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2011 10-20E IDIAN~-'- MERIDIAN PLANNING AND ZONING IDAHO COMMISSION MEETING AGENDA City Council Chambers 33 E. Broadway Avenue, Meridian, Idaho Thursday, October 20, 2011 at 7:00 p.m. 1. Roll-call Attendance _X Tom O'Brien _X Steven Yearsley X Michael Rohm X_Joe Marshall X Scott Freeman -Chairman 2. Adoption of the Agenda Approved as Amended 3. Consent Agenda A. Approve Minutes of October 6, 2011 Planning and Zoning Commision Meeting Approved as Amended B. Findings of Fact and Conclusions of Law for Approval: CUP 11-004 Scentsy Campus North Phase III -Office Tower by CTA Architects Engineers Located on the Southwest Corner of E. Pine Avenue and N. Eagle Road Request: Conditional Use Permit Approval to Exceed the Maximum Building Height Allowed in the C-G Zoning District from 65 Feet to 82 Feet Approved -Prepare Findings C. Findings of Fact and Conclusions of Law for Approval: CUP 11-005 Medimont Martial Arts Studio by Forge, LLC Located at 149 S. Adkins Way Request: Conditional Use Permit Approval to Operate an Indoor Recreation Facility from an Existing Building in an I-L Zoning District Approved -Prepare Findings D. Findings of Fact and Conclusions of Law for Approval: CUP 11-006 Northpointe Capital Educators Credit Union by Capital Educators Credit Union Generally Located on the Northwest Corner of W. McMillan Road and N. Linder Road Request: Conditional Use Permit for aDrive-Thru Establishment within 300 Feet of a Residential District Approved -Prepare Findings Meridian Planning and Zoning Commission Meeting Agenda -Thursday, October 20, 2011 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 4. Action Items A. Continued Public Hearing from October 6, 2011: RZ 11-004 Chesterfield by Liberty Development, Inc. Located South Side of W. Pine Avenue; Midway Between N. Black Cat Road and N. Ten Mile Road Request: Rezone of 1.48 Acres of Land from the R-8 Zoning District to the R-15 Zoning District Continue Public Hearing to November 3, 2011 B. Continued Public Hearing from October 6, 2011: PP 11-007 Chesterfield by Liberty Development, Inc. Located South Side of W. Pine Avenue; Midway Between N. Black Cat Road and N. Ten Mile Road Request: Preliminary Plat Approval of 148 Residential Lots and Twelve (12) Common Lots on 28.2 Acres in an Existing R-8 Zone and a Proposed R-15 Zone Continue Public Hearing to November 3, 2011 C. Public Hearing: TEC 11-004 Medina Drive-Thru by Meridian Gateway Associates Located at 1653 S. Meridian Road Request: Two (2) Year Time Extension on the Conditional Use Permit (CUP 08-021) for a Drive-Thru Establishment and Development of the Site at 1653 S. Meridian Road Approved D. Public Hearing: CUP 11-007 Molly Maids Dispatch Center by Enrique Camarillo Located 1519 N. Main Street Request: Conditional Use Permit Approval to Operate a Dispatch Center from an Existing Building in a C-C Zoning District Approved E. Findings of Fact and Conclusions of Law for Approval: CUP 11-007 Molly Maids Dispatch Center by Enrique Camarillo Located 1519 N. Main Street Request: Conditional Use Permit Approval to Operate a Dispatch Center from an Existing Building in a C-C Zoning District Approved Adjourned at 7:35 p.m. Meridian Planning and Zoning Commission Meeting Agenda -Thursday, October 20, 2011 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian Planning and Zoning Meeting October 20, 2011 Meeting of the Meridian Planning and Zoning Commission of October 20, 2011, was called to order at 7:00 p.m. by Chairman Michael Rohm. Members Present: Chairman Michael Rohm, Commissioner Joe Marshall, Commissioner Scott Freeman, Commissioner Steven Yearsley and Commissioner Tom O'Brien. Others Present: Machelle Hill, Ted Baird, Bill Parsons, and Dean Willis. Item 1: Roll-Call Attendance: Roll-call X Steven Yearsley X Tom O'Brien X Michael Rohm X Joe Marshall X Scott Freeman -Chairman Freeman: Well, good evening, ladies and gentlemen. At this time I'd like to call to order the regularly scheduled meeting of the Meridian Planning and Zoning Commission on this date of October 20th, 2011. Could we begin with roll call. Item 2: Adoption of the Agenda. Freeman: Thank you. Okay. The first item on the agenda is adoption of the agenda. We do have a couple of changes. Items No. 4-A and 4-B, which are RZ 11-004, Chesterfield and PP 11-007, Chesterfield, those will be opened this evening for the sole purpose of continuing them to the next regularly scheduled meeting. So, if you're here tonight to testify on that, I just want to remind you it won't be heard tonight, there won't be a public hearing for your testimony to be taken. We will be doing that the next time. Okay. I think that's the only change we have. So, could I get a motion to adopt the agenda? Marshall: Mr. Chair? Freeman: Commissioner Marshall. Marshall: I move that we adopt the agenda as modified. O'Brien: Second. Freeman: Okay. It's been moved and seconded to adopt the agenda as modified. All those in favor say aye. Opposed? Motion carries. Thank you. MOTION CARRIED: ALL AYES. Meridian Planning & Zoning October 20, 2011 Page 2 of 17 Item 3: Consent Agenda A. Approve Minutes of October 6, 2011 Planning and Zoning Commission Meeting B. Findings of Fact and Conclusions of Law for Approval: CUP 11-004 Scentsy Campus North Phase III- Office Tower by CTA Architects Engineers Located on the Southwest Corner of E. Pine Avenue and N. Eagle Road Request: Conditional Use Permit Approval to Exceed the Maximum Building Height Allowed in the C-G Zoning District from 65 Feet to 82 Feet C. Findings of Fact and Conclusions of Law for Approval: CUP 11-005 Medimont Martial Arts Studio by Forge, LLC Located at 149 S. Adkins Way Request: Conditional Use Permit Approval to Operate an Indoor Recreation Facility from an Existing Building in an I-L Zoning District D. Findings of Fact and Conclusions of Law for Approval: CUP 11-006 Northpointe Capital Educators Credit Union by Capital Educators Credit Union Generally Located on the Northwest Corner of W. McMillan Road and N. Linder Road Request: Conditional Use Permit for aDrive-Thru Freeman: Okay. The first item on the agenda is the Consent Agenda and we have four items on the Consent Agenda this evening. First item is approval of the minutes of October 6th, 2011, Planning and Zoning Commission meeting. The second item is the Findings of Fact and Conclusions of Law for approval of CUP 11-004, Scentsy Campus North Phase III. Third item is Findings of Fact and Conclusions of Law for approval of CUP 11-005, Medimont Martial Arts Studio. And the fourth item is the Findings of Fact and Conclusions of Law for approval of CUP 11-006, Northpointe Capital Educators Credit Union. I'll get a motion in a minute. If there are any corrections or additions that anybody has, Commissioners? I do have a few that I want to note in the minutes. I'll make it quick. On page two of the minutes, the Action Items, we don't seem to have the Action Item numbers correct in there. On page six of 16, the second speaker in the middle of the page for CUP 11-006 would be Pete Friedman, not Freeman. And on page 12 of 16, that should be at the top of the page CTA Architects & Engineers, not CTAR Architects & Engineers. So, if there aren't any other changes, could I get a motion to approve the Consent Agenda as amended? O'Brien: So moved. Marshall: Second. Freeman: Okay. It's been moved and seconded to approve the Consent Agenda. All those in favor say aye. Opposed? Motion carries. Thank you. Meridian Planning & Zoning October 20, 2011 Page 3 of 17 MOTION CARRIED: ALL AYES. Item 4: Action Items A. Continued Public Hearing from October 6, 2011: RZ 11-004 Chesterfield by Liberty Development, Inc. Located South Side of W. Pine Avenue; Midway Between N. Black Cat Road and N. Ten Mile Road Request: Rezone of 1.48 Acres of Land from the R-8 Zoning District to the R-15 Zoning District B. Continued Public Hearing from October 6, 2011: PP 11-007 Chesterfield by Liberty Development, Inc. Located South Side of W. Pine Avenue; Midway Between N. Black Cat Road and N. Ten Mile Road Request: Preliminary Plat Approval of 148 Residential Lots and Twelve (12) Common Lots on 28.2 Acres in an Existing R-8 Zone and a Proposed R-15 Zone Freeman: Okay. The first thing we are going to do is open those items for continuance. So, at this time I'd like to open the public hearing for RZ 11-004, Chesterfield and PP 11-007, Chesterfield, for the sole purpose of continuing those to our next meeting on -- Bill, when is our next meeting? November 3rd, 2011 -- Yearsley: So moved. O'Brien: Second. Freeman: Okay. I have a motion and a second to continue RZ 11-004 and PP 11-007. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: ALL AYES. Freeman: Okay. Before we open the public hearing on our first action item this evening, I just want to go over for all of you in the audience how this process works. We will start by opening each item individually and we will start with the staff report. They will present their analysis of each item in light of the zoning ordinance and the Comprehensive Plan and, then, the applicant will be given 15 minutes to testify at the mike, if you choose to do so, present your application. After the applicant testifies, then, we will take public testimony from anybody that would like to offer any. There are sign- up sheets in the back, so if there is an item you wish to testify on it would be helpful if you could put your name on there for us, so we don't forget to call you. If you don't I will ask when I have gone through the list if there is anybody else in the audience that would like to offer public testimony. You will have three minutes to testify. At that time the applicant will have ten minutes to respond to anything that's been heard or clarify anything and, then, we will close the public hearing, the Commissioners will deliberate and we will come up with a recommendation on that item. Meridian Planning & Zoning October 20, 2011 Page 4 of 17 C. Public Hearing: TEC 11-004 Medina Drive-Thru by Meridian Gateway Associates Located at 1653 S. Meridian Road Request: Two (2) Year Time Extension on the Conditional Use Permit (CUP 08-021) for aDrive-Thru Establishment and Development of the Site at 1653 S. Meridian Road Freeman: So, with that at this time I'd like to open the public hearing for TEC 11-004, Medina Drive-thru, beginning with the staff report. Bill. Parsons: Thank you, Mr. Chairman, Members of the Commission. Feel a little alone up here tonight, so bear with me. If you get tired of hearing my voice I'll try to see if I can sound like somebody else for you. Freeman: We will try to help. Parsons: This is probably the first time that I have ever seen one come before you, but this is a time extension request for adrive-thru establishment in a C-G zoning district. This project came before you in 2008 and was known as the Medina Drive-thru. At that time they were proposing a seven, eight hundred square foot multi-tenant building, again, with the associated drive-thru and a previous time extension was granted by staff back in 2009, I believe, and now their next appropriate step is to come before you and seek an additional extension of this. Back in -- with the previous time extension staff did recommend an additional condition of approval for that and was, basically, when they come in with their CZC they would also accompany -- have an accompanying design review application with that and at that time during the time that this came before you we did not have the current design standards in play at that point, so that was an additional condition. After looking at this project again and bringing it before you, staff feels there aren't any other additional conditions that should be added to the staff report. We are recommending approval of the application and with that I will be happy to answer any questions you may have. Freeman: Thank you, Bill. Commissioners, any questions of staff? O'Brien: I have one question, Mr. Chair. Freeman: Commissioner O'Brien. O'Brien: So, the distance between the two -- Walgreens -- the exiting Walgreens and the drive area adjacent to it, what -- is that going to be a two way aisle way I guess, if you will, or through put through way or one? I can't quit make it out on -- on here on the map. Parsons: Mr. Chairman, Commissioner O'Brien, that is a two way drive aisle there between that -- the Walgreens drive-thru and their proposed building. Meridian Planning & Zoning October 20, 2011 Page 5 of 17 O'Brien: Okay. Parsons: If you look at this, only the exit lane, which is along the southern boundary there, will bleed into that driveway. The other drive -- the other lane or if someone were to go through and hit that drive-thru window would be on the -- I believe the east side of the building and they would exit out through the parking lot of that same building. So, it wouldn't really go dump too much into that Walgreens drive aisle until they were completed with their drive-thru business. O'Brien: So, the drive-thru is where? Is that located on the backside or the -- Parsons: Commissioner O'Brien, if you could see my arrow here -- O'Brien: Yes. Parsons: -- the window would be right there. So, this is only an exit lane, just in case someone changes their mind and has to get through there without having to stack up cars, they could exit out there and not disrupt the flow of the drive-thru window. O'Brien: So, the -- the exit behind Walgreens is a right only, I believe. Aright turn only. So, I guess it would be a concern to me if they wanted to make a left turn in that through way back to Overland -- man, that's going to be a -- I don't know, a tight squeeze quests. But I guess the engineers got that worked out, so, yeah, Ijust -- the direction of travel and the closeness of the different -- the store's accesses just kind of cause me concern I guess. Parsons: Well, keep in mind, Commissioner, that this -- this site plan was approved in 2008, so there is really no additional changes staff is recommending to that, so -- Freeman: It's only a time extension. Parsons: -- it's only to extend the CUP to two years before they commence, so -- O'Brien: Thank you. Parsons: That's all that's up for discussion tonight, unless you have any other conditions that -- Marshall: Mr. Chair, if I could just quickly ask a question. Freeman: Commissioner Marshall. Marshall: Bill, I'm a little confused. As far as I see there is a two directional aisle to the right-hand or west of the aisle and that anybody going through either the exit or the drive-thru could exit either to the west of Walgreens or to the north of Walgreens; is that correct? Meridian Planning & Zoning October 20, 2011 Page 6 of 17 Parsons: Two way drive aisle and -- Marshall: All the way around Walgreens is a -- Parsons: Two way drive aisle. That's correct. Marshall: -- two way drive aisle and access to that from this facility can be accessed both on the south and on the north and that two-way drive aisle anybody can exit either to the west of Walgreens or to the north of Walgreens; correct? Parsons: That's correct. Marshall: Thank you. Freeman: If there are no further questions, I'd invite the applicant to come up and present your application. Is the applicant here? Parsons: I did mention the applicant was in agreement with the staff report. Freeman: Okay. Parsons: So, they chose not to come this evening. Freeman: The applicant isn't here. I don't have anybody signed up to testify on this item. Is there anybody in the audience that wished to testify on this item? Okay. Well, with that I suppose we can close the public hearing on this item and discuss it. Could I get a motion? O'Brien: Mr. Chair, I move to close public hearing TEC 11-004, Medina Drive-thru. Freeman: I believe this is 11-002; is that correct? Marshall: I have Medina 004. Freeman: Well, okay. I had it recorded two different ways. It is 11-004. O'Brien: Which is correct? Yearsley: On the staff report it says 002. Freeman: I know. O'Brien: Okay. Hill: It's four. Meridian Planning & Zoning October 20, 2011 Page 7 of 17 Freeman: It's four. Okay. We have clarified that. And we had a second. All those in -- Ihave amotion and a second to close the public hearing on TEC 11-004, Medina Drive- thru. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: ALL AYES. Freeman: Any discussion? Again, this is a time extension of two years. This is a previously approved plan from 2008. Anything else we need to talk about? Rohm: I don't think so. Freeman: I don't either. Marshall: The only question is two years from now do we feel that this is still going to be appropriate in this location and my personal opinion is yeah. Freeman: Okay. Could I get motion then? Rohm: Mr. Chairman? Freeman: Oh, go ahead. Commissioner Rohm. Rohm: After considering staff testimony, I move to approve file number TEC 11-004 as presented in the staff report for the hearing date of October 20th, 2011, with no changes. Marshall: Second. Freeman: Okay. It's been moved and seconded to recommend approval of TEC 11- 004, Medina Drive-thru. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: ALL AYES. D. Public Hearing: CUP 11-007 Molly Maids Dispatch Center by Enrique Camarillo Located 1519 N. Main Street Request: Conditional Use Permit Approval to Operate a Dispatch Center from an Existing Building in a C-C Zoning District E. Findings of Fact and Conclusions of Law for Approval: CUP 11-007 Molly Maids Dispatch Center by Enrique Camarillo Located 1519 N. Main Street Request: Conditional Use Permit Approval to Operate a Dispatch Center from an Existing Building in a C-C Zoning District Meridian Planning & Zoning October 20, 2011 Page 8 of 17 Freeman: Okay. At this time I want to open the public hearing on CUP 11-007, Molly Maids Dispatch Center and we will start with the staff report. Parsons: Thank you, Mr. Chairman, Members of the Commission. The subject site before you is located at 1519 North Main Street. The site consists of approximately 0.72 acres of land and is zoned C-C. Surrounding property is primarily residential conversions to commercial and also to the north there is a vacant parcel and all the property is zoned C-C. This is probably -- this is the first dispatch center that's before you. Back in September staff initiated a text amendment -- zoning text amendment to add this as one of the allowed uses under the zoning district and so I have been working with this applicant I would say for almost six months to find her an appropriate property. So, it's been a long hard search for these folks. I'm -- it's a pleasure for me to be here talking about this with you this evening. So, anyways, a dispatch center is required to receive conditional use approval in the C-C zone. With that come specific use standards that the applicant needs to comply with. I believe in the staff report you had a discussion of what they needed to comply with and in my discussions with the applicant they are proceeding with basically bringing their storage yard into compliance with the parking standards of the UDC. So, that's -- they have two options, either put up fencing or screen it, or bring that portion of the parking lot into compliance and that's what they have chose to do before you this evening. I would mention that they did submit a landscape site plan before you this evening. You can also see on the right- hand side the existing residence that they will be using for their office. So, in the back they have quite a large asphalt pad right now. It's actually a concrete pad and it's not been stripped yet, so in my review of the site plan I did note there is some changes that needed to happen and on your hearing outline I do call those out for you. One would be -- if you can see there they actually have two curb cuts to Main Street. I think -- I know Commissioner Marshall is probably aware of that split corridor phase and what's going to happen at that intersection at Meridian and Cherry Lane and so most of the traffic will be funneled in front of this -- this property and so because there is an adequate maneuverability for that southern driveway staff has actually conditioned the applicant to either put up fencing or put up some type of bollards to prevent folks from at least parking there and, then, having those folks back out into Main Street. So, it really was a safety concern for staff. Also the UDC allows us to restrict access when you think you have intensified a use on the property, although a lot of their uses will come from the employees, they will be able to pick up their cars and leave. This still is a concern. There are future plans that they will want to lease out additional space in this building, so we can anticipate some more business activity in the future for investment property. So, what staffs done is we also have a vacant property to the north, so staff felt it appropriate that we also get cross-access for those two -- so this property and the northern property share access in the future. Also the -- the landscape -- or the parking lot configuration that you see here before you this evening does not meet current code and so in speaking with the applicant they have been informed of the changes that need to happen and so, basically, their parking stalls meet the dimensional standards, but their drive aisles don't. So, I don't anticipate seeing 26 parking stalls on the site, but envision, based on what I have sketched out I believe the applicant could get in excess of 18 stalls. So, based on current code requirements they would need to provide a Meridian Planning & Zoning October 20, 2011 Page 9 of 17 minimum of six stalls. They can get up 18. So, they are going to comply with code. Keep in mind that seven of those 18 stalls will be for fleet storage, so -- and they said they had about 13 employees coming and, basically, they leave their cars there and take the fleet vehicles out, so -- and there is usually one or two folks working in the office. So, not real high trip generation. Of course, their hours of operation will also be your typical business office hours, so 7:00 a.m. to 5:00 p.m., Monday through Friday. The applicant -- the other unique thing about this property is the land use designation on this property is Old Town, but the property is zoned C-C. I don't know if -- some of you were -- I believe were part of the Destination Downtown plan and in that plan we have specified different districts within downtown area and this property does fall in that. So, although the zoning itself doesn't really comport to the land use designation, the use of this and this type of service and what's called out in that Destination Downtown plan does provide some opportunity for this type of use. So, generally speaking, we feel that this use does comply with the Comprehensive Plan and the other downtown visioning plan that we have in place and that plan is also referenced in the Comprehensive Plan, too. So, in speaking with the applicant, they are in agreement with all the conditions in the staff report. I have not received any other written testimony on the site. To my knowledge there are no other outstanding issues before you this evening and with that I would be happy to answer any questions you may have. Freeman: Thank you, Bill. Any questions of staff? Marshall: Mr. Chair, I do. Freeman: Commissioner Marshall. Marshall: Bill, you said because the parking doesn't meet code. How is it, then, there are 26 stalls shown and you're saying it should be reordered to have 18; is that correct? Parsons: Mr. Chairman, Commissioner Marshall, what I'm saying here is the plan that's before you depicts 26 stalls. Marshall: Correct. Parsons: Realistically they could probably only get 18. Marshall: And how would those be ordered? Parsons: Probably have a row of parking along the periphery. So, south and west boundary and, then, some internal. So, basically, you lose most of your parking where -- the section where the handicap parking is, that strip there, that whole front would disappear, along with the two end stalls. And, then, you would add additional stalls along the south boundary and, then, lose two along the west boundary, is what I was able to sketch -- a quick sketch. Meridian Planning & Zoning October 20, 2011 Page 10 of 17 Marshall: Right. Now, you stated that there were approximately 13 employees that park and leave, another two in the building and seven fleet vehicles. I count 22 stalls needed. Parsons: Code only requires one per 500 square foot. So, technically, they would only have to provide six. I mean, certainly, that's something you could recommend more if you wanted to, but Idon't -- at this point, given that seven of the stalls would be opened -- I think most of those fleet stalls would be used for employee parking, so you're going to get seven, eight filled up there. Maybe the applicant could kind of explain that to you a little bit more on their business model, so that you get a little clearer picture of how this thing could work. Marshall: It's just, essentially, a business concern to me is that I would want all my employees to have parking and my fleet to have parking. At the same time I don't want to be parking on that northern border, especially if I have an ingress-egress easement with the northern property. Just a thought. Thank you. Parsons: Sure. Freeman: Any other questions? Okay. Would the applicant like to come forward and speak to the application? And as you approach the podium and the mike, please, state your name and address for the record. I see two of you are coming. So, if we can get both your names -- yes. Applicants. Please state your names and address for the record. S.Camarillo: Okay. Mr. Chairman and council members, my name is Stephanie Camarillo and our address -- like our home address, is that what you mean? Freeman: Yes. S.Camarillo: 207 Ruby Street in Boise. And the zip code is 83705. Freeman: Thank you. E.Camarillo: My name is Enrique Camarillo and my address is 207 Ruby Street, Boise, Idaho. 83705. Freeman: Thank you. The floor is yours. S.Camarillo: Okay. Mr. Chairman and council members, I just wanted to -- we wanted to express our gratitude to Bill and the staff here. It really is true that we have been looking -- we love -- we are currently located in Meridian. We have had our business here for almost eight years and we have been renting property out and we are really excited to be able to continue to operate our business in Meridian and so Bill has worked tons with us to try to find the appropriate site and so, you know, we love this property, we love being in Meridian and so we just want to express our gratitude to the Meridian Planning & Zoning October 20, 2011 Page 11 of 17 staff for their help. And I don't know if you wanted my husband or I to talk about parking issues or anything like that. We would be happy to answer any -- any questions. Freeman: Commissioner O'Brien -- I'm sorry. Was it Commissioner O'Brien -- or Commissioner Marshall. Was there some clarification you would like to get from -- Marshall: Yeah. I'm excited, you know, but at the same time just hearing the numbers, with 18 stalls, is that going to be enough for all of your employees and the fleet vehicles? Because I understand as employees come in and fleet vehicles go out, but do the employees all come in at once, then, take the fleet vehicles out? To me when I add those numbers up I need 22 spots. E.Camarillo: And, you know, we have instances where some of the employees car pool together, so it doesn't mean all of a sudden there would be 13 cars there. Sometimes we get employees where they get dropped off by, you know, a significant other, so -- but mean this isn't where, you know, everybody comes to work and everybody drives one day, because, you know, they didn't have to do anything else. Then I think what we will foresee is maybe we can just -- as the cars move from the fleet they can just park there, because it will be kind of like a trade off, if we come to that. And, then, there is also a little bit of on-street parking, but I don't know -- we didn't foresee that -- that additional need and I guess right now the architects were getting to find the best consideration for the -- for the space and the accommodations, you know, well, maybe he will find that it we point it at an angle there might be a way to put on there an extra two more stalls or something. S.Camarillo: There is also -- excuse me -- some area along the side of the building that could potentially be turned into parking that's right -- Bill, I don't know if you can point out the area. We were talking about taking those out and, then, making some parking spaces in there. We would have to mitigate for those trees that are there and so forth. But that's a fairly large area, if we would need to, to help that. Freeman: It does appear you have plenty of room to expand, if necessary. S.Camarillo: There is all that vacant land in the back that we could, you know, in the future expand as well. Marshall: That would be one of my questions is would you choose to expand to the side of the building or back behind? E.Camarillo: I guess we didn't -- you know, thought about it, but I guess we could do either/or. Whatever makes more sense and, you know, for traffic flow and those kinds of things and easy access. So, I think it will be something that we can just look into it or talk with the architect and see what -- you know, on those kinds of things to see what he recommends and what makes, you know, most sense of that. Marshall: But that area behind is available that you could expand in the -- Meridian Planning & Zoning October 20, 2011 Page 12 of 17 E.Camarillo: It is available. Right now it's just grass. It's not paved or cement, but it's available for expansion. So yes. Marshall: I appreciate that. It was just a concern of mine. I understand that a lot of times you probably would not need 22 spots. I understand that. But if it came to it and everybody was driving, just by my count I -- it's 18 and you have 22 cars and if everybody comes at once those fleet vehicles don't leave until everybody's already parked and trying to leave at the same time. E.Camarillo: Correct. Marshall: But I appreciate that. Thank you. I'm excited to see this. Freeman: Thank you. Commissioner O'Brien. O'Brien: Yes. Thank you, Commissioner -- Mr. Chair. So, do you have vendors call on you and I'm sure that with all the cleaning equipment, et cetera, that has to be put into the equation I would assume, so 22 stalls that could possibly be taken up by employees and fleets, what about the visitors parking? S.Camarillo: Okay. Commissioner and council members, that's a great question. Primarily our business is all about going to other people. We have very few people that actually come to us at our facility. We do from time to time have a vendor come by. You know, I work in the office on a day-to-day basis and maybe I have one or two meetings a week with a vendor in our office. Those meetings, without exception, occur, you know, after 9:00 a.m. in the morning, which at that time all of our fleet vehicles are gone and Idon't -- I don't foresee an issue with parking. O'Brien: Okay. Thank you. That's all I had. That's all I have. Freeman: Thank you. Commissioner Yearsley. Yearsley: Sorry. I guess following that question, do you have deliveries of supplies and stuff like that and was there enough -- will there be enough access for a supply truck to get in and around? S.Camarillo: Okay. Commissioner and council members -- commissioners. Sorry. That's a great question. We do have a supply truck that comes once a month to deliver for us from West Coast Paper and -- but I believe it's not like a huge semi truck or anything, it's just a -- you know, a fairly small delivery van type of thing. So, I don't -- also don't see that as an issue coming in and out of that space. Yearsley: Okay. Thanks. Meridian Planning & Zoning October 20, 2011 Page 13 of 17 Freeman: Okay. Any other questions? All right. Thank you very much. Well, I believe I just heard from Stephanie and Enrique. Those are the only two people on the list. Was there anybody that came hoping to offer some testimony? No? Okay. Well, could I get a motion to close the public hearing then? Oh, yes. That's where we are at. We don't need the applicant to come defend anything, do we? Marshall: Mr. Chair? Freeman: Mr. Marshall. Marshall: I move that we close the public hearing on CUP 11-007. O'Brien: Second. Rohm: Second. Freeman: Okay. It's been moved and seconded to close the public hearing on CUP 11- 007. All those in favor say aye. Opposed? Motion carried. MOTION CARRIED: ALL AYES. Freeman: Discussion? I guess I'll start. I heard some of the concerns and I -- I understand some of those concerns. Honestly, I don't see as big a parking issue perhaps as -- as you might foresee. When you think about the timing of this, the busy time is going to be when employees come, exchange cars, and leave in the morning and, then, they come and do that again in the evening. So, whether vendors or deliveries are coming in, those aren't going to be happening at those times most likely. The other thing that I see is there is room on this site to add additional parking. So, it's not like they are land locked and are going to outgrow this site anytime in the near future. I think it's a great location for your business I'm glad you finally found it. And that's my two cents. Anybody else? Rohm: I echo your sentiments exactly. Marshall: Mr. Chair? Freeman: Commissioner Marshall. Marshall: Looking at their numbers I was concerned about the parking when I was told that it would be reduced to 18 stalls from 26 with that many people. I'm not worried about the vendors. I don't think they will come at a time where it can be a problem. They can park just temporarily next to the house and back out. I'm excited to see it here. Knowing that they have the area to expand. If parking does become a problem they can expand into the back without having to park along the north side where we are asking for an ingress-egress to the northern property, which needs to be clear. I don't Meridian Planning & Zoning October 20, 2011 Page 14 of 17 have any problems with this and I'm actually very excited to see it. And thank you for your patience and working with staff and -- Freeman: Okay. If that's all, could I get a motion? Rohm: Mr. Chairman? Freeman: Commissioner Rohm. Rohm: After considering staff and applicant testimony, I move to approve file number CUP 11-007 as presented in the staff report for the hearing date of October 20, 2011, with no modifications. Marshall: Second. Freeman: Okay. It's been moved and seconded to approve CUP 11-007, Molly Maids Dispatch Center. All those in favor say aye. Opposed? Motion carries. Thank you. MOTION CARRIED: ALL AYES. Freeman. Okay. That is the end of -- did I miss something? Rohm: Well, no, you didn't miss anything. I was just thinking that, typically, there is a section in here to request the city to prepare Findings of Fact and Conclusions of Law and that wasn't written in there and I think it really probably should have been, so we could direct that action to take place. Freeman: I think what we are going to do is approve it right now. Parsons: Mr. Chair, Members of the Commission, I think that's correct. It appears that there was an anticipation of no controversy. There is probably a time crunch, so I think they are on your agenda as 4-E, if I'm not mistaken. Freeman: It is. So, Bill? Parsons: Excuse me, Mr. Chairman. If you just -- if we could just pause for maybe five minutes, I have heard a lot more discussion than I thought I would tonight, so I need to tweak the findings a little bit, so if you would buy me a little bit of time and go ahead and note it on the record that Enrique did speak at the hearing and that you had some concerns with the parking. We should probably update the findings to relate that or convey those -- that discussion we had this evening. Freeman: Is there anything that we need to write into the Findings of Fact regarding the parking, because we didn't modify the application? Meridian Planning & Zoning October 20, 2011 Page 15 of 17 Parsons: All I have to do is update in our findings. In the staff report we have a section that says topic of discussion and it sounds like parking was certainly a topic of discussion. So, we should probably at least give me two minutes here to go type up something and get them before you. Freeman: And that we can approve them in three minutes. Parsons: Absolutely. Baird: Mr. Chair? Freeman: Yes. Baird: It would be perfectly appropriate to have staff just scribble it down and put it on the record for you to include in your motion and then, you can follow up with the paperwork. As long as it's transcribed on the record as part of your motion you don't have to go type anything up, Bill. Parsons: I appreciate that. Freeman: So, we will give you a minute to scribble that down. Parsons: Okay. Freeman: And, then, we will have a motion. Rohm: Okay. Let's do that. Freeman: We just need to hear what the modifications are and we can go forward. Parsons: You need some direction? Freeman: Yeah. What are the modifications? Parsons: The modifications would be that Enrique Camarillo testified. I had Stephanie down only. So, add that to in favor on the findings and, then, as far as items of discussion, just parking -- just, basically, parking concerns on the property -- Freeman: Okay. Parsons: -- or something to that effect. That parking on the side for employees and fleet vehicles was discussed and I could work the magic on the rest of it. Freeman: Thank you. Could I get a motion, then, on Findings of Fact and Conclusions of Law for approval of CUP 11-007, Molly Maids Dispatch Center as amended? Meridian Planning & Zoning October 20, 2011 Page 16 of 17 Marshall: Wouldn't that be the Findings of Fact and Conclusions of Law for -- Freeman: Yes. I believe that's what I said. Marshall: As amended? Okay. Freeman: As amended for CUP 11-007. Marshall: Mr. Chair, I so move. Rohm: Second. Freeman: Okay. We have a motion and a second to approve the Findings of Fact and Conclusions of Law for approval of CUP 11-007, Molly Maids Dispatch Center as amended. All those in favor say aye. Opposed? Motion carries. MOTION CARRIED: ALL AYES. Freeman: I believe that's the end of business. Rohm: Mr. Chair? Freeman: Commissioner Rohm. Rohm: I move we close. Yearsley: Second. Freeman: It's been moved and seconded to close the public hearing. All those in favor say aye? Opposed? Motion carried. That was actually to adjourn, wasn't it? Rohm: To adjourn. Freeman: We didn't close it. Yeah. We have a motion and second to adjourn. Rohm: Yes. Freeman: And we still voted on it. Ted, stop laughing. We are done. Thank you all. MOTION CARRIED: ALL AYES. O'Brien: Let's get out of here. Rohm: I want to read these minutes. Thanks, folks, for coming in. MEETING ADJOURNED AT 7:35 P.M. Meridian Planning & Zoning October 20, 2011 Page 17 of 17 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS.) APPROV ~G~ ~-` ' l I ~ I~ SC T FREEMAN - AIR N DATE APPROVED ATTEST: ~Q JAYCEE L. HOLMAN -CITY CLE K o~s$IIAUCUsrl ~Q~~~ ~~E IDIAN IOANO ~ ~ wrs S~L ty~ 4 yrBt °r el a T9fi6`tl~e