelivery Impact: Thus project allows us to serve customers with high-quality water for potable uses and fire protection. C. Fiscal Impact: Proiect Costs Well lOb Pumping Facilities Construction (FY 13) $0 Budget Amendment $132,000 Total Funding (FY 13) $132,000 V. LIST OF ATTACHMENTS A. Budget amendmen orm Approved for Council Agenda: /i /z Date Page 2 of 2 ~f~ H Q E~ ,~ F ~~ ~_. ~a y C a, v a~ V E~ +~ C oQ .~ u ~ ~ ~ 0 .~ ~ u Q ~0 ~ ~ = U +~ Q ~r Q ~ ao ~ ~~ ~ ~- ~° ~3 f° c 0 v~ ~° c ~~ u w- .~ ~ ~ ~ u c ~O ~ ~ ~ ~ a ~ t c +~ s ' 0 ~ ~C 4` ai p ~ ~ C~ ~ ~ o ~ LL ~ ~ ~ ....~ Q` o a~ ' E ~ ~ ~ - °c-° ~~ ~ •' o ~ '~ v E °' N o~ ~ 'per +~ N C . .. .. .. .. ~ ~ U ~ .~ ~ 'a ~ Z a '° D. ~ '0 Hd N V ~ °c3 ~ ~.~p ~ 0 ~ ~ ~ c~ m o ` ~' ~ ~_ ~ ~ o ~ p 0 W 0 C "' ~ 'o ~ ~ -- ~ 0 ~ '3a~3 ~ ~~ p ~j ~ Rf ~, ~o N° ~++ M `~ 0 ~`r~ C~~= d ~ N .~ .C 0 ~ ~, ~ 4- 3 ~; _ 0 N ~ °;~~ V ~~vt ~ .U u~ .C `~ ~~ 0 nor N ~ `~ ~ Esc Q. ,OmC~ 0 0 ~~ ~ 0 ~ t~ w- N LcL N d~pN N ~. ~ 'o ~ p~ ~ ~ v w ~ j,~a~ C ~.OC N N ~ ~ o~° ~V'~ ~CC~~ ++ 3c>E t6U ~~d~ O C Q' r ~~~~, Ca O~~d a'~ ~ `cam ~N `~`~ •V U ~ ~ ~ ~ c-o'~ 0~ 0 N~ ~ C ~ 0 ~ ~' oa~`m ~N 0 C ~ ~, N~ .n ~, } L~ t0 m -~ 0 a' ao N ~':~'~C °~ U 'Ci p, C t~ 0 Q Z C ~ ~ ,~. o ~ ~ ~ ~ t~ C '- ~ O r ~ N c .C' ~~ of N 0 ~++ ~- ~ '~ ~~ ~+-' N a°JO N: v a ~ ~ 0 tf1 ~ ~ ~ R Rf ~ Q ~ V a~ ~ ~ ~ ~ ~o Q ~ ~ ;~ C 0 0 `~ 0 ~ `- +~ ~ L ` a, o a, ~ ~ 0 ~ ~ m moo ._ -. ~O` ~ Q ~0 ~ ~~~~~~ ~` ~ N~C~ ,C pa ~, a 0 c •- 0,. t 0 a~ N ~ o L ~ 0 A~ °' ~ ~ `tn L 0° N y C C ~ D~ s r 0 ~~ C d a~ sRf C~ v~ 1- u u ~ w ~ m 3 Z m r~ N M ~ WOmV ;;t r Z ~ p 0 ^ 1- o 0 0 0 W Z Z Z Z .. 0 a ~ ~ V d ~ N a ~- ~ ~s ~ p ~o `o 0 0 r -~- N 3 ~ ~' ~ .. .. d d ~ ~ to N ~ ~ o t~l n _ J Q W ~ ~~..mu~3 aUQ c' ~a= 0 U' 0 Q a] N 0 ~ '}'~ ~ ~ 3 a° o E .. 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'0 R m~ Meridian City Council Meeting DATE: November 27, 2012 ITEM NUMBER: $p PRQJECT NUMBER: ITEM TITLE: Public Works: Budget Amendment for FY2013 in the Amount of $50,000.00 for Replacing the Roof at Old City Hall MEETING NOTES . ,I~e ri ~ 7:. ~~t , ~ 7 ~r .'1 .. ~."•~y kL~1 r~'~~ J '• Community ItemlPresentations Presenter Contact Info.INotes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ~~%Q/~E IDIAN~-- Public ~ D A H O Works Department T0: Mayor Tammy de Weerd Members of the City Council FROM: Max Jensen DATE: 11/15/12 Mayor Tammy de Weerd City Council Members Keith Bird Brad Hoaglun Charles Rountree David Zaremba SUBJECT: BUDGET AMENDMENT FOR REPLACING OLD CITY HALL ROOF I. RECOMMENDED ACTION A. Move to: 1. Approve the Budget A.~nendment for $50,000 to replace the 41d City Hall roof; and 2. Authorize the Mayor to sign the Budget Amendment II. DEPARTMENT CONTACT PERSONS Tom Barry, Director of Public Works 489-0372 John McCormick, PW Deputy Director 489-0378 Max Jensen, Capital Projects Manager 489-0344 III. DESCRIPTION A. Background The roof on the old City Hall building is beyond repair and needs to be replaced. The current condition was unknown when the 2013 budget was being developed. Attempts to repair it have not been successful because patch material will no longer adhere to the current roof material, which has deteriorated and is no longer functional. Seams are coming apart and patch material is lifting and separating from the original roof material, which has worn down to the fabric level. Page 1 of Z IV. IMPACT A. Strategic Impact: This activity will provide for the continuation of the old City Hall utilization. B. Service/Delivery Impact: This amendment will improve the existing roof that is beyond repair. C. Fiscallmpact: Project Funding O l -1840-s3100 ~so,ooo Approved for Council Agenda: - ~ ~ I ~.. 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'0 C •- L o~ ~~ c~ o~ ~ ~~ a, ~• a~ ~ ~° ,~ `° Q~ ~ 'o ~ C v ~~ .- ~ ~~ N C ~ ,o~ °' o E ~, ~o ~~ ~~ l~ y ~ ~ ~~ m~ . t L~~r„L ~ E Memo To: Jaycee L. Holman, City Clerk, From: Keith Watts, Purchasing Manager CC: Jacy Jones, Dave Tiede Date: 11 /26108 Re: November 27 City Council Meeting Agenda Item ~ ~ ~J ~5 z r ~x ~ d°. ~ ~ ~ a ~i` ~ ~ A x e ;,~. ~,~ € ~u !7AHy C~~s ~I~,~~~~ ~~~ I(~~ The Purchasing Department respectfully requests that the following item be placed on the November 27 City Council Consent Agenda for Council's consideration. Award of Bid for SAN Equipment and Installation to Xiologix for the Not-To-Exceed amount of $211,790.00. This award is the result of formal Invitation For Bid #IT-13- 10391 issued November 5~' and opened November 19, 2012. Three bids were received. Recommended Council Action: Approval of award of bid and authorize the Purchasing Manager to issue and sign a purchase order for the Not-To-Exceed amount of $211,790.00. 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' ~` N > Q w ~ f~ w w ~ m o a ~ o n O Q ~ ° -n ~ ~ ~ ~ ~ N N d' ~ v, o o a ~ `~ °o o Y m - Z m Z O a m a m 3 ~ N ~; o o C7 ~ ~ Y U ~ r°n ~ `~ Z ~ ~ ~ u ~ ~ ~ ~ O p O m N `~ ~ a m ~ w LL O N ro ~ ~ 0 ~ ~ 3 cn ~ ~ m ~ O . 7 a ~ O ~ D ` ~ LL 3 cn ~ ~ oc m = ~ ~ u o u o ~ o o ~ ~ cc m u LL ~ ~ a = 3 m ~ m ~ m N a 3 ~ = " w ~ Q m a a o t7 ~ LL a O 3 00 o ~ a m N N '~ ~ ~ a 0 °m ~ m ~ ~ ~ m u~ °m ~n o cn ~ v~ 3 a ~ ~ u w m m a ~ °' oC ~ t 7 > a ~ a umi > u i > w O Z w ~ w oc ~ a ~ cn C7 Y cn Q ~ Q v~ Q cn Q Y m a cn m a m m j w N X ,r.~ x X ~ X x > > m X x X X X a ~ m ] ~ > N ~ X ~ a a ~ ; Z a m m m m m LL ~ oc m ~n o ~ u cn o 3 w ~ ~ LL ; Z > m > Z > Z > o > Z > Z > m > m > ~ u Z > Z > Z > Z > Z > ~n > ~ w Z ~ Q m ~ a a w a ~ Z > 0 Q ~ ~ 3 _ v~ a u~ a v~ a v~ a v~ a v~ a cn D m m Meridian City Council Meeting DATE: November 27, 2012 ITEM NUMBER: 9A PROJECT NUMBER: ITEM TITLE: Ordinance No. ~Z - ~ S3~ RZ 12-002 Central Valley Baptist Church for the Re-zone of 15.56 Acres of Land from L-O (Limited Office) to GC (Community Business) Located at 600 N. Ten Mile Road, Meridian, Idaho MEETING NOTES u~' APPROVED Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 3 BOISE IDAH011129112 09:51 AM DEPUTY Bonnie Oberbillig III I'll'll~ll'lllll'IIIII'll'I"II'll RECORDED-REQUEST Of Meridian Ciry i i ~ i X5111 CITY OF MERIDIAN ORDINANCE NO. ~ Z ' / 5,,3 BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE (RZ 12-002 CENTRAL VALLEY BAPTIST CHURCH) FOR THE RE-ZONE OF A PARCEL OF LAND LOCATED IN THE SOUTHWEST 1/4 OF SECTION 11, TOWNSHIP 3 NORTH, RANGE 1 WEST, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF 15.65 ACRES OF LAND FROM THE L-0 LIMITED ( OFFICE) ZONING DISTRICT TO C-C (COMMUNITY BUSINESS) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexationand re-zoning by the owner of said property, to-wit: Central Valley Baptist Church. SECTION 2. That the above-described real property is hereby re-zoned from the L-0 (Limited Office District) to C-C (Community Business) zoning district, in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to re-zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. RE-ZONE -ANNEXATION - RZ 12-002 CENTRAL VALLEY BAPTIST CHURCH Page 1 of 3 SECTION 7. This ordinance shall be in full force and effect from and after its passa e, g approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following, the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to-wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE .CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this ~~~ day of 2012.. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this a'7~~ day of , 2012. ~ C ~kY`8R'TA1Mit7 t`~ IUD ATTEST: CE . HOLMAN, CITY CLE J ~- 4~`P~~D A Uc~~ ,~~ G~4~ ~ ~ City of ILiAHQ a ,AT ~ ~~ ~ (~~r~ ~~ti ~°~~~e T1t~pS~~ RE-ZONE -ANNEXATION - RZ 12-002 CENTRAL VALLEY BAPTIST CHURCH Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this 2~ day of N~ ~,,, e.Y , 2012, of me the undersigned, a Notary Public in and for said State er nall a ear i"~ p ~ y pp ed and JAYCEE L. HOLMAN, .. known to me to be the a 'o"~ and Cit Clerk res ectivel of the Ci of Meridian Idaho and Y Y ~ p Y~ tY who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. q*.~~... R• ~ w'1 ~ ~ir ~~~~,`~~ ~ (SEAL) ~ ,~ ,,~ . "~ ~ ,~ • ' • ~ ~ ~ ~ • 1 ~ . ~ ' ~ ~ # t, ~ 1 l~~~~~~~ ~.. TARY PUBLI FOR I O RESIDING AT: (1~2,y~d 1 a,~ l ~ MY COMMISSION EXPIRES: 4h ~ a~~ RE-ZONE -ANNEXATION - RZ 12-002 CENTRAL VALLEY BAPTIST CHURCH Page 3 of 3 Exhibit A. Legal Description -Central Valley Baptist L-~~A~ .~~~~~PT~I ~'C~R. ~ p~~•cel t' l~n~ lc~~te~l t~~ tl~~ ~ol~th~vest 1 /~ ~f Seetic~#a l l ~ To~~v~~sl~l~ ~ I~t~rt~~, bane 'jest, Boise I~~•i~~a,~, Ada ~-i~t~~y, l~ll~o. ~~it~~ ~r~lte~~ ~~sc~~~l~ccl ~s ~~~1:lc~~u~. I~AI~ C3T;' 8~~~ Tl~e hest line Qf tl~e ~o~~#1~~~~est ll ~~`~#ic~n 11, 'i'aw#~sl~f~ 3 ~i~~•tl~, ~a~~ge l 1~est ~3ose l~eri~iian, cle~`i~ecl fi~c~n~ #l~e a~rtl~west ~ec~lon at~~~e~~ a~~d ~1~~ 'U~est~ 1~~ ec~~~ne~ __ ~t~tl taken ~s Cc~~~tl~ i~1~~2'~" ~:~st (~l~l~~~ t #~~~ +~~~#~~~vest co~~~#ej~ cf ec~o~~ 1 1, '~'c~~~j~~sl~i~~ ;~ '~orl~~~ I~~~g~ es~, Base ~et•i~i~n; tl~~~~ce ~la~~~, tl~c U'est l~~c of tl~e c~t~#hwcs# 1/ e~i`s~icl sec#~~n l 1, at~~h +~~1~52'~9" ~~St a ~lt~t~t~~c~ of 1 4~,5 ~~~# tc~ t~~e ~~~~tl~e~~ly ~~~~t~c~f-~~ of 11~ ~~~~~~~ ~laci•~lii~e ~ilrc~scl ~lsc beia~,~ tl~~ C~I~'~'I~` BEII~II~I~G ~l~ence eon#i~~~~ing lcan~ ~~i~ 'hest ~i~~e, for°th ~f#°~'39~~ Fist ~ riist~r$ce v~ 51 i.l feeet #lae~~~e le~~til~g s~itl Test ll~,e, ~~~#~~ 8~~'~'~~~ fast ~ista~x~e ~t' #,~~~~~ ~~e~ tt~ tl~e ce~tte~'li~~e at# the Ten 11tl~il~ ~t~tl~ D~~~in thence ~la~~g said cc~~terii~~~ the fc~llo~vi~~~, tl~l~cc~~~ eou~~scs: So~~tl~ 41 °11~'~~" ~~st ~t ist~~~ee cif 2~5,2~ ~cet ~~t~tl~ ~o°~,S'~" Est ~ ~ist~~~ce of ~, S~ feet; ~o~~tl~ ~~''~~i'15'- hest ~~ ~iist~ne~ of"~fi.~i~ feet ~~ ~l~e c~~~il~c~•1~- riglxt~t~f~~~-~y ~a~#1~ t~~~~~ta-~~ ~~~o~•tlir~e ~cil~~c~ad tl~ez~c~ ~l~~ said ~`il~t-ot'~~utr~yj ~o~'tl~ ~~~'~~'~" t~'est ~ ~lis~~~~ce al`~~.~ ~ee~; tte~~c~ leaving ~~ti~l lni•tl~c~•ly ~~ig1~~Mof~~~~y, ~utl~ ~°'~~` test a clista~~~+~ c~~2O~. feet t~ the n~~t1~e~~1~ ~~igl~tyc~fM~y ~i'tl~~ (~~~e~on ~l~o~~tl~t~+~ .il~~o~~d ti~enec ~lor~g said ~t~~tlt~rr~ ~~i,~t-of-~~a~~ Na~tl~ ~~°~~'~~'" hest it clist~nce v#' 1,2~~~~~ feet to tl~e ~~1T t~l~ ~~t~~~tll ~itl P~t•ce cont~i~~i~~~ +~~I,ti`~ s~~~~re f~~t ~~~ ~ 5.~ acts, ~~c~~~e o~' less; ~t~ssell B~~~lcy, F~ 1 ''l~~~ls~~li~~e 5~~~;v~~l~#g 1~~ ~~~~ C:'er~tt~e «~~s ~~~ie I~~~i~i~~, Icl~l~o 1151 ~~11) ~~~-~8? FiE PRC~VAL ~Y JUL 12 ~t11 MER{DIAN PU~LIG WC7RKS D~P7. Exhibit B -Map -Central Valley Baptist ~: ~~ ~y ~ n ~ ~ ~ ~ ,~ ~' ~`~' ~~ ~ NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE N0. 12- /$3 PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting re-zoning of a parcel of land located in the Southwest 1/4 of Section 11, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho. This parcel contains 15.65 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of way of record or implied. As surveyed in attached exhibit "B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the a-~`w^ day of , 2012. ~~~~,~~a~v~~,r ~Gn l ~`~o ]~ ~ ~ ~ ~ ty of ~ City of M ian E IDIAN~- Mayor and City Council ~ ~~A~o B : Ja cee L. Holman Cit Clerk ~~~ ~~~' ~~ Y Y ~ Y ~~~ o ~~~ t tie TR~~S~4 First Reading: _ // -17 ~ / ~-- -_.~.- Adopted aft r first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: Third Reading: _ STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 12- !S ~ The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 12- ~ 5 ~ of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of , 2012. William. L.M. Nary City Attorney ORDINANCE SUMMARY - RZ 12-002 CENTRAL VALLEY BAPTIST CHURCH Page 1 Meridian City Council Meeting DATE: November 27, 2012 ITEM NUMBER: 10 PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACT/ON DATE: E-MAILED To STAFF ~ SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS