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2011-12-13 WorkshopE IDIAN =-- 1. Roll -Call Attendance David Zaremba X Brad Hoaglun X Charlie Rountree Keith Bird ® Mayor Tammy de Weerd X Mayor (for the day) Jones 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved A. Resolution No. 11-829: A Resolution Adopting the Annual Rate Adjustment for the Solid Waste Collection Services by Sanitary Services Company and Authorizing the City of Meridian Utility Billing Department to Collect such Rates B. Resolution No. 11-830: A Resolution Adopting an Updated Administrative Policy of the Meridian Police Department Regarding Approved Server Training Programs C. Development Agreement for Approval: NIDA 08-004 Southridge Subdivision by Linder 109 LLC/Jim Jewett Located South of Overland Rd. Between South Ten Mile Rd. and South Linder Rd. Request to Modify the Development Agreement 5. Community Items/Presentations 6. Items Moved From Consent Agenda 7. Department Reports • •• Meridian City Council Meeting Agenda — Tuesday, December 13, 2011 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. B. Police Depa• • Coalition Quarterly Update C. Legal Department:• • Waste Advisory •• 2011 Annual -••, D. Police Department: Interact Business Group Consultants Reporting on Public Safety Training Center F. Planning i- - 2013-2017 Work Plan Draft A G. Parks & Recreation Department: Discussion on New Maintenance Facility Concept Plans at the S. Locust Grove and Lanark Future Property Site H. Clerk's Office: Approval of a Beer and Wine License for Ustick Chevron/Fast Eddys Located at 1745 E. Overland Rd., Meridian ID 83642 Approved Pending Certificate of Occupancy I. Legal Department: Memorandum of Understanding Between City of Meridian and IAFF Local 4627 Covering Various Terms and Conditions of Employment of the Firefighters Employed by the City Approved 8. Future Meeting Topics Adjourned at 5:43 p.m. Meridian City Council Meeting Agenda — Tuesday, December 13, 2011 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop December 13, 2011. A meeting of the Meridian City Council was called to order at 3:00 p.m., Tuesday, December 13, 2011, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, David Zaremba, Keith Bird, Brad Hoaglun and Charlie Rountree. Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Caleb Hood, Rich Dees, Lori Den Hartog, Warren Stewart, Luke Cavener, Jeff Lavey, Mark Niemeyer, Steve Siddoway, Mike Barton and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Okay. I would like to call this meeting to order and first I'd like to thank all of those that in attendance this evening -- this afternoon. Sorry, we are always used to the evening ones and welcome certainly the youth. Always good to see young people's faces in our audience. For the record it is Tuesday, December 13th. It's 3:00 p.m. and we will start with roll call attendance. Madam Clerk. Item 2: Pledge of Allegiance De Weerd: And speaking of Mayor Jones, this is our Mayor For The Day. Annually we do a fundraiser for the Boys and Girls Club and Lori Jones, who is just to my left, she purchased it, she's a long time Meridian resident and hugely involved in our community. So, it is certainly my honor that she is the Mayor For The Day and I am going to turn this over to Mayor Jones to conduct this meeting. Jones: Thank you very much, Mayor de Weerd. We will start with the Pledge of Allegiance. Please rise. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda Jones: I will ask for adoption of the agenda. Hoaglun: Madam Mayor, a couple items to note on the agenda. Under the Consent Agenda, 4-A, that is resolution number 11-829. 4-13 is resolution number 11-830. And just to note under the Department Reports, 7-H, that will be pending certificate of occupancy. So, with those, Madam Mayor, I move adoption of the agenda. Meridian City Council Workshop December 13, 2011 Page 2 of 49 Bird: Second. Jones: It's been moved and seconded to accept the agenda. All in favor? All opposed? Thank you very much MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. Resolution No. 11-829: A Resolution Adopting the Annual Rate Adjustment for the Solid Waste Collection Services by Sanitary Services Company and Authorizing the City of Meridian Utility Billing Department to Collect such Rates B. Resolution No. 11-830: A Resolution Adopting an Updated Administrative Policy of the Meridian Police Department Regarding Approved Server Training Programs C. Development Agreement for Approval: MDA 08-004 Southridge Subdivision by Linder 109 LLC/Jim Jewett Located South of Overland Rd. Between South Ten Mile Rd. and South Linder Rd. Request to Modify the Development Agreement Jones: We will start with the Consent Agenda. Hoaglun: Madam Mayor, on the Consent Agenda, as I noted, 4-A is resolution number 11-829 and 4-B is resolution number 11-830. So, with that, Madam Mayor, I move approval of the Consent Agenda and the Mayor to sign and Clerk to attest. Rountree: Second. Jones: It's been moved and seconded to accept resolution number 11-829. We will take the roll call. Madam Clerk. Holman: Madam Mayor, are we approving just that resolution or are we approving all of the Consent Agenda? Jones: Oh. All of the Consent Agenda. Holman: Okay. Thank you. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. Meridian City Council Workshop December 13, 2011 Page 3 of 49 Item 5: Community Items/Presentations A. Ten Mile Road Corridor Intersection Configurations Jones: Thank you. We will now move to the Ten Mile Road corridor intersection configuration. Caleb. Hood: Thank you, Madam Mayor, Members of the Council. I will be brief and just give a quick introduction to Matt Edmond, who is here from ACHD. Matt and some of the engineers over at ACHD have been looking at the Ten Mile corridor south of 1-84 and doing some intersection analysis and Matt would like to present those preliminary results and I think he has a couple of questions mixed in for you as well. There was a memo that I shared with you in the packet for today's meeting that was for the commission work session that they had last week and a lot of information is still applicable and, hopefully, that will give you some background information, but I will turn it over to Matt and he has a Powerpoint presentation for you. Edmond: Good afternoon, Mayor and Council. My name is Matt Edmond, senior transportation planner with the Ada County Highway District. In response to the Ten Mile interchange opening up, the city of Kuna had asked us to do -- to take a look at the intersections -- major section line intersections from Overland Road, which is currently improved, all the way down to Deer Flat. And so we took at look them. Three of them do impact Meridian city's area of city impact and so I just wanted to go over those with you today, what our findings are and just make sure you're familiar with -- with where we are at going into the South Meridian Transportation Plan update. So, as I said, we have a current South Meridian Transportation Plan. We also did an Amity corridor roundabout study awhile back and we have a master street map which outlines right of way preservation and this -- the analysis that we have has some differences in what we are looking at. We may need to modify the South Meridian Plan going forward and we will definitely need Council's, as well as the public's impact on that. Here is the improvement phasing summary that we came up with as a result of our analysis. You can see Ten Mile and Victory indicates that we need an interim signal there and we do have one budgeted that will be going in this year. Ten Mile and Amity the same. We will need an interim signal within the time line of the five year work plan that we are working on now. Ten Mile and Lake Hazel will be a single lane roundabout at some point in the future and you can see also the ultimate improvements are on there. We believe, given our current analysis, that a roundabout won't work at Victory or Amity intersections, but will work at Lake Hazel and we had previously planned for a roundabout at Amity. So, that's something we will have to talk about. Next slide. Here is what our Ten Mile analysis suggests is an expanded intersection where the original South Meridian Transportation Plan has proposed a dual lane roundabout. You can see our total entering volumes this year after school opened with the Ten Mile interchange we had just under a thousand entering vehicles in the peak hour. You can see that's forecasted to go as high as 4,500 in the peak hour in the year 2035. We are seeing an issue here because we have previously identified Victory Road corridor as a three -- as limited to three lanes in the future. Our analysis is indicating that it will load up quite a Meridian City Council Workshop December 13, 2011 Page 4 of 49 bit with three lanes and it may be something we want to look at expanding to five lanes. Again, that's something we will need to address in the South Meridian update. Next is Ten Mile and Amity. We had looked at this and done some preliminary design work actually for a dual lane roundabout and our analysis now is showing that we would need a seven by seven signal light signal -- expanded signalized intersection. Five lanes in the master street map, so there is no change there, but there is a change in the intersection configuration that we will have to discuss going forward. And one of the things I am looking for input from the Council today on is if -- is how the Council would feel about an interim signal there programmed in our current five year work plan. It would buy us time -- allow us to do more analysis on what would work best between a roundabout and an expanded signal going forward. So, I can certainly wait until the end on that, but I think our commission would be very interested in knowing what the Council has to say about an interim signal there. Hood: Madam Mayor? If I may, just -- I'm going to go back if I can real quick to the timeline that's outlined here and that interim signal that Matt's talking about would generally hold us over 12, 13, 14, 15 years, something in that range. I mean not a crystal ball here, but that's what we are talking about if they move forward in the programming 10, 12, 15 year type time frame for that interim signal. Rountree: Madam Mayor? Jones: Yes, Councilman Rountree. Rountree: My concern is -- and I don't know if it's really a concern, but would this affect any other interim signals that are already programmed or is this in addition to those that are already established in the program for Meridian? Edmond: Madam Mayor, Councilman Rountree, the beauty of interim signals is they are affordable and so that they don't really displace much. We wouldn't look at displacing any of the three interim signals that are currently programmed to go in. Rountree: Okay. Thank you. De Weerd: Madam Mayor? Jones: Yes, Mayor de Weerd. De Weerd: I just had a question, Matt, on the Victory and Ten Mile. Is that going in next year? Edmond: Madam Mayor, we programmed three interim signals that will go in fiscal year '12, so I would anticipate we have -- we should be moving along on that and, I'm sorry, don't have an exact construction date for you, but they should be going in by the spring of 2012. That's Black Cat and Cherry. Ten Mile and Victory, the one you asked about. And Locust Grove and Victory. Meridian City Council Workshop December 13, 2011 Page 5 of 49 De Weerd: So, I'm sorry, Madam Mayor, just a follow up. Caleb, so all these greens -- since the key is not on there, is -- can you just kind of walk us through those? Hood: Yeah, Madam Mayor, I can. This is actually a slide for my next discussion, but there is -- it is color coded in the right-hand side. Hopefully you can see the key up there. Yeah. By year. So, the green ones are 2012 and some of the interim intersections that Councilman Rountree alluded to and Matt just rattled off, the Locust Grove -Victory interim intersection, Black Cat -Cherry intersection, are both interim and the Ten Mile -Victory -- the Ten Mile -Amity is potentially an interim one, shown as PD. The new intersection we talked about a couple weeks ago and this would be a single lane initially -- single lane roundabout at Eagle -Amity. Pine -Linder we are all familiar with. As you can see there is a lot of intersections in 2012, this fiscal year. So, I don't know if that's enough of an outline for you or not, Madam Mayor, on the projects. There are less and less roadway projects in the program. Meridian does have, obviously, phase two of the split corridor next year, the intersection at Ustick-Locust Grove in '14 -- and, again, we can go into a little bit more detail as we talk about Draft A. Did I address your concern enough for now? De Weerd: Thank you, Caleb. Jones: Any other comments? Hoaglun: Madam Mayor? Jones: Councilman Hoaglun. Hoaglun: Just looking at those traffic volumes at Amity -- I mean it certainly looks like it's justified for an interim signal. It does buy you time, time hopefully is money that gets you farther down and be able to do that. So, I certainly don't have any problems with that -- with the plans that you guys are looking at for an interim signal there. Bird: Madam Mayor? Jones: Yes, Councilman Bird. Bird: I would agree with Councilman Hoaglun. I think it could be a good deal. I think we should go ahead with it. Edmond: Okay. The next and final intersection as far as Meridian is concerned would be Ten Mile and Lake Hazel. Our analysis suggests that a dual lane roundabout with one bypass -- one right turn bypass lane on the southbound to westbound approach would be adequate through 2035, whereas the original South Meridian Plan did show an expanded signalized intersection there, as is depicted on the right. Our draft CIP also shows an expanded signalized intersection and we will resolve this analysis with that. That's all about -- that's about all there is to say on that. We will have to look at Meridian City Council Workshop December 13, 2011 Page 6 of 49 this with the South Meridian Plan, but just so you know that there is a difference there and some stuff is coming up. We expect to have our -- our CIP update -- our final project list at the end of this month and we will resolve the analysis with what we had before. With that project list we will look to do a public meeting either in February or March and sometime in April or May to complete the south Meridian update and resolve all this and, then, we would have a night meeting for adoption, date to be determined. So, at this time, unless you have any questions about the three intersections to the south, which I'm happy to talk about, I'll stand for your questions or comments. Rountree: Madam Mayor? Jones: Mr. Rountree. Rountree: No comment other than do you need a letter from us with respect to the Ten Mile and Amity and, then, with respect to the changes that you're proposing in the intersection configurations, to support them? Just a motion or -- Edmond: Madam Mayor, Councilman Rountree, I would guess you could roll that up into your five year work plan Draft A comments. Rountree: That's -- yeah. That's good. Jones: No vote is needed? Rountree: No. There is no -- no motion necessary. We will put those in our comments on the five year work plan. Hood: And, Madam Mayor, if I can just put my two cents in on that -- that topic and this corridor in particular. Matt has mentioned the south Meridian update, but there may be tweaks to this intersection analysis, too, that comes about depending on what the land uses end up being here and some of these intersections may require some additional analysis or tweaking before we want to say we support these dimensions and configurations. So, I don't have any problem writing that now and saying we support particularly the interim intersection and some of the initial analysis that's happened, but particularly the Victory corridor that Matt mentioned, we may be looking at a different configuration of that intersection at Victory as ultimately five lanes as we discussed a few weeks ago that may change that intersection configuration. Rountree: Well -- Madam Mayor. I think that would be good information to provide in our comments on the five year work plan that we are undertaking that planning activity in south Meridian and it may change these. But for now, given what we know, I don't see any problem with supporting them with the qualification of our moving forward with the plan. De Weerd: Madam Mayor? Meridian City Council Workshop December 13, 2011 Page 7 of 49 Jones: Yes, Mayor de Weerd. De Weerd: I guess, Caleb, to just tentatively Council is comfortable with that these things could be changed participating in. put in the letter what our process is and that what has been presented and with the caveat due to our South Meridian Plan that ACHD is Hood: Yeah. And, Madam Mayor, just a little bit on that, because I don't know that you have been fully kept in the loop, but we did -- Pete signed a letter addressed to Director Wong three weeks ago maybe, four weeks ago, asking for their participation and notifying them that we are doing this and asking them to come alongside of us as we look at land uses, to also look at transportation, and they are currently negotiating a scope of work with some additional consulting help they need. So, we are all on the same page and on the same timeline, so it's not a surprise to them. Matt and his group know that we are doing this and that's why I think, you know, it's spelled out here, April, May, that's our timeline for finishing up the land use aspect. So, they are fully aware. But we can reiterate that in the letter, but I wanted to let you know it won't be our only communication letting them know that we are moving forward with south Meridian. We have noticed them and we are working with them as well, so -- Jones: Any other comments? Thank you, Matt. Thank you, Caleb Hood: Thank you. Rountree: Thanks, Matt. Item 6: Items Moved From Consent Agenda Item 7: Department Reports A. Mayor's Office: Community Liaison Update Jones: Our next order of business will be Department Reports and from the Mayor's office Luke Cavener. Cavener: Good afternoon, Madam Mayors, Members of Council. I'm excited to come up before you again. Merry Christmas. Happy New Year. Kind of. If my presentation can pop up and I'll jump right into this. I will give you today a -- kind of a brief overview on some of the projects, initiatives, outreach and programming that I have been working on. Really, the bulk of my job is broken up into three kind of separate, but equally important categories -- events, organizations that I work with and, then, outreach initiative. Hood: Sorry, Luke, it's not responding. The computer is frozen, so -- Meridian City Council Workshop December 13, 2011 Page 8 of 49 Cavener: Well, that's okay. I will just -- no visuals, but I will keep talking. I want to be respectful of your time. So, since I was last here, there were kind of three events that I wanted to highlight on. One, Meridian Business Day, which we had earlier this fall. Fall we had over 300 attendees. This was the first time that we actually solicited speakers from outside of Meridian to come in and present and we actually brought in Coach V, who used to be a coach at BSU, to be our keynote. We felt by bringing in a new higher caliber level of speaker really elevated the caliber of our event and really designed that event to be very business focused. I thought that it was one of our most successful events and we had our highest level of speakers of any Meridian Business Day that we have had to date. The Meridian community block party is another event that's occurred since the last time I spoke with you. We had over 5,000 attendees, way up from two years ago. We were able to serve twice as much free food, had twice as many sponsors, and we actually increased the length of the event by two hours. I know many of you were out there for that event and that's an event that couldn't be put on without the parks department and Colin and I'm fortunate that they let me help with that. It's just a great way to end the summer and invite our community to come out and enjoy. Another, you know, event that we work on throughout the year are our town hall events and I know that you are regular attendees at each of these events. I feel that over the past year we have really seen the attendants and participation at our town halls really increase. One of the things that we wanted to do for 2012 is make that a reoccurring calendar, something that the community can expect to see on a regular basis. So, in 2012 our town halls will fall on the fourth Wednesday of every third month beginning in January -- beginning January 25th. I know that that's an appointment that's been sent to you on your calendars, but just a reminder January 25th was when our next town hall will be. As you know I do a lot of work with a lot of different organizations. Many of them come and speak to you on a regular basis. I wanted to give you give just kind of a snap shot -- about three that I do a lot of work with. The first being the Youth Advisory Council and I will be very brief on that, because I know they come and speak to you every month. But what I wanted to share with you is maybe some comments that I had made earlier this month to -- to Councilman Bird about this year's Youth Council class and of the four classes that I have had the opportunity to work with I feel that this year's class is the best that we have seen. They are active, engaged and involved in so many different levels of community and I really think they have done a very job of building off, you know, previous years success and I really think this is going to be kind of a key year for them. They have already had their candidate forum. They are working on a youth summit. They are just doing a lot of different things to be active and involved. They are always excited to come and speak to you and I appreciate your guys giving them that opportunity. Another organization I know you guys hear about a lot is our Meridian Senior Center. They are, obviously, excited about the opportunity to move to a new facility here soon. They are actually in the process right now of electing new board members and new leadership, so there will be some new representation from the senior center beginning in 2012. One of the things they are really working on this year that I applaud them on is they are working on ways to really improve their process, the way they engage with the city and the community, and, quite frankly, that's going to be very necessary for them as they move into their new facility and they really could be very quickly overwhelmed with the amount of attendance that they are going to see at their Meridian City Council Workshop December 13, 2011 Page 9 of 49 senior center. They wanted me to pass along that they are excited and hopeful of right of way access to occur, so that they can get their residents into that building as soon as possible. Another group and organization that I work with -- and I kind of lump them all together are homeowners. As you know, I regularly attend homeowners association meetings throughout the year. Since the last time we spoke I have attended 14 different -- excuse me -- HOA meetings. I kind of look at them as like a mini town hall. It's a way for me to be in front of them for ten, 15 minutes, talk about whatever is kind of the topic of the day, but what we found is that what our HOAs really like is the opportunity to have that Q and A session where the residents are able to answer -- or ask and address questions that they have. Common questions that I get asked a lot about is always Eagle Road, what's being built there, what's going into the Center Cal project, when is Kleiner Park going to open, what is Big AI's -- it just seems that those are some of the regular questions. I do get frequently asked about the City Hall lawsuit and what's going on in that element, but the biggest amount of questions I get are related to their particular neighborhood. So, what to do if their neighbor that they don't like parks his RV in front of their house for five or six days, what are they supposed to do and so it's nice to see that every HOA has a lot of the same questions and it's always typically about what's going on in their own backyard. And the HOA meetings really translate into a lot of the outreach efforts that I really try to spearhead. As you know, it seems every time I get up here I'm talking to you about different outreach methods that we are doing, whether it. be social media, video, et cetera. When we really launched our outreach efforts it was very much a one way street. This is what the Mayor's office or this is what Lucas is sending out, excuse me, to the community. What we have really seen happen is over the past, you know, six months to a year it has become a two way street, an opportunity to really engage and hear feedback from our residents. If it pops up I will show you some statistics on our Facebook. We currently have 1,041 Facebook fans, including fans in Thailand, Romania, Malaysia and Turkey. Ninety-eight percent of those, though, are in the City of Meridian. We typically send out three to seven daily posts on any number of subjects and what we found is that it's really a great place to share information and create dialogue. Earlier this -- I guess two weeks ago we had a resident who posted a concern on our Facebook page about their trash. They were upset that their trash hadn't been collected -- all the trash they put out hadn't been collected and it created an opportunity to really provide that value added service in communicating with them, addressing their concern and getting that handled and partnering with SSC, who does a great job of solving a lot of those issues as they pop up. But it allowed me to educate them on a lot of the other services that SSC offered that they didn't even know about. So, it really creates those great unique opportunities to share with them information. The Powerpoint is not up yet, but I will share that, you know, 57 percent of our Facebook fans are female, 39 percent are male. Our average -- or our highest demo is ages 35 to 44. They make up about 35 percent of the people that are on our Facebook page. Twitter is another element that we use for outreach. It aggregates feeds from both the city Parks and Rec Facebook page, as well as the page that I help moderate. We have nearly 1,300 followers there and that's a great place to have individualized interaction with people. Two months ago there was a citizen who was having brown water when she would do her wash or take a shower and I think she took to Twitter to vet a little bit and we implemented a lot of tools, so if somebody says Meridian City Council Workshop December 13, 2011 Page 10 of 49 something about Meridian or Meridian City Council or Mayor Tammy that I get a notification and so she had just wrote that she was a little frustrated with the city, because she has this brown water and didn't feel that she was getting the level of service that she needed and it created the opportunity for me to contact her and her husband, address the issue, find out what was causing it, and she lives in a nondeveloped neighborhood, she's one of two homes in the HOA that's developed and when the water department was filling up off of a fire hydrant each day it was kicking back a little bit of brown rust into their water and because they were the only home, they were the ones that saw it. So, by having that -- had we not had that interaction via Twitter we would never have been able to know about their issue and never been able to solve it in really the right way, you know, working with the Meridian way and providing our CARE values. So, I really think that Twitter has been a great tool to keep people engaged. As you know we do This Week In Meridian, which is our weekly one to three minute community update. We have had over a hundred episodes that are shot, we have used over 60 different city staffers to share unique events that are happening in each Meridian week and that's sits on our home page. The Mayor will be our host next week. Members of the Council, you have an open invitation should you ever want to be the host of This Week In Meridian we'd love to have you involved. We get about 50 to 200 viewers on that each week and I think it's a great value added service. Celebrate Meridian is our monthly television program hosted by the Mayor. We will be shooting our first episode of 2012 tomorrow. Senator Chuck Winder will be our guest. It's a great way for us to really share Meridian's story with the public. I'd like to thank Councilman Hoaglun and Councilman Rountree and Councilman Zaremba for being guests. Councilman Bird, you have an open invitation to be our guest on Celebrate Meridian. I have to admit you would have a high score to beat Councilman Hoaglun's appearance on Celebrate Meridian -- is our most viewed episode on our website with 473 views. So, your fan club is active and involved on our website. Another outreach is City Council Live, which is broadcasting our City Council meetings. We have been doing that for a little over nine months. You know, we get a wide gamut of visitors to our site for Council meetings, depending on what our agenda is. We average, you know, anywhere -- right about eight viewers a week. In the past 30 days our high has been 21, our low viewers have been six. During the precious metals ordinance discussion that was -- we saw a lot of traffic. It was actually an issue for IT to handle the amount of people that were coming in to watch that discussion. We get about 20 viewers who watch the archive feed in any given month. We starting to see this that is really unique, though, is people are wanting to provide feedback while they are watching the City Council, you know, web stream, they may have a question or a comment, so our office is looking to find a way to be able to interact with people as City Council meetings are going on. And really what that results in -- what I think are the benefits and values of kind of what my position provides is -- as you all know as elected you have created, you know, strong relationships with people in our community who appreciate and enjoy having that one on one relationship with you and I think that my position only serves to reinforce that and I know that I take pleasure in being that person that if someone has a question or a comment or even a concern that they know that they can call Luke in the Mayor's office and that question or concern will be addressed and shared with the appropriate people, so we can get them -- their problem solved in a timely manner. Meridian City Council Workshop December 13, 2011 Page 11 of 49 Ultimately I think it improves Meridian's job of doing great outreach with our residents in providing them the information they want as they need it and it all allows us to really solve those small issues before they become big time problems and provides greater transparency. So, no visual aids today. I'm sorry. But I do stand for any questions if you have them. I'm happy to address them. Jones: Luke, I would like to say you do a good job of communicating. Thank you. Cavener: Thank you, Madam Mayor. Jones: Any comments? Questions? Bird: Nice job, Luke. Rountree: Thank you, Luke, for what you do. Cavener: Thank you all. Have a Happy New Year. Bird: Same to you. B. Police Department: Mayor's Anti -Drug Coalition Quarterly Update Jones: Thank you. With the police department we have the Mayor's anti-drug coalition quarterly update. Alicia. Brenda. Allison. Terrell: Good afternoon, Madam Mayor, Council Members. My name is Allison Terrell and I serve as a volunteer on the executive committee for the Mayor's anti-drug coalition and I'm also employed as the drug and alcohol counselor at Meridian High School. It's my purpose in speaking with you today to raise awareness of how the MADC works to reduce substance abuse in our community. You I'm sure already know this, but the MARC has been in existence for seven years and we are going into the fourth year as a drug free community grantee. The MADC recognizes the importance of providing a comprehensive substance abuse program -- prevention program in our community. Our philosophy consists of three phases, prevention, intervention and recovery. In regard to prevention, the MADC has provided programs, such as the impact coaching program, which allows for high school athletes to buy into this idea that not everybody in high school, especially athletes, use drugs and alcohol and they are encouraged to serve as roll models for their -- for their fellow students and basically walking the talk of the importance of living a drug and alcohol free lifestyle. There is a lot of misinformation, especially among high school kids, that, again, everybody is using drugs and alcohol when, in fact, if you look at statistics, less than ten percent are actually regular users of drugs and alcohol and so what this program does is it helps combat that issue, so that people start to believe that it's actually those of -- those of our students who choose not to take that path are actually more in the norm than they realize. This program is currently used in our football programs at three of our local high schools, Rocky Meridian City Council Workshop December 13, 2011 Page 12 of 49 Mountain High School, Meridian High School and Mountain View High School. Every summer the MADC sponsors a Cable One movie night, which includes a substance prevention presentation to over 2,000 people who were in attendance this last summer and last summer we partnered with Drug Free Idaho and the Idaho State University's generation prescription drug program. We also co-sponsored a leadership retreat with the Idaho Drug Free use for high school students from both Meridian High School and Mountain View High School and we will begin to sponsor student chapters at both of those high schools this coming spring. The MADC recognizes the importance of partnering with our local high schools. Every October during Red Ribbon Week we provide supplies and set up presentations for over 40 schools in the Meridian School District. The intervention component of Meridian -- of the Mayor's anti-drug coalition consists of providing a prescription drug drop-off program at the Meridian Police Department and since its inception in October of '09 we have collected over 3,600 pounds of prescription medication and I don't know if you're aware, is the most frequent substance that we find at the high schools. It actually -- it's more so than alcohol and marijuana. At least -- at least once a week I'm dealing with a student or concern from a parent whose child is using -- is using prescription medication, so that continues to be on the forefront of our minds in terms of when we develop programming for the future. Beginning in this coming February we will be offering a marijuana awareness class for educators, parents, and other interested citizens. Each week this class will provide science based information about the different aspects of the marijuana culture, including medical marijuana and I'm sure you're aware that as the state of Idaho we are surrounded by medical marijuana states and the movement to legalize marijuana has -- is definitely on our doorstep and we have some very passionate volunteers who are committed to making sure that that doesn't happen and really educating our community about what has happened in our surrounding states where it has become legalized and the devastation and destruction that that brings with it and not only that, but the increase of the abuse of teenagers as well of marijuana. This course was requested by the Meridian School District and it will be a partnership between the MADC, Drug Free Idaho, and the Boise School District. And on a more personal note, I am very grateful for the resources and support that the MADC provides to my school in particular. I have been a drug and alcohol counselor in the schools now for about eight years and it wasn't until probably five years ago when I had some resources and some tools that I could put into the hands of parents. I now can give parents drug testing kits that they can take home and they can use as a tool to help their child defer use or prolong it at least. I'm also able to give them resources for education, for classes, for programs, all sorts of things that just wasn't available, even, you know, five or six years ago. Recovery is an important aspect of a well rounded community prevention program and the MADC recognizes people in our community who are in recovery from substance abuse. Every September they are provided with a free breakfast and an opportunity to hear testimonies from others who have overcome similar challenges and show great courage to live life clean and sober. And in terms -- also in terms of recovery I get the pleasure of working with students every week who are making the commitment to stay clean and sober and the MADC has provided us with materials and has paid for the cost of background checks for our volunteers to help facilitate our discovery recovery program, which is modeled after Alcoholics Anonymous, it's a 12 step program, so that Meridian City Council Workshop December 13, 2011 Page 13 of 49 kids at a very very young age can start to understand that there is -- you can live life without using drugs and alcohol and they don't have to wait until they are in their 20s and 30s or older to figure it out and we also receive a great deal of support for kids whose parents or family members are addicts or alcoholics. And in closing I would just like to extend an invitation to anyone who is interested in continuing to improve our quality of live in making Meridian a drug and alcohol free community. To join us in our mission we meet -- we would love to have you. We meet the third Thursday of every month at Meridian police and just need to contact the Meridian Police Department for more information. I will stand for questions at this time if you have any. Jones: Any questions or comments? Rountree: I have none. Jones: Thank you very much, Allison. Terrell: Thank you. C. Legal Department: Solid Waste Advisory Commission 2011 Annual Report Jones: From the legal department, Bill Nary? Nary: Thank you, Madam Mayor, Members of the Council. I'm going to be brief. You have a written report from the Solid Waste Advisory Commission in your packets. I would highlight it's been a very successful year in forming the Solid Waste Advisory Commission over the last year and, then, beginning to develop a program -- and different programs with them and the one, of course, they would like to highlight the most was to be able to reinstitute the recycling program with the change in the secondary markets for recyclables. We were able to partner with SSC to create a -- or recreate the program we had now with some side boards and more clarity as to what is eligible and a process for people to request assistance for various projects around the community, they have funded some projects recently, one was the recycling containers for Settlers Park as a pilot project and, then, also the recyclable bags that they are going to be using for promotional opportunities and public awareness of recyclable issues. So, if you have specific questions about the Solid Waste Commission maybe can answer them. If not, the report I think contains the rest of the details, so -- Jones: Thank you, Bill. Any comments or questions? Rountree: I have none. D. Police Department: Interact Business Group Consultants Reporting on Public Safety Training Center Meridian City Council Workshop December 13, 2011 Page 14 of 49 Jones: Thank you. Next on the list is the police department's report on the public safety training center, Chief Lavey. Lavey: Madam Mayor, good afternoon. I think this is the third time we have seen each other today and to the other Mayor and Council, thank you for the opportunity to speak today. In the last eight years we have been working on a vision and a concept for a training center for the police department and over that time the scope has changed from a law enforcement only to a -- more of a public safety training center and, then, some aspect of that being open to the -- to the community. Earlier in this year we actually had contracted with a group called IBG Interact Business Group out of Valley Center, California, to look at a feasibility study and needs assessment and a strategic business plan for such a concept. Today we are prepared to give a presentation of what they come up with. We are here to create dialogue on the scope of the project. We are also here to discuss potential options and phasing of such a project if we go forward and I have also noticed that some of our partners that we have been working with over the last several years are here as well and if time permits would love to hear from them as well. So, with that being said, I have several staff members here -- I have Deputy Chief Tracy Basterrechea, Lieutenant Jamie Leslie, and Sergeant Eric Strolberg. Jamie Leslie and Eric Strolberg have been instrumental in being the contact people for the police department side working with Interact Business Group. All of us here are and will be available for questions and I am going to sit down and turn this over to Bill Booth who is the representative of Interact Business Group to start our presentation for today. Thank you. Bill. Booth: Hello, Madam Mayors and Council Members. I want to thank the fine staff at the Meridian Police Department and the Fire Department. We have been engaged in this project for just over six months now and I have found them to be a very professional and extremely dedicated with regards to training -- training the officers and firefighters and staff at the City of Meridian, as well as support of other departments within the community. I have -- this is meant to be a briefing, where we stand, where we have been, and what our thoughts are about going forward. We have given to you in your handouts a short executive summary of the strategic business plan that when submitted to you in final form this is going to be over 200 pages long. We are going to go through about ten pages of it today, just to do the highlights. If you have a copy of that -- I hope you do -- if you go down through what our tasks were when we first started the project and what our marching orders were, we were given seven tasks or seven questions to answer with regards to the report, who will use the training facility, what training will be provided, what will it cost to build the facility, what will it cost to annually operate the facility, what other preliminary site plans and equipment requirements. What is the cost benefit of the facility and potential of offering training classes to outside public agencies and industries. Those were our marching orders and those were the tasks that we were zeroed in on for about the last six months. Starting first with the needs assessment, we did an extremely detailed assessment of the Meridian Police and Fire Departments. Sat down with staff and cataloged every one of their training classes in a very detailed manner, how many students per class, the legal justification for each class, the kind of facility or property that was needed for each class and came up with a very extensive Meridian City Council Workshop December 13, 2011 Page 15 of 49 database that we have prepared for the departments. In summary of that -- of that work on page three of your handout is the total contact hours of training required by the two departments. For the Fire Department 45,608 contact hours. For the Police Department 55,722 contact hours of training. We did -- and I will get a little bit deeper into this. We did an outside user survey of agencies and industry across the area, as well as focus groups of some 15 very specific people and agencies within the area. They are training totaled just over 7,000 contact hours -- 7,392 contact hours. For a grand total of an annual required training for the department and outside users of 108,722 hours. In my company's experience and our experience these numbers are in line with what we see across the county, regardless if it's Idaho, Texas, Alabama, Illinois -- training of law enforcement is somewhat standard across the country. With fire service as well. Somewhat standardized across the country. So, these numbers I think are typical and do fall in line with what we have seen in other reports. In addition to cataloging the requirement and needs of the departments, as I have said, how many students, how many instructors, types of props that were used, we also asked the departments to categorize each and every class. We came up with four independent categories and those are on the next page of your handout on page four. We took the contact hours and we broke them down by categorization. The first category was classes that were not being performed to a satisfactory level. Category two, classes that are being performed to a satisfactory level. Category three, desired classes that are not being done today as a result of perhaps lack of facilities. And category four classes on career development and advancement classes. Going to the far column on the right. You can see it. Of the one hundred and -- just over 100,000 class hours we have got 47 percent of the classes that are not being performed to a satisfactory level, 23 percent that are, 21 percent of the contact hours the departments would like to do a better job of training and eight percent for career development classes. We are not saying that the class -- the training is not being done, we are saying that it's not being done to the satisfactory level of the department. Did want to make that very clear. As I mentioned, we -- we brought in the community at large in this area. We did a web based survey and I had about a response rate of about 53 percent of the respondents that we sent out and asked them if we built a training facility here in Meridian would they come. If they did come what would they come for? What classes would they prefer. What classes do they need the most. How many people would they send, et cetera. And the next table shows the -- kind of the most popular classes that came back in our survey, the column to the right, 68, 63, 59. That's the number of students per year that would be coming to Meridian for training that's provided here at the training center. Very important note I think in our survey question, which we don't have here, it's in the much larger report. When we asked them what classes would they like to see or would they come to Meridian to take, they are classes that the departments are already delivering themselves. So, they are classes that are complimentary to what the Meridian police and fire department are already conducting themselves. So, therefore, the facilities that we build for Meridian could be used with outside users as well. In total we estimate around 800 students would come to the city for training -- 800 students outside of those staff here at Meridian. Eight hundred total -- total students. But, then, the next page is also a very important number, an additional 2,000 students. These would be law enforcement officers that would come here multiple times a year for what Meridian City Council Workshop December 13, 2011 Page 16 of 49 they call qualification shoots and what that consists of is about an hour training on the shooting range that officers have to do four times a year here in the states. Another 2,000 visitors, people coming to the training center. In addition to the internal needs assessment that we did, addition to the outside user survey that we did, we brought in what we call a focus group, it was around 15 people -- people from neighboring fire and law enforcement agencies. Idaho POST attended. We asked the focus group very specifically -- we asked them -- brought them into the room and said what should this thing look like? What do you need? We also had some federal agencies coming to the facility as well. What are we missing? Are we missing anything? Are there any 800 pound gorillas in the room? What should we be doing here? We had some very good feedback and very good comment. We have listed them in the -- in the bullet points that are here. We got a very strong positive response from the focus group. The next is -- on the screen -- we have -- that worked for us, an architectural firm that's very experienced in the design and development of public safety training facilities. They came, they visited the site, they looked at the land, they are very experienced and looked at our needs assessment and tailored a site plan that would fit the needs of the Meridian police and fire department and we have come up with a site plan that's on your screen now. You can see -- tell me I can write on this. Here is the existing training -- headquarters facility now. Here is the existing canine area we have now. Here. Here is -- would be the gun range facility over here and the administrative classroom area there. I'm not very good at this, obviously. Existing range building -- or existing headquarters building is here. This is -- would be the range scenario village, outdoor drill ground area. This we are calling the main campus, the administrative classroom area. And Water Tower Road here. That's the site layout and we are going to come back to this in just one second. In your handout we also have a -- a context site plan in context of the neighborhood of where we are at and where we are located. You can see that the Idaho POST facility and driving track is almost adjacent. Not quite, but very close. Moving on now to page eight of the summary. We came up with a lot of different options and ideas and thoughts and plans for the facility, with the main marching orders and my main task working with staff was what can we build -- what do we need to build that meets the needs of the Meridian police and fire departments first and foremost. We came up with two phases. One is calling it phase one, quite cleverly. That includes a 50 yard range, two classrooms, and a 25 yard shell. So, going back to the site plan here, we are talking about building this area here. That's what we are calling phase one. The cost estimate for that is just over 5.8 million dollars. Followed, then, by a phase two -- now we are going to get really fancy -- with the main administrative classroom building as our phase two at about 3.1 million and that is our administrative classroom building. Now, the needs assessment that we did supports both phases. I mean I think that we could build both, but we have looked at this and said what is the most pressing need. With phase one we are still going to be going back to headquarters for some classroom space, office space, et cetera. So, we are going to be back and forth in phase one, going to -- if I can do this. We are going to be still utilizing space that's over at the headquarters building now, because we do need the space. If we split it up we are going to be back and forth across the parking lot for some classes. If we build both, obviously, we will have it all put together. We looked at operation and maintenance costs. One of our issues, of course, is once you build it, Meridian City Council Workshop December 13, 2011 Page 17 of 49 then, you got to pay for it. We have come up with in phrase one and phase two two different cost levels. If you build phase one it's going to cost around 41,000 dollars a year to maintain it and the detailed level of that is utilities, telephone, supplies, maintenance of the equipment and so forth. It comes out to around 41,000 a year. If we build phase two collectively, then, phase one and phrase two, it's going to cost about 88,000 dollars a year to build and operate. The last page here is -- we call it the O and M cost versus annual revenue opportunity. When I spoke earlier we mentioned that we did an outside user survey. We asked departments and agencies in the area would -- if Meridian built a public safety training facility would you come and if you come who would you bring and what classes do you need and how many students would you bring and the question we asked in the survey was very specific and it said for a fee who would you send, what would you need, and how often would you come. That brought us to the -- about 800 students a year number and the 2,000 officers qualifying. So, we intend to generate some user fees and revenues from the facility. If we build phase one we can expect 26,546 thousand dollars in annual revenue from those users coming to the facility. If we build the training center now, we can save from the police department's perspective about 22,000 dollars a year that the department is now spending going out of the area for training for travel costs, overtime, and so forth. We can bring that back in. So, we are going to be able to save -- save that money and put it back into the overhead and maintenance costs of the new facility. We have a total of 49,000, subtract 41,000, we are.looking at a small profit of about 8,000 dollars a year in the phase one scenario. To build phase two we can see the entire potential revenue from the outside user survey, which is at 59,399 dollars, then, we have all of the classroom space and the full -- fully developed training facility. We also think that based on the classrooms that we build in the second facility, we are going to have some excess classroom space. We have forecasted around 24,000 dollars in excess space to sell just classrooms. We had some people at our focus group from the industry who said we don't shoot -- we don't need a scenario village, we need good, clean, reliable classroom space in a -- in a secured environment. There was a strong need in the area for classrooms. Just -- you would think that -- what do you need the classroom for? It's really interesting how much -- how much there is need just for this type of space. The revenue, if we build out phase one and phase two, at total build out, we think we can expect a revenue of about 18,000 dollars a year building full -- both units out. Or both phases out. That's where I am today. That's where we are. That's my presentation today. I'd welcome any questions. Bird: Madam Mayor? Jones: Yes, Councilman Bird. Bird: I have got one question. Thank you for the presentation. Very efficient. Why can't the main campus administration building come up and go off the east wall where we eliminate an exterior wall and it would allow us to have more parking on the east side? I have got concerns about the parking. Is there a reason we didn't do that? Booth: I'm not an architect, but there is a reason. Meridian City Council Workshop December 13, 2011 Page 18 of 49 Bird: Okay. Booth: There is a -- what is it called? A lateral -- a water lateral -- do you see this very slightly dotted line -- Bird: Uh-huh. I know the -- Booth: -- right next to the building. We can't build over that. Bird: Good explanation. I forgot about that. Thank you. Hoaglun: Madam Mayor? Jones: Yes, Councilman Hoaglun. Hoaglun: Scenario village we show and that's a potential and that's really -- under phase one that cost is not included in that, that's just a -- kind of a phase three, if you will? Booth: No, sir. It is in phase one. Hoaglun: It is in phase one. Booth: We have a budgeted number. It's in the major report. There is a number. Could I see the report? Hoaglun: If I recall, Madam Mayor and Bill, I think we were going to do the streets on that, put in the infrastructure and, then, the village itself -- would be constructed over time and there is some things -- maybe utilizing students at Boise State and others to -- to bring that on board. So, we would have additional -- I see that -- I call that phase three in my mind, just -- the street's there, but there may not be the buildings in that phase one. So, when you see phase one and the range center, that scenario village is ready to go, but they still have to be built. Booth: There is a lot of contingency things going on here, but we did place a 50,000 dollar number -- a line item in here for scenario village training area. That could be the asphalt training area for the ground, it could be some of the structures and the building and, yes, we have had conversations with -- with the university about helping us. knew that in the past in projects that we have been involved with it's an excellent program for -- for students and we have also been involved with programs where we have had trades -- the trades have come in in apprentice programs and actually build the facility. So, we have 50,000 dollars in here to kind of cover that general area, so there is -- there is a little bit of money in there for that. Hoaglun: Great. Meridian City Council Workshop December 13, 2011 Page 19 of 49 Booth: In the phase one number. Hoaglun: Great. Thank you. Jones: I have a question, Bill. How far did the survey go? Was it just the Treasure Valley or -- well, from here to Boise -- just here in Boise or how far and wide was the survey? Booth: In Nampa and so forth. I do have a list of the people that it was sent out to, but I think just here within this region. We didn't go out of state. We didn't go to Portland. We didn't go to Seattle. We didn't go to Denver. It was mainly here for this region here. Jones: Thank you. Booth: Although we did have some federal agencies that are stationed here get the survey and also attended our focus group meeting. Federal agencies, but local -- locally stationed people. Jones: Okay. Zaremba: Madam Mayor? Sorry. Jones: Yes, Councilman Zaremba. Zaremba: When you were discussing if only phase one were done for the moment and phase two were put off a little bit, you were saying that existing meeting and classroom space in the existing building would continue to have to be used. As the city gets back into a growth mode and the city grows I assume the demands on space in the police department are going to grow as well as the police force will probably grow. Was there any discussion about how soon that -- what is currently existing meeting space in the existing building needs to be converted to office space and other uses and get this phase two built? Is there any press there to do that quickly? Booth: I think if I could ask the chief to come up, he's very familiar with that expansion -- or just sit there. He -- of the new expansion of the headquarters building. Zaremba: I guess, in short, my question is how fast do we need to give up the space in the existing building? Lavey: Madam Mayor, Councilman Zaremba, that's a very good question. I had a few points that I wanted to cover and now would probably be a perfect opportunity. So, let me cover those points and, then, I'll answer that question for you. Zaremba: Thank you. Meridian City Council Workshop December 13, 2011 Page 20 of 49 Lavey: One of the things that we asked Bill and his group to do is to -- we didn't want to under promise and the marching orders that you will not see here was estimate high on construction, estimate low on revenue, because we do not want to get this wrong. But one of the things that Council should be aware of is when we envisioned this under the capital improvement plan, the original concept was for FY -2011, which is the current budget that we are operating on. We have a building expansion in the capital improvement plan, in the ten year plan, that goes out to I believe 2015. So, one of the things that we have done, to answer your question, is we are looking into the future and saying what can we do without and, then, what do we do now and what do we need for the future and what we envision is -- is moving a lot of the services that are occurring currently at the police department into that administrative building and, then, using the vacated spaces at the headquarters and converting it into additional office spaces or working spaces -- really kind of a -- after a needs assessment and, then, potentially prolonging that building expansion. We originally looked at -- the original concept plan was a five million dollar expansion to the -- to the west side of the headquarters building and part of that also was a remodel of the locker room space and one of the things that we have been studying is -- if we moved the public meeting room and the training room over to the phase two building, is possibly being able to expand the areas that we currently have, such as the weight room could -- would be moved over to the admin building, that would allow additional space to move into. Instead of adding onto the building we might just be able to kind of flatten out and spread out. So, potentially delaying that five million dollar commitment for many years to come. One of the other things that we looked at when we were working on all these concept plans was a 20,000 square foot addition to the headquarters building. If we end up building this training center with this classroom facility, then, that 20,000 square foot onto the main building is no longer practical. So, to answer your question, we have already stated that the need's there now, but if we start to see a major growth and some of the commercial growth that's already been identified and is in the planning phases, if we need to add lots of officers we are going to need to do that fairly soon. If we stay status quo like we are or have limited growth, we can get by for several years. Zaremba: Thank you. Lavey: I hope that answers the question. Zaremba: Gives me a frame reference. Yes. Thank you. Lavey: Thank you. De Weerd: Madam Mayor? Jones: Mayor de Weerd. De Weerd: I guess in looking at the annual operations and maintenance costs, I don't see personnel. Are we using existing personnel to manage, maintain, schedule and clean it? Meridian City Council Workshop December 13, 2011 Page 21 of 49 Booth: Staffing would come out of the existing staffing budgets and so the PD and the fire department would use existing staff to run it, schedule it, and recordkeeping and so forth. The maintenance of it is coming out of utilities and there was a line item for that and the plan is to use the headquarters and how it's maintained now, using it as a -- the same procedure that's used with the headquarters building, to use it now to maintain the facility out there. So, there is no dedicated staff, other than existing dedicated staff from the police and fire departments at the training facility. Jones: Thank you. Lavey: Madam Mayor, if I could add just slightly. Some of the vision that we have sometime in the future is to expand the training unit of the police department. We currently have a training coordinator that works part time and somewhere down the road I foresee a civilian full-time position maybe running this facility, but currently with existing staff that's the plan. So, not -- not any increase in staffing in the immediate future and, then, through our planning -- the costs that you see covers heating and gas and janitorial costs and filters and that sort of thing. Jones: Chief Lavey, when you say a civilian, are you meaning a non -uniformed person to run it?. Lavey: Correct. We actually have police officers that are in a sworn position and we tend to pay them more and, then, the civilians are non -sworn staff are just like you and 1. Rountree: Madam Mayor? Jones: Yes, Councilman Rountree. Rountree: There was some discussion early on about not including the 25 yard shell. Is that still a possibility or where are we with that? Booth: In phase one we have included the 24 yard shell is in that number. We are going to build out the 50 yard range fully built out with the targeting systems, ventilation, and, then, build the 25 yard shell as a part of phase one. Rountree: I understand that, but my question is there was some discussion about taking that out of the phase one. Is it not doable or is it not necessarily efficient? Booth: I think it's a couple of issues -- a couple of things. One is the efficiency of building it all at one time and bringing up the pads and building pads and shelling that portion of it out, but, then, in addition you have got a very large open space that can be used for a lot activities, not only for the police department, but for public-private partnership opportunities. There is space there to do things with, larger gatherings of people at the training center, so a lot of things can happen inside that room. It's about Meridian City Council Workshop December 13, 2011 Page 22 of 49 8,000 square feet of open shell space and we just felt that it's more efficient to build it all at the same time. Rountree: Thank you. Jones: Any other comments or questions? Bird: Very nice. Jones: Thank you much, Bill. Booth: Thank you. Jones: And thank you, chief. Lavey: Thank you. E. Public Works: Capital Improvement Plan (CIP) Update Jones: Now we will step to the capital improvement plan. Rich. Dees: I'd like to introduce Warren Stewart, who is going to actually do this. He drew the short straw -- the correct straw. Sorry. So, Warren is going to give us a briefing on the capital improvement plan for the next number of years. De Weerd: Are you going to pay for that project before this in the CIP? Dees: Let me help. No. Stewart: Madam Mayor, Members of the -- or Madam Mayors, Members of the Council, it's my pleasure to come before you today and give you what I hope is a fairly brief update on the capital improvement plan. We have actually changed the title of it and I will get into that in just a little bit why we did that. Last year we made quite a presentation to you regarding the capital improvement plan, it was the first five year capital improvement plan that the engineering department had presented to the Mayor and Council. I won't go into anywhere near that depth today. In fact, my intention for today is primarily to highlight some of the changes or additions that we have made to the capital improvement plan and, then, give you a chance to ask any questions that you might have. The reason that we create the plan in the first place is to provide a road map to help direct our efforts over the next five years. It also is a companion document to the enhancements in the budgetary process that we do and as such it also gives us a chance to provide some clarity to projects that may span multiple years, the enhancement and budgetary process doesn't necessarily give us a great opportunity to do. So, it serves functions for us. I will spend some time today, like I said, going over some of the changes. Probably the first thing that I'll talk about just a little bit is the change in the title of the plan. Last year we just called it the CIP. This year it's the Meridian City Council Workshop December 13, 2011 Page 23 of 49 engineering capital and enhancement plan, because it does contain items in there that are not quote, unquote, capital, they are not plant in service type items, they are planning efforts and so forth that the engineering department actually administers or oversees and, therefore, we change the title to more accurately reflect what's in the plan. One of the next things that I'd like to draw your attention to is the addition of a project scoring on the back of each one of the project description sheets. In the past we have simply highlighted the projects as ranking a high, medium, or low in priority and this year we tried to improve and make that -- that system more robust by adding a scoring form. We actually score each one of the projects in ten different categories and this allows us, then, to rank each one of the projects. I wanted to show you this form, just -- it shows one of the drop down menus that sort of highlights the process that we go through with scoring each one of the projects and this allows us to, then, rank each one. That ranking is shown not only on the project description sheet, which I'm trying to get to. There we go. The scoring ranking are right here on the project description sheet, but it's also shown -- if I can get there -- on the larger sheet -- or your summary report. Each one of them has your score and the score on the summary sheets are in order of high to low, so you can immediately see within the water department or the wastewater department which projects have the highest score and which ones have the lowest score. So, that's one feature that we added to the CIP that I hope will provide some assistance to people when they are looking at these things. It certainly does help us in our efforts to try and rank prioritize as we go through the budgetary process, also the rate modeling process, we can talk about various projects and which ones should be moved forward or moved back, depending on how we want to balance or adjust the budget. One of the other things that we have now added in there that's an additional feature that should be helpful on this sheet, we now have a box that identifies whether the project is a capital project or not. If the box is not checked, then, it is not a capital project, it's not a plant in service and we also have included a box in here, which -- right here, which tells us whether or not the project is depreciation eligible. That's essentially -- we are in the process of finance and our business operations department are trying to work out just exactly how that will affect things into the future and I think you guys are aware of that, but we wanted to start this year by, essentially, identifying those projects which we feel are potentially depreciation eligible and that, essentially, indicates which projects are replacement projects and which ones are new capital going in that has not -- it's not part of the replacement. Also there is a -- on each one of these sheets there is an engineering number and an enhancement number that allows us -- the engineering number that is a given number that we give to every project and you will find that every project in here, year one through five, all have engineering numbers. We assign those as we develop the projects. But, obviously, each one of the -- each one of the enhancements is only developed for the budgetary year that we are currently in. So, you will only find the enhancement numbers in there for projects which were 2012 projects and that's true on both this project description sheet, as well as in the summary sheet. You will see both the enhancement numbers and the engineering numbers. All of the projects will have an engineering number, but only the ones for fiscal year 2012 or that begin in fiscal year 2012 will have an enhancement number on them. And one of the other -- Meridian City Council Workshop December 13, 2011 Page 24 of 49 Hoaglun: Madam Mayor and Warren? Stewart: Yes. Hoaglun: And that's -- so the enhancement number -- and that number is the priority? Stewart: No. The enhancement number is a number that actually finance assigns when they -- when they are going through the budgetary process. Hoaglun: Okay. I wanted to make sure I understood that. Thank you. Stewart: You bet. Thank you. Jones: Warren? Stewart: Yes. Jones: Question for you. On the scoring, who scores -- who establishes the score on this? Stewart: That's a good question. It's - generally speaking, it's one of the engineering staff and it's primarily my two assistant city engineers. One for the water and one for the wastewater. And, then, also Clint Dolsby, who is the assistant city engineer over wastewater, does reclaimed water at this time. But we have actually done those kind of jointly. As a group we will get back together and make sure that we all feel like that scoring is adequate and that it -- everybody is sort of on the same page. One of the other -- is there another question? One of the other things that we had added that is significant is for projects that begin in 2000 -- for the current fiscal year, we have added project schedules, or GANT charge for each one of those. And that's another significant addition that we have made over the previous one and we feel that that's going to be very helpful. We have already had a lot of the departments, wastewater and water, as well as inspection services and also Hansen -- the folks that are sort of administering Hansen are interested in those schedules, so that they can use those in their work and their efforts. So, that's been a great addition. Not only for our project managers, but also for the rest of the departments to be able to utilize. The engineering and capital enhancement plan for the next fiscal year 2013 through 2017 is already underway. We have already done a preliminary draft of that or a draft summary, which we had given to business operations so that they can utilize that in their work in preparing the rate presentation that you will be seeing in the next few months. Some of the potentially significant things that you might see as that comes up -- one of the -- you know, this -- this particular plan was developed in June. We didn't finalize it until after you guys, essentially, had voted to approve the overall budget for 2012. So, we are just now presenting that to you, but, essentially, the vast majority of this work was done then. Since this plan was developed a couple of things are -- have come to light that I just want to make you aware of, because you will be seeing the impact of those things potentially in the next capital improvement plan that will be coming forward to you and Meridian City Council Workshop December 13, 2011 Page 25 of 49 that is the MPDS permit. We know that there is going to be impact associated with the final outcome of the MPDS permit, the compliance schedule that they give us, that may impact some of the outlying years in the five year capital plan. One of the other things that's fairly significant that I just wanted to make you aware of is the recalibration of the flow meter out at the wastewater treatment plant. Basically, we had been going the last few years using a particular flow metering device that metered the discharge to Five Mile Creek. We put new facilities in there this year and had those calibrated and discovered that our old flow meter was a little off and as a consequence we may be running out of capacity a little sooner than we anticipated and in order to make sure that we are putting, you know, additional capacity improvements in place in order to take care of that -- that need, we may end up moving some projects forward in the next fiscal year or in the next plan -- addition to this plan in order to accommodate for that change in calibration. And with that I would just like to say, you know, we are always looking for ways -- in fact, we already have some ideas of things that we are going to add and improvements that we intend to make in the next capital improvement plan in order to make it more useful not only to the engineering staff, but also to the rest of the Public Works Department and the city and we are going to be committed to doing that on an annual basis and grateful again for the opportunity to present this information to you and I stand for any questions that you may have. Jones: Any questions? Yes, Mr. Rountree. . Rountree: Warren, you indicated I think on your first slide you rated ten particular items. Stewart: Yes. Rountree: And somewhere I saw the value of those. Are those weighed and what are the most significant things that you do weight, if you weight them at all? Stewart: They are weighted. As you can see we have the major drivers category and the minor drivers category. I think the highest number of points without pulling down -- each one of these has a drop down menu. Rountree: Okay. Stewart: And there is basically directions on how to score them and, you know, on thresholds you bump from one to category to another and I think the next sheet shows one of those -- or the next slide shows one of those drop down menus as you can see there. So, when it comes to regulatory -- actually, that's customers impacted, so it's one to 25, 26 to 100, and so on and, then, there is a point associated with each one of those. So, they are weighted to some degree. The ones that actually -- you will notice that some of them have a range one to ten, some of them may only have a range of one to three. Rountree: Okay. That's all I need to know. Meridian City Council Workshop December 13, 2011 Page 26 of 49 Stewart: Okay. Jones: Any others? Thank you very much, Warren. Stewart: Thank you. Bird: Nice job, Warren. F. Planning Department: Review ACHD 2013-2017 Five Year Work Plan Draft A Jones: Next will be Caleb to review the ACHD five year work plan. Hood: Thank you, Madam Mayors, Members of the Council. Before I jump into the five work plan discussion I just want to really quickly give you an update, since I don't know when I will be in front of you again. I am working currently with ACHD staff on access to our staff parking lot. With the recent decision to close Meridian Road for the split corridor project, obviously, our access is going to be impacted as well. So, I just wanted to give you a heads up. We didn't discuss that at the joint meeting that we had with the ACHD commissioners a few months ago, but we met with ACHD yesterday at our monthly meeting and we are exploring three potential sites now about a year long basis, since we will be -- access via Meridian Road will be impacted. So, I just wanted to really quick let you know we are looking -- I'm looking in coordination with ACHD at mitigating the -- our one-to-one ratio of what we have now and finding other places within a -- you know, a small radius of City Hall for our employees to park while split corridor is under construction. So, I just wanted to give you that heads up that the wheels are turning on that and if you have any ideas. We will also probably look at, you know, exploring methods. Car pooling, encouraging folks to bike, those types of things. So, if we can't come up with the 70 some parking stalls that are there, that we can figure out other means for folks to get here and home during the work day. But I just wanted to bring that up, because it didn't come up at our joint meeting and I wanted to let you know that that is a direct impact of us during that project as well, so -- we can talk about that some more, I just wanted to plant that seed with you if you want us to I will I'm sure be bringing you updates at future meetings, but I wanted to get that in front of you sooner, rather than later, so -- onto the business at hand. There is a memo in your packet for today. ACHD distributed Draft A of the Five Year Work Plan for fiscal year 2013 to 2017. 1 have reviewed that draft and would like to discuss that with you for just a little bit. In the memo that I prepared for today's meeting I inserted a couple of documents that I thought were most helpful in summarizing. I didn't share the full report with you all. It does get pretty lengthy and even the summary report gets pretty lengthy. So, I shared with you what I thought was the most pertinent information that you would be interested in before falling asleep. So, I just wanted to run through some of those major changes in Draft A and compare and contrast those to the currently adopted draft of the five work plan. So, one of the major changes is to the Fairview access management plan. The currently adopted plan has construction over two years being in 2014 and 2015 and in Draft A that gets pushed out to 2017 for the first year of that. So, Meridian City Council Workshop December 13, 2011 Page 27 of 49 it's a multi-year project, but is being delayed at least three years in the current draft. That's a pretty good impact, obviously, to that project, which we did speak about the access management plan that's related to that -- the construction project, which is in the program. The other project that I wanted to highlight is Franklin, Ten Mile to Linder. That project is currently in FY -12, but we know with the budget that ACHD adopted here a few months ago that got pushed out to 2014. Well, in Draft A it's back to 2013. So, if you look -- if you compare draft -- if you compare the adopted draft to Draft A, it looks like it's being delayed a year, but, really, in practice it's being accelerated a year from what they are currently under budgetwise. The other one to highlight -- it's not in Meridian, but it is within our area of impact -- is the Star and Ustick intersection and these are some out years of the program, so it's being delayed from PD to unfunded, but I just wanted to -- since it is in our area of impact I thought I would highlight that one. Ten Mile, Cherry to Ustick, is that mile long roadway widening project is being delayed from 2014 to 2015. And I will highlight that a little bit more as we get into the letter that I have drafted for your consideration this afternoon. Ustick and Locust Grove, that intersection is being accelerated one year from 2015 to 2014, but the ancillary or adjacent roadway project, Ustick-Locust Grove to Leslie, is being delayed two years from 2015 to 2017. So, there will be -- at least in Draft A there is a three year difference between when the intersection gets done and when the roadway gets widened between essentially Kohl's or at Leslie Way back towards the Locust Grove intersection. And, then, the other one that I wanted to highlight was a bridge on Victory Road being accelerated and I don't know we need to spend too much time on that, but I did want to highlight all the projects in Meridian and those changes in the program to them. The other project -- and we have talked about this before is Amity -Eagle -- is currently unfunded in the program -- in the five year work plan, but it is a 2012 construction year project. So, it actually doesn't show up in the 2013 to 2017 program, it's bypassing, basically, all the programing stuff and going right into construction. So, I just wanted to highlight that for you that that is being accelerated being designed right of way and construction all within the current fiscal year. So, that's a quick highlight of those major changes -- again one being accelerated, quite a few being delayed a little bit. The -- thought I'd mention -- but the Ten Mile -Cherry -- or, excuse me, the Franklin, Ten Mile to Linder project, although it was being moved back into the program of the 2013, it is still listed as a contingency project or a slip project. So, if they don't realize the funds or don't have some of the carry-over funds from this year to fund that project next year, it could potentially slip to 2014 or even beyond, kind of depending. So, I think with that being said, that segues fairly nicely into the draft letter that I have written. One of the points within that letter is -- and this came up at the transportation task force, who also looked at Draft A during their December 1st meeting. Some of their observations and recommendations to you all for a letter would be for ACHD to explore additional funding opportunities. So, I did put a sentence or two in the letter to that effect that we would encourage them to look for potential -- potential additional funding sources. That's in the first paragraph of the draft letter, some of the reasons mentioned are revenue sources remain flat, you got -- project costs have increased and maintenance included in that. So, that's highlighted in the letter. The Ten Mile corridor also listed in the letter as a -- as a -- still high priority generally for the city. That corridor is very important to us and we thank them and encourage them to continue program projects along that Meridian City Council Workshop December 13, 2011 Page 28 of 49 corridor. I think that's generally it that I wanted to highlight in there. I will, obviously, incorporate some of the comments that we received just earlier this afternoon into the letter about -- we are comfortable with the Ten Mile corridor study at this point. We want to insure the ultimate configuration to correlate with our future land use in south Meridian study and the intensities and that we support the Ten Mile -Amity interim intersection project. So, I will incorporate that somehow into this letter, but I don't have more of a propose -- or a presentation for you this afternoon, other than one of the additional items that I put in your memo was just a breakdown over the five years of the program and it includes ACHD's projected revenue and how they are expending that revenue and the biggest thing to note in there is the operational costs versus capital projects costs, that -- we were just a few years ago at a 50-50 ratio and it's becoming more and more operational heavy and less and less capital intense. So, we will see less and less projects -- each program year we can expect less and less capital projects as there is more and more infrastructure to maintain and those costs are on the increase. So, again, that all goes back to doing the most with a lesser dollar at this point and so I included that kind of snapshot and the ratios of capital operation in the budget. So, again, Madam Mayor, with that I will stand for any questions, particularly on the letter and would also seek direction if you'd like me to come back when Draft B is released or I can gauge that and see if I need to come back for Draft B or what your preference is on bird dogging this all the way through the process, so -- Madam Mayor. Jones: I would -- Rountree: Madam Mayor? Jones: Yes, Councilman Rountree. Rountree: Caleb, the Franklin, Ten Mile to Linder, on the table it doesn't have any indication -- it doesn't have a column about contingency. I know in the program it was -- when you read the description of the project it was highlighted across the page, it was contingency. It would be good to have that I think noted -- or footnoted as they tabularize those projects that any project that is a contingency project that's going to slip -- because I have had to have several conversations with folks about the Franklin project, about, well, it was going to be built this year and where did this contingency thing came from -- come from and it was strictly from their perspective of seeing the table and the table really didn't explain that potential. So, I think it would be good to footnote it on everything they do, whether it's draft or final. Hood: Madam Mayor, Councilman Rountree, that's a point well taken and I think ACHD understands that. I would say that everything in the five year work plan is a contingency project, though. Until it gets budgeted -- Rountree: Right. Hood: -- it's all subject to change and -- and it is a little confusing, granted. I will note -- and I -- it's probably of little consolidation, but the contingency project is listed in the full Meridian City Council Workshop December 13, 2011 Page 29 of 49 report as a contingency project. We can work on some footnote. This really isn't meant for general consumption by the public, but I will look at and work with Matt on -- anytime something comes up with that, you know, an asterisk or something that explains if funds are available or contingency projects, so thank you for that comment. Jones: Any other comments? Questions? Zaremba: Madam Mayor? Jones: Mr. Zaremba. Zaremba: I guess this is just an observation and I would -- I would reemphasize it, that ACHD in their prioritization process has considered a lot of elements of where work needs to be done and I bring that up, because as we look at the visual I can look around at some areas where there are no dots and expect some political push back from other cities. Certainly Meridian is in the mode of needing to catch up still to the great growth that we had and the continued growth that we are having and I can understand an ACHD prioritization process why so many of the projects are in Meridian, since we did get so far behind. But I'm -- I do think we need to -- after public comment has been made to ACHD by all jurisdictions, if that has any impact on Draft B, I think it would be helpful for us to hear again about that and, then, just saying I can see the Boise City council looking at this and saying there aren't enough dots in Boise. So, ACHD may need to defend their process and we may need to be concerned about Draft B. Just an observation. Hood: And Madam Mayor, Councilman Zaremba, I have no problem coming back. So, I will -- like I said, I will continue to monitor it. I know -- I talked to Kim Gallagher a little bit about her discussion with the Boise city council. The one project that came up was Fairview and it doesn't sound like they are real excited about it being delayed as proposed in Draft A, but that's a -- that crosses jurisdiction, so it doesn't really go to your point, but -- but I do communicate and -- with other cities and, quite honestly, I mean not that there aren't other projects in Boise, but as you alluded to, they have got a lot of five lane roadways at this point, so the ones in west Boise are about the only ones left to widen to five lanes that are in the program, so there is still some, but -- but it is, like you said, it's needs based on congestion and safety and the need right now is, for the most part, in Meridian. De Weerd: Madam Mayor? Jones: Mayor de Weerd. De Weerd: I guess I see probably costwise Boise is faring pretty well. They are getting a lot of road improvements, we are getting intersection improvements. Caleb, I guess I just had a question regarding Amity and Eagle. That came up at a recent -- in the last couple of months. I don't think the priority of that was really driven by Meridian. Did this bump other intersection improvements or road improvements in and is there a greater Meridian City Council Workshop December 13, 2011 Page 30 of 49 need for Amity and Eagle or Victory and Locust Grove? I guess if you look in that south area and where intersection improvements are needed, I'm still baffled -- when we got that for discussion we really discussed it for design elements, not priority elements. Can you maybe answer how that got prioritized into the 2012 and why that has a greater importance than maybe Victory and Locust Grove. Hood: Yeah. Madam Mayor, I -- let me go backwards and I will probably ask Matt to come up if he wouldn't mind. I will tackle -- your Victory -Locust Grove is in the program. So, it's not an either/or deal. It is also a priority to get done. So, it's -- that -- doing Eagle and Amity does not delay that project, they are both in the same year. However, it is about a 1.3 million dollar project to do Eagle -Amity, which, as I mentioned before, Franklin, Ten Mile to Linder, is -- got pushed out of '12. It is in the currently adopted -- no, it's more than 1.3 million dollars, it's not a one to one trade off, but if you didn't do Eagle and Amity you, essentially, have 1.3 dollars you could allocate to a higher priority project. At least looking at the priority rankings. Because you're right, Eagle -Amity is not one of our priority projects that we requested ACHD to do, it doesn't score high on our list and that's where I will, again, ask Matt to kind of answer some of that question of where this project sort of came from and how come it's a rush rush deal. Edmond: Sure. Madam Mayor, Council. Matt Edmond, Ada County Highway District. Our director is very eager to get a roundabout here on the ground in Ada county. We did have a couple in the pipeline. However, we were trying to find something that sees a fair amount of traffic every day that was technically vary straight forward without a lot of challenges as far as geometry or topography or significant right of way impact or drainage, because we do have other roundabouts, like 36th, Hill, Catalpa, but it's an extremely, you know, challenging roundabout that we didn't want to -- we didn't feel would do well in an expedited process. I believe the director's intent was to get something on the ground as soon as possible, because we do have a lot of roundabouts that we are going to be looking at putting in in places like the Ten Mile corridor and possibly Franklin -Black Cat and the sooner we get one on the ground the sooner we have those -- those lessons learned and that experience in house. So, I believe that was this intent with -- with expediting one at Amity and Eagle so quickly and Locust Grove -Victory is one where we are looking at a roundabout in the long term, but, again, we wanted to go somewhere where we didn't have -- have to have -- you know, there is a lot of subdivisions around there, we would really have to pay a lot of attention to a public involvement process there and we felt like Amity and Eagle -- the impacts wouldn't be as significant with an expedited process. Does that answer your question? De Weerd: Yes. Thank you. And, Madam Mayor, I guess I would like to just thank ACHD -- your intersection emphasis in moving traffic is greatly appreciated. The intersection improvement in particular on Black Cat and Cherry Lane is so needed and appreciate that that is in 2012. Edmond: Certainly. Meridian City Council Workshop December 13, 2011 Page 31 of 49 Hood: Madam Mayor? I'm sorry, I have one more question to answer -- and I don't know if we are done with comments or not on the letter. But, Matt, looking forward to next year's program, some of the preliminary information coming out shows -- and this goes to less and projects in the capital improvements plan or their five year work plan. Two projects that, basically, we are going to be asked which one do we have a higher priority of, our Locust Grove or Meridian Road north of Fairview. So, the one mile between Fairview and Ustick on either Locust Grove or Meridian Road are about modeling the same. Both needing to be improved, but if we had to pick one, which one would you rather see go into the program next if we had to choose one of those two. Because, again, the need -- and I looked at it and you can come up with reasons for both of them, obviously, but I wanted to maybe see about a straw poll. We can vet that a little bit further with our priorities next year, but it will help give Matt a little direction if at least right now if you have some idea of -- if you would rather see Meridian Road improved north of the split corridor or Locust Grove, which is congested now also and oftentimes a reliever to Eagle Road when it's unbearable, which one of those you would rather see move into the program. So, I will plant that seed. If you don't have -- if you wanted to get in -- shoot me an e-mail. If you don't have any preference, that's fine, too. But I did want to ask that question now as, you know, as resources are going to be allocated probably to one or other of those projects, so -- Jones: I would like to take a straw vote, because I would like to give my input. De Weerd: It's your prerogative. Jones: So, I vote for extending Meridian Road. Councilman Bird? Bird: Well, I think it's like picking between whether a Hershey bar or a Kit Kat bar for me. I think they both need it real bad. I don't know. Meridian needs it and so does Locust Grove. I -- I hate to pick between either one of them, but I would -- my priority would be probably Locust Grove if I had to pick. Hoaglun: Madam Mayor? Jones: Yes, Mr. Hoaglun. Hoaglun: Caleb, quick question. What was -- how far out would these be targeted for? Hood: It would be something -- yeah, it would be something to move into preliminary development or PD. I mean we are talking the out years of the program, but with cost share things it's something we have to start thinking about four or five years before we actually get to construction. Design, right of way, all of that, so -- Hoaglun: So, Madam Mayor and Caleb, it's not like, well, the Meridian interchange, Meridian Road issue, you know, would delay that and different things like that. So, that will be already out of the way, it's -- so we are trying to look in our crystal ball and say, Meridian City Council Workshop December 13, 2011 Page 32 of 49 okay, you know, five years now this is how it's going to be, so this is the priority. I mean it's a hard one, because they are sixes. I mean it's -- Hood: And that's fine. If you don't have a preference one way or the other, that's fine, too. It's just -- if all things -- if they score the same, which is about what's happening today, and you got to pick one, is there any -- any preference. Just -- if it's personal you drive that and you know this is worse or better or whatever. So, if you don't have a preference, we don't -- that's fine, too. I just wanted to let you know that's out there, that ACHD recognizes they both need to be done, but the resources aren't there to do them both, you know, at least right of way, so -- Jones: Mayor de Weerd. De Weerd: Madam Mayor, I would follow your lead on Meridian Road. Once the split corridor, phase two, goes in, certainly because Meridian has that access to 1-84, it does have a business -- an existence -- existing business corridor involved in it and I think it has certainly a higher need and potential than the Locust Grove. They are equally needed, but I guess because of the access to 1-84 it gives a tip to Meridian Road. Jones: Councilman Rountree. Rountree: Caleb, tell me the termini again. It's from Fairview to Ustick? Hood: Yeah. One mile to -- Rountree: Okay. I would -- I would go with Meridian Road. Locust Grove at this point has fairly well developed intersections at the mile. It also has a signalized intersection at about the half mile. Access is pretty well established and fairly well controlled to the extent you can. Meridian-Ustick intersection will be rebuilt as part of that, which -- which needs to be done and fully functional and hopefully it would go a little bit north as well to accommodate some of the issues around the park with the Fairview end being part of the split corridor -- that's going to be improved, so I think it's a matter of efficiency, just improving beyond where that intersection is going to be improved. You have a fair amount of property in that area that's not necessarily developed to the extent it's going to be difficult to work around. So, I'd just go with Meridian at this point in time. Jones: Councilman Zaremba. Zaremba: Well, I come out about equal and I was thinking if they are equal I probably would suggest working from east to west, but the asymmetry of the Locust Grove-Ustick intersection bugs me every time I drive through it, but I'm not sure that's really as much of a safety issue as -- as an esthetic issue and I certainly can buy the discussion that as the split corridor phase two is completed there will be more pressure on the Meridian- Ustick interchange, so, again, all things being equal I guess it makes more sense to do the Meridian one first. Meridian City Council Workshop December 13, 2011 Page 33 of 49 Jones: Thank you. Does that give you some insight, Caleb? Hood: Yes. Thank you. Jones: And do you need further direction on your draft letter? Hood: I failed to mention -- it was in the memo. But ACHD is seeking our comments by tomorrow. They issued this draft the same day we had our last workshop, so I wasn't able to get that in front of you until this meeting, but they give us, basically, 30 days to respond. So, I have that draft letter. I'd like to get it over to Matt tomorrow if at all possible. Again, I realize I have some changes to make based on the Ten Mile intersection analysis. But is there anything else contentwise with what you see or reviewed that you would like me to change and can I have authority to get the Mayor's signature on such a letter, if there isn't? Jones: It fits me. Rountree: I'm fine with it, with the changes on Ten Mile. Jones: Okay. Hood: Thank you. Jones: Go forth. Next Steve Siddoway. Nary: Madam Mayor? Jones: Oh. Nary: Madam Mayor, Members of the Council, Item I is a fairly routine item and we do have one of our fire crews here on that particular item. It should only take a minute. Would you mind if we did that one and, then, go to the facilities? I. Legal Department: Memorandum of Understanding Between City of Meridian and IAFF Local 4627 Covering Various Terms and Conditions of Employment of the Firefighters Employed by the City Jones: I think Steve is fine with that. Thank you very much. We will now proceed to Item I Nary: Thank you very much. Madam Mayor, Members of the Council, Item I is an MOU between the city and the union local, Local 4627. This is regarding our training captain position that is currently in the collective labor agreement. This is, basically, allowing that position to remain vacant without having to be filled under the requirements of the labor agreement, because we have created the vision training captain position that is in Meridian City Council Workshop December 13, 2011 Page 34 of 49 process of being evaluated for hiring. So, the union has agreed to allow us to leave the position vacant. We will revisit it in the negotiations and whether to leave it in for future agreements or this just allows us to leave it there now without filling it, because we have a time limit on which to fill those positions when they are vacant. If there is any other questions Chief Niemeyer is here as well, so -- Jones: Any questions or comments? Bird: I have none, Madam Mayor. Jones: Councilman Bird, did you say you did have one? Bird: Yeah. I have no questions. Jones: Okay. Rountree: Madam Mayor, I just -- shaking of heads or nodding from the union representative that it's copasetic. Okay. I see the heads bobbing in the affirmative in the back row, so I'm okay. Bird: They have already signed it. Rountree: They have signed it? Okay. Bird: Madam Mayor? Niemeyer: Madam Mayor? Sorry, Councilman Bird. Jones: Yes. Niemeyer: If I could, I do a little bit more than nodding heads. I tend to talk a little bit more. I do want to offer my support to this MOU. It's a chief thing. Chief's right. This -- I just want to say this is a great example of the relationship that we have built between the local and the administration where we can sit down and identify the needs of the department as they are currently, take the patches off, take the badges off, and work together and I do want to applaud the Local for sitting down and looking at this position, looking at what the needs are currently, understanding the needs in the future may change and we have provisions in this MOU for that. So, I just had to speak, I guess, and grab the mike. Jones: All right. Well -- and thank you for serving in the fire department. We thank you. Is there anything else we need to do on that? Bird: I would move that we approve the MOU between the City of Meridian and Local 4627, covering various terms and conditions of employment of the firefighters employed by the city. Meridian City Council Workshop December 13, 2011 Page 35 of 49 Zaremba: Second. Jones: It's been moved and seconded to accept the MOU. Is there any further discussion? We will now have roll call. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. MOTION CARRIED: ALL AYES. De Weerd: Madam Mayor? Jones: Mayor de Weerd. De Weerd: I would just like to echo Chief Niemeyer's comments that this is a great example of a solid relationship and I do appreciate the union's consideration and participation and -- in the agreement. G. Parks & Recreation Department: Discussion on New Maintenance Facility Concept Plans at the S. Locust Grove and Lanark Future. Property Site Jones: Thank you very much. And now you can get back to work. Okay. Steve Siddoway. Siddoway: Madam Mayors and Members of the Council, thank you for having us here today. It was originally my hope to be sitting around the table in the Council conference room where we could just have an informal discussion, but in exploring that we decided it wouldn't record very well and so this has become our proposed solution to that. So, hopefully, this will work. The first message I would like to convey before getting into concept plans is thank you and specifically thank you for recognizing the need for a new maintenance facility earlier this summer, working with us through the site selection process and in the end approving the funds needed to purchase the property that we now have to be able to even do this concept plan. Our existing park maintenance facility is old, it's outdated, it doesn't meet current ordinances it doesn't have the space that we need to hold the vehicles and supplies needed to maintain a growing park system, which we are blessed to have. The new property that we own is at Locust Grove and Lanark. It's bordered by Locust Grove on one side, Lanark on the south, a railroad property on the north and Nola, which used to go over the railroad tracks, on the -- on the east. It's almost exactly one mile from where we are right now to the east of here. As we have been -- unlike the police department's master plan, which they brought to you earlier in this meeting, they were at the end of a fairly lengthy process. We are at the beginning and we are simply here at the beginning of this process to check in, make sure that we are headed the right direction before we go too far down that road, given the -- the small budget and the fairly simple nature of what we are trying to do, we will have a fairly -- a short design window and we want to make sure up front Meridian City Council Workshop December 13, 2011 Page 36 of 49 that we are headed the right direction. We have a few guiding principles that we have been working with. First of all, to keep it simple and we have some input ranging from -- Councilman Bird has asked us to work with Mike Yanke and exploring the -- what's happened out at the Home Court Y or property of Walt Morrow's, which we will do, to looking at, you know, direction to make sure we have a -- a nice looking facility that the city can be proud of. So, we are trying to find the right balance of -- of a utilitarian project that is most functional, but also meets the need for a long time. It will be short on ornamentation and minimized with landscaping, but, of course, it will meet all current ordinances. Once we have a direction we will be meeting with Planning Department and exploring through the site development process to make sure that we are meeting those codes. We also want to make sure that we are building this to last. We have got a good site. It's got great access. It's centrally located. It's got all those things that are very important to us and we want to make sure that we are building here something that will meet our needs for decades to come. In general we are planning for a doubling of our current operation, which is supported by the current CIP and ownership that we have. For example, we currently have 186 acres of undeveloped -- or of developed park land. We have 189 acres of undeveloped park land. So, one example that backs that up. Budget I just wanted to touch on. We came before you during the budget hearings earlier this year, this summer, and we talked about the fact that we would like to build a new maintenance facility. We do not have a -- plans or a detailed cost estimate and the discussion that we had at that time was should we pull a number out of the air, which is what we did with the help from finance, of 1.5 million dollars and budget that then or should wait until we, you know, have plans and a budget and come forward this year with a larger budget amendment. We opted to do the former, not the latter, but we opted to budget the 1.5 million dollars, do our best to budget towards that and see how things fall in line and, then, have those discussions with Council to make sure we are going in the right direction before coming forward with -- with any needed budget amendments in the future. Lastly, we are looking at some efficiency in multi use. This year Council also provided us funding towards the field house fund and we have talked about the need for gym space and the growth in our programs and that we -- we do have a very dire need for some additional gym space. Now, you will see in the concept plans that we are exploring the idea of -- of co -locating a facility that we could have some -- realize some land cost savings of having to buy a separate site and sharing some parking and we will look at that and one of the questions that we have tonight is -- you know, is that something we should continue exploring and how do you feel about that. So, with that what I'd like to do is just stop here, invite you down, we will come around the table, actually turn the microphone over to Mike Barton. Mike will walk us through the scenarios that we have been exploring so far, so over some of the pros and cons, solicit your input, feedback, questions. Like I say, we are early in the process, so if there are questions that we don't have answers to we will take those as well and agree to research them and make that part of our process. So, please, come down and join us. Barton: I'll go ahead and get started. Madam Mayors and Council Members, thanks for coming down and seeing the -- is this on? Sounds like it is. Thanks for coming down and looking at the work that we have done so far. We have hired a consultant to do Meridian City Council Workshop December 13, 2011 Page 37 of 49 some preliminary master planning and site design and generate a couple of floor plans for us. We gave them a fairly detailed program of how we know our maintenance operation works and how we see it working in the future. So, we tried to use those principles and we tried to say -- say we need to plan for the future, we are going to anticipate doubling our current operation we have now. This does exactly that. It allows for some growth and, then, doubling what we are doing currently, because we are cramped at present. The different scenarios that we have -- that we went through and most of these do include the field house on the site, which, like Steve said, is one of the -- you know, the main -- main question that we have and would -- why we are here to gather feedback. Scenario A through D and F and G are not our preferred alternatives. Those were kind of first generation cracks at this. We do have a preferred alternative and that would be E. Some of the things that we discovered early on is that there is a 50 foot setback from -- from Lanark on the site and, then, if we were to locate buildings -- the majority of the buildings on Lanark there would be a waste of space. We came up in those scenarios with approximately two acres of recycled asphalt that would be used for parking and cold storage and pole barns. So, we just missed some of that -- some of those concepts early on. The other thing that we -- we didn't like about locating the office building close to Lanark is the visibility and keeping -- keeping an eye on yard activities and also not having the office located in the middle operation. There is quite a bit of foot traffic that has to occur to go back and forth to get into a truck to access something out of the shop. So, with that said -- I mean we moved through the process pretty quick and would appreciate feedback. I don't know how much you have had a chance to study this where -- it's wide open at this point. We are open to -- open to change, better solutions. So, with that we developed our preferred alternative and that is E. We have got -- we have got a blown up site plan of the preferred alternative. One of the things we liked about it is it maximized the -- the parking space, which would be recycled asphalt for truck, trailers, you know, storage, warehouse type facility, pole barns for parking. One thing that we really liked about it is that the office area was centrally located in the site. Employees can move back and forth from the shop to the office and out to the pickups and back and forth and there is great visibility on this west gate and can monitor traffic coming in and out. So, with that concept in mind, we put together a floor plan concept. It's generally about 3,000 square feet of space. Includes a training room, community office where employees that -- that are field employees would have a small work station, a place to put paperwork and forms and manuals and that type of stuff. There is three offices which would allow for expansion. There is a storeroom and ample restroom facilities. The thing that we like about this is there is opportunity as a training room that is 30 by 28. If it were to coincide with a field house that it could be -- we haven't got there yet, but we are thinking of that, that it could be accessible to the public for after hours for meetings and -- Siddoway: Specifically for parks and recreation. Barton: Manager's meetings and potentially for classes and that kind of stuff. So, we kind of -- we kind of like that. It works -- it works well. It seems to be a good fit with some of this. So, we are still in the process of working through some of those details. Meridian City Council Workshop December 13, 2011 Page 38 of 49 Bird: Mike, I have got two concerns -- I have got two concerns on this. The entrance here should be only right -in and right -out, because you have got railroad tracks right here, it's going to be hard to come across traffic at that point. Our main entry will be down off of Lanark I take it? Barton: Yeah. Bird: And, then, I wonder if we are short changing ourself on shop size. You know, we have got almost as much square foot for office as we do for shop and this is, basically, going to be a maintenance building where we are going to be working doing all our maintenance out of there. Barton: Yeah. There is -- well, two points. There is an existing entrance off of Locust Grove right now, so that's there and we are designing to that. Now, whether that can be changed or not I -- yeah. And I -- honestly, I think at this level of planning it's -- it just kind of landed there, because it's existing. Bird: I think it's great, but I think it should be only right -in and right -out. I -- seriously, don't want people coming across right off to the railroad tracks. Barton: Okay.. Yeah. Great. Our shop -- our shop is currently -- or .the .way we envision it, we have a fabrication, carpentry, and a mechanic shop and they are 1,600 square feet apiece. So, we have a total of -- we have a total of 4,800 square feet of shop space and under this scenario right here there is a little -- slightly less than 3,000. So, that's great -- that's great feedback and that's -- that's why we are here to gain that insight. Bird: Mike, the main thing I see is as we develop more parks, more equipment is going to be needed immediately out at -- and I realize we have got some storage out at Kleiner Park, but we are still going to have more to do in shop, too, and we got other areas to develop. I just don't want to short change ourselves on shops. And I hate cobbled up add ons. Barton: Yeah. That's -- you're exactly right and I think -- I think one of the things that's driving some of this is we are mindful of the budget and we are working towards that -- that figure that we have currently to work with. Bird: But, Mike, I think shops are more important than offices right now out there. So, if you have to phase it, I'd a lot sooner see bigger shops going out there than an office. Barton: Okay. Bird: That would be my opinion. Barton: Okay. Yeah. Meridian City Council Workshop December 13, 2011 Page 39 of 49 Hoaglun: Mike, you mentioned on Lanark there is a 50 foot setback. You don't have the -- there is probably not the same requirement on Nola? Barton: There is -- there is not -- it's probably a planning question. Siddoway: The 50 foot setback that was mentioned is not a landscape buffer requirement, but a building setback requirement. So -- Mike, will you hand me B -- item -- top. Plan B. One of the things that we found was that if we oriented the shops this way we were giving up a whole lot of space out here for just landscaping, whereas if we oriented north -south, this land -- the required landscape buffer is much smaller and can be -- we still would meet code, but we don't have the building setback to deal with this, we just have the street landscape buffer. So, we gain usable storage and parking space by allowing -- by reorienting the structure and only having the landscape buffer and not a building setback as the buffer. Hoaglun: You show some gates. West gate. East gate. So, this will be closed off of public access -- you're controlling access. Is there a gate over here as well? Barton: Not in -- not in this design. Our fencing -- fencing would come across here and tie into the corner of the building. Hoaglun: Okay. So, really, this parking is not available for field house use. Barton: It's not. Siddoway: One of the things for shared parking that we were thinking was -- if you look at -- this is what it would look like initially with no field house. This would just be grass and we can meet all of our current parking needs in this area. But over the next ten, 20 years as more vehicles become part of our fleet and additional storage is needed, we may not be able to do the fleet parking and the staff parking. So, if the field house goes here and gets a parking lot in this location, we could, then, expand into this area as staff parking and this area becomes more storage and, then, the staff parking as used during the day becomes field house parking at night. Hoaglun: What I was thinking along those same lines of staff parking and field house parking, if you have a big activity parking is always at a premium. I didn't know if there was a way just to flip this over to this side, move the parking on that side, so you're more adjacent, fencing becomes a problem. But down the road for employees to come across or vice -versa going to field house, it's a little more conducive if it's flipped, but, again, you got the setback requirements and different things, but that's just something I saw. Barton: Yeah. And I think -- I think that's a great idea and maybe why -- what is driving our thinking is that this parking area would be for trailers and equipment that's parked on trailers and maybe implements that are dropped and placed and maybe not a compatible use for public parking. Meridian City Council Workshop December 13, 2011 Page 40 of 49 Jones: Does the city currently own this property? Siddoway: Yes, we do. Jones: So, the million and a half would be for just this at this point and these -- not the field house? Barton: That's correct. Yes. And that's -- we are not sure about some of this at this point. I mean one of the -- one of the major improvements -- because we did get such a nice site and with ample room, there is quite a bit of street improvements that need to be done, we are likely to put in a sidewalk, curb and gutter the entire length of Lanark and around Nola Street into the cul-de-sac. And some of the preliminary cost estimates we are getting right now on it are around 200,000. So, site improvements are pretty big, even before we get going. Yeah. Bird: I think you have got ample parking here. I think the field house has got ample parking and unless we throw a real real big AAU tournament or something, that's twice the parking that Home Court has and Home Court throws those AAU tournaments where all four courts are used all day and -- because you got people coming and going and for our programs I think that's -- that's most of the parking. But I think we still don't want to short ourselves -- short change ourselves on shop space. Rountree: I continue to see this whited out area on the no persons land, but to me that's parking space. We might need a portion of it for drainage, but I don't think you're going to put drainage over that irrigation facility. But the parking is certainly allowable. So, that's some more parking and could result in shifting the field house further north and moving the access south, because that access -- you can do a curb cut anywhere along there if you have got -- you already have two accesses that are provided. Barton: Councilman Rountree, I -- during some of our -- we did some preliminary planning on a field house and some of those workshops and discussions. I believe we did have parking across the drain and what that did is it allowed to us to -- if we needed to expand the field house we would expand to the north. Rountree: Okay. Barton: And the consultant that we had working on this is not the same one that was working on the field house, so that's just kind of crude and just a place holder for -- Rountree: So, that's where you put the pickle ball courts. The other comment -- you mentioned you're going to have to do curb, gutter and sidewalk. I see no need to put curb, gutter, and sidewalk -- particularly sidewalk down Nola. There is no place to go. Put ADA accessible curb on Lanark so it can continue down Lanark, that's -- this is an industrial area, why go to the expense for something you're just going to have to cut the weeds on. Meridian City Council Workshop December 13, 2011 Page 41 of 49 Barton: Yeah. And it's not -- our desire isn't to do it for esthetics or accessibility, it's -- if it becomes a requirement and, then, that would be our -- what would drive us to -- to do that and that's a great point. It goes nowhere and it -- stopping -- stopping on the corner sure makes -- makes a lot of sense. Rountree: Mike or Steve, either one of you. Address the drainage issue for the site. I know we have got an issue with the culvert down here on Lanark and you have already taken care of the irrigation water or that's in the process, but have you talked to ACHD about that culvert that seems to be draining the wrong direction? Barton: We haven't -- we haven't had a discussion with ACHD yet about the drain that's -- that's down here across Lanark that's supposed to drain the site and as you know the site floods and it -- the water comes over the sidewalk and makes a mess. So, there is a couple steps we are taking early on to correct that problem. There was -- last year when that condition existed there was a continuous flow of irrigation water to the site. It wasn't a metered delivery rate with hours per week or hours per month. For some reason they just left the headgate open and it -- so, we had saturated ground and, then, we had some rainstorms, which created this excess of water. So, this week we are installing our own headgate across Lanark in this irrigation box. This will allow us to -- to shut off the irrigation water to the site for construction activities to aid in drainage and saturation. The -- the other part of that is -- this drain -- they used to drain it under Locust Grove and this was -- this is information I'm getting secondhand from a meeting we had this Nampa -Meridian and it used to drain underneath Locust Grove. That culvert was removed during the construction, never put back, so this was their fix to drain it over here. It has negative flow. It actually tips towards our property and as it fills up and creates this great big pool, it works its way out across Lanark and downstream. So, we can drain into this Evans Drain. Nampa -Meridian is -- will be -- they will allow that. They said they will -- you know, in concept that sounds fine. It's a drain, it all goes to the same place, it goes to Five Mile. What we have to do is develop a set of plans that show erosion, sediment, and an apparatus to tie into one of those manholes, so we can -- we can install just a ditch that flows to the north and enters the drain over here. And as an interim solution that seems to be the best and that's something that with the help of our consultant we will be working towards this winter, so we can have that in place by March. So, we have stopped irrigation water from flowing across the site and we have corrected the drainage problem to the west. That -- that is if ACHD doesn't -- if they don't fix this. But that definitely is our first step right here is to contact ACHD, say you install the drain, it's backwards, it sits the wrong way, it doesn't work, so we will see where that goes. Bird: This drain isn't under Corps of Engineers? It's piped, I know it, but it still -- is it under the Corps of Engineers? What runs it on down is the Corps of Engineers behind this same drain that comes behind Willeys and all them. Rountree: I don't believe they are tiled, though. I think once they are tiled I'm not sure the Corps has much issue with them. Meridian City Council Workshop December 13, 2011 Page 42 of 49 Barton: Nampa -Meridian was at least speaking as if it was theirs, so I'm afraid I can't answer. Bird: Nampa -Meridian thinks everything is theirs so far. Zaremba: Let's see. Several things come to mind. I agree, don't cheat yourself on shop space. I mean not just maintenance, but fabrication and all the things that you currently do are going to expand and you need to be prepared for that. In the areas where you are calling it parking, but you're talking about storing trailers with equipment on it, some of that equipment is very expensive and I would see that being covered parking, not necessarily enclosed buildings, but certainly covered. That's what the pole beam things are? Okay. I was wondering about that. That makes sense to me. Just a thought on whether or not conference and training room would be available to the public. If you were going to do that, access to this would mean leaving this building open or people coming around through there. My thought is to put it on the front of the building somehow. You know, that means redesigning all of this, but if the thought is that you're ever going to have public access to it, I would make it easier to get to without having to open up the whole facility. Siddoway: Like having it here, instead of here? Zaremba: Yeah. And, then, just shift the other things back, so that -- Barton: This would shift over here and still salvage this visibility from -- for yard supervision and monitoring traffic around. Zaremba: Great. And, then, on the field house, I like the idea of having it if this -- I don't know if this is to scale or whether it's just a rough drawing, but if we are assuming there is room enough to do that, I think that's a great idea. Just as I'm looking at it I'm thinking in the design of the field house itself what other things could we use it for. It's very possible we could do State of the City in there if it were set up with some auditorium function and maybe the Mayor's Prayer Breakfast and some other big -- yeah. And it works so, you know, that's possible that we could do it here in the field house. The other thought that comes to me as you were talking about drainage and those kind of things, would it be possible to think about permeable or semi -permeable parking spaces, like some of Kleiner Park has, so that we don't have as much runoff, more of it can soak through. So, I'm -- I think this is great. Siddoway: Regarding the scale, the field house as shown is the scale of two -- a double gym. We would love to have a third, but, again, when we were doing our concept planning for that we were trying to hold to a budget that we have in mind of one and a half million dollars there, 500,000 of which was budgeted and put in a fund by Council earlier this year. So, we do have some -- some concept plans that show how, you know, a third gym could fit with that, but that's going to depend on funding. Regarding uses, you know, there is all kinds of different ones, but just as one example, last Meridian City Council Workshop December 13, 2011 Page 43 of 49 weekend -- or I guess it was the weekend before now, we held the winterland festival at the existing community center and we anticipated three to five hundred kids over the course of the day and we had that many come through in the first hour and it was -- it was literally shoulder to shoulder, elbow to elbow, people trying to push strollers. We are -- and we were commenting if only we had that field house this year, you know, we would have that event there and there are other, you know, examples of events that could be held there, but it certainly wouldn't be a problem finding uses for it. Bird: Steve, you say that was just two gyms? How are we going to -- how are you going to run two gyms? This way? What's the actual size of it? Siddoway: I don't have the dimension off the top of my head. I don't have the exact dimensions off the top of my head. We do have some dimensions on the plan and knowing that's about 120 feet, it's maybe, you know, 150 -- I'd have to get those dimensions and get them to you. Bird: Yeah. You got to be about 110 to 120 this way, because a court is 53 by 94. Interesting. I was hoping we could get something like the Home Court in there with four courts and restrooms. Siddoway: We'd love to, too. Bird: Like I said, when you call Mike Ford you can ask you him the size of that facility, because I can't remember. Rountree: Any confirmation from ACHD on getting the millings from Meridian and Main Street this spring? Siddoway: No confirmation. It was discussed in the meeting that I -- we had in planning that Caleb was there and it was one of the ACHD meetings and we brought up the desire to obtain those millings if they were available and they seemed interest in having a place to put it. So, the initial indication, at least with the staff that were in the room that day was positive and we haven't had a definitive word that I have heard. Have you heard anything, Caleb? Hood: I can share we had our team meeting yesterday with Adam and aside from the millings that they will use from the overlay project on Main Street to provide the alternative access it was discussed for the three or four businesses for the project, parks gets it all. I told them you would take whatever they can throw at you. So, be prepared, because you're going to get it from the overlay, as well as Meridian Road. So, they are expecting to give you a whole bunch. Siddoway: And as much as a -- you know, a clean asphalt look is nice and clean and that, we -- right now we are envisioning at least all of this area being recycled asphalt, it cuts down on the drainage needed, allows some percolation -- we have a cheap source of it that's available, so we want to take advantage of that and help save costs that way. Meridian City Council Workshop December 13, 2011 Page 44 of 49 Hoaglun: Yeah. Like David had mentioned, something I was thinking of out there at Kleiner that flow-through asphalt, whatever they call it, and this would do the same thing and I don't know if that meets our requirements, if you need less of those pits to drain parking lots, get more parking, but as we talk about parking and the field house -- and I'd love to see an extra gym in there, as least make it, you know, turn it and make -- but, then, trying to look at did you guys -- is this also a drainage area? I mean what -- did you look at putting the pole barn over here to make a three way? Does that make it too tight for too many vehicles in there, because, then, I see, well, if you're able to do that, then, you can expand parking that way and do that. Barton: This is actually a nonbuildable 50 foot easement. Hoaglun: Well, that scratches that. Siddoway: Just like on the police plan where you saw the drain coming through, that drain runs right through here. It's tiled. And we are able to store or park over it, but we can't build a structure over the top of it. Zaremba: Just as a thought for sometime in the future, what if this is not the ultimate field house? What if this were built as a two gym field house with the thought that some day we are going to build a totally new facility somewhere else and in the back of the mind the shop needs of the parks department would eventually move into that building as we grow. Is there any -- I don't know whether that makes even any sense to work it out that way, but think of it as a temporary field house and -- and future expansion for the parks department and we may put it on the plan to build an ultimate field somewhere else. Hoaglun: And just to follow up on that, too. You know, that park we purchased out there south Meridian is, what, 70 acres, 77, something like that. And maybe we -- instead of having an ultimate, do we decentralize. We have a double field house here, some day we have another one out there, because as Meridian grows and you got -- it's a lot easier to program and have them closer to their neighborhood than to have one site with all the parking and different things, because we couldn't build a big enough field house. So, maybe that's the way we go, we have two here and a double on over there and end up out that way with a double one -- I mean that's down the road, but that's also a thought process, too. De Weerd: Well, that, and you also look at partnerships for future schools and how to expand their gym space and utilize their parking, so we don't have to pay for it. On this area, the no build area, can you move this parking to that and, then, expand your shops in this area as a potential? Or even move that a little bit that way, so you can get more in your field house, too. Just -- just an idea. Barton: Yeah. I think that's -- that's great. And, you know, at this level we are -- we are -- you know, we are soaking it all in and make those revisions. You know, there is some Meridian City Council Workshop December 13, 2011 Page 45 of 49 things that -- you know, maybe that shop moves this way and there isn't quite this L and -- yeah. That's -- Bird: Mike, on your shop I'd like to be able to see that you got exits and entrances both ways. Barton: And, Councilman Bird, that's a great point and that's something that we did -- we explored that one other concept and this particular one had a pull through and the reason that we -- the reason we went away from that is that we lost -- we lost a back wall and that there wasn't room, then, for a continuous work bench or storage cabinets or -- Bird: Good point there. Barton: But, you know, maybe it is that one of them has that and, you know, we just -- we just kind of struggled with that and, you know, felt that, you know, the pull through is nice, but we -- we thought that if we had enough space here to bring a truck and a trailer in and do a three point turn, you can back a trailer in with 120 feet and if it had to be welded or serviced or something like that, that we would allow for it that way, instead of the pull through. Bird: Okay. De Weerd: Yes. But, then, isn't -- even if you made one a pull through, then, you don't have to have all this asphalt and you can better utilize that space and I guess that would be my thought. One of the things that Councilman Rountree said if you move that -- that room to the side, you want to have a dedicated space entry into it that -- a separate door for public use, so they don't access your office part. Barton: Okay. Yeah. Siddoway: We appreciate it very much, so -- any other questions or comments? Zaremba: I would just comment that I agree with your preferred choice as, you know, maybe it needs some tweaking. But I think the idea to have the office reasonably central in the property with what makes everything else visible from there is a good idea and working around it is -- sounds good to me. Siddoway: I would just ask is there general agreement to continue exploring the field house site at this location? Bird: That's savings right there. Yeah. Customers see that and weeds. Zaremba: My only concern is not to short change the direct park needs, maintenance and storage and all that kind of stuff. If there is enough space on the property to do both, then, let's do it, but don't short change the original need. Meridian City Council Workshop December 13, 2011 Page 46 of 49 Siddoway: And the mantra we keep coming back to as a group is -- as we are exploring this idea is it has to work for maintenance first and, then, if it works for a field house also, that's great, but, we don't want to -- we don't want to force it too hard and short change ourselves on maintenance. It's got to work for maintenance first. Zaremba: You said it better than I did. Barton: Thank you. Siddoway: Thank you. Madam Mayor, as everyone is coming up -- and maybe just in closing, I would just say that we have also been working on the design contract side of this for, I don't know, probably about six weeks you said and I think it's getting close. We are trying to -- we had a good meeting last week where we were looking at the contracting side of this and thinking future -- down the road, not just with the design phase that we are on now, but when we get to construction what's the -- what's the format and Ted and Keith Watts have been a great help in looking at that and we hope to be back before you soon on the consent with that contract, the -- for Council. We could do it in a department report also if Council preferred, but the money has been allocated and the process has been gone through and the contractor has been selected with Insight Architects and now we are just trying to make sure we . have the right language in the -- the document. So, I will stand for any additional questions. Jones: Very good presentation, Steve. Any other questions? Bird: I have none. Jones: Do we need approval for any part of this? Siddoway: We will just take your direction and move forward with the concept. H. Clerk's Office: Approval of a Beer and Wine License for Ustick Chevron/Fast Eddys Located at 1745 E. Overland Rd., Meridian ID 83642 Jones: Thank you very much, Steve and Mike. Do I see our last item of business is -- yes. For an approval from Madam Clerk. Holman: Madam Mayors, Members of the Council, this is just -- normally these are approved on the Consent Agenda, because all the check -offs have happened, everything's happened before it makes it to a City Council agenda. This is a case in which when they finally received their certificate of occupancy we don't want to hold up their ability to be selling beer and wine, so what we are asking for is for this -- these two licenses to be approved and for the Mayor to sign, but for the City Clerk to hold her signature and until Development Services gives their certificate of occupancy. So, that just gives me the authority to actually hold my signature on the license, so -- Meridian City Council Workshop December 13, 2011 Page 47 of 49 Zaremba: Madam Mayor? Jones: Yes, Councilman Zaremba. Zaremba: I move we approve the beer and wine license and to authorize the Mayor to sign and the Clerk to hold and until the certificate of occupancy is accepted. Rountree: Second. Jones: It's been moved and seconded to accept approval for the beer and wine license for both locations. Are there any other questions? Holman: Madam Mayor, this is a single location. I just want to make sure it's just a -- just want to make sure you -- Rountree: Just Overland. Jones: Oh. It says Ustick Chevron. Holman: Madam Mayor, Members of the Council, I believe that might be the name of the LLC, that the company name is that. So, it was a bit confusing. I read it the same way, too, and asked the exact same question. Jones: Okay. Thank you for the clarification. Do we need a roll call? Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yes. MOTION CARRIED: THREE AYES. Item 8: Future Meeting Topics Jones: Thank you very much. Any other issues? Zaremba: Madam Mayor? Jones: Yes. Zaremba: I know this subject has come up before, but do we want to discuss cats? Hoaglun: I really like that musical, Madam Mayor. I mean it was really good. One of the better ones. Bird: I thought you had taken care of that, Mr. Zaremba. Rountree: No. Meridian City Council Workshop December 13, 2011 Page 48 of 49 Bird: You or Mr. Rountree. Rountree: I think we do it as best we can now. Jones: Oh, as in herding cats, is that what we are -- Zaremba: Well, there has been a request by a citizen that we make more ordinances about people caring for their cats and collecting feral cats and it -- the discussion we have had before I believe is that the reason that we have animal control focusing on dogs is that loose dogs tend to get frightened and, then, they become dangerous. Loose cats don't have the same effect. When they get frightened they disappear and they are not a threat to humans. So, I think the assumption has been that the effort it would take to take some control of cats would be a very expensive proposition that would not yield the satisfaction that taking control of dogs does and if that's still the consensus of the Council I will attempt to answer this citizen's question in that manner. Bird: Madam Mayor? One concern I have got with the cats is we don't license them, so how are you going control them? I mean they are a problem. It's -- they are a problem, but I don't know -- I don't know what we would do to solve it. Hoaglun: Madam Mayor? Just a comment. We do require licensure of dogs and we know not all dogs in Meridian are licensed. Bird: Yeah. Hoaglun: And so we have to subsidize part of that public safety budget to -- for animal control, but we do it for a public safety reason. It is -- it is for protection and, then, as you pointed out, dogs at large can cause problems that cats do not and licensure of cats would be very difficult, even more difficult than dogs. So, I don't think an attempt at a solution at this would yield much success. So, I think we are kind of at the status quo. De Weerd: Madam Mayor? Jones: Mayor de Weerd. De Weerd: I guess there is a concern on the safety aspect on the farel cats. They can be more than a nuisance and I think that's what this particular inquiry was about. But I don't know that there is a solution. It's certainly the issue and problem nationwide and I have yet to see a successful model. Right now we are struggling with space and -- with our -- our current responsibility with licensing and holding with the dogs. To add something else at this point without a solid solution as an income source, it's just -- right now it's an unfunded priority. Zaremba: Thank you. I will endeavor to convey that to this citizen. Meridian City Council Workshop December 13, 2011 Page 49 of 49 Jones: Thank you very much, Councilman Zaremba. Do I adjourn or do I have a motion to adjourn. Rountree: Move to adjourn. Jones: Is there a second? Hoaglun: Second. Jones: All in favor say aye. All opposed? MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 5:43 P.M. (AUDIO RECORDING ON FILE OF MAYOR TA�yl DE WEERD ATTEST: CITY CLE TrE PROCEEDINGS) DATE APPROVED 11111111111111111 • December 13, 2011ITEM1 Resolution No. //® J : A Resolution Adopting the Annual Rate Adjustment for the Solid Waste Collection Services by Sanitary Services Company and Authorizing the City of Meridian Utility Billing Department to Collect such Rates MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. //- BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION ADOPTING THE ANNUAL RATE ADJUSTMENT FOR THE SOLID WASTE COLLECTION SERVICES BY SANITARY SERVICES COMPANY; AUTHORIZING THE CITY OF MERIDIAN UTILITY BILLING DEPARTMENT TO COLLECT SUCH RATES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following publication of notice according to the requirements of Idaho Code section 63-1311A, on December 6, 2011, the City Council of Meridian held a hearing on the adoption of the proposed changes to the Rate Schedule of Solid Waste Collection, as set forth in Exhibit hereto; and WHEREAS, following such hearing, the City Council, by formal motion, did approve said proposed changes to the Rate Schedule of Solid Waste Collection; WHEREAS, the proposed changes to the Rate Schedule of the Solid Waste Collection are based on a fee increase for residential and commercial services based on change in the Consumer Price Index and 2 new fees. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the Rate Schedule of the Solid Waste Collection, as set forth in Exhibit A hereto, is hereby adopted. Section 2. That the City of Meridian Utility Billing Department is hereby authorized to implement and carry out the collection of said rates. Section 3. That this Resolution shall be in full force and effect with the beginning of the January 5, 2012 billing cycle to be reflected on the January billing statements of the City of Meridian Utility Billing Department. ADOPTED by the City Council of the City of Meridian, Idaho this 13 day of December, 2011. APPROVED by the Mayor of the City of Meridian, Idaho, this 15 day of December, 2011. ATTEST: City Cleric APPROVED: r� o�ORpTBAgUQUj Tammy eerd, Mayor /1 City of IDAWO SEAL W ADOPTION OF RATE SCHEDULE OF AUTONIATE 6ECTION PAGE 1 OF 1 MOCl) T Lci En (D 00 000 IlM N (fl rl� i` C) O Cl) O CO Z�It00 NN(D Nce) It th Cl) d'(D(D YCe) a (D c; (.6 OON V'(O 0 r N ~ LO N Y C) "t N N -Y O N i. _. C\f M U_NM Mr M to N "O (a O U t C U � c (a � N > O N N a) Q. a a .da N N N OO O It 0 (a * (D(C)(0 NOM O �(O d'cliONC\i 6 N V 0 O Q U) (n N O p„ N 69 EFT 69 UA 64 64 tf U N m O> C c C CIO 0 a (D U a)c U U 0 C r C C cuC O O D U U U U U X (03 L.I.., (o 0) 42 0 C: OO O N (a U N mtf�' N >a) (nrnmm 0)(`DpMJ WUUC)) O �'� U win 6) cu r 'C N � O O _ Q OL O O N N N O O O 0- w � L(O M M Cl? 0 0 0 'ct�OCV N CLa O V ami 69 64 EST 64 EA 69 .� L- n n MOCl) T Lci En (D 00 000 IlM N (fl rl� i` C) O Cl) O CO Z�It00 NN(D Nce) It th Cl) d'(D(D YCe) d'(D(D (D c; (.6 EA EA (A EA I EFT 6n, EFT EA h N(Or LJD 00 Opo co I'll 00 N DOOM IS O M Ih M r -:vi N Y O(O N tD YI,-(f)M I� 3 N CM(()(() �NMLf) (f) LO Ljr) 69 69 64 64 1 U EA 69 69 N� O h N N W CO 00 N OOMNI N(D N d'V 'IT 6) 69 EA IEfl 64 6S Y r-(1fO(). 3M(O0) N (000 r r 69 69 63 16). 63 63 EST N(MON OM0 'OIt O P O (E) 6 N (t) �t NM YNMO N N 3 r N N N (OD C) � 13 000 6 of 00 r0) o (D 000CN1- (AN O EA 69 69 64 EA EA 64 64 64 EA UT EST 64 64 EA VT 6i 69 64 69 6i EST N O() 3M 00 coO(D 0000 Ce) MO V V'O I` (D 00 ( r N<Y rM CON M(IOr (O(E)00 r O)r Lqti (D Cl) O) `- 1" ct (D O O t- 00 N M O O 00 r- r (t7 O) ++ O O N(E)1� (N LO 00 Yoo CF) 'd"(D Y000)It - r-�(D 000 N(D CN � rr 3 rr rrr ` � 4 EST 64 EST 16q EST EA 16A 6., EST EA 164 64 69 64 169 64 EA 64 64 6, (ac�oro �tf 69 69 69 69. 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G. s. S v s s 0 to 0 0 0 to to 0 0 0 0 0 0 0 Q Q CL Q 0 Q Q fA !n tfY to U) fn U) + + + + + + - 5 5 �5 ro ro ccs m m m m 0 0 a) 0 (a a) a) a) QQcs.CL QsaQQQ 0) 00 c0 r t- M LO t0 ,n (O Cb M (Y) t0 LO 00 :V r-: N OO r') tO O c -r L: t3;:'N0) Ell (+'l 64 E'3 69 El) O O ER CD o too Y N t0 a) M Y t0 a N to ( M a) N LO tLOOcu 1t w EfT to EH 64 tU 69 O O t0 to M M a) m ro Ston o �o LOC. N a) a) N M a) Cl) m cu VJ M 6q 61> M 69. O O le O tl- O LO O N a) O N N N N w cu 60 N 6'l N 69> C N tOn CD O LO U O M V) 3 CND LO N r O Lo (O t0 Y N m U 3 o a 3 cu 0 U cu U 64 64 Ell Ef> 'r ELT EA 64 U 3 U B s m O O m U O Z Z U W W Q' W a a) a m E E O N rn E ` N U c m U tca U U c 0 c c 0 c 0 C U 0 a rn 0 U a (0 0) O >' > to to 0 O > >' to to 0 O O ER December 2011 ITEM NUMBER: 4B PROJECT NUM ITEM TITLE: Resolution No. A Resolution Adopting an Updated Administrative Policy of the Meridian Police Department Regarding Approved Server Training Programs MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. 11430 BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, ADOPTING AN ADMINISTRATIVE POLICY OF THE MERIDIAN POLICE DEPARTMENT REGARDING APPROVED SERVER TRAINING PROGRAMS; AUTHORIZING THE POLICE CHIEF TO CARRY OUT SUCH POLICY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code section 3-7-2(B) states that the Chief of Police shall approve a server training program upon a determination that such program educates participants and tests participants on nine enumerated topics; WHEREAS, the Chief of Police finds that the programs enumerated in the Administrative Policy attached hereto as Exhibit do meet the requirements of Meridian City Code section 3-7- 2(B); and WHEREAS, the Mayor and City Council find that it is in the best interest of the health, safety, and welfare of the people of Meridian to adopt and effectuate the Administrative Policy attached hereto as Exhibit A; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the Administrative Policy attached hereto as Exhibit is hereby adopted and effectuated by the Mayor and City Council of the City of Meridian. Section 2. That the Chief of Police is authorized to carry out said Administrative Policy. Section 3. That all previous iterations of administrative policies approving server training programs pursuant to Meridian City Code section 3-7-2 are hereby superseded. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 13 1 day of December, 2011. APPROVED by the Mayor of the City of Meridian, Idaho, this 13 day of December, 2011. APPROVED: Tammy de erd, Mayor E Z man, City Clerk F SEAL ti a TR6AS��P RESOLUTION ADOPTING MPD ADMINISTRATIVE POLICY ENUMERATING APPROVED ALCOHOL SERVER TRAINING PROGRAMS Pagel of 3 RESOLUTION ADOPTING MPD ADMINISTRATIVE POLICY ENUMERATING APPROVED ALCOHOL SERVER TRAINING PROGRAMS Page 2 of 3 (::E NDIAN^-- Meridian Police Department ADMINISTRATIVE POLICY SUBJECT: APPROVED SERVER TRAINING PROGRAMS PURPOSE: To enumerate Approved Server Training Programs, the completion of which shall qualify a Server for certification pursuant to the requirements of Title 3, Chapter 7, Meridian City Code. POLICY: These server training programs are found by the Chief of Police to meet the requirements of Meridian City Code section 3-7-2(B) and are therefore deemed to be Approved Server Training Programs for the purposes of Title 3, Chapter 7, Meridian City Code: 1. ServSafe Alcohol Responsible Alcohol Service Training program National Restaurant Association Educational Foundation 175 West Jackson Boulevard, Suite 1500 Chicago, Illinois 60604-2702 (800) 765-2122 http://www.servsafe.com 2. TIPS (Training for Intervention Procedures) Health Communications, Inc. 1101 Wilson Boulevard, Suite 1700 Arlington, Virginia 22209 (800) 438-8477 http://www.gettips.com 3. Learn2Serve Alcohol Seller and Server Certification 360training.com, Inc. 13801 N. Mo-Pac, Suite 100 Austin, Texas 78727 888-360-8764 http://www.learn2serve.com 4. Gem State Justice Alcohol Certification & Education (ACE) 208 Louisa Street Boise, ID 83712 208-949-6679 http://www.gemstatejustice.com RESOLUTION ADOPTING MPD ADMINISTRATIVE POLICY ENUMERATING APPROVED ALCOHOL SERVER TRAINING PROGRAMS Page 3 of 3 DATE: December 13, 2011 ITEM NUMBER: 4C PROJECTA;0• ITEM TITLE: Southridge Subdivision Development Agreement for Approval: MDA 08-004 Southridge Subdivision by Linder 109 LLC/Jim Jewett Located South of Overland Rd. Between South Ten Mile Rd. and South Linder Rd. Request to Modify the Development Agreement MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Chrislopher D. Rich AMOUNT .00 28 BOISE IDAHO 12/15111 11:37 AM DEPUTY Bonnie Oberbillig RECORDED -REQUEST OF Meridian City 111102269 DEVELOPMENT AGREEMENT MODIFICATION PARTIES: 1. City of Meridian 2. Linder 109, LLC, Owner 3. Meridian Library District, Owner 4. Joint School District No. 2, Owner 5. Mission Investment Fund of the Evangelical Lutheran Church in America, Owner 6. DBTV, LLC, Owner 7. Corey Barton Homes, Inc., Owner 8. Cabra Creek, LLC, Owner 9. JLJ Enterprises, Inc., Developer THIS DEVELOPMENT AGREEMENT MODIFICATION (this "Agreement"), is made and entered into this day of 'D2cernhcX , 2011, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called "CITY', whose address is 33 East Broadway Avenue, Meridian, Idaho 83642 and Linder 109, LLC, whose address is 225 N. 9th Street, Suite 820, Boise, Idaho 83702; Meridian Library District, whose address is 1326 W. Cherry Lane, Meridian, ID 83642; Joint School District No. 2, whose address is 1303 E. Central Drive, Meridian, Idaho 83642; Mission Investment Fund of the Evangelical Lutheran Church in America, whose address is 8765 W. Higgins Road, Chicago, Illinois 60631; DBTV, LLC, whose address is 6152 W. Half Moon Lane, Eagle, Idaho 83616; Corey Barton Homes, Inc. whose address is 1977 E. Overland Road, Meridian, Idaho 83642; and Cabra Creek, LLC whose address is 2228 W. Piazza Street, Meridian, Idaho 83646, hereinafter called "OWNERS" and JLJ Enterprises, Inc., whose address is 2040 S. Eagle Road, Meridian, Idaho 83642 hereinafter called "DEVELOPER". 1. RECITALS: 1.1 WHEREAS, Owners and Developer entered into the original Development Agreement (instrument # 107074204), approved on May 17, 2007 and recorded on May 24, 2007 on the land described in Exhibit "A"; and 1.2 WHEREAS, Owners and/or Developer deems it to be in its best interest to enter into this Development Agreement Modification and acknowledges that this Agreement replaces the original Development Agreement (instrument # 107074204) in its entirety and that this Development Agreement Modification was entered into voluntarily and at their urging and request; and DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE I of 19 1.3 WHEREAS, Owners are the sole owners, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A" for each owner, which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.4 WHEREAS, I.C. § 67-6511A, Idaho Code, provides that cities may, by ordinance, require or permit as a condition of re -zoning that the Owners and/or Developer make a written commitment concerning the use or development of the subject Property; and 1.5 WHEREAS, City has exercised its statutory authority by the enactment of Meridian City Code Section 11, Unified Development Code, which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.6 WHEREAS, Owners and/or Developer was granted annexation and zoning of the Property's described in Exhibit A, with a designation of R-2 (Low Density Residential District), R-4 (Low Density Residential District), R-8 (Medium Density Residential District), TN -C (Traditional Neighborhood Center District), L -O (Limited Office District) and TN -R (Traditional Neighborhood Residential District), (Municipal Code of the City of Meridian); and 1.7 WHEREAS, Owners and/or Developer made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the subject Property will be developed and what improvements will be made; and 1.8 WHEREAS, record of the proceedings for the requested annexation and zoning designation and the request for a modification of the Development Agreement of the subject Property held before the City Council, include responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and received further testimony and comment; and 1.9 WHEREAS, City requires the Owners and/or Developer to enter into a development agreement modification for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this development agreement, herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure re -zoning designation is in accordance with the amended Comprehensive Plan of the City of Meridian adopted August 6, 2002, Resolution No. 02-382, and the Zoning and Development Ordinances codified in Meridian City Code Title 11, and the recently approved Ten Mile Interchange Specific Area Plan (adopted June, 2007). DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 2 of 19 NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho 83642. 3.2 OWNERS: means and refers to Linder 109, LLC, whose address is 225 N. 91h Street, Suite 820, Boise, ID 83702; the Meridian Library District, whose address is 1326 West Cherry Lane, Meridian, Idaho 83642; and Joint School District No. 2., whose address is 1303 E. Central Drive, Meridian, Idaho 83642; Mission Investment Fund of the Evangelical Lutheran Church in America, whose address is 8765 W. Higgins Road, Chicago, Illinois 60631; DBTV, LLC, whose address is 6152 W. Half Moon Lane, Eagle, Idaho 83616; Corey Barton Homes, Inc. whose address is 1977 E. Overland Road, Meridian, Idaho 83642; and Cabra Creek, LLC whose address is 2228 W. Piazza Street, Meridian, Idaho 83646, the parties developing said Property and shall include any subsequent owner(s) of the Property. 3.3 DEVELOPER: means and refers to JLJ Enterprises, Inc., whose address is 2040 S. Eagle Road, Meridian, ID 83642 the party developing said Property and shall include any subsequent developer(s) of the Property. 3.4 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as described in Exhibit A describing the parcels to be annexed and zoned R-2 (Low Density Residential District), R-4 (Low Density Residential District), R-8 (Medium Density Residential District), TN -C (Traditional Neighborhood Center District), L -O (Limited Office District) and TN -R (Traditional Neighborhood Residential District), attached hereto and by this reference incorporated herein as if set forth at length. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 3 of 19 4. USES PERMITTED BY THIS AGREEMENT: The uses allowed pursuant to this Agreement are only those uses allowed under City's Zoning Ordinance codified at Meridian City Unified Development Code Section 11-2A- 2, 11-2B-2 and 11-2D-2, as follows: Conceptual construction and development of: SouthRidge Development Agreement Densities refined Residential — Single Family R2 58 R4 112 Rg 435 Apartments "Phase 4" (TN -R) 204 A artnzents "Phase 5 " (TN -R) 132 Beacon At SouthRidge (TN -C w/ a roved Rezone) 250 Total 1277 Commercial /Retail / Community Village Center 5 C -Store (Ten Mile / Overland) 3 Limited Office 5 Fire Station Parcel 1 School 1 Library 1 Total 16 Oen Space and Common Parks and Usable Open Space 22 Other Open Area Lots / Space 63 Total 85 Grand Total 1378 ® on approximately 290.87 acres in the R-2, R-4, R-8, L -O, TN -R, and TN - C zones pertinent to this AZ 06-031 application; Ten (10) parcels (to be developed and/or platted in the future) per the Property Boundary Adjustment Application submitted in September 2008 and approved on October 13, 2008. Note that four (4) of the lots indentified in the Property Boundary Adjustment as Parcels 2, 5, 8, and 9 may not require platting in order to develop (as a result of realignment of four legally buildable parcels); however, they will be required to submit and obtain approval of all necessary development applications; 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 4 of 19 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owners and/or Developer shall develop the Property in accordance with the following special conditions: 1. That all future development shall not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors. 2. That all future development of the TN -C and TN -R zoned lots with frontage on Overland Road and Linder Road, be subject to Design Review approval; that all TN -C zoned lots except for the public library, and the two 1 -story wings attached to the 4 -story assisted living facility on Parcel 2, develop consistent with UDC standards for the TN -C zone and that all commercial buildings in the TN -C zone be located between the a public street and the parking lot (as shown on the revised master concept plan dated 10/10/08, attached as Exhibit A.3). 3. That all TN -R zoned lots and uses will comply with the recently adopted TN -R standards adopted in the UDC (see also Ordinance# 06-1241); that the TN -R zoned area along Overland Road midway between Linder and Ten Mile will include: at least 20 multi -family dwelling units with the structures being located primarily between Overland Road and any surface parking area for the units; at least 20 attached single-family dwellings and/or townhouse units; that a useable common open space area (park) of at least 10,000 square feet, excluding parking areas and/or drainage areas, and including some recreational equipment (e.g. — gazebo with benches, BBQ areas, tot -lot, swimming pool, clubhouse, etc.) be provided on site; and an internal pedestrian connection to the property to the west shall be provided. 4. That all future development of the subject property shall be constructed in accordance with City of Meridian ordinances in effect at the time of development (building permit submittal). All of the future lots shall comply with the standard lot size, setbacks, and street frontage requirements of the R-29 R-4, R-8, L -O, TN -C and TN -R zones established in the UDC. 5. That the future uses and lots on this site shall conform to the District Regulations and Allowed Uses contained in the Unified Development Code (UDC), in effect at the time of development (building permit submittal). 6. That the applicant will be responsible for all costs associated with the sewer and water service extension. 7. That any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. 8. That prior to issuance of any building permit, the subject property be subdivided in accordance with the City of Meridian Unified Development Code, 9. That only one public street access (Overland Road), and no direct lot access DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 5 of 19 or driveways to Ten Mile Road, will be allowed on this site; that a maximum of five public street accesses, and up to two driveways, to Overland Road will be allowed on this site (not including the fire station, and subject to ACHD approval); and that a maximum of two public street accesses, and no direct lot access or driveways, to Linder Road will be allowed on this site (subject to ACHD approval). 10. That public street frontage as shown on the revised master concept plan, or a cross access/ingress-egress will be provided to Parcel #S1223110500, which is located on Linder Road. 11. With respect to existing private road easements, the applicant agrees to release any interest the subject properties may have in Windy Ridge Lane and/or Old Thorn Lane as the areas are developed and/or platted. During the platting of Parcel 10 (see recently submitted PBA), the applicant agrees to construct at least one stub street to the outparcel (Parcel 10 will be the subject of a future preliminary plat application). That the applicant agrees that they will not be allowed to record lots that are currently encumbered by private lane easements, until said easements are vacated. 12. Except for the assisted living facility on Parcel 2, the private (possibly public) park lot, and private clubhouse and pool shall be included with the platting of Phase 1 (also identified as Parcel 1 in the recently submitted PBA) but are not required to be constructed or platted with the first final plat (see also the attached/revised master site plan);. However, the park & private clubhouse & pool do need to be platted and constructed prior to platting or development on Parcels 3, 7, and 10 (as shown on the PBA). Note that appropriate development applications are approved for the following (see attached Property Boundary Adjustment): a.Parcels 2, 5, 8 and 9 do not require platting but will require development application approval (i.e. — CZC, DES and possibly CUP); b. Parcels 1, 3, 4, 6, 7, and 10 will require appropriate detailed preliminary platting/platting phases and final plats; and c.Development of all parcels must remain consistent with the adopted Ten Mile Area Specific Plan, as submitted and approved by the City. No variances to lot dimensions, setbacks or block lengths shall be requested by the applicant as part of the re -development or platting of the parcels. 13. That any future buildable lot shall not be encumbered by the existing Northwest Pipeline easement that bisects this property. 14. Street buffer landscaping shall be installed as follows: the street buffer adjacent to Linder Road on Parcel 1 in the TN -R zone shall be installed with the first final plat for phase 1; all of the street buffer landscaping adjacent to Linder Road on Parcel 3 shall be installed with the first development application for Parcel 3; all of the street buffer landscaping adjacent to Overland Road on Parcels 4, 5, and 6 shall be installed with the first development application on any of these parcels; all of the street buffer landscaping adjacent to Overland Road and Ten Mile Road on Parcels 7 and 10 shall be installed with the first development application on either of these parcels; the street buffer landscaping adjacent to Overland Road on Parcel 8 DEVELOPMENT AGREEMENT MODIFICATION - SOUTHRIDGE - MDA 08-004 PAGE 6 of 19 shall be installed with the development of Parcel 8; and the street buffer landscaping adjacent to Overland Road and Ten Mile Road on Parcel 9 shall be installed with the development of Parcel 9. At this time, the UDC does not require street buffer landscaping in the TN -C district; if the UDC changes in the future and street buffers are required, the applicant shall comply with future standards at the time of development. 15. That all internal landscaping shall be installed as each parcel develops or final plats, prior to occupancy of any structures within each phase. 16. That the applicant agrees to plat the existing public library and elementary school parcels with the first final plat of development. That the applicant will tile the drainage facility on the northern property boundary, between the elementary school site and the public library lot. 17. That with the construction of the first phase a 10 -foot wide multi -use pathway shall be constructed on this site generally consistent with the applicant's interconnectivity plan from Linder Road to the park (temporarily terminating at the largest park) with the remainder out to Ten Mile Road to be constructed with future phases as they are brought in for development or platting. The pathway from the largest park to Linder Road shall be constructed prior to platting or development on Parcels 3, 7 and 10 (as shown on the PBA). The city will require additional multi -use pathways that are consistent with the City's Pathways Plan, generally along the Ridenbaugh Canal and/or within the northwest pipeline easement, as the parcels develop. 18. That the applicant agrees to provide at least the following amenities on this site: a community clubhouse, pool area, and tot lot; and any other amenities required by the Commission and/or Council at the public hearings. 19. That the applicant construct the Black Cat Trunk through this development the intersection of S. Linder Road and American Frontier Drive with the first phase of this project. The invert elevation at this point shall be in compliance with the City of Meridian's Master Sewer Plan. 20. That the applicant agrees to construct a development and public street system on this site that is in general compliance with the submitted revised Overall Master Concept Plan (conceptual Project Master Development Plan), prepared by The Land Group, Inc., labeled sheet 1, dated 10/10/08, with the provisions mentioned above (detailed approval of the internal street systems will be reviewed and approved with the development or platting of each parcel). Provide a stub street, to at least one of the 5 -acre lots in Val Vista Subdivision, when the applicable/adjacent portion of PBA Parcel 47 is platted. Said stub street shall be located near the west property line. Similarly, provide a public stub street to either, Parcel #S1223233905 or S#1223234100 to the west, when PBA Parcel #7 appropriately plats and develops. NOTE: In accordance with ACHD policy, the applicant should include language at temporary termini of these stub streets that state that the roadways will be extended in the future (portions of the fences will have to be removed to accomplish this). DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 7 of 19 21. The applicant has agreed to limit the height of homes on the southern border shared with Val Vista Subdivision and Aspen Cove Subdivision to a single story with a maximum height of 22 feet (measured from either the mid point of the front of the lot at the top back of curb, or the mid point of the rear of the lot (whichever is more restrictive), to the average height of the highest roof surface. The applicant has also agreed to provide a greater than 50 -foot rear setback for the lots along the southern boundary. The applicant has also agreed, and shall be required to construct a solid 6 -foot tall masonry fence adjacent to the lots in Val Vista Subdivision and Aspen Cove Subdivision, prior to issuance of building permits within the first final plat phase of the development. 22. The applicant shall be required to construct a minimum of 1,000 residential units on the property and a maximum of 1,277 residential dwelling units on the property, unless otherwise specifically approved by the City Council through subsequent applications. 23. The applicant shall comply with all adopted state and federal air and dust particulate emission standards. The applicant shall make all reasonable attempts to abate (mitigate) dust settling on adjacent properties generated by the development of the property. The applicant shall keep a water truck on site at all times, unless otherwise allowed by authorized city staff, and the applicant shall use said truck to abate the emission of dust. 24. With the development of the village center at Overland Road and Linder Road, the applicant shall incorporate and build at least one transit stop, including benches and covers. The applicant shall incorporate and construct a park and ride area near the proposed fire station and Ten Mile Road, 25. Prior to the signature of the first final plat, the applicant shall submit and obtain Design Review approval (if established); or submit and obtain City Council approval (or a development agreement modification) of plans that proposes specific and detailed architectural guidelines for this development and that address (at a minimum) variety in structures within a block, building mass, building materials, rooflines, colors, and architectural styles. 26. The applicant shall work with ACHD to align Overland Road to accommodate development of the Prather property to the west (across Ten Mile Road). 27. Developer shall be allowed to submit development application(s) that may not be contiguous with any previously submitted or approved development phase(s) or plats within the development. 28. For access purposes to Parcel 9, a City approved access shall be provided to parcel 9 from/across Parcel 10 prior to building construction. 29. For access purposes to Parcel 5, a City approved access shall be provided to Parcel 5 across Parcel 4, prior to development. 30. The number of building lots along the southern property boundary that abut the lots in Val Vista Subdivision shall be the same as approved with the original conceptual development plan. The two additional lots shown on the revised concept plan in Exhibit A.3 along this boundary are not approved. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 8 of 19 6. COMPLIANCE PERIOD/CONSENT TO REZONE: This Agreement and the commitments contained herein shall be terminated, and the zoning designation reversed, upon a default of the Owners and/or Developer or Owners' and/or Developers' heirs, successors, assigns, to comply with Section 5 entitled "Conditions Governing Development of Subject Property" of this agreement within two years of the date this Agreement is effective, and after the City has complied with the notice and hearing procedures as outlined in Idaho Code § 67- 6509, or any subsequent amendments or recodifications thereof. 7. CONSENT TO DE -ANNEXATION AND REVERSAL OF ZONING DESIGNATION: Owners and/or Developer consent upon default to the reversal of the zoning designation of the Property subject to and conditioned upon the following conditions precedent to -wit: 7.1 That the City provide written notice of any failure to comply with this Agreement to Owners and/or Developer and if the Owners and/or Developer fails to cure such failure within six (6) months of such notice 8. INSPECTION: Owners and/or Developer shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Development Agreement and all other ordinances of the City that apply to said Development. DEFAULT: 9.1 In the event Owners and/or Developer, Owners and/or Developer's heirs, successors, assigns, or subsequent owners of the Property or any other person acquiring an interest in the Property, fail to faithfully comply with all of the terms and conditions included in this Agreement in connection with the Property, this Agreement may be modified or terminated by the City upon compliance with the requirements of the Zoning Ordinance. 9.2 A waiver by City of any default by Ownesr and/or Developer of any one or more of the covenants or conditions hereof shall apply solely to the breach and breaches waived and shall not bar any other rights or remedies of City or apply to any subsequent breach of any such or other covenants and conditions. 10. REQUIREMENT FOR RECORDATION: City shall record either a memorandum of this Agreement or this Agreement, including all of the Exhibits, at Owner and/or Developer's cost, and submit proof of such recording to Owner and/or Developer, prior to the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 9 of 19 11. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. 12. REMEDIES: This Agreement shall be enforceable in any court of competent jurisdiction by either City or Owners and/or Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 12.1 In the event of a material breach of this Agreement, the parties agree that City and Owner and/or Developer shall have thirty (30) days after delivery of notice of said breach to correct the same prior to the non -breaching party's seeking of any remedy provided for herein; provided, however, that in the case of any such default which cannot with diligence be cured within such thirty (30) day period, if the defaulting party shall commence to cure the same within such thirty (30) day period and thereafter shall prosecute the curing of same with diligence and continuity, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 12.2 In the event the performance of any covenant to be performed hereunder by either Owner and/or Developer or City is delayed for causes which are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 13. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under Meridian City Code, to insure that installation of the improvements, which the Owner and/or Developer agrees to provide, if required by the City. 14. CERTIFICATE OF OCCUPANCY: The Owner and/or Developer agrees that no Certificates of Occupancy will be issued until all improvements are completed, unless the City and Owner and/or Developer has entered into an addendum agreement stating when the improvements will be completed in a phased developed; and in any event, no Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the City. 15. ABIDE BY ALL CITY ORDINANCES: That Owner and/or Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de -annexation if the owner or his assigns, heirs, or successors shall not meet the conditions contained in the Findings of Fact and Conclusions of Law, this Development Agreement, and the Ordinances of the City of Meridian. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 10 of 19 16. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: DEVELOPER: c/o City Clerk JLJ Enterprises, Inc. City of Meridian 2040 South Eagle Road 33 E. Broadway Ave. Meridian, ID 83642 Meridian, ID 83642 OWNERS: Linder 109, LLC Corey Barton Homes, Inc. 225 N. 91h Street, Suite 820 1977 E. Overland Road Boise, Idaho 83702 Meridian, Idaho 83642 Meridian Library District DBTV, LLC 1326 West Cherry Lane 6152 W. Half Moon Lane Meridian, Idaho 83646 Eagle, Idaho 83616 Joint School District No. 2 Cabra Creek, LLC 1303 E. Central Drive 2228 W. Piazza Street Meridian, Idaho 83642 Meridian, Idaho 83646 Mission Investment Fund of the Evangelical Lutheran Church in America 8765 W. Higgins Road Chicago, Illinois 60631 with copy to: City Attorney City of Meridian 33 E. Broadway Avenue Meridian, Idaho 83642 16.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 17. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 1 ] of 19 18. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 19. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner and/or Developer of the Property, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner and/or Developer, to execute appropriate and recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion, had determined that Owner and/or Developer have fully performed its obligations under this Agreement. 20. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owner and/or Developer and City relative to the subject matter hereof and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owner and/or Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing re -zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 12 of 19 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. DEVELOPER: JLJ ENTERPRISES, INC. OWNERS: LINDER 109, LLC amA L. JeweU<Va-riaAg Member IAN LIBRARY DISTRICT By: JOINT SCHOOL DISTRICT NO.2 By; MISSION INVESTMENT FUND OF THE ENVANGELICAL LUTHERAN CHURCH IN AMERICA Vice President DBTV, LLC Barton Homes, Inc. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 13 of 19 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. DEVELOPER: JLJ ENTERPRISES, INC. James L. Jewitt, President OWNERS: LINDER 109, LLC MISSION INVESTMENT FUND OF THE ENVANGELICAL LUTHERAN CHURCH IN AMERICA James L. Jew , Managing Member Affiaex, y 1 on, Vice President MERIDIAN LIBRARY DIS JOINT SCHOOL DISTRICT NO.2 DRTV_ T,T.r Corev Barton Homes, Inc. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 13 of 19 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided, DEVELOPER: JLJ ENTERPRISES, INC. OWNERS: LINDER 109, LLC MERIDIAN LIBRARY DISTRICT By: 17'I r pct p rr JOINT SCHOOL DISTRICT NO.2 By: MISSION INVESTMENT FUND OF THE ENVANGELICAL LUTHERAN CHURCH IN AMERICA Harvey DBTV,LLC By: ice President Corey Barton Homes, Inc. By: DEVELOPMENT AGREEMENT MODIFICATION - SOUTHRIDGE - MDA 08-004 PAGE 13 of 19 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. DEVELOPER: JLJ ENTERPRISES, INC. James L. J OWNERS: LINDER 109, LLC MERIDIAN LIBRARY DISTRICT JOINT SCHOOL DISTRICT NO.2 MISSION INVESTMENT FUND OF THE ENVANGELICAL LUTHERAN CHURCH IN AMERICA HarveyOlson, ce President DBTV,LLC By �1m0`�� E.✓ �cs(i p1pnay �i Corey Barton Homes, Inc. DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 13 of 19 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. DEVELOPER: JLJ ENTERPRISES. INC. OWNERS: LINDER 109, LLC James L. Jew Managing Member MERIDIAN LIBRARY DISTRICT By: JOINT SCHOOL DISTRICT NO.2 Ce By: MISSION INVESTMENT FUND OF THE ENVANGELICAL LUTHERAN CHURCH IN AMERICA Harvey Olson ce President DBTV,LLC By: Corey Barton Homes, Inc. By: DEVELOPMENT AGREEMENT MODIFICATION - SouTHRIDGE - MDA 08-004 PAGE 13 of 19 Cabra Creek, LLC By: Mike McCollum, Manager CITY OF MERIDIAN i �, By. Mayor Tr/01 y de Weerd O�p4pCEDAUUU�,ATTEST: �G j_6 _ n r city of r SEAL yrs`'<<►� TItW5 * i City Clerk DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 14 of 19 STATE OF IDAHO ) ss County of Ada On this D, day of YJOVQyyloe,-, 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared James L. Jewett, known or identified to me to be the President of JLJ Enterprises, Inc., who executed the instrument and acknowledged to me that he executed the same on behalf of such corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Kola. (SEAL) ;�' TBOFvo •• STATE OF IDAHO ) ss County of Ada ) �U' u't'- Notary Public for Idaho Residing at: U -R Og, My Commission Expires: — On this V' day of Novt,,joe(-, 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared James L. Jewett, known or identified to me to be the Managing Member of Linder 109, LLC, who executed the instrument and acknowledged to me that he executed the same on behalf of such corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. None, 4V • ®'tib=-- �l,T•. O'tAR,.,��;® (SEAL) 19 1 • •by Mny( tC' ®®®�.�• .A2'L OFIgo A Avg ' Notary Public for Idaho y Residing at: �jA tv pay My Commission Expire:s - DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 15 of 19 STATE OF IDAHO ) : ss County of Ada ) On this 2 S day of 0 e , 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared `rf - o/ /, W- , known or identified to me to be the II Uig 46 e, of DBTV, LLC, who executed the instrument and acknowledged to me that he executed the same on behalf of such corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) ;• P,RY -U: o • ® �.. ®®® L z . P0 ®: sT F *018 n, a 1+•`' STAT"F IDAHO ) ss County of Ada ) On this dby of in and for said State, pers or identified to me to be t executed the instrument and corporation. y appeared IN WITNESS WHEREOF, I have day and year in this certificate first above (SEAL) l/ r lic for Ida o Residing at: p4wft at W" My Commission Expires: ' Z' 2011, before me, the undersigned, a Notary Public , known of Corey Barton Homes, Inc., who to me that he executed the same on behalf of such set my hand and affixed my official seal the Notary Public for Idaho Residing at: My Commission Expires: DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 16 of 19 STATE IDAHO ) : ss County of Ada ) On this da XO-. in and for said State, peror identified to me to e instrument and acknowledged to 2011, before me, the undersigned, a Notary Public appeared , known of DBTV, LLC, who executed the he executed the same on behalf of such corporation, IN WITNESS WHEREOF, I have- day aveday and year in this certificate first above (SEAL) STATE OF IDAHO ) ss County of Ada ) to set my hand and affixed my official seal the Notary Public for Idaho Residing at: My Commission Expires: On this a?qday of Noye►,.,Jog,, , 2011, before me the undersigned, a Notary Public in and for said State, personally appeared S e'r evia LSU r 14� , known or identified to me to be the CEbiop,,cafin,,L of Corey Barton Homes, Inc., who executed the instrument and acknowledged to me that he executed the same on behalf of such corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. m 0TAR�`.�'�;. (SEAL) r%% % C, 6'40 ATE OF�.Y'®. Notary Public for Idaho Residing at: Nu c My Commission Expires:' DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 16 of 19 STATt, CALIFORNIA ) : ss County of On this y of in and for said State, pe or or identified to me to be th instrument and acknowledg( , 2011, before me, the undersigned, a Notary Public appeared , known of Cabra Creek, LLC., who executed the me that he executed the same on behalf of such corporation. IN WITNESS WHEREOF, day and year in this certificate first (SEAL) STATE OF IDAHO ) ss County of Ada ) s hereunto set my hand and affixed my official seal the written. Notary Public Residing at: _ My Commission California On this day of 2011, 2011, before me, t=W(iE ersigned, a Notary Public in and for said State, personally appeared 1 Cl A - , known or identified to me to be the IJI gZ0_ ry of Meridian Library District, who executed the instrument and acknowledged to me that he executed the same on behalf of such corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ( MELANIE0. AAW NOUWPVW Stab of woo 0' 000 My Commission Expires: DEVELOPMENT AGREEMENT MODIFICATION - SouTHRIDGE - MDA 08-004 PAGE 17 of 19 STATE OF IDAHO ) : ss County of Ada ) On this `day of 2011, befor me, the undersjgned, a Notary Public in and for said State, personally appeared ��x 11% 6 IZ4. known or identified to me to be the e �_ of Cabra Creek, LLC, who executed the instrument and acknowledged to me thatle executed the same on behalf of such corporation. IN WITNESS WHEREOF, I have hereunto set my hand and axed my official seal the day and year in this certificate first above written. ®,o�G®®® DARE®ti,,�,®® c. (SEAL)' : OT A R r % 00 °011811101611%0 STATE%Ada HO ) ss County ) On thisay of in and for said State, peon: or identified to me to be executed the instrument and corporation. Notary Public for Idaho SC DARLING Residing at: ESrROW OFFICER My Commission Expire$�ESjbING: EAGLE, ID COMMISSION EXPIRES: 11-28-13 , 2011, before me, the undersigned, a Notary Public appeared , known of Meridian Library District, who jnowledged to me that he executed the same on behalf of such IN WITNESS WHEREOF, I ha hereunto set my hand and affixed my official seal the day and year in this certificate first above written, (SEAL) Notary Public fo Residing at: My Commission DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 17 of 19 STATE OF IDAHO ) : ss County of Ada ) On this 1(ok day of NoYdVVLOW , 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared Li via a d,tayLe— , known or identified to me to be the of Joint School District, No. 2, who executed the instrument and acknowledged to me that he executed the same on behalf of such corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ,k • tk '. puB�,1G ®0 4s ®� E 1 , ,., OF ,. eenuee�`�® STATE OF AHO ) ss County of Ada ) Notary Public or Idaho Residing at: J _ My Commission Expires: 3 •a7-15 On this day f , 2011, before me, the undersigned, a Notary Public in and for said State, perso lly appeared Harvey Olson, known or identified to me to be the Vice President of Mission vestment Fund of the Evangelical Lutheran Church in America, who executed the instru ent and acknowledged to me that he executed the same on behalf of such church. 1N WITNESS WHEREOF, I have he unto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) Notary Public for IdahZ�\ Residing at: My Commission Expires: DEVELOPMENT AGREEMENT MODIFICATION — SouTHRIDGE — MDA 08-004 PAGE 18 Of 19 STATEOF IDAHO ) ss County of Ada ) On this daVvf , 2011, before me, the undersigned, a Notary Public in and for said State, perso lly appeared , known or identified to me to be the of Joint School District, No. 2, who executed the instrument and acknowledged to me that he ecuted the same on behalf of such corporation. IN WITNESS WHEREOF, I h4ve hereunto set my hand and affixed my official seal the day and year in this certificate first above Itten. (SEAL) Notary Public for ho Residing at: My Commission Expires: -J:�- A-loI ) STATE OF : ss County of AAs-imt_ ) - On this *State, day of "� 2011 before me, the undersigned, a Notary Public in and for said personally appeared Harvey Olson, known or identified to me to be the Vice President of Mission Investment Fund of the Evangelical Lutheran Church in America, who executed the instrument and acknowledged to me that he executed the same on behalf of such church. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) OFFICIAL SEAL G ERLY L CHARLESTON Public - State of Illinoisission Expires Mar 24, 2014 Zeetary Pu c for Idaho siding :mss My Commission Expir DEVELOPMENT AGREEMENT MODIFICATION — SouTHRIDGE — MDA 08-004 PAGE 18 of 19 STATE OF IDAHO ) ss County of Ada ) On this 13 4,%1 day of ��cem�� _, 2011, before me, a Notary Public, personally appeared Tammy de Weerd and Jaycee L. Holman, known or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ®GODS.• ®.•"ZCA! p6!0 Ny arPublic r Idaho ® ® Residing at: • Commission expires:gyl •®': �'E OF 19:®® DEVELOPMENT AGREEMENT MODIFICATION — SOUTHRIDGE — MDA 08-004 PAGE 19 of 19 I- W - THE LAND GROUP, INC. www.thelandgroupinc.com Eagle 462 L Shore Dr, Suite 100 Eagle, Idaho 83616 P 208.939.4041 F 208.939.4445 TRANSMITTAL V1008 Transmitted Via: ® Courier ❑ Fed Ex ❑ US Mail ❑ UPS ❑ Pick Up ❑Fax To: Sonya Watters From: Jason Densmer Company: City of Meridian Planning Date: Dec. 5, 2011 Address: 33 E. Broadway Ave. Project: Southridge Subdivision Meridian, ID Original document with all signatures and notary blocks Phone #: Project #: 110075 Fax #: Date Pages: Description CC: 12/5/11 Re: Cover Letter Copies Date Pages Description 1 12/5/11 1 Cover Letter 1 12/5/11 Compiled Development Agreement Modification — MDA 08-004 Original document with all signatures and notary blocks If enclosures are not as noted, kindly notify us immediately. Notes fir Site Planning ® Landscape Architecture e Civil Engineering o Golf Course Irrigation & Engineering 9 Graphic Design 9 Surveying THE LAND GROUP, INC. December 5, 2011 Ms. Sonya Watters Associate City Planner City of Meridian 33 E. Broadway Ave. Meridian, ID 83642 Re: Southridge — Development Agreement Modification — MDA 08-004 Dear Ms. Watters: I am pleased to enclose the original Development Agreement Modification (MDA 08-004) for the Southridge project. The enclosed document has been adjusted to reflect the current property ownership, but otherwise is as was approved by the Council in 2008. This document is being provided for your use in obtaining final signatures from within the City, and then recording the final agreement. Upon completion of these steps, please supply a copy of the recorded development agreement for my files and distribution to the affected property owners. If you have any questions or need further information, please don't hesitate to contact me at 208-939- 4041. Sincerely, rAwk-10- Jso PE THE LAND GROUP, INC. Site Planning ® Landscape Architecture ® Civil Engineering ® Golf Course Irrigation & Engineering ® Graphic Design ® Surveying 462 E. Shore Drive, Suite 100 ® Eagle, Idaho 83616 • P 208.939.4041 • www.thelandgroupinc.com A• • DATE: December 13, 2011 ITEM NUMBER: 5A ITEM TITLE: Ten Mile Road Corridor Intersection Configurations MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS November 29, 2011 TO: Commissioners, Director, and Deputy Directors FROM: Matt Edmond, Senior Transportation Planner SUBJECT: Ten Mile Corridor Intersection Analysis Status Report Commission Work Session – December 7, 2011 Rebecca W. Arnold, President John S. Franden, Vice President Carol A. McKee, Commissioner Sara M. Baker, Commissioner David L. Case, Commissioner Planning & Programming Executive Summary The opening of the Ten Mile Interchange and revised planning assumptions have prompted ACHD staff to reevaluate the likely transportation needs at the six unimproved major intersections along Ten Mile Road south of 1-84 between now and 2035. The purpose of this work session is to brief the Commission on the progress of this effort to date, and get direction from the Commission on programming an Interim signal at Ten Mile and Amity in the Five -Year Work Plan (FYWP). Additionally, staff is proposing what to do next before adopting a formal action on the Ten Mile intersections. Facts & Findings The opening of the Ten Mile Interchange in 2011 has created conditions that may lead to precipitous development and a rapid increase in traffic demand along Ten Mile Road in the vicinity of 1-84. While Ten Mile Road has been improved north of the interchange to Cherry Lane, improvements have not been made to the south beyond the Overland intersection. The ACHD Traffic Department, in response to a request by the city of Kuna, conducted a technical analysis of each of these intersections, based on Communities in Motion (CIM) 2035 demographics. All six intersections south of Overland are currently stop -controlled and five are expected to fail between now and 2035. Of these five intersections, only three are listed in the current Capital Improvements Pian (CIP) and South Meridian Transportation Plan (SMTP)—Victory, Amity, and Lake Hazel—and only two are listed in the Five -Year Work Plan—Victory as an interim signal in 2012 and Amity as a full intersection project in preliminary development. The technical analysis indicates interim treatments for the Victory, Amity, Lake Hazel, and Columbia intersections may be required by 2017 (See Table 1 Below). Staff proposes that the Amity interim signal be programmed in the FYWP, and the Lake Hazel and Columbia intersections be prioritized for interim (single -lane) roundabouts, but not yet programmed for improvement until the need begins to materialize. In addition to the Ten Mile intersection analysis, staff expects to have a preliminary project list for the CIP update—likely including the Victory, Amity, Lake Hazel, and Columbia intersections—in January, Ada County Highway District . 3775 Adams Street . Garden City, ID , 83714 • PH 208 387-6100 e FX 345-7650 • www.achdidaho.org and an update to the SMTP—which will include the Victory, Amity, and Lake Hazel intersections—in April. Table 1: improvement Phasing Summary (Preliminary) 1—The design process should include a feasibility study to verify the preferred intersection traffic control (e.g., roundabout or signal). 2 — Construction years to be determined by the prioritization and programming process which incorporates regularly updated traffic counts and monitors safety trends. 3 — Subsequent analysis indicates that this intersection was still operating at an acceptable level of service after school began in Fall 2011. Fiscal Implications The fiscal impacts of implementing the interim improvements listed in Table 1 above in the FYWP are listed in Table 2. Planning analysis only recommends programming the Amity intersection as an interim signal in the FYWP, and incorporating the other interim improvements into the FYWP prioritization. Table 2: Fiscal Impact Summary Interim Improvement Fiscal Impact forecast Need Based Improvements Single -lane, expandable roundabout at Lake Hazel $3,200,000 Single -lane, expandable roundabout at Columbia $1,200,000 Interim Improvement hong Ter„m lmploarement 777N_ Traffic Control Estimated Trade Contto .Estlin d Devices Timeframez pevrce":":. , „ Ttmefrare Ten Mile Road & interim Signal 2011-2012 Ultimate Signal 2016-2025 Construct interim signal in 2012. Victory Road Ten Mile Road & Interim Signa) 2011 3 Ultimate Signal 2023-2026 Plan Interim signal for Amity Road construction in 2013-2017 FYWP, Ten Mile Road & Single -Lane Dual -Lane Prioritize and plan improvement Lake Hazel Road Roundabout 2014-2015 Roundabout ' 2024-2025 project. Ten Mile Road & Single -Lane Dual -Lane Prioritize and plan improvement Columbia Road Roundabout . 2014-2017 Roundabout ` 2026-2027 project. Ten Mile Road & All -Way Stop .:2023-2026 Single -Lane 2028-2033 Plan improvement project. Hubbard Road Roundabout ` Monitor; traffic and safety trends. Ten Mile Road & All -Way Stop Unidentified Single -Lane ' 2035+' 'Monitor traffic and safetytrends. Deer Flat Road Roundabout 1—The design process should include a feasibility study to verify the preferred intersection traffic control (e.g., roundabout or signal). 2 — Construction years to be determined by the prioritization and programming process which incorporates regularly updated traffic counts and monitors safety trends. 3 — Subsequent analysis indicates that this intersection was still operating at an acceptable level of service after school began in Fall 2011. Fiscal Implications The fiscal impacts of implementing the interim improvements listed in Table 1 above in the FYWP are listed in Table 2. Planning analysis only recommends programming the Amity intersection as an interim signal in the FYWP, and incorporating the other interim improvements into the FYWP prioritization. Table 2: Fiscal Impact Summary Interim Improvement Fiscal Impact Interim signals at Amity, Lake Hazel, or Columbia $280,000 each' Single -lane, expandable roundabout at Lake Hazel $3,200,000 Single -lane, expandable roundabout at Columbia $1,200,000 IAn interim signal at Amity would delay the need for the full signal improvement, which is currently programmed for $2,930,000 in preliminary development. There would be no direct fiscal impacts for adopting additional right-of-way preservation at the intersections in the near term, as it would only be dedicated as a condition of development for properties in the vicinity of the intersections. This is, of course, notwithstanding any portion of right- of-way preservation already identified as impact -fee eligible in the CIP. Should it become necessary to construct an improvement at an intersection before all the right-of-way has been dedicated through development, ACHD would have to acquire any remaining right-of-way at market value. Policy Implications The technical analysis findings depart from previous policy decisions made by ACHD and its partner agencies at the following locations. 2 ® Victory Road: The technical analysis identifies a need to widen Victory Road to five lanes in the future; however, the CIP, the SMTP, and the Master Street Map all limit Victory to three lanes. Staff will address the issue of constraints on Victory Road with Meridian and the public through the SMTP update. ® Amity Road Roundabout: The technical analysis identifies a need for an expanded conventional intersection; however, the SMTP and Amity Corridor Roundabout Study have previously recommended a dual -lane roundabout at this intersection. ACHD staff will address these differences through the SMTP update and seek input on a possible interim signal with Meridian City Council. ® Lake Hazel Intersection: The technical analysis recommends a dual lane roundabout (with one bypass lane), where the SMTP and the draft CIP both recommend expanded conventional intersections. Staff will resolve this issue based on the CIP preliminary project list and the SMTP update. These items should be resolved with partner agencies before taking a final action on the Ten Mile corridor, and before any significant development along the corridor occurs that might adversely impact one or more alternatives. Kuna staff has previously proposed to adopt a planning overlay along Ten Mile as a regional mobility corridor to facilitate access management and right-of-way preservation. ACHD will discuss this possibility with the new administration in Kuna in the coming weeks, as well as Meridian during the SMTP update. Interim Improvement Alternatives 1. Propose an interim signal for the Amity intersection in the FYWP, and prioritize the Lake Hazel and Columbia intersections as interim (single -lane) roundabout projects. 2. Do not program interim improvements into the FYWP at this time (retain Ten Mile & Amity as a full intersection project in PD). Interim Improvements Recommendation Staff recommends Alternative 1, program an interim signals for the Amity intersection in the FYWP, and prioritize the Lake Hazel and Columbia intersections as single -lane roundabout projects. Next Steps ACHD staff will present the findings of the technical analysis to Kuna and Meridian city councils and solicit their input in the coming weeks. Staff will then seek public input at a meeting in February or March of next year, and present findings and recommendations to the Commission at a follow-up meeting as soon as the results can be compiled. December 13: Meridian City Council work session December 20: Kuna City Council work session February/March 2012 (exact date and location TBD): Public Involvement Meeting March/April 2012 (exact date TBD): Follow-up session with Commission 3 r DATE: December 13, 2011 ITEM NUMBER:6 Items Moved From Consent Agenda MEETING NOTES ,--ficyu� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS • • • AAM �- - ber 13, 2011 ITEM TITLE: Mayor's Office: Community Liaison Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: December 13, 2011 ITEM NUMBER: 7 ITEM TITLE: Police Department: Mayor's Anti -Drug Coalition Quarterly Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: December 13, 2011 UMAIM Legal Department: Solid Waste Advisory Commission 2011 Annual Report MEETING NOTES X - --0 I /� 1041�- Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION No DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memorandum 2011 Annual Report of the Meridian Solid Waste Advisory Commission To: The Mayor and City Council From: Nancy Mann, Chair of the Meridian Solid Waste Advisory Commission Re: 2011 Annual Report This year the Solid Waste Advisory Commission (SWAC) membership was comprised of five citizens, three City employees, and 2 ex officio members. The Youth Commissioner seat remained vacant during the year although it has recently been filled for 2011/12. Koryne Miller, a freshman from Meridian High School has already attended her first meeting and is very excited to serve on SWAC. We thank the Mayor for her selection and City Council for her appointment. Upon Commissioner Sauer's decision not to seek renewal of his appointment to Seat One upon the expiration of his term on October 31, 2011, the Mayor's Office solicited applications from the public to fill the vacancy, and the Mayor recently selected Mr. Jeffrey Townsend to be his replacement. City Council appointed Mr. Townsend to serve a three-year term beginning November 15, 2011. While Commissioner Sauer fully and responsibly served on SWAC and his presence will be missed, we are very excited to welcome Mr. Townsend and look forward to working with him. SWAC's major accomplishment this year was capitalizing on the dynamic comeback of secondary market recycling revenue and SSC's willingness to develop a revenue sharing proposal with the City so that the Community Recycling Fund could be reinstated. SWAC worked hard to develop a newly crafted City of Meridian Recycling Community Fund Program (CRFP) with more specific project selection criteria and application requirements which was approved by City Council on September 13. 2011. On November 9, 2011 the City Council approved the first two projects for funding under the new program. Both projects were sponsored by SWAC and consist of: (1) purchase and installation of recycling containers at Settler's Park as a pilot program for City parks, and (2) purchase of reusable bags made from 30% recycled materials for recycling promotional purposes within the community. SWAC will closely monitor the progress of both projects and update City Council accordingly. SWAC is in the planning process for bringing the CRFP to the public beginning in early 2012. Another new program that SWAC worked with SSC to develop was the Spring Cleaning Unlimited Collection Week which tools place April 4-8, 2011. It was well received. Throughout the year, other Commission business included: ® Monitoring feedback from SSC and the public regarding the City's fully automated solid waste and recycling collection system. Feedback on the new program has been positive; 2011 Annual Report of the Solid Waste Advisory Commission / / 1 DATE: December 13, 2011 ITEM NUMBER: 7D ITEM TITLE: Police Department: Interact Business Group Consultants Reporting on Public Safety Training Center 1h1:41=`�h[ti? Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS City of Meridian Public Safety Training Facility I Strategic Business Plan December 13, 2011 EXECUTIVE SUMMARY S r� City of Meridian Public Safety Training Facility Strategic Business Plan fism� Interact Business Group Valley Center, CA December 13, 2011 "Prqf�ssionalism Enhanced Through Stiperior Training" 1 of 10 City of Meridian Public Safety Training Facility i Strategic Business Plan December 13, 2011 EXECUTIVE SUMMARY 1. The City of Meridian Police & Fire Departments are collaborating on a project to build a Public Safety Training Facility on city -owned property adjacent to the Police Department Headquarters Building on Watertower Avenue. The City of Meridian has commissioned the Interact Business Group of Valley Center, California, to conduct research on several key issues related to the training of Meridian's fire and police service personnel. IBG is a leading consulting firm specializing in the training needs, facility requirements, and cost relationships of public safety training organizations. The primary task of this project is to develop''a Strategic Business Plan that may be used by key decision makers to make informed and competent decisions for the safety and well-being of the city personnel, the citizens and property in the community. This Strategic Business Plan evaluates options and recommends the best and most practical course of action for providing 'required training activities for Meridian's Fire & Police Departments. At the direction of the Police a questions in order to meet the will use the traini ire Departments (the Partners), IBG answered seven -essed objectives of this report. The questions are: cility? • What training will be provided at the facility? • What will it cost to build the facility? • What will it cost to annually operate the facility? • What are the preliminary site plans and equipment requirements? • What is the cost benefit of the training facility? Potential of offering training classes to outside public agencies and industries? This report includes a complete needs assessment of the training population size (number of students) and the training hours required by the Partners at current training levels, as well as anticipated future levels. Conclusions were formed after a lengthy "Nofessioiialistn Enhances' Tlitwitg-h Supei m Ttwini,o " 2of10 City ofMeridian Public Safety Training Facility /Strategic Business Plan December 13^2Vi1 EXECUTIVE SUMMARY analysis of these requirements. The analysis included extensive interviews with the Project Partners. These interviews were conducted in person and via telephone by lBG. Further, |BG identified federal, state, and local fire training standards and incorporated these into the needs assessment. The completed needs assessment identified each required training class, total training hours, number of students for each class, training presentation level, and training facilities needed to successfully accomplish the training (classroom, training props, and so on). The following summarizes the findings: Summary of all Class Hours By Department, by Division Fire 45,608 Operations Division at Current Training Center 34,482 Operations Division Classes at New Proposed 9,920 -Training Prevention Division at Current Training Center 694 Prevention Division'Classes at New Proposed Training 512 Police 55,722 In -Service 27,882 Sponsor 27,840 Outside User 7,392 Outside Police 4,928 Outside Fire 2,464 Grand Total 108,722 The Project Team was asked to assign a training category to each class based on its level of training presentation. Following is the definition of each category as provided by 0 Category 1— Training required by law (federal, state) or department policy. Also, training required to safely operate equipment that is needed to carry out a person's job assignment, This required training he being omnied out but often at minimum level due to the lack of facilities. Training in this category is not being performed bJthe satisfaction ofthe department's expectations. 0 Category 2—Training required by law and a person's job assignment (same as above). This required training is being carried out to a satisfactory level of u afinmEnho/nccd Thoo/meli Training" 3of10 City of Meridian Public Safety Training Facility / Strategic Business Plan December 13, 2011 EXECUTIVE SUMMARY • Category 3—Desired training. Training the department would like to perform, but due to lack of facilities, is not being carried out. This training includes employee basic work skills. • Category 4—Career development skills training. Training to advance the career growth of an employee. Flours by Category 68 First Aid/CPR % of Simulated City For Street Training Exercises % of Tactics and Strategy % of Officer Survival Meridian Total Meridian Total Total Grand 40 Fire Fire Police , Police Hours Total Category 1— Not performed to a satisfactory level 26,350 58% 21,052 38% 47,402 47% Category 2 — Performed to a satisfactory level 7,682 17% 15,926 29% 23,608 23% Category 3 — Desired training not being done 8,528 19% 13,224 24% 21,752 21% Category 4 — Career development level 3,048 7% 5,520 10% 8,568 8% Total Hours 45,608 1 100% 55,722 100% 1 101,330 1 100% A web survey was con (53%) percent of surve fee for training conduct indicated a total studer the Meridian Public Sa' desired classes by ann ucted of local public agencies and private industry. Fifty-three respondents indicated a willingness to use and pay a reasonable :d at the training center. Based on survey results the respondents forecast of around 800 students per year attending classes at Ay Training Facility. The following table illustrates the most ial student total. Most Popular Classes For Outside Users, By Student Totals Live Fire Simunition 68 First Aid/CPR 63 Simulated City For Street Training Exercises 59 Tactics and Strategy 55 Officer Survival 54 Strategy and Tactics Simulator 50 Fire Officer Development 46 Mass Casualty Incidents 40 Building Search 25 Defensive Tactics 25 "Professionalfsna Enhanced Arough SqpeHor Training" 4of10 City of Meridian Public Safety Training Facility / Strategic Business Plan December 13, 2011 EXECUTIVE SUIAIJARY Most Popular Classes For Outside Users, By Student Totals Less Lethal/Taser 25 Mobile Field Force/Riot Control 25 An additional 2,000 training student sessions for law enforcement "qualification shoots" is forecasted. These qualification shoots may last around one hour per student. A Focus Group Meeting was held and attended by local public agencies and industry. The purpose of the focus group was to exchange ideas and information concerning training needs, current training conditions, existing training facilities, additional training facility needs, the training budget environment and vision for the Meridian Public Safety Training Facility. Following are key takeaways from the focus group meetings. 0 Most agencies agreed that the proposed facility is centrally located and would work well for them in terms of travel. • Another benefit of the facility's location is its immediate proximity to the ISP POST facility. • There is a strong need for additional local classroom space. • There is a need for training scenario village. • There is a need for a for physical training space. In association with the Project Team a facility conceptual design has been developed. The concept is based on the training hours, facilities, and equipment requirements needed to meet the training demand identified in the needs assessment "Nqfessionalism Eithaiiced Throtigh SqpeHor Traitzing" 5 of 10 I wo 1p_ A facility build -out strategy has been developed. The strategy has two phases. The costs were developed based on information provided by the Project Team, local construction vendors, and IBG experience from previous projects. Supporting this data are historical construction cost data from the Meridian Facilities Department. Costs for some training - specific equipment have been provided by the equipment manufacturers. The two phased approach provides an efficient manner of meeting the immediate training needs of Meridian and allow for future expansion and unanticipated future needs in a cost effective manner. The following table illustrates the cost estimate of both phases. City of Meridian Public Safety Training f=acility Phase 1 Phase 2 50 Yard Range with Two Classrooms and 25 Yard Shell' Administration h Building Main Administration and Classroom Building $2,297,150 Range Support Building $3,151,600 Specialized Training Pros $190,000 Total - Maximum Allowable Cost to Construction $3,341,600 $2,297,150 Soft Costs - 20% $668,320 $459,430 Information Technology (IT) (allowance) $25,000 $25,000 Site Contingency $705,250 $332,475 Sub Total $4,740,170 $3,114,055 Shooting Range Equipment 50 Yard Range /Steel with Ventilation $1,100,613 Cost Estimate By Phase $5,840,783 $3,114,055 "Profession lisni Enhanced Tlr€°ori h Superioir Training" 8of10 City of Meridian Public Safety Training Facility I Strategic Business Man September 2011 This report includes an Annual Operations and Maintenance (O&M) Budget. The following table provides an estimate of these costs. Annual Operations and Maintenance Costs Phase 1 Phase 2 Ongoing Expenses 50 Yard Range with Two Classrooms and 25 Yard Shell Administration Building Marketing For Outside Users $2,500 $2,500 Administration Classroom Building Utilities $27,272 Computers, supplies, Ethernet, wireless, software $5,000 Instructional supplies $1,000 Office Supplies $2,500 Supplies Other $1,500 Audio Visual $1,500 Telephone $4,000 Subtotal $45,272 Range Center Building Utilities $6,038 $6,038 Computers, supplies, Ethernet, wireless, software $2,500 $2,500 Instructional supplies $500 $500 Office Supplies $1,000 $1,000 Supplies Other $500 $500 Audio Visual $1,500 $1,500 Telephone $2,000 $2,000 Subtotal $14,038 $14,038 Annual Prop Maintenance -Shooting Ranges Consurnables (assumes cardboard targets) $5,000 $5,000 Equipment Repairs $4,000 $4,000 Other Range Maintenance Costs $0 Other Training Consurnables (water, wood, training aids, etc) $8,000 $8,000 Maintenance Other Site Props Contingency $5,000 $5,000 Subtotal $22,000 $22,000 Annual Prop Maintenance Maintenance Other Site Props (Urban Village) $5,000 $5,000 Total Annual O&M Expenses $41,038 $88,810 The following table summarizes the potential revenue vs. the annual O&M expense that may be realized from the Meridian Public Safety Training Facility. The revenue forecast considers the following assumptions. v Strong survey support for specific classes meidentified inthe Outside Users Survey and Focus Group. 0 The additional opportunity to "rent" classroom space w a/isnvE)hmnced Througli Supefior Ti-ai/' o 9of1O O Cost savings from transportation, lodging, per diem, and tuitions as a result of training at the Meridian Public Safety Training Facility. Annual O&M Cost verses Annual Revenue Opportunity Phase 1 Phase 2 50 Yard Range with Two Includes Classrooms and 25 Yard Phase and Shell Phase 2 Build out Annual Revenue Estimate From Outside Users $26,546 $59,399 Annual Revenue Estimate From Classroom Rental @50% Capacity $24,875 Forecast of Cost Savings from Training in Meridian $22,606 $22,606 Revenue and Savings Total $49,152 $106,880 Total Annual O&M Expenses $41,038 $88,810 Profit or (Loss) $8,114 $18,070 "Professionalism Enhanced Hirough Sqj)ei-ior Training"' 10 of 10 1111111111 • • r DATE: December 13, 2011 ITEM NUM Public Works: Capital Improvement Plan (CIP) Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS General Summary Enclosed is the second annual Public Works five-year plan prospectus. The name has been changed to the 2012-2016 Engineering Capital and Enhancement Plan (ECEP) to reflect elements that were added to the plan. Not all projects included in the plan are capital improvements. Some items included in last year's plan were removed since they are now part of the base budget. One example of this is Consulting, which was previously a part of the Capital Improvement Plan and now is in the base budget. Like the 2011-2015 Capital Improvement Plan binder, the 2012-2016 Engineering Capital and Enhancement Plan binder includes project summaries, project location maps and detailed descriptions of each Water, Wastewater and Recycled Water project planned for the next five years. The new ECEP incorporates the following changes and new features: • Summary reports list the score given to each project instead of the project priority level. • Summary reports include a column that signifies whether or not a project is plant in service capital. • The Capital Improvement Plan number (CIP#) is now the Engineering number (ENG#) on the summary reports. • The summary reports have column headers on each page of the report. • The project forms no longer have an Operational vs. Capital field. This was replaced with a check box to signify whether or not the project is a capital project. • There is no longer a field for Project Engineer or Priority on the project form. • The project form contains a check box to indicate whether or not a project is depreciation eligible. • The Project Scoring Form is printed on the back of the Project Form. The Public Works Department will continue to improve the ECEP prospectus through modifications and additions. The department's goal for the ECEP documents is to provide: A roadmap to direct the department's work and efforts through its planning horizon • Companion documents to the budget enhancements that are presented to the Mayor and City Council annually • Clarity on projects that may span multiple years and shed light on Public Works' long term plan The Public Works Department is pleased to provide you with this material. We hope you will find it informative. We welcome any comments you may have regarding the ECEP. Our goal is to make the ECEP a useful and indispensable document. Pr9jec4 Prnied Cat - - - --V Administrative Building/Ops Retrofit w/Interpretive Wastewater Other Center Automatic Meter Reading Infrastructure Water Other Backflow Device Management & Cross Water Water Ops Connections Barricades, Lights and Traffic Cones Water Water Ops Chemical Feed Building Wastewater WWTP Liquids Stream Chlorine Analyzers Water Water Ops Class A Permit Modification for Aquifer Recharge Recycled Water Strategic Planning Drying Bed Repair/ Centrifuge Conveyor Wastewater WWTP Solids Stream Improvements Replacement Energy Audit/Conservation Plan Wastewater Strategic Planning Fermentation at WWTP Wastewater WWTP Liquids Stream Flow Monitoring Wastewater Other Franklin Rd, Ten Mile to Linder- Reuse Recycled Water Distribution Ground Reservoir #2 Water Storage Handheld GPS Water Water Ops Handheld GPS Unit (Replacement) Wastewater Collection Piping Headworks/Fine Screens Wastewater WWTP Liquids Stream Hydraulic Tools Water Water Ops Lab Building Expansion Wastewater Other Lab Equipment Upgrades/Replacement Wastewater Other Lakeview Golf Course Irrigation - Reuse Recycled Water Distribution Land Acquisition Wastewater Other Land Acquisition- Reservoir, Booster, and Well Water Other Site Leak Detection Equipment Water Water Ops Linel System Security Upgrade Wastewater Other Maintenance/Fleet Facility Upgrades Wastewater Other Manhole Survey Wastewater Collection Piping Moshers/Merrywood Sewer Pipeline Wastewater Collection Piping Pressure Zone 1 Water Distribution RV Dump Station at the Wastewater Treatment Wastewater Other Plant SCADA Base Station Upgrades - Wastewater Wastewater Other We(fnesdaj7, December -21, 2011 Page I of 2 We(Inesday, December 21, 2011 Page 2 of 2 SCADA Base Station Upgrades - Water Water Water Ops SCADA Remote Terminal Upgrades - Wastewater Wastewater Other SCADA Remote Terminal Upgrades - Water Water Water Ops Secondary Clarifier 3 Retrofits Wastewater WWTP Liquids Stream Secondary Pump Station Modifications Wastewater WWTP Liquid Stream Security Upgrades - Water Other SewerLine Extensions Wastewater Collection ------- -----Sewer Piping Sewer Line Inspection Camera Wastewater Collection Piping Sewer Main Replacement . Wastewater Collection Piping Sewer Master Plan Wastewater Strategic Planning Sewer Trunkline for the Abandonment of the Wastewater Collection Piping Ashford Greens Lift Station Sidestream Phosphorus Recovery Wastewater WWTP Solids Stream Improvements Site Specific Aquifer Recharge Study Recycled Water Strategic Planning Source Water Master Planning Water Strategic Planning Temperature Control Improvements Wastewater WWTP Liquid Stream Improvements Ustick Rd/Ten Mile Intersection - Reuse Recycled Water Distribution Vehicle Safety Equipment Water Water Ops Vehicle Storage Building Wastewater Other Wastewater Division SCADA Master Plan Wastewater WWTP SCADA Communications Wastewater Treatment Plant Facility Plan Wastewater Strategic Planning Water Division SCADA System Master Plan Water Water Ops Water Main Replacement Water Distribution Water Master Plan Update Water Strategic Planning Water System Improvements and Upgrades Water Distribution Waterline Extensions Water Distribution Well 10b Water Source of Supply (Wells Well 16 Abandonment Water Source of Supply (Wells Well 16b Water Source of Supply (Wells Well 21 Water Treatment Water Source of Supply (Wells Well 29 Water Source of Supply (Wells Well Reconstruction Water Source of Supply (Wells WWTP Emergency Pumping Equipment Wastewater Collection Piping WWTP Odor Control Wastewater WWTP Odor Control _ We(Inesday, December 21, 2011 Page 2 of 2 lmww Summ r Report h 0 0 0 0 0 0 0 0 0 0 0 0 0 0 h � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 C o C C C C C C Ci Ci C 0 0 o LO o 0 o 'I o 0 0 LO o o c 'W N M It h o Lo O (l- O Co 00 O Lo Lo ' pr Cd i- O 69 63 - Lo V 69 M 64 c- c- Lo 69 63 64 64 63 CI 63 61 i 9 6<3 � l O O O O O O O O o O O O O O CD (11>64 63 6!3 63 6i (/> Cl CD EFT N O O O o O O O Lo o O O O rn r N O Lo 64 63 Ef3 N 63 64 Ln �7 O O O O o O o o O O O O O O 6.3 6'J 63 63 6`) 63 63 N O O O O O OO O N O _ 63 6.1 69 NU3 i 0 0 o O O O O O O O O o o O 0 69 63 63 O O 64 64 63 6f> 69 O 63 O Cy o O O O o O N_ N LO N E!3 6i � �i O O O O O o O O o O O O O O 4z) O O O 63 O O O O 63 O O O 63 613 Cl O O Ci O O C O O O O COO '� N LOO N M 000 O 69 O M 64 64 <- 63 N 64 64 63 64 00 Ef> 64 P'N o 0 o O O O O o O O O O O O ® O O 69 613 o O o O O O O O 63 O o O O O O O C O o o O O o o O o o O O O O O N CY) 04 O co - � N � LO 69 63 63 64 69 EE3 64 G � CL j � N i >N i E N � Q C T � a U) CL N N CL � QC 0 U O� U N CU N fC6 0 (n Q- r, 'O C L` ` T t C U m N (6 N y C !/) @ .N Q C C N o Q > p Q m ro m p 9 s (0 U c p p ti ® =O O` L U U N (6 N N N (0 U) (7 U) In U) n J Cm O p p N r� co 00 - Lo CO 0) N O M M N (O d' r N CY) O O O d' O O r 00 O N Cfl h O CO py O O O O O O O O O O a r r r J C„) r CO Lo LO to O to co O O co O co ti M L` M Cfl M (0 M Nt M .� Wi t O O O O 7 yy ® C O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O i= N O Lo O O O r- 000 N LOO O 0) (D I,-r ti �6) 69 N 64 O 69 LO 64 'cf' 64 O 64 h P N 64 LO 64Ef3 LO N _ j Av ® 69 Lvj w lz O o O o 0 o O o o O 0 o 0 o o <» O e» O cfl O o CA o o 0 O 0 C o O Lo LO O N N LO O ti 64 6%69 G LO EA VZI 61) Lp� I O 00 O 00 O 69,f O 64 O 64 O ® O 64 O O 6% O 63 O O 64 O 64 HT 0 O 0 LO O co 6P, ^ N �1 �! 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N N Eq U) C O Zj .N W w� N U c r �.Q M [� O 'L N ® N U Engineering Capital and Enhancement Plan Projects for Water Infrastucture y k 6 ; _ CHINDEN CHINDEN i. tY £ J1r1 T a w L 21MCMILLAN �— i r, -v MGMILL-AN r, j 1013 t 1 'f �} - ,I- �J USTICK 7 1061{�� `; �- jj s\Y i �E T p 1069, 1072 Sf1e1F�� 1 iln J \ ti- 1103, 1104 C 84 ND ECEP for 2012-2016 7 1112 n��{� 1013 EI L 1107 �7 rv5 — -- jU Q ` 'INTER --� -J i - r ` � 1086 ]I 1041 trC VECTORy ENG# Project Name: ENG# Project Name 1013 Waterline Extensions 1086 Well Reconstruction 1041 Ground ReservoiOn 1103 Well 16 Abandonment 1061 Pressure Zone 1 1104 Well 16B 1069 SCADA Base. Station Upgrades (Water) '. , .1107 Handheld GPS 1072 Security Upgrades 1112 Well 10B `These crater projects are not included on this map due to varying, not presently identified or nonexistent physical location. ENG# Project Name ENG# Project Name 1008 Water Division SCADA System Master Plan '.1115 Hydraulic Tools 1009 Water Main Replacement 1117 Vehicle Safety Equipment 1010 Water MasterPlan Update '. ` .1118 Leak Detection Equipment 1012 Water System Improvements and Upgrades .1120 Barricades, Lights and Traffic Cones 1016 Well 29 1122 Backflow Device Management and Cross Connections 1027 Chlorine Analyzers : 1129 Source Water Master Planning ..1070 SCADA Remote Terminal Upgrades (Water) Project Category Water Type Strategic Planning Sub Type Project # Project Source Water Master Planning 1129 Account 3200 55090 Enhancement Eng# 1 ❑ Code -.. Number Capital Year Identified Project 2011 to 2016 Score 61 2012 1 Schedule Ranking Depreciation Eligible ❑ Section: NA Township: NA - Range:AY�� Project Description Project Justification Description of Maintenance & Operation Cost This project includes several activities. Water Rights and Supply Planning is the protection of current water rights and planning for the acquisition and protection of future water sources and rights. IDEQ Regulatory Compliance includes completion and maintenance of a Source Water Protection Plan and proactive coordination with DEQ regarding regulatory compliance. Monitoring and Aquifer Testing consists of regularly measuring and documenting the water levels in 27 observation wells and developing interpretive reports. Statutory Development and Review is professional technical assistance for development of city statutes and rules to protect city interests relating to source water protection. This project will help the City protect the groundwater resource that it depends on for potable water supply and its access to that resource. Protection of the resource will be accomplished by developing understanding of it through monitoring, testing, mapping, and development and execution of a Source Water Protection Plan. Protection of the City's access to the resource will be accomplished by working to secure and perfect water rights and by identifying and mitigating threats to access of water supply sources. NA Project Source Water Master Planriing� Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $341,000 � � $240,000 �g $160,000 f y$120,000 � $110,000 Project Funding Rnterprise fund Annual Onqoinq Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs d Salary/Benefits Costs $0 $0 $0 $0 _ - $0 _ $0 Operating Costs $0 $0� $0� $0$0 .� $0 - Total Ongoing --— � -_ __ $o _ $o $o $o $o $a Maintenance & � _ Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Source Water Master Planning Date - 8/25/2011 Scorer KR Score F 61 Major Drivers Minor Drivers Impact of Failure 10 Environmental 5 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory 10'` Interdepartmental Partnership Operational5" Stewardship Potential4 Prevention Urgency-- 5 Total Points 61 Project Category 'Water Type Strategic Planning Sub Type Project # 10069 Project Water Master Plan Update Eng#1010 Account 3200-55090 Enhancement TBD Capital ❑ Code Number Year Identified 2010 ProjectX2'016 to 2016—Score 36 Ranking f— Schedule .f --- � __ __ Depreciation Eligible ❑ Section: NA Township: NA Range: SNA--�- Project Description Project Justification Description of Maintenance & Operation Cost .This project is the update of the water master plan which includes assessment of the current water supply and distribution system, population and demand projections, and long and short term planning to meet demands. The water master plan provides analysis of our current system and a plan for upgrading the system over time. Updates to the water master plan are needed periodically to check progress and to anticipate and plan for future needs. N/A Project Water Master Plan Update Total Project Cost 2011 i2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $0 $0 $0 $0 $150,000 $150,000 Project Funding Enterprise fund Annual Onaoinq Maintenance & Oaeration Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing — — --- -- - — _ - - Maintenance & $0 $0 $0 $0 $0 $0 Operation Costs '"Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. s Project Water Master Plan Update Date 12/14/2010' Scorer KR Score 36 Major Drivers Minor Drivers Impact of Failure 6 Environmental # Customers Impacted 10' Cost -Effective Partnerships�u 1 Regulatory —�.,.5' Operational Prevention V g Urgency 1 Interdepartmental Partnership�� 1 Stewardship Potential �� 1 Total Points 36 Project Category Water Type Source of Supply (We 'Sub Type Project # 10011 Project Well10b ^1112 Account 3490 96167 Enhancement 18 Capital C Code Eng# � J Number Year Identified 2010 Protect 2012 to 2012 Score `, 39 2012 - $ Schedule Ranking Depreciation Eligible Section: '1� Township: 3N Range: 1E Project Design and construction of new well and pumping facilities on existing well 10 lot. Description Project Justification Description of Maintenance & Operation Cost Project We1110b City has stopped using well 10 due to elevated levels of uranium. An unsuccessful attempt was made to reconstruct 10 and it must be abandoned. The well lot, new test well, power, flush line, and appurtenances still respresent an 3tment that should not be wasted, and a new well is planned on the same lot. Since this well replaces the old well 10, there should be no net ioncrease in costs. Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $300,000 $0 $0 $0 $0 $300,000 f j�` . Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs_- v Salary/Benefits Costs $0 � $0 $0 $� F $0 F - $0 Operating Costs$0 $0 $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 Maintenance &d Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. I ProjectWe1110b Date 6/9/2011 Scorer KR _ Score 39 Major Drivers Minor Drivers Impact of Failure 6 Environmental �� 0 # Customers Impacted Regulatory 5 Operational -5 Prevention 6� Urgency 10 Cost -Effective Partnerships Interdepartmental Partnership 0` Stewardship Potential Total Points 'ti ti � ti \ N d N 2 H N N N N N N N N N N O O v O O V N\ N N\ \\ \ N til N E u 2 N � N ? -1 Hy o '•c' - m° .1 o 0 a a O a u Q o o'm n m a v C7 cy c o 3 v^ v um ¢ Q d Q Q u Z u u u 63 uN„ oRS � y Project Category Water Type Source of Supply (We Sub Type Project # 0708c Project Well 16 Abandonment Eng# 1103 Account 3490-96116 Enhancement TBD Capital ❑ Code Number Year Identified ;2011 Project 2013 to 2013 Score 51 Ranking Schedule Depreciation Eligible ❑ Section: Township: Range: Project Description Project Justification Description of Maintenance & Operation Cost This project is the design and abandonment of well 10 according to procedures to protect our source of water supply. Project will include hydrogeologist to inspect and design the abandonment, and contract with well drillers and other specialists to perform work, must be abandoned properly to protect aquifers from contamination. Proper abandonment design, techniques, and ght are essential to ensure that the well is sealed such that it will not allow cross -contamination of sub -aquifer Project Well 16 Abandonment Total Project Cost 2011 7 2012 2013 2014 2015 2016 Through 2016 Project Costs ! $o ! 6$o $so,000 $o $0 $o $so,000 ! �- Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 --- - ----- - -- Number of FTEs A Salary/Benefits Costs $0 F $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing $0 Maintenance & $0 $0 $0 $0 $0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. i s Y - - ------------ -- - - --- ---- - ---- --- Project Well 16 Abandonment Date - 1113!2011} Scorer KR Score 51 Major Drivers Minor Drivers Impact of Failure 10 Environmental�� # Customers Impacted 16 Cost-Effective Partnerships �� 1 Regulatory y� 5 Interdepartmental Partnership Operational [-5 Stewardship Potential 4 Prevention �u - 10 Urgency ;� 5 Total Points 51 Project Category Water Type . Source of Supply (We Sub Type Project Project Well 16b Eng# 1104 Account 3490-96116 Enhancement `"" —' Capital [V— Code Code Number Year Identified 2011 Project .2012 to 2013 Score 40 2012 I ' Schedule Ranking' Depreciation Eligible EV Section: Township: Range:, Project Description Project Justification Description of Maintenance & Operation Cost Project Well l6b Design and cosntruction of test well. Design and construction of production well. Design and construction of pumping plant modifications for new well on well 16 site. Well 16 is reaching the end of its service life and also has problematic water chemistry. The well must be abandoned; however, the City has made a significant investment, in the well lot and site improvements, that does not need to be wasted. Another well can be drilled on the same site to leverage the other infrastrucutre available and make the best use of public funds. Maintenance and operation costs should be lower than existing well due to improved design, construction practices, and materials. Total p Project Cost CI 2011 } 2012 2013 2014 2015 2016 Through 2016 Project Costs $0$150,000 $300,000 $0 $0 $0 $450,000 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0yW $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing Maintenance & r $0 $o f_ $0 $0 _ F, $o f - $0 Operation Costs ! "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. s F Project ell 16b Date 1/13/2011 Scorer KR Score 40 Major Drivers Minor Drivers Impact of Failure r - 6 Environmental 0 # Customers Impacted 1 Regulatory r- -�' 5' Operational 10 Prevention 3 Urgency 5 Cost -Effective Partnerships�� 1 Interdepartmental Partnership 1 Stewardship Potential �— —�2 .----_....--------- Total Points 40 Qa i m � aI u M i m N N w N ii N y � W NI � � m � O � d C m w N N � n ti N n a N O f w h O ( C G E � O j M O Z � 0 ti a N O � O C � N � O 0 � arf 3 o a a w LO E 2 - _ N N N N oo Hrn M O N_ 14 C H C C GN C C C G' G N C m m ccO D O ccO cCO N ccO O O ccO O a c0 O G ti CG C G H G G I- G Fes'- H m m m m m > va rim ? m � C a � a O r O U Cf _ - G Y U O u 0 m a W or yo bA tW a V 1lf Q U C Q. F N N E 6 'u u an nn a o a O. Y o a c — o m U .O 00 K U C v ¢ a j O N N O O N N I O O Project Category Water Type Fource of Supply (We Sub Type Project # -10012 Project Well 29 Eng# 1016 v Account -� Enhancement TBD Capital Code Number Year Identified 2006 Project 2015 to 2017 Schedule � Depreciation Eligible Section: NA Township: NA Project Description Project Justification Description of Maintenance & Operation Cost Project Pell 29 --- Score 33 Ranking Range: NA This project is the design and construction of well 29, including test well, production well, and pumping facilities. This project will provide the next drinking water source for the City. The process of permitting, designing, and constructing a well and pumphouse is lengthy so it is important that funding is ready to be accessed when a suitable well site is found so design can begin as soon as possible. Costs will include inspections, well cleaning and redevelopment, costs for power and maintenance of pump and motor. Total =- Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 _.-mom - -- __- - Project Costs ! $0 $0 $0 $0 $160,000 $350,000 $510,000 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $0 r$0 r $0 $0 F $0 Total Ongoing $0 $0 $0 $0 $0 y $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time costs in the box below. Be sure to include which year the "one time" costs will occur. a i Project 1129 Date /�12/*4/2010` ' Scorer�KR Score Major Drivers Minor Drivers . Impact ofFailure Environmental # Customers Impacted j 7 Cost -Effective Partnerships [------l- ' Regulatory / o' Operational Prevention ] » Urgency 1 1 , Interdopedmenta|Partnomhip i 1 Stewardship Potential l 1� , Total Points Project Category Water Type JSource of Supply (We Sub Type Project # . Multiple Project Well Reconstruction 1086 Account Multiple Enhancement Eng# y Code _ Number Capital Year Identified2009 Project Schedule 2011 to 2016 Score 41 2012 r' e Ranking Depreciation Eligible Section: NA Township: F_ Range: NA Project This project is the reconstruction of supply wells to restore performance and protect infrastructure. This work can include Description repairs to well casings, pumps, pump columns, redevelopment of the well, and many other items. Upgrades such as flush lines, automatic flushing, and electric filters can be included in this work as well. Project Justification Description of Maintenance & Operation Cost Wells must be reconstructed to repair the well infrastructure, restore pumping capacity for fire flow, and to insure water quality of the system. A well can be reconstructed for a fraction of the cost of a new well, M&O cost for well will decrease as a result of reconstruction with better materials and methods. Project ,Well Reconstruction Total ( = Project Cost j 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $110,000 $110,000 $110,000 $110,000 $110,000 $110,000 $550,000 I Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs$0 $0 $0 $0 $0 $0 Operating Costs $0m $0 $0 $0 $Oy� $0 Total Ongoing $0 $0 $0-$ � - �0 - $0 $0 ---- Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. s E Project Well Reconstruction Date 12/14/2010 1-----, ------ ------- -------- Scorer KR Score 41 Major Drivers Minor Drivers Impact of Failure 6 Environmental # Customers Impacted F V4 7' Regulatory �- 5 Operational— - 5 Prevention 10 Urgency-� 5 Cost -Effective Partnerships Interdepartmental Partnership 1' Stewardship Potential 1 Total Points 41 o� Y � 0 N o o, N u. h ~ U� N� _N O m rl D N N V1 rl m N � O G � c v 0 � y N � I I a N - 01 h N �. ry F- > E E c E E � _ G N Q ¢ N N F N � P 3 _ N N O N Y E 3 N C W C > > > W C C N N N N N N cryi N ciM O) \ \ CO \ CO \ o0 M N \ \ \ m H t �-1 Ot Ol N \ O .-I \ ci \ N O N N O Vl N O - = - - a o o N - \ Iq O N 00 \ O I - '-' � - 00 O L m L Ol C _c O O cO m c cO Ol O\ C C O CO ,~ w O f - ci N o � O � U) 7 0 E @ t O) E @ a c @ y a E o a as y QLt O E L IL U) Z Z a N a @ O oo LL a c IL L U O aN m a d @ m.0 @ C c @ r o ecc a `O O. E U n uLi w a c O O U i6 v � C = a — a � o c m r c o o w 'O p LL c Y @ V O V/ 0) 'd) c Na U E 'Ot N @ d E 0 a' a 7 m O G 0 c Em N @ 7 l0 Ul vw t o = O. N 3 o Cf O c U 3 p 0 Q. U c @ O U) N U T. U> m .N -i O U) O O 'r U) a) U K K 'N 3 N O v v Y N 75 NI0 N Q j N N `-y N V � C p� LL ❑ p. C � 3 u o r-D..S_c„�-- �� --- ----------.. E E E f� N T C > C O O C G C t �Gjj ❑ � � VI � 3 N W O1 N d 0 O p N N E N J N U U t YJ N O a C C C C Ul O o N N N Ol N N N W O 0 0 0 0- O L 'i _ 3 3 0 3 O 3 O 3 L C h L L L L •- •- •- F- F- 1- M M\ N N N M N- \ ci N N c-1 N N c-1 H N\ N N N N\ N f� r N N N M 111 t C C�� tf L\(1 41 0 0 N N N N v W UI QI N N Ul Ol N _ OO 0 0 0 o C O O CO O 3 E c N > > > > > > >- >- > >- > 'mo m > m R E >- >- (o > > T T a a a m a m m m m m m m m m m m m a a m a a a m m m C y o m ❑ o o oa a a m .-+ .-{ ,-i .� u� u� �n �n in m m N N m in �n m .--i .--i .� .-� in N m �n M .-� .ti E v '= °' E 'o C O O C vOo N O o U 2 0 v 2 u E o g m a v o o o o N m a c o o 2 o a v= v z a K o .. m ❑ 41 O C O O y0 VO' O _U O� E O o f C O U L a V o E K Q O N m d O U N LL lOi lOi N Q. C G Q Y O. Y O Y O O N C iN- to m° o �" o° o c E E aoi v 2 E Q a E rca a V O v o D O 0 o O a o. I a V m a U a a d o. d a c E a a� o c a c c 1) oc E a� 7 �j O a a O' @ N mO o N C C C C G C o O o O O '(6 'f6 'fp '(p 'to 'tp O Q. N N O a C O z O) > l0 w m o o a s U Lo N o❑ `v N m Ol ' > N �C > z❑z f000000>as= rcW,❑ov�� LLH mN cUo m ❑ w v a ci N M a N tD h of at ci ci �-1 ci ti N ci N ci fi N N N N N N N N N N O m 0 a ❑ �` Project Category Water Type Storage Sub Type Project # 10010 Project Ground Reservoir #2 Eng# 1041 Account 3490-96107 Enhancement 2 Capital C Code Number 20 Year Identified 2006 Project 11 to 2014 Score `55 2012 2' Schedule Ranking Depreciation Eligible EVI Section: 29 J Township: 3NT Range: 1 E Project This project is the design and construction of a 2-3 MG Reservoir and booster station near the intersection of Locust Description Grove Road and Victory Road. Project Justification Description of Maintenance & Operation Cost This reservoir will provide water storage that will increase the redundancy and robustness of our water system and decrease our dependence on instantaneous pumping capacity from wells. The reservoir will provide flows at peak and emergency periods. It will satisfy the instantaneous pumping requirements of several wells at lower cost. Costs will include bi-annual inspections and cleaning, costs for power and maintenance of pumps. If a steel tank is selected as the preferred alternative during design, then the tank will require coating every 8-10 years. Project Ground Reservoir #2 Total iProject Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $100,000 $30,000 $2,000,000 $400,000 $0 $0 $2,430,000 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 2 _-- Operating Costs$0 $0 $6,493 $0 $0 $0 Total Ongoing $0 _ $0 �3m $11,571 $0 y $0 $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. i t E Project Ground Reservoir #2 Date 12/14/2010 Scorer KR Score 55 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0, # Customers Impacted ! 10 Cost -Effective Partnerships Regulatory 10 Interdepartmental Partnership 1� Operational 10 Stewardship Potential F-2 2 Prevention 6 Urgency 5 Total Points 55 N 0 0 N > V1 O Z F- N N O Z LL 0 z �n ti 3i o +i Ln v m ti N a > E E r = E E O h _ N = m c c � t � � d N Y :t N U Y v E N N N N N N N •� N N � N N � N > N > 3 N N Jj \O N N N N N N - � F- C L V1 O N � •� F- vai � vii a a a E N N U U � t10 G C - N i m v E u a• a E u = o CL O C a v a v a > O O t N ry o x m c CL a v E z i U LO $ L p N u O4 = N c O N F- O O d U U t; t; v v N 0 0 a a o o r N N m a7n --F-[- Project Category Water TypeDistnbution Sub Type Project # 10659 Project Pressure Zone 1 Eng# ^1061 Account 3490-96140 Enhancement 10 Capital C r—q. pi— t— Year Identified 2006 _ Project 2012 to 2013 Score 34 2012 11 Schedule Ranking Depreciation Eligible Cd Section: NA Township: _ NA Range: NA Project This project is the design and construction of 5 Pressure Reducing Valves in the western part of the city to create a new Description pressure zone in the water distribution system. Project Justification Description of Maintenance & Operation Cost Development in the north and west areas of Meridian will require reduction of distribution system pressures and establishment of pressure zone 1 as called for in the water master plan. This project will be constructed in phases as development requires it. Without the development of the new pressure zone, system pressures will exceed 80 psi in west Meridian. Idaho Rules for Public Drinking water systems recommends that pressures should ordinarily be kept below 80 psi. High system pressure contributes to leaks, more maintenance, and wasted water in both the public infrastructure, and home plumbing systems. Maintenance includes operational checks and monitoring as well as regular valve maintenance every 5 years. Project Pressure Zone 1 Total - Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $330,000$220,000 $0 $0� $Oy $550,000 Project Funding , Enterprise fund Annual Ongoing Maintenance & Operation Costs - Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs i 0 0 Salary/Benefits Costs $0 $0 $7,500 $5,000 $0 $0 Operating Costs so$2,000 $1,380 1 $0 r $0 Total Ongoing $0 $0 $9,500 $6,380 $0 $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. Project Pressure Zone 1 Date 12/14/2010 Scorer F Score 34 Major Drivers Minor Drivers Impact of Failure 6 Environmental 0' # Customers Impacted F 7 Cost -Effective Partnerships Regulatory5 Interdepartmental Partnership 1 Operational 1 Stewardship Potential 1 Prevention Urgency 5 Total Points 34 Project Category Water Type Distribution Sub Type Project # Multiple __ Project Water System Improvements and Upgrades Eng# 1012 Account 3410-53350 Enhancement 11 Capital G Code' Number Year Identified J2010 Project 2011 to 2016 Score 32 2012 12 Schedule Ranking Depreciation Eligible Section: NA Township: NA Range: NA Project This project is the design and construction of water system upgrades that enable better or more robust delivery of water to Description customers. Projects that fall into this category include: control valve (Reducing, Sustaining, Relief, etc) installation and upgrades; flushing system upgrades at wells or in distribution system, water quality upgrades such as filters, and other equipment upgrades. Project Justification Description of Maintenance & Operation Cost IThe water division and the engineering division continue to seek improvements in operations and design that will improve water quality or fire flows. M&O costs will vary according to individual project. Many projects of this type should reduce M&O costs. Project Water System Improvements and Upgrades Total s` Project Cost 2011 I 2012 2013 2014 2015 2016 Through 2016 Project Costs I $25,000 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs$O E Wv $0 $0...� $0 $0_- Operating Costs $0 $0 $0 $0 __�_._._ V $0 [- $0 Total Ongoing$0 $0 $0 $0 $0 $0 $0 Maintenance Operation Costs *`Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. s" i E Project Water System Improvements and Upgrades Date 12/14/2010' Scorer KR Score 32 Major Drivers Minor Drivers Impact of Failure 3 Environmental p' # Customers Impacted 5 Cost -Effective Partnerships ,_ Regulatory 5I Interdepartmental Partnership 1' Operational F-5 Stewardship Potential 1 Prevention ! g Urgency 5 Total Points - --- 32 N N' ¢ N O1 N �) N N � N c1 _N N � C :Ei � � O O N G h Q � N O �+ N m 3 j T O G N N N t!1 N N Q Q ,y� N ie1 N N i O .y m H N � N 7 i 4 N N N �/1 � LL � O Y N — 3 a w w c N N N N H N a-1 \ N V' 1p N t0 M l0 - L - LL N N N � cNi N N \ cN-I cN-I \ \ H\ \ N N N N N\ N l\O t\O O O \ M nl N N \ \ N O \ N N O � VI VI y VI N C Z- a a a v m a v m a a m m a m E L b0 p 0 � E Q Q p C O O O _ m VI C w N O Fa- i d .� Q U in U C m 2 O B V O Q Y d mto ¢ - p is c ai 3 � •• C O v— c p Q m w mNYwtmaGm T :�CO �� 'U v�m C�E QV m 2 C E � Q 7 0 O '= b0 Q Ol O m 0 0 O) vi O vi LL 7 m i a LL z w Project Category Water Type Distnbution Sub Type Project # Multiple Project Water Main Replacement Eng# 1009 Account 3490 95000 Enhancement g Ca Code — ---_ {' Capital p Number �� C Year Identified 2010 Project Fm—to 2016 Score 36 2012 10 Schedule Ranking Depreciation Eligible Section: NA Township: NA Range: NA Project This project is the design and construction of projects to replace old, leaking, undersized, water mains or water mains Description made of substandard materials as discovered or scheduled. Project Justification Description of Maintenance & Operation Cost This project will set aside money each year that can be used to replace water mains as planned or the replacement need is discovered. Replacing these water mains will ensure that water loss due to leakage is kept at a minimum, threat of main breaks is reduced, water quality is sustained, and fire flows are maintained or improved. This is intended for older sections of town that are not within the urban renewal area. Budget for these projects will drop in 2014 because ACHD will complete chip seals in Meridian and planned street cuts will be avoided afterward. Since these projects are intended to replace aging infrastructure, no increase in M&O costs will result. Project Water Main Replacement Total = Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $480,000 $550,000 $800,000 $355,000 $200,000 $200,000 $2,105,000 Project Funding Enterprise fund Annual Onqoinq Maintenance & Or)eration Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 r $0 $0 $0 $0 Operating Costs $0 f $0 F $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 $0 $0 Maintenance& I .�.�.�u__� ...�.�� - 1 _w__u_�W F.�.�-.,.-. Operation Costs `*Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. I 1 Project Water Main Replacement Date 12/14/2010 Scorer KR Score 36 Major Drivers Minor Drivers Impact of Failure 3 Environmental { 0 # Customers Impacted 5 Cost -Effective Partnerships --r - - -- Regulatory r 5 Interdepartmental Partnership1 Operational—- 5 Stewardship Potential- 1 Prevention _ 10 Urgency �� 5 Total Points 36 Project Category . Water- Type Distribution- Sub Type Project # ` Multiple Project Waterline extensions Eng# 1013 Account 3490 96140 Enhancement 12 Capital C Code Number Year Identified 2006 Schedule 20Project Ranking 2011 to 16 Score r 2012 15 Depreciation Eligible EV Section: INA Township: NA Range: NA Project This project is the design and construction of waterline extension projects, largely in conjunction Wth roadway projects, to Description continue to expand and improve the distribution system. This also includes the design and construction of flush lines. Project Justification Description of Maintenance & Operation Cost This project builds and improves our water infrastructure. This can be done as system needs are identified and largely as road construction projects are completed. By designing improvements in coordination with road construction, the City saves money on pipe installation by removing the need to restore pavement and pay for traffic control. This also minimizes inconvenience to the travelling public. Costs of maintaining the water distribution system includes valve maintenance, inspection, location, and flushing. Cost will vary by project. Project rWaterlme Extensions Total Project Cost 2011i 2012 2013 2014 2015 2016 Through 2016 Project Costs $405,000 1 $305,000 j� $`105,000 $255,000 $105,000 $105,000 $875,000 .. 1 1 _.& __ J Project Funding Enterpnse fund Annual Ongoing Maintenance & Operation Costs Staffing. 2011 2012 2013 2014 2015 2016 Number of FTEs Sala /Benefits Costs ry $0 _� $0 $0 $0 _ $0 $0 - --- Operating Costs $o $0 - $0 $0 --- - - $0 - -_, � $0 Total Ongoing$p F $0 �a $0 $0 $0 - $0 Maintenance & Operation Costs *`Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. ......... i { Project Waterline Extensions Date 12/14/2010 Scorer KR Score 22 Major Drivers Minor Drivers Impact of Failure 6 Environmental��- 0" # Customers Impacted— �3 Cost -Effective Partnerships r�= Regulatory 0 Operational Prevention F� 0 Urgency y' 5 Interdepartmental Partnership ' 0' Stewardship Potential -01 Total Points 22 m V 1 a N N I I I m N v o a m ti m m � rn� N I _ N i U O N i s O LL �� m E E O s G G i OJ m G � � € yy � � V1 •lL r1 H �{ N 3 I i W O N ^ N c-1 N � H � N y E •cG- y m � to O N rt � v a E o ' > 0 Z 3 � ti 0 ti 7 � N O O v E Y v Y fi O Fm- FfO — W U C C > \ \ \ \ N O N ci N 00 \ N M\ N N W O _ •� C) N v N 11 cO ccO G0 GG� G G G 11 lL G F ll LL N N \ N N O O \\ N \ C \ O O N N N >> O O p N f Y Y C o O ^ M "a m H N O -6 N V _6 h N _O -6 ci a M N 00 DO c Gam' O E - — Y N E C •U h0 f- Vl In ..c s ° Sc -p rw a UO .40P N a O ° > •Y• U @ U — o m ` � om n�°= u m ato -0 3 c O) m O) Z e° a"_° v p Y+' •f0 Y m@ U . •@ tt0 E E U [O m° La N y U W C® @ @ C l0 Y72 C u Y Q N N z S .N"0S d u .Q _Q v n a 3 u Q o v n a n LL N c 3 v LL EL a d a v"v N ci m N N p� V V cNi } S v � o L t a N O N LL t @ E E ry 3 0 T O moil n NI N ti T r�-Ir E N 0 m ry�ry N O N 3 m �r 'Ki r ti f ti 41 4 m 0 Z 0 t0 'a N Z c 0 o � � N a N � c -i N N O M C tf1 d' Vl a w I� W @ a N N a o H @ a VI @ a N E N m a H a o l0 O a N M n a o M O @ a N m a m M M @ a N C rho a H N \ � v o m 3 N 0 L ry @ Q N z K 0 C N 3 v c u° u o 8 cfm_ a v v Y w c n w�Uim U 12 ° i v cr a z 3 N O O a u C@ O c OO@ c vii O a@ @ v w c a o > m U U d C U C C •O U OMW 9 u 0 u v a 3+, n � LLF � z z E E o 3 z E' > � � o z � � r i 13 F _ z E � - E \ N \ \ \ \ \ p \ \ \ \ Q \21 iE > > > a > a tA v O13 . 43 o _E v6 z c Q no o Na _ F c u o` m o o = N 3 H E 0 11 , . v v o aE 'v _ o u u° o_om v01i oY A 'E o ° °u ¢ o u ua> umti. c N d Q H N N L�J N N F O Q V1 rl -j 3 m Q c 0 ti N v � LL v o LL N F - o N � Q M ` T H H m Y C E E F >' m vpi vii G C G W N �p h 4 C C T N N O O m Y N LL N Y N E v v a v v Ti t co N h N u) \ N\ N tD \ N o m N LL LL G C F- LL ll LL G F LL F- � H ci N ci N ci N H chi _ o\o n u)oo = = M t\+I m C m m C a N OC p N N p N N O N . 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T T T T ? T m A T m 1To T 0 E 3 T v a H H o 0o o a a v N a p O C .O �' 'u N •� C E o Cc ❑ a c •m v O °' Q E o a a �'i v t; U p c v m la- a 0 N N 3 w v a V LL m v o m4+vvQ. oaa �v��Y3j'vt mvc��2Q0�°g H o L > o = u y ii U �• O •� m V v .. Z =O i y in U E N L C C Q a+ C 0! aO+ ..O Q Q N u d 7 u O Q U O N N O f/1 Q N 19 `I N C W j bvA ry -r H p Q cn wc- Q n`. o Q LL a w 0 m U in7, Q p U o. d V)'u- tl w U A a U a Q m O � N N OJ H LO N W N N N p N 0 N N N O N N N O N O CO CO M N N N N N N N N N o v v v v o v w v v o � c 0 � m fo a m m m a m m > O N V1 N l0 c -I L!1 N N ri 7 H fo M 00 C m N a O N a m H m VI fa M N a • X C 0- 0 H N 75 m c is u v Q °9 c �' c a 'o v a U O a L U m � c U m pp G v U c O w u Q C a O UC a u° E s v.2 v '� u a m @ v L v v 'O a o v 7 O` ® pG '� a a 'm N m o Q a WG Q L O U bD c O c Y om bo Q $_ N C •� mQ p = p N •3 41 J N N 1® c N m N a O1 U a+ N C @ O 0 �C U U�A vN L E $ CyOc YF= oQ u a a a m rOuL 0 v p Uv K a U cc a0: � � N M la in in n oo rn I� � ti ,Mi � IN ti ti ti Project Category Water Type Water Ops Sub Type Project # . 1 Project Backflow Device Management & Cross Connections Eng# 1122 Account 3410-55104 Enhancement ��1�7`'�� Capital 11Code Number j Year Identified 2011 Project P_2-012 to2016 Score 47 2012 F 4 Schedule F Ranking Depreciation Eligible ❑ Section: Township: Range: s- - 3 Project Description Project Justification Description of Maintenance & Operation Cost Contract labor to perform the testing of backflow devices and removal of cross connections as part of the Backflow Prevention program. Measurable outcomes include: 1) improved water quality with the reduction in cross connections and testing of backflow devices, 2) improved customer satisfaction by assisting with the cost of testing backflow devices and/or removal of cross connections. Not funding this request will result in non-compliance with Resolution 10-763, passed by Council on December 21, 2010. Project Backflow Device Management & Cross Connections Total Project Cost 2011 [ 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 P150,000 $80,000 $80,000 $80,000 $80,000 $470,000 -- -- � _ Project Funding Funding ff,_ erpris_fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs �y Salary/Benefits Costs $0 —- $0 $0 - F $0 $0 $0 Operating Costs r $0 $0 $0 $0 Total Ongoing $0 �$0 $0 $0 0 $ $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the `one time" costs will occur. y I i i Project Backflow Device Management &Cross Connections Date - 6/29/2011 Scorer KR Score i 47 Major Drivers Minor Drivers Impact of Failure 6 Environmental - 0 # Customers Impacted 7 Cost -Effective Partnerships 2' Regulatory __--5 Operational _ �0 Prevention 10 Urgency— y® 5 Interdepartmental Partnership F7= Stewardship Potential 1 ' Total Points 47 Project Category Water Type : Water Ops Sub Type Project # Project Barricades, Lights and Traffic Cones Eng# 1120 Account 3410-52040 Enhancement 16 Capital C Code Number Year Identified 2011 Project 2012 to 'x2012 Score 48 2012 f —, Schedule �` Ranking J Depreciation Eligible ❑ Section: J Township:F7 7 Range: - Project Purchase of barricades with auto on/off photo cells and traffic cones. Description Project Justification Description of Maintenance & Operation Cost Barricades with auto on/off photo cells and traffic cones are required for increased work zone and vehicle safety within Rights of Way. Barricades will be carried by fleet vehicles and utilized for securing work zone sites while work is carried out. Traffic cones to be used for securing sites, directing traffic, and placed behind vehicles when parked to ensure operators inspect around vehicles prior to moving. --- -- --- - - -- -- -- Project Barricades, Lights and Traffic Cones Total - - = Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 so $0 $0 $0 $6,000 Project Funding FO Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs r F'~- Salary/Benefits Costs $0 $0 $0g $0 $0 $0 Operating Costs f $0 I$0 $0 $0 $0 $0 Total ngomg - $0 $0 - - - $0 - - $0 $0 $0 Maintenance & Operation Costs `*Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. i I Project Barricades, Lights and Traffic Cones Date 6/29/2011 ScorerKR Score 48 Major Drivers Minor Drivers Impact of Failure 10 Environmental 9 # Customers Impacted 10' Cost -Effective Partnerships F 1 Regulatory 5 Operational 5 Prevention 10 Urgency -5 Interdepartmental Partnership Stewardship Potential 1 Total Points 48 Project Category Water Type Water Ops r ' Sub Type-� - Project # Multiple Project Chlorine Analyzers Eng# 1027 Account 3410-53350 Enhancement t� Capital d Code Number Year Identified 2010 Project S h d 1 Depreciation Eligible Project Description Project Justification Description of Maintenance & Operation Cost c e ue ❑ Section: NA 2011 to 2013 Score r3 - Ranking Township: INA Range: !; NA This project is the design and installation of chlorine residual analyzers at various pump houses and PRV vaults. ter division needs to be able to monitor the chlorine residual throughout the distribution system, not only to maintain a per residual, but to fine tune chlorine dosing to mitigate water quality issues at the source. Too much chlorine residual ults in unwanted precipitation of sediments in the system, while inadequate chlorine residual could put customers at of unsafe drinking water. Maintenance costs will be negligible. If an analyzer fails it will either be serviced by the supplier or replaced. Project Chlorine Analyzers Total Project Cost 2011 1 2012 2013 2014 2015 2016 Through 2016 Project Costs I _ - --- - f $50,000 $50,000 $24,000 $0 $0 $0 $74,000 Project Funding ;Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 _. Operating Costs$0 $0 $0 $0 f $0 $0 Total Ongoing - _� -_-, _--_-_-. - _-.__ _ Maintenance & $0 $0 $0 $0 $0 $0 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the "one time" costs will occur. i f 5 Project Chlorine Analyzers Date 12/14/2010 Scorer KR Score 39 Major Drivers Minor Drivers ;�-°�- -- - Impact of Failure 1 3 Environmental- 0' # Customers Impacted 10Cost-Effective Partnerships 1 ' Regulatory 5 Interdepartmental Partnership 1�' Operational 10 Stewardship Potential 1 Prevention 3 Urgency �� 5 Total Points ti �N a z F- u s 2' m t E O T .LL h ci F- N G N E � j• W C G� O E E T 10 � LL 4' N N 3 C <j N L' E v m v ti N\ ti N N M ti\ O ei O N N\\\\ H\ N N N �-I \ t0 00 �--� M N t0 a W w C N N \ n n \ n n n A N\\ p0 pp \ N n n a n^ a c a\ \ n n \ co v v oo !� aco C F- I- �i LL F- G $ ii LL F- F- 2 l0 l0 nn n DO \\ n N N\\ \ n n N\\ 00 O O O ^ v v � O F- F- u`. u. F- H F- ii F- F- a G O j > >>- ` a a m ra (a m a m `a a ro m m m fo o G O O Q vO C C E O O � O _T N O m C n ami a O Q O U m E LL o E Y C Q d u u O C N ; N C t O C N N v N N m M LLJ (O n O) U v u m Mm CO n -,O U N O N E NN C N N N N> O m Y N N N N u° ._ Q w m\ m m E 3 y U O a U v W Ln d u u O` +O'' c -I N M [t 1A t0 n 00 Ol O N N M V �A l0 n OO N I I p c-1 N N N N N N N N ------------T__-_____._ _ _ _ �.__ Project Category Water Type Water Ops Sub Type Project #- W Project Handheld GPS Eng# 1107TBD Capital EV Account � � "" Enhancement Code Number Year Identified 2011 Project Sch d I Depreciation Eligible Project Description Project Justification Description of Maintenance & Operation Cost e ue ❑ Section: NA 2012 to:2012 Score 23 2012 14_ Ranking Township: - NA Range: NA The purchase of a new handheld GPS unit to be used in the field for inspection, record drawing review, utility locates, and other miscellaneous tasks. The GPS units that were purchased several years ago have worn out and are in need of replacement. This will fund the replacement of one of the existing units. Since this is a replacement, no additional costs beyond current maintenance of GPS units. Project Handheld GPS Total _ - Project Cost 2011 1 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $8,000 $0 $0 $0 $0 $8,000 - _ _. - Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs �M r 0 Salary/Benefits Costs F-$0 F -T- $0 w $0 $0 $0 Operating Costs $0_ $0 $0 $0 $0 $0 Total Ongoing w Maintenance & $0 �� $0 � �� $0 �� $0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered, Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the "one time" costs will occur, Project Handheld GPS Date 1/19/2011' Scorer KR Score 23 Major Drivers Minor Drivers Impact of Failure 3i Environmental 0` # Customers Impacted �W 7 Cost-Effective Partnerships 1 Regulatory 0 Interdepartmental Partnership 1 Operational 5 Stewardship Potential Preventiona �f 0 Urgency ��-��5 Total Points 23 Project Category Fa -ter Type : Water Ops Sub Type J Project # _. Project jHydraulic Tools Eng# 1115 Account 3410-54000 Enhancement 13 Capital C Code Number Year Identified 2011 Project 2012 to 2012 Score29 2012 13 Schedule Ranking Depreciation Eligible ❑ Section: Township: Range: r Project Description Project Justification Description of Maintenance & Operation Cost Purchase of a hydraulic pavement breaker, jack hammer, chipper hammer, and tamper. Current Water Division fleet has provisions for operating hydraulic equipment on both the Vacuum Trailer and Valve Service vehicle. This equipment requires the use of additional power tools to assist in the removal of hard soils, concrete, and asphalt to be effective. Purchase of a hydraulic pavement breaker, jack hammer, chipper hammer, and tamper which will be assigned to, and carried on this equipment, will expedite projects and eliminate the need for additional equipment and labor. This will improve efficiency, increase safety, and free up personnel historically required on routine excavation projects. Project Hydraulic Tools Total Project Cost 2011 j 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $9,000 $0 $0 Project Funding Iv Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs�� - ---- - Salary/Benefits Costs $0 $0 r $0 $0 $0 $0 Operating Costs $0 F $0 F_ $0 �. $0 ��rx.-s$0 � $0 Total Ongoing - - $0 -__ $0 � $0 ❑ $0 - � $0 , - $0 Maintenance & ! Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years` costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Hydraulic Tools Date 6/29/2011 Scorer KR Score 29 Major Drivers Minor Drivers Impact of Failure 3 Environmental # Customers Impacted 10 Cost -Effective Partnerships- 1 Regulatory--- 0' Interdepartmental Partnership �� 1 Operational 5 Stewardship Potential Prevention -LL 3' Urgency �� 5' Total Points ^---- 29 Project Category Water Type Water Ops Sub Type Project # Project Leak Detection Equipment y. Account f 3410 _ Capital EV Eng# �111854000 Enhancement Enhancement Code Number Year Identified2011 Project Jto 2012 Schedule Depreciation Eligible 11 Section: F Township: Project Purchase of audible location equipment such as Aqua Scopes and Geo Description I Project Justification Description of Maintenance & Operation Cost ScoreF2012 7 Ranking Range: Current Water Division has no provisions for identifying and pin -pointing sub -surface water leaks making location and repairs difficult and time consuming. Purchase of audible location equipment such as Aqua Scopes and Geo -Phones will assist operators in better pin -pointing line leaks before excavation. These will reduce time spent chasing the source of leaks, reduce size of excavations, and the costs associated for backfill and asphalt replacement. Project Leak Detection Equipment Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs V—$o r $00 760-- $o $o $9,000 Project Funding 0 Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $ $0 Operating Costs F_$o F -$o F $o $0 $o Total Ongoing $o $o $o Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time'costs in the box below. Be sure to include which year the "one time" costs will occur. Project Category Water Type Water Ops Sub Type Project # Multiple Project JSCADA Remote Terminal Upgrades - Water Eng# 1070 Account 3490-94300�y Enhancement j "' Capital C Code Number t v Year Identified 2009 Project 2011 — to 2013 Score 37 2012 Schedule Ranking Depreciation Eligible IV] Section: JNA Township: NA Range: NA Project IThis project is the purchase and installation of upgrades to SCADA remote terminals as recommended by the SCADA Description IMaster Plan. Remote terminals are located in wells, booster stations, reservoirs, and PRV stations Project Justification Description of Maintenance & Operation Cost IPeriodic upgrades to radios and computers are needed when they become obsolete due to newer and better communication technology. The SCADA Master Plan will also certainly call for upgrades to the remote terminals at wells, booster stations, reservoirs, and PRV sties. M&O costs for SCADA are negligible and upgrades will decrease M&O costs. Project SCADA Remote Terminal Upgrades - Water Total - -, Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $50,000 $100,000 $80,000 $0 $0 $0 $180,000 Project Funding Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing; 2011 2012 2013 2014 2015 2016 Number of FTEsµ Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 $0 $0 Maintenance &� Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. t i Project SCADA Remote Terminal upgrades - Water Date - 2/28/2011 Scorer KR Score 37 Major Drivers Minor Drivers Impact of Failure 6 Environmental 1 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory�5 Interdepartmental Partnership �tl1- Operational I ° Stewardship Potential F Prevention 3 Urgency �- 5 Total Points 37 Project Category Water Type Water Ops Sub Type Project # Project Vehicle Safety Equipment Eng# 1117 Account 3410-53106 Enhancement ' Capital EV Code Number 1 Year Identified 2011 Project to ! 2012 Schedule Depreciation Eligible ❑ Section: Township:_.. Project Description Project Justification Description of Maintenance & Operation Cost Score _.48 - - — 2012 — 3 Ranking Range: The installation of directional LED light bars and strobe lights: 17 Corner Strobe Kits @ $200.00 11 Directional Light bars @ $1,700.00 Current Division fleet has minimal emergency lighting for use within Rights of Way. The installation of directional LED light bars and strobe lights at each corner of vehicle within existing light enclosures will gain maximum visibility from public traffic notifying them of the job site and workers in surrounding area. Project Vehicle Safety Equipment Total Project Cost f � 2011 t ___ 2012 2013 2014 2015 2016 Through 2016 ._ ----. - -- -- — Project —-�.�.�; Pro"ect Costs " A $0 $24,000 � — $o � $o $o $o � $24,000- I Project Funding Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs w� Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs$o $0 $0 $0 F $o f $0 Total Ongoing $0 $0 $0 -- $0 $0 - $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the "one time" costs will occur. s ; i Project Vehicle Safety Equipment Date 8/25/2011 Scorer JKR Score . 48 Major Drivers Minor Drivers Impact of Failure 10' Environmentalry� 0' # Customers Impacted 10` Cost -Effective Partnerships F 1 Regulatory 5 Interdepartmental Partnership 1' Operational 0' Stewardship Potential�� 1 Prevention --- — -10- Urgency 10 Total Points 48 Project CategoryWater Type Water Ops Sub Type Project # 10157 - - - -- Project Water Division SCADA System Master Plan Eng# 1008 Account 3200-55090 Enhancement rTB Capital ❑ Code=�tl Number } Year Identified 2010 Project 2016 to 2016 Schedule Depreciation Eligible ❑ Section: NA Township: , NA Project Description Project Justification Description of Maintenance & Operation Cost Score 50 - Ranking Range: FN This project is an assessment of the current SCADA system and plan for continued development and update. The water supply and distribution system includes over 40 different remote locations in communication with a central base station through a SCADA system. That system is critical to operating and maintaining the water supply and distribution system. Meridian has developed its SCADA system as needed over time using different types of equipment with no overall plan for development. It is important to evaluate whether we are on the right track in this effort and what we should be considering for the future. Project Water Division SCADA System Master Plan Total - Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $175,000 $0 $0 1 $0 $0 w $75,000 r $75,000 Project Funding Enterprise fund Annual On-going Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs r i -� F— Salary/Benefits Costs$0 $-0 $0 $0 $0 $0 - ---- --_-- - Operating Costs $0 - -- -- - -- $0 _.-_ ._. _. - - - - - - - -- - $0 - Total Ongoing__ 1 -._-- Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. t 1 E i t ---------- Project . _.-_. Project JWater Division SCADA System Date 12/14/2010 Scorer KR Score 50 Major Drivers Impact of Failure 1 # Customers Impacted 10 Regulatory 10' Operational 10 Prevention . Urgency �— ---6 1 5 Master Plan Minor Drivers Environmental 0 Cost -Effective Partnerships �� 1 Interdepartmental Partnership 1 Stewardship Potential Total Points 50 ---------------- Project Category Water Type Other Sub Type Project # Multiple Project Security Upgrades Eng# 1072 Account Enhancement Capital C Code Number Year Identified2010 Project 2011- to 2016 Score 43 j��"'"i'"" • Schedule Rankianki ng � Depreciation Eligible W Section: __NA Township: J'iqA-- Range: NA Project This project is the design and construction of security upgrades such as fences, locks, lighting, etc; monitoring equipment. Description Project Justification Description of Maintenance & Operation Cost Security of water system infrastructure is critical to providing service to customers. The City has had minor security issues at water facilities in the recent past and wants to be proactive to prevent more serious threats. Costs will be power for lights and equipment. Project Security pgrades Annual Ongoing Maintenance & Operation Costs Staffing: 2011 Total 2013 Project Cost 2011 i 2012 2013 2014 2015 2016 Through 2016 r_ r. Project Costs i $20,000 $20,000 $20,000 r $20,000 $20,000 .__ $20,000 $100,000 Project Funding Enterprise fund F Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs ! F _ Salary/Benefits Costs $0 $0 i $0 ! $0 Operating Costs $0� $0 $0 $0 $0�$0 Total Ongoing- $0 $0 $0 $0 $0 $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered, Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the "one time" costs will occur. 1 3 Project Security Upgrades Date 12/14/2010 Scorer KR Score 43 Major Drivers Minor Drivers Impact of Failure 10 Environmental—+ 0 # Customers Impacted 10 Cost -Effective Partnerships~ 1 Regulatory 0 Interdepartmental Partnership 1' Operational 5 Stewardship Potential Prevention 10 Urgency 5 Total Points 43 e O O O O 64 64 64 O O O O O C O O O O o o O O C O LO o o LO COO r N ti G N � LO N C, 64 64 64 � :@ 64 C U 613 64 N 6<3 O O Lf) O C O a) 0) Q O 64 E!J N tLO O v0-. N NEf3 O (f) 64 O O O '- c O C O Q U Lf rn O O O O O F (ti 64 HT 64 a) E o U P`^I 2 U) c a O 64 64 O � N 0 r O 3 e O O O O 64 64 64 O 0 0 O C O O C h o (n 64 O O O O 64 64 64 69 O O O O H) 64 64 O O 16 N 64 C 0 0 0 0 0 C O O C O o (n (n (n o a) COO r N ti cli .«moi 64 UD- 61) w :@ C a) C U 613 64 N 6<3 O O Lf) c N a) 0) Q O 64 E!J (II O v0-. 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O O O N 613 0 0 69� 69� 0 0 61) C09 c E °) w o c rn m c � c 0) Q j >(D C L Q 2_ ro V O C �i C p J CLL 0] N Y N _N CD 12 6 (/J C V p U)C3 Q 7 o �O C U > a U) > q O 0 H Fm- Fm- Im- Fm- LO 0 0 0 0 �1 tj G G co co M N N Engineering Capital and Enhancement a Projects for Wastewater Infrastucture r , r `CHINDEN ( HINDEN --- µ w tu o i w LIF 4MCMILLAN I ; c MCLLLAN 1076 1005, 1026, 1044, 1048, 1049,E 1052, 1054, _ 1059, 1062, 1068, 1071, 1077, 1084, 1085, 1088, 1091, 1092, 1095, 1100 7-j IC r f F' 1RVI 1057 ECEP for 2012-2016 ENG# Project Name ENG#. Project Name 1005 WWTP Odor Control 1071 Secondary Clari5er3 Retrofits 1076 Chemical Feed Building :`:1076 SewerTrunklme for the Abandonment ofthe Ashford Greens Lift Station 1044 Headworks7Fine Screens ':1077 Drying Bed Repair/Centrifuge Conveyor Replacement 1048 lab Building Expansion :1084 Vehicle Storage Building 1049 lab Equipment Upgrades/Replacement 'r 1085 Unel Systems Security Upgrade 1052 Land Acquisition '.1088 VvYdIP. Emergency': Pumping Equipment 1054 Maintenance/Fleet Facility Upgrades 1091 Secondary Pump Station Modifications 1057 MoshervlMenywood Sewer Pipeline ':.1092 Administrative Building/OPS Retrofit with Interpretive Center 1059 Sidestream Phosphorous Recovery 1095 Temperature Control. improvements 1(162 Fermentation at WWIP '.1100 SCAAA Base Station Upgrades (Wastewater) 1068 RV Dump Sfation at the Wastewater Treatment Plant `These wastewater projects are not included on this map due to varying, not presently identified or nonexistent physical location. ENG# Project Name: ENG#I Project Name 1001 Sewer Main Replacement r 1075 Sewer Master Plan 10M Wastewater Division SCADA Master Plan 1101 SCADA Remote Terminal Upgrades (Wastewater) 1004 WastewaterTreatment Plant Facility Pian ' 1106 Manhole Survey 1037 Energy Audit Conservation Plan .'.1110 Handheld GPS Unit (Replacement) i08 Flow Monitoring > 1125 Sewer Gne Inspection Camera ` 1074 Sewer Une Extensions ITY— L Project Category Wastewater - Type : Strategic Planning Sub Type Project # 10032 - — _ Project Energy Audit/Conservation Plan Eng# 1037 Account 13200-55080 Enhancement TBD Capital ❑ Code Number Year Identified 2009 Project 2015 to 2015 Score 40 Ranking Schedule Depreciation Eligible ❑ Section: 34 Township: 4N Range: 1W Project To perform an energy audit and conservation plan for the City's Public Works facilities. Prior to kicking off this study, the Description work that has been completed by the planning department and HDR in FY2010 will be evaluated and built into the scope for this follow up work. Project Justification Description of Maintenance & Operation Cost In an effort to remain fiscally responsible, we are going to complete an energy and conservation audit of our Public Works Facilities. Public Works will take into account the studies that have been completed by HDR and Idaho Power for this plan as well as upgrades that have been completed as a result of those studies. Funding opportunities in the form of grants from organizations such as Idaho Power and the Department of Energy will be researched and included in this Plan.', Could result in energy savings. Project Energy Audit/Conservation Plan Total - Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $0 $100,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs L - Salary/Benefits Costs $0 $0F $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing -6 - - --- -- —. Maintenance & F- $0 $0 $0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one r_ time" costs will occur. s Project ` Enezxudit/Conservation Plan Date 1/7/2011. Scorer Clint Dolsby Score 40 Major Drivers Minor Drivers Impact of Failure 6 Environmental 5' #Customers Impacted 10Cost Effective Partnerships F� Regulatory 0 Interdepartmental Partnership 1-77 Operational Stewardship Potential—�y 4' Prevention 1 3 Urgency Ji 1 Total Points 40 Project Category Wastewater Type Strategic Planning ^ Sub Type J Project # 10023 Project Sewer Master Plan Eng# 1075 Account 3200-55080 Enhancement TBD Capital ❑ Code d Number Year Identified 2009 Project 2016 to 2016 Schedule Depreciation Eligible ❑ Section: Township: Project Description Project Justification Description of Maintenance & Operation Cost Score 70 Ranking Range: rs -LLv To complete a sewer master plan for the collection system and provide another update in a five year cycle in 2015. ie Sewer Master Plan update completed in 2005 served as a guide for the sizing and location of collection lines and lift itions. This plan needs to be updated to incorporate recent construction and development priority areas and also needs work in concert with the sewer modeling software that has been chosen for the City. Additionally, sewer master plans E) required to be updated periodically by DEQ. NIA Project Sewer Master Plan Total _ - Project Cost 2011 ` j 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 Vy $0 $0 $0 F $0 $225,000 $225,000 Project FundingEnterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0� $0 $0 $0 $0 $0 Operating Costs $0$0 $0 $0 $0 $0 - - - Total Ongoing $0 - - - $0 -- $0 $0 $0 $0~ Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis, Please note any "one time" costs in the box below. Be sure to include which year the 'one time" costs will occur, Project Sewer Master Plan Date 1/7/2011 Scorer JCIint Dolsby Score 70 Major Drivers Minor Drivers Impact of Failure._...m 10 Environmental 5' # Customers Impacted 10 Regulatory 10 Operational 1 p 0 Prevention F6 - Urgency --10 Cost -Effective Partnerships F 3 Interdepartmental Partnership 2 Stewardship Potential J Total Points 70 Project Category Wastewater Type Strategic Planning Sub Type ! Project # 10022 Project Wastewater Treatment Plant Facility Plan Eng# 1004 Account 3200-55080 Enhancement Number TBD a Capital El Year Identified 2009 Project 2016 Schedule�� to 2016 Score 70 Ranking Depreciation Eligible ❑ Section: 34 Township: f4- 1W Project An update is planned for FY2015 to capture the upgrades at the wastewater treatment plant between FY2010 and Description FY2015 and provide an updated roadmap for the facility to comply with permit requirements while remaining fiscally responsible. Project Justification Description of Maintenance & Operation Cost The 2010 Facility Plan captured the optimization efforts that are ongoing at the plant to increase capacity prior to building the new treatment trains at the west end of the plant and provided a plan with upgrades to deal with the anticipated NPDES Permit limits. The 2015 Facility Plan will capture what is constructed between now and 2015 and deal with regulatory and other issues that exist in 2015 at the wastewater treatment plant. Project Wastewater Treatment Plant Facility Plan Project Funding Enterprise Fund Annual Onqoinq Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing -- - -- - Maintenance & ! $0 F $ -- $0 $0 $0 $0 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. i f i t t S Total 2011 2012 2013 2014 2015 2016 Project Cost Through 2016 Project Costs $150,000 i $0 - - $0 $0 $0 $550,000 ._ $550,000 Project Funding Enterprise Fund Annual Onqoinq Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing -- - -- - Maintenance & ! $0 F $ -- $0 $0 $0 $0 Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. i f i t t S Project Wastewater Treatment Plant Facility Plan Date 1/7/2011 Scorer Clint Dolsby Score 70 Major Drivers Minor Drivers Impact of Failure —10 Environmental��5 # Customers Impacted 10` Cost -Effective Partnerships Regulatory -- ----- 10' Interdepartmental Partnership --- 2' Operational 10 ` Stewardship Potential W 4 Prevention 6 Urgency - 10 Total Points 70 Project Category Wastewater Type , Collection Sub Type Piping Project # F— Project Handheld GPS Unit (Replacement) Eng# ' 1110 Account Enhancement TBD Capital [i Code Number to Year Identified 2011 Project 2012 2012 Score 58 Schedule �-� Ranking 6 Depreciation Eligible Section: Y - u Township: Range: m Project The purchase of a new handheld GPS unit to be used in the field for inspection, record drawing review, manhole Description inspection and other miscellaneous tasks. Project Justification Description of Maintenance & Operation Cost The GPS units that were purchased several years ago have worn out and are in need of replacement. This will fund the replacement of one of the existing units. Project Handheld GPS Unit (Replacement) Total Project Cost 2011 j 2012 2013 2014 2015 2016 Through 2016 Project costs $o ( $s,000F $o $tia 1—a— $o $s,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs 0 Salary/Benefits Costs $0 $0 $0 $0 $0 $0 - Operating Costs $0 _—-- $0 $0 $0 --- - - Total Ongoing $0 — $o $0 $0 - F $0 -— -� $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. 7 Project Handheld GPS Unit (Replacement) Date 1/19/2011 Scorer Clint Dolsby Score 58 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0 # Customers Impacted 10 Cost-Effective Partnerships 1 Regulatory 5 Interdepartmental Partnership 1 ` Operational 10 Stewardship Potential i 1 ' Prevention 10 Urgency 10' Total Points S8 Project Category Wastewater Type ;Collection Sub Type i; Piping Project # -- --- — Project -Manhole Survey Eng# 1106 Account - Enhancement12 Capital ❑ Code ! Number Year Identified 2011 Project 2012 to 2016 Score ^56 Schedule Ranking V Depreciation Eligible Section: Township: f— Range: —Y y Project Description Project Justification Description of Maintenance & Operation Cost This is part of an ongoing effort to GPS and determine the condition of the manholes in the City. The data collected from this survey will be entered into Hansen and used to prioritize and initiate improvement and rehabilitation projects. The results of this survey will be used to calibrate and maintain the sewer model and to rehabilitate the s�manholesin the collection system. In turn these rehabilitation projects could reduce the infiltration and inflow into t system which decreases the flows to the wastewater treatment plant. Project :Manhole Survey Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 i r $25,000 $25,000 $25,000 $25,000 a � $25,000 $125,000 Project Funding {Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2~011 2012 2013 2014 2015 2016 Number of FTEs ! - - -- - Salary/Benefits Costs $0 so- $0 $0 $0 $0 Operating4 Costs $0 - --- - - - so-- Total Ongoing 1 $0 - $0 $0 ��- $0 $0 -- -- $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. Project Manhole Survey Date 1/19/2011 Scorer Clint Dolsby Score 56 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0 # Customers Impacted ! 10 Cost-Effective Partnerships 1�- - 1 Regulatory 10 Interdepartmental Partnership Operational 10 Stewardship Potential �� 1 Prevention F 3r, ------------ Urgency -----Urgency 10 Total Points 56 m -�I— i {, \ \* _ / ƒ \J y 1 3 / , ] 16 \ r > y u /® ( } {> J E E rl— \ m ui } \ \ ~ erl. - \` i z ` ® { 2 \ / a Ea a / { { \ / _ { _ {` \ } \ } ] to r1l li Ln \r \ \ \ \ ® \ ~ y \ LD — \ / / z / ) E x x x w x \\})/ x w x w $ 2 \ \ { c \ -a I 3 \ y// P j/ 4 /// J / R G { & 3\ @ a Q 2 f « - _ \- - E \ /\ ®: _ ®® /§ E w ■ —- �/ \a \j ) x - — )E 'ro fE% — uz )j \ 2= z \ �� z /\) _ \ \ \ \ \ � k I I L.). Project Category Wastewater Type Collection Sub Type JP1ping Project # 10029 Project Moshers/Merrywood Sewer Pipeline Eng# 1057 Account3590 93505 Enhancement 14 Capital C Code I Number Year Identified 2009 Project 2012 to 2012 Score 42 2012 13 Schedule Ranking Depreciation Eligible G Section: 11 Township: 3N Range: 1W Project This project is for the design and construction of an approximately 1,800 foot, 12 -inch trunk sewer from the southeast Description corner of Fuller Park near Chaparral Elementary School to the intersection of Ten Mile Road and Pine Road. Project Justification Description of Maintenance & Operation Cost This project will result in the abandonment of the Moshers Farm and Merrywood Lift Stations, thereby eliminating the estimated $23,200 per year of operation and maintenance plus the demands on the wastewater staff to maintain thesI stations. Additionally, the Merrywood Lift Station is in disrepair and requires approximately $75,000 worth of repairs in next year. The payback for this investment of $500,000 into this sewer pipeline will be approximately 17 years. Will reduce the O&M cost by approximately $23,200 per year by eliminating two lift stations from the collection system. Project Moshers/Merrywood Sewer Pipeline Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 J $460,000 j $0,_ - - '1-1_ —4 —_ Project Costs $0 $0 0 $0 $460,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 w- -— Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0��w $0 Operating Costs $0 Total Ongoing "`" $0 $0 $0 $0 $0 $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. a i i Project MosherslMerrywood Sewer Pipeline Date 1/7/2011 Scorer Clint Dolsby Score 42 Major Drivers Minor Drivers ' Impact of Failure 6 Environmental 0 # Customers Impacted 7' Regulatory a5 Operational 10 Prevention I 6 Urgency 5 Cost -Effective Partnerships 1 Interdepartmental Partnership 1' Stewardship Potential�� 1' Total Points 42 Ni 75 E E E E 3. ci '. _ __. -. --_\ -_ II \..\ zi N N \ \ N N-. \ N N \ N N o N N. N. H N N N N 'i H .\I c\ -I. N 1p N l0 N \ \ 2i F- Z6 10 0 0 0 0 0 0 ol. m ru 0 -F, ro- I)f 2 o m>0>0 '5 mI 06 -0 E -E3 : —.5 'to gTa U, -0 LLI CL a M E 0 U« mf0 E E 2 , g -i . E 0 0 0 0 E' 0 C) < 0 0 m VCO 2 0 f2 UUy 2 o C 2 0 .2 0 NN WN 2 . a w mT L) . .9 C, C) C) 2 12 [2 IL 2 o 0 '65 CF a) u z m LLJ o 0 LL, CY C) < < C) C) r Z' n2 it- 0- 0 < 0- t5 2� Project Category 1Wastewater TypeCollection Sub Type Piping Project # JM1sc Project Sewer Line Extensions Eng# 1074 Account 3590-93505 EnhancementCa ital d 4 Code Number � p Year Identified 2009 Project 2010 to 2016 — 57 Score 2012 i Schedule Ranking Depreciation Eligible C Section: Township: Range: Project Description Project Justification Description of Maintenance & Operation Cost Sewerline extensions are necessary not only to replace aging infrastructure and increase the scope of the service area for the City, but also are constructed in coordination with road construction projects. This fund provides a means to construct sewerline extensions for the City of Meridian through any of these methods. This project builds and improves our sewer infrastructure. This can be done as the system needs such as when deficiencies in capacity or aging infrastructure are identified and largely as road construction projects are identified. By designing improvements in coordination with road construction, the City saves money on pipe installation by removing the need to restore pavement and pay for traffic control. This also minimizes inconvenience to the travelling public. Additional costs will be minor but could include valve maintenance, inspection, location, and cleaning. Project Sewer Line Extensions Total Project Cost Ei 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $351,790 ; $620,000 $1,080,000 $300,000 $250,000 $250,000 $2,500 000 Project Funding Enterprise Fund Annual Ongoinq Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs wW Salary/Benefits CostsFf $0 W $0 $0 $0 $0 $0 _. - - r3 - ,� — --- - - ----- ------------- ------ Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing Maintenance & s F $0 $0 $0 $0 $0 Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur, i l Project Sewer Line Extensions Date 1/7/2011 Scorer Clint Dolsby Score 1 57 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships Regulatory - — ...-10 Operational 10 Prevention 3 Urgency F-10' Interdepartmental Partnership�1 Stewardship Potential 2' Total Points 5F } \� \\} IT \ � \ \ � / /}\ ) ) \ \ yZf ) ® - - \ ) to \ (z {/ 0 \ \ \ ) 2 2 / I Project Category Wastewater Type Collection Sub Type Piping - Project # Project Sewer Line Inspection Camera Eng# 1125 Account 3520 Enhancement 19 Capital Vol Code Number - --- Pro ect f " .':� - --- - •----- - __ Year Identified 2011 j 72012 to 2012 Score 43 2012 12 Schedule Ranking Depreciation Eligible ❑ Section:� Township: v Range: Project Description Project Justification Description of Maintenance & Operation Cost Funding for a redundant Sewer Line Inspection Camera, which includes camera and power lift assemblies, and camera transporter and cables. Our current sewer line CCTV inspection van is limited to a single inspection camera. When the camera malfunctions and is in need of repair, all sewer line CCTV inspection ceases. The camera travels through sewage and debris in a harsh and corrosive environment warranting periodic service. The inspection camera is highly technical and specialized equipment and is not readily available or serviceable in this area. The sewer line inspection camera has been sent out for repair on more than one occasion and each time more than two weeks of productivity is lost. The situation is compounded by the fact that sewers are typically inspected via CCTV immediately after cleaning the pipes with the high velocity sewer cleaner. The CCTV footage is used to verify cleaning performance as well as assess sewer line condition. Since the lines must be cleaned prior to inspection with the CCTV equipment, productivity is also lost from the high velocity sewer cleaning crew due to the fact that they often have to re- clean lines so they can be properly inspected. Project Sewer Line Inspection Camera nr µw 1 P Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 j $60,000 $o $o $0 $o F $60,000 3 Project Funding , Enterprise fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 W f -LL $0 $0 $o $o $0 Operating Costs $0 $0 $0 $0 - $0 $0 Total Ongoing- -- Maintenance & ! $0 $0 $0 $o l $0 $0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Sewer Line Inspection Camera Date 6/29/2011 Scorer Clint Dolsby Score 43 Major Drivers Minor Drivers Impact of Failure J6Environmental 0 # Customers Impacted F 5 Cost -Effective Partnerships r� 31 Regulatory F-5 Interdepartmental Partnership--- 1' Operational 10 Stewardship Potential �- 2 ._....... ........ . Prevention 6 Urgency4 5 Total Points 43 IU ---- Project Category Wastewater Type . Collection Sub Type Piping Project # - --- Project Sewer Main Replacement Eng# 1001 Account '3590-95000 Enhancement j3'�' " Capital Code Number Year Identified J2010 Project 2011 — to 2016 Score 59 2012 j 5' Schedule Ranking , Depreciation Eligible Section: Township:i�_ ., Range: Project This request will provide a small fund to replace aging wastewater pipelines as needed. This is intended for older sections Description of town and for sewer replacements and retrofits in the downtown corridor. Project Justification Description of Maintenance & Operation Cost The wastewater division has made a concerted effort with their recently acquired television and cleaning equipment to inspect the condition of the collection system. This inspection has identified multiple projects that have been prioritized for replacement or retrofit by the wastewater division. This fund will provide for the design and construction of these projects. This project will also set aside money each year to build a fund that can be used to finance sewer main replacement and/or upgrade projects in the downtown urban renewal area. This area has sewer mains that are aging and undersized and should be replaced when opportunities arise such as road projects or development. The Mayor and City Council have made it a priority to increase the vibrancy of the downtown area where the oldest infrastructure exists. Additional costs will be minor but could include valve maintenance, inspection, location, and cleaning. The projects associated with downtown urban renewal have the potential to reduce operation and maintenance costs through the replacement of problem sewer pipelines in the downtown corridor. Project Sewer Main Replacement Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 i— —__.. - — --- -- - -- - - Project Costs $710,000 $200,000 $375,000 $400,000 $550,000 $450,000 $1,975,000 ------ -_ Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 Operating CostsF $0 $0 $0 $0 $0 $0 Total Ongoing - - _ Maintenance & $0 1 $0 $0 $0 $0 $0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the "one time" costs will occur. t s" [ I Project " Sewer Main Replacement Date 1/7/2011 Scorer Clint Dolsby Score 59. Major Drivers Minor Drivers Impact of Failure 10 Environmental I� 5 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory 5 Operational 10 Prevention ��- 6' Urgency - -- 10 Interdepartmental Partnership ! 1 Stewardship Potential r� 1 Total Points 59 n. 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N _ o mF� = c p1 v `w > Yi _ \ N H \ N N \ ti N \ N \ \ N \ \ \ \ \ N N \ N M = �- ii - W W N \ \ N \ \ \ W \ N N N M M M ri H N N N \ � N l0 c c c ti a a a a a a a a a a m a a a O a a a ul t!1 N C = O of d' o N N N H N c-1 o N m Ol l0 to N = O N �-i O i O y N CL h C O n O c v ° u E O¢ m O ai o epi v a0.. i O W ++ Y O N N Z W o \ o c a+ > u u U1 O O H .� .p C a O V i� O 3 S� ryLI) C cNi G 7--- N M V lA lD h OJ N N d O1 -0 chi N ti N N N N �� ry 0 L Project Category Wastewater Type Collection Sub Type Piping Project # 10033 Project Sewer Trunkline for the Abandonment of the Ashford Greens Lift Station Eng#1076 Account 3590_ Enhancement TBD Capital v Code Number Project - -- -- -- Year Identified 2009 Proj 2016 to 2016 Score ; 33 Ranking-�-�-� Schedule Depreciation Eligible W Section:34 Township: ',4N Range: 1W Project Construction of the trunk sewer from the Ashford Greens Lift Station to the North Black Cat Lift Station. Description Project Justification Description of Maintenance & Operation Cost This project will result in the abandonment of the Ashford Greens Lift Station which is the third largest lift station in the City. It will result in an annual savings of the estimated operations and maintenance of $11,600. Additionally, this project will open up a portion of northwest Meridian for development. An alternative to this project could be to make the trunk, development driven, and reduce the scope of this project to the abandonment of the lift station in the future. This project will eliminate the City's estimated annual operation and maintenance cost of $11,600 by eliminating a lift station from the collection system and reducing the workload of the collection system staff. Project Sewer Trunkline for the Abandonment of the Ashford Greens Lift Station Total Project Cost 2011 _ 2012 2013 2014 2015 2016 Through 2016 - -- ------ - — - - - - -- - -- ..-_ .._. Project Costs $0 $0 $0 $0 $0 $225,000 l $225,000 I . Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0$0 �� $0 $0 $0 1 $0 Total Ongoing Maintenance & $0 $0 $0 $0 $0 I $0 Operation Costs "*Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur, Project Sewer Trunkline for the Abandonment of the Ashford Greens Lift Station Date F 1/7/2011 Scorer Clint Dolsby Score 3-3 Major Drivers Minor Drivers Impact of Failureu 6 Environmental r 0 # Customers Impacted 10 Cost -Effective Partnerships1 Regulatory0 Interdepartmental Partnership ��J 1' Operational 10' Stewardship Potential 1 Prevention 3 Urgency 1 Total Points 33 IS Project Category Wastewater Type lCoilection Sub Type Piping Project # 10020 Project WWTP Emergency Pumping Equipment Eng# 1088 Account 3510- Enhancement TBD Capital Code Number Year Identified 2009 Project2015 to 2015 Score 42 Ranking Schedule Depreciation Eligible Id Section: '34 Township: 4N Range: 1W Project For the purchase of emergency pumping equipment for the wastewater treatment plant and collection system. The Description wastewater division has purchased one emergency pump in fiscal year 2010 and plans to purchase additional equipment lin the future as it is identified. Project Justification Description of Maintenance & Operation Cost The wastewater treatment plant purchased a portable emergency pumping system for the treatment plant and collection system in 2010 and would like to purchase additional equipment as the wastewater treatment plant expands. Costs associated with the operation and maintenance of the portable pumping system. Project 1 "" "VTP Emergency Pumping Equipment Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs$0 $0 $0 $0 $100,000 F $0 $100,000 Project Funding Enterprise Fund 4 Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0� Total Ongoing — $0 _— - $0 $0 $0 $0 $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project WWTP Emergency Pumping Equipment Date 1/7/2011 Scorer Clint Dolsby Score 42 Major Drivers Minor Drivers Impact of Failure 1 ° Environmental # Customers Impacted 10 Cost-Effective Partnerships Regulatory 5 Interdepartmental Partnership 1 Operational ! 10 Stewardship Potential r 1 Prevention 6' Urgency F 5` Total Points 42 Project Category Wastewater Type WWTP Sub Type Liquids Stream Project # 10158 Project Chemical Feed Building Eng# 1026 Account 3590- Enhancement (� CapitalEV =� Code Number 2012 Year Identified 2009 Project Schedule 2012 to 2012 Score 60 Ranking 4 Depreciation Eligible Section: 34 Township: 4N Range: 1 W Project Description Project Justification Description of Maintenance & Operation Cost This will provide a centralized chemical feed building for the wastewater treatment plant. Currently the plant does not require a significant amount of chemicals to meet the NPDES Permit. It is expected that the upcoming NPDES Permit will precipitate the need for a significant increase in the chemical requirements at the plant. The chemical feed building will provide the plant with a building to house the chemical feed facilities that will be required to help meet the limits in the upcoming NPDES Permit as well as other chemical needs in the future at the plant near the tertiary filters. This facility will increase the operation and maintenance cost at the wastewater treatment plant as additional chemical handling is required for the chemicals that will be necessary to comply with our upcoming NPDES Permit. Project Chemical Feed Building Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 f $750,000$0 $0 $0 $0 $750,000 I I Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs�� Salary/Benefits Costs $0 F $0 f $0 $0 $0 - 4 $0 Operating Costs J $0 $0 $10,000 $0 f $0 $0 Total Ongoing Maintenance & $0 F - f$0 $10,000 7 $0 $0 Operation Costs `*Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. Project Chemical Feed Building Date 1/7/2011' Scorer Clint Dolsby Score 1 60 Major Drivers Minor Drivers Impact of Failure 10' Environmental0 # Customers Impacted 10Cost-Effective Partnerships 1 Regulatory Operational Prevention Urgency Interdepartmental Partnership 1 Stewardship Potential -u�2 Total Points 60 N N O mgg LL m Q N l N � � N O W 75 j N N I I E E — — O O y @ m 2i N LL 1 a N I h r� C LL O @ °— E y E N I J m o N W p 3 3 3 { g i ` � v I v v v x � @ c6 i \ O N N N \ O \ \ \ \ \ \ \ \ N N C J m m m N 3 3 N J J J J N J J J N J J J J F- J F- J F- N M N N N e-I N N N ci rl H N N N N N N N N H N N N N N O e0-1 O O H mmN N O O O O N \ \ \ \ N W E m O O N N N O O N w N W U) U) N M N m Ul m v J W UI Ul .Y F- N VJ1 C � C U cr 12 c a o U p Fo- LL CL .m. O a p a v O a ._ c v a = c u 3 N a W = m a W W IL W c f0 LL °° to O1 N °° p m c o U U h a Q = O o o T O u w ° 3 a 3 a u m C p p o 'u u c v OU V y m - v J u N .. d N z i E v Q 00 'j� i \ O C > J O G m \ Y y C W o d 3 w y m y p 9 .� O O O N v o a ¢ O U N c o. a` O u In Q Ff0 c v Project Category Wastewater Type WWTP Sub Type Liquids Stream Project # 10045 Project Fermentation at WWTP Eng# 1062 l Account 3590-96108 Enhancement Capital Capital V Code Number Year Identified 2009 Project 2012 to 2015 Score 64 2012 Schedule Ranking, ` Depreciation Eligible Section: 34 Township: 4N Range: 1W Project The biological phosphorus removal process employed at the wastewater treatment plant requires a certain amount of food Description in the form of volatile fatty acids to operate effectively. The conversion of the existing 40 -foot diameter primary clarifier and an existing primary digester to fermentors will provide this food to benefit the process as well as enhances process stability by reducing BOD loadings to the activated sludge system, reduces waste activated sludge production, and increases digester stability. Project The existing primary phosphorus removal mechanism at the Meridian wastewater treatment plant is Biological Justification Phosphorus Removal, as identified in the latest DEQ -approved facility plan. Separate gravity thickening improves primary treatment performance and increases sludge thickness. A fermentor provides volatile fatty acids (VFA's) to support biological phosphorus removal. The 40 -ft diameter primary clarifier 1 and digester 1 Wil be retrofitted to be used as a separate gravity thickener and fermentor. Additionally, gravity and waste activated sludge thickening will be added to provide thicker solids to the digester which will increase the digestion capacity and postpone the construction of a new digester. Description of Maintenance & Operation Cost Additional equipment associated with this process. Project fFermentation at WWTP Total Project Cost 2011 ; 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 0,0 $260,000 $2,0900 $1,050,000 $260,000 $0 $3,660,000 t Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0$0 Operating Costs F $0 $0 $10,000 $0 $0 $0 Total Ongoing $10,000 $0 � $0 $0 Maintenance & W. Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. s ( s t Project Fermentation at WWTP Date 1/7/2011 Scorer Clint Dolsby Score 64 Major Drivers Minor Drivers Impact of Failure 90 Environmental 5 # Customers Impacted 10' Cost -Effective Partnerships 1 Regulatory 10 Operational 10 prevention 6 Urgency 10 Interdepartmental Partnership 1 ` Stewardship Potential Total Points 64 F' N b ei O i-1 N � N 75 f ' 4 O- C � t" � s G � d Q k V vlt u n 3 O K � E E E E t is vii c C in o F r O ` m o m � a N� eu F > > = O y 12 N ON U N "6 d a �� --� \\ \ \ H N l0 l0 \ N N h m \ O N c -I O \ c co av c c o m J J J a� o a� J o J QI >, ,. o E Y = Y O N m O `~ 'p cc a a a a a a c c c c a c a c c c O O N N N U) N N Ul O O OO N O Ul 0 0 0 a w w c L J F 5 �i 5 2i F F F F i O O a (0 N V m V O, t o t6 m a N a a a 10 a t0 f6 t0 f0 coW a a h h h h t0 a a a t d' N t0 N N N O H _ C .N .00 O J o v N o 3 o m •> 7a a o Im N in N @ cn c rnN o a U a c a a m Q >> m c o a m o o d a c o J o Z o 'oO c E. ;! n a o c m c= .y. E o Q F m o o c E 0) (D N n E m m U otic0O0 omJn$v`. I 0 0 oQ vN FCm°-� oCm° o vE rn o a oU O.aY!`mn uo +fNEa-O� Co`mJ m•go CQom C>S i�oL �Cv°f' wC L(NUeJ iv3+ ] .Jai �nQ..•�„,JJfl Wa0OO0O Nm ZO HU 0 0 0.. o U OD U Q. U U •-� c G Project Category Wastewater TypeT — Sub Type ;Liquids Stream Project # 10044 WWTP Project Headworks/Fine Screens Eng# 1044 Account 3590- Enhancement TBD Capital EV Code Number Year Identified 2009 Project 2013 to 2014 Score 51 Ranking Schedule Depreciation Eligible C Section: 34 Township: 4N Range: 1W Project Fine screens at the headworks at the wastewater treatment plant to replace the Huber Step Screens and drum screen in Description the third screening channel along with modifications to the screening channels to accommodate these screens. Project Justification Description of Maintenance & Operation Cost Public Works has considered several screening technologies and selected fine screening due to the performance and removal capabilities of this technology. Fine screening, such as band screens, will remove a larger percentage of the solids and particulates in the influent wastewater, which will improve the operation of the wastewater treatment plant processes, including the clarifiers, digesters and aeration basins to name a few. The existing Huber Step Screens were not designed for cold weather operation. The wastewater division has made many modifications to keep them from freezing in the wintertime. These modifications have made it difficult and time consuming to maintain them. When the flows increase on the weekends the screens run continually allowing more solids to pass through due to the loss of the mat. The older Huber Step Screens were one of the first produced and we have not been able to get certain spare parts. The construction of the headworks building should alleviate some of these issues and allow these screens to operate until capacity concerns, as well as the quantity of material passing through the screens, precipitate the installation of new fine screens. There will be some additional O&M beyond what is currently employed for the step screens which has been estimated below and was fine tuned during the Facility Planning process in FY2010. Project Headwork,/Fine Screens Total _ Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 1 $0 $300,000 F$1,200,000 $0$0 $1,500,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 - - Number of FTEs Salary/Benefits Costs $0 $0� $0 $0 $0 $0 Operating Costs $0 _ $0 $0 $0 $0 $10,000 Total Ongoing $0 $0 $0 $0 $0 $10,000 Maintenance & Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time" costs in the box below. Be sure to include which year the "one time" costs will occur. 3 I I i J Project Headworks/Fine Screens Date 1/7/2011 Scorer C int Dolsby Score 51 Major Drivers Minor Drivers Impact of Failure 10 Environmental 5- # -# Customers Impacted 10 Regulatory 5 Operational 10^ Prevention�w 3 Urgency 5 Cost -Effective Partnerships f� 1 Interdepartmental Partnership -u 1' Stewardship Potential 1 Total Points 51 V7 Project Category Wastewater Type WWTP Sub Type Liquids Stream Project # 10192 Project Secondary Clarifier 3 Retrofits Eng# 1071 Account 3590-96108 Enhancement F— Capital [d Code Number Year Identified 2009 Project S h d I Depreciation Eligible Project Description Project Justification Description of Maintenance & Operation Cost ceue 11/1 Section: 34 J--- --- _T 2011 to 20 201212 Score 59 5 Ranking Township: 4N Range: 1W The funds requested in this enhancement would be used to replace the drive on #3 secondary clarifier, upgrade its sludge withdrawal system, and retrofit #4 secondary clarifier with a skimmer that does not articulate. The #3 secondary clarifier in its current condition is difficult to operate. It was built in 1988 as a draft tube style clarifier and then changed to a spiral scraper type in 1996; however, the drive mechanism was not changed at that time and as a consequence the mechanism turns too slowly making it difficult to withdraw sludge properly. This can cause solids loss to the effluent and potentially impact permit compliance. The recent plant expansion project did not address the #3 secondary clarifier issues. #4 secondary clarifier has a skimmer arm that articulates with each revolution and the excessive movement tends to cause bolts to come loose under the water surface making it necessary to frequently drain the tank just to tighten the loose bolts. N/A Project Secondary Clarifier 3 Retrofits Total j Project Cost 2011 i 2012 2013 2014 2015 2016 Through 2016 _-.___ - - Project Costs $815,000 s $225,000 $0 $0 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 = -- Operating Costs $0 - - — $0 -- — -- - - - - a $0 $0 --- -- $0 $0 Total Ongoing- $0 `� -- - `-- $0 Maintenance &$0 Operation Costs *`Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. t I i s Project Secondary Clarifier 3 Retrofits Date 2/14/2011 Scorer Clint Dolsby Score 59 Major Drivers Minor Drivers Impact of Failure 10 Environmental # Customers Impacted 10 Cost -Effective Partnerships Regulatory 10 Operational 10 Prevention 6 Urgency --90 Interdepartmental Partnership Stewardship Potential1 Total Points 59 Project Category Wastewater Type WWTP Sub Type , Liquid Stream Project #--`� Project Secondary Pump Station Modifications Eng# 1091 Account 3590- Code - Enhancement Number 1 Capital EV Year Identified 2011 Project 2012 Schedule r to 2013 Score 64 2012 j` 2 Ranking h Depreciation Eligible C Section: 34 Township: N Range: , 1W Project Description Project Justification Description of Maintenance & Operation Cost This project will continue the efforts at the wastewater treatment plant to control microthrix. Microthrix is a filamentous bacteria that grows in our secondary process that causes poor settleability and diminishes secondary clarifier capacity. While we enjoy adequate capacity in our secondary clarifiers during normal operations, the plant experiences periods of excessive microthrix growth which hampers our ability to separate the liquid from the solids in our secondary clarifiers. The funds requested will allow us to selectively control microthrix and maintain good settleability of our secondary sludge. We will continue to experience microthrix caused settleability issues which increases our vulnerability to NPDES permit violations. Project Secondary Pump Station Modifications Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $825,000 $350,000 $0 $0 $0 $1,175,000 s f 'v� 1 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs _ Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $0 $5,000 $0 $0 F $0 Total Ongoing _ -- - _ Maintenance & { $0 $0$5,000) $0� $0 f $0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Operational 10 Stewardship Potential 1 ` Preventionµ �6 Urgency r_e._r 10 ` Total Points 64 Project Secondary Pump Station Modifications Date 1/7/2011 Scorer Clint Dolsby Score 64 Major Drivers Minor Drivers Impact of Failure 10 Environmental 5; #Customers Impacted — 10` Cost -Effective Partnerships 1 Regulatory 10 Interdepartmental Partnership Operational 10 Stewardship Potential 1 ` Preventionµ �6 Urgency r_e._r 10 ` Total Points 64 q Project Category Wastewater Type WWTP Sub Type Liquid Stream Improvement Project # Project Temperature Control Improvements Eng# 1095 Account ; 3590- Enhancement TBD Capital EV Code Number Year Identified 2011 Project 2016 to 2020 Schedule Depreciation Eligible Section: 34 V Township: I 4 Project Description Project Justification Description of Maintenance & Operation Cost Score 67 Ranking Range: 1 W Improvements geared towards meeting the anticipated temperature limits that are expected to be in the upcoming NPDES permit. Depending on the limits that are placed in the NPDES Permit at the wastewater treatment plant, this line item could be reduced or increased in scope. The best information that is currently available suggests that temperature limits will be in the NPDES Permits for the City of Nampa and Boise so Meridian is expecting the same. Project Temperature Control Improvements Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $0� $0 $0 $0 f_$7100,000 ,$1,500,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs F Salary/Benefits Costs $0 $0 $0 $0 $0 $0+ Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing 3 ��$0� $0 $0 $0 $0 $0 Maintenance & Operation Costs "'Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur, s d s Project Temperature Control Improvements Date 1/7/2011 Scorer Clint Dolsby Score 67 Major Drivers Minor Drivers Impact of Failure 10 Environmental 5 # Customers Impacted 10 Cost-Effective Partnerships2 Regulatory 10 Interdepartmental Partnership - 2 Operational 5 Stewardship Potential Prevention 10 Urgency ��10 Total Points 67 Project Category Wastewater v Type WWTP - Sub Type Solids Stream Improvement Project # 10159 Project JDrying Bed Repair/ Centrifuge Conveyor Replacement Eng# 1077 Account 3590- Enhancement 2 Capital [d Code Number Year Identified2010 Project 2012 to 2014 Score 65 2012 Schedule Ranking Depreciation Eligible Section: 34- Township: 4N Range: 1W Project The centrifuge that was installed several years ago included a belt conveyor to transport solids from the centrifuge to the Description drying beds. This project will replace the centrifuge belt conveyor with a shaftless screw conveyor which is much more efficient to transport the solids and will decrease operations and maintenance costs as shown below. As a precursor to this project, the drying beds that are deteriorating will be rehabbed and repaved in 2012. Project Justification Description of Maintenance & Operation Cost This is a two phase project where the asphalt and retaining walls will be improved in FY2012 and later the conveyor will be replaced with a higher efficiency auger in FY2014. The conveyer replacement would be delayed until 2014 to ensure the new retaining walls are in place and the useable life of the existing belt conveyor has been exhausted. The bio -solids cake is discharged from the centrifuge to asphalt drying beds, originally built in 1977. Asphalt deterioration has resulted in potholes in the area where centrifuged biosolids are discharged. Our approved Biosolids Management and Disposal Plan requires biosolids to be stored on a concretelasphalt pad that is sloped to a drain that returns to the treatment process. This project would provide for construction of permanent retaining walls as well as replacement of the asphalt that will prevent the potential discharge of biosolids onto the ground which would be an NPDES permit violation. Temporary retaining walls constructed on top of the drying bed asphalt have fallen over, causing damage to one of the centrifuge conveyors. The conveyer has been temporarily repaired and is currently operational, however it is nearing the end of its lifecycle. It will either need to be rebuilt or replaced in the next few years. This will cut the estimated operations and maintenance time for this effort estimated at $12,775 per year at least in half. Project Drying Bed Repair/ Centrifuge Conveyor Replacement Total - Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 --- - -- Project Costs r $0 F $125,000 $0$170,000 $0 $0 $295,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing. 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0p $0 $0 $0 $0 �. Operating Costs $0 $0 $0 J-$0 _ $0 $0 Total Ongoing $0 $0 � $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered, Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the "one time" costs will occur, z Project Drying Bed Repair/ Centrifuge Conveyor Replacement Date 1/7/2011' Scorer Clint Dolsby Score 1 65 Major Drivers Minor Drivers Impact of Failure 10 Environmental # Customers Impacted 10' Cost -Effective Partnerships Regulatory 10 Interdepartmental Partnership 1 Operational 10 Stewardship Potential j Prevention 6' Urgency 10 Total Points 65 Fj lu ti n w ry -15 � ry ry v v a a c c n c c m o m o a a A m a a a a o a o a a E o o c v � •� m � � v � a � i o N m b N to i r= LL r Flo N � n � � N O v i � v d LL9 n o O LL o _ m T 3 E - - E ri t ZE IE z - r - - - E O- w - o c u a o u° Project Category Wastewater Type . WWTP Sub Type Solids Stream Improvement Project # 10036 Project Sidestream Phosphorus Recovery Eng# 1059 Account 3590 Enhancement TBD Capital Code Number Year Identified 2009 Project 2014 _ to 2016 Score 53 Ranking Schedule Depreciation Eligible d Section: 34 Township: 4N Range: 1W Project To initiate nutrient recovery at the treatment plant. This is a follow up to the pilot project that was completed in the fall of Description 12009 and the wastewater treatment facility plan in 2010. Project Justification Description of Maintenance & Operation Cost control the formation of struvite in the solids stream at the wastewater treatment plant Public Works is considering ,era] approaches. This will provide a struvite production facility as an approach for struvite control and the added iefit of phosphorus and nitrogen removal from the centrate flow stream. N/A Project Sidestream Phosphorus Recovery Total -- Project Cost j 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $0 f $0 $350,000 f $3,000,000$700,000 $4,050,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 - $0 $0 ! $0 $15,000 Operating Costs $0 F $0 $0 Fv $0 $0 $15,000 Total Ongoing� ! $0 $0 $0 $0 $0 $30,000 Maintenance & Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. ' 3 t (y S ) Project Sidestream Phosphorus Recovery Date 1/7/2011 Scorer Clint Dolsby Score 53 Major Drivers Minor Drivers Impact of Failure --_4i 6� Environmental 5' # Customers Impacted 10 Cost -Effective Partnerships��-- 4 Regulatory 5 Interdepartmental Partnership Operational 5; Stewardship Potential Prevention 6' Urgency— LL� 5 Total Points 53 v Project Category Wastewater Type WWTP Sub Type ISCADA Communications Project # 10157 Project Wastewater Division SCADA Master Plan Eng# 1003 Account 3200-55080 Enhancement TBD Capital ❑J Code Number' Year Identified 2010 Project 2016 to 2016 Score 63 Ranking :��— � Schedule ..�. ..---_. Depreciation Eligible ❑ Section: 34 Township: 1N Range: 4W Project Description Project Justification Description of Maintenance & Operation Cost Assessment of current system and plan for continued development and update. The wastewater treatment plant has become fully automated over the past couple of years and there are over a dozen lift stations in remote locations in communication with the central base station at the plant. That system is critical to operating and maintaining the wastewater treatment plant and lift stations. It is important to evaluate whether we are on the right track in this effort and what we should be considering for the future. N/A Project Wastewater Division SCADA Master Plan Total _ Project Cost 2011 S 2012 2013 2014 2015 2016 Through 2016 Project Costs$175,000 $0 $0 $0 Project Funding Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0 -- -- Total Ongoing � $0 $0� � F $0 f$0 �� $0 � $0 Maintenance & Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur, j f t s { Project Wastewater Division SCADA Master Plan Date 1/7/2011' Scorer Clint Dolsby Score 63 Major Drivers Minor Drivers Impact of Failure-y� 6' Environmental # Customers Impacted 10 Cost -Effective Partnerships —7 Regulatory 10 _.----- -- Interdepartmental Partnership 1 Operational 90 Stewardship Potential 4' Prevention 6 Urgency 10 Total Points 63 Project Category Wastewater Type 1W 0d Sub Type Odor Control Project # 10002 Project WWTP Odor Control Eng# 1005 Account 3510-92100 Enhancement 13 Capital EV Code Number Year Identified 2009 Project 2012 to 2015 Score 53 2012 9 Schedule F Ranking Depreciation Eligible Section: 34 Township: Fir— Range: 1W Project This fund is for odor control improvements at the wastewater treatment plant. More specifically in the near term this will Description fund the design and construction of an approximately 55 foot by 40 foot building over the headworks at the plant which was among the largest contributors to the odors at the plant as identified in the Odor Study completed in 2009 and the Odor and Noise Assessment completed in 2004. Project Justification Description of Maintenance & Operation Cost The Wastewater Treatment Plant Odor and Noise Assessment completed by Carollo Engineers in September 2004 identified priority areas of the wastewater treatment plant for odor control. This will allow for the design and construction of odor control improvements at the plant starting with a building over the headworks to be designed in 2012 and constructed in 2013 per the odor control study completed in 2009. Costs associated with the operations and maintenance of the odor control equipment that is installed as a part of this budget. In the near term this will be the cost associated with the operation and maintenance of the Headworks Building and odor control system employed in the building. Assuming biofiltration is employed, the wastewater treatment plant will need to rehab the system every couple of years and replace the media every several years. Project WWTP Odor Control Total f-_- Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $240,000 $775,000 $980,000 $150,000 $0 $2,145,000 Project Funding Enterprise Fund �� b Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0ffi $0 $0 Operating Costs $0j $20,000 $20,000 $30,000 $30,000 $0 Total Ongoing Maintenance & $0 [-20,000 $20,000 $30,000 -w $30,000 $0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. 9 i } Project VWIITP Odor Control Date ' 12!1512010. ScorerClmt Dolsby Score 53 Major Drivers Minor Drivers Impact of Failure 6 Environmental 5 # Customers Impacted 10 Cost -Effective Partnerships Regulatory 1 5 Interdepartmental Partnership 1 Operational 10 Stewardship Potential 4 Prevention 6 " Urgencyy-y b Total Points 53 LL ay N d N , N N C 10 N O CO C N CI �l w o' u o rn m m m ---- --- - - ---- - - - - - - - - - E E m E E �y W O N N H N a' v 0 N O 0 � Z m N v � c o � E > H c i c m H Z d o m O Y p V 0 � E v Y d T N� a N - _- _—N N H N ooN H \ 7 N \ o m \ � N H l\f1 H \ � N \ N H N H _ N \ H N \ H N N H \ \ _ lD N N \ \ 00 o t0 1p h cOO O N \ \ \ \ \ \ \ o \ \ \ Lm H N \ O O O O O O N v y J N oo l0 t\D C O O i Vl ccO G ccO GCO' G G ccO G CCO o o o o oMo a a a H H H oo H a a N a V O o N N C o c v °c° o u u m m -a _ c c N E z v m o o ro E a a w to o o¢ E U N = O m b y c L c u _C6 o m 0o wU H .a m u o a ,` c Z a uo .-+ N m a in io t� oo m o — ti N N N o o m a a N N W J ci ...________.___.__._. N 3 N C O .y m c U) `n C � N o u n N m a = O K m E E E E E v v E > C � o N Q N Q Q O m E > v E Q � m w v o �l y � ti C o E N Q N C O m a F I m N N ! m N 2- C O � m E Y v N U1 T N N LL p. W W " - G - .0 O \ \ LL m V1 N Ha C C o C0 G G -I C 0 G N G 0 G r-1 C C00 G H C 0 N C cc0 G N C 0 \ \ N ci "6 v F- \ N mcco LO \ F- N 00 tp LL LL G Y N E E C O O 00 N tt7 o H O c -I O M fl N v1 N N N H c -I c _ r-1 N o O 00 ci N a y E E O E m V O •>` N 3 O Ul G C o x u o o 3 ¢ Q c a a c N bD bD N "O m WC OUmC t0 CO OO. O bDN in QEO 'OOoO X K• \N Z •v� D D is 2 . U u O N N e O Ql O N .a O LL a O] O C fl_ H U O Q c O Z i 0 d cG p U d lL j ry m GOi D 00 U > t; t; O c -I N M V ll1 N N v o a a o 11 - Project Z. Project Category Wastewater Type Other Sub Type F Project # r— Project lAdministrative Building/Ops Retrofit w/interpretive Center Eng# 1092 Account590Enhancement Capital EV Code - Number ---- - ----- Year Identified J2011 Project '2013 to F21 Score 46 Ranking Schedule - ,— J Depreciation Eligible E%,], Section: 34 M 1W Range: Township: F Project The existing administration building has a number of deficiencies. One of the most apparent concerns regarding the Description Meridian Wastewater Treatment Plant is the inefficiency of the operations and maintenance facilities. The existing operations building is inadequate for a plant of this size and complexity. This will continue to be an issue when the plant expands. The training room needs to be reassessed so that it functions for the required number of people. Additional common work support space is needed. This project is combined with a new water interpretive center for public education, Project Justification Description of Maintenance & Operation Cost project addresses the space needs for treatment facility expansion and enhances the public outreach efforts of the .water utility. Project 1Administrative Building/Ops Retrofit w/Interpretive Center Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costsji 0 $730,000 $1,140,0000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs [--so -------- --- $o $o $o Operating Costs FIB— F—$0 ' $5—,660 $0 $0 Total Ongoing r�$o �— F—Fo r —$5,666 F—W— r Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Administrative Building/Ops Retrofit w/Interprative Center Date 1 /7/2011 Scorer `.Clint Doisby Score 46 Major Drivers Minor Drivers Impact of Failure -_ --- ----------- - 3 Environmental _ �5 # Customers Impacted 10 ` Cost -Effective Partnerships 3 Regulatory 0 Interdepartmental Partnership Operational 10 ` Stewardship Potential 4 Prevention ;F 3 Urgency F 5 Total Points 46 I 13 Project Category . Wastewater Type Other Sub Type Project # 10161 Project Flow Monitoring Eng#1038 Account-�� Enhancement 10 Capital EV Code Number Year Identified 2010 Project 2011 to 2016 Score 61 2012 3 Schedule Ranking Depreciation Eligible Section: Township: -- Range: Project This project will set aside money each year to purchase and maintain flow meters for the sewer collection system and Description have an intern collect the data which is important for accurate model calibration and the identification of infiltration and inflow. There is also money budgeted to rent meters every year as we purchase additional meters for flow monitoring. MSA has recommended the City place ten to twelve meters (four existing plus rentals) in the system in the fall to collect additional data and more accurately pinpoint the sources of approximately 500,000 gallons of infiltration and inflow. This has caused the budget for FY 2011 through 2013 to increase from $25,000 to $100,000. Project Justification Description of Maintenance & Operation Cost WWTP Collections is busy with CCTV, cleaning, etc. and does not have the time or manpower to do flow monitoring on a regular basis. To pay for an intern's salary at $11/hour for six months would be approx $11,000 plus 0&M of the flow meters brought the cost estimate to $15,000. Project Flow Monitoring Total Project Cost 2011 f 2012 2013 2014 2015 2016 Through 2016 Project Costs $100,000 i $100,000 $100,000$25,000 $25,000 $25,000 $275,000 ;I . ; Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 _ Number of FTEs u r - Salary/Benefits Costs $15,000 -— $0 $0$0 - $ —0 $0 Operating Costs$0 $0 $0 $0� $0 $0 Total Ongoing_ — f�` - - Maintenance & $15,000 $0 I T $0 n $0 $0$0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. f I t Project Flow Monitoring 10 Date 1/7!2011 Urgency Scorer Clint Dolsby 61l Score 61 Major Drivers Minor Drivers Impact of Failure-- 6 Environmental — - 5' # Customers Impacted 10` Cost Effective Partnerships 1 - - — Regulatory 5' Interdepartmental Partnership - 1 Operational 10 Stewardship Potential 3' Prevention 10 Urgency 10 Total Points 61l LL 1 I N' N' ti O � � h C QJ �I o z°, u O. Z O K Z E E CEE tufo O O O Z N O fo (o p O G 0 G O O Y Oi O C C O N YO E Y Y E C C N Q u t LL- W M N W C C C m \ cN N N N i N C) ti \ o \ l \ N N oo �m � E N O p o 1F o O w 00 `-i �• O t0 to _... ccO ccO EO N N N H N = _ E Im rn \ m n m m m n \ ^ \Do C C C C NA M H m (D c6 CL t z ao , v o w v Z z o a C m e mc G o ¢ x ai E o o w io d u u N v x x 'ii 3 o o ° o m N C u 2 •C o O o Q v O O •� E a N N N C O •c N a H C vvi a O a o O C O O\ N N 30 N (6 O Y U _ Y 3 N N Z. O C C N N O N .� O m o O a xi LL N Q 1.1. K C o� Q f0 F (6 X F- UI O Z C-4 C LL ON LL N N N I Project .Category JWastewater Type _Other Sub Type _3 Project # 10057 Project Lab Building Expansion Eng# �1048 Account 3590- LL Enhancement TBD Capital �� Code � Number Year Identified 20099 Project 2013 to 2014 Score _ 48 Ranking S hedule Depreciation Eligible Project Description Project Justification Description of Maintenance & Operation Cost c Id Section: 34 Township: ';4N Range: 1W To expand the lab in order to meet our increased sampling needs as the plant expands and the new NPDES Permit is ssued.. Our new permit requirements, as well as our growing plant size, are going to precipitate more sampling needs at the lab which will require more room and a lab expansion. Project Lab Building Expansion Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0; $0 $75,000 $360,000 $0 $0 _a $435,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs F $0 $0 $0 $0$0 $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing- $0 $0 $0 $0 $0 ^ --- - - $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any time" costs in the box below, Be sure to include which year the "one time costs will occur. i Project Lab Building Expansion Date 1/7/2011 Scorer Clint Dolsby Score 48 Major Drivers Minor Drivers Impact of Failure 6 Environmental�5 # Customers Impacted 10 Cost -Effective PartnershipsW 1' 1 - Regulatory 5 Interdepartmental Partnership � 1 Operational 10 Stewardship Potential 2 Prevention 3� Urgency 4-5 Total Points 48 Project Category Wastewater Type Other Sub Type Project # 10025 Project Lab Equipment Upgrades/Replacement Eng# 1049 Account 3b40 - Enhancement 18 Capital C Code Number Year Identified 2009 Project 2012 to 2016 Score ,448 2012 11 ScheduleRanking Depreciation Eligible ❑ Section: 34 Township: FN Range: FW- -Project Purchase of miscellaneous equipment at the lab such as glassware, a new dishwasher, spectrophotometer, microscope, Description land sampling equipment. Project Justification Description of Maintenance & Operation Cost The sampling program at the wastewater treatment plant has expanded over the past several years due to current and upcoming regulatory requirements. This will provide a mechanism to fund the upgrades necessary at the lab to meet our sampling needs. Costs associated with the upkeep of the equipment. Project Lab Equipment Upgad res/Replacement Total - - Project Cost 2011 1 2012 2013 2014 2015 2016 Through 2016 Project Costs f-$0 $18,500 1 $12,500 $12,500 $15,000 f $15,000 � $73,500 I Project Funding General Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $500 J $500 F $500 1 $500_ r $0 Total Ongoing $0 $500 j�- J V � ��y $500 $500 - $500 $0 Maintenance & Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. 1 ; t 3 i Project Lab Equipment Upgrades/Replacement Date — 1/7/2011 Scorer �C6lin`t�Dolsby Score F 48 Major Drivers Minor Drivers Impact of Failure 10 Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships Regulatory 5 Interdepartmental Partnership Operational Stewardship Potential Prevention 10 Urgency 5 Total Points 48 .p Project Category lWastewater Type : Other Sub Type Project # 10037 Project Land Acquisition Eng# 1052 Account J 3590-91000 Enhancement TBD Capital C Code Number Year Identified 2009 Project 2013 to 2015 Score 37 Ranking Schedule Depreciation Eligible C Section: 34 Township: 4N Range: 1W Project Description Project Justification Description of Maintenance & Operation Cost To locate and purchase land in a strategic effort to acquire properties near the wastewater treatment plant. Without this program, the City may lose the opportunity to acquire land near the wastewater plant while the economic downturn has lowered land prices. This will provide additional area for growth and regulatory driven future plant expansions and will allow us to pursue opportunities such as reuse, wetlands, and biosolids composting. The reuse program and wetlands are some of the strategies to reduce wastewater treatment plant effluent discharge to the creek. Biosolids composting will treat the biosolids for beneficial reuse as fertilizer. Additional buffer zones for the wastewater treatment plant site will reduce the potential for odor complaints that require time and effort to address and that are expensive to resolve. Will vary depending on the projects. For example, if the additional land purchased is used as a biosolids composting facility, there will be operations and maintenance required for that facility. Alternatively, if the additional area is used for buffer zones, there will be little or no impact to the operations and maintenance costs. Project Land Acquisition Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 j $0 $800,000 $0 $1,500,000 $0 $2,300,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs -� Salary/Benefits Costs $0$0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing- $ Maintenance & $0 $0 $0 $0 $0 0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any 'one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. t 3 EI x I Project Land Acquisition Date 1/7/2011 Scorer -Clint Dolsby Score 37 Major Drivers Minor Drivers Impact of Failure �VO 3 Environmental �0 # Customers Impacted 10Cost-Effective Partnerships 3' Regulatory 5 Interdepartmental Partnership 'r� 3 Operational l 5 Stewardship Potential r� 4 Prevention 3 Urgency�� 1 Total Points l 37 t9 Project Category Wastewater Type Other Sub Type Project # ; 10155 Project JLinel System Security Upgrade Eng# 1085 Account Enhancement 6 Capital C Code Number Year Identified J 2010 Project 2019 to 2012 Score 42 2012 13 Schedule Ranking Depreciation Eligible E Section: Township: Range: Project Install security software at the wastewater treatment plant to include a key card system and other miscellaneous security Description system upgrades. Project Infrastructure security is necessary. Installing the Linel systems as described will allow us to achieve at least a basic level Justification of security for our infrastructure. Description of Maintenance & Operation Cost Repair and replacement of the key cards and security system. Project Linel System Security Upgrade Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $100,000 $100,000 $0 $0 $0 $0 $100,000 i Project Funding Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 m$0 $0 $0 Operating Costs F $1,000 $0 $0 $0 $0 $0 Total Ongoing �$0� $0 � $0 _ _ $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. Project Linel System Security Upgrade Date 1/7/2011 Scorer Clint Dolsby Score 42 Major Drivers Minor Drivers Impact of Failurey y� 6' Environmental 0 # Customers Impacted 3 Regulatoryss� 5 Operational j -�— 10 Prevention 10 Urgency �u�--- 5 Cost -Effective Partnerships 1 Interdepartmental Partnership 1' Stewardship Potential 1� Total Points 42 z® Project Category Wastewater _ T Type Other l Sub Type Project # 10163— ,. -____..__..------------- Project Maintenance/Fleet Facility Upgrades Account "" Enhancement Eng# 1054 3590 TBD Capital G Code Number Year Identified 2009 Project 2014 to 2015 Score 26 Ranking Schedule Depreciation Eligible C Section: 34 Township: 44 Range: 1W Project I Facility for Fleet Maintenance for the Public Works Department Description Project Justification Description of Maintenance & Operation Cost The construction of a centralized fleet maintenance facility for the Public Works Department will create efficiencies between the divisions as it relates to fleet maintenance. Costs associated with running the fleet maintenance facility. Project Maintenance/Fleet Facility Upgrades Total _- -; Project Cost 2011 ' 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 ; $0 $0 $200,000 $600,000 $0 _ $800,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs r Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs $0 $0 $0 $0 $0 $0 Total Ongoing $0 $0 $0 $0 $0 $0 Maintenance & Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. t Project Maintenance/Fleet Facility Upgrades Date 1/7/2011 Scorer ClFn- 1 Score 26 Major Drivers Minor Drivers Impact of Failure 6 Environmental 0 # Customers Impacted �—�•��-----.�.. ; 1 3 Cost -Effective Partnerships ^---------- = 2' Regulatory 0 Interdepartmental Partnership 3' Operational 10 Stewardship Potential Prevention 0 Urgency�� 1 Total Points 26 Project Category Wastewater Type Per Sub Type Project # 10030 Project RV Dump Station at the Wastewater Treatment Plant Eng# 1068 Account Enhancement TBD Capital d Code Number Year Identified 2009 Project 2014 to 2014 Score 35 Ranking F� Schedule Depreciation Eligible v Section: 34 Township: 44 Range: 1W Project Construction of an RV Dump Station on the driveway just inside the wastewater treatment plant property. This will relocate Description the existing RV Dump site which is next to the administration building and remove the additional traffic from the interior of the wastewater treatment plant. Project Justification Description of Maintenance & Operation Cost o relocate the RV Dump Station outside of the plant site to reduce public traffic from the wastewater treatment plant ite. Prior to the installation of the security fence in 2009, the wastewater division had problems with the public driving nd walking through the plant site looking for the dump station. Since this problem has been dealt with, the ostponement of this project may be justified until the area around the dump station is identified for plant expansion in the Since this service is currently provided at the wastewater treatment plant, relocating the dump station will not have a noticeable impact on the operation and maintenance costs. Project RV Dump Station at the Wastewater Treatment Plant Total = Project Cost 2011 ; 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 F $0 $0 $60,000 I $0 $0 $60,000 Project Funding • Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs�� ®� Salary/Benefits Costs $0 $0 $0 $0 $0 $0 Operating Costs$0 $0 $0 $0 $0 $0 Total Ongoing $0$0 $0 $0 $0 $0 Maintenance & Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. i 1 Project FRV Dump Station at the wastewater treatment plant Date 1/7/2011 Scorer Clint Dolsby Score 35 Major Drivers Minor Drivers Impact of Failure 3 Environmental 0 # Customers Impacted 10' Cost -Effective Partnerships--� 1 Regulatory - 5 Interdepartmental Partnership 3 Operational 5 Stewardship Potential 1 Prevention Urgency 1 Total Points 35' zz Project Category Wastewater Type.Other Sub Type ! Project # Multiple Project SCADA Base Station Upgrades - Wastewater Eng# 1100 Account 3590- Enhancement g Capital C Code Number Year Identified 2010 Project 2012 to 2013 Schedule Depreciation Eligible E Section: NA Township: NA Project Description Project Justification Description of Maintenance & Operation Cost Score 52 2012 Ranking Range: 'NA This project is the purchase and installation of upgrades to SCADA base station as recommended by the SCADA Master Plan. Periodic upgrades to radios and computers are needed when they become obsolete due to newer and better communication technology. The SCADA Master Plan will also certainly call for upgrades to the base station. M&O costs for SCADA are negligible and upgrades should decrease M&O costs. Project SCADA Base Station Upgrades - Wastewater Total - s Project Cost 2011 12012 2013 2014 2015 2016 Through 2016 Project Costs $0 $50,000 $30,000 $0 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs 0 Salary/Benefits Costs � $0 $0 $0 $0 F-7. $0 $0 - --- - Operating Costs -$y0 -- - ---- $0$0 - — _ ---- $0 $0 — -- $0 Total Ongoing$0 I $0 --so � $0 - - $0$0�µ V - $0 Maintenance & Maintenance Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below, Be sure to include which year the 'one time" costs will occur. i Project SCADA Base Station Upgrades - Wastewater Date 2/25/2011 Scorer Clint Dolsby Score 52 Major Drivers " Minor Drivers Impact of Failure ....... 6 Environmental - - — a 0 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory 10' Interdepartmental Partnership 3, Operational 10 Stewardship Potential 1 , Prevention Urgency �5 Total Points 52 z3 Project Category Wastewater Type Other, Sub Type Project # Multiple Project I SCADA Remote Terminal Upgrades - Wastewater Eng# 1101 Account 3590 Enhancement Capital W Code Number J_ Year Identified 2010 Project2012 to 2013 Score `52 2012 10 Schedule-� Ranking Depreciation Eligible 1%-1j Section: NA Township: NA Range: NA Project This project is the purchase and installation of upgrades to SCADA remote terminals as recommended by the SCADA Description Master Plan. Remote terminals are located in lift stations and plant processes. Project Justification Description of Maintenance & Operation Cost Periodic upgrades to radios and computers are needed when they become obsolete due to newer and better communication technology. The SCADA Master Plan will also certainly call for upgrades to the remote terminals in the City's wastewater system. M&O costs for SCADA are negligible and upgrades should decrease M&O costs. Project SCADA Remote Terminal Upgrades - Wastewaters Total - Project Cost 2011 i 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 } $50,000 $40,000 $0 $0 $0 $90,000 Project Funding Enterprise Fund w Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs 0 Salary/Benefits Costs $0 $0 $0� $0 $0 $0 Operating Costs F $0 $0 --- �._ - --- -- Total Ongoing s� _ Maintenance & F $0 $0 $0 $0 $0 $0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. s i i Project SCADA Remote Terminal Upgrades -Wastewater Date 2/25/2011 Scorer Clint Doisby Score 52 Major Drivers Minor Drivers Impact of Failure F= Environmental 0 # Customers Impacted 10 Cost -Effective Partnerships Regulatory 10° Interdepartmental Partnership Operational 10' Stewardship Potential 1 Prevention 6 Urgency 5 Total Points�52 zy Project Category Wastewater Type Other Sub Type Project # 10035 Project Vehicle Storage Building Eng# 1084 Account 3590- Enhancement TBD Capital d Codej= Number Year Identified 2009 Project 2015 to 2016 Score `26 Ranking Schedule Depreciation Eligible Section: 34 Township: 4N Range: ' 1W Project This is for the design and construction of a storage building for the biosolids hauling truck and sewer TWcleaning Description equipment, welding and fabrication equipment and machining equipment. Project Justification Description of Maintenance & Operation Cost The maintenance shop was designed and built when the plant was at its original size and capacity. The shop was poorly designed in the beginning with insufficient room to work on a normal size vehicle. Of the 3 bays 1 is filled with welding and fabrication equipment a second with machining equipment leaving 1 bay for 3 mechanics to do their work. Currently the maintenance office is in a mobile office trailer behind the shop. The WWTP has 23 vehicles with 19 open bays for parking. Many of these bays are being used for the storage of spare plant equipment, portable pumps and grounds equipment. The sewer cleaning and biosolids equipment are currently stored outside. A number of the plants specialized vehicles are sensitive to cold weather and the freezing of components. The plant is in the process of expanding its critical spare parts inventory. The current inventory is stored for the most part in the enclosed area of the open bays south of the plant with no heat or insulation. Many of these parts are temperature sensitive and a major plant asset. The current situation is a liability to the plant's ability to meet compliance. An option may possibly be to use the existing shop as a warehouse N/A Project Vehicle Storage Building Total =- - Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $0 $0 $0 $75,000 $500,000 $575,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 --- ------- _- -- - - - - Operating Costs $0 $0 $0 F $0 - - - $0 $0 Total Ongoing- - ----- - - -__-- _- -- - _ Maintenance & $0 $0 $0 Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. !i t f! j Project Vehicle Storage Building Date 1/7/2011 Scorer Clint Dolsby Score 26 Major Drivers Minor Drivers Impact of Failure 6 Environmental 0 # Customers Impacted 3 Cost -Effective Partnerships 2 Regulatory 0 Interdepartmental Partnership Operational 10 Stewardship Potential _3 1 Prevention ! 0 Urgencyu�- �1 Total Points 26 64 64 69 � O O O O LO O M r- m O O O ® O O O O O O O O O C�1 M N Q) 64 Ef3 EA o rn o a� o S9 O tV O O O _U Efl 64 A% O ® O e O O O O O dw o Lo IL a) Q rn c ro O U fn � L .`L � o a) 1 o O 64 U LL LO a� O O O O O 6% 6% Rd O LO N � ED co 64 64 69 � O O O O LO O M r- m L V a) (1) 0) o ry ry o rn o a� o _U dw o v Q IL a) Q rn c ro •,y U fn � L .`L � o a) 1 o :D to U LL a� �0 Zi 0_ h W ED co � rn rn 0 0 0)rn 0 0 0 Nd ❑ ❑ 0 N 0 L V Engineering Capital and Enhancement Plan Projects• Recycled Water Infrastucture ECEP for 2012-2016 ENG# Project Name 1051 Lakeview Golf Course Irrigation - Reuse 1097 Ustick Rd/ Ten Mile Intersection - Reuse 1098 Franklin Rd, Ten Mile to Linder - Reuse <These recycled water projects are not included on this map due to varying, not presently identified or nonexistent physical location. ENG# Project Name 1093 Site Specific Aquifer Recharge Study 1094 Class A Permit Modification for Aquifer Recharge z � ow z p Q L4Kk HAZEL _ ECEP for 2012-2016 ENG# Project Name 1051 Lakeview Golf Course Irrigation - Reuse 1097 Ustick Rd/ Ten Mile Intersection - Reuse 1098 Franklin Rd, Ten Mile to Linder - Reuse <These recycled water projects are not included on this map due to varying, not presently identified or nonexistent physical location. ENG# Project Name 1093 Site Specific Aquifer Recharge Study 1094 Class A Permit Modification for Aquifer Recharge ZAA Project Category Recycled Water TypeStrategic Planning Sub Type Project # Project Class A Permit Modification for Aquifer Recharge Eng# 1094 Account 3500-55080 Enhancement TBD Capital ❑ Code Number Year Identified 2011 Project 2014 to 2015 Score 46 Ranking F— Schedule Depreciation Eligible ❑ Section: J Township:Ranger Project Pending the results of the site specific aquifer recharge study, the City will apply for a permit modification to the Class A Description Reuse Permit for aquifer recharge. This would allow the City to divert effluent from the river discharge into aquifer recharge and potentially reduce the cost of treatment technologies necessary to reach low phosphorus limits. Project Justification Description of Maintenance & Operation Cost Aquifer recharge has the potential to provide an avenue to reduce the effluent discharge to Five Mile Creek which could potentially delay or eliminate future treatment upgrades that would be required to reach low phosphorus limits. Project Class A Permit Modification for Aquifer Recharge Total _•_- Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costsf $0 ? $0 $0 $100,000 $100,000 $o $200,000 ----- -- -------------- Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 $0 $0 �`�' -— Operating Costs 1 $o -- ❑ $0 -'-- - - - - _---❑ ❑� F $0 $0 ❑w $o $0 Total Ongoing $0 $0 $0 $0 $0 $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Class A Permit Modification for Aquifer Recharge Date 1/7/2011 Scorer Ciint Dolsby Score 46 Major Drivers Minor Drivers Impact of Failure�3 Environmental 5 # Customers Impacted 10; Cost -Effective Partnerships 3' Regulatory 10 Interdepartmental Partnership 0 Operational 0 ` Stewardship Potential 1 Prevention +�y 6 Urgency---� 5 Total Points 46 3® Project Category Recycled Water Type Strategic Planning Sub Type Project # Project Site Specific Aquifer Recharge Study Eng# 1093 — Account3200 55080 Enhancement TBD Capital ❑ Code Number Year Identified 2011 Project 2013 to 2014 Score 47 Ranking Schedule Depreciation Eligible ❑ Section: Township: J Range: i Project An analysis of the viability of aquifer recharge for the City of Meridian. This study will incorporate rapid infiltration as well Description las other methods of aquifer recharge and provide recommendations and a path forward for this alternative. Project Justification Description of Maintenance & Operation Cost key part of the facility planning process for the wastewater treatment plant includes the analysis of discharge fernatives for the wastewater effluent. This analysis includes aquifer recharge and other uses of recycled water to ;crease the flow to Five Mile Creek and potentially save some treatment upgrades at the plant. Project Site Specific Aquifer Recharge Study Total Project Cost 2011 + 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 $0 $175,000 $175,000 $0 $0 $350,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs r Salary/Benefits Costs ! $0 $0 $0 $0 $0 $0 Operating Costs$0 $0 r $0 $0 $0 $0 Total Ongoing Maintenance & F $o .r $o $o $o $o Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. I Project Site Specific Aquifer Recharge Study Date 1/7/2011 _ ----- .-.--- Scorer Clint Dolsby Score 47 Major Drivers Minor Drivers Impact of Failure 6_, Environmental 5 # Customers impacted 7' Cost-Effective Partnerships 3' Regulatory 10, Interdepartmental Partnership it ' Operational J �0 Stewardship Potential 4'' Prevention fiy Urgency T��-- 5 Total Points 47 -13 Project Category JRecycled Water Type Distribution Sub Type Project # x0766 Project Franklin Rd, Ten Mile to Linder - Reuse ----------- - -- Eng# 1098 Account 3590 96173 Enhancement 16 Capital [d; Code Number Year Identified 2010 Project2012 to 2012 Score 42 2012 - 2 Schedule Ranking Depreciation Eligible Section: l Township: Range: Project lRoad The installation of recycled water pipelines in Franklin Road between Ten Mile and Linder. This will expand the service Description area of the City's recycled water program closer to the downtown area and allow recycled water usage in the Franklin corridor. Project Justification Description of Maintenance & Operation Cost IPublic Works plans to complete this project in conjunction with the ACHD project to widen Franklin Road between Ten Mile and Linder in 2012. This will result in a cost savings for the City. This project will have a small impact on the operation and maintenance cost similar to a waterline of the same length. Project Franklm Rd, Ten Mile to Linder -Reuse Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 ------_�- Project Costs _$01 $155,000 $0 $0 $0 $0 $155,000 Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs Salary/Benefits Costs $0 $0 $0 $0 Operating Costs $0 $0 $0 Total Ongoing $0 pv_ $0 $2,000 $0 $0 $0 Maintenance & Operation Costs **Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered, Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. Project Franklin Rd, Ten Mile to Linder - Reuse Date 1/7/2011 Scorer Clint Dolsby Score - 42 Major Drivers Minor Drivers Impact of Failure 3 Environmental 5 # Customers Impacted 10 Cost -Effective Partnerships 1 Regulatory F 10 ` Interdepartmental Partnership 1 Operational F 0 , Stewardship Potential r 4 Prevention 3. Urgency �--5 Total Points 42 jq Project Category . Recycled Water Type Distribution Sub TypeProject # 10064 Project Lakeview Golf Course Irrigation - Reuse Eng# 1051 Account 3590-96173 T Enhancement 17 Capital C Code Number Year Identified 2009 Project 2012 to 2012 Score 40 2012 3^ Schedule Ranking Depreciation Eligible C Section: Township: 3N Range: 1W Project Design and construction of a 12 -inch, 1,000 foot long recycled waterline from Ten Mile Road to the Lakeview Golf Course Description property and a 12 -inch, 2,200 foot recycled waterline in the golf course to reach the backbone of the golf course irrigation system. Associated work to irrigate the golf course. Project Justification Description of Maintenance & Operation Cost To increase the scope of our Citywide Recycled Water Program, we have identified strategic opportunities such as the 110 -acre Lakeview Golf Course. This golf course has the potential to use 500,000 gallons of recycled water per day in the summer which will decrease the wastewater treatment plant effluent discharge to the creek, thereby reducing the amount of flow that will be treated to the future NPDES permitted limits. This project will have a small impact on the operation and maintenance cost similar to a waterline of the same length. Project Lakeview Golf Course Irrigation - Reuse Total Project Cost 2011 2012 2013 2014 2015 2016 Through 2016 Project Costs I $0 ' $350,000 i $0 $0 F$0 F$0 $350,000 { Project Funding Enterprise Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs F Salary/Benefits Costs-, $0 $0 $0 .. $0 F-16-- a � _ $0 $0 Operating Costs $0 $2,000 $0 $0 $0 $0 Total Ongoing $0 $2 000 $0 - $0 - —— $0 - $0 Maintenance & Operation Costs —Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis, Please note any "one time" costs in the box below. Be sure to include which year the 'one time" costs will occur. I Project Lakeview If Course Irrigation - Reuse Date 1/7/2011 Scorer Clint Dolsby Score 40 Major Drivers Minor Drivers Impact of Failure 3 Environmental 5 # Customers Impacted 10 Cost-Effective Partnerships 3 Regulatory 10 Interdepartmental Partnership i__.. 1 Operational 1 Stewardship Potential Prevention Urgency I Total Points - 40 35- Project s Project Category Recycled Water Type Distribution Sub Type Project # - . — - -- — - ------------ i - ProjectUstick Rd/Ten Mile Intersection - Reuse Eng# 1097 Account 3590 96173 Enhancement 16 Capital C Code Number Year Identified 2011 Project 2012 to 2012 Score 51 2012 T"—T Schedule Ranking Depreciation Eligible Section: 3 Township: 3N Range: FW Project I Recycled waterlines and lowering of existing waterlines in the intersection of Ustick and Ten Mile Road Description Project Justification Description of Maintenance & Operation Cost Public Works plans to complete this project in conjunction with the ACHD project to rebuild and widen the intersection of Ustick Road and Ten Mile Road which will result in a cost savings for the City. chis project will have a small impact on the operation and maintenance cost similar to a waterline of the same length. ProjectlJstick Rd/Ten Mile Intersection -Reuse Total Project Cost 2011 I 2012 2013 2014 2015 2016 Through 2016 Project Costs $0 I ��$150,000 $0� $0 - $0 $0 $150,000 r fi I _ Project Funding nterpnse Fund Annual Ongoing Maintenance & Operation Costs Staffing: 2011 2012 2013 2014 2015 2016 Number of FTEs -- ;_�, F _ F _ __- ., _ ?. __ _: 0 �� Salary/Benefits Costs $0 _ i� s � $0 $0 $0 $0 Operating Costs $0 $11000 $0 I $0 F $0 y $0 otal Ongoing $0 $1,000 $0 $0 $0 $0 Maintenance & j Operation Costs "Unless otherwise noted, all ongoing maintenance and operation costs will be incurred on an ongoing annual basis starting with the year under which the costs are entered. Costs noted under future years will be added to the previous years' costs and the total of those costs will then be incurred on an ongoing annual basis. Please note any "one time" costs in the box below. Be sure to include which year the "one time" costs will occur. -- — -- Project Ustick Rd/Ten Mile Intersection -Reuse Date - 1/7!2011 Scorer Clint Dolsby Score 51 Major Drivers Minor Drivers Impact of Failure 6 Environmental 5 # Customers Impacted 10l Cost-Effective Partnerships2 --- - Regulatory 5" Interdepartmental Partnership - ------ - 1 Operational 5 Stewardship Potential 4' Prevention 3 Urgency 9 y 10 Total Points ' ---� - 51' .i-1 N F- O M 3' N Nl LL k N H � N c� d VI m W � N O LL u I"1 z �j Nl o E E >N N N � L M N N O E E Yi 1; c m E N '� O1 Y n n n n r n W CO W C O O W ^ ^ ^ ^ ^ ^ = O O = N V7 N l0 b 3 t0 1p 1p �-i E LL LL LL LL LL LL LL LL LL LL ._ .i _ _ _ L L _ _ � O LL lY � 3 3 � F H � 3 � Ul F H N N ci N N N H N N ci N H N N N N H H H N H N N N N H FL- N N N N FL- FL- N N a� O tlt v1 Vl to V1 N n n r W CO W �O l0 lD t0 l0 l0 1p tp N N ci .-1 l0 � \ N \ N N O\l N N p\j _ N C C C C C CC 0 0 0 0 0 0 C C 0 0 0 C C C 0 0 o a a a a a 'O a a a a v v v v v v a v v 00 •' ' - H 2 2 2 23 3 3 3 3 v 3 3 3 o LL 3 3 3 LL LL m N tTa m N tTa m m R N•� T T 5 T? 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Since that meeting, ACHD has distributed Draft A of the FYWP for review and comment. Staff has reviewed Draft A and would like to discuss it with Council during the December 13"' workshop. Below City staff has provided some summary information on Draft A of the FYWP. The first exhibit is a table that shows the major changes between Draft A (2013-2017) and the currently adopted FYWP (2012-2016). The second exhibit is also a table, showing anticipated revenues and expenditures over the life of the FYWP. The third exhibit is a sequencing map which shows all the roadway, intersection and bridge projects in Draft A, color -coded with their construction year. Staff believes these exhibits do a good job of outlining the fiscal situation and the construction timeline for projects in the FYWP. Staff has also prepared a draft letter (last attachment) to ACHD on Draft A of the FYWP. This letter incorporates City Staff observations and well as the Transportation Task Force's comments received; the TTF reviewed Draft A on December 1St Staff requests the Council review Draft A during the December 13th meeting, and authorize the Mayor to sign a letter to ACHD on Draft A of the FYWP. ACHD has requested comments on Draft A by December 14"'. At this point, the plan is for ACHD to transmit Draft B by ACHD on January 0' and for the ACHD Commission to consider adoption on February 22"d. (NOTE: Matt Edmond should be at your December 13th meeting to discuss the Ten Mile Corridor Intersections. Matt should be available to answer any questions you may have and hear your comments on Draft A of the FYWP first hand as well. Matt is the Senior Transportation Planner at ACRD, charged with composing the FYWP.) Planning Department ® 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 ® www.meridiancity.org MET Attachment 1: Major Changes from 2012-2016 FYWP to Draft A Project 2012/16 CN Year Draft A CN Year Priority Rank City Request Remarks 36t & Hill & Catalpa 2015 2017 Operational B 12/25 FYWP 36th, Chinden / Waterfront PD 2013 G 1/10 to Total Adams / 37th / Clay PD OF 12/16 FYWP G 2/10 Amity & Eagle OF 2012 A, M 14/25 Amity Bridge #300 PD 2017 55% A - 45% Amity Bridge #301 2014 2015 $ 79,400,000 A - $ 33,900,000 Amity Bridge #302 2014 2017 $1,695,000 A - $ 45,000,000 Avalon, Linder / Orchard 2016 2017 40% K Yes TBD by concept study Avenue D / E; Main / 4th Street 2016 Removed $ 31,000,000 K 7/11 TBD by concept study Cloverdale, Ustick / McMillan OF PD $ 46,800,000 B - $36,300,000 Cloverdale Bridge #344 2013 2014 2017 A - 599/o Cole, 1-84 / Franklin PD OF $1,900,OOC B 19/25 $ 83,200,000 Eagle (SH 55) & McMillan PD 2015 1 $38,000,0001 B 20/25 $1,850,000 Eagle Rd Bridge #35 2016 PD 1 58% 1 E - 42% Edgewood Bridge #70 PD 2017 E - Fairview Access Management 2014- 2015 2017- pp B, M 10/25 Possible multi-year project Franklin, Ten Mile / Linder 2012 2013 M 2/35 Federal aid project Hill Extension, SH55 /State 2012 2015 E 4/17 SH 44 / State & Bogart PD OF B, G Yes SH 44 / State & Linder PD 2013 E 1/9 ITD Project SH 55 ITS, SH 44 / Beacon Light 2014 2017 E - Star & Ustick PD OF A, M 25/25 State & Collister OF PD B 4/25 State & Pierce Park OF PD B /25 State Bridge #458 2015 2017 B - Ten Mile, Cherry/ Ustick 2014 2015 M 3/35 Three Cities ITS N/A 2013 B,E,G - New in FYWP Ustick & Locust Grove 2015 2014 M 1/25 Ustick, Locust Grove / Leslie 2015 2017 M 5/35 Ustick ITS, Eagle / Cole 2013 2014 B, M - Victory Rd Bridge #296 PD 2017 A,M - Wireless CCTV and ITS 2015 2016 All - Total Projected % of Operation FYWP Capital Projected 2012/2016 % Core Capital Community Core Community Year Projected Operational al Projects' FYWP to Programs Programs Revenue Budget to Total Total 12/16 FYWP 13/17 FYWP 20121 86,700,000 $ 47,400,000 55% $ 39,300,000 ' $37,600,000 45% $2,014,50C $2,051,000 20131 $ 79,400,000 $ 45,500,000 57% $ 33,900,000 $33,200,000 43% $1,691,OOC $1,695,000 2014 $ 74,900,000 $ 45,000,000 60% $ 29,900,000: $34,000,000 40% $1,864,50C $1,495,000 2015 $ 76,900,000 $ 45,900,000 60% $ 31,000,000 $35,200,000 40% $1,795,OOC $1,550,000 2016 $ 78,900,000 $ 46,800,000 59% $ 32,100,000 $36,300,000 41% $1,815,OOC $1,605,000 2017 81,000,000 $ 47,800,000 599/o $ 33,200,000 $38,000,000 41% $1,900,OOC $1,660,000 PD $ 83,200,000 $ 48,700,000 1 59% $ 34,500,000 1 $38,000,0001 41% $1,900,001 $1,850,000 PD 1 $ 85,400,000 $ 49,700,000 1 58% 1 $ 37,000,000 1 --- 1 42% I., '+ft Ll 1 ! x l3�18lPC71i11 ,!) C.. t.�Il!l t" �--�` K :� ��7tiifaOM . v vow VOO V" VM I., '+ft Ll 1 ! x l3�18lPC71i11 ,!) C.. t.�Il!l t" �--�` K :� ��7tiifaOM . v December 13, 2011 Rebecca Arnold Commission President Ada County Highway District 3775 Adams Street Garden City, ID 83714 RE: Draft A of ACHD's 2013-2017 Five Year Work Plan Dear Commissioner Arnold: The City of Meridian appreciates the opportunity to comment on the Draft A of the 2013-2017 Five Year Work Plan (FYWP). Compiling and prioritizing a list of transportation projects in Ada County is an enormous undertaking, and the City commends ACHD on the work that goes into preparing the FYWP each year. It is unfortunate, but understandable, that more and more of ACHD's resources have to be allocated to maintenance instead of new capital projects; we recognize this trend going forward. The City is aware of the efforts the District has gone through this past year to make sure it is as efficient as possible. As part of the District's vision to be more efficient, we would encourage you to look at potential additional funding sources to offset the increased costs of projects, and the fact that revenue sources have remained flat for the past several years. As a testament to your programming and efficiency efforts, the City of Meridian has just a couple of requested changes we would like to see in Draft B of the FYWP. Although it was shown in the adopted FYWP for construction in 2012, and is now shown in Draft A for construction in 2013, we are pleased that the Franklin, Ten Mile to Linder roadway widening project only slipped one year. We understand that 2013 is over -programmed and that there is a possibility that this priority project may have to be delayed again. However, we are hopeful that ACHD can realize cost savings from other projects and have the funds so this project can be constructed in 2013, and that no projects will have to "slip" from what is shown in the FYWP. In Draft A, Fairview Access Management is substantially delayed from what is shown in the adopted FYWP. As improvements to Fairview would reap the highest annual safety benefit of any project in the County, the City believes this project should continue to move forward. For not only the safety, but also the congestion benefit that will be realized, the City of Meridian requests that Draft B of the FYWP advance this project. Understanding the budgetary constraints ACHD faces, the City is thankful that some of the key projects in our community are on -track for construction in the next few years. Specifically, roadway and intersection projects around the new Ten Mile interchange; the Ustick Road corridor improvement; and completion of the Split Corridor project downtown are especially exciting to see moving toward construction. We are delighted to see the Black Cat/Cherry intersection, the Ten MileNictory intersection, and the Locust GroveNictory intersection all planned for interim improvements in 2012. The City is also encouraged about all the Community Programs projects that are being constructed in Meridian and the fact that these projects are now also listed in the FYWP with the other capital projects. Once complete, these investments to roadways, intersections and pedestrian facilities will have a positive influence on the transportation network in Meridian. Thank you for your time and consideration of our comments and programming requests for Draft B of the FYWP. The City looks forward to working with your staff further on fine-tuning the prioritization process and discussing additional priority corridors that should be recognized in future programming efforts. Sincerely, Tammy de Weerd Mayor Cc: ACHD Commissioners Meridian City Council • • • DATE: December 13, 2011 ITEM NUMBER: 7 ITEM TITLE: Parks & Recreation Department: Discussion on New Maintenance Facility Concept Plans at the S. Locust Grove and Lanark Future Property Site MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS To: Mayor and City Council From: Steve Siddoway, Parks & Recreation Director Mike Barton, Parks Superintendent CC: City Clerk Date: December 13, 2011 Re: Meridian Parks Maintenance Draft Site Plans The current Parks Maintenance Shop is old, outdated, and does not have enough space to handle vehicles, equipment, and supplies needed to maintain a growing parks system. The existing facility does not meet current ordinances for paving, landscaping or other codes. Last summer, we completed a property search for a new maintenance facility site. The site has now been acquired and is bordered by Locust Grove, Lanark, Nola, and the UP Railroad property. Attached are draft concept plans from our recent programming and site planning work. These concepts have been developed using the following Guiding Principles: o Keep It Simple: We want to build a simple, cost-effective solution to our growing maintenance needs. Ornamentation on the office/shop building will be minimized; landscaping will be minimized, but will meet all current ordinances; parking/storage areas are currently planned for recycled asphalt instead of a "polished" asphalt look. o Build to Last: This maintenance facility needs to be built to meet our needs for the next 30- 50 years, including foreseeable future expansion. In general, we are planning for an approximate doubling of our current operation. The CIP and our current undeveloped property ownership support this direction. Also, quality materials need to be selected that will stand the test of time with reduced maintenance over the long term. o Keep Budget Small: As you will recall, during the FY2011 Budget Hearings, we discussed whether to wait until the design development and cost estimates were complete and then budget for the entire amount needed for the maintenance facility as a mid -year budget amendment; OR to budget now with a rough estimate of $1.5 million up front (in the absence of plans, specs, and cost estimates) try to design to that budget and then handle any real additional needs with a smaller budget amendment after detailed cost estimates are prepared. Council's direction was to move forward with the latter scenario. Efficiency/Multi-Use: Council also provided funding this fiscal year toward a future Recreation Field House. We envision saving costs, saving land needs, and the ability to share future parking resources if we are able to collocate the future Field House on this site. The current concept plans have explored the possible layouts if the Field House shares the site with the Maintenance Facility. Our mantra has been that the site, "must work for maintenance needs first and foremost," and then if some efficiencies are to be gained by collocating a second facility, we would like to explore that possibility. One of our main high-level questions tonight is whether Council is supportive of that direction, or if you would prefer to see a separate site purchased for the Field House in the future. If the two facilities are collocated, it would make sense for the more attractive, community -oriented gym space of the field house to be adjacent to Locust Grove, with the maintenance shop and storage uses closer to Nola. Following is a brief description of the pros and cons of the attached draft site plans, with our current preferred alternative noted. Additional details will be discussed during our presentation. Concepts A -D: These were the first generation concepts. It was determined that all of the layouts waste as significant amount of space to landscaped building setbacks. Also, they each have less than 2 acres of storage space. Scenarios A and B have the added disadvantage of the office space being too small to meet future growth needs. Concept E: This scenario is currently the Preferred Alternative for discussion. There are two plans, one that shows the future condition with a collocated Field House and one that shows the near-term condition with a grass field in that area for future expansion or the Field House. PROS: o Maximizes useable space, minimizes landscape buffer requirements o More efficient site layout with approx. 2.4 acres of storage space o Office is able to view and monitor activity in and out of the yard area o Future shared parking with the Field House saves the cost of a duplicate parking lot o Employee facilities are centrally located with storage, parking, etc. o Orientation of shops and pole barn help to screen storage area from Locust Grove traffic CON: o Office portion of the structure does not directly address the street at Lanark (though we feel this is overridden by the offices' ability to monitor activity in the yard) Concept F: This scenario moves the office structure closer to Lanark and orients the shops east/west. PROS: o Layout would allow for pull-through shop bays o Office is at the street CONS: o Shop bays create a bottleneck and chops up the useable storage space o Foreman is unable to monitor activity in the yard from the office o North facing shop fronts are less desirable Concept G: This scenario is similar to Concept E, except that it flip-flops the orientation of the office and shop spaces. PROS: o Office is at the street o Maximizes useable space and site efficiency, similar to Concept E CONS: o Foreman is unable to monitor activity in the yard from the office o Employee facilities are not centrally located with storage, parking, etc. 0 Page 2 "I r w�_ W d w�_ ..t w�_ I I H 0 a 0 I DATE: December 13, 2011 ITEM NUMBER:71 1-U70aJ4441111,hhiIAA ITEM TITLE: Legal Department: Memorandum of Understanding Between City of Meridian and IAFF Local 4627 Covering Various Terms and Conditions of Employment of the Firefighters Employed by the City MEETING NOTES IZV pjxtiw Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is entered into this k,3 day of D2c.2.m &—y- , 2011, by and between IAFF Local 4627 ("UNION") and the City of Meridian ("CITY"), WHEREAS, the UNION and the CITY are parties to a Collective Labor Agreement effective October 1, 2010 — September 30, 2012 ("CLA") covering various terms and conditions of employment of the Firefighter employees of the CITY; and WHEREAS, the parties agree that the current position of Training Captain, identified in the Section 1.2 of the CLA, falls under Article 14 (Vacancies), but there is a need to leave the position unfilled at this time due to the CITY's creation of the position Division Chief of Training beginning in FY 12; and WHEREAS, the parties agree there may be a future need to fill the position of Training Captain, THEREFORE, the parties agree, as follows: 1. The position of Training Captain shall remain in the CLA but shall remain vacant until it is determined that the position is needed in the future or until the current CLA expires, whichever is earlier. 2. The Training Captain position shall be revisited during contract negotiations for the successor CLA. If the position of Division Chief of Training is eliminated, the position of Training Captain shall be filled in accordance with the process for vacancies in the CLA. DATED this /1 day of 2011. CITY OF MERIDIAN By: Vfl deWeerd, Mayor ATTEST: DATED this C6 day of 12011. I.A.F.F. LOCAL 4627 By: Grant Hami ton, President Go44OVp^CED AUCU�l1 0 City of E IDIAN Vol �oAwo SEAL °��le TYEABu`f DATE: December 13, 2011 ITEM NUMBER: 7H Clerk's Office: Approval of a Beer and Wine License for Ustick Chevron/Fast Eddys Located at 1745 E. Overland Rd., Meridian ID 83642 MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: December 6, 2011 ITEM NUMBER: 8A ITEM - - b - ITEM TITLE: Department Report: Fire Department - Inter -Agency Memorandum of Understanding with Ada County for Continuity of Operations Plan (COOP) Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian • •uncil Meeting DATE: December 13, 2011 ITEM NUMBER:$� PROJECT NUM ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS