Task Order No. 10328 with Murray Smith & Associates for the NW 8th Street Sewer Trunk Main Broadway to Cherry Phase 1TASK ORDER NO. 10328
Under the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (CITY} AND HURRAY, SM1TH AND ASSOCIATES, INC (ENGINEER)
This Task Order is made this 24~' day of January, 2012 and entered into by and between the City
of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "City",and accepted by M•„ array, Smith and Asspciates, Inc, hereinafter referred to as
"Engineer" pursuant to the mutual promises, covenant and conditions contained in the Mas#er
Agreement Category 2C} between the above mentioned parties dated April 13, 2010. The Project
Name for this Task Order 10328 is as follows:
NW 8TH STREET SEWER TRUNK MAIN
BRaADWAY AVENUE TO CHERRY PHASE 1
BACKGROUND
Under a previous scope of work SOW}, ENGINEER performed an alternatives analysis and prey
design for new sewer mains} to be located within the W. 7th Street or W. 8th Street right•of-way
(ROW} between W. Broadway Avenue and W. Cherry Lane. The purpose of the new sewer line is
to replace the existing 18-inch sewer line currently located between the W. 7th Street and W. 8th
~ Street ROWs. The CITY selected the alternative to locate the new sewer line in the 8th Street
ROW. Additional sewer lines will also be needed to collect sewer services and convey f low to the
new sewer main in 8th Street.
The project will be constructed in the following phases in order to meet CITY budget limitations:
• Phase 1: W. 8th Street from W. Carlton Avenue to W. Cherry Lane
• Phase 2: W. 8th Street and W. 7th Street from W, Broadway Avenue to W. Carlton Avenue
• Phase 3: W. lth Street from W. Criterion Street to W. Washington Street
SCOPE OF SERVICES
Task 1-Data Collection
ENGINEER will perform the following tasks as part of a data collection effort, prior to development
of design plans and spec~ficat~ons.
Task 1.1- K~ck~off Meetfn~
in #his task, ENGINEER will attend akick-off meeting with the CITY to introduce project staff;
review communication protocol, SOW, schedule and budget; and make any required data
requests.
f ~'\ Task order 10328 NW 8~" Street Sewer Trunk Main-6roadway Ave to Cherry Phase 1 Pag$1 of 8
Murray, Smith and Associates, Inc
,,.~ task ~.2 -Survey
ENGINEER will perform a topographic survey, as described below. The sunray will be done
horizontally on the NAD f 983 translated to the Ada County G.I.S. system} datum and vertical
control based on NAVD 1988 datum. Contours will be developed atone-foot intervals. The survey
will include:
• Data from the survey performed as part of the pre~design SQw
• Road centerline and curb elevations at a maximum interval of 50 feet
• Underground utilities as marked by Digline or from provided as-built plans
• Inverts of all irrigation and storm drain facilities in the project area
• Land corners, as needed to show street ROw
Task 1.3 - Potho!!ng
ENGINEER will perform potholing to confirm existing asphalt, 3/a" rock, pit run depths and confirm
location of existing utilities at critical locations in the project area. This task includes the follawin
9
• 23 total pothole loco#ions
9 potholes in intersections requiring traffic control
g 14 potholes at locations requiring safety signs ono additional traffic control required)
Assumpflans
1. SO1N assumes that an Ada County Highway District ~ACHD~ permit for potholing is
~, required, but the fee will be waived.
Aellverables
1. Notes from kick-off meeting
Task 2 -Sewer Service Coordination
ENGINEER will work with the GlTY to identity the locations of existing sewer services and
coordinate new sewer service alignment with property owners. Approximately 81 sewer services
will be located as part of this task. There are 54 existing sewer services currently connected to
mains located along the back property lines and 27 that connect to mains located in the ROV1r.
ENGINEER will perform a data analysis effort that includes the following tasks:
1. Send flyer to property owners notifying them of the project. Flyer will be approved by CITY
pnor to delivery to property owners.
2. Make initial contact with property owners (CITY staff may attend}.
3. Visit all properties where sewer services will be affected by the project, determine location
of sewer service line and develop preferred sewer service route with property owner and
C ITY staff .
4. CCTV and location services will be performed on each building to in order to verify
horizontal location and depth of existing services.
~' Task Order 10328 IWV 8~' Street Sewer Trunk Main•8roadway Ave to Cherry Phase 1 Pa e 2 of 8
Murray, Smith and Associates, Inc q
r~ ~. Survey horizontal locations and ground elevations of existing side sewers at the exit of
existing structures. The ground elevation and data from the sewer service locate will be
used to approximate sewer service elevation.
6. Develop schematic drawing of proposed sewer service route and send to property owners
and CITY for review and approval.
Assump#ions
1. Engineer will provide up to 40 hours for pre-field work, contact of property owners and
documentation of the proposed sewer service routes and a surveyed point of service
connection. 20 8-hour days of fieldwork for one ENGINEER staff are included in this task.
2. The routes will be field measured and documented with digital photos. This data will be
shown on the design drawings.
3. The data collection does not include excavation to verify number and location of side sewer
service connections into the main. All work will be based on sewer service locations from
the OWNER CCTV tapes amain line}, side sewer location services, observa#lons from site
investigations, and a survey point of the sewer service as it exits the building.
Deliverables
~. Draft and final version of property owner notification form
2. Documentation of proposed sewer service routes
Task 3 -Design
ENGINEER will develop 30% and 60°/o designs for all phases of the work described in the
background section of this SOW. ENGINEER will then develop a construction packa a for Phase
1 of the im rovemen ~ g
p ts. Separate construction packages will be developed far Phases 2 and 3 of
work under a separate task order.
Fask 3. i - 3~/o Design package (AI! Phases
ENGINEER will develop a 30% design package that will include the followin ;
g
• Plan and Profile Roll
• Results of the surrey, po#holing and sewer service coordination tasks
• Opinion of probable cost for each phase of work
• Reassessment of design schedule
• basis of design letter that will be submitted to Idaho Department of Environmental Qualit
IDEA for review and a rov I. y
~ } pp a The letter will address the proposed slo es that do not
p
meet minimum slopes recommended by 1 o State Standards.
The 30°/° design plans will be reviewed with the CITY at an "over the shoulder" review meetin .
g
The SOW 'rncludes 4 hours to meet and review license agreement requirements with the Nam a
Meridian Irri ation District NMID . p
g t
~~` Task Order 10326 NW 8~' Streel Sewer Trunk Main-Broadway Ave to Cherry Phase 1
Murray, Smith and Associates, Inc Page 3 of 8
,,~, Task 3.2 -- 60% Des~gr~ package (Al! Phases)
ENGINEER will develop a 50°/° design package based on the comments at the 30% review
meeting that will include the following DRAFT documents:
• Separate packages for the three phases of work
• Plan and Profile Sheets
• Standard Notes and Details specific to the project. Standard details are not required}
• Erosion and Sediment Control {ESC} plan ar Stormwater Pollution Prevention Plan
{S~UPPP} as required by Idaho Department of Environmental Quality {IDEA} and ACRD.
The plan will be reviewed by the City of Meridian Environmental Division}
• Traffic Control Plan
• Technical Specifications
• Bid Schedule
• Qpinion of probable cost for each phase of work
• Reassessment of design schedule
The G9% design plans and specifications will be submitted to the City for review and comment.
ENGINEER may attend a mee#ing with the CITY to review comments from the fig°/° desi n
g
package,
The 60% design plans will also be submitted to ACRD for preliminary review and comment.
Task 3.3 - 95 % D~eslgn Package (Phase ~)
~''~``~ ENGINEER will develop a 95% design packs a for Phase 1 based on the comments n h °
g o t e 60 /°
plans. The 95% design package will include the following #inal documents:
• Plan and Profile Sheets
• Erosion and Sediment Control {ESC} plan or Stormwater Pollution Prevention Plan
{SvUPPP} as required by IDEA and ACHD,
• Traffic Control Dian approved and signed by ACRD.
• Notes and Details specific to the project, Standard details are not required.
• Technical Specifications
• Qpinion of probable cast for Phase 1 of work
• Bid Schedule with quantities
The 95°/° plans are assumed to be "bid ready" and are only missing minor CITY and ACRD
comments and approvals. The 95% design plans and specifications will be submitted to the Cit
far review and comment. ENGINE ~ ~ y
ER will attend a meeting with the CITY to review comments
from the 95% design package if needed.
The 95% design plans will also be submitted to ACRD for final review and ap royal si natures.
p g
Task 3.4 - X00°lo Deslgn Package (Phase !)
ENGINEER will finalize the 190% design package for Phase 1 based on the comments an the
95% plans, The 190% design package will include the following FINAL documents with all the
approval stamps and signatures;
'~` Task Order 10328 iVw 8~' Street Sewer Trunk Main-Broadwa Ave to Che Phas 1
Murray, Smith and Associates, Inc Y ~ e Pale 4 of 8
• Plan Set for Phase ~ of work
• Erosion and Sediment Control (ESC)
(SwPPP) as required by IDEA and ACRD.
• Traffic Control Plan signed by ACRD.
• Technical Specification Package
• Bid Schedule
• Qpinion of probable cost
plan or Stormwater Pollution Prevention Plan
The final plan will be signed by ACRD.
The 100% design plans and specifications will be submitted to the City for inclusion in the bid
package.
assumpftons
1. Construction of Phase 1 will occur in the Summer of 2012 when Meridian Middle School is
out of session.
2. 95% and 100% design and construe#ion of Phases 2 and 3 will be performed in subsequent
budget years under a separate task order.
3. Sewer and water service bypass plans will be developed by the cons~uction contractor and
are not included in #his SOW. These plans will be based on performance requirements that
ENGINEER will develop as part of the Technical Specifications.
4. The design budget assumes that the entire project will be designed with plan and profiles
for traditional open trench construction.
5. The Engineer will attend up to one 2•haur meeting with ACHD to review the design
packages during the design phase,
Q. The CITY will provide a QLPE review of the plans in lieu of submittal to the IDEQ if waiver of
the minimum grade can be obtained by emails andlor the Basis of Design letter (referred to
in Task 3.1 of the 30% Design Package).
7. ENGINEER will prepare the technical specifications. The Idaho Standards far Public forks
Construction (ISPwC) and CITY supplements will be used as the basis of the technical
specifications. ISPUVC specifications will be referenced and not reproduced in the
specif~cat~on package. Supplemental technical specifications will be developed as required.
(Specifications will state specifically what points shall be staked with a reference that the
contractor will pay for additional staking or re-staking}
8, The CITY will prepare the "front end" specification section.
9. MSA will prepare and reproduce sixteen (1 fi) sets of the bid packages
~ 0. The CITY will administer the contract.
11. Plans will be full size (22 "x 34"},
12.Any required permitting fees will be paid by the CITY
Deliverables
1. Two (2} hard copies of the 30% design package
2.One (1 ~ electronic copy of the basis of design letter to IDEQ
3. Six (fi} hard copies of the s0% design package
~'~`~ Task Order 10328 NW 8'~ Street Sewer Trunk Main-Broadway Ave to Cherry Phase 1 Page 5 of 8
Murray, Smith and Associates, Inc
4. Six ~fi) hard copies of the 95% design package
5.One ~1 }reproducible copy of the FINAL 100% design package in PDF format on disk
6. Sixteen X16) hard copies of the FINAL 100% design package
Task 4 -Services during Construction Phase 1}
Th',s Task Order includes ~ 70 hours for services during construction of Phase t . Services durin
construction for Phases 2 ~ ~ g
& 3 w,ll be lane under separate task order. Services during construction
will include the fallowing tasks:
• Attend pre-bid meeting
• Answer questions during the bid period
• Assist the CITY in creating any required addenda during the bid period
• Attend the pre-construction meeting
• Respond to requests for information ~RFIs)
• ENGINEER will review the technical submittals. Up to twenty (20} submittals are included
• Perform site visits, attend construction meetings during donstruction and provide final unch
list as re uested p
q
• Construction survey control and staking for new manholes
Assumptions
1. Construction of Phase 1 will occur in the summer of 2012. Services during construction for
Phases 2 and 3 will be performed in subsequent budget years under a separate task order.
2. The CITY will produce any required addenda during the bid period.
3. The CITY will review bids and determine the apparent low bidder.
4. Pay reques#s will be reviewed by the CITY.
5. The CITY will provide a Project Representative that will be responsible for ins action of the
p
project.
Task 5 -Record Survey Drawings (Phase i)
t 8 hours for services after construction completion for the first phase. Services after construction
for Phase 2& 3 will be done under separate task order:
• Collect any as-built information from the contractor and the City of Meridian inspector.
• Perform a survey for rim and invert elevation for manholes constructed in Phase 1.
• Prepare and produce complete sets of Record Drawings per the City of Meridian Record
Drawing Requirements
Assumptions
1. The City will perform a review of the proposed Record Drawings for completeness and
accuracy
''~" Task Qrder f 0328 NW ~h Street Sewer Trunk Main-6roadway Ave to Cl~rry Phase 1
Murray, Smfth and Associates, InC Page 6 of 8
,,..,~ De!lverables
1, Record drawings per the City of Meridian Submittal Requirements,
TIME OF COMPLETION
A preliminary schedule is attached to this SOw, ENGINEER will make eve effort to com lets the
work in a timel ~ p
y manner; however, it is agreed that ENGINEER cannot be responsible for delays
occasioned by factors beyond its control, nor by factors that could not reasonab! have been
foreseen at the time this T k y
as Order was executed.
COMPENSATIt~N
The Not-To-Exceed amount for this Task Order No. 10328 is one hundred ninet two thousand
four hundred dollars 192 4 y
t$ , 00,00} as summarized in the table below.
The hourly rates for services and direct expenses are per the Master A reement and b this
reference made a g y
part hereof. No compensation will be paid over the Not-to~Exceed amount
without prior written approval by the City in the form of a Chan a Order. Tr
g avel and meals are
excluded from this Task Order unless explicitly lis#ed in the Scope of Services AND Pa ment
Schedule. y
Table 1
Total Project Costs
Subconsultant Pees
Task Num
bar Labor-
Hours
Surveying Sew r
a
Potholing Service
Total Cast
CCTVllacate
Task 1-Data
Collection 35 $17,800 $6,200 - $27,800
Task 2 -Sewer
Service 216 $5,400 - $i 2,000 $39 900
'
Coordination
Task 3 -Design 864 - - - $99100
Task 4 -Services
Durin Construction 166 $1,000 - - $22,100
Task 5 -Record
Survey and 18 $1,000 - - $3 500
'
Drawn s
Project Total 1,299 $25,000 $6,200 $12,000 $192 40Q
~` Task order 10328 Nw 8~' street Sewer Trunk Main-Broadway Ave to the Phase 1
Murray, Smith and Associates, Inc m Page 7 of 8
CITY QF MERIDIAN
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Attest:
BY:
HURRAY, • ~' S OCIATES
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C I RS~N, P.E.
PRINCIPAL ENGYNEER
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d~~l:C~LMAN, CITY CLERK Ci~~
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Depar e t Appr a
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WARRE'~1 STEWART, PE
ENGINEERING MANAGER
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