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2011-11-091. Roll -Call Attendance David Zaremba X Brad Hoaglun Charlie Rountree R Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved A. Approve Minutes of October 25, 2011 City Council Pre Council Meeting B. Approve Minutes of October 25, 2011 City Council Regular Meeting C. Approval of Agreement with Ada County Highway District (ACRD) for Construction of the Ustick Road - Duane Drive to Campton Way Project D. Findings of Fact, Conclusions of Law for Approval: MDA 11- 010 Meridian and Amity by Hawkins Companies Located West Side of S. Meridian Road, Midway Between W. Amity Road and W. Harris Street Request: Amendment to the Development Agreement to Extend the Time Allowed for the Agreement to be Signed and Returned to the City E. Development Agreement for Approval: MDA 11-006 Kingsbridge by BHH Kingsbridge, LLC Located East Side of S. Eagle Road; Midway Between E. Victory Road and E. Amity Road Request: Amend the Draft Development Agreement Approved with the Previous Kingsbridge Development Agreement Modification Application (File # MDA 11-004) F. Sewer & Water Main Easement for Meridian Town Center - Power Center Offsite Utilities Meridian City Council Meeting Agenda —Wednesday, November 09, 2011 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. G. Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H1 From Badley to North End of Sterling Creek Subdivision H. Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H1 From Pine to Badley Avenues (South Easement) I.Moved from epart ent Reports: Clerk'sOffice: Approval of New Liquor License for Black Mor LLC dies Wahooz Family Fun Zone/Pinz located at 400 W. Overland Rd. 5. Items Moved From Consent Agenda None 6. Department Reports A. Fire Department: Strategic Plan Update C. Human Resources: Update Regarding Youth Work Life Skills Program D. Planning Department: Transportation Update on Projects, Priorities and Studies - Includes Discussions on Future Number of Travel Lanes in the Victory Road Corridor, Planned Improvements to the Eagle/Amity Intersection, a Status Update on the Fairview Avenue Access Management Plan, and Other Transportation -Related News E. Clerk's Office: Approval of New Liquor License for Black Mor LLC dba Wahooz Family Fun Zone/Pinz located at 400 W. Overland Rd. Moved to Consent Agenda F. Public Works: FY2011 Project Close Out Report Meridian City Council Meeting Agenda — Wednesday, November 09, 2011 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. G. Public Works: Private Development Surety Program Implementation Update H. Finance Department: Discussion Regarding termination of Trust Agreement between Walter W. Morrow and Corrine L. Morrow and the City of Meridian known as the Rural Fire District Volunteer Firemen's Association's Burn Out Fund and distribution of accumulated funds. Resolution No. 11-822: A Resolution Terminating the Trust Agreement between Walter W. Morrow and Corrine L. Morrow and the City of Meridian known as the Rural Fire District Volunteer Firemen's Association's Burn Fund and distribution of funds Approved J. Finance Department: Discussion Regarding Termination of Trust Agreement Between Walter W. Morrow and the City of Meridian Known as the Rhonda Benson Fire Prevention Educational Trust Fund and Distribution of Accumulated Funds K. Resolution No. 11-823: A Resolution Terminating the Trust Agreement Between Walter W. Morrow and the City of Meridian known as the Rhonda Benson Fire Prevention Educational Trust Fund and Distribution of Funds Approved 7. Ordinances A. Ordinance No. 11-1498: An Ordinance (RZ 11-003 Kingsbridge) For The Rezone Of Three Parcels Of Land Located In A Portion Of Lot 11, Block 2 Of Dartmoor Subdivision Within A Portion Of The South Half Of The Northwest Quarter Of Section 28, Township 3 North, Range 1 East, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 38.299 Acres Of Land From The R-2 (Low Density Residential) Zoning District To R-4 (Low -Medium Density Residential) Zoning District In The Meridian City Code Approved 8. Future Meeting Topics Adjourned at 5:17 P Meridian City Council Meeting Agenda — Wednesday, November 09, 2011 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting November 9, 2011 A meeting of the Meridian City Council was called to order at 7:00 p.m., Wednesday, November 9, 2011, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Brad Hoaglun, David Zaremba, Keith Bird and Charlie Rountree. Others Present: Bill Nary, Jacy Jones, Pete Friedman, Caleb Hood, Warren Stewart, Scott Colaianni, Mark Niemeyer, Bruce Freckleton, Karie Glen, Robert Simison, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Welcome. We appreciate all of you here. For the record it is Wednesday, November 9th. It's 3:00 o'clock. We will start with roll call attendance. Madam Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Item No. 3 is adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: A couple items to note on today's agenda. Under 6-E, under Department Reports, we need to move that item to the Consent Agenda. All the required approvals have been received, so we need to make that 4-1 and that is approval of new liquor license for Black Mor, LLC, dba Wahooz Family Fun Zone/Pinz, located at 400 West Overland Road. Move that up there. Under item -- also under Item 6-I, that is resolution number 11-822. 6-K is resolution number 11-823. And 7-A is ordinance number 11-1498. With that, Madam Mayor, I move adoption of the agenda as amended. Zaremba: Second. Meridian City Council Workshop November 9, 2011 Page 2 of 44 De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. Approve Minutes of October 25, 2011 City Council Pre Council Meeting B. Approve Minutes of October 25, 2011 City Council Regular Meeting C. Approval of Agreement with Ada County Highway District (ACHD) for Construction of the Ustick Road - Duane Drive to Campton Way Project D. Findings of Fact, Conclusions of Law for Approval: MDA 11- 010 Meridian and Amity by Hawkins Companies Located West Side of S. Meridian Road, Midway Between W. Amity Road and W. Harris Street Request: Amendment to the Development Agreement to Extend the Time Allowed for the Agreement to be Signed and Returned to the City E. Development Agreement for Approval: MDA 11-006 Kingsbridge by BHH Kingsbridge, LLC Located East Side of S. Eagle Road; Midway Between E. Victory Road and E. Amity Road Request: Amend the Draft Development Agreement Approved with the Previous Kingsbridge Development Agreement Modification Application (File # MDA 11-004) F. Sewer & Water Main Easement for Meridian Town Center - Power Center Offsite Utilities G. Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H1 From Badley to North End of Sterling Creek Subdivision H. Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H1 From Pine to Badley Avenues (South Easement) Moved from Department Reports: Clerk's Office: Approval of Meridian City Council Workshop November 9, 2011 Page 3 of 44 New Liquor License for Black Mor LLC dba Wahooz Family Fun Zone/Pinz located at 400 W. Overland Rd. De Weerd: Item 4 is our Consent Agenda Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: As noted we have added 6-E as 4-1 to the Consent Agenda and that is approval of the new liquor license Black Mor, LLC, dba Wahooz Family Fun Zone/Pinz, located at 400 West Overland Road. So, as I said, that is an addition to the Consent Agenda under 4-1. With that I move approval of the Consent Agenda and the Mayor to sign and Clerk to attest. Bird: Second. De Weerd: I have a motion and a second to approve the Consent Agenda as changed. If there is no discussion from Council, Madam Clerk, roll call, please. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. MOTION CARRIED: ALL AYES. Item 5: Items Moved From Consent Agenda De Weerd: There were no items moved from the Consent Agenda. Item 6: Department Reports A. Fire Department: Strategic Plan Update De Weerd: So, we will move into our Department Reports and I will turn this over to the chief for Item 6-A. Niemeyer: Madam Mayor, Members of the Council, thank you for having us here today to give you an update on our department and our strategic report for FY -2011. Before I start I would certainly like to offer our congratulations to the Mayor and Councilman Zaremba and Councilman Rountree. Good to have you back. I think there is a great synergy and energy in this city right now and there is a great collaborative effort among department employees and department heads and that's nice to see that that's going to continue and we look forward to it. So, congratulations. You can applause. That's okay. Meridian City Council Workshop November 9, 2011 Page 4 of 44 De Weerd: We look forward to it as well. Niemeyer: Excellent. So, we figured for our 2011 fire department strategic update what better thing to focus on than a 2011 strategic plan and as you recall this is something that was approved in the budget last year. This is a plan that's going to go through 2011 to 2016 and I'm going to walk you through that process a little bit. This was something I e-mailed out about two months and ago and you do have a hard copy in front of you as well. The process was detailed in the initial meetings we had with ESCI, the Emergency Services Consulting, Incorporated. We sat down to outline the scope of work and what we really wanted as a city and as a department to see out of this plan, knowing that it's going to be something that's not going to sit on the shelf, but actually be taken off the shelf and used every year. The next process that we involved the folks with was the public stakeholders meeting. This was well attended. I had the chance to sit in the back corner, as I was instructed to do so by ESCI and just listen and answer technical questions. It was a great class representation of citizens, business owners, state representatives, the school district, and some of our public safety partners and it was great to hear their input on, not only what they expect as far as performance goes, but what they identified as our strengths, our weaknesses, our opportunities and our threats, otherwise the SWAT matrix or SWAT analysis. From that we took that public meeting into an internal stakeholders meeting and that was over the course of two days. We used the Wahooz meeting room, if you will. No, we didn't play golf or Putt Putt or get in the water. But we had a great two day session and it was a great class representation, as well as our administration and our employee group, Local 4627, and representatives from them, along with other city departments. I know Bruce Freckleton was there, we appreciated him being there. Chief Lavey was there as well and others. And that two days was really to identify what are we going to focus on over the next five years. I want to just mention that it was a great cross -representation. We have a very strong commitment to our labor management process and we believe that some of the ways of the old days are no longer and we have created a strong relationship and that relationship has turned into a great team and through that great team we have great representation of ideas and I'm very committed and I'm very proud to say we have -- we have moved forward and it's helped us move forward by having that team approach. A lot of folks think if you have that horizontal accountability, as we read about in an article that the Mayor gave to us, the Carrot and the Stick, that you can't have somebody in charge and we found that not to be true and when you have good horizontal accountability, the sharing of ideas, you actually have empowerment and so we really enjoyed that process. Great leadership on the part of the Local, getting those ideas to us and sharing those ideas. Following our internal meeting we had about three months worth of revision and polishing as we looked at our initiatives and our objectives and finalized those and polished them off and that came to the final product -- if I can get this to work. There we go. Whoa. Sorry. So, that brings us to the highlights of what you will find within this five year strategic plan. One of those things was to create a new mission statement. Our previous mission statement was about four sentences long and it's one that very few people could remember, let alone had substances and meaning to the employee group and first and foremost if we have meaning to the employee group we know it's going to translate into meaning as we go out and interact with our public. Meridian City Council Workshop November 9, 2011 Page 5 of 44 So, our new mission statement is very simple, but it goes to who we are, to protect and enhance our community through professionalism and compassion. Those are two words that you will see throughout the entire document is professionalism and compassion, because we really think that's what we are about in the fire department and what we bring to the public. The process also created a new vision statement and, again, this is that big picture end goal of what our vision is for the department and that is a premier organization recognized for providing a safe community through professionalism, innovative actions, and community involvement. And that's very special to us, because it's action oriented. That vision is not just a pie in the sky dream, but it's action oriented and we do want to be that premier department, we do want to be that department that others look to to say they are doing it right, how do we do it like them and that's something that you can find across our entire department and our employee group. It's very important to us. So, we also created five guiding principals. They are and will continue to be the foundation of the department. This is not only for our existing members, but for -- certainly for new members that we bring on to make sure they understand who we are and what we are about. That is compassion, professionalism, honesty, ownership and trust. And if you read the definitions within the fire year strategic plan on each one of those, again, they are action oriented and that was strategically done by the group, we will be compassionate, we will be professional, we will be honest, and we will demonstrate our trust in maintaining commitments. So, again, .action oriented and they will be part of our culture for many years to come. The meat and the potatoes of the plan -- you can find these on pages 19 through 36. The plan consists of nine strategic initiatives with 38 objectives. Each objective contains a priority, a timeline, the lead or a project manager. It's going to be a unified effort between our administration and our labor group. 2012 and 2013 do carry the heaviest workload. Some would call that overachieving. But as this is a plan that is living, we will analyze it every year and if we have to make adjustments we will, if we find the workload is too heavy or too low, and we will update that plan every year. We do plan a two day retreat every year to review the plan, to update it, to revise it as necessary and we will make sure that that's brought to you as the Mayor and Council. We also want to be transparent. This plan can be found on the intranet and it's going to be found on the internet. We want the public to see it. We want them to know where their fire department is going over the next five years. So, the initiatives, these are the nine initiatives. Institutionalize our guiding principals. Again, that's not only within our existing employee group, but within new employees as well. We feel that that helps long down the road as we create who we are and what we are about. Create a sustainable personnel development program. We believe in the long term success for our employees, because we know it betters the department and betters the city. So, we will be sitting down and creating road maps for each employee's career as they move forward to develop policies, guidelines, and performance measurements, to standardize department functions and operations. We know the future relies on data and data analysis and analyzing ourselves against industry standard and best practice. To develop a comprehensive firefighting skills development and maintenance program. Again, we feel that this is vital that we have a consistent way to analyze and evaluate our firefighters to insure that they are meeting best practice in our performance measurement. To continue and enhance good labor management relationships. I think Meridian City Council Workshop November 9, 2011 Page 6 of 44 I have spoken to that enough that a good team moving forward is going to enhance the department and the city as well. To identify long-term staffing needs to meet current and future standards and expectations. I'm glad Stacy is not here. She would be throwing things at me. But we do believe that things should be shovel ready, they shouldn't be reactionary. We should have a plan in place, a performance measurement system to know when we need to put on staff, so that when we come before you we have got very concrete things to present to you and not reactionary things. To develop community education opportunities. We have an incredible asset in Pam Orr. She's sitting behind me, along with the rest of the staff. She has great ideas and we want to enhance those ideas and let her elaborate on those. We do have some community education opportunities that we haven't done in the past that we feel we can do in the future to better our community and help meet the department's mission. To develop a community risk reduction program. This is something that we haven't necessarily focused on in the past, but we feel it's very important to focus on in the future. Part of our mission is prevention and identifying those high risk threats and having a plan in place for them makes good sense. Lastly, to develop ways to utilize current technology to increase communication. It's ironic Councilman Bird and I were having a conversation earlier today about the first phones we all carried in the bags and the funky looking things, but we know that technology does offer benefits, so we need to analyze those, look at the cost benefit analysis to them and implement those that are according. Our performance measurements -- we did select the 20 measurements we felt best evaluated us as a high performance department. It includes a combination of response, suppression, prevention, training, physical fitness, recognition, personal career growth and satisfaction, both within our department and the community. As you look through the strategic plan as it's portrayed in front of you, you will notice a lot of current data is not there. We understand that we need to improve our data collection processes. We are working with the staff, along with IT, to do just that right now. You can tell I'm not our technology expert. Other 2011 highlights. We did have the 9/11 bell ceremony. It was a very emotional ceremony, one that I think will stick with us for a long time. Last night while at a local establishment I had a gentleman come up to me and said I will forever remember that. So, it was something in the community that lasted. We had our 2010 awards banquet again. That was something that enhances our department, I believe. It was great to see everybody there. We hope to see everybody there next year. We have our division chief of logistics Rod Shaul. Chief Shaul has been working nonstop, both internally and externally. Internally to identify better processes, externally to identify best practice and he has been working with Boise fire and a number of others, those that have done it before us to gain better insight. We had the Engine 32 refurbishment. That was a 2000 model. I can say that that has been a success. We had a good sound engine, with a rebuilt transmission. We haven't had any issues. Engine 39 1 can tell you has not been such a good process. We have been chasing ghosts with that engine. We are continuing to chase ghosts. We are working with the company to find out what those are and why we are out of service more than we are in service. So, it gives us good insight moving forward to know is this a good process or not a good process. And, lastly, a quick look ahead. The Mayor and I have been talking about this quite a bit. We are going to be very busy over the next five to six months. We have our division chief testing that will be taking place December 19th Meridian City Council Workshop November 9, 2011 Page 7 of 44 through the 22nd. That follows a four day leadership academy where we are teaching on 26 different topics and 33 speakers. We have a key note speaker from BSU football included. The positions you can see there. Our EMS position is open nationally right now. We have 32 applications and we are getting ready to do our first review on that. I'm very pleased with that. And, then, subsequent testing will take place or the captain, engineer, and firefighter. That will all be done February through April. And with that I would take any questions. De Weerd: You don't have 50 more slides? Niemeyer: No. I told Mr. Barry I would demonstrate how to only have a certain number of slides. De Weerd: Council, any questions? Bird: Just a very, very nice report. Appreciate it De Weerd: Is your microphone on? Bird: Yeah. I think it is. I could sit up to it, I guess. Just a very, very nice report. I appreciate it. Hoaglun: Madam Mayor, just a quick comment. De Weerd: Mr. Hoaglun. Hoaglun: I appreciate the update and you guys have a lot on your plate; obviously. It looks like everybody is on board and appreciate President Grant and the local being involved. I mean we have got a good partnership there and I think it's a team effort and moving forward I have no doubt that you guys will be achieving these, so I wish you well. Because it is ambitious. Niemeyer: It is ambitious and thank you, Councilman Hoaglun. I can tell you the right team is sitting right behind me and we have the right people in place and there is no doubt that we can achieve these things. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: When you started this I gave you some advice about how to go about it and I believe you have taken it. And you have done a great job putting together what I see as a doable and reasonable plan. If it's not -- if it doesn't stretch you somewhat it's not a good plan and I think this will stretch you. It is a team effort and you will find the strengths and weaknesses in your team as you go through here, which is a good Meridian City Council Workshop November 9, 2011 Page S of 44 process as well. But my congratulations on the first and I hope the foundation for many more. Good luck in your measurements. That's the hard part. Niemeyer: Yes, it is. Zaremba: Madam Mayor? �Za�dC--�iil■V�11�4:77�'ii1:Fl Zaremba: My comment would be this is an excellent presentation and and I'm glad that everybody is on board with it and ready to work with it exciting to watch it unfold as we go through the years, watch how it evolves as it goes, but excellent start. Appreciate it very much. Niemeyer: Thank you. De Weerd: Thank you, chief. Niemeyer: Thank you. De Weerd: And thank you. Rountree: Thank you, staff. a wonderful plan I think it will be chemicalizes or De Weerd: Did you want to do any introductions to who you had in the room before they leave? Niemeyer: Before they leave? De Weerd: I think we know them all, but, again, just any acknowledgements or -- Niemeyer: So, before they are trying to leave, our -- really, the back bone of the department I think anybody that comes to the department knows that. Judy Gerhart and Hannah Curtis. They are the go to folks, as we all scramble and try and find out what we need to be doing. They keep us in line. Certainly appreciate them. Deputy chief of operations Chris Amenn. Again, I talked about the right people for the right job and I believe that to be completely true. Chris is going to do a great job for us in the future and does as well now. Also another great addition is Parry Palmer, our deputy chief of prevention, otherwise known as the fire marshal. He gets to go out and work the codes and that's not always easy, as we know, but we certainly appreciate him. Pam Orr we already spoke about and her great work. And directly behind her is kind of the back bone to our customer service mentality -- in fact, we almost considered the guiding principles the Kenny Rule. Kenny Bowers. Rod Shaul we talked about as our division chief of logistics, doing a great job. And, then, we have Captain Nick Corrall, who is our acting BC today and we have Engine 31 -- or Truck 31, sorry, guys. We have Engine 33 and we certainly appreciate them being here. Meridian City Council Workshop November 9,2011 Page 9 of 44 De Weerd: Thank you. Thank you for all being here. B. Solid Waste Advisory Commission (SWAC): Report and Recommendation for City Council to Approve Two SWAC Sponsored Applications for Funding from the Community Recycling Fund De Weerd: Okay. Item 6-B is our SWAC report and I anticipate -- Mr. Nary, are you doing that? Oh. Nary: Actually, yeah, Karie is here. Nancy Mann wasn't able to be here, Madam Mayor. De Weerd: Hi, Karie. Glen: Mayor, Council Members. Thank you for having us again. As Bill stated, Nancy Mann is not available this afternoon, so you have been left with me. De Weerd: Thank you. We love that. Glen: Over the past several months, you know, the SWAC commission has been working with the community recycling fund that you all may recall that has been reinstated. We have been receiving funds from ASOCI, which is our profits from those recycling measures that we have been taking. The community has been active in that. We have got a couple -- two projects that the SWAC commission would like to move forward on and would like to receive the Council's blessing. The first project is a pilot program in Settlers Park to get the recycling into our parks. Right now the primary recycling source is residential. We do have commercial properties participating, but nothing in the parks system itself. You know, we have got a lot of functions going on and all we have is trash receptacles. Mollie Mangerich has been spearheading that project with. Mike Barton, the parks superintendent. So, if you have any specific questions on that project. The application should be in your packet. We are going to do each project separately. Do you have any questions that you would like Mike to answer specifically on that one? De Weerd: Council? Bird: I don't, Madam Mayor. Rountree: I have none. Glen: Mike, do you want to come up. Any questions? Hoaglun: Madam Mayor, just a quick question for Mike and Karie. If this is successful -- we are going to take a look at maybe expanding this to other parks? Is that the idea? Meridian City Council Workshop November 9, 2011 Page 10 of 44 1 assume when you say pilot project, I'm thinking see how it goes, see what tweaks need to be done, and, then, expand if it works. Barton: Correct. Madam Mayor and Councilman Hoaglun, yeah, that's -- that's correct. It is a pilot program. There is -- we did a real watered down version a couple of years ago with just totes in the park and we found that contamination levels were real high, so we feel that by going with a metal container that's distinctly different from the park trash containers, round holes in the top, you can only fit plastic beverage water bottles and aluminum beverage containers through the top, that we are going to reduce that cross - contamination and -- but it is a pilot program. There is some -- obviously, some challenges that we foresee that are lying out there and so this will allow us to put it in place, it will allow us to make adjustments and learn from our mistakes and given behavior is kind of hard to judge sometimes, so we are -- we are ready to roll this out and make those adjustments before we expand it into other areas, but we feel that this will be a good start. De Weerd: Anything further? Thank you, Mike. Thank you, Karie Glen: And, then, our second project is specifically a Nancy Mann -- it's kind of her pet project, so I'm really disappointed that she wasn't able to make it today, but I will try to do my best and give it justice. Nancy would like to move forward with recycling bags, the fabric recycling bags. She's got a little mock up here. We would have it printed with the Meridian in gold, recycles in white for everybody. The intent would be to purchase 5,000 fabric bags and hopefully the desire as far as distribution would be to work with MYAC or offer the opportunity for a community project for the Boy Scouts or Girl Scouts in order to get the recycling work out there. Use it as an educational opportunity, as well as being able to give each household free of charge a couple of the recycling bags. The research that Nancy was able to conclude is one fabric recycling bag, if used consistently, would replace 1,000 plastic grocery bags. So, this is kind of our step, rather than taking a vote that Hailey just experienced in going away with plastic bags, this is kind of our first step towards that. So, we would hope that that would be a success as well. Again, using it as an educational opportunity to get more people involved in recycling and more than just taking it out to your garage and putting it in the bin. So, I stand for questions on that particular project. De Weerd: Any questions? Rountree: I have none. Bird: I have none. De Weerd: Okay. Nary: Madam Mayor? Madam Mayor, Members of the Council, this came to mind and I didn't have time to add it to your agenda, but we did receive a call -- this is a SWAC related item. But we did receive a call yesterday from what was the Hope Arms and Meridian City Council Workshop November 9, 2011 Page 11 of 44 now it's called something else, Idaho something. Anyways, there was a project that the SWAC committee approved in 2008 to build a playground there. Well, they have gone through some different management companies of that facility and they called yesterday, they are ready to build their project, they have the funds that SWAC had approved back in 2008 that they wanted to apply to that and they have met all of our requirements, so I just wanted to let you know about a project that sort of went dormant and now is going to come back. So, it was good news yesterday that they are going to be able to build that and provide a playground -- actually, a really nice playground for the residents there that will also be open to the public to use as well. De Weerd: Good deal. Thank you, Karie. Glen: Thank you. It is my understanding that I do need approval on these particular projects before we move forward. De Weerd: Yes. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I move that we give the go ahead on those projects. Rountree: Second. De Weerd: I have a motion and a second -- very specific motion, I might add. What she said. Any questions from Council? Rountree: I have none. Bird: I have none. De Weerd: Okay. Madam Clerk, will you call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. De Weerd: Thank you, Karie. And I see one of our citizen committee members. Thanks for being here, Steve. C. Human Resources: Update Regarding Youth Work Life Skills Program Meridian City Council Workshop November 9, 2011 Page 12 of 44 De Weerd: Okay. Our next item is under our Human Resource Department. Nary: Thank you, Madam Mayor. We'll get that booted up. Madam Mayor, Members of the Council, we are here to report on the Youth Work Life Skills pilot program that we did this last summer and to let you know about it. There was a couple of thank you's that I have to start with you and you may recall when we proposed this idea back at the beginning of the summer I said back a few -- a number of years ago back in the city of Boise Council Member Mapp was on the Boise City Council at the time and started a program they called Jump Start and it was an idea to get youth in the community connected better to the city and we hired youth. We tried to take this -- so, I thank Council Member Mapp for the idea, but, really, the people that helped carry out this are also sitting here in the audience. Crystal Ritchie, our human resources manager, and Michelle Albertson, our legal services support manager, really helped put the real side boards on this program to get this going and what we decided to do is not just get the idea of getting youth hired on in different positions with the city, but to give them, really, a sense of values in how the work world would work, to be able to give them some skills in actually applying for jobs and interviewing for jobs, that generally aren't prevalent sometimes out in the job market. Many times the youth in our community, if they can find jobs these days, are usually fairly low paying, very low entry level jobs, that there is not a whole lot of life skill that's attached to it. It's usually a two minute interview with somebody at a restaurant or something or a coffee shop for about a minute or two, just to find out that they actually know how to talk and walk at the same time. We wanted to make it a more meaningful type of exercise than that and as I told you earlier we were finding that we were getting a lot of adults in what used to be positions like in our Parks Department and our rec programs that we used to hire a lot of high school or college students for, that we now are hiring older adults to work in those same jobs, partly because that's just where our demographics in the job market are and we felt that there was still -- we were losing something in our community and not having an opportunity for kids -- for teens to have this chance to at least apply and look for positions. So, if you recall, we -- we started off and the program purpose was to learn the basic understanding of our government and how to develop administrative and practical skills that could serve them for future occupations. The participants were to gain hands-on experience in various levels of support in the departments. They learn how to organize their time, provide customer service, understand the expectations and responsibilities of holding a job. So, we targeted 14 to 17 years of age. We wanted to focus on, essentially, high school age students. They wanted individuals that hopefully had some desire or interest in working in this type of environment doing administrative office functions, department hands-on, some labor and field duties, and the individuals must be able to communicate in writing and be able to talk and -- talk and walk at the same time and have to provide their own transportation. That was one of the other issues is that, you know, when you're dealing with this demographic trying to get them here can be difficult, but we want to make sure that they can get here as part of their requirement. So, here is some examples of what we targeted as the different jobs in the various departments they do. Some were assisting staff with word processing and data entry. Some collected, opened, distributed mail, assisted in general office duties, filing, copying, those types of things. Assisted in answering the phone and greeting visitors. Meridian City Council Workshop November 9, 2011 Page 13 of 44 That was a challenge for some of the kids, that's something they had never experienced before, but we found a lot of them really probably found a new -- I guess comfort level in doing, in interaction with customers and answering the phone. They did some water turnoffs. They went out with our water crews on turn off day. They painted fire hydrants. Painted over graffiti. Did some other painting around. Assisted us with with the water facility. Did some field work. General clean up. Some painting of some of the buildings and areas around the water or wastewater plant and the blowout of computers as we annually have to go through a process of every computer, they get pretty dusty. Most of you know at your house, you may have to do that periodically, just blow the dust out. Well, imagine having to do that for 300 of them. So, it takes a lot of time and effort, so we had some helpers to be able to do that and so that was another function that they performed for us. We tried to be very flexible with their work hours, because, again, these were teens and they all have different activities. Most of you probably recall they have got sports and they have got programs and they have got other jobs sometimes that they are doing and things at home, things that take up their time. We try to give them as many hours per week as they could do, as we were interested in doing. The maximum that we set was 32 hours a week. The work hours were scheduled during the normal business hours, so they all tended to work 8:00 to 5:00, Monday through Friday, sometime in there, and we paid them at the wage of $7.50. So, we got 1,521 and a half hours of work from these folks at a total cost of $11,411.28. It was under budget. Our budget was under 12,000 dollars. So, we were able to get that much additional assistance and labor for that amount of cost. Which departments participated in that? Well, most of -- most all of them were able to find meaningful work for these kids to do. City clerk, building services, parks and rec, IT, Public Works, the fire department, our human resources, wastewater, the Mayor's office and water. So, virtually all the departments had some meaningful work for the kids to do at some point. We had -- next page. They -- each of the candidates had an employment application to fill out. Each of them had an on-site interview and it wasn't a two minute interview and each of them had an interview with a member of our staff from human resources and they ended up -- we had 20 applicants. We hired 16 initially. One of them was able not to get transportation, had some other conflicts after we went through the hiring process, and we ended up with 15 interns in various departments. We tried to -- again, to give the kids the most exposure and opportunity we had some that worked in our office in FIR, they maybe worked in the clerk's office part time, they worked in the Mayor's office for part of the, time, and they worked in the building department. They worked for water, they worked for fire, they worked at all these different -- some of them worked two or three different places. Some of them that were more savvy, like some of the more computer tech friendly kids, we had a project with Public Works that they were able to figure out. The kids that really could do that, it was a lot of data entry stuff, things that required the detail necessary to make sure it was being done properly, they had some kids that that's what they did. And we tried not to mix and match too many of those, because the concern about the data error if you have too many doing that. But we were able to find the right kids for that project as well and, again, giving them some time, some meaningful opportunity to do some work for us. Each of them went through an introduction process, like we do with all employees. They had the Mayor's welcome. They had an orientation. They just had the discussion Meridian City Council Workshop November 9, 2011 Page 14 of 44 with our orientation staff for human resources and the city's values, the city structure, how the city operates. They additionally went over policies and procedures, the paperwork, the time sheets. We had each of the interns fill out a confidentiality agreement. We felt it was important for them to understand that they may or may not work with confidential material, but the information that goes on in the daily work is not necessarily something you go down to your girlfriend's house and say, you know that lady that works for the building department, you know what goes on with her? They have to understand that they are working in an adult environment and that the things that go on at work aren't necessarily things you share with everybody and that's just part of the work life that they have never experienced before. We had work scheduled for all of them. They got weekly work schedules. They, again, understood the city structure of the various departments, who the reporting structure was, who the supervisory staff was, how the city worked as a whole. Each of them, again, like all of our employees, they all got badges for access and entry to the building, so that they could get in when they needed to be able to do that. All of them that worked in the Public Works arena went through safety training. That's Mr. Dees giving his safety training class for all of them to make sure that they were going to be safe on the job. So, what was the result of all that, besides the hours and the work that was accomplished? Here is some comments that we received from some of the kids. Devan Pogue from Mountain View High School said: I was impressed with how professionally the chief coordinated the fire crew effort. Devan happened to be working one day and Chief Niemeyer is here. He happened to be either getting off or just there, I can't remember if it was as he was leaving, but chief had a fire call for a brush fire out there at -- was it the Linder -McMillan area? Was it that one? So, he said, Devan, you want to go? So, Devan went along and thought being a firefighter was really cool. That was a pretty great job. He got to see the chief right there in the field and he was very, very impressed. Devan's mother Andrea works for us and Devan also got to work in the water department and some of our water folks helped Devan understand how the certification and the water works and how does that work. That's a future career opportunity for people. Something he had no exposure to. Never knew anything like that before. And so that was another great opportunity to learn that and our employees -- as you would expect our employees took a lot of these kids sort of under their wing to explain to them why do they work here and what do they like about that and what's interesting about their job and -- that, again, most of these kids would never have any opportunity to be exposed to that. Here are some of the other comments from McKinzie about a great opportunity for life skills and, then, came forward to assist. Excited to be here. Being a part of the city -- I mean Kim was one where she contacted her dad right after she got her badge and said, hey, we are both city employees now and that was really exciting to her. So, here is some of the parent comments and they are pretty long, so I'm not going to read them all, but this was a great opportunity I think for the parents to see the maturation of the kids, that they didn't necessarily have the same opportunity. The environment, again, you know, in an office environment, an administrative environment is a little bit different than just working at a fast food restaurant and so the opportunity and growth that a lot of the parents saw is, again, a very positive after effects of the program. It wasn't necessarily something we thought up front, we realized that would happen, but I can share another story, since Andrea is Meridian City Council Workshop November 9, 2011 Page 15 of 44 not here and I could tell you that she was telling us the other day that she was at home painting her hallway and painting the stair well -- she's not here is she? Okay. Good. I can share this story. She was painting her hallway and stair well and she said now in the past Devan probably would have hung out in his room and watched his mom paint the hallway. This time he come out and he said, you know, mom, I did a lot of painting at the water department this year, I think I can probably do that. And so it was, you know, mostly -- you have got a two story house and a stair well it's a little bit more treacherous to do that and Devan got scaffolding out and he painted the wall and he did the second coat and he just took over the project for her and she said he would never have done that before, but because he did that here he was confident enough to do that and she's like have at it. You can do it. And those are the little I guess after effects that really show the value that we could provide to these -- to these teens to be able, again, to give them that level of confidence that they can do these things that they never had an opportunity to do before. Here are some of the department comments, from the chief, from Tiffany over at Public Works -- again, it was -- in fact, one of the things that was the most -- I guess pleasing to us is not only were the departments pleased with the kids that we had and the way the program was run, they wanted to keep them. You know, I told them we only had money in the budget last year until the end of the year. So, come October we were done and, you know, for most of the kids they had to go back to school. Now, many of them probably could work for us periodically, but we just didn't have the funds for that. But the departments were pleased enough that they really said can we keep -- can we keep this person, because we really want that. There really was value added back to our departments, because there was a lot of the work that these teens were able to do that these were things that just can't get done, that get, you know, put on the back burner, they get prioritized and we can get a lot of these things accomplished for a fairly reasonable amount of money. So, going forward, what I had told you last year is that if it were successful that we would consider -- if -- at your direction to bring this program back and we would do it in a couple different ways. I mean we could -- we can bring it back. We have to bring it back as a budget enhancer for next summer and I discussed that with finance before we did this and Todd was comfortable with that. He actually had asked me -- we talked about it still during the early part of the budget process for FY -12 and he asked me then should we just fund this and I said, well, one, I didn't have direction to do that and, again, I didn't know if it would work. So, I didn't want to fund something that we didn't know that it would really be effective for the city and, then, we are sort of, then, funding them and just sort of letting it lapse and that didn't seem to make much sense. What seemed to make more sense is that we -- if we felt it was successful and the Council was willing, we could bring it back as a budget enhancement for the summer, we could pencil out all the costs and such and we would have a little bit more time for some of the things that we didn't really get to, because of the shortness of the time period from when we came up with this idea, brought it to you, got approval, got it funded, got the kids hired, it was a fairly accelerated window. We'd like to have a little bit more time to have some run up if possible, because some of the things we like to do is provide some feedback on the interview side. You know, we went through the interviews with all of the kids, but we didn't necessarily get as much opportunity or time for them to explain to them how you can interview better, what are the things that maybe you did this time that you would Meridian City Council Workshop November 9, 2011 Page 16 of 44 maybe not want to do that in the future. One of the things that Crystal and Michelle had thought was -- would be helpful for the kids is help them develop a resume as part of the process, that we would have them come in on the front end and have them do a very, very basic resume of what they had done and, then, at the tail end, then, we would also provide them the opportunity to, then, update the resume with the different jobs or duties and responsibilities they performed during the time they were here, so that they, again, would have a different type of skill enhancement that sometimes was getting lost out there in the world these days. We wanted to provide some feedback for the departments and allow the departments a little bit more time, because, again, it was a fairly accelerated program to give them opportunity to do coaching and mentoring to the kids and to be able to give them the appropriate level of feedback that would be necessary. We wanted to make sure we developed a clear point of contact for each department. You know, HR became the contact point for all of them, which is fine, but we felt it would be important, maybe the departments themselves be the contact points so that the kids were working predominately in one, which a few of the positions we had that's what they did, they would know who to contact in the department and what their responsibilities would be for their scheduling and time cards and those kinds of things. And, then, of course, again, if we could start a little earlier that would give us a little bit more run up time to do that. So, wrapping up, we really believe these young adults in our community really are our future and we wanted to -- we would hope that participation in this program introduces a new or different life skills that they wouldn't have had an opportunity to do before. It would give them, again, more information and opportunity and education in different positions and different things in the city that that might give them a better appreciation of who we are in the city and what the city's folks do in the different departments. Like I said, I heard about the water department I was really pleased, because we didn't ask anybody to do that, that's just who they are. That's just who our employees are. They like to share what they do, because they like being here and they like to make sure other people understand why they enjoy being here and that's a great -- a testament to our city that our employees really want to do that. So, we'd like to bring it back next summer. We could certainly -- because, you know, look at whether or not bringing it back sooner than that would be effective for the departments, but it's really at your direction. That's all I had. If you have any other questions. De Weerd: Thank you, Bill. Council, any questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Bill, I think this is a fantastic program. I definitely want to continue it. I also agree with one of the departments, I think with the schedule -- high school schedules and -- that they go through now that a lot of kids get out early, I would like to see if there is any way possible if we need it. I realize most of the work -- you need most of the work in the summer part time. If we could use them year around I think it would be a great asset to Meridian City Council Workshop November 9, 2011 Page 17 of 44 the city, as well as helping some of the students. So, I'm for working something out to continue this program and I have no problems seeing it grow a little bit. Nary: Thank you, Mr. Bird. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Ditto Mr. Bird. De Weerd: Mr. Rountree. Rountree: Again, the same comment. I think it's -- having been involved in these kinds of programs in the past, it's amazing what these kids can do and particularly if you get some that are really savvy with technology, they can really help you, and at a minimal cost compared to having to hire somebody else. So, the idea that we are teaching them some workplace values is a good thing, too. I don't think they get that very often. Bird: Amen. Hoaglun: And, Madam Mayor, I like the idea, Bill, of the feedback, like when they do an interview. Even the kids who aren't successful in that, they need to know why they weren't successful, if there are areas that they can improve, because when they do go out and apply for another job somewhere they need to know and I really see this as you have set it up, a learning experience for-- for life skills. So, that would be good and certainly expand it to -- I think would -- would be very helpful and just need to identify funding sources. De Weerd: That was going to be my point. Certainly when you bring back the -- the proposal for the budget amendment we need to know what budgets it is coming from and I will just add on the premise of this program, we have a grain of a workforce in certain areas and if we can instill an interest in pursuing the appropriate degree to come back and work with the municipality in those particular careers that that does set something up with some of the concerns I think we have in a number of our departments. Nary: The other comment I could add, too, to not -- not to overhype Devan as our shining star, but Devan is also now on our traffic safety commission. He got more involved with MYAC this year. I think part of it was because of doing this he had an interest in being a commissioner on that, applied for that, and the Mayor selected him as one of our youth traffic safety commissioners, so -- De Weerd: Well, I think a number of our interns joined MYAC. Nary: I think so, too. Meridian City Council Workshop November 9, 2011 Page 18 of 44 De Weerd: And so it was a good feeder into that, too. Nary: All right. I will work on the financing piece and we will bring it back. De Weerd: Thank you, Nary: Thank you. D. Planning Department: Transportation Update on Projects, Priorities and Studies - Includes Discussions on Future Number of Travel Lanes in the Victory Road Corridor, Planned Improvements to the Eagle/Amity Intersection, a Status Update on the Fairview Avenue Access Management Plan, and Other Transportation -Related News De Weerd: Okay. Our next item is 6-D, our Planning Department. All things transportation. Hood: Thank you, Madam Mayor, Members of the Council. I will try to be brief, as I imagine most of you were up late last night, but I will not only try to be brief, in case you need to get home and take a nap, but also keep it interesting, so you don't fall asleep on me. So, just going to my all thing transportation report that I do every couple of three months as there is things to report back to you. I hope you all had a chance to go through the memo that I prepared last week and maybe have bookmarked questions. As mentioned, the memo -- I don't plan on going through everything called out in there, but I certainly can if there is something that -- some project that I don't highlight. If you have a comment or a question, please, don't hesitate to interrupt. I do have a couple of things that aren't in the memo that I think I would want to start off with, if you don't mind, and the first one just some housekeeping stuff just to remind you that there is a joint Planning and Zoning - City Council meeting on the 29th of this month. That's the fifth Tuesday of this month, 7:00 o'clock in this room. And, then, some other news that I just found today -- and some of you may already know, but -- and I have updated you previously, but COMPASS is going through the process of updating their communities in motion for horizon year of 2040. And just a heads up that you are all on the invitee list to serve on those scenario planning workshops. The first one is scheduled for February 29th and also March 1st through 2nd. You all may not end up serving, you're all either on a -- some of you are designated as alternates, but I do want to give you a heads up as you see those e-mails, phone calls, invites to that, that that's what that is all about is setting a vision for our transportation and land use for the region, not just Meridian necessarily, but for our whole region, so -- and, then, the handouts I just gave you. So, that, as a quick snapshot of everything kind of happening in the downtown area. ACHD put that together for me. The one project that's not highlighted on there is right near Storey Park, Franklin Road, that is the HOC signal, pedestrian signal. It's actually up 3rd Street, but it's not called out there. So, that's that project and all the other ones I think are pretty self-explanatory and you have maybe heard those before. So, with that Meridian City Council Workshop November 9, 2011 Page 19 of 44 1 think I will jump into highlighting some of the things within the memo and the first one that I had listed was Ten Mile - Ustick intersection. In the memo I said that that project was on the 90 day bid list at ACHD and at the time that was correct. However, Al Bush contacted me last week and I talked to him a little bit and they are having a little bit of problems acquiring some right of way from homeowners associations on the southwest side of that intersection and so their policy over there is not to go to bid if they don't have all the right of way acquired, which makes some sense. He did tell me, though, that it won't -- the project will still happen in '12 and they will still do what they need to do while irrigation water is out. So, they will take care of that stuff for sure this winter, but it isn't on the 90 bid list right now. They will do that irrigation work with some of their in-house folks at either Cloverdale or at Adams Street, but they will take care of that in house. So, just a slight clarification on that project. Pine -Linder I don't have anything besides what's in the memo and the e-mail update I shared with you after the recent ACHD commission. Eagle -Amity intersection. I do have another handout that I'd like to share with you. That project just came to our attention that ACHD is planning to construct a single lane roundabout at Eagle and Amity and I thought it would be helpful for you to have a set of plans to look at as we briefly talk about that project. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: While Caleb is handing these out, I will say I had an opportunity to look at these when Caleb presented them to the transportation task force and while I am supportive of roundabouts, my comment is I think it needs to be a two lane roundabout. I believe the plan is to start with the one and some day make it a two, but I feel for our police and fire and trash trucks and other things, that it should be designed as a two -- if it's going to be there at all it needs to be two lane to begin with. Personal opinion. Hood: Thank you, Councilman Zaremba. You beat me to the punch a little bit on that one, but, yeah, that's -- that is what the task force -- we did talk about that last week and that was really the main concern that I heard moving forward is the radiuses and making sure that the fire department doesn't have to slow too much. Obviously, they can't use Opticom through these intersections, because there isn't a signal to override, but Kenny Bowers was there and I gave him some contact information to talk with ACHD to make sure that we aren't creating a hazard there with a single lane roundabout. So, the plans you have there are at 75 percent. ACHD is designing this project in house. It -- like I stated previously, it kind of came as a surprise to us as staff. It's not in any plans. It really doesn't show as meeting the warrants. Certainly it's great to take a stop controlled offline. I did also find out here yesterday I think -- it's about a 1.3 million dollar project, again, but the district is saving some money by designing it in house with some of their staff. A couple of the things that show up on those plans that -- the center island area they are proposing to rock at a ten -to -one slope. I did talk with the parks department a little bit last week after we received these plans. We are going to try to get some sleeving for future irrigation, but we don't need it landscaped today. The city limits are still a quarter to a half mile away from this intersection, but as a -- as the city Meridian City Council Workshop November 9, 2011 Page 20 of 44 moves there and/or this intersection ultimately is improved to a dual lane roundabout could potentially want to landscape that some day with something nicer than just gravel or rock at a ten -to -one slope. I will also call out to you that there are no pedestrian facilities on the plan. This one's kind of what we kicked around a little bit in kind of a -- you're darned if you do, darned if you don't type thing. There is no pedestrian facilities out there now. However, as development comes on this will be the gap in those pedestrian facilities. So, ACHD is going to look at that a little bit more and see if it doesn't make some sense to put some sidewalk or something out there for pedestrians. I requested that. Again, I don't -- I don't know what the right answer is necessarily, but I just simply call it to your attention at this point that when the highway district comes in with a project they are going to be the first to develop a project -- to me it makes some sense for them to improve some of the frontage for pedestrians and bicyclists, but when there aren't any out there currently it's hard to justify that, too. So, there is a two foot gravel shoulder behind the curbs and the other issue that -- that I wanted to just call to your attention is the -- is the storm drain pond. So, that's on the southwest corner of the project and there is currently no landscaping planned in front of it. It doesn't have a lot of frontage. We aren't a Ustick-Linder sized pond and the way they have it oriented three is a very small amount of frontage there. They are proposing to fence that off with vinyl coated chain link, so black poly coated chain link around that fence with a gate for their access. But no -- no frontage improvements necessarily, except for their driveway. Again, similar to the sidewalk. You know, that could be there forever as unimproved as the properties around it develop with 25 feet of landscaping, you may have this -- albeit small piece of frontage that's unimproved with just a chain link fence. So, it's something to call to your attention. We are working with their staff and working with our staff, Parks, Public Works, on maybe getting some minor improvements -- won't take a whole bunch of dollars, but parks already sent some maintenance folks out there to -- oh, not Castleburg, but the subdivision that's just south on -- on Eagle there to do some maintenance out there, so it's not like it would be too far out of the realm of possibility to have them stop and mow the grass every couple weeks or whatever it may take if the, frontage is improved. So, I will bring whatever as staff we kind of decide to -- that we -- as a potential to move forward. I will bring those options to you before we move forward with anything if there is a cost share agreement involved. So, I will pause and just see if you have any comments on kind of those things that I have highlighted out. Councilman Zaremba already highlighted that as just a single lane roundabout, but all those other elements, and just see if there is anything you'd like us to pursue or not pursue with ACHD on this project. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Caleb, you know, Councilman Zaremba has raised a good point and I'm sure there is numbers out there. I'm not the traffic expert, but I'm sure they have traffic counts right now for that intersection all ways and I don't know what a single lane roundabout can handle, what the volumes -- once it reaches a certain point before you want to have two lanes, but as we know once things start growing again this is going to Meridian City Council Workshop November 9, 2011 Page 21 of 44 be an area that will be on the forefront of growth. So, I'd just like to -- if you wouldn't mind checking that out and send me an e-mail and if the other Council Members are interested what those numbers are, what are the counts now, what does a single lane roundabout handle and at what point do you need to go to a double and I -- and it's hard to predict -- I know, you know, growth and where the economy is right now, but at least know where we are and maybe have some idea of where we are going and if they have a plan for a double down the road, so -- and also the pedestrian access. Is there -- I can see not putting in right now, because there is nothing there, but at the same time if we are going to be doing this project, let's have the plans in place to possibly do it or at least know how we are going to do it when that time comes. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: There is an additional tweak that I would add, just connecting the thought that if they do some landscaping and our parks department takes over the maintenance of that landscaping there will need to be a place to park a truck with a trailer with a mower on it and unload it and I might suggest that they make the little driveway into the retention pond long enough to do that. That may mean shifting the retention pond 20 feet or so, but some -- somewhere in the design make it possible for a maintenance truck to pull off of the roadway and unload the mower. Hood: Okay. Thank you. I'll move on. Ustick, Duane to Kemp I didn't have anything necessarily to highlight on that item. Split corridor phase two, just real quickly, again, I sent you an e-mail update after the October 26th ACHD meeting. ACHD commission did vote for the foreclosure option on that and, then, just the highlights that the project manager Adam Zaragoza was directed to accelerate the beginning of construction and look at incentives for finishing ahead of schedule and dis-incentives if by chance it runs long. So, the next step in the process is start reviewing contracts and strategies for that construction and start the business outreach plan. So, there is -- ACHD is going with some city staff to the chamber next Tuesday or Wednesday whenever that luncheon is, and going to ask the chamber to start getting the word out that this is -- this decision has been made and start preparing and ask what we can do to help those businesses as this project moved forward, essentially. In the meantime right of way acquisition and alternate access negotiations will continue with ACHD. So, I don't know if this has ever been explained to you, but, basically, ACHD started the right-of-way negotiations on the north and on the south end of the project for fiscal year "11 and, then, in fiscal year '12 they are primarily working the middle portion, if you will, of that. So, that's where most of the efforts are being spent currently. Hoaglun: Madam Mayor? Caleb, I had a question on that sheet you handed out. It shows like Washington Street and East Carlton of doing the sidewalk project at the same time with redo of Meridian Road and that makes sense to do that. But at the same time those are going to be access points for some of those businesses. I know at Washington and Meridian, you got the barbershop there and it might not be that the Meridian City Council Workshop November 9, 2011 Page 22 of 44 sidewalks will not interfere with -- the sidewalk projects won't interfere, but I just want to be certain that those projects don't shut off the access while they are doing sidewalks, while they are struggling with Meridian Road being closed. So, I just want to be certain that those things are coordinated to keep -- keep things open. Hood: I will make sure to mention that. Thank you. Hoaglun: Not that the barber has threatened to give me a bad haircut or anything. It's just something we need to do. Hood: No. It makes sense. You don't want to have -- De Weerd: How about a good haircut. Hoaglun: I will tell that to Fred. Bird: I'm glad you said that. Hood: The next item on -- in the memo is Fairview access management plan. This is one of the items that I plan on presenting on -- at the joint meeting on the 11/29. So, I won't spend a lot of time on it this afternoon. September 14th ACHD did hold a public involvement meeting, though, and I did put a brief summary in the memo on the -- of the 102 written comments that were received during that public comment period. So, again, unless there are any questions at this time, I will just let the memo sort of stand on its own in that summary and the highlight, but I do have the full blown 79 pages, if you're interested in going through them and reading the individual comments I certainly could share them with you, but at the joint meeting that we will have with Boise and ACHD after the first of the year I imagine there will be an opportunity at that point, too, to dig a little deeper into these comments and the numbers. So, unless there is anything you want to talk about now, that's just the high level and here is some highlight stuff and we will discuss it more in the coming months. Update on the CIP. ACHD is currently in the process of updating their capital improvements plan for the next 20 years. I serve on a couple of different committees there and I'm not going to get into all the nitty-gritty details that are going on with those, but the CIP is being updated there and a couple of things that are somewhat new to the process and some action items that we have recently taken that I did think was interesting, at least to me. You may not agree, but some things that I thought were at least worth highlighting. The prioritization process for the CIP, we established a new criteria for those -- still projects to get in it needs to be based primarily on congestion and safety. So, that didn't change necessarily. However, we did add a couple of new categories and one I would like to highlight to you, which is a fifth of a point, is what's being called community preference category. To liken the CIP to ACHD's five year work plan, the community preference categories are really our -- the priority list that we did just a couple of months ago. It's really what projects would we like to see. It's the -- it's the other factors, such as sewer, water, parks, that are either coming online that we can construct simultaneously with the roadway project or that are already there. If there is already a park you're going to assume that that's Meridian City Council Workshop November 9, 2011 Page 23 of 44 where people need to get to. So, some of those community attractors, economic development corridor, activity centers, schools, other civic areas. So, I bring this to your attention, because, again, it's a significant amount of points out of a hundred point scale, 20 to this community preference category. I will be reaching out to our parks department looking at some of our CIPs internally and where some of these projects may be planned at the city in five year increments. So, ACRD, the way they divvy these projects or you earn these points is if you're planned for construction in the first five years you get 20 points. If they are planned for construction in the next five years you get 15, ten, five and so on. So, I worked to coordinate some of those and see where -- we can't just give all of our -- all the projects 20 points, they want us to equally distribute those and have some rationale for which silo of the five year work plan they should go in, so -- and another reason I'm bringing this up to you is this will be a staff level effort. We do want these lists by the end of this month. So, unless you're overly interested and want to see that before we move that recommendation list onto ACHD, again, I'm going to put together this list with all the potential CIP projects and say this group of projects we think should happen in the first five years of the CIP, these ones for the next five years. I will share those with you, but it will kind of be post action I will share them with you, unless, again, you want me to come back here in a couple weeks to review those or some other way to do it, but it is -- I don't have a ton of time to do that, so -- Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I'm very comfortable with Caleb making those decisions and those recommendations. You mentioned coordinating with the Parks Department. There may be things that Public Works would also want to give you input on. Hood: Absolutely. I'm sorry. Thank you. That's a given. They are probably actually number one, because, again, sewer and water projects, when those are planned, so -- fire stations, those types of things. So, I plan on reaching out to all those departments that have a plan like that, so -- so, it won't just be me, but I will coordinate. Zaremba: Thank you. Hood: Everyone seems to be okay with that approach Rountree: Yes. Hood: Okay. Then one of the other things regarding the CIP at ACHD is impact fees and service areas. So, I won't dwell on this, get into all the details. There is some more details in the -- in my staff memo, but just this past month, a few weeks ago, the CICAC did make a recommendation to the ACHD board of commissioners that we go with a single countywide impact fee service area. So, I think probably you all know that right now the county is divvied up into four service areas. We span into -- although one of them just for a little bit, in the three of those four. So, depending on where you Meridian City Council Workshop November 9, 2011 Page 24 of 44 construct your home or where you open your business, you're looking at a different impact fee if you're on one side of the road versus the other and it got very confusing for developers, for administrators, for everybody. So, we kicked this around and at the end of the day there were five options, we said, you know, it just makes sense, we all are in this game together, we all use the roadway network, single countywide fees. So, I'm not here to talk to you about what -- you know, what the fees are or what the ratio is, but just to share with you that whether you're in downtown Boise or in Kuna, your business fees will at least start out to be the same. I say set out to be, because you can still go through the process of doing an individual assessment or appealing and all that other process, but at least the baseline is single countywide fee based on the needs to fund the impact fee eligible portions of the roadway projects in the next 20 years. So, just a quick -- if you want more you can call me, e-mail me, or we can go into more detail now, but I just -- that decision point has been made, so I thought it was worth sharing. Ten Mile corridor. Planning -- we are planning on doing something this meeting. Matt Edmond had a baby -- well, his wife had a baby a couple weeks ago, so we pushed this back into December, so I will -- I'll kind of defer that action with a little tickler in there and, then, be -- yeah, so we will talk about that in December. Five year work plan. Again, based on Matt's being out of the office, he is the guy on the five year work plan, so they kind of pushed everything back on their timeline with the five year work plan a couple three weeks, because he was out of the office. So, today is when we are supposed to have Draft A of the five year work plan. So, just a heads up for you, when I get that I will go through it, I'll highlight some things, compare it to the current adopted version and, then, plan to also come back on December 13th to talk to you about Draft A and any comments, tweaks, requests that we may have to forward onto ACHD. I think that's very opportunistic that Matt will be in house on that same day, so if we have, you know, detailed questions we are going to have the guy that drafts that here and I imagine he will be able to stick around and ask any questions you may have. But that will give me some time to figure out what's going on with Draft A and make some recommendations or at least call out some things to you in that realm. I'm getting to the end. I promise. Meridian interchange task force, I don't have much to report at this time. It's been -- it's a great group of folks thus far and we are starting to make some progress I think, so -- two things on Eagle Road real quick. We did ask ITD to do a speed study on Eagle Road and they have done that and had the results yesterday, it was at PD, and we went through those a little bit with Kevin Sablan, their traffic engineer, and one of the things that came up was potentially -- and I'm wondering -- I'll take just a straw poll just to see if you're all interested or not in pursuing it at all -- again, just initially, having a variable speed limit on Eagle Road and what that means is a.m. and p.m. peak you can't go 50 or 55 miles an hour on Eagle Road, but 10:00 o'clock at night, you know, 11:00 o'clock in the morning, you can go close to that anyways most times. So, a thought would be to have some electronic speed limit signs to go from 45 say to 50 or 55 in those off peak hours. So, I'm not necessarily saying, yes, we are in favor of that, but just worth looking into at least. Or if you're like, no, one speed limit -- law enforcement was there, you know, and that's going to -- they are going to be the ones that are going to have to be there enforcing that if that's where we go, but it came up, we briefly discussed it, and I thought I'd just gauge if there is any interest or not in pursuing that. So, I see one no anyways. Anyone else -- Meridian City Council Workshop November 9, 2011 Page 25 of 44 Zaremba: Madam Mayor? Hood: I won't spend 40 hours a week looking into this, obviously, but -- De Weerd: Mr. Zaremba. Zaremba: I agree maybe it doesn't need a whole lot of time, but I have seen that work other places and it can work. Whether it would work here or not I don't know. Hood: Yeah. De Weerd: I guess I would defer to the police department and in the hassle of being there and making sure people -- it's just -- it kind of brings me back to why we mapped out our community to try and get consistency in speed limits, because there was a perception that we were trying to create speed traps and I can just envision this would be one of those conspiracy theories and -- Colaianni: Caleb, who was at the meeting? Hood: Lieutenant Gonzales and Corporal Ford. Colaianni: Okay. I would have to talk with them first, because this is the first I have heard about it and I have been in training for the last two days, I haven't had a lot of discussion with them. There is -- obviously it's not our preference. It's not a perfect world. It does create a few other obstacles for us. I would be interested to see what the prosecutor and the judges thought of such a thing. You know, it is going to generate a fair amount of complaints about speed traps and such, both to the Mayor's office and the police department, which, you know, it takes time to vet though when you get them, but -- De Weerd: No. I will forward them to Caleb. Colaianni: Excellent. Excellent. De Weerd: I'm kidding, Caleb. Colaianni: But I would like, you know, some time to discuss it, but I -- it does pose some additional problems that we don't have now. Hood: And, absolutely, we weren't trying to get this implemented at anytime soon. We realize enforcement is going to be a big -- and it's not -- the intent is not to create -- it's not a money making scheme, you know, I mean that's not the purpose. It is -- you get those people out there that are trying to go 50 or 55, because that's the speed limit, but traffic won't let them and so you get these people that are accelerating through 35 mile an hour traffic and that's really the issue that I have heard from police and so it's what Meridian City Council Workshop November 9, 2011 Page 26 of 44 can you do when it may be okay to go 50 miles an hour, but sometimes it's not. So, I don't -- I won't invest a whole lot of time in this. In fact, I may just, you know, see if ITD can maybe look at it a little bit, but -- and maybe we will kick it around a little bit with some others. But there seemed to be some interest, but I'm not sold a hundred percent. Just looking at options. I will just -- the speed limit isn't going to be probably what we'd all like it to be, I guess just to -- so, looking at other alternatives, because it's not a perfect world and seeing 40 or 45 miles an hour out there, I just -- I don't see ITD going to that, so -- Rountree: Well, it's an educational process, Caleb. The speed limit is not an absolute, it's what shouldn't exceed conditions warranting and if traffic is such that you can't go 50 or 55 and you try to go 50 or 55, it's still an enforcement issue. So, no matter what you do with that speed limit it all boils down to enforcement and driver behavior. Just because it says it's 50 doesn't mean you're going to be able to drive it at 50. It's kind of self -enforcing based on -- based on capacity. Colaianni: And I would say based on what I have seen the vast majority of accidents that we investigate on Eagle Road is -- are following too closely and inattention. I mean we see a lot more of that than -- so -- Hood: Yeah. Rear end. And we are not trying to legislate behavior, but it's somewhat -- I mean just some common sense, but -- okay. Again, I won't spend too much time on that, just -- it came up yesterday, so I thought I would share it and see if everybody was like, yeah, great idea or -- De Weerd: Huh-uh. Hood: Okay. The other part of Eagle Road, I just wanted to give you a quick update on is pavement rehab and the raised median project and it is a very brief update, but I did talk to Wade Christiansen, the project manager, last week or maybe even two weeks ago now, because I spoke with him when I wrote this memo and Wade said that their final design plans are being completed and they should be ready in the next couple of weeks. That project has advanced from '13 to '12 and I think it's supposed to be summer of '12, but I have heard different stories and haven't heard a confirmation for sure. The other part of that that I think is important is they are trying to coordinate what Center Cal is going to be doing on Eagle Road concurrently. So, there won't be, you know -- the road won't be one lane each direction or whatever -- or work at night for six months and, then, it's open full -- full boat and, then, closed down again, because there is another project going on. So, they are trying to coordinate that -- those efforts right now and figure out what that calendar looks like, so -- I'll share more information on that, too, as I get some more solid details, plans, and/or timelines, so -- the last thing that I have to discuss with you today is the Victory corridor and this is, again, going back to some of the CIP discussions and some of the groups that I'm on, I knew that portions of Victory were planned for three lanes. I guess it never really sunk in that it would never be widened above -- above three lanes, that it's always planned, the preservation of Victory between Eagle and McDermott is three lanes and I don't recall that ever being Meridian City Council Workshop November 9, 2011 Page 27 of 44 discussed at the city. I assume it was. It is on the master street map and the current CIP as three lanes and ACHD has been acquiring right of way for three lanes ultimately. Some recent modeling showing the need for Victory to possibly be preserved to five lanes now. 2031 at three lanes, Victory doesn't tank. It's not horrible, but -- but certainly there are some capacity issues on Overland and on Amity if Victory isn't a five lane facility, the people will use Amity or Overland, and even if you widen Victory to five lanes it doesn't take that traffic away. People will use the path of least resistance typically, but -- but it does help and this is sort of like the variable speed limit on Eagle. I'm not necessarily advocating for five lanes, but I do want to discuss with you some of that history. We have some neighborhoods out there now and it doesn't make sense to look at it as a five lane roadway. You know, I think most arterials -- you probably start with the assumption that it should be five lane, but maybe not all are appropriate for five lanes wide. So, I just wanted to call to your attention that this decision has been made, it's not too late necessarily, but, you know, it has been three, four, five years or so since ACHD said, okay, City of Meridian only sees Victory ever being a three lane facility and if you think it's worthwhile to pursue that I would be willing to dig a little deeper and work with ACHD on potentially changing the master street map. South Meridian Transportation Management Plan and the CIP, to at least preserve Victory for some day --maybe it's 50 years or 100-- 1 don't know. But to someday have it be five lanes wide eventually. So, I did just quickly come up with my own pros and cons -- again, my history isn't necessarily -- I don't have a lot of history around this and I do thank Jeff Lowe and Amar at ACHD for helping me with some of the modeling and I have some questions about, well, does your modeling assume Airport -Overland goes in, because that may help some, too, if you have that connection do you really need Victory to be a five lane facility and it helped a little bit. It wasn't -- it didn't show as much relief as I would have thought, but that did help a little bit. So, I think that's one of the assumptions. And, again, Victory at three lanes doesn't tank in 2031. It's not over capacity at F all the way and just gridlock. But just real quickly some of the pros and cons that were identified. The level of service will be better. Again, the impact to Overland and Amity particularly. Victory does connect Nampa and goes all the way to I- 84 in Boise, so it is a pretty straight thoroughfare, unlike Lake Hazel and Amity, which currently don't, so -- and, then, the other potential variable in this is we are in the process of selecting a consultant to look at the land uses in south Meridian. If we change those intensities and densities from low and future planning area to be anything else, the attractors in that area and the traffic volumes in that area will be increased. So, three lanes now, yeah, it's not too bad, but if we change the land uses out there and we see medium density, five lanes may be warranted. So, those are some of the pros to looking into it as a five lane. From the cons, Overland and Franklin are eventually planned to go to seven lanes. So, that's really where you want people that are, you know, commuting or if there is an accident on the interstate or whatever, if you use those facilities. There are power poles that may need to be moved and some landscaping that you lose, a couple of structures that are now in the way or have been in the way and I mentioned previously we have got some neighborhoods and it really does take away that local feel, it makes it harder to cross as a pedestrian or ride your bike along, so -- so, those are some of the things that I have identified. And, again, I'm going to stop talking and see if you think it's worth pursuing or not. Meridian City Council Workshop November 9, 2011 Page 28 of 44 Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Caleb, my question is if you look at the section line roads in the county now most of them are arterials of some sort. I don't know if the functional classification as a minor arterial is the right classification for Victory. It seems to me that it could function at a higher level and I think we ought not to put our head in the sand and think that growth out there isn't going to require some kind of facility to accommodate it. To me it's going to be a long time coming. Some of the cons that you mention are to me non - issues. They will have to be faced at some point in time in the future, if you're looking 20, 30 years out. I think we ought to look at it as a -- as maybe a major arterial, just like the routes that parallel it. Or we need to do whatever land use planning we do out there to minimize the amount of growth that we utilize that and that's not just Meridian, because that's going to be used cross -county and until we can get some regional approaches to this stuff, I don't think we take a look at these kind of facilities and try to minimize them, only to have to come back at some point in time in 20 years and say, well, sorry, we didn't think about this very well. De Weerd: We know how that goes. Rountree: Yes. All too often. De Weerd: Since we are dealing with that now. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I support looking at it as a five lane or at least preserving that right of way for it. Whether it's built to three lanes in the near future and able to expand later, but I -- I can't see giving up that possibility. Hoaglun: Madam Mayor and Caleb, I agree as Councilman Rountree suggests, I think we need to take a look at that reclassification of that roadway to start with and do some work to preserve right of way. It's hard to tell -- I mean our crystal ball is murky, they usually are, but be in a better position for future folks on this Council and ACHD to be dealing with that, because we did proper planning now, you know, not that they will thank us, but life will be easier. De Weerd: Okay. Anything else? Okay. Thank you, Caleb. Hood: Thank you. De Weerd: Thank you for keeping it brief. Meridian City Council Workshop November 9, 2011 Page 29 of 44 Hood: For me that was pretty good. Rountree: It was. E. Clerk's Office: Approval of New Liquor License for Black Mor LLC dba Wahooz Family Fun Zone/Pinz located at 400 W. Overland Rd. Moved to Consent Agenda De Weerd: Item No. 6-E was moved up into the Consent Agenda. F. Public Works: FY2011 Project Close Out Report De Weerd: So, we move to Item 6-F and that is with our Public Works Department. Stewart: Madam Mayor, Members of the Council, you may recall back in April of 2010 the purchasing department brought a new purchasing policy forward, which you guys subsequently approved, and in that purchasing policy it calls for the engineering department or any department to do project close out reports when projects are completed, so the engineering work group is pleased today to be able to come before you and -- although there is a lot of people there, they are going to keep this fairly brief. But to do project close out reports for those projects which were completed in 2011. 1 believe that all of you should have received written reports as well for you to review. The project managers for the city are, you know, Kyle Radek, Clint Worthington, David Allison, Clint Dolsby, Tim Curns, Roxanne Holland, John Boyd, and Brent Blake and Roxanne and Brent and John are not able to be with us today, of course, as you -- some of you may know, Roxanne had a new baby girl and won't be with us for a few weeks, but we are excited for her. I also want to explain that although we are going to basically briefly summarize about -- excuse me -- about two dozen projects today, there were many other projects that the staff worked on, but many of these projects are multiple -phased projects and we will not bring them before you and actually do a close out report until the entire project is completed and in service. So, these are just the projects that have been completed and put into service in the last year. With that I will turn the time over to Kyle. Radek: Madam Mayor, Council Members, we did -- in previous fiscal years we did do some individual project close-out reports. This is the first time we are coming before you to show you what's been accomplished in an entire year and we have, as Warren said, about two dozen projects that we have completed during the past fiscal year to brief on you, so in the interest of time we made our presentations fairly concise. We have one or less slides per project and so we will be very concise, but we have provided you with those project summary sheets, which give you more detail and we welcome your questions at any point in time. And please note that the project summary sheets that were provided to you before, they don't go in the same order as the presentation. Apologize for that. We will cover projects according to the following categories. Water supply, water -sewer line replacements, water, sewer, and reuse extensions and Meridian City Council Workshop November 9, 2011 Page 30 of 44 wastewater treatment plant and sewer projects. In the water supply area we completed projects in VFD harmonics filter upgrades, well evaluation and reconstruction in Well 28. Variable frequency drives or VFDs, are used at most of our well sites to control the speed of the motors running the pumps based on demand, which is great for us. But the VFDs can create current and voltage distortion which have negative impacts on the power distribution system, consequentially Idaho Power has mandated that we mitigate the current and voltage distortions by adding harmonic filters to well sites equipped with VFDs and this past year we have done that at the six well locations that are enumerated there. The cost of those contracts was 34,000 dollars and we didn't have any changes during construction in those. Allison: Madam Mayor, Council Members, during the last year the Public Works Department continued our well evaluation and rehabilitation program. We were able to successfully evaluate Wells 16, 19 and 22. Typically well evaluation includes a down hole camera survey of the well, the cleaning of the well casing and the screens, as well as inspecting the motor and the pumps at that well facility. This last year Well 16 was unique. We also included the installation of an occlusion liner to help mitigate some of the uranium concentrations that we saw at that well. The total cost for evaluating all three wells was 115,000 dollars. Worthington: Madam Mayor, Council Members, Well 28 is our most currently completed supply well. Well 28 is the only well -- supply well in the upper pressure zone, which is pressure zone five. The addition of the new well to provide water supply to this zone was identified as a priority in our 2006 master plan. Well 28 will supply 3.6 million gallons per day to this pressure zone, meeting demands for water distribution and fire flow. Well 28 is also capable of supplying water to pressure zone four. With this project we also drilled a test well to 1,300 feet deep. Construction was complete and the well was online at the beginning of this year. The project had a total of ten different contract agreements, for a total of 808,000 dollars. Net changes came in at 101,000 dollars, for a total cost of 909,000 dollars. I just wanted to mention the amount of the net changes were due to an increase in the depth in the test well that we drilled to 1,300 feet, making it the deepest drilled well in the city right now and the city is currently in the process of conducting a hydrogeologic framework study that you may have -- that you guys have heard about on the aquifer system. The increased depth of this test well provides and will continue to provide valuable information towards this study. The next slide is to give you a brief summary of this water and sewer line replacement program. In 2009 we developed both water and sewer main replacement programs as part of the CIP. These programs have increased our efforts to stay on top of replacing aging undersized infrastructure and has been mainly focused on the older downtown area. Some of the reasons for these sewer and water line replacements are aging deteriorated infrastructure, low water pressure, fire flow, and insufficient sewer capacity and infiltration. Benefits of the replacements -- obviously increased water pressure and flow and sewer capacity, reduced groundwater infiltration in the sewer lines. Reduced risk of water line failure and leaks and providing reliable services to our customers. We try to coordinate the water and sewer projects together when we can, just to reduce costs and customer impacts. Overall cost, the water cost this year came in at 744,000 Meridian City Council Workshop November 9, 2011 Page 31 of 44 dollars, which includes design and construction of 12 different projects. The sewer came in at a million dollars, which included design and construction of ten projects. The water and sewer line replacement projects completed this year include West Broadway Avenue, East Carlton, East State, West Idaho Avenue, sites four through eight. Northwest 4th Street. Site nine. And Carlton Avenue. The west Broadway Avenue project involved the replacement of both sewer and water from Meridian Road to Northwest 7th Street. This project replaced approximately 1,800 lineal feet of age and undersized water main, utilizing pipe bursting methods and rehabilitated approximately 2,500 lineal feet of aged sewer trunk line utilizing slip lining methods. This was our first project using pipe bursting methods to replace water lines. Original agreements were 524,000 dollars, we had 9,000 in net changes, for a total of 533,000 dollars. The Carlton -State water line replacement project was done in two sections. The Carlton section was replace from Main Street to Cathy Lane and the State Street portion was replaced from Northeast 2nd to Cathy Lane. This project replaced approximately 2,500 lineal feet of aged and undersized water main, utilizing pipe bursting methods and open trench methods. Original agreements were at 332,000 dollars, we had 35,000 dollars in net changes, for a total of 367,000 dollars. The West Idaho service line replacement project was requested a priority by the water department, because of old and leaking water services. We replaced eight deteriorated water service lines to apartment buildings on West Idaho Avenue. Shared service lines were replaced with individual service lines and meters for each of the apartment complexes and original agreements were 36,000 dollars, we had no net changes, for a total of 36,000. Hoaglun: Mr. President, a quick question for Zaremba: Mr. Hoaglun. Hoaglun: Just curious about pipe bursting. Since we have had some experience now, is that something that you see viable going down the road quite a bit? Worthington: Yeah. I think, you know, we have gained some experience and there is certain instances when it is and there is instances when it's not. So, we have kind of sorted that out and when we can use it and when we shouldn't use it. Hoaglun: Okay. Thank you. Zaremba: Let me ask kind of a sideways question from that as well as I can. I would guess that the lines that we are removing and replacing at this time are in the neighborhood of a hundred years old, something like that? Worthington: Most of what we have seen -- some asbestos, which I'm -- you know, is probably pretty old. I think they put in asbestos up until 50 years ago, but asbestos and cast iron -- a lot of cast iron. So, 50 to 100 years old. There is some that are, you know, 50 years, too. Meridian City Council Workshop November 9, 2011 Page 32 of 44 Zaremba: So, I connect that thought to other discussions that we have had that four or five years ago in the space of five or six years an awful lot of our infrastructure was put in new and at some point it was will all deteriorate at about the same time, so we are looking at 75 years or so before we need to get serious about that? Worthington: Yeah. I think PVC has a longer life than some of these older pipes, you know, that cast iron and the asbestos that we are encountering. I think they have a longer lifespan. Nobody really knows what PVC's life is, but -- you want to say anything about that the schedule as far as -- Stewart: I was going to say, Madam -- Madam Mayor is not here. Members of the Council, Councilman Zaremba, I do think it's important to sort of take note that we are trying to take a very proactive stance in replacing some of the aged infrastructure in our downtown corridor, but I also think it would be important to sort of let you guys know that at our current rate it would take us approximately 400 years to replace all of our infrastructure, so at some point in the future we will have to entertain an accelerated schedule for replacing some of the infrastructure, because I doubt even PVC is going to last 400 years, so just -- you bet. Zaremba: Just the kind of subject I was looking for. Radek: And just a point of clarification, we are not really replacing at this point pipes because they have failed and Clinton may have a different opinion on the sewer side, but on the water side we don't have ten water main breaks every year. We hope to avoid water main breaks, but the mains we have been replacing to begin this program have been undersized mains, tuberculated mains, mains that have poor materials, such as the asbestos cement and things like that. So, we are getting the low hanging fruit now and we are learning as -- as we indicated to you and that -- and that's how we are proceeding. When we get Hansen loaded up with -- with what we have in the ground, we will get a better idea of what kind of glide path we need to be at. Zaremba: Great. Thank you. Dolsby: This next slide -- we had five different sites that we identified through our sewer TV program with the sewer truck and camera that we have got now and we also used pipe bursting in this project as well at these five sites to kind of avoid some of the impact to the public. We replaced 1,765 feet of featurated sewer main and the original contract for this project was 196,000, changes were 5,000, for a total contract of 201,000, which isn't shown there, but it's there. Allison: Our last water line replacement project was the Northwest 4th Street. Originally the project was designed as three separate projects, which were eventually combined into one and it included Northwest 4th Street, Carlton Avenue, and West Washington Street. The project included the replacement of almost 3,000 feet of water line. The project also included the replacement and relocation of Ada County Highway District storm drain pipe that was placed on of top city water lines sometime after our Meridian City Council Workshop November 9, 2011 Page 33 of 44 lines were installed. This was unique in that ACHD will be reimbursing us 40,000 dollars for that -- those costs incurred. The original contract agreements total 237,000 dollars. Net changes of 45,000 dollars. Reimbursement from ACHD of 40,000 dollars. For a total project cost of 282,000. In addition to the water and storm drain at Northwest 4th Street, a portion of the sewer line in 4th Street replaced. The original project included 1,440 feet of deteriorated sewer line. The line was moved from backyards and alleyways into the right of way. The new location -- the sewer line improved that access for maintenance, as well as all new services for the residents along that line. During the construction we identified 560 feet of additional sewer main that could be replaced and this would eventually help us to save future costs of construction. The original agreement for the project was 149,000 dollars. Net changes, including the 560 feet additional line, a total of 60,000 for that. The total project cost is 209,000. Site nine sewer line replacement, the extent of this project is from Gem Street just south of the bowling alley, Franklin Avenue between Main and Meridian Roads. The project replaced 1,250 feet of eight inch deteriorated line. One of the notable challenges of this project was that the sewer was located directly underneath the vacant old Meridian Ford Zamzow building. This made pipe bursting technology the best viable option for construction. Original contract agreement was 146,000 dollars. A net change of 3,000, for a total of 149,000 dollars. Our last sewer line project was the Carlton sewer line replacement. This project was the first project to utilize pipe bursting for sewer line replacement. The project consisted of 360 feet of eight inch sewer line. Notably the project only took three days to complete and it only took the contractor five hours to pull 306 feet of line into the ground. The original contract agreement was for 43,000 dollars. We had no changes and the project total of 43,000. Curns: Members of the Council, the list you have here is -- are the water -- water main extensions that were completed in the last fiscal year, which included the intersection of McMillan and Locust Grove, McMillan Road between Zachary Way and Meridian Road. Ten Mile Road from Cherry to Ustick Road. Eagle Road, Victory to Ridenbaugh Canal. And the Ten Mile interchange. The first project, the intersection of McMillan and Locust Grove Road, was done in conjunction with ACHD's widening of that intersection and also the relocation of the Lemp Canal, which facilitated the widening of the intersection. So, the work in this project included relocation of reconstruction of the water main to accommodate the movement of the Lemp Canal through the intersection and bring those clearances between the two facilities in compliance with the state regulations for separation. The original agreements totaled 63,000. Net change was a reduction of 8,000 dollars, for a total 55,000. The second project is McMillan Road, Zachary Way to Meridian Road. This project was done to connect two segments of missing water main to form one continuous one mile segment. This was done for a couple reasons. One, it reduces the amount of maintenance operations when you have those dead end mains and you have to go out and flush them all the time. Also makes it safer to do that, because now you don't have to be out in the right of way. And, then, also we wanted to get these sections completed previous to ACHD's repaving of that segment of road, which is coming up here this fiscal year we are in now to get that infrastructure in place to avoid cuts to the new pavement. The original agreements total 168,000, there was a net change of 8,000, for a total of 160,000. Meridian City Council Workshop November 9, 2011 Page 34 of 44 Dolsby: Next project was the placement of reclaimed water line on Ten Mile Road from Cherry to Ustick. It was the last link to enable us to send reclaimed water down to the Ten Mile interchange and have the connection all the way down Ten Mile Road. It was a 16 inch reclaimed water line that was installed. Original agreement for this contract was 572,000 dollars, net changes of 65,000, mostly related to some fiber optic lines that we ran into during construction, and for a total of 637,000 dollars. Hoaglun: Mr. President, I don't think I want to know what they mean by run -- ran into. Radek: You should not ask. Rountree: Saw that in the numbers. Bird: I was just going to say, for 65 it must have been something. Radek: The Eagle, Victory to Ridenbaugh Canal project was a cooperative project done in conjunction with the ACHD to widen and realign Eagle Road and improve the intersection of Eagle and Victory Roads. Our work included the installation of approximately 800 feet of new water main, 1,200 feet of new sewer main, and the relocation of approximately 700 feet of existing water mains due to changes in the grade of the intersection of Eagle and Victory Roads. The project provided water and sewer service to undeveloped parcels in the area and it also completed a water main to improve the water distribution robustness in the area. The original agreement, including the design contracts were 193,000 dollars and net changes, which were mainly traffic control and administrative overhead that ACHD avoided in that project, were minus 42,000. So, the total cost of that project was 151,000 dollars. The Ten Mile interchange project was a cooperative project done in conjunction with the ITD, a project to construct Ten Mile Road interchange. Construction of approximately 1,250 feet of 12 inch water main and 2,100 feet of 12 inch recycled water main and 500 feet of eight inch sewer main were included in this project and associated utility adjustments and this project provided water, sewer, and recycled water mains to undeveloped parcels in the area and this was the first project that installed recycled water main to serve the Ten Mile interchange. In fact, that was one of the main reasons for the -- one of the changes, our original design contract didn't include recycled water mains, because they were not on the radar screen when we started the design, so -- we had a net positive change in the design contract that it was overshadowed by the negative change, because of the result of the bidding. We had to give ITD the money in advance for this project based on the engineer's estimate and the bidding came in really good for us, so there was a negative there and what we signed up to pay and what we really had to pay them. And this was -- this was really the first cooperative project that, number one, we did with ITD and, number two, we did with federal funds and it has opened up the door for us to do a cooperative project at ACHD on the Franklin, Touchmark to Five Mile, which they said we couldn't do, because it had federal funds, we found a way to do it and unquestionably it's better to have one construction contract than have -- in one place than to have two or three construction contracts in the same place at the same Meridian City Council Workshop November 9, 2011 Page 35 of 44 time, like we did with the Locust Grove grade separation. We got through that project, but we learned lessons and this was a better way to do it and it turned out really well. Dolsby: The next project was the Victory Road sewer connector. It provided the last link to south Meridian, so that we could send flow to the Black Cat lift station from the rest of south Meridian and divert flow away from the other interstate crossings, ease capacity concerns in south Meridian and it's a project we had been trying to get moving for a couple years and finally got it installed last year. This project had an original agreement of 394,000 dollars, net changes of 95,000, for a total contract of 489. The reason that the net changes look so high is that we were -- we were working with Idaho Power to move some power poles that were originally located on top of the sewer. They thought that they had an easement to where we were -- we moved them from the original spot to another spot where we thought that -- or Idaho Power thought they had a permanent easement, they did not, so, then, we had to move them back to the original spot again. All right. Radek: Bring it home Dolsby: And the next two projects are wastewater sewer projects. The first one is the TWAS, it's thickened waste activated sludge, which are solids that come out of the digesters at the wastewater treatment plant that we were ready to get rid of, so we send them to be dewatered, send them out to the drying beds and, then, out to the landfill. Also it's the centrate. The term is used for the liquid that's squeezed out of those solids before we send them to the landfill and that liquid is circled back around to the front end of the plant and also a paving project. So, the first project was the centrate piping modification and TWAS project. We wanted to do a better job of equalizing that centrate flow back around to the front of the plant, because it's pretty high in ammonia and other nutrients and we wanted to equalize the flow back around to the front, so we did not front load, so we replaced some piping, pumping, and did some mechanical upgrades to help with that effort. The original contract on this project was 281,000, net changes 700 dollars, for a total contract of 282,000. This project was a paving project. We had several areas around the plant where -- that were identified as either having deteriorated paving, having no paving at all and areas where we wanted to improve the pavement. So, we used this project to -- as a way to do that. So, the original agreement on this was 121,000 dollars, net changes 12,000 dollars, for a total of 133,000 dollars. With that we will take any questions you might have. Zaremba: Council, any questions? Bird: I have none. Rountree: I have none. Bird: Nice report. Thank you, guys. Zaremba: Thank you. Very clear and understandable. Meridian City Council Workshop November 9, 2011 Page 36 of 44 Bird: And you didn't take as long as -- G. Public Works: Private Development Surety Program Implementation Update Zaremba: Okay. We are onto Item 6-G, again, the Public Works Department. Private Development Surety Program update. It looks that's going to be Bruce. Freckleton: It is. First of all, I wanted to express our congratulations from the Public Works Department on your victory in your elections. Zaremba: Thank you very much. Look forward to working with you for four more years. Freckleton: We are as well. Where we are right now with our warranty surety program is we are kind of winding up the development phase of the program and going to be rolling out the implementation beginning January 1. We are before you today, we wanted to give you just kind of a brief update of where we are at and get any input that you might have on the documents that we provided to you -- I believe it was last Tuesday we gave you a packet of information on our outreach program and samples of tri -fold folders and different things that we are developing for outreach and that sort of thing. I did also want to point out -- and I'm sorry that Chief Niemeyer is not here, but this presentation is only ten slides long. We will be shorter than his, so -- the first slide we wanted to kind of give you a -- a snap shot of where we were and where we are going. As you might recall, surety bonds were not accepted by the City of Meridian prior to -- prior to our program. That is something that we -- going into it we kind of had our opinions changed on the value of bonds and the applicability for programs with the city and we also in the past only had a one year warranty period on city accepted utilities. The biggest downfall of that is that we never required any kind of a surety during that warranty period. That kind of got us into a pickle. Performance surety amounts were 110 percent for public infrastructure and non -life safety items. So, moving forward, we made our pitch for the inclusion of bonds as an acceptable form of surety into the city. So, bonds now are approved, as well as the old stand-bys of cash, cash equivalents, and irrevocable letters of credit. We also now have a two year warranty period on city accepted utilities. A two year warranty surety is required during that period of time. The performance surety amount is -- has been increased to 125 percent, which includes the two year warranty surety for public infrastructure. It's important to note that the non -life safety items, such as landscaping, trees, fences, different things like that still are going to remain at the 110 percent level. You might recall this particular graphic. It was -- it was one that we used to illustrate the process from project acceptance to the end of the warranty period. This particular slide shows where we -- where we were prior to our new program implementation. Some of the biggest downfalls with this is it did not allow us a full season on utilities -- you know, you get a lot of fluctuation of ground water, you have temperature variations, different things like that. Also it didn't give you a really good period of time for build out and utilization of the infrastructure. It also compressed our time at the end for doing the inspection, preparing reports, getting any deficiencies Meridian City Council Workshop November 9, 2011 Page 37 of 44 corrected and that sort of thing. So, we proposed and you agreed to and we now have a two year warranty period. This does stretch it out, gives us full seasons on utilities, gives us a better opportunity for utilization of the utility and gives us a longer period of time for the -- for the inspection reporting and for the period of time for deficiency corrections and that sort of thing. So, we are grateful for that. So, as far as the -- kind of the implementation summary, this is kind of a restatement of where we began, where we are going. We have revised and/or created new ordinances and resolutions for setting the percentages. You approved those changes on July 17th. We had revised our Meridian supplemental standard specifications to speak to the new performance and warranty periods. We have updated our contract documents. We have modified our bid specs and other applicable documents to include the two year warranty. Again, I want to note that this was a multi -departmental effort and so we have had our purchasing department, we have had legal, we have had several different people at the table representing this and so we -- we not only wanted to apply this to Public Works, we wanted to apply it to any contract documents that Keith Watts might be running through purchasing as well, so we have a consistent approach across the board. I worked with -- with Bill on the creation of new language for the development agreement templates. We have also developed stand alone templates for surety agreements for use in private development projects. We have developed the outreach to bond agents and developers. We are scheduled to hold some meetings with them on December 7th. We also are going to be rolling out an outreach to the BCA developer builders council on December 13th and that's to kind of basically present them with the same type of information that we provided to you last week in your -- in your packets. And, then, we also -- again, we have created the outreach materials. So, key milestones. We began work -- this was a long, long project. The process by which we went through for this project was -- was very thorough, very thought out, very inclusive as far as having many, many people, stake holders involved in the project, so we began work on the 3rd of August 2010 and we had -- I won't read every one of those, but we had three meetings with our bonding specialist group. We had three meetings with our stake holder group where we brought in developers and stake holders for their input. I did two presentations at the BCA to go over the proposal. All told we had 35 meetings with different groups and organizations to -- to go over the proposal. This is kind of a recap of what you received last Tuesday. There is an informational letter that just gives a brief summary background of our program. There is instructions on how a -- how a development would proceed though our process. There are frequently asked questions that we specifically developed to address questions that we believe will come up and to try and direct people to the right direction as they proceed through the process. We did update our flow chart. We have created our surety templates. We have done the UDC ordinance and resolution changes which you approved and, again, we have developed the planning -- the outreach materials, which included the fliers, mailers, customer outreach. We have provided the same information and the same branding, you might -- you might say for inclusion on our website. We have included information for pre -app notices, so that we can -- well, we sat down with the developer and discussed his project for the very first time, we are providing him information at that point in time. So, we are getting ahead of the curve a little bit there. We also, again, are going to be providing information to the BCA and others. We are doing a bond company outreach, Meridian City Council Workshop November 9, 2011 Page 38 of 44 just to inform them of the new process we have in Meridian. We are doing developer training, bringing in bond agents to be there for Q and A and we also are going to be doing internal staff training. As you might imagine, there is -- there is some administrative changes that we are going to have to do to accommodate the new program. As far as the Meridian standard specification changes, Warren and his group have -- have worked on -- on changing those to include the surety revisions for the performance and surety warranty amounts. The warranty period durations, the inspection requirements, the inclusion as of bonds as a reliable option. We have also ruled in new reclaimed water specifications and minor utility specification reviews -- revisions. Looking forward, again, we are scheduled for the implementation on January 1 per the ordinance. We are on target for doing that. We will be distributing the outreach materials out to the bonding companies' developers. We will be giving the presentation to BCA on the 13th of December. We will be holding informational meetings at City Hall for the development community on the 7th of December and, again, holding those internal meetings for staff for the administrative changes prior to that January 1st implementation date. With that we would stand for any questions. We, again, appreciate any input that you might have on those materials and we will go from there. Zaremba: Thank you, Bruce. Council, any questions? Comments? Bird: Mr. President? Zaremba: Mr. Bird. Bird: Bruce, I think you have done all your homework and I think you have got the right plan to go forward and get it out to the right people, then, we have no excuses. Freckleton: Thank you. Bird: You have done a good job. Zaremba: Mr. Hoaglun. Hoaglun: I was just going to tell Bruce I got a couple suggestions on the letter I will get to you afterwards, so -- Freckleton: Yeah. That would be great. Thank you. Rountree: Mr. President? Zaremba: Mr. Rountree. Rountree: I would suggest -- I might have missed it there, but as you get through with BCA, give us an update of -- of what issues and comments still are there that we might need to address. Meridian City Council Workshop November 9, 2011 Page 39 of 44 Freckleton: Yes. Zaremba: Thank you. Great. Freckleton: Thank you. Zaremba: Next we have four items that relate to the finance department. Do we want to take them one at a time or -- in fact, two of them are resolutions, but we can discuss them both at the same time. I think they are similar. Nary: Mr. President, Members of the Council, you can discuss them all together. H. Finance Department: Discussion Regarding termination of Trust Agreement between Walter W. Morrow and Corrine L. Morrow and the City of Meridian known as the Rural Fire District Volunteer Firemen's Association's Burn Out Fund and distribution of accumulated funds. I. Resolution No. 11-822: A Resolution Terminating the Trust Agreement between Walter W. Morrow and Corrine L. Morrow and the City of Meridian known as the Rural Fire District Volunteer Firemen's Association's Burn Fund and distribution of funds. J. Finance Department: Discussion Regarding Termination of Trust Agreement Between Walter W. Morrow and the City of Meridian Known as the Rhonda Benson Fire Prevention Educational Trust Fund and Distribution of Accumulated Funds K. Resolution No. 11-823: A Resolution Terminating the Trust Agreement Between Walter W. Morrow and the City of Meridian known as the Rhonda Benson Fire Prevention Educational Trust Fund and Distribution of Funds Zaremba: Thank you. Okay. Todd. Lavoie: Members of the Council, good evening. I worked in conjunction with Mr. Nary and Councilman Bird on this -- on these two items that you have in front of you. Just a quick little story what's going -- what we would like to propose to you is back in 1986 and 1990 -- early '90s Mr. Morrow donated some funds to the City of Meridian for a specific purpose that has to do with fire safety, prevention, education and inside those -- inside the agreement there is some parameters that states 50 percent of the annual interest will be distributed to the fire division, so they can spend money on fire prevention education. Unfortunately, as you know, the economy that we are in we don't Meridian City Council Workshop November 9, 2011 Page 40 of 44 earn much interest. The actual interest we earn is actually zero right now. So, we worked with Mr. Morrow and Mr. Bird and in junction in all the talk that we did, we asked him if he had an interest in letting the city relieve these funds from the city's responsibility and donate them to another group and after Mr. Bird and Mr. Morrow discussed and I -- the conclusion was that the funds would -- we would like to have the funds released to the Ada -- Bird: Western Ada Recreation. Lavoie: There it is. So, I stand before you to see if you have any questions or opinions and we will work with Mr. Nary on the resolution. We will get this in front of you. Rountree: Mr. President? Zaremba: Mr. Rountree. Rountree: I have a question for Mr. Nary. Is this something I should step down from in my capacity in Western Ada? Nary: I think that would probably be appropriate, Council Member Rountree. Rountree: I will recuse myself on this item. Nary: The Council -- the -- one of these some -- a change in the figure; is that correct? Lavoie: Yes, Mr. Nary. Just yesterday we got our latest interest statement. One account is actually receiving interest that we get 45 more cents. So, the amount that is proposed in the original resolution has increased by 45 cents, but I think we are going to work with an amendment -- Nary: We can either amend -- we can amend it now. If you want to approve these resolutions you can amend it with the change and we will supplement it with a corrected copy and that way we can get the signature done or we can bring it back next week, whichever one. Bird: Which fund is it? Lavoie: Washington Federal Bank. Bird: But which resolution, though? Lavoie: Oh. Bird: 822 or 823, Bill? Meridian City Council Workshop November 9, 2011 Page 41 of 44 Lavoie: It's going to be the one that had the original amount of 2,707 dollars. I apologize, I don't know have the resolutions. Bird: Jacy? Jones: 822. bird: 822? They add 45 cents? Lavoie: Yes, sir. The new amount should read on that resolution 2,708.45. Bird: That's better. Thank you. Zaremba: I would comment that it -- even using that example it seems like the amounts that are being talked about here that are worth less than any administrative time to track them, probably, and I certainly would support these resolutions. Bird: Mr. President? Zaremba: Mr. Bird. Bird: You want a resolution or do you want a motion? Zaremba: Please do. Bird: I would move that we pass resolution -- or resolution 11-822 and change the amount of the money being sent to Western Ada Recreation to 2,708.45. Hoaglun: Second. Zaremba: We have a motion and a second. Madam Clerk, would you call roll, please. Roll -Call: Bird, yea; Rountree, reused; Zaremba, yea; Hoaglun, yea. Zaremba: Thank you. That motion passes. MOTION CARRIED: THREE AYES. ONE RECUSED. Zaremba: Mr. Bird? Bird: Mr. President, I move that we approve resolution number 11-823 and have the money given to Western Ada Recreation. 823. It still goes to Western Ada. Hoaglun: I will second that. Zaremba: Okay. Again, we have a motion and a second. Madam Clerk. Meridian City Council Workshop November 9, 2011 Page 42 of 44 Roll -Call: Bird, yea; Rountree, recused; Zaremba, yea; Hoaglun, yea. Zaremba: Thank you. Once again that motion passes. MOTION CARRIED: THREE AYES. ONE RECUSED. Item 7: Ordinances A. Ordinance No. 11-1498: An Ordinance (RZ 11-003 Kingsbridge) For The Rezone Of Three Parcels Of Land Located In A Portion Of Lot 11, Block 2 Of Dartmoor Subdivision Within A Portion Of The South Half Of The Northwest Quarter Of Section 28, Township 3 North, Range 1 East, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 38.299 Acres Of Land From The R-2 (Low Density Residential) Zoning District To R-4 (Low -Medium Density Residential) Zoning District In The Meridian City Code Zaremba: Next item on the agenda. Item 7-A, Ordinance 11-1498. Madam Clerk would you, please, read this ordinance by title only. Jones: Thank you, Mr. President. An Ordinance RZ 11-003, Kingsbridge, for the rezone of a three -- of three parcels of land located in a portion of Lot 11, Block 2, of Dartmoor Subdivision within a portion of the south half of the northwest quarter of Section 28, Township 3 North, Range 1 East, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of 38.299 acres of land from the R-2, low density residential zoning district to R-4, low medium density residential zoning district in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada county assessor, the Ada county recorder, and the Idaho State Tax Commission, as required by law, and providing for a summary of the ordinance and providing for a waiver of the reading rules and providing an effective date. Zaremba: Thank you. You have heard this ordinance read by title only. Would anybody like to hear the entire ordinance read? Thank you for not asking for that. I would entertain a motion. Bird: Mr. President? Zaremba: Mr. Bird. Meridian City Council Workshop November 9, 2011 Page 43 of 44 Bird: I move we approve Ordinance No. 11-1498 with suspension of rules. Rountree: Second. President: We have a motion and a second. Madam Clerk, please, call roll. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. Zaremba: That motion carries. MOTION CARRIED: ALL AYES. Item 8: Future Meeting Topics Zaremba: Let's see. Next item is future meeting topics and I would use that to mention one thing. We have been discussing having an executive session next week on the 15th, which we were thinking would start at 5:30. However, all of us have been invited to the opening of the new Pinz facility at the water park, which is a very family friendly oriented business, precisely the kind of business that we like to promote. I think we need to discuss whether we'd like -- could do that executive session at the end of next week's meeting, as opposed to before. Rountree: Mr. President? That invite is good for three days. It's the Monday prior to the 15th and Wednesday, the 16th. So, you can make your RSVP to Yahooz for any of those three days. Zaremba: Okay. My impression was that it was the 15th that they were going to have media there and -- Hoaglun: Mr. President, is anybody running for any office or anything? Zaremba: Nobody's running for anything. I think we would just be showing our support to them, but -- okay. If I misunderstood their invitation and it's broader, then, maybe this was not a subject we need to -- Rountree: I found that out last night. Hoaglun: I did as well. Bird: I did, too. I got a phone call. Zaremba: So, then, everybody is comfortable with an Executive Session at 5:30 on the 15th? Bird: Yes. Meridian City Council Workshop November 9, 2011 Page 44 of 44 Hoaglun: Yes. Zaremba: That answered my question. One more motion. Rountree: Mr. President? Zaremba: Oh, I'm sorry, unless anybody else has any other future meeting topics to bring up. Rountree: I move we adjourn. Bird: Second. Zaremba: We have a motion and a second to adjourn. All in favor say aye. Any opposed? MOTION CARRIED: ALL AYES. Zaremba: We are adjourned. MEETING ADJOURNED AT 5:17 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 70 loe� MAYOR T Y DE RD DATE APPROVED o''�EDA v��✓s, a� 1 City of IDAH EES. HOLMAN, CITY CLERK SEAL f t� e T it I N'U Meridian City Council Meeting DATE: Rovember 9,2011 ITEM NUMBER: 4A • ITEM TITLE: Approve Minutes of October 25, 2011 Pre Council Meeting MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: November 9, 2011 ITEM NUMBER: 4 PROJECT ITEM TITLE: Approve Minutes of October 25, 2011 City Council Meeting MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS N - DATE: November 9 ITEM w ER: 4C ,2011 ITEM TITLE: Approval of Agreement with Ada County Highway District (ACHD) for Construction of the Ustick Road - Duane Drive to Campton Way Project MEETING NOTES p Y°cv eon Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS IDIA W, Public Works TO: Mayor Tammy de Weerd Members of the City Council FROM: Tim Curns, Transportation and Utility Coordinator DATE: November 3, 2011 Mayor Tammy de Weerd City Council Hemberst Keith Bird Brad Hoaglun Charles Rountree David Zaremba SUBJECT: APPROVAL OF AGREEMENT WITH ACHD FOR CONSTRUCTION OF THE USTICK ROAD — DUANE DRIVE TO CAMPTON WAY PROJECT I. RECOMMENDED ACTION A. Move to: 1. Approve the agreement with ACHD for construction of the Ustick Road — Duane Drive to Campton Way Project; and 2. Authorize the Mayor to sign the agreement II. DEPARTMENT CONTACT PERSONS Tim Curns, Transportation and Utility Coordinator 489-0342 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 III. DESCRIPTION Background The Ada County Highway District will begin widening of Ustick Road between Duane Drive and Campton Road in 2012, in conjunction with the Cloverdale Road/Ustick Road intersection rebuild. As part of the construction, City of Meridian utilities are being adjusted to meet State required clearances. Installation of road millings in the planter areas between the curb and sidewalk is included with this project per the Cost Share Agreement approved April 19th, 2011. 1 of 2 In BA VI. VII. IMPACT A. Strategic Impact: This agreement with ACHD allows the City's work to be constructed at the same time as ACHD's project, resulting in cost savings and a reduction in the overall duration of construction in the roadway. These benefits further the goals of the Public Works Department to conduct projects in a fiscally responsible manner and minimize impacts to the traveling public. B. Service/Delivery Impact: This project is not expected to have any immediate service or delivery impacts. C. Fiscal impact: No direct costs are associated with this agreement; however, a reduction in overall project construction cost will be realized due to ACHD sharing costs related to project administration, traffic control, and mobilization. The City also does not pay certain costs associated with separately constructing the project, such as permanent pavement restoration and Storm Water Pollution Prevent Plan administration. ALTERNATIVES Council may choose not to approve the agreement and construction costs; however, this would cause the work contained in the project to be removed from the ACHD project and bid separately at a higher cost. TIME CONSTRAINTS Council's approval will allow the City's work to be executed with ACHD's project. Construction of the project is anticipated to being in early 2012. LIST OF ATTACHMENTS A. Agreement with ACHD Approved for Council Agenda: arren Stewart, Engineering Manager 2 of 2 )1/3/11 D e INTERAGENCY AGREEMENT FOR: ROADWAY CONSTRUCTION/POTABLE WATER LINE ADJUSTMENTS USTICK ROAD -- DUANE DRIVE TO CAMPTON WAY ACHD PROJECT NO.507004.001 THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTION/POTABLE WATER LINE ADJUSTMENTS("Agreement").i made and entered into this /0 day of s K]"t MW 2011, v by and between the ADA COUNTY HIGHWAY DISTRICT, a highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACRD"), and the CITY OF ME p corporation MERIDIAN, a municipal oration organized under the laws of the State of p Idaho("MERIDIAN") regarding ACHD Project no. 507004.001. RECITALS WHEREAS ACHD is a single county -wide highway district, a public entity, organized an existing d existin pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with the exclusive jurisdiction, and authority to maintain, improve, regulate, and operate public rights-of-way in Ada County; WHEREAS, City is a municipal corporation organized and operating pursuantto Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police power to regulate and control municipal activities within the City; WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity,or undertaking which each public agency entering into the contract is authorized by g law to perform, provided that such contract is authorized by the governing body of each party and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; WHEREAS, DISTRICT and MERIDIAN desire to undertake a joint effort to share the tasks and costs of reconstructing Ustick Road between Duane Drive and Campton Way ("Project Boundaries"), including potable water line adjustments and installation of road millings as detailed in Project Number 5070g 04.001 , constructed pursuant to a separately - executed executed a reement between DISTRICT and the selected Contractor ("CONTRACT"); and WHEREAS, the DISTRICT is willing to accommodate MERIDIAN'S request by including adjustment of potable water lines and installation of road millings in the Project tans so long as the DISTRICT receives assurances that the DISTRICT will be reimbursed for costs and expenses attributed to the installation of the potable water lines and installation of road millings within the Project Boundaries; NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and agreement herein contained, the parties hereto agree as follows: 1. DISTRICT SHALL: a. Be the party responsible for soliciting, receiving, and opening of bids and for executing and administering the construction CONTRACT for - the roadway Page 1 of 5 le water line work and installation of road millings referenced reconstruction and potable herein, which CONTRACT shall include, inter alis, a provision that all work required for the potable water facilities shall be performed in conformance with the most current edition of ' the Idaho Standards for Public Works Construction (ISPWC) and the most current Cit of Meridian Supplemental Specifications to the ISPWC; p b. Provide MERIDIAN with a complete set of combined bid documents for the roadway reconstruction, and for the potable water line work and installation of road millings recons referenced herein; c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S concurrence with DISTRICT'S recommendation for award of the CONTRACT prior to making such award; d. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of the CONTRACT or work pursuant thereto that does or may impact MERIDIAN's potable water line work and installation of road millings; e. Make monthly progress payments and the final CONTRACT payment to the Contractor in conformance with the terms of the construction CONTRACT; f. Submit to MERIDIAN a copy of each Contractor progress payment estimate, as such estimates are approved by DISTRICT after obtaining MERIDIAN's concurrence regarding MERIDIAN's portion of the CONTRACT, together with an invoice for g g MERIDIAN's share of the construction CONTRACT costs earned by and to be paid to Contractor; g Provide for the reference and replacement of all pre-existing survey monuments within the Project; and h. Provide the trench compaction testing for the potable water line facilities from one foot 1' above the pipe zone to sub -grade of the roadway section; trench compaction testing shall be provided at the minimum frequency rate of one (1) test per five hundred (500) lineal feet per one foot (1') of trench depth; provide all re -testing required in any area that does not meet CONTRACT requirements. 2. MERIDIAN SHALL: a. Provide the inspection of all potable water facilities installed and adjusted and installation of road millings under the CONTRACT and provide copies of appropriate tests and diaries to the District Project Representative as designated by DISTRICT; b. Provide DISTRICT with the special provisions for the potable water facilities and installation of road millings to be included in the bid documents for the CONTRACT, ; c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice therefor, all funds for which MERIDIAN is responsible pursuant to the approved final CONTRACT; Page 2 of 5 d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice, therefor, all funds for which MERIDIAN is responsible pursuant to this Agreement; e. Reimburse Reimburse DISTRICT, u to a maximum of five percent (5%) of MERIDIAN'S construction costs for all additional costs incurred by the DISTRICT, including overhead and benefits,p roject administration, compaction testing, and soils work required sole) for the installations, adjustments, relocations, and abandonments of q Y the potable water facilities and installation of road millings; f. Reimburse DISTRICT for mobilization, traffic control, flagging, detours, and weekly a on meetings prorated basis. The prorated basis for the above items will be calculated using the percentage of MERIDIAN's project costs as they relate to the total project construction costs; g Be liable for the cost of repairing any trench failure attributable to failure of potable water lines and be liable for and hold the District harmless for any and all costs and damages resulting from any such trench failure; and h. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs specifically enumerated herein, where such costs are attributable to the installations, p Y adjustments, relocations, and abandonments of MERIDIAN'S portion of the potable water facilities and installation of road millings or to the removal of any or all items from the CONTRACT that are associated with the installation of potable water pipelines and installation of road millings. 3. THE PARTIES HERETO FURTHER AGREE THAT: a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights, and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above is incorporated into the body of this Agreement. b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of the Project shall be based on the actual quantities of work acceptably performed, and/or, installed, as determined from field measurements made by MERIDIAN, and paid for pursuant to the unit established in the CONTRACT. c. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change order work involving the installations, adjustments, relocations, and abandonments of potable water facilities and installation of road millings. d. Prior to commencement of work by the Contractor, the parties will, together with the Contractor, inspect within the entire Project Boundaries for the purpose of resolving any items of concern or misunderstanding; e. This Agreement may not be enlarged, modified, amended or altered except in writing signed by both of the parties hereto. Page 3 of 5 All signatories g represent this Agreement resent and warrant that they have the power to f. Agreement and to bind the execute this Agre agency they represent to the terms of this Agreement. g. Should either pay Agreement to this A reement be required to commence legal action against the other to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. h. Any ac equity, tion at law, suit in a uit , arbitration or judicial proceeding for the enforcement of this g i Agreement shall be instituted only in the courts of the State of Idaho, County of Ada. L This g g Agreement shall be binding upon and inure to the benefit of the personal representatives, heirs and assigns of the respective parties hereto. g g 1• Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VIII, Section 3 of the Idaho Constitution. k. The validity,g meaning, and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. I. This Agreement and the exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated g herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants and agreements except as specifically set forth herein. m. Thep romises, covenants, conditions, and agreements herein contained shall be bindingon each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. n. If any part of this Agreement is held to be illegal or unenforceable by a court of jurisdiction, com etent the remainder of this Agreement shall be given effect to the p fullest extent reasonably possible. o. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by ACHD and City. p The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. q This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. Page 4 of 5 The parties hereto agree that nothing herein contained shall be construed to create a r. venturejoint , partnership, or other similar relationship which might subject any party ' ' the debts and/or obligations of the others, except as otherwise to liability for g expressly agreed in this Agreement. s. Time shall be of the essence for all events and obligations to be performed under this Agreement. IN WITNESS HEREOF the parties hereto have executed this Agreement on the day and year herein first written. ADA COUNTY HIGHWAY DISTRICT: ,- ruce Wong, Director 14 ot �r ' 1�ttJ`T4 ' ► M A LIC, • of; tD Xt R cca W. Arnold, President ACHD Board of Commissioners 'JkLoNr+I1 08,000,. hi0 t� •�'�.. 07 ,o ., .�► IC t •.,�� OP 11D CITY OF MERIDIAN: Tam rk&Weerd r Mayo STATE OF IDAHO ) ss: County of ADA ) I HEREBY CERTIFY that on this J day of IQ del . , 20113 before the undersigned, a Notary Public in the State of Idaho, personally appeared Bruce Wong, proven to me to be the person who executed the said instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written.,s- -hxrm 1', - Notary P blic for Idaho • Residing at Of -e. , Idaho My Commission Expires: . L4 - 20 c 7 STATE OF IDAHO ss: County of ADA ) HEREBY CERTIFY that on this I V+4- day of Mal, 2011, before the undersigned, a Notary Public in the State of Idaho, personally appeared Rebecca W. Arnold, proven to me to be the person who executed the said instrument, and acknowledged to me that she executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, t day and year in this certificate first t aboy wri en. Notaryflublicfo IdahoResidi gat �.�/L� ��-�M ,Idaho My Commission Expires: L4 • � ATTE% Page 5 of 5 DATE: November 9, 2011 ITEM NUMBER: 4D PROJECTNUMBER: MDA 11-010 ITEM TITLE: Findings of Fact and Conclusions of Law for Approval Meridian and Amity by Hawkins Companies Located West Side of S. Meridian Road, Midway Between W. Amity Road and W. Harris Street Request: Amendment to the Development Agreement to Extend the Time Allowed for the Agreement to be Signed and Returned to the City MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: November 9, 2011 IT : 4E PROJECT NUMBER: MDA 11-006 ITEM TITLE: Development Agreement for Approval Kingsbridge by BHH Kingsbridge, LLC Located East Side of S. Eagle Road; Midway Between E. Victory Road and E. Amity Road Request: Amend the Draft Development Agreement Approved with the Previous Kingsbridge Development Agreement Modification Application (File # MDA 11-004) MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 14 BOISE IDAHO 11/10/11 11:69 AM DEPUTY Vicki Allen RECORDED -REQUEST Of III I II II IIIIIIIIIIII II I III II Meridian City 111092021 DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. BHH Kingsbridge, LLC, Owner/Developer THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this day of 2011, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY, and BHH Kingsbridge, LLC, whose address is 1025 S. Bridgeway Place, Eagle, ID 83616, hereinafter called OWNER/DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, I.C. § 67-6511A, Idaho Code, provides that cities may, by ordinance, require or permit as a condition of re -zoning that the Owner/ Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, Owner/Developer made representations at the public hearing before the Meridian City Council, as to how the subject Property will be developed and what improvements will be made; and 1.4 WHEREAS, City and previous Owner/Developer entered into that certain Development Agreement that was approved on June 20, 2005 and recorded as Instrument # 105092050. 1.5 WHEREAS, City and current Owner/Developer now desire to remove a portion of land referred to as Exhibit "A" from the original Development Agreement, and enter into a new Development Agreement for that portion of land which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511, 1.6 WHEREAS, record of the proceedings for the requested development agreement modification for the subject Property held by the City Council, include responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and received further testimony and comment; and DEVELOPMENT AGREEMENT - KINGSBRIDGE (MDA 11-006) PAGE 1 OF 9 3.3 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as described in Exhibit A describing the attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under City's Zoning Ordinance codified at Meridian Unified Development Code § 11-2A-2. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: 1. Future homes constructed within the Kingsbridge Subdivision shall substantially comply with the sample elevations attached as Exhibit `B". 2. The Kingsbridge Subdivision shall contain the following amenities; 1) tot lot, 2) covered picnic shelter, and the 1.58 acre neighborhood park. Further, the McDonald Lateral shall remain un -tiled and the open lateral is to serve as an open space amenity for the Kingsbridge Subdivision. The neighborhood park shall be installed with Kingsbridge Subdivision No. 2 and the tot lot and picnic shelter shall be installed with Kingsbridge Subdivision No. 3. 3. The applicant shall comply with any applicable provisions of the settlement agreement between the Dartmoor Homeowners Association as it relates to the Kingsbridge Subdivision (PP -10-007) being developed by BHH Kingsbridge, LLC. 4. The 25 -foot rear yard setback along the perimeter lots shall only apply to the four perimeter lots that are not adjacent to a perimeter common lot located in the southeast corner of the subdivision (Phase 3). 5. The applicant shall construct 6 -foot perimeter fencing along the eastern boundary of the four (4) lots located in the southeast corner of the subdivision (Phase 3). The fencing shall be installed with the construction of the homes. 6. The applicant shall comply with the requirements depicted on the Rezone Exhibit as Exhibit "C", which includes the following: 1) a maximum of 72 buildable lots approved with the preliminary plat, dated 09-01-10; 2) the three (3) highlighted lots with the 15 -foot modified interior side yard setback restriction located on the west boundary; and 3) the six (6) specified lots requiring the construction of single story homes. DEVELOPMENT AGREEMENT - KINGSBRIDGE (MDA 11-006) PAGE 3 OF 9 7. Minimum square footages for future homes shall be as follows: 2,000 square feet for single story homes and 2,400 square feet for two-story homes. 6. COMPLIANCE PERIOD/CONSENT TO REZONE: This Agreement and the commitments contained herein shall be terminated, and the zoning designation reversed, upon an uncured material default of the Owner/Developer or Owner/Developer's heirs, successors, assigns, to comply with Section 5 entitled "Conditions Governing Development of Subject Property" of this agreement within two years of the date this Agreement is effective, and after the City has complied with the notice and hearing procedures as outlined in Idaho Code § 67-6509, or any subsequent amendments or recodifications thereof. 7. DEFAULT/CONSENT TO DE -ANNEXATION AND REVERSAL OF ZONING DESIGNATION: 7.1 Acts of Default. Either party's failure to faithfully comply with all of the terms and conditions included in this Agreement shall constitute default under this Agreement. 7.2 Notice and Cure Period. In the event of Owner/Developer's default of this Agreement, Owner/Developer shall have thirty (30) days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default, which action must be prosecuted with diligence and completed within one hundred eighty (180) days; provided, however, that in the case of any such default that cannot with diligence be cured within such one hundred eighty (180) day period, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owner/Developer that is not cured after notice as described in Section 7.2, Owner/Developer shall be deemed to have consented to modification of this Agreement and de - annexation and reversal of the zoning designations described herein, solely against the offending portion of Property and upon City's compliance with all applicable laws, ordinances and rules, including any applicable provisions of Idaho Code §§ 67-6509 and 67-6511. Owner/Developer reserves all rights to contest whether a default has occurred. This Agreement shall be enforceable in the Fourth Judicial District Court in Ada County by either City or Owner/Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. DEVELOPMENT AGREEMENT - KINGSBRIDGE (MDA 11-006) PAGE 4 OF 9 7.4 Delay. In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes that are beyond the reasonable control of the parry responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 7.5 Waiver. A waiver by City of any default by Owner/Developer of any one or more of the covenants or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. 8. INSPECTION: Owner/Developer shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this Agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Agreement and all other ordinances of the City that apply to said Property. 9. REQUIREMENT FOR RECORDATION: City shall record either a memorandum of this Agreement or this Agreement, including all of the Exhibits, at Owner's and/or Developer's cost, and submit proof of such recording to Owner/Developer, prior to the third reading of the Meridian Zoning Ordinance in connection with the re -zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 10. ZONING: The current zoning of R-2 shall be changed to R-4. 11. REMEDIES: This Agreement shall be enforceable in any court of competent jurisdiction by either City or Owner/Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 11.1 Subject to Sections 6 and 7 of this Agreement, in the event of an uncured material breach of this Agreement, the parties agree that City and Owner and/or Developer shall have thirty (30) days after delivery of notice of said breach to correct the same prior to the non -breaching party's seeking of any remedy provided for herein; provided, however, that in the case of any such default which cannot with diligence be cured within such thirty (30) day period, if the defaulting party shall commence to cure the same within such thirty (30) day period and thereafter shall prosecute the DEVELOPMENT AGREEMENT - KINGSBRIDGE (MDA 11-0061) PAGE 5 OF 9 i' curing of same with diligence and continuity, then the time allowed to cure such failure may be extended for such period as may be reasonably necessary to complete the curing of the same with diligence and continuity. 11.2 In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes which are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 12. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under Meridian City Code § 11-5-C, to insure that installation of the improvements, which the Owner/ Developer agrees to provide, if required by the City. 13. CERTIFICATE OF OCCUPANCY: The Owner/Developer agree that no Certificates of Occupancy will be issued in any phase in which the improvements have not been installed, completed, and accepted by the City or otherwise entered into an approved letter of credit for unfinished improvements. 14. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de -annexation if the owner or his assigns, heirs, or successors shall not meet the conditions contained in the Findings of Fact and Conclusions of Law, this Development Agreement, and the Ordinances of the City of Meridian. 15. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: City Clerk City of Meridian 33 E. Broadway Ave. with copy to: City Attorney City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 OWNER/DEVELOPER: BHH Kingsbridge, LLC 1025 S. Bridgeway Place Eagle, ID 83616 DEVELOPMENT AGREEMENT - KINGSBRIDGE (MDA 11-006) PAGE 6 OF 9 15.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 16. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 17. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 18. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner and/or Developer of the Property, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner and/or Developer, to execute appropriate and recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion, had determined that Owner/Developer has fully performed its obligations under this Agreement. 19. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 20. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owner and/or Developer and City relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owner and/or Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 20.1 No condition governing the uses and/or conditions governing re -zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in DEVELOPMENT AGREEMENT - KINGSBRIDGE (MDA 11-006) PAGE 7 OF 9 accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 21. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date of execution of the Mayor and City Clerk. ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: BIIH KJPi,GSBRIDGE, LLC 2-2 H. Hunter, Manager CITY OF MERIDIAN By: Mayor y de Weerd o4P,tSV AUGUST,, ATTEST: `off city of �ClerSV �w ��Nr6Q o( t 6 I t AQ b6J4c 00000e DEVELOPMENT AGREEMENT — KINGSBRIDGE (MDA 11-006) PAGE 8 OF 9 STATE OF IDAHO, ) ): ss County of Ada, ) On this � day of \3&Mh 1'2011, before me, the undersigned, a Notary Public in and for said State, personally appeared James H. Hunter, known or identified to me to be the manager of BHH Kingsbridge, LLC, and acknowledged to me that they executed the same on behalf of said company. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. -w @see 110 '�►R �. `.o PUBLIC OF 19 STATE OF IDAHO ) ss County of Ada ) AUICLan IVCWOAAa N ary Public for Idaho / Residingat: a��'t My Commission Expires: Ja On this day of , 2011, before me, a Notary Public, personally appeared Tammy de Weerd and Jaycee L. Holman, know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) Notary Public for Idaho Residing at: Commission expires: DEVELOPMENT AGREEMENT - KINGSBRIDGE (MDA 11-006) PAGE 9 OF 9 Exhibit A. Legal Description @Nb/ lVr7 A PUIVN1NR 11VC. 332 N. Broadmore Way Nampa, ID 83687 Ph; (208) 442-6300 • Fax: (208) 466-0944 RI PPROVAL BY Proeet:C11005 AUG t 2011 Date: August 15, 2011 MERIDIAN PUBLIC Page: I of 2 WORKS DEPT. Exhibit "A" REZONE PROPERTY BOUNDARY DESCRIPTION This parcel is situated in a portion of Lot 11, Block 2 of Dartmoor Subdivision, Book 64, Page 6539, on file in the Office of the Recorder, Ada County, Idaho, located within a portion of the SW 1/4 of the NW 1/4 and the SE 1/4 of the NW 1/4 of Section 28, Township 3 North, Range I East of the Boise Meridian, City of Meridian, Ada County, Idaho and is more particularly described as follows: COMMENCING at the west 1/4 corner of said Section 28, said point monumented with a 5/8 - inch diameter iron rod and referenced In Corner Perpetuation an Filing Instrument No. 109000681, on file in the Office of the Recorder, Ada County, Idaho; thence along the south boundary of the SW 1/4 of the NW 1/4 of said Section 28, A) S.89°23'38"E., 1327.92 feet to the southwest comer of the SE 1/4 of the NW % OF SAID Section 28; thence along the south boundary of the said SE 1/4 of the NW 1/4, 1) S.89 -25' 12"E., 211.96 feet to the southeast corner of Lot 16, Block 3 of Kingsbridge Subdivision Phase 1, Book 96, Page 11933, on file in the Office of the Recorder, Ada County, Idaho, and the POINT OF BEGINNING; thence along the easterly boundary of said Kingsbridge Subdivision Phase 1 the following courses; B) N.01 032'26"E., 321.71 feet (of record 321.72 feet); thence, 1) N.27°56'29"W.,187.59 feet; thence, 2) N.26014'12"W., 100.05 feet; thence, 3) N.40°04'57"W., 253.58 feet; thence 4) N.03021'35"W.,147.58 feet; thence, 5) N.07e24' 10"E., 177,29 feet; thence, LAProlect Pites\Cl 1005\Survey\LEGAL DESCRIPTIONSMozone Property Boundary Description 08151 Woo Project: Cl 1005 Date: August 15, 2011 Page: 2 of 2 6) S.89°30' 16"E., 56.39 feet to a point of curvature; thence along a curve to the right, 7) having an arc length of 35.61 feet, a radius of 75.00 feet, through a central angle of 27112111 " and a long chord which bears 8,75154'11 "E. 35.28 feet to a point of non -tangency; thence, 8) N.27041'55"E., 50.00 feet; thence, 9) N.00°29'45"E.,195.83 feet to a point on the north boundary of the said SE 1/4 of the NW 1/4; thence leaving the easterly boundary of said Kingsbridge Subdivision Phase 1 and along said north boundary of the SE 1/4 of the NW 1/4, 10) S.89030'1 6"E., 1284.53 feet to the northeast corner of said SEI/4 of the NW 1/4; thence along the east boundary of said SEI /4 of the NWIA, 11) S.00°29'34"W.,1325.46 feet to the southeast corner of said SEI/4 of the NWI/4; thence along the south boundary of said SE1/4 of the NEIA, 12)N.89°25' 12"W., 1116.18 feet to the POINT OF BEGINNING. CONTAINING 38.31 acres, more or less. SUBJECT TO all Easements, Rights, Rights -of -Way and all other Encumbrances of record or implied. 1-1 L:\Project Pllos\Cl 1005\Survey\LEOAL DESCRIPTIONS\Rezone Property Boundary Description 081511.doc Exhibit B. Approved Elevations wolf.- &} m ; y -a % . \ � \��9��:I, _° � X21 Exhibit . bit C, Rezone Exhibit KINGSBRIDGE PHASE 2 N, 3 72 LOTS ON 38,3 AC FUTURE PHASE 3 lg f4 9 1.2 2a 20 15 14 13 It 16,81752455 f$D43 93,N59 12,325 9131512s"s VMS 12,325 (3578 31 31 0,1150 12'ans53,477 14,915 I2,3Z5 12,N5 12,325 12,115 I2,320 12,325 113;639 20002 Sn I 6� PHASE 2 -UNDER CONSTROC110N 3 4 27 22,469 85 FUT U R P I- 1A S E 3 44 45 14, b rn Pi6t4 1 Kim 13,m 46 P2,,51 i; 146' 34 39 42 41 iJ:4T9 52,274 12,554 13,585 41 48 15,205 MIN I 1 30,620 2 45,109 953` 3 41,40 4 44 , Ill dOME SINGLE—STORY 1 15' SIDE SETBACK (WEST PL) DATE: November 9, 2011 ITEM NUMBER: 4 PROJECT ITEM TITLE: Sewer and Water Main Easement for Meridian Town Center -Power Center Offsite Utilities MEETING NOTES Rv�Nu\,j e_(A Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: &MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS r WorksE " I D I A DAHO Public N I L - TO: Mayor Tammy de Weerd Members of the City Council FROM: Scott Steckline DATE: ]]/]/]I Mayor Tammy de Weerd City Council Members: Keith Bird Brad Hoaglun Charles Rountree David Zaremba SUBJECT: Sewer & Water Main Easement for Meridian Town Center -Power Center - Offsite Utilities I. RECOMMENDED ACTION A. Move to: 1. Approve the sanitary Sewer & Water Main Easement, by RAMI, LLC and The Regency At River Valley, LLC., for the benefit of the City of Meridian. This easement is located off-site of the Meridian Town Center -Power Center Project. The easement will provide the avenue for service of the Meridian Town Center Project. This easement also provides for access by the City of Meridian for maintenance and operation of the newly installed water and sewer mains. 2. Authorize the Mayor to sign the easement and the City Clerk to attest it. II. DEPARTMENT CONTACT PERSONS Tom Barry, Director of Public Works Bruce Freckleton, Development Services Manager Scott Steckline, Land Development Supervisor Page I of I 489-0372 489-0362 489-0369 ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 1 BOISE IDAHO 11/10/11 11:58 AM DEPUTY Vicki Allen RECORDED -REQUEST OF 111i�� Meridian CIV Project Name: Regency/Utility easement (water and sewer lines) Project Number: R/W Parcel Number: Township/Range/Section: T.3N., R.1 E., Section 4 SANITARY SEWER AND WATER MAIN EASEMENT THIS INDENTURE, made thisj0day of 0A0 V _, 2011 between RAMI, LLC, a Utah limited liability company and THE REGENCY AT RIVER VALLEY, LLC, a Utah limited liability company, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. Sanitary Sewer and Water Main Easement 1295023-5 IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein; except for a parking lot and sidewalk reflected on the site plan approved by the Grantee in connection with the development of the surrounding area owned by Grantor. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become _ null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTORS: RAMI, LLC, a Utah limited liability company By: Bach Inv ments, LL its Manager e B . d Gre e Rindlisbacher, Manager Address: 11650 South State Street, Suite 300 Draper, Utah 84020 Sanitary Sewer and Water Main Easement 1295023-5 THE REGENCY AT RIVER VALLEY, LLC, a Utah limited liability By: Bach Investments, LLC, its Manager By: '/ , ///" -) Gregatdlisbacher, anager Address: 11650 South State Street, Suite 300 Draper, Utah 84020 STATE OF UTAH ) ss County of Salt Lake ) On this day of040�0( , 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared Greg Dale Rindlisbacher, known or identified to me to be an authorized representative of RAMI, LLC, a Utah limited liability company, the company that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNES S WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist aboritten. NOTARY P1 Residing at:_ Commission 0 STATE OF UTAH ) ss County of Salt Lake ) M7i0 Mr./ a corAr[IL"01ii 611 3 PyC,r��iAls t ai Oy101 0i5 bh0j) e1 tit On this S� day ofOJ4 e V , 2011_, before me, the undersigned, a Notary Public in and for said State, personally appeared Greg Dale Rindlisbacher, known or identified to me to be an authorized representative of THE REGENCY AT RIVER VALLEY, LLC, a Utah limited liability company, the company that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNES S WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist abovkwritten. NOTARY P Residing at:_ Commission Sanitary Sewer and Water Main Easement 1295023-5 AA UOY KAy Gwm1m.W Eoro 00015 " )e1 GRANTEE: CITY OF MERIDIAN SSD A UGUS Tammy de ee , MayorG s� city of / �'IDION M - �SEAL. A est b Jaycee L. Holman, City Cler °<<d, rx►A°� Approved By City Council On: �9 . -D-0I STATE OF IDAHO, ) . ss. County of Ada ) On this day of `��7L`r�� , 201 `, before me, thunders' ed, a Notary Public in and for said State, personally appeared Tammy de Weerd and da ee`6�3. 1nan, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. II`` \ '; �yxti_ �, lam\ `3�`� VA NOTARY PUB , IC FOR IDAHQ'�,�, Residing a,� w\�G� .a J 6( 1\AJ Commission Expires: Sanitary Sewer and Water Main Easement 1295023-5 Legal description of easement [October 2{l', 201 THE LAND CROUP, INC. project No, 111049 CeanterG"al Properties liegenCY at River Valley 31,489 square feel EXHIBIT ;e t'ertnnneatSewerand i3 MFEaaernent ,An. easement helgsttuated in a portion of the: sotrthwe-st One Quarter of the Northwest OneQuarterof Section 4, Township 3 North, Ranke 1 East, hoist Meridian, City of Men'dian, Ada County, Idaho, descrihed as follows; Caffir7ne ncing at a Brass cap, w1ildi munumurits tfie West one Quarter Corner of said Ser_.tinn 4,thence following the western, line of said Sactinn 4, North 0°12"25" East a &stance of 543306 feet to a point; Thence leaving said westerly line, South 89"47'35" East a distance of 70.00 feet to a point an the! easterly right-of-way of Notth Eagle (lead and being the POINT 011 BEGINNING; Thence reavingsaid easterly eight -of -way line, South $5`47'46" East a distance of 3734 feet to a Print, Thence South 01° 3`29" East a dittanc:e cif 17ki9 feet to a point, Thence North 59"37'1344 East a distance of 255,46 feet to a point; Tlienc:e South 00'22'416" East a distance of 311.73 feet to a point; Thence South 22"52`55" East a distance of41,42 feet to a point; Thence South 00622`51" East a diStaflCe of V.10-63 feet to a pnini; Thence Horth 89°51'36" East a distance of 235,28 feet: to a point; Thence South 45'09`IW East distance 039.27 fast to a point; Thence North 59''51`.35„ cast a distance of 31,35 feet to a point; Thence South 00°25'45" east a distance ii 48.15 feet to a point urt the southerly line of said 5Uuthwest One Quarter of the Nurifiviest One Quarter, Thence following said southerly line, south 83151101" ~Mesta distance of20.00 feet tt,3 a pent; Thence leaving said southerly line, North 01)'25'49" West a distance Pf 22a.15 feet to a point; Thence South 83'51'35" West a distance of 19,74 feet to a point; Thence North 4540910" Vlest a distance of 39.27 f et to a paint; Thence South 53'51'313" West a distance of 169,83 feet to a point; (continued) Sanitary Sewer and Water Main Easement 1295023-5 EXHIBIT A Legal description of easement (continued) t)Ctbher 20, 2IJ11 Permanent Beyer and Water 'Easernent Pap z. or 2 Thence South 00*07'57° East a distance of 55,55 fee; to a point on the southerly fine of said Southwest One Quarter of the North+vest One Quarter; ThLmte follotivinp, said southerly lira, South 69'51'01' West a distance of 20-00 feet to a prtirtt; Thence leaving said southerly line, North 00`47'57" West a distance of 4:3.96 feet to a point; Thence South 89"09'26" West a distance of 74.29 feet to a point; Thence NunhOWIZ'1.4" East adistance of 32.02 feet to a point; Therice North 88'5.'36"' East a distance of L84 feet aa- a pulni , Thence (Norah 0ft"22'W' West a distance of 94,13 ;feet to a po int; Ther -Ta North 22''52'SG" WOst a distance of 2.48 feet to a point; Thence North 4{1712'14" East a distance of 7,57 feet to a point; Thence Suut.h 89'50'42" West a dktance 7f 3.22 feet to a p,*101; Thence North 22'52'56" Fest a distance of 17,60 feet to a point; Th -ice North 4{x'7 3.'21" shyest a tiistanrP. of 25$,24 feet try a it nt; The=Ice South 89'37'OC West a distance of 266.64 feet to, a point on said easterly fight -of -way of No rtfi Eagle Roa d; Thence fo f lowing said) easterly right-of-way, North 0 "12'25' East a distance of 50,07 feet to the- P01NT OF 9[Cj1N.NIN�5, The shove-desi r,$e.d easement rontains 31,4911 square feet, =pure or ii?ss, suFAtrt to all exls0fi casenrientsard rights of -way, Attached hereto i4 Exhibit 13 and by this refererrre N P -jade a part hereof. Prrprred 8y: THE LANG GRbLJPjNC. 462 F -SHORE DRIVE, SUITE -10D - EAOii.E, 0AH0 13,3616 208-939-4441 r � r 2[)€5= r39.4=ins 4PAxa i I 142 l 6 1 y� to - e I f (continued) Sanitary Sewer and Water Main Easement 1295023-5 EXHIBIT B Depiction of Easement 82 M Situated in the SW 1/4 of the NW 1/4 of Section 4, 9 4 Township 3 North, Range I rant, BM, City of Meridian, Ada County, Idaho L 04 SB9"47'35'F 70,00' 14216 LI b '004-E 2,55.46' j4 POBor o F-4 o SP9'37'04"A' 266,84' cc U_1 _j mU3 CN W L20 - LI NO'22'56"'U L17— 50'22'51"E :14, 6 3tOO,63' t10 NB�6 5t h"F 23,9,213'_ i_r 04 69.8 IVU, '9q '"�V I '3' L9 N89*51'WE 279,89' �'tY 1/4L7 CCR. SEC. E, RIVER VALLEY ST. Permanent Easement 0 to^:! V;gf-Z-, T11 -F, LAND GROUP 0 erjr'.9�4� Sanitary Sewer & Water W_ Easement Regency at River Valley thrHan 1*1 Ex B Sanitary Sewer and Water Main Easement 1295023-5 �x 5 DATE: November 9, 2011 IT : 4G PROJECTNUMBER: ITEM TITLE: Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H 1 From Badley to North End of Sterling Creek Subdivision MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Page 1 of 1 Jay Gibbons From: Rachel Myers Sent: Friday, November 04, 2011 7:29 AM To: Jay Gibbons; Steve Siddoway; Mike Barton Subject: FW: Your item 'Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H1 From Badley to North End of Sterling Creek Subdivision" has been fully approved. For 11 /9/11 City Council meeting - consent agenda. Rachel Myers Administrative Assistant II Meridian Parks & Recreation 33 E. Broadway Avenue, Suite 206 Meridian, ID 83642 208.888.3579 (p) 1208.898.5501 (f; . << �IWI 7 "n'r,°e rtdi.',% Par's c1. k< ,rcation cit r ritE Meridian Parka ¢.:Ref ton£r 71,}f,�j...�._, From: jholman@meridiancity.org [mailto:jholman@meridiancity.org] Sent: Friday, November 04, 2011 5:51 AM To: Rachel Myers Subject: Your item "Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H1 From Badley to North End of Sterling Creek Subdivision" has been fully approved. An Item Has Completed Approval 11/4/2011 ADA COUNTY RECORDER Christopher D. Rich AMOUNT AO BOISE IDAHO 11/10111 11:68 AM gg ll DEPUTY Vicki Allen RECORDED -REQUEST OF 111092019 Meridian City RECREATIONAL PATHWAY EASEMENT THIS AGREEMENT, made and entered into this I day of Nogevit , 2011, between Sterling Creek Homeowners Association, hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantee desires the Grantor to grant an easement to establish the pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantee will construct the pathway improvements upon the easement described herein; NOW, THEREFORE, the parties agree as follows: 1. Grantor does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit `B" attached hereto and incorporated herein upon the terms and conditions set forth. 2. The easement hereby granted is for the purpose of providing a public recreational pathway on the property described and depicted in Exhibits "A" and `B" ("Pathway"). The authorized uses of the Pathway are limited to walking, jogging and riding bicycles or other human - powered vehicles or devices. Authorized uses shall not include horseback riding or any use of motorized vehicles except for necessary access by law enforcement personnel or for construction, maintenance or repair work by Grantee of the Pathway and landscaping and related improvements. 3. The Pathway and its improvements shall be constructed, operated, maintained, repaired and cleaned at all times by Grantee in a good, workmanlike, safe, sanitary, and sightly manner and condition in compliance with the laws of the State of Idaho, and within the conditions stated herein. 4. All costs and expenses involved in the construction, operation, maintenance, repair and cleaning of the Pathway, landscaping and related improvements, or in the operation of the Grantee pursuant to this Agreement, or in the public use authorized by this Agreement, shall be paid by the Grantee and the Grantor shall have no obligation or responsibility for payment of any such costs or expenses. 5. Grantee agrees to construct, operate, maintain and repair the Pathway and any facility, and conduct its activities within or affecting the Pathway and easement area, so as not to constitute or cause a hazard to any person or property. RECREATIONAL PATHWAY EASEMENT - 1 6. Grantee agrees to indemnify, hold harmless and defend Grantor from all claims and damages which may arise from or be caused by the construction, installation, operation, maintenance, repair and any use or condition of the Pathway. 7. Grantee shall comply fully with all federal, state or other laws, rules, regulations, directives, or other governmental requirements in any form as administered by appropriate authorities, which maybe applicable to the construction, installation, operation or maintenance of the Pathway and any facilities pursuant to this Agreement. 8. The hours of use of the Pathway shall be from thirty (30) minutes before sunrise to thirty (30) minutes after sunset, and the Pathway shall be closed to use during all other times. 9. Grantee shall prepare and install readily visible signs at Pathway entrances or other appropriate locations along the Pathway advising the public of prohibited uses, hours of use and any ordinances which apply to the public use of the Pathway. 10. The Grantor hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. 11. The Grantor hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. 12. The Grantor does hereby covenant with the Grantee, to the best of its knowledge and belief, that is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. 13. This Agreement and the Grantor's permission to the Grantee to construct and maintain the Pathway shall continue so long as the Pathway is used by the Grantee and the public for the purposes and in compliance with the conditions stated herein, unless otherwise terminated by agreement of the parties. After termination, and written notice from Grantor, Grantee shall remove the Pathway and all related facilities on the Grantor's property which the Grantor identifies for removal in such notice. 14. Grantee shall have no right, power or authority to assign this Agreement or any privileges hereunder to any person or entity. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. RECREATIONAL PATHWAY EASEMENT - 2 GRANTOR: Steyr1ing,Creek HO BY: FA E MKRIE CHESTER Its: President STATE OF IDAHO ) ss County of Ada ) On this 5) S -i- day of (r - ) be r , 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared FAYE MARIE CHESTER, known or identified to me to be the President of the Association that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. ®.-.®. NOTARY PUBLI FOR IDAHO De ®0`®® Residing at: 'n(Ligmy, --ri-? Commission Expires: ( AI-Ih ®p a°°�.+b RECREATIONAL PATHWAY EASEMENT - 3 GRANTEE: CITY OF MERIDIAN /A° i rf2�1��' "-,/ Tammy de We ,Mayor Q— laDAUCUS;, • G04S I'90 City of trk oAH0 Attes y Jaye olman, ity CleFAIT-Approved By City Council On: STATE OF IDAHO ) ss. County of Ada ) On this � day of �, 1(��fl , 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE ,1 HOL-MAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ®®®®,090000® (SEALS g , a <�T V RECREATIONAL PATHWAY EASEMENT - 4 NOTARY PU LIC FOR IDAHO Residing�at: '". ' Commission Expires: EASEMENT DESCRIPTION FOR. THE CITY OF MERIDIAN, IDAHO STERLING CREEK H.O.A. PARCEL An easement for pathway purposes located in, the NE % of. Section 7, Township 3 North, Range 1 East, Boise Meridian, and being a part of Lot 20 of Block 1 of STERLING CREEK SUBDIVISION as shown in Book 77 of flats at Page 8100 in the office of the Recorder, Ada County, Idaho, more particularly described as follows; Commencing at a brass cap monurnent marking the southeasterly corner of said NE % from which a 518 inch diameter iron pin marking the southwesterly corner of the SW % ofthe NE % of said Section 7 bears N 89'33'29" E a distance of 1323.77 feet; Thence N 0°3421" E along the westerly boundary of said NE V a distance of 957.00 feet to a point; Thence leaving said westerly boundary N 89°33'24" E a distance of 253.54 feet to a point on the southerly boundary of said Lot 20 and the POINT OF BEGINNING; Thence continuing N 89°3324" E along said southerly boundary a distance of 47.51 feet to the southeasterly corner of said Lot 20; Thence along the easterly boundary of said Lot 20 the following described courses; Thence N 0°3421" E a distance of 463.38 feet to a point; Thence N 89125'39" W a distance of 25.02 feet to a point; Thence a distance of 190.23 feet along the are of a 191.00 foot radius non -tangent curve left, said curve having a radius bearing S 64147'00" W, a central angle of 57°03151" and a long chord bearing N 53°44556" W a distance of 182.46 feet to a point; Thence N 82'165 1" W a distance of 69.30 feet to a point; Thence N 0'34'21" E a distance of 97.74 feet to the northeasterly corner of said Lot 20, said point also being on the southerly right-of-way of Badley Avenue; Thence leaving said easterly boundary N 89'25'39" W along said northerly boundary and southerly right-of-way a distance of 20.00 feet to a point; Thence leaving said northerly boundary and southerly right-of-way S 0134'21" W a distance of 115.39 feet to a point; EXHIBIT "A" Sterling Creels Page 2 Thence S 82°16'51" E a distance of 86.95 feet to a point; Thence a distance of 247.27 feet along the arc of a 171,00 foot radius curve right, said curve having a central angle of 82051'12" and a long chord bearing S 40151'15" E a distance of 226,29 feet to a point; Thence S 0134'2 t" W a distance of 2.70 feet to a point; Thence S 89°25'39" E a distance of 4.00 feet to a point; Thence S 0°34'21" W a distance of 330.81 feet to apoint; Thence S 28°44'52" W a distance of 54.02 feet to the POINT OF BEGINNING. This parcel contains 18,926 square feet (0.435 acres) and is subject to any other easements existing or in use. Prepared by: Glenn K. Bennett, PLS Civil Survey Consultants, Incorporated January 28, 2011 1/, CJ 0 D m Z CQ On O -=I DO -I Z O m Q -U) Z m =z Z �1 TI O �7 P= rri /1G 1 / • DATE: November 9, 2011 ITEM NUMBER: 4H PROJECT ITEM TITLE: Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H1 From Pine to Badley Avenues (South Easement) MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Page 1 of 1 Jay Gibbons From: Rachel Myers Sent: Friday, November 04, 2011 7:30 AM To: Jay Gibbons; Steve Siddoway; Mike Barton Subject: FW: Your item "Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H1 From Pine to Badley Avenues (South Easement)" has been fully approved. For 11 /9/11 City Council meeting — consent agenda. Rachel Myers Administrative Assistant II Meridian Parks & Recreation 33 E. Broadway Avenue, Suite 206 Meridian, ID 83642 208.888.3579 (p) 1 208.898.5501 (f; {lc ff 4m Aorks d,h fi'e" ) a1tC1_fi oi} eb'oof Af, r i tt.lttpP r n t` !Cc'< rfiriil f: At,Jbvr From: jholman@meridiancity.org [mailto:jholman@meridiancity.org] Sent: Friday, November 04, 2011 5:51 AM To: Rachel Myers Subject: Your item "Recreational Pathway Easement Between the Sterling Creek Homeowners Association and the City of Meridian Regarding Fivemile Creek Pathway Segment H1 From Pine to Badley Avenues (South Easement)" has been fully approved. An Item Has Completed Approval 11/4/2011 ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 12 BOISE IDAHO 11/10/11 11:50 AM DEPUTY Vicki Allen RECORDED -REQUEST OF Meridian City 111092017 RECREATIONAL PATHWAY EASEMENT THIS AGREEMENT, made and entered into this a day of AJn\rPwtbev- , 2011, between Sterling Creek Homeowners Association, hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantee desires the Grantor to grant an easement to establish the pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantee will construct the pathway improvements upon the easement described herein; NOW, THEREFORE, the parties agree as follows: 1. Grantor does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit `B" attached hereto and incorporated herein upon the terms and conditions set forth. 2. The easement hereby granted is for the purpose of providing a public recreational pathway on the property described and depicted in Exhibits "A" and `B" ("Pathway"). The authorized uses of the Pathway are limited to walking, jogging and riding bicycles or other human - powered vehicles or devices. Authorized uses shall not include horseback riding or any use of motorized vehicles except for necessary access by law enforcement personnel or for construction, maintenance or repair work by Grantee of the Pathway and landscaping and related improvements. 3. The Pathway and its improvements shall be constructed, operated, maintained, repaired and cleaned at all times by Grantee in a good, workmanlike, safe, sanitary, and sightly manner and condition in compliance with the laws of the State of Idaho, and within the conditions stated herein. 4. All costs and expenses involved in the construction, operation, maintenance, repair and cleaning of the Pathway, landscaping and related improvements, or in the operation of the Grantee pursuant to this Agreement, or in the public use authorized by this Agreement, shall be paid by the Grantee and the Grantor shall have no obligation or responsibility for payment of any such costs or expenses. 5. Grantee agrees to construct, operate, maintain and repair the Pathway and any facility, and conduct its activities within or affecting the Pathway and easement area, so as not to constitute or cause a hazard to any person or property. RECREATIONAL PATHWAY EASEMENT - 1 6. Grantee agrees to indemnify, hold harmless and defend Grantor from all claims and damages which may arise from or be caused by the construction, installation, operation, maintenance, repair and any use or condition of the Pathway. 7. Grantee shall comply fully with all federal, state or other laws, rules, regulations, directives, or other governmental requirements in any forin as administered by appropriate authorities, which maybe applicable to the construction, installation, operation or maintenance of the Pathway and any facilities pursuant to this Agreement. 8. The hours of use of the Pathway shall be from thirty (30) minutes before sunrise to thirty (30) minutes after sunset, and the Pathway shall be closed to use during all other times. 9. Grantee shall prepare and install readily visible signs at Pathway entrances or other appropriate locations along the Pathway advising the public of prohibited uses, hours of use and any ordinances which apply to the public use of the Pathway. 10. Grantee hereby covenants and agrees that access from the Pathway to East Inez Place shall be prohibited and will enforce the prohibition by installing a fence or barrier acceptable to the Grantor. 11. The Grantor hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. 12. The Grantor hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. 13. The Grantor does hereby covenant with the Grantee, to the best of its knowledge and belief, that is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. 14. This Agreement and the Grantor's permission to the Grantee to construct and maintain the Pathway shall continue so long as the Pathway is used by the Grantee and the public for the purposes and in compliance with the conditions stated herein, unless otherwise terminated by agreement of the parties. After termination, and written notice from Grantor, Grantee shall remove the Pathway and all related facilities on the Grantor's property which the Grantor identifies for removal in such notice. 15. Grantee shall have no right, power or authority to assign this Agreement or any privileges hereunder to any person or entity. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. RECREATIONAL PATHWAY EASEMENT - 2 GRANTOR: S�terling-Cre� OA BY: FAYE MARIE CHESTER Its: President STATE OF IDAHO ) ss County of Ada ) On this day of aft) (jc ,�` , 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared FAYE MARIE CHESTER, known or identified to me to be the President of the Association that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. RECREATIONAL PATHWAY EASEMENT - 3 ka-ait'-bYl' NOTARY PUBLI FOR IDAHO Residing at: 'Ntirl Commission Expires. j �` i °7 GRANTEE: CITY OF MERIDIAN AC7CUST Tammy de e rd, Mayor City of ( IDI..! ' sFAL A t b a ee o man, City Cle 8 fthe TBE0 Approved By City Council On: ,ulpml 9 , a c 11. STATE OF IDAHO ) ss. County of Ada ) On this (- day of :�\M �tY\', �,QJ A— , 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) �® ��;%'6TA, ®® NOTARY PPULIC FOR IDAHO'` ResidinatAJ- ® Commission Expires: Ar � jre 0 ®0000® RECREATIONAL PATHWAY EASEMENT - 4 EASEMENT T DESCRIPTION FOR THE CITY OF MERIDIAN, IDAHO STERLING CREEK M.O.A. PARCEL NO.2 An easement for pathway purposes located in the NE '/a of Section 7, Township 3 North, Range I East, Boise Meridian, and being a part of Lot 38 of Block 1 of STERLING CREEK SUBDIVISION as shown in Book 77 of Plats at Page 8100 in the office of the Recorder, Ada County, Idaho, more particularly described as follows: Commencing at a brass cap monument marking the northwesterly corner of said NE V4 from which a brass cap monument marking the southwesterly corner of said NE I/ bears S 0°3421" W a distance of 2694.30 feet; Thence S 0°34'21" W along the westerly boundary of said NE %4 a distance of 673,58 feet to the northwesterly corner of said Lot 38; Thence leaving said westerly boundary S 89°43'02" E along the northerly boundary of said Lot 38 a distance of 39.01 feet to the POINT OF BEGINNING; Thence continuing S 89°43'02" E a distance of 20.00 feet to the northeasterly corner of said Lot 38; Thence S 0°34'21" W along the easterly boundary of said Lot 38 a distance of 340,52 feet to the southeasterly corner of said Lot 38; Thence N 89°25'39" W along the southerly boundary of said Lot 38 a distance of 20.00 feet to a point; Thence leaving said southerly boundary N 0°34'21" E a distance of 340.42 feet to the POINT OF BEGINNING. This parcel contains 6,809 square feet (0.156 acres) and is subject to any other easements existing or in use. Prepared by: Glenn K. Bennett, PLS Civil Survey Consultants, Incorporated October 17, 2011 EXHIBIT "A" _Q ry W W \ w � 0 0 1�-wm z 0wF- n P w ry waw n Ld CD < ry 0 d 0 /^JI- nQ�0 >-- LZ C Z Q 0- 0 0 .00 U F 0 W CO 0 wvz O � U W V) L- 0 1/4 39.01'20.00' POINT OF BEGINNING 1 In C 1/4 33 I I I 1 34 ®.. STERLING CREEK SUBDIVISION w 38 = cv y 35 6 p z ti BLOCK 1 36 37 _20.00' �N 59'25'39" W DADLEY AVENUE EXHIBIT `B" Meridian City Council Meeting ITEM TITLE: Clerk Office: Approval of New Liquor License M for Black Mor LLC dba Wahooz Family Fun Zone/Pinz located at 400 W. Overland Rd. MEETING NOTES pyvy-o\j eA Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting D;• November ITEM TITLE: Items Moved from Consent Agenda MEETING NOTES H b h,e, Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS DATE: November 9, 2011 IT : 6A PROJECT ITEM TITLE: Fire Department: Strategic Plan Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS exry Services ,. Prepared By: Riley Caton Karen Caton © Copyright 2011, Emergency Services Consulting International. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopy, recording, or otherwise without the expressed written permission of Emergency Services Consulting International. Meridian Fire Department 2011-2016 Strategic Plan Acknowledgements................................................................................................................. 2 PlanningMethodology............................................................................................................. 3 CustomerInput...................................................................... Services Provided................................................................. Customer Priorities............................................................... Customer Expectations......................................................... Areas of Customer Concern ................................................. Positive Customer Feedback ................................................ Additional Thoughts and Comments ..................................... Mission, Vision, and Guiding Principles ............................... Mission.................................................................................. Vision.................................................................................... Guiding Principles (Values) ................................................... EnvironmentalScan................................................................ Strengths, Weaknesses, Opportunities, and Threats ............. SWOTMatrix............................................................................ Prioritized Strategic Initiatives ................................................ Objectives................................................................................ .................................................. 5 ................................................ 5 ................................................ 5 .................................... I........... 6 ............................................... 7 ............ .......................... I........ 7 ............................................... 8 ............................................... 9 ............................................... 9 ............................................... 9 ..............................................10 ..............................................11 ..............................................11 ..............................................14 ..............................................17 ..............................................17 StrategicBusiness Plan.........................................................................................................19 Organizational Performance Measures.................................................................................37 Vision Statement & Performance Measurement....................................................................37 PerformanceMeasures.........................................................................................................38 Emergency Services Consulting Page i (1441 ai'lome SO, Meridian Fire Department 2011-2016 Strategic Plan Message from Chief Niemeyer and IAFF President Grant Hamilton This Strategic Plan represents a collaborative effort between the Fire Department Administration, the IAFF Local 4627, other City departments, Elected Officials, and the public we serve. Together we recognize that our future is not dependent on individual motivations, but instead on the successful focus of a team effort. This plan represents a roadmap for the future direction of our department. It identifies areas of strengths that can continue to be improved upon, and also identifies future challenges we will face as our community continues to grow and rely on an efficient and effective response from their Fire Department. As the third largest city in the State of Idaho, the Meridian community has come to expect superior service from their public safety agencies. Through the successful completion of this plan, we will meet that challenge. The process used to develop this plan included facilitation from ESCI, a public input meeting, and a two day retreat with members of the department and other City officials. Follow-up meetings between the Administration and Local 4627 were held to finalize the plan. In the end, those efforts have produced 9 Strategic Initiatives that includes 32 separate objectives. In addition the department has developed a Mission Statement, a Vision Statement, and 5 guiding principles that represent who we are and what we continually strive to maintain. The execution of this plan will be a collaborative effort with a Chief Officer, Local 4627 member, or other Administrative Support position assigned to oversee each objective. Much work will be needed by all department members if this plan is to be successful. We also understand this is a living document that will need to be reviewed and updated. As a labor-management team, we are committed to meeting annually to perform this task. Lastly, we would like to thank all the members of the department and the public who generously gave their time in the development of this plan. In addition, we would like to thank our Mayor and City Council for their support and adoption of this plan. It is evident that together, we are all committed to the success of the Meridian Fire Department. Sincerely, ', Mark Niemeyer, Fire Chief J Grant Hamilton, IAFF Local 4627 President . Emergency Services rConsulting Page R AR. Meridian Fire Department 2011-2016 Strategic Plan Acknowledgements Emergency Services Consulting International (ESCI) wishes to thank the individuals who gave their time and effort to help with the production of this strategic plan for the Meridian Fire Department (MFD or Department). Citizen Stakeholders Doug Beehler Leann Carlson Ron Carstensen Luke Cavener Mark Eriksen Troy Hagen Rep. Mary Hagedorn Brian Keller Spencer Martin Doug Mason Tom McKinstry Darrel McRoberts Thomas Sauer A key project component is input provided by a cross-section of the community served by MFD. Citizen stakeholders who participated in the facilitated meeting provided an invaluable contribution which was used by the internal strategic planning team while creating this plan; it truly is a team effort. The citizens who participated in the facilitated session are acknowledged in the column to the left. The Department's internal strategic planning team (core planning group) was assembled from a cross-section of the organization's members and all participants were committed to the project's success. As part of this process, the facilitators asked team members to participate on a no -rank or position basis. This facilitation strategy, coupled with the participants' commitment to working as "one team," facilitated an open and honest dialogue. A special thank you goes to Chief Mark Niemeyer and the leadership of Local 4627 of the International Association of Firefighters for their commitment to this process. Emergency Services /Consulting// f NZGif+fxi.4Jv(4 Internal Strategic Planning Team Chris Amenn Kenny W. Bowers Kristian Forbey Bruce Freckleton Judy Gerhart Grant Hamilton Bill Johnson Tim Kelley Jeff Lavey Mark Niemeyer Pam Orr Perry Palmer Rod Shaul Joe Silva Greg Wardein Scott Warren Page 2 Planning Methodology "If you fail to plan, plan to fail."' Meridian Fire Department 2011-2016 Strategic Plan In order for any organization, public or private, to reach its full potential, it must have a plan. An organization who knows where it is going, knows the environment in which it must operate, and identifies how to get there has the best chance to meet community needs and achieve its vision and initiatives. This planning process has served to refresh the organization's commitment to professionalism and set the path toward future success. The Customer Centered Strategic Planning process is more than the creation of a document. The process challenged the core planning team to look critically at paradigms, guiding principles, philosophies, beliefs, and desires, and it challenges individuals to work together in the Department's best interest. Furthermore, the planning process provided Department members with the opportunity to participate in the development of their organization's short- term2 direction and focus. It takes organizational and individual courage to enter into and participate in the planning process. The internal strategic planning group and citizen stakeholders are to be commended for participating and supporting this important process. Public safety agencies and the fire service in particular, find itself in a very competitive cycle. Public expectations are increasing, while financial and other resources are decreasing. Impacts are being felt across the nation as the effectiveness of our public safety systems strains against the pressure. Our nation's first responders are constantly being challenged to be more efficient, while maintaining their effectiveness. ' Author unknown, has been attributed to Benjamin Franklin. 2 Strategic plans have a three to five year outlook. Emergency Services Consulting Page 3 With these issues in mind, planning teams need to have a clear understanding of their organization's direction. Public expectations and fewer resources make it difficult to accomplish traditional goals and objectives. In order to be more efficient with available resources, organizations must focus strategic initiatives based on constructive efforts. This Customer Centered Strategic Planning (CCSP) process was used to develop the Meridian Fire Department strategic plan. The CCSP process is a product of Emergency Services Consulting International (ESCI) of Wilsonville, Oregon. Meridian Fire Department 2011-2016 Strategic Plan The CCSP Process ® Review organizational background ® Define services provided to the community ® Establish community service priorities ® Identify community expectations ® Identify community concerns ® Identify organizational aspects the community views positively ® Develop a vision for the future ® Develop a mission statement ® Establish the organization's guiding principles (values) ® Perform an environmental scan utilizing external (customer) and internal (staff) feedback o Assess organizational strengths and weaknesses o Identify external opportunities and potential threats to the organization ® Utilize the organization's strengths and opportunities to formulate strategic initiatives that overcome weaknesses and threats ® Create objectives that support the strategic initiatives ® Identify implementation (critical) tasks for each objective Emergency Services Consulting// iN�Gst.l.Yiarv2C Page 4 %{ Y Meridian Fire Department 5' 2011-2016 Strategic Plan Customer Input Department personnel were asked to identify the most important functions and services it provides. It is important to identify these to ensure they are consistent with the customers' critical needs. MFD — Services • Fire suppression • Emergency medical services (EMS) — advanced life support (ALS) first response • Technical rescue - rope rescue • Public education • School safety • Juvenile fire setter program • Car seat inspections • Fire inspections • Annual citizens academy r In order to dedicate time, energy, and resources on services most desired by its customers, the Department needs to understand what their customers consider to be priorities. The citizen stakeholder group was asked to prioritize MFD's services during the evening workshop. Emergency Services Consulting Page 5 ( 4ini+r.X -At- MFD - Customer Priorities Fire suppression EMS—ALS first response Fire inspections School safety Public education Car seat inspections Juvenile fire setter program Technical Rescue - Rope rescue Annual citizens academy 11 illIT1.11".111• 1 •-• Meridian Fire Department 2011-2016 Strategic Plan 0 20 40 60 80 100 When developing a long-range perspective, it is important to have a good understanding of what the community expects from the Department. With this knowledge, internal emphasis may need to be changed or bolstered to fulfill customer needs. The following expectations were identified by the citizen stakeholder group. MFD — Customer Expectations • Fire prevention — code enforcement, smoke alarms, education, inspections. • Fire suppression; get to fire locations ASAP. • Public education. • EMS — medical first response; respond quickly to medical situations. • EMS — although this could be handled by medical facilities. • Better medical training, as first responders; location of station's to improve response times. • Training; required equipment, knowledge of area and facilities. • Annual fire department inspection; provide citizens, businesses, and schools with expert advice and inspections to prevent fires. • Code R alarm / response; quick response 3 minutes or less. • Respond quickly to fire situations & chemical spills. • Training / top equipment, response, community involvement. • Friendly, on-time, trained. • Public should be educated as much as possible, depending on funds available. • All firemen should be trained in EMS. Emergency Services Consulting Page 6 ir.i't�r.rtY:orvaf to AD Meridian Fire Department 2011-2016 Strategic Plan • Adequate funding — per population, per firefighter. • Transparency — what are costs? • Participate in fire drills — schools. • Transportation access — how access freeway, handle situations. How quickly should the fire department arrive on the scene of a: Fire incident: • Less than 4 minutes, less than 5 minutes, 2-3 minutes • Less than 5 minutes on critical calls • 10 minutes • Depends on location; • As quickly as possible, that safety will allow Medical incident: • 3 minutes, less than 5 minutes, 4 minutes, 8 minutes The planning process would be incomplete without giving the customer an opportunity to express their concerns, if any, about the organization. Some areas of concern may, in fact, be a weakness within the organization's service delivery system. However, they may also be customer perceptions based on limited knowledge. MFD - Customer Concerns • Professional and dedicated. • Improving skills and maintaining physical fitness for the entire department. • Not getting enough funding for proper staff/equipment. Do you have enough manpower? • Keeping up with City growth; able to see growing community. • Are they equipped with latest technology? Is proper training in place? • In large campus/office complex — where to go in event of a Code R (fire) alarm. • Over reliance on GPS. • During one fire inspection, treated poorly by one team member. • Does not need to provide everything; partnerships and regionalization can provide more effective and efficient services; fire inspections for building codes seems to be a moving target after plan review is complete and approved. • Would like to know how to respond to catastrophic event, pandemic, flu, etc. — large event preparedness. • Sometimes want additional modifications on buildings and equipment that have been approved in the past. Not always possible in budget constraints. • Congestion over interstate, water pressure & availability, funding available for proper training, funding available to pay competitively. ESCI believes for a strategic plan to be valid, the customer's view of the Department's strengths Emergency Services Consulting ,r Page 7 G,41$,,.V A"AC 0-110, Meridian Fire Department 2011-2016 Strategic Plan and image must be established. Needless efforts are often put into over -developing areas that are already successful. However, utilization and promotion of customer -identified strengths may often help the organization overcome or offset some of the identified weaknesses. MFD - Positive Customer Comments • They do a great job — community involvement is good — service clubs, etc., they seem to be well equipped and trained. • From top to bottom, the fire dept. has responded to all needs, requirements of our organization. "FD does a fantastic job!" We appreciate their support and education! • Very professional; great leadership from the top down. • Has grown significantly in recent years and has done a good job managing growth. Since so much of what they do is medical, it was a wise decision to hire a paramedic with a strong EMS background as chief. • Excellent communication; very willing to educate the public. • Great department and group of guys to work with. Respond in great time to issues, and are always willing to help clean up after our issues. Thanks for the great work. • During a couple of false alarms, very good response time and very good handling. • The fire department has been extremely supportive to the school Department. They offer staff and time to help plan emergency procedures for schools. • I'm south of the freeway and fire truck w/adequate staff were there in 41/2 minutes after phone call. The citizen stakeholder group was asked to share any additional comments they had about MFD and its services. MFD - General External Stakeholder Comments • Public safety academy — dedication and effort — very admirable; gives good setting to what police/fire go through — good perspective. • Good training facility — leverage over greater area than just Meridian — provide training opportunities for outlying departments. Maybe do a more "Fire Ops 101" for area residents. It is a great facility and could be a revenue generator. • Such a difference from Boise Fire Department — Meridian firefighters are friendly, helpful — it is nicer to live here. • Thanks for involving us in the strategic planning process. It is very much appreciated. • Most have excellent communications skills beyond their great EMS/firefighting skills. They have a unique ability to bring community together. (Pipes & Drums, Salmon BBQ, "Fill the Boot"). They play an important role in making Meridian unique and a place to be proud to live. • Out of the 4-5 fire departments that the school department works with, MFD is the most supportive and provides the most services. • Very good people! Emergency Services Consulting Page 8 lf-Ycrrvci�nr�f mug, Meridian Fire Department �r 2011-2016 Strategic Plan oq�..-sur-ns Mission, Vision, and Guiding Principles li=M� 9 i1 The organization's mission statement should clearly define the major services provided to the community. It focuses Department members on what is truly important to the organization. The mission statement should be understood by all Department members and posted prominently throughout the organization's facilities. Each member should commit the mission to memory. The internal planning team, through a consensus process, reviewed and changed its mission statement. The MFD Mission To Protect and Enhance our community through professionalism and compassion. In addition to knowing their mission, all successful organizations need to define where they expect to be in the future. The Department's vision provides members with a future view that can be shared, a clear sense of direction, a mobilization of energy, and gives a sense of being engaged in something important. Vision statements provide a direction of how things can be and a sense of organizational pride and purpose. 1MIFD Vision Statement A premier organization recognized for providing a safe community through professionalism, innovative actions, and community involvement. Emergency Services Consulting Page 9 lr.�ena�X:of.hf Meridian Fire Department 2011-2016 Strategic Plan Guiding principles, as they pertain to the fire service, define what the organization considers to be appropriate and inappropriate behaviors. An organization's fundamental guiding principles defines the organization's culture and belief system; thus providing a foundation in an environment that is always changing. The strategic planning team declared the following as the guiding principles for the Department. The core planning group felt it was important to supplement the City of Meridian's values of Customer Service, Accountability, Respect, and Excellence, with the following Department guiding principles. MFT) Guiding Principles Compassionate — We will provide friendly and compassionate service to each other and the public we serve. Professionalism — We will dedicate ourselves to be an educated workforce striving to meet the community's and our employees' changing needs. Honesty — We will conduct ourselves in an honest manner and be transparent in our interactions. Ownership — Ownership of our department will be expressed through tradition, loyalty, and dedication. A Trust — We will earn and maintain trust through integrity, our actions, and holding to commitments. With the completion of its mission, vision, and guiding principles, MFD has established the organization's foundation for strategic planning. ESCI strongly recommends that every member empower themselves with these elements; they are the basis for accomplishing the organization's strategic initiatives, objectives, and day-to-day tasks. d Emergency Services Consulting// Page 10 11•1411�(.Vp;1 t Environmental Scan Meridian Fire Department 2011-2016 Strategic Plan In order to properly formulate strategic initiatives, the internal planning group had to evaluate the external and internal organizational environment. Using the customer feedback identified earlier, the internal planning group combined the feedback with their collective knowledge of the organization and the internal and external factors that influence the outcome of the organization's services. Analyzing the organization's strengths, weaknesses, opportunities, and threats (SWOT) is the first step in identifying actionable strategies for the future. Strengths The identification of organizational strengths is the first step in the environment scan. An organization's strengths identify its capability of providing the services requested by its customers. The organization needs to make certain that their strengths are consistent with the issues they face. Programs that do not match organizational strengths, or primary functions, should be reviewed to evaluate the rate of return on precious staff time. The internal planning team identified the following Department strengths: • People • Good budget in a poor economy • Apparatus, equipment, and facilities • Advanced EMS program • Pride • Effective communication methods • Good support from city officials, community, and developers • Good relationships with strategic partners and allied agencies • Good community involvement through department activities • Good labor/management relationship • Sincere desire to be the best Weaknesses Organizational weaknesses, or lack of performance, are also an important environmental scan element. In order to move forward, the organization must honestly identify the issues that have created barriers to success in the past. Weakness areas needing improvement are not the Emergency Services Consulting Page 11 (i.X<an�.Xtatw4� Meridian Fire Department 2011-2016 Strategic Plan same as threats, which will be identified later, but rather those day-to-day issues and concerns that may slow or inhibit progress. Internal organizational issues, as identified by the planning team, are typically issues that are at the heart of an organization's problems: • Lack of accountability • Trying to do too much (i.e.: jack of all trades / master of none) • Communication (internal - gossip chain) and (physical — radio system) • Lack of mentorship • Manpower per NFPA (National Fire Protection Association) standards • Southern area response times • Officer development • Lack of field supervision / command • Lack of succession planning • Lack of performance measurement / data tools • Investigation process (arson group) • Standard operating guidelines — fire ground operations • Lack of training for leadership skills — interpersonal / supervisory relationships • Lack of sustainable trust within department • Lack of organized training program; lack of company standards; no annual training plan • Forgot to have fun! • 10% of people do most of the work — overall lack of participation • Inconsistency across shifts / stations Opportunities An organization's opportunities and threats are generally derived from the external environment. Opportunities are focused on existing services and on expanding and developing new possibilities inside and beyond the traditional service area. Many opportunities exist for the Department: • Training — thirst for knowledge by our members • Partnerships with surrounding departments • Educational opportunities • Training tower — educate public officials and community; revenue builder • Fiscal responsibility of city allows us to keep moving forward during hard economic times • Good labor / management relationship improves buy -in from members • Business corridor (Eagle Road and Ten Mile) • To be the state's mentor department • Participation / attendance at National Fire Academy; state -level conferences / training • Develop standards; learn from strengths and weaknesses • A lot of opportunities for career advancement • Develop culture for department Emergency Services Consulting Page 12 (�.'lcas.�Yfonn! Threats Meridian Fire Department 2011-2016 Strateqic Plan There are conditions in the external environment that are not under the organization's control. The identification of these conditions allows the organization to develop plans to mitigate or respond when a threat becomes reality. By recognizing possible threats, an organization can greatly reduce the potential for loss. The internal planning team identified the following threats: Internal ® Lack of buy -in department culture and initiatives ® Change of Meridian political leadership ® Membership aversion to change ® Complacency ® Change of department / union leadership — "lack of succession planning" ® Lack of preparation for natural / man-made disaster External ® Budget ® Uneducated public perception ® Growth — lack of equals down budget; increase equals downward ability to meet needs without investment ® Local / national politics ® Push back from code enforcement; lack of public support a Emergency Services Consulting Page 13 (r.7<ne,aZfna+r.Q SWOT Matrix Meridian Fire Department 2011-2016 Strateaic Plan The planning process, to this point, has dealt with establishing the organization's mission, vision, and guiding principles, and assessing the environment within which it is operating. In this step, the core planning group used a planning too13 to develop four types of strategies from the organization's identified strengths, weaknesses, opportunities, and threats. The strategies are developed directly from the internal and external factors that affect the organization's performance by comparing internal SWOT criteria against external criteria. Strengths and weaknesses are considered internal to the organization and opportunities and threats are external. Combined, they are: ® Strength/Opportunity (SO) strategies ® Weakness/Opportunity (WO) strategies ® Strength/Threat (ST) strategies ® Weakness/Threat (WT) strategies SO strategies utilize the organization's internal strengths to take advantage of external opportunities, trends, or events. WO strategies work toward improving internal weaknesses by taking advantage of external opportunities. ST strategies use the organization's strengths to avoid or reduce the impact of external threats. WT strategies are defensive tactics directed at reducing internal weaknesses and avoiding threats. The matrix utilized by the MFD planning group is illustrated below: 3 Developed by Boston Consulting Group. Emergency Services consulting Page 14 l �.Yuaa�X:ar.rf Strengths — List Strengths Weaknesses — List Weaknesses Opportunities — List SO Strategies — Use strengths WO Strategies — Overcome Opportunities to take advantage of weaknesses by taking opportunities advanta e of op ortunities Threats — List ST Strategies — Use strengths WT Strategies — Minimize Threats to avoid threats weaknesses and avoid threats 3 Developed by Boston Consulting Group. Emergency Services consulting Page 14 l �.Yuaa�X:ar.rf Meridian Fire Department 00 2011-2016 Strategic Plan �t...... _... Pty The following table describes the strategies were developed by the core planning group utilizing the SWOT matrix. SO Strategies WO Strategies • Create a sustainable officer development 1. To enact a long-term personnel development program. program. (premier program, utilized throughout 2. To develop SOPS and SOGs. northwest; incorporate w/current training bldg. 3. Provide field command personnel. with police department) • Institutionalize our guiding principles ST Strategies WT Strategies 1. Continue and enhance good 1. Develop policies, guidelines, and performance labor/management relationship to harbor buy- measurements to standardize the department. in of department members. 2. Identify long-term staffing needs to meet 2. Develop community education opportunities current and future standards and (i.e.: videos, Fire Ops 101, citizen's academy). expectations. 3. Instill core values from the beginning of each member's career. 4. Develop ways to utilize current technology to increase communications between crews and administration. Strategic initiatives and objectives fulfill the organization's mission and provide individual members with clear direction. Strategic initiatives are management tools that should be updated on an ongoing basis to identify accomplishments, and to note changes within the organization and the community. Strategic initiatives and objectives, as well as performance measures, should become an important part of the organization's efforts. By following these initiatives and objectives carefully, the organization will be guided into the future and should benefit from reduced obstacles and distractions. Emergency Services Consulting Page 15 I,44,1s�V0 pAt Meridian Fire Department Vie► . 2011-2016 Strategic Plan The initiatives developed (above) by the core planning team were prioritized. Prioritization helps to focus the organization on the initiatives and objectives that will improve organizational performance in the areas that require the most attention. However, all of the initiatives that were identified are important and organizational performance is dependent on the accomplishment of all objectives. Emergency Services Consulting Page 16 �� • -1110,-� - Meridian Fire Department 2011-2016 Strategic Plan 1. Institutionalize our guiding principles. 2. Create a sustainable personnel development program. 3. Develop a comprehensive firefighting skills development and maintenance program. 3. Develop policies, guidelines, and performance measurements to standardize department functions and operations. 4. Continue and enhance good labor/management relationship to harbor buy -in of department members. 5. Identify long-term staffing needs to meet current and future standards and expectations. 5. Develop community education opportunities (i.e.: videos, Fire Ops 101, citizen's academy). 5. Develop a community risk reduction program that engages other City departments in the risk reduction process. 6. Develop ways to utilize current technology to increase communications between crews and admin. Note: The prioritization exercise forced each member of the core planning group to choose their top four initiatives. Consequently, there were two initiatives tied for third and three initiatives tied for fifth. Objectives Once the organizational Strategic Initiatives were identified, the core planning team developed objectives that support and bring about accomplishment of the initiative. Strategic Initiative 1 — Institutionalize our guiding principles. Objective A. Establish section of recruit academy to focus on vision, mission, & guiding principles Objective B. Communicate expectations of guiding principles department -wide Objective C. Create recognition program for those meeting or exceeding our guiding principles Objective D. Create a feedback mechanism, both internally & externally, to ensure guiding principles are being met Strategic Initiative 2 — Create a sustainable personnel development program. Objective A. Institute leadership and personality assessment including 360 degree evaluation for existing and potential captains by May 2013 Objective B. Institute personality and suitability testing for new hire candidates by May 2013 Objective C. Assign promotional candidates to an identified mentor 6 months prior to testing by Dec. 1, 2012 Objective D. Develop a career roadmap including educational and training requirements based on the National Professional Development Model by Jan 1, 2014 Objective E. Identify strategic partners for joint training....... Emergency Services Consulting Page 17 L.7<saEt.or zA 00, Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 3 — Develop policies, guidelines, and performance measurements to standardize department functions and operations. Objective A. Develop and continue to monitor SOGs Objective B. Develop and continue to monitor SOPs Objective C. Identify and implement areas of performance measures of the department Strategic Initiative 4 — Develop a comprehensive firefighting skills development and maintenance program. Objective A. Refine and condense task books to mission critical, and high risk / low frequency tasks by Jan 1 2012 Objective B. Introduce refined task book to operational personal Jan 1 2012 Objective C. Require first completion by Dec. 31 2012 Objective D. Conduct annual company specific task evaluation w/competency requirement of 90% or better, starting Jan 1 2013 Strategic Initiative 5 — Continue and enhance good labor/management relationship to harbor buy -in of department members. Objective A. Research, identify, and implement areas of the relationship by objectives (RBO) program Objective B. Establish an annual labor / management retreat Objective C. Establish annual department team building events (Fun for the crews!) Strategic Initiative 6 — Identify long-term staffing needs to meet current and future standards and expectations. Objective A. Research, evaluate, and hire shift commanders (BCs) Objective B. Research, evaluate, and hire a joint public information office (PIO) Objective C. Identify city areas requiring improved response / service Objective D. Research, evaluate, and hire additional fire prevention staff Objective E. Define future role of part-time / on-call program Objective F. Establish a new "true" volunteer program Strategic Initiative 7 — Develop community education opportunities (Le.: videos, Fire Ops 101, citizen's academy). (Objectives B through D were added after the planning workshop) Objective A. Identify and work with community partners who currently provide services or care to demographic groups Win the community Objective B. Establish and maintain a joint Elected Officials Public Safety Academy with Meridian PD Objective C. Establish spouses Fire Ops 101 program Objective D. Establish Fire Ops 101 course to be held every 3 years Strategic Initiative 8 — Develop a community risk reduction program that engages other City departments in the risk reduction process. Objective A. Create daily prioritized department activities — operationally & administratively Objective B. Fire Inspections Strategic Initiative 9 — Develop ways to utilize current technology to increase communications between crews and admin. Objective A. Establish phone/video conference between shift commander and company officers once per rotation Emergency Services Consulting[ Page 18 il,1141+F.x1* tI AC Strategic Business Plan Meridian Fire Department 2011-2016 Strateqic Plan Strategic Initiative 1 — Institutionalize our guiding principles Guiding Principles Supported. ✓ Professionalism ✓ Honesty ✓ Ownership ✓ Trust A. Include mission,vision,' and guidiing ` principles training in future recruit academies. Completion Criteria: Recruit training and Critical Tasks: evaluation materials inserted in training curriculum 1) Assign task to Chief Amenn 2) Determine where/when to insert mission, vision, & guiding principles in recruit training curriculum 3) Develop recruit training and evaluation materials and submit to senior leadership for approval 4) Insert in training curriculum 5) Implement and evaluate effectiveness (see Objective D below) Priority 2 Timeline March 2012 Chief Amenn, Training Lead Division Chief, EMS Division Chief B. Communicate guiding principle ex ectations throughout the department Completion Criteria: Communication Critical Tasks: Plan Im lemented 1) Appoint guiding principles taskforce d > 2) Develop communication methodologies 3) Determine financial impact and budget schedule 4) Develop delivery plan and schedule and submit to senior Priority 1 Timeline Jul 2012 ZZ A M ® Lead Chief Niemeyer leadership for approval 5) Implement schedule 6) Adjust communication plan and schedule based on feedback described in Initiative 1, Objective D C. Create recognition program for those' meeting or exceeding our'guiding principles Completion Criteria: Recognition Critical Tasks: program SO G implemented 1) Appoint guiding principles taskforce 2) Determine measurement criteria for personnel meeting or exceeding guiding principles 3) Develop measurement tools Priority 4 Timeline March 2013 4) Develop recognition criteria 5) Determine financial impact (if any) and budget schedule 6) Develop an SOG that outlines the guiding principle Lead Judy Gerhart measurement and recognition process and submit to senior leadership for approval 7) Implement program and provide training for all personnel 8) Coordinate recognition program with Initiative 1, Objective D Emergency Services Consulting Page 19 le.1a1„rY.ai.nl y �• 4 Meridian Fire Department 2011-2016 Strateaic Plan Strategic Initiative 1 (Cont.) — Institutionalize our guiding principles, D. Create a feedback mechanism, both internally & externally, to ensure :guiding principles are being met Completion Criteria: Feedback Critical Tasks: mechanism placed in Recognition 1) Appoint guiding principles taskforce rogram SO and implemented 2) Conduct research to determine the best method(s) for > obtaining feedback and select appropriate method(s) Priorit 3 3) Develop criteria for determining if principles are being Timeline September 2013 _ met (review criteria developed in the previous objectives) ® 4) Determine financial impact (if any) and budget schedule 5) Develop a plan for obtaining feedback and submit to Lead Local 4627 Eboard senior leadership for approval 6) Include feedback plan in SOG developed in Initiative 1, Objective C, Task 6 7 Obtain feedback and adjust programs as needed Emergency Services Consulting Page 20 1 i.Xoi�.r.Y:or.«cf Meridian Fire Department 2011-2016 Strateaic Plan Strategic Initiative 2 — Create a sustainable personnel development program Guiding Principles Supported. ✓ Professionalism ✓ Honesty ✓ Ownership ✓ Trust A. Develop and institute a`leadership and personality assessment and 360 degree evaluation for existing and potential captains Completion Criteria: 360 degree Critical Tasks: evaluation SOG or policy implemented 1) Appoint a personnel development taskforce Research and select a 360 evaluation program (evaluate the City-wide program being implemented) 3) Develop follow-up methodology for personal Priority 22) Timeline May 2013 development following the evaluation 4) Determine financial impact and budget schedule Chief Niemeyer, Human Lead Resources 5) Develop implementation plan and present to senior leadership 6) Develop an SOG or policy to codify the plan 7) Follow-up to determine efficacy of plan and adjust as needed B. Institute personality and suitability testing for new hire candidates Completion Criteria: Personality and Critical Tasks: : v suitability testing SOG or policy implemented 1) Appoint personnel development taskforce 2) Research and select an appropriate personality and suitability program 3) Determine financial impact and budget schedule 4) Develop implementation plan and present to senior Priorit 4 Timeline Ma 2013 Chief Amenn ®Lead leadership 5) Develop an SOG or policy to codify the plan 6) Measure the success rate (probation) of new hires C. Develop a'pre-promotional mentor program for promotional candidates six (6) months prior to testing Completion Criteria: Mentoring program Critical Tasks: SOG or policy implemented 1) Appoint a personnel development taskforce 2) Research and select a mentoring methodology 3) Determine how to identify prospective promotional candidates Priority 3 Timeline Dec 2013 4) Determine how to identify potential mentors and develop a tool for evaluating mentors EMS Division 5) Determine financial impact and budget schedule Lead Chief/Training Division Chief 6) Develop implementation plan and present to senior leadership 7) Develop an SOG or policy to codify the plan 8) Conduct a post -promotion survey to determine efficacy of plan and adjust as needed Emergency Services Consulting Page 21 VA 4 Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 2 (Cont.) - Create a sustainable personnel development program D. Develop a career roadmap that includes educational and training requirements based on the National Professional _Development Model Completion Criteria: Career roadmap Critical Tasks: SOG or policy is implemented 1) Appoint a personnel development taskforce 2) Obtain a copy of the National Professional Development Priority 1 Model and determine its applicability (conduct additional Timeline Jan 2014 research if not applicable) 3) Develop a career roadmap framework based on research conducted and local and national educational opportunities Lead QA/QI Division Chief 4) Determine financial impact and budget schedule 6) Develop implementation plan and present to senior leadership 7) Develop an SOG or policy to codify the plan 8) Follow-up with personnel that follow the roadmap to (n determine efficacy of plan and adjust as needed E. Identify strategic partners for joint training and professional development v Completion Criteria: Strategic partner Critical Tasks: m SOG or policy is implemented 1) Appoint a personnel development taskforce M 2) Utilizing educational and training criteria developed in Priorit 5 ® Initiative 2, Objective D, develop a list of potential partners Timeline Jan 2013 for joint training 3) Determine how the potential partners and MFD can benefit from a strategic partnership 4) Query the potential partners to determine level of interest and develop list of strategic partners (identify which partners will require a written agreement) 5) Create an inventory of training and educational Lead Training Division Chief opportunities 6) Determine financial impact and budget schedule 7) Develop implementation plan and present to senior leadership 8) Develop an SOG or policy to codify the plan 9) Execute agreements with partners where required (legal review required) 10) Follow-up with personnel to determine the level of utilization and adjust as needed Emergency Services Consulting Page 22 Ir.Yennt.�:awnC Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 3 — Develop policies, guidelines, and performance measurements to standardize department functions and operations Guiding Principles Supported.- upported.✓ v'Professionalism ✓ Honesty ✓ Ownership ✓ Trust A. Develop and monitor standard operating uidelines SOGs Completion Criteria: A complete manual Critical Tasks: of SOGs is approved by the senior 1) Appoint a SOG taskforce leadership 2) Evaluate current SOGs against current practice 3) Acquire partner SOGs - data gathering Priority 1 4) Evaluate acquired SOGs against best practice and legal Timeline March 2013 requirements 5) Establish development and review criteria 6) Determine the contents of the SOG manual rn Lead Chief Amenn 7) Develop and present SOGs to senior leadership for approval > 8) Publish SOGs and establish a training plan 9 Implement and review on a regular basis B. Develop and implement organizational performance measures ® Completion Criteria: Acceptance of Critical Tasks: organizational performance measures 1) Appoint a performance measures taskforce by Mayor and City Council and Rural 2) Acquire performance measures from other fire agencies District Commissioners and city departments 3) Determine what needs to be measured and how and Priority 2 what data will be captured 4) Develop measurement criteria Timeline Jan 2014 5) Develop and present SOPS/ SOGs to senior leadership Lead Chief Niemeyer for approval 6) Publish performance measures in annual report 7 Review and monitor on an annual basis Emergency Services Consulting Page 23 (i.Yu nt,X:of.nl Meridian Fire Department 2011-2016 Strateaic Plan Strategic Initiative 4 - Develop a comprehensive skills development & maintenance program Guiding Principles Supported.- upported.✓ v`Professionalism ✓ Honesty ✓ Ownership ✓ Trust A. Refine and condense training task books to mission critical, and high risk I low fre" uenc ' tasks Completion Criteria: Critical Tasks: 1) Task books approved by senior 1) Appoint a training taskforce leadership 2) Develop task review criteria based on high risk / low 2) Task books introduced by April 2012 frequency tasks 3) First task book required completion 3)Review and prioritize all tasks within the training task by Dec 2012 book 4) Develop new task books and create training calendar Priority 1 5) Present new task books to senior leadership for review Timeline See above and approval Lead Chief Amenn 6) Introduce refined task book to operational personal B. Conduct annual company task evaluation with competency requirement of 95 percent or better Completion Criteria: Task evaluation Critical Tasks: SOG approved by senior leadership 1) Appoint a training taskforce 2) Research company evaluation programs in other fire Priority 3 2 agencies Timeline Jan 2013 3) Develop individual and company task lists U 4) Develop scoring criteria 5) Determine the impact on individuals and/or companies of not meeting the 95 percent requirement Training Division Chief, 6) Develop an annual company and individual task Lead evaluation SOG QA/QI Division Chief 7) Present SOG to senior leadership for review and approval 8) Coordinate annual task evaluations with the comprehensive annual training plan (See Initiative 4, Objective E. C. Develop a`comprehensive annual training`plan Completion Criteria: Annual training Critical Tasks: calendar approved by senior leadership 1) Appoint a training taskforce 2) Develop list of training required by Federal regulation Priority 2 3) Develop list of training required to maintain certifications Timeline Aril 2012 4) Develop list of training required to maintain specific skills 5) Review training requirements for other departments EMS Division Chief, 6 )Determine financial impact and budget schedule Lead 7) Create a one year schedule of training events Training Division Chief 8) Present annual training plan to senior leadership for review and approval 9 Implement Emergency Services consulting Page 24 Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 5 —Continue to enhance good labor / management relationships Guiding Principles Supported: ✓ Professionalism ✓ Honesty ✓ Ownership ✓ Trust A. Implement applicable portions`of the Relationship by Objectives RBOprogram Completion Criteria: RBO program Critical Tasks: im lemented 1) Determine composition of labor / management committee 2) Acquire and distribute RBO program materials to committee members Priority 1 Timeline Sept 2013 3) Review and prioritize applicable sections of the RBO program 4) Select applicable sections of the RBO program Lead Chief Niemeyer, Local 4627 President 5) Determine financial impact and budget schedule 6) Develop an implementation plan and schedule 7) Develop evaluation criteria and schedule 8) Communicate the benefits and implementation to all department members 9) Create an agreement for implementation (if necessary) 10 Implement and evaluate effectiveness B. Establish an annual labor/ mana ement retreat Completion Criteria: First annual labor / Critical Tasks: management retreat is held and a 1) Determine composition of labor / management N W v schedule is set for future retreats committee 2) Review annual calendars to determent the most advantageous time to conduct an annual retreat 3) Determine who is to participate 4) Determine where the retreat is to be held Priority 3 Timeline Nov 2013 ® 5) Develop a draft agenda to determine how long the retreat should be Lead Local 4627 Eboard 6) Determine financial impact 7) Set schedule and location 8) Create confidential evaluation tool to determine effectiveness of the retreat 9) If retreat is effective, set timeline for scheduling the following ears retreat C. Establish annual department team building 'events 'I fun for the crews Completion Criteria: A calendar of Critical Tasks: events is approved by labor and mana ement 1) Determine composition of labor / management committee Determine what kind of event(s) will be held and where 3) Determine who is to participate 4) Develop a draft schedule to determine how long the Priority 22) Timeline Sept 2012 team building event should be 5) Determine financial impact Lead Chief Shaul 6) Set schedule and location 7) Create confidential evaluation tool to determine effectiveness of the event 8) If the event is effective, set timeline for scheduling future event(s) 1 Emergency Services Consulting Page 25 I"Y7 1""V m'V Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 6 — Identify long-term staffing needs to meet current and future standards and expectations Guiding Principles Supported. ✓ Professionalism ✓ Ownership ✓ Honest A. Create a more effective and efficient supervisory environment by establishing shift commander positions Completion Criteria: Report accepted Critical Tasks: for action by senior leadership 1) Appoint a staffing taskforce 2) Obtain job descriptions for similar positions in other fire Priority 1 departments Timeline Jan 2012 3) Seek input from senior leadership and shift personnel regarding expectations of the position 4) Develop a job description 5) Examine current supervisory environment and workload and determine if additional resources are required to meet Lead Chief Niemeyer demand. 6) Develop justification criteria for the position 7) Determine financial impact and budget schedule 8) Deliver report with combined information from above to senior leadership :6 B. Create a more effective public information environment by establishing a joint public ® safety Public Information Officer (PIO) position Completion Criteria: Report accepted Critical Tasks: for action by senior leadership 1) Appoint a staffing taskforce 2) Obtain job descriptions for similar positions in other fire Priority 5 and police departments Timeline Sept 2016 3) Seek input from fire and police senior leadership regarding expectations of the position 4) Develop a job description Communications Division 5) Examine current workload and determine if additional Lead resources are required to meet demand. Chief 6) Develop justification criteria for the position 7) Determine financial impact and budget schedule 8) Deliver report with combined information from above to fire and police department senior leadership Emergency Services consulting Page 26 R® 4 Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 6 (Cont.) - Identify long-term staffing needs to meet current and future standards and expectations C. Conduct a resource distribution and concentration analysis to identify areas requiring improved response / service standard of cover Completion Criteria: Report accepted Critical Tasks: for action by senior leadership 1) Appoint a standard of cover taskforce 2) Develop a work plan for completion of a standard of cover study 3) Obtain assistance from the City GIS personnel Priority 2 Timeline Sept 2015 4) Conduct a retrospective analysis of past response performance compared to MFD response objectives to identify areas of deficient response coverage 5) Determine if response times should be adjusted for urban, suburban, rural, or industrial areas 6) Determine the response concentration by unit and incident type Lead Chief Amenn 7) Conduct a prospective analysis of future growth to identify areas of potential future response deficiencies when compared to MFD response objectives 8) Utilize GIS to illustrate current and future response requirements 9) Develop a report that describes the MFD standard of cover, response efficiencies, deficiencies, and future requirements a) 10) Submit report to senior leadership for utilization in the budget process D. Support community risk reduction by determining the need for additional fire prevention staff M ® Completion Criteria: Report accepted for action by senior leadership Critical Tasks: 1) Appoint a staffing taskforce 2) Obtain job descriptions for similar positions in other fire departments 3) Seek input from senior leadership regarding Priority 3 Timeline Set 2014 expectations of the position 4) Develop a job description 5) Examine current workload and determine if additional Lead Chief Palmer resources are required to meet demand. 6) Develop justification criteria for the position(s) 7) Determine financial impact and budget schedule 8) Deliver report with combined information from above to senior leadership E. Define future role of art -time/ on-call program Completion Criteria: Report accepted Critical Tasks: for action by senior leadership 1) Appoint a staffing taskforce 2) Seek input from senior leadership regarding expectations of the program 3) Seek input from shift personnel regarding expectations Priority 4 Timeline Sept 2013 of the program Lead Health/Safety Division Chief 4) Develop options 5) Develop a recommended option 6) Determine financial impact 7) Deliver report with combined information from above to senior leadership Emergency Services /Consulting Page 27 li.�l3f�iOJVR� Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 6 (Cont.)- Identify long-term staffing needs to meet current and future standards and expectations F. Establish a new "true" volunteer pro ram Completion Criteria: Report accepted Critical Tasks: for action by senior leadership 1) Appoint a staffing taskforce 2) Seek input from senior leadership regarding Priorit 5 > expectations of a volunteer program Timeline Sept 2013 3) Seek input from shift personnel regarding expectations of the program ® 4) Develop options Lead Pam Orr 5 Develop a recommended option ) p p 6) Determine financial impact 7) Deliver report with combined information from above to senior leadership Emergency Services Consulting Page 28 (n7caa�X:orvct� Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 7 - Develop community education opportunities i.e., Videos, Fire Ops 101, Citizen's Academy) Guiding Principles Supported.- upported.✓ v/Compassionate ✓ Professionalism ✓ Ownership ✓ Trust A. Seek partnerships with community organizations that work with at -risk groups within the community for the deliver' of public safety information Completion Criteria: At -risk outreach Critical Tasks: Ian approved by senior leadership 1) Appoint a community education taskforce 2) Conduct research to determine what is being done in Priority 3 other communities with at -risk demographic groups Timeline Se tember 2015 3) Conduct research to identify risks or emerging trends w/ demographic groups within our service area 4) Identify organizations that work with at -risk groups in Meridian 5) Create relationships with identified organizations for the purpose of delivering information to at -risk groups Lead Pam Orr 6) Customize the information to be delivered to meet the needs of various at -risk groups 7) Create a plan for sustaining the delivery of information and tracking the impact. 8) Determine financial impact and budget schedule 9) Seek approval of plan by senior leadership and implement B. Establish and maintain a joint Elected Officials Public Safety Academy with Meridian PD. Completion Criteria: Plan approved by Critical Tasks: senior FD and PD leadership 1) Coordinate with the Meridian Police Chief 2) Determine each organizations role in the academy Priority 1 ® 3) Determine what activities will be conducted and time Timeline Aril 2013 requirements 4) Determine budget impact 5) Develop feedback instrument regarding academy effectiveness Lead Health/Safety Division 6) Query elected officials regarding time requirements and Chief when the academy will be held 7) Establish date and invite elected officials 8) Conduct academy 9) Evaluate effectiveness and adjust curriculum for future academies C. Establish spouses Fire Ops 101 p,roram Completion Criteria: Plan approved by Critical Tasks: senior leadershi 1) Appoint a Fire Ops 101 taskforce 2) Conduct research to identify the content of similar Priority 2 programs 3) Determine program content and feedback instrument for Timeline Oct 2011 determining effectiveness 4) Determine budget impact Lead Judy Gerhart 5) Establish program calendar 6) Conduct program and acquire feedback from participants Emergency Services Consulting Page 29 I�.7cia.r.Y:ar al Meridian Fire Department 2011-2016 Strateaic Plan Strategic Initiative'7 (Cont.) — Develop community education opportunities (i.e., Videos, Fire Ops 101, Citizen's Academy) D. Establish Fire Ops 101 'course to be held every 3 years Completion Criteria: Plan approved by Critical Tasks: U) i senior leadership and voted on by the 1) Appoint a Fire Ops 101 taskforce body of Local 4627 2) Conduct research to identify the content of similar programs Priority 4 g 3) Determine program content and feedback instrument Timeline Sept 2014 ® 4) Determine budget impact 5) Establish program calendar Lead Local 4627 E -board 6) Conduct program and acquire feedback from participants Emergency Services Consulting/ Page 30 CO+�Li1+<+�iA1v:C Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 8 — Develop a community risk reduction program Guiding Principles Supported.- upported.✓ v'Compassionate ✓ Professionalism ✓ Honesty ✓ Ownership ✓ Trust A. Establish data management practices for analysis of community risk reduction`` programs 1) Completion Criteria: Data Critical Tasks: management program/practices 1) Appoint a data/records management taskforce that established includes front and back -end users from MFD and city IT department Priority 1 2) Determine what data elements need to be collected Timeline March 2012 3) Review current data systems to determine if they can collect the required data 4) If 3 (above) is not practical, investigate new software for data collection 5) Assess the work effort required for records management and determine if a data analyst position is required Lead Chief Niemeyer / 6) Determine financial impact and budget schedule Information Technology 7) Develop SOPS/SOGs regarding data entry and a QA/QI U) program 8) Produce a written implementation plan and present to t5 senior leadership for approval and implementation 9) Review the effectiveness of the data/records ® management system on an annual basis B. Gain institutional buy -in regarding the need and benefit of Community Risk Reduction programs. Completion Criteria: Instruction Critical Tasks: delivered to all personnel 1) Appoint a taskforce 2) Develop a list of community risk reduction activities Priority 5 conducted by MFD Timeline March 2013 a) Differentiate between risk reduction/public education and public promotion 3) Develop a list of pros and cons regarding MFD community risk reduction activities Lead Chief Palmer 4) Provide instruction to the membership regarding the activities and pros and cons, including the benefits of conducting said activities 5) Follow up annually to determine the level of buy -in during other organizational input activities Emergency Services Consulting/ Page 31 (e�YGlhl.Y�ofvtf Meridian Fire Department 2011-2016 Strateqic Plan Strategic Initiative 8 (Cont,) - Develop a community risk reduction program C Identify the risks within our community and develop risk reduction programs based on identified risks Completion Criteria: Plan for community Critical Tasks: risk reduction approved and 1) Appoint a community risk reduction taskforce im lemented 2) Identify the criteria for determining what constitutes levels of risk within the community 3) Survey all divisions to determine what community risk reduction activities are being conducted and by whom Priority 3 Timeline August 2012 4) Develop a list of community risk reduction activities that should be occurring 5) Prioritize the list of community risk reduction activities 6) Seek input from all divisions regarding which activities each should be doing 7) Identify strategic partners within the City and community Chief Palmer / Capt. Lead gongiorno 8) Identify work effort requirements and personnel required (volunteer versus full-time) 9) Determine financial impact and budget schedule 10) Develop a plan for the distribution of the highest priority community risk reduction activities 11) Request input on the plan by all divisions 12) Adjust the plan as needed and present to senior W leadership for approval and implementation 13 Implement plan and review effectiveness annual) > D. Develop a layered fire and life saf ty inspection program m ® Completion im lemented Criteria: Fire inspection plan Critical Tasks: 1) Assign taskforce 2) Identify MFD and/or City personnel that are or should be engaged in an inspection program 3) Determine how inspections should be distributed based Priority 2 Timeline March 2012 on occupancy type or hazard presented 4) Seek input from impacted personnel Lead Chief Palmer 5) Develop a plan for layering inspections 6) Determine financial impact and budget schedule 7) Submit plan to senior leadership for review and approval 8 Implement plan and review effectiveness annual) E. Identify staffing requirements for im lementation of risk reduction programs Completion Criteria: Community risk Critical Tasks: reduction staffing plan submitted to 1) Assign community risk reduction staffing taskforce senior leadership for approval and implementation 2) Utilizing the information developed in Objective 8-C, determine the work effort required to achieve the objectives identified in this Strategic Initiative 3) Compare the required work effort to current staffing and determine staffing requirement Priority 4 Timeline March 2013 a) Determine the need for additional part-time staff 4) Develop a staffing plan Lead Chief Niemeyer 5) Determine financial impact and budget schedule 6) Submit plan to senior leadership for review and approval 7) Adjust plan as needed and implement 8 Review effectiveness annual) Emergency Services consulting Page 32 (f.XL1 i��int�� Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 8 — Develop a community risk reduction program Guiding Principles Supported: ✓ Compassionate ✓ Professionalism ✓ Honesty ✓ Ownership ✓ Trust F Work with Operations to; prioritize daily activities to ensure that community risk reduction activities are completed in a timely manner Completion Criteria: Divisional Critical Tasks: community risk reduction activity plan 1) Appoint a community risk reduction taskforce approved by senior leadershi 2) Survey all divisions to determine what community risk reduction activities are being conducted and by whom Priority 4 3) Develop a list of community risk reduction activities that Timeline Sept 2012 should be occurring 4) Prioritize the list of community risk reduction activities 5) Seek input from all divisions regarding which activities each should be doing Lead Chief Palmer/Chief 6) Develop a plan for the distribution of the highest priority Amenn community risk reduction activities 7) Request input on the plan by all divisions > 8) Adjust the plan as needed and present to senior U leadership for approval and implementation G. Develop re -fire `plans for all targe hazards ® Completion Criteria: Pre -plan SOG Critical Tasks: reviewed and approved by senior 1) Appoint a pre -plan taskforce leadership 2) Conduct research on development of pre -plans 3) Develop a definition for "Target Hazard" Priority 2 4) Develop a list of target hazards occupancies that will be Timeline June 2014 pre -planned 5) Seek input from shift personnel regarding format and usability 6) Develop a pre -plan format and determine which computer pre -planning software is appropriate Lead QA/QI Division Chief 7) Determine financial impact and budget schedule 8) Prioritize pre -plans to be conducted by hazard 9) Seek input and determine who is to create preplans 10) Develop a preplan SOG and submit to senior leadership for review and approval Emergency Services Consulting Page 33 Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 8 (Cont) — Develop a community risk reduction program H. Enhance collaboration & communication between 'Prevention Division and other City departments Completion Criteria: Interdepartmental Critical Tasks: communication plan reviewed and 1) Assign objective -approved b senior leadership 2) Identify the City departments that have the greatest impact on community risk reduction 3) Identify specifically how the identified City departments impact community risk reduction Priority 5 Timeline Sept 2013 4) Be a participant in the implementation of the Accella tracking system Lead Chief Palmer, Chief Niemeyer 5) Seek input from the identified City departments on how they can impact community risk reduction 6) Develop a plan to proactively engage with the identified City departments to address and remedy fire & life safety issues during the design phase of new construction 7 Submit plan to senior leadership for review and approval I.Enhance collaboration & communication with Ada County Completion Criteria: Communication Critical Tasks: plan with Ada County reviewed and 1) Assign objective approved b senior leadership 2) Identify the Ada County departments that have the greatest impact on Meridian community risk reduction 3) Identify specifically how the identified County departments impact community risk reduction Priority 6 Timeline Se t 2013 4) Seek input from the identified County departments on how they can impact community risk reduction Lead Chief Niemeyer 5) Develop a plan to proactively engage with the identified County departments to address and remedy fire & life safety issues during the design phase of new construction 6 Submit plan to senior leadership for review and approval Emergency Services consulting Page 34 (nYu�.aX.oiw.f Meridian Fire Department 2011-2016 Strategic Plan Strategic Initiative 9 — Develop ways to utilize current technology to increase communication Guiding Principles Supported.- upported.Compassionate Compassionate ✓ Professionalism ✓ Honesty ✓ Trust A. Establish,phone/video conferencingcapabilities Completion Criteria: Shift Critical Tasks: communication plan reviewed and 1) Appoint a communications taskforce approved by senior leadership 2) Research types of communication systems utilized by other fire departments Priority 1 3) Seek input from shift personnel regarding the preferred Timeline June 2012 communication methodology Lead Communications Division 4) Determine financial impact and budget schedule Chief 1 5 Submit plan to senior leadership for review and approval v B. Develop a department—wide communication plan H Completion Criteria: Approval of plan by Critical Tasks: ® senior leadership 1) Appoint a communications taskforce (see A. above) 2) Research organizational communication methods Priority 2 utilized by other fire departments Timeline June 2012 3) Seek input from shift personnel regarding the preferred communication methodology Lead Communications Division 4) Develop an organizational communication plan Chief 5) Determine financial impact and budget schedule 6 Submit plan to senior leadership for review and approval Emergency Services Consulting Page 35 Meridian Fire Department 2011-2016 Strateaic Plan Year Initiative Objective Timeline Lead 2977,7777 7-C Establish spouses Fire Ops 101 program October Judy Gerhart 2012 6-A Create a more effective and efficient supervisory environment by establishing shift commander positions January Chief Niemeyer 1-A Include Mission, vision, and guiding principles training in future recruit academies. March Chris Amenn, Training Division Chief, EMS Division Chief 8-A Establish data management practices for analysis of community risk reduction programs March Chief Niemeyer/Information Technology 8-D Develop a layered fire and life safety inspection program March Chief Palmer 4-A Refine and condense training task books to mission critical, and high risk/low frequency tasks- Task books introduced April Chief Amenn 4-C Develop a comprehensive annual training plan April EMS Division Chief/ Training Division Chief 9-A Establish phone/video conferencing capabilities Jane Communications Division Chief 9-13 Develop a department -wide communication plan June Communications Division Chief I -B Communicate guiding principle expectations throughout the department July Chief Niemeyer 8-C Identify risk within our community and develop risk reduction programs based on identified risks August Chief Palmer/Capt, Bongiorno 5-C Establish annual department team building events (fim for crews) September Chief Shaul 8-F Work with Operations to prioritize daily activities to ensure that community risk reduction activities are completed in a timely manner. September Chief Pahner/Chief Amenn 4-A Refine and condense training task books to mission critical, and high risk/low frequency tasks- First task book required completion December Chief Amenn 2013 2-E Identify strategic partners for joint training and professional development January Training Division Chief 3-13 Conduct annual company task evaluation with competency requirement of 95 percent or better January Training Division Chief, QA/QI Division Chief I -C Create recognition program for those meeting or exceeding our guiding principles March Judy Gerhart 3-A Develop and monitor standard operating guidelines (SOGs) March Chief Amenn 8-13 Gain institutional buy -in regarding the need and benefit of Community Risk Reduction Programs March Chief Palmer 8-E Identify staffing requirements for implementation of risk reduction programs March Chief Niemeyer 7-13 Establish and maintain a joint Elected Officials Public Safety Academy with Meridian PD April Health/Safety Division Chief 2-A Develop and institute a leadership and personality assessment and 360 degree evaluation for existing and potential captains May Chief Niemeyer, Human Resources 2-13 Institute personality and suitability testing for new hire candidates May Chief Amenn 1-D Create feedback mechanism, both internally & externally, to ensure guiding principles are being met September Local 4627 Eboard 5-A Implement applicable portions of the Relationship by Objectives (RBO) program September Chief Niemeyer, Local 4627 President 6-E Define fiuttue roles of Part-Time/On-Call Program September Health/Safety Division Chief 6-F Establish a "true" volunteer program September Pam Orr 8-H Enhance collaboration & communication between Prevention Division and other City departments September Chief Palmer, Chief Niemeyer 8-I Enhance collaboration & communication with Ada County September Clrief Niemeyer 5-13 Establish an annual labor/management retreat November Local 4627 Eboard 2-C Develop a pre -promotional mentor program candidates six (6) months prior to testing December EMS Division Chief/Training Division Chief 2014 2-1) Develop a career roadmap that includes educational and training requirements based on the National Professional Development Model January QA/QI Division Chief 3-B Develop and implement organizational performance measures January Chief Niemeyer 6-1) Support community risk reduction by determining the need for additional fire prevention staff September Chief Palmer 7-1) Establish Fire Ops 101 course to be held every 3 years September Local 4627 Eboard 8-G Develop pre -fire plans for all target hazards June QA/QI Division Chief 2015 6-C Conduct a resource distribution and concentration analysis to identify areas requiring improved response/service (standard of cover) September Chief Amenn 7-A Seek partnerships with community organizations that work with at -risk groups within the community for the delivery of public safety information September Pam Orr 2016 6-13 Create a more effective public information environment by establishing a joint public safety Public Information Officer (PIO) position September Communications Division Chief Emergency Services Consulting Page 36 h.Ycxati.Y:arvcQ un- Meridian Fire Department W P r 2011-2016 Strategic Plan Organizational Performance Measures Performance measures assist the organization in measuring their progress toward their organizational vision. Performance measurement is an ongoing process. The initial performance measurements will most likely require modifications as data is collected and the organization becomes more focused on measuring achievement and outcomes. £ _1 111111 IN_ In order to measure an organization's progress, the vision statement must be linked to measurable features of organizational performance. The MFD vision statement says the department will be "A premier organization recognized for providing a safe community through professionalism, innovative actions, and community involvement." The key measurable features of that statement are: ® Safe community ® Professionalism ® Innovative actions ® Community involvement The next list identifies strategic initiatives or objectives (in abbreviated form) which support measurable performance areas for the key features listed above: ® Safe community ✓ Emergency service delivery ✓ Community risk reduction ® Professionalism ✓ Emergency service delivery ✓ Institutionalization of MFD guiding principles ✓ Personnel development ✓ Customer satisfaction (internal) ® Innovative actions ✓ Emergency service delivery ✓ Personnel development ✓ Communication (internal) ® Community involvement ✓ Customer satisfaction (external) ✓ Communication (external) ✓ Community risk reduction Emergency Services Consulting Page 37 In7tla.rila., f The consolidated list of topics to be measured is: A. Emergency service delivery B. Community risk reduction C. Institutionalization of MFD guiding principles D. Personnel development E. Customer satisfaction (internal and external) F. Communication (internal and external) Meridian Fire Department 2011-2016 Strategic Plan Topic Performance Measure Current Target Provide for the arrival of adequate resources to initiate basic and/or 5 minutes A advanced emergency medical services at the scene of any medical o emergency in the C� limits, within 5 minutes4 following dispatch 80% fractile of the time. Provide for the arrival of first arriving engine to initiate interior fire 5 minutes A suppression operations at the scene of any fire in the City limits, within 80% 5 minutes following dispatch 80% of the time. fractile Provide for the arrival of a full alarm response to initiate interior fire 9 minutes A suppression operations at the scene of any fires in the City limits, 80% within 9 minutes following dispatch 80% of the time. fractile A Provide for the arrival of adequate resources to initiate basic and/or advanced emergency medical services at the scene of any medical 7 minutes emergency in the. Rural Fire District limits, within 7 minutes following 80% dispatch 80% of the time. fractile A Provide for the arrival of first arriving engine to initiate interior fire 7 minutes suppression operations at the scene of any fire in the Rural Fire 80% District limits, within 7 minutes following dispatch 80% of the time. fractile A Provide for the arrival of a full alarm response to initiate interior fire 11 suppression operations at the scene of any fire in the Rural Fire minutes District limits, within 11 minutes following dispatch 80% of the time. 80% fractile B The number of residential structure fires should not exceed 4 per 1000 structures. 4 B The total dollar loss vs. value in a residential structure fire should not o exceed 40% 40/o B The number of fires in commercial and industrial occupancies should not exceed 2 per 1000 structures. 2 B The total dollar loss vs. value in a commercial or industrial fire should not exceed 5%. 5% A B Property loss due to fire in commercial and industrial occupancies shall $50(5%) not exceed $50 per $1,000 involved A' B Property loss due to out of control vegetation fires shall not exceed o 10/o 10% of the total value at risk Emergency Services Consulting Page 38 Meridian Fire Department 2011-2016 Strategic Plan C Personnel recognized for meeting or exceeding the MFD guiding principles shall be 80% or greater. 80% D Personnel engaged in an employee career roadmap shall be 80% or reater 80% D Ensure all firefighters receive annual physicals and perform physical agility testing 100% of the time 21% 100% D Number of personnel completing the training task book shall be 95% or greater within the next 5 years 95% D Suppression personnel fire and EMS training shall be 12 hours or more per month 90% of the time ° 90 �° D Non -suppression personnel training shall be 2 hours or more per month 90% of the time 90% E, F Percentage of employees surveyed annually rating the Department's performance satisfactory or better shall be 90% or greater 95% 90% E, FPercentage of citizens surveyed annually rating the Department's performance satisfactory or better shall be 90% or greater 98% 90% 4NFPA 1710: 4.1.2.1 The fire department shall establish the following objectives: (1) Alarm handling time to be completed in accordance with 4.1.2.3. (2) 80 seconds for turnout time for fire and special operations response and 60 seconds turnout time for EMS response (3)*240 seconds or less travel time for the arrival of the first arriving engine company at a fire suppression incident and 480 seconds or less travel time for the deployment of an initial full alarm assignment at a fire suppression incident (4) 240 seconds or less travel time for the arrival of a unit with first responder with automatic external defibrillator (AED) or higher level capability at an emergency medical incident (5) 480 seconds or less travel time for the arrival of an advanced life support (ALS) unit at an emergency medical incident, where this service is provided by the fire department provided a first responder with AED or basic life support (BLS) unit arrived in 240 seconds or less travel time Emergency Services ConsultingPage 39 tf.Y<n pAI:.m AI DATE: • , •i ITEM TITLE: Solid Waste Advisory Commission (SWAC): Report and Recommendation for City Council to Approve Two SWAC Sponsored Applications for Funding from the Community Recycling Fund MEETING NOTES N\ ",es d nc)n A pyyov �(� Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS To: Mayor and City Council From: Nancy Mann, SWAC Chairperson Date: November 2, 2011 Re: SWAC Report and Recommendation for City Council to Approve Two SWAC Sponsored Applications for Funding from the Community Recycling Fund City Council reinstated the City of Meridian Community Recycling Fund (CRF) in June 2011 because of improved recycling secondary market conditions and SSC's willingness to return to the City eighty percent (80%) of monthly net recycling revenue after hazardous waste expenses are deducted provided monthly expenses don't exceed revenues. On September 13, 2011, City Council adopted the supporting City of Meridian CRF Program for the purpose of funding projects that promote recycling in the community. As of October 11, 2011 the CRF balance was $61,110.65. Pursuant to the CRF Program, SWAC has authority to dedicate up to 50% of the current fiscal year's Fund balance for SWAC-sponsored projects. There are currently two projects that SWAC is interested in sponsoring: (1) The first project involves purchase and installation of recycling containers at Settler's Park as a pilot program to promote recycling by park users with potential application to other City parks. SWAC has worked with SSC and City staff from the Public Works and Parks Departments to develop this proposed Pilot program. The details and proposed budget are set forth in the attached application (Exhibit A); and (2) The second project involves purchase of reusable bags made from 30% recycled materials for recycling promotional purposes in the community. The details and proposed budget are set forth in the attached application (Exhibit B). Pursuant to the CRF Program requirements, SWAC completed the application and review process for both projects at its meeting on October 25, 2011 and voted to recommend them for approval to City Council based on its findings that: (1) Each project meets the purpose, goals, criteria, and requirements of the CRF Program; and (2) The combined budgets do not exceed fifty percent (50%) of the current fiscal year's CRF budget. Thank you for consideration of this SWAC Report and Recommendation. SWAC REPORT AND RECOMMENDATION TO CITY COUNCIL TO APPROVE 2 SWAC PROJECT APPLICATIONS FOR THE COMMUNITY RECYCLING FUND PROGRAM - 1 of I City of Meridian Community Recycling Fund Application -SUBMISSION AS A SWAG PROJECT FUND - This application is to be completed by individuals and organizations applying for funding from the City of Meridian Community Recycling Program Fund. This application must be completed in its entirety. Please use additional sheets of paper if necessary. Please note: Applications will only be considered if they comply with all of the Community Recycling Fund Program Requirements. Applicants may download a copy of the requirements from the City of Meridian's website or obtain a copy from the City Clerk's Office, the Utility Billing Department, or the Environmental Division of the City's Public Works Department. Applicant's Name (individual, organization, company) _Solid Waste Advisory Commission Address 33 E. Broadway Avenue City Meridian State ID Zip Code 83642 Co -Contact Name and Title _Mike Barton, Park Superintendent Phone Number 489-1561 Email mbartonenzef-idiancity.oi•c Fax Number 208-898-5501 Describe the community recycling project you would like to have supported. Provide as much detail as possible including any drawings, designs, and other information that help to fully explain the project. See ATTACHMENT A. Our Meridian parks attract visitors seeking to relax and enjoy nature or participate in a myriad of recreational opportunities. During their visits, however, the public brings in most of the waste generated in parks. This reality it difficult to influence the amount of waste that is recyclable. Beverage containers historically have been the main recyclables generated in parks, and if recycled, these and other recyclable materials could reduce disposal costs and generate additional revenue for the Meridian Community _Recycling Fund. Describe how this project will benefit the community. _Settler's Park offers a wide spectrum of activities and amenities to our visiting public — from the Baseball Leighton Family /Softball Complex Area to Idaho's first universally accessible playground. Establishing Meridian's first public recycling containers at Settlers Park will demonstrate to our residents and out of town visitors that our Meridian is indeed a premier location to live, work and play. Due to the sheer number of people Settler's Park attracts each year — the volume of recyclables collected will be significant. These recyclables (primarily beverage containers of aluminum and plastic) will generate additional revenue for the Meridian Community Recycling Fund and create funding_ opportunities for green services initiatives and amenities within our city. Describe the recycled materials to be used including manufacturers information if applicable. Please note: Applicants of construction projects must comply with City building permit requirements. Recycling container (slats) are manufactured from a minimum of 96% (by weight) commingled, post -consumer and/or Post-industrial recycled lap_ stic1 Total funds requested $16,399.00 Total estimated cost of project $16,399.00 Please note: Projects costing in excess of $5,000 or requiring a permit of any kind are required to be funded with a 50% match in funds or donated materials of equivalent value from the applicant. Proof of available matched funds or materials is required to be submitted with this application. This requirement is waived for projects costing up to and including $5,000. Describe how the community recycling funds will be used, the schedule for the project, and how the matching contribution will be determined if applicable. Purchase of 20 permanent recycling containers, steel lids, signage, 1 See Addendum for approved changes to make and style of permanent recycling containers. plastic cans, kraft fiber paper bags„ 80 temporary (Event) recycling containers (for both SSC and City Parks Deut)2 made from cardboard and labor cost of installation. (see Budget within Attachment A.) Describe the signage or other method of recognition that will be used to acknowledge the Community Recycling Fund, (plaque, standing sign, etc), and the location. Submit a drawing or design for the proposed signage to be used. Please note: Applicants must comply with Cit sig ermi g uirements. see ATTACHMENT B Signature of Contact Person Date (We must have a signature to process your request) Return to: City of Meridian, Environmental Division of the Public Works Department, 33 E. Broadway, Meridian ID 83642 2 See Addendum for approved changes to distribution of temporary recycling containers for both SSC and City Parks events. ATTACHMENT A. SETTLERS PARK PUBLIC RECYCLING PROGRAM Proposed Recycling Container Locations (N=20) • Playground • Baseball/Softball complex • Picnic Shelters (3) • Concession Stand areas 3 Recycling Containers and Locations Picnic Shelters Baseball/Softball Complex 11 Recycling Container Signage 5 u 5 SSC Recycle Bin City Trash Enclosure Recycle bin w/lockable opening. Forfeit one parking space for placement of recycle bin adjacent to City's trash enclosure. A temporary recycling bin will be placed next to the trash enclosure during high use times. Event Recycling Settlers Park accommodates several popular Events throughout the year. Ade Temporary Recycling ��r�t Containers placed at suitable Events, could include: -Movie Night in M('fit Meridian .Large Baseball Tournaments to supplement stationary recycling containers .Mayor's Community Block Party gf�� C Permanent Recvclina Containers 32 gal Recycling Container (20 x $415) $ 8,300.00 32 gal Plastic Can (20 x $27) $ 540.00 Surface Mounts (10 x $25) $ 250.00 Kraft paper lawn bags + sh (1000 count) $ 680.00 Steel Lid w/8" Hole (20 x $85) $ 1,700.00 Signage (engraving, painting, labels) ($60 ea.) $ 1,200.00 Incidentals (chain, concrete, anchors) ($25 ea.) $ 500.00 SubTotal $13,170.00 Temporary (Event) Recycling Containers Temporary Recycling Bin (4 Pack) (20 x $79) $ 1,580.00 Kraft paper lawn bags (250 count) $ 152.00 SubTotal $ 1,669.00 Labor Cost Assembly (Parks staff, Eagle Scouts) Installation (20x $75) SSC Recycling Bin SSC Collection Costs Operational Cost Additional Parks staff and/or time Parks equipment SSC Collection $ 0.00 $ 1,500.00 $ 0.00 $ 0.00 SubTotal $ 1,500.00 $ 0.00 $ 0.00 $ 0.00 SubTotal $ 0.00 TOTAL $16,339.00 11 ATTACHMENT B. PROPOSED SIGNAGE Signage would be designed to look like the Parks and Recreation Pathway signs and could include the following language, albeit edited. FUNDING1R THE RECYCLING CONTAIAT PARK ► PROVIDED BY THE MERIDIAN COMMUNITY RECYCLING FUND. THIS FUND IS GENERATED T .; 1 THE SALE 1- RECYCLABLES COLLECTED VIA MERIDIAN'S RE1 I AND COMMERICAL ADDENDUM to: City of Meridian Community Recycling Fund Application -SUBMISSION AS A SWAC PROJECT FUND - Addendum 1: The City of Meridian Parks Department has had much discussion and conducted further research into the type and style of permanent recycling containers that will provide optimum serviceability, durability, a positive aesthetic and an attractive visual inducement to recycling in our community parks system. While the cost per new metal container is greater than the original container proposed, the Parks Department will work within the authorized overall budget as approved by the Solid Waste Advisory Commission. The Solid Waste Advisory Commission recommends to the Parks and Recreation Commission to consider a green base and red lid to match the residential curbside recycling wheeled carts that are now in use within the community. Addendum 2: The Solid Waste Advisory Commission agreed to include the purchase of temporary recycling containers for both the arks Department and Sanitary Services Container within this application. NEW CONTAINERS PROPOSED FOR THE PILOT RECYCLIGN PROGRAM @ SETTLERS PARK Permanent Temporary Container Containers under Consideration ; HeovyDuty Slatted metal that is both decorative and functional and Lj weathers the great outdoors • Lids will have hvo small holes in them to accommodate plastic and aluminum beverage containers. • Durable, long-lasting flat bar steel construction deters graffiti Corruated Cardboard Corrugated Plastic g • Anchor kit supplied with all units at no additional charge Color: White • Durable plastic liner is included with each can Color: Green • Lid cable available at no extra charge Logos printed on each Logos printed on each • Comes standard with built-in leveling feet side (SSC, City of side (SSC. City of • Assortment of decals available Meridian) Meridian) Custom cut lid vAth a small hole to accommodate plastic and aluminum beverage containers. 9 City of Meridian Community Recycling Fund Application -SUBMISSION AS A SWAC PROJECT FUND - This application is to be completed by individuals and organizations applying for funding from the City of Meridian Community Recycling Program Fund. This application must be completed in its entirety. Please use additional sheets of paper if necessary. Please note: Applications will only be considered if they comply with all of the Community Recycling Fund Program Requirements. Applicants may download a copy of the requirements from the City of Meridian's website or obtain a copy from the City Cleric's Office, the Utility Billing Department, or the Environmental Division of the City's Public Works Department. Project applicant has read and understands the Community Recycling Fund Program Requirements. Applicant's Name (individual, organization, company) Solid Waste Advisou Commission Address 33 E. Broadway Avenue City Meridian State ID Zip Code 83642 Contact Name and Title: Nancy Mann, Chairperson: co -contact: Andrea Po ue Phone Number 208-891-8714 Email _Mannonthe move@amail.com Fax Number Describe the community recycling project you would like to have supported. Provide as much detail as possible including any drawings, designs, and other information that help to fully explain the project. Purchase 5,000 reusable bags with City logo and the word "Recycles" on them to be used for recycling promotional and educational purposes in the community. See attached logo design. Bags will be distributed to citizens of Meridian at no charge_ Describe ho`v this project will benefit the community. This project has both promotional and educational benefits. A reusable bag saves over 1,000 plastic bags over its lifetime. Therefore use of these bags by citizens of Meridian will help reduce the amount of non -degradable plastic bags going to the landfill and reduce litter around the community. One idea is to have the SWAC Youth Commissioner work with MYAC to plan some promotional and distribution activities at City events or around the community at which time they can explain: (1) That the bags are made with partially recycled materials and were purchased with recd cling revenue generated by the citizens of Meridian: and (2) That they are being_ distributed to citizens for free as a way of thanking them for their recycling efforts and/or to encourage those who aren't recycling to sign up with SSC. Describe the recycled materials to be used including manufacturers information if applicable. Please note: Applicants of construction projects must comply with City building permit requirements. Bags are made up with 30% recycled materials _Project applicant has read and understands the guidelines for requesting funds in connection with the City of Meridian Community Recycling Fund. Total funds requested $7,000,00 Total estimated cost of project $6,958.80. Describe how the community recycling funds will be used, the schedule for the project, and how the matching contribution will be determined if applicable. SWAC alone and/or the SWAC Youth Commissioner working with MYAC will plan some promotional and distribution activities at City events or around the community at which time it will be explained: (1) That the bags are made with partially recycled materials and were purchased with recycling revenue generated by the citizens of Meridian, and (2) That they are being distributed to citizens for free as a way of thanking them for their recycling efforts and/or to encourage those who aren't recce to o sign up with SSC. The estimated turnaround time for receipt of the bags is 10-12 weeks from when the order is placed. The best quote was received from Blue Soda Promo: $6,958.50 including freight for 5,000 bags with 2 color in -print, no set up fee (pencils out to $1.27 per bag) Describe the signage or other method of recognition that will be used to acknowledge the Community Recycling Fund, (plaque, standing sign, etc), and the location. Submit a drawing or design for the proposed signage to be used. Please note: Applicants must comply with City sign permitting requirements. N/A, I / -) Signature of Contact Person r7 r Date (We must have a signature t ' rocess your request) 1F 1C �C Return to: City of Meridian, Environmental Division of the Public Works Department, 33 E. Broadway, Meridian ID 83642 Phone: (208) 4890379 Meridian City Council Meeting DATE: November 9, 2011 ITEM NUMBER: 6C PROJECT NU ITEM TITLE: Human Resources: Update Regarding Youth Work Life Skills Proaram MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ■ 0 0 CD cn CD CD -.0000 n1 \ CD . CD 0 fn Cn CD CD n --1. CD (n U) 0 (D CD CD CD U) CD CDn W CD X n CL 0 CD < CD O (D CD CL ®+ O n ® 0 � O cncn. r -F- r+ = O CD W — • O CD :D r+ CD CD CD O CD Q O 0Cn � � CD 3 CD ® CD < CDO CD W CD Q O O_ no' �. CD �. wCD Q CQ D r+ cn c 0 O n� ®' ® CD cn 30 O CD X n ®+ (n �- FD r_+ QO _ r+ L 0 U) CD CQ CD O X CD n� O 0 CD --I O w ,�- O < V) < o ®• - CD r+ CD :3 w CD W Q. ® p w CL p — \ U) — CD w_ m 0 w w to 0, (n = cn cn 3 0 0- (n `-1: --moi,, � . cr CD. (n 0 CD CD cn w W\ w CD CD r+ O I p ® l< <. ® Q. 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I A V �. 1 Meridian City Council Meeting DATE: November 9, 2011 ITEM NUMBER:6D PROJECT NU ITEM TITLE: Planning Department: Transportation Update on Projects, Priorities and Studies - Includes Discussions on Future Number of Travel Lanes in the Victory Road Corridor, Planned Improvements to the Eagle/Amity Intersection, a Status Update on the Fairview Avenue Access Management Plan, and Other Transportation -Related News MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS November 3, 2011 MEMORANDUM TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Manager RE: Transportation Update, Fall 2011 November 9, 2011 City Council Workshop Agenda Item Below is a summary/update on some of the transportation and roadway projects City Staff has been involved with over the past couple months. This is not an exhaustive list, but rather highlights some of the more important activities that have recently transpired (or are about to transpire) in the transportation realm. Staff will be at your November 9th workshop to discuss some of these items in more detail, but Staff does not intend on mentioning all of these projects during the meeting. Instead, please feel free to contact me should you have any comments, concerns, or questions on any of these topics before, during, or after the meeting. Ten Mile/Ustick Intersection: This intersection project, which will signalize and add additional lanes, is on the 90 -day bid list at ACHD and is planned for construction in FY 12. Pine/Linder Intersection: This intersection project is on the 90 -day bid list at ACHD and is planned for construction in FYI 2. However, some of the ground needed to construct this project was originally purchased with federal Land and Water Conservation funds, and ACHD is having difficultly getting approval from the National Park Service to acquire/trade for the property. However, delaying this project is not an option as it will serve as a major detour route for Meridian Road during Split Corridor Phase 2 construction. On October 26th, the ACHD Commission directed staff to go to bid for this project with an "Add Alternate" for the southbound to westbound right turn lane onto Pine from Linder. If the right-of-way (ROW) can be obtained in time the contractor will construct the turn lane. If the ROW can not be obtained by the time construction is occurring on that leg, then the turn lane will be constructed at a later date. ACHD Traffic believes that if the turn lane can't be constructed right away, the intersection will still function adequately in the short term. Planning Department ® 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 ® www.meridiancity.org Page 2 Eagle/Amity Intersection: On October 27th, City Staff met with ACHD Staff to discuss anew project at ACHD — a single -lane roundabout at Eagle/Amity. This project was not on City Staff radar and design is being done in-house by ACHD Staff and is already at 75%. As such, neither Parks nor Public Works staff has any money budgeted to cost share any "non -transportation" improvements for this project. The current design includes rock at a 10:1 slope in the center median (no landscaping), no pedestrian facilities, a 2' gravel shoulder behind the curbs, no landscaping in front of the coated chain-link fence storm drain pond located near the southwest corner of the intersection. The City has requested ACHD look into some pedestrian facility improvements, landscaping and sidewalk along the pond site, and installation of irrigation sleeves for future landscaping of the center island. This intersection will ultimately be a dual -lane roundabout, and ACHD is trying to acquire the ultimate ROW with this project. Ustick, Duane to Campton: This project, to widen Ustick between Eagle and Cloverdale to 5 - lanes, is being designed and constructed concurrently with the Cloverdale/Ustick intersection improvements. Design is at 99%, the right-of-way acquisition is almost complete, and construction is slated for early -mid 2012. The City has already entered into a Cost Share Agreement with ACHD for this project. The City has agreed to maintain the planter area between the detached sidewalks and curb which will be improved with rotomilled until development in the City occurs. City and ACHD Staff are currently trying to figure out and finalize the design of the storm drain pond site. This pond site is located just west of Redfeather Subdivision, on a parcel still in Ada County. ACHD is proposing to fence the pond with wrought iron along the Ustick frontage and then poly -coated chain-link, along the other three, internal sides. If power to the irrigation control boxes and irrigation water and sprinklers can be provided along the frontage, then Parks may end up maintaining the landscaping along the pond site Ustick frontage too; a modification to the current Cost Share Agreement may be necessary for this project. Split Corridor Phase 11:On October 26t1i, the ACHD Commission voted unanimously to close down Meridian Road for construction of the Meridian Split Corridor Phase 2 project. The section of closure will be between the Meridian/Cherry intersection and the railroad tracks. If opportunities present themselves, the ACHD Project Manager was directed by the Commission to accelerate the beginning of construction and to look into incentives for having the selected contractor finish the work ahead of schedule. Currently this project is planned for construction in FY13, but if an opportunity arises, construction may begin in FY12. The next step in the process is to start reviewing contract strategies/language to make the construction efficient as possible, as well as start the business outreach plan. A pre - qualification team will be established by ACHD. Staff will rely on their expertise on providing sufficient criteria for a quality based selection of contractors. In the meantime, right-of-way acquisition and alternate access negotiations will continue. Fairview Access Management: On September 14th, ACHD held a Public Involvement Meeting (PIM) for the Fairview Avenue Access Management Plan project. The public comment period was left open until September 28th. More than 30,000 invitations were mailed, 14 sandwich board sings were put up along Fairview, more than 400 e-mail invitations were sent, and advertisements were placed in the Statesman publicizing the PIM. Ninety-six people attend the PIM and 102 written comments were received; 51 respondents identified themselves as business representatives/owners. Comments received were Page 3 summarized in a thank, you letter sent to those that attended the PIM and/or provided written comment and gave contact information. The following are the summary results of the comments received: Do ,you support the goals of the Fairview Ave Access Management Plan: • From the 102 written connments 29% Yes 71% No • From the 51 business conumeunts 13% Yes 87% No Is there a specifics ar t of the Access Management Plan ,you are concerned about: o From the 102 written continents 79% Yes 21% No o Froin the 51 business comments 88% Yes 12% No C'oinnion theiiies: • Raised medians limit access and disrupt businesses • Concerns about out -of -direction travel to get to a destination • Cross access will negatively impact businesses • U-turns Nvill cause more congestion and accidents • Delivery trucks won't be able to make U-turns • Services roads cut through existing property and buildings • Waste of tax money Is there a specific area on Fairview Avenue that you are concerned about: o From the 102 written conmients 74% Yes 26% No o From the 51 business comments 78% Yes 22% No o Nearly every section of Fairview was represented in the comments General Comment themes: o Short-sighted plan • Better places to use tax dollars a Doesn't make good business sense o Medians are too restrictive • Raised medians and U-turns will hurt businesses A joint meeting with ACHD and Boise was previously scheduled to discuss the Fairview AMP project, including the PIM results, but has since been cancelled. ACRD will be inviting the Council to a joint meeting after the first of the year. I'm sure ACHD will provide the full PIM results to the elected officials during the joint meeting in 2012, but if you would like the full PIM results packet (79 pages) in advance please e-mail me and I will send it to you. CIP Update: ACHD is in the process of updating their 2012 Capital Improvements Plan (CIP); the horizon year for the CIP is 2031. City Staff is serving on the Capital Improvements Plan/Impact Fee Task Force (CIP/IF TF) at ACRD. This task force is made up of developers, attorneys, builders, engineers, CICAC members and staff. This group is charged with assisting ACHD in updating their CIP and Impact Fee program. The CIP/IF TF makes recommendation to the ACRD Capital Improvements Citizen Advisory Committee (CICAC) and the ACHD Commission. The ACHD CIP lists roadway and intersection projects based on needs, focused on deficiencies within a 20 year timeframe. Among other things (see next update) one of the major tasks for the CIP/IF TF is to determine the 20 -year needs list, including prioritization criterion. To break this large task up, the CIP/IF TF is Page 4 looking at the program in 5 -year increments, or silos. This method will hopefully allow a logical sequencing of projects. To prioritize projects in the CIP, the CIP/IF TF has established criterion. These criteria are largely based on volume to capacity ratios and congestion, but now also look at other factors that impact a roadway or intersection benefits. Out of a possible 100 points, 60 are achievable in the Needs/Congestion category. Up to 20 points are possible in the Community Preference category; 10 possible in each the Mobility Corridor (based on roadway classification) and Transit (uses bus headway times) categories. The Community Preference category is intended to be used to give points to roadway projects where other infrastructure improvements (sewer, water, parks, etc.) are planned since that is typically where growth is occurring or anticipated in communities. In addition to planned infrastructure improvements, other parameters may be used when obtaining Community Preference points. For example, projects located wholly within city limits, along or between designated economic development corridors, activity centers, parks, schools, and other civic areas may be grounds for increasing the prioritization rank of a roadway project. Planning Staff will be coordinate with other City Department Staff (Parks, Public Works and Fire) and their capital plans to determine which silo (or 5 -year increment) each roadway segment belongs in using the sample criteria listed above. ACHD has requested the City's Community Preference priorities by the end of November. ACHD Impact Fees and Service Areas: On October 1711i, the ACHD Capital Improvements Citizen Advisory Committee (CICAC) made a recommendation to the ACHD Commission for a single County -wide impact fee service area (currently there are four impact fee service areas and portions of Meridian are split into three of them.) ACHD staff prepared five service area alternatives for the CICAC and CIP/IF TF to review and consider, but three of them were relatively quickly dismissed. There was a healthy discussion about an alternative to the single County -wide service area option which would allow downtown Boise to have a different rate than the rest of the County. The boundary of this downtown area is roughly Fort to the Boise River and Chinden to Broadway, and corresponds with the City of Boise's "Downtown" designation. The rationalization for a reduced impact fee rate was loosely based on several factors including the lack of planned infrastructure downtown over the next 20 years, alternative transportation options available, pay for parking lots, and the jobs -housing ratio. As an example to show the difference in the two considered service fee scenarios, a single-family home in Ada County under the CICAC single -fee service area recommendation would be a flat rate $3,000 per dwelling regardless of where in the county it is located. If the Downtown Boise service fee scenario were chosen, that same s.£ dwelling anywhere but downtown Boise would have an impact fee of $3,400, while a downtown s.f dwellings would pay $2,300. Although this was not the preferred service fee scenario, allowing downtowns (including outside Boise) or other mixed-use activity centers in Ada County a reduced impact fee may be a topic of discussion when the CIP is updated again in a few years. Ten Mile Corridor Intersections: ACRD has evaluated future configurations of intersections along Ten Mile Road, south of 1-84. This analysis has included a look at interim improvements, long-term improvements, lane configurations, design (signal vs. roundabout), and right-of-way preservation. ACHD Staff was planning on attending the November Council workshop to give you a presentation, but this has been delayed until your December workshop. The Meridian TTF will also be discussing the ACHD analysis and recommendations during their November 3`d meeting. Page 5 Five Year Work Program Timeline: The City sent our 2011 transportation priority lists to the transportation agencies earlier this year. ACHD has since notified the City, in a letter sent to the Mayor, that the timeline for considering and processing our requests into their Five Year Work Plan (FYWP) programming efforts has been revised (see below). City Staff anticipates attending the Council's December 13th workshop to discuss Draft A and then relaying Council's comments to ACRD. (NOTE: Matt Edmond should be at your December 13tH meeting to discuss the Ten Mile Corridor Intersections. Matt should be available to answer any questions you may have and hear your comments on Draft A of the FYWP first hand. Matt is the Senior Transportation Planner at ACHD, charged with composing the FYWP.) Dear Mayor de Weerd: As a key stakeholder in transportation planning within Ada County, the Ada County Highway District (ACHD) wanted to apprise you of the revised timeline for the next ACHD Five -Year Work Plan (FYWP) development process. Partner agency participation in the FYWP process is very important to the ACHD Commission and staff in order to ensure a collaborative plan that efficiently utilizes Ada County taxpayer resources. Please find the included timeline for the next ACHD FYWP process below. The primary Intent of this timeline is to provide partner agencies ample notice of key dates in the FYWP process, as well as sufficient time to review each draft of the FYWP and provide comments in a timely manner so that they can be considered for subsequent drafts, • November 9 (Wed): Draft A packet transmitted to partner agencies for review & comment • November 19 (Wed): ACHD Commission work session on Draft A • November 21 (Mon): CICAC meeting (comments on Draft A) • December 14 (Wed): Partner agency comments on Draft A due to ACHD ® January 4 (Wed): Draft B packet transmitted to partner agencies for review & comment • January 11 (Wed): ACHD Commission work session on Draft 6 • February 1 (Wed): Partner agency comments on Draft B due to ACHD • February 20 (Mon): CICAC meeting (endorse adoption draft) • February 22 (Wed): ACHD Commission evening meeting (Proposed FYWP adoption) Please feel free to contact me with any questions at (208) 387-6110 or Matt Edmond, ACHD Senior Transportation Planner, at (208) 387-6818. Meridian Interchange Task Force: This past summer a task force was established to work on getting a new interchange (IC) built at I-84 and Meridian Road. This task force has met three times thus far and is starting to define its role and tasks going forward. Essentially, this group will try to educate and engage the public to support/lobby for a new IC; incorporate the communities' needs (e.g. - pedestrian facilities) into the IC design; and identify funding options, for the design, right-of-way, and construction of a new Meridian Road IC. More information to come as this group moves forward. Eagle Road: As you may recall, earlier this year the City sent a letter to ITD asking them to do a speed study and look into some additional safety improvements along Eagle Road. The City received the results of the speed study and will sit down with ITD Staff on Tuesday, November 8t" to discuss them. Staff will share the update from that meeting during the verbal presentation of this report. Additionally, City Staff recently contacted ITD Staff to get a status update on the timeline for the Eagle Road pavement rehab and raised median project that was in the ITD program for 2013. Wade Christiansen, ITD Project Manager, stated that the final design plans are being completed and they should be ready in the next couple of weeks. ITD is still looking at the length of the U-turn bays, and malting sure the ITD project timeline corresponds with CenterCal's timeline for improvements to Eagle Road (so the disruption to traffic and business can be minimized.) Wade also said that this project has advanced in the program and is currently planned for construction in 2012. Victory Corridor: Currently, Victory Road between Eagle Road and McDermott Road, is only ever planned to be a 3 -lane facility. Until fairly recently, most of Victory was classified as a collector roadway (it is now classified as a minor arterial.) Recent modeling exercises at ACHD have shown the need for Victory to be preserved, and eventually widened to 5 -lanes. However, the adopted Master Street Map, the South Meridian Transportation Management Plan, and the current ACHD Capital Improvements Plan (CIP) all currently show Victory at 3 -lanes ultimately. Staff would like to discuss with the City Council, the possibility of amending the long-range plan (and the documents/plans mentioned above) for Victory to have it be a 5 -lane facility eventually. Staff does not have much first-hand knowledge of why Victory Road is currently planned for only 3 -lanes and what constraints there may be to changing the corridor plan at this point. Staff would like to discuss the pros and cons of designating Victory Road a 5 -lane corridor. Below are the modeling results from the ACHD CIP update. These numbers reflect the volumes in 2031 if 1) Victory is a 3 -lane facility or 2) Victory is widened to 5 -lanes. 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Existin—g Properly Line —x —x x—x— Existing Fence & Gate Ta Existing Slope Existing Curb & Gutter Existing Curb (No Gutter) Existing Concrete Sidewalk U T I L I T I E S ❑T Relocate To New Location And/or Adjust To Grade To Avoid New Roadway Construction By CenturyLink FRelocate To New Location And/Or Adjust To Grade To Avoid New Roadway Construction By Intermountain Gas ©Relocate To Now Location And/Or Adjust To Grade To Avoid New Roadway Construction By Idaho Power Relocate To New Location And/Or Adjust To Grade To Avoid New Roadway Construction By Meridian City Water Relocate To New Location And/Or Adjust To Grade To Avoid New Roadway Construction Cable One Relocate To New Location And/Or Adjust To Grade To Avoid New Roadway Construction By Meridian City LrnLrIY COORDINATION WAS REQUESTED THROUGH ACHD DURING DESIGN OF THIS PROJECT. UTILITY INFORMATION IS SHOWN ONLY FOR SURFACE FEATURES AND IF PROVIDED BY THE OWNER OF THE UTILITY FOR NON -SURFACE FEATURES. Existing Curb, Gutter, Sidewalk & Approach p—W—GT TV Existing Utility Line With Initial .. �IIIi .. Water Valve or Meter ® Gas Valve or Meter 9- Fire Hydrant c o Signal Pole e=* Light Pole -- 9 Utility Pole With Anchor �- + O Sign, Stop/Street Sign and Mailbox QO @ Existing & New Manholes M ❑ Existing & New Catch Basin O O New Sediment Box ® ® Existing & New Irrigation Box wu 1' s 4 Deciduous & Evergreen Tree %ron. Deciduous & Evergreen Bushes Existing Building `1 River, Creek, or Canal A Revision Note S_\Construction Note 3-4-5 61 Street Address ® &\ Property Number or Curve Number 1W ® Bench Mark & Monument 1s�14 +11 Section & 1/4 Section Comer aveenpp Design Ian Edge of Pmt or Gravel Design Profile For TBC or Pipes n Design Profile Grade Break Design Profile PC or PT Design=h or Flow line Design SD ar Irrg. Pipe on Plan Yew ByNew Property or fight of Way Une New Easement Line New Retaining Wall Limits of Cut Slope ..........."7..................... Umlts of FlII Slope Section Une New Curb & Gutter /I 20' i\ New Curb, Gutter, Sidewalk, & Approach UTILITY ADJUSTMENTS, RELOCATIONS, OR REPLACEMENTS MAY OR MAY NOT BE COMPLETED PRIOR TO CONSTRUCTION. THE CONTRACTOR SHALL COORDINATE AND ACCOMMODATE WORK WITH THE UTILITY COMPANIES. CALL DIGUNE 48 HOURS PRIOR TO EXCAVATION PH. # 811 TO REQUEST U.C. LOCATIONS CONTACT CHUCK RINALDI ACHD UTILITY COORDINATOR FOR INFORMATION CALL 387-6258 Ada CountyHighway Amity ogle Rou.ndabout Township 3N Range 'I E Sect. 28,29,32,33 .�� ♦ ♦�i.1\ � � Ilii.■ 1i■ !•�■■■ ■■t■■ i , � 'l Record Owner Right Of Wa Easements S Property Use Total Ownership Remaining Ownership Sheet Required (S Temp. Perm. Agreement (SFy Size (Acres) Size (Acres) Number Isom � PaWL .. �IIIi .. 2 $1132110010 � � �■pl IIIIIIIIIII ,IT. IIA■.111 � 111111'llllll 1111'llll �� .'� ■■■I ; �-� �}-� �� 1111 1111 � ��.� � � �■■■� • SII � =I�I:O■1�: 111111111111 ♦ � .� . ■nnlnml nn w �GIIIIJ ILII � = == = 111111111111' 1111 110 �nnllnli .�.�� 1 � �• I■ 5 EENIIIIIIIIIIII LUKE DANIEL W - - - - - - - 6 ■� I�_ _uoirii� � Ili : Ipr_�iII�III 1111111111 ILI � ■■III 1 I : ■ S'1133213101 U �111111� ■111 51133223000 HILL & HILL PROPERTIES LP - - - - - - - ■ j � • �1111� 1 � 1■ • 1 - Ili..■ � . � � iii 11 - 11 1 � ■.iii) I/II/P � _ . ■ mom I� 0 ZEN III■inow ii III /-6' Roundabout Curb - No Gutter, Item No. 701,4.1A3 — Ref. SD -7018 ACHD Supplementals 7' Concrete Truck Apron, Item No. SP -07001 6" of 3/4" Minus Crushed Aggregate, Item No. 802.4.1.8.1 3" Mountable Truck Apron Curb, Item No. 706.4.1A7 Ref. SD -701B ACHD Supplementals Material Shown This Side VICINITY MAP N.T.S. Omomental Rock Item No. SP -25002 `4" of Plant Mix Pavement, Item No. 810.4.1Al 6' of 3/4' Minus Crushed Aggregate, Item No.802.4.1.8.1 Circulating Lane Roadway Section of 8' Minus Uncrushed Aggregate, Item No. 501.4.1.B.1 N.T.S. Splitter Island - 4" Colored & Patterned Conc., SSP -0701: Over 2" of 3/4' Minus Crushed Agg. Item No. 802.4.1.8.1 . AR, . 12' un, s t 1'V Alin t Std. 6' Roundabout Curb & Gutter, Item No.. 706.4.7A5 Ref. SD -7018 ACHD Supplementals (Typ. Both Sides) `z6" Roundabout Curb - No Gutter, Item No. 706.4.tA3 Ref. SD -7018 ACHD Supplementals 4' of Plant Mix Pavement, Item No. 810.4AA1 6' of 3/4" Minus Crushed Aggregate, Item No. 802.4.1.B.1 15" of 8' Minus Uncrushed Aggregate, Item No. 801.4.1.8.1 Notes: Width Varies - Ref. Layout Typical Roadway Section Sheet & Grading Plan New Ped Ramo New Valley Gutter N.T.S. Ada County Hiahwav District 3775 Adams street, Boise, Idaho, 83714 , Project Number: 511030 W nn� lan�n nrn 80.50' 4' LR L slur Fssly sole. ADA COUNTY NDEX OF SHEETS Sheet No. De s r ptIon 1. Title Sheet 2. Grading Plan - South Half 3. Grading Plan - North Half 4. Plan & Profile Sta. 15+00 - Sta. 20+00 5. Plan & Profile Sta. 20+00 - Sta. 25+00 6. Plan & Profile Sta. 45+00 - Sta. 50+00 7. Plan & Profile Sta. 50+00 - Sta. 55+00 8. Pond Detail Sheet 9. Signing, Lighting, & Striping Plan 10. Center Island Detail Sheet 11. Storm Water Pollution Prevention Plan 12. Traffic Control Plan Dimensions Shown This Side Notes: Ref. Layout Sheet & Grading Plan For Maintenance Parking Access Island Certification Of Compliance With Standards The Design And Plans Have Been Prepared In Substantial Conformance With The Policy, Design, And Drafting Standards In. Effect At The Time Of Preparation. Parcel ID No. Parcel No. Record Owner Right Of Wa Easements S Property Use Total Ownership Remaining Ownership Sheet Required (S Temp. Perm. Agreement (SFy Size (Acres) Size (Acres) Number 1 51129449608 PECKHELEN- - - - - - - 2 $1132110010 MEEK CLARK & ELFRIEDE - - - - - - - 3 51129449800 CLARK DAVE & SHARRYN - - - - - - - 4 R5475470010 ALLEN GLADYS & LARRY - - - - - - - 5 S1129336200 LUKE DANIEL W - - - - - - - 6 - 51132110440 MEEK CLARK & EL.FRIEDE - - - - - - - - 7 S'1133213101 IDAHO POWER COMPANY - - - - - - - 8 51133223000 HILL & HILL PROPERTIES LP - - - - - - - Right Of Way Requirements Project Name: Amity & Eacile Roundabout WE L 55vOtNL E . 1 0592 09 ATF of� QJy Leet W -d Jan 2011 �. KBE Sheet Number 1 Of 12 Igo ' i I I 35 251' OI 35 ,WI?I �Q,1�: LU CO) i u 36 I r, Ci 35 353' I 38` O ❑ I - OCC,P \ 35 36 752' 35 �rr' 38 7 ' .,•+ :�: � �35254' - -- rWMITV-0 --- -- -- AMITY ROAD - — t 2 q — - -' 2 - 36 35 190' 38 ,\ 3 x •, 38 I I G 7IDAHO POWER O. SUBSTATION ,\ \� 35 135 35 Revisions: T E S mi - Design By: Jeremy Andree I Date: Oct. 2011 12 Stabilize Construction Entrance, Item No. 1001.4.2.8.1 Ada County Highway District _ _ 35 Silt Fence, Item No. 1003.4.1.C.1 Project Number: 51'1103® - 36 Inlet Protection, Item No. 1006.4.1.C.1 36 Hydroseeding, Item No. SSP -29060 GENERAL NOTES FOR TEMPORARY EROSION CONTROL 1. Site Dimensions, Placement, And Payment For Temporary - Erosion Control Devices Shall Be As Set forth In The Plans - And Special Provisions. 2. The Need Of Temporary Erosion Control Devices Shall Be Determined By Site Design. Modifications To Those Installations oO' Shall Be Approved By The Engineer. 3. Temporary Erosions Control Devices Are Not Intended To Last More Than One Season (3 Months) Or Until They Are W Li Integrated Into A Final Erosion Control System. 4. At The End Of Each Days Work The Appropriate Number Shall And Combination Of Temporary Erosion Control Devices Be Placed On Each Drainage System Under Construction. 'Limits 5. The Staging Area Is Required To Be Kept Within The Of The Project If Additional Area Is Required Advanced Notification To ACHD Is Needed do The SWPPP Will Be Changed To Included Z The Additional Potential For Storm Water. Runoff. 6. Concrete Clean-out Areas Are To Be Kept Within The Project Limits. J Clean-out Amos Should Not Be Near Drop Inlets Or Areas Surrounding - /� IL- Irrigation Ditches, Streams or Open Channels Of Any Kind. The Contractor Is Required To Remove Affected Soils/Material And Concrete From Any Concrete Clean-out Area And Dispose Of In An Approved Landfill. Z ® 7. If A Porta -Pot Is Needed It Shall Be Kept Behind The Proposed Or Existing Sidewalk As To Minimize Potential Effected Area In Case Of Spill. B. All Drop Inlet Protection Will Be Installed Prior To Paving_ Z9. During The Refueling Process The Contractor Will Take Measures To Contain Any Potential Spills By Using An Approved BMP. W \ 10. Spill Protection Is Required On All Refueling And Maintenance / Activities. Including But Not Limited To Checking And Filling Oil, Brake Fluid, Hydraulic Fluid, Radiator Coolant, Power Steering Fluid, WN Transmission Fluid, And -Gear Oil. Contractor Will Use An Approved L BMP When Preventing Spill Protection. ^i 11. Spill Cleanup - In The Event Of A Spill As Outlined Above The Mse Contractor Will Be Required To Remove The Effected Soils\Material Z And Dispose Of In An Approved Landfill. 12. The SWPPP Can Be Altered By The Owner Or Contractor To Address 0 Any Potential Onsite Storm Water Problems Not Already Covered Or Mentioned Above. If Altered Both Parties Are To Be Noted L r As Soon As Possible. _J O Revisions: mi - Design By: Jeremy Andree I Date: Oct. 2011 1 Drawn By: Jeremy Andree Dote: Oct. 2011 1 Survey By. Civil Survey Consultants Date: Sept. 2011 Ada County Highway District _ _ 3775 Adams Street,.Baiee, Idaho, 83714 www.achdidaho.am Project Number: 51'1103® Project Name: Amity & Eagle Roundabout e1011MIA19 11 % 5 NOTES 25 Roadside Traffic Sign Installation, Item No. 1135,01.01 26 Street Light - Metal, Kenn No. 1102.4AA1 27 Pavement Markings k Line Paint, Item No. 1104.4.1A1 Luminaire Pole Data F 'U'^^ S V' R2-1 25 (24"x30' Sta. 10+00 20'RT. AMITY ROAD 25 W3-2 (30"x30' Sta. 52+79 24.6'LT. Station Dffset Base Elevation Pole A 4B+46.5 32'Lt 2682.90 Pole B 19+26.2 54.B'Rt. 2682.50 Pole C 20+56.25 73.8'RL 2582.70 Pale D 21+23.5 37.7'RL 2682.90 Pole E 20+76 54'LL 2582.40 Pole F 51+55.6 31.7'Rt. 2681.90 Pole G 50+72.75 56.3'Lt 2682.30 Pole H 18+48 32SLt 2681.90 F 'U'^^ S V' R2-1 25 (24"x30' Sta. 10+00 20'RT. AMITY ROAD 25 W3-2 (30"x30' Sta. 52+79 24.6'LT. 0 (30"x30") Sta. 17+21 23 75'LT 25 R2-1 (24"x30' O W13 -IP H51. Sta. 60+00 21.21 25 (18'x16' S L 25 O Wt6-17P 1nD9YQNnDB (24'x12") (1 25 W2-6 (30"x30') SIC. 55+00 22'LT. rnR4-7 Sta. 19+71 37'LT.1 R6 -1R 25 (36"x12') D3-1 TS2LT. AMITY RD (Varies xSta. 19+16.7 Sta. 50+90.7 37'LT_ 4 W Q LU Sta. 49+16.8 ' 14'RT. Sta.49+09 38'Ri. 25 25 R6-4 25 D3-1 AMITY s ((V x 12') Sta. 20+84.7 21.35'RT. O 7 RF1R X12") 25 R6-4 (30'x24') Sta. 20+29.2 37'RT. 25 W3-2 (3D"x30") Sta. 47+31 23.5'RT. 25 R4-7 LEGEND - Luminaire Placement. «_ Pole Height = 35' Mast Arm = 15' 250W HPS '" MAIN ST Street: Sign Height 4' Unless Obstructing Sight Distance Chevrons Optional If Landscaping Is Sufficient One Way Sign To Be Located Directly .6 1.5'a - In Front Of Approaching Traffic Height 4' (Typ. Each Leg) 0 ® o0 0 0 25 OM1 -1 (18'x18' 25 W16 -17P (24"x12' 25 ' R2-1 m ® (24'x30' Sta. 2B+10 19.5'LT. z � 0 2-6 (18"z18' U-) (30"x30 25 M St. 25+00 20'LT. -'-I AMITY ROAD PAVEMENT MARKING LEGEND lO 4' Yellow Stripe 0 4' Double Yellow Stripe O 4' White Stripe 0 o°0 IM0 25 OM1 -1 25 (1 B"x18 Sta. CT1 a o c y o W13 -1P � (18"x18' W16 17, 25 25 (24"x12") W2-6 25 (30'x30' - Sta. 15+00 18'RT. 0 (30"x30") Sta. 17+21 23 75'LT 25 R2-1 (24"x30' O W13 -IP H51. Sta. 60+00 21.21 25 (18'x16' S L 25 O Wt6-17P 1nD9YQNnDB (24'x12") (1 25 W2-6 (30"x30') SIC. 55+00 22'LT. rnR4-7 Sta. 19+71 37'LT.1 R6 -1R 25 (36"x12') D3-1 TS2LT. AMITY RD (Varies xSta. 19+16.7 Sta. 50+90.7 37'LT_ 4 W Q LU Sta. 49+16.8 ' 14'RT. Sta.49+09 38'Ri. 25 25 R6-4 25 D3-1 AMITY s ((V x 12') Sta. 20+84.7 21.35'RT. O 7 RF1R X12") 25 R6-4 (30'x24') Sta. 20+29.2 37'RT. 25 W3-2 (3D"x30") Sta. 47+31 23.5'RT. 25 R4-7 LEGEND - Luminaire Placement. «_ Pole Height = 35' Mast Arm = 15' 250W HPS '" MAIN ST Street: Sign Height 4' Unless Obstructing Sight Distance Chevrons Optional If Landscaping Is Sufficient One Way Sign To Be Located Directly .6 1.5'a - In Front Of Approaching Traffic Height 4' (Typ. Each Leg) 0 ® o0 0 0 25 OM1 -1 (18'x18' 25 W16 -17P (24"x12' 25 ' R2-1 m ® (24'x30' Sta. 2B+10 19.5'LT. z � 0 2-6 (18"z18' U-) (30"x30 25 M St. 25+00 20'LT. -'-I AMITY ROAD PAVEMENT MARKING LEGEND lO 4' Yellow Stripe 0 4' Double Yellow Stripe O 4' White Stripe Q j U 24"x30 1 1s• -I Fra or W1 Q- ta. 47+03.4 .75'LT. R°° O(D-\1' Fiam F : W Curb 01 C.ri6r Laeoeon sty. 2a+0a a'tb ICrm. Eayb L.9)o°aooAFRO25 s1' W °o° W2-6 1' From Fan Of Curb OM1 -1 Stax45+00 19'RT. 3 1 W 1' From Faa W Curb Cd, ROUNDABOU w,6 -s -17P 1 (24'x12")UJ StoWaL 35 25 15 W13 -1P O 25 SPLITTER ISLAND STRIPE DETAIL M.P.H. (4 x307 yPH (18 x1 a) - Qq m Sta. 40+00 19'RT. 1 0 592 y a"y�rF OF777- Revisions: Design By: Jeremy Andree Date: OCL 2011 Drawn By: Sury Jeremy Andres Date: Oct. 2011 ey By: Civil Survey Consultants Date: Sept 2011 tact R .tad don 2011 V. Ada County Highway District 3775 AdamwWStreet, Baiee, Nana, 83714 Project Number: 511030 Proiect Name: Amity X. Eaale Rnundand Cha®+ o of 7' hrnrin i., nm Pond Location N.T.S. N O T E S 1O 48' Dia. Storm Drain Catch Manhole, Item No. 602.4.1.E1 10 Groundwater Observation Well, Item No. SSP -29110 14 Retain k Protect 26 Riprap Slope do Outlet Protection, Item No. 1006.4.1.8.1 27 Gravel Repair, Item No. SSP -02020 3B Hydraseeding, Item No. SSP -29060 O39 24' Dia. Storm Drain Pipe, Class SDR35 PVC, Item No. 601.4.1 A5.24 O Precast Sediment Box, 1500 Gallon, Item No. 602.4.1.1-1.1 ® Fence, 6' Black Vinyl Coated Chain Link, Item No. 2040.4.1.A.1 45 Gates, 6' Black Vinyl Coated Chain Link, Item No. 2040.4.1.8.1 Pond Detail Scale: 1'=20' 44 Z7 _ Dirt Berm,. Item No. SP -29053 EI p81 32 Top Elev. 81.32 x Eoi�t. Ground °� 5x ,3. _t 3,1 �ExistGround �—A �� 3� C—n SX_ — ceee Native Fill Material 0 Compacted To 95% 26 Floor EI. 77.67 — Pond Excavation Berm EI. Remove k Reuse 80.32 Incidental To Berm Construction 36' Sand Filter, Item No. 207.4.1A.7 36' Sand Fliter, Item No. 207.4.1.A.7 Base EI. 74.32 Base El. 74.32 Seasonal High Groundwater Elev. 74.32 Pond Section N.T.S. - - �S10t•AL F. D 20 40 60iiii a 1 0592 - - Plan Scale '� 5 Leet Revved Jon zottRevisions: Design BY Jeremy Andres Date: Oct 20 n By-. Andres Date: Oc: Civil Survey Consultants Date: Sept. 2011 v• Ada County Highway District . 3775 AdamswStre ,Boise, Idaho, 83714 Project umber: 511030 Project, dame: Amity &Eagle Roundabout Sheet 8 Of 12 DATE: • i • ITEM TITLE: Public Works: FY2011 Project Close Out Report MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS TO: Mayor Tammy de Weerd Members of the City Council FROM: Kyle Radek Assistant City Engineer DATE: November 1, 2011 SUBJECT: FY 2011 PROJECT CLOSE OUT REPORT I. DEPARTMENT CONTACT PERSONS Kyle Radek, Asst. City Engineer 489-1343 Warren Stewart, Engineering Manager 489-1350 Tom Barry, Public Works Director 489-1372 II. DESCRIPTION A. Background Mayor Tammy de Weerd City Council Memberso Keith Bird Brad Hoaglun Charles Rountree David Zaremba The Engineering Division has completed several construction projects in FY 2011 from a new well to Wastewater Treatment Plant improvements. In accordance with the current purchasing policy, the Engineering Division is requesting to report to Council on those projects completed including; general project information, project benefits, contract amount, change orders, and final project cost. This will be accomplished by project managers through a PowerPoint presentation. Project Information Summary sheets are attached for further information. Approved for Council Agenda: Stewart, Engineering Manager Page 1 of I END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: Ten Mile — Cherry to Ustick Project A. Description This project consisted of construction of a 16" recycled water pipeline in Ten Mile Road from south of Cherry Lane to north of Ustick Road along with 4 domestic water services to existing property owners. We were under time constraints to provide the recycled water to the Ten Mile Interchange by May 31" so watering of the newly installed landscaping could be done, The contractor met this challenge head on and recycled water was available to the Interchange as of May 15"', not only meeting the goal, but beating it by two weeks. B. Service/Delivery Impact: With this project a, 16" reclaimed water pipeline was installed in Ten Mile Road, from South of Cherry Lane to North of Ustick Road at the entrance to the WWTP, providing the last link for the use of reclaimed water at the Ten Mile Interchange. Project Costs: $572,356.00 Change Orders No. Brief Description Cost ($) 1 $28,599.59 2 $8,116.66 3 $27,861.15 Change Order Total +$64,577.40 Total Project Cost Page I of I $636,933.64 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: Victory Road Sewer Connector Pipeline A. Description In 2007, the Black Cat trunkline network was extended to the corner of Meridian Road and Victory Road. At that time the Cavanaugh development was to extend the trunkline east on Victory Road to connect with a portion of south Meridian trunkline. Due in a large part to the slowdown of the economy, this trunk sewer has not been constructed and development in this portion of Meridian, south of the freeway, has been restricted since 2007 as a result of sewer system capacity concerns. This situation has precipitated requirements for off-peak lift/pumping stations for some developments. The General Contractor was Brown Construction and they did a remarkable job getting the project done on time and within an acceptable budget. B. Service/Delivery Impact: With this project, approximately 2,600' of trunk sewer associated with the Black Cat Sewer Trunkline has been constructed from the intersection of Meridian and Victory Roads; east to a diversion structure near the Glacier Springs Subdivision. This project has eliminated capacity concerns as well as the need for off-peak lift/pumping stations in South Meridian. Project Costs: Original Original Agreements (Design, Construction, Inspection) $394,149.75 ChanL,e Orders No. Brief Description Cost ($) 2 Idaho Power Engineering Fees $1,800.00 3 Casing Reimbursement ($3,100.00) 4 Manhole Relocates ($8,738.50) 5 Manhole reliner $6,089.00 6 Asphalt Mix Design Change $4,894.00 7 Manhole Replacement w/Cleanout ($2,712.00) 8 Idaho Power Reimbursement $5,248.31 9 Asphalt Additions $4,590.00 10 Sewer Plug $350.00 Change Order Total +$8,420.81 Miscellaneous No. Brief Description Cost ($) 1 Power Relocation Cost $92,897.08 2 Adjustment of Quantities ($5,876.00) Miscellaneous Total +$87,021.08 Total Project Cost Page I of 1 $489,591.64 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: W. Broadway Ave. — Water and Sewer Line Replacement A. Description: This project replaced 1800 feet of undersized 4 -inch, cast iron water pipe and rehabilitated 2500 feet of 18 -inch clay sewer pipe. Pipe bursting was utilized to replace the water main and slip - lining was utilized to rehabilitate the sewer main. Both pipe bursting and slip -lining were used to expedite the construction process, minimize ground disturbing activities and decrease cost. B. Service/Delivery Impact: The sections of water line were indentified as part of the Capital Improvement Program. Due to the undersized pipe size and deteriorating condition of the pipe material, the replacement of the water lines resulted in an increase in pressure and flow to residents and to fire hydrants necessary to meet fire flow conditions. The sewer line is classified as a trunk line and was selected as a priority for replacement by JUB in their "Downtown Sewer Study" report completed in July of 2009. Project Costs: Original Agreements (Design, Construction) 1 $523,777.00 Change Orders No. Brief Description Cost ($) 1 Added Water Line Replacement on Section of NW 8t' 9,393.75 including water main, services, valves, pavement. Change Order Total +9,383.75 Miscellaneous No. Brief Description Cost ($) 0.00 Miscellaneous Total 0.00 Total Project Cost $533,160.75.6 Page I of 1 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: W. Idaho Ave. — Water Service Line Replacements A. Description: The project consists of replacing old, leaky water services (from the mainline to the right -away) to a group of 8 apartment buildings on Idaho Ave. This project was made a priority based on the Water Department frequently fixing leaks at the locations. B. Service/Delivery Impact: The replacement of these service lines reduces the risk of breakages, increases flow to the residents and eliminates the time spent by the Water Department and/or Contractors, fixing leaks. Project Costs: Original Original Agreements (Design, Construction) $35,856.00 Change Orders No. Brief Description Cost ($) $0.00 Change Order Total $0.00 Miscellaneous No. I Brief Description Cost ($) Miscellaneous Total $0.00 Total Project Cost $35,856.00 Page 1 of I END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: Well #28 Construction A. Description Well 28 provides the latest drinking water source for the City of Meridian and is the first well in the upper pressure zone (zone 5). The addition of the new well to provide water supply to this zone was indentified as a priority in our 2006 Water Master Plan update prepared by CH2MHILL. A 1,300 foot test well was also drilled as part of the project. The depth of this test well is unprecedented in the City. The City is in the process of conducting a hydro geologic fiamework study of the aquifer system relied upon for municipal supply. The increased depth of the test well has provided and will continue to provide valuable information towards this effort. B. Service/Delivery Impact: The completed well will supply 3.6 mgd (million gallons per day) to the zone 5 pressure zone, meeting demands for water distribution and fire flow. Well 28 will also serve water directly to pressure zone 4 as needed. Project Costs: Original Agreements (Design, Construction, Inspection) 1 $808,057.70 1 Change Orders No. Brief Description Cost ($) 1 Design and Consulting Fees $38,186.19 2 Test Well Construction (Increased Depth) $40,000.00 3 Production Well Construction (Increased Depth) $13,723.60 4 Pumphouse Construction $1699.12 Change Order Total +$93,608.91 Miscellaneous No. Brief Description Cost ($) 1 Ada County Review Fees (Conditional Use App.) $5,371.49 2 PRV Upgrade $1950.00 3 Fire Sprinkler $295.00 Miscellaneous Total +$7,616.40 Total Project Cost Page 1 of 2 $909,283.10 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: Carlton Avenue — Sewer Line Replacement A. Replacement of 306 feet of deteriorating 8" concrete Sewer Main in Carlton Avenue at NW 8th St, between NW 7th and NW 9th. Pipe bursting was utilized to expedite the construction and reduce costs. Total construction time was 3 days and only took 5 hours to install the new pipe once the pipe bursting equipment was in place. B. This section of sewer line was indentified as part of the Capital Improvement Program and placed on the replacement list based on the camera survey inspections performed by the City. Project Costs: Origi $394,149.75 Chance Orders No. Brief Description Cost ($) 2 Idaho Power Engineering Fees $1,800.00 3 Casing Reimbursement ($3,100.00) 4 Manhole Relocates ($8,738.50) 5 Manhole reliner $6,089.00 6 Asphalt Mix Design Change $4,894.00 7 Manhole Replacement w/Cleanout ($2,712.00) 8 Idaho Power Reimbursement $5,248.31 9 Asphalt Additions $4,590.00 10 Sewer Plug $350.00 Change Order Total +$8,420.81 Miscellaneous No. Brief Description Cost ($) 1 Power Relocation Cost $92,897.08 2 Adjustment of Quantities ($5,876.00) Miscellaneous Total +$87,021.08 Total Project Cost Page I of I $489,591.64 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: Water Line Replacement, Carlton/State Phase 1 and 2 A. Description This project replaced 2,500 feet of aged and undersized water main in the downtown area. Pipe bursting and open trench methods were utilized to replace the water main. B. Service/Delivery Impact: The sections of water line were indentified as part of the Capital Improvement Program. Due to the undersized pipe size and deteriorating condition of the pipe material, the replacement of the water lines resulted in an increase in pressure and flow to residents and to fire hydrants necessary to meet fire flow conditions. Project Costs: Change Orders No. Brief Description Cost ($) 1 1 Split the project into 2 phases resulting in additional $35,000 design costs. 2 Change Order Total $35,000 Miscellaneous No. Brief Description Cost ($) 1 2 Miscellaneous Total Total Project Cost Page 1 of 1 $367,000 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: Eagle, Victory to Ridenbaugh Canal A. Description This was a cooperative project done in conjunction with the ACHD project to widen and realign Eagle Road and to improve the intersection of Eagle and Victory Roads. This project included the installation of approximately 800 feet of new water main and 1175 feet of new sewer main and relocated approximately 700 feet of existing water main due to changes in the grade of the intersection of Eagle and Victory Roads. B. Service/Delivery Impact: This project provided water and sewer services to undeveloped parcels in the area. It also completed a water main loop to improve the water distribution robustness in the area. Project Costs: Change Orders No. Brief Description Cost ($) 1 Additional Water Main Lowering $5,100 2 Change Order Total $5,100 Miscellaneous No. Brief Description Cost ($) 1 Difference between ACHD agreement and actual Construction cost. ($46,600) 2 Miscellaneous Total Total Project Cost Page I of 1 $151,000 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: North Side Paving Project A. Description This project includes re -grading and paving areas in front of and between the primary clarifiers and continuing west through the digesters to TWAS pump station. B. Service/Delivery Impact: The construction activities will involve adjusting existing valve boxes, concrete utility structures, installing landscaping rock around aeration basins 3 and 4, and on-site placement of excess material removed during the grading process. Project Costs: Original Agreements (Design, Construction, Inspection) 1 $121,485.00 1 Change Orders No. Brief Description Cost ($) 1 Idaho Power Engineering Fees $12,626.22 Change Order Total +$12,626.22 Total Project Cost $134,111.22 Page 1 of I END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: NW 4t" Sewer Line Replacement (Sites 2-3) A. Replacement of 1,445 feet of deteriorated Sewer Main. The sewer main was relocated from the alley behind the properties to the right of way. B. The sections of sewer line were indentified as part of the Capital Improvement Program. The relocation of the sewer line increased the ease of maintenance for routine inspections and cleaning, and provided new services for residents. Project Costs: Original Agreements (Design, Construction, Inspection) 1 149,136.25 unange uruers No. Brief Description Cost ($) 1 Price change on sewer service cleanouts 4,760 2 Remove three orangeburg sewer and replace with PVC 10,800 3 Installation of additional 560 lineal feet of 8" sewer 40,116 4 Additional asphalt required 5,701.40 5 Service line cleanout, connection to residential property, full width driveway replacement 1,360 Change Order Total 62,737.40 Miscellaneous No. I Brief Description Cost ($) Miscellaneous Total Total Project Cost Page 1 of I 209,613.65 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: NW 4t" Street Water Line Replacement A. Replacement of 2,933 feet of undersized and failing deteriorated Water Main in NW 4th St, Carlton Ave, and W Washington St. ACHD storm drain needed to be relocated in order to install new water line. ACHD reimbursed all costs associated with relocating their storm drain infrastructure. B. The sections of water line were indentified as part of the Capital Improvement Program. Due to the undersized pipe size and deteriorating condition of the pipe material, the replacement of the water lines resulted in an increase in pressure and flow to residents and to fire hydrants necessary to meet fire flow conditions. Project Costs: Original Agreements (Design, Construction, Inspection) 1 237,646.93 No. vBrief Description Cost ($) 1 Temporary Asphalt — Pipe Burst to Open Trench 14,250.00 2 Temporary Asphalt, Hot Tap, Hydrant Relocate, Casing Size Increase 11,924.00 3 Temporary Asphalt — ACHD Requirement 8,310.00 4 Additional Service Reconnection, Connection Change at Maple and NW 4th, additional asphalt required by ACHD, Additional Storm Drain Pipe, Additional Connection to Storm Drain Manhole $13,911.60 Change Order Total +48,395.60 Miscellaneous No. Brief Description Cost ($) 1 ACHD Reimbursement -40,060 Miscellaneous Total +40,060 Total Project Cost Page I of 1 245,982.53 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: Site 9 — Sewer Line Replacement A. Replacement of 1,250 feet of deteriorating 8" concrete Sewer Main located between Meridian and Main, from Gem to Franklin. Pipe bursting was utilized to expedite the construction and to minimize ground disturbing activities. The sewer line runs under a building as well, which made open trench construction nearly impossible. B. This section of sewer line was indentified as part of the Capital Improvement Program and placed on the replacement list based on the camera survey inspections performed by the City. Due to the condition and future development potential of the area, it was determined that replacing the line in place would be the best solution. Project Costs: Original Agreements (Design, Construction, Inspection) 1 146,184.07 1 01in"a" r)rraPro No. vBrief Description Cost ($) 1 "Flowable" fill material to backfill service reconnection inside building 5,274.80 Change Order Total +5,274.80 Miscellaneous Miscellaneous Total Total Project Cost Page I of I 151,458.87 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY PROJECT: SEWER LINE REPLACEMENT PROJECT, SITES 4 — 8 A. Description This project included replacement of sewer lines, manholes and reconnection of residential sewer services in the following locations: 1. Site 4 - NE 4th St. from Washington Ave. north approximately 166'. 2. Site 5 - Alley north of State Street between NE 3rd and NE 4th Streets. 3. Site 6 - Alley north of Broadway Ave. from Meridian Rd. to Main St. (Bid Alternate #1) 4. Site 7 - Alley west of Meridian Rd. from Broadway Ave. to Idaho Ave. 5. Site 8 - Bower St. from Main St. to East 2nd St. The General Contractor was Cascade Pipeline Corporation and they completed the project on time and under budget. B. Service/Delivery Impact: The sewer mains replaced with this project were high on the Wastewater Division's priority list for replacement. Their replacement has reduced the amount of infiltration in the collection system and has produced more flow capabilities due to the use of PVC pipe that replaced the existing concrete pipe. Project Costs: 1Original Contract 1 $ 196,026.00 1 Change Orders No. Description The specified pipe for the project, HDPE Ductile Iron Pipesize (DIPS), is not readily 1 available. We have allowed the the Contractor to use Iron Pipesize (IPS) which resulted $ (1,433.00) in a reduction in the contract price. Upon pipebursting Site #4 sewer line the contractor was unable to install the new manhole as planned due to a vertical jog in the existing main. We had to install a 2 manhole at the jog and new SDR -35 sewer main to meet standard sewer installation $ 4,200.00 requirements. This change is for the addition of a sewer manhole and open cut 20 LF o sewer main at Site #4. This change order replaces the entire open cut installation bid items for Site #7 with 3 pipebursting and adds a drop manhole to allow the installation. $ (5,710.00) During construction it was found that MH #14-96 was a drop manhole. Contractor 4 pricing includes revising the present outside drop to an inside drop, which is a $ 8245.50 specification requirement by the City of Meridian. Also included is the standard coating ' of the inside of the manhole to prevent corrosion. Change Order Total $ 5,302.50 Total Project Cost 1 $ 201,328.50 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: Ten Mile Interchange A. Description This was a cooperative project done in conjunction with the ITD project to construct the Ten Mile Road Interchange. Construction of approximately 1250 ft of 12 inch water main, 2100 feet of 12 inch recycled water main, 500 feet of 8 inch sewer main, and associated utility adjustments. B. Service/Delivery Impact: This project provided water, sewer, and recycled water mains to undeveloped parcels in the area. This was the first project that installed recycled water main to serve the Ten Mile Interchange area. Project Costs: Original Original Agreements (Design, Construction) ITD MOU $324,000 Design Contract $29,320 Change Orders No. Brief Description Cost ($) 1 Additional design services related to added Recycled Water Main. $30,305 2 Change Order Total Miscellaneous $30,305 No. Brief Description Cost ($) 1 Difference between ITD MOU and Construction Bid ($97,100) 2 Miscellaneous Total Total Project Cost Page I of I ($97,100) $286,525 END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: TWAS Centrate Sludge Piping Modifications A. Description This project includes the installation of yard piping modifications to the existing centrate lines, adding a new pump to the centrate pump station, mechanical upgrades to the TWAS pump station, piping and equipment upgrades to the digestion system, with associated miscellaneous mechanical, instrumentation and electrical improvements. B. Seivice/Delivery Impact: The installation of a new centrate pump, along with the piping modifications, will allow metered pumping from the centrate tank to the front end of the treatment plant, which will help balance nutrient loadings. Project Costs: Original Agreements (Design, Construction, Inspection) 1 $281,455.00 Change Orders No. I Brief Description Cost ($) 1 Use of Existing Material ($667.20) 2 Additional conduit $1,435.98 Change Order Total +$768.78 Total Project Cost $282,223.78 Page I of I END OF YEAR CLOSEOUT REPORT PROJECT INFORMATION SUMMARY Project: Eagle, Victory to Ridenbaugh Canal A. Description This project was.... B. Service/Delivery Impact: The addition of a new well (to provide water supply in this area) was indentified as a priority in our 2006 Water Master Plan update produced by CH2M HILL. The expectation in 2006 was that three additional wells would be needed by 2010 in order to meet the anticipated demand. We experienced an economic downfall in 2007 and responded by delaying this project. However, the requirement to shut down Well #10 in 2008 brought (due to exceeding the Maximum Contaminant Level for uranium) about the need to move forward with well #27. Therefore, the Well #27 Pump House Project was designed and ultimately constructed in order to provide Meridian residents with an adequate water supply. Project Costs: Original Agreements (Design, Construction, Inspection) 379,819.96 Change Orders No. Brief Description Cost ($) 1 Design and Consulting Fees (Original TO in 2004) 23,868.41 2 Construction (Idaho Power Conduit Installation) 1559.75 Change Order Total +25,428.16 Miscellaneous No. Brief Description Cost ($) 1 Idaho Power Connection 5,464.00 2 3 Miscellaneous Total +5,464.00 Total Project Cost Page I of I 410,712.12 �i Ow W F z O bb I 69 POM R CD Mme-► DO CD n CD 0 POM R V 0 i 0 m o' 0 CD 0 0 -v (D o .� (D cr 0 CD 0 K 0 .- t ° .0 CD 0 0 m C7 M "Alk V1 Morn Ll I 00 0 00 t� tN 1 � U QEN V 0 i 0 m o' 0 CD 0 0 -v (D o .� (D cr 0 CD 0 K 0 .- t ° .0 CD 0 0 m C7 M "Alk V1 Morn Ll I 00 0 00 t� tN hR,,.i � Hr Id N � � (PIS &S N m _ o' hR,,.i UP 0 UQ .. CD r� O �p f�4 00 00 11 Mm No _ �• CD 00 00 v� p CD (7 gyCD! 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CD bof) CD N CD 11 0 CD P CDD CD n � � CD CD CD � o o C CD CDC °, v1 p CD CD CD CD CD CJS DATE: November • 2011 ITEM TITLE: Public Works: Private Development Surety Program Implementation Update MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS FROM: Tom Barry, Director of Public Works CC: Bill Nary, City Attorney Pete Friedman, Interim Planning Director DATE: November 1, 2011 SUBJECT: Private Development Surety Program Implementation Update Mayor Tammy de Weerd City Council Memberse Keith Bird Brad Hoaglun Charles Rountree David Zaremba Since adoption of the Ordinance and UDC changes relating to the City's Surety requirements for private development, the internal Surety Workgroup has been developing an implementation plan and schedule to educate members of our development community of the coming changes to the program. To that end, we have developed an outreach/educational package that we will be mailing to all of our developer partners. An example of this package is included. Because the Ordinance and UDC changes go into effect January 1, 2012, we intend to mail the enclosed package around the second week of November. In addition to direct mailing the information, we will be setting up a website to include information, forms and templates to assist customers during this transition period. Likewise, we will be hosting an informational / educational meeting for developers on December 7 that will be attended by bond agents as well. I plan to discuss our implementation plan and schedule in more detail with you at the November 9th Council Workshop. In the interim, please do not hesitate to contact me with any questions, comments, or concerns. Mayor Tammy de Weerd City Council Members: Keith Bird Brad Hoaglun Charles Rountree David Zaremba RE: Important Changes to the Development Process Dear XXM For more than two years, the City of Meridian has been evaluating its warranty process for development of new infrastructure. In some instances the City has been required to repair defects at its own expense on new developer -donated projects during the warranty period. As a result, important changes have been made to the development process in the City of Meridian. Beginning on January 1, 2012, all new land development projects will need to comply with new performance and warranty surety requirements. These requirements include: Warranty Period and Surety Changes: • All project warranty periods for infrastructure being donated to or accepted by the City will be extended from one year to two years in length • The City will perform project warranty inspections of all projects during the Warranty Period • Owners/developers shall provide the City a Warranty Surety for 20% of the actual construction cost of the infrastructure prior to the City's acceptance of the infrastructure • Acceptable forms of surety: warranty bond, letter of credit, cash, or cash equivalent Performance Surety Changes: • The Performance Surety amount has increased from 110% to 125% of the contractor's itemized bid • Acceptable forms of surety: performance bond, letter of credit, cash, or cash equivalent To further explain the process, the City will be offering an informational meeting for the developing community. This meeting will be held from 4:30-6:00 PM on December 7, 2011, at the Meridian City Hall Conference Rooms A & B. City staff, as well as bond and insurance specialists, will be on hand to answer any questions you may have. If you are unable to attend this meeting, there is information on our website or you may contact me directly. BackLyround: Need for chanLFe In 2008, Public Works maintenance staff began reporting an increased number of deficiencies on newly installed infrastructure installed by private developers and turned over to the City. Staff reviewed the information and the Department instituted a utility infrastructure warranty inspection program to study the scope of the problem. Over the following 18 months, several projects were found to be out of compliance with Meridian utility specifications after acceptance but during the warranty period. In some of these cases, the City had to repair the problems at its expense because the responsible parry was either unwilling or unable to correct the deficiencies during the warranty period. These situations resulted in a review of the City's Project Surety Program. The broad findings of this review follow: Development Services Division ® 33 E. Broadway Avenue, Suite 102 ® Meridian, ID 83642 Phone 208-887-2211 • Fax 208-887-1297 d www.meridiancity.org [Recipient] Page 2 The City of Meridian does not currently require the posting of a surety to cover the warranty period following the completion of construction of private development projects. This has proven to be problematic and costly for the City in those circumstances where a contractor or owner of a project is financially unable or unwilling to address warranty deficiencies. The one-year warranty period is not sufficient for adequately testing the efficacy of the infrastructure. The City's Unified Development Code (UDC) Performance Surety Amount of 110% is not adequate to cover additional cost factors like bid variability, economic/inflationary factors, project management/administrative costs, rework costs, construction contingencies or project timing costs associated with completion of the project. In light of these concerns, the Public Works Department assembled a cross -functional team of individuals from several internal City divisions and departments as well as industry experts from the bonding, insurance and legal fields to gather information, answer questions and provide recommendations to the group. The_ Department also developed a stakeholder focus group comprised of a number of large land developers with whom several meetings were held to refine the proposal. Additionally, the Department conducted a regional benchmarking study of 25 northwest entities comprised of 19 regional cities, five highway districts, and one sewer district to identify the surety practices of other municipalities and districts to further strengthen the proposal. The Workgroup tried to identify areas where the City might be unreasonably exposed to financial burdens resulting from performance or warranty failures on projects where utility infrastructure was built for or donated to the City. Nearly 40 meetings were held to discuss the issues, find solutions and chart a path forward. In addition to meeting with the Building Contractors Association (BCA) twice, several public comment opportunities and hearings took place with the Planning and Zoning Commission and the City Council. The ordinance enabling the changes takes effect on January 1, 2012. Implementation: Owners/developers will need to be prepared for these changes to avoid delays in moving land development projects through the City approval process. To this end, the City has developed the enclosed materials to assist you with understanding these changes and how they might impact your development projects. Enclosed please find: ® Instructions ® Project Flow Chart ® Frequently Asked Questions (FAQs) ® Surety Template For additional information, please do not hesitate to contact me directly at 887-2211 or bfreckleton@,meridiancity.org or visit our website at www.meridiancity.org. Sincerely, Bruce Freckleton Development Services Manager Enclosures Development Services Division Meridian City Hall, Suite 102 k* 33 E. Broadway Avenue Meridian, Idaho 83642 Surety Process Instructions In the City of Meridian, an owner/developer has a few options for obtaining the City Engineer's signature on their final plat. The owner/developer can choose to either install the required underground utility improvements, they may post a surety to guarantee the completion of such improvements, or they can proceed with a hybrid variation of the two previous options. (Please refer to the Surety Process Flow Chart). ® Installation of improvements ahead of plat signature; In the case where an owner/developer decides to install the required underground utility improvements ahead of obtaining signature on the final plat: ® The owner/developer will submit their engineered construction plans with their final plat application. • The plans will be reviewed and approved by the Land Development Services staff. ® The owner/developer can then request a Pre -Construction meeting with all involved utilities and contractors. Once the Pre -Construction meeting is held, construction may commence within 24 -hours. • Once the required underground utility improvements have been installed, the owner/developer may request a substantial completion inspection. Construction continues for the completion of the improvements until all required underground utility improvements have been deemed complete by the Public Works Department. 19 Upon completion and final inspection, the owner/developer must submit a 24 -month warranty surety in the amount equal to 20% of the actual cost of construction as furnished by the owner/developer. ® The City will then issue a formal acceptance letter and accept ownership of the installed infrastructure. ® The owner/developer can then submit his/her final plat for signature (all other non-life/safety considerations such as landscaping and fencing must either be installed or an appropriate surety put in place to cover their associated costs). ® Once all signatures are obtained on the final plat, the owner/developer shall record the final plat into Ada County Records. ® At this time, building permits may be applied for and construction of structures can commence. • Following the issuance of the formal acceptance letter, the Public Works Department will complete a warranty inspection of the installed underground utility improvements near the end of the warranty period. o The Public Works Department will issue a formal letter detailing the results of the warranty inspection. o The owner/developer will be responsible for correcting any deficiencies noted prior to the expiration of the warranty surety period. • At the end of the warranty surety period, the City will release the owner/developer's surety and issue a formal satisfactory warranty completion notice. ® Posting surety to guarantee completion of improvements: Another option for the owner/developer to obtain the City Engineer's signature on the final plat and not have to install the required development improvements is for the owner/developer to submit a performance surety equal to 125% of the verified line item cost estimate. ■ The surety will need to include a two-year warranty surety provision. ■ Once the surety is received by the City, the City Engineer can sign the plat and the owner/developer can then proceed to recordation of the final plat into Ada County Records. • The owner/developer can then proceed with selling lots; however no building permits will be issued until after the required improvements are constructed and accepted by the City. ® Hybrid variation: An owner/developer may obtain the City Engineer's signature on their final plat ahead of completing all of the required underground utility improvements. ■ In these cases, the owner/developer will be required to submit to the City a performance surety covering 125% of the verified. line item cost estimate. ■ The surety must include a two-year warranty period and surety. ■ Once the signature is obtained, the owner/developer may proceed to recordation of the final plat into Ada County Records. ■ Once recorded and all life/safety improvements are installed and have satisfactorily passed the substantial completion inspection, the developer may apply for building permits. ■ Building permits may then be issued; however, occupancy permits will not be issued until the City has formally accepted the required development improvements. For additional information please contact: Bruce Freckleton Development Services Manager City of Meridian 33 E. Broadway Avenue, Suite 102 Meridian, Idaho 83642 bfreckleton@meridiancity.org 208.887.2211 L^ UpU t^ z O N 0- O c Q G 3 C O E c o.UU allq°a ID v ay ID p O o w v c CL > a o E E } Uo ii L UpU t^ z O ORM a N v v Q G 3 O �R O O R m o.UU allq°a ID v ay ID p O Q p - N4 U n• a I n .• ORM a N v O R m � E B N 'O G (L n .• Z � 0 U N 4- >+ N R N m C z p J C cG6 U p t N v 01 � a N N O 'O Q I R C —MCUE co 4 d o N T C N- 'D o W u c IM ORM a N 0m, ERA Development Services Division I I%�' Meridian City Hall, Suite 102 t� 33 E. Broadway Avenue Meridian, Idaho 83642 FAQ For Meridian Surety Program 4 o �e Q. What is a performance surety? A. A performance surety is an insurance instrument paid by the owner/ developer in the amount of 125% of a city verified line item cost estimate required to ensure performance by the owner/developer for the installation of required underground utilities. The surety is submitted in the form of cash or cash equivalent, certificate of deposit, or an irrevocable letter of credit or bond. Q. What is a warranty surety? A. A warranty surety is another form of insurance instrument that obligates an owner/developer to repair any defects to installed utilities for a specified period. The warranty surety is submitted to the City by the owner/developer in the amount of 20% of the actual construction costs. The acceptable forms of warranty surety are cash or cash equivalent, certificate of deposit, or an irrevocable line of credit. The surety is returned to the owner/developer after the warranty period has ended unless a warranty extension is required due to repairs or rework. Q. How long is the warranty period? A. The warranty is for a two-year period that covers all workmanship and material deficiencies for water, sewer and reclaimed water infrastructure. The warranty period begins after the City issues a formal acceptance letter and the warranty surety has been posted. All costs associated with the rework to remedy such deficiencies during the warranty period are paid by the owner/developer or the owner/developer's bond. Q. Do I have to install the utility improvements that are part of my development in order to get my plat signed? A. Not necessarily. You can either install the utilities or you can post a performance surety of 125% of the verified line item cost estimate to guarantee the financial ability to install the improvements at a later date. A two-year warranty surety that is 20% of the cost of construction will also be required. Q. If I construct the utility improvements that are part of my development, do I have to post a performance surety? A. No; however you will be required to post a warranty surety that is 20% of the actual cost of construction prior to the City of Meridian accepting the utility improvements and signing your final plat. Q. Can I begin construction of the utility improvements. that are part of my development and get my plat signed prior the improvements being completed? A. Yes, however you -will be required.to post.a performance surety of 125% of the verified line item cost estimate to guarantee the financial ability to "°:complete the installation of any remaining improvements. A two-year warranty surety that is 20% of the cost.of construction will also be required. Q. What are the acceptable forms of surety in the City of Meridian? A. Cash, cash equivalent (certified/cashiers-check or money order), irrevocable letter of credit, bonds. Q. When will I be able to start pulling building permits for my development? A. Once your development improvements have been deemed =`Substantially Complete", a performance and warranty surety is in place for the remaining improvements, and your plat is recorded into Ada County Records you will be able to`pull building:permits. Q. What is a Substantial Completion Inspection and how will I be notified when it has been completed? A. An inspection done by the City of Meridian to ensure life/safety infrastructure meets project specifications and is in a condition and state that allows for its intended purpose(s). Once passed, the owner/developer can continue with other development improvements. The owner/developer will be notified in writing once this inspection has been completed. Q. When and how will I be notified that the warranty period has been completed? A. The City will notify the owner/developer in writing once the warranty period has been completed. The City will also notify the owner/developer in writing if any deficiencies during the warranty period are discovered. City of Meridian DEVELOPMENT SURETY AGREEME, NT All In One Posting THIS DEVELOPMENT SURETY AGREEMENT is made and entered into this day of 20_ by and between the CITY OF MERIDIAN, a Municipal Corporation, hereinafter referred to as CITY, and hereinafter referred to as DEVELOPER. WITNESSETH: WHEREAS, DEVELOPER has petitioned the CIT as WHEREAS, the City Development Code, and laws of the CITY require that the DE' agreement providing for, among other thij improvements shall be made within said s completed within the period specified; the full cost and expense thereof from the DE WHEREAS, the CIT Yis,agreeable to acc the execution of this Agreement and com.i provisions of the Meridian City Code. the accept a subdivision plat known in the City of Meridian; and `and applicable ordinances ecute and file with the CITY an I within which all required d that if such work is not omplete the same and recover the rid and filing of said subdivision plat upon by the DEVELOPER with the NOW,THEREFORE in consideration of foregoing mutual promises, covenants and agreements of the parties, it is hereby agreed as follows: 1 The DEVELOPER agrees to Install all of the required public improvements as shown on the approved development construction plans dated the -day of 20� and bind themselves to use such materials and to so construcf all of the iriprovements'according to CITY .standards as defined by the applicable Ordinances, and Standards and Specifications of the. CITY. 2. The DEVELOPER agrees to restore at no cost to the CITY any monument erected or used as a survey marker or boundary of any tract, plat or parcel of land which monument is broken down, damaged, obliterated, removed or destroyed, whether willfully or not, by the DEVELOPER, or the agents, employees or contractors of the DEVELOPER. 3. The DEVELOPER agrees that all of said public improvements shall be completed on or before the day of , 20 and that the DEVELOPER will correct, repair and maintain all such improvements from any defects, omissions or irregularities in the construction, materials or work thereof for a period of two (2) calendar years. from the date of acceptance of such improvements The DEVELOPER agree that in case they shall abandon the work, fail to make satisfactory progress on the work, or fail to complete the work by the date specified, the CITY may cause the work to be completed by another person under contract, by its own forces, or both. The DEVELOPER shall be jointly and severably liable to the CITY for any and all loss and damage from such abandonment or failure, either from the greater expense of so completing or repairing faulty or damaged work, or from any other related cause. 4. Upon execution of this Agreement, the DEVELOPER sh'all'deliver to CITY Perfor�rnance Surety (Irrevocable Letter of Credit, Corporate Surety Bond or Cash Deposit) for the purpose of assuring DEVELOPER'S full and faithful completion of the public improvements within said Subdivision: The amount of the performance surety shall be the sum of $ The amount of such surety assurances is based upon 125% of an itemized contractor's bid for the completion the required improvements. CITY'S acceptance of such assurance shall not be construed as a limitation on the amount which may; be;.;spent on completion of required improvements. 5. Upon execution of this Agreement, the DEVELOPER shall deliver to CITY Warranty Surety (Irrevocable-.,Letter.of Credit, Corporate Surety Bond or Cash Deposit) in the sum of $ A for correction of any defective materials or workmanship in such public uriprovements for a period of wo (2) years after final acceptarwe, as def ned` in the City Public Works Construction Code. The amount of such"surety asstuances is based upon 20% of the initial itemized contractor's bid -:for the completion the required improvements. 6. At such time as all required'publ19.4 rovements within the Subdivision have been completed in acoordance with'the CITY'S requirements, the DEVELOPER shall notify the CITY of the readiness for final inspection. Upon certification by the City Engineer that alUrequirements of the CITY have been met and CITY formally accepts such improvements, the DEVELOPER'S warranty period will 7. The CITY agrees to accept the completed required subdivision improvements upon certification by the City Engineer: . 1. That all required subdivision public improvements have been constructed in accordance with the City Public Works Construction Code; 2. That the DEVELOPER has fulfilled the requirements of the City Development Code; and Such certification is not intended to relieve DEVELOPER or any contractor or material supplier of their responsibility for any defects in materials or workmanship of such improvements. 8. In construing this Agreement, it is understood that either party may be more than one person and if the context so requires, the singular pronoun shall be taken to mean and include the plural, the masculine, and neuter, and that generally all grammatical changes shall be made, assumed and implied to make the provisions hereof apply equally to a single or several individuals. IN WITNESS WHEREOF, the parties shall cause this Compliance Agreement to be executed by their duly authorized officers the day and year first above written. Cor] By: By: , Se( Cou STA County of Ada, ) On this day of 20_, before me, the undersigned, a Notary Public in and for the State of Idaho, personally appeared known or identified to me to be the of , who executed this instrument on behalf of said and acknowledged to me that such executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. SEAL Notary Public for Idaho Residing at: Tammy ;ity Clerk trument official Additional Outreach Flyers, Han�--- (not to be included in the direct mail package" , JANUARY 19 2012 r- A Surety Bond will be accepted by the City of Meridian in addition to letter of credit, cash or cash equivalent. Warranty period on all City -accepted utilities increased from one year to two years. r-• A two-year Warranty Surety (20% of the actual verified construction cost) will be required on all City -accepted utilities. Performance Surety amount will increase from 11.0% to 125% (to include a two- year Warranty Surety). 0 Pz F070FE I N F 0 �4N-4AI 10Nr Contact Bruce Freckleton, Development Services Manager at 208-887-2211 ext. 1362 with questions or see our website at www.meridiancity.ory— development servicesw-arranty surety.as for more information. O Q% m# n`n a o ox v cB ObD CO pCU 1 U E ° c p m +s a� m 3 a CL m o a� o a) c I :+_' voi ham- voi y N N CD 0. O CCD V O O O Q (�D 0'00. O (D _ ro ro n N C w rt o c 4 CD w Q o -� m 0 3 �'o c", mp Q o °(Dc�<Dym -,="qo3.0, w 0- C-1 rnr CD C�°D N C 3 Q Nff N rt C o ° n CD0-a<i opo a D N Zn 5p+ m' N (n �. (QD , o m q- 0 m C rt CL C Cn n ((DD 3 � NID ID n N X N ! h, ro N cr -p ro r+ O O ti (D r+i CD CD 0 0 o, (p R3 = N C n -Dj QC =�cwo rod 'G vroi 00. 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O (D Q CM Q r2 a w O r'r O ro CDC N Cc N C CD N (n Q vrF Q O UQ (CDD n O Z CD o LZ v n N =• o a CL N C C-) C ° c N w N 0 (=D w O c c N 3 C CS w N c ro CND n O Cv Q CD O n. , (Jl O � Q ' = _ �' t3 b rF n O h O N O � CD Q 6 N oa ' %+ p N O O= `G 0 3 O N O -h w = .. . .EEnd i / \ / 0 \ e 3 § g k t ± e / CID . w e t \ } k \ ) CY ) \ E \ / ) ®± 0 0 2 < o / ± \ E \ 0 E \ / / + 1 /.. 4-0 w w 1 �. • ! 1 i N 0 c 1 L J Ele e E t\ «0 / � 2 t 2 • � 1 � t 1 : . .\ .t 4-1 1 1 � ~ / . 1 �- . . 0 \ m 1\. • #1 ^ — � 000 . � . . •\� t - .� T d\ © .< : � / :1 _ t .� � � . . . �� -0 . . . ., . y . �. � .� . � :� y . �° _ 1, 1 �\ 1 (� . . � . . t . . �^ © 2 < 0 . � � 2 � � 1 � � 1 1 � ~ • � — � 1 � . . . • �� .. t � . . � . �. DNovember • ,NUMBER: • ITEM TITLE: Finance Department: Discussing Regarding Termination of Trust Agreement between Walter W. Morrow and Corrine L. Morrow and the City of Meridian known as the Rural Fire District Volunteer Firemen's Association's Burn Out Fund and distribution of accumulated funds MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 4 AMOR099. ,, '=ftZGERAIt? AttonwfeW CO P.O. SOX 427 twl. W" BU42 s a.wwM 8884at 1 TRUST AGREEMENT THIS TRUST AGREEMENT, Made and entered into this day. ofA0, 1986, by and between WALTER W. MORROW and CORRINE L. MORROW, husband and wife, of.Meridian, Ada County, Idaho, hereinafter called "GRANTORS", and the CITY OF MERIDIAN, hereaf ter• called "TRUSTEE", W i T N E S S E T H, That: WHEREAS, the Grantors do hereby and by these presents convey, transfer, assign and set over and deliver to the Trustee the sum of ONE THOUSAND AND N0/100 DOLLARS ($1,000.00) and; WHEREAS, all this property, together with other property that hereafter may be added to this trust by the Grantors, or either of them, or any other person, shall, upon written acceptance thereof by the Trustee, constitute the Trust Estate and shall be held, managed and distributed by the Trustee as hereinafter provided; NOW, THEREFORE the parties mutually agree as follows: 1. The Trustee shall hold, manage, and control the property comprising of the Trust Estate, collect the income therefrom, and out of same, shall pay all taxes and other incidental expenses of the Trust and shall hold the Trust Estate and distribute the income therefrom for the following purposes: a. The Trustee shall annually pay FIFTY PERCENT (50%) I of the net income to the Fxe D�s�l�utee�rt e�ri''' �sacat�ion hereafter ref erred to as "Burn Out Fund", to be distributed to victims of residential fires, in its discretion. b. The Trustee shall accumulate FIFTY PERCENT (50%) of the net income within the Trust Estate. c. . The Trust hereby created shall continue in full force and effect as long as the City of Meridian --Rural Fire District Volunteer Firemen's Association continues to maintain a Burn out Fund and distribute funds therefrom to residential fire victims. d. In the event the City of Meridian ---Rural Fire District separates, the Trustee shall distribute 50% of the net income to a burn out fund established by the City of Meridian Volunteers ox Professional Firemen and if there be no such fund established, then the Trustee is hereby directed to establish a burn out fund and deposit 50% of the net income of the Trust Estate thereto and the Trustee shall distribute the 50% net income directly to residential fire victims. e. That the Trustee is directed to obtain the highest possible income on the Trust Estate Witt AM®ROSE. FMOEMO 'f:ROOKSMN A and co"Some P.O. 00m 427 MMAM o t T9400" 86&4461 AMBROSE, Fff=EAAM t CWOR$TON k•- .-aY*Ond PA IWX 4V MW=-""* ""* 4ibl2 WOOM68594461 OF,✓IDAHO, ) reasonable and due consideration for the safety of the investment; the Trustee, however, shall not be -restricted by the investment guidelines placed on municipal governments by the laws of the State of Idaho; the Trustee, in investing the funds of the Trust Estate shall use the Trustee Chief Financial Officer as an investment advisor. f. Other persons or entities wishing to grant funds or property to the'Trust Estate may do so. g. This grant and trust shall be irrevocable and Grantors shall have no interest or power of appointment relating thereto. DATED this day of April, 1986. GRANTORS .. •2'. 7 J. - -- WALTER W. MORROW ORRINE L. MORROW TRUSTEE CITY OF MERIDIAN a I GRANT P. RINGSF RD MAYOR ATTEST: t` '" JA.CiC NN CITY/CLERK OF,✓IDAHO, ) County of Ada,, > On this -, da o£ r , ` tj y ��,.,_. r 19$61 before me, the undersigned, a Notary Public Vn and for said State, personally appeared WALTER. W. MORROW and CORRINE L. MORROW, husband and wife, known to me to be the persons whose names are subscribed to the foregoing instrument., and acknowledged to me that they executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. SEAL STATE OF IDAHO,) Y ss. County of Ada, ) ./� Nota y Public for Idaho Residing at Meridian,ID. On thisAday of l"` 1986, before me, the undersigned, a Notary Public in and for said State, personlly appeared GRANT P. KINGSFORD and JACK NIEMANN, known to me to be the Mayor and City Clerk of the City of Meridian that executed the instrument on behalf of said City of Meridian, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set, my hand and affixed my official seal, the day and year in this certificate first above written. SEAL AMORON, FITZGERAL0 A CROOKSTON Utd Couft"W a P.O. Box 42? !2612 re 1 Notaft Public or I aho Residing at Meridian, Idaho CITY of MERIDIAN 33 E Broadway Avenue Meridian, Idaho 83642 CHECKUE T PAY: REQUESTED BY: Todd Lavoie Western Ada Recreation District CHECK NEEDED BY: next check run 1937 NW 8th Street PLEASE CHECK ONE: © Mail Check PO Box $66 Q Moririimnin msmn-nrnr DESCRIPTION ACCOUNT# AMOUNT Meridian Rural Fire De ariment Burnout Fund - 01-2210-53502 2,707.99 Account Closed at Washington Federal Bank Per Walt Morrow, funds from account to be forwarded to W®stem Ada Recreation Distriot Meridian Rural Fire Dept Burnout Fund CHECK 'TOTAL. $ 2,707.99 Mg -nature ale DATE: November 9, 2011 ITEM NUMBER: ITEM TITLE: Resolution No. it - %-DD A Resolution Terminating the Trust Agreement between Walter W. Morrow and Corrine L. Morrow and the City of Meridian known as the Rural Fire District Volunteer Firemen's Association's Burn Fund and distribution of funds. MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. E $ - BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION TERMINATING THE TRUST AGREEMENT BETWEEN WALTER W. MORROW AND CORRINE L. MORROW AND THE CITY OF MERIDIAN ESTABLISHING A FUND ACCOUNT THAT BENEFITS THE RURAL FIRE DISTRICT VOLUNTEER FIREMEN'S ASSOCIATION'S BURNOUT FUND AND DISTRIBUTION OF FUNDS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on November 9, 2011, the City Council of Meridian received a report from the Finance Department regarding the Trust Agreement dated April 16, 1986; and WHEREAS, said Trust Agreement establishes a fund whereas 50% of the net income of the Trust account be distributed to the Rural Fire District Volunteer Firemen's Association's Burn Out Fund; and 210celqs WHEREAS, said account at Washington Federal Bank currently has a balance of $2,707.99; and WHEREAS, Walter W. Morrow and Corrine L. Morrow wish to terminate the Agreement and transfer said funds to the Western Ada Recreation District; and WHEREAS, after receiving said report, the City Council directed that the City of Meridian close said account and forward $2,707.99 to the Western Ada Recreation District. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the Trust Agreement dated April 16, 1986 between Walter W. Morrow and Corrine L. Morrow and the City of Meridian is hereby terminated. Section 2. That the City of Meridian close the account at Washington Federal Bank and forward $2,707.99 to the Western Ada Recreation District. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of City of Meridian, Idaho this 1 day of �� . , 2011. Aucvsra APPROVED by �IV°Iayor o� , City of Meridian, Idaho, this C� day of Nn�IeIM h ev , 2011. ATTEST: APPROVED: 96 � 0 Ja c e L. IA n, � erk ° ` Tammy de Weerd, Mayor RESOLUTION FOR TERMINATION OF TRUST AGREEMENT—BURN-OUR FUND AND DISTRIBUTION OF FUNDS TO WESTERN ADA RECREATION DISTRICT —1 OF 1 1��Z.ovember 9, 2011 ITEM NUMBER: 6J ITEM TITLE: Finance Department: Discussion Regarding Termination of Trust Agreement Between Walter W. Morrow and the City of Meridian Known as the Rhonda Benson Fire Prevention Educational Trust Fund and Distribution of Accumulated Funds MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS deL.0 AX 4 1 r Py TRUST AGREEMENT 9.asmi THIS TRUST AGREEMENT , Made and entered•'into this 4th day of January, 1994, by and between WALTER W. MORROW,, of Meridian, Ada County, Idaho, hereinafter called "G TOR", and the CITY OF MERIDIAN, a municipal corporation of the State of Idaho, hereinafter called "TRUSTEE'.. WHEREAS, the Grantor does hereby, and by these presents does, convey, transfer, assign and set over and deliver to the -Trustee the sum of FIVE HUNDRED AND NO/100 DOLLARS ($500.00; WHEREAS, the ab6ve funds are an accumulation 'of all remaining political campaign contributions from the Grantor's successful campaign for City Councilman and personal funds of the Grantor; WHEREAS, all this property, together with other property that hereafter may be added to this trust by the Grantor, or any other person shall, upon acceptance thereof by the Trustee, shall constitute the TRUST ESTATE known as the "RHONDA BENSON FIRE PREVENTION EDUCATIONAL, TRUST FUND" and shall be held, Managed and distributed by the Trustee as hereinafter provided; NOW, THEREFORE The parties mutually agree as follows; 1. That the above recitals are contractual and binding as if set forth herein in full.. 2. That the Trustee shall hold, manage, and control the property comprising the Trust Estate, collect the income therefrom, and out of the same, shall pay all taxes and other incidental expenses of the Trust Estate and shall hold the Trust Estate and distribute the income therefrom for the following purposes a. The ;Trus tee rshall, annually pay FIFTY PARCENT' ,(5.0.,%) . of the t.1 .y net income to the City of Mer'dign/Rural' Hire= District Voluiiiee�c Freenss" association' nire I'5Wention Ecucatic►na1. ,.Fund,`•to be used for fire prevention education. b® The Trustee shall accumulate and reinvest the remaining FIFTY PERCENT (50%) of the net income and retain such within the Trust Estate® C. The Trust Estate hereby created shall continue in full force and effect as long as the City of Meridian/Rural Eire District Volunteer Firemen's association continues to maintain a fire prevention educational fund® d. In the event the City of Meridian/Rural. Fire District separate, the Trustee shall. distribute 50% of the net income to the fire prevention educational fund established by the City of Meridian volunteer firemen or by the Meridian professional firemen, and if there be no such fund be established, then the Trustee is hereby directed to establish such a fund and deposit 50% of the net inc®me of the Trust Estate thereto® The Trustee shall distribute the remaining 50% of the net income to this Trust .Estate® the Rhonda Benson Fire Prevention Educational Trust Fund, to be held by the Trust Estate and reinvested® e® That the Trustee is directed to obtain the highest Possible income on the Trust Estate with reasonable and due consideration for,the safety of the investment; the Trustee, however,,"ishall,'not°be restricted by the investment guidelines r: placed on municipal governments by the laws of the State of Idaho; the Trustee; in investing the funds of the Trust Estate p shall use the Trustee's 'Chief,Financial O Ef cer as an investment advisor® Other persons or entities wishing to grant funds or property to the Trust Estate may do so. g® This grant and trust shall be irrevocable and Grantor shall have no interest in, or power of appointment over, the Trsuct Estate® DATED This day of January, X994® ATTEST: 4.1 � WILL WILL —4�9— City Clerk TRUSTEE CITY OF MERIDIAN `11'} •'� • n • 1 1 L,. l �• f t r � 11 �. v / r�� STATE OF t ' • Countyof ' • .i On this day of 1994,,,r before f the • - • - ••P lie/kii—aiid-f—for said State, lt-&"Ub� Personally i WALTER w. MO• f khown to me to be the person whose name is subscribed to the within and foregoing instrument, and acknowledged to me that he executed the 'same, IN WITNESS WHEREOF, I _ hereunto official seal the day and year first above written. SEAL PSI 'NO TS YYIN•ABTT O. .. 1 M' • 1 HHOOl STATE OF IDAHO,) s ss. County of Ada, ). On this 4 day of January , 1994, , before me, the undersigned, a Notary Public in and for said State, personally appeared GRANT P. KINGSFORD and WILL BERG, known to me to be the Mayor and City Clerk of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the sante • IN WITNESS WHEREOF, I have, hereunto set my hand and af fixed my official seal day, s year �E L C, - - SEAT,j-, oTApp ,441 ��IIIII,i1OF 1 •,.� - i MERIDIAN, IDAHO CITY of MERIDIAN 33 E Broadway Avenue Meridian, Idaho 83642 INW40, PER I PAY: REQUESTED BY: Todd Lavoie Western Ada Recreation District CHECK NEEDED BY: next check 1937 NW 81h Street PLEASE CHECK ONE: ❑ Mail Check PO Box 566 ❑ Meridian. ID 83680.0566 V1 Return check to dent DESCRIPTION ACCOUNT# AMOUNT Rhonda Benson Fire Prevention Fund - 01-2210.53802 1,381.73 Account Closed at Bank of the Cascades Per Walt Morrow, funds from account to be forwarded to Western Ada Recreation District Rhonda Benson Fire Prevention Fund CHECK TOTAL- $ 1,3$1.73 Signature Date 1 DATE: November 9, 2011 ITEM NUMBER: 6K OJT NUMBER: ITEM TITLE: Resolution No. 1- 3 A Resolution Terminating the Trust Agreement Between Walter W. Morrow and the City of Meridian known as the Rhonda Benson Fire Prevention Educational Trust Fund and Distribution of Funds MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. I I - 0 BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION TERMINATING THE TRUST AGREEMENT BETWEEN WALTER W. MORROW AND THE CITY OF MERIDIAN ESTABLISHING A FUND ACCOUNT THAT BENEFITS THE RURAL FIRE DISTRICT VOLUNTEER FIREMEN'S ASSOCIATION'S EDUCATIONAL FUND AND DISTRIBUTION OF FUNDS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on November 9, 2011, the City Council of Meridian received a report from the Finance Department regarding the Trust Agreement dated January 4, 1994; and WHEREAS, said Trust Agreement establishes a fund whereas 50% of the net income of the Trust account be distributed to the Rural Fire District Volunteer Firemen's Association's Educational Fund; and WHEREAS, said account at Bank of Cascades currently has a balance of $1381.73; and WHEREAS, Walter W. Morrow wishes to terminate the Agreement and transfer said funds to the Western Ada Recreation District; and WHEREAS, after receiving said report, the City Council directed that the City of Meridian close said account and forward $1,381.73 to the Western Ada Recreation District. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the Trust Agreement dated January 4, 1994 between Walter W. Morrow and the City of Meridian is hereby terminated. Section 2. That the City of Meridian hereby close the account at Bank of Cascades and forward $1,381.73 to the Western Ada Recreation District. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of City of Meridian, Idaho this 9 day ofyL7lP t17 , 2011. APPROVED by the Mayor of the City of Meridian, Idaho, this day of Alin,leM%,.-✓' , 2011. 1114. ATTEST: GQ io4AzaDAu�°Sr,l9 APPROVED: City ofJill/ x _ J cee man, � Clerk Tammy de Weerd, May ,F sEAL r' �,tr a(Ihe l'AE pgU RESOLUTION FOR TERMINATION' OF --- ST AGREEMENT -FIREMEN'S ASSOCIATION EDUCATIONAL FUND AND DISTRIBUTION OF FUNDS TO WESTERN ADA RECREATION DISTRICT - I OF I Meridian City Council Meeting DATE:Ro_ b • 2011 ..O 11 ITEM TITLE: Ordinance No. � � a \ gR1W (Kingsbridge) For The Rezone Of Three Parcels Of Land Located In A Portion Of Lot 11, Block 2 Of Dartmoor Subdivision Within A Portion Of The South Half Of The Northwest Quarter Of Section 28, Township 3 North, Range 1 East, Situated In Ada County, Idaho, And Adjacent And Contiguous To The Corporate Limits Of The City Of Meridian As Requested By The City Of Meridian; Establishing And Determining The Land Use Zoning Classification Of 38.299 Acres Of Land From The R-2 (Low Density Residential) Zoning District To R-4 (Low -Medium Density Residential) Zoning District In The Meridian City Code MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 BOISE IDAHO 11/10/11 11:58 AM DEPUTY Vicki Allen RECORDED -RECUEST OF III I II II II I III II II I III II I II Meridian City 111092018 CITY OF MERIDIAN ORDINANCE NO. 11- I q I BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE (RZ 11-003 KINGSBRIDGE) FOR THE RE -ZONE OF A THREE PARCELS OF LAND LOCATED IN A PORTION OF LOT 11, BLOCK 2 OF DARTMOOR SUBDIVISION WITHIN A PORTION OF THE SOUTH HALF OF THE NORTHWEST QUARTER OF SECTION 28, TOWNSHIP 3 NORTH, RANGE 1 EAST, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN, ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF 38.299 ACRES OF LAND FROM THE R-2 (LOW DENSITY RESIDENTIAL) ZONING DISTRICT TO R-4 (LOW -MEDIUM DENSITY RESIDENTIAL) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re -zoning by the owner of said property, to -wit; BHHKingsbridge, LLC, SECTION 2. That the above-described real property is hereby re -zoned from the R-2 (low density residential) district to the R-4 (low -medium density residential) zoning district in the Meridian City Code, SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to re -zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. RE -ZONE - ANNEXATION — RZ 11-003 KINGSBRIDGE Page 1 of 3 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of Wovembky" , 2011. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of _ fLv 0,Lannl2eW , 2011. D MAYOR AMMY de WEERD e IT y CoLkAjcr 4 PRUTf64; "1"' ATTEST:GO�4pgATEDAU07S1, 49 r City of a� :Z14r TRIO '30 RE -ZONE - ANNEXATION — RZ 11-003 KINGSBRIDGE Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this r3 day of 2011, before me, the undersigned, a Notary Pub is in and for said State, personally appeared TAMMY de WEERD and CYC-EE--L-.-N0tM < nqurl_�-_ known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) ; �y,'' '; NOTARY PUBI�IQ FOR IDAHO RESIDING Wa-D. �� MY COMMISSION EXPIRES: °"a.arr• RE -ZONE - ANNEXATION — RZ 11-003 KINGSBRIDGE Page 3 of 3 Exhibit A. Legal Description ENtD% NO A PUNNING INC 332 N. Broadmore Way Nampa, ID 83687 Ph: (208) 442-6300 • Fax: (208) 466-0944 RAVyIt "MPPROVAL BY 1=J Project: CI 1005 AN 16 2011 Date: August 15, 2011 MERIDIAN PUBLIC Page: I of 2 WORKS DEPT. Exhibit "A„ REZONE PROPERTY BOUNDARY DESCRIPTION This parcel is situated in a portion of Lot 11, Block 2 of Dartmoor Subdivision, Book 64, Page 6539, on file in the Office of the Recorder, Ada County, Idaho, located within a portion of the SW 1/4 of the NW 1/4 and the SE 1/4 of the NW 1/4 of Section 28, Township 3 North, Range 1 East of the Boise Meridian, City of Meridian, Ada County, Idaho and is more particularly described as follows: COMMENCING at the west 1/4 corner of said Section 28, said point inonumented with a 5/8 - inch diameter iron rod and referenced in Corner Perpetuation an Filing Instrument No. 109000681, on file in the Office of the Recorder, Ada County, Idaho; thence along the south boundary of the SW 1/4 of the NW 1/4 of said Section 28, A) S.89023'38"E., 1327.92 feet to the southwest corner of the SE 1/4 of the NW '/4 OF SAID Section 28; thence along the south boundary of the said SE 1/4 of the NW 1/4, 1) 5.89°25' 12"E., 211.96 feet to the southeast corner of Lot 16, Block 3 of Kingsbridge Subdivision Phase 1, Book 96, Page 11933, on file in the Office of the Recorder, Ada County, Idaho, and the POINT OF BEGINNING; thence along the easterly boundary of said Kingsbridge Subdivision Phase 1 the following courses; B) N.01 032'26"E., 321.71 feet (of record 321.72 feet); thence, 1) N.27056'29"W., 187.59 feet; thence, 2) N.26014'12"W., 100.05 feet; thence, 3) N.40e04'57"W., 253.58 feet; 4) N.03e21'35"W., 147.58 feet, thence, 5) N.07024' 10"E., 177.29 feet; thence, L:\Project Piles\CI 1005\Survey\LE0AL MCRIPTIONMezone Property Boundary Dawription 08151 Ldoc Project: C11005 Date: August 15, 2011 Page: 2 of 2 6) 5.89°30' 16"E., 56.39 feet to a point of curvature; thence along a curve to the right, 7) having an arc length of 35.61 feet, a radius of 75.00 feet, through a central angle of 27°12'11"and a long chord which bears 5.75°54'11"E. 35.28 feet to a point of non -tangency; thence, 8) N.27041'55"E., 50.00 feet; thence, 9) N.00°29'45"E.,195.83 feet to a point on the north boundary of the said SE 1/4 of the NW 1/4; thence leaving the easterly boundary of said Kingsbridge Subdivision Phase 1 and along said north boundary of the SE 1/4 of the NW 1/4, 10) S.89-30'1 6"E., 1284,53 feet to the northeast corner of said SE1/4 of the NW 1/4; thence along the east boundary of said SEIM of the NW 1/4, 11) S.00°29'34"W.,1325.46 feet to the southeast corner of said SEIM of the NW l /4; thence along the south boundary of said SE1/4 of the NEI/4, 12) N.89°25' 12"W., 1116.18 feet to the POINT OF BEGINNING. CONTAINING 38.31 acres, more or less. SUBJECT TO all Easements, Rights, Rights -of -Way and all other Encumbrances of record or implied. A L:\Project F11WC t 1005\Survey\LEGAL DESCRIPTIONS\Remne Property Boundary Description 08151 Ldoo NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 11- 1 (A ckg PROVIDING FOR ANNEXATION AND ZONING ORDINANCE An Ordinance of the City of Meridian granting re -zoning of a parcel of land located in a portion of Lot 11, Block 2 of Dartmoore Subdivision, within a portion of the South Half of the Northwest Quarter, Section 28, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho. This parcel contains 38.299 acres more or less. Also, this parcel is SUBJECT TO all easements and rights-of-way of record or implied. As surveyed in attached exhibit `B" and is not based on an actual field survey. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall become effective on the I_ day of bjo rp mom2011. �O�p iaD AUCU�r , ity fm r i city of r an ity Council E IDIAN By: Jaycee L. Holman, City Clerk IDAHO SEAL 41 First Reading: tAmi . C\ 2 0l1 ®"ro "�`ta0°" Adopted after first reading by suspensio,.� ule as allowed pursuant to Idaho Code 50-902: YES NO Second Reading: ---- Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 11- J14RI r The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 11- k LA RV of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A (3). DATED this day of INQ,t7��.-�,�. , 2011. L)�() L. , --� , William. L.M. Nary City Attorney ORDINANCE SUMMARY — RZ 11-003 KINGSBRIDGE Page 1 Exhibit B. Exhibit Map (ANPONnoa saved XI(LU i) K maim AVONno® Atuldoud N l�j A •• • • 0 DATE: November 9, 2011 ITEM NUMBER:8 PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES Community Item/Presentations Presenter Contact Info./Notes CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS