2012-10-09~ ., ~_. ..
1. RoI1~Call Attendance
C
David Zaremba _ Brad Hoaglun
Charlie Rountree X Keith Bird
® X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda Adopted
4. Consent Agenda Approved
A. Addendum No. 10 to Agreement for City Prosecutor/Criminal
Legal Services Dated November 1, 2002 with the City of Boise
B. Lease Addendum Between the Union Pacific Railroad and the
City of Meridian to Provide for Temporary Access to City
Employee Parking Lot During the Construction of the Meridian
Split Corridor Project, Phase 2
C. Farm Lease Between the City of Meridian and American
Harvest, LLC for Approximately 77 Acres of Land on East Lake
Hazel Road Item Vacated
D. ____ Resolution__No. ..:..........Approval... of_Farm Lease
Between the City of Meridian and American Harvest, LLC for
Approximately 77 Acres of Land on East Lake Hazel Road
Item Vacated
Meridian City Council Meeting Agenda -Tuesday, October 09, 2012 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
CITY COUNCIL WORKSHO
E PING AG N®A
Tuesday, October 09, 2012 at 3:00 PM
F. Findings of Fact, Conclusions of Law for Approval: Public
Hearing: PP 12-010 Mulberry Subdivision by Settlers Park, LLC
Located Southwest Corner of N. Meridian Road and W. Ashby
Drive Request: Preliminary Plat Approval Consisting of Five (5)
Building Lots on 2.4 Acres of Land in an R-15 Zoning District
G. Findings of Fact, Conclusions of Law for Approval: CUP 12-
006 Mulberry Subdivision by Settlers Park, LLC Located at
Southwest Corner of N. Meridian Road and W. Asby Drive
Request: Conditional Use Permit Approval of aMulti-Family
Development in an R-15 Zoning District Consisting of 1'hirty-
Six (36) Residential Units on 2.4 Acres of Land
H. Findings of Fact, Conclusions of Law and Order for Approval:
SHP 12-003 VVhitehawk Subdivision by GGR, LLC Located at
2134 E. Franklin Road Request: Short Plat Approval
Consisting of Three (3) Building Lots on 2.11 Acres of Land in
a C-G Zoning District
I. Resolution No. 12-878: VAC 12-004 Southeast Corner
Marketplace by The Land Group No. 2 Located Southeast
Corner of E. Ustick Road and N. Eagle Road Request: Vacate a
Public Domestic Water and Sewer Easement Platted on Lots
10-12, Block 1 of Southeast Corner Marketplace Subdivision
No. 2 (File FP 07-020)
5. Community Items/Presentations
A. Police Department: Swearing In of New Police Officer
B. Check Presentation from Light My Fire Organization
C. Economic Development CORE Update by Earl Sullivan
6. Items Moved From Consent Agenda Item 4 Quad to Item 6 -
Aroved
7. Action Items
A. Public Hearing: Republic Services Company 2012 Rate
Increase
B. Resolution No. 12-879: A Resolution Adopting the Annual
Rate Adjustment for Solid lA/aste Collection Services by
Republic Services Company and Authorizing the City of
Meridian City Council Meeting Agenda -Tuesday, October 09, 2012 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian Utility Filling Department to Collect Such Rates
Approved
8. Department Reports
A. Public Works Department: Capital Improvement Plan (CIP)
Update
~. Public Works Department: Strategic Plan Update
C. Community Development: Transportation Update on
Transportation Projects, Priorities and Studies - Includes
Discussion About Roadway, Intersection and Interchange
Construction Projects
9. Ordinances
A. Third Reading of Ordinance No. 12-1528: Downtown Core
Sidewalk Facility Standards, Title 8, Chapter 1 Ordinance with
City of Meridian Improvement Standards Approved
R. Ordinance No. 12-1531: An Ordinance (RZ 12-001) of the
Mayor and City Council of the City of Meridian for the Re-Zone
of a Parcel of Property Known as Paramount East Subdivision
Located on the West Side of N. Meridian Road Between W.
Producer and . McMillan Road, Meridian, Idaho Approved
10. Future Meeting Topics
Adjourned at 5:28 p.m.
Meridian City Council Meeting Agenda -Tuesday, October 09, 2012 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Workshop October 9, 2012
A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday,
October 9, 2012, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Charlie Rountree, David Zaremba, Keith
Bird, and Brad Hoaglun.
Others Present: Bill Nary, Jaycee Holman, Bruce Chatterton, Pete Friedman, Sonya
Watters, Caleb Hood, Tom Barry, Tim Curns, Jeff Lavey, John Overton, Mark Niemeyer,
Warren Stewart, Steve Siddoway and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: I will go ahead and start this afternoon's meeting. First I'd like to welcome
you all here at the Meridian City Council meeting. It's nice to see some familiar faces
out there. We will start -- well, for the record it is Tuesday, October 9th. It 3:00 o'clock.
We will start with roll call attendance, Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the
pledge.
(Pledge of Allegiance recited.)
Item 3: Adoption of the Agenda
De Weerd: Item No. 3 is adoption of the agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: A couple items to note on our agenda. Under 4-C and D, staff has requested
to vacate those items. 4-E there is -- staff has requested to move that to Item 6. Under
4-I that resolution number is 12-878. Under Item 6, then, we will have moved 4-E. 7-B
is resolution number 12-879. 9-B is Ordinance No. 12-1531. And with those changes,
Madam Mayor, I move adoption of the agenda.
Rountree: Second.
Meridian City Council Workshop
October 9, 2012
Page 2 of 48
De Weerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 4: Consent Agenda
A. Addendum No. 10 to Agreement for City Prosecutor/Criminal
Legal Services Dated November 1, 2002 with the City of Boise
B. Lease Addendum Between the Union Pacific Railroad and the
City of Meridian to Provide for Temporary Access to City
Employee Parking Lot During the Construction of the Meridian
Split Corridor Project, Phase 2
F. Findings of Fact, Conclusions of Law for Approval: Public
Hearing: PP 12-010 Mulberry Subdivision by Settlers Park, LLC
Located Southwest Corner of N. Meridian Road and W. Ashby
Drive Request: Preliminary Plat Approval Consisting of Five (5)
Building Lots on 2.4 Acres of Land in an R-15 Zoning District
G. Findings of Fact, Conclusions of Law for Approval: CUP 12-
006 Mulberry Subdivision by Settlers Park, LLC Located at
Southwest Corner of N. Meridian Road and W. Asby Drive
Request: Conditional Use Permit Approval of aMulti-Family
Development in an R-15 Zoning District Consisting of Thirty-
Six (36) Residential Units on 2.4 Acres of Land
H. Findings of Fact, Conclusions of Law and ®rder for Approval:
SHP 12-003 Whitehawk Subdivision by GGR, LLC Located at
2134 . Franklin Road Request: Short Plat Approval
Consisting of Three (3) Building Lots on 2.11 Acres of Land in
a C-G Zoning District
I. Resolution No. 12-878: VAC 12-004 Southeast Corner
Marketplace by The Land Group No. 2 Located Southeast
Corner of E. Ustick Road and N. Eagle Road Request: Vacate a
Public Domestic Water and Sewer Easement Platted on Lots
10-12, Block 1 of Southeast Corner Marketplace Subdivision
No. 2 (File FP 07-020)
De Weerd: Item 4 is our Consent Agenda.
Hoaglun: Madam Mayor?
Meridian City Council Workshop
October 9, 2012
Page 3 of 48
De Weerd: Mr. Hoaglun.
Hoaglun: At staff's request we will remove Items 4-C and 4-D and we will also move 4-
E to Item 6 and 4-I is resolution number 12-878. So, Madam Mayor, I move approval of
the Consent Agenda and Mayor to sign and Clerk to attest.
Rountree: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda as changed.
Madam Clerk, roll call, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Community Items/Presentations
A. Police Department: Swearing In of New Police Officer
De Weerd: We are at Item 5, our Community Presentations. We will start today with
Chief -- where is the chief? Chief Lavey. You know, I will tell you, chief, this particular
one has a certain interest to me. I would like to say welcome to the right side of the law.
Lavey; Madam Mayor, Council, I understand he's already been called to the principal's
office. He was up meeting with you before he started with us, so --
De Weerd: He came in voluntarily.
Lavey: I'm also aware that had he put you down as a reference he may not be
employed with us, but -- so, his decision making is probably pretty good right now. This
comes a time where we take the opportunity to welcome our new employees. Dustin
came to us a couple of weeks ago and we always do the formal swearing in so he can
go out and start working the road, but we also like to do the ceremonial swearing in and
bring him and introduce him to Council, introduce him to the community as a whole.
Oftentimes there is nobody in the audience, except maybe Ralph and a couple of
officers. It's really kind of nice to see that the chairs are filled with people today, so they
can see who is working for the city. But one of the things I'd like to do is just take an
opportunity to share a few words about Officer Moe. He actually lives in the Treasure
Valley. He's from the Treasure Valley. He's a graduate of Meridian High School and
before coming to work for us he worked several years in Owyhee county as a sheriff's
deputy and, then, he came into dark side like myself and he now works for the police
department. So, we'd like to introduce Dustin Moe. What I would like to do is bring his
wife Amber up as well. She has the weapon. And, Amber, if you would stand right
there for me and, Dustin, raise your hand and repeat after me.
Meridian City Council Workshop
October 9, 2012
Page 4 of 48
(Oath repeated by Dustin Moe.)
Lavey: I -- state your name -- do solemnly swear or affirm that I will support the
Constitution of the United States, the Constitution and laws of the state of Idaho, and
the laws and ordinances of the City of Meridian. That I will abide by the law
enforcement code of ethics, policies and procedures of those of the Meridian Police
Department. That I will obey all lawful orders and directives of those appointed over me
and that I will, to the best of my ability, safely discharge all the duties of police officer in
and for the City of Meridian, state of Idaho, so help me God. Welcome aboard.
De Weerd: Well, welcome, Officer Moe. Certainly when I first met him his dad was
serving with Keith Bird and I on the parks commission and he was a wrestler in high
school and we are very proud of you. I almost feel as proud as your parents. Oh, my
gosh. Any comments from Council?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I know that, Officer Moe, you will continue on the fine tradition of our Meridian
Police Department and the good men and women that work there and we are just glad
to have you as part of the community and the city and -- and, you know, your dad kind
of got here first and he kind of -- he set the bar awfully high for you, so --
Moe: He did.
De Weerd: Welcome.
Rountree: Welcome.
Zaremba: Welcome.
B. Check Presentation from Light IVIy Fire Organization
De Weerd: Okay. Item 5-B is a check presentation. Chief. Is Pam here as well?
Niemeyer: She is. Madam Mayor, Members of the Council. Thank you. Pam did ask
me to do the talking tonight. She's fighting allergies and a sinus infection and so she
begged me to come up here and I said I would sure do it. I do want to bring Bob
Ricketts up and I see they are coming up for the presentation itself. I do want to
introduce Bob as the spokesperson for the Light My Fire organization. This has been
an organization that we have been involved with for several years now through their
fundraising efforts. They have been strong supporters of our fire department through
the Light My Fire golf tournament and the banquet. I know you and I did some battle on
an auction item one year, but those funds are very important to us, because they go to
Meridian City Council Workshop
October 9, 2012
Page 5 of 48
our prevention programs and our burn out fund and as we have seen over the last few
weeks in the structure fires that we have had and displaced families, that burn out fund
comes in really handy for folks that are trying to get their feet back on the ground. So,
with that I'm not going to steal too much of Bob's thunder, I'll turn it over for a
presentation for the group.
Ricketts: Thank you, chief. It's my honor again and pleasure to be here to be able to
present the City of Meridian Fire Department and burn out fund with some money that
we have been able to raise over the last year and I want to give due credit. We have
the Light My Fire committee. This is a representation of the committee. These are the
people who really do the work and put the countless hours in and time organizing the
events that we have, which is the February event, which is a silent auction and live
auction and dinner and, then, we have a golf tournament in June also that raises
additional money and, you know, along with them and along with all those who
participate in these events is how we raise the money. I would also like to crow a little
bit about, you know, every dollar that we raise stays right here in our community. Not
one of these people take a dime for their work and every cent goes right to the fire
department to operate their fire prevention systems and programs and the -- and the
displaced families with the burn out fund. And so this year it's my great pleasure to
present to each the -- the fire prevention organization and the burn out fund with a
check for 5,992 dollars each, for a total of over 6,000 -- or --
De Weerd: It's more than that.
Ricketts: -- 11,000 dollars. So, with that I want to thank you for helping -- letting us
assist you and the citizens of the City of Meridian.
Bird: Thank you.
Rountree: Thank you.
De Weerd: We certainly appreciate the support that you give our fire department and
our prevention efforts and I can tell you to the Council certainly you're invited to the
upcoming one. I assume that it's next February -- February 9th and -- because you can
always count on a very good time. I also can see most of your volunteers. We almost
have -- well, we have half of them on now city commissions, so we can see their heart
for serving and appreciate you all being here this evening -- or this afternoon. So,
thank you for attending. So, mark that on your calendars, Council. February 8th.
Rountree: Get a notice out to us. I don't know that I have ever seen one.
Bird: Yeah, we get them.
Rountree: Do we?
Meridian City Council Workshop
October 9, 2012
Page 6 of 48
De Weerd: Certainly we will. And we usually have men in kilts that entertain us, so --
that's why I go.
C. Economic ®evelopment CORE Update by Earl Sullivan
De Weerd: Okay. Item 5-C under Community Presentations. Today we have Earl
Sullivan with The Core. Welcome, Earl.
Sullivan: Thank you, Madam Mayor and City Council. Thank you for letting me have
the time to come in and give a brief update on what the activities of The Core have been
since the last time I came and spoke with you. We have had a tremendous amount of
success in getting people involved in The Core with new membership. Recently adding
the HC Company, Sanna Healthcare, Bank of the Cascades, All Valley Animal Hospital,
Eagle Road Professional Center and Rehab Authority just in the recent several months.
We have taken a lot of activity to generate interest in The Core and some of the
activities that we have been doing include the -- probably the most prolifically advertised
one is the Treasure Valley Angel Fund, which was started -- the first Angel Fund that
was started since the Boise Angel Fund and the only active Angel Fund in the state for
a period of time was a model through the Department of Finance using Department of
Commerce, the governor's office, and Department of Finance as sounding boards for a
new model for developing angel funds in the state. Since, then, another Angel Fund
has started on the -- kind of the backs and efforts that The Core did through those
different departments and the first investment has actually been made by the Treasure
Valley Angel Fund. So, we are seeing small companies get invested by Angel Funding
through the efforts of The Core. We have also had a very significant meeting with the
governor where we spent three hours -- a little over three hours one on one with the
governor and eight CEOs from around the Treasure Valley that are in the healthcare
field, focused on The Core, many of them members of The Core, educating both the
Department of Commerce and the governor's office on some of the opportunities that
exist, as well as some of the success stories that are happening in the state that we
already have available to us. We are meeting with the vice-presidents of research for
all three of the universities on a regular basis and working with them on our new
keystone project, which is an initiative that The Core is undertaking that will help bring
some of the research that's being done in the different universities to a commercial level
and try to establish a base of operations in the Treasure Valley right here in The Core
for new companies and support businesses around some of the research areas that are
already fairly well advanced in our state, including things like nuclear medicine that
Idaho State University is working on and some new advances in nuclear medicine, as
well as nano technology, and healthcare gramatics. So, we have -- we have been
spending a lot of time meeting with people trying to get some traction. I think that you
have probably seen some activity on the Business Insider. We have a regular column
on a monthly basis and we have had four or five columns recently talking about some of
the activities I just described. We also have a lot of future events coming up. In the
early part of November we are going to have Bruce Newcomb come out and speak to
the membership of The Core about what the new legislative session is going to look like
and what that could mean for healthcare related bills. We are also going to take a quick
Meridian City Council Workshop
October 9, 2012
Page 7 of 48
trip up to the River Point campus at Washington State University and learn some
lessons from what they have done in the successful economic development around
healthcare in their little campus area up there that's been well heralded in the Pacific
Northwest as a model for economic development in healthcare and we also have a
summit that we are going to participate with St. Luke's that's going to help, again, focus
on bringing some commercialization to the research that goes on in the community,
helping people understand that there is a lot of opportunity in health and health-related
research in the community. And, finally, I will end with one of the -- the new members
that has come in recently, the Eagle Road Professional Center right across from St.
Luke's has donated signage space for us and so in the next couple weeks you will see a
new sign go up that will mention The Core as this area as the home of Idaho Med Tech
industry and that will be on both sides of The Core as part of their donation. We will
have signage out there -- as people come off the interstate right there on to Eagle Road
they will be able to see The Core's name from the center and what we are doing with a
call to action on our website and so just to meet with us, the volunteers. We also have
a new employee, Tyler Radke is sitting in the back there, has come on recently to our
firm and she is spending her entire day working on the efforts of The Core to try to build
this Core competency in the state right here on the need for health and healthcare
research. So, I'm happy to take any questions if anybody has any specific questions. I
just felt it was appropriate with all the activity we have had to provide an update to the
Gity Council with all the support that the Mayor and the Gity Council and the City of
Meridian have provided to us, I want to make sure that you stay up to date on what we
are doing.
De Weerd: Thank you, Earl. Well, any questions from Council?
Rountree: I just want to thank Earl for the effort that he puts into this and what's come
out of it. But I would ask the question is there additional things the city could do?
Sullivan: At this point I think that the city is showing a lot of leadership, both with the
efforts of supporting The Core, as well as motivating us and providing some access to
people that were having trouble getting access through economic development efforts.
So, at this point I don't need anything else. I would ask for it if we had a burning desire
for continued support of the city and of the staff of the city as we move this forward is
going to be critical to our success. So, if we can continue that we certainly appreciate it.
Rountree: Excellent. Thank you.
De Weerd: And certainly, Council, we will forward you the keystone project draft and if
you have any comments to please share.
Sullivan: Absolutely. I will forward that out this afternoon.
De Weerd: Okay. And I would like -- I know I tell you this, but on the public record I will
say that Earl has -- has taken the bull by the horns and really has driven this -- The
Core to places that it's good to be. He's got a lot of respect for the efforts of what this
Meridian City Council Workshop
October 9, 2012
Page 8 of 48
stands for, what it can mean, and I think that he's definitely been the right person to lead
it to where it is and the direction we hope to see it go. So, I appreciate everything that
you do and kylie I have appreciated you immensely as well.
Sullivan: Thank you. We appreciate the effort.
De Weerd: Thank you.
Sullivan: I will see you guys in -- and lady in a couple of months, we will come back and
give you an update after we do some work on our future initiatives and get further into
our keystone project and certainly anybody can reach us at anytime if they have specific
questions or things that they want us to focus on.
De Weerd: Thank you, Earl.
Rountree: Thanks, Earl.
Item 6: Items IVioved From Consent Agenda
E. Final Order for Approval: TEC 12-009 Three Corners by Three
Corners, LLC Located Southeast Corner of Chinden Eoulevard
and N. Locust Grove Road Request: Two (2) Year Time
Extension on the Preliminary Plat for Three Corners
Subdivision
De Weerd: Okay. We did have an item moved from the Consent Agenda, which was
Item 4-E and (will -- I don't know who is taking this? Pete?
Friedman: Madam Mayor, Members of the Council, thank you very much. Yeah. This
was the order for three-quarters time extension that you heard on September 25th and
as you will recall original condition of approval was the requirement to have a city
identification sign placed on the property. The property owner brought up several points
stating his not supporting that. Council concurred with him. He did offer to contribute to
the cost of a sign on the opposite side of the road and, essentially, Council did approve
the time extension. The order as it had been written didn't have a not to exceed
amount. There was some discussion about that. So, we just -- it was requested of us
to get clarity from the Council. He's more than, again, willing to volunteer to pay half the
cost of a city entrance sign on the opposite side of the road, but he would like in that
order some language not to exceed 5,000 dollars, which is what his offer was at the
Council meeting. So, we just wanted to get that memorialized to make sure that Council
is -- we were clear with the Council on that and Council was -- that was intent, so that
we can -- we have the language that we need for the order. If that's your intent, then,
we can go ahead and have you vote to approve that order.
De Weerd: Council, any comments?
Meridian City Council Workshop
October 9, 2012
Page 9 of 48
Hoaglun: Yeah, Madam Mayor. Just -- yes. Comment. I think that is fair. It sounds
like preliminarily it would come out to about 10,000 dollars for that sign and we
appreciate his offer to do that and see if we can get that sited on the other side and I
think it's a great compromise on that.
Friedman: Thank you, Mr. Hoaglun. Appreciate that.
Bird: Is that a motion?
Hoaglun: And I would move, Madam Mayor, that we approve TEC 12-009 as
presented.
Rountree: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, will you call
roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 7: Action Items
A. Public Hearing: Republic Services Company 2012 Rate
Increase
De Weerd: Item 7-A is a public hearing regarding our Republic Services rate. Mr.
Nary.
Nary: Thank you, Madam Mayor, Members of the Council. We have in front of you the
proposed rate changes for the next year with Republic. Rachelle Klein is here as well
from Republic to answer any questions. It has been noticed. I think we brought a report
to you a couple weeks ago before you noticed it up to make sure that -- and maybe
Rachelle if you want some refresher on what specific the rates are. The changes were
very small. Most of them were below the five percent requirement for publishing
anyway, but we felt it was important since there was some new ones to include of the
rate changes regardless. Did you want some specifics, Council, or do you recall that
discussion, are you comfortable moving forward?
De Weerd: Well, I would ask -- this is a public hearing, is there anyone who would like
to provide testimony on this item? Okay. Any comments from Republic? No? Council,
any questions?
Rountree: I have none.
Meridian City Council Workshop
October 9, 2012
Page 10 of 48
Bird: I have none.
B. Resolution No. 12-879: A Resolution Adopting the Annual Rate
Adjustment for Solid l~/aste Collection Services by Republic
Services Company and Authorizing the City of IVieridian Utility
Billing Department to Collect Such Rates
De Weerd: Okay. Well, then, 7-B is resolution 12-879.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I would move that we close the public hearing on 7-A and that we approve
resolution 7-B, 12-879.
Zaremba: Second.
De Weerd: I have a motion and a second to close the public hearing and approve
resolution 12-879. If there is no discussion, Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 8: Department Reports
A. Public 1/tlorks Department: Capital Improvement Plan (CIP)
Update
De Weerd: Item 8-A is our Public Works Department and -- do you want to do the
Capital Improvement Plan first or do you want to -- okay. So -- Council, I'm sure you
have read this since yesterday, right?
Rountree: No.
Stewart: Well, hopefully, it was in your box a little sooner than that. I think maybe it
was in there last week, but -- you may not have known that, so -- I did want to go first.
Mine's going to be brief, so I did want to just come up here and talk with you for a
moment, Madam Mayor and Members of the Council. I'm happy to have the opportunity
to present the third annual capital and enhancement plan for the Public Works
Department. This is the third year we have done this and each year -- and previously
we have had some fairly significant changes to the plan and as far as its format is
Meridian City Council Workshop
October 9, 2012
Page 11 of 48
concerned. This year there really wasn't a lot of changes to the format. I think that's a
good sign that we are starting to get somewhere that we feel pretty comfortable that it
covers most of the bases. The one thing that I do want to sort of make sure that you're
aware of -- the one thing this plan is missing from previous plans is the schedules for
the projects that will be completed in 2013 and there is a reason for that. Last year we
put those schedules in there based on a Microsoft project -- program that we had
purchased for the department. This year, thanks to your support, we have purchased
and are in process implementing a e-Builder project management software program that
is a much more comprehensive program that will help us to manage capital
improvement projects on multiple phases, not only the schedule, but also document
tracking and financials and we are in the process of that implementation and we
debated -- we held off in producing those schedules, because we had hoped to produce
them in the e-Builder format, instead of having to produce them in Microsoft Project and,
then, redo that work or duplicate that work once e-Builder was implemented. We are
close to getting to the point where we can do that in e-Builder and we expect to have
those schedules completed by the end of the month. So, we will update those -- that
scheduling portion of this document as soon as we can do that. We just didn't feel like it
was worth doing twice and so we held off and -- but we did want to get this information
to you as quickly as possible. So, you have everything but those schedules. Again,
just want to thank my staff and all those who, you know, sort of worked on this. This
represents a pretty significant amount of work and it's one of the major projects that we
do each year. I will say that it's getting easier not only because the format is getting a
little bit more polished, but we are getting more and more comfortable with putting
together this five year plan. We have also got capital improvement plans in many facets
in water and wastewater and reclaimed water that have been finalized and finished and
that information is also helping us to develop a better five year capital improvement plan
and we are also able to integrate this more and more with our budgeting process, which
has been helpful as well. So, this document that you see in front of you correlates with
the budget that you guys approved just a month or so ago, month and a half ago. So,
with that information I would just simply stand for any questions that you may have on
the CIP. Certainly if you have questions later feel free to come and talk to us anytime,
we are happy to sit down and explain that.
De Weerd: Stewart, I guess I just have -- maybe it's just a format question, but as you
look at the ECEP report and you show the different funding years that it's been broken
into, it's hard to say if there is one of these projects that started before 2013, so if
maybe next to the project name it can just say phase -- phases two through four, if you
have already done phase one of a five phased project and -- I don't know how you can
show maybe a project that's all already into its funding cycle that's already been funded
in two or three or one, two or three funding years before this.
Stewart: Thank you, Madam Mayor. I appreciate that comment. I think there is
something we could do even if it was to indicate the total number of years that that
project spans and put that in one of the columns there. I will say that if you -- the
summary sheets don't include that information at all. If you go to the detail sheets for
each project it does show previous years expenditures in the pre -- in the detailed
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sheets of that, but we can certainly add that as a future enhancement to the summary
sheets as well.
De Weerd: I think most people will look at the summary.
Stewart: I agree.
De Weerd: So -- just a -- it was just a suggestion.
Stewart: No. I think it's a good one.
De Weerd: Council, any questions or comments?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Just a minor question. I was just curious when I was first looking at it I was
looking at enhancement number to see what your top priorities were and so on and so
forth and some numbers weren't -- they would skip -- like there wouldn't be a seven and
eight, we go from six to nine, and I was just -- well, that's kind of odd. I mean they are
still -- that's our top priority, but I was just kind of curious about the enhancement
number, why that was that way.
Stewart: Actually, the enhancement number doesn't correlate necessarily with the
priority, they are just -- you know, the way they were listed for this particular year. Each
one of the projects you will see ascore --
Hoaglun: Right.
Stewart: And that score is actually what identifies the priorities for us. So, the projects
with the higher score actually have a higher priority. We have gone to a scoring
mechanism to allow us the opportunity to look at things a little bit more
comprehensively. We have a sheet that breaks that down into several different
categories and we rate and rank each project according to that.
Hoaglun: I did see the score on the left-hand side, but they weren't in consecutive
order, so there would be 61, then 55 and 51 and -- so it was just kind of interesting
when I was trying to find, okay, what are your top priorities that I was trying to figure out
how that worked and the very first table is alphabetical and, then, I went there I saw the
score, okay, but the full enhancement -- oh, maybe that works. So, it might be at some
point in the future when we look at it, because, you know, I want to see what -- what
your top priority, what's number two, three, four, because that kind of helps us as we are
budgeting and, you know, with the competition for the dollars and how far can we go
and just kind of helps me sort some of these things out on what we are looking at. So,
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what might have to drop off the list in a little easier fashion. I don't know how you do
that, but you guys are engineers, you can figure it out.
Stewart: Thank you, Councilman Hoaglun.
De Weerd: Either that or make it more complicated. Sorry.
Stewart: Whatever you prefer.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Councilman Hoaglun's question -- and I don't find in the report a one on one
on how to read the report, so why don't you give us a -- go to page one of six in the
summary report and go through the first four lines and talk about the score or the cap
and DEF and the engineering number and the enhancement number in case somebody
asks us what does that mean and why is it there, because I can't tell you.
Stewart: Okay. Thanks.
Rountree: And it would also be interesting to have amulti-year column and the years
even though you can count the years in the funding, how many years is this project
going to go on or be funded.
Stewart: Madam Mayor, Members of the Council, Councilman Rountree, just trying to
make sure I understand. So, if -- are you saying the number of years it goes on, if it
goes on beyond the five year horizon that's shown here, is that where you're getting at?
Rountree: Uh-huh.
Stewart: Okay.
De Weerd: So, it's beyond or begins before.
Rountree: Yeah.
De Weerd: Kind of like the previous --
Rountree: Yeah.
Stewart: Okay. Well, I think we can -- we can work on that. Definitely. To kind of give
a brief sort of -- of the document, we actually have a summary report that includes
water, wastewater, and reclaimed water altogether and, then, there is a tab for the water
division, the wastewater division and reclaimed water -- each one of those, then, again,
has the summary just for that portion and, then, behind that is the detailed explanation
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of each product -- project. In the summary reports the score that's listed there for -- you
know, we score the water projects and, then, we score the wastewater projects and,
then, we score the reclaimed water projects, so they are not -- each one of those
different categories is scored in their own priorities.
Rountree: So we don't compete against one another?
Stewart: That is correct.
Rountree: Okay.
Stewart: And, then, the engineering number is just a number that we give for tracking
purposes when -- because we -- we, actually, have this -- it's a five year plan, so when
we identify a project that's five years out, that doesn't necessarily correspond with
enhancement numbers, because they are only given for the next year. That's why you
see enhancement numbers that are -- those are only listed on projects that are planned
for the 2013 budget year. The CAP -- you will see a little box, there is a little heading up
there, it says CAP and, then, there is some boxes there, it's either checked or not
checked, that is to indicate whether that project was capital in nature or can be
capitalized. And, then, the DF is the depreciation funded. So, that's to indicate whether
or not we feel like it could qualify for depreciation funding. And, then, of course, you
have got the title of the project and, then, the five years of the fiscal plan and the dollars
that we think we will need for each one of those fiscal years. The summary does not
include that -- you know, anything before 2013, which we can certainly find some way of
indicating whether or not there were previous years money expended on that project
and we could do the same thing on the other end of the spectrum from 2018 on,
whether we think that funding will be necessary going forward or beyond that horizon.
And, then, if you flip to the -- the tabs for the water department let's say, each one you
will find at the very -- you will find a summary for the water department there. It's the
same thing that you found in the beginning, only it's just for water. Then there is a map
that identifies the location of each one of those projects by the engineering number. So,
if you're curious as to where those projects are in the city, that will help identify the
location and, then, there is separate tabs for various different categories of projects
within the water department, whether they be mainline replacements or pumping
facilities or so forth and you will find a detailed explanation for each of those projects
listed behind those tabs. On the project page itself, you will find information regarding
the description of the project, the enhancement number if it's for 2013, account
information, project schedule right there indicates the beginning and the ending of that
particular project. So, that's sort of an indicator as to the duration -- especially if it's
going to extend beyond this particular fiscal -- or this particular planning horizon. Same
kind of information, depreciation financed eligible, whether it's capital, the overall score
of the project. There is your ranking. So, in the water department, you know, that's one
that indicates the highest priority within the water enhancements or CIPs. So, that --
that information is on the detailed sheets, it just doesn't happen to be in the summary,
which is something we could work to add. And, then, you will find the descriptions and,
then, down below there is some cost information that does show expenditures in 2012.
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It does show through 2017 and, then, it gives the total project cost, so you can see what
the overall cost of that project was going to be for,all -- all years. And, then, on the back
of each one of those individual sheets it kind of gives an indication of -- that's actually
the scoring mechanism. So, you will see on the back that's the scoring sheet and each
one of those little boxes there that you will see a number that has a pull down menu that
we go through and we actually score each one of those categories based on the merits
of that particular project. Is that helpful or is there more -- would you like more detail?
De Weerd: Warren, I think you provided a lot of detail. I think, though, what
Councilman Rountree pointed out is just a guide for the user that doesn't know what all
of that means and -- and this has come a long way, so to have just these few things
pointed out to make it even easier are very minute. This is a great document. We know
a lot of work has gone into it and it really does simplify it. But now if you will just provide
us a summary so we know what we are looking at, that would be even better.
Hoaglun: Madam Mayor, Warren, just to follow up. When I was looking at individual
pages, I was curious as to how when there is multiple projects under that tab how they
are put in the order they are put in. I was just looking for some logical things here. And,
again, as the Mayor said it very minor. I mean this is -- this is really good information,
it's there, but --
De Weerd: Now we can nitpick.
Hoaglun: Oh, yeah. Now we can nitpick.
Stewart: That's fine.
Hoaglun: Refine it. We will refine it. So, I was just, again, curious, because I --
sometimes there was an enhancement and, then, I didn't see some and, then, there
was the ranking and the score and different things and -- but, then, 18 would be here,
number four would be here and -- and I was just trying to think, okay, how -- how is this
broken out. So, just one of those things as I was reading and going along trying to
make sense of the document, going through each tab to say, okay, is this the most
important thing. Just -- and what do you do that -- however you order it or put in the
description sheet that Councilman Rountree had mentioned, how do I read this
document so it makes sense to me, a nonengineer to -- to follow along and say, okay,
this is why this is here. So -- it's good information, but it's a lot of information. So,
need to know what I'm looking at, is that a priority or am I reading number 99 on the list
and why am I reading number 99 that's going to be in 2017 when I need to spend my
time on this end or on these things, so -- I hope that helps.
Stewart: Thank you. Yeah. Madam Mayor, Members of the Council, I appreciate that
information and input. We will definitely take that back. I think there is a couple of
things that we could add to it that -- certainly some sort of a key or means for explaining
how to read the document and, then, I think there might be -- maybe even another
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addition to that or something similar to the summary that categorizes each one of the
divisions in priority so we can certainly add that and give you another feature.
De Weerd: Perfect.
Stewart: Appreciate that. Thank you.
De Weerd: Any further comment? Mr. Zaremba?
Zaremba: Well, this is just in relation to the comments that have already been made.
The term glossary of terms comes to mind, just a page that is a glossary page of terms.
That would be very helpful.
De Weerd: Thank you, Warren.
Warren: Thank you.
Public In/orks ®epartment: Strategic Plan lJpdate
De Weerd: Okay. Mr. Barry, I believe. Item 8-B, our Public Works Department
strategic plan update.
Barry: Good afternoon, Mayor and Council Members. It's my pleasure to present to
you our strategic focus presentation this year. It's hard to believe a year has already
gone by, but we have a lot of information to share with you and so I will just dive right in.
First of all, I want to recognize the strategic leadership team that was instrumental in
helping me acquire this information and more importantly helping us to transition or
move our department forward and those members are listed here on this particular
slide, but there is a lot of activity and a lot of leadership that goes on beyond this
particular work group, a lot of the members that are sitting in the audience this afternoon
of the department are -- were also instrumental in acquiring information and, of course,
certainly moving our department forward. So, I want to thank them and the strategic
leadership team for their efforts in helping us to achieve many of the accomplishments
we have for -- to share with you this evening. Very quickly go through the mission
statement of the Public Works Department. The mission of the department is to
anticipate, plan, and provide for exemplary public services and facilities that will support
the needs of our growing community in an efficient, customer focused, and financially
responsible manner. This is a statement that was put together several years ago in part
due to our strategic planning back in 2009. This is an overview of the department as it
-- as it exists today. We have seven divisions. You might recall we did have eight
divisions and one of those divisions, then, was absorbed into the new Community
Development Department. So, there is seven divisions and what's interesting is that of
those seven divisions we have 29 functional work groups. So, we are still a pretty large
department, cover a large and broad based period -- or activities and functions,
programs, projects and services. So, here is a short list of our infrastructure. I'm not
going to go through the full list, other than to say that this year we added over eight
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miles of sewer mains and we added over nine miles of water mains. What you don't
see here are -- or what you do see here is a reduction in the number of sewer lift
stations. We successfully took off line four lift stations this year over this last year,
which has been good for us, both operationally and environmentally -- from an
environmental liability standpoint as well. And what you do see is the addition of
significant infrastructure for the reclaimed water program. We added, of course, the two
storage tanks, that's a total of a million gallons of storage and the booster station, as
well as over four miles of reclaimed water lines. Our emphasis has continued to be to
plan strategically and work tactically and the way I wanted to sort of define that is
tactically when we focus on our tactical endeavors or efforts we are talking about really
focusing on the short-term activities or actions that we are taking as a department to
accomplish our short-term challenges. Now, as you know it's difficult sometimes to
categorize short-term and long-term challenges and so our attempt to do that is,
essentially, evolved into really putting some kind of time frame to the tactical and
strategic focus. So, tactically, we are focused on really the last year when we go
backwards and look at our accomplishments and this year and the next year when we
look at sort of what are the things tactically we are working on. When we talk about
strategic focus what we are really referring to is what we are doing now and into the
future that will carry us over the next three to five years. So, a much more broader
based organizational and community focused approach with regard to developing our
strategies, in addition to really formulating our efforts to overcome long-term challenges.
So, what we have done in this presentation, which we -- you know, this is a little bit new,
is we have taken a balanced scorecard approach to the way we are going to
communicate sort of our tactical and strategic activities and accomplishments for that
matter. Now, the balanced scorecard is a strategic planning and management system
that's used extensively in industry and business and nonprofits and government
organizations worldwide to really align business activities to the vision and strategy of
an organization, to improve the internal and external communications of that particular
organization and also to monitor organizational performance against strategic goals. All
efforts that we have made significant strides and improvements on in the department.
Now, what you see on the screen here is not the, quote, unquote, balanced scorecard,
this is really a modified balanced scorecard. What we have done is we have identified
the primary areas that we want to share with you and organize all of our department
information into these five primary areas. Those areas include our financial component,
our customer challenges and accomplishments, our employee concerns and challenges
and accomplishments, our operational challenges and accomplishments and, then, a
longer term view of our strategic challenges going forward. When we talk tactically what
we are referring to is really the first four of the five categories. So, that would be
financial, operations, customers and employees. This is the area, as you hear me talk
today, that I will be focusing on for the short-term strategies and actions. Then we will
move toward the end of the presentation to talk about our longer term strategy and
really emphasize what strategic focus we are going to place on the department and
deploy our personnel resources towards accomplishing. So, let's start first and talk
tactically for quite awhile and we will discuss, first of all, the financial matrix. You all
know where our money comes from, but you may not know how it varies. Sometimes
we share this information during our budget process, so I thought it would be good to
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sort of remind you where the money comes from and, more importantly, for the people
in the audience -- all two of them and those at home as well -- but more importantly
what I like about this chart is it shows change from last year to this year. If you look
sewer sales is where we dominate our revenues from. We get most of our reviews from
sewer sales. What you may not know is that sewer sales -- sewer and water sales
should say, combining those -- sewer and water sales are up 11 and a half percent this
year over last year. So, we are adding revenue. That's agood -- that's a good sign.
We also know that assessments are up significantly this year over last year. As a
matter of fact, assessments are up on the residential side 87 percent from last year to
this year. That's a good sign with regard to what's going on in the economy. From a
commercial assessment standpoint we see assessments I believe from last year to this
year by about two percent and what we attribute that to is that commercial was strong
prior to this last fiscal year. Of course everything is depressed from what we have sort
of gone through in the mid 2000s, but commercial certainly leading residential. Now we
are seeing the residential side come back and that's why we are seeing assessments
come up. What's important to remember about assessment is that we still have over
2,000 ready to build on vacant lots, which represent about 9.3 million dollars up
uncollected water and sewer assessments. MUBS has increased its revenue slightly
and, then, if you look at other income, this other income is mostly like interest and
miscellaneous fees. Of course interest rates have dropped significantly and that also
helps to explain why our income from interest essentially has gone very very low. Now,
let's talk a little bit about where we are spending on money. We talk about this in
budget, but just quickly our Public Works administrative arm, which includes
engineering, business operations, administration and capital projects and inspection,
covers about 38 percent off our operating expenses -- excuse me -- 40 percent. Let me
make sure I didn't go too fast here. Yeah. Here we go. Operating expenses. And so
our operating expenses are around 4.1 million dollars with 40 percent of those being
attributed to the wastewater division and about 37 percent of those being attributed to
the water division. Public Works admin is about 20 percent and our environmental
division is about three percent. This is our financial dashboard that we wanted to share
with you. I share this with you about annually and I won't go through all the dashboard
matrix here or benchmarks, if you will, but I will say if you compare this to years
previous we can continue to see improvement in the way the utilities' financial position
has evolved. Essentially here all of the matrix, except for two -- or all of the dashboard
dials, if you will, except for two, are in the positive. And that's very good. A couple
years ago half of them were in the negative. The only areas that we really see some
concern in is in the annual system reinvestment or what can be termed depreciation
financing. This is an area of weakness for us. We know that as a department. The
good news is we know that it is a weakness and that we are focused on improving the
way we identify and track and finance our depreciating assets. The other good news is
that we have quite a bit of time, because most of our infrastructure is fairly new, since
we grew rapidly over the last 20 years and so we are focused there and I will speak
more to that as we go in the presentation a little bit later. Some of the accomplishments
financially that we have been able to achieve over this last year -- and some of this is
carryover from years prior, but you know that we have been doing monthly divisional
reviews for both water and wastewater. We have incorporated quarterly division
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reviews as well. This is where we track our actual performance beyond just financial,
but into the operational side of things. And our budget execution rates have improved
according. So, as we have drawn attention to our execution rates we have been able to
sit as a team and evaluate why execution rates are where they are and what strategies
we might want to pursue in order to improve those budget execution rates. By doing
this we have been able to see a steady and gradual increase in our execution rates,
although we are not there as it relates to accomplishing the goals we have set out for
ourselves. Personnel costs are 92 percent of budget and this is, of course, year to date
and we don't have, essentially, September numbers posted. Operating costs 86
percent of budget and capital construction is about 63 percent of budget, but keep in
mind that we have a lot of capital construction activity that still is being invoiced right
now and although the work did occur prior to the end of September, invoices are still
rolling in, so we expect that number to come up considerably. We also have been able
to achieve some remarkable improvements in energy efficiency by providing new
automated controls both at the police department and at City Hall. You may remember
here at the City Hall we went through a fairly robust control change out to try to get our
HVAC systems to run better. I want to share with you that, essentially, we have
reduced through these efforts our electricity consumption by ten percent at City Hall and
our natural gas consumption by 30 percent at City Hall, just compared to last year's
numbers. So, those are pretty good gains -- or gains rather. We have also been able to
reduce energy consumption at the police station by improving their control system after
robust auditing by 13 percent. So, let's look now in the financial arena what some of our
challenges are going forward and, again, we are talking tactically, so the next year or
two. Our rate model has served us well over the last several years and -- but it needs
some updating and some refinement. We want to make sure that the model is
streamlined and we want to simplify it a little bit, but also add to it some analytical
capacities that it doesn't currently have. For example, the depreciation side of the
utilities not well represented or tracked through our rate model. Also depreciation, that
side -- as I mentioned the rate model is -- is limited simply because we are limited in
what we know about our depreciating assets. we need to do a better job of trying to
inventory those assets and, of course, the inventory management software we have
acquired through your approval has allowed us to pursue those endeavors, but the
valuing of existing assets is a challenge for us, because we still don't even have a really
good handle of where every single asset is citywide and we are talking something like
50,000 assets across the city. Different assets for that matter. Understanding asset
lifecycles, you know, that's something that is going to take us quite a bit of time to -- to
develop, because while we may think that a certain type of material, like stainless steel,
would last inside -- as a casing inside the ground for a drinking water well and that that
well should last us 50 or 75 years, we know that steel casing, essentially, pits pretty
quickly and we have only been able to get 13 to 20 years out of a well. So, different
types of materials will depreciate differently depending upon how long they will last in
the field. So, that's been difficult for us. Inadequate resources to fund replacement.
Currently on the books it looks like we have adequate resources, but that's only based
upon formulaic approaches to the way that we do straight line depreciation. We are not
concerned about this, because as I say the more information we gather the more insight
we develop about our depreciating assets, the better we will be able to tell you with
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certainty what our vulnerabilities are that relates to those depreciating assets. We
would like to also see some real time budget improvements and control processes. We
have been working internally in the department to bring about improvements in the way
that we track our budget expenditures and we have been trying to develop through the
Finance Department standard operating procedures and policies that allow for quicker
turnaround of financial data that would be shared between our department and, of
course, that department. And so we -- while we have made some improvements on
some of the current workflows related to our financial activities, there is a lot more work
to be gained there. When we talked lastly about finances as a utility, we talked about
three particular areas, rates -- we want to keep our rates competitive and we want to
finance the accelerating growth and impending regulations that we are aware of. We
also want to ensure that our rates cover our operational needs and that growth will
continue to pay for growth. So, we will be tracking that and, of course, the rate model is
a tool to do that. On usage, just to let you know, usage -- particularly from water --
water consumption continues to decrease over time. About eight years ago the average
residential user was consuming about 14,000 gallons of water per month. Now it's
under 8,000 gallons. That has a big impact on rates, obviously, and revenues I should
say. So, the less you use the lower your revenues are going to be and, therefore, you
have this sliding scale as it relates operationally to whether or not rates are going to
adequately finance the operational components of the utility. So, that's something that
we just need to continue to track and monitor. And, then, of course, assessments
versus rates. I mentioned to you that we still have 9.3 million dollars of uncollected
assessments out there, all we need to do is for people to pull building permits and start
building on these vacant lots that already have infrastructure on them. That will
certainly help us particularly as it relates to our regulatory required improvements
throughout both utilities. Okay. So, here we are back to sort of ground dust in the
modified balance scorecard and we will focus now on customers. In the customers
some of our accomplishments as a department we have been able to work toward is
improving water quality. We have -- I'm happy to say have DEQ approval to blend the
water at Well 20B. You may be called that Well 20B we had to shut down for
radionuclide problems. We now can capitalize on blending at the storage tank at
Settlers Park and pump 20B water in and mix it with other water to bring -- the attempt
is to try to bring down the radionuclide concentration. While we still -- we still have work
to do in this area, the efforts that we have accomplished do include that work that I just
mentioned. Also pilot projects for iron and manganese filtration have occurred. We
shared that with you earlier this summer during our tour and those pilot projects were
run at Well 21, 22, 15, 18 and 26. And, then, occlusion, which probably is a term you
haven't heard of before, but occlusion refers to isolating different types of sections of the
water or the well casing if you will. We know that when you drill a well water can come
in from a variety of different levels depending on your screen intervals and what we
have tried to do is reduce screen intervals to try to occlude or prevent the mixing of bad
water in the aquifer from good water. We weren't able to successfully achieve the
results we wanted to in Well 16, but the -- in Well 20B we have had some sort of mixed
success and that's something we still need to track. In our -- to continue with our
customer accomplishments, we have just developed a measurement tool to track and
analyze customer service and satisfaction for our capital construction inspection
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program and these surveys will again go out as part of every project that gets inspected
by our construction division. So, we are excited about the data we are going to be able
to collect from that and the services we will be able to improve once we analyze that
data. Also wanted to share with you some other accomplishments from a customer
standpoint is the read to bill time. There have been complaints that -- we developed --
Mr. Nary and I sit on the board of -- it is adjusters or appraisers?
Nary: Adjustment.
Barry: Adjustment. This is where folks who are concerned about their bills or leaks or
those kind of things come and protest those bills to us and we have heard over the last
year or so that people are concerned about how long it takes for them to be notified on
their bill about the charges, so that they can be alerted to a leak. Now, we have very
good staff in our water division who are actually very proactive and go out in advance
when they see something on their reads and let people know. But sometimes things
slip through the cracks. So, one of the things that we have done is we have tried to
reduce the read to bill time. That is the time it takes for a staff member to go out and
read the meter to the time it takes for the bill to be generated and we have worked with
the Finance Department, specifically utility billing, to shorten those times from 15 to 30
days down to one to 15 days. We think every day counts. So, that's been an
improvement. SOTO, which is a shot off turn on program was developed in house with
the support of IT and utility billing and this allows us to provide better customer service
as it relates to the shutting off and turning on of customers for either nonpayment or
back flow prevention deficiencies and what's important there is that we have -- we
suppressed or we have -- excuse me -- increased the amount of time for them to turn
around some sort of payment and prevent a shut off, which only, then, in a few hours
needs to be turned back on. And, then, our customer contact and outreach we have
continued to make strides on. I'll just share some pictures. You know all about Public
Works Week, I won't go into the details about Public Works Week, but it continues to be
a very successful community outreach program for us or project I would say. Week
long activities. This year we raised over 3,400 dollars for the Food Bank as part of
these activities and, you know, it's just a wonderful event. We have increased the
amount of participation in the Poop Scoot run to over 90 this year and the staff have
been just phenomenal in showcasing the department and really stepping up and
volunteering for these types of events. We have done more than just that. We have
done a lot of other community outreach activities and these activities include several in
school and educational presentations. We've had a lot of professional publications as a
department that we have developed. Over five. We did ten program -- or over ten
programs or exhibits or conferences in this last year where we contributed either staff
expertise, time, materials and speaking. We did 12 community presentations this year,
12 facility tours that were conducted in the department and also more than 30 public
and focus group meetings were conducted over this last year by department staff.
De Weerd: Hey, Tom?
Barry: Yes.
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De Weerd: In terms of your outreach from primarily the environmental division --
Barry: Uh-huh.
De Weerd: -- can you keep track of all of those organizations that you touch and invite
them to Public Works Week? Do you already do that?
Barry: Well, we do some of that, Madam Mayor. And thank you for your question and
suggestion. I have just met with Ken Corder, who as you know is a new hire in your
group and we have tried to establish some processes by which we can tap into these
different types of resources. The Meridian Academy for one is one that we are starting
to investigate now and others who participate in auxiliary functions and through our
other outreach efforts, we definitely want to keep a list of and bring them together and
invite them to these. I talked with Ken about, you know, filling the bus, so to speak, for
our facility tour and he's guaranteed me I will need three buses this year. So, I am
excited about that. And to your point we are -- we are to a certain degree, a very small
degree, doing what you have suggested and we need to do more of that. So, we will be
tracking that more robustly as we go on.
De Weerd: I guess since I see Mollie in the audience I know she will do that.
Barry: Yes. She's very excited to do that. And thank you. So, moving forward, you
know, we do have some challenges from a customer service standpoint. Our source
water quality, we have talked about that, you know, as what -- while we have made
some improvements we have a lot of improvements to be had. We are trying to develop
these treatment filters at both -- both Wells 21 and 15. Of course that's the worst water
quality we have from those wells and we are trying to improve water quality filtration at
those facilities. New Well 16B is something that we also want to focus on this. Water
storage, as you know, is a big concern of ours. We need to move forward with Water
Reservoir No. 2. You should be hearing about that somewhat soon, but that is certainly
a challenge and different people look at that type of project differently depending upon
where you live. Wastewater system odor control is one other project that we know we
have been trying to work toward. While, it hasn't risen to the highest level yet, we do
have a couple of customers near the treatment plant that are concerned about the odors
that come from the treatment plant and so it's on our radar, it's just not something we
have planned immediately before. The split corridor project, that's going to be a big --
you know, from a tactical standpoint a big challenge for our customers. Both the
customers who are getting services along the corridor, as well as the traveling public
and future customers, for that matter, we are positioning ourselves to increase the
amount of capacity in our water and sewer lines and position downtown for
redevelopment here in the not too distant future after the corridor is established. And,
then, of course, communication and education, that's an area we want to focus on. We
are not communications people in Public Works. We are engineers and operators and
GIS people and administrators, we don't really do community outreach and a public
education. But the resources that have recently been added to the city will help us
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significantly and that includes both Ken's position as community liaison and also the PIO
for the city and so we appreciate those resources and we will be coordinating our efforts
with them, along with Mollie to improve the development of our communications plan
and implement that accordingly. We are back -- we are going to focus now on the third
of these five areas and that's going to be employees. So, as we look at employees,
some of the accomplishments that we can hang our hat on is that, essentially, this year
-- over his last year we developed adepartment-wide training database and we have
really focused on training as a major improvement from a workforce development
standpoint. We have something like on average about 25 hours per employee now
receiving training across the department. That is under the benchmark, however, it is
still a very good number and we are very proud of that number. Before, several years
ago, that number was below ten. So, we are pleased about the efforts we have been
able to make in continuing the educational process and the -- the on-the-job learning
that goes on and is important, so critical to everything that we do. We have been
focusing on skills-based training. For the most part we have been working on
leadership training for those leaders and mid managers. We have developed a
management academy. It's been almost a year now since that academy has been
instituted and monthly we will have about 30 of our managers and leaders in the
department attend these meetings and right now we have partnered with the Boise
State continuing education arm to continue the skills based training. We are excited
about the training. HR has now developed the curriculum they have been developing
and we will probably transition a lot of that training over into that, which is going to be a
good synergy for us. But we have been improving our project management, process
management, basic skills training, including writing, communication, time management,
sort of the basic skills. A life for life training includes things like our operators being able
to replace like equipment or electrical equipment for like under the law, as long as they
don't add to the system. We are able to do life for life. We have been able to provide
training for that. And, then, of course, safety, we have improved our health and safety
manual and formalized our health and safety committee and, of course, we are
performing basic safety oversight and training and we have put together an RFP to do
the safety audit, which we talked about with you at the City Council earlier this summer.
We also are improving our recognition and acknowledgement while we are not there
and I won't say that -- you know, I sort of felt guilty even putting this on the slide,
because really we still do a very poor job of recognizing and rewarding our staff for all
the efforts they do, considering, you know, the challenges that they are up against each
and every day in their jobs. But we did triple the amount of recognition we did this year.
We gave out several more awards at our department picnic this year and we have
encouraged our department leaders and managers to send e-mails and go up and do a
better job recognizing the efforts of the staff when a good job has been done and I know
some of the staff might say, well, I never got recognized and that's probably true, we
don't -- we are not consistent yet. We are not -- we are not doing a great job, but we are
moving in that direction and I think that the senior team, as well as our division
managers, needs to be recognized for that. You will see that as one of our challenges
here, too.
Hoaglun: Tom?
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De Weerd: Tom?
Barry: Yes.
Hoaglun: Just a quick question under recognition. Who won the kickball this year?
Barry: That would be --
De Weerd: Who made up -- who made up new rules?
Barry: Yeah.
De Weerd: Isn't that what I heard?
Barry: It was interesting, because, you know, we -- Tiffany couldn't play this year, so --
she's our utility operations manager and so we had her be the designated referee and,
of course, I don't know why operations -- either wastewater or water didn't win, because
it was heavily skewed towards -- towards them, but yet Public Works prevailed as usual
and so we are pretty pleased. Thank you for your question.
De Weerd: Well, Iheard -- I heard there were a bunch of new rules that no one had
heard of.
Barry: There new rules, but they were from U.S. official kickball rule making thing and
Brian Kerr was the one who put that together from the Water Division, so --
De Weerd: Yeah.
Barry: -- we should recognize his efforts for that. I'm not sure I understood all the rules,
so I'm not sure they were all followed, but, you know, we --
De Weerd: I bet you made them up.
Barry: Yeah. He probably made them up for water.
Hoaglun: Madam Mayor, maybe I should retract my question.
Barry: Yeah. It's a sore subject for our operations side of our -- of our department.
Anyway, our challenges are many in the employee section. One of them is department
vacancies. You might recall when I joined the department about five years or so ago we
were running a 22 percent vacancy rate. Over time we have been able to get that
vacancy rate down to six percent, now we are back up to 12 percent. And what's
interesting about that number -- 12 percent doesn't seem like a lot until you sort of
transfer it into where those vacancies are. The vacancies that we have currently in the
department are towards the top end of the organization. So, if you look at our top
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managers, we are running about a 22 percent -- 21 to 22 percent vacancy rate at the
top end of the organization. That's a challenge for us, because there is a lot that needs
to be done by those staff and, of course, all staff. So, department vacancies are a
challenge. It's difficult. We are a very lean organization, so we need every position
filled and we have never had them all filled since I have been with the city.
Hoaglun: Madam Mayor and Tom, just a question on this top end -- are you referring to
engineers? Are they -- is that an area that's particularly tough?
Barry: That's a great question. We are referring to a variety of different positions, for
example, engineering, operations, administration are generally the three areas. Deputy
director position. I don't know if you know -- I can announce it now, but Tiffany Floyd is
leaving the city, so our utility operations manager position will go open again. So, it's
the second time --
De Weerd: She takes softball that serious?
Barry: Yeah. She's done.
De Weerd: Or kickball.
Barry: That's right. That's her last time refereeing and so we have taken care of that
particular issue going forward. No. Actually, it had no relevance. But we are sad to
see her go. She's done a great job for us and we wish her well. She's going back to
DEQ and she will be a regional administrator over there. Of course Rich's retirement
as our deputy director left a big hole. My -- if you look at the very top end of our
organization, the four senior managers, I'm 50 percent vacant right now, so -- or will be
50 percent vacant on the 16th, next Tuesday. So, that's a bit disheartening and it slows
down our progress in moving a lot of these tactical and strategic endeavors forwarded
and so we just kind of do the best we can and we will begin the recruiting process for
those. But, Mr. Hoaglun, it was operations, like assistant superintendent for
wastewater, that's a position that's open, lead operator has been one that was difficult to
fill, but we did finally fill. We have some engineer positions and, then, as I mentioned
operations and senior staff positions as well.
Hoaglun: And, Madam Mayor, I hope you don't mind, Tom, if I delve into this a little bit
further. I'm just kind of curious. Are we able to compete with the private sector on
salary? I mean what's some of the -- where do you see some of the issues on this?
Is it primarily money? Is it opportunities for advancement? Is it none of the above?
Barry: Thank you for your question. We have put a lot of thought into that and we
have worked actually with Bill's staff, Crystal Ritchie as well, to try to figure out what
seems to be the issue. We know there is a natural attrition that happens. People just
come and go in organizations. We know that the economy has a lot to do with whether
people want to move. If they are upside down in their house, for example. We also
know that this region tends to be one that's not really on people's radars. Although it's a
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great region once you -- once you tell people about the region and the benefits of the
City of Meridian, particularly some of the awards we have, 100 Best Cities -- or 100 Best
Cities for families and those kind of things, people get really excited about it. But
attracting people here has been difficult for us. One of the things that is a challenge that
I have on here is recruitment and retention. We noticed that some of our hiring policies
are -- we think -- we don't know this for sure, because we haven't tested it -- perhaps
making it difficult for us to attract people. The example is we have a very sort of -- as
most governments do -- as most cities do, we have a very passive sort of application
process. We post the advertisement and we wait for people to come to us and that's
typically how it's done. Well, what we are talking about doing is trying to move that
towards a more active recruitment base. So, we want to go after association. We have
been researching other cities that are hiring positions similar to ours and asking for their
candidate pools. You know, you guys select whoever the best candidate is, once you're
done can you tell us the names of some people who have -- who rose to the top in your
organization and we will go out and actively recruit them. We are also talking about
going to our associations and maybe setting up a booth, for example, and trying to do
active recruiting at the association conferences. Those are things we haven't
historically done, which we hope we will be able to gain some -- some better recruitment
and higher quality members or applicants, if you will. But we are not really sure. I do
know that I have personally struggled at the top end of the organization with -- you
know, we hire within the first third and we have very wide ranges, for example, as a city
and so if we try to target people that come in at the first third, the first question I get is,
you know, what are you going to hire me at and, then, we talk about salary and they
say, well, gosh, you know, that's going to be a five or ten thousand dollar cut, but it
sounds like a great opportunity, I'm willing to maybe take that to progress my career.
How long would it take me is the next question to regain my salary and, then, you look
at what we call the FLU rate and that's --
De Weerd: Mr. Hoaglun, needless to say, there has been a lot of discussion and some
strategies put in place that, hopefully, addresses some of the challenges that we have
found.
Barry: Right.
De Weerd: And if you would like to know more you can stay late after class.
Barry: It's something we have given a lot of thought to and I appreciate the question
and some of the answers to your question we don't have and others we are working on
and --
Hoaglun: I saw in here recently we were looking for an engineer and I can't remember
what it was and -- and I knew someone --Iran into them, who was an engineer in the
valley, had moved out of state, the economy went down, found a job in the tri-cities,
looking to come back, was here, I ran into them and I said, oh, by the way, you know,
we are looking for an engineer. I says I don't know anything about it. You need to go
on the website, yadda, yadda. He says, well, Brad, he said to be honest typically he
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says the municipalities in the area really don't pay compared to the private sector and
so that's the genesis of my question going, gee, are we that bad where we are not at
least being competitive with the private sector and that can be difficult for government ,
no doubt about it, but I didn't know if that was all there was to it or if there were other
things -- it sounds like, yes, that's part of it, but there are some other things as well.
Barry: Yeah. And I can simplify the answer as it relates to the private sector. No, your
friend is right, I mean municipalities, including Meridian and the others in the Treasure
Valley, don't pay the same as you would in private. But there is different benefits, right?
You know, there is security, there is less travel, there is those types of things. I mean
the whole package has to be looked at, so --
De Weerd: And he went to the tri-cities, because they didn't have the same recession
we did. We lost a lot of engineers during the recession. The engineers that were in the
private sector. So, yeah, there is -- there are pluses and minuses most certainly.
Barry: So, anyway, with regard to retention, you know, that's another area we struggle
in. Our SLU rate for the city is large. If you're a -- if you're a solid performer in our
department and doing your job and doing your job well, if you started at the bottom,
because we have wide ranges, it would take you two careers to get to the top of your
range. That's a challenge. So, 47 years to go from the bottom of your range to the top
of range under our current policies. And I know that those are being evaluated, as the
Mayor said as well, and we are excited to be a part of some improvements along that
line. But that's certainly a concern when you're attracting somebody, how long does it
take me to go from the bottom to the top. Workforce development is one of those areas
that we have made some gains in as it relates to training, but we have a lot more to do.
Specifically we want to increase and focus our time and attention on leadership
development, problem solving, decision making, project management and process
management and improve the overall skill levels of the staff. We are wanting to do this
by developing a critical skills matrix in the department and assessing how each staff
member meets a certain criteria) skill that has been developed for their job and, then,
develop a gap assessment if you will and, then, put together a plan or individual training
plan for that particular employee in order to help bring them up to what the position
requirements are for skills based training. Succession planning is something we haven't
really been able to do much with and, Mr. Hoaglun, it goes back to your question,
mean if we had been doing a better job succession planningwise we might not be in the
position we are in as well. But that takes time and it takes resources. So, that's an area
we want to focus on going forward. And, then, employee satisfaction, we want to make
sure the employees are satisfied. We have been collecting feedback from them. We
have done a fair job of providing feedback, but we have done a poor job in taking that
feedback and implementing some sort of improvement plan associated with it. This
year we have done that in the water division, but that's the first division that we sort of
started with. We want to continue to do this and do it system wide or department wide
going forward. And, then, workforce safety, we are -- as I mentioned before, we feel like
we are vulnerable in that area and so we are doing our assessment, our operational
assessment of our workplace safety and the RFP is going to be going out here not too --
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not too long from now and we hope that that audit will give us some information about
where we stand there and, then, we will be able to develop program improvements to
our workplace safety program. So, we are back to this sort of baseline slide and we are
going to talk about operations here and there is -- of course operations -- I mean we are
-- you know, operations is our thing. That's -- we are a water and sewer utility and so
we have a lot of accomplishments, but a lot of challenges at the same time. Process
and performance management wise we have been as you know -- and I won't go into
the details here, but we have been developing matrix and we have been benchmarking
our performance. I do want to say that it's notable that our benchmark -- the benchmark
level of performance that we have established to date shows that, essentially, our
operations is close to the industry best standards from those that we have identified so
far, which is great. But we still -- we still can improve and that's the whole idea is behind
continuous process improvement. So, process improvement, including things like
budgeting, building assessment, energy efficiencies, documentation, in conjunction with
our e-Builder development and implementation are all going to be things that -- or have
been things that we have been able to hang our hat on as accomplishments for us and I
have shared with you some of the efficiency improvements that have resulted from that.
At the wastewater treatment plant we have been able to also increase efficiency by
completing the turbo blower installation. We reprogrammed the aeration basin to
control and minimize the blower energy use. We also included solar lighting at the new
filter building. You saw that on your tour. Conducted full scale .polymer trials for
competitive bids to reduce the amount of money that we spend on polymer at the
treatment plant. And, then, we are, of course, using methane gas to heat our filter
buildings, which has been good for reducing overall natural gas demand. We have also
improved the design manual by centralizing and improving development in engineering
standards and specifications and that has gone a long way to helping us get the type of
infrastructure we want, the type of look that we want at the very beginning, instead of
coming back in and trying to fix all of that stuff later. It also is a good way to
communicate our expectations to the developing and engineering community right at
the very beginning. So, there has been a lot of work on that that staff has done. A
couple of other things that we should be proud of in the department is, of course,
maintaining our NPDES permit compliance. We have passed another year here without
any violations at the wastewater treatment plant or in the water division for that matter
and so we are proud of that and that includes air permit compliance, reclaimed water
compliance, water and wastewater compliance. We eliminated four of those stations I
mentioned. We redrilled two wells. We did two biosolids projects and developed
partnerships out of the last biosolids project to assess how well composting would work
for the city. I do know that there is talk about a regional compost facility, so we have
been keeping abreast of that. But we have been using a local partnership and
statewide partnerships to try to see what effort might be able to be done locally on that
front. Settlers Park recycling project, we worked with the parks department, Mollie did,
with parks staff and put into place at Settlers Park a recycling pilot project and for the
summer we were able to achieve over one ton of recycled materials from the park,
which is great, just in this last, you know, five -- five, six months, so we are pretty proud
of that. We had two inspections this year. We had an unannounced Environmental
Protection Agency inspection. The good news is they didn't come with guns this or flack
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jacks or anything any of that kind of stuff and the better news is that while they looked at
thousands of documents we didn't -- we ended up coming out of that evaluation with
zero violations. So, we are very pleased about that. That was a surprise audit. And,
then, of course, the -- the Department of Environmental Quality for the state of Idaho did
a sanitary survey on our water system. It's kind of a similar evaluation of the -- of our
system and what they did is they knew that we had a great system, they actually
brought out a trainee and trained that trainee at our system, because we had a good
system and in the end we also passed that with flying colors as well. So, nothing out of
the ordinary, fully compliant from a water systems standpoint. So, we are really pleased
with that. Also, our reclaimed water program has been in intermittent full swing for most
of the summer. You might not know that essentially we have produced and
redistributed about 25 million gallons of reclaimed water or effluent, if you will, through
our reclaimed water program and that has helped us with permit compliance. You might
recall that we are at a seven MGD limit for our effluent and so the reclaimed water
program is helping us considerably keep under that limit. Underground facility locating
technologies, we have talked with you about that in the past where we can now use
handheld devices to locate infrastructure under the ground without having to do a more
invasive search, which has been great. And we also obtained our radio frequency
license, if you will, for voice -- for voice frequencies, which is something that is required
before the end of this year for you to be compliant with the FCC licensing rules. In the
planning side of our operations you just heard from Warren about our infrastructure
planning, the five year CIP. We have also projected out another five years and we have
got -- we are beginning to plan further and further out. You might not know that the first
five years, 2013 to 2017, represents about 65 million dollars worth of capital
improvement needs, but the second five years represents about two thousand -- or,
excuse me, 74 million dollars. So, we have another ten million dollars of added needs
going forward. Capital project administration improvements include sending all of the
project managers to project manager boot camp. We sent them to two, three day
trainings out at various sites throughout the country to improve their project
management skills. We have developed SOPs and process flows with the Finance
Department, as I mentioned, and we have also developed and improved our
coordinating efforts and policies and procedures for joint projects on ACHD slash City of
Meridian projects as well. We have been making progress on the GIS plan. Six out of
the 14 deliverables have been achieved so far on the phase one plan. There is a lot of
work left to be done on that. And we also study chemical treatment options to reduce
the effluent phosphorus. A hundred and forty-four jar tests were taking over this last
year to try to figure out strategies we can incorporate to the wastewater treatment plant,
which helped us get to ultra-low phosphorus reductions. We still have a lot of work left
to do there. And, then, of course, the reclaimed water system improvements include the
hydraulic model that we developed for the formalization of a service area and, then, of
course, operational specifications which has helped development and has helped us to
identify where we would want to put reclaimed water infrastructure throughout the city.
Operational challenges continue to include process and performance management. We
want our dashboards to not be static. We want them to be dynamic. Every time I come
and give you a presentation I have to go do a lot of work to try to establish what the
matrix are and our benchmarks and stick them on hand drawn graphics so they look
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really cool for you. We want dynamic -- or dynamic tools to be able to do this, so that at
any point in time we can pull that information and get you more regular and routine
updates on information. We also again standardizing our procedures, e-Builder
implementation. Warren mentioned that earlier with the capital project improvements.
Develop or incorporating e-Builder will allow us to communicate better with the Finance
Department and keep better track of our finances and our project schedules, but that
work is -- there is a lot to be done there and so that's why it remains a challenge for us.
And, then, of course, our asset management and inventory control efforts will continue
to be a challenge for the next several years. Legislatively as an operational challenge
we are focused on sort of doing no more harm, losing no more ground. That's sort of
our philosophy right now when it comes to the legislature. We would like to eventually
get to sort of maybe regaining some ground in critical areas that are of importance to us
in our operation, but those will be challenges as we go forward. Our NPDES permitting
is also a challenge. There is a lot of work that goes into development of a new permit
and I don't know if you realize, but we have been having bi-weekly to monthly meetings
on NPEDS strategies. We got a consultant on board helping us. There is a lot of data
information sharing. There is a lot of analysis, a lot of strategy that goes into meeting
with certain types of staff at certain times -- at certain points in time and it's just
daunting, really, when you think about what we have at stake here with our new NPDES
permit. What's also important is that we have been having to monitor others -- other
jurisdictional NPDES permits. For example the city of Boise's came out in final form --
or in draft form, which we had to go and review and put our comments together. There
are things that can happen to one jurisdiction that may or may not be beneficial for our
jurisdiction and so we take advantage of the comment period to make sure that there is
fairness and equity and certainly some scientific basis for the types of permits that are
being generated and we do see inconsistencies across the valley with regard to permit
levels for various constituents and so we want to make sure we know that, so that we
can engage in appropriate conversations with our regulatory partners as it relates to
putting our permitting together. And, then, of course, you have heard all about the
wastewater treatment facility improvements. We had a slideshow on that in and of
itself, but those will continue to be challenges for us. We have got about ten to 15
million dollars' worth of improvements at the wastewater treatment plant that need to
occur and that will be not an easy task, but I'm told David Allison is up to the task, so we
will see. In any event, we will go through here and last we talk about really our strategic
accomplishments. Now, again, we have transitioned now to looking at the next three to
five years. We did do the APWA, which is, again, the American Public Works
Association accreditation self-assessment. What we realized by doing this assessment
is two things. One, the best management practices that are required of us go well
beyond the boundaries of the Public Works Department. We had across-functional
team of people from -- from all divisions in Public Works and we had the HR staff, we
had Planning staff, we had Finance staff, we had Parks staff, we had Fire and Police
staff, all helping us on this self- assessment to sort of evaluate where are we in meeting
these best management practices and the self-assessment is the first step, you have to
kind of realize where you are and, then, make a decision as to whether or not you want
to continue to close the gap that you found in your self-assessment. The great news
here is that not only was it a great cross-functional team, it took about six months for us
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to get through this work, but we realized that we are doing a lot of things right, which is
fantastic. I mean it's -- it's not that you wouldn't expect that we weren't, but it was just
surprising to see how many things we already are doing really well. So, its affirmation
for us, for the staff, in a variety of different departments to know, hey, you know, we are
really not that far off. There is some areas where we can make some improvements,
but for the most part it was eye opening to that level and that's -- that's been good. At
some point in the future I'll talk with you more about accreditation in our a process, but
suffice it to -- I'll stop there for the purposes of today's discussion. Accomplishments
also include SCADA, facility water, water conservation and reclaimed water master
plans. We have been very busy doing a lot of master planning. And that's good,
because we are embracing what challenges are coming down and putting into place
strategies to overcome those challenges. Revise the five year CIP. That was an
accomplishment. And some NPDES strategic planning was also an accomplishment.
We were heavily involved as a regional partner in the Treasure Valley process and I'm
pleased -- you know that we were involved in that. I'm pleased to say that the
contributions I think that we made as one of the municipal partners were well received
and strategically delivered and were very good for not just our community, but for a
variety of Treasure Valley communities. And out of that developed a series of
partnerships and have developed beyond the Treasure Valley camp a wide variety of
partnerships, including Zamzows and others through the compost pilot project and other
pilots that we have done at the treatment plant and throughout the department.
So, now if we focus really heavily on, okay, what are you doing in the long term. Where
are you really focusing your efforts. We have four areas that we are focusing efforts, in
the water area, the wastewater area, in our organization and, then, in our community.
So, areas of strategic focus, things we are going to focus on long term include source
water protection and quality. We have talked with you about drilling standards and this
has been a project that has critical importance to us, because we want to protect the
aquifers that we pull our drinking water from, but at the same time the strategy used to
try to provide that protection have varied significantly. We are on our third strategy right
now and, actually, this third one is our most promising. So, we are excited about the
development, but we are also discouraged by the length of time it's taken us to get to
where we are. But we are not the only ones driving this train, if you will. Our quality
and our operation side of things from our strategic area, we want to focus on water
rights administration. We have been working for some time to shore up our water rights
portfolio. I don't know if you know how important that is to our community to make sure
that the permits and the licenses that we have for our water is transferred to decree
rights and that we preserve and protect our portfolio to insure the viability of this
community from a potable water standpoint. So, we want to convert our entire portfolio
and justify that to the Department of Water Resources and, then, we need to start
planning for the future beyond that. What else do we need to acquire in the way of
water rights and so a RAFNA, a reasonable anticipated future needs application, is
something that looks like is in our future at some point down the road. We are also
evaluating or would like to evaluate interconnectivity. That means hooking up our
system to other people's systems, like say for example United Water or some other
jurisdiction, with security measures, but with the idea that if you have an emergency or if
you have a well go down, if you have something that you might need to rely on a
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neighbor for it's good to have that already established. So, we will be studying that. We
don't have any recommendations at this point in time. Also storage -- increasing the
storage. We have, as you know, this tank down at the south Meridian area is not going
to be the only tank we are going to need storage wise. That's also going to be a
challenge for us. And, then, water resources planning is really critical for us. We need
to know where the best water is and how to preserve and protect that -- the best water
in the aquifer system. So, we have been developing a geo hydrologic frame work,
which is a fancy word -- or series of words that just says -- and we are studying what's
under the ground and we are identifying where the best water is and trying to put
together strategies to preserve and protect that. And, then, lastly, our water
conservation plan is -- is another area that we want to continue to focus on. By
reducing long-term demand on water we can help preserve the amount of water that we
have in the ground. As it relates to the Water Division -- I think I just went through that.
So, in our organization we are still focused on organizational excellence, accreditation
efforts, are strategic plan is going to need to be updated here soon. It was published in
2010 and goes through 2015. Legislatively we talked about sort of our challenges that
we have regarding water and even wastewater and other utility-related impacts to our
operation. Planning both from a CIP and facilities standpoint and also from a
technological standpoint is critical to us. Regional partnerships and continuing to
develop those with the emphasis on developing mutually aligned strategies to further
multiple efforts is going to be critical to us and, then, asset management is still going to
be a challenge for us long term and fleet management, which we haven't done anything
with, is something that, you know, we have on the radar, but at some point a couple
years down the road we will need to be putting more resources towards. As it relates to
our organization, we are focused on continuing to establish and ingrain a culture of
learning and you have seen this several times, I won't go into it with great detail, other
than to say that we are still heavily focused on collecting data and making data driven
decisions in our organization that benefit what we do in our operation each and every
day. So, we use things like continuous process improvement, data driven decision
making, statistical process control and, then, of course, adaptive management where
we learn from what we institute and, then, go back and through evaluation develop
stronger and better processes, policies, and protocols to continue the continuous
process improvement effort. Also culturally we want to focus staff to exemplify the
Meridian way and uphold and promote the CARE values. We have been focusing
heavily on the three C's, we call them the communication, coordination, and
collaboration, and we have many great examples of that occurring both in our
department and with other departments. We want to continue those efforts and focus
on that. Workforce development is -- as mentioned already something that's critical for
us to focus on on the long term and, then, regional and national leadership, we want to
make sure that staff are given opportunities to provide conference presentations and
many of them are doing that now, to be members of associations and to also take
officership in these associations as well. While that's happening on a voluntary basis
right now, we want to encourage many of the other staff that we see as upcoming
leaders to also engage in those activities. And, then, lastly, in our community we want
to focus on service enhancements, FlexNet reading system, this is that reading system.
You're familiar with this, we have talked to you about it. I don't know if we have used
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this terminology, but it's that automatic meter reading process or system that would
allow us to collect information remotely from each of the meters and also to turn off
people remotely and -- and prevent backflow prevention systems -- or backflow
prevention situations on our system. Citywide irrigation system, we are going to be
doing an evaluation this year, but as a longer term strategy, you know, a third of our
customers across the city don't have access to irrigation at all and they are using city
water to water their lawns at an expensive rate. So, long term we would like to get
some sort of benefit back from -- as a service enhancement to them. Water treatment is
a long-term solution for us. We have mentioned to you probably a five to six year
endeavor for us. Hydraulic and financial modeling, that's also important to ensure that
we are predicting what we -- and anticipating what we believe to be the challenges in
preparing ourselves now, so that we can minimize the inconvenience to both of our
customers and also community at large. Flood plain management program
development. This is important for the downtown area if you want to see
redevelopment. We want to get areas outside of the flood plain. So, we have some
effort -- some long-term strategies to shrink down our flood plains and, then, also to
become members of the community rating system, which also helps to lower the
premiums for the National Flood Insurance Program. And, then, as a department
reaching out to our community we want to promote the value of our services and
develop a really formalized communications and outreach plan. We have talked a little
bit about that from a tactical standpoint, but we see. that as a long-term strategy going
forward. We want to ultimately build support and understanding and appreciation of the
services that we provide and there is a lot of different media and a lot of different
venues and a lot of different audiences to do this. And, then, lastly, we want to find
ways to give back to our community. We have done a good job. I think an adequate
job in the last seven years by participating in Paint The Town, by raising food and
money for the Food Bank, and some of the other activities that we do, but we want to
emphasize and step up our efforts on that as well and there are a lot of opportunities,
certainly no shortage of opportunities to do that. So, that sort of explains quickly from a
high level standpoint what we have been up to and what we see as the challenges
coming down the road. I know there is a lot there. It's difficult to get through this. The
Mayor and I talked even about maybe hitting you twice, splitting this up and giving you
half of it and, then, giving you another half later, but we are a big department, we have a
lot of things going on, so I appreciate your time and attention and with that I will stop
and try to address any questions you might have.
De Weerd: Thank you, Tom. Council, any questions?
Rountree: Not right now.
De Weerd: Wow. Has he ever gotten of this easy?
Barry: I don't think ever.
Bird: I can't talk, so --
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October 9, 2012
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De Weerd: Oh. That's it. He planned it strategically when Councilman Bird couldn't
talk.
Barry: Oh, that's good. I'm sorry to hear that, Mr. Bird, because I do enjoy our
dialogue, but -- yes. No. And I appreciate your continued support of our department
and of all my staff and the staff has been phenomenal and great and one last thank you
for Susie Deardorff, who was instrumental in making us look pretty, so --
De Weerd: Now, I will thank your entire staff in every division. I know how much work it
takes to bring and compile all this work together, but it's not just that it's the actions
behind everything that he was able to present to Council tonight. We are very proud of
our Public Works divisions and we thank you for staying out of the limelight, because we
do you know your underground utilities and when we don't get calls that's a good thing.
So, thank you so much for everything that you do. Thank you, Tom.
Barry: Thank you, Mayor and Council.
C. Community Development: Transportation Update on
Transportation Projects, Priorities and Studies -Includes
Discussion About Roadway, Intersection and Interchange
Construction Projects
De Weerd: Okay. Item 8-C is our Community Development and we have our
transportation update.
Hood: Thank you, Madam Mayor and Members of the Council. I am going to quickly
run through some of the transportation going ons over the past month and coming up
over the next couple of months. I am going to be working from the memo provided in
your packet, so it looks like three, maybe four pages long, so hopefully you have that
and can follow along. As is usual, I'm not going to go through all the projects listed in
that memo, but really highlight some of the important ones. But if there is anything in
that memo or anything I skip over or you have the questions at anytime, please, feel
free to interrupt. I did find one correction on page two. It has to do with the Main Street
rehabilitation project. I put in there that construction began in July and is complete.
That's not totally true. There are still a few blocks towards Franklin, about Ada to
Franklin, that are still under construction there. A lot of that has to do with waiting for
irrigation water to be out, so Public Works can put some of their infrastructure in. I didn't
know that was still going on, because I don't usually drive Main Street in the middle of
the night to know that that road work is going on. That's when they are doing the work.
So, that is currently underway, but it should be complete before split corridor kicks off
here. So, I want to make that correction. Ustick -Locust Grove is another project
highlighted just because ACHD is contemplating accelerating that project from next year
to this fiscal year. They are actually receiving more impact fees than they had originally
planned and so they are trying to spend that money and this is one of the projects they
are looking to accelerate. So, I will keep you posted on that. But it is one of the larger
projects they are planning to move forward -- or at least looking to move forward.
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Franklin -Ten Mile -Linder. This project has been 2012, 2015, '14. This is another one
that looks like it's moving forward. It's on the 90 day bid list. So, there are still a couple
of property owners that they need to negotiate with, that they have been negotiating
with, but are pretty confident that they can get those done with Brighton and Calnon to
finish up negotiations there. And, then, one of the ones I wanted to spend a little bit
more time on is the split corridor project. We are in October. 2013. This is when the
project is going to kick off. So, I wanted to announce that if you haven't heard by now
Central Paving is the contractor that's been selected. A preconstruction meeting was
held on October 4th. Tim Curns attended that. I do have a quick handout I would like to
give you with some of the information that was shared during that meeting and, then,
just highlight a couple of things in that. So, some of that information in what we just
handed out I'm going to let Tim go through. I want to focus in on the second slide there,
the public outreach slide, and a couple things that aren't on there. There is a project
webpage that's up and running. It's triple W Meridian split corridor dot org and this is
the place where all information on this project will be housed, updates will be provided,
all the businesses will be asked to bookmark it, to add to your favorites, whatever,
because that will be where a lot of the information will flow for this project. So, it's not
on ACHD's website, it's not on the city's website, there is a specific project page that's
dedicated to this. The Langdon Group has been hired by the highway district to help
initially with some of the outreach and just communications and logistics, how to
communicate with businesses, so -- and they are under contract now with the highway
district to assist in some of the business outreach efforts. There is a project fact card --
fact card that will be handed out to businesses that will have contact information for city
staff, ACHD staff, the contractor and general project information, too. A timeline of
when you can expect what type of work to be going on. In that slide there will be a
public meeting on October 17th here at City Hall. That will be a big project kickoff
meeting. In the meantime, starting next week, the week of the 15th, we will be doing
door-to-door visits. I say we -- I didn't -- I don't have to go on these or I don't get to go
on these. ACRD, Brenda, members from the chamber and MDC will be the ones
primarily doing those door-to-door visits with businesses to make sure they are
prepared and are ready for this project to kick off. And, then, subject to coordination
with Peggy in the Mayor's office and all of your calendars, with ACHD, the
groundbreaking event should be on or around Monday, October 29th. So, I think
Stephanie Blake and ACRD have been in contact with the Mayor's office trying to --
trying organize that. So, we are getting ready, we are gearing up. I do want Tim to
come up and highlight a couple of things -- or stay there and highlight just a couple of
things on this project. He has -- I don't know if you all know, but Roxanne Holland is no
longer with the city, so Tim is managing this project in Public Works. So, I will let Tim
do his thing.
Cures: Madam Mayor, Members of the Council, as Caleb mentioned, there has been a
tremendous amount of coordination work going on and public outreach with the split
corridor project. We have been meeting very frequently with ACRD and the contractors
trying to be proactive, anticipating what problems we may encounter with this project,
what our backup plans are should we encounter those, and so we are just a few weeks
away from start of construction October 29th. Meridian Road closes, work begins, our
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October 9, 2012
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piping contractor that's doing city utilities is it going to start up at the north end of the
project there at -- near Albertsons on the north side of the road and we have actually
been working on some redesign work in working with the contractor and our engineering
consultant to try and shift for some of those pipes around a little bit to make it even less
-- have even less of an impact to the traveling public up there, keep as many lanes open
as we can, and with that in mind we are also -- here in another week or so we should
see installation of the driveway to the south City Hall parking lot, which will make it
possible for us to access that during construction -- throughout the duration of
construction and so I'm sure that makes a lot of people happy, including some of our
delivery folks and whatnot. So, those are just a couple things I wanted to mention. I
don't know if there is anything else that Council or the Mayor has been wondering about
the project and would like to know, I'm certainly happy to answer any questions.
De Weerd: Council, any questions? I know there is two sessions coming up. Are those
next week?
Curns: Let's see. One's the 17th. So, yes, that would be next week here at City Hall.
believe -- Caleb, I don't know if we ended up getting a particular room. Is that going to
be Conference Room A, is what we were looking at?
Hood: I think it's A and B both. Yeah.
Curns: So, we do have that -- we have a meeting set up for the public meeting for the
public to interface with the contractor, with us, and also we have our regular
construction meetings that anyone can attend. So, they are all going to be here.
De Weerd: And I think there has been confusion. I have heard several different
comments regarding the closure. It's going to be a full closure. The entire -- the entire
area.
Curns: Madam Mayor, closing goes from just south of Cherry to the railroad tracks, with
the exception of cross-traffic on Pine. There has been some discussion, although it's
not official yet, as to whether or not the contractor will need to close between Pine and
Broadway initially. They might -- might be able to leave that open -- that couple of block
section for the first few months, but we are also waiting to find out what the other utilities
-- we have got a huge amount of natural gas and telecommunications and whatnot that
run through this, so we are waiting to see when those other companies need to get in
and start doing their relocation work. So, hopefully, soon here we will have an idea of
whether or not that -- we can keep that little piece open as long as possible to limit
impacts, but right now we are telling people just plan on it all being closed. Worst case
scenario.
De Weerd: Yeah. I think it was the Broadway piece that had the most discussion going
on it.
Hoaglun: Madam Mayor?
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De Weerd: Mr. Hoaglun.
Hoaglun: Tim, I saw signs are up directing people to the various businesses that are on
Meridian Road, but how will they access those that are across the street? How is that
specifically going to work?
Curns: Councilman Hoaglun, the businesses that are on the west side, I believe there
is going to be signage up to take care of those as well, but it's going to be a little bit
more circuitous to get them if you're coming from this side of Meridian Road. We also
have information on the project website to help the people. In addition those signs
people can go to the project website, that helps them figure out how to get to those
businesses.
Hoaglun: Okay. Yeah. Because for some of them you can come in the back way, you
know, through Meridian, but there is some over here where there is no back way,
there is only one way. And that's -- it's going to be a little more difficult, so --
De Weerd: Okay. Any other questions from the Council? Quiet group today.
Hood: Okay. Moving right along. Still on page two in the memo. Just to bring you up
to speed, the Ustick -Meridian Road project, we did have a team meeting, it was our
first team meeting, but it was an important team meeting in that there was some
recommendations from ACHD's consultant about the intersection configuration. Going
forward what we decided on during that meeting last week was that a seven by seven
intersection would be warranted. Initially the east and south legs -- I have talked to you
about this before, but Meridian Road -- basically, this is where Meridian is planned right
now anyways to go from five to three north of Ustick. So, the -- looking at the traffic
numbers, Six Mile engineers recommended to ACRD that they evaluate having the
auxiliary lanes and we also discussed dual left turn lanes, but the project team thought it
was warranted to go to a seven by seven intersection. There was a good discussion
about, you know, those are wide intersections in the cross and you have got a regional
park in there, so there is a lot of travel lanes for a kid or anybody to walk across, so that
was weighed in as well, just not sheer traffic volumes, but at the end of the day we
thought it was best to move forward with a seven by seven intersection going forward.
So, I just wanted to let you all know that, that it changed, it grew a little bit in its footprint,
but -- but everybody -- most everybody at the table thought that was the best way to
proceed, so -- and, then, the other big thing I wanted to spend a little bit of time on is a
roundabout map that ACRD has generated and that's the slide that you see up on the
computer now. Justin Lucas and Amar Pillai are here from ACRD. I met with them last
week to go through -- to look at this map. ACHD has been evaluating the feasibility of
roundabouts at various intersections throughout the county, kind of doing some of that
sleuthing. They hired a contractor to figure out what intersections could accommodate
roundabouts. As you can see in the legend here on the map, everything from a single
to a triple lane roundabout. I do want to highlight that this isn't a build map, it's a
preservation map, and that's really what it's -- you know, again, this is going to go over
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the top of the master street map, which is a starting place, it's a starting place for
typologies, for intersection configuration, but it's not the end all, be all map. I'm not
educated enough to say I am pro or con a triple lane roundabout. I don't necessarily
want to start driving one right away, but Idon't -- but I do see some merits at this point in
time in saying, hey, some of these -- 50, 75 years when we actually build something out
there, maybe a triple lane everybody is comfortable with at that point, and it is what gets
constructed. At the end of the day what ACHD would like from us, if we are comfortable
with this -- and I'm not asking you to be comfortable with it just yet -- is a letter of
support. What I would put in there, if we support, you know, adding roundabouts to the
masters street map, is that we are okay in concept with preserving the right of way for a
triple lane roundabout, but we aren't comfortable designing or building any of these at
this point in time. So, I will -- I'm looking for some input there. If you want to just put a
flat kibosh on it and say, Hope, no way, no how, not even in -- on a preservation map do
we want to see a triple lane, but if you look at the footprint of a triple lane, it's really the
worst case scenario. You can still do, you know, a seven by seven where you're
showing a triple lane roundabout or a really wide intersection, it's your worst case
scenario for a right of way footprint. You can't go the other way. If you say you're only
going to do a seven by seven intersection and you want to do a triple lane roundabout,
you're buying landscaping and houses or whatever, because you have encroached.
They have got different footprints, I guess is what I'm trying to say. So, a triple lane
roundabout is about as bad as it's going to get for right of way needs. So, these would
be the places that -- that are at least feasible, at least from the consultant and what
ACHD is looking for. I guess a couple of other caveats to any support letter, if we are
comfortable today voicing that support -- if you want to come back and discuss this
more we can. The U.S. 20-26 corridor we have done a preservation study on that
corridor and roundabouts weren't considered. So, this map isn't consistent with that
plan, so I have some reservations about just sending a support letter forward. What I
would ask is, again, if we are in support of adding roundabouts to the master street map
is to say, you know, with the exception of -- or with further coordination with U.S. 20-26
preservation. It's hard for me to envision roundabouts on Chinden, quite honestly. So,
don't know where you all stand on that. And, again, with there already being a corridor
preservation plan that shows signalized intersections at these and other locations, I'm a
little leery of -- but, again, maybe that's just my short-sightedness in not understanding
how that will work on a 55 mile an hour roadway. The other caveat is Ten Mile. Ten
Mile at the time we had HGR look at land uses and the transportation network.
However, they were really looking at the network for that general area to serve. So,
roundabouts at that time weren't really at the forethought of ACHD's mind, it was we
build the signals and since, then, they kind of flip flopped that a little bit and roundabouts
-- it's a roundabout unless you can prove otherwise, basically, that a signal is warranted.
And at the Ten Mile I don't necessarily have any concern with going from a signal to a
roundabout at those arterial-arterial intersections, so Overland -Ten Mile, Franklin-
Linder, and Overland-Linder were all shown as signals, but it was basically the only
game in town when we did the Ten Mile plan. Through this process their consultant --
ACHD's consultant uses the most current demographics and traffic numbers. Again, the
one thing is there is a couple of triple lane roundabouts in there, so I don't know how I
feel about those, but, basically, going from a signal to a roundabout, I don't necessarily
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have any concerns. I don't think it violates the intent or any of the things that the Ten
Mile interchange does. But I wanted to call that out as being a little bit different. And,
then, finally, the one -- the one intersection, just with the timing, this has been going on
for about a year at ACRD, the Pine-Linder intersection just opened up and they have it
shown here as a dual lane roundabout and I don't see that. It doesn't make any sense
to me. So, that would be one I would say -- color it -- you know, it's blue on here, but
color it a -- you know, take it off of this map, because I don't see a roundabout working
there. One with the high school -- roundabouts tend to be a little bit trickier for
pedestrians and being right there and it being recently reconstructed as a signal, I don't
think there is any reason to preserve for a dual lane roundabout, but that's just my two
cents, so --
Hoaglun: Madam Mayor and Caleb, I see a couple where they put in single lane
roundabouts in already established residential areas and that's one of my concerns is --
it's already established as an intersection. In fact, one -- a couple of them are three
legs, they are not a four way, and I'm not sure about pedestrian access with
roundabouts in those areas and I would assume before they do anything ACHD would
have a public hearing and let the neighborhood weigh in, but I struggle with that. I'm
going it works fine now, there is one more phase to be built, it's going to add 50 more
homes, yes, there will be a little more traffic, but with the playground, pool, walking
paths right there, I -- I see a -- we are moving cars and not people and that troubles me
a little bit in those residential areas, so I'm not so sure about some of those locations.
So, just something to keep an eye on.
Hood: So, a couple of things. Don't want you -- don't want to make you uncomfortable.
I realize you're seeing this for the first time. I'll ask either Justin or Amar to maybe come
up and talk to you about next steps with this -- what that public hearing looks like, both
for -- you know, at a higher level for just a map and, then, more at a particular level, hey,
when you put that roundabout in what's that process going to look like or generally look
like, as a neighborhood what kind of voice do we have in this. And this is a preservation
map. I mean it is worst case. It doesn't mean they are going to build any of these as
roundabouts, but it would be to preserve the right to way to build it if all of those other
things fall into line. But, you know, again, if you want some time to look at this, study
this, come back with comments, questions, we do have both of these gentlemen here
today, so -- to answer some of your other questions I would ask one of them to come up
and try anyway to get there. Again, just because I keep going back to it, I mean for
preservation I'm okay with it. Once it gets down to more specifics and you start to
design it, we have got to factor all of those things in. What's there now -- now being
when the project is being designed. How does it tie in with these other improvements.
So, I will keep an eye on it, but I need a little more direction from you. We are at -- with
your comfort levels this afternoon, so -- appreciate that. Are there any other -- that
would be my recommendation. You know, at this point I think a support letter could
work, if you are comfortable. If not, again, I'm willing to come back and we can talk
about it some more.
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De Weerd: Yeah. I think, Caleb, probably give Council an opportunity to process this
and -- unless, Council, you feel comfortable --
Rountree: Madam Mayor, I can offer a couple comments right now without studying it
and, one, I agree with your comment about the Pine-Linder. I would also make a similar
comment about a triple lane roundabout on Franklin and Linder and Linder and
Overland. I might be able to understand why if there was a -- also on a map somewhere
an overpass on Linder, but until there is through traffic I'm not sure that the limited
amount of traffic at that point on, essentially, a dead end road on one of the legs
necessitates a triple roundabout. So, I don't know if that's -- is Linder overpass in this
scenario that would encompass the time frame this roundabout map is. I also question
indicating roundabouts on 20-26, as well as McDermott. Both of those routes have
undergone significant corridor analyses and McDermott, if the 16 extension goes
through, is it going to be signalized intersections and/or interchanges, because it's going
to be a full controlled facility at some point in time in the future. And McDermott, if any
of its left, is going to be a local collector. On 20-26 there has been, what, a million
dollars spent on the corridor analysis for that and I don't think it envisioned roundabouts.
So, I think that there is some -- I appreciate ACHD planning and thinking about that, but
I think they have maybe planned outside of what's been analyzed and accepted in those
two corridors. I'd love to see a triple roundabout somewhere and see how many
people's hair go gray up over it. That will be a new experience for the traveling public in
the state of Idaho. Having been in one with as many as 11 lanes, it's a little interesting.
But, then, it's kind of a kamikaze operation and you just go until you can get out of it.
De Weerd: Any other comments from Council?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Just as a first instinct, I agree with what has been said and, Caleb, what you
came up with. I appreciate that ACRD is looking ahead and thinking corridor
preservation -- or space preservation for these areas and I would gladly support that.
As with others, I probably would subtract Chinden from that and Pine-Linder as you said
and some others and I will have to say having been through many roundabouts all over
the country I'm definitely an advocate of them. When they get beyond two lanes I am
not too thrilled with them. I think that creates some greater challenges and as you look
up -- look up and down some of them that are presented here as triple lane, if we
preserve the corridor for that -- or preserves the right of way to accomplish that, I
wonder if we might be able to fit some urban interchanges within that footprint. In other
words, you would have over-under and very narrow ramps and -- typically I'm thinking of
the ones that are in Boston, one of the roadways gets a through and the other one you
get signals at the top of a ramp, but if that would fit within what's being preserved here --
Iknow (personally prefer those to triple roundabouts.
Meridian City Council Workshop
October 9, 2012
Page 41 of 48
Hood: And, Councilman Zaremba, Tim Curns and I were talking about that a little bit,
that you might -- if you did something, if we might have some right of way left over to do
something a little outside the box like that, particularly if you looked at Chinden and just
reserved the right of way, essentially, understanding you weren't going to build a
roundabout there, you might be able to do a different design to that interchange or
intersection, however it gets designed. But that's not the intent of this. So, I -- you can
input surplus, too, that in the best -- I think my last thing on this -- and Iwill -- I will move
on and I will bring it back and I guess I would request -- I will share this map with you. I
would request that you look at it in your time and we will come back here in another
couple of weeks or three weeks or whatever if you can prepare your notes to know
which -- I think some others -- what others those are, then, I can just do a detailed list of
where the concerns are and we can get that letter out with -- if ACRD moves forward
with this what does the map look like for Meridian. These are our comments and bullet
them for ACHD. My last comment would just be that I don't know if they are sold on
preserving for triple lane roundabouts. So, I don't think this has been presented to them
yet or that they have -- that staff has direction to move forward with triple lane
roundabouts. So, not that what Meridian says will dictate what the highway district
does, but I just don't know where their commission even stands on triple lane
roundabouts at this point. So, I think that will be an interesting discussion when they
have it as well, so --
Hoaglun: Madam Mayor, Caleb, when you say preserve the right of way, I want to
make sure I clearly understand that, because when I think of some of these
intersections that have businesses everywhere already established and some are new
developments -- preserving the right of way in a new development and we can talk to
the developer if that's something we can go, yes, that's going to be a future roundabout,
but some of these others are -- it's a whole different animal. So, what does preserve the
right of way mean?
Hood: It really is for -- as we have -- Madam Mayor, Members of the Council,
Councilman Hoaglun. It really does mean as new development occurs we can acquire
the right of way necessary to -- in this case ultimately build that size roundabout. It
wouldn't be to go in and proactively or after the fact negotiate right of way at this point.
Now, an intersection -- I don't know, I will just -- Ustick and Locust Grove or something
like that, where you have got development on most sides there, as it's time to do a
project you may only have three sides that have come in for development and you need
to negotiate and knock on the door and ask them for the fourth corner or what have you.
But this really is meant as a guide for -- as new projects come in and as you go into
design of a project as a starting place. So, it wouldn't be -- and that's one of the -- one
of criteria, although I'm probably not explaining it is very well, that ACHD's consultant
looked at is what's already on the ground. Where is it -- where are you buying
businesses if you build this. Because that's a no go. You don't want to put a
roundabout in if you have got businesses and homes right there. So, most of these
should reflect some level of feasibility to actually construct that without getting into
parking lots or buildings or whatnot to have too big of an impact on a business or
Meridian City Council Workshop
October 9, 2012
Page 42 of 48
property owner. So, preservation is just what that -- you know, preserving it for some
future use.
Hoaglun: Thank you.
Hood: I will move on, unless there is any other -- I think we got good directions there
and we will talk about it again here in the near future. Did you have something? Okay.
So, the last thing I wanted to highlight this afternoon is the -- make the announcement --
I'm sure you all have heard now, but the Meridian Road interchange is in the 2013-2017
ITIP with 40 million dollars for reconstruction of the interchange. I guess what I wanted
to -- I brought it up a couple of months ago when I was here, just to prove that dialogue,
if you haven't at this time, or keep -- keep those -- those thoughts on the forefront of
your mind anyways is specific amenities, landscaping, stamping concrete, specific
design elements that you may like to see with that as a consultant is chosen and we
move into design, what, if anything, does the city want to see with this that we may or
may not have to foot the bill for. I can help out with that if there are some of those
things, I can kind of let you know maybe where -- what we may have to pay for and
what we can probably get with a project. Councilman Rountree can probably help with
that a little bit, too. Or is there something you don't want to see with this project. What
the -- the RFP is out right now for design and public involvement, they are two separate
RFPs. The RFP does list a SPUI as the preferred design for this. I think depending on
who is chosen and how that works, I think ITD at least at the district level is willing to
consider other designs for an interchange, but the RFP did go out with the
environmental clearance for a SPUI. We haven't really talked about that before as a
group, but the consultant should be chosen by the end of this year and notice proceed
with public involvement and design work beginning shortly thereafter, so at the first of
the year. So, we don't have to do this now, but I do, again, want to -- the time will be
here where there is anything we want to see -- and soon. What we want to see out of
this project besides, you know, envision Ten Mile plopped down there or Vista plopped
down there, so --- and, then, construction of the project should be complete in the
summer of 2015. So, if you want to have that dialogue now I can take some notes. If
not, we are going to need to discuss that or shoot me an a-mail or whatever, talk
amongst yourselves about what our participation level is in this interchange. So, this is
my first rodeo with a new interchange, so bear with me as I try to learn and understand,
you know, when -- when to do what, but I think we need to gear up for that, because
think that's what's coming up soon, so --
De Weerd: Well, certainly, Caleb, I think with the investment that has been made in that
corridor already with Ada County Highway District, the urban renewal district, and
making that a nice gateway into our community and into our Old Town, that there needs
to be some attention to aesthetically how we do want to have that entry into our -- the
heart of our community and certainly the stamped concrete, when they told -- when they
talked to us with Ten Mile they said it wouldn't add to the cost. I don't --
Rountree: It was factored in.
Meridian City Council Workshop
October 9, 2012
Page 43 of 48
De Weerd: It was -- oh, it was factored in. So, we just need to know what it all means,
so that Council can't make a determination of what they want, maybe a menu of things.
Certainly the landscaping in the past -- I think we have talked briefly about that here at
Council and that ten foot multi-use pathway and how it can connect to the interchange.
Certainly there is a great deal of interest in making sure that there is safety for
pedestrians and bicyclists. That's certainly a paramount concern that's been driving our
comments on this interchange from day one. So, those are my thoughts.
Rountree: Caleb, if you could get a cost breakdown from ITD on the Vista interchange
-- and they are going to give you a number that was, basically, the construction cost,
which is never what anything costs, but that's always the number they use. You need a
number for preliminary engineering, design, right of way, and construction and that will
get you pretty close to what the project costs. So, the group when we meet on the 11th
will have a sense of what do you get for how much. It might be interesting to get the
same number for Ten Mile, but there is a number of other structures in Ten Mile that will
inflate that cost, but it would be a nice comparison to make and, then, the group will
have a sense of what 40 million dollars will purchase, because that 40 million dollars, as
near as I can tell, the way it's programmed, is for -- unless there is other monies
programmed for right of way and preliminary and engineering and design -- and I don't
think there is -- is the total amount of money that's going to be divvied up into those
categories, because we have all heard that those interchanges were like 25 million or
whatever. Well, that's what they cost to construct. That isn't what they cost --
Hood: In total.
Rountree: -- in total.
Hood: I will work on that.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I just would throw in, too, as has already been mentioned, when they get to
design we do need to make sure that it's pedestrian usable. And the other question is
know they want to keep their maintenance facility somewhere in that area, but are they
planning on sprucing it up any or if this is one of our major entryway corridors, which it
is, and the entry to Old Town, how can we make that facility look better?
De Weerd: And I don't think that we should even give them that option. They need to
move it. They don't want it there permanently and so we need to help figure out how to
get them to make that move now.
Zaremba: Good point.
De Weerd: It's not an option.
Meridian City Council Workshop
October 9, 2012
Page 44 of 48
Hood: I will communicate those. Councilman Rountree mentioned the meeting on the
11th of this month. The interchange task force, that's the meeting on the 11th he
referred to. I wanted to -- before meeting with them I wanted to see if anything was off
the table, don't go there with this group, but I'm going to be, essentially, asking them a
similar question, what should this interchange be, look like, do and, then, I will bring that
back to you with some recommendations, kind of depending on how our discussion
goes on yes-no -- and I don't know that it's going to be a menu, but I think there will be
some list of prioritized elements and things they would like to see from it and you can
kind of filter that and say, yeah, that works, no, that doesn't work, kind of depending.
So, that's how I see this playing out, but I wanted to see if there was anything -- one of
the things that we have to discuss is -- is the maintenance facility there and how
important is that and it just jumped about five spots on the list. But that is something
that that group has talked about previously and -- and we will work forward with those.
But I will bring that back and we will have -- we will continue this discussion again. If
you can -- I will work on getting some of this background information to help you, but we
will talk about it here some more in the near future, so --
De Weerd: And I guess, Caleb, in regards to the ITD maintenance facility, which I'm
glad Councilman Zaremba brought up, but it might even be a good idea to bring all of
those landowners in that area together. It doesn't have to be right it in the face when
you get into Meridian. If there can be a land swap where they can make internal where
it's -- it's hidden behind future development, it makes it a little bit more palatable. But
do know that in the long term they want it down by McDermott or where ever McDermott
is going to meet I-84. So, if that's the case they should start moving in that direction
now. Anyway, that's my preference.
Hood: Thank you. That's all I have for this afternoon, unless there is anything else
Council wants to discuss.
De Weerd: Anything further from Council?
Hood: Thank you.
Item 9: Ordinances
A. Third Reading of Ordinance No. 12-1528: Downtown Core
Sidewalk Facility Standards, Title 8, Chapter 1 Ordinance with
City of Meridian Improvement Standards
De Weerd: Thank you. 9-A is the third reading of Ordinance 12-1528. Madam Clerk,
will you, please, read this ordinance by title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 12-1528 an
ordinance of the City of Meridian repealing and replacing Title 9, Chapter 1, Meridian
City Code, City Core Streetscape Ordinance, definitions, requirements for all
Meridian City Council Workshop
October 9, 2012
Page 45 of 48
encroachments in the City Core streetscape, requirements for encroachments in the
use zone, requirements for encroachments in the street furnishings zone, penalties and
enforcement and severability. Repealing Title 8, Chapters 3, 4, and 5, Meridian City
Code, and providing an effective date.
De Weerd: Thank you. Council?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move approval of Ordinance No. 12-1528 and the Mayor to sign and Clerk
to attest.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 9-A. Is there any
discussion? Madam Clerk?
Rountree: Madam Mayor, just a question for Bill. Were the suggestions that were
provided handled within the ordinance and --
Nary: Madam Mayor, Members of the Council, Council Member Rountree, yes, we did
incorporate some of them and, then, did respond back to Mr. Borton with what was
incorporated and what wasn't, so -- and he was fine with that.
Rountree: All right.
De Weerd: Madam Clerk, will you call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. ®rdinance No. 12-1531: An ®rdinance (RZ 12-001j of the Mayor
and City Council of the City of Meridian for the Re-Zone of a
Parcel of Property Known as Paramount East Subdivision
Located on the West Side of N. Meridian Road Between W.
Producer and E. McMillan Road, Meridian, Idaho
De Weerd: Item 9-B is the Ordinance 12-1531. Madam Clerk, will you, please, read
this by Title only.
Meridian City Council Workshop
October 9, 2012
Page 46 of 48
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 12-1531, an
ordinance RZ 12-001, Paramount East Subdivision for the rezone of a parcel of land
located in the southeast one quarter of Section 25, Township 4 North, Range 1 West,
situated in Ada County Idaho and adjacent and continuous to the corporate limits of this
City of Meridian, as requested by the City of Meridian, establishing and determining the
land use zoning classification of 12.47 acres of land from the L-O, Limited Office Zoning
District, to R-8, medium density residential zoning district in the Meridian City Code,
providing that copies of this ordinance shall be filed with the Ada County Assessor, the
Ada County Recorder and the Idaho State Tax Commission as required by law and
providing for a summary of the ordinance and providing for a waiver of the reading rules
and providing an effective date.
De Weerd: Thank you. Council, seeing that there is no one to ask for it to be read in its
entirety, I would entertain a motion.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move we approve Ordinance 12-1531 and for the Mayor to sign and the
Clerk to attest.
Bird: Suspension of rules.
Zaremba: With suspension of rules.
Hoaglun: Second.
De Weerd: I have a motion and a second to approve Item 9-B. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 90: Future IVleeting Topics
De Weerd: We are at Item No. 10 and before I ask if there is any items to consider for
future agenda topics, just because I'm feeling so generous today and that I'm still
awake, I will offer City of Meridian pins to our three employees who are still here.
Niemeyer, Lieutenant Overton, and Mike. Thank you for bearing with us and I do have
City of Meridian pins for you. Mr. Hoaglun.
Meridian City Council Workshop
October 9, 2012
Page 47 of 48
Hoaglun: Madam Mayor, under future meeting topics we did -- I think Council saw we
did receive a response from the Ada County Commissioners to our letter regarding
some of the landfill issues and concerns that we had out there and I would like SWAC,
Solid Waste Advisory Committee, to take a look at their response and at a future
meeting report back to the Council on any recommendations, possible response, or
anything else they would want to advise us on in response to that letter. So, I think that
would be something worth us having them look into it and hear from, so --
De Weerd: Okay. Well, we will get that back and, then, to the SWAC and bring it back
in front of you once they have had a chance to discuss it.
Rountree: Madam Mayor, I guess with that suggestion, Mr. Nary will be available to
SWAC to discuss that, because I'm thinking some of the issues are beyond their ability
to get through some of the legal opinion I think expressed both in our letter and the
county's response, so --
Nary: Yes, sir. I will be available for that.
Rountree: Very good.
De Weerd: Okay. Thank you so much. If there is nothing --
Zaremba: Madam Mayor?
De Weerd: Yes, Mr. Zaremba.
Zaremba: On the subject of pins, I realize that Dean is not technically an employee, but
he hangs in there with us at all of our meetings and the Planning and Zoning
Commission meetings and does excellent work, I would like to nominate him for having
a City of Meridian pin as well.
De Weerd: He is a good sport, even if we pay him sometimes it's painful. So, Dean,
you earn yourself a pin as well. So, with that said do I have a motion to adjourn?
Rountree: So moved
Zaremba: Second.
De Weerd: All those in favor say aye. All ayes.
MOTION CARRIED: ALL AYES.
Meridian City Council Workshop
October 9, 2012
Page 48 of 48
MEETING ADJOURNED AT 5:28 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAY AMMY DE WEERD
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DATE APPROVED
ATTEST:
CITY CLERK
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DATE: I E_MSTAFF TO I AGENCY I APPL CANT I NOTES I INITIALS
E~IIIBIT "Arr
ADDENDUM NO. 10 TO AGREEMENT FOR
CITX PROSECUTOR/CRIMINAL LEGAL SERVICES
DATED NOVEMBER 1, 2002
This addendum No. 10 is entered into 25ch day September, 2012 by and
between the City of Meridian {hereinafter referred to as "Meridian"), and the City of
Boise, (hereinafter referred to as "Boise"), for the purpose of amending and extending an
Agreement for City Prosecutor/Czxminal Legal Services dated November 1, 2002.
Whereas, on November 1, 2002 Meridian and Boise entered into an agreement for Boise
to provide certain prosecutorial/criminal legal services to Meridian; and
Whereas, the agreement was extended and modified by Addendums approved in 2003,
2004, 2005, 2006, 2007, 2008, 2009, 2010 and 2011; and
Whereas, Meridian and Boise desire to modify certain terms of the agreement related to
the amount of payment; and
Whereas, Meridian and Boise desire to extend the agreement as modified for an
additional one (1 }year term,
Now, therefore, in consideration of the foregoing, Meridian and Boise agree to amend
that certain Agreement for City Prosecutor/Criminal Legal Services dated November 1,
2002 as follows:
1. That Section 4 of the Agreement is hereby modified to read as follows:
4, PAYMENT FOR SERVICES. Meridian agrees to pay Boise for services
rendered pursuant to the terms of this Agreement as follows:
4.1 As compensation for all Primary Legal Services, including all out-of pocket
expenses incurred by Boise in performing the Primary Legal Services, Meridian
shall pay Boise the total sum of twenty four thousand nine hundred eighty-seven
dollars ($24,9$7) per month, with the annual total cost of two hundred ninety-
nine thousand eight hundred forty-four dollars ($299,844).
4.1.1 Payment of Primacy Legal Services shall be paid by Meridian to Boise on or
before the 20`" day of the fallowing month.
4.1,2 Boise shall provide Meridian with a monthly itemized invoice of all services
performed at the request of Me~xdian beyond the Primary Legal Services
(including all out-of pocket expenses). Provided the invoice is received by the
Sth of the month, Meridian shall remit payment to Boise by the first business day
of the following month,
Meridian Addendum Na. 10 Page 1
2. That section 9 of the Agreement is hereby modified to read as follows:
POSSIBLE EXTENSION OF TERM OF AGREEMENT. The parties mutually agree
to renew or extend the term of this Agreement, as provided in the Contract Extension
- FY-2013, attached hereto as Exhibit. "B"
3. Except as modified by this Addendum No. 10, the original Agreement for City
Prosecutor/Criminal Legal Services between the City of Meridian and the City of
Boise dated November 1, 2002, which incorporates Addendums Nos. 1, 2, 3, 4, 5, 6,
7, 8, and 9 shall remain in full force and effect.
IT IS SO AGREED.
WITNESS WHEREOF, the parties have executed this Addendum No. 10 on this
25th day of September , 2012.
CITY OF MERIDIAN
~~
BY:
Mayor T y de Weerd S~Rpc~onU~LSr
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CITY OF BOISE
BY:
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Jaycee lman, City Clerk
EXHIBIT `~B"
CONTRACT EXTEI~ISIOIV - FY-2013
Prosecution. and Crinunal Legal Service for the City of 1Vleridian
Cost far Services
The Boise City Attorney's office proposes to continue to offer Meridian City a flat annual fee to
be billed in monthly installments to provide the services described in this proposal,
Primarti Leal Services
Primary prosecutorial legal services include:
• Prosecutorial intake screening and review of all police-generated misdemeanor reports
and citations;
• Timely filing decision and notification back to MPD and customer;
• Prosecution of infractions and misdemeanors occurring within the Meridian City limits or
pursuant to the Memorandum of Understanding between MPD and BPD;
• Coverage of the additional caseloads in the new criminal courtrooms assigned by the
Trial Court Administrator.
Primary civil legal advice and guidance to the Meridian Police Chief and MPD include:
• Access to members of the Public Safety Division for immediate assistance 2~4 hours a
day, 7 days a week through cell phone and/or pager under MPD's protocol;
• On-site legal services by a rotation of police attorneys three half days each week;
• Routine review and approval of MPD's public records requests and property dispositions;
• Legal training for Block Training and Advanced Academy on seaz•ch and seizure, fx7al
preparation, investigations, and domestic violence;
• Training on other needs (including those identified through the screening process} by
request of the Meridian Police Chief;
• Regular legal bulletins, including Idaho case law, U.S. Supreme Court, and the Ninth
Circuit.
Annual Cosh - $299,844 Monthly installment d $24,987
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1" :October 9, 2012 I°T lJ :
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ITEM °fITLE:
Lease Addendum Between the Union Pacific Railroad and the City of Meridian to
Provide for Temporary Access to City Employee Parking Lot During the Construction of
the Meridian Split Corridor Project, Phase 2
MEETING NOTES
~~ _~
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: I E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS
Audit: 245049
Folder: 02388-86
-SUPPLEMENTAL AGREEMENT
14—
dy of
THIS SUPPLEMENTAL ANentered into RAILROAD COtMPANY ("Lessor") and
2j- 20L, e dVt
bchvccrr UNION PACIFIC
Q—RIDI—AN,CITY OF, an Idaho municipal corporation, whose address is 33 East Idaho Avenue,
Meridian, Idaho 83642 ("Lessee").
RECITALS:
By instrument dated July 24, 2007, Lessor and Lessee, or their predecessors in interest, entered
into an agreement ("Basic Agreement"), identified as Audit No. 245049, at Meridian, Idaho.
AGREEMENT:
IT IS AGREED between Lessor and Lessee to modify the Basic Agreement as follows:
Article 1. EFFECTIVE DATE.
This Supplemental Agreement is effective October 4, 2012.
Article 2. SUBSTITUTION OF PRINT.
The print dated October 4, 2012, attached as Exhibit W, shall be substituted for the print dated
August 31, 2006, attached to the Basic Agreement.
Article 3. RENT.
A. Effective November 1, 2012, Lessee agrees to pay to Lessor One Thousand Five Hundred
Three and 88/100 Dollars ($1,503.88) per month. The rent shall be increased by Three Percent (3%)
annually cumulative and compounded.
B. Not more than once every Three (3) years Lessor may redetermine the rent. In the event
that Lessor does redetermine the rent, Lessor shall notify Lessee of such change.
Article 4. AGREEMENT SUPPLEMENT.
Nothing in this Supplemental Agreement shall be constnied as amending or modifying the Basic
Agreement sinless specifically provided herein,
IN WITNESS WHEREOF, the parties have executed this Supplemental Agreement as of the day
and year first written.
UNION PACIFIC RAILROAD COMPANY MERIDIAN, CITY OF
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NOTE:
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NOTE: BEFORE Ybu".8,&, G I N, ANY WORK SEE
A MENT'FOR FlBER-OPTJC PROVISIONS.
EXHIBIT "A"
UNION PACIFIC R.A I : LROAO COMPANY
MERIDIAN- AQ.'A COUNTY, 10
M.P. 457,6.1 CUT-OFF'
TO ACCOMPANY AGREEMENT WITH
CITYAN
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NLP FILE: 2388-b6
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IT' a
DATE: (E.MSTAFF TO I AGENCY I APPLICANT I NOTES INITIALS
ri i n i unil satin
1° :October 9, 2012 I°T
ITEM TITLE:
Resolution No. :Approval of Farm Lease Between the City of
Meridian and American Harvest, LLC for Approximately 77 Acres of Land on East Lake
Hazel Road
MEETING NOTES
~~R~
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO I SENT TO ( SENT TO I NOTES ( INITIALS
STAFF AGENCY APPLICANT
ri i n iy until satin
Findings of Fact, Conclusions of Law for Approval: Public Hearing: PP 12-010 Mulberry
Subdivision by Settlers Park, LLC Located Southwest Corner of N. Meridian Road and
W. Ashby Drive Request: Preliminary Plat Approval Consisting of Five (5) Building Lots on
2.4 Acres of Land in an R-15 Zoning District
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MSTAFF TO I AGENCY APPLICANT I NOTES I INITIALS
ri i n ®ty nil t-r-
T e October 9, 2012
J ~ :CUP 1®006
ITEM TITLE: Mulberry Subdivision
Findings of Fact, Conclusions of Law for Approval: CUP 12-006 Mulberry Subdivision by
Settlers Park, LLC Located at Southwest Corner of N. Meridian Road and W. Asby Drive
Request: Conditional Use Permit Approval of aMulti-Family Development in an R-15
Zoning District Consisting of Thirty-Six (36) Residential Units on 2.4 Acres of Land
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO I SENT TO I SENT TO I NOTES I INITIALS
STAFF AGENCY APPLICANT
ri i n it until satin
T o October 9, 2012 I lJ
12®003
ITEM Tll°LE: Whitehawk Subdivision
Findings of Fact, Conclusions of Law and Order for Approval: SHP 12-003 Whitehawk
Subdivision by GGR, LLC Located at 2134 E. Franklin Road Request: Short Plat Approval
Consisting of Three (3) Building Lots on 2.11 Acres of Land in a C-G Zoning District
MEETING NOTES
~._ 3
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: I E-MSTAFF TO ( AGENCY APPLICANT NOTES INITIALS
r®® iy ci6 a ®rt
T :October 9, 2012 I°T lJ 1
T :VAC 1®004
ITEM TITLE: Southeast Corner Marketplace
Resolution No. ~ ° (~~ :VAC 12-004 Southeast Corner Marketplace
by The Land Group No. 2 Located Southeast Corner of E. Ustick Road and N. Eagle
Road Request: Vacate a Public Domestic Water and Sewer Easement Platted on Lots
10-12, Block 1 of Southeast Corner Marketplace Subdivision No. 2 (File FP 07-020)
MEETING NOTES
~~=- `
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MSTAFF TO AGENCY APPLICANT I NOTES INITIALS
ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 7
BOISE IDAH010(11(12 09:59 AM
DEPUTY Uicky Bailey III IIIII III IIIIIIIII I I III IIIIIII II III
RECORDED-REQUEST OF I
Meridian City 11~ 1 ~1~4•~
CITY OF MERIDIAN RESOLUTION NO. s ~ ~
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION VACATING THE PUBLIC WATER AND SEWER
EASEMENT PLATTED ON LOTS 10-12, BLOCK 1 OF SOUTHEAST
MARKETPLACE SUBDIVISION NO. 2 LOCATED ON THE SOUTHEAST
CORNER OF EAST USTICK ROAD AND N. EAGLE ROAD IN THE
NORTHWEST i/4 OF SECTION 04, TOWNSHIP 3 NORTH, RANGE 1 EAST,
BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, on September 25, 2012 the City Council of Meridian, held a hearing
on the vacation of the public water and sewer easement platted on Lots 10-12, Bloclc 1 of
Southeast Marketplace Subdivision No.2 located on the Southeast Corner of East Ustick
Road and N. Eagle Road in the Northwest '/a of Section 04, Township 3 NoI•th, Range 1
East, Boise Meridian, City of Meridian, Ada County, Idaho, and
WHEREAS, after such hearing, the City Council, by formal motion, did approve
said described vacation; and
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the public water and sewer easement platted on Lots 10-12,
Block 1 of Southeast Marketplace Subdivision No.2 located on the Southeast Corner of
East Ustick Road and N. Eagle Road in the Northwest 1/a of Section 04, Township 3
North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho is hereby
vacated. Copies of the necessary relinquishments are attached as Exhibit "A".
Section 2. That this Resolution shall be in full force and effect immediately upon
its adoption and approval.
PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN,
IDAHO, this ~ ~~ day of , 2012.
VACATION -SOUTHEAST CORNER MARKETPLACE SUBDIVISION N0. 2 -VAC 12-004 Page 1 of 3
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO,
this day of , 2012.
w
:e ~ ~~
~ v - -
Mayor Ta y de Weerd
ofi4o~,;r~v ~u~~~~
-lo`
ATTEST: w
~~~~ ~ City of
~ ~,/~F~II~IAN~
w ~ C~~ v
Jaycee L,.olman, City Clerk ~ ~.°"~
°!!ge TREps~~
VACATION -SOUTHEAST CORNER MARKETPLACE SUBDIVISION NO. 2 -VAC 12-004 Page 2 of 3
STATE OF IDAHO, )
ss
County of Ada )
On this ~ ~~ day of~~,~~~~ ~Y 2012, before me, the
undersigned, a Notary Public in and for said State, personally appeared TAMMY de
WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Cleric,
respectively, of the City of Meridian, Idaho, and who executed the within instrument, and
acknowledged to me that the City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official seal the day and year first above written.
~~--._~.
~..,.
~__
(SEAL) ~ ARY PU LIC FOR~I~'AHO
RESIDING AT: ~C~~~I~r~.n 1.17
E MY COMMISSION EXPIRES: 1 ~ 2~1~
VACATION -SOUTHEAST CORNER MARKETPLACE SUBDIVISION NO. 2 -VAC 12-004 Page 3 of 3
A. Existing Water and Sewer Easement to be Vacated
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71iL Lh VU GQOI; 1'~ IBC.
August 23, 2012
Project No, 111D38
Sewer & Water Easement Vacation Description
Southeast Corner Marketplace
II,602 Square Feet
EXHIBIT "A"
An easement being a part of Lots 10, T1 and 12, Block 1, ofi Southeast Corner Marketplace
Subdivision No. 2 (a subdivision on file in Book 101 of Plats at pages 13337 = 13340, records of Ada
.County, Idaho), situated in the Northwest one quarter of Section 4, Township 3 North, Range 1 East,
Boise Meridian, City of Meridian, Ada County, Idaho, described as follows:
Commencing at the southwest corner of Lot 11, Block 1, of said Southwest Corner Marketplace
Subdivision No. 2, thence following the southerly line of said Lot 11, South 88°08'53" East a distance
of 57.06 feet;
Thence leaving the said southerly line, North 1°51'07" East a distance of 10.91 feet;
Thence North 1°51'07" East a distance of 72.59 feet;
Thence South 88°08'53" East a distance of 31.00 feet to the POINT OF BEGINNING.
Thence North 1°51'07" East a distance of 31:99 feet;
Thence South 88°08'53" East a distance of 72,49 feet;
Thence North 1°39'31" East a distance of 28.94 feet;
Thence South 88°16'30" East a distance of 29.24 feet;
Thence South 1°51'07" West a distance of 20.D0 feet;
Thence North 88°08'53"West a distance of 9.17 feet;
Thence South 1°39'31" West a distance of 9.00 feet;
Thence South 88°08'53"East a distance of 95.23 feet;
Thence South 1°51'07" West a distance of 31.16 feet;
Thence South 88°01'47" East a distance of 10,56 feet;
Thence North 1°58'13" East a distance of 9.00 feet;
Thence South 88°01'47" East a distance. of 20,00 feet;
Thence South 1°58'13" West a distance of 29.00 feet;
Thence North 88°01'47" West a distance of 30.52 feet;
Thence South 1°51'07" West a distance of 22.43 feet;
Thence North 88°08'53" West a distance of 20.p0 feet;
Thence North 1°51'07" East a distance of 41;59 feet;
Thence North 88°08'53" West a distance of 95,50 feet;
Thence South 1°51'07" Westa distance of 10.50 feet;
Thence North 88°08'53" West a distance of 20.00 feet;
Thence North 1°51'07" East a distance of 10.50 feet;
Thence North 88°08'53" West a distance of 52.21 feet to the POINT OF BEGINNING.
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~~C t Shui N C~ ~ it „~i~ 1 i1U, i'tii~;IF I~)sP~~;~ 33615 = f-' ~08.u34 ~uJ$1 f ,~c l3'i.~ ?ASS .= www.theland~rouginc corn
g,~>it11~1llC1,8\dZlril~iVlr{,fiIS~11~0-'1-SC•, ~ i,ti1~~Pt e. :f!~FOI:tia~dfiq~7J'11C134.r)i1~
Exhibit A to Southeast Corner Marketplace Subdivision No. 2 -VAC-12-004
f ,.,:~.~~ _~~ Rage2 oft
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TFI G. i-ANA Githtil', L:ti C,
The above-described tract of land contains 8,602 square feet, more or less.
Attached hereto is (=xhibit 4 and by this reference is made a part hereof.
Prepared 6y: 'THE LAND GROUP, INC.
462 E. SNORE DRIVE, SUITE 100
EAGLE, IDAHO 83616
208-939-4041
:208-939-4445 FAX)
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~~~~ F.Si~~oic n;iv~~, tr~c ,t+~, F~,,b, k~ i,~ ~~I~ It, i=2~I,' i~,y.Aq~s1 6 1ti~.y,~g.~I ~i45 ,~ www.fhelandarouginc,com
g:t?01]\11]G3t;~~rlrnn ~~gals.Ai [.It-~27 Si;titri ~'<iv,?1ci ~aseu)nr~v~i~iftiun 1ll.N~ dr?
Exhibit A to Southeast Corner Marketplace Subdivision No. 2 -VAC-12-004
Title:. llate: 08-21 2012
Scale: l incE~=30 feet 1~'i1e:
Tract 1; .0.197 Acres; 8602 Sq NeetClasure = nG2,4829w 0,01 Feet: i'recisiotr ~i /55774. Perimeket° 6991+eet
00I ~~ 1.510'7e 31,99 009=s 1,5107w 31:1 G A 17=fl 1,5I0'1e41.59
002=s8$,0853e72,49 O10=s88.01~#7e IU,5G 018=n$8,0853w95,50
003=i~ 1;393 ] e 28,94 011=n 1,5813e 9,00 019=s] ,5107w 10.50
004=s88.1630e 29,24 Olt=sR8.0147e 20.00 020=r~88,0853w 20,00
005=s 1.5107w 20,00 013=s l , 581 3w 29,00 021=n l , 5 t U7e 10.50
00G=~t$8.0853w 9,1? 014=ii88.0147w30.52 022=n88,08S3w 52.21
007=s1,39311v 9,00. 015=sl;SIO7w 22.A3
008~s88.0853e 95,23 OIG=rr88.0853w 20A0
Exhibit A to Southeast Corner Marketplace Subdivision No. 2 -VAC-12-004
r® ir- ity unil satin
e October 9, 2012
~ ~ A
J
ITEM TITLE:
Police Department: Swearing In of New Police Officer
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: (E_MSTAFF TO I AGENCY APPLICANT I NOTES I INITIALS
-°i ®n iy un®l
1° ®October 9, 2012 I1' lJ 5
°T
ITII~ TITLE:
Check Presentation from Light My Fire Organization
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS
/'I % /] %t~/ LJi7ll ~'%i1
`f e October 9, 2012 11" l1 5
T
ITEM TITLE:
Economic Development CORE Update by Earl Sullivan
MEETING NOTES
,,
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: I E_MSTAFF TO I AGENCY I APPLICANT NOTES INITIALS
ri i n ity unil satin
T' a October 9, 2012 I lJ
ITEM TITLE:
Items Moved From Consent Agenda
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: I E-MSTAFF TO I AGENCY I APPLICANT I NOTES INITIALS
ri ®n ®y until tin
T o October 9, 2012
ITEM TITLE: hre~ C®v ~~ ~
Final Order for Approval: TEC 12-009 Three Corners by Three Corners, LLC Located
Southeast Corner of Chinden Boulevard and N. Locust Grove Road Request: Two (2)
Year Time Extension on the Preliminary Plat for Three Corners Subdivision
DATE: (E-MSTAFF TO AGENCY I APPLICANT NOTES INITIALS
r®i n it unil satin
°T a October 9, 2012 I°T ll 0 7q
ITEM TITLE:
Public Hearing: Republic Services Company 2012 Rate Increase
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ,4CTlON
DATE: I E-MSTAFF TO I AGENCY APPLICANT I NOTES I INITIALS
i
I I
I IIV I
®AT r ,
IT
POJ CT NUM
POJ CT NAME
Republic Services Company 2012 Rate Increase
PLEASE PRINT NAME
FOR I AGAINST I NUTRALI
ri i n ity unil tin
T :October 9, 2012 I lJ 7
J
ITEM TITLE:
Resolution No. ~ ~` ~~ A Resolution Adopting the Annual Rate
Adjustment for Solid Waste Collection Services by Republic Services Company and
Authorizing the City of Meridian Utility Billing Department to Collect Such Rates
MEETING NOTES
~--=
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: (E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS
CITY OF MERIDIAN
RESOLUTION N®. ~ ~ ~" ~
BY THE CITY COUNCIL:
BIRD, HoAGLUN, RoUNTREE, zAREMBA
A RESOLUTION ADOPTING THE ANNUAL RATE ADJUSTMENT FOR THE SOLID
WASTE COLLECTION SERVICES BY REPUBLIC SERVICES COMPANY;
AUTHORIZING THE CITY OF MERIDIAN UTILITY BILLING DEPARTMENT TO
COLLECT SUCH RATES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, following publication of notice according to the requirements of Idaho Code section
63-1311A, on October 9, 2012, the City Council of Meridian held a hearing on the adoption of the
proposed changes to the Rate Schedule of Solid Waste Collection, as set forth in ExhibitA hereto; and
WHEREAS, following such hearing, the City Council, by formal motion, did approve said
proposed changes to the Rate Schedule of Solid Waste Collection;
WHEREAS, the proposed changes to the Rate Schedule of the Solid Waste Collection are based
on a fee increase for residential and commercial services based on change in the Consumer Price Index and
new fees.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the Rate Schedule of the Solid Waste Collection, as set forth in ExhibitA hereto, is
hereby adopted.
Section 2. That the City of Meridian Utility Billing Department is hereby authorized to implement
and cal7y out the collection of said rates.
Section 3. That this Resolution shall be in full force and effect with the beginning of the
November 5, 2012 billing cycle to be reflected on the November billing statements of the City of Meridian
Utility Billing Depalment.
ADOPTED by the City Council of the City of Meridian, Idaho this 9tt~ day of October, 2012.
APPROVED by the Mayor of the City of Meridian, Idaho, this 9th day of October, 2012.
ATTEST:
Jaycee Herman, City Clerlc
APPROVED: m ~~
~...
~..
k
./
Tammy de~erd, Mayor
ADOPTION OF RATI; SCHI'JDULi; OF AUTONIATI;D TRASH COLLECTION PAGI; 1 OF 1
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: October 9, 2012 I ,q
CLERKS oFF~cE Fin-aL,~cr~on-
DATE: I E-MSTAFF TO I AGENCOY I APPLICANT ( NOTES ( INITIALS
Mayor Tammy de Weerd
ity ®une®1 eewS'
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
~.
DATE: October 4, 2012
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Warren Stewart
RE: 2013 - 2017 Engineering Capital and Enhancement Plan
The attached book is your copy of the 2013 - 2017 Engineering Capital & Enhancement Plan
(ECEP). This document contains capital projects and non-capital enhancements. I am
distributing the ECEP books at this time in order to give you time to review its contents. I will
be giving a short briefing on the ECEP at the October 9 workshop.
We are continually striving to improve the value and information contained in this document.
The General Summary at the front of the book contains information about the ECEP and the type
of changes made from the previous editions. I look forward to sharing more information with
you at the workshop and I welcome any comments or suggestions you may have for further
improvements.
Public Works Department/engineering Division 33 E. p3raadway Avenue, quite 200, Meridian, ID 83642
Phone 208-898-5500 Fax 208-898-9551 ~ www.rr~eridiancity.org
2013 - 2017
Engineering CapitaC
c~ Enhancement Flan
IN fNi7 NIWK
UICMr~11.lAWII. VI,~Y~"luo ~~,M. i.i'4ii7M{
r~
,doll ,llryUA1~~I I'IUi (' MM1{'!4C( 111'/14Y1
r,MNM:: UP uIertY NYirai vIKUDIYy
OU MOI wtlh
!aI ur w ~ Kw,,.rw~
~r~Ia
wn`r.+
~IASEIY ~
City Clerk
~Vat~
nstew~.
General
Summary
General Summary
Enclosed is the 2013-2017 Public Works five-year Engineering Capital and Enhancement
Plan prospectus. The name was changed last year to the Engineering Capital and
Enhancement Plan (ECEP) to reflect elements that were added to the plan that were not
capital related.
Some items included in last year's plan have been removed because it was determined that
it was more appropriate far them to be in the base budget. Examples would include
manhole surveying and well maintenance.
Like the 2012-2016 Engineering Capital and Enhancement Plan binder, the 2013-2017
binder includes project summaries, project location maps and detailed descriptions of each
Water, Wastewater and Recycled Water projects planned for the next five years. The
2013-2017 ECEP includes the following change:
Last year the ECEP included project schedules for all projects to be completed in
fiscal year 2012. It was our intent to include schedules for all projects to be
completed in 2013 in this year's plan. However, last year project schedules were
created using Microsoft Project software. This year we intended to use our new
e-Builder Project Management software to create the project schedules. During
implementation of the e-Builder program we encountered some problems in
creating project schedules for the 2013 projects and were not able to finalize the
project schedules by the time the ECEP was due. For this reason 2013 project
schedules will be finalized and incorporated into the document in the next few
weeks.
The Public Works Department will continue to improve the ECEP prospectus through
modifications and additions. The department's goal for the ECEP documents is to
provide:
A roadmap to direct the department's work and efforts through its planning
horizon
A companion document to the budget enhancements that are presented to the
Mayor and City Council annually
Clarity on projects that may span multiple years and shed light on Public Works'
long term plan
The Public Works Department is pleased to provide you with this material. We hope you
will find it informative. We welcome any comments you may have regarding the ECEP.
Our goal is to make the ECEP a useful and indispensable planning document.
Guide to
Projects
Guide to Pf~ojects
Pr•oiect Proiect Cate~or•v Proiect Type Sorb Type
Aquifer Recharge Recycled Water Storage
Automatic Meter Reading Infrastructure Water Other
Backflow Device Management & Cross Water Water Ops
Connections
Chemical Feed Building with Flocculation Tanks Wastewater WWTP Liquids Stream
Chlorine Analyzers Water Water Ops
Class A Permit Modification for Aquifer Recharge Recycled Water Strategic Planning
Confined Space Training Facility Wastewater WWTP
Digester 6 and new Digester Control Building Wastewater WWTP Solids Stream Improvements
Drying Bed Repaid Centrifuge Conveyor Wastewater WWTP Solids Stream Improvements
Replacement
Energy AuditlConservation Plan Wastewater Strategic Planning
Fermentation at WWTP Wastewater WWTP Liquids Stream
Fiber Optic Line Water Other
Fiber Optics Wastewater Other
Filter Media Replacement Wastewater WWTP Liquids Stream
Flow Monitoring Wastewater Other
Franklin Rd, Ten Mile to Linder -Reuse Recycled Water Distribution
Generator for Administration Building Water Water Ops
Ground Reservoir #2 Water Storage
Hansen Bar Coding and Mobile Solution - W Water Water Ops
Hansen Bar Coding and Mobile Solution - WW Wastewater Other
Headworks/Fine Screens Wastewater WWTP Liquids Stream
Integrated Fixed FilmlActivated Sludge (IFAS) Wastewater WWTP Liquids Stream
System and Aeration Basin Reconfiguration
Lab Building Expansion Wastewater Other
Lab Equipment Upgrades/Replacement Wastewater Other
Land Acquisition Wastewater Other
Land Acquisition- Reservoir, Booster, and Well Water Other
Site
Linel Systems Security Upgrade Wastewater Other
MaintenancelFleet Facility Upgrades Wastewater Other
Manhole Survey Wastewater Collection Piping
New Administrative Building/Operations Building Wastewater Other
Retrofit
Trurrsrlay, September 27, 2012 ' - - __ - _ -__ ~._ ... - _- - Page r of 3
Proiect Proiect C~rteQOr•v PI•oiect Tvne Sub Tune
Pressure Zone 1 Water Distribution
Professional Services !Hansen Implementation Water
ResurfacinglSlurryCoot of WWTP Asphalt Wastewater Other
RV Dump Station at the Wastewater Treatment Wastewater Other
Plant
Sampling Station Improvements Wastewater WWTP Liquids Stream
SCADA System Upgrades -Wastewater Wastewater Other
SCADA System Upgrades -Water Water Water Ops
Secondary Pump Station Modifications Wastewater WWTP Liquids Stream
Security Upgrades Water Other
Sewer Cleaning TrucklCamera Truck Wastewater Collection
Sewer Line Extensions Wastewater Collection Piping
Sewer Main Replacement Wastewater Collection Piping
Sewer Master Plan Wastewater Strategic Planning
Sewer Trunkline for the Abandonment of the Wastewater Collection Piping
Ashford Greens Lift Station
Sidestream Nitrogen Removal Wastewater WWTP Soiids Stream Improvements
Sidestream Phosphorus Recovery Wastewater WWTP Solids Stream Improvements
Site Specific Aquifer Recharge Study Recycled Water Strategic Planning
Source Water Master Planning Water Strategic Planning
Temperature Control Improvements Wastewater WWTP Liquids Stream
Ultraviolet Disinfection Improvements Wastewater WWTP Liquids Stream
Vehicle Storage Building Wastewater Other
VGB Mobile Meter Reading Unit Water Water Ops
Wastewater Division SCADA Master Plan Wastewater WWTP SCADA Communications
Wastewater Treatment Plant Facility Plan Wastewater Strategic Planning
Water Division SCADA System Master Plan Water Water Ops
Water Main Replacement
Water - -
Distribution - - _-- -
Water Master Plan Update Water Strategic Planning
Water System Improvements and Upgrades Water Distribution
Waterline Extensions Water Distribution
Well 15 Water Treatment Water Source of Supply (Wells
Well 16 Abandonment Water Source of Supply (Wells
Well 16b Water Source of Supply (Wells
Well 17 Pumping Facility Upgrades Water Distribution
TlurrsrlnJ~, September 27, 2012
Page 2 of 3
Project PI•oiect Cnteg ory Project Tvne Srrb Tune
Well 17 Water Treatment Water Source of Supply (Wells
Well 19 Water Treatment Water Source of Supply (Wells
Well 21 Water Treatment Water Source of Supply (Wells
Well 22 Water Treatment Water ,Source of Supply (Wells
Well 29 Water Source of Supply (Wells
Well Reconstruction Water Source of Supply (Wells
WWTP Odor Control Wastewater WWTP Odor Control
Tlrrrrsrfa}~, Septeu~Ger 27, 2012 Page 3 of 3
ECEP
Summary
Report
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~ • ~ • •
Project Category Water Type Strategic Planning Sub Type ~ ~ Project # ~-
Project Source Water Master Planning _` ~~
Enhancement # .~~ Acct Code 3200-55090 Eng # 1129 Year Identified ~~-- ~ Project Sched .2013 ^toj2016
Depreciation Financed Capital Score 61 2013 Ranking ,1 ' Section NA~~ Township NA u Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used tor. If the request includes construction, describe the service result of the finished project.
pis project includes several activities. Water Rights and Supply Planning is the protection of current water rights and planning for the acquisition
d protection of future water sources and rights. Department of Environmental Quality (DEQ) Regulatory Compliance includes completion and
~intenance of a Source Water Protection Plan(SWPP) and proactive coordination with DEQ regarding regulatory compliance. Monitoring and
luifer Testing consists of regularly measuring and documenting the water levels in 27 observation wells and developing interpretive reports.
atutory Development and Review is professional technical assistance for development of city statutes and rules to protect city interests relating to
urce water protection. This project will help the City protect the groundwater resource that it depends on for potable water supply and its access
that resource. Protection of the resource will be accomplished by developing understanding of it through monitoring, testing, mapping, and
velopment and execution of a SWPP. Protection of the Cily's access to the resource will be accomplished by working to secure and perfect
iter rights and by identifying and mitigating threats to access of water supply sources.
If annlirahlP what is fha rnrrant ctaffinn In~ml Fnr this ronnn~f ~., rl/nr hn,a mnrh f, ,r,Ainr.:c ~Iro~rl.. :.. LL.n G,~~.. a -,....::..-, 4.:., .,i.. -..-„
provide future anticipated project costs below.
Staffing levels will not change due to this project.
Provide measurable outcomes that identity how this request will lead to the accomplishment of department obiectives. What is the
measurable impact of not funding this request?
Measurable outcomes: protection of water quality, quantity and water rights. This request will result in the following: written technical reports,
acquisition of water rights licenses, action plans far protection and acquisition of water rights or supply mitigation, an approved Source Water
Protection Plan, application for an Area of Drilling Concern, and other products. This work supports efforts to accomplish objectives to develop a
five-year Capital Improvement Plan for the Public Works Department, provide ample water supply to our customers in perpetuity, enhance and
- --- --
Project rSource Water Master Planning Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ $240,000 $160,000 J $120,000 $110,000 ~ $90,000 $0 ~ $480,000
Public Works Inspection r ____ ~ ~ _ ~ I ____ ~ 1
Project Funding .Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Sfaffrng: 2012 2013 2014 2015 2016 2017
-- --
Number of FTEs ~- ~-~~ :~~
Salary/Benefits Costs ~ $0 ~ $0 $0 ~ $0 $0 $0
Operating Costs $0 $0 $0 $0 $0 '~ $0
Total Ongoing
Maintenance & ~~$0 $0 $0 ~ $0 ~ $0 $0
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" casts will occur.
Project Source Water Master Planning ~..
Date I 8/25/2011
Scorer KR
Score 61
Major Drivers Minor Drivers
Impact of Failure 10
# Customers Impacted 10
Regulatory 10
Operational r^ 5
Prevention ~ 10
Urgency I 5
Environmental ~~- 5
Cost-Effective Partnerships r~~~- 1
:.. _
Interdepartmental Partnership 'r-y`--1
Stewardship Potential I 4
Total Points 61
~ • ~ • •
Project Category rWater Type ;Strategic Planning Sub Type Project # .10069
Project Water Master Plan Update
Enhancement # ~- Acct Code 13200-55090~Eng # 1010 Year Identified 2010 Project 5ched 2016 to 2016 w
Depreciation Financed '_ Capital j Score 36 2013 Ranking 12 Section NA Township . NA~ Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
project is the update of the water master plan which includes assessment of the current water supply and distribution system, population and
and projections, and long and short term planning to meet demands. The water master plan provides analysis of our current system and a
for upgrading the system over time. Updates to the water master plan are needed periodically to check progress and to anticipate and plan for
e needs.
what is the current staffing level for this request andlor how much fundina is already in the base. If annlicable please
future
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives, What is the
measurable impact of not funding this request?
Measureable outcomes: water supply and distribution capital improvement and operations improvement plan as well as fulfillment of Idaho
Department of Environmental Quality requirement to update master plan regularly.
Project ~rWater Master Plan Update
2012 ~ 2013
~ _ ~ ----_
Project Costs ~ $0 r I $0
Public Works Inspection
Project Funding Enterprise fund
Total
Project Cost
2014 2015 2016 2017 Through 2017
$0 $0 r $150,000 $0 ~ $150,000
Annual Onaoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ,~
~~
~- - ---
~-~
~T~~
Salary/Benefits Costs $0 ~ ,
$0
$0
$0 ----
$0 -
$0
Operating Costs ~ _._. $0 ~ $0 I $0 ~~ $0 ~ $0 ~ $0 4~
Total Ongoing ~ $0 ~ $0 ~$0 $0 ~ V $0 $0
Maintenance 8~
Operation Costs
'"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Water Master Plan Update r
Date 12/14/2010
Scorer KR
Score 36
Major Drivers Minor Drivers
Impact of Failure ~ 6 Environmental ~~ 0
# Customers Impacted ~- 10 Cast-Effective Partnerships ~ 1
Regulatory ~ 5 ~ Interdepartmental Partnership ~ 1
Operational ~ 5 Stewardship Potential ~- 1
Prevention ~ ~ 6
Urgency ~- 1 Total Points ~ 36
Project Category Water Type .Source of Supply {We Sub Type Project #
- - -- --
-- - -_ _ - -
Project Well 15 Water Treatment
Enhancement # 12 Acct Code ,~~ Eng # ,1139 Year Identified ~-~_- Project Sched 2013 to 2014
Depreciation Financed Capital ~ Score 31 2013 Ranking 16 Section 11 .r.. Township r3N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
is project is the design and construction of a water supply treatment facility to improve the water quality supplied by well 15 that is put into the
~tribution system and delivered to customers. This enhancement covers only the design phase. Iron and Manganese must be removed from
pply water in order to provide adequate chlorine residuals in the distribution system without precipitation of these constituents which results in
awn or black water stains. The primary purpose and justification for this project is to remove Iron, Manganese, and other aesthetic contaminants
enable delivery of safe clean water to customers.
If applicable what is the current
reauest and/or how much fundina is already in the base. If applicable please
provide future anticipated project costs below,
No staffing increases required for this project.
Provide measurable outcomes that identify how this reauest will lead to the accomplishment of department e6iectives. What is the
measurable impact of not funding this request?
Measurable outcomes: plans and specifications for facility are obtained. This project will result in the construction of a water supply treatment
facility which enables the objective of enhancing and protecting water quality. If not funded, the water treatment facility will not be built, the water
quality will go unchanged with respect to brown water, customer satisfaction will decrease and customer complaints v~ill increase.
Project ,Well 15 Water Treatment ~ ~ ~ Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
c____~ ~___: ~~Y_..~ _ ~_______~__ ~. r____.__.--
Project Costs ~ $0 $150,000 $800,000 $0 $0 $0 $950,000
__
~.~.~
Public Works Inspection ~ '~
- - - -- _
Project Funding Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
- -- - - -
Number of FTEs ~^ ~-~~ ~ 0 ~ I~ 0
Salary/Benefits Costs .~~~ ~~ . $0 $0
-- - - _ __ _
Operating Costs ~ :~~ ~~ $10,000 $0
Total Ongoing ~ ~ j.".~~" ~"_'"_,-`_-_""
Maintenance 8 1 ! $10,000 $0
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
-- ---
Project Well 15 Water Treatment
Date 12/9/2011
Scorer KR
Score 31
Major Drivers Minor Drivers
Impact of Failure ~ 3
# Customers Impacted ~7
Regulatory ~~ 0
Operational 10
Prevention ~~ 3
Urgency ~ 5
Environmental ~-D
Cost-Effective Partnerships ~V-1
Interdepartmental Partnership r 1
Stewardship Potential ~i~--1+
Total Points ~ 31
Project Category !Water Type !Source of Supply (We Sub Type ~ Project # ' 0708c
Project ;Well 16 Abandonment
_ - -
Enhancement # ~ ~-~ Acct Code , 3490-96116 Eng # 1103 ~ Year Identified 2011 Project Sched 2014 to 2014
Depreciation Financed Capital - Score 51 2013 Ranking I `' Section ~~ Township J"'~~ Range 1E
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
UCDl.l FllI VII VI Wfldl 1110 equiNmern win ue usea nor. n uie reques[ mciuaes consuucuon, aescnae [ne serwce resun or one nrnsnea prolect.
s project is the design and propper abandonment of well 10 in order to protect our source of water supply. This project will include
Irogeologist work to inspect and design the abandonment, and contract with well drillers and other specialists to perform work. Wells must be
indoned properly to protect aquifers from contamination. Proper abandonment design, techniques, and oversight are essential to ensure that
well is sealed such that it wrill not allow cross-contamination of sub-aquifer sections.
If applicable what is the current staffing level for this request and/or haw much funding is already in the base. If applicable please
provitle future anticipated project costs below.
Staffing levels will not change due to this project.
rroviae measurable outcomes that identity now this request will lead to the accomplishment of department objectives, What is the
measurable impact of not funding this request?
Measureable outcomes: protection of groundwater supply. Propperly abandoned well will prevent cross-contamination of sub-aquifer units.
Project Well 16 Abandonment Total
~ 2012 i 2013 2014
2015
2016 2017 Project Cost
Through 2017
__ ___
I ~ ---
Project Costs $0 I ~ $0 $40,000 _
~~ $0 ~ ---
$0 $0 --_--•--y
$40,000
Public Works Inspection
Project Funding ',Enterprise fund
Annual Ongoing Maintenance R Operation Costs
Stafftng: 2012 2013 2014 2015 2016 2017
Number of FTEs
Salary/Benefits Costs $0 $0 $0 ~ : $0 $0 $0
Operating Costs $0 -__.. - -
~__- $0 r
1 $0 - - $0
~.. $o ~_.
~.--- $~ -------
Total Ongoing ~-~-$0
$0 r
$0 I ~ $0 - -- -
$0 --
~$0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
-- - - - -- -
Project Well 16 Abandonment
Date I 1/13!2011
Scorer KR
Score 51
Major Drivers Minor Drivers
Impact of Failure ~ 10 Environmental ~--~- 0
# Customers Impacted 10 Cost-Effective Partnerships r~ 1
Regulatory I J Interdepartmental Partnership ~~ 1
Operational ~ 5 Stewardship Potential r 4
Prevention 10
Urgency ~ 5 Total Points ~-51
Project Category ,Water ~~
~~ Type Source of Supply (We Sub Type
~.w..~ - _ _-__ Project # 0708b
_ 4~~-=------
Project Welt 16b ~__..
. --- -
Enhancement # 6 v Acct Code 3490-96116 Eng # 1104 Year Identified 2011 a Project Sched 2013 tof 2014
Depreciation Financed Capital ~/ Score 40 2013 Ranking 10 Section I° _~ Township .3N Range ~1E
Describe what is being requested and why, If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
is project is the design and construction of a production well. Well 16 is reaching the end of its service life and also has problematic water
emistry. The well will either be abandoned or reconstructed. The City has made a significant investment in the well lot and site improvements
rich can continue to be utilized. Another well can be drilled on the same site to leverage the other infrastructure available and make the best use
public funds.
If applicable what is the current
reauest andlor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will nol change due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
ieasurable outcomes: improved system capacity and water quality. This project will result in the construction of a new supply well which
enhances and protects water quality and develops infrastructure to effectively provide uninterrupted water supply and fire suppression. Not funding I
this request will result in a loss of capacity in the water supply system which puts the utility at risk of not meeting emergency or peak demands ~
-- - - - - ---~-=-=-i=-=--_~.----------_ _--
Project rWell16b Total
Project Cost
1 2012 2013 2014 2015 2016 2017 Through 2017
~~ - - ~ I---_-~ ~------- ~ - ~-------- ~-- - --. 1- -
Project Costs $150,000 $300,000 $60 000 $0 $0 $0 $360,000
---- --
Public Works Inspection ~~ ~~ r--~~-~~--~ r-~ ~~
Project Funding ;Enterprise fund
Annual Onaoina Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs -- --_~
~ w ~ r
I ~
~
~~
Salary/Benefits Costs $0 ~ $0 $0 $0 ~ $0 $0
Operating Costs ~ $0 $0 ~ $0 ~~ $0 ~ $0 ~ $0
Total Ongoing $0 r $p $0 - - -- $0 - - - - - $0 r $0
Maintenance &
Operation Costs
'"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one lime" costs in the box below. Be sure to include which year the
"one time" costs will occur.
- - __
- --
Project Welll6b ~~~~
Date ( 1/13/2011
Scorer KR
Score 40
Major Drivers Minor Drivers
Impact of Failure ~~~ 6 Environmental ~ 0
# Customers Impacted r 7 Cost-Effective Partnerships ~ 1
Regulatory ~_._.~.~.5 Interdepartmental Partnership ~ 1
Operational ~ 10 Stewardship Potential r 2
Prevention 3
__~
rw
Urgency _
I 5 Total Points ,~ 40
New Project Description
Project CategoryWater Type Source of Supply (We Sub Type
Project # ~-
Project Well 17 Water Treatment
Enhancement # ~~ Acct Code ~~- _------~Eng #1141 Year Identified :~- Project Sched 2016 to 2017
Depreciation Financed Capital ~, Score r31 2013 Ranking 16 Section .20 Township . 3N Range , 1E
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This project is the design and construction of a water supply treatment facility to improve the water quality supplied by well 15 that is put into the
distribution system and delivered to customers. This enhancement covers only the design phase. Iron and manganese must be removed from
supply water in order to provide adequate chlorine residuals in the distribution system without precipitation of these constituents which results in
brown or black water stains. The primary purpose and justification for this project is to remove Iron, Manganese, and other aesthetic contaminants
to enable delivery of safe clean water to customers.
If applicable what is the current staffing level for this request andlor how much funding is already in the base, If applicable please
provide future anticipated protect costs below.
lighting, and HVAC,
a small fraction of a position. Operations and Maintenance costs include energy for chemical fe
monitoring, backwash disposal, filter media resupply, and regular pump and valve maintenance.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
(This project will result in the construction of a water supply treatment facility which enables the objective of enhancing and protecting water quality.
Not funding this request will result in not constructing this facility. Water supply quality, with respect to iron and manganese, will not change.
-_---- --
Project (Well 17 Water Treatment
2012 i 2013 2014
Project Costs ~ ~ ~ ' $0 ~ ~ $0
- - ----
Public Works Inspection ~~ ---J
--_-
Project Funding Enterprise fund Y
Total
Project Cost
2015 2016 2017 Through 2017
$0 $150,000 $800,000 $950,000~
--
Annual Ongoino Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~ ~ 0 0
Salary/Benefits Costs ~ ~----~ ~~ : $0 $0
---
Operating Costs ~ r~-~~ '~i--~-- ~ $0 ~ $0
--- --
Total Ongoing ~ ~--'" ,~ ,t'"'-' .
Maintenance 8 I $0 $D
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Well 17 Water Treatment
Date
Scorer CD Placeholder
Score 31
Major Drivers Minor Drivers
Impact of Failure 3 Environmental 0
# Customers Impacted ~ 7 Cost-Effective Partnerships ~-- 1
Regulatory ~ 0 Interdepartmental Partnership ~1
Operational 10 Stewardship Potential r_~._,_~__ 1
Prevention ~~ 3
Urgency ~ 5 Total Points ~~ 31
Project Category :Water Type ;Source of Supply (We Sub Type Project #
Project Well 19 Water Treatment
- ---
Enhancement # _~~ Acct Code ~ ~Eng # 1138 Year Identified ~- Project Sched :2014 ~ Wtoj2015
Depreciation Financed Capital ~; Score 31 2013 Ranking 16 Section ~3 ~-~ Township . 3N Range ~~
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
project is the design and construction of a water treatment facitlity to improve the water quality supplied by well 19 that is put into the
iution system and delivered to customers. Iron and Mangenese must be removed from supply water in order to provide adequate chlorine
iuals in the distribution system without precipitation of these constistuents which results in brown or black water stains. The primary purpose
justification for this project is to remove Iron, Manganese, and other aesthetic contaminants to enable delivery of safe clean water to customers.
what is the current staffing level for this request and/or how much
rurure
ncrease statting levels only by a small fraction of a position. Operations and Maintenance costs include energy for chemical feed
and HVAC, chlorine, operator monitoring, backwash disposal, filter media resupply, and regular pump and valve mainenance.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
This project will result in the construction of a water supply treatment facility which enables the objective of enhancing and protecting water quality.
Not funding this request will result in not constructing this facility. Water supply quality, with respect to iron and manganese, will not change.
Project Well 19 Water Treatment ~ W ^ ~ Total
i Project Cost
2012 ~ 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ $0 $150,000 $800,000 $0 r $0 $950,000
Public Works Inspection I~_--------- ~ ~~~ r-~-- ~ ~ r-
Project Funding Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
- - - -- ~- - -
Number of FTEs :~- ~ l V 0 ~ 0
Salary/Benefits Costs ~ ~~ ~~ $0 $0 $0
Operating Costs ~~ ~~ $10,000 $0 $0
Total Ongoing ~ ~~^~"' (""'- ___. $10,000 $0 ~ $0
Maintenance & ~ !
Operation Costs
'"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Well 19 Water Treatment
--._~~_,
Date
Scorer CD Placeholder
Score 31
Major Drivers Minor Drivers
Impact of Failure C~ ^ 3 Environmental ~ 0
# Customers Impacted r 7 Cost-Effective Partnerships ~-~-1
Regulatory ~ 0 Interdepartmental Partnership ~ 9
Operational 10 Stewardship Potential ~ 1
Prevention I ~ 3
Urgency ~ 5 Total Points ~ 31
Project Category rWater Type ,Source of Supply (We Sub Type ~ Project # ~~
.~_. _ . ---.. _ _ ..r......_ _.__ _~~....v--- ~.._~_.__.._._._ .._. -._.------------ --~
Project :Well 21 Water Treatment
Enhancement # i 13 u Acct Code ; 3490-96168 BEng # ,I1136~ Year Identified ! 2012 J Project 5ched ; 2013 Jto; 2014
Depreciation Financed ~ Capital ;~; Score i~1 2013 Ranking 16 Section i 3N u Township ~1E Range '118
Describe what is being requested and why, If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
s project is the construction of a water supply treatment facility to improve the water quality supplied by well 21 that is put into the distribution
iem and delivered to customers. Iron and Manganese must be removed from supply water in order to provide adequate chlorine residuals in
distribution system without precipitation of these constituents which results in brown or black water stains. The primary purpose and
ification for this project is to remove Iron, Manganese, and other aesthetic contaminants to enable delivery of safe clean water to customers.
If applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: reduced brown water complaints and improved water quality. This project will result in the construction of a water supply
treatment facility which enables the objective of enhancing and protecting water qualify. If not funded, the water treatment facility will not be built,
the water quality will go unchanged with respect to brown water, customer satisfaction will decrease and customer complaints will increase.
Project -Well 21 Water Treatment Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ I $0 $1,050,000 ~ ~ _ -$0 I _--$0 _ ~ T I - -- $0 -~ I $0 1 $1,050,000
• -=-_--
Public Works Inspection
Project Funding !Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~ ~ ~ ~ ~~ ~~
_~.r.n-., - -.
Salary/Benefits Costs $0 $0 $0 $0 $0 $0
--
Operating Costs $0 I $0 $13,000 $0 $0 I $0
Total Ongoing ~_ $0 ~~~-$0~---- 13,000.._ -- $0 - $p--~ i $0
Maintenance & -~ ~ ~ ~~ ~^
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Well 21 Water Treatment
Date 11/23/2011
Scorer KR ~___.
Score 31
Major Drivers Minor Drivers
Impact of Failure I 3 Environmental I 0
# Customers Impacted ~ 7 Cost-Effective Partnerships r 1
r . _ .. _ L_._.._ _.----
Regulatory 0 Interdepartmental Partnership 1
Operational ~ 10 Stewardship Potential r 1
Prevention 3
I_.~~.--- -- ~ -------
Urgency 5 Total Points 31
Project Category Water Type Source of Supply (We Sub Type Project # ~~
Project Well 22 Water Treatment!
Enhancement # ~ a Acct Code ~-Eng # 1140 Year Identified ~~ Project Sched 2015 to 2016
Depreciation Financed Capital ~ Score ' 31 2013 Ranking 16 Section 24 Township ~N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This project is the design and construction of a water supply treatment facility to improve the water quality supplied by well 15 that is put into the
distribution system and delivered to customers. This enhancement covers only the design phase. Iron and manganese must be removed from
supply water in order to provide adequate chlorine residuals in the distribution system vrithout precipitation of these constituents which results in
brown or black water stains. The primary purpose and justification for this project is to remove Iron, Manganese, and other aesthetic contaminants
to enable delivery of safe clean water to customers.
If applicable what is the current staffing level for this request andfor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project v~ill increase staffing levels only by a small fraction of a position. Operations and Maintenance costs include energy for chemical feed
pumps, lighting, and HVAC, chlorine, operator monitoring, backwash disposal, filter media resupply, and regular pump and valve maintenance.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: reduced brown water complaints and improved water quality. This project will result in the construction of a water supply
treatment facility which enables the objective of enhancing and protecting water quality. If not funded, the water treatment facility v~ill not be built,
the water quality will go unchanged with respect to brown water, customer satisfaction will decrease and customer complaints will increase.
Project Well 22 Water Treatment ~~ ~ ~^ Total
i . Project Cost
j 2012 ~ 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ $0 $0 $150,000 $800,000 $0 $950,000
r _ -- - -- -
Public Works Inspection ~~ ~~
Project Funding Enterprise fund
Annual Onaoina Maintenance & Oaeration Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ;rY ~- ' 0
- --- ~ ~!
Salary/Benefits Costs I-~ ~ ~ ~ ~ $0 $0
Operating Costs ~~+ I ~~~ r ~~ $0 $10,000
Total Ongoing ~ r- ~ r~~-' $0 ~ $10,000
Maintenance &
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those casts
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project (Well 22 Water Treatment
Date I
Scorer 1CD Placeholder v
Score 31
Major Drivers Minor Drivers
Impact of Failure ~- 3 Environmental ~~ 0
# Customers Impacted 1~---7 Cast-Effective Partnerships 1
Regulatory ~~ 0 Interdepartmental Partnership ~ 1
Operational ~~ 10 Stewardship Potential I 1
Prevention ~ 3
Urgency r'-~~5 Total Points 31
~ • 1 • •
Project Category -Water Type :Source of Supply (We Sub Type i~~ Project # 10012
Project IWell29 ~:_.
Enhancement # Acct Code ~ -~--~`~Eng # 1016 Year Identified , 2006 ~ Project Sched 2014 to 2017
Depreciation Financed Capital ~ Score 33 2013 Ranking 14 Section NA Township ~NA y Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
project is the design and construction of well 29, including test well, production well, and pumping facilities. This project will provide the next
king water source for the City. Since well construction projects take at least three years from test well design to pumping facilities construction,
City must stay ahead of demand and plan for the next well.
If applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Costs will include inspections, well cleaning and redevelopment, costs for power and maintenance of pump and motor.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: improved system capacity and water quality. This project will result in the construction of a new supply well which
enhances and protects water quality and develops infrastructure to effectively provide uninterrupted water supply and fire suppression. Not funding
this request will result in the inability of the system to grow capacity and provide for continued growth and will put the utility at risk of not meeting
emergency or peak demands
Project ~e1129
i 2012 i 2013 2014 2015
Project Costs j $0 $0 ~ $160,000 ~ f T $0 ^
Public Works Inspection I
Project Funding 'Enterprise fund
Total
Project Cost
2016 2017 Through 2017
$350,000 Ill-$3-5-0--00--0• $860,000
.I
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~- ~ ~-
Salary/Benefits Costs $0 $0 $0 $0 $0 $0
Operating Casts $0 $0 $0 $0 $0 $0
Total Ongoing $0 $0 $0 ___. $0 $0 ~~~$0
Maintenance $
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Well 29
Date ,r 12/14/2010
Scorer ~KR
Score 33
Major Drivers Minor Drivers
Impact of Failure ~ 6
~ Environmental ~ 0
# Customers Impacted ~ 7 Cost-Effective Partnerships 1
Regulatory ~ 5 Interdepartmental Partnership ~ 1
Operational ~- 5 Stewardship Potential r---- 1
Prevention ~ 6
Urgency ~ 1 Total Points 33
Project Category Water Type Source of Supply (We Sub Type Project # .Multiple
Project Well Reconstruction
..-- - --
Enhancement # r-~-- Acct Code Multiple Eng # 1086 Year Identified .2009 Project Sched 2011 to 2016
Depreciation Financed ~/ Capital ~/; Score 41 2013 Ranking ~ 9 Section NA Township ~ ~ Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions, If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for, If the request includes construction, describe the service result of the finished project.
is the reconstruction of supply wells to restore performance and protect infrastructure. Wells must be reconstructed to maintain the well
', restore pumping capacity, and to ensure water quality. A well can be reconstructed for a fraction of the cost of a new well.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project does not require a change in staffing.
rroviae measurable outcomes that identity now this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: increased water supply capacity. This project will result in clean, productive, efficient, and robust wells which provide
uninterrupted water supply and fire suppression. This project also enhances and protects wafer quality. Not funding this request will result in
inability to keep our wells operating efficiently and effectively. Our ability to meet fire flow demands and our ability to provide clean, safe water will
be negatively impacted.
Project Well Reconstruction m ~--~_d_- -- - Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs i ~~ $110,000 $110,000 $110,000 x$110,000 $110,000 $110,000 $550,000
' - - -
Public Works Inspection ~~ ~- ~--~ ~J r ~~
Project Funding Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Stafling: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~-~ '
r~~--
SalarylBenefits Costs ~ $0 $0 $0 $0 ~. $0 ,
$0
Operating Costs ~ $0 ___. $0 $0 $0 $0 C__.__ $0 ~_~
Total Ongoing $0 $0 ~ $0 x~$0 ~ ~ $0 $0
Maintenance &
Operation Costs
"'Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Well Reconstruction
Date 12/14/2010
Scorer KR
Score 41
Major Drivers Minor Drivers
Impact of Failure C_~ 6 Environmental r 0
# Customers Impacted r 7 Cost-Effective Partnerships ~ 1
Regulatory l` 5 Interdepartmental Partnership ~ 1
Operational ~ 5 Stewardship Potential ~ 1
Prevention ~ 10
Urgency ~ 5 Total Points ~ 41
Project Category :Water Type ,Storage Sub Type Project # 10010
Project .Ground Reservoir #2
Enhancement # ~2 Acct Code 3490-96107 Eng # 1041 Year Identified 2006 Project Sched .2013 V to~2014
Depreciation Financed =_ Capital L~ Score .55 2013 Ranking ,I Section 29 Township ~N Range 1E
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
request is to fund the construction of a 2-3 Million Gailon Reservoir and booster station in South Meridian. This reservoir will provide water
ige chat will increase the redundancy and robustness of our water system by providing flows at peak and emergency periods and decrease our
~ndence on instantaneous pumping capacity from wells at lower cost.
2006 Water Master Plan estimated that meeting water supply needs of the City through 2025 using only wells would cost about $10.5M, while
g a well and storage strategy would cost about $5.5M, resulting in a cost savings of $5M.
what is the current staffing level for this request
already in the base. If applicable please
rrovlde measurable outcomes that identity how this request will leatl to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: decreased costs and increased storage capacity. This request supports our objective of developing infrastructure and
(programs to effectively provide uninterrupted water supply and fire suppression by providing peak and emergency flows in lieu of drilling multiple
,wells. Not constructing this storage reservoir and booster station requires the addition of several wells to meet future short-term peak demands
and fire flow requirements at a much higher cost.
Project Ground Reservoir #2 ~ ~ ~ ~~ Total
Project Cost
2012 ~ ~ 2013 _2014 2015 2016 2017 Through 2017
Project Costs i I~ $30,000 I $3,000,000 $0 $0 ~ $0 ~ r~ $0 ~ $3,000 000
- - - - - _
Public Works Inspection ~ ~ ~- ~ ! '~~e~
Project FundingEnterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~~ ~~_
SalarylBenefits Costs $0 $5,000 $0 ~ $0 ~ $0 I $0
Operating Costs $0 $4,000 $0 $0 $0 ~~-$0
Total Ongoing -
Maintenance & ~ $D $9,D00 $0 $0 $0 $0
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting v~ith the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Ground Reservoir #2
Date ~ 12!14!2010
Scorer KR
Score 55
Major Drivers Minor Drivers
Impact of Failure ~J 16 Environmental r---~~~-~-- 0
# Customers Impacted ~ 10~ Cost-Effective Partnerships r--~~ 1
Regulatory I 10 Interdepartmental Partnership ~ 1
Operational ~ V10 Stewardship Potential ~ 2
Prevention r ~s6
Urgency ~v 5 Total Points 55
~ • ~ • •
Project Category :;Water Type Distribution Sub Type Project # 0659
Project Pressure Zone 1 ~~~~
Enhancement # r ___.. Acct Code 3490-96140 Eng # 1061 Year Identified 2006 Project Sched 2012 to 2015
Depreciation Financed Capital ~ Score ~ 34 2013 Ranking 13 Section NA Township ~A Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions, If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This project is the design and construction of 5 Pressure Reducing Valves in the western part of the city to create a new pressure zone in the water
distribution system. Development in the north and west areas of Meridian will require reduction of distribution system pressures and establishment
of pressure zone 1 as called for in the water master plan. This project will be constructed in phases as development requires it. Without the
development of the new pressure zone, system pressures will exceed 80 psi in west Meridian. Idaho Rules for Public Drinking water systems
recommends that pressures should ordinarily be kept below 80 psi. High system pressure contributes to leaks, more maintenance, and wasted
water in both the public infrastructure, and home plumbing systems.
current staffing level for this request andlor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Maintenance includes operational checks and monitoring as well as regular valve maintenance every 5 years.
Provide measurable outcomes that identify how this request will lead to the arrmm~lishment of Aenartmant nhiacfivac Whaf ie fhr
measurable impact of not funding this request?
Measurable outcomes: improved service to customers by design and construction of pressure reducing valve stations to create zone 1 and control
pressure in the water distrubtion system.
Project Pressure Zone 1
[ 2012 I __ _ 2013
Project Costs ~ r $330,000 ~ $0 --v
Public Works Inspection ~ `~~
2014 2015
$220,000 - $0 ~-
- __ - - -
Total
Project Cost
2016 2017 Through 2017
~.....~--$0.....W..- ~_.~ $~ ~ ~ $220,000
~- .~~a~~_~.-
Project FundingEnterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2D17
--~ _.
Number of FTEs
- -
~__.~~~
Salary/Benefits Costs ,f $0 $7,500 ~~ . $0 $5,000 $0 $0
Operating Costs ~ $0 r $2,000 ___. $0 ~ $1,380 $0 I ~ $0
Total Ongoing $0 $9,50D I $0 $6,380 ~ $0 ~ $0
Maintenance &
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
- - - - -- -
Project Pressure Zone 1
Date 12/14/2010
Scorer KR
Score 34
Major Drivers Minor Drivers
Impact of Failure ~-~ 6 Environmental ~ 0
# Customers Impacted ~ 7 Cost-Effective Partnerships r 1
Regulatory ~- 5 Interdepartmental Partnership r 1
Operational ~ 5 Stewardship Potential r 1
Prevention r 3
Urgency r--~----~5 Total Points r 34
Project Category Wafer Type Distribution Sub Type
Project # :Multiple
Project :Water Main Replacement
Enhancement # .~9 - _~y Acct Code 3490-95000 ~ Eng # ' 1009 Year Identified 2010 Project Sched 2013 to 2017
Depreciation Financed ~/ Capital ~ Score 36 2013 Ranking 12 Section NA Township ; NA~F Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions, If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This project is the design and construction of projects to replace old, leaking, undersized water mains or water mains made of substandard
materials as discovered or scheduled. Each year, funds will be set aside to be used for replacing water mains as planned or as the replacement
need is discovered. Replacing these water mains will ensure that water loss due to leakage is kept at a minimum, threat of main breaks is
reduced, water quality is sustained, and fire flows are maintained or improved.
If applicable what is the current staffing level for this request andlor how much funding is already in the base, If applicable please
provide future anticipated project costs below.
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: improved water quality, supply, and fire flows.This request supports our objective to develop infrastructure and programs to
effectively provide uninterrupted water supply and fire suppression as well as enhance and protect water quality. Not performing water line
replacement projects increases the risk of costly breakages and loss of service to customers, Fire protection capabilities may also be limited due
to reduced fire flow. If water system upgrades and replacements are not planned, designed, and constructed at appropriate times, redevelopment
-- -- --
Project Water Main Replacement' _.___ ~ -__~_____~_.___.A __.._.__.~.____ _-~. Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs I $550,000 ~ $1,000,000 $500,000 ^ $300,000 $300,000 $300,000 $2,400,000
- - - -- -- -
Public Works Inspection ~--_~---~ ~_--~---~~ r---~--~ r ~----~~w
Project Funding (Enterprise fund
Annual Onuoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
--- ---- ---- - --
Number of FTEs ~~ ~- ~~
~;
Salary/Benefits Costs $0 $0 $0 $0 $0 $0
Operating Costs $0 ~ '. $0 $0 $0 $0 $0
Total Ongoing $0 ~ $0 ~ $0 $0 ~ ~ $0 $0
Maintenance &
Operation Costs
""Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
- `- -- --
Project Water Main Replacement
Date ~ 12/14/2010
--------
Scorer KR
Score 36
Major Drivers Minor Drivers
Impact of Failure ~--~- 3 Environmental ~ 0
# Customers Impacted {-~ 5 Cost-Effective Partnerships ~ 1
Regulatory ~`5 Interdepartmental Partnership ~ 1
Operational ~-~----5~ Stewardship Potential
Prevention 10
Urgency - - - -
.~v~--5
Tofal Points
~36
~ • ~ ~ •
Project Category :Water Type ,Distribution Sub Type ~V -~--- Project # Multiple
Project eater System Improvements and Upgrades
Enhancement # ~NA~ Acct Code 3410-53350 Eng # 1012 Year Identified , 2010 Project Sched 2011 to 2016
Depreciation Financed Capital !~/ Score 32 2013 Ranking I 15 Section NA Township NA Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project,
project is the design and construction of water system upgrades that enable better or more robust delivery or better quality of water to
~mers. Projects that fall into this category include: control valve (Reducing, Sustaining, Relief, etc) installation and upgrades, flushing system
ades, harmonic filters, and other equipment upgrades.
f applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will not change due to this project.
Provide measurable outcomes that identify how this request will lead to the arromnlishmant of danartmpnt nhiartivas What is fha
measurable impact of not funding this request?
Measurable outcomes: improved water quality and system infrastructure. This request will result in the construction of infrastructure or installation
of equipment that supports several objectives including: enhancement and protection of water quality, increase in efficiencies within the Water
Division, meeting more stringent regulatory requirements under the Safe Drinking Water Act, and developing infrastructure and programs to
effectively provide uninterrupted water supply and fire suppression. By not funding this request Water Division will be unable to accomplish the
Project Water System Improvements and Upgrades ~ ~ Total
2012 I Project Cost
2013 2014 2015 2016 2017 Through 2017
- ~ ~----__ _--.- r-.-- ~. _.~_ ~_____ ~_--_ ~----- ~ ~-. -
Project Costs $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000
.- _ -.- _
Public Works Inspection r ~ ~~---~
Project Funding Enterprise fund
Annual Onpoinp Maintenance 8 Operation Costs
Sfa/fing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~-~~ ~~ ;~- ~-
-
SalarylBenefits Costs $0 - V
~ $0 ---- - --
$0 ~ $0 -
$0 -
.^ $0
Operating Costs ~ $0 $0 r ~ _ $0 $0 ____ ~~ $0 ~ ~~ $0
Total Ongoing ~ $0 ~ $0 ~ $0 $0 $0 ~ $0
Maintenance 8~
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one lime" costs in the box below. Be sure to include which year the
"one time" costs will occur.
-- -
Project Water System Improvements and Upgrades
Date ~ 12/14/2010
Scorer KR
Score 32
Major Drivers Minor Drivers
Impact of Failure ` 3 Environmental ~ Q
--
-~ -
# Customers Impacted r
5 Cost-Effective Partnerships ~ 1
Regulatory rJ~-5 Interdepartmental Partnership ,~ 1
Operational ~-~~ 5' Stewardship Potential ~ 1
--
Prevention ~
6
Urgency r 5 Total Points ~ 32
Project Category Water Type ,Distribution Sub Type ~ Project # Multiple
Project Waterline Extensions
Enhancement # r16 Acct Code 3490-96140 Eng # .1013 Year Identified ' 2006 Project Sched ; 2011 •to 2016
Depreciation Financed -Capital ~ Score 22 2013 Ranking 19 Section NA Township ~NA ___. Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions, If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
eve the distribution system. This also includes the design and construction of flush lines. This project builds and improves our water
structure. This can be done as system needs are identified and as road construction projects are completed. By designing improvements in
jination with road construction, the City saves money on pipe installation by removing the need to restore pavement and pay for traffic control.
also minimizes inconvenience to the traveling public.
If applicable what is the current staffing level for this reauest and/or how much funding is already in the base. If applicable please
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: reduced costs, improves infrastructure and system robustness. This request will allow construction of waterline extensions
which supports the mission to anticipate, plan and provide exemplary public services and facilities that support the needs of our growing community
in an efficient, customer-focused and financially responsible manner. Flush line construction will contribute to the accomplishment of enhancing
and protecting water quality. Not funding this request will result in the inability of the Engineering Division to improve the distribution system which
- - ----- --~ - - --- _ _ _ __ - - -----------------
Project Waterline Extensions ~~ y Total
j Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ ~ $305,000 ~ $250,000 I $220,000 $105,000 $105,000 r^$105,000 ~ $785,000
Public Works Inspection :~-~-- ~~ ~-~ _ _ ~+ ~ ~-----_~--~~
Project Funding ~ Enterprise fund
Annual Ongoing Maintenance 8~ Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~ ~~` ~~ ~-
Salary/Benefits Costs ---
$0
$0
$0
$0
$0 -
$0
Operating Costs r+ $0 $0 ~ $0 $0 ~ ~ $0 $0
Total Ongoing $0 $0 $0 $0 $0 $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Waterline Extensions
Date 1 2/1 412 01 0
Scorer KR
Score 22
Major Drivers Minor Drivers
Impact of Failure r 6 Environmental r 0
# Customers Impacted ~ 3 Cast-Effective Partnerships ~~~~ 3
Regulatory r 0 Interdepartmental Partnership ~ 0
Operational ~ 5 Stewardship Potential ~-` 0
Prevention ~ 0
Urgency ~ 5 Total Points I22~
Project Category Water Type Distribution Sub Type
Project # ~~
Project :Well 17 Pumping Facility Upgrades
Enhancement # 10 Acct Code x3490- Eng # 1156 Year Identified 2012 Project Sched 2013 to 2013
Depreciation Financed _ Capital ~ Score 34 2013 Ranking ~ 13 Section :20 Township ~3N ~ Range 1E
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions, If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This project is the construction of upgrades to the pump and pump controls at Well 17. Well 17 is currently equipped with a constant speed pump
control and a cycle stop valve that is used to control flow into the distribution system. This project will install a variable frequency drive to allow the
pump to operate at variable speeds. Installation of the variable frequency drive will require upgrades in electrical service, HVAC, and the pump
motor. As it is currently configured, Well 17 is useful as a lead well in pressure zone 4; however, current pump controls make it difficult to use the
well in other roles. This project will allow the well to function as most others do which will enable it to easily be placed in a support or lead role.
This flexibility is important to the City's supply and distribution system because wells are rotated in and out of lead position for water quality,
,maintenance, or system service-quality reasons.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will not change due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: standardized controls within the distribution system and improved water service to customers. This project v~ill result in
updated, more robust and operator friendly pump controls at Well 17 which serves the objective of developing infrastructure and programs to
effectively provide uninterrupted water supply and Fire suppression. Not funding this request leaves Well 17 susceptible to control problems which
jeopardizes its availability and utility.
Project Well 17 Pumping Facility Upgrades ~ ~ Total
Project Cost
~ 2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ~$0 J $160,000 ~ $0 $0 1 $0 $0 ~ $160,000
Public Works Inspection r--~-~~ ~ ~ J ~ '~~ r ~~
Project Funding r0 v ~ - --- t
Annual Ongoing Maintenance 8~ Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs r-~~ ~J ~-~- ~. ~0 0
Salary/Benefits Costs ~~ ,~- ~~ ~~ $0 $0
Operating Costs ~~ ~~~ ~~ ~ ~$0 ~, $0
Total Ongoing
Maintenance 8~ ~ ~ $0 $0
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Well 17 Pumping Facility Upgrades
Date 12/15/2011
~.~r._
Scorer KR
Score 34
Major Drivers Minor Drivers
Impact of Failure ~~ 6 Environmental I 0
# Customers Impacted ~ 7 Cost-Effective Partnerships ~ 1
Regulatory ~ 5 Interdepartmental Partnership I 1
Operational ~ 5 Stewardship Potential ~ 1
Prevention ~y 3
Urgency - -
~ 5
Total Points
34
Project Category Water Type Water Ops Sub Type Project # ~~
Project rBackflow Device Management & Cross Connections
-.
Enhancement # Acct Code 3410-55104 Eng # 1122 Year Identified 2011 Project Sched 2012 to 2016
Depreciation Financed -Capital I Score 47 2013 Ranking ~ 7 Section ~-- Township ~-~-_~r Range j~~
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
Contract labor to perform the testing of backflow devices and removal of cross connections as part of the Backflow Prevention program.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes include: 1) improved water quality with the reduction in cross connections and testing of backflow devices, 2) improved
customer satisfaction by assisting with the cost of testing backflow devices and/or removal of cross connections. Not funding this request will
result in non-compliance with Resolution 10-763, passed by Council on December 21, 2010.
Project ~ Backflow Device Management & Cross Connections l J Total
Project Cost
' 2012 ~ 2013 2014 2015 2016 2017 Through 2017
Project Costs i j $150,000 ~.I ;~ r $80,000 ~ $80 000 $80,000 r $80,000 ~~-~u
J _ - - - - - - - - - -°-°-•
Public Works Inspection ~_~ ~-f~~~J ~----~------~ _~ r r ~~ ~~ -
Project Funding ''~terprise fund
Annual Ongoing Maintenance & Operation Costs
Sfaffing: 2012 2013 2074 2015 2016 2017
~~
Number of FTEs ~~~.e ~ :~ ~
~°
J
Salary/Benefits Costs r~- $0 $0 $0 ~--$0 $0 r~~--$0
Operating Costs I $0 -_-- .~~-- $0 ~ $0- ~_~--~ $0 ~~~ ~ $0 ~ ly~ $0 --
Total Ongoing ~ $0 W~ $0 ~ $0 $0 $0 ~~~ $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur,
Project Backflow Device Management & Cross Connections
Date ~ 6/29/2011
Scorer KR
Score 47
Major Drivers Minor Drivers
Impact of Failure ~~ 6 Environmental ~ ~ 0
# Customers Impacted I 7 Cost-Effective Partnerships j~2
Regulatory r~+-5 Interdepartmental Partnership f 1
Operational 10 Stewardship Potential r ` 1
Prevention ~~ 10
Urgency ~ 5 Total Points ~ 47
Project Category Water Type Water Ops Sub Type r~ Project # Multiple
_._ _
--~~-~^---~-~-~.~~_~~. ~---
.
-
Project Chlorine Analyzers ~..____.-__...
---~ _
Enhancement # ~u Acct Code 3410-53350 Eng # 1027 Year Identified x2010 Project Sched 2011 to 2013
Depreciation Financed Capital :~ Score 39 2013 Ranking r 11 Section : NA Township NA~ Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
chlorine residual analyzers at various pump
Water Division regularly monitors chlorine residual throughout the distribution system, not only to maintain a proper residual, but also to fine-
chlorine dosing to mitigate water quality issues at the source. Too much chlorine residual results in unwanted precipitation of iron and
ganese sediments in the distribution system which are the causes for brown water.
Loring is currently achieved through manual testing which is slow, inefficient, and does not provide real-time data. Installing chlorine analyzers
1es instant and accurate readings of chlorine residual levels that can be monitored from a remote location through Supervisory Controls and
Acquisition (SCADA) and provide needed alarms when limits are out of range.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project does not require a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: fewer customer complaints and improved monitoring. Installing chlorine analyzers supports our strategic objective WA-ti,
to enhance and protect water quality by increasing our ability to assure proper disinfection and regulatory compliance. Not funding this request will
result in continued manual testing which is much slower, less efficient, and does not provide critical data to SCADA. This will limit the ability of
.operators to monitor chlorine residuals which in turn limits their ability to continue to improve water quality and protection to customers.
- - --
Project ;Chlorine Analyzers Total
Project Cost
j 2012 i 2013 2014 2015 2016 2017 Through 2017
i- _ _ __ - -- ---
Pro'ect Costs I $50,000 $50,000 $50,000 $50,000 ~ $50,000 v~ $0 $200,000
----- - - _
Public Works Inspection
Project Funding Enterprise fund v^
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~e~~ ~________ r----~ ~~ ~~ ~~~
- -- - -
Salary/Benefits Costs $0 ~ $0 ~` $0 $0 $0 $0
Operating Costs $0 $0 ~ $0 $0 $0 $0
Total Ongoing $0 $0 $0 $0 $0 4 $0
Maintenance & ~ ~~ _ y ~ ! ~ !
Operation Costs
'"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
vrill then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
_ _ __ _
Project Chlorine Analyzers ~ ~ ___._~
Date ~ 12/14/2010
Scorer KR ~~~~
Score 39
Major Drivers Minor Drivers
Impact of Failure r 3 Environmental ~ 0
# Customers Impacted 10 Cost-Effective Partnerships ~ 1
Regulatory ~5 Interdepartmental Partnership '~ 1
Operational 10 Stewardship Potential ~~ 1
Prevention I 3
Urgency ~---- 5 Total Points ~ 39
• ~ - • ~
- - ----- _
Project Category .Water Type Water Ops Sub Type ~---^-- ~ Project # ~-
Project Generator for Administration Building ~ ~~
Enhancement # 14 J Acct Code ~~~~Eng # 1159 Year Identified ~- Project Sched 2013 to 2013
Depreciation Financed =Capital ~/' Score 27 2013 Ranking I 17 Section ~1 ~~ Township ~3N f Range 1 W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
nhancement is for the installation of a generator for the Water Division 8th Street Administration Building. A backup power supply is needed
'r to maintain full building functions as well as keep critical radio communications and Supervisory Control and Data Acquisition system
)A) in operation under emergency situations. SCADA functionality is critical to the operation of the water system and without it, operators
not have critical system controls and alerts. Radio and telemetry services are essential to maintain communications between operators and
ency response agencies during a crisis event.
stallation of this unit will consist of installing a 250 KW generator capable of providing power to the 800 amp water facility main service entrance.
transfer switch added to the building's electrical system will automatically transfer power during an outage.
what is the current staffing level for this request and/or how much funding is already in the base. If annlicable nlease
provide future anticipated project costs below.
This project does not require a change in staffing
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: reduced exposure to emergency situations. This request will provide additional infrastructure to support strategic
department objectives: WA-11, Improve communication systems Division-wide, and WA-12, Development of a program to manage Public Works'
radio frequency operations. Not funding this request will result in the inability to continue emergency communications and interoperabilityhetween
water and other departments /state entities. Backup power will also provide the ability to maintain well controls and be alerted to critical alarms.
Project Generator for Administration Building Total
Project Cost
2012 {~{ 2013 2014 2015 2016 2017 Through 2017
i I - _ - - - - - - - - - - - ---- - - _
Project Costs 1 $0 $170,000 $0 ~ $0 $0 $0 $170 000
.~
Public Works Inspection ~~ -~ (~~_ ~T.__.. ~.___~_.._____ ~__ r__~___._. _~..
Project Funding ~0 -~ J
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs r 0 0 ~ 0 - ~ 0 J j 0 J ~ 0
SalarylBenefits Costs $0 $0 $0 $0 $0 $0
Operating Costs '~~ $0 ~ ~ $500 ~ $0 !~ ~ $0 ~ $0 ~ ~~ $0
Total Ongoing $D ~ $500 ~~ $0 $0 $0 $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Casts noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
- - -- - - -
Project Generator for Administration Building ~~ J
Date r 1/25/2012
Scorer KR
Score 27
Major Drivers Minor Drivers
Impact of Failure ~ __ 3 Environmental ~ 0
# Customers Impacted 10 Cost-Effective Partnerships 0
Regulatory l ~ 5 Interdepartmental Partnership I----- 0
Operational ~~- 5 Stewardship Potential ~ 0
Prevention ~~~ 3
Urgency ~~ 1 Total Points 27
Project Category Water Type Water Ops Sub Type Project # ~~
Project Hansen Bar Coding and Mobile Solution - W
Enhancement # ~ Acct Code ~ Eng # 1157 y Year Identified ~~~-~ Project Sched 2014 to 2014
Depreciation Financed I Capital ~ Score 11 2013 Ranking 1 `0 Section ~-_~ Township ~- Range
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This project is the acquisition of hand-held hardware devices, software, and software licenses to enable inventro management tasks such as
receipt, transfers, issuem adjustments, and cycle counting using barcodes.
If applicable what is the current staffing level for this request andlor haw much funding is already in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will not change due to this project.
Provide measurable outcomes that identify how this reauest will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
The measureable outcome of this project is the development of an inventory tracking system that does not require manual data entry which will
improve accuracy and efficiency of inventory management. Not funding this request will result in continuing manual inventory management.
Project :Hansen Bar Coding and Mobile Solution - W ~ Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
I - - - --- - --- -- - - - -- -
Project Costs ~ ~ $0 $150,000 $0 $0 $0 $150,000
- r -- -- - -
Public Works Inspection ~~ J V"~~~~ ~~~~ ~_ ~---_`--~-~-~
Project Funding ' 0
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~ ~~~ ~ 0 ~ ~ p
Salary/Benefits Costs -~~ ~ $0 i ^ $0
Operating Costs ~~ ~~~~ ~~~ ~~ $0 $0
Total Ongoing
Maintenance & :~ ! I $0 $0
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Hansen Bar Coding and Mobite Solution - W
Date
Scorer CD placeholder _____
Score 11
Major Drivers Minor Drivers
Impact of Failure ~~ 6
# Customers Impacted r 5
Regulatory I~ 0
Operational I-- 0
Prevention 0
Urgency ~-~~~~0
Environmental ~~~ 0
Cost-Effective Partnerships ~ 0
Interdepartmenfal Partnership ~ 0
Stewardship Potential I 0
Total Points ,~~ 11
Project Category Water Type Water Ops Sub Type Project # Multiple
Project SCADA System Upgrades -Water
Enhancement # ~~ Acct Code 3490-94300 Eng # 1070 Year Identified 12009 ~ Project Sched 2011 to 2013
Depreciation Financed ~ Capital ~ Score , 53 2013 Ranking ~ Section NA Township . NA Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
act is the purchase and installation of upgrades to the (SCADA) system both at the base station and at remote terminals at wells, stora
and Pressure Reducing Valve (PRV) sites. Periodic upgrades to radios and computers are needed when they become obsolete. The
Raster Plan will identify upgrades needed. This project will allow us to begin those upgrades in a timely fashion.
what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: improved communications and operational control. This request will result in upgrades to the SCADA system to allow for a
faster, more reliable and efficient means to monitor and control water system facilities which support several objectives: update, calibrate, and
maintain the Water Supply and Distribution Model, institute Statistical Process Control (SPC) in the Water Division, enhance and protect water
quality, comply with 2013 Federal Communications Commission (FCC )narrowband requirements and increase efficiencies within the Water
_ _
Project ~CADA System Upgrades -Water ~ _ __
___._______ ~~ ~~~~
~~ Total
~
2012
2013
2014 2015 2016 Project Cost
2017 Through 2017
!
Project Costs $100,000
---
-
$290,000 - - - _ _ ..
~$0 .~^ $0 { ~~ $0 __ - _ _ --.~ °.-.r
~ $0 ~ $290,000
Public Works Inspection r
I `
-~~' ~---- ._ .
h~_.__
Project Funding !jEnterprise fund
Annual Ongoin4 Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~_~~~-~~ ~~ ~~
Salary/Benefits Costs $0 $0 $0 $0 $0 I $0
Operating Costs $0 ~
~ ~. $0 _____. -
$0 - -- - _
~ $0 ~
r $0 _
$0
Total Ongoing $0 _ $0 $0 $0 $0 $0
Maintenance 8
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years v~ill be added to the previous years' costs and the total of those casts
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project SCADA System Upgrades -Water
r._~__
Date 4/9/2012
Scorer KR
Score 53
Major Drivers Minor Drivers
Impact of Failure 10 Environmental ~~ 0
# Customers Impacted 10 Cost-Effective Partnerships ~-~~~- 1
Regulatory ~ 5~ Interdepartmental Partnership I 1
Operational 10 Stewardship Potential ~ 1
Prevention 10
Urgency ~ 5 Total Points ~ 53
~ • 1 • •
Project Category .Water Type :Water Ops Sub Type '~ ~ ~ Project # ~~
-- ---
Project VGB Mobile Meter Reading Unit
- --
Enhancement # {-'--~ Acct Code ~~Eng # 1161 Year Identified .~- Project Sched 2015 to 2015 J
Depreciation Financed _ Capital ~ Score 39 2013 Ranking 11 Section NA Township NA Range . NA~
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
its enhancement is for the purchase and implementation of a mobile meter reading unit or Vehicle Gateway Base station (VGB). This mobile unit
the first step in migrating from a Automatic Meter Reading (AMR), drive by radio read system, to a fixed base Automated Metering Infrastructure
.MI). The implementation of this reading technology will enable the City to install and incorporate upgraded endpoints (transmitters) in preparation
r city wide fixed a base reading system.
its type of system is focused on increasing efficiencies and enhancing customer service by working towards providing meter readings in hourly
crements that v~ill proactively to identify leaks, backflow events and high usages tvthin hours giving staff the ability to investigate and notify
istomers immediately. The current AMR reading system is only capable of capturing this information once monthly. Reading technologies
~mparable to this are currently being incorporated by other purveyors within the area.
If applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please
provide future anticipated protect costs below.
levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Purchase of a VGB reading unit supports our objective WA-10, Increase efficiencies within the Water Division. Incorporation of this technology will
work towards improving reading and data capturing, improve efficiency through reduced resources, provide greater customer service and usage
information for MUBS, and protecting water quality through near real time monitoring and alerting of backflow occurrences. Not funding this request
will result in continued drive by reading which is much slower, less efficient, non-proactive, and only provides reading data once monthly.
- --- --
Project 'VGB Mobile Meter Reading Unit ~ Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ ~ $0 ~ $0 ~ $0 r $50,000 $0 ~ $0 __.___ $50,000
~-
__ ~__.~.~.__._ ~._ r~_._._. ~ _ _. ___
Public Works Inspection NIA
Project Funding 0
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs r 0 ~ 0 ~ ~ 0 J ~ 0 ~ ,~ 0 ! 0
Salary/Benefits Costs $0
. ' $0 ~ $0 $0 $0 $0
Operating Costs ~ $0 $0 ~ $0 ~ rr-~ $0 ~ $0 ~ r $0
Total Ongoing $0 ~ ~ $0 $0 $0 $0 $0
Maintenance &
Operation Costs
*`Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
- --- - -
Project VGB Mobile Meter Reading Unit
Date ~ 1/25/2012
Scorer KR
Score 39
Major Drivers Minor Drivers
Impact of Failure ~ 3 Environmental r 0
# Customers Impacted 10 Cost-Effective Partnerships I 0
Regulatory ~ 5 Interdepartmental Partnership ~ ~ 0
Operational 10 Stewardship Potential ~ 0
Prevention ~ 6
Urgency I J Total Points 39
Project Category _ Water Type 'Water Ops Sub Type ~ Project # ~ 10157
Project Water Division SCADA System Master Plan
-- - - -
Enhancement # r Acct Code 3200-55090 Eng # .1008 Year Identified 2010 Project Sched :2016 to 2016
Depreciation Financed Capital Score X50 2013 Ranking ~ 5 Section , NA Township NA Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
is project is an assessment of the current SCADA system and plan for continued development and update. The water supply and distribution
stem includes over 40 different remote locations in communication with a central base station through a SCADA system. That system is critical
operating and maintaining the water supply and distribution system. Meridian has developed its SCADA system as needed over time using
ferent types of equipment with no overall plan for development. It is important to evaluate whether we are on the right track in this effort and
iat we should be considering for the future.
It applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: SCADA Master plan updates are planned every five years to capture the upgrades from FY2012 to FY2017 and from
FY2018 to FY2023.
Project (Water Division SCADA System Master Plan Total
Project Cost
j 2012 2013 2014 2015 2016 2017 Through 2017
,~. _ ~ I ____._ ~____ r- -
i -- - ----
- -- - - - -_
Project Costs 1 $0 $0 $0 $0 ~-` $75,000 $0 $75,000
- .. _._
Public Works Inspection
Project Funding Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~-- ~- ~~
Salary/Benefits Costs $0 ~ $0 $0 $0 $0 $0
Operating Costs ~ $0 _. ~ $0 __~- T --- $0~.~_
I ~ ~_ $0 -__.~ $0 ----~ ~ $0 ..
Total Ongoing $0 ~ $0 $0 r~ $0 $0 $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Water Division SCADA System Master Plan
Date 12/14!2010
Scorer KR ~~
Score 50
Major Drivers Minor Drivers
Impact of Failure ~ 6 Environmental r~~~ 0
# Customers Impacted ~ 10 Cost-Effective Partnerships ~~ 1
Regulatory ~Y10 Interdepartmental Partnership ~~ 1
Operational 10 Stewardship Potential r~ -~~_ 1
Prevention I ~ 6
Urgency ~---- 5 Total Points 50
~ • ~ • •
Project Category .Water Type Other Sub Type ~~ Project #
Project Automatic Meter Reading Infrastructure
Enhancement # ~ Acct Code -- -- - -
~~~~~Eng # 1134 Year Identified 2012
Project Sched 2013 to 2014
Depreciation Financed = Capital ~~~/, Score 26 2013 Ranking 18 Section ~~ Township ~ ~ Range ~'~-~
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
project is the design and construction of infrastructure to enable automatic meter reading as customer end points are installed at normal
cement. Infrastructure will include up to 3 data collectors located throughout the City, base station data storage and user interface
~ment. A cost benefit analysis conducted in 2011 indicated a net benefit to installation of Automatic Meter Reading infrastructure in
mction with the current schedule of meter register /end point replacements. In addition to the financial benefits, this project will enable
fits to customer service such as real time leak detection and customer alerts, and customer account visibility at time periods shorter than 1
If applicable what is the current
and/or how much funding is already in the base.
provide future anticipated project costs below.
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
This project will result in the design, procurement, and installation of a data collection system that will enable the use of customer end points that
communicate directly with them and do not require touch read or vehicle read. This enables the objectives of increasing efficiencies within the
Water Department, and enhancing and protecting water quality. Not funding this request will result in maintaining the status quo for meter reading.
- __..____~__~_`--~___~_~___~,__.v._.__L..~~ - ---
Project Automatic Meter Reading Infrastructure Total
j Project Cost
2012 i 2013 2014 2015 2016 2017 Through 2017
Project Costs $0 $0 $0 $50,000 $400,000 $0 $450,000
I - - - - .
Public Works Inspection ~-- r~-~~~-v~ r J~ -~-~ ~~
Project Funding ',Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~~- ~~~~ ~ 0 ~- ,~~
SalarylBenefits Costs $0 $0 $0 $3,000 $0 $0
Operating Costs $0 $0 $0 w $3,000 - - $0 _ _ $0
- - - - - - -
Total Ongoing r $0 r $0 $0 $6,000 $0 $0
Maintenance & J ~ I ~ ~~ I -_-- 1-~!'_.__.
Operation Costs I
'*Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting v~ith the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Automatic Meter Reading Infrastructure
Date I 11/23/2011
Scorer KR
Score 26
Major Drivers Minor Drivers
Impact of Failure ~ 3 Environmental ~ 0
# Customers Impacted ~7 Cost-Effective Partnerships ~ 1
Regulatory ~~ 0 Interdepartmental Partnership I 1
Operational ~5 Stewardship Potential ~ 1
Prevention I 3
Urgency I- 5 Total Points 26
Project Category Water Type Other Sub Type ~ Project #
Project 'Fiber Optic Line
,. -- - --
Enhancement # ~ Acct Code ~~Eng # 1154 Year Identified _~ Project Sched 2015 to~2015
Depreciation Financed _ Capital ~~; Score ~9 2013 Ranking 21 Section ~~ Township ~ J Range ~^•
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This project is the installation of fiber optic line from the Water Division Office on 8th street to City Hall. Primarily, this project will allow the water
supply and distribution system to be monitored and controlled from City Hall as well as the Water Division Office in the event that the Water
Division Office can not be occupied. Dedicated fiber optic line between the Water Division Office and City Hall will also improve the speed and
reliability of communitations with the Supervisory Control and Data Acquisition system. This will enable better troubleshooting and communication
between Engineering staff and Water Operations staff which will improve efficiency.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project does not require a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: improved security, reliability and efficiency of SCADA system for Public Works Dept. Fiber optics will enable improved
automation of well and pressure reducing valve operations, and allow for improved collaboration between Engineering and Water Operations
personnel. By not funding this request, the Water and Wastewater Departments will continue to struggle with communication problems and security
related issues.
Project ,Fiber Optic Line Tf _ `~ W ~_ ~~ ~ Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
i ~-_ _ . ~- - ~.~.~.a r - - f____~_ r---.
Project Costs ! $0 $0 $0 $190,D00 $0 $0 $190 000
Public Works Inspection r~-~--- ~~----~- ~ ~ f ~~ ~_--
Project Funding ~0 ~-
Annual Ongoing Maintenance 8 Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
-_ _ ~,~,
Number of FTEs T~ 0
0
~ 0
~ 0
0
~ 0
Salary/Benefits Costs $0 ___.. $0 ~ : $0 $0 $0 ~T $D
Operating Costs r $0 ____
:~ $0
$0 -
$0 - -- -
$0 _
~ $0
Total Ongoing $0
~~ $0
~~ $0 $0 $0 $0
Maintenance &
Operation Costs
'"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
v~ill then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Fiber Optic Line ____. !~~
Date (----'-
~-.
~- ---
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure r 6 Environmental ~ 0
# Customers Impacted ~~ 3 Cost-Effective Partnerships r -~ ~ 0
Regulatory ~ 0 Interdepartmental Partnership I ~ 0
Operational f 0 Stewardship Potential I 0
Prevention ~~- 0
__ - _ _
Urgency ~ 0 Total Points ~9
Project Category Water Type Other Sub Type Project # ~-
Project rLand Acquisition- Reservoir, Booster, and Well Site ~ ~ ~ ~~~
Enhancement # 15 Acct Code ~ y ~ Eng # 1132 Year Identified j2012 _ Project Sched 2013 to 2014
Depreciation Financed ~ Capital ~ Score ~27 2013 Ranking 17~ Section ~~ Township ,r Range 1
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
:ct is the identification and purchase of property in northwest Meridian to be used for a future ground reservoir, booster, and well site. Thi
:er Master Plan predicted the need for water storage and supply in pressure zone 2 in the northwest part of the City. Acquiring a property
uses will allow the City to place signage on the property and establish the future use of the site to the public.
If applicable what is the current staffing level for this request andtor how much funding is already in the base. If applicable please
provide future anticipated proiect costs below.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: acquisition of property identified far stated uses .This project will result in the acquisition of property which enables
accomplishment of the objective of developing infrastructure and programs to effectively provide uninterrupted water supply and fire suppression.
Not funding this request will result in no property acquisition and ultimately no ground reservoir, booster and well site being constructed, which will
leave the City unprepared to accomplish the above stated objective.
Project .Land Acquisition- Reservoir, Booster, and Well Site Total
Project Cost
2012 ! 2013 2014 2015 2016 2017 Through 2017
- -
i' .___ _. I~ ~ ~ ~~____
Project Costs i $0 $500,000 $0 $0 $0 $0 $500,000
Public Works Inspection ~ ~ _ ~~ ~~e_e_ I~
Project Funding Enterprise fund ~~
Annual Ongoing Maintenance 8 Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
- -
Number of FTEs ~ ~~
°-
Salary/Benefits Costs $0 $0 ~ $0 $0 $0 $0
__ _ _ ~__
r__.~_._ -
Operating Costs J $0 $0 J $5,OOOY ~ $0 $0 $0
Total Ongoing ~ -
$a $o ~ $s,ooo $o $o $o
Maintenance 8
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Land Acquisition- Reservoir, Booster, and Well Site
Date ~ "~
Scorer KR
Score 27
Major Drivers Minor Drivers
Impact of Failure ~~ 6 Environmental r 0
# Customers Impacted - - -
~ 7
Cost-Effective Partnerships - -- -
r-~1
Regulatory ~ 0 Interdepartmental Partnership r 1
Qperational ~ 0 Stewardship Potential ~-- 1
Prevention I 6
Urgency ~W~S Total Points 27~
~ ~- ~ •
Project Category Water Type ~'- ~ Sub Type ~-~-~ Project # ~~
- _ - _ - - --
Project Professional Services 1 Hansen Implementation
- -- - - -
Enhancement # ~~ Acct Code r-~~ Eng # 1170 Year Identified ~ ~ Project Sched J2013uto 2013
Depreciation Financed =_I Capital _ Score 49 2013 Ranking ~ 6 Section : NA _ Township ~NA Range NA
Describe what is being requested and why, If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
pis request is for design and development assistance from Eskel Porter Consulting to incorporate the City's asset management system (Hansen)
o the Water Division. With the unique custom design challenges of Hansen software, professional services are needed to assist in the creation
the fifteen separate asset categories planned to initially be implemented (i.e. hydrants, backflow program, etc.). Implementation of Hansen will
wide critical maintenance and inventory data to improve processes and streamline work flow. Eskel Porter's proven experience and familiarity of
msen implementation has been previously demonstrated in the Wastewater Division with great success. The continued partnership with Eskel
~rter will help expedite and fully realize the complete development of Waters' asset managment program.
current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project does not require a change in staffing.
I
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: efficient and robust asset management. Implementing Hansen supports our Water Division's strategic objective WA-1;
Integrate an asset management system into all operational areas. Not funding this request will result in delayed implementation and underutilization
of existing Hansen software.
Project Professional Services / Hansen Implementation ~ Total
r Project Cost
{ 2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ ~ $0 ~ $70,000 ~~ $0 r $0 ~ $0 ~ $0 ~ $70,000 J
Public Works Inspection 'NIA ~ ~~J ~~ ~~
Project FundingEnterprise fund
Annual Ongoing Maintenance & Operation Costs
Sfaffrng: 2012 2013 2014 2015 2016 2017
Number of FTEs r~-~ ~--^ ~~ ~ p - 0
Salary/Benefits Costs '' $0 $0 ~ . $0 $0 $0 .
$D
Operating Costs $0 $0 J ~~ $0 ~ $0 ~ $0 $0
- - - - -
Total Ongoing $a $p -$O - $0 - -- $0 - ~ $O - -
Maintenance $
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Professional Services / Hansen Implementation
Date 4/5/2012
Scorer KR
~~ -
Score 49
Major Drivers Minor Drivers
Impact of Failure r 6 Environmental r 0
# Customers Impacted 10 Cost-Effective Partnerships ~1
Regulatory I ____ 5 Interdepartmental Partnership ~ 1
Operational ~ 10 Stewardship Potential ~ 1
r- -- - --
Prevention 10
r - - --
Urgency I 5 Total Points 49
Project Category ~ater Type Other Sub Type Project # ;Multiple
Project 'Security Upgrades
Enhancement # r4 _ Acct Code ~ Eng # 1072 Year Identified 2010 Project Sched 2013 to~2016 J
Depreciation Financed _ Capital ~~/'~ Score 43 2013 Ranking ~ 8 Section ~NA Township NA Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
:ct is the design and construction of security upgrades such as fences, locks, alarms and lighting at various facilities. Security of water
frastructure is critical to providing service to customers. Our facilities have experienced security breaches resulting in minor vandalism.
this type of vandalism is not a direct threat to the safety of our water supply, it demonstrates our vulnerability fo more serious threats.
what is the current staffing level fnr Chic ranuecf and/nr hnw mur.h fundinn is already in tha haca If annlir.ahla nleaca
future
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
(Measurable outcomes: strengthened infrastructure security and reduced vulnerability. This request will result in construction of fences, locks,
alarms, lighting, and other improvements which supports the accomplishment of objectives to enhance and protect water quality, and strengthen
'infrastructure security. Without funding for this request, current vulnerability of infrastructure will continue. Vandalism and other forms of damage
and compromise are likely to occur. Rate payer funds will be spent reacting to damage and system compromise rather than proactive measures.
Project Security Upgrades ~ Total
Project Cost
2012 i 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ I $20,000 $20,000 $20,000 :$20,000 I $20,000 I $20,000 ~ $100,000
- -- - - -
Public Works Inspection ~J ~~ ~ I~~~ ~--~-------~
Project Funding 'Enterprise fund ~~
Annual Ongoing Maintenance 8~ Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
,f ~ .. - - -- - -
Number of FTEs _~-~~ ~~ ~~
Salary/Benefits Costs $0 ~ $D $0 $0 ~ $0 ~ $0
- ~ - --
Operating Costs ~~ $0 ~ $0 $0 V ~ $0 $0 ~ $0
Total Ongoing $0 ~ $0 $D $0 $0 $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Security Upgrades
Date 12/14!2010
Scorer KR
Score 43
Major Drivers Minor Drivers
Impact of Failure 10 Environmental ~ 0
# Customers Impacted r 10 Cost-Effective Partnerships I 1
Regulatory IT._ ~ ~0 Interdepartmental Partnership r 1
Operational r- 5 Stewardship Potential ~ 1
Prevention r ~ 10
Urgency ~ 5 Total Points I _- - 43
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Project Category Wastewater Type Strategic Planning ~ Sub Type Project # 10032
-- - - - -
Project rEnergy AuditlConservation Plan
Enhancement # ~^_~ Acct Code 3200-55080 Eng # 1037 Year Identified .2009 Project Sched , 2015 ^to 2015
Depreciation Financed i Capital = I Score 40 2013 Ranking I 23 Section 34 Township 4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions, If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
oescrpuon or wnat the equipmem wm oe uses tor. nine request mciuoes construction, aescnoe the service rerun or uie unisnea protect.
enhancement will provide funding to pertorm an energy audit and conservation plan for the City's Public Works facilities. Prior to kicking ott
study, the work that has been completed by the planning department and HDR in FY2010 will be evaluated and built into the scope for this
w up work. In an effort to remain fiscally responsible, we are going to complete an energy and conservation audit of our Public Works
litter. Public Works will ta{<e into account the studies that have been completed by HDR and Idaho Power for this plan as well as upgrades
have been completed as a result of those studies. Funding opportunities in the form of grants from organizations such as Idaho Power and the
artment of Energy will be researched and included in this Plan.
what is the current staffing level for this request and/or how much funding is already in the base.
future
costs below.
project will not require a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: energy savings at the wastewater treatment plant. In an effort to remain fiscally responsible, we are going to complete an
energy and conservation audit of our Public Works Facilities. Public Works will take into account the studies that have been completed by HDR and
Idaho Power for this plan as well as upgrades that have been completed as a result of those studies.
Project Energy Audit/Conservation Plan ~~~ __v._ ~ ~ ~ Total
' 2012 ' 2D13
2014
2015 2016
2017 Project Cost
Through 2017
Project Costs $0 $0
,-
~ $0
$100,000 $0 - - -- - -- ---
~ $0
--- --- --- - -
~ $100,000
- ----- -
Public Works Inspection N/A
-
N/A
N/A~ ~ NIA ~~ _
N/A
Project Funding 'Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~ ~.__. ~~ ~~-~
Salary/Benefits Costs $0 $0 $0 ~ $0 $0 ~ ~ $0
Operating Costs .I $0 $0 ~ $0 r $0 $0 ~ $0
Total Ongoing $0 $0 ~ $0 $0 r $0 ~Y$0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one lime" costs will occur.
Project Energy Audit/Conservation Plan _
Date ~ 1/7/2011
- -° -
Scarer Clint Dolsby
Score 40
Major Drivers Minor Drivers
Impact of Failure ~J- 6 Environmental r 5
# Customers Impacted 10 Cost-Effective Partnerships ~ 3
Regulatory ~r_ 0 Interdepartmental Partnership 1 3
Operational ~ 5 Stewardship Potential I __._ 4
Prevention r--~~--~ 3
Urgency ~ 1 Total Points ~ 40
Project Category Wastewater Type Strategic Planning Sub Type Project # 10023
Project Sewer Master Plan ~~
- - - - _.
Enhancement # r~~ Acct Code 3200-55080 Eng # 1075 Year Identified '.2009 Project Sched 2016 to 2016 ~.
Depreciation Financeld Capital ~ Score 70 2013 Ranking ~ Section NA Township NA ~~ Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions, If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
complete a sewer master plan for the collection system and provide another update in a five year cycle in 2015. The Sewer Master Plan upda
ipleted in 2010 served as a guide for the sizing and location of collection lines and lift stations. This plan needs to be updated to incorporate
:nt construction and development priority areas and also needs to work in concert with the sewer modeling software that has been chosen for
City. Additionally, sewer master plans are required to be updated periodically by DEQ.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
N!A
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: Sewer master plan updates are planned every five years to capture the upgrades to the collection system from FY2010 to
FY2015, FY2015 to FY2021 and from FY2021 to FY2026.
Project Sewer Master Plan ~ Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ $0 $0 $0 $0 $225,000
I $0 $225,000
Public Works Inspection N!A -NIA ^ N/A ~ ~N/A ~
` NIA
Project Funding Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs
SalarylBenefits Costs $0 $0 $0 ~--`'---$0-~ $0 $0
' - __ _ ' - - ._ ~ -- .. 1 ~ -.. _ . .
Operating Costs $0 $0 $0 $0 $0 i $0
Maintenance & ~ f ~ ~~ ~`~ r__.__~~.~ ~_ ~.a_._.~____..
Total Ongoing $0 $0 $0 $0 $0 _ $0--~:
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
~-
Project Sewer Master Plan
Date ~ ~1/7/2011
Scorer f Clint Dolsby
Score 70
Major Drivers Minor Drivers
Impact of Failure 1 ~ 10 Environmental 1 ~ 5
# Customers Impacted - -
10 - -
Cosk-Effective Partnerships ~~-v-~~ 3
~~
Regulatory 10 Interdepartmental Partnership ~
2
Operational 10 Stewardship Potential ~ 4
Prevention 6
Urgency r 10 Total Points I ?0
Project Category Wastewater Type ~trategic Planning Sub Type Project # 10022
Project Wastewater Treatment Plant Facility Plan
Enhancement # ~~ Acct Code 3200-55080 Eng # 1004 Year Identified 2009 Project Sched 2016 to:2016
Depreciation Financed j Capital i Score 70 2013 Ranking I ' Section 34 Township 4N Range .i1 W~
Describe what is being requested and why. If the request includes employees provide a basic explanation ofjob functions. If the request
includes consulting or contracting fees include a description of the scope of work, If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
e 2012 Facility Plan captures the optimization efforts that are ongoing at the plant to increase capacity prior to building the new treatment train
the west end of the plant and lays out a plan with upgrades to deal with the anticipated NPDES Permit limits. The 2015 and 2021 Facility Plan
dates will capture what is constructed between now and then and deal with regulatory issues and other issues that exist at the wastewater
atment plant during that time. The 2021 facility plan will set the stage for the future of Meridian's wastewater treatment beyond 2030.
astewater facility planning is a requirement in the State of Idaho Wastewater Rules.
what is the current staffing level for this request andior how much
applicable please
future anticipated project costs below.
levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: Wastewater facility plan updates are planned every five years to capture the upgrades at the wastewater plant from
FY2015 to FY2021 and from FY2021 to FY2026. The FY2026 wastewater facility plan update will focus on the next twenty year planning horizon
(2030 to 2050) and provide an updated roadmap for the facility to comply with permit requirements while remaining fiscally responsible.
Project Wastewater Treatment Plant Facility Plan Total
Project Cost
2012 I 2013 2014 2015 2016 2017 Through 2017
Project Costs j $0 $0 $0 $0 $0 $550,000 r $550,000
Public Works Inspection '~~-~ ~'wJ`~' !_~_______._~ ~- - ~_.
Project Funding ;Enterprise Fund .a~ ~-~~~ I
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~~ '~--~ ~ r~u~ ~~
Salary/Benefits Costs ~ $0 $0 $0 $0 $0 $0
Operating Costs $0 $0 $0 $0 $0 $0
---
$0 _~_~
Total Ongoing
j-.._ _ $0
~- $0- ---
~ $0
$0
$0
Maintenance &
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation casts will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Wastewater Treatment Plant Facility Plan
Date r~ 1/7/2011
Scorer Clint Dolsby
Score 70
Major Drivers Minor Drivers
Impact of Failure 10 Environmental ~~-~ 5
# Customers Impacted 10 Cost-Effective Partnerships I-v~• ~~J~~ 3
Regulatory ~^~10 Interdepartmental Partnership ~ 2
Operational 10 Stewardship Potential ~~ 4
Prevention ~~ 6
Urgency 10 Total Points ~ ~ 70
~ • ~ • •
Project Category Wastewater Type Collection Sub Type Piping Project # 10266
__ - --
Project Manhole Survey _ ~ ~ ~~
Enhancement # ~- Acct Code 3520-55104 Eng # 1106 Year Identified 2011 Project Sched 2012 to 2016
Depreciation Financed Capital _ ~ - - - -
Score 56 2013 Ranking 11
Section NA - -
Township NA Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This is part of an ongoing effort to collect data ,required to calibrate and maintain the collection system hydraulic model. Data collected from this
survey will be entered into GIS and used to calibrate and maintain the sewer model. The sewer model is utilized to determine collection system
flows and loads which serves as a primary tool in managing system upgrades.
If applicable what is the
for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below,
This project does not require a change in staffing
Provide measurable outcomes that Identify how this request will lead to the acrmm~lishment of danartmenf nhiPrtivac_ What is fha
measurable impact of not funding this request?
Measurable outcomes: accurate modeling, more accurate and timely declining balance report. The manhole survey will contribute to the
accomplishment of departmental objectives by updating and maintaining the Sewer Collection System Model.
Project Manhole Survey
2012 j 2013
---
Project Costs ~ $25,000 ~ $25,000
Public Works Inspection N/A _~
Project Funding (Enterprise Fund
2014 2015
$25,000'~n I_ $25,000
IN/A ~ ~N/A~
Total
Project Cost
2016 2017 Through 2077
$25,000 $25,000 ~ ~ $125,000
N/A ~ NIA
Annual Ongoing Maintenance & Oneration Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~ 0 ~ 0 ` ~r 0 r 0 ~ ~~ ~ 0
Salary/Benefits Costs ~ $0 $0 $0 $0 $0 $0
Operating Costs
_
r
I $0 ~
~-~$0 y ~
- - -
$0
_
$0
.
--
r $0
$0
Total Ongoing $0
~ r $0
J T $0 $0 $0 ~ $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
- -- - -
Project Manhole Survey
Date ~ 1/19/2011
Scorer Clint Dolsby
Score 56
Major Drivers Minor Drivers
Impact of Failure r ~10
# Customers Impacted 10
Regulatory 10
Operational ~- 10
Prevention ~ 3
Urgency ~-10
Environmental ~ 0
Cost-Effective Partnerships ~ 1
Interdepartmental Partnership ~ 1
Stewardship Potential r 1
Total Points ~ 56
~ • ~ ~ •
Project Category Wastewater Type Collection Sub Type r Project # r~_.___.
Project Sewer Cleaning TrucklCamera Truck
Enhancement # ~- Acct Code ~ _ ^Eng # 1142 Year Identified I ~ Project Sched 2014 to 2014
Depreciation Financed Capital ~ Score ' S9 2013 Ranking .I 9 Section .r34 Township 4N Range 1 W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
are requesting one (1) sewer cleaning truck, one (1) sewer camera truck, and two (2) full-time staff to operate the equipment. The goal of tt
~tewater Division is to clean every sewer main in the City at least once every three (3) years and trouble lines annually. Due to growth, our
ent funding level buys three (3) months of sewer cleaning work, meaning it now requires eight (8) years to clean the entire City once but still
Wing trouble lines annually. That means the sewer cleaning budget must double to get us back on track to meet our goal. At the higher
ling level, the five (5) year cleaning costs for the three (3) year cleaning cycle are approximately even.
is Enhancement is recommended by staff due to the increased economy of scale if this work is completed in-house. This is an option presented
Council for consideration. If not funded, we will continue to use a contractor to provide these services to the City of Meridian.
If annlirahle what is the current staffina level for this reauest andlor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project requires a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
The goal is to clean the entire City sewer system a minimum of once every three (3) years. Doubling the sewer cleaning budget and using a
contractor will accomplish this goal, however, the economy of scale is not in the City's favor. The same dollars, with City equipment and personnel,
provides cleaning and emergency response year-around. Presently we pay for the fuel used by the contractor to commute to and from Nampa to
job site. We get three months of sewer cleaning time for our money, which now means we are in an eight (8) year cleaning cycle requiring us to
Project rSewer Cleaning TrucklCamera Truck , J Total
i 2012 2013
2014
2015 Project Cost
2016 2017 Through 2017
Project Costs ~ ~--$0 I $0 ~ $400,000 ~^ $0 ~ ~ $0 ~ r $200,000 l $600,000
-
Public Works Inspection N/A -- -
NIA ~--
NIA
N/A N/A
Project Funding Enterprise fund ~r
Annual Onaoing Maintenance & Operation Costs
Staffing: • 2012 2013 2014 2015 2016 2017
Number of FTEs
1 ~~ - -
~-' -
Salary/Benefits Costs $0 $0 $0 $0 $0 $0
Operating Costs
~ $0
I ~ $0^ $0 ----
$0
$0 ___.
~$0 ~~
Total Ongoing $0 $0 r $0 $0 ~ $0 $0
Maintenance rf
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date 12/28/2011
Scorer Clint Dolsby ~~~~
Score 59
Major Drivers Minor Drivers
Impact of Failure ~ 6 Environmental .r 5
# Customers Impacted ~ 10 Cost-Effective Partnerships ~ 0
Regulatory ~ ~ 10 Interdepartmental Partnership ~~ 0
Operational j __e___ 10 Stewardship Potential ~ 3
Prevention ~ 10
Urgency
I .---_.._.__ .~
5 Total Points
r
59
~ • ~ • •
Project Category Wastewater Type Collection Sub Type Piping Project # Misc
Project Sewer Line Extensions
Enhancement # ~~ Acct Code 3590-93505 Eng # 1074 Year Identified 2009 Project Sched 2010 ^~to~2017
Depreciation Financed _ Capital ~ Score 57 2013 Ranking i 90 Section NA Township NA Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
project builds and improves sewer infrastructure in the sewer collection system and addresses capital funding to provide sewer infrastructure
replacement throughout the City for Ada County Highway District (ACHD) road projects. This can be done as system needs, such as
iencies in capacity or aging infrastructure, are identified and road construction projects are identified by ACHD. By designing improvements in
lination with road construction, the City saves money on pipe installation by removing the need to restore pavement and pay for traffic control.
also minimizes inconvenience to the travelling public.
Is -..,.,It..~~, 1., ..,L, ~~ i~ F4.e ~~~rra .,+ ~f ~fii.,.. lo..ol f.,r +F,i~ rnn„n~4 anrlfnr hn~u murk funrlinn ie alraarly in fha haea If annlirahlP nlPacP
provide future anticipated project costs below.
This project does not require a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: expanded collection system to include new customers and cost avoidance through coordination with ACRD. This
enhancement supports the departmental objective to institute a comprehensive collections system maintenance program. Without this
enhancement, Public Works will not be able to take advantage of opportunities to extend sewer with ACRD projects. Public Works will also be
unable to fund strategically positioned projects to take existing lift stations offline or spur development in suitable areas of the City such as the
Project Sewer Line Extensions Total
Project Cost
2012 ~ 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ ~ $620,000 i ~ $520,000 $300,000 r $250,000 ~ $250,000 $250,000 $1,570,000
Public Works Inspection 1.0 Factor ~1.0 Factor _ 1.0 Factor 1.0 Factor 1.0 Factor
Project Funding Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs I ~ ~~ ~- ~~-
SalarylBenefits Costs $0 $D $0 $0 $0 $0
- - - - - - --
Operating Costs ~~ $0 $0 $0 $0 $0 $0
Total Ongoing - - - - -- _ _ ._ -- -
Maintenance & $0 $0 $0 $0 $0 $0
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting v~ith the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date ~ 1/7/2011
Scorer Clint Dolsby
Score 57
Major Drivers Minor Drivers
Impact of Failure 10 Environmental ~ ~0
# Customers Impacted 10 Cost-Effective Partnerships r~-----y-1
Regulatory ~ 10 Interdepartmental Partnership r 1
Operational 10 Stewardship Potential ry~-~~- 2
Prevention 3
Urgency 10 Total Points ~ 57
Project Category WWastewater Type Collection Sub Type .Piping Project # ~~
Project 'Sewer Main Replacement ____
Enhancement # ,~5 -Acct Code 3590-95000 Eng # , 1001 Year Identified 2010 ~ Project Sched 2011 to 2017
Depreciation Financed ~,J Capital ~I Score ! 59 2013 Ranking 'r 9 Section NA Township NA ~ Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of jab functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
aescrpuon or wna~ one equipmem wni oe usea ror. n the request Incluaes consu ucuun, ut:JCnue UIC JCI VIGC ICJlllt VI 111C III IIJIICV f/l VtGW~
rer Main replacements are necessary to replace aging infrastructure in the sewer collection system. Replacement projects are identified in a
~ty of methods, most commonly through the sewer TV and cleaning program and thorough analysis of the collection system by the Wastewater
sion and Public Works technical staff. Capital funding is being requested to design and construct sewer infrastructure replacements identified
ughout the City, including replacements of the sewer collection system infrastructure in the downtown sewer corridor. As new developments
proposed in the downtown sewer corridor, Public Works staff will research the need for additional capacity in the sewer system and the Sewer
~ Replacement budget will allow Public Works to plan and design required improvements. Notable projects far fiscal year 2013 include Split
~idor Phase 2 and the 8th Street Rehabilitation projects. Due to the magnitude of improvements that are required, this is an on-going budget
ancement with funding in each fiscal year.
IF onnlir~hln luhof is 4hn rnrrnnt ctaffinn Iwinl fnr fhic rannoct and/nr hnw much flinriinn is alraatly in 1ha haS?. If A[1nlICBt]le DleaSe
future
costs below.
This project does not require a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: reduced collection system failure rates, reduced infiltration and inflow, minimized risk, and improved collection system
capacity. These projects replace failing infrastructure and reduce infiltration and inflow into the collection system which in turn reduces flow to the
Wastewater Treatment Plant. By reducing flow to the Wastewater Treatment Plant, Public Works has the capability to effectively manage future
capacity-related plant upgrades. Replacement projects will not be completed in the collection system without this funding.
Project Sewer Main Replacement Total
~ Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ± I $200,000 $2,205,000 $1,200,000~ ;~ $890,000 J $450,000 14$500,000 $5,245,000
~ _....___._ f ~ - ~.______~.___~_ ~____.___.___
~- _ -
Public Works Inspection 1.0 Factor 1.0 Factor 1.0 Factor 1.0 Factor 1.0 Factor
Project Funding 'Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ :I A~ ~i ~~ ~_-~
SalarylBenefits Costs ~ $0 $0 $0 $0 $0 ~ $0
Operating Costs r $0 ~ $0 _ ~ $0 ~ $0 ~ $0 I $0
-
Total Ongoing $0 - -__: - -$U $0 .~. $0 ~ ~ $0 - - - r~ $0
Maintenance &
Operation Costs
'"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
- - - - - --
Project Sewer Main Replacement
Date 1/7/2011
Scorer Clint Dolsby
Score 59
Major Drivers Minor Drivers
~- --- -
Impact of Failure 10 Environmental
I- ~ --
5
#Customers Impacted 10 Cost-Effective Partnerships ~ 1
Regulatory ~ 5 Interdepartmental Partnership I 1
Operational ~ ____ 10 Stewardship Potential ~ 1
Prevention ~ ~6
Urgency ~ 10 Total Points 59
~ • 1 ~ • ~
Project Category Wastewater Type ,Collection Sub Type Piping Project # ; 10033
- _ _ ~..
Project Sewer 7runkline for the Abandonment of the Ashford Greens Lift Station
Enhancement # ~_~~ Acct Code 3590-93505 Eng # 1076 Year Identified 2009 Project Sched 12016 to 2016
Depreciation Financed Capital ~, Score 33 W 2013 Ranking ~ 26 Section 34 Township 4N ~.. Range 1 W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
enhancement v~ill fund the design and construction of the trunk sewer from the Ashford Greens Lift Station to the North Black Cat Lift Station
project will result in the abandonment of the Ashford Greens Lift Station which is the third largest lift station in the City. It will result in an
ial savings of the estimated operations and maintenance of $11,600. Additionally, this project v~ill open up a portion of northwest Meridian for
lopment. An alternative to this project could be to make the trunk, development driven, and reduce the scope of this project to the
~donment of the lift station in the future.
If applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project will eliminate the City's estimated annual operation and maintenance cost of $11,600 by eliminating a lift station tram the collection
system and reducing the workload of the collection system staff. Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: decrease the operation and maintenance costs for the ashford greens lift station while opening up an area of northwest
Meridian for future development.
Project Sewer Trunkline for the Abandonment of the Ashford Greens Lift Station a Total
Project Cost
i
2012 I 2013 2014 2015 2016 2017 Through 2017
Project Costs I $0 j $0 y $0 $0 $225,000 $1,000,000 $1,225,000
- --
Public Works Inspection N/A .NIA _ NIAu ~ J ~5 Factor 1.0 Factor
Project Funding I Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffrng: 2012 2013 2014 2015 2016 2017
Number of FTEs I------- ~-~ ~-
-
Salary/Benefits Costs $0 -
$0
$0 ~ $0 _ - -
$0 --
$0
Operating Costs $0 ~^ $0 $0 $0 I $0 c~ $0
- -
Total Ongoing
$o ~ --
r - $o
--
~ ~a - $o
-
$a
$o ----
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project (Sewer Trunkline for the Abandonment of the Ashford Greens Lift Station
Date r_ 1/7/2011
(
Scorer
Clint Dolsby
Scare 33
Major Drivers Minor Drivers
Impact of Failure 6 Environmental 0
# Customers Impacted 10 Cost-Effective Partnerships ~ 1
Regulatory
~~ 0
Interdepartmental Partnership - -
'~ 1
Operational 10 Stewardship Potential r-~-~- 1
Prevention ~~ 3
Urgency ~--- 1 Total Points 33
Project Category 'Wastewater Type WWTP Sub Type ~~ Project # :10226
Project :Confined Space Training Facility
Enhancement # ~_- ~-J Acct Code ~ Eng # 1164 Year Identified ~~ Project Sched 2013 to 2013
Depreciation Financed I ,Capital ~/ Score i46 2013 Ranking ~ 19 Section ' 34 Township , 4N Range 1 W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
Works and Fire Department personnel routinely encounter potentially dangerous confined space entry scenarios. The City does not
:ly have adequate training facilities to provide confined space entry training. This project will construct a confined space training facility at the
Treatment Plant that can be utilized for training of both Public Works and Fire Department personnel. The facility will consist of a buried
le and vault wish viewing windows to allow for group instruction
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project will not require a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: increased work efficiency and reduced injuries. This project will help to insure that Public Works and Fire department
personnel receive the training needed to safely enter confined spaces quickly and efficiently. By not funding this project, staff will be less prepared
for work in confined spaces, increasing risk to their persons and decreasing work efficiency.
Project (Confined Space Training Facility W ~ ~ ~ ~ ____ Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs $0 - - i r - -
- _ ~~: ~ .
Public Works Inspection 0.5 Factor ~ NIA ~N/A~ : N/A J NIA
Project Funding f Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
.~_~
Number of FTEs ,~- 0 -~ ~ 0 ~ 0 ---~ ~-~ 0 ~---~~ 0 0
Salary/Benefits Costs ~ $0 $0 ~~ ~ $0 _ ~v $0 $0~ $0
Operating Casts ~ $0 ~~ ~ y $500 f $1,000 ~ $1,000 ~ $1,000 $1,000
Total Ongoing $0 $500 $1,D00 $1,000 $1,000 $1,000
Maintenance & ~ ~ ~ ~ ~ ~. ~ +
Operation Costs
"'Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date I 2/24/2012
Scorer Clint Dolsby
Score 46
Major Drivers Minor Drivers
Impact of Failure
~__ _ _-_
3 Environmental
r- _~._~~__.
D
# Customers Impacted 10 Cost-Effective Partnerships ~W 4
Regulatory 5 Interdepartmental Partnership 4
Operational r-10 Stewardship Potential 2
Prevention 3
Urgency ~ 5 Total Points I 46
Project Category .Wastewater ^ Type ^WWTP Sub Type ;Liquids Stream Project # 10158
- ~,._ _ _ _
Project Chemical Feed Building with Flocculation TanksW~~__~_~____...___.~_.___ __ _
Enhancement # r + Acct Code 3590-92100 Eng # 1026 Year Identified .2009 ~~ Project Sched 2012 ~to 2013
Depreciation Financed -Capital ~/ Score X59 2013 Ranking f 9 Section , 34 ~ Township 4N Range 1 W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
xoject is the second and final part of the chemical feed building and flocculation tanks project to design and install new chemical flocculation
to the south of the tertiary filters and finish construction of the chemical feed building at the Wastewater Treatment Plant. Currently, the plant
not require a significant amount of chemicals to meet the National Pollutant Discharge Elimination System Permit (NPDES) Permit. The
ping NPDES Permit will precipitate the need for a significant increase in chemical requirements at the plant. The chemical feed building and
elation tanks project will provide the plant with a building in proximity to the tertiary filters in order to house chemical feed facilities required to
pending NPDES Permit requirements as well as other chemical needs such as coagulates required to meet the reclaimed water permit.
current staffing level for this request andlor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project does not require a change in staffing. ~~
I
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
(Measurable outcomes: reduced turbidity impacts and improved phosphorus removal. A Chemical Feed Building with flocculation tanks is
'necessary to develop and employ strategies that comply with the pending National Pollutant Discharge Elimination System (NPDES) Permit and
investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorous loadings into our receiving stream. Not funding this
request will result in hindering Wastewater Division's ability to improve quality of wastewater effluent, which will potentially impact its ability to
Project ~hemical Feed Building with Flocculation Tanks ~~ __. _ Total
2012
2013
2014
2015
2016
2017 Project Cost
Through 2017
Project Costs $750,000 r $706,000 ~ $0 f $0 ~ _ $0 $0 I $706,000
Public Works Inspection ' 1.0 Factor :NIA ~ ~N/A ~ ~ N/A N/A
Project Funding Enterprise Fund
Annual Ongoing Maintenance ~ Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~ ~~v~ ~^ ~ ~~
Salary/Benefits Costs $0 $0 $0 ~ $0 $0 $0
Operating Costs j $0 ~ $10,000 $0 $0 $0 $0
Total Ongoing 1 $0 $10,000 $0 $0 {-~~ $0 $0
Maintenance 8 ! ~ ~ `~ I
Operation Costs
"'Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure ~ 10 Environmental ~ ~ 0
# Customers Impacted 10 Cost-Effective Partnerships ~ 1
Regulatory 10 Interdepartmental Partnership ~ 1
Operational ~ 10 Stewardship Potential ~ 1
Prevention ~ 6
Urgency 10 Total Points 59
r---~~
12/9/2011
Clint Dolsby
59
• - ~ - • •
Project Category .Wastewater Type WWTP ~~~~ Sub Type Liquids Stream Project # 10045
Project :Fermentation at WWTP
~-~~ -
Enhancement # I' Acct Code 3590-96130 Eng # j1062 Year Identified 2009 Project Sched 2012 to. 2017
Depreciation Financed Capital ~/ Score 64 ~ 2013 Ranking ~ Section 34 ~~ Township ~~ Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
is enhancement is the second part of a three-year project, funded for $260,000 in FY2012. Existing primary phosphorus and nitrogen removal
.>chanisms at the Meridian Wastewater Treatment Plant are Biological Nutrient Removal (BNR), as identified in the latest DEO-approved facility
gyn. The BNR process requires a certain amount of food in the form of volatile fatty acids (VFAs), delivered to the proper place where it is to be
~tabolized in order to operate effectively. To optimize the BNR removal performance and protect against process upsets, it is recommended that
=As be generated and supplemented through the fermentation of primary sludge. Compared to purchasing an external carbon source, using
mary sludge fermentation has a lower operating cost and reduces overall sludge production because the fermentate is a carbon source derived
~m the influent load. Conversion of an existing 40-foot diameter primary clarifier and existing primary digester to fermenters will provide this food
benefit the process as well as enhanced process stability. Additionally, improved digester mixing and methane gas moisture control will be
ded with gravity and waste-activated sludge thickening to provide thicker solids to the digester, increasing digester capacity and postponing
nstruction of a new digester.
what is the current staffing level for this request and/or how much funding is already in the base, If applicable please
provide future anticipated project costs below.
This project does not require a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: reduced phosphorus levels, lower consumption of chemicals and natural gas. Without fermentation, it is impossible to
optimize the BNR process and supply necessary VFAs to the process without purchasing supplemental chemicals. If supplemental sludge-
thickening methods are not employed, additional digestion capacity will need to be constructed at considerable capital costs. This enhancement
will support departmental objectives to develop and employ strategies that comply with pending National Pollutant Discharge Elimination System
Project Fermentation at WWTP Total
I 2012
2013
2014 2015
2016 2017 Project Cost
Through 2017
i ___.__.
Project Costs :' I $260,000 -
$2,090,000
I $1,500,000 $0 --- - -- - ----.
~ $375,000 ~ $1,950,000 --
I~ $5,915,000
Public Works Inspection 1.0 Factor- ~1.0 Factor ~ ~ ~ 0.5 Factor ~1.0 Factor
Project Funding Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~°~
I _ 1 ~ ~ __ _
Salary/Benefits Costs $0 $0 $D $0 $0 $0
- - ~_~_ ~_ I~__ _ _ 1__ _ _ _ _
Operating Costs $0 ' $10,000 ~ $0 ~ $0 $0 $0
Total Ongoing ~ $0 $10,000 ~ $0 $0 $0 $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure 10 Environmental (W_~ 5
# Customers Impacted ~ 10 Cost-Effective Partnerships r-~_.-~~~1~~
Regulatory ~ 10 Interdepartmental Partnership I 1
Operational 10 Stewardship Potential ~~~-~v-1
Prevention ~ 6
Urgency I 10 ~ Total Points ~~_ 64
1 /7/2011
Clint Dolsby
64
~ • ~ • •
Project Category 'Wastewater Type WWTP Sub Type ;Liquids Stream y Project # ~-
Project Filter Media Replacement
Enhancement # 'I--- ---. Acct Code , 3590-96154 Eng # 1151 Year Identified ~--~ Project Sched 2014 to~2016
Depreciation Financed ~/ Capital ~/ Score :54 2013 Ranking 12 Section 34 ~ Township 4N Ran ge ~1W^
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
kruger cloth media filters at the wastewater treatment plant each contain over 100 individual panels with filter fabric that provides the barrier I
3t the wastewater effluent prior to post aeration and ultraviolet disinfection. This enhancement funds the replacement of the filter panels on an
needed basis as the older panels wear out.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. It applicabie please
provide future anticipated project costs below.
Staffing leve{s will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: This enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment
Plant National Pollutant Discharge Elimination System (NPDES) Permit.
Project Filter Media Replacement Total
I Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
` __ - - -
- -
- _ -
--
Project Costs $0 _ $75,000 $75,000 $75,000 $0 $225,000
Public Works Inspection NIA ~0.5 Factor r0.5 Factor ~ 1.0 Factor N/A
Project Funding :Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing.• 2012 2013 2014 2015 2016 2017
Number of FTEs 1 ~ ~~~ ~ ~-v-J ~~ ~ 0
Salary/Benefits Costs ii
Operating Costs ~ ~ 3 ~ ~ ~ $0 'r- $0
Total Ongoing ~~~°~ - r _ $U_ _~ _ $0
Maintenance 8~ 1 ~ -~ - ~--- ) --- ~._.~._-~-.
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure Cf 10 Environmental ~ 5
# Customers Impacted 10 Cost-Effective Partnerships ~0
f
Regulatory 10 Interdepartmental Partnership ~ 0
Operational ~ 5 Stewardship Potential r- 3
Prevention ~ 6
Urgency ~ 5 Total Points 54
1/3/2012
Clint Dolsby
54
~ • 1 ~ •
-- - -- __,
Project Category Wastewater Type WWTP Sub Type Liquids Stream Project # 10044
Project HeadworkslFine Screens ~ ~ ~ ~ T ~ ~~ Y
Enhancement # ~-~ Acct Code :3590- Eng # 1044 Year Identified 2009 ~ Project Sched 2013 to 2014
Depreciation Financed ~ Capital ~ Score , 51 2013 Ranking 15 Section 34 Township , 4N Range ~1 W y
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
screens at the headworks at the wastewater treatment plant to replace the Huber Step Screens and drum screen in the third screening
nnel along with modifications to the screening channels to accommodate these screens. Public Works has considered several screening
inologies and selected fine screening due to the performance and removal capabilities of this technology. Fine screening, such as band
'ens, will remove a larger percentage of the solids and particulates in the influent wastewater, which will improve the operation of the
itewater treatment plant processes, including the clarifiers, digesters and aeration basins to name a few.
existing Huber Step Screens were not designed for cold weather operation. The wastewater division has made many modifications to keep
n from freezing in the wintertime. These modifications have made it difficult and time consuming to maintain them. When the flows increase on
weekends the screens run continually allowing more solids to pass through due to the loss of the mat. The older Huber Step Screens were one
ie first produced and we have not been able to get certain spare parts. The construction of the headworks building should alleviate some of
ae issues and allow these screens to operate until capacity concerns, as well as the quantity of material passing through the screens,
~ipitate the installation of new fine screens.
IF onnliroF.ln .ed,a- is tF,n rnrrcnf c4 affirm Inval fnr 4hic rannoc4 anrllnr hnw mnrh fun~linn is alraadv in the base. If arJnlicable please
uvill be some additional O&M beyond what is currently employed for the step screens which has been estimated below and was fine tuned
the Facility Planning process in FY2010. Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: increased volume of screenings which will result in improved plant operation. Less material will flow through plant
processes thereby improving plant performance.
Project HeadworkslFine Screens ~~ ____ ~ Total
2012 2013
2014
2015 2016 2017 Project Cost
Through 2017
Project Costs jf $0 J ~ $0
1
~_.. ~_..-------
$0
~.__ ~_ ~.~. ---
$300,000 $1,200,000 $0 $1,500,000
Public Works Inspection ~A ._._ ~~ ~N/A 1.0 Factor ~ f 1.0 Factor N/A
Project Funding Enterprise Fund
Annual Ongoing Maintenance R Operation Costs
5faffing: 2012 2013 2014 2015 2016 2017
Number of FTEs -
r -
~~ ~~
~~ --~-
~---~
Salary/Benefits Costs $0 $0 $0 ~ $0 ~ $0 $0
Operating Costs ~^$0 :~ $0 v V ~ $0 $0 $10,000 I` $0
Total Ongoing $0 ~ $0 ~ $D $0 ~ $10,000 $0
Maintenance &
Operation Costs
'*Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure
____
10 Environmental
fa._.___ __..
5
# Customers Impacted I 10 Cost-Effective Partnerships ~- 1
Regulatory I ~ 5 Interdepartmental Partnership ~^ 1
Operational rev 10 Stewardship Potential r 1
Prevention r~ 3
Urgency I~_ 5 Total Points 51
1/7/2011
Clint Dolsby
51
~ • 1 • •
Project Category ~ astewater Type WWTP Sub Type :Liquids Stream Project # ~-
~>
Project Integrated Fixed FilmlActivated Sludge (IFAS) System and Aeration Basin Reconfiguration
Enhancement # ~~ Acct Code :3590- Eng # _ 1148 Year Identified r Project Sched ' 2016 ^to 2019
Depreciation Financed _ Capital ~/ Score ~62 2013 Ranking ~ 6 Section 34 Township 4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
gn and construction of IFAS at the plant. IFAS systems are hybrid biological wastewater treatment systems consisting of microbial activity in
suspended phase, as in conventional activated sludge systems, and a fixed (biofilm) phase. The fixed phase is included through the addition
lid media, often to conventional activated sludge reactors, which provides a surface for biofilm growth. The addition of IFAS media greatly
uses microbial mass in biological reactors, which accelerates the removal rates of soluble contaminants and provides additional capacity
ve to conventional systems in the same volume.
If ~r.nl:r~hlo .uho4 :c khn rnrrnn4 e}~ffinn Invnl fnr thie rom~aet anri/nr hnw much tunftir7n iR AIrP.AfrV In the base. If aoolicable please
provide future anticipated project costs below.
This process will likely impact the staffing level at the wastewater treatment plant.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: Integrated fixed-film activated sludge (IFAS) technology provides a means for secondary treatment capacity and nutrient
removals to be increased with a modest capital investment when compared to building additional aeration basin capacity. This technology is
effective at reducing BOD and ammonia concentrations and reducing solids loading to the secondary clarifiers in activated sludge systems.
Project Integrated Fixed FilmlActivated Sludge (IFAS) System and Aeration Basin Reconfiguration Total
~
2012
2013
2014
2015 2016 2017 Project Cost
Through 2017
Project Costs I j $0 $0 $0 u $0 _ ~ $1,385,000 ~ $0 ~ $1,385,000
Public Works Inspection N/A' ,NIA N/A _.: 1.0 Factor NIA M~
Project Funding ,Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs I 0 ',~~ 0 ~ 0 ~~ , 0
Salary/Benefits Costs $0 $0 ~ $0 $0 $0 $0
- - -
-
Operating Costs ~ $0 _ ~ $0 ___. _
r $0 ~ ~$0 ~~~ $0 ~~ $0
-
- - ---
-- --
Total Ongoing L_ $0 $0 $O - _., ~
$U $U $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Ilntegrated Fixed FilmlActivated Sludge (IFAS) System and Aeration Basin Rec
Date 12/8/2011
Scorer Clint Dolsby
Score 62
Major Drivers
Impact of Failure I 10
# Customers Impacted 10
Regulatory ~ 10
Operational I 10
Prevention lu ~ 10
Urgency ~ 5
Minor Drivers
Environmental I 5
Cost-Effective Partnerships ~~ 0
Interdepartmental Partnership ~ 0
Stewardship Potential I- 2
Total Points ~~- 62
~ ~ ~ ~
Project Category Wastewater Type WWTP Sub Type Liquids Stream Project #
Project Sampling Station Improvements
Enhancement # 10 Acct Code 3590- Eng # ,x1144 Year Identified ~~ Project Sched ~ 2013 to. 2013 ____
Depreciation Financed '_ Capital ~/; Score 50 u 2013 Ranking 16 Section 34 Township , 4N Range 1 W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
The 5 Mile Creek sampling station downstream of the Wastewater Treatment Plant outfall needs improvements to ensure representative samples
can be collected. The current sampling location is elevated too far above 5 Mile Creek making it difficult to collect samples. Future permit
requirements will require sampling from this location.
current staffing level for this request andlor how much funding is already in the base. If
provide future anticipated project c
Staffing levels will not increase due to
please
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: improved employee safety and sampling retrieval. The sampling station improvement will address safety related concerns
and provide more effective sampling techniques. Not funding this request compromises employee safety.
_
Project Sampling Station Improvements - •-_ -
Total
2012 i 2013
2014
2015
2016 2017 Project Cost
Through 2017
r
Project Costs ~ $0 1 $75,000
$0 ~ -~
~ $0 - _
$0 $0 --
i $75,000
_. _
-.
Public Works Inspection x0.5 Factor
__________._.
- _ _
N/A
_- --._---~
NIA
._.~. _. ~._
NIA N/A
Project Funding 'Enterprise fund ~ ~~
Annual Ongoing Maintenance 8 Operation Costs
Staffing.' 2012 2013 2014 2015 2016 2017
--- -----
Number of FTEs 0 0
,~
0
~
I 0 - -----
0 0
- _°- -
Sala /Benefits Costs $0 $0
0 _
$0
- - -.
-- -
$0 $0
Operating Costs $0 $0 $0 $0 $0 $0
_ ___ _ ~ -
--
TotalOngoing $0 $0 $0 $0 $0 $0
Maintenance & ~~ ~~~
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure 6
C~ Environmental
~---------
5
# Customers Impacted 1D Cost-Effective Partnerships ~ 0
Regulatory I 10 Interdepartmental Partnership r 0
Operational ( 5 Stewardship Potential ~-3
Prevention ~ 6
Urgency ~ 5 Total Points ~ 50~
12/8!2011
- --- -
Clint Dolsby
50
Project Category Wastewater Type WWTP Sub Type Liquids Stream Project # ~. 10238
r---
Project Secondary Pump Station Modifications
Enhancement # ~-_-y Acct Code 3590-96101 Eng # 1091 Year Identified 12011 Project Sched 2013 to 2013
Depreciation Financed - Capital ~ Score 64 2013 Ranking r 4 Section ; 34 ~ Township 4N Range 1 W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
pis enhancement will serve to complete the Secondary Pump Station Modifications and Return Activated Sludge (RAS) reconfiguration funded
$825,000 in FY2012. As was described in the budget presentation for fiscal year 2012, the City of Meridian Wastewater Treatment Plant
riodically experiences mixed liquor settleability problems due to excessive growth of Microthrix Parvicella (MP) in its secondary process resulting
diminished secondary clarifier capacity. Plant staff controls settleability issues by reducing Solids Retention Time (SRT) to less than four days,
areby, wasting MP from the process at the cost of wastewater nitrogen reduction capacity. It will be impossible to consistently meet pending
imonia limits from the EPA without addressing this issue. Additionally, a Total Nitrogen (TN) effluent concentration of less than 15.5 mg1L is
wired for Class A reclaimed water which is difficult to obtain at this low SRT. This enhancement will complete construction of a permanent
lution to control MP as recommended by our consultant and enable the plant to operate at higher SRTs and allow TN control.
what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
future anticipated project costs below.
project does not require a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcome: improved settleability, reduced filaments ,and reduced chemical costs. This project will improve efficiency and operation of
biological removal processes at the wastewater treatment plant, which will improve removal of nitrogen and increase capacity of the secondary
treatment system to the rated plant capacity. Without this enhancement, the wastewater treatment plant will continue to experience microthrix-
caused settlement issues, increasing our vulnerability to NPDES permit violations related to pending ammonia limits.
Project rSecondary Pump Station Modifications Total
2012 I 2013
2014
2015 2016
2017 Project Cost
Through 2017
Project Costs i $825,000 $700,000
$0 - --
$0 $0
$0 -.,
$700,000
Public Works Inspection 1.0 Factor
IN/A -- -
~N/A ~~ NIA
NIA ~~
Project FundingEnterprise Fund
Annual Onpoinp Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~- ~~
Salary/Benefits Costs ~ $0 $0 ~ $0 $0 $0 ~^ $0
_
O erating Costs $0 ~ $5,000 $0 _ .__
$0 _.
$0 $0
-------- ----
Total Ongoing {
I ~ $0
- _-`--
~ $5,000
$0
$0
- ---
~ $0
~ $0
Maintenance ~
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation casts will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure
_. _ ..__--
10 Environmental
I- --._~
5
# Customers Impacted ~ 10 Cost-Effective Partnerships ~ 1
Regulatory ~ 10 Interdepartmental Partnership ~ 1
Operational 10 Stewardship Potential ~--~ 1
Prevention ~~~ 6
Urgency ~~^ 10 Total Points I ~ ~64
117/2011
Clint Dolsby ~ ~~
64
Project Category .Wastewater Type . WWTP Sub Type Liquids Stream Project #
Project ,Temperature Control Improvements
-- - -
Enhancement # ~~ Acct Code 3590- ~Eng # 11095 Year Identified 2011 Project Sched :2016 to.~2020
Depreciation Financed ;Capital ~, Score 67 2013 Ranking ~ 2 Section ,~i Township ~4N Range ~1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
ower Boise River Temperature TMDL could result in limits on temperature. This project should into move forward until a
included in an NPDES permit. This will provide time to gather background temperature data.
what is the current staffing level for this request andlor how much funding is already in the base. If
ide future anticipated project costs
project may require an increase in sta
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: reduction in the effluent temperatures at the wastewater treatment plant to meet regulatory requirements.
Project Temperature Control Improvements ____ ~ y~'~ Total
~ Project Cost
2012 i 2013 2014 2015 2016 2017 Through 2017
~.---- ___._~ ~- ~ 1____~._____ f_.T.----_.___--
Project Costs $0 J I $0 $0 $0 $1,500,000 $1,500,000 $3,000,000
---- _ -
- -
Public Works Inspection ~--- ~ ~ ,~~•~ r
Project Funding 'Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs
~~
SalarylBenefits Costs ~ $0 $0 $0 $0 $0 $0
Operating Costs $0 $0 $0 $0 $0 ~ $0
Total Ongoing ~ $0 $0 $0 $0 $0 $0
Maintenance &
Operation Costs ,
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Temperature Control Improvements
Date ~~1/7/2011
Scorer Clint Dolsby
Score 67
Major Drivers Minor Drivers
Impact of Failure l u 10 Environmental ~ 5
# Customers Impacted 10 Cost-Effective Partnerships ~ 2
Regulatory 10 Interdepartmental Partnership I 2
Operational ~ 5 Stewardship Potential r 3
Prevention r ~ 10
Ur
enc 10 t
T
t
l P
i r
g
y o
a
o
n
s 67
Project Category Wastewater ~ Type WWTP Sub Type :Liquids Stream Project # ~~~
Project rUltraviolet Disinfection Improvements ~~
Enhancement # ;~~ Acct Code 3590- Eng # .1146 Year Identified ~-~ Project Sched 2014 to' 2015
Depreciation Financed Capital ~ Score 60 2013 Ranking ~ 8 Section ~34 ~ Township .4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
current firm capacity of the ultraviolet disinfection system at the wastewater treatment plant is 10 million gallons per day. Increased UV
ifection capacity provided by this enhancement is required to maintain compliance with the NPDES permit requirements as the plant flows
If applicable what is the current staffing level for this request andior how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: Increased ultraviolet disinfection capacity and redundancy at the wastewater treatment plant.
- W.~_~~_~_~..__.._--- ------
Project Ultraviolet Disinfection Improvements Total
Project Cost
2012 ~ 2013 2014 2015 2016 2017 Through 2017
' I ~~. - - - - - r --
Project Costs ~ ~4 i ~ $0 ~ $250,DOOV i $250,000 $0 $0 I u$500,000
Public Works Inspection N/A 1.0 Factor 7.0 Factor _ ~NIA~~~ N/A ` ~~
~.~~_..Y~__~
Project Funding 'Enterprise fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~~ ~- ~` 0 ~ 0
SalarylBenefits Costs r~~ ____ ~ ~~- $0 $0
-, _ _ ._
r-~_-------. ~._~~~Y rr.--___ ~.___-_ ~ r_~
Operating Costs $0 $0
r --_
Total Ongoing r I _ f--~~~- r $0 $0
Maintenance & 1
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
-
-- - ---
Project Ultraviolet Disinfection Improvements
Date 12/8/2011
Scorer Clint Dolsby
Score 60
Major Drivers Minor Drivers
Impact of Failure 10 Environmental 0
# Customers Impacted 10 Cost-Effective Partnerships ~- 0
Regulatory 10 Interdepartmental Partnership ~ 0
Operational 10 Stewardship Potential
r---- ,
Prevention 10
-- - - --
Urgency 10 Total Points ~ 60
Project Category ;Wastewater Type WWTP ~ Sub Type ;Solids Stream Improvement Project # r~
Project Digester 6 and new Digester Control Building
Enhancement # ~~~ Acct Code ;x590- Eng # 11150 Year Identified _I Project Sched 2016 tq~ 17 _.._.
Depreciation Financed Capital ~ Score ~45 2013 Ranking 20 Section 34 V Township 4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This enhancement v~ill provide funding for the design and construction of a new 750,000 gallon digester at the wastewater treatment plant with a
new digester control building. Additional digester capacity will be needed as growth continues and flows increase. The timing for the addition of
Digester 6 is based on Digester 3 being taken out of service for sidestream treatment.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project may impact staffing levels at the wastewater treatment plant.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: This enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment
Plant National Pollutant Discharge Elimination System (NPDES) Permit.
Project Digester 6 and new Digester Control Building ~ Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
_ _ _ _ ._ _. _ - --: ---a-__ _
Project Costs i ! $0 $0 $0 $500,000 $1,500000 $2,000,000
Public Works Inspection ,NIA ~N/A ._ NIA J 1.0 Factor 1.0 Factor
Project Funding Enterprise fund
Annual Ongoing Maintenance 8 Operation Costs
Stafirng: 2012 2013 2014 2015 2016 2017
_ .--- -- -
- ----
Number of FTEs ;~--~ ~-~-. ~ - ' 0
SalarylBenefits Costs ~-~ ~- ~~~ T-_-~~----v~ ~ $0 $0
Operating Costs ~--~., ~,_ ~~.: ~ ~Y___ - $0 ---~ ~ -__ $0 __
- - J -
Total Ongoing ~ ~-` ~ $0 ~ $0
Maintenance &
Operation Gosts
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Digester 6 and new Digester Control Building ~.
Date 1218/2011
Scorer Clinf Dolsby
Score 45
Major Drivers
Impact of Failure
# Customers Impacted
Regulatory
Operational
Prevention
Urgency
10
10
~u 10
- 10
~- ~
5
Minor Drivers
Environmental I 0
Cost-Effective Partnerships ~J`~~0
Interdepartmental Partnership ~~ 0
Stewardship Potential ~ 0
Total Points 45~
~ • ~ ~ ~
Project Category ;Wastewater r Type WWTP Sub Type ,Solids Stream Improvement Project # 10159
-------_
Project :Drying Bed Repair/Centrifuge Conveyor Replacement T - W_
Enhancement # ~ Acct Code 3590-92100 Eng # 1077 Year Identified 2010' Project Sched .2012 Jto 2014
Depreciation Financed ~ Capital ~'~ Score 65 2013 Ranking ~~ 3 Section 34 u Township ~4N~ Range . 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions, If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
its is a lwo phase project in which the asphalt and retaining walls will be improved in FY2012 and subsequently the conveyor will be replaced witt
higher efficiency auger in FY 2014. The conveyer replacement would be delayed until 2014 to ensure the new retaining walls are in place and to
isure that the useable life of the existing belt conveyor has been exhausted.
ie bio-solids cake is discharged from the centrifuge to asphalt drying beds that were originally constructed in 1977. Asphalt in the drying beds is
need of replacement. Deterioration of the asphalt has resulted in potholes in the area where centrifuged biosolids are discharged. Our
proved Biosolids Management and Disposal Plan requires biosolids to be stored on a concrete/asphalt pad that is sloped to a drain that returns
the treatment process. This project would provide for construction of permanent retaining walls as well as replacement of the asphalt chat will
went the potential discharge of biosolids onto the ground which would be an NPDES permit violation.
~mporary retaining walls were constructed on top of the drying bed asphalt to provide a both a backstop for loading the cake into the loader
icket and to protect the existing centrifuge sludge conveyer. The retaining walls were constructed of precast concrete blocks and have fallen
er, causing damage to one of the centrifuge conveyors. The conveyer has been temporarily repaired and is currently operational, however it is
wring the end of its lifecycle. It will either need to be rebuilt or replaced in the next few years.
~f annlirahle what is the current staffing level for this request andlor how much funding is already in the base. if applicable please
provide future anticipated project costs below.
This will cut the estimated operations and maintenance time for this effort estimated at $12,775 per year at least in half.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives, What is the
measurable impact of.not funding this request'!
Without funding the FY12 budget request there is a high likelihood of NPDES permit violations due to biosolids storage. Temporary concrete
retaining walls will continue to be in use and risk of damaging critical equipment will remain high. This supports our departmental objective to
develop and employ strategies to comply with the National Pollutant Discharge Elimination System Permit.
- -- - --- -
Project ,Drying Bed Repair! Centrifuge Conveyor Replacement
Total
2012 ~ 2013
2014
2015 Project Cost
2016 2017 Through 2017
Project Costs I $125,000 i r $0 $170,000 ~ $0 J
I $0 ~ r $0 r $170,000
_
Public Works Inspection .NIA -
~1.0 Factor -
NIA ~
:NIA ~~ J N/A _
Project Funding Enterprise Fund ~~
Annual Ongoing Maintenance & Operation Costs
Staffing: 2D12 2013 .2014 2015 2016 2017
Number of FTEs ~--~-.--~~ ~ ~ ~----i ~-~
Salary/Benefits Costs ', $0
$0 ____
$0 __- _
$0 i $0 $0
-
_
Operating Costs $0 _ _
~ $0 _
-
~~~$0 - - -- _
-
$0 ~~ $D ~ $OTM
:
- - ---- --
-
- -
Total Ongoing
$0 ~ $0 $0 4~
_
-
~ $0 ~ $D $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure
__ .--
10 Environmental
~__
5
# Customers Impacted ~ 10 Cost-Effective Partnerships ~ 1
Regulatory ~ 10~ Interdepartmental Partnership ~ 1
Operational 10 Stewardship Potential ~u 2
Prevention ~6
Urgency ~10 Total Points 65
1/7/2011
Clint Dolsby
65
~ ~ ~ • •
Project Category Wastewater Type WWTP Sub Type ,Solids Stream Improvement Project # ~~
- - - -- ---
Project Sidestream~Nitrogen Removal T e ~~ ~_-___
-- - - - -
Enhancement # ~- Acct Code 3590- ~Eng # 1147 Year Identified ~~ Project Sched .2014 to 2015
Depreciation Financed 'Capital J Score 52 2013 Ranking 14 Section 34 Township ~N~ Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
Meridian wastewater treatment plant uses
to process
~cessing technology well into the future. The digested solids are dewatered wish centrifuges and the dewatering centrate is returned to upstream
the secondary treatment system. During anaerobic digestion, significant amounts of soluble nitrogen and phosphorus are released as ammonia-
rogen and ortho-phosphorus, respectively. Because these constituents are dissolved, they are not captured in the dewatering process before
ing returned in the centrate to the secondary treatment process, This project would reduce the mass of ammonia-nitrogen to the plant headworks.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipatetl project costs below.
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: Reduces the impact on the mainstream liquid process from returned ammonia-nitrogen load and reduces the energy
required for nitrogen removal.
Project ~Sidestream Nitrogen Removal
' 2012 I 2013 2014
2015
2016
2017 Total
Project Cost
Through 2017
_ _
- -
Project Costs ~ ~ ~$0 u ~ $200,000 _
-
$900,000 _
--
~~ $0
- -
~ $0
! $1,100,000
Public Works Inspection NIA 0.5 Factor ~1.0 Factor N/A N/A
Project Funding ',Enterprise Fund
Annual Ongoin4 Maintenance & Operation Costs
Staffing: 2012
Number of FTEs ~~-
SalarylBenefits Costs
Operating Costs ~-
Total Ongoing
Maintenance 8
Operation Costs
2013 2014 2015 2016 2017
~9 1 0 ~.
1 ~~ $D ---
$0
---
~~ ~i ~~ ~ $o $o
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
n ~~
Project Sidestream Nitrogen Removal
Date I 12/8/2011
Scorer Clint Dolsby
Score 52
Major Drivers Minor Drivers
Impact of Failure 6 Environmental 5
#Customers Impacted
10
Cost-Effective Partnerships - - --
~u --- 0
Regulatory r 10 Interdepartmental Partnership ~~~0
Operational 10 Stewardship Potential ~0
Prevention I 6
Urgency ~-- 5 Total Points 52
~ • ~ ~ ~ •
Project Category Wastewater Type WWTP Sub Type Solids Stream Improvement Project # , 10036
Project ~Sidestream Phosphorus Recovery
--
Enhancement # ~ Acct Code 3590- ~Eng # 1059 Year Identified ' 2009 Project Sched 2014 to 2016
Depreciation Financed Capital ~/ Score ' S3 2013 Ranking 13 Section 34 Township 4N ~ Range ~1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project,
nutrient recovery at the treatment plant. This is a follow up to the pilot project that was completed in the fall of 2009 and the wastewater
facility plan in 2010. To control the formation of struvite in the solids stream at the wastewater treatment plant Public Works is
g several approaches. This will provide a struvite production facility as an approach for struvite control and the added benefit of
sand nitrogen removal from the centrate flow stream.
IF ar,.~lirahln ...haF is 4hn enrrnnf cfaffinn Invnl fnr fhie rcnnacf and/nr hnw much funrlinn is already in the hale. If applicable please
provide future anticipated project costs below.
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: To control the formation of struvite in the solids stream at the wastewater treatment plant Public Works is considering
several approaches. This will provide a struvite production facility as an approach for struvite control and the added benefit of phosphorus and
nitrogen removal from the centrate flow stream.
Project ISidestream Phosphorus Recovery Total
2012 ~ 2013
2014
2015 2016 Project Cost
2017 Through 2017
__..~_
Project Costs ~ $0 $0
.a__.
$350,000
~_ ~_
-
$3,000,000 $700,000 - -- ---
,r_.______ r
$0 $4,050,000
Public Works Inspection N/A ~ ~N/A~. _ ~1.0 Factor 1.0 Factor 1
Project FundingEnterprise Fund ~ ~~
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012
- - -- 2013
----- - 2014
2015 2016
--- -
~ 2017
-
r
Number of FTEs J
~` ~
~
-
Salary/Benefits Costs $0 - - -
$0 ~ ---- - -
$0 ~y $0
~ - - --
$15,000 ~
1 -
'~-----$-•0-~
.I
_ _
Operating Costs ~~ $0 $0 ._~ ~- $0 f $0 ~ $15,000 ~~ ~~~$0
Total Ongoing $0 $0 $0 $0 $30,000 $D~
Maintenance &
Operation Costs
'"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
ISidestream Phosphorus Recovery
117/2011
-:---
rrClint Dolsby
53
Major Drivers Minor Drivers
Impact of Failure ~ 6 Environmental ~ ~~ 5
# Customers Impacted 10 Cost-Effective Partnerships ~-v~ 4
Regulatory ~----5 Interdepartmental Partnership ~ ~ 3
Operational r--~--~---~-- 5 Stewardship Potential ~M ~ 4
Prevention ~u-- 6
Urgency 5 Total Points r 53
Project Category Wastewater Type WWTP Sub Type SCADA Communications Project # 10157
Project Wastewater Division SCADA Master Plan
Enhancement # ~~ Acct Code 3200-55080 Eng # 1003 Year Identified _ 2010 Project Sched 2016 to: 2016
Depreciation Financed Capital i Score , 63 2013 Ranking I J Section ~fJA Township . NA Range ~NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
Assessment of current system and plan for continued development and update. The wastewater treatment plant has become fully automated over
the past couple of years and there are over a dozen lift stations in remote locations in communication with the central base station at the plant.
That system is critical to operating and maintaining the wastewater treatment plant and lift stations. It is important to evaluate whether we are on
the right track in this effort and what we should be considering for the future.
If applicable what is the current staffing level for this request andtor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: SCADA Master plan updates are planned every five years to capture the upgrades from FY2012 to FY2017 and from
FY2018 to FY2023.
Project Wastewater Division SCADA Master Plan Total
~ Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ( $0 ~ $0 --_.. ~~ -$0 ~ Cu~~$0 ~ ,(- $75,000 r $150,000 - ~ _ $225,000
- --
Public Works Inspection N/A N/A NIA ,NIA ~N/A
Project Funding ~rnterprise fund ~_
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
.-_ _..-.
Number of FTEs ~~ ~^~ ~ ~~
~- ~. -- -
Salary/Benefits Costs $0 ~ $0 ~ $0 $0 $0 $0
~: - -
Operating Costs ~ $0 ~ $0 $0 $0 $0 $0
Total Ongoing $0 $0 $0 $0 $0 $0
Maintenance 8
Operation Costs
"`Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project (Wastewater Division SCADA Master Plan
Date ~ 117/2011
Scorer fClint Dolsby
Score 63
Major Drivers Minor Drivers
Impact of Failure I ~ 6 Environmental r-` 5
# Customers Impacted 10 Cost-Effective Partnerships ~ 1
Regulatory ~- 10 Interdepartmental Partnership ~ 1
Operational 10 Stewardship Potential ~~ 4
Prevention ~~ 6
Urgency 10 Total Points 63
Project Category Wastewater Type WWTP Sub Type :Odor Control ~ Project # 10002
Project WWTP Odor Control
--- - - -
Enhancement # ;~- Acct Code 3510-92100 Eng # 1005 Year Identified r20D9 _ Project Sched 2012 to. 2017
-----
Depreciation Financed ~ Capital ~, Score 53 2013 Ranking 13 Section 34 Township 4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
will provide design and construction of odor control improvements at the Wastewater Treatment Plant. More specific
of an odor control system for the fermentation project and at the headworks area of the wastewater treatment plant.
ut design and construction of odor control facilities, wastewater personnel are limited in addressing odor issues and complaints. Control of
is also mandated by our air quality permit. Section 2.5 of this permit states that "The permittee shall not allow, suffer, cause or permit the
,ion of odorous gasses, liquids, or solids to the atmosphere in such quantities as to cause air pollution in accordance with IDAPA
.01.776.01 ".
If ar,r,lirahln ..rha4 is khn current claRinn Invr,l fnr fhic ronuncf anAlnr hnr*r much fiinAinn ie alraariv in fhP haca If annlicahla nleaca
provide future anticipated project costs below.
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: reduced treatment plant odors and complaints. This enhancement vvlll enable the Public Works Department to reduce the
amount of odor from the Wastewater Treatment Plant. Not funding this project may impact compliance with the air quality permit and increases
the potential for more odor complaints from neighboring developments.
Project WWTP Odor Control Total
Project Cost
2012 ~ 2013 2014 2015 2016 2017 Through 2017
Project Costs i $240,000 ' $775,000~~ 1 $980,000 ~ $250,000 ___
$250,000 $1,750,000 ~ $4,005,000~
Public Works Inspection 1.0 Factor ____ 1.0 Factor 1.0 Factor ~ ,r1.0 Factor r.0 Factor ~~
Project Funding Enterprise Fund
nual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
- - - --- -~
- - --- -
Number of FTEs r+~ ~J ~-
Salary/Benefits Costs $0 $0 ~ $0 ~ $0 $0 ~ $0
Operating Costs $20,000 J r $20,000 r $30,000 I $30,000 ~ $30,000 $30,000
Total Ongoing $20,000 $20,000 _ ~ $30,000 $30,000 $30,000 $30,000
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" casts will occur.
- ___ _ __
Project rVVWTP Odor Control
Date 12/15/2010
Scorer Clint Dolsby ~~
Score 53
Major Drivers Minor Drivers
Impact of Failure ~ ~ 6 Environmental ~ ~ ~ 5
# Customers Impacted 10 Cost-Effective Partnerships 1
Regulatory ~ 5 Interdepartmental Partnership I 1
Operational r~_ 10 Stewardship Potential ~4
Prevention I~__ 6
Urgency I 5~ Total Points ~ 53~
Project Category Wastewater Type Other Sub Type ! Project # 'Multiple
__ --_ - --
Project ,Fiber Optics
Enhancement # 14 Acct Code , 3590- ~Eng # .1145 Year Identified ~-- Project Scheel 2013 to~2015
Depreciation Financed Capital ~ Score ' 47 2013 Ranking 18 Section 34 Township , 4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service resu-t of the finished project.
is enhancement is part of a three year effort to install fiber optic lines at the Wastewater Treatment Plant (WWTP), and from the WWTP to the
ater Division. The first phase will fund the design and installation of a fiber optic line from the WWTP administration building to the other facilities
the WWTP. As funds allow, the design and installation of the fiber optic line from the WWTP to the Water Division will be completed. Dedicated
er optic line between the Water Division and Wastewater Division will improve the speed and reliability of communications with the Supervisory
intro) and Data Acquisition (SCADA) System. This coupled with the future Water Division enhancement to install fiber optic line from the Water
elision to City Hall will enable better troubleshooting and communication between Engineering staff and Water Operations staff which will improve
erational efficiency.
what is the current staffing level for this reauest and/or how much funding is already in the base. If applicable please
future
costs below.
project does not require a change in
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: improved security, reliability and efficiency of SCADA system for Public Works Dept. Fiber optics v~ill enable improved
automation of WWTP and collection system facilities, and allow for improved collaboration between Engineering and Water Operations personnel.
By not funding this request, the Water and Wastewater Departments will continue to struggle with communication problems and security related
issues.
~~. _,-
Project Fiber Optics ~ d ~ ~~ Total
Project Cost
2012 ~ 2013 2014 2015 2016 2017 Through 2017
Project Costs Ej $0 $100,000 $100,000 ~ $190,000 $0 ~ h $0 l ~ $390,000
Public Works Inspection , 1.0 Factor 1.0 Factor 1.0 Factor NIA W v rN1A
Project Funding Enterprise fund u
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~ Q ~ 0 ^~ ~ 0 ~ ~ 0 ~ ~ 0 " _ .r 0
Salary/eenefits Costs $0 $0 $0 $0 $0 $0
Operating Costs $0 $0 $0 $0 $0 $0
Total Ongoing - - - - - -- -- - -
Maintenance & $0 $0 $0 $0 $0 ~ $0
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs v~ill be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' casts and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Fiber Optics
Date I 12/8/2011
Scorer Clint Dolsby ~_
Score 47
Major Drivers Minor Drivers
Impact of Failure 6 Environmental D
v
# Customers Impacted r
10 Cost-Effective Partnerships ~0
Regulatory ~ 5 Interdepartmental Partnership ~ 4
Operational I 10 Stewardship Potential ~ 4
Prevention r _~__ 3
Urgency ~ 5 Total Points ~ 47
~ • 1 • ~
Project Category ,Wastewater Type Other Sub Type Project # 10161
Project iFlow Monitoring
Enhancement # ~- Acct Code j3590-94400 Eng # .1038 Year Identified 2010 ~ Project Sched 2011 to 2016
Depreciation Financed =Capital ~ Score ' 61 2013 Ranking ~ 7 Section NA ~~ Township . NA W Range ~ NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
is enhancement is a continuation of a program started in FY2011 to allocate money each year to purchase, rent and maintain flow meters for the
wer collection system. The purchase and maintenance is important for accurate sewer collection system model calibration and identification of
filtration and inflow. In FY2011, Public Works narrowed down the sources of infiltration and inflow in the collection system and purchased a few
w meters. The City plans to place flow meters in the collection system each year to collect additional data and mare accurately pinpoint the
urces of approximately 500,000 gallons of infiltration and inflow. Additionally, as improvements are completed to reduce the amount of infiltration
d inflow, flow monitoring will be conducted to validate that improvements have reduced flows. The enhancement going forward consists of rental
flow meters (if necessary) and continued maintenance of the flow meters and monitoring of the sewer collection system.
If annlirahla what is tha rurranf staffinn leval fnr this request and/or how much fundino is already in the base. If applicable please
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: reduced infiltration and inflow, accurate declining balance report which helps to manage timing of plant upgrades. Part of
our department mission is to provide public services and facilities chat support the needs of our community while emphasizing financial stewardship
and environmental sustainability. This enhancement will enable the Public Works Department to reduce the amount of infiltration and inflow into the
wastewater treatment plant, and effectively manage capacity-related plant upgrades which are valued at approximately $10 a gallon of influent.
Project Flow Monitoring _ _,_._ ~ ~ v Totat
2012 ~ 2013
2014
2015 2016
2017 Project Cost
Through 2017
Project Costs ~ $100,000 I $60,000 $25,000 $25,000 ~ $25,000 ~ $25,000 ~ $160,000
Public Works Inspection N/A NIA ___. N!A ~ ~N/A ,NIA
Project Funding Enterprise Fund
Annual Onooing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~-- 0 ~-~ r 0 ~ 0 ~ 0 - ~ 0 0
SalarylBenefits Costs $0 ---
$0 ~
$0
$0
$0
.~ $0
Operating Costs $0 ~ $0 J ~ $0 ~ ~ $0 ~ $0 ~ $0
Total Ongoing
$0
$0 - -
$0 -
$0 - --- - -
$0
~V$0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure ~-6 Environmental ~ V 5
# Customers Impacted 10 Cost-Effective Partnerships I 1
Regulatory ~~-5 Interdepartmental Partnership r ~ 1
Operational 10 Stewardship Potential r_ 3
Prevention
---
10
Urgency I 10 Total Points r ~ 61
1 /7/2011
Clint Dolsby
61
Project Category :Wastewater Type Other Sub Type Project # ~~
Project :Hansen Bar Coding and Mobile Solution - WW
- - - -- - _
Enhancement # ~~~ Acct Code ~i~ Eng # 1143 Year Identified ~~ Project Sched 2013 to 2013
Depreciation Financed ~ Capital __ Score 45 2013 Ranking .~20 Section 34 Township 4N Range ~W~
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This project is the acquisition of hand-held hardware devices, software, and software licenses to enable inventroy management tasks such as
receipt, transfers, issuem adjustments, and cycle counting using barcodes.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will not change due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
The measureable outcome of this project is the development of an inventory tracking system that does not require manual data entry which will
improve accuracy and efficiency of inventory management. Not funding this request will result in continuing manual inventory management.
---
Project Hansen Bar Coding and Mobile Solution - WW Total
Project Cost
2012 I 2013 2014 2015 2016 2017 Through 2017
- - --
Project Costs I $0 $0 $100,000 $0 $0 $0 $1D0,000
Public Works Inspection N!A N/A I'"/A J J , N/A ,NIA
Project Funding i Enterprise fund __._
Annual Ongoing Maintenance & Operation Costs
Staffing: 2D12 2013 2014 2015 2016 2017
Number of FTEs ,~~ ~~ ~~ ~ 0 ~ ~ 0
SalaryfBenefits Costs ~~-~~ ~~ ~ r_~~W $0 ; $0
Operating Costs ~ ~~- r --~~~ $0 i $0
- - ~..~ - -
TotalOngoing {-- r
Maintenance & ~~ ~ ~ j 1 A ~u $0 ~ $0
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
__ -
Project Hansen Bar Coding and Mohile Solution -WIN
Date 2/24/2012
Scorer Clint Dolsby __._
Score 45
Major Drivers Minor Drivers
Impact of Failure ~--~-v_ 6~ Environmental I 0
~_.~.__ l _._
# Customers Impacted 10 Cosf-Effective Partnerships 0
Regulatory ~ 5 Interdepartmental Partnership I 1
r -- ~ r- - --- - -~...
Operational 10 Stewardship Potential 2
Prevention I 6
Urgency I ~Y 5 Total Points I 45
Project Category _ Wastewater Type ..Other Sub Type ~ Project # 10057
Project Lab Building Expansion _____ ___.
- - - -- ---
Enhancement # 11 + Acct Code 3590- DEng # 1048 Year Identified :2009 Project Sched 2013 to~2014
Depreciation Financed Capital !~/ Score 48 _ 2013 Ranking ', 17 Section .34 Township 4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
project is the design and construction of an expansion to the existing Wastewater Treatment Plant (W WTP) laboratory .Technical experts
evaluated the WWTP lab noting the lack of room to accommodate future analytical equipment and instrumentation and also that storage
;e is inadequate for lab and sampling equipment and lab supplies. The lab currently is 1,920 sq ft total v~ith only 705 sq ft of actual analytical
;ing space. The analytical wet chemistry space is deficient by 400 sq ft to meet current National Pollutant Discharge Elimination System
]ES) permit needs. With the new NPDES permit, required testing will increase more than 3-fold, from approx. 9,600 tests to approx. 30,000
per year. In order to meet the new NPDES permit and plant expansion requirements, the lab requires almost 3 times more working space
currently available. With the lab expansion, most analyses will be kept in house, leading to more accurate and timely reporting, decreasing
xtunities for permit violation. Costs in transportation and off-site analysis vvill be reduced. The lab will also be able to better service the Public
ks utility by providing an environment for drinking water and reclaimed water sampling. The RV Dump Station will be relocated as a part of
project to accommodate the additional space needs of the laboratory.
If applicable what is the currenf staffing level for this request andlor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
This project will not result in an increase in staffing.
Prnviria maam~raFila nn4enmac 4haf irlantifv hnw fhic ranuaet will IaaA 4n tha arrmm~lichmant of rianartmenf nhiertives. What is the
measurable impact of not funding this request?
Measurable outcomes: reduced outsourcing, increased control over sampling and analyses, improved turnaround time and increased employee
productivity. The lab building expansion is necessary to develop and employ strategies that comply with the pending NPDES Permit and
investigate alternative methods of wastewater treatment to reduce nitrogen and phosphorous loadings into our receiving stream. Not funding this
request will result in increased outsourcing ,jeopardizing the integrity of lab analyses.
Project Lab Building Expansion Total
i Project Cost
2012 ~ 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ $0 $500,000 $2,250,000 $0 $0 $0 $2,750,000
__ _
Public Works Inspection ~-~---v~ ~~-_~-~~ ~ ~~~ f ^ ~~~
Project Funding Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
StaKing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ;~~~ ~~ ~~~ ~~-
Salary/Benefits Costs ~ $0 ~ $0 $0 ~ $0 $0 $0
r _ _
Operating Costs J $0 ~ _
$0
$0 - -
$0 $0 - --
~ $0
- -
--- - - _
Total Ongoing ~' $0 - ---- -$O - $0 $~
$0 $0 _°--
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Lab Building Expansion
Date 1/7/2011
Scorer Clint Dolsby
Score 48
Major Drivers Minor Drivers
__..___._ _ I___~_
Impact of Failure 6 Environmental 5
# Customers Impacted ~ 10 Cost-Effective Partnerships I 1
Regulatory ~ti_5 Interdepartmental Partnership ~~ 1
Operational ~ 10 Stewardship Potential r ~ 2
Prevention ~~ 3
Urgency ~- 5 Total Points ~ 48
Project Category _ Wastewater Type ,Other Sub Type Project # 10025
Project Lab Equipment UpgradeslReplacement
Enhancement # • 12 Acct Code 3540- Eng # 1049 Year Identified 2009 Project Sched 2012 to 2017
Depreciation Financed i Capital ~~/ Score • 48 ~ 2013 Ranking 17 Section .34 J Township 4N Range ~1 W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
of critical lab equipment.
ti Tray Sealer: The method the laboratory uses to run the Ecoli analyses uses the Quanti Tray Sealer to complete the analyses. The Lab
fitly uses this sealer to complete Ecoli and Total Coliform analyses for our effluent monitoring, reclaimed water compliance, and our weekly
g of the City water features for the Parks Department to help ensure public safety .
cator: The dessicator is used for the analysis of total suspended solids. The lab currently has one dessicator in which the space is already
d on busy sampling days.
Ived Oxygen Meters:The Lab uses these meters to measure numerous NPDES permit required analyses including dissolved oxygen and
emical oxygen demand. The Lab is requesting two additional meters (one for bench top laboratory analyses and one for field measurements-
nt, basins, ambient monitoring).
for BOD Incubators: These UPS units provide backup power for incubators that hold NPDES required analyses. It is critical that these
„a ..............:.. ..a ....,,,.•t-.,.,a a.,........ ~..a .~.-... •., aa...........a ..t .. ~........t ......... T4,,. ~ .w .......a., a....... u:..~.... u.. .-i ~ inw .~.-~,. a.,...i,
~licable what is the current staffing level for this request andlor how much funding is already in~the base. If applicable please
future anticipated project costs below.
levels will not increase due to this protect
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: improved turn-around times, mitigated risk associated with power surges. Use of the quanti tray sealer, dessicator,
dissolved oxygen meters, and UPS' for the BOD incubators are essential to perform lab analyses. These tests are lime sensitive, critical for
permit and process control, and not funding the request would lead to increased outsourcing and longer turn-around times.
Project Lab Equipment UpgradeslReplacement ~ ~ _ ^ Total
j 2012 ~
~
2013 2014 2015
2016
2017 Project Cost
Through 2017
Project Costs ~ ~ $18,500
~------- ~-- ----
$0 $12,500 $15,000
j- - -
$15,000
~-----
$15,000 --
~--
$57,500
Public Works Inspection rtV/A NIA N!A `NIA ~ N/A
Project Funding General Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~~ ~-~ ~~ ~-~ ~W__.~
r ------
Salary/Benefits Costs I $0
$0
$0 ~
$0
$0
$0
Operating Costs r $500 I v $500 $500 $500 ~ $0 J ~ $0
Total Ongoing ~ $500 $500 ~ ~ $500 $500 $0 r $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Lab Equipment UpgradeslReplacement
Date ~Y 1!7!2011
Scorer Clint Dolsby
Score 48
Major Drivers Minor Drivers
Impact of Failure 10 Environmental ~ 0
# Customers Impacted 10 Cost-Effective Partnerships ~ 1
Regulatory ~1 " Interdepartmental Partnership I 1
Operational ~~----_-5~ Stewardship Potential ~1
Prevention 10
Urgency -
r--~- 5
Total Points ____ _
~~ 48
Project Category Wastewater Type ,Other Sub Type _ Project # ;10037
Project Land Acquisition _ ~~` ~ ~ ~ ~~" ~ ~W ~~ ~~
Enhancement # `I-~-___--~ Acct Code 3590-91000 ~Eng # 1052 Year Identified 2009 Project Sched 2014 tofi2015
Depreciation Financed = Capital ~ Score 37 2013 Ranking 24 Section 34 Township 4N ~ Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
locate and purchase land in a strategic effort to acquire properties near the wastewater treatment plant. Without this program, the City may li
opportunity to acquire land near the wastewater plant while the economic downturn has lowered land prices. This will provide additional area
growth and regulatory driven future plant expansions and will allow us to pursue opportunities such as reuse, wetlands, and biosolids
nposting. The reuse program and wetlands are some of the strategies to reduce wastewater treatment plant effluent discharge to the creek.
solids composting will treat the biosolids for beneficial reuse as fertilizer. Additional buffer zones for the wastewater treatment plant site will
uce the potential for odor complaints that require time and effort to address and that are expensive to resolve.
If applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please
vary depending on the projects. For example, if the additional land purchased is used as a biosolids composting facility, there will be
rations and maintenance required for that facility. Alternatively, if the additional area is used for buffer zones, there v~ill be little or no impact to
operations and maintenance costs.
Provide measurable outcomes fhat identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes:. Acquiring property for future uses will allow the City to plan for the future and place signage on the property and establish
the future use of the site.
Project Land Acquisition Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
~--------._-- ~--______--P..r . ~ r ~-- ~---
Project Costs $0 $0 $800,000 $1,500,000 $0 $0 $2,300,000
Public Works Inspection ~~ ~ !r--_-~~~ ~~~~b ~W
Project Funding 'Enterprise Fund ~ ~ mm ^
Annual Onaoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs I ~ ~~ ~y ~- ~~ ~-~
Salary/Benefits Costs ~ $0 $0 $0 ~ $0 $0 $0
Operating Costs ~$0 $0 $0 $0 $0 $0
Total Ongoing $0 $0 $0 ~ $0 $0 $0
Maintenance &
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Land Acquisition
Date ~ 1/7/2011
~~__~.~
Scorer Clint Dolsby
Score 37
Major Drivers Minor Drivers
Impact of Failure ~ 3 Environmental ~ 0
# Customers Impacted 10 Cost-Effective Partnerships r 3
Regulatory ~- 5 Interdepartmental Partnership I 3
Operational ~ 5 Stewardship Potential ~ ~ ~ 4
Prevention ~~ 3
Urgency ( 1 Total Points ~`~ 37
Project Category Wastewater Type Other Sub Type Project # 10155
_ V - - ------- --
Project Linel Systems Security Upgrade
., _
Enhancement # ~ ~~ Acct Code r Eng # 1167 Year Identified I-_--- Project Sched J2014 to 2014
Depreciation Financed Capital Score 50 2013 Ranking ~16 Section 34 ~ Township 4N ___.. Range ~W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
enhancement funds the last year of athree-year program that installs access control to exterior doors at fhe Wastewater Treatment Plant
ssary to protect employees and our infrastructure. Installing an electronic access control system involves purchasing software licenses and
arming hardware installation. Funds were allocated in the first year of this enhancement to support an annual on-going software support
:cess control at the Wastewater Treatment Plant was improved in FY2011 by installing the Linel "On Guard" System to building doors in nine (g)
ildings at the plant site. Our SCADA system in the Operators Control Building is now secure. We do have typical key control procedures in place
gain access to the remainder of the buildings but they require improved access security. The campus is fenced, but some of the gates are kept
en during week days out of necessity to allow visitor and contractor access. There are no cameras installed and with limited numbers of
iployees available on nights and weekends, it is nearly impossible to survey or have knowledge of unauthorized people inside our facilities or
iustrial complex. While key control can be one method to limit access, it is cumbersome and has been rendered obsolete by electronic access
ntrol systems.
:cess control is needed on the remainder of the exterior doors to all facilities to limit the entry to authorized people only. This enhancement
:tolls the Linel "On Guard" System which is the same system used ai City Hall and funds the remainder of the doors.
what is the current staffing level for this request andlor how much funding is already in the base. If applicable please
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
This enhancement supports our Mission and Vision by offering protection to our infrastructure to prevent nefarious individuals from damaging our
equipment or disrupting our process. The measurable impacts of not funding this request are continued exposure to our infrastructure by
unauthorized people. The remainder of the facility buildings have virtually no mechanism to alert us if unauthorized access is gained to our physical
plant site. A person could cause major damage to our infrastructure before we would be able to stop it. Damage to our system could result in
Project ILinel Systems Security Upgrade _ ~~~ Total
j Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
--_
Project Costs 4 ~ $0 ~J $100,000 .~~ $0 $0 ~ $0 a ~ ~~ $100,000
Public Works Inspection ~--- ~~v ~ ~~~~~ r~_-!~
Project Funding Enterprise Fund
Annual On4oinq Maintenance 8 Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ! 0 0
Salary/Benefits Costs ~- ~~J~ ~~ '~ $0 $0
- - r - - - -
Operating Costs ~~ I ~ ~- ~~' $0 ~ . $0
Total Ongoing rr
Maintenance8~ 1-_-----_.'r_ I_-`__._____._~. ~_ ~ $0 ~4 $0
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Linel Systems Security Upgrade ~~
Date 3/22/2012
__ .
Scorer Clint Dolsby
Score 50
Major Drivers Minor Drivers
Impact of Failure r 10 Environmental I ___. 0
# Customers Impacted ~ 10 Cost-Effective Partnerships ~ 1
Regulatory ~ 5 Interdepartmental Partnership ~ 1
Operational ~ 10 Stewardship Potential ~ 2
Prevention ~ 6
Urgency ~ 5 Total Points 50
Projecf Category ,Wastewater Type Olher Sub Type Project # 10163
Project ~MaintenancelFleet Facility Upgrades J
- ~ -_ ~ --
Enhancement # Acct Code 3590- Eng # ~ 1054 Year Identified 2009 Project Sched 2014 uto 2015
Depreciation Financed _ Capital ~ Score 26 2013 Ranking 27 Section 34 Township ~4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project,
is for the design and construction of a maintenance building for the biosolids hauling truck and sewer TV/cleaning equipment, welding and
cation equipment and machining equipment. The maintenance shop was designed and built when the plant was at its original size and
iciry. The shop was poorly designed in the beginning with insufficient room to work on a normal size vehicle. Of the 3 bays 1 is filled with
ing and fabrication equipment a second with machining equipment leaving 1 bay for 3 mechanics to do their work. Currently the maintenance
is in a mobile office trailer behind the shop.
WWTP has 23 vehicles with 19 open bays for parking. Many of these bays are being used for the storage of spare plant equipment, portable
ps and grounds equipment. The sewer cleaning and biosolids equipment are currently stored outside. A number of the plants specialized
ales are sensitive to cold weather and the freezing of components.
plant is in the process of expanding its critical spare parts inventory. The current inventory is stored for the most part in the enclosed area of
open bays south of the plant with no heat or insulation. Many of these parts are temperature sensitive and a major plant asset. The current
Ilion is a liability to the plant's ability to meet compliance. An option may possibly be to use the existing shop as a warehouse
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Costs associated with running the fleet maintenance facility. Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: the maintenance facility will provide adequate space and requried equipment to maintain the wastewater division's
facilities. This will result in fewer equipment breakdowns and save money in new equipment cost.
-------
Project Maintenance/Fleet Facility Upgrades
^~~` ~
~ ~ _ ~
Total
2012 2013
2014
2015
2016
2017 Project Cost
Through 2017
I I __._. ~
Project Costs ~--`~$0 I $0 ~
I---------- ..
$0
~~_~.._...__- _=
$1,375,000
L __ ..~.. _. _ _ ~ _
$0
~_. _
$0
~-
$1,375,000
Public Works Inspection
Project Funding j Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing; 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ ~~ ~ '~~ ~ ~~
Salary/Benefits Costs $0 $0 $0 ~ $0 $0 r .~ $0
Operating Costs $0 $0 $0 $0 $0 $0
Total Ongoing $0 $0 $0 $0 $0 $0
Maintenance $
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project MaintenancelFleet Facility Upgrades
Date .I 1/7/2011
Scorer Clint Dolsby
Score 26
Major Drivers Minor Drivers
Impact of Failure ~ 6 Environmental ,I
#Customers Impacted -
~~~`-~~ 3
Cost-Effective Partnerships -
~ 2
-`--
~~
Regulatory ~
0 Interdepartmental Partnership ~ 3
Operational 10 Stewardship Potential ,~ 1
Prevention r--~~~ 0~
Urgency ~ 1 Total Points ~'~ 26
Project Category Wastewater Type Other Sub Type Project # !
- - ,.. __
Project :.New Administrative BuildinglOperations Building Retrofit
Enhancement # , 13 Acct Code 3590- _~ Eng # .1092 Year Identified 2011 Project Sched 2013 yto~2014
Depreciation Financed ~ Capital ~: Score 45 2013 Ranking 20 Section 34 Township j4N~ Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
ling operations and administration buildings are inadequate for utilization by staff in their current slate. The Operations Building was
led in 1978 to support a smaller operation in it's approximately 2,000 square foot structure. The building now contains 16 Wastewater
staff who share workspace in tight quarters. The building also lacks a proper number of bathroom and shower facilities for the employees.
Administration Building lacks common work support space and an adequate training room for the needs of employees and those attending
>nally-held meetings which take place at the Wastewater Treatment Plant. The restroom/shower facilities are also inadequate for the number of
and members of the public who use them.
constructing a new administration building, the need to provide a research facility will be met as well as a larger and more adequate training
ice. It will also enhance public outreach efforts and educational opportunities for the Wastewater Division. Constructing the new Administration
Iding will allow the existing Administration Building to be retrofitted for a more suitable work environment for the Operations/Collections
If applicable what is the current staffing level for this request and/or how
in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this reauest will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: provides for adequate work space resulting in increased employee satisfaction and productivity. The new Administrative
Building and Operations Building retrofit will provide adequate space for current and future staff and training opportunities. Not funding this
request will create ongoing issues in inefficiency and productivity due to inadequate space for the operations and collection system staff. This
issue will only increase with the expansion of the Wastewater Facility and the addition of staffing needed to maintain the work of a growing facility.
- -- ---
Project New Administrative Building/Operations Building Retrofit _ .~ Total
I Project Cost
! 2012 2013 2014 2015 _2016. 2017 ~. Through 2017
Project Costs ~ $0 I $730,000 $2,670,000 r $0 u ;~ $0 ____~_ I $0 ~ $3,400,000
s
__ - -
Public Works Inspection ~ ~ r~ ~~~~ .~_~~_ ~~
Project Funding Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
StaKing: 2012 2013 2014 2
015
2016 2017
Number of FTEs ~- ~ -- _ - - - --
~~~ -~ ---
~~~ 1 --
~-
`-~-'
-
;~^~ - .
r~~
SalarylBenefits Costs $0 _
$0 _
~ $0 ~
. $0 $0
$0
-
Operating Costs $0
$0 -- -
$5,000 _ _ - _
$0 $0 ~
$0
Total Ongoing j-- $0 ~ $0 ~ $5,000 y~ $0 v $0 ~ $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs v~ill be incurred on an ongoing annual basis starting v~ith the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project New Administrative Building/Operations Building Retrofit
Date ~ 12/28/2011
Scorer Clint Dols6y
Score 45
Major Drivers Minor Drivers
r--------- ~_ --.---
Impact of Failure 6 Environmental 5
# Customers Impacted 10 Cost-Effective Partnerships ~ 0
Regulatory ~ 0 Interdepartmental Partnership ~ 0
Operational 10 Stewardship Potential ~ 3
Prevention ~ 6
--
Urgency ~ 5 Total Points ~ 45
Project Category Wastewater Type Other Sub Type ~ Project # ~~
Project ResurfacinglSlurry Coat of WWTP Asphalt
Enhancement # ~ Acct Code 3590- Eng # 1165 Year Identified Project Sched , 2015 ~to 2015
Depreciation Financed Capital ~ Score 44 2013 Ranking 21 Section 34 Township 4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of fhe finished project.
This enhancement will fund the resurfacing of the asphalt at the wastewater treatment plant.
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below,
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measureable outcomes: Preventative maintenance of the asphalt at the wastewater treatment plant to extend its life.
Project ResurtacinglSlurry Coat of WWTP Asphalt r ~ Y Total
Project Cost
I 2012 2013 2014 2015 2016 2017 Through 2017
Project Costs ~ $0 $0 $100,000 $0 $0 $100,000
Public Works Inspection ~~ ~- ~~
Project Funding 'Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Sfaffing.~ 2012 2013 2014 2015 2016 2017
Number of FTEs ~~ '~ ~~~ ~~~ ~ 0 ~ 0
Salary/Benefits Costs ~- ~-~ $0 $0
Operating Costs $0 ~ I~ $0 - -- $0 ~ $0 $0 - $l1 -
-_------
TotalOngoing - - -~'
Maintenance ~ ~ r"----- ~ ~ I -$~ -- ~-~ $0--__
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation casts will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will fhen be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project Resurfacing/Slurry Coat of VWIITP Asphalt
Date 3/16/2012
--
Scorer Clint Dolsby
Score 44
Major Drivers Minor Drivers
Impact of Failure ~_- 3 ~ Environmental ~ 0
-~--v~
# Customers Impacted 10 Cost-Effective Partnerships r
0
Regulatory 10 Interdepartmental Partnership I~~0
Operational 10 Stewardship Potential ~D
Prevention ~ 6
Urgency ~ 5 Total Points ~ 44
Project Category Wastewater Type Other Sub Type ~ ~ Project # {10030
Project RV Dump Station at the Wastewater Treatment Plant
- - --
Enhancement # ~_____. Acct Code ~ T ~ Eng # 1068 Year Identified 2009 Project Sched 2014 to 2014
Depreciation Financed _ Capital d, Score 35 2013 Ranking 25 Section 34 Township . 4N Range 1 W
Describe what is being requested and why. If the request includes employees provide a basic explanation of jab functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
This enhancement v~ili fund the relocation of the RV Dump Station near the intersection of Ten Mile Road and the wastewater treatment plant
property. This relocation of the existing RV Dump site which is next to the administration building will remove the additional traffic from the interior
of the wastewater treatment plant and free up valuable real estate in the interior of the wastewater treatment plant that is planned for a future
laboratory expansion.
If applicable what is the current staffing level for this request andlor how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Since this service is currenlly provided at the wastewater treatment plant, relocating the dump station will not have a noticeable impact on the
operation and maintenance costs.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
This enhancement will not only strengthen infrastructure security by removing the public from the interior of the wastewater treatment plant, it will
also free up space for a laboratory expansion which will help to comply with the anticipated NPDES Permit.
-_-~.~._._r_----__. _ ---._,..__~_~-_~._~~ _~_.
- - - --
Project RV Dump Station at the Wastewater Treatment Plant Total
Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
--
E 1_____. ~-____--~-_---. ~ - ~-- _~ __` . ~_~~._ ~- -- ~:-- . ~---__-~-.-
Project Costs i $0 $0 $60,000 $0 $0 ~ $60,000 $120,000
Public Works Inspection • N/A ~ 0.5 Factor , N/A r ' N/A ____ y N/A v
Project Funding ~! Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs 0 _ ~ 0 0 ~0 0 ~ 0
Salary/Benefits Costs $0 $0
J $0 ~. $0
-.
$0 $0
~
Operating Costs $0 ~
~ $0
$0
$0
$0 _
$0
Total Ongoing $0 $0 $0 $0 $0 $0
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project rRV Dump Station at the wastewater treatment plant
j_~ --- -
Date 1/7/2011
Scorer Clint Dolsby
Score 35
Major Drivers Minor Drivers
Impact of Failure ~~ 3 Environmental 1 V
# Customers Impacted 10 Cost-Effective Partnerships ~ 1
Regulatory ~-- ~-~ 5 Interdepartmental Partnership ~ 3
Operational r~~--~ 5 Stewardship Potential r~W~1
Prevention f -----y- 6
Urgency ~- 1 Total Points ~ ~35
Project Category Wastewater Type Other ~ Sub Type Project # Multiple
Project SCADA System Upgrades -Wastewater ~~ - ~~
Enhancement # ~9~-v~ Acct Code .3510-94300 Eng # 1100 Year Identified 2010 Project Sched 2012 to 2013
Depreciation Financed ~ Capital '~, Score .53 2013 Ranking 13 Section NA Township NA Range NA~
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
project is the purchase and installation of upgrades to the Supervisory Controls and Data Acquisition (SCADA) system at bath the base
ns and remote terminals. Periodic upgrades to radios and computers are needed when they become obsolete. Base Stations and remote
nals will be connected to fiberoptic cable as it becomes available to the sites. The SCADA Master Plan will identify upgrades needed to the
station. This project will allow us to begin upgrades in a timely fashion.
It applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will not change due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcomes: improved communication and operational control. This request will result in upgrades to the SCADA system to allow for a
faster, more reliable and efficient means to monitor and control wastewater system facilities which support several objectives: Update, calibrate,
and maintain the Sewer Collection System Model, institute Statistical Process Control (SPC) in the Wastewater Division, enhance and protect
water quality, and increase efficiencies within the Wastewater Division. Not funding this request limits our ability to keep the SCADA system in
Project SCADA System Upgrades -Wastewater
2013 2014 2015
Project Costs 1 I V $50,000 I $160,000 J r $0 ~ $0
Public Works Inspection rN/A W, ~N/A N1A
Project Funding :Enterprise Fund
Total
Project Cost
2016 2017 Through 2017
$0 -- ~ $0 ~--~" $160,000
~N/A - N/A __ .._.
Annual Ongoing Maintenance & Operation Costs
Sfaffrng: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~--~_-~--y ~~ ~~ ~-
Salary/Benefits Costs ~ $0 $0 $0 ~ ' $0 $0 $0
Operating Costs ~ $0 ~ ---•
r~_ $0 r
I ~ $0 ~
r $0 -
$0 -
$0
Total Ongoing r $0
!Y $0
~u-
~--- -_.
$0
r_..__.~.-- -.
$0
I---.-~_V._m~
$0
~~_
$0 -
Maintenance 8
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project SCADA System Upgrades -Wastewater
r.~.~.________V
Date 7/11/2012
Scorer Ciint Dalsby
Score 53
Major Drivers Minor Drivers
Impact of Failure ~ 10 Environmental ~0
# Customers Impacted 10 Cost-Effective Partnerships ~ 1
Regulatory ~ 5 Interdepartmental Partnership ~ 1
Operational 10 Stewardship Potential ~ 1
Prevention 10
Urgency ~ 5 Total Points 53
Project Category .Wastewater Type Other Sub Type ~^ Project # 10035
Project ~ehicle Storage Building T
Enhancement # ~~ Acct Code 3590- Eng # .1084 T Year Identified 2009 Project Sched 2015 to.I2016
Depreciation Financed =Capital ,~ Score ' 26 2D13 Ranking 27 Section ' 34 Township 4N Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
~ication equipment and machining equipment. The maintenance shop was designed and built when the plant was at its original size and
acity. The shop was poorly designed in the beginning with insufficient room to work on a normal size vehicle. Of the 3 bays 1 is filled with
ding and fabrication equipment a second with machining equipment leaving 1 bay for 3 mechanics to do their work. Currently the maintenance
:e is in a mobile office trailer behind the shop.
WWTP has 23 vehicles with 19 open bays for parking. Many of these bays are being used for the storage of spare plant equipment, portable
ips and grounds equipment. The sewer cleaning and biosolids equipment are currently stored outside. A number of the plants specialized
icles are sensitive to cold weather and the freezing of components,
plant is in the process of expanding its critical spare parts inventory. The current inventory is stored far the most part in the enclosed area of
open bays south of the plant with no heat or insulation. Many of these parts are temperature sensitive and a major plant asset. The current
ation is a liability to the plant's ability to meet compliance. An option may possibly be to use the existing shop as a warehouse
If applicable what is the current staffing level for this request andior how much funding is already in the base. If applicable please
provide future anticipated project costs below.
Staffing levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Project Vehicle Storage Building Total
~ ~ Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
..,-~. _..-- - -__ ,~ ._.__ ,~~e~~ ~----
Project Costs ~ $0 $0 $0 $0 $0 $0 $0
Public Works Inspection r ~ ~ ~~
Project Funding ~ Enterprise Fund ~ _~A
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~ ' ~- ~~ ~ ~~
Salary/Benefits Costs $0 $0 $0 $0 $0 $0
Operating Costs $0 ~ ~ $0 I $0 ~ $0 ~~ $0 ~ ~~--$0 _
TotalOngoing - _-- -
$0 _ - -
~ $0
$0
r $0
$0 ~$0
Maintenance &
Operation Costs
*'Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
--
Project Vehicle Storage Building
Date 1/7/2011
Scorer Clint Dolsby
Score 26
Major Drivers Minor Drivers
Impact of Failure ~ 6 Environmental IJ^- 0
# Customers Impacted ~ 3 Cost-Effective Partnerships ~ 2
Regulatory ~ 0 Interdepartmental Partnership .~--- 3~
Operational 10 Stewardship Potential r------` 1-~
Prevention ~-0
Urgency --
~ 1-
.Total Points
26
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ECEP for 2013-2017
BJCaf Pro'e4 Name
1030 Ranldin Po. Ten Mile totinder- Fuse
' These reo~ded water projedsare not inducted on this map due to varying,
not recently lndenlifled or none>riSenl ph scat loc-1ion.
BJOY Ra'ed Name
10xi Ste ~edficPqulfer FYdia9e 3udy
1094 Oas;A FCmiil Modification forP[tuifer F~charcx
1149 Wferf~dtar9e
Project Category ', Recycled Water Type Strategic Planning Sub Type Project # ,
Project Class A Permit Modification for Aquifer Recharge ____
Acct Code 3200-55080 DEng # 1094 Year Identified 2011 Project Sched .2014 to 2015
Enhancement# ,~~ ~~~ ~~ ~ Y j
Depreciation Financed Capital ~ Score : 46 ~ 2013 Ranking ~ 3 Section NA Township ~NA~Y Range NA~
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. ff the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
3 the results of the site specific aquifer recharge study, the City may elect to apply for a permit modification to the Class A Reuse Permit for
recharge. This would allow the City to divert effluent from the river discharge into aquifer recharge and potentially reduce the cost of
nt technologies necessary to reach low phosphorus limits. Aquifer recharge has the potential to provide an avenue to reduce the effluent
~e to Five Mile Creek which could potentially delay or eliminate future treatment upgrades that would be required to reach low phosphorus
If applicable what is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provide future anticipatetl project costs below.
This project does not require a change in staffing.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcome: decreased costs in meeting the permit requirements by avoiding Waste Water Treatment Plant upgrades. This
enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant
Discharge Elimination System (NPDES) Permit requirements in acost-effective and environmentally responsible manner. Not funding this request
will result in the inability to potentially ascertain cost-effective and environmentally responsible means to meet the NPDES Permit requirements.
Project Class A Permit Modification for Aquifer Recharge Total
i Project Cost
2012 i 2013 2014 2015 2016 2017 Through 2017
~ r_ - - -- -----
Project Costs ! $0 I $0 $100,000 $100,000 $0 $0 $200,000
--- - -
--
Public Works Inspection N/A NIA N!A N/A N/A
Project FundingEnterprise Fund ^~
Annual Ongoing Maintenance & Operation Costs
Stalling: 2012 2013 2014 2015 2016 2017
Number of FTEs r~---v~/ r~~--f-- I I-~~ ~~
SalarylBenefits Costs ~ ~$0 ~~ ~~ $0 ~~ ~ $0 ~ $0 ~ $0 ~ $0
Operating Costs r $0 ~ ~ $0 I $0 $0 $0 ~ $0
~----.--$o ~-
Total Ongoing
~~-__ ~o ---
~0
$a --- ~ $o
$o
Maintenance &
Operation Costs
**Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure ~ ~ 3 Environmental r~____ 5
I
# Customers Impacted 10 Cost-Effective Partnerships ~ 3
Regulatory r 10 Interdepartmental Partnership ~ 0
Operational ~ 0 Stewardship Potential ~~ 4
Prevention r~ 6
Urgency ~ 5 Total Points 46
1/7/2011
Clint Dolsby
46
Project Category Recycled Water Type Strategic Planning Sub Type Project # ~~
Project Site Specific Aquifer Recharge Study
Enhancement # , 15 Acct Code 3200-55080 Eng # 1093 ~ Year Identified ' 2011 Project Sched 2013 to 2014
Depreciation Financed I Capital ~ Score 47 M 2013 Ranking I Section NA Township NA Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
hancement will provide a comprehensive aquifer recharge study which will analyze the viability of aquifer recharge as a means of utilizing
pater effluent. The study will evaluate several methods of aquifer recharge, and provide recommendations for moving forward v~ith a specific
type and location. If a suitable location can be identified, aquifer recharge has the potential to provide ayear-round utilization of wastewater
. Aquifer recharge would allow the City to meet our NPDES requirements at significantly lower cost than Wastewater Treatment Plant
es. We anticipate that Region 10 EPA will issue the City of Meridian a new Wastewater Treatment Plant NPDES Permit within the next 18
. Depending on the requirements of the new permit, the utilization of aquifer recharge, coupled with other uses of recycled water, may save
of dollars of wastewater treatment plant upgrades.
urha} is }ho rnrre of e}affinn Ie~ml fnr }hic ren uec} anA/nr hnai murk fi~nr}inn is alroar~~r in }he pace If annlirahle nleaee
future
costs below.
levels will not increase due to this project.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcome: decreased costs in meeting the permit requirements by avoiding Waste Water Treatment Plant upgrades. This
enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant
Discharge Elimination System (NPDES) Permit requirements in acost-effective and environmentally responsible manner. Not funding this request
will result in the inability to potentially ascertain cost-effective and environmentally responsible means to meet the NPDES Permit requirements.
Project Site Specific Aquifer Recharge Study -` °-._.._.~_ ~,___~_ ~.r._d._.~...,_..___ Total
~
2012 2013
2014
2015
2016 2017 Project Cost
Through 2017
.
+ -
Project Costs 1 $0 $150,000
~_~_~a.----~
$175,000 - _
--
$0 -
-
$0 $0
_ $325,000
Public Works Inspection 0.5 Factor 0.5 Factor ~ '. NIA ~ NIA ~ N/A
Project Funding Enterprise Fund i~
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
- - - - -
Number of FTEs r ~~ ~- ~-
Salary/Benefits Costs $0 ~ $0 $0 $0 $6 i $0
- --
Operating Costs $0 ! $0 $0 $0 $0 $0
Total Ongoing $0 $0- -_. _ _ $0 - - r- - $0 - ~ - $0 $0
Maintenance &
Operation Costs
"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure ~ 6 Environmental r 5
# Customers Impacted ~ 7 Cost-Effective Partnerships ~-~-- 3
Regulatory 1 ~ 10 Interdepartmental Partnership ~--_~ 1
Operational ~ p Stewardship Potential ~-4
Prevention ~6
~
Urgency r 5 Total Points ~
47
1/7/2011
Clint Dolsby
47
Project Category Recycled Water Type Distribution Sub Type Project # 0766
~_~~
Project Franklin Rd, Ten Mile to Linder - Reuse^ ._
Enhancement # r7 ~ Acct Code 3590-96173 Eng # 1098 Year Identified 2010 Project Sched 2012~to 2013
- --
Depreciation Financed j Capital ~/ Score 42 2013 Ranking 4 Section f34 Township 3N J Range 1W
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions, If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
descrption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
f reclaimed water is an important part of Public Works strategy for economically disposing of effluent from our Wastewater Treatment Plant.
project is for design and construction of a 12" reclaimed water pipeline along Franklin Road between Ten Mile and Linder. This project was
~Ily scheduled for construction in 2012, but was postponed by Ada County Highway District (ACRD) until 2013. The project will expand the
reclaimed water service area along Franklin Road. Public Works plans to complete this project in conjunction with the ACRD project to widen
lin Road between Ten Mile and Linder. The Cily will be able to expand the service area of our reclaimed water program, while minimizing
and impacts to its citizens by eliminating pavement restoration for the City's portion of the work and sharing other administrative costs with
will manage all construction associated with the project. The City will reimburse ACRD for our share of the work.
is the current staffing level for this request and/or how much funding is already in the base. If applicable please
provitle future anticipated project costs below.
This project does not require a change in staffing.
Provide measurable outcomes that identify how this reauest will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable impacts: decreased costs and increased means to dispose of effluent. By not funding this request, the City will be unable to complete
our portion of the work for at least 5 years, and will incur all administrative and pavement restoration costs. Not funding this project will also limit an
important tool in disposing of effluent from our Wastewater Treatment Plant.
Project Franklin Rd, Ten Mile to Linder -Reuse Total
` 2012 2013
i
2014 2015
2016 Project Cost
2017 Through 2017
___ _
Project Costs j ~ $0 ~~~ 'r $180,000 _
$0 ~ ~ $0 _
~ $0
$0 $180,000 ~
Public Works Inspection I1.0 Factor ~ jN/A ~ rN/A~ ~~ W ~N1A Y~J ,NIA ~____ y
Project Funding ,Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs r - - -
~~ ~ -
~~ _
Salary/Benefits Costs .I $0 $0 $0 $0 $0 $0
-
Operating Costs $0 r $2,000 - -
$0 $0 -:J
~~ $0 -
$0
Total Ongoing ~" $0 ____ r $2,000 $0 ~ $0 $0 $0
Maintenance 8~
Operation Costs
'"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure 3 Environmental 5
# Customers Impacted 10 Cost-Effective Partnerships r---~- 1
Regulatory 10 Interdepartmental Partnership ~ 1
Operational ~ 0 Stewardship Potential ~v y 4
Prevention ~ 3
Urgency ~ 5 Total Points ~ ~~42
I ~ 117!2011
rClint Dolsby
42
Project Category Recycled Water Type Storage Sub Type Project # ~~
Project Aquifer Recharge~~ ~'
Enhancement # ~ ~ Acct Code 3590-96172 Eng # J1149 Year Identified 2012 ~ Project Sched 2015 to 2016
-- -
Depreciation Financed Capital '~/, Score _r1 2013 Ranking 1 Section NA Township ; NA Range NA
Describe what is being requested and why. If the request includes employees provide a basic explanation of job functions. If the request
includes consulting or contracting fees include a description of the scope of work. If the request includes equipment, include a
desorption of what the equipment will be used for. If the request includes construction, describe the service result of the finished project.
project will include the design and construction of an aquifer recharge system at the site(s) that have been selected through the site specific
fifer recharge study, assuming a permit modificaiton for aquifer recharge has been granted by the Idaho Department of Environmental Quality.
is related to the compliance strategy for the anticipated limits in the upcoming NPDES Permit for the Meridian WWTP. Aquifer recharge has
potential to capture a percentage of the effluent flow that would be discharged to Five Mile Creek.
If applicable what is the current staffinq level for this reauest
already in the base. If applicable please
provide future anticipated project costs below.
This enhancement will likely impact the staffing level at the wastewater treatment plant.
Provide measurable outcomes that identify how this request will lead to the accomplishment of department objectives. What is the
measurable impact of not funding this request?
Measurable outcome: decreased costs in meeting the permit requirements by avoiding Waste Water Treatment Plant upgrades. This
enhancement supports the departmental objectives to develop and employ strategies to meet Wastewater Treatment Plant National Pollutant
Discharge Elimination System (NPDES) Permit requirements in acost-effective and environmentally responsible manner. Not funding this request
will result in the inability to potentially ascertain cost-effective and environmentally responsible means to meet the NPDES Permit requirements.
--- ---- -
Project Aquifer Recharge ~ ~ ~ ~ ~~4 Total
i Project Cost
2012 2013 2014 2015 2016 2017 Through 2017
- - - -- -
Project Costs ; I ~ ~ $0 ~ $0~ .~ $250,000 r $600,000 ~ $600,000 ~ ~ $1,450,000
- - - - -
Public Works Inspection NIA ____. NIA 1.0 Factor 1.0 Factor ~1.0 Factor
Project Funding Enterprise Fund
Annual Ongoing Maintenance & Operation Costs
Staffing: 2012 2013 2014 2015 2016 2017
Number of FTEs ~~- ~~ ~~~ ~ 0 '~-u 0
`- _ ___
Salary/Benefits Costs C..________._.~. ~~ ~~~ ~ $0 ~ $0
- - -- - - - -
Operating Costs ~-----~-------J ~~R ~ ~ I~~ ~ $0 ~ $0
Total Ongoing ~ I ~ ~ f- $0 " ,~~ $0 "---'
Maintenance 8~
Operation Costs
"'`Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year
under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs
will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the
"one time" costs will occur.
Project
Date
Scorer
Score
Major Drivers Minor Drivers
Impact of Failure I 6 Environmental (~ ~ 5
# Customers Impacted 10 Cosf-Effective Partnerships I 0
Regulatory 10 Interdepartmental Partnership ~~ 0
Operational (-=--~5 Stewardship Potential 4
Prevention ~ 6
Urgency ~ 5 Total Points ~ J 51
f_ __
1218/2011
lClint Dolsby
51
e~-i i n ity until satin
October 9, 2012
I lJ $
CLERKS oFF-cE FinraL acrion-
DATE: I E-MSTAFF TO AGENCY I APPLICANT I NOTES I INITIALS
ri ®n ® until ®n
T° :October 9, 2012
°T
Il"M 1'I1°LE:
Community Development: Transportation Update on Transportation Projects, Priorities
and Studies -Includes Discussion About Roadway, Intersection and Interchange
Construction Projects
MEETING NOTES
Community Item/Presentations Presenter Contact Info.lNotes
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS
STAFF AGENCY APPLICANT
October 4, 2012
MEMOR~4NDUNI
TO: Mayor Tammy de Weerd
City Council Members
CC: City Clerk
FROM: Caleb Hood, Planning Manager
Tim Curns, Transportation and Utility Coordinator
RE: Transportation Update, October 2012
October 9, 2012 City Council Workshop Agenda Item
Below is a summary/update on some of the transportation and roadway projects City
Staff has been involved with over the past couple months. This is not an exhaustive list,
but rather highlights some of the more important activities that have recently transpired
(or are about to transpire) in the transportation realm. Staff will be at the October 9th
workshop to discuss some of these topics in more detail, but Staff does not intend on
mentioning all of these projects during the meeting. Instead, please feel free to contact
staff should you have any comments, concerns, or questions on any of these projects
before, during, or after the workshop.
2012-2013 ACHD CONSTRUCTION PROJECTS:
Ten Mile/Ustick Intersection: This intersection project widened the intersection to
inccude six lanes on the south, west and east approaches; the north approach includes
five lanes. All approaches now include a left and right turn lane. The intersection
project is mostly complete, but there is some finish work occurring around the pond
site. The roadway widening project, between Cherry and Ustick, will be constructed in
2015.
Ustick, Duane (near Eagle) to Campton (near Cloverdale Widening this section of
roadway, from two to five lanes. Construction began on February 6, 2012 and is
substantially complete; there is some utility work and pond landscaping remaining.
Eagle/Amity Roundabout: ACHD has designed and constructed asingle-lane roundabout
(RAB) for the Eagle/Amity intersection. This intersection was closed for part of September, but
Community Development Department ®33 E. Broadway Avenue, Meridian, ID 8364z
Phone zo8-884-5533 ®Fax zo8-888-6854 ®www.meridiancity.org
Page 2
is now open. ~-dditional finish work (irrigation and street lights) may occur through
October, but project is about 2 months ahead of schedule. This RAB is expected to last for
approximately 10-15 years, depending on growth, before needing expansion to a dual-lane
RAB.
Main Street Rehabilitation: This downtown project removed the road surface and re-built
Main Street between Franklin Road and Fairview Avenue. Curb ramps were also re-built
to comply with Americans with Disabilities Act (ADA) standards. Construction began
in July and is complete.
Ustick/Locust Grove: This project will widen the intersection to five lanes, including curb,
gutter, sidewalk and bike lanes. ACH® has received more impact fees than
anticipated, and is considering advancing this project from 2014 into FY13.
Franklin, Ten Mile to Linder: This project is shown in the current FYWP for construction
in 2014, but ACRD anticipates construction in 2013. ACHD has a few parcels to acquire
right-of-way and then anticipates proceeding into construction. This project is on the
90-day bid list.
Meridian Road and Main Street Split Corridor: A project consultant, Central Paving, has
been selected. Apre-construction meeting was held on October 4t". A notice to
proceed on the project is anticipated for October 29t". Meridian Road, between the
railroad tracks and Cherry Lane will be closed shortly thereafter. Access to the
employee parking lot will be from the east, via Main Street. Staff will provide some other
details regarding public outreach and stand for questions during the workshop.
Franklin, Black Cat to Ten Mile Road: This is a Federal Aid project, programmed for
construction in FY16 with the Franklin/Black Cat intersection. This project is currently in
the design phase. Low-impact stormwater alternatives for this project are being
evaluated.
Ustick/Meridian Road: Since the project was originally scoped and estimated in 2009,
the ACHD Capital Improvements Plan (CIP) has been updated, more turn lanes are
needed and other assumptions have changed. The 2009 scope for this project has been
amended to include the 2012 CIP, which includes an increase in design, right of way,
and construction costs. The additional roadway and intersection width also requires
additional right of way. The ROW is estimated to increase from $500,000 to $900,000.
With the increase in construction costs of $1,495,000, bringing the total construction
cost to $3,600,000, there is also an increase in the design cost. The assumption going
forward is that this should be a 7 x 7 intersection. Because this is a federal aid
project, 92.66% of the design costs will be reimbursed and ACHD pays out only 7.34%
of the project costs. This project will be designed this year, but construction is still in PD
(Planned Development.)
Roundabouts and the Master Street Map: ACHD has been evaluating the feasibility of
roundabouts at various intersections throughout Ada County. Reid Middleton, Everett,
Washington, was selected through an RFP process to help ACHD look into roundabout
feasibility and the project was initiated in August 2011. Reid Middleton completed their
analysis in June 2012. For the past few months ACHD has been working to complete
their internal review of the products from the consultants; ACRD reviewed the right-of-
Page 3
way (ROW) impacts, signal coordination issues and other clean up issues. The
intersections where roundabouts may be constructed, but should be preserved for, will
be incorporated into the Master Street Map. The roundabout map is now available for
the Cities to review and will be going to the ACRD Commission for adoption in
December of 2012. Staff will share the roundabout map with the Council during the
workshop and look for feedback. If the Council is supportive of preserving R01~!
for roundabouts and incorporating this information into the MSM, ACRD would
like a letter of support.
PROGRAMMING, BUDGETS AND IMPFACT FEES
Idaho Transportation Improvement Plan (ITIP): On September 20t", the ITD Board
approved the 2013-2017 ITIP. The approved 2013m2017 ITIP includes $40M for
reconstruction of the Meridian Road Interchange. This $40M is programmed in 2014
using GARVEE funds._(See ITD Projects below for more information on the Meridian
Road Interchange.)
ITD PROJECTS
2013-207 ITIP and the Meridian Road Interchange: Included in the approved 2013-2017
ITIP is $40 million dollars for right-of-way, design and construction of a new interchange
at Meridian Road and I-84 in-2014. The project is proposed for funding via GARVEE
bonds. The Meridian Interchange Task Force will be meeting on October 11t" to discuss
design elements and priorities they would like to see with this project. Some of the
elements or enhancements the Task Force discusses may require Council support. The
Task Force will also discuss communicating with ITD District 3 and the selected project
consultant to engage them on priority elements for the IC design. Staff will bring a report
back to Council later this fall. Are there specific amenities (e.g. -landscaping,
stamping concrete, etc.) or specific design elements (i.e. -bike/ped facility)
Council would like to explore (or dismiss) as part of this project?
ITD currently has out an RFP for design and public involvement services. An
interchange consultant should be chosen by the end of the calendar year, and a notice
to proceed with public involvement and design work beginning shortly thereafter.
Construction of the project should be complete in the summer of 2015.
Eagle Road Improvements: The first phase of the Eagle Road median project, between
Franklin and River Valley, was complete in late July. The second phase, north of River
Valley, is currently underway. The project should be complete in the fall.
Meridian
Split C
Pha
Construction ; Briefing
\ Zaragoza
a\ago a a \. Jeff
}a n n
Project A\D and Central
Pav)n
SeDtember .01
1
ACHD
I
. . .. .....
511, V
development corp.
Public meeting: Wednesday, October 17th at City all
Advertisements in newspapers
Radio ads to begin running
Pitching to radio station mornings os
Door-to-door visits
Ground breaking event
Tentative date: Monday, October 29th
First Town all: Tentative date, Monday, November I 9th at City all
Directional /alternate access signs installed
idor.or'g I jp)j-p --.6-tachd'!1dqho.o,�qj
ACHD
EP
Keys to Project Success
4
Safety, safety, safetJ
deve[opment corp
4 -hour safety orientation prior to start of construction with First Link Safety
All subcontractors as well as ACHD and City personnel are encouraged to
attend
Open and consistent communication between all
team members
��, Selection of qualified team
1
10 Mljj��
lv� I, -i: I- Ail Col
Project Team
devel,opm, ent corp.
40, CH D
o
E
Known Risks
development corp
'Previous dates are always subject to change pending
construction conditions
��,Construction schedule does not include 3,d party utility
relocations
High ground water
il contaminations
ts of traffic its on Cherry/Fairview
��,Safety for the general public and constructio
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a October 9. 2012 I1° a
J
ITEiiVI TITLE:
A
Third Reading of Ordinance No. 12-1528: Downtown Core Sidewalk Facility Standards,
Title 8, Chapter 1 Ordinance with City of Meridian Improvement Standards
MEETING NOTES
I~
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: I E_MSTAFF TO I AGENCY I APPLICANT I NOTES INITIALS
CITY OF MERIDIAN ORDINANCE NO. ~'~, ° ~ 5 2. ~
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
AN ORDINANCE OF THE CITY OF MERIDIAN REPEALING AND REPLACING TITLE
8, CHAPTER 1, MERIDIAN CITY CODE, CITY CORE STREETSCAPE ORDINANCE;
DEFINITIONS, REQUIREMENTS FOR ALL ENCROACHMENTS IN THE CITY CORE
STREETSCAPE, REQUIREMENTS FOR ENCROACHMENTS IN THE USE ZONE,
REQUIREMENTS FOR ENCROACHMENTS IN THE STREET FURNISHING ZONE,
PENALTIES AND ENFORCEMENT, AND SEVERABILITY; REPEALING TITLE 8,
CHAPTERS 3, 4, AND 5 MERIDIAN CITY CODE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Council of the City of Meridian finds that the placement of
encroaclnnents an sidewalks in the greater downtown area should contribute to the appeal,
marketability, and overall character of downtown Meridian, and should be of benefit to business
owners, their patrons, and the general public;
WHEREAS, on August 7, 2012, the Ada County Highway District ("ACRD"}, which has
jurisdiction over sidewalks, entered into a license agreement with the City of Meridian for the
regulation and maintenance of sidewalk facilities in the in the downtown Meridian City Core;
WHEREAS, the limited nature of the City's regulatory authority under this license
agreement allows the City to permit, sublicense, and establish standards for the placement of
streetscape encroachments in the downtown Meridian City Core, which permits or sublicenses may
be revoked by City or ACRD pursuant to the provisions of this ordinance oz• the ACRD-City
License Agreement; in other words, the City may not convey any entitlement to the placement of
such encz•oacllments; and
WHEREAS, in accordance with the terms and provisions of its license agreement with
ACI-ID, the City seeks by this ordinance to protect and promote the health and safety of the public
and promote the charm, character, atad unique atmosphere of downtown Meridian by regulating the
site, placement, operation, and maintenance of movable and non-movable structures and objects
upon the sidewalks in the greater downtown Meridian area;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO:
Section 1. That Title ~, Chapter 1, Meridian City Code is hereby repealed and replaced with
the following language:
CHAPTER 1;
CITY CORE STREETSCAPE ORDINANCE
8-1-1: DEFINITIONS:
As used in this chapter, the following definitions shall apply:
CITY CORK STRBITSCAYL OltllINANCE PAGE l OF 1 G
AMENITY: Non-permanent encroachment placed within the streetscape (e,g., chairs, tables,
umbrellas, planters).
CITY CORE: The area of Meridian, Idaho bordered on the north by E. Carlton Avenue, on the south
by E. Ada Street, on the west by N. Meridians Road, and on t11e east by N. East Third Street. See
Figure 02.
Cz.,EAR ZONE: The area of the Use Zone to be fi•ee of encroachments or obstructions, typically five
feet (5') wide. See Figure O1.
DIRECTOR: The Director of the City of Meridian Community Development Department or an
authorized representative.
ENCROACHMENT: Object placed within the streetscape.
FIRST AMENDMENT ACTIVITY; Any and all expressive and associative activity that is protected by
the United States and Idaho Constitutions, including speech, press, assembly, and/or the right to
petition. This defnnition shall not include activity that damages, harms, or injures persons or
property.
LIMITED DURATION SIGN: See definition set forth in Meridian Unified Development Code section
11-lA~l.
PORTABI.,E SIGN: See definition set forth in Meridian Unified Development Code section 11-IA-1.
PROJECTING SIGN: See definition set foI•tl~ in Meridian Unified Development Code section 11-1A-
1.
STREET FURNISIIING ZONE: The aI•ea of the streetscape along the curb, typically eight feet (8')
wide alad containing streetscape improvements, See Figure dl.
STREETSCAPE )<MPROVEMENT: PeI.llaanent encroaclunent placed within the Street Furnishing Zane
(e,g,, street lights, street trees, tree gI•ates, pavers, permanent bicycle racks).
STREETSCAPE: In the City Core, that portion of right-of way adjacent to the roadway, between the
back of curb and face of building, including Use Zone, Clear Zane, and Street Furnishing Zane, See
Figure O1.
UsE ZONE: The area of the streetscape between face of building and Street Furnishing Zone.
Ci'I'Y CORE S'I•ItCETSCAI'E ORDINANCE PAGE 2 OP lb
Flgltlii'8 Ol: ST~tEETSCAPE
Properly Lina (typical)
Public RO1V
Note: An awning
~r canopy may
require a building
permit.
Minimum 7'
vertical clearance
required for
overhead building
improvernenls or
amen)#fes In the
use zone.
~i
~i
~ '
-------------~-- 5
~~
Curb
r
i 6' fyp,
Buildi
use zone
Amenity Examples:
» Outdoor dining
» Tables
» Planters
,> Chairs
Viries
8'
SG•eei
Street Fumish(ng Zone
Streetscape Improvement examples;
» Street trees
» L#ghts
» Permanent Benches
Clear Zone
» This area is required
to be kept clear for
pedestrian use
CETY CO1tL" S•I'REETSCAPI ORI7TNANCL PAGE, 3 OF 16
ff igui•e 02: CI`i'Y COR>
E(cnR~TONrnyEE
~._ .~ ~
TI I - ( -_ -
IE(6TATEbgVEy
_ .~ ..
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:,E PINE nVEi
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-`----
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i;-n-.
~.e ®na
-~-~ Ra(I Una
~~_ __ ~~~ Gity Core
CITY CORE S1'REETSCAPE ORDINANCE. PAGL 4 OtI 16
8-1-2: REQUIREMENTS FOR ALL ENCROACHMENTS IN THE CITY CORE
STREETSCAPE:
The following provisions shall apply to all encroachments and uses of the Streetscape in the City
Core:
A. Compliance with City of Meridian Imp~•ovement Standards. It shall be unlawful for any
person placing encroachments on any portion of the City Core Streetscape to violate or fail to
comply with any applicable standard set forth in the City of Meridian Improvement Standards.
B. Compliance with City Code. It shall be unlawful for any person placing encroachments on
any portion of the City Coz•e Streetscape to violate or fail to comply with any applicable
standard set foz•th iz1 Meridian City Code, including, but not limited to: Title 4, Chapter 3
(Outdoor Sales and Temporary Uses), Title 10 {Building and Fire codes), Title 11 (Unified
Development Code), and this chapter.
C. Clear Zone. A linear pedestrian clear zone shall be maintained on the Streetscape at alI times.
owners of property adj acent to the Streetscape shall be responsible for ensuring that the Clear
Zone is at least five feet {5') wide, uninterrupted, generally parallel to the roadway, and free of
obstructions. It shall be unlawful for any person placing encroachments on any portion of the
City Core Streetscape to fail to provide a Clear Zone as required by this subsection, except that
where site conditions are such that full compliance with this section is impossible or impractical,
the property owner may propose alternative compliance in accordance with the relevant
procedures set forth in Meridian Unified Development Code section 11-SB-S.
D. Safety. All encroachments in the Streetscape shall be safe and in good repair. It shall be
unlawful to place encroachments on any portion of the City Core Streetscape or to fail to keep
the Use Zane and Clear Zone clean and free of litter and debris. >/ncroachments shall not be
conapz•ised of or include a color or texture that does or may adversely impact pedeshians or
drivers, or that otherwise creates a hazard.
8~1~3; REQUIREMENTS FOR ENCROACHMENTS IN THE USE ZONE:
A. Required licenses, permits. It shall be unlawful for any person to place an encroachment, or
allow an encroachment to be placed, in the Use Zone without each az~d all of the following:
1. A City of Meridian Use Zone lancroachment Permit, where required,
2. Any az~d all applicable licenses, permits, certifications, and/or appz•ovals required to lawfialiy
sell or serve beer, wine, andlor liquor in the Use Zone.
Any and all licenses, permits, and/or certifications required by the Central District Health
Department.
4. Any and ail licenses, permits, and/or certifications required by Title 10 of this Code.
CPI•Y CORE STREETSCAPF ORDINANCE PAGE 5 OI~ 16
S. Any and all licenses, permits, and/or certifications required by Title 11 of this Code,
including, without limitation, sign permits.
6, Any and all other licenses, permits, and/oI• certifications required by local, state, or federal
law.
B. City of Meridian Use zone Encroaciament Permit.
Application. Application for a City of McIidian Use Zone Encroachment Permit shall be
made to the Director. Such application Iaaay be made only by the person ownilag or renting
tlae property directly adjacent to the Use Zone on which the proposed elacl•oaclaments are to
be placed. Such application shall include;
a. A completed application on the form provided by the P1alalaing Division;
b. Detailed site plan including locations of all existing and proposed encroachments;
c. Photographs or illustrations showing all proposed encroachments;
d. Prof of written notice to abutting property owners;
e. Application fee as set forth in the fee schedule of the Planning Division;
f: Affidavit of Legal Interest in the property abutting the Use Zone where the proposed
encroachments are to be placed;
g. PI•oof of an insurance policy with milaimum limits of $500,000.00 per persola bodily
injury, $500,000.00 per occurrence bodily injury, and $100,000.00 per occurrence
property damage, naming the City as additional insured; and
h. Other application materials as maybe reasonably required by the Planning Dilector.
2. Issuance or denial of application. Within five (5) working days following receipt of all
application materials required by this section, the Director shall either issue a Use Zone
Encroac}unent Permit to the applicant or deny the application. Where a Use Zone
Encroachment Permit is denied, the Director shall notify the applicant of such denial in
writing, which shall include notice of tlae right to City Council review of such decision as set
forth in this section. Written notice of the denial shall be sent via U.S. mail.
3 • Grounds for denial. The Director shall deny ata application for a Use Zone Encroaclunent
Permit where:
a. The application is incomplete or required application materials or fees have not been
submitted;
b. Evaluation of the application or application materials reveals that provided information
is invalid, false, or incomplete; or
c. The proposed encroaclalaaelat will not be placed in the Use Zone in accordance with all
applicable standards and provisiolas of law.
CITY CORE STRFEI.SCA}'L" ORDINANCE PAGF, 6 OF 16
4, Review of deniaY. City Council review of the Director's issuance or denial of a Use Zone
Encroachment Permit tnay be requested by tl~e applicant, or by the owner of property
adjacent to the Use Zone where the proposed encroachments are to be placed, within
fourteen (1~) days of such issuance or denial. Such request shall be made in wt•itittg, shall
state the reasons for such request, and shall be delivered to the City Clerk via U.S. mail or in
person, Upon receipt of such request, the Cifiy Clerk shall schedule a public hearing on the
request at a City Council meeting within thirty (30) days. The City Council's decision shall
be a final decision.
S. Provisions of Permit. The Use Zone Encroachment Permit shall include:
a. The names of the permit holder permitted to place encroachment(s) in the Use Zone
undet• such Use Zone Encroachment Permit;
b. The times, dates, places, and manner by which the encroachments} may be placed in the
Use Zone undet• such Use Zone Encroachment Permit;
c. A descx•iption of the encroachment{s) that may be placed in the Use Zone under such Use
Zone Eneroachtnent Permit; atad
d. Any and alI other conditions of placement or maintenance of the encroachment(s) placed
in the Use Zotte under such Use Zone Encroachment Permit that are necessary to protect
the public health, safety, and welfare, and to mitigate effects on surrounding property.
6. Term of Permit. The Use Zane Encroachment Permit shall be valid for a period of one {1)
year from date of issuance, and ttaay be renewed by the process for application therefor as
set forth herein, Upon expiration of the Use Zone Eneroachtnent Permit, all etcroachments
shall be removed.
7. Revocation of Permit. In addition to any and all other applicable civil or ct•iminal
penalties, the Director may revolve a Use Zone Eneroachtnent Pet•mit where, following
written notice to the permit holder and reasonable opportunity to cure:
a. Any term or condition of the permit or any provision of law is violated;
b. It is found, after issuance, that it was issued pursuant to falsified, inaccurate, or
incomplete information on the application therefor;
a The encroachment, its placement, or any component thereof varies rnatet•ially from the
approved site plan or other representation in the application,
The Director shall notify the permit bolder of such revocation in wt•iting, and shall mail stick
notice to the permit holder at the mailing address set forth in the Use Zone Encroachment
Permit application. Such revocation shall be effective immediately upon mailing to the
permit holder.
8, Reviewv of revocation. City Council review of the Director's revocation of a Use Zone
Encroaclunent Permit may be requested by the Use lone Encroachment Permit holder
within fourteen (1 ~) days of such revocatiota. Stich request shall be made in writing, shall
state the t•easons for such request, and shall be delivered to the City Clerk via U.S. mail or in
person. Upon receipt of such request, the City Clerly shall schedule a public hearing on the
request at a City Council meeting within thirty (30} days. The City Council's decision shall
be a final decision.
C1T'Y CORE STREETSCAPL ORbtNANCE PAGE 7 OF l 6
9. Nontransferrable. Use Zone Encroachment Permits shall be nontransferable as to holder,
location or arrangement of encroachments, ar allowed amenities. Changes of holder,
location or arrangement of encl•oaclnnents, or amenities shall require a ~aew Use Zone
Encroachment Permit.
10. Limited scope. A Use Zone Encroachment Permit shall not conveyor imply permissions
beyond flue scope of the encroachment(s) allowed thereunder. Separate x•egulation and/or
permitting requirements shall apply to service of alcoholic beverages, signs, temporary uses,
changes in use, and structural or other improvements to buildings adjacent to the streetscape.
11. Compliance with Permit. It shall be unlawful for any Use Zone Encroachment Permit
holder to violate or fail to comply with any term, condition, or standard set forth in such City
of Meridian Use Zone Eneroaclnnent Permit.
C. General Use Zone Standards. The following standards shall apply to encroachments in the
Use Zone, and/or to the placement thereof:
l . Amenities movable. All amenities placed in the Use Zane shall benon-permanent,
movable, and free standing. Except as otherwise specifically set forth in this chapter,
amenities may not be secured or fastened to streetscape improvements, buildings, or the
sidewalk, It shall be unlawful for any person to permanently attach or affix any amel~ity in
the Use Zone.
2. Ba~•rier; where xequired. The sale ox• service of beer, wine, and/or liquor in the streetscape
shall occux• only within a barrier delineating the alcohol service area as aIiowed under the
estabiislnnent's applicable licenses, permits, certifications, and/or approvals required to
lawfully sell or se~•ve beer, wine, and/ol• liquor in the Use Zone. Barriers are allowed,
though they shall not be required, for outdoor dining areas where alcohol is not served. All
balx•iers must meet the standards for such amenities as set forth in this chapter.
3. Maintenance. Owners of property abutting the Use Zone shall maintain the Use Zane in a
clean condition free of litter and debris,
4. Encroachment into Clear, Street burnishing Zones. No portion of any encroachment in
the Use Zone shall impede or encroach into the Clear Zone or Street Furnishing Zone.
5. Prohibited if not enumerated. Amenities not enumerated in or not meeting the standards
set forth in this section shall be prohibited in the Use Zone.
D. Use Zone amenities allowed with Encroachment Permit. The following amenities may be
allowed in the Use Zone under a valid Gity of Meridian Use Zane Encroachment Permit and
subject to all applicable standards as set forth herein:
1. Chairs, benches, seating, and tables, including those which incorporate umbrellas.
2. Planters or other container landscaping which meet all of the following standards:
a. Containers shall not exceed thirty-six inches (36") in width or length.
CPI'Y CORE STREF..TSCAPL ORDINANCE PAGL 8 OF ]
b. Between June 1 and October 31, containers shall be planted with living or artificial
plants, and shall not be empty or filled with bare soil or mulch.
c. Containers may be incorporated into barriers at section breaks.
d. Containers shall not contain weeds or litter,
e. Containers may be attached to a building with property owner pel~nission.
3. Barriers that are used to delineate outdoor dining areas or alcohol service areas, so long as
such barriers meet all of the following standards:
a. Baz•riezs shall be comprised of black, wrought iron, sectional fencing, between thirty-six
and forty-eight inches (fib-48") in height.
b. Barriers shall accommodate access by disabled persons as required by law.
c. Barriers shall not impede, or encroach into the path of, any points of building ingress or
egz•ess.
d. Nonterminal section breaks of barriers shall be cormected, unless incorporating planters
or other container landscaping as set forth above,
4. Pleating or cooling appliances as allowed by Title 10, Meridian City Code.
5. Bicycle racks.
6. Supplemental lighting which meets all of the following standards:
a. All supplemental lighting shall be fizil cut off and shielded, except for string lighting.
b. Supplemental lighting shall be turned off during non-business hours.
e. Supplemental lighting shall meet all outdoor lighting standards as set forth in Meridian
City Code section 11~3A-11, except that white string lighting shall be exempt from the
forty-day duration limitation.
7. Newspaper boxes.
~. Use Zone ame~iities allowed wXthor~t Encroachment Permit. The following amenities may
be allowed in the Use Zone without a City of Meridian Use Zone Encroachment Pezznit:
1. Encroachments specifically allowed in the Use Zone under a City of Meridian Temporary
Use 1'crmit for a Promotional Sales Unit pursuant to Title 3, Chapter 4, Meridian City Code.
2. Encroachments specifically allowed in the Use Zone under a City of Meridian Temporary
Use Permit for a Special Event pursuant to Title 3, Chapter 4, Meridian City Code.
3. Encroachments specifically allowed in the Use Zone undez• a City of Meridian Temporary
Use Permit for an Outdoor Market pursuant to Title 3, Chapter 4, Meridian City Code,
4. First Amendment Activity, as defined by Title 3, Chapter 4, Meridian City Code, subject to
reasonable restrictions on the time, place, or manner thereof
5. Projecting signs, as defined by Meridian Unified Development Code section 11-1A-1, and
pursuant to a valid sign permit and all standards therefor as set forth in Meridian Unified
Development Code sections 11-3D-8(A)(S) and (17}.
CITY CORE STREETSCAPE ORDINANCE PAGE 9 oi~ 16
6. Portable signs, as defined by Meridian Unified Development Code section 11-1A-1, and
pursuant to a valid sign permit and all standards therefor as set forth in Meridian Unified
Development Code section 11-3D-8(A)(16).
7. Awnings and balconies attached to a building, as allowed and permitted by all applicable
provisions of Titles 10 azad 11, Meridian City Code.
F, Prohibited encroachments. It shall be unlawful for any person to place ar allow the placement
of prohibited encroaclunents in the Use Zone. Eneroaclaments prohibited in the Use Zone shall
include;
1. Receptacles for solid waste or recyclables, automated teller machines (ATMs), vending
machines, generators, decorative rugs or groulad coverings unrelated to safety, platforms,
declGS, grills, cooking appliances or stations, bars, shelves, servizag stations, storage
containers, equipment, supplies, or px•oduets.
2. Any eneroaelament which impedes the required vision triangle as set forth in the Meridian
Unified Development Code, City of Meridian Improvement Standards, or Ada County
Highway District policy.
3, Any encroachment which creates a safety hazard.
4. Mobile sales units.
5. Limited duratron signs, as defined by Meridian Unified Development Cade section 11-1A-1.
6. Encroachments not enumerated in or not meeting the standards set forth in this chapter or
other provisions of law.
$-I-~: REQUIREMENTS I+'OR ENCROACHMI'~NTS IN THE STREET FURNISHING
ZONE:
A. Required licenses, permits. It shall be unlawful for any person to place an encroachment or
allow an encroachment to be placed in tlae Street Furnishing Zone without each and all oi'the
following;
] . A City of Meridian Streetseape Sublicense, where required.
2. Any and all other licenses, permits, and/or certificatioxas required by local, state, or federal
law.
$. City of Meri(ian Stl•eetscape Sublicense.
1. Application. Application for a City of Meridian Stz•eetscapc Sublicense for placement of
encz•oaelunents in the Street Furnishing Zone shall be made to the Dix•ector. Such
application may be made by any person. Such application shall include:
C[TY CORL SY•RL;iTSCAPE QRDTNANCL pACiE l O OF 16
a. A detailed written narrative desc~•ibing the proposed encroaclunent to be placed in the
Street Furnishing Zone;
b. Detailed site plan including location of the proposed encroachment and all nearby
existing Streetscape Improvements;
e. Photographs or Illustrations showing all proposed encroaclnnents;
d. Proof of written notice to abutting property owners;
e. Processing fee as set forth in the fee schedule of the Planning Division;
f. Proof of an insurance policy with minimum limits as may be required by City or ACHD;
and
g. Other materials as may be reasonably required by the Director or City Attorney's Office.
2. Appa•oval or denial of application. The Director shall forward the application far a City of
Meridian Streetscape Sublicense to the City Attorney's Office. Within thirty {30} working
days following receipt of all application materials required by this section, the City
Attorney's Office shall either propose a draft Streetscape Sublicense to the applicant far
negotiation and execution, or deny the application. Where an application for a Streetscape
Sublicense is denied, the City Attorney's Office shall notify the applicant of such denial in
writing, which shall include notice of the right to request City Council review of such
decision as set forth in this section, Written notice of the denial shall be sent via U.S. mail.
3. Grounds foz• denial. The City Attorney's Office shall deny an application for a Streetscape
Sublicense where:
a. Required materials or fees have not been submitted;
b. Evaluation of the submitted application or materials reveals that provided information is
invalid, false, or incomplete; or
e. The proposed eneroachinent will not be placed in the Street Furnishing Zone iaa
accordance with all applicable standards and provisions of law.
~. City Council review. City Council review of the City Attorney's Office issuance or denial
of a Streetscape Sublicense may be requested by the applicant, or by tl~e owner of property
adjacent to the Street Furnishing Zone where the proposed encroachment is to be placed,
within fourteen (14) days of such issuance or denial. Such request shall be made in writing,
shall state the reasons for such request, and shall be delivered to the City Clerle via U.S. mail
or in person. Upon receipt of such request, the City Clerk shall schedule a public hearing on
the a•equest at a City Council meeting within thirty (30) days. The City Council's decision
shall be a final decision.
5. Provisions of Sublicense. The Streetscape Sublicense shall include, without limitation:
a. The name of the subliccnsee authoa•ized to place encroachment(s) in the Street
Furnishing Zone under such Sta•eetseapc Sublicense;
b. The tunes, dates, places, and manner by which t1~e encroaclunent(s} may be placed in the
Street Furnishing Zone under such Streetscape Sublicense;
c. A description of the encroaelnnent{s) that may be placed in the Street Furnishing Zane
under such Streetscape Sublicense; and
C[TY CORE STREE'1'SCAYE ORDINANCE 1`AGL', I 1 OF 16
d. Any and all other conditions of placement, ownership, or maintenance of the
encl•oaclmient{s) placed in fibs Street Furnishing Zone under such Streetscape Sublicense
that are necessary to pz•otect the public health, safety, and welfa~•e, and to mitigate effects
on surrounding pIoperty•
b• Dedication. The Streetscape Sublicense may include a dedication of any stI•eetseape
improvements placed in the Street Furnishing Zone to the right-of--way authority. Unless
otherwise set forth in the Streetscape Sublicense or operation of other law, any streetscape
improvement placed in the Street Furnishing Zone shall become the property of fibs right-of-
way authority
7. Termination of Sublicense. In addition to any and all other applicable civil or criminal
penalties, the Meridian City Council may terminate a Streetscape Sublicense where:
a• Any te~•m or condition of tlxe Sublicense or any standard or provision of law is violated;
b. It is found, after issuance, that it was issued pursuant to falsified, inaccurate, or
incomplete information on the application therefor;
c. The encroachment, its placement, or airy component thereof varies materially iiom the
agreed-upon site plan or other representation.
Following termination, the City Attorney's Office shall notify tlae sublicensee of such
tel~nination in writing, and shall mail such notice to the sublicensee at the mailing address
set forth in the application, Such revocation shall be effective immediately upon mailing to
the sublicensee.
8• Limited scope. A Streetscape Sublicense shall not convey or imply permissions beyond the
scope thereof. Separate regulation and/oz• permitting requirements shall apply to signs,
temporary uses, mobile sales units, changes in use, and structural or other improvements to
buildings adjacent to the streetscape•
9. Nontransfex•~•able. Streetscape Sublicense shaII be nontransferable as to sublicensee,
location or arrangement of encroaclunents, or allowed encroachments.
C. General Standards. The following standards shall apply to any and all encroachments in the
Street Furnishing Zone, and/or to the placement thereof:
1 • Compliance with Sublicense. It shall be unlawful for any sublicensee to violate or fail to
comply with any term, condition, or standard set forth in a City of Meridian Streetscape
Sublicense, where required.
2. Compliance with City of Meridian Impz•overnent Standards. It shall be unlawful for any
City of Meridian Streetscape Sublicensee to violate or fail to comply with any applicable
standard set forth in the City of Meridian Improvement Standards.
3• Attaching to streetscape. Encroachments may be secured or fastened to other streetscape
improvements or the sidewalk only pursuant to the specific terms and conditions of a duly
issued Streetscape Sublicense. It shall be unlawful for any person to permanently attach or
affix any encroachment in the Street Furnishing Zone except as specifically allowed by a
duly issued Streetscape Sublicense.
CITY GORF. STREE'I•SCAI'E ORDINANCE PAGE 12 OP 1 b
4, Prohibited if not enumerated, Encroachments not enumerated in or not meeting the
standards set forth in this section shall be prohibited in the Street rurnisliing Zone.
Q. Street Furnishing Zone Encroachments allowed with a Sublicense. The following
encroachments may be allowed in the Street Furnishing Zone under a Streetscape Sublicense
and pursuant to tree standards therefor as set forth in the City of Meridian Improvement
Standards or other provisions of law:
1. Permanent Streetscape improvements.
2, Newspaper bakes.
3. Delivery service drop boxes.
4. Mobile sales units.
5, Awnings and balconies attached to a building, as allowed and permitted by all applicable
provisions of Titles 10 and 11, Meridian City Code,
[. Street Furnishing Zone Encroachments allowed without a Sublicense, The following
encroachments maybe allowed in the Street Furnishing Zone without a Streetscape Sublicense
and pursuant to other applicable provisions of law;
1, Erieroacl~ments specifically allowed in the Street Furnishing Zone under a City of Meridian
Temporary Use Permit for a Special Event pursuant to Title 3, Chapter 4, Meridian City
Code.
2. Encroaclunents specifically allowed in the Street Furnishing Zone under a City of Meridian
Tenporary Use Permit for• an Outdoor Market pursuant to Title 3, Chapter ~, Meridian City
Code,
3. First Amendment activity as defined by Title 3, Chapter 4, Meridian Cifiy Code, subject to
reasonable restrictions on the time, place, or manner thereof.
4, Publicly-owned art.
5. Portable signs, as defined by Meridian Unified Development Code section 11-1A-1, and
pursuant to a valid sign permit and all standards therefor as set forth in Meridian Unified
Development Code section 11-3D-$(A)(16),
6, Projecting signs, as defined by Meridian Unified Development Cade section 11-1A-1, and
pursuant to a valid sign permit and all standards therefor as set forth in Meridian Unified
Development Code sections 11~3D-8(A)(5) and (17).
CITY CO1tE STREETSCAYE ORDINANCE PAGE 13 OF I6
F. Px•ol~ibited encroachments. It shall be unlawful for any person to place or allow the placement
of prohibited eneroaclunents in the Street Furnishing Lone. The following encroachments shall
be specifically prohibited in the Street Fttrrrishing Zone;
1. Non-permanent amenities.
2. Any encroachment which impedes the required vision triangle as set forth in the Meridian
Unified Development Code, City of Meridian Improvement Standards, or Ada County
Highway Dish•ict policy.
3. Any encroachment which creates a safety hazard.
4. Temporary Uses other than duly permitted special events or outdoor markets.
S. Limited duration signs, as defined by Meridian Unified Development Cade section 11-1 A-1.
6. Encroachments not enumerated in or not meeting the standards set forth in this chapter or
other provisions of law.
8-1~5: ENFORCEMENT; PENALTY:
A. Enforcement. Peace officers and/or code enforcement officers shall be empowered to enfoz•ce
the provisions of this chapter. An officez• may call upon the services of the Community
Development, Fire, Parlcs and Recreation, or other appropriate City departments to assist in the
enforcement of the provisions this chapter. An officer may investigate any use or activity which
he or she reasonably believes violates the provisions of this chapter. If an officer reasonably
believes that a provision of this chapter has been violated, the officer may issue a citation to the
person responsible for the violation or upon the owner or lawful possessor of the real property at
or upon which the violation occurred. Such citation shall be served in accordance with the
provisions of the Idaho Infraction Rules, which arc ineor~orated herein by this reference. The
processes and penalties for abatable nuisances, set forth in Meridian City Code Title ~l, Chapter
2, may also apply.
B. Penalty. A violation of this chapter shall be an infraction punishable by a penalty of twenty
dollars ($20}. In addition to such penalty, any persona violating, allowing, or causing any
provision of this chapter shall be subject to any and all other applicable administrative, criminal,
andlor civil penalties, including, without limitation, revocation of a Use Zane Encroachment
Permit or termination of a Sh•eetscape Furnishing Zone Sublicense. Each day upon which a
violation of this chapter continues oz• occurs may be deemed a separate and distinct violation.
8-I -6: SEVER.Al3ILITY:
If any provision, clause, sentence, or paragraph of this title or the application thereof to any person
or circuanstance shall be held to be invalid by a court of competent jurisdiction, then such provision
ar section shall be considered separately and apart fiom the remaining provisions or section of this
chapter, which shall remain in full force and effect, and to this end, the provisions of tl~is title are
hereby declared to be severable.
CITY CORE STREETSCAPE ORDINANCE PAGE l 4 OF I G
Section 2. That Title 8, Chapter 3, Meridian City Code is hereby repealed.
Section 3. That Title 8, Chapter 4, Meridian City Code is hereby repealed.
Section 4. That Title 8, Chapter 5, Meridian City Code is hereby repealed.
Section 5. That all ordinances, resolutions, orders, or parts thereof or in conflict with this
ordinance are hereby voided.
Section 6. That this ordinance shall be effective immediately upon its passage and
publication.
PASSED by the City Council of the City of Meridian, Idaho, this ~ day of
®C~ , 2012.
APPROVED by the Mayor of the City of Meridian, Idaho, this~~ day of
(~ , 2012.
City Clerk
CITY CORE STREETSCAPE ORDINANCE PAGE 15 OF 16
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
CITY OF MERIDIAN ORDINANCE NO. 12- /S~
AN ORDINANCE OF THE CITY OF MERIDIAN REPEALING AND REPLACING TITLE
8, CHAPTER 1, MERIDIAN CITY CODE, CITY CORE STREETSCAPE ORDINANCE:
DEFINITIONS, REQUIREMENTS FOR ALL ENCROACHMENTS IN THE CITY CORE
STREETSCAPE, REQUIREMENTS FOR ENCROACHMENTS IN THE USE ZONE,
REQUIREMENTS FOR ENCROACHMENTS IN THE STREET FURNISHING ZONE,
PENALTIES AND ENFORCEMENT, AND SEVERABILITY; REPEALING TITLE 8,
CHAPTERS 3, 4, AND 5 MERIDIAN CITY CODE; AND PROVIDING AN EFFECTIVE
DATE.
The full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East
Broadway, Meridian, Idaho. This ordinance sh b e effective upon its passage and
publication. 4o¢P~ av Au~tsr'
r$~O4 l9Q'
~~.t 1 D h ,, City of
C`fy'of M~ian UV~ ~ 11-Jd H o~ "~
Mayor and City Council
By: Jaycee Holman, City Clerk `~~`"~,r~ SFAI. ,~~`~
4 °<tAe iAE~e~~
First Reading: 9 ' a s' /
Adopted after first reading by suspension of the Rule as allowed pursuant to
Idaho Code § 50-902: YES NO_ C
Second Reading: /(~ - Z ~ / 2
Third Reading: /D • 9 ' /
STATEMENT OF MERIDIAN CITY ATTORNEY AS TO
ADEQUACY OF SUMMARY OF ORDINANCE NO. 12- /S2S`
The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies
that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 12-
152 P of the City of Meridian, Idaho, and has found the same to be true and complete and
provides adequate notice to the public pursuant to Idaho Code § 50-901A(3).
DATED this 9 day of ® , 2012.
L. .
William. L.M. Nary, ity Attorney
CITY CORE STREETSCAPE ORDINANCE PAGE 16 OF 16
Jacy Jones
From: Emily Kane
;ent: Wednesday, October 03, 2012 1:47 PM
To: Jaycee Holman; Jacy Jones
Subject: FW: FW: streetscape ordinance comments
Please add this message to the record far the streetscape Ordinance (instead of the previous thread). Thank you,
Emily
_ _ _ __
From: Joe Borton [mailto:joe@borton-lakey.com]
Sent: Wednesday, October 03, 2012 1:31 PM
To: Emily Kane
Subject: Re: FW: streetscape ordinance comments
thanks Emily for that info. I know you've worked hard to make this usable and fair; nice work!
Joe
On Wed, Oct 3, 2012 at 1:25 PM, Emily Kane <ekane cr,meridiancit~g> wrote:
Hi, Joe. I have been working with Caleb Hood and other City staff to develop the streetscape Ordinance so wanted to
get back to you with some answers to the questions you raised. The ordinance was on the agenda for second and third
reading with anticipated adoption yesterday, but to make more time to respond to your comments and incorporate
changes the ordinance will be on for third reading next week (October 9). I appreciate your willingness to take the time
o read this ordinance, a fresh set of eyes is much appreciated! Below in red are responses to your questions. I would
be glad to further discuss these or any other issues. Thanks again for your thoughts!
Emily
Emily Kane
Deputy City Attorney
City of Meridian
33 East Broadway Avenue
Meridian, Idaho 83642
Phone: (208) 898-5506
Fax: (208) 884-8723
E-mail: ekane ~meridiancity.org
From: Bill Nary
Sent: Monday, October 01, 2012 5:58 PM
To: Emily Kane
Cc: Ted Baird
Subject: FW: streetscape ordinance comments
Bill N~n•y
Ciry Attorney/HR Director
33 I+~. I3roaclway
Meridian, ID 83642
,egal - 208.808.5506
HR - 208.88.5503
Faz - 208A~89.0480
Cell - 208.~1~I0.3881
1
From: Joe Borton [mailto:joeC~borton-lakey.com]
Sent: Monday, October 01, 2012 5:57 PM
To: bhouglanC~meridiancity.org; Charlie Rountree
Cc: Bill Nary
Subject: streetscape ordinance comments
Hey guys -hope all is well. Quick read of the proposed ordinance thought I'd shoot you a few
questions:
in the "city core" definition; which side of those streets does it apply to on the outer boundary? both
sides of those streets? does it apply to alleys within the zone?
"City Core" includes both sides of the streets on the outer boundaries. The ordinance does not apply to alleys. It applies
to ROW for streets only: "ST{2EETSCAPE: In the City Core, that portion of right-of-way adjacent to the roadway, between
the back of curb and face of building, including Use Zone, Clear Zone, and Street Furnishing Zone." There no sidewalks
along alleys, and no curbs or faces of buildings (only backs of buildings).
prior to the Director revolting a permit for non-compliance can the permit holder be provided written
notice of the non-compliance and a brief opportunity to cure before any actual revocation? that may get
things clarified and resolved prior to having to bring it up to councill.
I added this procedural step to an updated draft of the ordinance (see attached, page 7, underlined text} and will
recommend that Council adapt this draft. In practice, Code Enforcement does warn before citing (even though it is an
infraction charge) or forwarding the issue to the Clerk's Office for permit/license revocation. Revocation is less onerous
in this context than in others, as prior revocation does not constitute grounds for denial of a subsequent application.
why would a mere change in ownership require a new application if the actual authorized use is not
changing at all?
Permits and licenses are generally not transferrable, because the grant of authority is from the government entity to the
individual permit holder. The City must be assured that a new owner is apprised of the parameters of the permit and
the standards applicable to the use. My recommendation to Council will be that the ordinance maintain the
nontransferrable aspect of the Use Zone Encroachment Permit, as written.
for prohibited encroachments, can you add as excluded those fake bus stop benches that are just ugly
ads?
Our license agreement with ACRD for licensing authority over City Core sidewalks is subject to the agreement between
ACRD and VRT, which honors VRT's contract with Creative Outdoor Advertising. The VRT-Creative contract allows
advertising benches at all bus stop locations within the ROW except in historic and downtown districts. The benches
with ads will not be allowed in the Meridian City Core (i.e. downtown) under that agreement, and VRT is aware that the
City and the downtown community do not want the ad benches in downtown Meridian.
8-1-5 is it permissible to add that the city may (not shall) also elect to remove the encroachment and
hold the violator responsible to reimburse the city for that cost?
As written, the reference in section 8-1-5(A) to the nuisance code does allow us to remove the encroachment according
to the process set up in Title 4, Chapter 2. Abatable nuisances do include "Personal property on any portion of a public
sidewalk, except as specifically allowed by law or by written permit issued by the city or other governing authority." By
following the nuisance code notice/hearing procedure we make sure that adequate due process is afforded before
personal property is seized.
good luck -love to see progress in improving downtown!
Sincerely,
Joe W. Boston
BORTON-LAKEY LAW OFFICES
141 E Carlton Ave.
Meridian, Idaho 83642
908-4415 (main office)
577-5360 (direct)
493-4610 (fax)
Honorer! ns the 2012 "Smn1/ Buslness of the Year" (1-10) b~~ the Merirlinn Cfrnzzzber of Conznzerce
Please do not send confidential, proprietary, or otherwise sensitive information via e-mail. E-mail is not
a secure form of communication and may not be protected by the attorney client privilege.
CONFIDENTIALITY NOTICE: This email is legally privileged. If you are not the intended recipient,
you are notified that you have received this document in error, and that any reading, distributing,
copying or disclosure is unauthorized. Thank you.
Sincerely,
Joe W. Borton
BORTON-LAKEY LAW OFFICES
141 E Carlton Ave.
Meridian, Idaho 83642
X08-4415 (main office)
577-5360 (direct)
493-4610 (fax)
Honored ns the 2012 "Snznll Business of the Year" (1-10) b~~ the Meridian Chmnber of Commerce
Please do not send confidential, proprietary, or otherwise sensitive information via e-mail. E-mail is not a
secure form of communication and may not be protected by the attorney client privilege. CONFIDENTIALITY
NOTICE: This email is legally privileged. If you are not the intended recipient, you are notified that you have
received this document in error, and that any reading, distributing, copying or disclosure is unauthorized. Thank
you.
Jac Jones
-~
Hi Clerks. Will you please add this e-mail exchange to the record for the streetscape ordinance, which is on far third
reading next week (October 9}? Please also replace the ordinance with the attached updated draft. Thank you!
Emily
_.
From: Emily Kane
Sent: Wednesday, October 03, 2012 1:25 PM
To: 'Joe Borton'
Cc: Bill Nary; C. Caleb Hood; Brad Hoaglun; Charlie Rountree
Subject: FW: streetscape ordinance comments
Hi, Joe. I have been working with Caleb Hood and other City staff to develop the streetscape Ordinance so wanted to
get back to you with some answers to the questions you raised. The ordinance was on the agenda for second and third
reading with anticipated adoption yesterday, but to make more time to respond to your comments and incorporate
changes the ordinance will be on for third reading next week (October 9). I appreciate your willingness to take the time
to read this ordinance, a fresh set of eyes is much appreciated! Below in red are responses to your questions. I would
be glad to further discuss these or any other issues. Thanks again for your thoughts!
Emily
Emily Kane
Deputy City Attorney
City of Meridian
33 East Broadway Avenue
Meridian, Idaho 83642
Phone: (208) 898-5506
Fax: (208) 884-8723
E-mail: el<ane a~meridiancity.arg
From: Bill Nary
Sent: Monday, October 01, 2012 5:58 PM
To: Emily Kane
Cc: Ted Baird
Subject: FW: streetscape ordinance comments
I3i11 Nary
City Attorney/HR Director
1331+,. 13r<>aclway
Meridiaxi, ID $3642
Legal - 208.898.5506
SIR - 208.898.5503
al - 208.4,89.0480
Cell - 208.440.3881
From: Joe Borton [mailto:joe@borton-lakey.com]
Sent: Monday, October 01, 2012 5:57 PM
To: bhouglan@meridiancity.org; Charlie Rountree
Cc: Bill Nary
Subject: streetscape ordinance comments
Hey guys -hope all is well. Quick read of the proposed ordinance thought I'd shoot you a few
questions:
in the "city core" definition; which side of those streets does it apply to on the outer boundary? both
sides of those streets? does it apply to alleys within the zone?
"City Core" includes both sides of the streets on the outer boundaries. The ordinance does not apply to alleys. It applies
to ROW for streets only: "STREETSCAPE: In the City Care, that portion of right-of-way adjacent to the roadway, between
the back of curb and face of building, including Use Zane, Clear Zone, and Street Furnishing Zone." There no sidewalks
along alleys, and no curbs or faces of buildings (only backs of buildings}.
prior to the Director revolting a permit for non-compliance can the permit holder be provided written
notice of the non-compliance and a brief opportunity to cure before any actual revocation? that may get
things clarified and resolved prior to having to bring it up to councill.
I added this procedural step to an updated draft of the ordinance (see attached, page 7, underlined text) and will
recommend that Council adopt this draft. In practice, Code Enforcement does warn before citing (even though it is an
infraction charge) or forwarding the issue to the Clerk's Office for permit/license revocation. Revocation is less onerous
in this context than in others, as prior revocation does not constitute grounds for denial of a subsequent application.
why would a mere change in ownership require a new application if the actual authorized use is not
changing at all?
'ermits and licenses are generally not transferrable, because the grant of authority is from the government entity to the
individual permit holder. The City must be assured that a new owner is apprised of the parameters of the permit and
the standards applicable to the use. My recommendation to Council will be that the ordinance maintain the
nontransferrable aspect of the Use Zone Encroachment Permit, as written.
for prohibited encroachments, can you add as excluded those false bus stop benches that are just ugly
ads?
flur license agreement with ACRD for licensing authority over City Core sidewalks is subject to the agreement between
ACRD and VRT, which honors VRT's contract with Creative Outdoor Advertising. The VRT-Creative contract allows
advertising benches at all bus stop locations within the ROW except in historic and downtown districts. The benches
with ads will not be allowed in the Meridian City Core (i.e. downtown) under that agreement, and VRT is aware that the
City and the downtown community do not want the ad benches in downtown Meridian.
8-1-5 is it permissible to add that the city may (not shall) also elect to remove the encroachment and
hold the violator responsible to reimburse the city for that cost?
As written, the reference in section 8-1-5(A) to the nuisance code does allow us to remove the encroachment according
to the process set up in Title 4, Chapter 2. Abatable nuisances do include "Personal property on any portion of a public
sidewalk, except as specifically allowed by law or by written permit issued by the city or other governing authority." By
following the nuisance code notice/hearing procedure we male sure that adequate due process is afforded before
personal property is seized.
good luck -love to see progress in improving downtown!
Sincerely,
Joe W. Borton
BORTON-LAKEY LAW OFFICES
141 E Carlton Ave.
Meridian, Idaho 83642
908-4415 (main office)
577-5360 (direct)
493-4610 (fax)
Honored as the 2012 "Snmll Business of the Yenr" (I-10) by the Meridia~r Chamber of Commerce
Please do not send confidential, proprietary, or otherwise sensitive information via e-mail. E-mail is not
a secure form of communication and may not be protected by the attorney client privilege.
CONFIDENTIALITY NOTICE: This email is legally privileged. If you are not the intended recipient,
you are notified that you have received this document in error, and that any reading, distributing,
copying or disclosure is unauthorized. Thank you.
ri i n iy until satin
Ordinance No. / ®/ ~ An Ordinance (RZ 12-001) of the Mayor and City
Council of the City of Meridian for the Re-Zone of a Parcel of Property Known as
Paramount East Subdivision Located on the West Side of N. Meridian Road Between
W. Producer and E. McMillan Road, Meridian, Idaho
MEETING NOTES
~~
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FlN~4L ACTION
DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS
STAFF AGENCY APPLICANT
ADA COUNTY RECORDER Christopher D. Rich AMOUNT .ou
-BOISE IDAH010110112 02,39 PM
DEPUTY Gail Garrett i~~ ~ II II ~~ II II III I ~~ III I II
RECORDED-REQUEST OF 11 ~ i ~.°i~~~
Meridian City
CITY OF MERIDIAN ORDINANCE NO. ~ ~
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
AN ORDINANCE (RZ 12-001 PARAMOUNT EAST SUBDIVISION) FOR THE RE-
ZONE OF A PARCEL OF LAND LOCATED IN THE SE 1/a OF SECTION 25,
TOWNSHIP 4 NORTH, RANGE 1 WEST, SITUATED IN ADA COUNTY, IDAHO,
AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE
CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN;
ESTABLISHING AND DETERMINING THE LAND USE ZONING
CLASSIFICATION OF 12.47 ACRES OF LAND FROM THE L-O (LIMITED
OFFICE) ZONING DISTRICT TO R-8 (MEDIUM DENSITY RESIDENTIAL)
ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES
OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR,
THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION,
AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE
ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, COUNTY OF ADA, STATE OF IDAHO:
SECTION 1. That the following described land as evidenced by attached Legal Description
herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian,
Idaho, and that the City of Meridian has received a written request for annexation and re-zoning by
the owner of said property, to-wit: Brighton Development, Inc.
SECTION 2. That the above-described real property is hereby re-zoned from the L-O
(Limited Office District to R-8 (Medium Density Residential) zoning district, in the Meridian City
Code.
SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the
Ordinances of the City of Meridian zone said property.
SECTION 4. That the City has complied with all the noticing requirements pursuant to the
laws of the State of Idaho, and the Ordinances of the City of Meridian to re-zone said property.
SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well
as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of
the City of Meridian in accordance with this ordinance.
RE-ZONE -ANNEXATION - RZ 12-001 PARAMOUNT EAST SUBDIVISION Page 1 of 3
SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are
hereby repealed, rescinded and annulled.
SECTION 7. This ordinance shall be in full force and effect from and after its passage,
approval and publication, according to law.
SECTION S. The Clerk of the City of Meridian shall, within ten (10) days following the
effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a
draftsman manner, including the lands herein rezoned, with the following officials of the County of
Ada, State of Idaho, to-wit: the Recorder, Auditor, Treasurer and Assessor and shall also file
simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State
of Idaho.
SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the
Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading
in full be, and the same is hereby, dispensed with, and accordingly, this.Ordinance shall be in full
force and effect upon its passage, approval and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this
day of , ® , 2012.
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
day of ~ C. , 2012.
YOR'x'AMMY de WEERD
RE-ZONE -ANNEXATION - RZ 12-001 PARAMOUNT EAST SUBDIVISION Page 2 of 3
STATE OF IDAHO, )
ss:
County of Ada )
On this ~ day of ~"~ c' , 2012, before me, the undersigned, a Notary Public
in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN,
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and
who executed the within instrument, and acknowledged to me that the City of Meridian executed
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
NOTARY PUBLIC F R IDAHO
RESIDING AT: ~p~..,
MY COMMISSION EXPIRES:'1 34 t$
RE-ZONE -ANNEXATION - RZ 12-001 PARAMOUNT EAST SUBDIVISION Page 3 of 3
Exhibit A. Legal Description for Paramount East Rezone
~ +~~
~~ ~ #~~
rrra ~tvn 9aoup, rrrc,
Date:. July 1?, 2012
P U`CT1VT EAST
7,~f1V>EN~ DEStrRIPT~C11V
A patcal of lead located in the SB 114 of Secdo» 25, 'C, 4 N., li, l W., H. M,, Meridian, ~-da
County, Idaho, s~arc particularly d~a`j`bed as follows;
Cotnmcxwing at the Stxtian Cotner cotmsusn to 9ectians ZS end 3b of said T. 4 N." R,1 'W., and
SecHoas 30and 3i ofT. $ N,, R.1 h.,13.M,;
Thenoa North OD°23'ZD" Eas#, ~69D.13 feet ovi fhe seotia~ li»e oa»urioa t4 saia Saoriotts ~5 turd
3D to the 114 3echion Cornet cammosf to said 3actiarss 23 end 3a
Theaue North 84°Z7'~8" West, 449.91 feet o» theeast-west rnid-section line ofseid SecDotr 25
to the REAL ~3~' OF AEi~INIVfNG;
77te»ca South 00°23'2D" West, tiQ1,72 feat a portion ot'said line boing au tho westetry boundary
line ofParamountt=:l-urch Subdiviaiori to tlaa soutlyweat corner of stud ilubdvi~on;
'peace South 89i43G'40")xast, 449.90 feet o» the southerly bdund$ry line of said Subdivision to
a paint ott the section litre cottsuxoa to >nsid Sections 25 and 30,
and 30;
Thence South 00°23'20" West, 7D4.62 feet on the secdon line common to said Sections 25
Thence North 89°3d'40" West, 321-~9D feet to a point of curve;
'"lltartQO 1(16.19 fbet on the ~ of a curve to the left, sold ota'va ltevi»g a radius of~5D,00 feet, a
ccnfrat angle ot'24°~0'15'" and a chord distat~e of 1D3,40 feat which baartr South 7$°l3'13" West to a
point of txrmpaund catrve;
'I'hanoe 2D8,4D feet an the arc of a curve to the left, said Curve havl»g a raditrS of 13D6.62 feet, e
c~rttal eagle ofOSt°D3'18" and a chord distnncc af2D8.17 foot which bears South 61°28'57" West;
'[ltottoo ritatth 33°21'D8" West, 29,9$ fact to a point of curve;
71x~ao 35,20 feet on the aro of a ctu-ve to the IeR, said cirrus having a radius of ZO,QO pct, a ;
Central atrgle of lDD°49'S3" and a chard distance of 30.83 txxt which bears North 06~13'S6" Eae#; ~,
Sfiv Ptimfng * landscape ArchitEdvro + t~ht En$tn~rlnq. Galt Correa Irrtt.tton & EnglneatY4l; • tiriphk Datign+ Suw*fdnY
462 E, shore brivc, 5ulte ltltt a E~rgi~, Idif~d ®3816 a p 2aa,939d041 v www,thetandarouplr~:cwn
'Itience North 45°4$'59" East, 32,00 ~aet;
Thmco Svattr 44° 11'01" East, ib,13 feet;
't'1-~aeNorth 34°37'47"Ernst, 131.35 feat;
'17uarca Nor$r 83°33 `5 i" East, +62.09 feet;
Th~aa North 00°23'20"East,12b4.7b font to a-point vn fleo east-west mid-sectiolt line of said
3vction 23;
'Ih nth 119°27'28" Eust,1b2.00 feet au the eastw~t mid-aectiott 1Ene of fed St~ti~n 25 fv
tt~e teat pviat of beginning, Said Parcel ovntains 12.47 nerd more yr Ids.
PSI?A~b BY':
Site Planning ~ landscape ArchlOect+rre ~ C1VI1 EnglneirinQ • ii+~altCOUrro Irr~gadaui & Englnfertng ~ tS+rephie tkslen • 5untaytn8
452 p, Share brfM¢, Suikt l0U ~ Eeala, IdQhO 83536 • P 208,936,4941 • F Z~UB,634.4445 • Wwu~ttlela~grouplne~atf7
J'smes R. "Wa~lrbarn, Pt:3
Exhibit B. Paramount East Map
NOTICE AND PUBLISHED SUMMARY
OF ORDINANCE PURSUANT TO I.C. § 50-901(A)
CITY OF MERIDIAN ORDINANCE NO. 12- 7
PROVIDING FOR ANNEXATION AND ZONING ORDINANCE
An Ordinance of the City of Meridian granting re-zoning of a parcel of land located in the SE
'/a of Section 25, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho. This parcel
contains 12.47 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of--way
of record or implied. As surveyed in attached exhibit "B" and is not based on an actual field survey.
A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East
Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the /5~`"day of
2012.
of It~dridi
Mayor and City Council
By: Jaycee L. Holman, City Clerk
GO~~RATEDAU~ S
~ G T~
~__ ry
w
~0 /'Gtyof
~~ ID it Y3
,~ aNo
n pp ,~~ y~
``~ ynL '~
~~~Ee iRFABUPeV
First Reading: /®- g - /02
Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902:
YES NO
Second Reading;
Third Reading: ---
STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF
ORDINANCE NO. 12- /5/
The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby
certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance
No. 12- /S 3 I of the City of Meridian, Idaho, and has found the same to be true and complete
and provides adequatennotice to the public pursuant to Idaho Code § 50-901A (3).
DATED this 7 day of ~ /Z , 2012.
~`
William. L.M. Nary r
City Attorney
ORDINANCE SUMMARY - RZ 12-001 PARAMOUNT EAST SUBDIVISION Page 1
~i i n iy ur-il tip
o October 9, 2012
a 10
T .
ITEM TITLE:
Future Meeting Topics
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: I E-MSTAFF TO I AGENCY I APPLICANT I NOTES I INITIALS