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ACHD Cost Share Permit for Meridian Split Corridor Phase 2ADA COUNTY HIGHWAY DISTRICT COST SHARE PERMIT 3775 Adams Street ACHD Contact Person: IF'a Garden City Idaho 83714 Name: Adam Zaragoza 3775 Adams Street 40 ACHDPhone (208) 387-6280 Garden City Idaho 83714 - Facsimile (208) 387- Phone: (208) 387-6249 6289 ��jj .may i/t)�YvYYvffi�S E� �t'7 �i2NiG� Date of Permit: July 23, 2012 ACHD Project No.: 506047 permit No.: 006 Capitalized terms that are not defined in this Permit shall have the meanings given to them in the ACHD Cost Share Ordinance No. 215. I. PARTNERING AGENCY INFORMATION *permitntl and severally granted to: Partnering Agency Contact Persons: Meridian Development Corporation Ashley Ford 33 E. Broadway Ave. Administrator/Project Manager Meridian, Idaho 83642 33 E. Broadway Ave. Meridian, Idaho 83642 and Phone: (208) 477-1632 Email: ashley@meridiandevelopmenteorp.com Tim Curns City of Meridian 33 E. Broadway Ave. Project Manager Meridian, Idaho 83642 33 E. Broadway Ave. Meridian, Idaho 83642 Phone: (208) 489-0342 Email: tcurns@meridiancity.org H. ROAD PROJECT AND APPROVED NON -TRANSPORTATION COMPONENTS Name/Location of ACHD Road Project: Meridian Split Corridor Phase 2 ("MSC2"), ACHD Project #506047, as generally depicted on Exhibit A to the Joint Project Interagency Agreement Between Ada County Highway District, City of Meridian, and Meridian Development Corporation - Meridian Split Corridor Phase Two ACHD Project No. 506047, ("Interagency Agreement") a copy of which is attached hereto as Attachment No. 1 and incorporated herein by reference. Approved Non-Transportation Components: Design, Construction, Installation and Perpetual Maintenance of Historic Lighting.. ACHD authorizes the design, construction, installation and perpetual maintenance of Historic Lighting as part of the Project from the intersection of Main Street and Ding Street, north through the crossover, to the intersection of Meridian Road and Cherry Lane, as identified in and depicted on Exhibit H to the Interagency Agreement, and as described and referred to in the Interagency Agreement and pursuant to the terms thereof, and also as identified, described and depicted in the MDC Historic Street Light Plan, Sheets 1 through 4, copies of which are attached hereto as Attachment No. 2 and incorporated herein by reference. In accordance with Ordinance 215, the foregoing Historic Lighting is referred to herein as the "Non-Transportation Components." HI. ACQUISITION OF RIGHT-OF-WAY Conditions of acquisition/contribution of real property by Partnering Agency and/or reimbursement to ACHD by Partnering Agency for acquisition of real property: None. ACHD has already acquired or is in the process of acquiring the right-of-way upon which the Non-Transportation Components will be constructed and installed. Therefore, the acquisition of the real property is not required of Partnering Agency, and is not part of the Non- Transportation Components. IV. DESIGN OF NON-TRANSPORTATION COMPONENTS Party responsible for obtaining plans/design for Non-Transportation Components: Meridian Development Corporation ("MDC') shall be responsible for obtaining the plans/designs of the Non-Transportation Components outlined above, and as described and referred to in the Interagency Agreement and pursuant to the terms thereof. Additional conditions: All designs/plans obtained by MDC will comply with (i) established engineering standards, including the Idaho Standards for public Works Construction (ISPWC) (ii) the American Association of State Highway and Transportation Officials (`AASHTO"), (iii) the Cost-Share Ordinance No. 215, (iv) all adopted ACHD rules, regulations, and policies, and (v) all state and federal laws. ACHD assumes no responsibility for any deficiencies or inadequacies in the design or construction of the Non-Transportation Com onents. If Partnering Agency is responsible for providing plans/designs, deadline for submitting plans/designs to ACHD for approval: MDC shall submit plans/designs to ACHD no later than June 1, 2012. Allocation of design costs for Non-Transportation Components (including, if applicable, any credits provided to Partnering Agency and application of any federal funding) and time for reimbursement, if applicable: MDC shall be solely responsible for all design costs for the Non-Transportation Components. MDC shall receive no credits in connection with the design costs for the Non-Transportation Components as described and referred to in the Interagency Agreement and pursuant to the terms thereof. V. CONSTRUCTION OF NON-TRANSPORTATION COMPONENTS Description of construction work approved by ACHD to be completed by Partnering Agency (if applicable): (In addition to description, refer to designs and plans attached to this Permit as Exhibits, if applicable. If designs and plans are not complete at the time of issuance of this Permit, they must be approved in writing by ACHD and shall be incorporated into this Permit.) MDC has contracted with ACHD for the construction of the Non-Transportation Components as as described and referred to in the Interagency Agreement and pursuant to the terms thereof. Additional conditions: (1) The Partnering Agency will not allow any liens to attach to any right-of-way, improvements, or other property ofACHD as a result of any labor pwfornned or materials supplied in connection with the construction of the Non-Transportation Components. (2)The Partnering Agency shall be responsible for obtaining all permits required by ACHD in connection with any construction of the Non-Transportation Components. (3) Partnering Agency's construction shall not negatively impact ACHD's construction of the Transportation Components orACHD's Road Project schedule in any way. (4) Any Amendment to the designs and plans must be approved in writing by ACHD. (5) All Construction of the Non-Transportation Components shall be in accordance with the designs/plans approved by ACHD. (6) All construction by the Partnering Agency will comply with (i) established engineering standards, including the Idaho Standards for Public Works Construction. (1SPWC) (i) the Annerican Association of State Highway and Transportation Officials ("AASHTO"), (iii) the Cost-Share Ordinance No. 215, (iv) all adopted ACHD rules, regulations, and policies, and (v) all state andfederallaws. If Partnering Agency is responsible for all or a part of the construction of the Non - Transportation Components: a. Date for submitting the Partnering Agency's contractors and engineers to ACHD for approval: Not Applicable. b. Date for submitting the Partnering Agency's contractors' and engineers' estimates to ACHD for approval: Not Applicable. c. Date for submitting the Partnering Agency's contractors' and engineers' contracts to ACHD for approval: Not Applicable. Any modifications to the deadlines set forth above must be approved in writing by ACRD. Allocation of construction costs for Non -Transportation Components, reconstruction costs of Transportation Components necessitated by the incorporation of Non -Transportation Components into the Road Project, ACHD construction, maintenance, administration, and overrun costs (including, if applicable, any credits provided to Partnering Agency and application of any federal funding), and time for reimbursement, if applicable: MDC is solely responsible for the actual constriction and inspection costs of the installation of the Non -Transportation Components as incorporated into the Road Project and shall timely reimburse ACHD for such costs, as described and referred to in the Interagency Agreement and pursuant to the terms thereof. Relocation of utilities to be completed by Partnering Agency (if any): The Partnering Agency will be solely responsible for the costs of relocation of any utilities required in connection with the placement, incorporation, or construction of the Non - Transportation Components and the stubbing of water mains to the two most southern remnant parcels as outlined in the construction plans. Storm water provisions (if applicable): Not Applicable. Additional conditions: Upon a determination by ACHD that the incorporation into the Road Project of the Partnering Agency's Non -Transportation Component(s) will have an adverse effect on storm water quantity or quality, Partnering Agency shall be solely responsible for either mitigating or funding the mitigation. of any such adverse effected in a means determined by or acceptable to ACHD. Schedule for completion of Road Project: At this time, ACHD's schedule for completion of the Transportation Components of the Road Project completion is unknown, but estimated for October 25, 2013. The construction, installation and inspection of the Non -Transportation Components shall be completed as part of the Road Project as described and referred to in the Interagency Agreement and pursuant to the terms thereof and MDC shall be solely responsible to notify ACRD in writing when Construction Completion may be issued for the Non -Transportation Components. VI. MAINTENANCE OF NON -TRANSPORTATION COMPONENTS Maintenance requirements of Non -Transportation Components by the Partnering Agency: MDC and the City of Meridian ("CITY") shall be, and are hereby granted a non-exclusive, revocable license to, maintain, repair, and replace the Non -Transportation Components, subject to the provisions of this Permit and during the term of this Permit. This includes: (1) CITY shall be primarily and solely responsible to pay for the perpetual maintenance, operation, repair, and replacement of the Non -Transportation Components as described and referred to in the Interagency Agreement and pursuant to the terms thereof. CITY shall be primarily responsible to cause the Non -Transportation Components to be operated and maintained in good functioning order during the term of this Permit, in accordance with applicable law, applicable standards and specifications, applicable policies and good engineering practices and industry standards. CITY shall be primarily and solely responsible to pay the energy costs necessary for the perpetual operation of the Non -Transportation Components as described and referred to in the Interagency Agreement and pursuant to the terms thereof. (2) MDC shall be secondarily responsible for the perpetual maintenance, operation, repair and replacement of the Non -Transportation Components as described and referred to in the Interagency Agreement and pursuant to the terms thereof. MDC shall be secondarily responsible to cause the Non -Transportation Components to be operated and maintained in good functioning order during the term of this Permit, in accordance with applicable law, applicable standards and specifications, applicable policies and good engineering practices and industry standards. MDG shall be secondarily responsible to pay the energy costs necessary for the perpetual operation of the Non -Transportation Components as described and referred to in the Interagency Agreement and pursuant to the terms thereof. MDC's responsibilities and obligations hereunder shall vest and MDC shall take on the responsibilities for perpetual maintenance, operation, repair and replacement of the Non -Transportation Components set forth herein in the event the CITY fails in any way to cavy out is responsibilities and obligations for perpetual maintenance, operation, repair and replacement of the Non -Transportation Components under this Permit. Additional conditions: 1. This Pennit does not extend to any Partnering Agency the right to use any part of the ACHD Road Project area to the exclusion ofACHD for an), use within its fin-isdiction, anthor ht ,, and discretion or of others to the extent authorized by law. 2. In accessing any part of the Road Project that has beenaccepted as an open public highway (as the term "highway" is defined in Idaho Code Section 40-109(5)), the Partnering Agency's authorized use is subject to the rights of the public to use the highway. 3. The rights granted hereunder are subject to and subordinate to the rights of holders of easements of records and the statutory rights of utilities to use the right-of-way. 4. This Permit does not preclude or impede the ability of ACHD to enter into or grant easenzents or license agreements allowing third parties to access the Road Project area, or the ability of ACHD to redesign, reconstruct, relocate, maintain, and improve the Road Project and right-of-way as it determines necessary, in its sole discretion. 5. Irz consideration of the license granted by this Permit, the Partnering Agencies expressly covenant and agree Haat the license granted herein is temporary and merely a pennissive use of the ACHD right-of-way Pursuant to the terms of this Pernit. Each Partnering Agency assuunes the risk that the license granted herein may be terminated before Partnering Agency has realized the economic benefit of the cost of installing, constructing, repairing, or maintaining the Non -Transportation Components, and by signing and accepting this Permit, each Partnering Agency hereby waives and estops itself from asserting any claim, including damages or reinzbursernent, that the license is in any way irrevocable because the Partnering Agency has expended funds on the Non -Transportation Components and the Permit has not been in effect for a period sufficient for the Partnering Agency to realize the economic benefit from such expenditures. 6 Irz the event any Partnering Agency fails to replace, repair, maintain, and care for the Non - Transportation Components, ACHD shall have the following remedies in addition to any other recovery in law or in equity provided that ACHD first gives each Partnering Agency thirty (30) days notice and the Partnering Agencies fail to remedy such failure: (i) ACHD may revoke this Permit, (ii) ACHD may replace, maintain, and/or care for the Non -Transportation Components and the Partnering Agencies shall reimburse ACHD fully for all associated costs, (iii) ACHD may remove, alter, redesign, or in the case of landscaping, replace with hardscape over the Non. -Transportation Components, and each Partnering Agency shall reimburse ACHD fidly for all associated costs; and (iv) ACHD may refuse to issue any further Cost Share Permits or any other pennits for fitture ACHD Road Projects until the Partnering Agencies comply with the conditions of the Permit. In addition., in the event of an emergency caused by a Partnering Agency's failure to perforin required maintenance, ACHD may inmzediately perform. any and all emergency repairs or take other weasuures in connection with an emergency, and the each Parnerinf, Auencv shall reimburse ACHD fall for all associated costs. VII. TERM Term of Permit: Perpetual, until terminated or revoked pursuant to the provisions of this Permit and the Interagency Agreement and pursuant to the terms thereof. Upon termination or revocation of this Permit, upon the request of ACHD, MDC and/or the CITY will promptly remove the Non -Transportation Components and leave the underlying area in a condition that is substantially similar as thearea adjacent to the Non -Transportation Components. MDC and/or the CITY shall repair and restore all portions of ACHD's right-of- way and personal property, if any, that is damaged during such removal activities to its condition immediately prior to such removal and damage. Any portion of the Non -Transportation Components that remain in ACHD right-of-way 90 days after the termination or revocation of this Permit shall be deemed abandoned and ACHD shall have the right to remove them and charge all cost of removal to MDC and/or the CITY. VIII. ADDITIONAL PROVISIONS APPLICABLE TO PROJECT Additional provisions: This Permit is issued in connection with the following findings: IX. GENERAL CONDITIONS OF PERMIT 1. This Permit is issued conditioned upon each Partnering Agency's compliance with ACHD's Cost Share Ordinance No. 215 and all certifications made by each Partnering Agency pursuant to this Permit. 2. This Permit is subject to the provisions of state and federal law and ACHD's Cost Share Ordinance No. 215, in effect as of the date of issuance of this Permit (the "Applicable Law"). In the event of any conflict between this Permit and Applicable Law, Applicable Law shall govern. In the event that any part of the obligations of any Partnering Agency or of ACHD in connection with the Road Project are determined to be illegal or unenforceable by a court of competent jurisdiction, the remaining obligations of each Partnering Agency set forth in this Permit shall still be, applicable. Future amendments and restatements of the Cost Share Ordinance shall not be applicable to this Permit. 3. If any portion of the ACHD Road Project (including without limitation any portion of the right- of-way) is damaged as a result of any Partnering Agency's action or inaction with regard to the construction, operation, and/or maintenance of the Non -Transportation Components or the failure or neglect to construct, operate, and/or maintain the Non -Transportation Components, then the Partnering Agencies shall, at their sole cost and expense, correct such deficiency and restore the area to the same condition it was in prior thereto, and if a Partnering Agency or its successors or assigns shall fail or neglect to commence such correction and restoration within 24 hours of notification thereof, ACHD may proceed to do so, in which event each Partnering Agency shall reimburse ACHD for the costs and expenses thereof, including, without limitation, reasonable compensation for the use of staff and equipment of ACHD. 4. Each Partnering Agency shall be liable to ACHD for any and all damages, fines, fees, obligations to third parties, costs, expenses, attorney fees, or any other liabilities whatsoever resulting from the Partnering Agency's failure to comply with any provision of this Permit. The obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for an 7 reason. Each Partnering Agency may delegate any of its responsibilities hereunder to any third party so long as (i) it gives prior written notice to ACHD that specifies in detail what responsibilities are being delegated and identifies the third party. Notwithstanding any delegation to a third patty, the Partnering Agency shall remain and shall be ultimately responsible for the third party's compliance with the terms of this Permit, and no delegation shall absolve Partnering Agency of any duties or obligations of this Permit in any way. 6. Each Partnering Agency, will protect, defend, indemnify, and hold ACHD and its officers, directors, employees, members, and agents harmless from and against any and all liability, suits, losses, damages, claims, actions, costs, and expenses of any nature, including court costs and attorney fees, arising from or out of any acts or omissions of the Partnering Agency, its agents, or contractors related to or in connection with the Non -Transportation Components and the exercise of any privileges or performance of any obligations by the Partnering Agency pursuant to the terms of this Permit. Each Partnering Agency's obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for any reason. 7. hn the event of a Partnering Agency's failure to comply with the terms and certifications of this Permit and/or the Cost Share Ordinance No. 215, the Partnering Agency shall be solely responsible for all costs, damages, expenses, including without limitation all attorney fees, incurred by ACHD. The Partnering Agency's obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for any reason. 8. In the event the Non -Transportation Components will or may necessitate future maintenance, repair, relocation, or replacement that is not the subject of this Permit, ACHD shall in its discretion issue each Partnering Agency an amended or an additional Cost Share Pernut to perform such work. ACHD shall at all times have the right to relocate, reconstruct, remove, or redesign any and all improvements that are part of the Road Project. ACHD will use its best efforts to advise each Partnering Agency of any anticipated actions within the Road Project that would be likely to cause a relocation, modification, or other adaptation of any of the Non -Transportation Components, and the parties, to the extent reasonably possible, shall agree to a priority schedule regarding the same and shall attempt to cooperate with respect to planning and coordination as related to any such relocation, modification, or other adaptation of any of the Non -Transportation Components. If ACHD ultimately determines that any part of the Road Project must be relocated, reconstructed, removed, or redesigned, then each Partnering Agency, at its sole cost and expense, shall be responsible for relocating, reconstructing, removing, or redesigning the Non -Transportation Components, as required by ACHD, which shall be accomplished by the Partnering Agency according to designs, plans, and specifications approved by ACHD in writing prior to any such work. Each Partnering Agency may also elect to remove all or a pail of the Non -Transportation Components in lieu of any relocation, modification, or adaptation. Each Partnering Agency assumes any and all costs of itself and ACHD relating to any future relocation of the Non -Transportation Components. 10. ACHD shall at all times have the right to revoke this and any other Cost Share Permit granted to the Partnering Agencies to access any Highway or Public Right -of -Way. In addition, ACHD may immediately perform any and all emergency repairs or take other measures in connection with an emergency, in which case each Partnering Agency shall reimburse ACHD fully for all associated 11. This Permit shall immediately be revocable and/or cancelable by ACHD by providing written notice to each Partnering Agency upon the occurrence of any of the following: (i) a determination by ACHD that any of the information submitted by any Partnering Agency in the Cost Share Application is false or inaccurate in any manner, (ii) a determination by ACHD that any Partnering Agency has failed to comply with any term or provision of this Permit, (iii) a determination by ACHD that any Partnering Agency has failed to replace, maintain, and/or care for the Non -Transportation Components as required by the terms of this Permit. Except in an emergency situation, ACHD shall provide each Partnering Agency with thirty (30) days notice of the issue and an opportunity to comply prior to exercising such rights. 12. All exhibits and any addenda to this Permit are incorporated herein. 13. Each Partnering Agency may delegate any of its responsibilities hereunder to any third party, provided, however, that each Partnering Agency shall remain and shall be ultimately responsible for the third party's compliance with the terms of this Permit. Such delegation shall not, in any way, abrogate ACHD's rights tinder the terms of this Permit and/or Cost Share Ordinance No. 215. 14. This Pet mit is conditioned upon the signature of ACHD and the Partnering Agency below. SIGNATURES This Cost Share Permit is issued by the Ada County Highway District on the date set forth above: Ada County Highway District: The person signing below represents that he or she has the authority on behalf of ACHD to issue is4"c mit ztrrd-Wnd ACHD to thrWrias set forth herein. Acceptance/certification by Partnering Agency: Corporation The person signing below represents that he or she has the authority on behalf of the Partnering Agency to accept and agree to the terms of this Permit and bind the Partnering Agency to the terms set forth herein. By: J ie Pipal Its: air Acceptance/certification by Partnering Agency: City of Meridian The person signing below represents that he or she has the authority on behalf of the Partnering Agency to accept and agree to the terms of this Permit and bind the Partnering Agency to the terms set forth here u. By: Tammy DeW er Its: Mayor Attachments Attachment No. 1 Joint Project Interagency Agreement Between Ada County Highway District, City of Meridian, and Meridian Development Corporation — Meridian Split Corridor Phase Two ACHD Project No. 506047 Attachment No. 2 MDC Historic Street Light Plan, Sheets 1 through 4 10 J V�L NT PROJECT INTERAGENCY AGREEMENT BETWEEN ADA COUNTY HIGHWAY DISTRICT, CITY OF MERIDIAN, AND MERIDIAN DEVELOPMENT CORPORATION - MERIDIAN SPLIT CORRIDOR PHASE TWO ACHD PROJECT NO. 506047 THIS JOINT PROJECT INTERAGENCY AGREEMENT ("Agreement") is entered into this '2-1 day of `J u N q— , 2012, by and between ADA COUNTY HIGHWAY DISTRICT, by and through its Board of Commissioners (hereinafter referred to as "ACHD"), and the CITY OF MERIDIAN, by and through its Mayor and City Council (hereinafter referred to as the "CITY"), and the MERIDIAN DEVELOPMENT CORPORATION, by and through its Board of Commissioners (hereinafter referred to as "MDC") all parties being bodies politic and corporate of the State of Idaho. RECITALS WHEREAS, ACHD is a single county -wide highway district, a public entity, organized and operating pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented. WHEREAS, CITY is a public entity, organized and operating pursuant to Idaho Code Title 50, as amended and supplemented. WHEREAS, MDC is a public entity, organized and operating pursuant to Idaho Code Title 50, Chapter 20, as amended and supplemented. WHEREAS, ACHD is planning to construct a road improvement project focusing on widening and realigning Main Street and Meridian Road from north of Franklin Road to Chevy Lane -Fairview Avenue, Ada County, Idaho, known as Phase Two of the Meridian Split Corridor Project, ACHD Project No. 506047 (hereinafter referred to as the "ACHD Phase Two Project"). The ACHD Phase Two Project inchrdes the construction of a cross-over roadway, connecting Main Street to Meridian Road, north of Franklin and south of the railroad crossing. It includes the expansion of Meridian Road to 5-Ianes, from the crossover roadway, north to the Meridian Road/Cherry Lane -Fairview Avenue intersection and elimination of the free -running right turn at the intersection of Main Street and Fairview Avenue. The ACHD Phase Two Project is generally depicted in the aerial/GIS map attached hereto as Exhibit A. The Meridian Split Corridor project has been identified in the Downtown Meridian Transportation Management Plan (2005). WHEREAS, CITY is planning a public works sewer and water project for Meridian Road (hereinafter referred to as "CITY Sewer and Water Projeen and desires the CITY Water and Sewer Project to be incorporated into a portion of the ACHD Phase Two Project and CITY agrees to pay for the actual design and construction costs of the CITY Water and Sewer Project if it is incorporated into the ACHD Phase Two Project. �n Page] of21 ATTACHMENT ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Two WHEREAS, ACRD is willing to accommodate CITY's request for the incorporation of the CITY Water and Sewer Project into the ACRD Phase Two Project so long as CITY agrees to be fully responsible for all costs of the CITY Water and Sewer Project. WHEREAS, MDG desires the installation of decorative street lighting (hereinafter referred to as the "MDC Lighting Project") to be incorporated into a portion of the ACED Phase Two Project and MDC agrees that the MDC Lighting Project is a "non -transportation component" and agrees to comply with all requirements set forth in ACHD's Cost Share Ordinance Section 3109 et. seq. (hereafter "Cost Share Ordinance"), and MDC agrees to pay for the design and construction costs of the MDC Lighting Project in accordance with the Cost Share Ordinance, and as a co -permittee with CITY, MDC shall assume secondary responsibility for the perpetual maintenance and operation of the MDC Lighting Project in accordance with the Cost Share Ordinance. CITY agrees that the MDC Lighting Project is a "non -transportation component" under the Cost Share Ordinance and CITY agrees to have primary responsibility to pay for the perpetual maintenance and operation of the MDC Lighting Project in accordance with the Cost Share Ordinance as a co -permittee on the MDC Lighting Project, and City agrees to comply with all applicable requirements set forth in the Cost Share Ordinance. WHEREAS, CITY desires the installation of landscape improvements (hereinafter referred to as the "CITY Landscape Project") to be incorporated into a portion of the ACHD Phase Two Project and CITY agrees that the CITY Landscape Project is a "non -transportation component" and agrees to comply with all requirements set forth in ACHD's Cost Share Ordinance Cost Share Ordinance, and CITY agrees to pay for the design, construction costs, and perpetual maintenance and operation of the CITY Landscape Project in accordance with the Cost Share Ordinance. WHEREAS, ACHD, CITY and MDC desire by this Agreement to work cooperatively and to set forth tbeir respective duties and obligations which they are authorized by law to perform, and to allocate certain costs and responsibilities, each with regard to the joint ACHD Phase Two Project/CITY Water and Sewer Project/CITY Landscape Project/MDC Lighting Project in accordance with law and as further set forth in this Agreement. WHEREAS, Idaho Code § 67-2332 expressly authorizes public agencies to enter into agreements with one another for cooperative action for proposes within the power, privilege or authority of said agencies. AGREEMENT NOW, THEREFORE, for and in consideration of the foregoing Recitals, which are made a part of the Agreement, and not mere Recitals, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do mutually undertake, promise and hereby agree as follows: Page 2 of 21 ACI-ID/City of Meridian/Meridian Development Coiporatioit Joint Project hiterageocy Agreement Meridian Split Corridor Phase Two SECTION I. ACHD PHASE TWO PROJECT 1. DESIGN 1.1 ACI -ID, and/or its consultant, shall complete all design work for the ACHD Phase Two Project. The ACHD Phase Two Project shall be designed in compliance with the standards of the American Association of State Highway and Transportation Officials ("AASHTO"), the standards and specifications set forth in the ACHD Policy Manual. ACHD shall provide the CITY and MDC with plan sets at all design phases for review and comment. 1.2 ACHD shall provide for the design of the ACHD Phase Two Project. CITY shall pay ACHD for the additional cost for design of the ACHD Phase Two Project resulting from incorporation of the CITY Water and Sewer Project and/or the CITY Landscape Project. MDC shall pay ACHD for any actual additional costs for design of the ACHD Phase Two Project resulting from incorporation of the MDC Lighting Project The actual cost of the ACHD Phase Two Project design is EIGHT HUNDRED THOUSAND SEVEN HUNDRED AND EIGHTY FOUR DOLLARS AND SEVENTY-SIX CENTS ($300,784.76). ACHD shall invoice any actual additional costs for the design of the ACHD Phase Two Project accordingly and within thirty-five (35) days receipt of any such invoice, CITY and/or MDC shall pay the amount invoiced by ACHD. 1.3 ACHD shall approve, in its sole discretion, the Engineer's Estimate and the ACHD Phase Two Project plans. ACHD, CITY and MDC shall aclmowledge in writing the final, approved ACHD Phase Two Project bid plans and the Engineer's Estimate prior to commencement of formal bid, and neither shall thereafter be modified in any material way unless such modifications are approved in writing signed by ACHD 2. CONSTRUCTION ACCESS MEASURES — SHARED RESPONSIBILITIES 2.1 In order to ensure access for properties during construction which would otherwise be landlocked as a result of road closures during the joint ACFID Phase Two Project/CI"TY Project, and in order to ensure parking access for CITY's City Hall building during the joint ACHD Phase Two Project/CITY Project, ACHD and CITY shall coordinate measures for alternate access, which includes the acquisition of temporary easements, the placement of temporary paving, and the removal of curbing and other features. 2.2 The approximate location and configuration of the alternate access measures to be coordinated by ACHD and CITY and made a part of the joint ACHD Phase Two Project/CITY Project are depicted in the attached Exhibits B1, B2 and B3. 2.3 The current cost estimate of the alternate access measures is TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000); CITY shall reimburse ACHD for one-half of the costs of such alternate access up to a maximum amount of ONE HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($125,000). ACHD and CITY agree that if the actual cost of the alternate access measures exceeds TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000) CITY and ACHD shall each be responsible for one-half of such excess costs. ACHD Page 3 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project interagency Agreement Meridian Split Con-idor Phase Two shall provide CITY with a breakdown of the actual costs of the access measures along with an invoice for the CITY's share of the same as set forum herein and as may be agreed by ACHD and CITY with regard to any excess amounts and within thirty-five (35) days receipt of such invoice, CITY shall pay the amount invoiced by ACRD. 3. ACRD STORM WATER FACILITY— PARCEL 143 3.1 ACHD Phase Two Project will include a storm water facility on a parcel located at the southeast corner of the intersection of Meridian Road and Carmel Drive; the work is depicted in the attached Exhibit C, and is identified as Parcel 143 in the attached Exhibit C. 3.2 Parcel 143 and the storm water facility to be constructed thereon shall be characterized by ACHD as "highway" and "public right-of-way" as such terms are defined in Title 40, Chapter 1, Idaho Code. SECTION II. CITY WATER AND SEWER PROJECT 1. SUMMARY STATEMENT OF AGREEMENT ACHD shall incorporate the CITY Water and Sewer Project into the ACHD Phase Two Project subject to the terms and conditions of this Agreement. 2. SCOPE OF WORK, ESTIMATED COST 2.1 ACHD and CITY agree that the scope of work for the CITY Water and Sewer Project provided by this Agreement is set forth in the document entitled "Scope of City Water and Sever Project', a copy of which is attached hereto as Exhibit D. 2.2 CITY's consultant has prepared a cost estimate in 2011 Dollars for the construction of the CITY Water and Sewer Project. Construction of the CITY Water and Sewer Project is estimated to cost a total of ONE MILLION TWO HUNDRED THOUSAND DOLLARS ($1,200,000). The parties acknowledge that these costs are only an approximation of the cost in 2011 dollars for the construction of the CITY. The parties acknowledge and agree that rapid rise in construction materials may affect the actual cost of construction of the CITY Water and Sewer Project that are substantially higher than the estimated costs in 2011 dollars. CITY shall be solely responsible to pay all actual construction costs for the CITY Water and Sewer Project including all actual construction costs in excess of the CITY's estimate. 3. DESIGN AND PERMITS 3.1 CITY, and/or its consultant, will complete all design work for the CITY Water and Sewer Project. The CITY Water and Sewer Project shall be designed in conformance with all applicable federal, state and local laws and regulations and standards and specifications for such work including but not limited to the most current edition of the Idaho Standards for Public Works Construction (ISPWC) and the CITY Supplemental Specifications to the ISPWC and all applicable standards and specifications set forth in the ACHD Policy Manual. Pave 4 of 21 ACHD/City ofMei idian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Con idor Phase Two 3.2 The design work for the CITY Water and Sewer Project shall include detailed and comprehensive plans addressing ground water to be encountered during sewer excavation in the project site and adequate countermeasures for handling ground water including, but not limited to, dewatering. The dewatering plans must be approved by the CITY Engineer and all applicable agencies. 3.3 Copies of complete and final designs for the CPi'Y Water and Sewer Project including detailed and comprehensive plans addressing ground water in the project site and adequate countermeasures for ground water including, but not limited to, dewatering shall be provided to ACRD no later than June 1, 2012. 3.4 CITY shall be solely responsible to apply for and obtain all necessary federal, state and local permits for the CITY Water and Sewer Project as incorporated into the ACRD Phase Two Project. 4. SPECIAL PROVISIONS AND BID QUANTITIES 4.1 CITY, and/or its consultant, will develop special provisions, and unit bid quantities for the CITY Water and Sewer Project work to be included in the bid documents for the ACHD Phase Two Project construction contract. The special provisions and unit bid quantities shall support the CITY Water and Sewer Project as designed, including but not limited to ground water countermeasures such as dewatering, and shall be in conformance with all applicable federal, state and local laws and regulations and standards and specifications for such work including but not limited to the most current edition of the Idaho Standards for Public Works Construction (ISPWC) and the CITY Supplemental Specifications to the ISPWC and all applicable standards and specifications set forth in the ACHD Policy Manual. 4.2 Complete and final special provisions, and unit bid quantities for the CITY Water and Sewer Project work shall be provided to ACHD no later than June 20, 2012. 5. BIDDING AND CONTRACTING 5.1 ACHD shall incorporate the designs, special provisions, and unit bid quantities for the CITY Water and Sewer Project work as developed and submitted by CITY into the bid documents for the ACHD Phase Two Project. ACHD shall provide CITY a complete set of combined bid documents for the ACHD Phase Two Project, and the CITY Water and Sewer Project work referenced herein. 5.2 ACHD shall solicit, receive, and open bids for the ACHD Phase Two Project incorporating the CITY Water and Sewer Project work referenced herein utilizing a two-step, prequalification methodology as allowed in Idaho Code Section 67-2805. In the initial phase, ACHD shall prequalify prime and specialty contractors and in the second phase, bid prices will be accepted by ACHD only from prequalified contractors. ACHD shall furnish CITY with an abstract of all bids received. Page 5 of 21 ACHD/City of Meridiaii/Meridian Development Corporation Joint Project interagency Agreement Meridian Split Conidor Phase Two 5.3 ACRD shall award a contract for construction of the for the ACRD Phase Two Project incorporating the CITY Water and Sewer Project work referenced herein, or in its discretion, ACRD may reject all bids and re -bid the project. CITY agrees and acknowledges that the contract for construction may include incentives for early completion. 5.4 Following award, ACRD shall execute and administer the construction contract for the ACHD Phase Two Project incorporating the CITY Water and Sewer Project work referenced herein. 6. CONSTRUCTION 6.1 The construction of the CITY Water and Sewer Project as incorporated into the ACHD Phase Two Project shall be built in conformance with the designs, plans and specifications provided to ACHD by CITY. Such construction shall comply with all applicable laws, ACHD policies and standards, and engineering practices. 6.2 For all lawful purposes, CITY shall be considered a "Co-owner" of the ACHD Phase Two Project to the extent that it incorporates the CITY Water and Sewer Project. Pursuant to and in accordance with, applicable laws and regulations, the CITY shall file separately with the appropriate agencies a Notice of Intent (hereinafter referred to as "NOI") for the construction of the CITY Water and Sewer Project as incorporated into the ACHD Phase Two Project, 6.3 ACHD shall at all times be the party responsible to provide inspection for all work for the ACHD Phase Two Project that is not within the scope of the CITY Water and Sewer Project. CITY shall at all times be the party responsible to provide inspection for all work for the CITY Water and Sewer Project and shall provide copies of appropriate inspections, tests and diaries to the ACHD Phase Two Project representative. ACHD shall combine all applicable inspections, tests and diaries into a joint report which shall be co-signed by CITY and ACHD. The CITY shall at all times be the party responsible for maintenance, inspection, and tracking of any and all dewatering work associated with the CITY Water and Sewer Project. 6.4 CITY shall reimburse ACHD for all costs associated with the portion of the awarded bid relating to the CITY Water and Sewer Project. CITY shall have the discretion to accept or reject any change orders to the portion of the awarded bid relating to the CITY Water and Sewer Project within 5 business days. CITY shall not be obligated to reimburse ACHD for any costs associated with unapproved change orders, but may, in its discretion, approve any change order retroactively. 6.5 CITY shall at all times be the party solely responsible for and shall reimburse ACHD for backfill of excavation, safety measures, landscape restoration solely attributable to the CITY Water and Sewer Project as incorporated into the ACI -ID Phase Two Project and all other activities incidental to the CITY Water and Sewer Project. 6.6 CITY shall also be responsible for and shall reimburse ACHD for changed conditions, plan errors and omissions, and any delays attributable to the CITY Water and Sewer Project as incorporated into the ACHD Phase Two Project. Pa, -e 6 of 21 ACHD/City of Meridian/Meridian Development Corporation Mot Project Lrteragency Agreement Meridian Split Corridor Phase Two 6.7 ACED shall make any monthly progress payments to and the final construction contract payment to the Construction Contractor in conformance with the Construction Contract. Provided, however that before ACHD makes anv monthly progress payment to the Construction Contractor for any work relating to any portion of the CITY Water and Sewer Project, CITY shall first approve and authorize such payment in writing within 5 business days of receipt. CITY shall hold ACRD harmless for any disputes relative to any monthly progress payment or portion thereof that the CITY does not approve and authorize. 6.8 ACRD will submit to CITY a copy of each Contractor progress payment estimate, as such estimates are approved by ACRD, together with an invoice for CITY's share of the Construction Contract costs earned by and to be paid to the Contractor. ACHD shall retain all invoices and other documents supporting such payment estimates. ACHD shall submit a monthly bill to CITY for reimbursement of the actual construction costs of the CITY Water and Sewer Project, as well as other costs for which CITY is responsible as set forth in this Agreement, and a final bill within THIRTY (30) days atter completion of the work which shall include the CITY's share of any early completion incentive paid to the Construction Contractor as provide in Section I1.8.1 of this Agreement. 6.9 CITY shall reimburse ACHD for the actual construction costs of the CITY Water and Sewer Project as incorporated into the ACHD Phase Two Project as well as other costs for which CITY is responsible as set forth in this Agreement. CITY shall pay ACHD within THIRTY (30) days after receipt of ACHD's monthly and final bills referenced in Section II.6.8 of this Agreement in cash or other immediately available funds. 6.10 CITY shall be solely responsible for determining that the wort: for the construction of the CITY Water and Sewer Project is Substantially Complete and will provide ACHD evidence of said acceptance and determination in writing. CITY shall be solely responsible to notify ACHD in writing when Construction Completion may be issued for the CITY Water and Sewer Project. 6.11 CITY shall be solely responsible for operation and maintenance of the work for the construction of the CITY Water and Sewer Project once said CITY Water and Sewer Project becomes operational. 6.12 ACHD shall transfer to CITY for the benefit of CITY, all warranties in the Construction Contract relating to the CITY Water and Sewer Project. 6.13 ACHD shall transfer to CITY for the benefit of CITY; all title in the work for the construction of the CITY Water and Sewer Project. 7. CITY SEWER AND WATER WORK OUTSIDE OF ACHD PHASE TWO PROJECT BOUNDARIES CITY shall be fully responsible for any sewer and water work outside of the ACHD Phase Two Project boundaries as depicted in Exhibit A, including, but not limited to, property Page 7 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Two owner notification, excavation, material costs, construction costs, traffic control, grading, and associated paving work which will be subject to ACHD permitting, inspection, and approval. Provided that any ACHD permit fees shall be waived in accordance with the ACHD-CITY Interagency Govertnnental Agreement for Waiver of Costs and Fees dated June 9, 2010 and incorporated herein by reference. City shall also be responsible for inspection of storm water protection and erosion control measures outside of the aforementioned ACHD Phase Two Project boundaries. S. EARLY COMPLETION INCENTIVE PAYMENT 8.1 The early completion incentive that may be paid to the Construction Contractor shall not exceed THREE HUNDRED FIFTY THOUSAND DOLLARS ($350,000.00). CITY shall be responsible for and shall reimburse ACHD for one-half (1/2) of any early completion incentive paid to the Construction Contractor, up to a maximum amount of ONE HUNDRED SEVENTY-FIVE THOUSAND DOLLARS ($175,000.00). 8.2 One-half (1/2) of any liquidated damages received by ACHD from the Construction Contractor shall be reimbursed back to the CITY. SECTION III. CITY LANDSCAPE PROJECT 1. SUMMARY STATEMENT OF AGREEMENT ACHD shall incorporate the CITY Laudscape Project into the ACRD Phase Two Project subject to the terms and conditions of this Agreement. 2. ISLAND MEDIAN AND FREE -RUNNING RIGHT -TURN — MAIN STREET AND FAIRVIEW AVENUE INTERSECTION — PARCEL 162; CROSS-OVER ROADWAY MEDIANS — PARCELS 163 AND 164. 2.1 As part of the ACHD Phase Two Project, ACHD shall modify the landscaped island mediae oil the southeast corner of the intersection of Main Street and Fairview Avenue that is currently right-of-way owned by ACHD and maintained by CITY and ACHD shall eliminate the free -running right tun at said intersection. The work is depicted in the attached Exhibit E and these areas are identified collectively as Parcel 162 in the attached Exhibit E. 2.2 As part of the ACHD Phase Two Project; ACHD shall construct an island median southwest of the intersection of Main Street and Ada Street and an island median west of the intersection of Bower Street and the cross-over roadway. The work is depicted in Exhibit F and Exhibit G and these areas are identified respectively as Parcel 163 and Parcel 164 in the attached Exhibit F and Exhibit G. 3. CONSTRUCTION Page 8 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Con-idorPhase Two 3.1 As to Parcels 162, 163 and 164, ACRD shall be responsible for all traffic related improvements and removal of all roadway base material as part of the ACHD Phase Two Project, construction of curb, gutter and sidewalks, and the placement of conduit and 12" of top soil to a finish grade of 2" below top back of curb for the interior of and within each parcel as indicated on the plans for the ACRD Phase Two Project. 3.2 As to Parcels 162, 163 and 164, CITY shall be solely responsible for the design, construction and inspection of the installation of the sod, landscape; sprinkler irrigation facilities, renovation materials, and warranties and such work shall be completed prior to substantial completion of the ACHD Phase Two Project. CITY understands and agrees that if the work is not completed prior to substantial completion of the ACRD Phase Two Project, ACHD may in its full and complete discretion, pave Parcels 162, 163 and 164 with asphalt and any obligations of ACRD and the CITY under this Section III shall terminate. 4. COST SHARE PERMIT 4.1 CITY agrees that the CITY Landscape Project is a "non -transportation component" as defined in the Cost Share Ordinance and that CITY shall apply to ACHD for a Cost Share Permit fortheCITY Landscape Project. CITY shall comply with any and all terms and conditions of the permit that may be issued to CITY by ACIID as to landscape improvements placed on Parcels 162, 163 and 164 by the CITY. 4.2 The terms and conditions of this Agreement relating to the CITY Landscape Project shall be null and void in the event CITY fails to apply to ACHD for a Cost Share Permit for the CITY Landscape Project or if ACHD does not issue a Cost Share Permit for the CITY Landscape Project. 5. MAINTENANCE AND OPERATION 5.1 CITY shall be solely responsible to pay for the perpetual maintenance and operation of the sod, landscape, and sprinkler irrigation facilities on Parcels 162, 163 and 164 in accordance with the Cost Share Ordinance and any permit that may be issued to CITY thereunder. CITY shall be solely responsible to provide adequate water volume and pressure for landscape irrigation. 6. VACATION AND ABANDOMENT OF PARCEL 162 6.1 Upon completion of the ACHD Phase Two Project, the ACHD Board of Commissioners shall consider the vacation and abandonment of Parcel 162 as public right-of- way in accordance with the procedures set forth in Idaho Code. Upon vacation and abandonment of Parcel 162, ACHD shall convey Parcel 162 to CITY as surplus property in accordance with the procedures set forth in Idaho Code with the execution of a Quitclaim Deed, "as -is" and without warranty of any kind. Any compensation normally due to ACHD in the event of such a conveyance will be waived by ACHD in accordance with the ACHD-CITY Interagency Govermuental Agreement for Waiver of Costs and Fees dated June 9, 2010 and incorporated herein by reference. Page 9 of 21 ACHD/City of Meridian/Meridian Development Coporstion Jourt Project Intenagemy Agreement Meridian Split Corridor Phase'fwo 6.2 If Parcel 162 is vacated and abandoned by ACRD and conveyed to CITY as surplus property as provided in Section III.6.1 of this Agreement, any Cost Share Permit granted to CITY by ACHD for the CITY Landscape Project shall terminate as to Parcel 162. SECTION IV CITY A CO -PERMITTEE ON MDC LIGHTING PROJECT 1.1 CITY agrees that the MDC Lighting Project provided for in Section V of this Agreement is a "non -transportation component' as defined in the Cost Share Ordinance and that CITY shall apply to ACRD for a Cost Share Permit for the MDC Lighting Project as a co- perrnittee with MDC, for the purpose of assuming primary and sole responsibility for perpetual maintenance and operation of the MDC Lighting Project. CITY shall comply with all applicable terms and conditions of the permit that may be issued to MDC and the CITY by ACHD for the MDC Lighting Project. 1.2 The terms and conditions of this Agreement relating to the MDC Lighting Project shall be null and void in the event CITY fails to apply to ACHD for a Cost Share Permit for the MDC Lighting Project as a co -permittee with MDC or if ACHD does not issue a Cost Share Permit for the MDC Lighting Project. 2. MAINTENANCE AND OPERATION CITY shall be primarily and solely responsible to pay for the perpetual maintenance and operation of the MDC Lighting Project in accordance with the Cost Share Ordinance and any permit that may be issued to MDC and the CITY thereunder. CITY shall be primarily and solely responsible to pay the energy costs necessary for the perpetual operation of the MDC Lighting Project. SECTION V MDC LIGHTING PROJECT I . SUMMARY STATEMENT OF AGREEMENT ACI -ID shall incorporate the MDC Lighting Project into the ACRD Phase Two Project subject to the terms and conditions of this Agreement. 2. COST SHARE PERMIT 2.1 MDC agrees that the MDC Lighting Project is a "non -transportation component" as defined in the Cost Share Ordinance and that MDC shall apply to ACHD, as a co -applicant with the City, for a Cost Share Permit for the MDC Lighting Project as required by the Cost Share Ordinance. 2.2 MDC shall pay for the design and cost to construct the MDC Lighting Project in accordance with the Cost Share Ordinance and any permit(s) that may be issued to MDC Page 10 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Two thereunder. MDC shall comply with any and all terms and conditions of the pernih(s) that may be issued to MDC by ACRD. As a co -permittee with CITY, MDC shall assume secondary responsibility for the perpetual maintenance and operation of the MDC Lighting Project in accordance with the Cost Share Ordinance and shall take on such responsibilities in the event the CITY fails in any way to carry out its obligations as set forth in Section IV of this Agreement. 2.3 The terms and conditions of this Agreement relating to the MDC Lighting Project shall be null and void in the event MDC fails to apply to ACHD for a Cost Share Permit for the MDC Lighting Project or if ACRD does not issue a Cost Share Permit for the project. 3. SCOPE OF WORK, ESTIMATED COST 3.1 ACHD and MDC agree that the scope of work for the MDC Lighting Project provided by this Agreement is set forth in the document entitled MDC Lighting Project, a copy of which is attached hereto as Exhibit H. 3.2 MDC's consultant has prepared a cost estimate in 2011 Dollars for the construction of the MDC Lighting Project provided by this Agreement. Construction of the Lighting Project as provided by this Agreement is estimated to cost a total of FIVE HUNDRED THOUSAND DOLLARS ($500,000). The parties acknowledge that these costs are only an approximation of the cost in 2011 dollars for the construction of the MDC Lighting Project. The parties acknowledge and agree that rapid rise in construction materials may affect the actual cost of construction of the MDC Lighting Project that are substantially higher than the estimated costs in 2011 dollars. MDC agrees that if any additional construction costs for the MDC Lighting Project are incurred, MDC shall be solely responsible to pay these additional costs. 4. DESIGN AND PERMITS 4.1 MDC, and/or its consultant, will complete all design work for the MDC Lighting Project. The N4DC Lighting Project shall be designed in conformance with all applicable federal, state and local laws and regulations and standards and specifications for such work including but not limited to the most current edition of the Idaho Standards for Public Works Construction (ISPWC) and the CITY Supplemental Specifications to the ISPWC and all applicable standards and specifications set forth in the ACRD Policy Manual. 4.2 Copies of complete and final designs for the MDC Lighting Project shall be Provided to ACRD no later than June 1, 2012. 4.3 MDC shall be solely responsible to apply for and obtain all necessary federal, state and local permits for the MDC Lighting Project as incorporated into the ACHD Phase Two Project. 5. SPECIAL PROVISIONS AND BID QUANTITIES 5.1 MDC, and/or its consultant, will develop special provisions, and unit bid quantities for the MDC Lighting Project work to be included in the bid documents for the ACHD Page I1 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Trvo Phase Two Project construction contract. The special provisions and unit bid quantities for each project shall be in conformance with all applicable federal, state and local laws and regulations and standards and specifications for such work including but not limited to the most current edition of the Idaho Standards for Public Works Construction (ISPWC) and the CITY Supplemental Specifications to the ISPWC and all applicable standards and specifications set forth in the ACHD Policy Manual. 5.2 Complete and final special provisions, and unit bid quantities for the MDC Lighting Project work shall be provided to ACRD no later than June 1, 2012. 6. BIDDING AND CONTRACTING 6.1 ACRD shalt incorporate the designs, special provisions, and unit bid quantities for the MDC Ligbting Project work, as developed and submitted by MDC, into the bid documents for the ACHD Phase Two Project. ACHD shall provide MDC a complete set of combined bid documents for the ACHD Phase Two Project, and the MDC Lighting Project work referenced herein. 6.2 ACHD shall solicit, receive, and open bids for the ACHD Phase Two Project incorporating the MDC Lighting Project work referenced herein utilizing a two-step, prequalification methodology as allowed in Idaho Code Section 67-2805. ACHD shall furnish MDC with an abstract of all bids received. 6.3 ACHD shall award a contract for construction of the ACHD Phase Two Project incorporating the approved MDC Ligbting Project work referenced herein, or in its discretion, ACHD may reject all bids and re -bid the project. 6.4 Following award, ACHD shall execute and administer the construction contract for the ACIID Phase Two Project incorporating the MDC Lighting Project work referenced herein. 7. CONSTRUCTION 7.1 The construction of the MDC Lighting Project as incorporated into the ACHD Phase Two Project shall be built in conformance with the designs, plans and specifications provided to ACHD by MDC. Such construction shall comply with all applicable laws, ACHD policies and standards, and engineering practices. 7.2 CITY shall inspect work under the Lighting Project at no cost to ACHD or MDC and shall provide copies of appropriate tests and diaries to the ACHD Phase Two Project representative. 7.3 MDC shall reimburse ACHD for all costs associated with the portion of the awarded bid relating to the MDC Lighting Project. MDC shall have the discretion to accept or reject any change orders to the portion of the awarded bid relating to the MDC Lighting Project within 5 business days. MDC shall not be obligated to reimburse ACHD for any costs associated Page 12 of 21 ACHD/City of Meridian/Meridian Development Coiporation Joint Project Intera.gency Agreement Meridian Split Corridor Phase Two with unapproved change orders, but may, in its discretion, approve any change order retroactively. 7.4 MDC shall also be responsible for and shall reimburse ACHD for changed conditions, plan errors and omissions, and delays attributable to the MDC Lighting Project as incorporated into the ACHD Phase Two Project. 7.5 ACHD shall make monthly progress payments and the final construction contract payment to the Construction Contractor in conformance with the Construction Contract. Provided, however that before ACHD makes any monthly progress payment to the Construction Contractor for any work relating to any portion of the MDC Lighting Project, MDC shall first approve and authorize such payment in writing. MDC shall hold ACHD harmless for any disputes relative to any monthly progress payment or portion thereof that MDC does not approve and authorize. 7.6 ACHD will submit to MDC a copy of each Contractor progress payment estimate relating to the MDC Lighting Project, as such estimates are approved by ACHD. ACHD shall retain all invoices and other documents supporting such payment estimates. ACHD shall submit a bill to MDC for full and complete reimbursement of the actual construction costs of the MDC Lighting Project as incorporated into the ACHD Phase Two Project and as earned by and paid to the Contactor by ACHD, as well as other costs for which MDC is responsible as set forth in this Agreement, within THIRTY (30) days after final completion of all the work on the MDC Lighting Project. 7.7 MDC shall reimburse ACHD for the actual construct costs of the MDC Lighting Project as incorporated into the ACHD Phase Two Project as well as other costs for which MDC is responsible as set forth in this Agreement. MDC shall pay ACPID within THIRTY (30) days after receipt of ACHUs bill referenced in Section V.7.6 of this Agreement in cash or other immediately available funds. 7.8 MDC shall be solely responsible for determining that the work for the construction of the MDC Lighting Project is Substantially Complete and will provide ACHD evidence of said acceptance and determination in writing. MDC shall be solely responsible to notify ACHD in writing when Construction Completion may be issued for the MDC Lighting Project. 7.9 In accordance with and subject to, the Cost Share Ordinance and the leans and conditions of the Cost Share Permit as may be issued to MDC by ACHD, MDC, as a co - permittee with the CITY, shall be secondarily responsible for operation and maintenance of the work for the construction of the MDC Lighting Project once said MDC Lighting Project work becomes operational and shall take on such responsibilities in the event the CITY fails in any way to carry out its obligations as set forth in Section IV of this Agreement. 7.10 ACHD shall transfer to MDC for the benefit of MDC, all warranties in the Construction Contract relating to the MDC Lighting Project. Page 13 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project lnteragoncy Agreement Meridian Split Corridor Phase Two 7.11 ACHD shall transfer to MDC for the benefit of MDC, all title in the work for the construction of the MDC Lighting Project, SECTION VI. INDEMNIFICATIONS I. ACRD 1.1 ACHD shall, subject to the limitations hereinafter set forth, indemnify, save harmless and defend regardless of outcome, CITY and/or MDC from expenses and against suites, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney tees caused by or arising out of any negligent acts by ACHD or ACHD's officers, agents and employees while acting within the course and scope of their employment, which arise from or which are in any way connected to the ACRD Phase Two Project. Any such indemnification hereunder by ACHD is subject to the limitations of the Idaho Tort Claims Act (currently codified at chapter 9, title 6, Idaho Code). Such indemnification hereunder by ACHD shall in no event cause The liability of ACHD for any negligent act to exceed the amount of loss, damages, or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of CITY and/or MDC. 1.2 For any claims or actions arising out of the ACHD Phase Two Project, ACHD's obligations pursuant to this Section VI.I shall survive the termination of this Agreement. 2. CITY 2.l AS TO THE CITY WATER AND SEWER PROJECT, CITY SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS ACHD FROM ANY CLAIM OR ACTION BY ANY THIRD PARTY FOR REIMBURSEMENT OR ANY INDIRECT, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED TO, ANY DAMAGES ARISING OUT OF ANY CLAIM FROM ANY CUSTOMER FOR LOSS OF SERVICES) ARISING UNDER THIS AGREEMENT OR FROM ANY BREACH OF THIS AGREEMENT, OR ARISING OUT OF ANY ACT OR OMISSION OF EITHER PARTY HERETO, ITS EMPLOYEES, SERVANT'S, CONTRACTORS AND/OR AGENTS. 2.2 As to the CITY Water and Sewer Project, CITY shall, subject to the limitations hereinafter set forth, indemnify, save harmless and defend regardless of outcome, ACHD from expenses and against suites, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by CITY or CITY's officers, agents and employees while acting within the course and scope of their employment, which arise from or which are in any way connected to the CITY Water and Sewer Project. Any such indemnification hereunder by CITY is subject to the limitations of the Idaho Tort Claims Act (currently codified at chapter 9, title 6, Idaho Code). Such indemnification hereunder by CITY shall in no event cause the liability of CITY for any negligent act to exceed the amount of loss, damages, or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of ACHD. Page 14 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Two 2.3 As to the CITY Landscape Project, pursuant to the Cost Share Ordinance and any Cost Share Permit issued to CITY there under for the CITY Landscape Project, CITY shall indemnify, defend, and hold harmless ACHD and its elected and appointed officials, employees, agents, and contractors from and against any and all claims or actions for loss, liability, cost, injury, death, damages, mechanics and other liens, arising out the construction, installation, design, use, operation, repair, maintenance, and removal, of the CITY Landscape Project, or that otherwise results from the use, operation, maintenance, design, construction, installation, repair, and occupation of the Right -of -Way by CITY for the CITY Landscape Project, and including any attorney fees and costs that may be incurred by ACHD in defense of such claims or actions indemnified against by CITY (it being specifically agreed that ACHD as the indemnitee may retain its own counsel in connection with any such action, and MDC shall be solely responsible for any attorney fees and costs incurred by ACHD). 2.4 As a co -permittee on the MDC Lighting Project, pursuant to the Cost Share Ordinance and any Cost Share Permit issued to CITY there under for the perpetual maintenance and operation MDC Lighting Project, CITY shall indemnify, defend, and hold hauuless ACIID and its elected and appointed officials, employees, agents, and contractors from and against any and all claims or actions for loss, liability, cost injury, death, damages, mechanics and other liens, arising out its use, operation, repair, maintenance, and removal, of the MDC Lighting Project, or that otherwise results from the use, operation, maintenance, repair, and occupation of the Right -of -Way by CITY for the 114DC Lighting Project, and including any attorney fees and costs that may be incurred by ACHD in defense of such claims or actions indemnified against by CITY (it being specifically agreed that ACIID as the indemnitee may retain its own counsel in connection with any such action, and CITY shall be solely responsible for any attorney fees and costs incurred by ACIID). 2.5 For any claims or actions arising out of this Agreement, CITY's obligations pursuant to this Section VI.2 shall survive the termination of this Agreement. 3. MDC 3.1 Pursuant to the Cost Share Ordinance and any Cost Share Permit issued to MDC there under for the MDC Lighting Project, MDC shall, to the extent permitted by Idaho Law, indemnify, defend, and hold harmless ACHD and its elected and appointed officials, employees, agents, and contractors from and against any and all claims or actions for loss, liability, cost, injury, death, damages, mechanics and other liens, arising out the design of the MDC Lighting Project, or, following completion of the MDC Lighting Project, MDC's use, operation, repair, maintenance, and removal, of the MDC Lighting Project, or that otherwise results from the use, operation, maintenance, design, repair, and occupation of the Right -of -Way by MDC for the MDC Lighting Project, and including any attorney fees and costs that may be incurred by ACHD in defense of such claims or actions indemnified against by MDC (it being specifically agreed that ACHD as the indenmitee may retain its own counsel in connection with any such action, and MDC shall be solely responsible for any attorney fees and costs incurred by ACHD). 3.2 ACHD shall, to the extent permitted by Idaho Law, indemnify, defend, and hold harmless MDC and its elected and appointed officials, employees, agents, and contractors from and against any and all claims or actions for loss, liability, cost, injury, death, damages, Page 15 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Two mechanics and other liens, arising out the construction and installation of the MDC Lighting Project including any attorney fees and costs that may be incurred by MDC in defense of such claims or actions indemnified against by ACHD (it being specifically agreed that MDC as the indenmitee may retain its own counsel in connection with any such action, and ACHD shall be solely responsible for any attorney fees and costs incurred by MDC). 3.3 For any claims or actions arising out of this Agreement, MDC and ACHD's obligations pursuant to this Section VI.3 shall survive the termination of this Agreement. SECTION VII. TERM OF AGREEMENT 1. ACIID 1.1 As to the work described in Section I of this Agreement and the mutual obligations relating thereto, it is anticipated that this Agreement shall terminate upon the satisfactory completion of the work and satisfaction of the obligations of ACHD and CITY and otherwise, the term of this Agreement shall be in conformity with the provisions of Article VIII, Section 3 of the Idaho Constitution. 2. CITY 2.1 As to the work described in Section lI of this Agreement and the mutual obligations relating thereto, it is anticipated that this Agreement shall terminate upon the satisfactory completion of the work and satisfaction of the obligations of ACHD and CITY and otherwise, the terve of this Agreement shall be in conformity with the provisions of Article VIII, Section 3 of the Idaho Constitution. 2.2 As to the work described in Section III of this Agreement and the mutual obligations relating thereto, if a Cost Share Permit is issued to CITY as provided in this Agreement, the term of this Agreement shall be perpetual as to the CITY's maintenance of the sod, landscaping and irrigation facilities subject to such Cost Share Permit, subject to annual appropriation of such maintenance cost by the CITY as provided in the Cost Share Ordinance and any Cost Share Permit issued to CITY tinder the Cost Share Ordinance and in conformity with the provisions of Article VIII, Section 3 of the Idaho Constitution. Any party shall not terminate this Agreement without the prior written consent of the other party, other than as set forth in this Agreement. 2.3 As to the the work described in Section V of this Agreement and CITY's status as co -permittee, primarily responsible for the perpetual maintenance and operation of the work as set forth in Section IV of this Agreement and the mutual obligations relating thereto, if a Cost Share Permit is issued to CITY and MDC as provided in this Agreement, the tern of this Agreement shall be perpetual as to CITY's maintenance of the work, subject to ammal appropriation of such maintenance cost by the CITY as provided in the Cost Share Ordinance and any Cost Share Permit issued to CITY under the Cost Share Ordinance and in conformity with the provisions of Article VIII, Section 3 of the Idaho Constitution. Any party shall not Page 16 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Two terminate this Agreement without the prior written consent of the other party, other than as set forth in this Agreement. 3. MDC 3.1 As to the work described in Section V of this Agreement and the mutual obligations relating thereto if a Cost Share Permit is issued to MDC and CITY as provided in this Agreement, the term of this Agreement shall be perpetual as to MDC's status as a co -permittee, secondarily responsible for the perpetual maintenance and operation of the work in the event the CITY fails in any way to carry out its obligations as set forth in Section IV of this Agreement and MDC takes on such responsibilities, subject to annual appropriation of such maintenance cost by the MDC as provided in the Cost Share Ordinance and any Cost Share Permit issued to MDC under the Cost Share Ordinance and in conformity with the provisions of Article VIII, Section 3 of the Idaho Constitution. Any party shall not terminate this Agreement without the prior written consent of the other party, other than as set forth in this Agreement. SECTION VIII. JURISDICTION CITY and MDC each acknowledge and agree that ACHD has exclusive Jurisdiction of the public Right -of -Way on the ACIID Phase Two Project. ACHD may grant a license and/or a Cost Share Permit to the CITY and/or MDC for the limited purpose of entering upon the Right - of -Way which is the subject of this Agreement, to install, maintain, repair and replace the lighting and related infrastructure and to plant, install, maintain, repair and replace the landscaping and related sprinkler irrigation infrastructure within the Right -of -Way subject to the approval of a license and/or a Cost Share Permit. CITY and MDC each agree that this grant of a license and/or permit by ACHD does not grant or confer upon CITY and/or MDC any rights over such public Right -of -Way other than specifically granted by ACHD to CITY and/or MDC under the terms of this Agreement. SECTION IX. GENERAL, PROVISIONS 1. In accordance with Idaho Code § 67-2332, the purposes, powers, rights, and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above is incorporated into the body of this Agreement. 2. Contact Information. The contact for ACI -ID shall be the Project Manager for the Meridian Split Corridor Phase Two Project at (208) 387-6249. The contact for CITY shall be the ?,ro)td- HOna�er<, i M Cum at (208) C1— (,3 The contact for MDC shall be t& 11 rG �� . at (208) 3. Debt Limitation. Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VIII, Section 3 of the Idaho Constitution. 4. Attorney Fees. In the event of any controversy, claim or action being filed or instituted between the parties to enforce the terns and conditions of this Agreement, or arising Page 17 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Ageement Meridian Split Corridor Phase Two from the breach of any provision hereof, the prevailing parry will be entitled to receive from the other Party all costs, damages, and expenses, including reasonable attorneys' fees including fees on appeal, incurred by the prevailing party. The prevailing party will be that party who was awarded judgment as a result of trial or arbitration. 5. Choice of Law. This Agreement shall be governed by, and construed in accordance with, the laws of the State of Idaho. 6. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of this Agreement as if the exhibits were set forth in their entirety in this Agreement. 7. Entire Agreement. This Agreement and the exhibits hereto constitute the fall and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants and agreements except as specifically set forth herein. This Agreement may not be enlarged, modified, amended or altered except in writing signed by all parties hereto. 8. Acknowledgments and Modifications. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by ACRD and CITY and MDC. 9. Headings. The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. 10. Counterparts. This Agreement may be executed in three or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. 11. No Third Party Beneficiaries. This Agreement is not intended to create, nor shall it in any way be interpreted or constructed to create, any third party beneficiary of this Agreement. 12. Drailing. All parties have been represented by counsel and no party shall be deemed to be the drafter of this document for purposes of interpreting an ambiguity against the drafter. 13. Severability. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. 14. Warranty of Authority. All signatories to this Agreement represent and warrant that they have the have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement. 15. Non -Waiver of Breach. Failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce Page 18 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Two any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by ACRD, CITY and MDC. 16. No Joint Venture. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership, or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. 17. Time of the Essence. Time shall be of the essence for all events and obligations to be performed under this Agreement. 18. MDC Existence Not Perpetual. So Par as they pertain to MDC, the duties and obligations under this Agreement shall only exist so long this Agreement remains in effect and so long as MDC is in existence; provided however; that the duties and obligations under this Agreement shall be binding upon, and shall inure to the benefit of MDC's lawful and approved successors and assigns if any. End of Agreement [Signature page follows.] Page 19 of 21 ACRD/City of Meddian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Confidm' Phase Two IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and year herein first written. City of Meridian: 147 By: Tan Weerd Its: Maycu ATTEST: - ionxa SEAL P "��dr TREh53P� y Ada County Highway District: ATTEST: } rector, Bruce S. Wor Meridian Development Corporation: By: 6vlie Pipal Its: Chair AT � T: Tr ier & S re a"ry Page 20 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Two EXHIBI'T'S Attached Page 21 of 21 ACHD/City of Meridian/Meridian Development Corporation Joint Project Interagency Agreement Meridian Split Corridor Phase Two FRANKLIN ROAD WILL' AMS STREET .PING STREET } IIIflIII TAYLOR AVENUE ADA STREET DOWER STREET i Gf.UAUI(Ti gY[NUi IDAHO AVENUE PINE AVENUE -1 STATE AVENUE UNION PACIFIC RAILROAD (LM AVENUE I -N' 1 � - FAIRVIEW CHERRY AVE I LANE CARMEL DPJVE • m D .'`AVENUE 'WASHINGTON Tn d STREET 70 70 Im . Q Q ' 1 CHERRY AVENUE -MAPLE AVENUE (LM AVENUE I -N' 1 � - FAIRVIEW CHERRY AVE I LANE CARMEL DPJVE • kA EXHIBIT 1 HI� I, 41 pKot6millinysOnlY7 Remove Fence y, �•, (; t• r' Area Al: Millings plus 3' plant mix j ,'•. r t asphalt Stripe for Parking Stalls !r Area A2: C ''� ' Rotornillinys Only ; ` %'+ 9.% .• R `� 'I 098S ® 1 w 3 Cr`gi �i 15� q'•'_ i• ev. �� � j' 1 t � } 1 1- I 7�.R 1 , AIT rea A3: Rotomillings d only r , .,! mum 41 Q' Ilj i 7, ( fr a • �T r,r., i EXHIBI i Q 2 J�tAl nu -5-0 [-,-Iy 9 1 I / 0-1 w %N FROAD L4 LJIII 0') ill 0-1 w E- KJNGSr p� s .1, Ll Re IV, ADWAY tV'' 1:0 lo- W4pL�' 40AHO, Ak- 31:' rN it!,, I iw� Alik C -L c LU c'-g— t '�5AINGTON,AV- GTO RAILROAD'ST' EXHIBIT a li fl% 17. , Ll JOY61R RAILROAD'ST' EXHIBIT a li fl% 17. , Ll RAILROAD'ST' EXHIBIT a _7 -P/L- -P/L- -PJL- IMMO I CL- -777 777717-777� FAIRVIEW AVENUE z. a 75" aw: . _a «. - m_ ee A`simma+® a ------;�+-� mm1: \ IOMN&VION--,-LS __aw_w }i ��\ \\ r_r 2.: LLJ «m 1/ } »� �— «_w , _w i; _/ �IAV N011WO /\ 0 }j}, j\ / ate; \ 2 o a_ (\ (D Z -g./w_. \g (lr R/ `co F ±^ � \\�/! � \/: I 0!! 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