Professional Services Agreement with Idaho Division of Building Safety for Mechanical Plan Review (2)PROFESSIONAL SERVICES AGREEMENT BETWEEN
IDAHO DIVISION OF BUILDING SAFETY, INC. AND CITY OF MERIDIAN
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
This PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF
BUILDING SAFETY, IlVC. AND CITY OF MERIDIAN FOR MECHANICAL PLAN
REVIEW AND INSPECTION SERVICES ("Agreement") is made and entered into this da
Y
of , 2012, by and between IDAHO DIVISION OF BUILDING SAFETY, Inc.
("Co tractor") whose address is 1090 East Watertower Street, Suite 150, Meridian, Idaho and the
City of Meridian ("City") whose address is 33 East Broadway Avenue, Meridian, Idaho.
Contractor and City may hereafter collectively be referred to as "Parties."
WHEREAS the Division is self governing agency of the State of Idaho having
statutory authority under Idaho Code sections 54- l 001 C and 67-2601 A to enter into
contracts with a municipality for the purpose of performin mechanical ins ector and
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mechanical plan review services; and
WHEREAS the City is a municipal corporation created under the laws of the State of
Idaho and as such is authorized by Idaha Code sections 39-4116(2) and 39-4116(4) to
adopt and enforce building codes and local amendments thereto and by Idaho Code
sections 39-4116(1), 50-301, 54-1001C to enter into contracts with the Division for the
purpose of performing mechanical inspector and mechanical plan review services in
accordance with such codes and local amendments; and
WHEREAS the City Council of City finds that it is in the best interest. of the health
safety and welfare of the people of the City of Meridian to enter in to a contract with the
Division to provide for mechanical inspector and mechanical. plan review services; and
WHEREAS the Division though its statutory authority and pursuant to the terms of
this Agreement has also determined that it is in the best interest of the Division to enter
into such an Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, Contractor and the City hereby agree and contract as follows:
I. RESPONSIBILITIES OFCONTRACTOR.
A. Scope of Services. Contractor shall perform the necessary services and adhere in all
respects to the service level expectations set forth in Exhibit A, Scope of Services,
attached hereto and incorporated herein by reference.
B. Continuity of Operations. Where, as to any task performed or service provided
hereunder, Contractor is unable far any reason to meet the obligations and time
constraints set forth in Exhibit A, Scope of Services, Contractor shall engage a duly
authorized designee, who shall be: (1) authorized by Contractor to complete tasks and to
make decisions on Contractor's behalf, (2) in good standing with all relevant licensing
PROFESSIONAL SERVICES AGREEMENT
FOR. MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
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authorities, and (3) hold at least the minimum certifications required by section I. (D)
herein. Contractor shall notify the City-Contractor Liaison of any and all such
designations.
C. Contractor's Employees. Contractor's employees, designees, subcontractors, and
delegee shall be bound by all of the terms and conditions of this Agreement, including the
service level expectations set forth in Exhibit A, Scope of Services, and all qualifications
required of Contractor hereunder, except as otherwise specified in this Agreement, and
except as to clerical or administrative tasks not requiring such qualifications. Mechanical
field inspectors shall be certified per section I.(D)(1)(2) herein. Mechanical plan
reviewers shall be certified per section I.(D)(3) herein. Within seven (7) business days of
execution of this Agreement, and thenceforth within seven (7) business. days of hiring or
reassigning personnel to provide services hereunder, Contractor shall provide to City a
list of all Contractor personnel who are employed or otherwise assigned by Contractor to
provide services under this agreement, including such personnel's credentials and
qualifications. Upon hiring or reassigning personnel to perform services under this
contract, such personnel may hold minimum certification as required by Idaho Code Title
54, Chapter 50, and 54-5021; within thirt~(30) days of hiring or reassigning such
personnel, such personnel shall be full qualified and certified as required herein. City
may withhold its consent to such employment, designation, subcontract, or delegation or
other transfer of Contractor's rights and responsibilities under this Agreement, when
City, in its reasonable discretion, determines that the proposed transaction would not
serve the best interest of the City of Meridian.
D. Qualifications. At all times throughout the term of this Agreement, Contractor shall be
sufficiently qualified to provide services in the manner and in the timeframe established
by this provision and all provisions of this Agreement. Specifically, without limitation,
Contractor shall be in good standing with all relevant licensing authorities and shall, at a
minimum, hold the following International Code Council (ICC) certifications:
1. ICC Commercial Mechanical Inspector;
2. ICC Residential Mechanical Inspector;
3. Within six (6) months of execution of this Agreement, ICC Mechanical Plans
Examiner;
4. Any and all other certifications required by law.
E. Office Hours. Contractor shall establish regular office hours during which Contractor, or
Contractor's duly authorized designee, shall commit to being available at Meridian City
Hall during City business hours to perform administrative tasks required under Exhibit A,
Scope of Services.
F. Cell Phone. Contractor and Contractor's employees shall maintain, at Contractor's
expense, a cellular telephone with voice mail, and shall provide the telephone numbers
PROFESSIONAL SERVICES AGREEMENT
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
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thereof to the City-Contractor Liaison for City's use in administering this Agreement.
G. Prohibited Services; Conflicts of Interest. Contractor shall not perform any work
under the guise of another business entity, personally or professionally, on any property
or work that is inspected by Contractor or that falls under the inspection responsibilities
of Contractor as contemplated by this agreement. Contractor is strictly prohibited from
referring any work to Contractor, or any company with which Contractor is associated,
whether personally or professionally. Contractor's use of any City resource shall be
limited exclusively to the work related to this Agreement. Contractor shall report to the
City-Contractor Liaison any potential conflicts of interest it may have relative to a
construction project.
H. Public Records. Contractor ackrlowledges that all records containing information
relating to the conduct or administration of this Agreement and services provided
hereunder prepared, owned, used or retained by Contractor are public records and as such
are subject to City's records retention schedule and/or the Idaho public records act.
Contractor shall, upon request and within two (2) working days of such request, provide
requested information or records to the City Clerk's Office where such information is
maintained by Contractor in a location or format not readily accessible by City.
Contractor shall, upon request, prepare and provide to City all data collected and/or
reports prepared regarding services conducted under this Agreement.
I. State's Insurance. The Division of Building Safety (Contractor) is a State of Idaho
agency and provides liability coverage for public liability, personal injury, death, and
property damage through the Risk Management Program established under Idaho Code
section 67-5776, which is funded and in effect subject to limitation on liability of the Tort
Claims Act, Idaho Code sections 6-901 et seq.
J. Compliance with Applicable Law and City Policies. Contractor shall comply with all
federal, state, City, and other laws and ordinances applicable to services performed under
this Agreement. When performing services under this Agreement, Contractor shall
adhere to all City policies pertaining to workplace conduct, including but not limited to
policies related to use of City equipment, drug and alcohol policy, computer and
electronic equipment usage, and safety. City shall provide notice to Contractor of any
amendments or modification of City ordinances adopting or amending relevant codes or
policies.
K. Electronic Equipment. City shall supply, for Contractor's use in completing tasks and
providing services under this Agreement, electronic equipment enumerated in Exhibit B,
Tablet PCs and Related Equipment Issued to Contractor hereto. Any electronic
equipment furnished by City for use by Contractor shall be utilized for the sole purpose
of conducting services enumerated under this Agreement. The use of personal electronic
equipment, other than cellular telephones is prohibited while in the office. No personal
electronic files of any kind maybe stored on City-issued equipment. Contractor shall
take all necessary measures to maintain all hardware and software in good working
condition. City shall perform all necessary maintenance and repair of City-issued
PROFESSIONAL SERVICES AGREEMENT
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
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equipment. Contractor shall reimburse City for the cost of any major repair or
replacement of City-issued equipment that becomes necessary due to loss, theft, or
damage, regardless of cause, except that City shall be responsible for the cost of
replacement where necessary due to internal component failure. All City-issued
equipment is and shall remain the property of City at all times during the performance of
this Agreement, and shall be immediately returned to City in good working condition
upon termination or expiration of this Agreement.
II. RESPONSIBILITIES OF CITY.
A. Incidental Office Supplies. City shall provide, for Contractor's use in performing
services under this Agreement, office space at Meridian City Hall, desk, computers and
other electronic equipment, telephone system, inspection tags, permit notices, business
cards, and incidental clerical staff services. City shall maintain ownership of all City
equipment provided by the City and made available to the Contractor for this purpose.
One soft-bound copy of all adopted codes will be available for shared use at Meridian
City Hall. To the extent that Contractor needs or desires additional supplies or services
that are not provided by City under this Agreement, such supplies or services shall be
provided at the sole cost and expense of the Contractor.
B. City-Contractor Liaison. City shall designate a City employee to act as a City-
Contractor Liaison, which City employee shall act as the City's representative with
regard to day-to-day administrative matters related to Contractor's services under this
Agreement. City shall provide to Contractor the name, e-mail address, and telephone
number of the City-Contractor Liaison.
III. GENERAL PROVISIONS.
A. Term. This Agreement shall become effective upon execution by both parties, and shall
expire on September 30, 2015, unless sooner terminated as provided below. Time is of
the essence in Contractor's performance of each and every obligation under this
Agreement. This Agreement term may be extended by separate written addendum, duly
executed by both parties.
B. Appropriation. By signing this Agreement both parties understand and agree that
Division and City are governmental entities. This Agreement shall in no way or manner
be construed so as to bind or obligate Division, City, or the State of Idaho beyond the
term of any particular appropriation of funds by the Idaho Legislature or Meridian City
Council as may exist from time to time. Each party reserves the right to terminate the
agreement if, in its sole judgement, the legislature of the State of Idaho or the Meridian
City Council, as the case may be, fails, neglects, or refuses to appropriate sufficient funds
as maybe required for the Division or City to continue their required performance under
the agreement. Any such termination shall take effect on sixty (60) days prior notice and
be otherwise effective as provided in this Agreement.
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C. Revenue Allocation. Contractor shall be entitled to the following shares of building
permit fee revenues collected by City directly relative to the specific fee schedule
adopted by the City of Meridian on the effective date of this contract. If changes or new
permit fee schedules are adopted by the City of Meridian, the contractor payments will
not be adjusted and will be payable per the fee schedules in effect on the date of the
commencement of this contract;
Sixty-five percent (65%) of all commercial and residential mechanical permit fees
collected by the City annually.
D. Hourly Rate. For duties and functions expressly enumerated hereunder as billed hourly,
and only upon prior written approval of or written request for such services, Contractor
may charge City an hourly rate of no more than $50.00 per hour. City shall not be
obligated to pay Contractor an hourly rate for any service provided without City's prior
written approval or request.
E. Payment. Fees pertaining to services provided under this Agreement shall be collected
by City. City shall remit Contractor's share of permit revenues collected by the City in
accordance with Exhibit C, Payment Schedule, no later than the tenth (10th) day of the
month following attainment of the specified Milestone. City shall maintain an
accounting of all permit fees and shall provide to Contractor a full accounting therefore
upon request. It is acknowledged by the parties that the City collects permit fees when
permits are issued. Contractor shall be entitled only to Contractor's allocated share of
permit revenues for inspections provided during the term of this Agreement.
F. Liquidated Damages. Contractor shall be liable to the City for any delay beyond the
time periods specified in this agreement, in the amount of two hundred fifty dollars
($250.00) for each business day. Such payment shall be construed to be liquidated
damages by the Contractor in lieu of any claim or damage because of such delay and not
be construed as a penalty.
G. Records. All records, including those of costs, reimbursable expenses, and payments
shall be kept to generally recognized accounting methods and standards and shall be
available to the other Party at all times.
H. Independent Contractor. In all matters pertaining to this Agreement, Contractor shall
be acting as an independent contractor, and neither Contractor nor any officer, employee
or agent of Contractor shall be deemed an employee of City in any manner or for any
purpose. Specifically, without limitation, Contractor understands, acknowledges, and:
1. Contractor is free from actual and potential control by City in the provision of
services under this Agreement.
2. Contractor is engaged in an independently established trade, occupation, profession,
or business.
PROFESSIONAL SERVICES AGREEMENT
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3. Contractor has the authority to hire subordinates.
4. Contractor owns and/or will provide all major items of equipment necessary to
perform services under this Agreement.
5. Neither Contractor nor City shall be liable to the other for a peremptory termination
of the business relationship described under this Agreement.
6. Contractor shall be responsible for payment of any Federal or state taxes required as a
result of this Agreement.
7. Contractor shall not be entitled to any benefits generally granted to City employees.
Without limitation, but by way of illustration, the benefits which are not intended to
be extended by this Agreement to the Contractor include: vacation, holiday, sick, or
other leaves of pay; medical or dental insurance; or, retirement benefits.
Contractor is an independent contractor for purposes of the Idaho Workers'
Compensation laws, and shall comply with all applicable Workers' Compensation
insurance requirements.
9. Substantially all necessary tools, equipment, supplies and all other administrative
support expenses will be furnished by Contractor, with the exception of the incidental
items to be furnished by City as set forth herein.
10. Contractor will not be eligible for any Federal Social Security, State Workman's
Compensation or unemployment insurance payment from the City or charged to
City's account.
I. Notice. Communication between the City-Contractor Liaison and Contractor regarding
day-to-day and administrative matters shall occur via e-mail or telephone. All other
notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail,
addressed respectively as follows:
City of Meridian
Attn: Development Services Manager
33 E. Broadway Avenue
Meridian, Idaho 83642
Idaho Division of Building Safety
Attn: Administrator
1090 E. Watertower Street, Suite 150
Meridian, Idaho 83642
Either party may change its authorized representative and/or address for the purpose of
this paragraph by giving written notice of such change to the other party in the manner
herein provided.
PROFESSIONAL SERVICES AGREEMENT
FOR MECFIANICAL PLAN REVIEW AND INSPECTION SERVICES
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J. Termination.
1. li~Iutual Consent. This Agreement maybe terminated at any time by mutual written
consent of both Parties.
2. Best Interest of City or Contractor. City may terminate this Agreement by
providing sixty (60) business days written notice to the other party if, at any time, for
any reason, City determines that termination of the Agreement is in the best interest
of City. Contractor may terminate this Agreement by providing sixty (60) business
days written notice to the other party if, at any time, for any reason, Contractor
determines that termination of the Agreement is in the best interest of Contractor. In
the event of termination, the non-terminating party shall be entitled to compensation
for the services performed per the provisions outlined above up to the effective date
of termination.
3. Transition Period Following Termination. Upon written request of City,
following the sixty-day notice period described above, Contractor shall provide
services as described under this Agreement for an additional thirty (30) business days
or for such period as the parties may agree. During the additional thirty-day term, all
provisions of this Agreement shall apply, except that City shall compensate
Contractor $50.00 per hour for each hour worked. To receive payment, Contractor
shall submit to City a detailed invoice, including time records containing date, service
provided, and time expended, recorded in 15-minute increments. City shall provide
payment to Contractor within thirty (30) business days of receipt of invoice.
4. Changed Conditions. City may terminate or modify this Agreement, in whole or in
part, effective immediately upon delivery of written notice to Contractor, or at such
later date as maybe established by City under the following conditions:
a. If federal or state regulations or guidelines are modified, changed, or interpreted
in such a way that the services are no longer allowable or appropriate for purchase
under this Agreement;
b. If any professional license, insurance, bond or certificate required by law,
regulation or this Agreement to be held by Contractor to provide the services
required by this Agreement, is for any reason denied, revoked, suspended, or not
renewed;
c. If City has evidence that Contractor in the course of its duties herein has
endangered or is endangering the health and safety of clients, residents, staff or
the public;
d. Falsification of records by Contractor;
e. Failure of Contractor to comply with the provisions of this Agreement or any
applicable Federal, state or local laws and rules.
PROFESSIONAL SERVICES AGREEMENT
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£ If Contractor or its agents engage in fraud, dishonesty, or any other act of
misconduct in the performance of this Agreement;
g. If justified, documented complaints are made against Contractor or its agents for
failure to provide services as specified herein or failure to perform duties in a
courteous and professional manner;
h. If Contractor fails to perform any of the provisions of this Agreement, or fails to
perform work under this Agreement in accordance with its terms, and after receipt
of written notice from City fails to correct such failures within fourteen (14)
business days or other period as specified; or
i. If the City Council determines that immediate termination of the Agreement is in
the best interests of the City, including but not limited to a determination by the
City Council that the obligations under this agreement would violate Article VIII,
Section 3 of the Idaho Constitution as a result of the City's failure, neglect, or
refusal to appropriate sufficient funds as may be required for City to continue to
perform its obligations under this agreement.
K. Time of the Essence. Time is of the essence in Contractor's performance of each and
every obligation and duty under this Agreement.
L. Nonwaiver. A waiver of any right, remedy or provision provided in this Agreement or
by law shall not constitute a waiver of any other rights, remedies or provisions, whether
or not similar, nor shall any waiver in one instance constitute a waiver in any other
instance or constitute a continuing waiver. The rights and remedies provided herein are
not exclusive and are in addition to any other rights and remedies provided by law or
under this Agreement. City shall not be required to reinstate any provisions of this
Agreement following a waiver for the provision to be effective in any other instance.
M. Liability. City and Division each shall be responsible only for the acts, omissions or
negligence of its own officers, employees or agents. Nothing in this Agreement shall
extend the responsibility or liability of either City or Division beyond that required by the
Idaho Tort Claims Act. Each party shall defend itself against any claims that arise solely
from wrongful acts, omissions or negligence of its officers, employees, or agents in the
course of the performance of this Agreement, but shall not assume responsibility for the
acts, omissions or negligence of the other party or the other party's officials, employees,
agents and volunteers. Each party shall promptly notify the other party of any claim
arising under this Agreement and shall cooperate fully with the defending party or its
representatives in the defense of such claims.
N. Assignment. The Contractor may not subcontract, assign, or transfer any right or duty
arising hereunder without the prior written consent of the City. Any subcontractor,
transferee, or assignee shall be bound by all of the terms and conditions of this
PROFESSIONAL SERVICES AGREEMENT
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
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Agreement. City may withhold its consent to assignment, succession or other transfer of
Contractor's rights and responsibilities under this Agreement, when City, in its
reasonable discretion, determines that the proposed transaction would not serve the best
interest of the City of Meridian. The provisions of this Agreement shall bind and inure to
the benefit of the parties and their respective successors and permitted assigns.
O. Severability. The invalidity or unenforceability of any particular provision of this
Agreement shall not affect the other provisions, and this Agreement shall be construed in
all respects as if any invalid or unenforceable provision were omitted.
P. Entire Agreement; Modification. This Agreement embodies the entire agreement and
understanding between the parties pertaining to the subject matter of this Agreement, and
supersedes all prior agreements, understandings, negotiations, representations, and
discussions, whether verbal or written, of the parties pertaining to that subject matter.
The Agreement may not be changed, amended, or superseded unless by means of writing
executed by both Parties hereto.
Q. Nondiscrimination. Contractor agrees that it shall not discriminate against any person
in the performance of this Agreement, on the grounds of race, gender, religion, national
origin, sexual orientation, marital status, disability, or age.
R. Survival. All provisions of this Agreement which contain continuing obligations shall
survive its expiration or termination.
S. Attorney Fees. In the event an action, suit, or proceeding, including appeal there from,
is brought for failure to observe any of the terms of this Agreement, the non-prevailing
party shall be responsible for the prevailing party's attorney's fees, expenses, costs, and
disbursements for said action, suit, proceeding or appeal.
T. Governing Law; Venue. This Agreement shall be governed and construed in
accordance with the laws of the State of Idaho without resort to any jurisdiction's conflict
of laws, rules or doctrines. Any claim, action, suit or proceeding between the City and
Contractor that arises from or relates to this Agreement shall be brought and conducted
solely and exclusively with the Fourth Judicial District Court of Ada County for the State
of Idaho. Provided, however, if the claim must be brought in a federal forum, then it shall
be brought and conducted exclusively within the United States District Court for Idaho.
U. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part
of this Agreement as if the exhibits were set forth in their entirety in this Agreement.
V. City Council Approval Required. This Agreement shall not become effective or
binding until approved by the Meridian City Council.
IN WITNESS WHEREOF, the parties cause this agreement to be executed as of the day
and year first above.
PROFESSIONAL SERVICES AGREEMENT
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
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IDAHO DIVISION OF BUILDING SAFETY, INC.:
i
C. Kelly Pearce, Administrator
CITY OF MERIDIAN:
Tammy de e rd, Mayor
Attest:
4o~A~~,D ~ ~G,~SrI
G~~ X90
City of
aycee an, City Clerk ~ ID~IAN~--
IgAHO
C' SEAL ti
f fbe TRE~a
PROFESSIONAL SERVICES AGREEMENT
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
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EXHIBIT A
SCOPE OF SERVICES
Overview: Contractor shall perform commercial and residential mechanical and energy plan
reviews prior to permit issuance, and perform mechanical inspections for any and all building
projects in the City of Meridian. These plan reviews and inspections are to ensure compliance
with all current codified or ordained codes of the City. Contractor shall provide notices to the
permit holder and the City of any violation; and order correction of any such violation.
I. SERVICES PROVIDED BY CONTRACTOR.
A. Plan Review. Contractor shall be responsible for performing commercial and residential
mechanical and energy plan reviews prior to permit issuance, for any and all building
projects in the City of Meridian. Plan review shall be performed before permits are
issued. Contractor shall ensure that the approved plans are on-site prior to performing
mechanical inspections.
B. Field Inspections. Contractor shall perform field inspections to verify and incorporate
the requirements of plan review. Each and every field inspection requested between
12:00 a.m. and 8:00 a.m. on a City business day shall be performed that day. Each and
every field inspection requested between 8:00 a.m. and 11:59 p.m. on a City business day
shall be performed the next business day. Each and every field inspection requested on a
non-business day shall be performed the next business day.
C. Certification of Project Value. Contractor shall review submitted Certificates of
Valuation for all projects to ensure accurate valuation. If project scope change occurs,
Contractor shall notify the City-Contractor Liaison so that proper adjustments in
submittals and valuations are achieved.
D. Computerized Permit Tracl~ing Programs. Contractor shall utilize the Tablet PC and
Accela Software provided by City to input data regarding the status of tasks related to
services provided hereunder into the tracking database, including, but not limited to, plan
review, plan review comments, field inspections and re-inspections, inspection notes,
pass/fail status, and final inspection status. Contractor shall also conduct research as
needed for archived information. Contractor shall specify regular or double inspection
fees as required. Data entry for every mechanical inspection shall immediately be
entered following the completion of the inspection.
E. Administrative Tasks. During Contractor's office hours at Meridian City Hall,
Contractor or his designee shall be available to take phone calls, respond to voice mail
and e-mail messages, answer questions, and attend meetings upon request of, as needed,
or as scheduled by City. Contractor shall respond to voice mail and e-mail messages
within one (1) business day.
F. Code Amendments and Technological Advancement. Contractor shall monitor
PROFESSIONAL SERVICES AGREEMENT
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legislation and technical developments that may affect the building industry. This may
include, but shall not be limited to, attending meetings, conferences, workshops, and
training sessions to become and remain current on principles, practices, and new
developments. Contractor shall be responsible for all associated costs.
G. Code Compliance. Contractor shall assist City in enforcing appropriate ordinances,
including ordinances related to land use, building sites, and building uses. Contractor
shall report to the City of Meridian City-Contractor Liaison any observed violations of
City Code of which Contractor has knowledge, as well as the current International
Building Codes adopted by City. Contractor shall collaborate with City personnel on the
investigation and enforcement of civil and/or criminal penalties for uncorrected
violations.
H. Expired Permits and Project Close Out. Contractor shall be responsible for tracking
and closure of all mechanical permits and closure of all mechanical inspections.
Contractor shall communicate with the Building Official for issuance of Certificate of
Occupancy, and/or administrative closure. Contractor shall monitor and track expired
permits and communicate with the Building Official to re-instate, re-issue, or extend the
expired permit.
I. Process and Performance Standards. Contractor shall provide services in accordance
with the following process and performance standards:
I. MECHANICAL PLAN REVIEW
a. Commercial Projects
(1) Contractor shall complete plan review no more than ten (10) business days
after receipt of complete application for all commercial applications.
(2) Contractor shall provide mechanical and energy plan review comments,
redlines, re-submittal requests and other correspondence via email to design
professional of record and to City Contractor-Liaison, and shall archive same
in the manner and in the location specified by City.
(3) City staff shall install the electronic plan submittal files into the city database
for all projects requiring mechanical and energy plan review. Contractor will
access the files remotely and electronically with City permissions. Contractor
shall be responsible to install ail resubmitted plan files and documents in the
same city database.
(4) Contractor shall perform plan review for compliance with the most current
version of "Com Check"
(5) Contractor shall electronically approve or deny all plan reviews in the City
database workflow for each plan review.
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b. Tenant Improvement Projects
(1) Contractor shall perform plan review for tenant improvement projects.
(2) Contractor shall complete plan review no more than seven (7) business days
after receipt of complete application, except when determined by the City,
Contractor shall complete "Fast Traclc Tenant Improvement" projects no more
than three (3) business days after receipt of complete application. City will
notify Contractor of "Fast Track Tenant Improvement" projects through
notification in the City's computerized database.
(3) Contractor shall provide plan review comments, redlines, re-submittal
requests and other correspondence via email to all design professionals of
record and to City Contractor-Liaison, and shall archive same in the manner
and in the location specified by City.
(4) Contractor shall perform plan review for compliance with the most current
version of "Com Check" on all tenant improvement projects.
(5) Contractor shall electronically approve or deny all plan reviews in the City
database workflow for each plan review.
c. Residential Projects
(1) Contractor shall complete plan review no more than ten (10) business days
after receipt of complete application for all commercial applications.
(2) Contractor shall provide plan review comments, redlines, re-submittal
requests and other correspondence via email to mechanical designer,
contractor, owner of record, and to City. Contractor shall archive same in the
manner and in the location specified by City.
(3) City shall install the initial electronic plan submittal files into the city database
for all projects requiring mechanical plan review. Contractor shall be
responsible to install all resubmitted plan files and documents in the same city
database.
(4) Contractor shall perform a basic cursory plan review of any proprietary
WrightSoft submittal (or equivalent) on all new single family homes to satisfy
the minimum requirements for manual J, D and S and review ResCheck as
needed. This is applicable to new residential dwellings only. Contractor
shall maintain these records per Idaho record retention law.
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(5) Contractor shall electronically approve or deny all plan reviews in the City
database workflow for each plan review.
2. MECHANICAL INSPECTIONS
a. Commercial and Residential Projects
(1) Contractor shall perform all mechanical and energy inspections for
commercial and residential projects, from initial inspection through final
inspection. City shall provide all pass/fail inspection tags, and notices for
Contractor use.
(2) Inspection requests received prior to 8:00 a.m. on a business day shall be
performed the same business day. If the request is received on anon-business
day, the inspection shall be performed the next business day.
(3) Contractor shall sign off for final mechanical inspection for Certificate of
Occupancy, Temporary Certificates of Occupancy, and Letters of Substantial
Completion following satisfaction of all inspections and review of any third
party special inspection reports. As appropriate, Contractor shall provide
notices of violations of applicable standards to permit holders.
(4) Contractor shall input all mechanical inspection information into the tablet
PCs using the City's Accela software immediately following the inspection.
This shall include, but not be limited to specific information related to
inspection, correction notices, and re-inspection.
(5) Contractor shall perform as many inspections as necessary on any permit.
Contractor may assess re-inspection fees, per the adopted fee schedule, if
items from a previous correction notice are not corrected when a new
inspection is requested.
II. SERVICE LEVEL EXPECTATIONS.
A. Professionalism. When performing services under this Agreement, Contractor shall be
professional in demeanor and in conduct, and to that end shall at all times:
1. Display aCity-issued photo identification badge.
2. Provide aCity-issued business card during field inspections, as appropriate.
3. Dress professionally. While performing services for the City of Meridian, the
Contractor, its subcontractors, if any, and all employers working under this contract
shall not advertise on clothing or vehicles (logos, graphics, etc.) any business other
PROFESSIONAL SERVICES AGREEMENT
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
PAGE 14 OF 17
than IDAHO DIVISION OF BUILDING SAFETY, Inc.
4. Wear appropriate clothing and safety gear to protect from personal injury.
B. CARE Principles. City expects all contract personnel, including Contractor, to in good
faith and to the extent reasonably required perform services in accordance with the City's
four organizational values and corresponding behaviors, identified by the City as
significant and vital to the success of the City as a whole: Customer Service,
Accountability, Respect, and Excellence.
Customer Service: Contractor is asked to respond to customers in a genuine,
positive, and timely manner; presenting a polite and approachable persona;
maintaining composure under difficult circumstances; sharing information regarding
the customer's concerns; and following up with customers.
2. Accountability: Contractor acknowledges that each of us is responsible for our own
work, choices, and actions. Contractor personnel are asked to be responsible for their
actions; actively participate as a team member; make legal and ethical decisions; and
provide accurate and current information regarding expectations, priorities, and
accomplishments.
3. Respect: Contractor personnel are asked to be trustworthy and courteous;
ackrlowledge and accept people with diverse opinions and backgrounds; treat all
customers and co-workers fairly, equally, and as you would want to be treated; and
avoiding gossip or passing information of a confidential or private nature.
4. Excellence: Contractor personnel are asked to be professional, flexible, and
adaptable to community needs; to increase efficiency as well as effectiveness by
looking for ways to improve processes; and to provide feedback regarding processes
or proposed changes.
PROFESSIONAL SERVICES AGREEMENT
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
PAGE 15 OF 17
EXHIBIT B
TABLET PCs AND RELATED EQUIPMENT ISSUED TO CONTRACTOR
Asset ID Tag Number Equipment
100558 Motion Computing Tablet
100563 Motion Computing Tablet
100565 Motion Computing Tablet
100572 HP Mobile Printer
100573 HP Mobile Printer
09561 200W Power Inverter
09558 200W Power Inverter
N/A Misc. Charging adapters and tablet cases for each unit
PROFESSIONAL SERVICES AGREEMENT
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
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ExxislT C
PAYMENT SCHEDULE
MECHANICAL INSPECTI®N -PAYMENT SCHEDULE
Type of Permit Milestone Amount to be paid
Mechanical Commercial -New
Mechanical Residential -New
Permit issuance
70% of fees due Contractor
All other permit types
Final inspection, signified
by "approved" status iIi
Accela
Permit issuance
30% of fees due Contractor
100% of fees due Contractor
PROFESSIONAL SERVICES AGREEMENT
FOR MECHANICAL PLAN REVIEW AND INSPECTION SERVICES
PAGE 17 OF 17