12-872 CofM Policy Manual 4.3.1 - Leave Pool for FMLA Qualifying EventsCITY OF MERIDIAN RESOLUTION NO. 12- ~~a
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY
AND PROCEDURE MANUAL REGARDING NUMBER 4.3.1 -LEAVE POOL FOR
FAMILY MEDICAL LEAVE ACT (FMLA) QUALIFYING EVENT; AND PROVIDING
AN EFFECTIVE DATE.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO
WHEREAS, the Mayor and City Council have authority over the operations, policies, and
procedures for the City of Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERH)IAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual is
hereby amended as to Policy 4.3.1 -Leave Pool for Family Medical Leave Act (FMLA)
Qualifying Event; a copy of said policy is attached and incorporated by reference as Exhibit "A".
SECTION 2. This Resolution shall be in full force and effect upon adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this ~~ d y of
~ , 2012. )"L`
APPROVED by the Mayor of the City of Meridian, Idaho, this ~~ day of
< , 2012.
APPROVED:
MayorT Weerd r9~
ATTEST: rry or
E IDIAN~--
By: ~c (SEA ° "°
W
a cee L olman, City Clerk Ayr .~
r ,~w
e
+l He iqE AAU0.
CITY OF MERIDIAN POLICY AND PROCEDURES MANUAL AMENDMENT F ICY 4.3.1 -
LEAVEPOOL FOR FMLA QUALIFYING EVENT - 2012
CITY OF MERIDIAN
STANDARD OPERATING POLICY AND PROCEDURE
NUMBER 4.3.1
SUBJECT: LEAVE POOL FOR FMLA QUALIFYING EVENT (FMLA LEAVE
POOL)
PURPOSE: To define a vacation leave pool for employees that qualify for FMLA and have
exhausted all of their available leave.
POLICY: The City has established a leave pool available for FMLA
qualifying leave. This pool provides assistance to alleviate economic hardship
caused by the absence from work necessitated by FMLA qualifying event.
AUTHORITY & RESPONSIBILITY: Employees shall make appropriate requests
for use of the FMLA Leave pool. Human Resources shall be responsible for
administering and interpreting this policy.
PROCEDURE AND RELATED INFORMATION
I. ELIGIBILITY
All regular full-time employees are eligible to receive FMLA Leave benefits from the
pool. Employees must exhaust all of their eligible sick and vacation leave before being
eligible to use any donated leave. Employees may not receive any donated leave that
would allow them to exceed the maximum allowed leave under FMLA during the
qualifying period.
II. ALLOWABLE USE
A. Employees may donate some or all of their accumulated vacation leave to be used by a
designated employee with an FMLA qualifying event.
B. Hours may be available to employees upon written request from the employee, and a
recommendation by the Department Director, the Human Resources Director and the
Mayor.
C. The Department shall seek donation of hours from employee's department first and
then may seek additional hours up to the maximum allowed by this policy from all
employees.
D. The donated hours will be converted to the requesting employee's rate of pay.
E. To receive benefits an employee must:
1. Have been absent continuously from work due to an FMLA qualifying event;
2. Put the request in writing;
3. Employees must have exhausted all of his/her sick and vacation days;
4. Employees must provide a physician statement certifying that the employee has
an FMLA qualifying event to Human Resources.
III. OTHER PROVISIONS
A. As allowed by law, a second medical opinion may be required.
B. An employee cannot receive donated time after they have achieved the maximum
allowed FMLA hours in the event year.