Proposed fees for picnic shelte
Meridian Parks & Recreation
Memo
RECEIVED
DEC 1 5 2003
-
From:
Mayor and City Council
Doug Strong, Director N.
City of Meridian
City Clerk Offiec
To:
Date: -
December 12, 2003
Re: Remote Control Car Track, Park and Recreation Commission
~an..Y~;)ball Concept for Settler's Park, and
>f:'-- Picnic Shelter reservation fees.
During the November and December Park and Recreation Commission meetings
the following items were reviewed and passed by the Commission to be sent
forward to Mayor and Council.
The Parks Staff is requesting four items under the consent agenda for your January
oath or 13th meeting, which are listed below.
1. Snake River Racing is a local club of remote control usiasts who
are looking for a more central valley locatio track for club activities
as well as region wide sanctioned . The fIVe-acre parcel next to the
Meridian Police Departme s been proposed as a possible site
because of its pro' . to the freeway. The track would occupy an area
of appro~ata 250 feet by 175 feet and would be constructed and
maiRtamed entirely by the club. A sketch of the track area is attached.
2. The Parks and Recreation Commission are submitting a of their
proposed ordinance for Council review and acti e draft has been
through several edits and has been revi y the city attorney, Bill
Nichols and by Doug Strong. mmission sub-committee made the
edits that appear in red a oug Strong made the edits in green. The
sections that are b are those of Bill Nichols comments. The
Commission roved the draft, as it appears with the exception that all
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references to the Department shall appear as the Parks and Recreation
Department. A draft of the proposed ore! inance is attached for review
and action.
3. Conceptual drawings of the proposed baseball co eridian
Youth Baseball were reviewed and a J Y the Parks and
Recreation Commission. Th' p ex is proposed to be developed on
the Western portio eridian Settler's Park. The concept drawings
have also reviewed by staff and are ready for review and action by
th ncil. Construction drawings will be developed once Council
approval is received. Drawings are attached.
4. Lastly, proposed fees for the picnic shelters at Chateau Park and
Meridian Settler's Park are attached for Council review and action. Once
approved, the shelters will be added to the Departmenfs shelter
reservation list and made available in the spring of 2004. The proposed
fees are consistent with the fees currently being charged for shelters of
the same or similar size fhat are in the Departmenfs reservation system.
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Meridian Parks & Recreation
Memo
To:
From:
Parks and Recreation Commissioners
Doug Strong ,¿If
December 10, 2003
New Shelter Fees
Date:
Re:
The Parks Staff is requesting two park shelter fees to be added to the current Parks
and Recreation Facility Reservation form currently being used.
1. Meridian Settler's Park has a 36' x 36' hexagonal shelter with 8 picnic tables.
The capacity. for the shelter will be listed for 50 people. The Park Staff is
requesting the fee for this shelter be $45.00 for a 5-hour block.
Alcohol Permits will be allow for the same price as other shelters.
2. Chateau Park has a 10' x 20' rectangular shelter with 4 picnic tables. The
capacity for the shelter will be listed for 30 people. The Park Staff is
requesting the fee for this shelter be $30.00 for a 5-hour block.
Alcohol Permits will be allow for the same price as other shelters.
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Office: 11 W. Bower Street
Meridian II) 83642
Phone: 888-3579
Fax: 898-5501
Shelter problems after park hours:
Call 409-6666
or page 424-4197
otre;;;lzern \
\'0 'DAHD. J
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MERIDIAN PARKS & RECREATION FACILITY RESERVATION
PAYMENT IS REQUIRED AT TIME OF RESERVATION
Storey Park Shelters. , . . . . . . . . . . . . . . . . . . . . . 5 Hour Blocks: lOam-3pm or 4pm-9pm
$30 for 1-99 people 12 tables per shelter
$45 for 100-150 people Additional tables available $3 ea./max. 8
$60 for 151-200 people (max. capacity) Electrical outlets & drinking fountain
Thlly Park Shelters
Small. ..,..,............ .......,.. ...5HourBlocks: lOam-3pm or 4pm-9pm
$30 for 30 people (max. capacity Electrical outlets
Large ..........,.., ................. .5HourBIocks: lOam-3pmor4pm-9pm
$60 for 1-199 people 18 tables
$75 for 200 - 250 people Additional tables available $3 ea./max. 8
$90 for 251 - 300 people (max. capacity) Electrical outlets
Addition Services & Fees
Vol1eyball equipment - *$1O.00/per day ($200 credit card deposit required)
Softbal1 fields -$8.00 per hour (linùted availability due to league play)
Amusement equip. & large canopies - $10.00/5 hour block/per item
Alcohol pennits - $20.00/5-hour block - confined to shelter area
Clean up or Repair fee - Billed for actual city costs.
""""."."""".".....".""""""."""."..."""."."...""".".""""""",,,,"."."."."....""""...".""...""""...".""...""..."".""""."...""..."""""",,"""""""""""""'..."..."""""."".".".""".
TULLY PARK
STOREY PARK
_SMALL SHELTER
_BLUE SHELTER / VOLLEYBALL-
_GREEN SHELTER / SOFTBALL FJELD-
_LARGE SHELTER / VOLLEYBALL-
_FJELD #1 _FIELD #2
DATE REQUESTED:
NUMBER OF PEOPLE:
TIME BLOCK: _Warn to 3pm
_4pmt09pm
*5 HRS INCLUDES SETUP & CLEANUP
ORGANIZATION / CONTACT PERSON:
ADDRESS:
PHONE: (HOME)
(WORK)
FEES PD: Shelter
Alcohol
Permit #
Add. Service
Total Paid (w/Iax):
Received by: - Date:
( ) Cash/Check
( ) Credit Card
Name:
Card #
Exp:
Cancellations: la-day notice is required for a full refund minus $5 handling fee. Rain checks will be issued in the event of bad
weather (Parks Department discretion). Change Orders: $5 will be charged for change order within 5 days of event.
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Meridian Parks Facility Regulations
Shelters/Cleaning
Shelters are cleaned, each morning by
Parks Department.
Groups are responsible for leaving the
shelters clean. Should a group fail to
perform adequate clean up, or damage
city facilities, the group wiIl be biIled
for actual city costs for clean up and
repairs.
Extra garbage bags will be in the bottom
of each receptacle, please tie the fuIl
bags and leave next to receptacles. Mutt
Mitts are available in park.
Use of nails or staples on tables is
prohibited. Please remove all table
coverings, tape, balloons, and signs.
Each 5-hour block includes set up and
clean up time, please vacate by the end
of your reservation time.
Barbecuing is welcome. Please furnish
your own barbecue and grease tray to be
placed under barbecue to catch cooking
oils and charcoal debris. Please do not
dispose of hot charcoal on lawn or in
garbage cans.
Volleyball Equipment Rental*
Equipment is rented in a nylon bag and
includes net, baIl, pump, and boundary
marking rope.
Volleyball standards will be put m place
by the parks department.
Volleyball equipment must be reserved
in conjunction with either the blue
shelter (Storey Park) or large shelter
(Tully Park).
Renter will be assessed replacement
costs for damaged or lost equipment.
VolleybaIl equipment kits can be picked
up beginning at \0:00 am the day of
reservation for Monday through
Thursday rentals. Kits can be picked up
beginning at 10:00 am on Friday for
weekend rentals.
Returns on weekdays must be made by
9:30 am on the following day. Returns
for weekend rentals must be made by
9:30 am the fol1owing Monday. Late
returns will be charged an additional
day's rental.
. Please do not use vol1eyball area in
inclement weather.
Vendor equipment and canopies
Additional fees are charged for large
canopies, astro-jumps or any item that
requires space outside the shelter.
Certification of liability insurance from
vendor or caterer must be submitted 5
days prior to your event.
To prevent damage to the turf, astro-
jumps are not to be left on grass
longer than 5 bours.
Canopy stakes should be no longer
than six (6) inches in length, due to
underground sprinkler lines. We
recommend sandbags or weights.
Park Restrictions
. Glass containers
. Loud music or vehicles on the grass.
. Dunk tanks or slip 'n slides. .
Soliciting.
. Alcohol without a city permit.
. Horses or other livestock.
Golf or Archery.
. Metal detectors.
. Dogs not on leashes.
. Portable swimming pools
Softball Field
. Please do not use fields if wet or muddy
Rain checks will be issued by Parks Dept.
PRESENT THIS FORM FOR PROOF OF
YOUR RESERVATION.
I have read, understand, and agree to reimburse the city for clean up and damages and abide by all park mIes,
regulations, and spplicable city ordinances.
Failure to operate within the guidelines may cause revocation of this pennit. I also agree to indemnify and hold the
City of Meridian and its employees hannless from any liability, loss, cost or expense that I may incur while holding
my function in a Meridian Park.
Date:
Signature of person responsible for reservation
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RESOLUTION No. 3/3
A RESOLUTION OF THE CITY OF MERIDIAN PROVIDING FOR FEES FOR
RESERVATION OF AND USE OF MERIDIAN PARI( FACILITIES; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Pursuant to Idaho Code, 50-302, the City of t'v1eridial1 is reqUIred
to make, and may make, all such ordinances, by-laws, rules, regulations and resolutions
not inconsistent with the laws of the state of Idaho as may be expedient, in addition to
the special powers [n Title 50, Idaho Code, granted, to maintain the peace, good
government and welfare of the City and its trade, commerce and industry; and
WHEREAS, Meridian City Code § 8- 7 - I A provides that the City Council shall
set fees for use of parks facilities; and
WHEREAS, it is in the best interest of the City of Meridian to establish
reasonable fees for the reservation of Park facilities in the City of Meridian to preserve
the peace and tranquility of the parks, prevent overcrowding of the facilities. to provide
funds for the maintenance of the parks, and to recoup some of the costs char the City
incurs as a result of processing the applications for reservations.
NOW, THEREFORE, BE IT RESOLVED BYTHE MAYOR AND THE CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
1.
That the fees set forth herein and adopted are reasonable and reflect, as
closely as reasonably possible, some of the costs of the City to process the various
RESOLUTION - I
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reservations and a portion of the Park maintenance costs.
2.
That there are hereby adopted the fees set forth below for the reservation
of Meridian Park facilities including the period of time set forth, as follows:
A
Park Shelter Reservation
Storey Park
0 to 50 people $30.00
Additional people $15.00 per each 50
Additional tables $ 3.00 each \Nith maximum of 8
12 tables are located in and around each shelter.
Maximum of 200 people
(Block A-10 AM to 3PM I Block B. 4PM to 9PM)
Tully Park
0 to 150 people
Additional people
Additional tables
$60.00
$15.00 per each 50
$ 3.00 each with a maxj¡num
of 8
20 tables are located in the shelter.
Maximum of 300 people
(Block A-IO AM to 3PM I Block B- 4PM to 9PM)
Off Peak Hours
Tully Park shelter available Monday through Thursday (excluding
holidays) from IO AM to 3 PM at a reduced rate of $45.00. All other rules
apply.
* Maximum time on grass is 4 hours; event holder is responsible for any
turf damage. Vendor must supply generator to innate jumping toys.
RESOLUTION - 2
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The above reservation fees are for a five (5) hour period of tÜne.
Additional fees of $1 0.00 for each piece of amusement equipmcm ,viiI also
be assessed for space used outside the shelter, e.g. lents, aStro Ilimps,
canopies, etc. No such equipment will be permitted unless proof of
insurance in limits acceptable to the City is submitted by the supplier of
the equipment at the time a reservation is made and verified no later than
ten (10) days before the reservation. Dunk tanks will are not allowed.
B.
Softball Field Reservation
$8.00 per hour
c.
Alcohol Permits
Groups wishing to serve alcoholic beverages to their guests must comply
with all City and State laws and must obtain a permit. The COSt of the
permit is $20.00 and will coyer one six hour period only.
D.
Refunds
Reservation fees may be refunded if requested in writing at least ten (10)
days prior to the date reserved. A processing fee of $5.00 will be deducted
from the reservation fee. Reservations may be canceled less than 10 days
before (he date but no refund \vill be given. Events canceled by inclement
weather will entitle the reservation holder to reschedule the reservation at
no additional charge.
RESOLUT10N . 3
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E. Additional Fees
Additional fees may be assessed if any park property is damaged, or if
Parks & Rec Dept. employees must conduct excessive cleanup. The fees
charged shall be based on the estimated cost of repairs or the hourly wage
of the employees (including fringe benefit costs) whose extra duty is
required.
PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR Of
THE CITY OF MERIDIAN, this -I-.I:! day of ~
,2000.
APPROVED:
ATTEST
~ Y. Ál~
ROBŒT D. CORRIE, ì'vLWOR
¡(.oy,.u-fd-/L. 4¡'n{..., ßfy c..u" ~ ¡Jre./út<v...t-
~~-Á&fA9:.
WILLIAM G. BE~~., CITY CLERK
'y/Z\ W orklMlM<r;d; ,n l 5 3 60MIP"ksIRESOL UTJON SIP"ks2000 FeeU so.doc
RESOLUTION - 4
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ri1 ee I D I trtJ RECORDED - REQUEST OF
ADA CúUNTY RECORDER Ú ~ Z P5 rL " r
.J. ~~Y~~.~6XMRD F!õE~DEPUTY~-
CITY OF MERIDIAN Or~1 ç.(..,.(o 2 8 0 '- 3
2000API3PM!:37 uu...
.dßíO
BY COUNCIL MEMBER r de /U.¿ÞLc6
AN ORDINANCE OF THE CITY OF MERIDIAN, IDAHO, AMENDING
SUBSECTIONS A, B, C, AND D OF SECTION I OF CHAPTER 7 OF TITLE 8
MERIDIAN CITY CODE TO PROVIDE FOR THE DELETION OF CITY HALL
BY THE ADDITION OF PARKS AND RECREATION DEPARTMENT,
PROVIDING FOR ADDITIONAL LANGUAGE FOR REFUSAL TO VACATE
SHELTER; AND TO PROVIDE FORA NEW SUBSECTION E RELATING TO
PARK HOURS; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE MAYOR AND THE COUNCIL OF THE CITY OF
MERIDIAN, COUNTY OF ADA, STATE OF IDAHO:
SECTION I: That section I of Chapter 7 of Title 8 Meridian City Code,
be, and the same is hereby amended to read as follows:
8-7-1:
PICNIC SHELTERS:
A
Reservation Fees:
I.
The Mayor and City Council, by Resolution, shall adopt fees for
the use of parks facilities in order to recover some of the costs of
the City to process various applicadons and a portion of the
maintenance costs of the picnic shelters, picnic tables, softbalI
fields, and parks of the City.
B.
Application Required; Record Kept: Persons, associations, corporations,
and other entities, desiring to use the Meridian park picnic shelters shall
apply at the Parks and Recreation Departmem for the use of a picnic
shelter, reserve a time of use of a picnic shelter, if their requested time is
available, and pay (he appropriate fee; the Parks and Recreation
Department shall keep a record of the scheduled times and fees paid for
reservations.
c.
Reservation Required; Removal From Shelter: If persons, associations,
corporations, and ocher entities, using a picnic shelter have not reserved
the time and paid the appropriate fee, and are using the picnic shelter at
a time that has been reserved for another person, association,
corporation, or other entity, if they refuse to vacate the shelter, they
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shall be removed from the shelter, either by City park employees or bv
the Police Department and they may be cited for trespass.
D.
Reservation List Maintained At Shelter: A list of reservations t.or a
particular picnic shelter shall be maintained at that particular shelter to
inform the public who has reserved the picnic shelter and the time, or
times, for which the shelter has been reserved; if the reservations have
been removed from the picnic shelter the list maintained by the Parks
and Recreation Department shall still be controlling.
E.
The parks of the City of Meridian shall be open and available for use
from 7:00 o'clock AM. to 12:00 o'clod, midnight and all people shall
vacate the City parks no later than 12:00 o'clock midnight. Picnics
shall end at 9:00 o'dock P.M. which gives picnic users of the parks time
to clean up and vacate the park.
SECTION 2: All ordinances, resolutions, orders or pans thereof in
conflict herewith are hereby repealed, rescinded and annulled.
.
SECTION 3: VAlIDITY: The Meridian City Council hereby declares
that any section, paragraph, sentence or word of this Ordinance as adopted and
amended herein be declared for any reason to be invalid it is the intent of the
Meridian City Council that it would have passed all other portions of this ordÜ1ance
independent of the elimination herefrom of any portion as may be declared invalid.
SECTION 4: DATE OF EFFECT: This ordinance shall be in full force
and effect within one (I) month after its passage, approval and publication, according
to law.
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8-7-1: PICNIC SHELTERS:
Page 1 of 1
8-7 -1: PICNIC SHELTERS:
A Reservation Fees:
1. The Mayor and City Council, by resolution, shall adopt fees for the use of park facilities in
order to recover some of the costs of the City to process the various applications and a
portion of the maintenance costs of the picnic shelters, picnic tables, softball fields, and
parks of the City.
B. Application Required; Record Kept: Persons, associations, corporations, and other entities,
desiring to use the Meridian park picnic shelters shall apply at the Parks and Recreation
Department for the use of a picnic shelter, reserve a time of use of a picnic shelter, if their
requested time is available, and pay the appropriate fee; the Parks and Recreation
Department shall keep a record of the scheduled times and fees paid for reservations.
C Reservation Required; Removal From Shelter: If persons, associations, corporations, and
other entities, using a picnic shelter have not reserved the time and paid the appropriate
fee, and are using the picnic shelter at a time that has been reserved for another person,
association, corporation, or other entity, if they refuse to vacate the shelter, they shall be
removed from the shelter, either by City park employees or by the Police Department and
they may be cited for trespass.
D. Reservation List Maintained At Shelter: A list of reservations for a particular picnic shelter
shall be maintained at that particular shelter to inform the public who has reserved the
picnic shelter and the time, or times, for which the shelter has been reserved; if the
reservations have been removed from the picnic shelter the list maintained by the Parks
and Recreation Department shall still be controlling.
E Hours: The parks of the City shall be open and available for use from seven o'clock (7:00)
AM. to twelve o'clock (12:00) midnight and all people shall vacate the City parks no later
than twelve o'clock (12:00) midnight. Picnics shall end at nine o'clock (9:00) PM which
gives picnic users of the parks time to clean up and vacate the park. (Ord. 870, 4-4-2000)
http://66.113.195.2341IDIMeridianlIOOO7000000001000.htm
1/30/2003
8-7-2: TIJLLY PARK:
Page 1 01'2
8.7-2: TULLY PARK:
A. Purposes And Authority: This Section is for the purpose of establishing rules and
regulations for the appropriate use by the public and in the furtherance of the intended
usage of the City of Meridian Park, known and designated as Tully Park, the legal
description for which is herein set forth in this Section; and this Section is enacted upon the
authority derived from the constitution of the State of Idaho article XII section 2 and from
Idaho Code sections 50-303, 50-302, and for the health, safety and welfare of the public.
B. Definitions: For the purposes of this Section, the following words and phrases shall have the
meaning ascribed to them in this Section:
ASSISTANCE DOG: Shall mean and refer to a dog that has been trained as a guide dog
for a blind or visually impaired person, a hearing dog for a hearing impaired person, or a
service dog for a physically disabled person, or as otherwise defined in Idaho Code section
56-701A2, and/or any amendments or recodification of said section.
CANINE: Shall mean and include either male or female, whether neutered or spayed,
whether full domesticated canine or partial wolf, partial coyote, entire wolf or entire coyote.
OWNER: Shall be construed to mean and include any person owning, harboring, keeping,
possessing, caring or having custodial duties over any canine.
TULLY PARK: That certain municipal park owned and operated by the city of Meridian
more particularly described as follows:
The Southwest 1/4 of the Northwest 1/4, Section 1, Township 3 North, Range 1 West,
Boise Meridian, Ada County, State of Idaho; except therefrom, a strip approximately 100
feet in width along Five Mile Creek, more particularly described as follows:
Portions of the Southwest 1/4 of the Northwest 1/4, Section 1, Township 3 North, Range
1 West, Boise Meridian, Ada County, Idaho; commencing at the 1/4 corner common to
Sections 1 and 2, Township 3 North, Range 1 West, Boisa Meridian; thence North 0
degrees 00'29" West 1001.70 feet to THE REAL POINT OF BEGINNING, thence North 0
degrees 00'32" West 331.20 feet, thence South 89 degrees 15'40" East 96.69 feet,
thence South 0 degrees 26'04" West 291.98 feet, thence South 32 degrees 37'02" East
110.41 feet, thence South 57 degrees 12'23" East 1396.47 feet, thence South 0 degrees
03'37" West 118.88 feet, thence North 57 degrees 12'23" West 1482.55 feet, thence
North 32 degrees 37'02" West 151.10 feet to THE REAL POINT OF BEGINNING.
ALSO EXCEPT:
A portion of the Southwest 1/4 of the Northwest 1/4, Section 1, Township 3 North, Range
1 West, Boise Meridian, Ada County, State of Idaho, more particularly described as
follows:
Commencing at the 1/4 corner common to Sections 1 and 2, Township 3 North, Range 1
West, Boise Meridian, Ada County, Idaho; thence along the 1/4 section line South 89
degrees 27'12" East 40.00 feet to a point on the proposed East right-of-way line of Linder
Road, said point being THE REAL POINT OF BEGINNING; thence along said right-of-
http://66.113.195.234/ID/Meridian/lOO07000000002000.htm 1/3012003
8-7.2: TULLY PARK:
Page 2 of 2
way line North 0 degrees 00'29" West 85.00 feet; thence leaving said right-of-way line
South 89 degrees 27'12" East 120.00 feet; thence South 0 degrees 00'29" East 85.00
feet; thence North 89 degrees 27'12" West 120.00 feet to THE REAL POINT OF
BEGINNING.
ALSO EXCEPT:
Any portion of Linder Road and Five Mile Creek.
(Ord. 831, 7-<3-1999)
C. Canines; Leash Required: Vllhen Tully park is open to the public, canines, possessing a
valid dog license, are allowed in the park so long as they are leashed and within control 01
their owner. (Ord. 01-912, 2-27-2001)
http://66.113.19S.234/lDlIvleridianll0007000000002000.htm
1130/2003
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CURRENT SHELTER FEE SCHEDULE
(Block A- 10 AM to 3 PM. Block B- 4 PM to 9 PM)
Storey Park Shelters Base fee:
Base fee covers a 5-hour block; 0 to 99 people
S15.00 per additional 50 people
Shelter area maximum of 200 people
12 tables are located in and around each shelter.
table with a maximum of 8 additional tables.
$30.00
Additional tables available for $3.00 per
Tully Park Shelter
Small Shelter Base fee: $30.00
4 tables in shelter, shelter holds 30 people ma.\imnm.
Large Shelter Base fee:
Base covers a 5 hollr block: 0 to 199 people
$1500 per additional 50 people
Shelter area maximum of 300 people
20 tables are located in the shelter. Additional tables available for $3.00 per table with a
maximum of 8 additional tables.
$60.00
OFF PEAK HOURS
Tully Park's large shelter is available Monday through Thursday (excluding holidays)
from 10 AM to 3 PM at a reduced rate of $45 .00. All other rules apply.
Softball Fields- fees $8.00 an hour (limited availability due to league play)
Alcohol Pem1its-Fees $20.00 for a 6-hour period and must be applied for iL1 persoL1 at
least 10 days prior to your eveL1t for proper authorization.
'Reservations require up to 3 business days prior to the request date with no guaraL1tee
that space will be available.
* Additional fees may be assessed if damage or excessive clean up is required by parks
Staff
'Caterers must send a copy of liability insuraL1ce aL1d proper liquor permits ifapplicable
to the Parks Ottice at least 10 days prior to your event. A liquor pcIl11it IS stillnccdod.
'Request for refunds, additional tables, and alcohol pem1¡ts require a I () day notice.
'A $10.00 fee will be charged for each piece of amusement equipment sllch as astro-
jumps. Proof of insurance from vendors required at least 10 days prior to event.
Maximum time on grass is 4 hours; event holder is responsible for any tnrf damage.
SHELTERS ARE AVAILABLE BY RESERVATIONS ONLY.
RESERVATIONS WILL ONLY BE TAKEN
ONCE A PAYMENT IS RECEIVED.
(Payments can be made by check, cash, or credit card through
Meridian Parks and Recreation, II W. Bower, 888-3579, fax 898-550 I)