ACHD Award to Central Paving / Ten Mile Rd IntersectionMayor Tammy de Weerd
E IDIAN~--~ Ci1y Ceuneil Memberf~
~- Keith Bird
Public ' ~ A H O Brad Hoaglun
V Charles Rountree
David Zaremba
~iTorks Department
TO: Purchasing
FROM: John Boyd
Engineering Technician II
DA'L'E: 4/19/2012
SUBJECT: T'EN MILE RD/USTICK ROAD INTERSECTION - UTILITY
IMP.ROVEMEN"1'S PROJECT #10256C IN CONJUNCTION WITH THE
ACIID ROAD PROJECT
I. DEPARTMENT' CON"1'AC'I' PERSONS
John Boyd, Engineering Technician (Project Manager) ................................489-0364
Clint Dolsby, Asst. City Engineer ..................................
................................489-0341
Warren Stewart, PW F,nginecring Manager .............................................
......489-0350
Tom Barry, Director of Public Works ...........................................................489-0372
II. DESCRll''I'ION
A. Project Back ~r~ound
The Ada County Highway District (ACRD) is rebuilding the intersection of Ten
Mile Road and Ustick Road. The City has existing water pipelines that need to be
adjusted (due to conflicts with a new storm drainage system) and water and
recycled water valves that need to be adjusted to the new grade. We will also be
extending a recycled water line 440 feet to the west to allow for fizhire expansion.
There are also a few items Public Works has included in the bid that the Parks
Department will be paying for.
B. Contractor Selection
ACRD received bids for the above project on April 18, 2012 @ 3:00 Plvl and the
lowest apparent bidder for the project is Central Paving.
Page 1 of 2
TEN MILE RD / US`I'ICK ROAll INTERSECI'lON
UTILITY IMPROVEMEN'T' PROJF,CT
III. IMPACT
A. Stratc =i~, c Impact:
This project meets our mission requirements to indentify and prioritize work to
anticipate, plan and provide public services and facilities that support the needs of
our growing community, ensuring modern reliable facilities while maintaining
financial stewardship.
B. Service/Delivery Impact:
'T'his project saves money for the Public Works Department by implementing the
construction of our utilities into ACRD projects. Money will be saved as the City
will be working under ACIiD's Storm Water Pollution Prevention Plan and using
the ACRD traffic control.
C. Fiscal Impact /
The ACRD bid amount for the total project is $1,495,100.00 and the City of
Meridian's cost for recycled water, water and parks improvements is $72,087.10.
The following estimated costs are included in the request to fund this project:
• ACRD Administration Cost of up to 5% of Meridian's Contract ......$3,604.36
• City of Meridian share of mobilization, traffic control, flagging, detours and
weekly meetings, on a prorated basis (Estimated Cost) .....................$2,812.55
D. Total Project Costs
Project Total with Administrative and Shared Costs ..............................$78,504.00
Project Contingency @ 10% .....................................................................$7,850.40
Total requested for this project is a not to exceed amount of .................$8b,354.40
Project Funding
Water Cocie ........................................3490-96140 .................................$34,592.38
Recycled Water ..................................3590-96173 .................................$47,624.41
Parks I~cpartment ...............................TBD...............................................$4,137.61
IV. LIST OF A'T'TACHMEN'T'S
1. ACHD F,nginecr .Estimate
2. ACHU Bid Abstract
3. Purchase Order Requisition
APPROVED FOR BID /AWARD PROCESS
rren Stewart, PE -- Engineering Manager
il' ~~
Mike 13arton'-Parks Superintendent
Date
25-12-
Date
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'04 eidde $1,565,776.65 ~05 Bidder _ $1,588,773.45
Schedule 2-Ustick and Ten Mile Sewer and Water
IN202-08.01 310023 Uslick Rd and Ten Mile Rd Sewer and Water Estimate
- - - ----
~0401.4.1.A,1 6" PVC, AWWA C900, DR18, Water Main 83~ LF $18.00 $1,494.00
_. ~ - -~ - -- ~ _ i ~
OlBidden $23.70 $1,967.10 02 Bidder $38.00 $3,154.OU 03 Bidder $27.62 $2,292.46
$708.75 ! $1,417.50
4/1 912 0 1 2 CT212-15 -Ustick Road and Ten Mile Road Intersection Page 5
Estimate $1,498,729.95
01 Bidder $1,423,012.90 '02 Bidder $1,501,506.60 X03 Bidder $1,513,910.25 '
04 Bidder $69,373.35 '05 Bidder $74,750.00_
4/19/2012 CT212-15 - Ustick Road and Ten Mile Road Intersection Page 6
Estimate $80,398.00
X01 Bidden $72,087.10 `02 Bidder) $70,340.00 03 Bidder $86,089.74
4*1`~
.~ ~~.
ENGINEER'S ESTIMATE -Construction 100%
Project Name Ustick Rd and Ten Mile Rd Sewer and Water
GIS Number IN202-08.01
$80,398.00
$80,398.00
3/27/2012
Page 1
INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTION/
RECYCLED & POTABLE WATER LINE IMPROVEMENTS:
US TICK ROAD ANll 1 EN MILE ROAD INTERSECTION
ACRD PROJECT N0.310023
THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTION/RECYCLED & POTABLE
WATER LINE IMPROVEMENTS FOR USTICK ROAD AND TEN MILE ROAD INTERSECTION
("Agreement") is made and entered into this ~ day of 5~~ , 2011
("Effective Date"}, by and between the Ada County Highway District, a highway district
organized under Title 40, Chapter 14, Idaho Code ("ACRD"), and the City of Meridian, a
municipal corporation organized under Title 50, Idaho Code ("City").
WHEREAS, pursuant to Idaho Code § 67-2332, ACHD and City desire to undertake a
joint effort to share the tasks and costs of reconstructing the Ustick Road and Ten Mile Road
Intersection, including potable and recycled water line installations as detailed in Project Number
310023 (the "Project"}; and
WHEREAS, ACRD is willing to arrange for installation of potable and recycled water
lines as part of the Project plans so long as ACRD is fully reimbursed for all costs and expenses
it incurs as a result of additional work attributed to the installation of the potable and recycled
water lines within the Project boundaries, including but not limited to, costs for changed
conditions, plan errors and omissions, and delays attributable to the potable and recycled water
lines design and installation.
NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants
and agreement herein contained, the parties hereto agree as follows:
1. ACRD SHALL:
a. Solicit, receive, and open bids and for executing and administering the construction
contract for the Project referenced herein ("Contract");
b. Provide City with a complete set of combined bid documents for the roadway
reconstruction and for the potable water and sanitary sewer utility work referenced
herein;
c. Furnish City with an abstract of all bids received, and obtain City's concurrence with
ACHD's selection for award of the Contract prior to making such award;
d. Coordinate with City regarding execution and any modification of the Contract, with
regard to any provisions that may impact City's potable and recycled water line work;
e. Make monthly progress payments and the final Contract payment to the
Contractor in conformance with the terms of the construction Contract;
INTERAGENCY AGREEMENT FOR ACHD PROJECT N0.310023 PAGE 1 of 6
f. Obtain City's concurrence prior to approval of each Contractor's progress payzrzent
estimate and submit to City a copy of each estimate together with an invoice for City's
share of the Contract costs, earned by and to be paid to Conttactor;
g. Obtain City's prior approval far any change order work involving'theinstollations,
adjustments, relocations, and abandonments of potable water and recycled water lines;
h. Provide for the reference and replacement of all pze-existing sua'vey monuments within
the work area;
i. Provide the trench compaction testing, al the minimum frequency z•ate of one (l.) testper
five hundred (S00} lineal feet per one foot (1') of trench depth, for the potable water and
sanitary sewer utilities from one foot (1') above the pipe zone to sub-grade of the
roadway section;
j. Provide all re-testing required in any axea that does not meet Contract requirements;
k. Provide the field survey and grade control necessaz'y for construction of the roadway;
I. Establish centerline or• offsets and stationing prior to City staking potable water and
sanitary sewer tttilities contained in City's portion of the work; and
m. Coordinate with City prior to making changes to ACHD's portion of the Contract where
such changes may impact City's portion, of the Contract.
2. CITY SI•~ALL:
a. Inspect all potable and recycled water facilities installed under the Contract and pz•ovide
copies of appropriate tests and diaries to the ACRD Project Representative;
b. Provide field sm•vey and grade control required for the installation of the potable and
recycled water facilities installed under the Contract;
c. Provide ACHll with the construction plans, special provisions, and unit bid quantities
foz• the potable and recycled water facilities to be included in the bid documents for the
Contract, including the requirement that all work regarding. the potable and recycled
water facilities must be performed in conformance with the most current edition of the
Idaho Standards for Public Works Construction ("ISPWC") and the most current City of
Meridian Supplemental Specifications to the ISPWC;
d. Remit to ACHD, within thirty-five {35) days after the date of invoice therefor, all funds
for which City is responsible pursuant to the approved final Contract and this
Agreement;
e. Reimburse ACHD for aII additional costs incurred by ACHD, up to a maximum of five
percent (5%) of City's construction costs, including overhead and benefits, project
administration, compaction testing, and soils work required solely for the installations,
I~tTFsIL1G1;NCY AGREEMENT rOtt A{;HD PROJECT NU. 314023 PAGE 2 of 6
adjustments, relocations, and abandonments of potable and recycled water facilities,
which reimbursement .shall be calculated as the actual quantities of work acceptably
performed, andlor, installed, as determined from field measurements made by City, and
paid for pursuant to the unit, andlor lump sum prices established .in the Contract;
f. Reimburse ACRD for mobilization, traffic control, flagging, detours, and weekly
meetings, on a prorated basis, to be calculated using the percentage of City's project
costs as they relate to the total project construction costs;
g. IBe liable for the cast of repairing any trench failures attributable to failure of potable
and :•ecyc.Icd water facilities; and
h. Reimburse ACRD for any additional costs to ACRD attributable to the installations,
adjustments, relocations, and abandonments of City's portion of the potable and
recycled water facilities or to the removal of any oa• all items from the Contract that are
associated with the installation of potable water and sanitary sewer utilities.
3. THE PARTIES HERETO 1{ DRTIIER AGREE THAT:
a. Prior to commencement of work by the Contractor, the Patties, together with the
Contractor, shall inspect the entire. Project for the purpose of locating and resolving any
items of concern or misunderstanding;
b. This Agreement may not be enlarged, modified, amended or altered except in writing
signed 6y both of the parties hereto;
c. All signatories to this Agreement represent and wat'rant that they have the power to
.execute this Agreement and. to hind. the agency they represent to the terms of this
Agreement;
d. Should either party to this Agreement be required to corntitence legal action against the
other to enforce. the terms and conditions of this Agreement, the prevailing party shalt
he entitled to reasonable attorney's fees and costs incurred in said action;
e. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement
of this Agreement shall be instituted only in the courts of the State of Idaho, County of
Ada;
f. This Agreement shall be binding upon and inuee to the benefit of the personal
representatives, heirs and assigns of the respective parties hereto;
g. Nothing in this Agreement shall be construed to be an indebtedness or liability in
violatioz< of Article VIII, Section 3 of the Idaho Constitution;
h, The validity, meaning, and effect of this Agreement shall be determined in accordance
with the laws of the State of Idaho;
INTERAGENCY AGREEMENT FOR ACRD PR03L'CT NO.310023 PAGE 3 OT b
i. This Agreement and the exhibits hereto constitute the full and entire understanding and
agreement between the parties with regard to the transaction contemplated herein, and
no party shall be liable or bound to the other in any manner by any representations,
warranties, covenants and agrecrnents except as specifically set forth herein;
j. The promises, covenants, conditions, and agreements herein contained shall be binding
on each of the parties I~ereto and on all parties and all persons claiming under them or
any of them; and the rights and obligations hereof shall inure to the benefit of each of
Che parties hereto and their respective successors and assigns;
s
k, Tf any part of this Agreement is held to be illegal or unenforceable by a court of
competent jurisdiction, the remainder of this Agreement shall be given effect to the
f'uIlest extent reasonably possible;
1. 1'he failure of a p~u•ty to insist on the strict performaizec of any provision of this
Agreement or to exercise any right ox remedy upon a lireach hereof shall not constitute
a waiver of any provision of this Agreement or limit such party's right to enforce any
provision or exercise any right. No acknowledgments required hereunder, and no
tnodiftcation or waiver of any provision of this Agreement or consent to departure
therefrom, shall be effective unless in writing and signed by ACI1D and City;
m. 'I'bis Agreement maybe executed in two or more counterparts, each of which shall be
deemed an original, but both of which together shall constitute one and the same.
n. The parties hereto agree that nothing herein contained shall be construed to create a
joint venture, partnership, or other similar relationship which might subject. any party to
liability for the debts and/or obligations of the others, except as otherwise expressly
agreed in this Agreement; and
o. Time shall be of the essence for all events and obligations to be performed undet• this
Agreement.
INTGRAGBNCY AGREIBMENT 1FOx ACHD PRO~~cr n(o. 310023 p~,oe q Czr ~
IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and
year herein first written.
ATTEST: ADA COUNTY HIGHWAY DISTRICT
-..
--- ._
Bru ebecca W. Arnold
Director President, Board of Commissioners
ATTEST: \~;,tti~~:f~;~r:,.,
~~ CITY OF MERIDIAN
~~ till..: ~° :~
~~ ~~/.
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By: `~
Jay a olman - s '.-m.:~:•_ "£am de eerd
City Clerk ~.:_; YVIay
STATE OF IDAHO )
ss.
COUNTY OF ADA )
On this 7~ day , 2Q11, before me, a notary public in
and for said state, personally pp A RNOLD known to me to be the
PRESIDENT of the ADA COUNTY HIGHWAY DISTRICT BOARD OF COMMISSIONERS
and the person who subscribed said name to the foregoing instrument, and acknowledged to me
that they executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
Not Public for Idaho
Residing at ..~~lyt,~al~sr..-~ ,Idaho
My commission expires:
3• y•zvt~
of
a eared BECC A
INTERAGENCY AGRF,F.MENT FOR ACRD PROJECT NO. 310023 PAGE 5 OF 6
STATE OF IDAHO )
ss.
COUNTY OF ADA )
On this _~~ _ day of yj~~l-e.nnbR~v- , 2Q11, before me, the undersigned,
personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, Mayor and City Clerk
respectively of MERIDIAN CITY, a municipal corporation, known to me to be the persons
whose names are subscribed to the within instrument, and acknowledged to me that they
executed the same for and on behalf of said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
Notary Public for Idaho
Residing at ti-L~~ d f a v~, Idaho
My commission expires: ~J ~e. h ~-( aar 5/
INT'ERAGEiYCY AGREEMENT' FOR ACHD PROJECT N0.310023 PAGE 6 OF 6