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SPECIAL MEETING
AGENDA
Tuesday, October 25, 2011 at 5:30 p.m.
City Council Chambers
33 East Broadway Avenue, Meridian, Idaho
1. Roll -call Attendance:
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
® X Mayor Tammy de Weerd
2. Adoption of the Agenda Adopted
3. Executive Session Per Idaho State Code 67-2345 (1)(b)(d)(f): (b) To
Consider The Evaluation, Dismissal Or Disciplining Of, Or To Hear
Complaints Or Charges Brought Against, A Public Officer, Employee,
Staff Member Or Individual Agent, Or Public School Student, (d) To
Consider Records That Are Exempt From Disclosure As Provided In
Chapter 3, Title 9, Idaho Code, And (f) To Consider And Advise Its
Legal Representatives In Pending Litigation
Into Executive Session at 5:31 p.m.
Meridian City Council Pre -Council Meeting Agenda — October 25, 2011 Page 1 of 1
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council PreCouncil October 25, 2011
A PreCouncil meeting of the Meridian City Council was called to order at 5:30 p.m.,
Tuesday, October 25, 2011, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Brad Hoaglun, David Zaremba, Keith Bird
and Charlie Rountree.
Item 1: Roll -call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: Okay. I will o ahead and call our special meeting to order. For the record
it is Tuesday, October 25 ". We will start with roll -call attendance.
Item 2: Adoption of the Agenda
De Weerd: Item No. 2, adoption of the agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move adoption of the special meeting agenda as printed.
Bird: Second.
De Weerd: I have a motion and a second. All those in favor say aye. All ayes. Motion
carried.
MOTION CARRIED: ALL AYES.
Item 3: Executive Session Per Idaho State Code 67-2345 (1)(b)(d)(f): (b) To
Consider The Evaluation, Dismissal Or Disciplining Of, Or To Hear
Complaints Or Charges Brought Against, A Public Officer, Employee, Staff
Member Or Individual Agent, Or Public School Student, (d) To Consider
Records That Are Exempt From Disclosure As Provided In Chapter 3, Title
9, Idaho Code, And (f) To Consider And Advise Its Legal Representatives In
Pending Litigation
De Weerd: Item 3, Executive Session.
Bird: Madam Mayor?
Meridian City Council Special Meeting
October 25, 2011
Page 2 of 3
De Weerd: Mr. Bird.
Bird: I move that we go into Executive Session as per Idaho State Code 67-
2345(1)(b)(d) and (f).
Rountree: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you call roll.
Roll -Call: Rountree, yea; Bird, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (5:31 p.m. to 6:59 p.m.)
De Weerd: Okay. Council, I would entertain a motion to come out of Executive
Session.
Hoaglun: So moved.
Rountree: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Okay. I would entertain a motion to close.
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 6:59 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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MAYOR f MY De WEERD DATE APPROVED
Meridian City Council Special Meeting
October 25, 2011
Page 3 of 3
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C�EIDIAN`^-' CITY COUNCIL REGULAR
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David Zaremba X Brad Hoaglun
X Charlie Rountree _® Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance by Scout Tripp 62 with the Inited Hlethodj-st
Church
3. Community Invocation by Pastor Tim Pusey of Valley Shepherd of
the Nazarene
4. Adoption of the Agenda Adopted
5. Proclamation
A. Proclamation for Cyber Security Awareness Month
6. Consent Agenda
A. Approval of New Liquor License for El Tenampa Inc., dba El
Tenampa Located at •0
C. Recreational Pathway Easement Between John and Shannon
Uriona and the City of Meridian Regarding Five Mile Creek
Pathway Segment H1
D. Recreational Pathway Easement Between BW Meridian, Inc.
and the City of Meridian for Five Mile Creek Pathway Segment
H1
E. Water Main Easement for Scentsy North Phase #1
Meridian City Council Meeting Agenda — Tuesday, October 25, 2011 Page 1 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
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F. Approval of Award and Authorization for fllayor to Sign the
Valley Regional Transit Coop Agreement •r a Not -To -Exceed
Amount of $100,541.00
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Approval of an Interface Agency Agreement for Access to
Certain County Computerized Records (VPN) with Ada County
for a Not -To -Exceed Amount of $3,000 .00
Approval of a No Cost Data Agreement c•
County and the City of - dian for Delivery of Certain County
Computerized D.Elements
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Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MVAC)
Update
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A. Public Hearing: MDA 11-010 Meridian and Amity by Hawkins
Companies Located West Side of S. Meridian Road, Midway
Between W. Amity Road and W. Harris Street Request:
Amendment to the Development Agreement to Extend the
Time Allowed for the Agreement to be Signed and Returned to
the City Approved
j Office:
Mayor and the City Council of the City of Meridian
Reappointing John Nesmith to SeatSteele to Sed'i
4 of - Meridian Parks Commission
B. Police Department: Budget Amendment for The Drug Free
Community •r a Not -to -Exceed Amount of !1
Approved
C. • -•- p •lit Corridor Letter to A•
County• r,
Meridian City Council Meeting Agenda — Tuesday, October 25, 2011 Page 2 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
D. r: -p.rtment: Community Development
Resident Housing Survey
11. Future Meeting Topics
ton
Meridian City Council Meeting Agenda — Tuesday, October 25, 2011 Page 3 of 3
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Workshop October 25, 2011
A meeting of the Meridian City Council was called to order at 7:00 p.m., Tuesday,
October 25, 2011, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Brad Hoaglun, David Zaremba, Keith Bird
and Charlie Rountree.
Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Caleb Hood, Bill Parson,
Rich Dees, John Overton, Mark Niemeyer, Steve Siddoway, Luke Cavener, Robert
Simison, and Dean Willis.
Item 1: Roll -call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: Thank you. All for -- oh, it's just now 7:00 o'clock. Thank you for all being
here. We will just go ahead and go right into our regular meeting. For the record it is
Tuesday, October 25th. It's 7:00 o'clock. We will start tonight's meeting with roll call
attendance.
Item 2: Pledge of Allegiance by Scout Troop 62 with the United Methodist
Church
De Weerd: Item No. 2 is our pledge. Tonight we are going to be led in the Pledge of
Allegiance by Troop No. 62. They are sponsored by the Meridian Methodist Church and
I would invite our scouts to come forward and they will give us instruction at that time.
Please come forward. And, boys, I will ask you to stay up here after the pledge. I have
a pin that I would like to give to each of you.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Pastor Tim Pusey of Valley Shepherd of
the Nazarene
De Weerd: We always enjoy being led in the pledge by youth leaders. So, thank you
for joining us. Item No. 3 is our community invocation. Tonight we will be led by Pastor
Tim Pusey with Valley Shepherd Church of the Nazarene. If you will all join us in the
community invocation or take this as an opportunity for a moment of reflection.
Welcome.
Pusey: Thank you. Let's pray. Heavenly Father, we thank you for this day. We thank
you, Father, for this community of Meridian and for your many blessings upon us and
Meridian City Council
October 25, 2011
Page 2 of 18
we thank you for these the leaders of our community who serve us and we pray your
blessing upon them. We pause at the beginning of this meeting to seek your wisdom
and your grace and to ask that such wisdom would prevail over this meeting tonight,
that you would guide and lead those who are making decisions and we would pray, too,
Father, that you would teach us how to love and care for one another and that you
would help us always to be mindful of the needs of those around us and for all you do
we give you thanks and praise, amen.
Item 4: Adoption of the Agenda
De Weerd: Thank you. Item No. 4 is adoption of the agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: A couple items to note on tonight's agenda. Under Item 10, Continued
Department Reports, 10-A is resolution number 11-812. And also we need to add an
Item 12, which is an Executive Session per Idaho State Code 67-2345(1)(b),(1)(d) and
(1)(f). And with those, Madam Mayor, I move adoption of the agenda as amended
Rountree: Second.
De Weerd: I have a motion and a second to adopt the agenda as amended. All those
in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Proclamation
A. Proclamation for Cyber Security Awareness Month
De Weerd: Item No. 5 is a proclamation. Tonight we have with us Tim Thoreson. I will
ask you to join me at the podium. Thank you for being here.
Thoreson: Thank you.
De Weerd: I will go ahead and read this. Whereas we recognize the vital roll that
technology has in our daily life and in the future of our nation and whereas critical
sectors are increasingly reliant on information systems to support emergency response
systems, utilities, financial services, energy, tele -communications, transportation,
utilities, and healthcare -- have I missed anything?
Thoreson: That's a lot.
Meridian City Council
October 25, 2011
Page 3 of 18
De Weerd: And whereas internet users enter information infrastructure face an
increasing threat of malicious cyber attacks, loss of privacy from spyware and ad ware
and significant financial and personal privacy losses due to the identity left and fraud
and whereas maintaining the security of cyber space is a shared responsibility in which
each of us has a critical role and awareness of computer security essentials will improve
the security of Meridian and the state of Idaho's information infrastructure and economy
and whereas the U.S. Department of Homeland Security, the multi -state information
Share and Analysis Center -- that was good -- and the National Association of State
Chief Information Officers and the National Cyber Security Alliance have declared
October as National Cyber Security Awareness Month, therefore, I, Tammy de Weerd,
Mayor of the City of Meridian, do hereby proclaim that Cyber Security awareness month
is here in October 2011 in Meridian, Idaho, and urge all citizens to learn about cyber
security and put that knowledge into practice in their homes, schools, workplaces and
businesses and I will present this to you and thank you for joining us and see if you
have any comments.
Thoreson: I do. Thank you very much.
De Weerd: Okay. Thank you.
Thoreson: Wow, that's quite a proclamation. You know, the internet has come a long
way since Al Gore invented it and we have certainly all come to rely on it a great deal.
My name is Tim Thoreson, as the Madam Mayor said, and I'm with the Texas
Engineering Extension System. We primarily work with police and firefighters, but we
won a contract with the Department of Homeland Security to do online cyber security
courses and I brought our catalog -- I got a copy for all the Council Members and the
police chief and the fire chief and I guess I'm going to spend a little time at a meeting
with the police chief that's coming up, a safety meeting, and go over some cyber
security things and I have got some resources here, too, to go through. I wanted to talk
on this real quickly about the cyber security courses that we offer, because we are really
proud of them and they are free, which is always good, because he doesn't like free.
And they are in three tracks. One for -- one for everybody, which is your nontechnical.
One for IT professions and one for business managers. And you get a DHS certificate
-- like I said, you have to go online for the website that's on the top, maybe even the
web master can put it on there, because the City of Meridian is so advanced in
recognizing cyber security month and taking time to do that and I was really glad when
the opportunity came up, because I could work from home and do these courses and I
can take those federal homeland security dollars that go to Texas and bring them to
Meridian, Idaho, and spend them here. So, it's a great resource and I'm hoping that we
can all take advantage of it, because free is always good, so --
De Weerd: Free is great.
Thoreson: Free is great. So, thank you very much.
Meridian City Council
October 25, 2011
Page 4 of 18
Item 6: Consent Agenda
A. Approval of New Liquor License for El Tenampa Inc., dba EI
Tenampa Located at 906 N. Main St.
B. Approval of New Liquor License for Public House LLC dba
R&R Public House Located at 1626 S. Wells Ave. Suite 115
C. Recreational Pathway Easement Between John and Shannon
Uriona and the City of Meridian Regarding Five Mile Creek
Pathway Segment H1
D. Recreational Pathway Easement Between BW Meridian, Inc.
and the City of Meridian for Five Mile Creek Pathway Segment
H1
E. Water Main Easement for Scentsy North Phase #1
F. Approval of Award and Authorization for Mayor to Sign the
Valley Regional Transit Coop Agreement for a Not -To -Exceed
Amount of $100,541.00
G. Award of Bid and Agreement for Turbo Blowers Installation to
Ewing Company for a Not -To -Exceed Amount of $178,800.00
H. Approval of an Interface Agency Agreement for Access to
Certain County Computerized Records (VPN) with Ada County
for a Not -To -Exceed Amount of $3,000.00
I. Approval of a No Cost Data Transfer Agreement Between Ada
County and the City of Meridian for Delivery of Certain County
Computerized Data Elements
De Weerd: Well, we appreciate the opportunity to put those homeland security dollars
to work and IT liked the word free. Okay. Item No. 6 is our Consent Agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: There are no changes to our Consent Agenda tonight, so I move approval of
the Consent Agenda and the Mayor to sign and the Clerk to attest.
Bird: Second.
Meridian City Council
October 25, 2011
Page 5 of 18
De Weerd: I have a motion and a second. All those in favor -- oh, sorry. Madam Clerk,
I have a motion and a second. Will you call roll call.
Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 7: Items Moved From Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 8: Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MYAC)
Update
De Weerd: We will move to Item No. 8, which under Department Reports we have our
Mayor's Youth Advisory Council representative Colton. Nice to have you here.
Granger: Thank you very much. Again, I'm Colton Granger from the Mayor's Youth
Advisory Council. I'm the executive secretary and I serve as the chief of government
affairs. I go to Rocky Mountain High School. And I'd just like to talk to you about
Mayor's Youth Advisory Council tonight. We are very glad to have around 50 members
each meeting. It's significant to us that we could have such a large involvement from
the youth in our community. We represent all the major high schools in our area, as
well as many of the area charter schools. I'd like to thank Councilman Hoaglun for the
lovely icebreaker and talking to us at out last general meeting. We recently had four of
our youth council members return from Washington, D.C. They were at a distracted
driving summit. The Department of Highway Safety covered cost and Allstate acted as
a sponsor to cover food and to help us travel. We are looking forward to a candidate
forum, which the government affairs subcommittee is hosting, that will be on November
7th at 7:30 p.m. at Mountain View High School. We put this together, because we
thought it would be a good opportunity for both the youth in the community, especially
those who are just now coming of voting age, to make an educated decision for their
first election and also to provide an avenue for other voters to be informed about who
necessarily they are electing. The TAC subcommittee will be hosting a haunted
house and this is on October 28th -- 9th, excuse me. And this will be the first Teen
Activities Council event of the year. Rake Up Meridian is on November 5th. I'm looking
personally forward to that, because I like raking up and I like community service and I
think that a lot of people enjoy Rake Up Meridian. You know, get into fall. And on
November 14th is our next meeting and we will be hosting Mad City Money, which I
have never before experienced, but I'm quite looking forward to and I know that it's been
a big hit before. So, thank you.
Meridian City Council
October 25, 2011
Page 6 of 18
De Weerd: Thank you, Colton. Council, any questions?
Bird: I have none. Just a nice report.
Hoaglun: Madam Mayor, just a comment. It was privileged to speak with the group at
their last meeting and it was just amazing to me to see how many kids were there on a
Monday night. I think there were 46, something like that, and maybe more.
Colton: Yeah.
Hoaglun: We broke out into groups to do a little exercise and they were very involved
and it was a lot of fun being there and talking to them and it's a bright group of kids. So,
I commend you, Colton, and the others who are part of that leadership team and making
things happen, but I was very impressed, so good job.
Colton: Thank you.
De Weerd: Thank you for joining us tonight.
Colton: Thank you.
De Weerd: And you don't have to wait until the end of the meeting.
Item 9: Action Items
A. Public Hearing: MDA 11-010 Meridian and Amity by Hawkins
Companies Located West Side of S. Meridian Road, Midway
Between W. Amity Road and W. Harris Street Request:
Amendment to the Development Agreement to Extend the
Time Allowed for the Agreement to be Signed and Returned to
the City
De Weerd: Okay. Item 9 under Action Items, we have a public hearing on MDA 11-
010. 1 will open this public hearing with staff comment.
Parsons: Thank you, Madam Mayor, Members of the Council. Tonight this is a
development agreement modification application before you. The subject property is
located on the west side Meridian Road, mid -- or between West Amity Road and West
Harris Street. If you recall 2008, the applicant came before you with an annexation
request to zone 73 acres of land with four zoning designations. They were R-15, L -O,
C -C, and C -G. Everything was -- this project was kind of predicated on them gaining
access to Meridian Road and that's sort of where everything has gotten stalled on the
project. When you reviewed that annexation application there was a concurrent
variation application that accompanied that and here is the actual concept plan that you
reviewed and acted on at that hearing. If you look at Meridian Road you can see there
is three access points that were depicted. Again, the accompanying variance request
Meridian City Council
October 25, 2011
Page 7 of 18
was requesting those access points to Meridian Road. The applicant has since
requested withdrawal of that application and Council did act on that back in August, I
believe, and the variance, again, has been withdrawn. So, right now the way it stands
with the UDC, because there is no active variance application, the applicant needs to
revise the concept plan if he wants to proceed with the annexation approval and DA
approval. So, there are some changes that I have outlined on your hearing outline
tonight and staff is recommending two changes to the development agreement, one
being the change to the concept plan, removing access points to Meridian Road. I
would refresh Council's memory that they -- I have read through the minutes of that
annexation hearing and it appears that Council was in favor of the right -in, right -out --
right-in, right -out access at the quarter mile, but as I stated earlier, because we do not
have an active variance application, if the applicant wants to seek access to Meridian
Road in the future he can certainly come back and apply again and submit another
application to the city. Would also let you know that the applicant is still working with
ITD on getting -- or working through the options of getting access to Meridian Road. So
that's still ongoing as you act on this application tonight. So, back to the changes that
staff is recommending. The first one would be, again, remove that DA -- or this concept
plan and switch it out with no access and, then, staff is also recommending that DA
provision -- it's actually a drafted DA provision, but in the previous DA provision it was
somewhat slightly stated that a right -in, right -out access at the quarter mile would be
granted and because, like I said, no variance is granted, staff feels that that condition
should be -- or that provision should be modified to read that access to Meridian -- any
access to Meridian Road in the future should comply with UDC 11-3H. Staff has not
received any written testimony on this. I have heard nothing back from the applicant.
I'm unsure if they are amenable to those recommended changes. To staff's knowledge
there are no outstanding issues before you and with that I would be happy to answer
any questions you may have.
De Weerd: Thank you, Bill. Council, any questions?
Bird: I have none, Mayor.
Rountree: I have none right now.
De Weerd: Is the applicant here this evening? Thank you for joining us. If you will,
please, state your name and address for the record.
Whallon: Thank you, Madam Mayor. My name is Brandon Whallon with Hawkins
Companies. Address is 855 Broad Street, Boise, Idaho. 83702.
De Weerd: Thank you, Brandon.
Whallon: Don't want to take too much of your time. I would just like to, again, thank
you, Madam Mayor and Council and planning staff, on taking us one step closer to
finalization of this large scale mixed use development. There have been many, many
good decisions and many times before this board and Council that we have talked
Meridian City Council
October 25, 2011
Page 8 of 18
about amending the land use Comprehensive Plan to that mixed use regional
designation. We have talked about annexation. We have talked about specific zoning.
And we are still working hard and diligently on this project, with that last outstanding
issue being access with ITD out on the -- on the state highway system. I do know that
we have had continued conversations, some within this week, and so we -- we think that
there is still -- as long as it's been going on there still is progress being made and so we
are, again, yes, asking for the amendment to the development agreement to extend it
out for us to seek resolution on this access issue on Meridian Road. As for Mr. Parsons'
comments regarding the two elements to amend in this process, number one, for us to
submit a concept plan and does not show any access, since we do not have an active
access variance request before the city, that is absolutely acceptable. And, then, the
other that they would like to strike the right -in, right -out provision that was created, I
believe, by the planning commission. I thought that's where that provision had been
inserted. But they are stating that they want -- for access the management code to
govern access to Meridian Road we find that acceptable. If we do find a different
conclusion with ITD, then, the access variance process is still available to us and we will
seek that at that point in time. So, if you have any questions for me I'd be more than
willing to address them. Otherwise, we are seeking to amend our D.A with these two
provisions to extend it for two years, so we can finalize traffic.
De Weerd: Thank you. Council, any questions?
Rountree: I have none.
Bird: I have none.
De Weerd: Okay. Thank you. Okay. This is a public hearing. Is there any members
of the public who would like to provide testimony on this item?
Rountree: Madam Mayor, seeing none, I move that we close the public hearing on Item
9-A.
Zaremba: Second.
De Weerd: I have a motion and a second to close the public hearing on 9-A. All those
in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the request for a two year extension for MDA 11-
010.
Meridian City Council
October 25, 2011
Page 9 of 18
Bird: Second.
De Weerd: I have a motion and a second to approve Item 9-A. If there is no discussion
by Council, Madam Clerk, roll call, please.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Light discussion. I assume that's --
De Weerd: Okay.
Zaremba: -- approval with the staff's comments?
Rountree: Yes.
Zaremba: Thank you.
De Weerd: Okay.
Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 10: Continued Department Reports
A. Mayor's Office: Resolution No. 11-812: A Resolution of the
Mayor and the City Council of the City of Meridian
Reappointing John Nesmith to Seat 3 and Creg Steele to Seat
4 of the Meridian Parks Commission
De Weerd: Item 10-A is under the Mayor's office. Council, in front of you you have
resolution number 11-812. We have three seats in our parks commission that expire
this month. Two are being reappointed, seats three and four, with Creg Steele and
John Nesmith. The third seat is being vacated by Tom LeClaire and I have five
applicants that have submitted their name for consideration. We will be conducting
interviews within the next week or two and I will bring a name back to you for that seat.
I would answer any questions should you have any.
Rountree: I have none.
Bird: I have none.
Meridian City Council
October 25, 2011
Page 10 of 18
De Weerd: Okay. I would appreciate your confirmation of these appointments.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the resolution number 11-812, reappointing John
Nesmith and Creg Steele to the Meridian Parks Commission.
Zaremba: Second.
De Weerd: I have a motion and a second to approve the appointments in front of you.
If there is no discussion, Madam Clerk.
Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Police Department: Budget Amendment for The Drug Free
Community Grant for a Not -to -Exceed Amount of $124,634.00
De Weerd: Item 10-B is under our police department. I will ask Lieutenant Overton for
comments.
Overton: Good evening, Madam Mayor and Members of Council. You have before you
a budget amendment request for the Drug Free Communities grant for an amount not to
exceed 124,634 dollars. Now, you normally would not be seeing this and I told Todd I
would take it easy on him. But we did submit this as part of the FY -12 budget and it
somehow didn't get included. This is actually year four. This is our fourth year in this
grant. It is a matching grant, but we have exceeded the match request by 20 or 30
thousand dollars with in-kind donations the last three years. So, this is an excellent
grant. I think you have heard a lot about it over the past several years. It just simply got
left off of the 2012 budget process and we are now asking for it to be brought back in. I
will stand for any questions
De Weerd: I think it gives you great pleasure to mention Todd's name in this item, uh?
Overton: I'm really fighting to not, you know, just lay him right out, but yes. I promised
him I would be nice.
De Weerd: And this is year four for a five year grant with renewal opportunity for
another five years.
Meridian City Council
October 25, 2011
Page 11 of 18
Overton: That is correct. We are going to try very aggressively to get years six through
ten.
De Weerd: I would also comment to City Council that this program, as you well know,
has received national attention for innovation and effectiveness of programming and
certainly want to recognize Lieutenant Overton for his leadership and that of Alicia and
Brenda. They are very passionate and very effective in their leadership of this coalition
of amazing stakeholders that are very passionate about this as well and they make a
difference in our community. Council, any questions or comments?
Bird: I have none.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I would move approval of the budget amendment for the Drug Free
Community Grant for a not to exceed amount of 124,634 dollars.
Rountree: Second.
De Weerd: I have a motion and a second to approve Item 10-B. If there is no
discussion by Council, Madam Clerk.
Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Planning Department: Meridian Split Corridor Letter to Ada
County Highway District (ACRD)
De Weerd: Item 10-C is under our Planning Department and I will turn this over to
Caleb.
Hood: Thank you, Madam Mayor, Members of the Council. I'm here for a quick item.
will try to beat Lieutenant Overton's record there with that last item, but you should have
received a letter in your packet reflecting some discussion that happened on September
30th with the ACHD board of commissioners regarding the Meridian split corridor phase
two project. I am looking for your authorization for the Mayor to sign a letter and the
reason that this letter is even before you is there is a couple of things in here that I just
wanted to make sure we are all on the same page with and -- and that we aren't
sending a message to ACHD that you didn't intend to send during the meeting on the
30th. So, hopefully, you all have that letter handy. I'm going to call your attention to the
third paragraph in the letter, the first sentence. It currently reads: If ACHD decides to
Meridian City Council
October 25, 2011
Page 12 of 18
go with the full closure option for Meridian Road, the city would be agreeable to
partnering with you 50-50 on costs related to providing temporary alternative access for
the properties along the corridor. So, I just wanted to -- I think I heard that. We didn't --
some dollars were talked about and I think it was kind of inferred, but there wasn't a
vote taken or anything like that. So, I just want to make sure we are okay with splitting
those costs with ACHD. And, then, I have a couple of options, if you all still are
agreeable or are agreeable to that. I have a couple of options or tweaks to that same
sentence. We could add at the end of that, instead of a period after corridor, a comma,
as funds are available, in case something should happen this next year and we aren't
able to partner with them for whatever reason. Or another option would be in that same
sentence after the agreeable to partnering with you 50-50 on costs, comma, up to
500,000 dollars related to providing temporary access. As you may recall, the cost
estimates range between about 850,000 and 950,000. So, that's approximately half of
what they cost estimated those alternative accesses to be. So, just some other options.
What you have in front of you now is okay as well, just wanted to throw some other
language or if you have some other verbiage you'd like to put in there, I'm certainly open
to that, too, but I would ask for your direction this evening, so I can get this over to
Adam Zaragoza. The ACHD commission is discussing this and should take action on
option A, B or C for split corridor tomorrow night at 6:00 o'clock and I do plan on being
at ACHD tomorrow night if there are any questions that are directed towards to city. So,
with that I will stand for any questions and, hopefully, you can authorize the Mayor to
sign the letter.
De Weerd: Thank you, Caleb. Council, any questions? Councilman Zaremba?
Zaremba: Madam Mayor. Thank you, Caleb. I think I agree with what you said and
that's the direction we were going. I probably would not put the -- if funds are available
in there, although I probably would say a limit, whether that's 450 or 500, whatever is
half of what they were talking about. If for any reason that turned out to be wrong, we
could always discuss that again. But I would agree with adding that limit to the
sentence. One side question that doesn't have anything to do with the letter. Has there
been any discussion of whether there would be an expense to remove those alternate
accesses or would they just leave them in place afterwards?
Hood: Councilman -- Madam Mayor, Councilman Zaremba, I have talked to Adam
Zaragoza particularly about the one between Taylor and Franklin that makes kind of an
L shape from the --
Zaremba: I remember recommending that that stay in place.
Hood: Right. And that one -- it's my understanding that they -- those businesses aren't
in favor of that remaining a permanent connection. So, is that your question or did you
have another question about --
Zaremba: Well, what I was wondering is whether there would be a cost to removing
them or whether they'd just walk away and leave them.
Meridian City Council
October 25, 2011
Page 13 of 18
Hood: That I'm not sure if the cost estimates included after the project is over, coming
back in and taking it out. I imagine there is some reclamation, but I don't know exactly
what they would do in that case or if the property owner just gets the improvements that
were made on an interim basis. I'm not sure. I can look into that. I do not --
Zaremba: I'm not intending that to be part of the letter, I'm just curious.
Hood: I'm sorry, I don't know the answer. I can -- I can look into that.
Zaremba: All right. Thanks.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I agree with Councilman Zaremba that let's put an up to amount. That way in
case there is any changes they aren't just assuming that we are going to pay half,
whatever that is. That way they have got to come back and say, well, it's going to cost
more and, then, we can make a decision based on that, so --
Hood: And, Madam Mayor and Council, just to clarify, I mean this isn't going to -- this
isn't an agreement, obviously. We will come back with some two party agreement that
actually sets all the provisions of that in place, but at least -- I think if they want -- if it
runs a little bit over, I think they can come back and we will consider any additional
amount. But I just want to make that clear. This isn't technically holding us to any real
commitment, but, I agree, I mean that's fine with me.
Hoaglun: Madam Mayor? Caleb. Yeah. It gives them a road map and here is what we
are thinking and how we are going to proceed, so I'd like to have it in there.
De Weerd: Okay. Anything further?
Rountree: Madam Mayor, I agree with what's been said. So, we need to come up with
a number. I'm just going to suggest that -- the limits that Caleb suggested and that's not
to exceed 500, 000.
Hoaglun: Madam Mayor, I'm fine with that limit.
Bird: I'm very fine with that.
De Weerd: Okay.
Zaremba: Madam Mayor. Separately from that, there are several issues that Ada
County Highway commissioners are going to discuss tomorrow night that would be of
Meridian City Council
October 25, 2011
Page 14 of 18
interest. Do we want to calendar a report from Caleb for next Tuesday as well? Would
you want to tell us what they decided on their subject?
Hood: I certainly can. I can come back here or an e-mail or however you would like
that report given, I'm certainly agreeable to that and I'm free next Tuesday, so --
Bird: Send us an e-mail.
Zaremba: Yeah. That works.
Rountree: E-mail would be satisfactory.
Zaremba: Great. Thank you.
Hood: Thank you.
De Weerd: Thank you, Caleb.
Hoaglun: Madam Mayor, just for the record, he did not beat Lieutenant Overton's time.
Bird: That's right.
De Weerd: I could see John over there itching to say that, too. You're well behaved
tonight.
Zaremba: On behalf of the police I asked more questions.
D. Planning Department: Community Development Block Grant
(CDBG) Resident Housing Survey
De Weerd: Well, our next Item 10-D is -- I will turn this over to Lori, continuing with our
planning department.
den Hartog: Madam Mayor, Members of the Council, I wanted to present something
before you this evening and bring a survey to your attention that we are considering
presenting citywide. It's related to our community development block grant program.
I presented the survey in your Council packet and I just wanted to review briefly with
you what the survey is about, what it entails, and why we are doing it. And with that in
mind, I would seek your feedback on the survey questions, our outreach strategy and
our timeline. So, if you keep those three things in mind as we talk about it. There is two
things that we are going to be working on related to our CDBG program. The first is our
five year consolidated plan. This is, essentially, our next application to the U.S.
Department of Housing and Urban Development to continue receiving these block grant
funds. We are currently starting our fifth year of the program. The consolidated plan is
a five year plan, so we will be bringing back next spring and summer a new five year
plan for the next five years. The second report that the survey helps to inform is
Meridian City Council
October 25, 2011
Page 15 of 18
something called an analysis of impediments to fair housing choice. I know that's a long
title. You just received a copy a couple weeks ago of a statewide analysis of
impediments. The city partnered with the Idaho Housing and Finance Association on
that study and our analysis is based on the same formula and the same process that
the state used, so that we will be able to compare the results within the city related to
fair housing with the statewide results and see if they are similar or different and see if
there is ways that we can -- if there is ways that we need to address any fair housing
issues in our community. The resident survey seeks a couple things related to housing.
There is two sections that will use the answers from the survey for -- there is a housing
market analysis and there is a housing and homeless needs assessment. There is data
available from the American Community Survey and the 2010 census. As you may well
be aware, the 2010 census was scaled back significantly from the 2000 census, so a lot
of the data that we received the first time we did this plan was based on the 2000
census data and the Census Bureau has since changed that form and has moved
towards the American Community Survey, which is a rolling survey that they conduct,
but it's not an actual count, it's a -- it's based on a valid sample of the population. So,
the benefit of doing this survey is that we have community specific information that we
can cross -tabulate with the American Community Survey data and that data that is
available from the 2010 census and it's also an opportunity to reach out and seek public
input on the plan. So, the target audience for our survey is all residents within the city.
We do have a plan to do extra outreach for our low and moderate income persons,
because they are, one, a challenging segment of the population to reach and, most
importantly, they are the primary customers of our -- of our grant programs and that's
what we try to target when we -- when we spend these funds within our community and
they also tend to be the most susceptible to housing discrimination. So, that's one of
the reasons we target that population. So, with that I'll discuss outreach strategy briefly.
We have a number of ways that we are planning on advertising and distributing the
survey. We are planning on a press release to local news outlets, advertising it on the
city's website, both on the main page and on the CDBG page. In the December city
new publication and an announcement via the city's Facebook and Twitter accounts
with a tag line and survey web link on, excuse me, the second November and first
December utility billings, in an e-mail notification to homeowners associations with a
request that they distribute it to members of their homeowners association and locations
throughout City Hall and locations throughout the city with paper copies. So, the survey
is available to be taken either online via Survey Monkey or with a paper copy and
prepaid business envelopes. And we also, in conjunction with this, there has been a
stakeholder survey that we reach out to the service providers in our community. They
have a separate survey that they fill out and, then, we have a request that they identify
clients that they serve in Meridian to fill out the resident survey. The timeline for this
survey -- we are proposing that it begin on Monday, November 14th and run for
approximately one month. So, with that I will stand for any questions and seek any
comments or feedback that you might have on anything related to the survey. Thank
you.
De Weerd: Thank you. Council, any questions for Lori?
Meridian City Council
October 25, 2011
Page 16 of 18
Bird: I have none.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: The consultant has indicated that you need somewhere between 50 and a
hundred responses, but you're only looking at 30 days to get that. It seems kind of
ambitious to me. If you want to look at maybe two months or --
den Hartog: One of the things that we talked about with the consultant is taking a look
at the response rate at the 30 days and potentially extending it if the response rate is
less. Part of the concern is that even if we do extend it, it might only be for two weeks.
We start running into the holiday season there is Christmas, so we are not sure
extending it much longer than will achieve, you know, additional responses. But that's
certainly one of the considerations and something to think about that if there -- if we
don't have the type of responses that we need within 30 days that we would perhaps
consider extending it for a longer period.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Lori, I hate wordsmithing in public, but I'm just concerned -- if you start
resident survey introduction, so people -- oh, you want my survey and, then, we say as
partner with this research firm to prepare reports, that's fine, and, then, we hit them with
the consolidated plan and the analysis and impediments to fair housing choice. I'm not
going to answer that survey, because I don't know what in the world -- I'm qualified to
answer that. Is there a way to change that -- and I know the feds require certain things
to be included in these, but is there a way to massage that to put that later, so they
aren't just hit right up front with them and go -- throw up their hands and say I don't
know what they want. I'm not going to answer that. Any way just to say, hey, we want
your input. These are important reports. It determines how federal funding comes to
our city and, then, maybe down somewhere else bury that in?
Den Hartog: Madam Mayor, Councilman Hoaglun, I think -- I think that's a valid
observation. Perhaps we could consider moving some of the items in the second
paragraph up towards the front, which identify how we spent the funds in the past and
how we have used them within our community and why it might be important for them to
respond and include some of the why parts a little bit later.
Hoaglun: I think that would be great, Madam Mayor, and Lori. That -- yeah, that would
show them that these programs are important now and they identify with them and they
know what they are and, then, they feel more qualified to respond, so -- thanks.
Meridian City Council
October 25, 2011
Page 17 of 18
De Weerd: Anything further from Council?
Bird: I have none.
De Weerd: Thank you, Lori.
den Hartog: Thank you.
Item 11: Future Meeting Topics
De Weerd: Okay. Council, are there any future meeting topics that you would like us to
place on agendas in the near term?
Bird: I have none.
De Weerd: Okay.
Rountree: I have nothing.
Item 12: Amended onto the Agenda: Executive Session Per Idaho State Code
67-2345 (1)(b)(d)(f): (b) To Consider The Evaluation, Dismissal Or
Disciplining Of, Or To Hear Complaints Or Charges Brought Against,
A Public Officer, Employee, Staff Member Or Individual Agent, Or
Public School Student, (d) To Consider Records That Are Exempt
From Disclosure As Provided In Chapter 3, Title 9, Idaho Code, And
(f) To Consider And Advise Its Legal Representatives In Pending
Litigation
De Weerd: Okay. Hearing nothing, I will enter a motion to adjourn into Executive
Session.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-
2345(1)(b),(1)(d) and (1)(f).
Rountree: Second.
De Weerd: Motion and a second. Madam Clerk, will you, please, call roll.
Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
Meridian City Council
October 25, 2011
Page 18 of 18
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (7:40 p.m. to 10:10 p.m.)
De Weerd: Okay. I would entertain a motion to come out of Executive Session.
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Do I have a motion to adjourn?
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 10:10 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR TAMMY DE WEERD
ATTEST
1 / 9 ///
DATE APPROVED
DATE: October 25, 2011 ITEM NUMBER: 5A
ITEM TITLE:
Proclamation for Cyber Security Awareness Month
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MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
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SENT TO
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NOTES
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The NDPC is a partnership of nationally recognized organizations whose membership is based on the urgent need to
address the counter -terrorism preparedness needs of the nation's emergency first responders within the context of all
hazards including chemical, biological, radiological, nuclear and explosive (CBRNE) Weapons of Mass Destruction (WMD)
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conducted training in all 50 states and in each U.S. territory. This training has benefitted nearly 1.5 million people since
1998. Today, the consortium's various programs meet the training and education needs of more than 60,000 emergency
responders and state, local, and tribal government employees each year. The consortium applies its expertise in academics,
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participant activities, and anond'of-moUu|otest. Atthe completion of
the three modo|ea, participants will be required to successfully pass a
comprehensive final exam. The successful completion ofthis course provides
the participant with the background knowledge necessary tnparticipate in
anEMS technician -level VVMDcourse.
Critical Infrastructure
Key Resources @1KU\Awareness ^
oHvon»O.eCsua
This course addresses the national strategy and priority for implementing the
National Infrastructure Protection Plan (1|RP).|ndoing so, the course defines
the National partnering approach tnC|KRprotection. Itdiscusses the process
for identifying and assessing C|KR common vulnerabilities. It also enhances
participant competencies in identifying and mitigating vulnerabilities within
and across sectors. Preparation bythe private sector - through enhanced core
oompmrnv|oo - will improve the nation's capabilities to prepare for, respond
to, and recover from attacks, natural disasters, orother omorgenoioo.
AMUR-213 is taught at ymny junisdict[lon. <::::>
1711
� \
0�
A��������" '
Courses for first responders who perform tasks during the initial response to a catastrophic incident.
Medical Management of Chemical,
Biological, Radiological, Nuclear,
and Explosive (CBRNE) Events ® PER -211 T
16 Hours/2.6 CEUs
This course utilizes lectures and interactive exercises with adult and pediatric
simulators to equip first responders and first receivers with the skills needed
during a chemical, biological, radiological, nuclear, and explosive (CBRNE)
event in order to address environmental factors, protective issues for
emergency personnel and the public, basic decontamination considerations,
transportation procedures, and patient treatment using the RAPID Care
concept.
PER -211 is taught at your jurisdiction.
When Chesley B. "Sully" Sullenberger III amazingly landed the U.S.
Airways plane he was piloting into the Hudson River, emergency
responders sprung into action.
1:1 El El
"Please thank the staff of TEEX for their help in preparing our first
responders and private sector for this port emergency. Everyone
is complimenting the unified command operational effectiveness.
Good outcomes during emergencies always startwith good training."
- Brian Onieal, New Jersey Office of Homeland Security
Operational Level Response to HazMat/
WMD Incidents—PER-212 F
24 Hours/2.4 CEUs
This course focuses on the unique personal protection challenges that
responders face during a WMD or terrorist incident. Upon successful
course completion, participants will be able to respond to a WMD/
terrorism incident in a defensive mode and preclude the spread of a CBRNE
hazard to the public and the environment. Major course topics include:
assessing CBRNE hazards, predicting the likely behavior of CBRNE
materials, effectively operating and communicating in a unified command
structure, personal protective equipment (PPE) needs, performing emergency
decontamination, and identifying defensive strategies for a CBRNE incident.
This course provides the knowledge and skills needed to obtain certification
through NPQS (ProBoard) at the Hazardous Materials Operations level
(NFPA 472).
PER -212 is taught at your jurisdiction.
Wide Area i
24 Hours/2.4 CEUs/ACE LD1
This course is applicable to jurisdictions that would need to conduct wide area
searches due to a natural disaster or terrorist incident. Participants will learn the
knowledge, skills and abilities to perform wide area searches through instructor
led discussions, presentations, individual and small group activities, concluding
with a table top exercise. The course focuses on preparedness, information
management and planning, and field operations.
PER -213 is taught at your jurisdiction.
Courses for managers who build plans and coordinate the response to a mass -consequence, man-made
or natural event.
Senior Officials Workshop for Crisis Leadership and Decision Making for
All Hazards Preparedness—MGT-312.;; Elected Officials—, MGT -340 it
6 Hours/0.6 CEOs
This workshop is for local jurisdiction elected and appointed senior
officials. It provides a forum to discuss strategic and executive -level
issues related to disaster preparedness, share proven strategies and
best practices, and enhance coordination among officials responsible for
emergency response to a disaster. Participants receive an Executive Handbook
outlining the Emergency Management framework (protection, preparedness,
response, and recovery phases) as well as other key senior level issues and
discussion topics.
M107-312 is tarrgfrt at yarn
Mayoral Institute Seminar for
All Hazards Preparedness —MGT -311 1111
6 Hours/0.6 CEUs
This seminar is a forum to discuss disaster response challenges unique to mayors,
county executive officers, and county commissioners. This facilitated discussion
is designed for a group of mayors sharing regional response interests. Providing a
unique opportunity to share proven strategies, the seminar features a multimedia
scenario designed to fuel discussion and highlight key issues of the Emergency
Management framework. Mayors receive an Executive Handbook outlining this
framework (protection, preparedness, response, and recovery phases) as well as
other key mayoral -level issues and discussion topics.
MW -311 is taught at yo"r �rr� istfl� tla�am
4 Hours/0.4 CEUs
The seminar uses case studies of major incidents to examine the dynamics
of crisis leadership and decision making from a leader's prospective. The
seminar begins with a discussion about the difficulty of making good
decisions during a major incident responses and explores ways to overcome
such challenges, The political aspects of major incidents are also identified
in the session, including inter -organizational conflict, blame, and media
relations.
int`47240 l:s tanght at
Threat and 4 +
Risk Assessment 0
16 Hours/1.6 CEUs/ACE UD1
This course prepares emergency response managers, community leaders,
private sector, non-government organizations, and tribal leaders to conduct
a comprehensive, capabilities -based threat and risk assessment for a
terrorism/all-hazards incident under the National Response Framework
(NRF), National Preparedness Guidelines and Homeland Security
Presidential Directives. Participant activities focus on the jurisdictional
process for determining the ability to respond to chemical, biological,
radiological, nuclear, and explosive (CBRNE) and all -hazards events and
the development of the needs assessment to fill shortfalls/gaps identified
within the solution areas. The course delivery combines lecture, small group
discussions, participant activities, and multimedia scenarios to improve the
multi -disciplinary emergency team's capability to prevent, protect, respond
to, or recover from CBRNE/all-hazards rnass casualty events.
MOT -3,10 is tpanglA at yorgv juvlsdUetje�n.
Enhanced ♦ J
Risk Assessment —MGT 315 + 47
16 Hours/1.6 CEUs/ACE UD1
This course will augment the process taught in the current Department
of Homeland Security (DHS) Threat and Risk Assessment course (T&RA).
Participants from all disciplines are guided through all phases of the DHS
and FEMA risk management process, as applied to specific facilities within
the host jurisdiction. Threats and hazards to those sites are prioritized,
and vulnerabilities at those locations identified through an on-site
inspection by participant teams. The consequences of terrorist threats,
man-made and natural hazards to the sites are estimated, and options
for mitigation that include equipment, training and exercises are defined.
R1, OT -31-5 is taught at yorgv
0r 0
Courses for managers who build plans and coordinate the response to a mass -consequence, man-made
or natural event.
Incident Command Systems
Forms Review —MGT -347
4.5 Hours/0.4 CEUs
This course provides a detailed introduction to the Incident Command
System (ICS) forms used in the development of an Incident Action Plan
(IAP). Designed for emergency response supervisors and mid -upper-level
managers, participants will examine the primary, supporting, and utility
forms used in an IAP and review the planning process and instruction for
completing the ICS forms. The workshop includes practical applications
in addition to control and management objectives that are specific,
measurable, action -oriented, realistic, and time -based (SMART). Upon
course completion, participants will have a working knowledge of ICS forms,
when to fill them out, and by whom. MGT -347 is typically offered with either
Incident Management/Unified Command for CBRNE & Terrorism Incidents
(MGT -313) or Advanced Incident Management/ Unified Command
(MGT -344).
RNSIT-347 is to"ght at ycprgr jrg� i sr"ictierRe
Incident Management/
Unified Command for CBRNE and
Terrorism Incidents — MGT -313
24 Hours/2.4 CEUs
This course trains emergency responders and their supervisors and
managers in the skills necessaryto plan for and effectively manage a WMD/
terrorism incident by adapting the existing Incident Command System
(ICS) to the unique challenges posed by the integration of local, state, and
federal agencies and departments into a unified command structure. The
course uses a multidiscipline, jurisdictional team -building approach to
accomplish the learning objectives. Upon course completion, participants
will possess a working knowledge of local, state, and federal agency
roles and responsibilities and their integration into a unified command
system. The course delivery methodology consists of lectures, small group
discussions, participant activities, case studies, multimedia scenarios, and
a tabletop exercise.
MGT -313 is tarught at your j�,gv isdlctlon.
Emergency Operations Center
Operations and Planning for
All Hazards MGT 346
24 Hours/2.4 CEOs/ACE LD2
This course teaches participants the key functions and processes needed
to effectively and efficiently manage EOC operations in a large-scale
incident. Participants are coached by instructors from across the country
who have emergency management experience in EOC operations. They
will use multi -agency coordination concepts, processes, and procedures
and focus on key information management, resources coordination and
situational awareness requirements within the EOC. The participants
gain practical experience via scenario -based exercises that utilize the
key processes taught in the course. Each participant will gain a better
understanding of the management requirements and skills necessary to
effectively function as a member of an EOC during a large-scale event.
5,667-346 is taught at yrrr jrrr{isriir;ti0raa <::: >
Advanced Incident Management/
Unified Command —MGT -344
16 Hours/1.6 CEUs/ACE LD1
The course trains mid- and upper-level managers in the skills necessary
to effectively plan for and manage a complex or expanding incident by ap-
plying and implementing an all -hazards, multi -disciplinary command and
management team approach as described by the National Incident Man-
agement System's (NIMS) Incident Command System (ICS), emphasizing
the Incident Command Post (ICP)/Emergency Operations Center (EOC) in-
terface and use of Multi -Agency Coordination Systems to manage resourc-
es. The course concludes with a table -top exercise that is customized to the
community in which the course is delivered.
W1,07-344 is t regi t aA youv juviisdtictlokla
Medical Preparedness
and Response to
Bombing Incidents—MGT-348
16 Hours/1.6 CEUs
This course utilizes facilitated instructional techniques in order to
provide participants with response considerations related to strategic
and tactical considerations necessary to identify pre -attack indicators
of a bombing incident, pre -detonation prevention, preparatory, and
response actions, identification of potential terrorist threats and targets
as well as how to provide safe and effective medical response for
patients suffering blast effects from a bombing incident.
MOT -346 is, taught at your jurisdiction. <::: >
Courses for managers who build plans and coordinate the response to a mass -consequence, man-made
or natural event.
Bioterrorism: Mass Prophylaxis Preparedness
and i ''
16 Ho11rs/1.6 CEUs/ACE UD1
This course is a guide for local health officials and their partners in the local
public health system to coordinate plans to provide mass distribution of
pharmaceuticals for the jurisdiction as they relate to the Strategic National
Stockpile (SNS) Program. The purpose of this course is to enhance a
jurisdiction's preparedness and emergency response efforts by developing
(or revising) a plan addressing an all -hazards approach towards mass
prophylaxis.
POO T-319 Is tmRght at yorrr
Disaster Management for 61h A&
t
Public Services MGT 317
16 Hours/1.6 CEUs
This course brings together all emergency management personnel especially
Public Works from within a jurisdiction who would be required to prevent,
manage, or react to a natural, technological, or civil disaster within their
community. This course introduces the natural, technological, and civil
hazards to which public service systems may be vulnerable. It covers the
process of emergency response from pre -incident preparation and planning
to post -incident recovery actions. The course also focuses on the use of the
TCL (Target Capability List) as it applies to emergency planning.
r Gr 3,1T Es taugtatt,y eu, ' J Ro v6..0, r@ffo K ,
03611
- � l F__
Public Information in a WMD/
Terrorism Incident ®MGT -318 T
16 Hours/1.6 CEUs/ACE LD1
This course examines the role of public information in managing a WMD/
Terrorism incident and provides practical training in crisis communication
techniques. In such an incident, it is imperative that community leaders,
incident managers, and public information officers are prepared to
communicate with the public through the news media. The course focuses
on the role of public information in incident management, the information
needs of the public in a crisis, and the various means of effectively
communicating through the news media. Upon completion of the course,
participants will understand the role of public information in a WMD/
Terrorism incident, and be prepared to plan and execute public information
actions in the event of such an incident.
r 67-3 f is taug�at at YOPW jrgri sdiicuokl.
"Thr; instructors wero by for in an clito class and have a tirc,at
working knowledge of all the aspects. This was also a terrific
opportunityto networkwith personnel from cAherdep<artments
in the arca that we will have to work with in the, event that a
nmlor incident doe's occur in our area."
- Toni Gorman Jr., CSX Police Department; South Kem'ny, NJ
El
Courses for managers who build plans and coordinate the response to a mass -consequence, man-made
or natural event.
Disaster Management for
Electric Power Systems MGT -3454 T
16 Hours/1.6 CEOs/ACE LD1
This course enhances the Electric Power System's ability to plan for and to
respond to WMD incidents and natural disasters. Goals include improving
security, prevention and detection against physical damage or organizational
disruption, and control system vulnerability. The course also addresses re-
covery, restoration planning and an understanding of working with the media,
ItiT,f t Rgfat yrgr jr9Vrii ;boll.
Disaster Preparedness for Hospitals and Healthcare
Organizations Within the
Communit Infrastructure (MGT 341) r T
_. Y. _ F,
16 Hours/1.6 CEUs
This course brings together those individuals from the hospital and
healthcare community who are responsible for ensuring the resiliency
of healthcare services during a high consequence or catastrophic event
within a jurisdiction. Through a focus on preparedness processes and
activities, this course provides an opportunity for participants to acquire
the knowledge, skills, and abilities necessary to help them ensure the
sustainability of their facilities and organizations during all types of
disasters. Course participants will work together in multi -discipline teams
to apply the information presented during the course in a variety of small
group activities and discussions.disasters, or other emergencies.
MOT - 341 is taught at year janrriariietiora. <:::>
Disaster Management
Water and Wastewater 5.
16 Hours/1.6 CEOs/ACE LD1
This course is designed to provide trainingto multiple levels of management,
supervisors and field personnel within the water and wastewater
communities on management of natural and man-made disasters, to include
responding to and recovering from the incidents by using U.S. Environmental
Protection Agency (EPA) and NIMS-recommended procedures. A
scenario is presented at the end of each module to evaluate the
participant's knowledge with afinal comprehensive scenario presented at the
end of the course.
I`yiOT-24 h; ti�mrght at yom, jnAsOligUea,
Senior Officials - Disaster,. for
Water and Wastewater— MGT -342
j
4 Hours/0.4 CEUs
The course introduces senior elected officials and water and wastewa-
ter executives to their responsibilities and roles to protect, restore, and
maintain critical infrastructure and public services during a disaster or
malicious act. The goal is to provide the knowledge to identify potential
terrorism/WMD and natural threats to water/wastewater systems and how
to best utilize the USEPA Water Response Protocol Toolbox to develop
responses, within the framework of the Incident/Unified
Command System.
itY1047-342 is tmnght at Your, jiRvisdiction.
Enhanced All Hazards
Unified i i 1_ I
28 Hours/2.8 CEUs/ACE LD1
This course promotes the incident management and decision-making
skills necessary to effectively and safely respond to a large-scale, all -
hazards incident. The Enhanced IM/UC course is 28 hours in length, 20
of which include training in situational awareness development, incident
management skills and incident decision-making using a computer -driven
simulation. Participants learn through a cause -and -effect process while
working in an Incident Command Post (ICP) using a notional jurisdiction.
MGT -314 is taught at the Emergency Operations Training Center
(E®TC), College Station, TX.
)FA Er
MW
A W
TRAIN - SERVE - RESPOND
LEARN more about training opportunities at
www.teexwmdcampus.com or www.teex.org1hss
The following states need to register throu__dh their state's 1-forneland Security Training Office:
AZ, CA, CT, FL, GA, ID, IN, KS, KY, LA, MA, MD, MI, MN, ND, NE, NH, NJ, NM, NY, OH, OK, OR, PA, PR,
RI, SC, SD, TN, UT, VA, VI, VT, WA, WI, WY
To find out how to contact your state's Heineland Security Training Office,
call the TEEX Homeland Security Services at 877-438-8877 (toll-free), select option 1.
All other states may regist& through TEEY,:
Call TEEX at 877-438-8877 (toll-free), select option 1,
or e-mail:
HSS@teexmail.tamu,edu
To learn more, contact:
TEXAS ENGINEERING EXTENSION SERVICE
Homeland Security Services
301 Tarrow - College Station, TX 77840-7896
Tel: 877.438.8877 ® fax: 979.862.3584
HSS@teexmail.tamu.edu - www.teex.org/hss
TEXAS ENGINEERING EXTENSION SERVICE
G11.4&42.01: 04.08.11
DOctober 2011 ITEM NUMBER: 64
Approval of New Liquor License for EI Tenampa Inc., dba EI Tenampa Located at 906
N. Main St.
/ 210'W�d
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Approval of New Liquor License for Public House LLC dba R&R Public House Located
at 1626 S. Wells Ave. Suite 115
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
DATE: October 25, 2011 ITEM NUMBER: 6C
HAINIMM
Recreational Pathway Easement Between John and Shannon Uriona and the City of
Meridian Regarding Five Mile Creek Pathway Segment H1
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D. Rich AMOUNT A I
BOISE IDAHO 10126/11 11:28 AM
DEPUTY Bonnie
RECORDED -REQUEST OFg III I II II II IIIII IIII 1111111 I III
Meridian City 111 086780
RECREATIONAL PATHWAY EASEMENT
THIS AGREEMENT, made and entered into this Q_S- day of , 2011,
between John and Shannon Uriona, hereinafter referred to as "Grantor", and the City of Meridian,
an Idaho municipal corporation, hereinafter referred to as "Grantee";
WITNESSETH:
WHEREAS, Grantor is the owner of real property on portions of which the City of
Meridian desires to establish a public pathway; and
WHEREAS, the Grantee desires to grant an easement to establish the pathway and
provide connectivity to present and future portions of the pathway; and
WHEREAS, Grantee will construct the pathway improvements upon the easement
described herein; and
NOW, THEREFORE, the Grantor does hereby grant unto the Grantee an easement on the
following property, described on Exhibit "A" and depicted on Exhibit `B" attached hereto
and incorporated herein.
The easement hereby granted is for the purpose of providing public recreational pathway
easements for multiple -use non -motorized recreation, with the free right of access to such
facilities at any and all times.
TO HAVE AND TO HOLD, the said easement unto the said Grantee, its successors and
assigns forever.
THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
purposes stated herein.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that Grantee shall repair and maintain the pathway improvements, however, Grantee shall
not be responsible for repairing, replacing or restoring anything placed within the area
described in this easement that was placed there in violation of this easement.
THE GRANTOR hereby covenants and agrees with the Grantee that should any part of
the easement hereby granted become part of, or lie within the boundaries of any public
street, then, to such extent such easement hereby granted which lies within such boundary
thereof or which is a part thereof, shall cease and become null and void and of no further
effect and shall be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and
possessed of the aforementioned and described tract of land, and that it has a good and
lawful right to convey said easement, and that it will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day
and year first hereinabove written.
GRANTOR: John and Shannon Uriona
oln Uriona
GRANTOR:
Shannon Uriona
A�p,TEA A UCLSr,
GRANTEE: CITY OF MERIDIAN
3
City of
EIDIAN
IDAHO
Tammy de erd, Mayor m' P SEAL
�
T R F
Attest by cee Holman, City Clerk
Approved By City Council On: ®
STATE OF IDAHO )
ss
County of Ada )
On this day of (k,11a)-)e,(( , 2011, before me, the undersigned, a
Notary Public in and for said State, personally appeared John Uriona, known or identified
to me to be the person who executed the within instrument, and acknowledged to me that
he executed the same,
IN WIT
day and
have hereunto set my hand and affixed my official seal the
Oust' a`o`"byrtt,
oto
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6eR
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p
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®@°$ C y
STATE OF IDAHO )'a"esaaaaaae "'
) ss
County of Ada )
NOTARY PUArl IC,F ,R IDAHO
Residing at:
Commission Expires:
On this — f day ofd' , 2011, before me, the undersigned, a
Notary Public in and for said State, personally appeared Shannon Uriona, known or
identified to me to be the person who executed the within instrument, and acluiowledged
to me that he executed the same,
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written,
NOTARY PUBLIC FOR JDAHO
Residing at:
Commission Expires:
oto
`t`e,®QaaBg`646a9iatydf"'
NOTARY PUBLIC FOR JDAHO
Residing at:
Commission Expires:
STATE OF IDAHO )
ss.
County of Ada )
On this_2S- day of OCkp ,o ,r , 2011, before me, the undersigned, a Notary
Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE
HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of
Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the
City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
(SEAL)
t
ANLAR-Y PU IC FO DAHO
Residing at: UeViAtAkl t
Commission Expires:
EASEMENT DESCRIPTION
FOR THE
CITY OF MERIDIAN, IDAHO
URIONA PARCEL
An easement for pathway purposes located in the ,SW '/ of the NE '/ of Section 7,
Township 3 North, Range 1 Fast, Boise Meridian, Ada County, Idaho, more particularly
described as follows:
Commencing at a 518 inch diameter iron pin marking the southeasterly coiner of said
SW % of the NE % from which a brass cap monument marking the southwesterly corner
of said SW % of the NE % bears S 8913329" W a distance of 1323,77 feet;
Thence N 0°30'26" E along the easterly boundary of said SW % of the NE `i4 a distance
of 15.65 feet to the POINT OF BEGINNING;
Thence continuing; N 0°30'26" Ea distance of 12,50 feet to a point;
Thence leaving said easterly boundary S 89124'00" W a distance of 95,00 feet to a point;
Thence S 0°30'26" W a distance of 12.50 feet to a point;
Thence N 89124'00" Ea distance of 95,00 feet to the PGlNT OF BEGINNING,
This parcel contains 1,188 square feet (0,027 acnes) and is subject to any other easements
existing or in use.
Prepared by: Glenn K. Bennett, PLS
Civil Survey Consultants, Incorporated
December 23, 2010��
/ .%/
SKETCH MAP TO ACCOMPANY
DESCRIPTION FOR PATHWAY EASEMENT
LOCATED IN THE SW 1/4 OF THE NE 1/4
OF SECTION 7, TOWNSHIP 3 NORTH,
RANGE 1 EAST, BOISE MERIDIAN,
ADA COUNTY, IDAHO.
NO SCALE
I �
I �
I
JOHN AND SHANNON URIONA
S 89'24`00° W 95,00' w
0
N 1,188 SO. f T. Q
0.027 ACRES tv 0
a
v> N 89'24'00" E 95.06 z
POINT OF__/
BEGINNING ri
1228.77' _ 95.00'
C 1/4 FINE AVENUE S 89'33'29" w^ ,323.77' ! ---- CE 1/16
T: October 25, 2011 ITEM NUMBER: 6
PROJECTU :
ITEM TITLE:
Recreational Pathway Easement Between BW Meridian, Inc. and the City of Meridian
for Five Mile Creek Pathway Segment H 1
MEETING NOTES
*n�
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
ADA COUNTY RECORDER Christopher D, Rich AMOUNT ,00 f
BOISE IDAHO 10/26/11 11:28 AM
DEPUTY D -RE !lig
RECORDED-REQUESTUEST OF
Meridian City 111086779
RECREATIONAL PATHWAY EASEMENT
THIS AGREEMENT, made and entered into this day of a , 2011,
between BW Meridian Inc, hereinafter referred to as "Grantor", and the City of Meridian, an
Idaho municipal corporation, hereinafter referred to as "Grantee";
WITNESSETH:
WHEREAS, Grantor is the owner of real property on portions of which the City of
Meridian desires to establish a public pathway; and
WHEREAS, the Grantee desires the Grantor to grant an easement to establish the pathway
and provide connectivity to present and future portions of the pathway; and
WHEREAS, Grantee will construct the pathway improvements upon the easement
described herein;
NOW, THEREFORE, the parties agree as follows:
1. Grantor does hereby grant unto the Grantee an easement on the following property,
described on Exhibit "A" and depicted on Exhibit `B" attached hereto and incorporated herein
upon the terms and conditions set forth.
2. The easement hereby granted is for the purpose of providing a public recreational
pathway on the property described and depicted in Exhibits "A" and `B" ("Pathway"). The
authorized uses of the Pathway are limited to walking, jogging and riding bicycles or other human -
powered vehicles or devices. Authorized uses shall not include horseback riding or any use of
motorized vehicles except for necessary access by law enforcement personnel or for construction,
maintenance or repair work by Grantee of the Pathway and landscaping and related improvements.
3. The Pathway and its improvements shall be constructed, operated, maintained,
repaired and cleaned at all times by Grantee in a good, workmanlike, safe, sanitary, and sightly
manner and condition in compliance with the laws of the State of Idaho, and within the conditions
stated herein.
4. All costs and expenses involved in the construction, operation, maintenance, repair
and cleaning of the Pathway, landscaping and related improvements, or in the operation of the
Grantee pursuant to this Agreement, or in the public use authorized by this Agreement, shall be
paid by the Grantee and the Grantor shall have no obligation or responsibility for payment of any
such costs or expenses.
5. Grantee agrees to construct, operate, maintain and repair the Pathway and any
facility, and conduct its activities within or affecting the Pathway and easement area, so as not to
constitute or cause a hazard to any person or property.
RECREATIONAL PATHWAY EASEMENT - 1
6. Grantee agrees to indemnify, hold harinless and defend Grantor from all claims and
damages which may arise from or be caused by the construction, installation, operation,
maintenance, repair and any use or condition of the Pathway.
7. Grantee shall comply fully with all federal, state or other laws, rules, regulations,
directives, or other governmental requirements in any form as administered by appropriate
authorities, which maybe applicable to the construction, installation, operation or maintenance of
the Pathway and any facilities pursuant to this Agreement.
8. The Grantor hereby covenants and agrees that it will not place or allow to be placed
anypermanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes stated herein.
9. The Grantor hereby covenants and agrees with the Grantee that should any part of
the easement hereby granted become part of, or lie within the boundaries of anypublic street, then,
to such extent such easement hereby granted which lies within such boundary thereof or which is a
part thereof, shall cease and become null and void and of no further effect and shall be completely
relinquished.
10. The Grantor does hereby covenant with the Grantee, to the best of its knowledge
and belief, that is lawfully seized and possessed of the aforementioned and described tract of land,
and that it has a good and lawful right to convey said easement, and that it will warrant and forever
defend the title and quiet possession thereof against the lawful claims of all persons whomsoever.
11. This Agreement and the Grantor's permission to the Grantee to construct and
maintain the Pathway shall continue so long as the Pathway is used by the Grantee and the public
for the purposes and in compliance with the conditions stated herein, unless otherwise terminated
by agreement of the parties. After termination, and written notice from Grantor, Grantee shall
remove the Pathway and all related facilities on the Grantor's property which the Grantor identifies
for removal in such notice.
t2. Grantee shall have no right, power or authority to assign this Agreement or any
privileges hereunder to any person or entity.
IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day
and year first hereinabove written.
RECREATIONAL PATHWAY EASEMENT - 2
GRANTOR:
BW Meridian, Inc
BY: Dennis Baker
Its: President
STATE OF IDAHO )
ss
County of Ada )
On this `a � day of_&Ji-' � , 2011, before me, the undersigned, a
Notary Public in and for said State, personally appeared Dennis Baker, luiown or
identified to me to be the President of the Corporation that executed the within
instrument, and acknowledged to nye that such company executed the same.
lN WITNESS WHEREOF, )�ave hereunto set of�xed_y� official se4j the
day and sh�&�.te
RECREATIONAL PATHWAY EASEMENT - 3
NOTARY PUB
Residing at: A
Commission Ex
GRANTEE: CITY OF MERIDIAN
Tammy de ) Yeyrd, Mayor
byQa�cee Holman, City Clerk
,tvD AUCUS
O�Tr,D47/
City of
C� VIEB ID1ANt-6
SFAL !V
Approved By City Council On: LVNIy- ! G� 5^��1�
STATE OF IDAHO )
ss.
County of Ada
On this _2 day of ', DW' , 2011, before me, the undersigned, a Notary
Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE
HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of
Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the
City of Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
RECREATIONAL PATHWAY EASEMENT .4
NOTARY PUBOFO
Residing at: HeV a r,
Commission Expires:
EASEMENT DESCRIPTION
FOR THE
CITY OF ME, RIDIAN, IDAHO
BW MERIDIAN, INC, PARCEL .
An easement for pathway purposes located in the SW ;q of the NE % of Section 7,
Township 3 North, Range I. Bast, Boise Meridiani, Ada County, Idaho, more particularly
described as follows:
Commencing at a 5/8 inch diameter iron lain marking the southeasterly corner of said
SW '/a of the NE '/ from which a brass cap monument marking the southwesterly tourer
of said SW Y of the NE 'r; bears S 89°3329" W a distance of 1323.77 feet;
Thence S 8913329" W along the southerly boundary of said SW `/ of the NE % a
distance of 95.00 feet to a point;
Thence leaving said southerly boundary N 0°30'26" E a distance of 15.39 feet to the
POINT Or BEGINNING;
Thence continuing N 0130'26'° E a distance of 12.50 feet to a point;
Thence S 89124'00" W a distance of 566,89 feet to a point;
Thence S 0032'20" W a distance of 12,50 feet to it point;
Thence N 89124'00" E a distance of 566.90 feet to the POINT OF BEGINNING.
This parcel contains 7,056 square feet (0.163 acres) and is subject to tiny other easements
existing or in use.
Prepared by: Glenn K, Bennett, PLS
Civil Survey Consultants, Incorporated
December 23, 2010
L, 0
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Meridian City Council Meeting
DATE: October 25, 2011 ITEM NUMBER: 6
f��=1AiiNk1Ig1
Water Main Easement for Scentsy North Phase # 1
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
C E IDIAN*,,---.,�wl
Pu
�, •
•
WorksDepartment
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Denny Cline
DATE: 10/17/11
SUBJECT: Water Main Easement for Seentsy North Phase #1
I. RECOMMENDED ACTION
A. Move to:
Mayor Tammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
1. Approve Water Main Easement for the City of Meridian, located within
Scentsy North Phase 1, by Hot 1, LLC
This easement provides The City of Meridian the ability to access the new water
main being installed with the construction of Scentsy North Phase 1 project.
2. Authorize the Mayor to sign the easement and the City Clerk to attest it.
I1. DEPARTMENT CONTACT PERSONS
Tom Barry, Director of Public Works
Bruce Freckleton, Development Services Manager
Scott Steckline, Land Development Supervisor
Denny Cline, Development Analyst I1
Page 1 of 1
489-0372
489-0362
489-0369
489-0363
ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00
BOISE IDAHO 10/26/11 11:28 AM
DEPUTY Bonnie
RECORDED -REQUEST 0F9 III IIIIIII II I III III II III I II
Meridian City 111086778
WATER MAIN EASEMENT
THIS INDENTURE, made this aeay of Jct" , 20ILbetween H6+ J� _ , the parties of
the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of
the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and
property hereinafter particularly bounded and described; and
WHEREAS, the water main is to be provided for through an underground pipeline to be constructed
by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from
time to time by the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good
and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-
of-way for an easement for the construction, operation, maintenance, repair, replacement of a water
main over and across the following described property:
(SEE ATTACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a water line and their
allied facilities, together with their maintenance, additional connection thereto, repair and replacement
at the convenience of the Grantee, with the free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors
and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after
construction, making repairs, performing other maintenance or making subsequent connection to the
water line, Grantee shall restore the area ofthe easement and adjacent property to that existent prior to
undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for
repairing, replacing or restoring anything placed within the area described in this easement that was
placed there in violation of this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this
easement, which would interfere with the use of said easement, for the purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-
way and easement hereby granted shall become part of, or lie within the boundaries of any public
street, then, to such extent, such right-of-way and easement hereby granted which lies within such
boundary thereof or which is a part thereof, shall cease and become null and void and of no further
effect and shall be completely relinquished.
Water Main Easement EASMT WTR
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of
the aforementioned and described tract of land, and that they have a good and lawful right to convey
said easement, and that they will warrant and forever defend the title and quiet possession thereof
against the lawful clahns of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures
the day and year first herein above written.
GRANTOR;
Member
Address
60
Se •
STATE OF IDAHO )
) ss
County of Ada )
On this --Zi 5 day of l� 6�c �rz r2,_, 20jj, before me, the undersigned, a Notary Public in
and for said State, personally appeared 1 �Vi ! ���ti�-� ya v� and
N , luiown or identified to me to be the-Mffevd-
executed
t a�' I , respectively, of the
corporation that executed the within instrument, and ged to me that such corporation
the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year
fist above written.
'"►11111411'
NOTARY PUBIJ&EOIr DP
Residing at
Commission Expires; I"v
Water Main Easement EASMT WTR (3)
GRANTEE: CITY OF MERIDIAN
O4pgBD AuCU
City of
Tammy de erd, Mayor E IDIAN
�, IDAHO
��� SF r�
r yt�t0�fit Tkt015
ATTe-'sit by Wcee L. Holman, City Clerk
Approved By City Council On: Ccls4td as
STATE OF IDAHO
ss
County of Ada
On this a S day of —V , 20jt--, before me, the undersigned, a Notary
Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE L.
HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian,
Idaho, and who executed the within instrument, and acknowledged to me that the City of
Meridian executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year
first above written.
d
4TARY PUB IC FO AHO
Residing at: K4e�V 1al l d -V1, I C
Commission Expires:_ jck v1 4e )()14
Water Main Easement EASMT WTR (3)
December 22, 2010
EXHIBIT "A"
Water Main Easement For
Seentsy Distribution Area
Page 1 of 3
Project No. 23213
A ten foot wide strip of land located in the N1/2 of the SETA of Section 8, T.3N., R.1E.,
B.M., Ada County, Idaho, more particularly described as follows: Commencing at the East 1/4
comer of said Section 8, said corner bears South 89°39'03" West, 2615.02 feet from the center of
said Section 8; thence along the North line of said SEI/4 South 89°39'03" West, 1372.30 feet;
thence South 0°20'57" East, 109.00 feet to the REAL POINT OF BEGINNING,
Thence South 0°20'57" East, 118.81 feet;
Thence South 54°38'52" West, 54.69 feet;
Thence South 0°03'42" West, 24.96 feet;
Thence South 52°24'01" East, 85.17 feet;
Thence North 69°53'53" East, 12.90 feet;
Thence South 20°06'07" East, 10.00 feet;
Thence South 69153'53" West, 13.33 feet;
Thence South 20106'07" East, 44.79 feet;
Thence North 69°53'53" East, 15.89 feet;
Thence South 89°56'18" East, 6.89 feet;
Thence South 28°15'13" East, 11.36 feet;
Thence North 89°56'18" West, 10.50 feet;
Thence South 69°53'53" West, 14.11 feet;
Thence South 20°06'07" East, 56.75 feet;
Thence South 0°03'42" West, 83.64 feet;
Thence South 89°56'18" East, 15.00 feet;
Page 2 of 3
Thence South 0°03'42" West, 10.00 feet;
Thence North 89°56'18" West, 15.00 feet;
Thence South 0103'42" West, 254.88 feet;
Thence North 88°55'23" West, 10.00 feet;
Thence North 0°03'42" East, 53.48 feet;
Thence North 89156'18" West, 30.00 feet;
Thence North 0°03'42" East, 10.00 feet;
Thence South 89°56'18" East, 30.00 feet;
Thence North 0°03'42" East, 28.00 feet;
Thence North 89°56'18" West, 67.00 feet;
Thence North 0°03'42" East, 16.34 feet;
Thence South 89°56'18" East, 10.00 feet;
Thence South 0°03'42" West, 6.34 feet;
Thence South 89°56'18" East, 57.00 feet;
Thence North 0°03'42" East, 245.08 feet;
Thence North 20°06'07" West, 117.55 feet;
Thence North 52°24'01" West, 86.39 feet;
Thence North 0103'42" East, 17.46 feet;
Thence North 89156'18" West, 531.98 feet;
Thence North 0°03'42" East, 10.00 feet;
Thence South 89°56'18" East, 74.98 feet;
Thence North 0°03'42" East, 18.65 feet;
Thence South 89°56'18" East, 10.00 feet;
Page 3 of 3
Thence South 0°03'42" West, 18.65 feet;
Thence South 89°56'18" East, 262.06 feet;
Thence North 0°03'42" East, 18.97 feet;
Thence South 89°56'18" East, 10.00 feet;
Thence South 0°03'42" West, 18.97 feet;
Thence South 89°56'18" East, 174.94 feet;
Thence North 0°03'42" East, 7.58 feet;
Thence North 54°38'52" East, 54.64 feet;
Thence North 0°20'57" West, 113.61 feet;
Thence North 89°39'03" East, 10.00 feet to the Point of Beginning,
EXHIBIT
'1B'1
E. PINE AVENUE
N8W39'03'E 598,17'
- - -
�--N44'51'22'E 28.39'
t
f
I
I
S89'39'03 VI 22615,02' 1/4
CNTR 1/4 1242,72' - Y 1372.30' S8�S9
WATER MAIN EASEMENT
I
PP.)
F: ----------------------------------- ---------- -------
I
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ti l
w
1 `
0
01
I
N
SOT I1'07�E
j 29.01'
'� S06'02'51'V 34.69'
S28115113"E 34,65'
,SOO'03'42'1V 20,00'
t S03'51'41 "E 47,89'
I j
DISTRIOLMON
CFNIER I
f NTS
1
, r V
I
12--13 -to
f �,y
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J rz----- J t I�
I t. ------
I ! I
N44'25'50V 28,53'
__----___-_.-__-_-- 111_
N00'03'42"E 50,01' `�� EXISTINO 70' I
E, COMMERCIAL, CT, UTILITY EASEMENT
- - _ N88'55'23"W 646.10'
REVISIONS;
WATER MAIN EXHIBIT LOCATED IN THE N 1/2 OF
THE SE1/4 OF SECTION 8,
T,3N„ R,1,E,, B.M.
MERIDIAN, ADA COUNTY, IDAHO i Stanley Consultants INC.
1940 S, BONITO WAY, SVITE 140
MERIDIAN, IDAHO, 83642
I D1VG NAME; DWG DATE: DWG N0, SCALE: JOB NO, DRAWN BY:
23213 -WATER -EMM 12/22/2010 1 1 OF 1 NTS 23213 1 CSM
October1
ITEM TITLE:
Approval of Award and Authorization for Mayor to Sign the Valley Regional Transit
Coop Agreement for a Not -To -Exceed Amount of $100,541.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
COOPERATIVE AGREEMENT
BETWEEN
VALLEY REGIONAL TRANSIT
AND
CITY OF MERIDIAN
FOR
ANNUAL DUES
AND
SERVICE CONTRIBUTION
THIS COOPERATIVE AGREEMENT ("Agreement") is entered into this QS- day of
%-cab— _ 20JA_ by and between VALLEY REGIONAL TRANSIT, a regional public
transportation authority authorized under Chapter 21, Title 40, Idaho Code ("VRT"), and the
City of Meridian, a municipal corporation organized, existing and authorized under Chapter 1,
Title 50, Idaho Code ("Member")
RECITALS
A. VRT is the regional public transportation authority created to serve Ada and
Canyon Counties, pursuant to Chapter 21, Title 40, Idaho Code, and as a result of November 3,
1998 public referendum, VRT provides publicly funded or publicly subsidized transportation
"1 services and programs in Ada and Canyon Counties.
B. Member is a municipal corporation authorized under Chapter 1, Title 50, Idaho
Code,
C. Idaho Code § 40-2109(7) provides that VRT may enter into cooperative
agreements with the state, other authorities, counties, cities and highway districts under the
provisions of Idaho Code § 67-2328, which expressly authorizes public agencies to enter into
agreements with one another for cooperative action for purposes within the power, privilege, or
authority of said agencies.
D. Idaho Code § 40-2110 provides that counties, cities, highway districts and other
governmental entities in the region may enter into cooperative agreements with the regional
public transportation authority in order to contribute funds from any source in recognition of
costs of the authority.
E. There are two primary programs which VRT budgets and funds each year. First,
VRT budgets and establishes annual dues for its regular and special members, with dues for its
regular members calculated pursuant to a population based formula, and dues for its special
members calculated pursuant to a negotiated amount. Second, VRT budgets and establishes
service contribution requirements to support the operation of motor bus services within the
Nampa Urbanized Area and the Boise Urbanized Area.
F. VRT has budgeted $100,541 for Member to contribute for its annual dues and
service contribution; Member has budgeted the same amount for its VRT annual dues and
service contribution.
Page 1 of 4
G. Service contributions support the following modes:
1) Nampa Express Service (Routes 40 & 43): Operates between Nampa and Boise
malting a limited number of designated stops in Caldwell, Meridian, and Boise.
The service operates Monday thru Friday from 5:35 A.M. to 6:25 P.M. The
service generally utilizes 24 passenger, 2 wheelchair capacity buses each
equipped with a bicycle rack,
2) Nampa Limited Stop Service (Route 42): Operates between Nampa and Boise
malting several designated stops in Nampa, Meridian, and Boise. The service
operates Monday thru Friday from 5:35 A.M. to 8:27 P.M. The service generally
utilizes 20 passenger, 2 wheelchair capacity buses each equipped with a bicycle
rack.
AGREEMENT
NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of
this Agreement and not mere recitals, and for other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, it is mutually agreed as follows:
Section 1. Term
This Agreement shall be in effect fi•om the I" day of October, 2011, and will terminate on
the 301h day of September, 2012, unless earlier terminated pursuant the mutual written agreement
of the parties hereto.
Section 2. Purpose
The purpose of this Agreement is:
(a) For Member to pay annual dues and a service contribution to VRT for Fiscal Year
2012 in the amount of $100,541 in contribution to the costs of VRT and in support of
transportation services within the Nampa Urbanized.
(b) For VRT to use said annual dues for costs budgeted under its regional planning
and program administration, and to use said service contribution for costs budgeted under its
regional operating plan.
Section 3. Compliance
VRT, in using said dues and service contributions, shall comply with all conditions
required by applicable federal, state and local laws and regulations, and shall maintain, in
accordance with generally accepted accounting practices and principles, records and books of
account regarding said dues and operating costs.
Page 2 of 4
Section 4. Payment
(a) Member shall pay its annual dues and service contribution up to the aforesaid
amount of $100,541 within 30 days of invoice to VRT at the following address, unless Member
is notified in writing by VRT of a new address:
Valley Regional Transit
830 North Main Street, Suite 230
Meridian, Idaho 83642
(b) Member's address, for the purpose of notice or correspondence, unless VRT is
notified in writing by Member of a new address, is as follows:
City of Meridian
33 East Idaho
Meridian, Idaho 83642
Section 5. Miscellaneous
(a) Each party hereto represents and warrants that each person executing this
Agreement on behalf of such party is, at the time of such execution, duly authorized to do so by
such party's governing body, and is fully vested with the authority to bind such party in all
respects,
(b) If any provision of this Agreement is held invalid, illegal, or unenforceable, the
remainder shall be construed to conform to the intent of the parties, and shall survive the severed
provisions,
(c) Except as provided otherwise herein, this Agreement and any attachments hereto
constitute the entire Agreement between VRT and Member concerning the subject matter hereof.
The provisions of this Agreement shall be construed as a whole and not strictly for or against any
party.
(d) The captions and headings in this Agreement are for reference only and shall not
be deemed to define or limit the scope or intent of any of the terms, covenants, conditions or
agreements contained herein,
(e) This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third party beneficiary rights in any person not a party hereto,
This Agreement shall be binding on the parties hereto, and their successors and assigns.
Section 6. Indemnification
To the extent permissible by law, VRT shall indemnify, defend, protect and hold harmless
Member, and it's officers, agents and employees, from and against any and all liabilities, losses,
suits, claims, judgments, fines or demands arising by reason of injury or death of any person or
damage to any property, including all reasonable costs for investigation and defense thereof
(including but not limited to attorney fees, court costs, and expert fees), of any nature whatsoever
(collectively, "Claims") arising out of or incident to this Agreement, and any renewal or
extension thereof, and arising out of or caused by the negligent or intentional acts or omissions
of VRT, it's officers, agents and employees, regardless of where the injury, death, or damage
Page 3 of 4
of VRT, it's officers, agents and employees, regardless of where the injury, death, or damage
may occur, except to the extent any such Claims arise out of or are caused by the negligent or
intentional act or omission of Member or it's officers, agents and employees. Member shall give
to VRT reasonable notice of any such Claims. VRT shall notify Member of the counsel to be
used in carrying out its obligations hereunder. Member must state any reasonable objection that
it may have regarding the use of said counsel. The provisions of this section shall be deemed to
be a separate contract between the parties and shall survive the expiration or any default,
termination or forfeiture of this Agreement, and any renewal or extension thereof.
Notwithstanding anything to the contrary in the foregoing, Member's right to indemnification
pursuant to the foregoing shall be limited to indemnification for such Claims for which Member
incurs actual liability or expense. The foregoing indemnification includes, without limitation, any
Claim arising out of or caused by the noncompliance of any services, programs, or activities
provided by VRT under this Agreement with all applicable federal, state, and local statutes,
regulations, and requirements, including, but not limited to, the Americans with Disabilities Act
(ADA). Notwithstanding anything to the contrary in the foregoing, (i) no employee or officer of
VRT shall be personally liable to Member under this Agreement, (ii) with respect to third party
Claims, both VRT and Member expressly reserve any and all of the privileges and immunities
available to them, if any, under Idaho law, and (iii) the agreement of VRT to hold harmless or
indemnify Member shall be limited to, and be payable only from, VRT's available insurance or
self-insurance coverage for liability assumed by contract available as a part of its general liability
insurance program."
EXECUTED and effective as of the date first above written.
Valley Regional Transit:
Kelli Fairless
Executive Director
City of Meridian:
Page 4 of 4
x x x x x x x x x x x x x x x x x x x x x x
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DATE: October 25, 2011 ITEM : 6
PROJECT NUM
ITEM TITLE:
Award of Bid and Agreement for Turbo Blowers Installation to Ewing Company for a
Not -To -Exceed Amount of $178,800.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TO: Purchasing
FROM: Clint Dolsby, P.E.
Assistant City Engineer
DATE: October 18, 2011
Mayor Tammy de Weerd
City Council Memberss
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: CONTRACT FOR TURBO BLOWER INSTALLATION FOR A NOT -TO -
EXCEED AMOUNT OF $178,800.00
I. DEPARTMENT CONTACT PERSONS
Clint Dolsby, Asst. City Engineer (Project Manager) 489-0341
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, Director of Public Works 489-0372
II. DESCRIPTION
A. Back rg_ound
The Public Works and Planning Departments have acquired grant funding for a
combined total of $315,218 from the Department of Energy and Idaho Power for
energy efficiency improvements at the Wastewater Treatment Plant. These
grants plus the budget for this project will fund the design and construction of the
turbo blowers and energy efficiency improvements that are estimated to save
more than $6,000 a month in energy costs.
B. Proposed Project
Air for the aeration basins at the Wastewater Treatment Plant is currently
provided by three multi -stage blowers located in the blower building. The
replacement of the multi -stage aeration basin blowers with high efficiency turbo
blowers and aeration system efficiency improvements has the potential to save
several thousand dollars per month.
Page I of 3
C. Contractor Selection
The Ewing Company was the lowest bidder, has a Public Works Contractor
license and is qualified to complete the required work.
IV. IMPACT
A. Strategic Impact:
This project supports the Public Works Mission and Vision for emphasizing
financial stewardship and environmental sustainability. The proposed
improvements are responsive, innovative, and increase operational efficiencies
while saving the City several thousand dollars a month in energy.
B. Service/Delivery IMpact:
The improvements will reduce the power consumption of the Wastewater
Treatment Plant through the installation of more efficient blowers and aeration
efficiency improvements.
C. Fiscal Impact:
Project Costs
APSCO Equipment Bid (PO 11-0003) $280,000.00
Task Order 10162c Turbo Blower SDC $89,674.00
Base Bid Amount $178,800.00
Total Cost $548,474.00
Project Funding
Meridian WWTP Blower Replacement (3590-96101) $178,800.00
Total Funding $178,800.00
Construction Grant Funding
Est. Idaho Power Grant $140,218.00
Department of Energy Grant $175,000.00
Total Grant Funding $315,218.00
Approved FY12 Budget includes construction grant funding)
FYI 1 Budget CF
$479,305.00
FY12 Budget
$100,000.00
Total Funding
$579,305.00
Page 2 of 3
V. ALTERNATIVES
A. The City could defer the turbo blowers and aeration basin air efficiency
improvements. However, the Department of Energy Grant must be spent
within a year and a half from acquisition, Public Works may run into time
constraints to complete this project if it is deferred. This would also delay
realization of the energy savings and operational improvements.
VI. TIME CONSTRAINTS
Council's approval will allow for the installation of the blowers by mid FY12.
Approved for Bid / Award Process:
Daie
Page 3 of 3
To: Jaycee Holman, City Clerk
From: Keith Watts, Purchasing Manager
CC: Jacy Jones, Clint Dolsby
®ate: 10/12/11
Re: October 18th City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
October 18th City Council Consent Agenda for Council's consideration.
Award of Bid and Agreement for the `TURBO BLOWERS INSTALLATION" project
No. 10162b to Ewing Company for the Not -To -Exceed amount of $178,800.00. This
award and Agreement is the result of formal bid #PW -1 1-101 62b. Bids were issued
on August 22, 2011 and opened September 7, 2011. 5 bids were received.
Recommended Council Action: Approval of Bid and Agreement for the Not -To -
Exceed amount of $178,800.00, and authorize the Mayor to sign and City Clerk
to attest.
Thank you for your consideration.
0 Page 1
(TURBOAGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES
BLOWERS
PROJECT
THIS AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES is made
this 18th day of Oc ber , 2011, and entered into by and between the City of Meridian,
a municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and The
Ewing Company, Inc, hereinafter referred to as "CONTRACTOR", whose business
address is 1500 Eldorado 34, Boise ID 83704 and whose Public Works Contractor
License # is C -12003-U-1-2-3.
Whereas, the City has a need for services involving TURBO BLOWERS —
INSTALLATION at the Wastewater Treatment Plant; and
WHEREAS, the Contractor is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
I - Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon execution of
this Agreement and receipt of the City's written notice to proceed, all services
and work, and comply in all respects, as specified in the document titled
"Scope of Work" a copy of which is attached hereto as Attachment "A" and
incorporated herein by this reference, together with any amendments that
may be agreed to in writing by the parties.
1.2 All documents, drawings and written work product prepared or
produced by the Contractor under this Agreement, including without limitation
electronic data files, are the property of the Contractor; provided, however,
the City shall have the right to reproduce, publish and use all such work, or
any part thereof, in any manner and for any purposes whatsoever and to
authorize others to do so. If any such work is copyrightable, the Contractor
may copyright the same, except that, as to any work which is copyrighted by
the Contractor, the City reserves a royalty -free, non-exclusive, and
TURBO BLOWERS - INSTALLATION page 1 of 11
Project 10162b
irrevocable license to reproduce, publish and use such work, or any part
thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable
federal, state and city laws, ordinances, regulations and resolutions. The
Contractor represents and warrants that it will perform its work in accordance
with generally accepted industry standards and practices for the profession
or professions that are used in performance of this Agreement and that are
in effect at the time of performance of this Agreement. Except for that
representation and any representations made or contained in any proposal
submitted by the Contractor and any reports or opinions prepared or issued
as part of the work performed by the Contractor under this Agreement,
Contractor makes no other warranties, either express or implied, as part of
this Agreement.
1.4 Services and work provided by the Contractor at the City's request
under this Agreement will be performed in a timely manner in accordance
with a Schedule of Work, which the parties hereto shall agree to. The
Schedule of Work may be revised from time to time upon mutual written
consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Lump Sum basis as
provided in Attachment B "Payment Schedule" attached hereto and by
reference made a part hereof for the Nat -To -Exceed amount of $178,800.00.
2.2 The Contractor shall provide the City with a monthly statement, as the
work warrants, of fees earned and costs incurred for services provided during
the billing period, which the City will pay within 30 days of receipt of a correct
invoice and approval by the City. The City will not withhold any Federal or
State income taxes or Social Security Tax from any payment made by City to
Contractor under the terms and conditions of this Agreement. Payment of all
taxes and other assessments on such sums is the sole responsibility of
Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall not
be entitled to receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement including, but not limited to, meals, lodging,
transportation, drawings, renderings or mockups. Specifically, Contractor
shall not be entitled by virtue of this Agreement to consideration in the form
of overtime, health insurance benefits, retirement benefits, paid holidays or
other paid leaves of absence of any type or kind whatsoever.
TURBO BLOWERS - INSTALLATION page 2 of 11
Project 10162b
3. Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon (a) completion of the agreed upon work, or (b)
unless sooner terminated as provided below or unless some other method or
time of termination is listed in Attachment A.
3.2 Should Contractor default in the performance of this Agreement or
materially breach any of its provisions, City, at City's option, may terminate
this Agreement by giving written notification to Contractor.
3.3 Should City fail to pay Contractor all or any part of the compensation
set forth in Attachment B of this Agreement on the date due, Contractor, at
the Contractor's option, may terminate this Agreement if the failure is not
remedied by the City within thirty (30) days from the date payment is due,
3.4 TIME FOR EXECUTING CONTRACT AND LIQUIDATED
DAMAGES
Upon receipt of a Notice to Proceed, the Contractor shall have until
January 30, 2012 to complete the work. Delivery of the equipment is
anticipated no later than November 30, 2011. Contractor shall be liable
to the City for any delay beyond this time period in the amount of five
hundred dollars ($500.00) per calendar day. Such payment shall be
construed to be liquidated damages by the Contractor in lieu of any
claim or damage because of such delay and not be construed as a
penalty.
4. Termination:
4.1 If, through any cause, CONTRACTOR, its officers, employees, or
agents fails to fulfill In a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations of this
Agreement, falsifies any record or document required to be prepared under
this agreement, engages in fraud, dishonesty, or any other act of misconduct
in the performance of this contract, or if the City Council determines that
termination of this Agreement is in the best interest of CITY, the CITY shall
thereupon have the right to terminate this Agreement by giving written notice
to CONTRACTOR of such termination and specifying the effective date
thereof at least fifteen (15) days before the effective date of such
termination. CONTRACTOR may terminate this agreement at any time by
giving at least sixty (60) days notice to CITY.
4.2 In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by CONTRACTOR under
this Agreement shall, at the option of the CITY, become its property, and
TURBO BLOWERS - INSTALLATION page 3 of 11
Project 10162b
CONTRACTOR shall be entitled to receive just and equitable compensation
for any work satisfactorily complete hereunder.
4.3 Notwithstanding the above, CONTRACTOR shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
breach of this Agreement by CONTRACTOR, and the CITY may withhold
any payments to CONTRACTOR for the purposes of set-off until such time
as the exact amount of damages due the CITY from CONTRACTOR is
determined. This provision shall survive the termination of this agreement
and shall not relieve CONTRACTOR of its liability to the CITY for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be
acting as an Independent contractor, and neither CONTRACTOR nor any
officer, employee or agent of CONTRACTOR will be deemed an employee of
CITY. Except as expressly provided in Attachment A, Contractor has no
authority or responsibility to exercise any rights or power vested in the City
and therefore has no authority to bind or incur any obligation on behalf of the
City. The selection and designation of the personnel of the CITY in the
performance of this agreement shall be made by the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves as
independent contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of
performing the work and services to be provided by Contractor under this
Agreement. Contractor shall be responsible to City only for the requirements
and results specified in this Agreement and, except as expressly provided in
this Agreement, shall not be subjected to City's control with respect to the
physical action or activities of Contractor in fulfillment of this Agreement. If in
the performance of this Agreement any third persons are employed by
Contractor, such persons shall be entirely and exclusively under the direction
and supervision and control of the Contractor.
6. Indemnification and Insurance:
6.1 CONTRACTOR shall indemnify and save and hold harmless CITY
from and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses and other costs
including litigation costs and attorney's fees, arising out of, resulting from, or
in connection with the performance of this Agreement by the
TURBO BLOWERS . INSTALLATION page 4 of 11
Project 10162b
CONTRACTOR, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortious conduct of
CITY or its employees. CONTRACTOR shall maintain, and specifically
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Automobile Liability Insurance One
Million Dollars ($1,000,000) per incident or occurrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The
limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable for
an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, orjudgments for
damages or injury to persons or property and other costs, including litigation
costs and attorneys' fees, arising out of, resulting from , or in connection with
the performance of this Agreement by the Contractor or Contractor's officers,
employs, agents, representatives or subcontractors and resulting in or
attributable to personal injury, death, or damage or destruction to tangible or
intangible property, including use of, CONTRACTOR shall provide CITY with
a Certificate of Insurance, or other proof of insurance evidencing
CONTRACTOR'S compliance with the requirements of this paragraph and
file such proof of insurance with the CITY at least ten (10) days prior to the
date Contractor begins performance of it's obligations underthis Agreement.
In the event the insurance minimums are changed, CONTRACTOR shall
immediately submit proof of compliance with the changed limits. Evidence of
all insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Contractor shall provide a bond, cash or
letter of credit guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
6.3 To the extent of the indemnity in this contract, Contractor's
Insurance coverage shall be primary insurance regarding the City's elected
officers, officials, employees and volunteers. Any insurance or self-
insurance maintained by the City or the City's elected officers, officials,
employees and volunteers shall be excess of the Contractor's insurance and
shall not contribute with Contractor's insurance except as to the extent of
City's negligence.
TURBO BLOWERS • INSTALLATION page 5 of 11
Project 10162b
6.4 The Contractor's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
6.5 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
6.6 The limits of insurance described herein shall not limit the liability of
the Contractor and Contractor's agents, representatives, employees or
subcontractors.
7. Bonds: Payment and Performance Bonds are required on all Public Works
Improvement Projects.
8. Notices: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and be
deemed communicated when mailed in the United States mail, certified,
return receipt requested, addressed as follows:
City of Meridian
Purchasing Manager
33 E. Broadway Avenue
Meridian, Idaho 83642
The Ewing Company, Inc
Attn: John Ewing
1500 EI Dorado #4
Boise. ID 83704
208-377-1500
Idaho Public Works License #: C -12003-U-1-2-3
Either party may change their address for the purpose of this paragraph by
giving written notice of such change to the other in the manner herein
provided.
9. Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and reasonable
attorneys' fees as determined by a Court of competent jurisdiction. This
provision shall be deemed to be a separate contract between the parties and
shall survive any default, termination or forfeiture of this Agreement.
10. Time is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term, condition
TURBO BLOWERS - INSTALLATION page 6 of 11
Project 10162b
and provision hereof, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of, and a default under, this
Agreement by the party so failing to perform.
11. Assignment: It is expressly agreed and understood by the parties hereto,
that CONTRACTOR shall not have the right to assign, transfer, hypothecate
or sell any of its rights under this Agreement except upon the prior express
written consent of CITY.
12. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate In violation of any federal,
state or local law, rule or regulation against any person on the basis of race,
color, religion, sex, national origin or ancestry, age or disability.
13.1 At such times and in such forms as the CITY may require, there shall
be furnished to the CITY such statements, records, reports, data and
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Contractor shall maintain all writings, documents and records
prepared or compiled in connection with the performance of this Agreement
for a minimum of four (4) years from the termination or completion of this or
Agreement. This includes any handwriting, typewriting, printing, photo static,
photographic and every other means of recording upon any tangible thing,
any form of communication or representation including letters, words,
pictures, sounds or symbols or any combination thereof.
14. Audits and Inspections: At any time during normal business hours and as
often as the CITY may deem necessary, there shall be made available to the
CITY for examination all of CONTRACTOR'S records with respect to all
matters covered by this Agreement. CONTRACTOR shall permit the CITY to
audit, examine, and make excerpts or transcripts from such records, and to
make audits of all contracts, invoices, materials, payrolls, records of
personnel, conditions of employment and other data relating to all matters
covered by this Agreement.
15. Publication, Reproduction and Use of Material: No material produced in
whole or in part under this Agreement shall be subject to copyright in the
United States or in any other country. The CITY shall have unrestricted
authority to publish, disclose and otherwise use, in whole or in part, any
reports, data or other materials prepared under this Agreement.
TURBO BLOWERS - INSTALLATION page 7 of 11
Project 10162b
18. Compliance with Laws: In performing the scope of work required
hereunder, CONTRACTOR shall comply with all applicable laws, ordinances,
and codes of Federal, State, and local governments.
17. Changes: The CITY may, from time to time, request changes in the Scope
of Work to be performed hereunder. Such changes, including any increase
or decrease in the amount of CONTRACTOR'S compensation, which are
mutually agreed upon by and between the CITY and CONTRACTOR, shall
be incorporated in written amendments which shall be executed with the
same formalities as this Agreement.
18. Construction and Severability: If any part of this Agreement is held to be
invalid or unenforceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder of
the Agreement is reasonably capable of completion.
19. Waiver of Default: Waiver of default by either party to this Agreement shall
not be deemed to be waiver of any subsequent default. Waiver or breach of
any provision of this Agreement shall not be deemed to be a waiver of any
other or subsequent breach, and shall not be construed to be a modification
of the terms of this Agreement unless this Agreement is modified as provided
above.
20. Advice of Attorney: Each party warrants and represents that in executing
this Agreement. It has received independent legal advice from its attorney's
or the opportunity to seek such advice.
21. Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings, oral
of written, whether previous to the execution hereof or contemporaneous
herewith.
22. Order of Precedence: The order or precedence shall be the contract
agreement, the Invitation for Bid document, then the winning bidders
submitted bid document.
23. Applicable Law: This Agreement shall be governed by and construed and
enforced in accordance with the laws of the State of Idaho, and the
ordinances of the City of Meridian.
24. Approval Required: This Agreement shall not become effective or binding
until approved by the City of Meridian.
TURBO BLOWERS - INSTALLATION page 8 of 11
Project 10162b
BY:` m
Approved by City Council:
Purchasing Approval
BY: 4 0
KEITWWATTS, PURCHASING MANAGER
Dated 1% Z / I
Approved as to Form
CITY ATTORNEY
TURBO BLOWERS - INSTALLATION
Project 14162b
THE EWING COMPANY, INC
BY: n 5Wng
TITLE: otic -T -D 9-cnlk-
Dated: �- I
page 9 of 11
Attachment A
■
TURBO BLOWERS - INSTALLATION page 10 of 11
Project 10162b
Attachment B
A. Total and complete compensation for this Agreement shall not exceed
$178,800.00.
z PRICINCWDUL'
k. > z
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
TURBO BLOWERS - INSTALLATION per IFB PW -11 1-10162B
Total Bid Schedule ...................$178,800.00
CONTRACT TOTAL .......................
Travel expenses, If listed above and pre approved by Project Manager, will be paid at no more
than the City of Meridian's Travel and Expense Reimbursement Policy.
TURBO BLOWERS - INSTALLATION page 11 of 11
Project 10162b
October1NUMBER: 6H
ITEM TITLE:
Approval of an Interface Agency Agreement for Access to Certain County
Computerized Records (VPN) with Ada County for a Not -To -Exceed Amount of
$3,000.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TO: Mayor & Council
FROM: Karie Glenn
DATE: September 2011
SUBJECT: ADA COUNTY DATA ACCESS AGREEMENT — VPN
MUBS and the Police Department respectfully request the following item to be placed on City
Council agenda, under Consent Agenda, for Council's consideration:
Interface Agency Agreement between Ada County and City of Meridian for
access to certain county computerized records.
MUBS accesses the county records for (Public Property System) name on deeds and date of
transfers of property. Police access the county records fro LE Lookup (Law Enforcement Lookup
and the ISTAR's Hosting (Trial Court Record System).
The cost will be $250 per month split 50/50 between NUBS and Police Department. This
County has not changed the cost from last year.
Recommended Council Action: The Finance and Police Department recommends
that City Council approve and signs the agreement with Ada County.
Thank you for your consideration. Please contact me if you have any questions.
DATE: October 25. 2011
PROJECT NUMBER:
Approval of a No Cost Data Transfer Agreement Between Ada County and the City of
Meridian for Delivery of Certain County Computerized Data Elements
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
TO: Mayor & Council
FROM: Karie Glenn
DATE: September 2011
SUBJECT: DATA TRANSFER AGREEMENT
The Police Department respectfully requests the following item to be placed on City Council
agenda, under Consent Agenda, for Council's consideration:
Data Transfer Agreement between Ada County and the City of Meridian for
Delivery of Certain County Computerized Data Elements.
Police access the county records fro LE Lookup (Law Enforcement Lookup and the ISTAR's
Hosting (Trial Court Record System). This agreement will allow transfer of data for specific
elements: ISTARSCalendar and ISTARSDispositions
This agreement is separate from the VPN access agreement and does not carry additional dues of
it's own.
Recommended Council Action: The Finance and Police Department recommends
that City Council approve and signs the agreement with Ada County.
Thank you for your consideration. Please contact me if you have any questions.
jll��lllj 1. 1111
il
lll
• • - •'
DATE: October 25, 2011 ITEM NUM 7
PROJECTNUMBER:
ITEM TITLE:
Items Moved From Consent Agenda
•
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
October NUMBER:"
11:11yiill"I i
Mayor's Office: Mayor's Youth Advisory Council (MYAC) Update
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
IF
1 .! • �r
NUMBER:DATE: October 25, 2011 ITEM
PROJECTD• -010
ITEM TITLE: Meridian and Amity
Public Hearing: MDA 11-010 Meridian and Amity by Hawkins Companies Located West
Side of S. Meridian Road, Midway Between W. Amity Road and W. Harris Street
Request: Amendment to the Development Agreement to Extend the Time Allowed for
the Agreement to be Signed and Returned to the City
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
DATE: October 25, 2011 ITEM NUMBER: 10A
PROJECT NUM
ITEM TITLE:
Mayor's Office: Resolution No. 114a— : A Resolution of the Mayor and
the City Council of the City of Meridian Reappointing John Nesmith to Seat 3 and
Creg Steele to Seat 4 of the Meridian Parks Commission
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN REAPPOINTING JOHN NESMITH TO SEAT 3 AND GREG STEELE
TO SEAT 4 OF THE MERIDIAN PARKS COMMISSION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Meridian City Code Title 2, Chapter 2 establishes the Meridian
Parks Commission, its members and terms of their appointments; and
WHEREAS, John Nesmith was reappointed in September of 2008 to Seat 3 with a
term to expire in October of 2011 and Greg Steele was reappointed in September of 2008 to
Seat 4 to a term that will expire in October of 2011;
WHEREAS, John Nesmith may be reappointed to Seat 3 to a term of 3 years to
expire October 31, 2014, and Creg Steele may be reappointed to Seat 4 to a term of 3 years to
expire October 31, 2014;
WHEREAS, the City Council of the City of Meridian deems it to be in the best
interest of the citizens of the City of Meridian to approve the respective reappointment of
Commissioners John Nesmith and Creg Steele as recommended by Mayor De Weerd and
described herein;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, effective immediately, John Nesmith shall be reappointed to Seat 3
of the Meridian Parks Commission, which term shall run through October 31, 2014.
Section 2. That, effective immediately, Creg Steele shall be reappointed to Seat 4 of
the Meridian Parks Commission, which term shall run through October 31, 2014.
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
A
ADOPTED by the City Council of the City of Meridian, Idaho, this day of
,2011.
RESOLUTION REAPPOINTING NESMITH AND STEELTO MPC - PAGE 1 OF 2
APPROVED by the Mayor of the City of Meridian, Idaho, this day of
2011.
APPROVED:
Weerd
ATTEST: Cityof
E IDIAN*--
�, aogsao
SEAL
By. C �°�de TREAb��QyP�
Jaycee Ifolman, City Cleric
RESOLUTION REAPPOINTING NESMITH AND STEELTO MPC — PAGE 2 OF 2
U
DAT : October 25, 2011 ITEM NUMBER: 10
PROJECT NUM
ITEM TITLE:
Police Department: Budget Amendment for The Drug Free Community Grant for a
Not -to -Exceed Amount of $124,634.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
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11
- - 1 1
Wages
$ 44,000.00
51300
Office Expense
$
4,803.00
52710
Community Events Expense
$
678.00
55000
Professional Services
$
42,933.00
56102
Postage and Mailings
$
120.00
57101
Meeting Expense
$
60.00
57102
Mileage Reimbursement and Parking
$
102.00
57200
Employee Seminars/Training
$
3,816.00
57202
Travel -Transportation
$
2,845.00
57203
Travel -Lodging
$
3,996.00
57204
Travel -Per Diem
$
1,491.00
57400
Advertising/Promotional
$
10,419.00
57500
Printing/Binding/Engraving
$
8,001.00
60101
Dues, Licenses, Publications
$
1,370.00
Total
$
80,634.00
TOTAL EXPENSES $ 124,634.00
DATE: October 25, 2011 ITEM NUMBER: 10C
PROJECTU
ITEM TITLE:
Planning Department: Meridian Split Corridor Letter to Ada County Highway District
(ACHD)
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
October 25, 2011
The Honorable Rebecca Arnold
President
Ada County Highway District Commission
3775 Adams Street
Garden City, ID 83714
Dear President Arnold:
Mayor Tammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
Thank you and the rest of the ACHD Commissioners for meeting with me and the City Council
at Meridian City Hall on September 30th to discuss the Meridian -Main Split Corridor Phase 2
project. I believe the staff presentation and Commission -Council discussion was very
productive, and wanted to reiterate the City's preference on some of the key elements of this
much anticipated project in our downtown.
Based on the staff presentation and recommendation given on September 30th, which included a
summary of the public's responses to construction alternatives, the City recommends a full -
closure of Meridian Road while the project is under construction. We recognize that the City's
utility and the ACHD's roadway projects will inherently cause some short-term inconveniences
for everyone downtown. However, the full -closure option seems to be the least disruptive,
fastest and most cost-effective option.
If ACHD decides to go with the full -closure option for Meridian Road, the City would be
agreeable to partnering with you 50150 on costs, up to $500,000, related to providing temporary
alternate access for the properties along the corridor. This should be done for the properties
highlighted during our September 30th joint meeting and any other locations identified by staff
through this process that need to be addressed.
In addition to providing alternate access during construction, the City would also like to work
with the District on providing additional signage and notification updates to businesses and their
patrons as the Split Corridor project progresses. To that end, I would request that City and
ACHD staff jointly communicate with downtown business, residents, and property owners going
forward. It is critical that communication between our agencies and businesses be consistent
throughout the Split Corridor project which will be a great improvement to downtown Meridian.
Additionally it is critical that ACHD, the City, and the Meridian Development Corporation reach
out to the downtown business community and provide education and training on how to survive
Mayor's Office ® 33 E. Broadway Avenue, Meridian, ID 83642
Phone 208-888-4433 . fax 208-884-8119 o www.meridiancity.org
The Honorable Rebecca Arnold
Page 2
a construction project. This could include information on how to make a business a destination,
what businesses can do to get customers to notice their business, and how businesses can be
proactive to counteract some of the effects of construction.
Thank you again for attending the joint meeting on September 30th. I hope this letter helps
ACHD move forward with planning for and construction of this key project downtown. If you
have any additional questions regarding this project, please contact our Planning Manager, Caleb
Hood at 489-0572.
Sincerely,
1
Tammy deerd
Mayor
cc: ACHD Commission
Adam Zaragoza, ACHD Project Manager
TIF-rors-M. 1
DATE: October 25, 2011
Planning Department: Community Development Block Grant (CDBG) Resident
Housing Survey
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
October 20, 2011
iI=1J1[O] L1ki1ZI1t 11
TO: Mayor De Weerd and City Council
FROM: Lori Den Hartog
CC: Pete Friedman
Caleb Hood
RE: CDBG Resident Housing and Community Survey
Background and Purpose of Survey
The City of Meridian is initiating two reports related to the Community Development Block Grant Program
(CDBG). Both reports are required in order for the City to continue to receive CDBG funding. The first is
the Consolidated Plan which is a five year strategic plan that outlines the needs and priorities of the City
and how the City will expend its CDBG funds to address those needs. The second is an Analysis of
Impediments (AI) to Fair Housing Choice. Each year with the City's CDBG Action Plan, the City certifies
that it will affirmatively further fair housing. The Al identifies any existing barriers to fair housing and
proposes action items for addressing those barriers or concerns. This plan is an important component of
demonstrating to the U.S. Department of Housing and Urban Development (HUD) that the City will
affirmatively further fair housing. In addition, the City can learn how best to promote and ensure fair
housing within the community.
Public outreach and public input are critical to developing the two reports, and for that reason a Resident
Housing and Community Survey has been developed in order to learn more about our community and
the issues that are important to our residents. The City has contracted with BBC Research and
Consulting for the preparation of the two reports identified above, as well as the survey. BBC has
extensive experience preparing Consolidated Plans and AI's for HUD. Most recently BBC conducted the
Statewide Al study for the Idaho Housing and Finance Association (IHFA). The questions in the attached
survey related to fair housing are the same as those used in the statewide study so that the City can
compare the local data with the statewide data.
The questions in the survey related to housing will help with the preparation of two critical sections within
the Consolidated Plan—the Housing Market Analysis and the Housing and Homeless Needs
Assessment. The data provided by the survey will be cross tabulated and compared with data available
from the American Community Survey (ACS) and the 2010 Census. In previous years the census
provided much of the needed data for the housing components of a city's consolidated plan. However,
because the content of the 2010 census was significantly scaled back, much of the data is no longer
available to the extent that it was in 2000. The Census Bureau intends that the ACS will fill in that gap
for communities; however, the data has been slow to be released and not complete in all circumstances.
Unlike the Census data, which is an actual count, the ACS data is an estimate based on a statistically
valid sample of the population. Therefore, by conducting our own community -specific survey we have
Planning Department ® 33 E. Broadway Avenue Meridian, ID 83642
Phone 208-884-5533 Fax 208-888-6854 ® www.meridiancity.org
Page 2
the opportunity to compare the information we do have from the ACS with the data derived from the local
survey. In addition, the local survey serves as one of the tools to reach out to the public and seek input
on the development of the City's CDBG plan.
Lastly, the section in the survey related to Housing and Community Needs (Question 25) will help the
City understand how its citizens rate and prioritize the needs within the community. The housing market
analysis and the housing needs assessment when combined with the community ratings will establish
the basis for assigning priorities for the CDBG five-year plan.
Target Audience
The target audience for the survey is all residents within the City. Extra outreach will be done to contact
low to moderate income persons because they are a challenging segment of the population to reach; yet
they are the primary customers for the HUD sponsored programs and are most susceptible to housing
discrimination. While CDBG funds are to be expended predominately for the benefit of low to moderate
income individuals and households, all residents of the city regardless of income level can and should be
involved in the ratings of needs and the establishment of priorities for these fund expenditures. Based
on census information, we know where there is a concentration of low to moderate income households,
but that does not mean those areas of concentration are the only locations in which low to moderate
income households reside within the community. Therefore, the outreach strategy, as identified below,
uses multiple means to reach as many residents as possible.
Outreach Strategy and Cost
The survey portion of the contract with BBC is for $2,000. The survey can be taken either with a paper
version or a web based version of the survey on Survey Monkey. The survey is intended to be
advertised and distributed in the following ways:
® In a press release to local news outlets.
® On the City's website (main page and CDBG page) with the web link to the survey.
® In the December City News publication with the web link to the survey.
® In an announcement on the City's Facebook and Twitter accounts with the web link to the survey.
® With a tagline and survey web link on the second November and first December utility billings.
® In e-mail notifications to Homeowner's Associations with a web link to the survey and a request to
distribute to members of their HOA.
In locations within City Hall with paper copies and pre -paid business reply envelopes.
o Planning Department
o City Clerk's Office
o Utility Billing Office
In locations throughout the City with paper copies and pre -paid business reply envelopes.
o Meridian Food Bank
o Meridian Senior Center
o Meridian Elementary School
o Meridian Library
o Meridian Community Center
In addition to the Resident Survey, BBC also prepared a stakeholder/advocate survey. That survey was
intended for persons and/or organizations directly providing services to those in need within our
community. The survey was distributed to approximately 30 stakeholders with a request to inform and
distribute the Resident Survey to their clients who live in Meridian. Stakeholders included all of the City's
past and current CDBG sub -recipients as well as, lenders, healthcare providers, housing coordinators,
and fair housing advocates.
The consultant has indicated that a response rate of between 50 and 100 surveys is acceptable.
Timeline
The survey is set to begin on November 14 and run for approximately one month.
Page 3
Council Feedback
Staff is seeking feedback from Council regarding the proposed survey. Is the Council in agreement or
does the Council have any recommendations with regards to the following items as presented:
1. Survey Questions
2. Survey Outreach Strategy
3. Survey Timeline
2011 IHousing
tCommunity Survey
E IDIAlet
It
The City of Meridian has partnered with BBC Research and Consulting for the preparation of two
important reports—the Consolidated Plan and the Analysis of Impediments to Fair Housing Choice.
The information gathered will help to better understand the housing and community development
needs in Meridian. Both reports need to be completed in order to receive federal funding for housing
and community development.
The City has used this federal funding over the past four years to assist many community partners
including the Meridian Food Bank, the Meridian Senior Center, and the Meridian Boys and Girls Club.
These funds have also been used for park improvements, sewer and water line improvements, and
pathway improvements in Meridian's downtown. In addition, the housing funding has been used to
assist qualifying low to moderate income households with the purchase of a home in Meridian.
Your response to this survey will help shape the plan on how the City sets its priorities for the
expenditure of these community funds over the next five years. The survey should take you between
5-7 minutes to complete, and your response will be confidential and only used with all other
responses. These reports will be released in the summer of 2012.
If you have questions about the survey or the study, please contact: Heidi Aggeler with BBC Research
and Consulting at 1-800-748-3222, x256 or aggeler@bbcresearch.com; or Lori Den Hartog with the
City of Meridian at 208-884-5533 or Idenhartog@meridiancity.org.
1. In general, how satisfied or dissatisfied would you say that you are with your home, on a scale
from 0 to 9, where 0 indicates "Extremely dissatisfied" and 9 indicates "Extremely satisfied"?
Extremely
dissatisfied
Dissatisfied
Satisfied
Extremely
satisfied
eEMEMEMEM
EM
2. If you answered "0" to "3" in question 1, why are you dissatisfied with your home?
(List up to 3 reasons below)
M
2.
3.
3. Which of the following best describes the type of home that serves as your primary residence?
® Apartment ® Mobile or manufactured home
® Townhome/duplex ® Single family home
® RV home or camper ® Other (please specify):
—
Ll Condominium
CITY OF MERIDIAN RESIDENT HOUSING SURVEY PAGE 1
4
If you could change one thing about your current living situation, what would it be?
® I wouldn't change anything about my current living situation.
® I currently rent, but would like to buy.
® I would live in a different part of Meridian, which is
® I own a home, and would like to sell.
® I would like to live in a different community other than Meridian, which is
® Other (please specify):
5. Do you currently rent or own your home?
® Rent
® Own
® Other (please specify):
If you are a renter, skip to question 9.
6. When was your home built?
® Between 2000 and 2011
® Between 1980 and 1999
® Between 1960 and 1979
® Between 1940 and 1959
® 1939 or earlier
® I don't know
7. How concerned are you about your home going into foreclosure on a scale from 0 to 9, where 0
indicates "Not at all concerned" and 9 indicates "Extremely concerned"?
Not at all
concerned
Somewhat
concerned
Concerned
Extremely
concerned
6
MMMMMMMMMM
8. How much are your household's monthly housing costs (including mortgage, principal, interest,
mortgage insurance and HOA fees)?
® Less than $1,000 ® $3,000 to less than $3,500
® $1,000 to less than $1,500 ® $3,500 to less than $4,000
® $1,500 to less than $2,000 ® Greater than $4,000
® $2,500 to less than $3,000 ® My household does not have a mortgage
If you are a homeowner, skip to question 15.
9. How long did it take you to find your current rental unit?
® Less than 1 month ® Between 4 months and less than 6 months
® Between 1 month and less than 2 months ® 6 months or more
® Between 2 months and less than 4 months
PAGE 2 CITY OF MERIDIAN RESIDENT HOUSING SURVEY
10. How difficult or easy was it for you to find an affordable rental unit in Meridian on a scale from
0 to 9, where 0 indicates "Extremely difficult" and 9 indicates "Extremely easy"?
Extremely Extremely
difficult Difficult Easy easy
0. 1
2,
34. ; S 1. 8.
❑ ❑ ❑ ❑ ❑ ; ❑ ❑ ❑ ❑ ❑
11. If you answered "0" to "3" in question 10, which of the following reasons made it difficult for
you to find an affordable rental unit in Meridian? Please select all that apply.
❑ Very few available rental units were ❑ Landlords were not interested in renting
in my price range. their units to me.
❑ Available rental units that were ❑ Other (please specify):
affordable were in poor condition.
12. How much does your household pay each month in rent?
❑ I don't know
❑ Cost per month (please specify): $
13. How interested are you in buying a home in Meridian, on a scale from 0 to 9, where 0 indicates
"Not at all interested" and 9 indicates "Extremely interested"?
Not at all Somewhat Extremely
interested interested Interested interested
U 1 2 34. 5, 6 7 8 9
❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑. ❑
14. If you have interest in buying a home, why haven't you purchased a home in Meridian? Please
select all that apply.
❑ I do not have enough money for a ❑ I cannot find something I want to buy.
downpayment.
❑ I plan to move to another city.
❑ I cannot afford a mortgage.
❑ Other (please specify):
❑ I cannot afford maintenance costs
associated with home ownership.
❑ 1 have poor credit.
eE0111= Nis=
15. Are there necessary repairs that you (if homeowner) or your landlord ❑ Yes
(if renter) have not made to your home? ❑ No
16. Are any of the necessary repairs so significant that they make your ❑ Yes
home unlivable? ❑ No
17. Please use the space below to describe the needed repairs that make your home unlivable.
CITY OF MERIDIAN RESIDENT HOUSING SURVEY PAGE 3
18. About how much does your household pay each month for utilities (including water/sewer,
electric and gas)?
® Less than $100 ® $600 to less than $750
® $100 to less than $250 ® $750 to less than $1,000
® $250 to less than $400 ® More than $1,000
® $400 to less than $600
19. Do you or any members of your household have a mental or physical disability?
® Yes, mental disability ® Yes, both mental and physical disability
® Yes, physical disability ® No (Skip to question 21)
20. Does your current home meet the needs of the disabled members of your household?
® Yes
® No (please explain):
21. Suppose you or someone you knew thought they'd been discriminated against in trying to
find a place to rent or a house to buy...
21a. What would you door recommend?
® Nothing
® I don't know
® File a complaint
® Call/see ACLU
® Call/see the Boise City/Ada
County Housing Authority
® Call/see the Better Business Bureau
® Call/see church/priest/pastor
® Call/see the District Attorney
® Call/see/get a lawyer
® Call/see Community Legal Services
® Other (specify):
21b. If you ever felt you were discriminated against and wanted to report it, do you know
who you would contact?
® No, I don't know
® Yes, I would contact:
22. Have you ever experienced housing
discrimination?
® Yes
® No (skip to question 23)
® Don't know
PAGE 4 CITY OF MERIDIAN RESIDENT HOUSING SURVEY
22a. Why do you feel you were discriminated against?
❑ I'm African American/Hispanic/
Asian/ American Indian/not white
❑
I'm a student
❑
Because of gender
❑
I have children
❑
I'm gay/lesbian/bisexual/
❑
transgendered
❑
I'm physically disabled
❑
I'm poor/I couldn't afford it
❑
I'm mentally/developmentally
disabled
❑ My partner/girlfriend/boyfriend
and I are not married
22b. What did you do about the discrimination?
❑ Don't know/can't remember
❑ Nothing
❑ Talked to a lawyer/ Community
Legal Services ACLU
❑ Called a community organization
❑ Called the Boise City/Ada County
Housing Authority
❑ I have bad credit/bankruptcy/debts
❑ I'm not a United States citizen/don't
have a greencard/don't have a social
security number
❑ My religion/I'm Christian/Jewish/
Muslim/Buddhist/Atheist
❑ I have HIV/AIDS
❑ I'm on Section 8/receive government
assistance for housing
❑ Other (specify):
❑ Called local government official/
mayor's office/city council
❑ Tried to get information to complain
and couldn't find any
❑ Called the local Fair Housing Council
❑ Filed a complaint
22c. What happened that made you feel discriminated against?
23. If you wanted to know more about your fair housing rights, how would you get information?
Please select all that apply.
❑
HUD website
❑
Internet search
❑
Housing Authority
❑
City of Meridian website
❑
Call City Council or Mayor
❑
Call a lawyer, ACLU, or Legal Aid
❑
TV
❑
Radio
❑
Library
❑
Real estate offices or realtors
❑
Don't know
❑
Other (please specify):
CITY OF MERIDIAN RESIDENT HOUSING SURVEY PAGE 5
24. Please consider the needs in your neighborhood and the City and how they can be
improved. Rate the need level for each of the following items using a scale of 0 to 9;
"0" indicates the lowest need, and "9" indicates the highest need.
Lowest Highest
Need Need
Senior Centers
❑
❑
❑
❑
❑ :
❑
❑
❑
❑
❑
Youth Centers
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Child Care Centers
❑ :
❑
❑
❑
❑
❑
❑
❑
❑
❑
Park & Recreational Facilities
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Health Care Facilities
❑
❑
❑
❑
❑ `
❑
❑
❑
❑
❑
Community Centers
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Fire Stations & Equipment
®
❑
❑
❑
❑
❑
❑
❑
❑
❑
Libraries
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Infra tractors
01
T
2
4 -'
,I
2
.3
..:4
2
Drainage Improvement
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Water/Sewer Improvement
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Street/Alley Improvement:
❑ ;
❑
❑
❑
❑
❑
❑
❑
❑
❑
Street Lighting
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Sidewalk Improvements
❑
❑
❑
❑
❑ '
❑
❑
❑
❑
❑
ADA Improvements (e.g., curb cuts)
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Centers/Services for Disabled
❑
❑
❑
❑
❑ i
❑
❑
❑
❑
❑
Accessibility Improvements
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Domestic Violence Services
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Substance Abuse Services
❑
❑
❑
❑
o
❑
❑
❑
❑
❑
Homeless Shelters/Services
❑ `
❑
❑
❑
❑
❑
❑
❑
❑
❑
HIV/AIDS Centers & Services
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Neglected/Abused Children Center and Services
❑ '
❑
❑
❑
❑
❑
❑
❑
❑:
❑ -,
Family Self -Sufficiency Service
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Community Services
0
11
2
3;
4
5
Senior Activities
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Youth Activities
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Child Care Services
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Public Transportation Services
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
PAGE 6 CITY OF MERIDIAN RESIDENT HOUSING SURVEY
24. Please consider the needs in your neighborhood and the City ... (continued)
Lowest Highest
Need Need
Anti -Crime Programs
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Health Services
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Mental Health Services
❑
❑
❑
❑
❑ :
❑
❑
❑
❑<
❑
Legal Services
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
NeighborhoodServJ es
0
1
" 2
'3
..4
5
{�:.'
'7
Tree Planting
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Trash & Debris Removal
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Graffiti Removal
❑
❑
' ❑
❑
❑
❑
❑
❑
❑
❑
Code Enforcement
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Parking Facilities
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Cleanup of Abandoned Lots and Buildings
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Businesses, & Jobs
0
1
2
3'
4
Start-up Business Assistance
❑
❑
❑
❑
❑
❑
❑
❑
❑;
❑ '
Small Business Loans
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Job Creation/Retention
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Employment Training
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Fagade Improvements
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Business Mentoring
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Commercial/Industrial Rehabilitation
❑
❑
❑
❑
❑,
❑
❑
❑
❑'
❑
iAosing. =
0
1
2
3
4
S
Accessibility/ADA Improvements
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Owner -Occupied Housing Rehabilitation
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Rental Housing Rehabilitation
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Homeownership Assistance
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Affordable Rental Housing
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Housing for Disabled
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Senior Housing
❑
❑
❑
❑
❑
❑
❑
❑
❑ `,
❑
Housing for Large Families
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Fair Housing Services
❑
❑
❑
❑
❑ :
❑
❑
❑
❑ ',
❑
Lead -Based Paint Test/Abatement
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Energy Efficient Improvements
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
Housing for Foster Youth
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
CITY OF MERIDIAN RESIDENT HOUSING SURVEY PAGE 7
25. Which of these areas best describes where you currently live in Meridian?
❑ North Meridian —north of Fairview Avenue/Cherry Lane
❑ South Meridian —south of the Interstate
❑ Downtown/Central Meridian —between Locust Grove Road and Linder Road
❑ Other (please specify):
26. Which of the following categories best represents your age?
❑
Under 18 years old
❑
Between 45 and 54 years old
❑
Between 18 and 24 years old
❑
Between 55 and 64 years old
❑
Between 25 and 34 years old
❑
Between 65 and 74 years old
❑
Between 35 and 44 years old
❑
75 years old or older
27. What was your estimated total household income for 2010?
❑ Less than $15,000
❑ $15,000 to less than $25,000
❑ $25,000 to less than $35,000
❑ $35,000 to less than $50,000
28. How many people are in your household?
❑
$50,000 to less than $75,000
❑
$75,000 to less than $100,000
❑
$100,000 or more
❑
I prefer not to respond
total people
29. Which race/ethnic group most closely describes you? Please select all that apply.
❑ American Indian/Native American
❑ Asian
❑ Black or African American
❑ Caucasian/White
30. What is the language most
commonly spoken in your home?
❑ Hispanic/Latino
❑ Native Hawaiian or Other Pacific Islander
❑ Other (please specify):
❑ English
❑ Spanish
❑ Other (please specify):
Thank you for participating in this survey! If you have any questions about the survey, please
contact Heidi Aggeler at aggeler@bbcresearch.com or 303-321-2547 (x 256).
PAGE 8 CITY OF MERIDIAN RESIDENT HOUSING SURVEY
13
Resident Survey Introduction
The City of Meridian has partnered with BBC Research and Consulting for the
preparation of two important reports the Consolidated Plan and the Analysis of
Impediments to Fair Housing Choice. The information gathered will help to better
understand the housing and community development needs in Meridian. Both reports
need to be completed in order to -receive federal funding for housing and community
development.
The City has used this federal funding over the past four years to assist many community
partners including the Meridian Food Bank, the Meridian Senior Center, and the
Meridian Boys and Girls Club. These funds have also been used for park improvements,
sewer and water line replacement, and pathway projects in Meridian's downtown. In
addition, funding has been available to increase home ownership in Meridian.
Your response to this survey will help shape the plan on how the City sets its priorities
for the expenditure of these community funds over the next five years. The survey should
take you between 5-7 minutes to complete, and your response will be confidential and
only used with all other responses. These reports will be released in the summer of 2012.
If you have questions about the survey or the study, please contact Heidi Aggeler with
BBC Research and Consulting at 1-800-748-3222, x256 or aggeler a,bbcresearch.com or
Lori Den Hartog with the City of Meridian at 208-884-5533 or
ldenharto g_Qmeridiancity. ori.
DATE: October 25, 2011
Future Meeting Topics
`11HEEThIG IlOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS