Task Order No. 10238f with CH2M Hill Engineers, Inc. for WWTP RAS Conveyance System ReconfigurationTASK ORDER NO. 10238f
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CH2M HILL ENGINEERS, INC(ENGINEER)
This Task Order is made this 7t" _ day of August, 2012 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by (CH2M Hill Engineers. Inc), hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement (Category 2A) between the above mentioned parties dated
December 6, 2011. The Project Name for this Task Order 10238f is as follows:
CITY OF MERIDIAN
Wastewater Treatment Plant
RAS Conveyance System Reconfiguration Project
Services During Construction
PROJECT UNDERSTANDING
The City of Meridian is implementing upgrades and modifications to the wastewater treatment
plant by (1) reconfiguring the return activated sludge (RAS) conveyance system, (2) modifying
the waste activated sludge (WAS) conveyance system, (3) constructing a new RAS basin, and
(4) installing a new electrical service feed. ENGINEER completed the design and final
construction bid documents for the project and now offers the following Scope of Work to
provide Services During Construction in support of the City's efforts to administer the
construction contract.
SCOPE OF WORK
ENGINEER will perform the following tasks as part of the Services During Construction in
support of the Wastewater Treatment Plant RAS Conveyance System Reconfiguration project
during the construction phase.
Task 1 -Additional Project Management
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CH2M Hill Engineering, Inc
ENGINEER will provide the resources necessary for project management associated with this
phase of the project.
• Prepare an updated Health & Safety Plan for onsite work activities and obtain staff
endorsement.
• Supervise and manage engineering project staff for execution of work tasks.
• Provide contract administration and oversight of project subconsultant(s).
• Project documentation and coordination.
• Monitor project progress, including work completed, work remaining, budget expended,
schedule, estimated cost of work remaining, and estimated cost at completion. Coordinate
with and provide periodic updates to the City's Project Manager.
• Monitor project activities for potential changes, anticipate changes when possible, and with
City approval, modify project tasks, budgets, and approach.
• Prepare and submit monthly billing with a brief description of the work completed during
that billing cycle.
• Project closeout and archiving.
Deliverables
• Periodic written project execution updates to keep the City's Project Manager informed as
to the work performed during each billing cycle and as to potential changes to this Scope.
Assumptions
• Forty-nine (49) week duration from City-issued general construction contractor notice-to-proceed for
completion of services during construction tasks described herein.
Task 2 -Erosion and Sediment Control Plan (ESCP)
The project is anticipated to disturb less than 1 acre of land and therefore coverage under the
Construction General Permit (CGP) is not required. The construction activities will be limited
to work in and around the old secondary clarifier number 1, within the existing mechanical
building and trenching for new yard piping. Temporary construction trailer placement and
onsite storage of equipment, pipe, and appurtenances will be necessary. In accordance with
the City Capital Improvement Projects Water Pollution requirements, ENGINEER will prepare
an Erosion and Sediment Control Plan (ESCP) to for the construction contractor's use in
managing storm water at the site. The ESCP will be comprised of a brief Technical
Memorandum with supporting drawings/details to address the following topics:
• Project name, location map, and responsible Contractor;
• Project description;
• Identification of potential impacts on water quality; and,
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• 11 "x17" drawing and details depicting storm water management strategy.
Deliverables
• Technical Memorandum up to 4 pages plus supporting drawings/details constituting the
ESCP. An electronic PDF of the draft ESCP provided to City for review. Upon
incorporation of City review comments to the draft ESCP, three (3) hard copies of the
ESCP will be provided to the City for distribution to and implementation by the Contractor.
Assumptions
~ ENGINEER consultation with Idaho Fish & Game, US Fish & Wildlife, State Historic
Preservation Office, and state/federal agencies is not expected to be necessary based on
this project being performed within the existing WWTP and therefore is not included in this
scope of work.
• If not available from previous task efforts, City will provide digital CAD file of site survey,
including contours and features.
• ENGINEER will receive project-specific information from the project construction contractor
related to construction trailer location, temporary storage yard location and size, on-site fuel
storage requirements, location of temporary sanitary waste and solid waste units, and other
pertinent information for the preparation of the ESCP.
• The City will provide one compiled set of draft ESCP review comments within 5 days of
receipt of draft ESCP.
~ The following maps will be generated by ENGINEER -Site Map showing temporary facility
locations (1 sheet) and Details (1 sheet).
The project construction contractor will be responsible for updating the ESCP if changes
are made to the facility locations and preparation of a spill prevention and control plan if
requested by the City. Preparation of a dewatering plan is not included as part of this
scope.
• ENGINEER is not responsible for training, inspections, oversight, maintenance, or updates
related to the ESCP.
• No site visits are required for the preparation of the ESCP.
• Compliance with the ESCP is solely the responsibility of the construction contractor.
Task 3-Services During Construction
ENGINEER will support the City during field construction by providing engineering services as
described below.
• 3.1 Pre-Construction Meeting. Attend apre-construction meeting with the Contractor and City.
Budget assumes one (1) meeting for a total duration of four (4) hours including travel time for the
following list of attendees:
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- Principal-In-Charge, project manager, WW process engineers (2), electrical engineers (3),
mechanical engineer, and structural engineer
3.2 Submittal Review. Review and respond up to 140 original technical submittals and 70
re-submittals from the Contractor and provide review responses to the City Project
Manager. Budget assumes an average review time of two (2) hours per submittal including
processing time.
• 3.3 RFI and WCD. Review and respond to requests for information (RFI) from the Contractor.
Develop content for Work Change Directives (WCD). Budget assumes ten (10) RFIs at three (3)
hours each and ten (10) WCDs at three (3) hours each
• 3.4 Contractor Payment Request Support. Assist City in the review of Contractor Payment
Requests. Budget assumes thirteen (13) payment request reviews at one (1) hour each.
3.5 Contractor Change Order Request Support. Assist City in the review of Contractor
Change Order requests. Budget assumes five (5) change order reviews at two (2) hours
each.
3.6 Construction Progress Meetings. Attend bi-weekly construction progress meetings
at the Meridian WWTP. Budget assumes forty-nine (49) week construction period for a
total of twenty-four (24) meetings at three (3) hours per meeting (includes travel time) with
project manager attending each meeting and allowance of thirty (30) hours for discipline
lead attendance based on discussion topics.
3.7 Additional Site Visits. Conduct additional site visits for periodic field observations by
one (1) technical design staff, as applicable. Budget assumes ten (10) trips for one (1) staff
member at four (4) hours each including travel time.
• 3.8 Substantial Completion Site Visit. Two (2) substantial completion site visits are anticipated:
one for the new electrical service drop and one for the balance of the project. ENGINEER will
attend each of the site visits with the City and the contractor to observe completed construction and
assist in punchlist item identification. ENGINEER will review and provide comments to punchlist
prepared by the City. Budget assumes the following:
- Attendance at one (1) substantial completion visit for the new electrical service drop by project
manager and electrical engineer with a six (6) hour allowance for each attendee including travel
time and punchlist review.
Attendance at one (1) substantial completion visit for balance of work by design team (up to 5
technical staff and project manager) with a six (6) hour allowance for each attendee, including
travel time and punch list review.
• 3.9 Startup & Commissioning. Attend startup, testing, and commissioning of the (a) new
electrical service feed, (b) RAS Basin, (c) RAS pumps, and (d) other incidental project elements.
Budget assumes six (6) hours for the project manager for each of the four listed items and one six
(6) hour allowance for each of the seven discipline leads to participate (66 labor hours total).
• 3.10 Project Record Drawings. Prepare project record drawings based primarily on as-built notes
and drawing redlines provided by Contractor following completion of construction activities and
supplemented with ENGINEER field notes from intermittent site visits.
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Deliverables
• Technical submittal review comments transmitted digitally to the City Project Manager for
distribution.
Contractor RFI responses and WCD content transmitted digitally to the City Project
Manager for distribution.
• Review comments for Contractor Payment Application and Change Order transmitted
digitally to the City Project Manager.
Scanned copies of field notes from periodic site visits (Task 3.6 and 3.7) transmitted
digitally to the City Project Manager.
• Punch list review comments (Task 3.8) and Substantial Completion form transmitted
digitally to the City Project Manager for distribution.
Record Drawings -three (3) half-size bond copies. One (1) CD with PDF and AutoCAD
files of the drawings.
Assumptions
• Pre-construction meeting will take place either at Meridian Public Works Department
conference room or Meridian Wastewater Treatment Plant. The City Project Manager will
coordinate with City project team, contractor, and ENGINEER to schedule the meeting date
and time (and conference room). The City will be responsible for recording, preparing, and
distributing meeting minutes.
• Submittals and RFIs from the contractor will be received by the City Project Manager who
will log and forward to ENGINEER for review. Submittal and RFI responses and WCD
content by ENGINEER will be delivered digitally to the City Project Manager for distribution
to the contractor.
• City is responsible for documenting construction progress meeting minutes and distributing.
• City is responsible for approval of Contractor Payment Applications and Change Orders.
City inspector will be responsible for performing daily inspections during construction and
will notify ENGINEER of any material variation from design. City will provide ENGINEER
with written documentation of daily construction inspections/observations and performance
test results upon request.
Contractor will be responsible for providing written verification that construction is complete
and scheduling Substantial Completion Site Visit with the City and ENGINEER that will be
mutually agreeable to the parties involved.
• Contractor responsible for preparing for in advance and performing testing of electrical and
mechanical systems for observation by the designer and the City. Contractor is
responsible for scheduling tests that will be mutually agreeable to the parties involved.
• Contractor will be responsible for keeping accurate, detailed notes and drawing redlines
documenting changes from design drawings. These notes and drawing redlines will be
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available for review by ENGINEER throughout the project and the City inspector will
provide periodic reviews to ensure that the Contractor is appropriately documenting the as-
built conditions.
• As-built notes and design drawing redlines maintained by the Contractor will accurately
convey as-built conditions and provide sufficient detail for ENGINEER to easily use as
primary basis for producing record drawings. ENGINEER is not responsible for performing
field survey work to produce record drawings.
• A portion of the Services During Construction associated with the electrical design will be
performed by DC Engineering, P.C. as a subconsultant to ENGINEER. DC Engineering
will attend the preconstruction meeting, review a portion of the contractor electrical
submittals, provide responses to contractor RFIs where applicable, attend construction
progress meetings periodically, attend periodic site visits, participate in a substantial
completion walk-through, participate in start-up and testing, and assist in the preparation of
the record drawings for a portion of the electrical sheets.
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on a Notice to Proceed (NTP) from the City by August 2012
and resulting in final services being completed in coordination with the 49 week construction
schedule. A NTP issued on a different date will change the schedule accordingly.
COMPENSATION SC HEDULE
Task Descri tion Com ensation
1 Additional Pro~ect Mana ement $35 400
2 Erosion and Sediment Control Plan $3,100
3 Services Durin Construction a $125 200
a Includes
$7,500 budget allowance for subconsultant. TASK ORDER TOTAL: $163,700
Compensation is scheduled to be paid from two different fiscal years, FY12 and FY13.
Currently $48,900.00 has been budgeted for this year (FY12) and it is anticipated that Council
will approve the budget for the remainder of the project ($114,800.00) in FY13 for aNot-To-
Exceed total of $163,700.00. Therefore, continuation of this contract past the FY12 budget
amount of $48,900.00 is subject to the appropriation of funds for such purpose by the City
Council. If funds to effect such continued services and payment are not appropriated, CITY
may terminate this Agreement as thereby affected and Contractor will relieve CITY of any
further obligation.
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CH2M Hill Engineering, Inc
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