2011-11-15E IDIAN~
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CITY COUNCIL REGULAR
MEETING AGENDA
Tuesday, November 15, 2011 at 7:00 PM
1. Roll-Call Attendance
X David Zaremba X Brad Hoaglun
X_ Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Dave Duron with Meridian First Baptist
Church
4. Adoption of the Agenda Adopted
5. Proclamation for Idaho Nonprofit Week (Pg. 2-3)
6. Community Items
A. Home Town Heroes Presentation Honoring Dan Hohler and
Megan Holbrook (Pg. 3-4)
7. Consent Agenda Approved (Pg. 4)
A. Professional Services Agreement with Rebekah Troupe for
Instructor Services
B. Professional Services Agreement Renewal/Extension to Billing
Document Specialist for Utility Billing Processing for the Not-
To-Exceed Amount of $222,000.00
C. Professional Services Agreement with River Valley Elementary
School for the 2011 Artist in Residency Project for the Not-to-
Exceed Amount of $1,500.00
8. Items Moved From Consent Agenda
9. Action Items
A. Public Hearing Continued from October 4, 2011: AZ 11-001 Ten
Mile Annexation by Janicek Properties, LLC; Fedrizzi Ten Mile,
Meridian City Council Meeting Agenda -Tuesday, November 15, 2011 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
LLC; and SJJV, LLC Located West of S. Ten Mile Road and
North of I-84 Request: Annexation and Zoning of 116.25 Acres
of Land From RUT in Ada County to C-G Zone
Continued to December 6, 2011 (Pg. 5)
B. Continued Public Hearing from October 18, 2011: CPAM 11-
002 Millennium Retail Center by Jeffrey Hall Located Generally
at the Southwest Corner of W. Overland Road and S.
Millennium Way at 2045 E. Overland Road: Request to Amend
the Comprehensive Plan Future Land Use Map Designation on
2.54 Acres of Land from High Density Residential (HDR) to
Commercial
Continued to December 20, 2011 (Pg. 5-6)
C. Public Hearing: Community Development Block Grant (CDBG)
PY2010 Consolidated Annual Performance and Evaluation
Report (CAPER) (Pg. 6-7)
D. Public Hearing: SHP 11-001 Second and Broadway
Condominiums by Meridian Development Corporation (MDC)
Located at North Side of E. Broadway Avenue Between E. 2nd
Street and E. 3rd Street Request: Short Plat Approval of Four
(4) Commercial Condominium Units within an Office Building
in the O-T Zoning District Approved (Pg. 7-9)
10. Department Reports
A. Mayor's Office: Resolution No. 11-824: A Resolution
Appointing Jeff Townsend to Seat 1 of the Solid Waste
Advisory Commission Approved (Pg. 9-10)
B. Public Works: Discussion of Resolution Accepting All of
Volume 1 and the City's Section of the Volume 2 Within the
Ada County Hazard Mitigation Plan (Pg. 10-14)
11. Future Meeting Topics
A. Cancelled the 11/22/11 meeting and moved Mayor's Youth
Advisory Council (MYAC) update to joint meeting with
Planning and Zoning on 11/29/11 (Pg. 14-15)
12. Other Items
A. Executive Session Per Idaho State Code 67-2345 (1)(c)(f): (c)
To Conduct Deliberations Concerning Labor Negotiations or to
Meridian City Council Meeting Agenda -Tuesday, November 15, 2011 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Acquire an Interest in Real Property,
Public Agency; and (f) To Consid
Representatives in Pending Litigation
Into Executive Session at 7:35 p.m.
Out of Executive Session at 9:15 p.m.
Adjourned at 9:15 p.m.
Which is not Owned by a
er and Advise Its Legal
Meridian City Council Meeting Agenda -Tuesday, November 15, 2011 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian Citv Council November 15, 2011
A meeting of the Meridian City Council was called to order at 7:00 p.m., Tuesday,
November 15, 2011, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Brad Hoaglun, David Zaremba, Keith Bird
and Charlie Rountree.
Others Present: Bill Nary, Jaycee Holman, Bill Parsons, Warren Stewart, Scott
Colaianni, Chris Amenn, Robert Simison, and Dean Willis.
Item 1: Roll-call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: Okay. I will go ahead and call this meeting to order. I'd like to first start by
welcoming all of you here. We appreciate you joining us. For the record it is Tuesday,
November 15th, at 7:00 p.m. We will start tonight's meeting with roll call attendance.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is our Pledge of Allegiance and if you will all rise and join us in
the pledge,
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Dave Duron with Meridian First Baptist
Church
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Pastor
Duron from the Meridian Baptist Church. If you will all join us in the community
invocation or take this as an opportunity for a moment of reflection. Thank you for
joining us.
Duron: Gracious Heavenly Father, we thank you for the privilege of coming together as
a community in this small forum, realizing, Lord, that here are your servants serving this
community. God, we pray that you would bless Meridian as a city and as
neighborhoods and families, that we would see your hand of protection upon every
home that's represented by our city. God, thank you for the blessings and the freedoms
that we have and even remembering those that have gone ahead of us to fight for the
freedom that we now are able to express and experience today at such a gathering in
such a city, in such a state, in such a nation as the United States. Thank you, Lord, for
these blessings and for these your servants, in Jesus' name, amen.
Meridian City Council
.November 15, 2011
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Item 4: Adoption of the Agenda
De Weerd: Thank you for joining us. Item No. 4 is adoption of the agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: A couple items to note on the agenda tonight. Under 9-A, there is a request
to continue to December 6. 9-B, there is a request to continue to December 20th.
Under Department Reports, Item 10-A, that is resolution number 11-824. And with that,
Madam Mayor, I move adoption of the agenda as amended.
Rountree: Second.
De Weerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Proclamation for Idaho Nonprofit Week
De Weerd: Our next item is a proclamation for Idaho Nonprofit Week and I would ask
Colleen Broga to come join me at the podium and anyone else who is representing a
nonprofit, if you would join us as well. Well, I first want to introduce the person standing
next to me. Colleen I work with as a board member on the Boys and Girls Club board
and she gives her time and energy and her passion to a nonprofit that changes lives
and that -- that is what this proclamation is all about and I'm thrilled that Colleen is up
here to receive this. Whereas nonprofit organizations help build and sustain healthy
communities and enhance the quality of life for Meridian citizens and for others
throughout the country and the world and whereas the thousands of nonprofit
organizations based in Idaho contribute significantly to a viable economy by providing
residents of Meridian and all Idahoans with jobs, goods, and services, spending more
than two billion dollars annually and whereas the nonprofit sectors work as a
responsible partner with private enterprise at all levels of government to alleviate the
most pressing social issues of our time and whereas Idahoans have one of the highest
rates of volunteerism in the nation, thus providing opportunities for leadership, civic
engagement, and building communities and here in the city alone individual citizens
donated nearly 24,000 hours of service and whereas nonprofit organizations often fulfill
their missions by advocating on behalf of those who cannot advocate for themselves
and whereas the nonprofit sector of Meridian has a proud history of service, innovation,
and social change and deserves acknowledgement, affirmation, and celebration,
therefore, I, Tammy de Weerd, Mayor of the City of Meridian, do hereby proclaim the
week of November 14th as Nonprofit Week and I encourage all Meridian citizens of our
community to increase their awareness of the many nonprofits in Meridian and across
the state and I appreciate, again, Colleen, that you joined us for this proclamation.
Meridian City Council
November 15, 2011
Page 3 of 16
Broga: I just want to thank you, Tammy, and accept this on behalf of all of the
wondertul nonprofits in Meridian that make Meridian a great city to live, to work, and to
raise a family. Thank you, Mayor.
Item 6: Community Items
A. Home Town Heroes Presentation Honoring Dan Hohler and
Megan Holbrook
De Weerd: I think my bowling score messed up my reading ability there for a minute. I
didn't bowl so well either. Okay. Item No. 7 is our Consent Agenda. Oh, sorry. See
what I said, my bowling really messed me up tonight. We went and opened Pinz and
after several gutter balls I finally found my way. Okay. Item 6 is Community Items and
tonight we have the occasion and the fortunate privilege to honor someone in Meridian
with our hometown hero award. This award is presented to those who perform selfless
acts of heroism, going above and beyond in service to others in our community without
regard or attention for personal gain. Dan Hohler and Megan Holbrook are just these
types of outstanding individuals. Their quick actions and desire to help another display
the compassion we value so much in our community and among our citizens. Before I
present this award I would like to let our Deputy Chief Amenn come up and describe
what happened on this particular situation.
Amenn: Is Mr. Hohler and Ms. Holbrook here? Did you want to come up front. Two
weeks ago they were both a local Starbucks here having a cup of coffee and there was
a gentleman there who began having some medical problems -- began having some
medical problems and eventually went into cardiac arrest. They recognized this. They
took the training that they had had previously, were able to perform CPR on the
gentleman. Our crews arrived and said that they were doing a fantastic job. They were
doing everything appropriately, just like we train people to do it. It gave them a chance
to administer proper life-saving efforts to this gentleman. We carry a lot of different
medications and a lot of different equipment that we can do things with, but if we can't
arrive to people within the first four to six minutes and perform CPR, we can't -- we can't
do anything for them then. So, having citizens like the two of you out there and willing
to come to the aid of one of your fellow citizens is just what we are looking for, so we
congratulate you, we thank you, and we encourage you to tell your friends that you did
something that made a difference in somebody's life, so --
De Weerd: I will go ahead read what this certificate says and it's just a small token of
our appreciation and we just are thrilled to be able to recognize you and it is -- we keep
saying in our public safety and our emergency responders that every second counts
and we depend on others to help us make sure that every second does count. So, our
heartfelt congratulations and appreciation to you both. So, this is the hometown hero
award presented to Meridian residents who perform selfless acts of heroism, going
above and beyond the call of duty in service to others in our community without regard
for attention for personal gain and this is in recognition of Megan's quick thinking and
Meridian City Council
November 15, 2011
Page 4 of 16
selfless acts to aid a fellow citizen. These are the types of actions that make Meridian a
safe and caring community. And this is signed by our deputy chief and myself with our
sincere appreciation. And I know you have already heard this read, but I would like to
read it for you, too, Dan, because we greatly appreciate it. This is presented to
Meridian residents who perform selfless acts of heroism, going above and beyond the
call of duty in service to others in our community without regard for attention or personal
gain, in recognition of Dan's quick thinking and selfless acts to aid a fellow citizen, these
are the types of actions that make Meridian a safe and caring community. We greatly
appreciate your involvement and congratulations to you both. Chief Amenn, do you
have anything further on that?
Amenn: No, ma'am.
Item 7: Consent Agenda
A. Professional Services Agreement with Rebekah Troupe for
Instructor Services
B. Professional Services Agreement Renewal/Extension to Billing
Document Specialist for Utility Billing Processing for the Not-
To-Exceed Amount of $222,000.00
C. Professional Services Agreement with River Valley Elementary
School for the 2011 Artist in Residency Project for the Not-to-
Exceed Amount of $1,500.00
De Weerd: Okay. Thank you. Okay. I didn't mean to rush into the Consent Agenda,
but now that we are there, can I have a motion.
Hoaglun: Madam Mayor, I move approval of the Consent Agenda and the Mayor to
sign and Clerk to attest.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. All -- I'm
sorry. Madam Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 8: Items Moved From Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Meridian Cily Council
November 15, 2011
Page 5 of 16
Item 9: Action Items
A. Public Hearing Continued from October 4, 2011: AZ 11-001 Ten
Mile Annexation by Janicek Properties, LLC; Fedrizzi Ten Mile,
LLC; and SJJV, LLC Located West of S. Ten Mile Road and
North of I-84 Request: Annexation and Zoning of 116.25 Acres
of Land From RUT in Ada County to C-G Zone
De Weerd: On Item 9-A, Public Hearing, and Item 9-B, these two items have been
requested to continue to December 6th on Item A and on Item B continued to December
20th. So, I will open this first public hearing.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move we continue Item 9-A, which AZ 11-001, to our regularly scheduled
meeting of December 6th, 2011.
Hoaglun: Second.
De Weerd: I have a motion and a second to continue Item 9-A to December 6. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Continued Public Hearing from October 18, 2011: CPAM 11-
002 Millennium Retail Center by Jeffrey Hall Located Generally
at the Southwest Corner of W. Overland Road and S.
Millennium Way at 2045 E. Overland Road: Request to Amend
the Comprehensive Plan Future Land Use Map Designation on
2.54 Acres of Land from High Density Residential (HDR) to
Commercial
De Weerd: Do I have a motion on the next item?
Rountree: Madam Mayor?
Zaremba: Madam Mayor? Oh. Sorry.
De Weerd: Mr. Rountree.
Rountree: I move that we continue Item 9-B for CPAM 11-002 until our meeting
December 20th, 2011.
Bird: Second.
Meridian City Council
November 15, 2011
Page 6 of 16
De Weerd: I have a motion and a second to continue Item 9-B to December 20th. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Public Hearing: Community Development Block Grant (CDBG)
PY2010 Consolidated Annual Performance and Evaluation
Report (CAPER)
De Weerd: Item 9-C is a public hearing on our CDBG and I will turn this over to Lori.
Den Hartog: Thank you, Madam Mayor, Members of the Council. I'm here this evening
to present our program year 2010 consolidated annual performance and evaluation
report. This report is required by the U.S. Department of Housing and Urban
Development as a year end summary of the activities that we conducted from October
1, 2010, through September 30th of 2011. The report is required to be presented in a
public hearing format and open for public comment for a minimum of 15 days. This is
our first public hearing on this item. I will be looking to come back to you in early
December to close the public comment period and present any comments that we have
received at that. time. All of the required elements that HUD lists for this report are
included. I have consulted with our finance department and they have reviewed and
approved all of the financial aspects of this report, so we are in accordance when we
will submit to HUD this -- the final report. I'd like to -- I'd like to just review with you
some of the highlights of our 2010 program year. A number of great things were
accomplished during this last year. The Meridian Food Bank provided food to over
36,000 people throughout this last year. The Meridian Food Bank has done an
outstanding job of tracking these individuals and providing us with the information that
we need to report back to HUD. Ninety-six percent of the individuals and households
served were low to moderate income persons or households. The Ada County Housing
Authority and the Neighborhood Housing Services provided down payment assistance
to three households for the purchase of homes in Meridian. They provided down
payment assistance for that. We completed the design of two infrastructure projects
within the downtown area. One was a sewer line improvement project on Carlton
Avenue and the other was a water line improvement on 4th Street, Washington, and
Carlton Avenue. We used CDBG funds for the design and the city paid for the
construction. The construction for both projects was completed by August of this last
year. The Meridian Boys and Girls Club -- I was sorry to see Colleen left already, but
the Meridian Boys and Girls Club continue their busing program for their local club
facility here. This program transported 183 students throughout the school year to the
club from area schools for after-school programs and one hundred percent of those
students were from low to moderate income households. The Meridian Community
Center, ADA improvements and upgrades were completed in March of 2011 and the
city initiated its second CDBG-R project, which is our second and final project from the
R stimulus funds for a pedestrian lighting on West 8th Street between Cherry Lane and
Pine Avenue. So, with that I would be happy to stand for any questions. But I will be
Meridian City Council
November 15, 2011
Page 7 of 16
planning on returning to -- on December 6 and presenting any comments that we have
received at that time. Thank you.
De Weerd: This is a public hearing. Is there anyone who would like to provide
comment on this item? Okay. This is open until December 6th, so we will hear any
remarks that you get during this open period.
Den Hartog: Thank you.
De Weerd: Okay. Thank you, Lori. Any comments from --
Rountree: Madam Mayor, I had a question.
De Weerd: Yes.
Rountree: If you would provide the status of the pay out of the various projects, if there
is any funds remaining --
Den Hartog: Yes.
Rountree: -- that would be helpful.
Den Hartog: Madam Mayor, Councilman Rountree, I would be happy to provide a
summary of that as well.
De Weerd: Okay. Anything further from Council?
Bird: I have nothing, Mayor.
De Weerd: Okay. Thank you. And thank you, Lori.
Den Hartog: Thanks.
D. Public Hearing: SHP 11-001 Second and Broadway
Condominiums by Meridian Development Corporation (MDC)
Located at North Side of E. Broadway Avenue Between E. 2nd
Street and E. 3rd Street Request: Short Plat Approval of Four
(4) Commercial Condominium Units within an Office Building
in the O-T Zoning District
De Weerd: Item 9-D is a public hearing on SHP 11-001 and I will turn this over to Bill
for comments.
Parsons: Thank you, Madam Mayor, Members of the Council. The application before
you tonight is short plat. The applicant is here requesting approval of a condominium
plat that you see before you. So, it's the MDC office building that's currently under
Meridian City Council
November 15, 2011
Page 8 of 16
construction at the northeast corner of Broadway and Northeast 2nd Street. Staff did an
administrative approval back in 2010 for the construction of the office building. Now the
applicant's wishing to condo the building, so that they can convey ownership to the new
tenants, which will be COMPASS and VRT. Staff has received written testimony from
the applicant in agreement with the conditions of approval in the staff report. To staffs
knowledge there are no outstanding issues before you this evening and I would be
happy to answer any questions you may have.
De Weerd: Thank you, Bill. Council, any questions?
Bird: I have none.
Rountree: Madam Mayor, just --
De Weerd: Mr. Rountree.
Rountree: -- a comment on Bill's comment. I believe that VRT and COMPASS will be
owners, not tenants.
Parsons: Councilman Rountree, that's correct. They will be the owners of the building.
De Weerd: Thank you. I thought I saw -- Ashley, do you want to make any comment?
Ford: Madam Mayor, Members of the Council.
De Weerd: Hello.
Ford: For the record, Ashley Ford. I am the project manager for Meridian Development
Corporation. Address is 33 East Broadway here in Meridian. We are in agreement with
the staff report. We are looking forward to getting this process moving and getting our
new owners -- the purchase and sale agreement complete, hopefully in the next couple
of months. We are interested in getting our new owners -- future owners I should say
into the building fairly quickly, so we appreciate staff, they have been very helpful in the
process and ask for your approval this evening.
De Weerd: It's the 15th. How are we doing?
Ford: We are -- I just got an a-mail right before coming into this meeting. We got about
half of our temporary approvals today. The other half are coming tomorrow.
De Weerd: Very good. Council, any questions?
Rountree: I have none.
De Weerd: Mr. Bird?
Meridian City Council
November 15, 2011
Page 9 of 16
Bird: I have none.
De Weerd: Okay.
Ford: Thank you.
De Weerd: Thank you. This is a public hearing. Is there anyone who would like to offer
testimony on this item? Okay.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Assuming no further testimony, I move that we close the public hearing for
Item 9-D, SHP 11-001.
Zaremba: Second.
De Weerd: I have a motion and a second to close the public hearing on this item. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the short plat for Item 9-D.
Zaremba: Second.
Bird: Second. Oh. I'm sorry.
De Weerd: I have a motion and all kinds of seconds. If there is no comments, Madam
Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 10: Department Reports
A. Mayor's Office: Resolution No. 11-824: A Resolution
Appointing Jeff Townsend to Seat 1 of the Solid Waste
Meridian City Council
November 15, 2011
Page 10 of 16
Advisory Commission
De Weerd: Thank you, Bill. Thank you, Ashley. Item 10-A. Council, in front of you I
have information for resolution 11-824, appointing Jeff Townsend to Seat One of the
Solid Waste Advisory Commission. Mr. Townsend originally applied for the parks
commission seat and had a great interest in the outdoors and the environment and as
this commission came open I talked with Mr. Townsend and he had an interest in
serving. He's a citizen and wants to be involved in this community. So, Council, I would
be open to any questions you have regarding appointment.
Rountree: Madam Mayor, just to check seat one. Is that Tom's seat?
De Weerd: Yes.
Rountree: Okay. Thank you.
De Weerd: If there is no further questions, Council, I would entertain a motion to
approve.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move approval of resolution number 11-824 appointing Jeff Townsend to
Seat One of the Solid Waste Advisory Commission.
Rountree: Second.
De Weerd: I have a motion and a second to approve the appointment as in front of you
on Item 10-A. If there is no discussion, Madam Clerk.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Public Works: Discussion of Resolution Accepting All of
Volume 1 and the City's Section of the Volume 2 Within the
Ada County Hazard Mitigation Plan
De Weerd: Item 10-B is under our Public Works Department, so I will turn this over to
Kyle.
Radek: Madam Mayor, Council Members, thank you. This item is regarding -- in
regards to the Ada County Hazard Mitigation Plan update. The purpose of the
Meridian Cily Council
November 15, 2011
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department reports tonight is to provide an opportunity for Council to comment on the
update to the Ada County Hazard Mitigation Plan and in particular to the Meridian city
annex prior to the adoption. The plan is an update to the 2006 plan that was previously
adopted by Council and the city participated in this plan update development as a
planning partner and additionally had a staff member on the steering committee. The
plan identifies several different natural hazards, estimates the impact of those hazards
on property, including critical facilities, and recommends initiatives that could mitigate
the impact. At this point the plan has been approved by FEMA and when adopted will
provide access to various grant programs to enable mitigation initiatives. And before I
open it up for questions and discussion, I would first like to note that Public Works has
recently reviewed the action plan matrix in the city annex and recommends a change
and the -- I guess the qualifier is that the plan update was started in 2008 and so quite
awhile ago and some of these initiatives were created before the strategic objectives
were approved by City Council that the Public Works Department brought forward and
so to make the initiatives more congruent with the strategic objectives, we would
propose to change initiative M5 from create surface water utility, including feed
collection, to consider the creation of a surface water utility and M6, develop a
comprehensive storm water management plan that include the creation of capital
improvement program for storm water in support of storm water utility to develop a
comprehensive surface water protection program, including storm water management
and with that I would like to open it up for questions from Council or comments. As I
said, FEMA has approved our draft of this mitigation plan update that mitigates natural
hazards and I am joined by Crash Marusich from Ada County City Emergency
Management, if there is any questions that you -- you'd like to ask that I can't answer.
And the goal is to adopt the plan by I believe December 14th is when we need to adopt
the plan. But I wanted to get it out in front of Council just in case there were questions
that Council had. Ideally we would have had this plan in front of you about six months
ago, but we attempted to bring it forward and we had some -- some really staff
confusion issues that I guess I should take responsibility for, but, in any case, we have,
you know, three weeks to ask questions about the plan and the impacts of the plan. So,
with that I would like to turn it over to Council and ask you if you have any questions. I
know you were -- I provided you the city annex and -- which was a mere 26 pages, but
the whole plan was available on the website, which had to be at least 200 and some
pages, but -- so I know there is a lot of material there. I think the important thing is the
city annex and the hazards we have identified and the mitigation actions that we are
recommending as possibilities to take action to mitigate damages on property. I guess
with that I'd open up for any questions.
De Weerd: Council, questions?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Meridian Cily Council
November 15, 2011
Page 12 of 16
Rountree: Kyle, the items you just mentioned, are those strictly goals or have you
flushed them out because of the topic of surface water runoff is an age old problem in
this county and the bottom line is nobody really accepted the responsibility for it, so --
Radek: Right. And --
Rountree: -- where are we going with that, other than it's a goal to try to do that?
Radek: Right. Thank you for that question, Councilman Rountree. Again, it's -- it's
considered the creation of, so it's -- it's not very binding language it says -- you know,
and it's something we have already agreed to do in our strategic objectives. We know
that surface water is a big issue and we know that we want to -- we want to do
something -- we want to do our part to improve surface water and to have some kind of
a comprehensive program that says surface water includes rainfall runoff, runoff from
construction activities, and flood waters and certainly we have the flood plain
management program, you know, well established as is required by that natural flood
insurance program and the strategic objective that Public Works brought to you several
months ago was kind of the marriage of that and that storm water issue.
Rountree: So, you're just suggesting a line item change in the text of the existing
document, not more text on that subject.
Radek: Exactly. It's a change and the change that is really less binding that says, you
know, we don't have to create anything, we have to just think about it, and do what's
appropriate.
Rountree: Yeah. Okay.
Radek: While I have got a second, I guess, I would like to say that it was interesting to
me going through as a member of the steering committee, going through the exercises
to identify what the -- what the hazards are to the City of Meridian that were -- that had
the most impact in terms of probability of the hazards occurring in Meridian and, then,
what the impact would be on property and the top three -- and I guess I should
enumerate what the -- the committee considered eight different natural hazards and
dam failure, drought, earthquake, flood, landslide, severe weather, volcano -- which
may sound a little confusing at first, but ash fall is what we are talking about from a
volcanic eruption, and wildfire and of those the -- the consultant that Ada County
brought on to -- to help us identify which hazards we should be concerned about in our
particular cities or districts, provided a great information on -- they modeled floods, they
modeled severe weather events and they said, you know, here is where your critical
facilities are, here is where your building permits have issued, and houses are and they
said, you know, here is the approximate damage of these events if they were to occur
and the City of Meridian is -- is most impacted by severe weather as a natural hazard,
then, by earthquake and, then, by flood. And I think all of you are familiar from the
discussions I have had with you in the last few years about our flood hazard and our
flood hazard is -- I guess I wouldn't call it substantial -- it's there. But -- but it's also one
Meridian City Council
November 15, 2011
Page 13 of 16
of the things that we have a clear mitigation initiative that we can do to -- to reduce flood
water and save properties. So, I just felt that was kind of an interesting thing that I
learned when I went through. Also that we are very lucky in Ada county, because we
just don't have a lot of repetitive loss from any kind of natural hazards. So -- which is a
great thing. Shouldn't stop us from planning to mitigate. So, any other questions from
Council?
Hoaglun: Madam Mayor. Just a quick comment, Kyle, in reading that report. It was
interesting to find out when you think of flood you think of the natural waterways, but the
New York Canal poses a hazard and being on the higher ground and the risk to
property if something were to happy there. So, that was interesting to learn. You know
it's there, but you don't think about it that way.
Radek: Yeah. Councilman Hoaglun, I appreciate that comment, because that's one of
the initiatives we have identified is, you know, we have a -- a natural flood of the
magnitude of 400 cubic feet per second, which is modeled in Ten Mile Creek, but the
New York Canal carries six times that much flow and if it were to fail all that water is
going to go either into Ten Mile Creek or Five Mile Creek. So, we would have, in theory,
a flood that is six times the hundred year flood, because of a failure of the New York
Canal. So, that is an initiative that we have identified is we need to try to get with
irrigators and -- and partner and try to -- try to do some -- at least study of what the
hazard is and how that might be mitigated.
De Weerd: Any other questions from Council?
Radek: I guess if there is no other questions, then, Iwould -- I would propose that I
would put this on the agenda for the first City Council meeting in December as a
consent item and have the City Council adopt the plan annex.
De Weerd: I guess, Kyle, I will put it on for Consent, unless one of the Council
Members ask -- it's a lengthy document.
Radek: Absolutely.
De Weerd: And it gives them an opportunity to take a further look at it. We can put it
onto a department report and -- or under an action item if anything comes up between
now and then.
Radek: Madam Mayor, absolutely.
De Weerd: Will we need to adopt this, Mr. Nary, by resolution?
Nary: Madam Mayor, yes, we will have a resolution prepared for it.
De Weerd: Okay. Yeah. So, It will be on a regular agenda.
Meridian City Council
November 15, 2011
Page 14 of i6
Radek: Okay. And just to clarify, if -- I will -- I will make the -- the proposed revisions
that I -- that I enumerated available to you in text, so that you can -- so that that will be
part of, you know, your approval. You will see those and -- okay.
De Weerd: Okay. Thank you, Kyle.
Radek: Okay.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Just for clarity, that would be December 6th, which is three weeks from now.
De Weerd: Okay. Okay. Thank you so much.
Radek: Thank you.
Item 11: Future Meeting Topics
A. Cancelled the 11/22/11 meeting and moved Mayor's Youth
Advisory Council (MYAC) update to joint meeting with
Planning and Zoning on 11/29/11
De Weerd: Okay. Council. Item 11 is future meeting topics. Do you have anything for
future agendas?
Rountree: Madam Mayor?
Zaremba: I'm sorry, Mr. Rountree.
De Weerd: Mr. Rountree.
Zaremba: We are probably going to say the same thing.
Rountree: Dave and I talked about this. It appears that our agenda for next week is
pretty light, we only have thing scheduled. I'm suggesting, since it's Thanksgiving week,
that maybe we take that one item -- I think it was a MYAC presentation -- and have
them make a presentation to our joint meeting with the P&Z. That gives Planning and
Zoning an opportunity to see what those young folks are doing for the city and gives
them -- the MYAC folks an opportunity to meet the Planning and Zoning as well. Unless
something critical comes up I'm just suggesting that we do that.
De Weerd: Madam Clerk, has there been anything further, other than the MYAC
report? I don't see anything on here.
Meridian City Council
November 15, 2011
Page 15 of 16
Holman: Madam Mayor, not at this point, but, Madam Mayor, Council Members, just --
we will send an a-mail out tomorrow probably, then, if that decision is made letting
everybody know in case they have items on Consent that they -- that can't wait for two
weeks or see how we might handle that. That's the only time we usually have issues is
if there is things that need to be passed on the Consent Agenda.
De Weerd: It will have to be an emergency.
Holman: Okay.
De Weerd: Anyway, that's what I heard. Okay. I'm sure the Mayor's Youth Advisory
Council, since they don't have school next week, will be very pleased to hear they are
not on a Council agenda.
Item 12: Other Items
A. Executive Session Per Idaho State Code 67-2345 (1)(c)(f): (c)
To Conduct Deliberations Concerning Labor Negotiations or to
Acquire an Interest in Real Property, Which is not Owned by a
Public Agency; and (f) To Consider and Advise Its Legal
Representatives in Pending Litigation
De Weerd: Okay. If there is nothing further, we will move to Item 12. Under 12-A is
Executive Session. I would entertain a motion.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho Idaho State Code 67-
2345(1)(c) and (1)(f).
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you call roll.
Roll-Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (7:35 p.m. to 9:15 p.m.)
Rountree: I move we come out of Executive Session.
Meridian City Council
November 15, 2411
Page 16 of 16
Hoaglun: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Can I have a motion to adjourn.
Rountree: So moved.
Hoaglun: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT9:15 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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