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Task Order No. 10238f with CH2M Hill Engineers, Inc. for WWTP RAS Conveyance System ReconfigurationTASK ORDER NO. 10238f Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC(ENGINEER) This Task Order is made this 7t" _ day of August, 2012 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by (CH2M Hill Engineers. Inc), hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 2A) between the above mentioned parties dated December 6, 2011. The Project Name for this Task Order 10238f is as follows: CITY OF MERIDIAN Wastewater Treatment Plant RAS Conveyance System Reconfiguration Project Services During Construction PROJECT UNDERSTANDING The City of Meridian is implementing upgrades and modifications to the wastewater treatment plant by (1) reconfiguring the return activated sludge (RAS) conveyance system, (2) modifying the waste activated sludge (WAS) conveyance system, (3) constructing a new RAS basin, and (4) installing a new electrical service feed. ENGINEER completed the design and final construction bid documents for the project and now offers the following Scope of Work to provide Services During Construction in support of the City's efforts to administer the construction contract. SCOPE OF WORK ENGINEER will perform the following tasks as part of the Services During Construction in support of the Wastewater Treatment Plant RAS Conveyance System Reconfiguration project during the construction phase. Task 1 -Additional Project Management Task Order 10238f RAS Reconfiguration Services During Construction Page 1 of 7 CH2M Hill Engineering, Inc ENGINEER will provide the resources necessary for project management associated with this phase of the project. • Prepare an updated Health & Safety Plan for onsite work activities and obtain staff endorsement. • Supervise and manage engineering project staff for execution of work tasks. • Provide contract administration and oversight of project subconsultant(s). • Project documentation and coordination. • Monitor project progress, including work completed, work remaining, budget expended, schedule, estimated cost of work remaining, and estimated cost at completion. Coordinate with and provide periodic updates to the City's Project Manager. • Monitor project activities for potential changes, anticipate changes when possible, and with City approval, modify project tasks, budgets, and approach. • Prepare and submit monthly billing with a brief description of the work completed during that billing cycle. • Project closeout and archiving. Deliverables • Periodic written project execution updates to keep the City's Project Manager informed as to the work performed during each billing cycle and as to potential changes to this Scope. Assumptions • Forty-nine (49) week duration from City-issued general construction contractor notice-to-proceed for completion of services during construction tasks described herein. Task 2 -Erosion and Sediment Control Plan (ESCP) The project is anticipated to disturb less than 1 acre of land and therefore coverage under the Construction General Permit (CGP) is not required. The construction activities will be limited to work in and around the old secondary clarifier number 1, within the existing mechanical building and trenching for new yard piping. Temporary construction trailer placement and onsite storage of equipment, pipe, and appurtenances will be necessary. In accordance with the City Capital Improvement Projects Water Pollution requirements, ENGINEER will prepare an Erosion and Sediment Control Plan (ESCP) to for the construction contractor's use in managing storm water at the site. The ESCP will be comprised of a brief Technical Memorandum with supporting drawings/details to address the following topics: • Project name, location map, and responsible Contractor; • Project description; • Identification of potential impacts on water quality; and, Task Order 10238f RAS Reconfiguration Services During Construction Page 2 of 7 CH2M Hill Engineering, Inc • 11 "x17" drawing and details depicting storm water management strategy. Deliverables • Technical Memorandum up to 4 pages plus supporting drawings/details constituting the ESCP. An electronic PDF of the draft ESCP provided to City for review. Upon incorporation of City review comments to the draft ESCP, three (3) hard copies of the ESCP will be provided to the City for distribution to and implementation by the Contractor. Assumptions ~ ENGINEER consultation with Idaho Fish & Game, US Fish & Wildlife, State Historic Preservation Office, and state/federal agencies is not expected to be necessary based on this project being performed within the existing WWTP and therefore is not included in this scope of work. • If not available from previous task efforts, City will provide digital CAD file of site survey, including contours and features. • ENGINEER will receive project-specific information from the project construction contractor related to construction trailer location, temporary storage yard location and size, on-site fuel storage requirements, location of temporary sanitary waste and solid waste units, and other pertinent information for the preparation of the ESCP. • The City will provide one compiled set of draft ESCP review comments within 5 days of receipt of draft ESCP. ~ The following maps will be generated by ENGINEER -Site Map showing temporary facility locations (1 sheet) and Details (1 sheet). The project construction contractor will be responsible for updating the ESCP if changes are made to the facility locations and preparation of a spill prevention and control plan if requested by the City. Preparation of a dewatering plan is not included as part of this scope. • ENGINEER is not responsible for training, inspections, oversight, maintenance, or updates related to the ESCP. • No site visits are required for the preparation of the ESCP. • Compliance with the ESCP is solely the responsibility of the construction contractor. Task 3-Services During Construction ENGINEER will support the City during field construction by providing engineering services as described below. • 3.1 Pre-Construction Meeting. Attend apre-construction meeting with the Contractor and City. Budget assumes one (1) meeting for a total duration of four (4) hours including travel time for the following list of attendees: Task Order 10238f RAS Reconfiguration Services During Construction Page 3 of 7 CH2M Hill Engineering, Inc - Principal-In-Charge, project manager, WW process engineers (2), electrical engineers (3), mechanical engineer, and structural engineer 3.2 Submittal Review. Review and respond up to 140 original technical submittals and 70 re-submittals from the Contractor and provide review responses to the City Project Manager. Budget assumes an average review time of two (2) hours per submittal including processing time. • 3.3 RFI and WCD. Review and respond to requests for information (RFI) from the Contractor. Develop content for Work Change Directives (WCD). Budget assumes ten (10) RFIs at three (3) hours each and ten (10) WCDs at three (3) hours each • 3.4 Contractor Payment Request Support. Assist City in the review of Contractor Payment Requests. Budget assumes thirteen (13) payment request reviews at one (1) hour each. 3.5 Contractor Change Order Request Support. Assist City in the review of Contractor Change Order requests. Budget assumes five (5) change order reviews at two (2) hours each. 3.6 Construction Progress Meetings. Attend bi-weekly construction progress meetings at the Meridian WWTP. Budget assumes forty-nine (49) week construction period for a total of twenty-four (24) meetings at three (3) hours per meeting (includes travel time) with project manager attending each meeting and allowance of thirty (30) hours for discipline lead attendance based on discussion topics. 3.7 Additional Site Visits. Conduct additional site visits for periodic field observations by one (1) technical design staff, as applicable. Budget assumes ten (10) trips for one (1) staff member at four (4) hours each including travel time. • 3.8 Substantial Completion Site Visit. Two (2) substantial completion site visits are anticipated: one for the new electrical service drop and one for the balance of the project. ENGINEER will attend each of the site visits with the City and the contractor to observe completed construction and assist in punchlist item identification. ENGINEER will review and provide comments to punchlist prepared by the City. Budget assumes the following: - Attendance at one (1) substantial completion visit for the new electrical service drop by project manager and electrical engineer with a six (6) hour allowance for each attendee including travel time and punchlist review. Attendance at one (1) substantial completion visit for balance of work by design team (up to 5 technical staff and project manager) with a six (6) hour allowance for each attendee, including travel time and punch list review. • 3.9 Startup & Commissioning. Attend startup, testing, and commissioning of the (a) new electrical service feed, (b) RAS Basin, (c) RAS pumps, and (d) other incidental project elements. Budget assumes six (6) hours for the project manager for each of the four listed items and one six (6) hour allowance for each of the seven discipline leads to participate (66 labor hours total). • 3.10 Project Record Drawings. Prepare project record drawings based primarily on as-built notes and drawing redlines provided by Contractor following completion of construction activities and supplemented with ENGINEER field notes from intermittent site visits. Task Order 10238f RAS Reconfiguration Services During Construction Page 4 of 7 CH2M Hill Engineering, Inc Deliverables • Technical submittal review comments transmitted digitally to the City Project Manager for distribution. Contractor RFI responses and WCD content transmitted digitally to the City Project Manager for distribution. • Review comments for Contractor Payment Application and Change Order transmitted digitally to the City Project Manager. Scanned copies of field notes from periodic site visits (Task 3.6 and 3.7) transmitted digitally to the City Project Manager. • Punch list review comments (Task 3.8) and Substantial Completion form transmitted digitally to the City Project Manager for distribution. Record Drawings -three (3) half-size bond copies. One (1) CD with PDF and AutoCAD files of the drawings. Assumptions • Pre-construction meeting will take place either at Meridian Public Works Department conference room or Meridian Wastewater Treatment Plant. The City Project Manager will coordinate with City project team, contractor, and ENGINEER to schedule the meeting date and time (and conference room). The City will be responsible for recording, preparing, and distributing meeting minutes. • Submittals and RFIs from the contractor will be received by the City Project Manager who will log and forward to ENGINEER for review. Submittal and RFI responses and WCD content by ENGINEER will be delivered digitally to the City Project Manager for distribution to the contractor. • City is responsible for documenting construction progress meeting minutes and distributing. • City is responsible for approval of Contractor Payment Applications and Change Orders. City inspector will be responsible for performing daily inspections during construction and will notify ENGINEER of any material variation from design. City will provide ENGINEER with written documentation of daily construction inspections/observations and performance test results upon request. Contractor will be responsible for providing written verification that construction is complete and scheduling Substantial Completion Site Visit with the City and ENGINEER that will be mutually agreeable to the parties involved. • Contractor responsible for preparing for in advance and performing testing of electrical and mechanical systems for observation by the designer and the City. Contractor is responsible for scheduling tests that will be mutually agreeable to the parties involved. • Contractor will be responsible for keeping accurate, detailed notes and drawing redlines documenting changes from design drawings. These notes and drawing redlines will be Task Order 10238f RAS Reconfiguration Services During Construction Page 5 of 7 CH2M Hill Engineering, Inc available for review by ENGINEER throughout the project and the City inspector will provide periodic reviews to ensure that the Contractor is appropriately documenting the as- built conditions. • As-built notes and design drawing redlines maintained by the Contractor will accurately convey as-built conditions and provide sufficient detail for ENGINEER to easily use as primary basis for producing record drawings. ENGINEER is not responsible for performing field survey work to produce record drawings. • A portion of the Services During Construction associated with the electrical design will be performed by DC Engineering, P.C. as a subconsultant to ENGINEER. DC Engineering will attend the preconstruction meeting, review a portion of the contractor electrical submittals, provide responses to contractor RFIs where applicable, attend construction progress meetings periodically, attend periodic site visits, participate in a substantial completion walk-through, participate in start-up and testing, and assist in the preparation of the record drawings for a portion of the electrical sheets. TIME OF COMPLETION and COMPENSATION SCHEDULE The following schedule is based on a Notice to Proceed (NTP) from the City by August 2012 and resulting in final services being completed in coordination with the 49 week construction schedule. A NTP issued on a different date will change the schedule accordingly. COMPENSATION SC HEDULE Task Descri tion Com ensation 1 Additional Pro~ect Mana ement $35 400 2 Erosion and Sediment Control Plan $3,100 3 Services Durin Construction a $125 200 a Includes $7,500 budget allowance for subconsultant. TASK ORDER TOTAL: $163,700 Compensation is scheduled to be paid from two different fiscal years, FY12 and FY13. Currently $48,900.00 has been budgeted for this year (FY12) and it is anticipated that Council will approve the budget for the remainder of the project ($114,800.00) in FY13 for aNot-To- Exceed total of $163,700.00. Therefore, continuation of this contract past the FY12 budget amount of $48,900.00 is subject to the appropriation of funds for such purpose by the City Council. If funds to effect such continued services and payment are not appropriated, CITY may terminate this Agreement as thereby affected and Contractor will relieve CITY of any further obligation. 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