Interlocal Agreement with City of Boise and Ada County for New World System and Incident TrackingRESOLUTION NO. 21751
BY THE COUNCIL: CLEGG, EBERLE, JORDAN, MCLEAN,
QUINTANA, AND THOMSON
A RESOLUTION APPROVING THE NEW WORLD SYSTEMS INCIDENT TRACKER
INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOISE, CITY OF
MERIDIAN, AND COUNTY OF ADA FOR A NEW WORLD SYSTEM ADD-ON FOR
INCIDENT TRACKER; AUTHORIZING PAYMENT OF $86,400 TO NEW WORLD
SYSTEMS WITH PROPORTIONAL SHARE REIMBURSEMENT BY THE CITY OF
MERIDIAN AND COUNTY OF ADA; AUTHORIZING THE MAYOR AND THE CHIEF
OF POLICE TO EXECUTE AND THE CITY CLERK TO ATTEST SAID
AGREEMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Boise, City of Meridian, and County of Ada respectively are
utilizing the City of Meridian's Incident Tracker System software and additional support from
New World Systems is required to obtain proper functionality and interoperability with records
management software; and,
WHEREAS, authority to create such Interlocal Agreements is granted to each agency by
Idaho Code. § 67-2328 and the City of Boise, City of Meridian, and County of Ada find that cost
sharing and performance of this Interlocal Agreement is in the best interests of all parties, that
the undertaking will benefit the public, and that the division of costs fairly compensates the
performing party for the services or functions under this agreement; and,
WHEREAS the City of Boise will utilize previously approved JAG grant fiords of
$86,400 and the City of Meridian and County of Ada will pay the City of Boise $28,800 each for
access on or before October 31, 2012.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE CITY OF BOISE CITY, IDAHO:
Section 1. That the Mayor and the Chief of Police be, and hereby aze, authorized to
execute, and the City Clerk be, and hereby is, authorized to attest, on behalf of the City of Boise,
the New World Systems Incident Tracker Interlocal Agreement by and between the Boise Police
Department, City of Meridian, and County of Ada, which is attached hereto as Exhibit A and by
reference made a part of this Resolution.
R-206-12
Section 2. That the New World Systems Incident Tracker Interlocal Agreement between the
R-206-12
Boise Police Department, City of Meridian, and County of Ada be, and hereby is, approved as to
form and content.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the Council of the City of Boise, Idaho the 5th day of June, 2012.
APPROVED by the Mayor of the City of Boise, Idaho this5th day of June, 2012.
APPROVED:
David H. Bieter
MAYOR
ATTEST:
Debbie Broughton
EX-OFFICIO CITY CLERK
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Date: May 25, 2012
To: Mayor and Council
From: DC William Bones
MEMORANDUM RE: New World Incident Tracker -Interlocal Agreement
between the City of Boise, City of Meridian, and
County of Ada
Resolution No.: R-206-12
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ACTION REQUIRED:
Passage of resolution approving Interlocal Agreement for New World Incident Tracker.
RECOMMENDATION:
Staff recommends signing the Interlocal Agreement fm• New World Incident Tracker
between the City of Boise, City of Meridian, and County of Ada.
FISCAL IMPACT/BUDGET IMPLICATIONS:
The agreement states that Boise Police Department will pay New World Systems for the
services and that the City of Meridian and County of Ada will in turn pay Boise Police
Department for their access on or before October 31, 2012. Boise Police will also utilize
previously approved Justice Assistance grant funding set aside for this purpose.
BACKGROUND:
As part of the Records Management System, New World Systems will provide additional
services for development of a custom Web Service Import for Cases, Case Supplements
and Attachments (Incident Tracker).
AGREEMENT NO.
INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOISE AND THE COUNTY OF
ADA AND THE CITY OF MERIDIAN FOR DEVELOPMENT OF INTERFACE BETWEEN
THE NEW WORLD SYSTEM AND INCIDENT TRACKING
This Agreement is made by and between the City of Boise, through the Boise Police Department,
hereinafter referred to as "BPD" and the County of Ada, through the Ada County Sheriff's
Office, hereinafter referred to as "ACSO," and the City of Meridian, through the Meridian Police
Department, hereinafter referred to as "MPD," all of the State of Idaho.
WHEREAS, BPD, MPD, and ACSQ are law enforcement agencies of the City of Boise,
City of Meridian, and County of Ada, respectively, and desire to enter into this agreement; and
WHEREAS, BPD, MPD, and AC50, in performing governmental functions or in paying
for the performance of governmental functions hereunder, shall make that performance or those
payments from current revenues legally available to that party; and
WHEREAS, BPD, MPD, and ACSO desire to develop an interface between the New
World System and a report writing software called Incident Tracking, which interface will
benefit all three agencies; and
WHEREAS, BPD, MPD, and ACSO find that the performance of this Agreement is in
the best interests of all parties, that the undertaking will benefit the public, and that the division
of costs fairly compensates the performing party for the services or functions under this
agreement; and
WHEREAS, ACSO agrees to enter into and administer the contract with New World
Systems, Corp, to develop an interface between the New World System and a report writing
software called Incident Tracking (the "Incident Tracking Agreement") an unsigned copy of
which contract is attached hereto as Exhibit "A"; and
WHEREAS, the parties agree to follow the below-outlined payment schedule:
BPD shall pay New World System $86,400.00 directly within five (5) business
days of the Effective Date of the Incident Tracking Agreement.
MPD shall pay BPD $28,800.00 on or before October 31, 2012, representing its
share of the total cost.
ACSO shall pay BPD $28,800.00 on or before October 31, 2012, representing its
share of the total cost.
NOW THEREFORE, BPD, MPD, and ACSO, respectively, agree as follows:
BVTERLOCAL AGREEMENT BETWEEN THE CITY OF BOISE AND THE COUNTY OF ADA AND THE
CITY OF MERIDIAN FOR DEVELOPMENT OF INTERFACE BETWEEN THE NEW WORLD SYSTEM AND
INCH)ENT TRACKING -Page 1 of 5
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Section t
BPD shall pay New World System $86,400.00 directly in accordance with the payment schedule
of the Incident Tracking Agreement. The City of Boise may, solely at its option, and when and
if it duly budgets and appropriates funds therefore from revenues legally available to it for the
ensuing fiscal year, renew this Agreement for an additional annual Renewal Term. The annual
renewal of this Agreement shall be deemed to be exercised by the City of Boise upon the
adoption by September 15 of 2012, of a budget of the ensuing fiscal year, duly budgeting and
appropriating the amount of money required to make all payments payable by the City of Boise
under the Agreement. The due appropriation of funds as aforesaid shall constitute a valid and
enforceable obligation of the City of Boise for the payment of such funds for the purposes
provided herein, and shall not be subject to abatement for any cause. The Renewal Term shall
commence on October 1, 2012 and shall terminate on December 31, 2012.
Section 2
MPD agrees, subject to the renewal terms outlined below, to pay BPD Twenty-Eight Thousand
Eight Hundred Dollars ($28,800.00) on or before October 31, 2012, representing its share of the
total cost. The City of Meridian may, solely at its option, 'and when and if it duly budgets and
appropriates funds therefore from revenues legally available to it for the ensuing fiscal year,
renew this Agreement for an additional annual Renewal Term. The annual renewal of this
Agreement shall be deemed to be exercised by the City of Meridian upon the adoption by
September 15 of 2012, of a budget of the ensuing fiscal year, duly budgeting and appropriating
the amount of money required to make all payments payable by the City of Meridian under the
Agreement. The due appropriation of funds as aforesaid shall constitute a valid and enforceable
obligation of the City of Meridian for the payment of such funds for the purposes provided
herein, and shall not be subject to abatement for any cause. The Renewal Term shall commence
on October 1, 2012 and shall terminate on December 31, 2012.
Section 3
ACSO agrees, subject to the renewal teens outlined below, to pay BPD Twenty-Eight Thousand
Eight Hundred Dollazs ($28,800.00) on or before October 31, 2012, representing its share of the
total cost. The County may, solely at its option, and when and if it duly budgets and appropriates
funds therefore from revenues legally available to it for the ensuing fiscal year, renew this
Agreement for an additional annual Renewal Term. The annual renewal of this Agreement shall
be deemed to be exercised by the County upon the adoption by September 15 of 2012, of a
budget of the ensuing fiscal year, duly budgeting and appropriating the amount of money
required to make all payments payable by the County under the Agreement. The due
appropriation of funds as aforesaid shall constitute a valid and enforceable obligafion of the
County for the payment of such funds for the purposes provided herein, and shall not be subject
to abatement for any cause. The Renewal Term shall commence on October 1, 2012 and shall
terminate on December 31, 2012.
ACSO further agrees to enter into and administer the Incident Tracking Agreement with New
World Systems, Corp.
INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOISE AND THE COUNTY OF ADA AND THE
CITY OF MERIDIAN FOR DEVELOPMENT OF INTERFACE BETWEEN THE NEW WORLD SYSTEM AND
INCIDENT TRACKING -Page 2 of 5
nasheriaNew world interface intedocal agreement revised.doc
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Section 4 ~
Nothing in the performance of this Agreement shall impose any liability for claims against ~,
ACSO and the County of Ada other than claims for which liability maybe imposed by the Idaho
Tort Claims Act.
Section 5
Nothing in the performance of this Agreement shall impose any liability for claims against BPD
and the City of Boise other than claims for which liability may be imposed by the Idaho Tort
Claims Act.
Section 6
Nothing in the performance of this Agreement shall impose any liability for claims against MPD
and the City of Meridian other than claims for which liability may be imposed by the Idaho Tort
Claims Act.
Section 7
Each party to this Agreement will be responsible for its own actions in providing services under
this Agreement and shall not be liable for any civil liability that may arise from the famishing of
the services by the other party.
Section 8
The parties to this Agreement do not intend for any third party to obtain a right by virtue of this
Agreement.
Section 9
By entering into this Agreement, the parties do not intend to create any obligations, express or
implied, other than those set out herein; further, this Agreement shall not create any rights in any
party not a signatory hereto..
Section 10
If this Agreement is renewed by BPD, ALSO, and MPD in accordance with sections 1, 2, and 3
as outlined above, this Agreement shall continue through December 31, 2012. If this Agreement
is not renewed, this Agreement shall termunate on September 30, 2012. Any party hereto may
terminate this Agreement upon giving fourteen (14) days written notice to the other in the event
that any other party substantially fails to perform its material obligations set forth herein.
INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOISE AND THE COUNTY OF ADA AND THE
CITY OF MERIDIAN FOR DEVELOPMENT OF INTERFACE BETWEEN THE NEW WORLD SYSTEM AND
INCIDENT TRACKING -Page 3 Of 5
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CITY OF ~QISE
DAVID H. BIETE
MAYOR
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C1ty Clerk Debbie Broughton
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ADA COUNTY SHERIFF'S OFFICE
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SHERIFF
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Approved as to form:
Jos h Mallet
Chief legal Advisor to the SherifF
INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOISE AND THE COUNTY OF ADA AND THE
CITY OF MERIDIAN FOR DEVELOPMENT OF INTERFACE BETWEEN THE NEW WORLD SYSTEM AND
INCIDENT TRACKING -Page 4 of 5
n;lsherifflnew world interface interlocal agreement revised,doc
CITY OF MERIDIAN
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Board of Ada County Commissioners ~ ~'
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Rick Y guirre, rm n ~'
By:
S n M. Ullman, Commissioner
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id L. Case, Commissioner
ATTEST:
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Christophe . Rich, A a County Clerk
INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOISE AND ~ THE COUNTY OF ADA AND THE
CITY OF MERIDIAN FOR DEVELOPMENT OF INTERFACE BETWEEN THE NEW WORLD SYSTEM AND
INCIDENT TRACKING -Page 5 of 5
n:lsheriff~new world interface interlocal agreement revised.doc
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Document N: 0917-12A1C ~S~!
Neap W~orZd Systems
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Mav 14, 2012
ADDITIONAL SERVICES AGREEMENT
Sheriff Gary Raney
Ada County Sheriff s Office
7200 Barrister Drive
Boise, ID 83704
Dear Sheriff Raney:
New World Systems is pleased to provide additional services for development of a custom Web Service
Import for Cases, Case Supplements and Attachments.
The attached forms (Exhibit AA, and G) are to be reviewed and approved by you and/or your authorized
representative. They describe the additional services you have requested along with the related fees.
Other than for the purposes of Internal review, we ask that you treat our fees as confiderrtial information
to the extent allowed by the Idaho Public Records Act (LC, section 9-337 et segJ, the Idaho Open
Meetings Act (LC. section 67.2340, et seq.) and other applicable federal and state laws. This is due to the
competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply, Any taxes or fees imposed from the course of this Agreement are the responsibility of the
Customer.
We thank you for your continued business with New World Systems. We look forward to working on this
project with you.
EXHIBIT
Corporate: 888 Wes! Big Beaver Road • Suite 600.7Yoy • Michigan 48084-4749.248-269-1000 • mvw.newworldsyslems.wm
0917-l1A1C0519 Custom Web Service Import
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS® CORPORATION ADA COUNTY SHERIFF. ID
(New World) (Customer)
By: By:
Larry D. Leloweber, President Rick Yragulrre, Chairman
sy:
Sharon M. UWnan, Commiasianer
By:
Attest:
Christopher D. Rick, Ada Co. Clerk
Date: Date:
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (S)he represents and that all the necessary formalities have been met.
The "Effective Date" of this Agreement is the latter of the two dates in the above signature black.
PRICING IS VALID THROUGH JUNE 12; 2012.
Ade County Sheriff, ID ~ CONPIDENTTAL Page 2 of 7
0917-12A1C 0514 Custom Web Service Import
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EXHIBPTAA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
I. Total cost Summary: Implementation Services
DESCRIPTION OF COST
A. DiIPLEMENTATION SERVICES
1. - CUSTOM SOPTWARE/MODIPICATYON SERVICES as further 86,400
described in Exhibit G
ONE TIME PROJECT COST:
PRICINGASSUMES CONTRACT EXECUTION/UNE 12.2012.
COST
$86,400
Ade County Sheriff, ID CONFIDENTIAL Page 3 of 7
0917-12A1C 0514 Custom Web Service Import
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Exhibit AA /COST SUMMARY AND PAYMENT SCHEDULE
II Payments for Implementation Services
DESCRIPTION OF PAYMENT PAYMENT
A. IMPLEMENTATION SERVICES $86,400
1. Amount invoiced upon the Effective Date $43,200
2. Amount invoiced upon completion of custom software as 43,20[1
described in Exhibit G
ONE TIME PAYMENTS: S8i
ALL PAYMENTS ARE DUE WITHIN FHrfEEN (15) DAYS FROM RECED7T OF INVOICE.
Billings are appded ratably to each delverable lnctuded under the total one-time rns/. If any deliverable is subject
to sales tax, the tox will be calculated and added as applicable to each billing.
Ada Comty Sheriff, ID CONFIDENTIAL Page 4 at7
0917-12A1C 0514 Custom Web Service Import
1. Definition of Project
New World will provide the Customer requested Standazd Software Enhancements and/or Custom Software as
discussed below to address the Customer's requirements. Customer agrees to cooperate in not making
modifications and enhancements too extensive as defined in the 2(b)(I) procedure below.
An analysis end assessment to verify [he scope of effort for the project will be conducted. A revised estimate for the
modifications/interfaces may be provided at the conclusion of the assessment. Customer may elect to cancel or
proceed with the modificationslinterfacesb~sed on the revised estimate.
Cepabilifies included in the initial scope:
b) Custom Sofiware/Interfaces
([) Web Service Import for Cases, Case Supplements, Field Investigations and Attachments:
(See descripton following.)
With New World providing consultation, Customer is responsible for obtaining technical ,
contacts and/or [ectmical specifications from the third parties involved.
2. Methodolo2v to Pravlde Enhancements and/or Custom Software
a) Definition of Now World's Responsibility.
17is prof act includes fhe following activities to be performed by New World.
(1) Review of required features with Customer, Only items identified in Pazagraph 1 above will be
provided in this implementation plan.
(Z) Preparation of Requvements Document (RD) to include:
• Detailed description of the required feature
'• menu samples
• screen samples
report samples
(3) Programming and programming fast.
(4) On-site training, tolling and/or other support services at the Hourly Rate.
For modification requiring over fifty (50) hours of work, New World utilizes a design document
procedure [see 2(b)(1) below]. For smeller modifications, New World uses a Request For Service
(RPS) procedure. Both procedures are rovlewed with Customer at apre-installation planning meeting,
The RFS procedure utilizes a form with a narrative description and supporting documentation if
applicable to define the work to be done.
Ada County Sheriff, ID CONFIDENTIAL Page 5 of T
0917-12A1C 0514 Custom Web Service Import
Exhibit G /CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS /
MODIFICATIONS AND / OR CUSTOM SOPTWARE-
b) Implementation Schedule
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(!) Complete Design Review with Customer Staff. Customer
agrees to be reasonable and flexible in not attempting to design
the modifications to be more extensive than called for in the
scope (cost and schedule) ofthis project.
(2) New World submits completed RD to Customer.
(3) RD is accepted and signed ofl by Customer (no programming
will be done by New World until the formal sign-off and
Customer's authorization to proceed in writing).
(4J New World completes programming from RD and provides
modified softwaze to Customer.
(S) Software Modification Acceptance Test based on RD.
Tar¢eted Time Periad
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*" New World and Customer shall work toward completing the above implementation schedule by
September 30, 2012. Customer understands that completion within this timeframe is subject to third
parties working timely with New World.
c) Customer's Resnonsibiliri
All Customer requested changes after RD sign-off must ba.documented by Customer and authorized
m writing including potential costs, if any. Additional changes will most likely delay the schedule and
may increase the cast.
Ada County Sberiff, ID CONFIDENTIAL ,
0917-12A1C 0514 Custom Web Service Import
Page 6 of 7
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Exhibit G / CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS /
MODIFICATIONS AND / OR CUSTOM SOFTWARE
Short Description New World will provide a web service based interface that will support
of Intertace or the impart of external cases, cases supplements, and Fleld Investigations
Custom Into LERMS.
Modification
Data Source External Program or Service
Target New World LERMS
Interface Direction One Way Import
NWS Interface Will levers a an existin web services
External System N/A
Intertace
Detailed To allow a custom written report writing system to merge data into
Description LERMS, New World will provide a web service based import for both
cases end case supplements, This import will include case detail,
offenses, subjects, property, arrests, and narrative/attachments.
This web service will require a programmer to utilize; no user interface is
being built outside of existing IOE administration.
New World will deliver documentation on use of the web service and the
a ro riate data schema.
ProtocollTrans ort Web service
Data Formats XML
3 Party Use of this Interface will require programming and the appropriate
Requirements technical knowled a forwindows web services.
NWS Tasks Work with agency to define scope and functionality of interface
• Develop requirements document (RD) for approval
Install, configure, and test interface
Customer Tasks Work with NWS to define scope and functionality of Intertace
(help defne the RD)
• Customer responsible for obtaining technical specifications and
any necessary 3'" party technical contacts
Have resource available to review and approve interface design
(sign off on RD)
• Hava resources available to assist in installation, configuration,
and testing of interface. Personnel assigned should be familiar
with the extemal s stem
Ada County Sberifr, ID CONFD)ENTIAL Pege 7 of 7
0917-12A1C 0514 Custom Web Service Import