Bear Creek Restroom Project
Meridian Parks & Recreation
Memo
RECEIVED
To:
From:
Date:
Re:
Will Berg
Doug Strong
January 30, 2004
Consent Agenda Item
JAN 3 0 2004
M
City Of Meridian
City Clerk Office
The Parks Staff is requesting the approval of an additional contract extension for the
Bear Creek Restroom Project to go before the City Council under the consent
agenda items prior to the February 13, 2004 current deadline extension date.
The request for an additional extension is due to the following:
. Special Order Items on back order
. Weather Conditions for pouring concrete
See Attached Letter: Reauest for Extension of Contract Time from Haemker General
Contracting, James Haemker.
.'
HGC
HAEMKER GENERAL CONTRACTING
622 SO. POWERLlNE ROAD - NAMPA IDAHO 83686
Phone 208 371 - 6457 - Fax 208 467 - 7480
January 28, 2004
-City-of Meridian
33 East Idaho
Meridian Id 83642
Attention: Project Manager
Project: Bear Creek Restroom
Subject: Request for extension of contract time
H.G.C. is requesting a time extension of 30 days to complete project.
Project delay due to the following:
. Weather conditions
. Material delays (special orders)
Contract date: 10/15/03
Contract completion date: 12/29/03
Requested extension of contract date: 3/14/04
HAEMKER GENERAL CONTRACTING CO
j~ jJ.v/~
JAMES HAEMKER
Meridian City Council Meeting
February 3, 2004
Page 2 of 45
Item 4.
Adoption of the Agenda:
Nary: Chaplain, thank you very much for joining us this evening. The next item is Item
4, adoption of the agenda.
Bird: Mr. President?
Nary: Mr. Bird.
Bird: One addition to the agenda I'd like to add is Item Number 15, which will be an
Executive Session as per 67-2345(1 )(c), Idaho Code, and with that I would move that
we approve the revised agenda.
Rountree: Second.
Nary: It's been moved and seconded to approve the agenda with one additional item
added, Item 15, an Executive Session. All those in favor say aye. Opposed?
MOTION CARRIED: ALL AYES
Item 5.
Consent Agenda:
A. Approve minutes of January 13, 2004 City Council Regular
Meeting:
D. Findings of Fact and Conclusions of Law for Approval: AZ. 03-
030 Request for Annexation and Zoning of 2.8 acres from R-6 to L-
o and CoG zones for proposed Southern Springs Subdivision
No.2 by The Land Group, Inc. - south of East Overland Road and
east of South Meridian Road:
E. Findings of Fact and Conclusions of Law for Approval: PP 03-
036 Request for Preliminary Plat approval of 5 commercial building
lots on 2.8 acres in proposed L-O and C-G zones for proposed
Southern Springs Subdivision No.2 by The Land Group, Inc. -
south of East Overland Road and east of South Meridian Road:
L. Bear Creek Restroom Project: Request for Extension of
Contract by Haemker General Contracting
M. Approve Bills:
Nary: Okay. Item 5, the Consent Agenda.
Bird: Mr. President?
Meridian City Council Meeting
February 3. 2004
Page 3 of 45
Nary: Mr. Bird.
Bird: The Consent Agenda, we have some items we need to move to the regular
agenda. Items B, C, F, G, H, I, J and K would be moved to 7 B, C, F, G, H, I, J, K, and
the rest of the items would remain on the Consent Agenda and I move we approve the
Consent Agenda.
Rountree: Second.
Nary: It's been moved and seconded to approve the Consent Agenda, which now,
basically, contains Items 5 A, D, E, Land M. All those in favor? Oh, I'm sorry. Roll call.
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
Item 6.
Department Reports:
A. Parks and Recreation Department - Doug Strong
1. Draft Aareement between Adventure Island Playground
Organization and the City of Meridian:
Nary: Item 6, Department Reports. Mr. Strong.
Strong: Mr. President, Members of the Council, as you recall, this is an item that you
heard earlier in an earlier Council meeting that we are bringing back to you tonight with
some changes to the agreement with Adventure Island Playground and I think I will
pass the explanation of what's been added off to Mr. Nichols for explanation.
Nichols: Mr. President, Members of the Council, I looked at the -- I read through the
minutes again of the last meeting where this was discussed and attempted to address
concerns of the Council in the memorandum. I can -- I apologize that this wasn't a red
lined copy to where you could easily see where those changes were, but just to review
the changes, on page one we have added Mrs. Lindig's name as a -- in the first portion
there, so that it's clearly identified as coordinated by her. I have also referred to the
campaign as an unincorporated volunteer organization. We have added under
conditions on page two, subparagraph D, which requires the maintenance of a trust
account for the receipt of collected cash donations, of which was something that was
identified last time. I recharacterized what had been called indemnification as a
volunteer labor-waiver of claims clause, because that more accurately reflected what it
really was. Those were the primary changes that I made in this agreement. I, again,
looked at the discussion and I -- that was what I gleaned from it. There was some
discussion about making the agreement shorter or perhaps taking some things out, but
when I looked at how this was going to work, I couldn't see how we could take those
out, so this is what we came up with.