2011-09-27WE�4
CITY COUNCIL REGULAR
MEETING AGENDA
Tuesday, September 27, 2011 at 7:00 PM
1. Roll -Call Attendance
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Community Invocation by Darrell Taylor of Ten Mile Christian Church
4. Adoption of the Agenda Adopted
5. Consent Agenda Approved
A. Professional Services Agreement with Christine Donnell
School of the Arts for Artist in Residence Programming for a
Not -to -Exceed Amount of $1,500.00
B. Second Renewal and Addendum to the Lease for Generations
Plaza Patio
C. Approval of Contract Amendment No. 2 with Safety Enterprise
Inc. to Extend the Safety Consulting Services Agreement, for
the 2nd of (3) One Year Options for a Not -To -Exceed Amount
of $27,600.00
D. Contract Extension for Janitorial Services to Varsity
Contractors, Inc for a Not -To -Exceed Amount of $108,579.72
E. Facility Use and Indemnity Agreement Between Schwing
Bioset and the City of Meridian for Mobile Bioset Equipment
Demonstration at the City of Meridian Wastewater Treatment
Plant
Meridian City Council Meeting Agenda —Tuesday, September 27, 2011 Page 1 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
F. Approval of the Community Development Block Grant (CDBG)
PY2011 Action Plan Revision
G. Resolution No. 11-805: A Resolution Adopting Community
Development Block Grant (CDBG) PY2011 Revised Action Plan
H. Resolution No. 11-806: A Resolution of the Mayor and City
Council Establishing a Mayor Performance Review Committee
and Providing an Effective Date.
6. Items Moved From Consent Agenda
7. Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MYAC)
Update
B. Legal Department: Lakeview Golf Club Request for Lease
Payment Waiver Approved
C. Legal Department: Meridian Entrepreneur Think -Tank Request
for Waiver of Certificate of Zoning Compliance (CZC) Fee
Approved
8. Action Items
A. Public Hearing: TEC 11-002 Medina Drive-Thru by Meridian
Gateway Associates Located at 1653 S. Meridian Road
Request: Two (2) Year Time Extension on the Conditional Use
Permit (CUP 08-021) for a Drive-Thru Establishment Vacated
B. Public Hearing: MDA 11-007 Sgroi Property by Nunzio Sgroi
Located 4405 E. Ustick Road Request: An Amendment to the
Development Agreement to Extend the Time Allowed for the
Agreement to be Signed and Returned to the City Approved
C. Public Hearing: TEC 11-005 Cavanaugh Subdivision by DBSI
Tanana Valley, LLC Located Southeast Corner of S. Meridian
Road and E. Victory Road Request: A Two (2) Year Time
Extension in Order to Obtain the City Engineer's Signature on
a Final Plat Approved
D. Public Hearing: MDA 11-008 Spring Creek Ustick (Ashtyn
Park)by Douglas Clegg Located 3165 N. Meridian Road
Meridian City Council Meeting Agenda —Tuesday, September 27, 2011 Page 2 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Request: Terminate the Recorded Development Agreement
(Inst. #107022433) and the Recorded Addendum (Inst.
#110078719) Approved with the Annexation and Modified with
the Spring Creek Ustick Project Approved
E. Public Hearing: MDA 11-009 Grau Property by Bill Grau
Located at 4135 W. Cherry Lane Request: An Amendment to
the Development Agreement to Extend the Time Allowed for
the Agreement to be Signed and Returned to the City
Approved
9. Continued Department Reports
A. Mayor's Office: Resolution No. 11-807: A Resolution Re -
Appointing Jennifer Pike to Seat 8 and Re -Appointing Daniel
Basalone to Seat 9 of the Meridian Development Corporation
Approved
B. Mayor's Office: Resolution No. 11-808: A Resolution
Appointing David Winder to Seat 4 of the Meridian
Development Corporation Approved
C. Mayor's Office: Resolution No. 11-809: A Resolution Re -
Appointing David Fulkerson to Seat 1, Gene Strate to Seat 2
and Kent Mortensen to Seat 3 of the Meridian Impact Fee
Advisory Committee Approved
D. Police Department Report: Receive Spending Authority for an
Office of Justice Assistance Grant (JAG) in the Amount of
$27,021.00 - Match Grant Approved
E. Police Department Report: Administrative Policy Establishing
Leads Online as the Approved Method for Precious Metal
Dealers to Transmit Records of Regulated Transactions to
Meridian Police Department
F. Resolution No. 11-810: Adopting Administrative Policy of the
Meridian Police Department Establishing Leads Online as the
Approved Method of Transmitting Records of Regulated
Transactions to Meridian Police Department Approved
G. Public Works: Water Conservation Plan Development
(Moved to item 7D)
Meridian City Council Meeting Agenda — Tuesday, September 27, 2011 Page 3 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
H. Public Works/Building & Development Services Department
Report: Professional Services Agreement Between Idaho
Division of Building Safety and City of Meridian for Electrical
Inspection and Plan Review Services (Moved to item 7E)
Approved
I. Legal Department: Findings of Fact, Conclusions of Law for
Approval for MDA 11-005 Walmart-Overland/Stoddard by
Walmart Real Estate Business Trust Located Southeast Corner
of W. Overland Road and S. Stoddard Road Request:
Modification to the Existing Development Agreement to
Amend the Conceptual Development Plan and Certain
Sections of the Text of the Agreement in Accord with the
Proposed Changes to the Development Plan Approved
Changes. Findings will be on agenda for October 4, 2011
10. Ordinances
A. Ordinance No. 11-1496: An Ordinance Amending Title 1,
Chapter 5, Section 1 of the Meridian City Code, Regarding the
Corporate Seal of the City of Meridian Approved
11. Future Meeting Topics
12. Amended onto the agenda at start of meeting: Executive Session
Per Idaho State Code 67-2345 (1)(d)(f) —(d) To Consider Records That
Are Exempt From Disclosure as Provided In Chapter 3, Title 9, Idaho
Code; and (f) To Consider and Advise its Legal Representatives in
Pending Litigation
Into Executive Session at 8:30 p.m.
Out of Executive Session at 8:59 p.m.
Adjourned at 8:59 p.m.
Meridian City Council Meeting Agenda —Tuesday, September 27, 2011 Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Workshop September 27, 2011
A meeting of the Meridian City Council was called to order at 7:08 p.m., Tuesday,
September 27, 2011, by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Brad Hoaglun, David Zaremba, Keith Bird
and Charlie Rountree.
Others Present: Bill Nary, Jaycee Holman, Pete Friedman, Warren Stewart, Tracy
Basterrechea, Keith Watts, Robert Simison, and Dean Willis.
Item 1: Roll -call Attendance:
Roll call.
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
De Weerd: I would like to thank you for being patient in waiting for us to get started this
evening. First I would like to welcome you to the City Council meeting. For the record it
is Tuesday, September 27th. It's 7:08. We will start tonight's meeting with roll call
attendance. Madam Clerk.
Item 2: Pledge of Allegiance
De Weerd: Item No. 2 is our pledge to our flag. If you will, please, rise and join us in
the pledge.
(Pledge of Allegiance recited.)
Item 3: Community Invocation by Darrell Taylor of Ten Mile Christian Church
De Weerd: Item No. 3 is our community invocation. Tonight we will be led by Darrell
Taylor. He is with Ten Mile Christian Church. If you will all join us in the community
invocation or take this as an opportunity for a moment of reflection. Thank you for
joining us.
Taylor: Thank you. Well, Heavenly Father, what a beautiful day you have given us. I
know your word says that to rejoice and to be glad in the day that you have given us,
but just another good reason to be in the Treasure Valley on such a wonderful day and,
Father, we just thank you for that. Father, thank you for the time to come and -- set
aside to come and do the business that Meridian needs to get done. Ask for your
blessing upon this group, Father. Thank you for the dedicated men and women that
look to Meridian to make it a -- such a wonderful place to live and to work and, Father,
for those raising children or just being retired, that just a safe place to be in. Father,
speaking of safety, we just ask that -- for our armed forces that are overseas, if you
Meridian City Council
September 27, 2011
Page 2 of 38
would just keep them safe out of harm's way, if you would just bless and strengthen
their lives, Father. In all things we look to you for our wisdom and the desire to do right
and the strength to get the job done and we just pray this in Jesus' name, amen.
De Weerd: Thank you. And thank you for that timely remainder of our men and women
in the military. As many of you know, they are returning and they are not returning all at
one time, they are kind of coming in -- in small groups, coming back to our towns. This
weekend Councilman Rountree and myself and a crew from the fire department
attended a neighborhood hometown welcome and it was -- what it did is the neighbor
Joan, who had the celebration at her house, she gave us a timely reminder that in our
neighborhoods across our city these individuals are returning home and wouldn't it be
nice if each of our neighborhoods took a moment to recognize the service of their
neighbor and welcome them in the fashion that we saw this individual welcomed this
weekend. It was pretty powerful and it was very much appreciated. This was his third
deployment, but it is a timely reminder to all of us to be more aware of those men and
women that are returning in our neighborhoods and see what role we can play in
welcoming them back to the community and thanking them for their service to our
community, our state, and our nation. So, I -- I just said that, because you gave us a
timely reminder in that moment and it's worth or it's worth noting. So, thank you.
De Weerd: Item No. 4 is the adoption of our agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: A couple of items we need to move around and add to tonight's agenda.
Under the Consent Agenda, 5-G, that is Resolution No. 11-805. 5-H is Resolution No.
11-806. Under Action Items, Item 8-A, staff has requested to vacate this item, as it will
be renoticed for the Planning and Zoning Commission meeting of October 20th. Also
under Item 9, Continued Department Reports, 9-A is Resolution No. 11-807. 9-B is
Resolution No. 11-808. 9-C is Resolution No. 11-809. 9-F is Resolution No. 11-810. 9-
G, the Water Conservation Plan presentation by Public Works, we will move that to
7-D under Department Reports. So, that will be heard early -- earlier under Item 7.
Same with 9-H, the Public Works Building and Development Services Department
Report, professional services agreement between the Idaho Division of Public Safety
and City of Meridian for electrical inspection and plan review services will be now 7-E.
So, 9-G and 9-H have been moved under Item 7. And under Ordinances, 10-A, that is
Ordinance No. 11-1496. And we have some business to finish up in Executive Session,
so at the very end of this thing we have an Executive Session under Idaho Code 67-
2345(1)(d) and (f). So, with that, Madam Mayor, I move adoption of the agenda as
amended.
Rountree: Second.
Meridian City Council
September 27, 2011
Page 3 of 38
De Weerd: I have a motion and a second to adopt the agenda as stated. Do you want
to restate that?
Hoaglun: No, ma'am.
De Weerd: Okay. All those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 5: Consent Agenda
A. Professional Services Agreement with Christine Donnell
School of the Arts for Artist in Residence Programming for a
Not -to -Exceed Amount of $1,500.00
B. Second Renewal and Addendum to the Lease for Generations
Plaza Patio
C. Approval of Contract Amendment No. 2 with Safety Enterprise
Inc. to Extend the Safety Consulting Services Agreement, for
the 2nd of (3) One Year Options for a Not -To -Exceed Amount
of $27,600.00
D. Contract Extension for Janitorial Services to Varsity
Contractors, Inc for a Not -To -Exceed Amount of $108,579.72
E. Facility Use and Indemnity Agreement Between Schwing
Bioset and the City of Meridian for Mobile Bioset Equipment
Demonstration at the City of Meridian Wastewater Treatment
Plant
F. Approval of the Community Development Block Grant (CDBG)
PY2011 Action Plan Revision
G. Resolution No. 11-805: A Resolution Adopting Community
Development Block Grant (CDBG) PY2011 Revised Action Plan
H. Resolution No. 11-806: A Resolution of the Mayor and City
Council Establishing a Mayor Performance Review Committee
and Providing an Effective Date.
De Weerd: Item 5, Consent Agenda.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun:
Meridian City Council
September 27, 2011
Page 4 of 38
Hoaglun: Items under Consent Agenda to note. 5-G is Resolution No. 11-805 and 5-H
is Resolution No. 11-806. With that, Madam Mayor, I move approval of the Consent
Agenda and Mayor to sign and Clerk to attest.
Bird: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. If there is
no discussion by Council, seeing none, Madam Clerk roll call, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
MOTION CARRIED: ALLAYES.
Item 6: Items Moved From Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 7: Department Reports
A. Mayor's Office: Mayor's Youth Advisory Council (MYAC)
Update
De Weerd: So, we will move right into our Department Reports. Tonight we are kicked
off by the first Mayor's Youth Council report of the year. So, our chair Janelle, come on
forward. Welcome.
J.de Weerd: Madam Mayor, Members of the City Council. Thank you for having me.
This year has already started off on a very strong and great start. At both meetings we
had about 60 to 70 members and that is awesome, especially -- usually we see a big
drop off between the first and second meeting, so keeping strong throughout the
second, adding onto that we have had I believe seven was the last number I heard for
applications on youth on commissions, which pretty much might be a record, so I think
we are going to have a very strong youth council this year. A lot of involvement. There
were 30 volunteers at the community block party, once again, large number, much
better than last year. So, I have a lot of faith in this year's council. We are looking
forward to participating in Rake Up Meridian. Always something that we have a lot of
fun and it's just a great way to give back, as all of you guys know. TAC or Teen
Activities Council's first event will be their annual Halloween party and it's on October
29th. We are looking forward to all those awesome costumes that our advisors always
dress in, including Luke especially. We are looking forward to a really great year ahead.
A few of the youth council members, including myself, Eli Nary, Jen Walker, and Nick --
De Weerd: Ray.
Meridian City Council
September 27, 2011
Page 5 of 38
Ray: -- Ray, we will be attending the Text -- Driving While Texting Youth Summit in
Virginia. There will be learning keys and just effective ways in bringing the education
and, hopefully, enforcement on a statewide level back to the council this year,
something I am definitely passionate about and look forward to working on again this
year in the council. I want to thank all of you guys. I can never thank you enough for all
the support and appreciation you give us. Without you we literally would not be a
council, so we really love you guys and we are blessed to have a city council as driven
for youth accomplishment as you guys are, so I would like to thank you. And if you guys
have any questions for me.
De Weerd: Thank you. Council, any questions?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Janelle, you mentioned the numbers that have shown up. Is that also a
record?
J.de Weerd: Yes,
Rountree: Okay. Great
J.de Weerd: Well, I know at the last -- last year's first meeting we had a large turn out,
but not as much anticipation to volunteer and contribute to the council. So, there might
have been more in numbers, but this year we have more ambitious members, in my
opinion.
Rountree: Thank you for all you do and for taking on the responsibility of kind of
keeping it going this year.
J.de Weerd: Thank you.
De Weerd: I would also like to thank Councilman Zaremba and Councilman Bird for
attending the first meeting and notably there were more parents that attended at that
meeting as well. So, that was nice to see.
J. de Weerd: Yeah. It's important.
De Weerd: So -- and I'm sure that staff member you were reporting was Winnie the
Pooh. Pooh Bear. Luke, you make a great Pooh Bear. So, keep it up. Just had to
point that out. If Steve didn't put it in his next Powerpoint slides. Okay. Any other
questions from Council?
Bird: Just thank you
Meridian City Council
September 27, 2011
Page 6 of 38
De Weerd: Yeah. And I share Janelle's optimism. We have a very committed group,
even the executive council even going into the new year, we would have attendance
issues right off the bat and it looks positive. We had good summer participation, they
had had a good planning session, so they are encouraging.
J.de Weerd: Also we have an at large representative spot for a spot on executive
council and we have had a ton of nominations, so everyone is really looking for that
larger role in MYAC.
De Weerd: Yeah. Well, thank you and appreciate you being here with us tonight.
J.de Weerd: Thank you.
B. Legal Department: Lakeview Golf Club Request for Lease
Payment Waiver
De Weerd: Okay. Item 7-B under our Legal Department -- actually, the next two are
under Legal, so I would turn this over to Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. Get my notes. I'm sorry.
Madam Mayor, Members of the Council, the first item in front of you is Lake View Golf
Club. In their lease agreement with the city annually they have the opportunity to come
and request relief from the City Council for the lease payment for the operations of the
golf course. Mr. Oaas is here tonight to discuss that request and I will turn it over to
him.
De Weerd: Thank you. Welcome, Eric.
Oaas: Madam Mayor, City Council, Attorney Bill Nary. Thank you for the introduction.
De Weerd: If you will state your name for the record.
Oaas: Eric Oaas.
De Weerd: Thank you.
Oaas: 523 West Front, Boise. And I -- first of all, I just want to thank the Mayor and
City Council for all the support that you have given to us at the golf course this year.
We have -- I have been very pleased to note that Councilman Rountree and Madam
Mayor have attended the golf course focus group meetings that we have and I have to
say that I was probably a little bit reluctant with regard to --
De Weerd: Not a little bit.
Meridian City Council
September 27, 2011
Page 7 of 38
Oaas: All right. A lot. But I'm very -- very pleased with the way -- the way that group
has come together. I think it's been extremely productive and from my perspective it's --
it really has helped us focus on some of those areas that we may have overlooked in
the past and -- and to me I think it's worked very well. Secondly, the golf course this
year has continued to I think make progress in a number of areas. Continued to pay
down debt, continued to clean up its equipment leases and a lot of the legacy issues
that I think we talked about last year with regard to, you know, former management of
the -- of the golf course. From a financial perspective the gold course is not -- I wouldn't
say it is extremely fluid and liquid, but it's -- it's making good progress as I said in debt
payments and -- and equipment leases and getting things cleaned up from the past.
With -- with that in mind I guess the other thing that I would mention is that the operation
itself of the golf course, from my perspective, is going on extremely well. The Raven
Management Services team has done an outstanding job and the -- the course itself I
believe is in excellent condition and, you know, from our perspective we are real real
pleased with where things are at. With that in mind I'm here to respectfully request a
waiver of the lease payment obligation to the City of Meridian this year. Hopefully, this
will be the last year, but it's been a difficult -- difficult economy and we think we are
struggling -- struggling our way through it, but -- but getting through it in good form.
With that I would answer any questions from Madam Mayor or Councilmen.
De Weerd: Okay. Council?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Eric, typically when we get these requests it comes along with an outline of
what you have accomplished and as we went into this year there were certain
commitments you made in terms of cart availability and some improvements and
whatnot on the golf course. What's the status of that list in terms of accomplishments?
Oaas: Councilman Rountree, we are pleased to report that -- that all items on the list
from a commitment standpoint have been addressed and from my perspective -- I don't
have that list right here in front of me, I should have it, but I -- I do not, but from my
perspective everything that the golf course has committed to, you know, by way of
capital improvements and operations have been complied with, including the -- the
number of carts available for patrons.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: If I remember the list correctly, one of the items also related to payments to
Nampa -Meridian Irrigation District. How are those going?
Meridian City Council
September 27, 2011
Page 8 of 38
Oaas: Councilman Zaremba, thank you for the question. We -- as you know, we got
seriously behind in our irrigation payments to the city. I guess I'm here to report that we
have made -- we have made major progress toward getting the past obligations cleaned
up. We have a proposal that we have made to -- to the city that would bring those
payments completely current by -- probably by the mid part of next year, including the
the lease or the irrigation payment obligation that will come out in November.
Zaremba: Thank you.
De Weerd: Okay. Any other questions from Council?
Hoaglun: I have none, Mayor.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Question that's not necessarily related to this, but the most recent minor
improvement -- at least to one side of the access into the golf course I am assuming you
have witnessed that and you are going to be taking that on in terms of overseeing it, but
the -- it's a partnership between the city and the neighbors and they are going to be
maintaining it. Is it to your liking? Is it showing some benefit and are you willing,
possibly, to participate to some degree in a partnership to get the other side done as the
city has committed and want to move forward with?
Oaas: Councilman Rountree, we are very pleased to be part of that beautification
project and the Ashford Greens neighborhood has provided in partnership with the city.
We at the golf course have -- other than providing our -- our consent, you know, have
not shared any financial commitment on that piece and we are extremely pleased to see
it happen and we very much would like to participate in the other side of it. Probably it's
going to be probably not possible this year, but next year we would very seriously like to
take a look at that.
De Weerd: Well, certainly as you bring back the report that Councilman Rountree was
asking for, I think it's going to be important to note Ashford Greens came forward to
request the improvement to be done and also volunteered a long term maintenance
commitment to it. The planting of the trees that was coordinated through our Parks
Department with help of Boy Scouts, the extremely generous donation of Jakkers was a
huge improvement and -- and the men and women's golf association stepping forward
and being part of the cart paths, that improvement has been extremely valuable and I
think is a big success. Those -- those at least indicate an interest in reaching out and
working more with your neighbors and that is appreciated. Certainly Mr. Borton, your
involvement on -- on the focus group is -- is appreciated. We have seen improvements
not only to the golf course, but I think relationships are starting to improve and I think
you're getting better dialogue and feedback as people feel more comfortable with it. But
Meridian City Council
September 27, 2011
Page 9 of 38
1 was very impressed the way the golf community stepped forward and said this is our
golf course and we want to be proud of it, we want to be able to invite our friends to it
and they stepped up and partnered. I think that's what it's all about. So, make sure
those things are also in your report.
Oaas: Absolutely. And one final item that I think this brings to mind is that the golf
course hosted the state junior golf championship this year and, Madam Mayor, we
appreciated your participation. But the golf course showed extremely well. The
championship went -- went flawlessly, the course was in great shape, it just -- it just
could not have turned out any better and we owe a large debt of gratitude to the staff
that pulled all this together, as well the golf associations that made it such a success, so
thank you.
De Weerd: Thank you. And, Mr. Rountree, I would like to extend our appreciation for
your involvement and Mr. Siddoway, our parks director and his staff as well. It's -- it's
firming up to be a good partnership and as we work to finalize the rest of these
commitments and see how we can best move forward I think will be of great benefit to
our entire community.
Oaas: Very good.
Rountree: Thank you, Mayor, but I think it's been the directness of the participants
focus group that have gotten things done and Jim and Jim I appreciate your comments
and Eric, as the Mayor indicated, I know you went into this with a great amount of
trepidation and I think it's working. We are talking. Not everything is getting done at
once, but things are getting done. I'm pleased with some of the things that have been --
all of the things that have been done. There are some outstanding issues that need to
be resolved and I think we can get those taken care of and I will be talking to the city
attorney about some of the weed issues on some of the irrigation facilities that should
be being maintained by Nampa -Meridian Irrigation, but I think the focus group has done
a good effort. Last question for you. Have you found a value with the newsletter? I
have seen several of those. They seem pretty informative and I don't know how well
they are going over with the folks that use the golf course, but it seems like it was a
pretty good vehicle.
Oaas: Councilman Rountree, yes, from our perspective it turned out to be an excellent
vehicle and -- and it's -- it's sort of taken a little while to -- you know, to take hold and for
people to pay attention to, but -- but, honestly, you know, it has really proved to be a
very valuable tool. We are certainly planning to keep it moving forward and I -- you
know, can't -- I honestly can't thank the Raven Management Services folks enough.
They really understand the true meaning of customer service and I think they have --
you know, they have just done a tremendous job. Jerry Breaux in particular is -- he's
just an incredible ambassador.
Meridian City Council
September 27, 2011
Page 10 of 38
De Weerd: Well, I think Jerry Breaux and Clint and the entire crew -- I was impressed
that they were all out during the open house, on tree placement and that actually went
pretty well. I heard from many of the residents out there, they appreciated having an
opportunity for that kind of input and it's not like that opportunity has been offered them
and so that -- that went a long way as well. Mr. Borton, do you have any comments?
No. Any others? Okay. Mr. Shane.
Shane: Related to this topic --
De Weerd: Yes.
Shane: My name is Jim Shane. I live at 4153 West Harbor Point Drive. My property is
on the golf course. Last year about this time a lot of the different players and
participants put together a variety of events to generate some funds that were donated
to the operation of the golf course to help get the cart path repaired and to be used for
other functions. We were told at that time that we would eventually see a breakdown of
how those monies were spent and what other projects were -- the money was spent on.
To date I have tried to stay in the loop, but I have not seen that, I'm wondering what
level of transparency sort of following on what Councilman Rountree has been talking
about about what things that are being done and what we will be allowed to see, what
things -- I understand that there is a private business here and that there is certain parts
of his business that aren't public knowledge, but there are some things about what's
going on at the golf course that maybe the people that live there could know a little bit
about where the money went that we generated. So, I would just put that before you
and I'd like to see that be one of the reports that ultimately get out to the public some
way.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Madam Mayor, it was my understanding that that was done. If it hasn't been
done I would suggest that that accounting be put in their next newsletter. Actually, Jim
Correa has a breakdown of all of that and has provided it to the city, so it's right there in
the hands of the golf course.
Oaas: I would recommend -- I think putting it in the next newsletter I think is an
excellent idea.
Rountree: And, Jim, I -- again thank you to all the folks that put those tournaments and
stuff together. They did raise the funds to do a good share of the work that was done
out there and it was matched somewhat by the city and we have got a little material
gathered up and piled over there in a parking lot for them that we use and I think it
turned out to be a pretty good effort and partnership on everybody's part.
Meridian City Council
September 27, 2011
Page 11 of 38
Shane: Well, to echo the Mayor's statement, I think players and participants have all
jumped in and said, yes, this is our golf course and we want to see it develop and
everybody put a lot of effort in to try to support the work that Eric's done and everybody
understands that the economy is bad, but we'd sort of like to see -- he's asking to not
have to pay anything after we put this effort in, you know, where the money came from,
that the developments were paid for by this year and what's coming out of the resources
of the golf course and, you know, who all is in this and who all is really got skin in the
game, I guess.
De Weerd: I appreciate that and we were under the impression that that information
was out there and -- and if it was put in the golf course newsletter, which now that I
receive it I have found it very beneficial as well, just knowing what's going on out there.
But we can get that posted in the newsletter and that can get out to --
Shane: An ongoing report or some sort of general -- I mean I don't know what we are
allowed to know or what we can be privy to, but as the development is going on be
made aware of what's happening.
De Weerd: And certainly Mr. Borton, as our focus -- our focus member, you can bring
stuff to him, too, that will bring it to that group on what you would like to see in the
newsletter.
Shane: Okay.
De Weerd: So, thank you for being here.
Oaas: Madam Mayor, I'm quite positive that that was all communicated back to the
association, but I think getting it in the newsletter is an excellent idea. So, we will make
sure that that gets in the very next newsletter, a full report of those funds collected and
what they were spent on.
De Weerd: And the activities that you have had. I know the tree planting was part of
one of the newsletters that -- you know, again making it more available to what's going
on.
Oaas: Uh-huh.
De Weerd: Okay.
Oaas: Absolutely.
De Weerd: Anything else from Council? Okay. Thank you for being here.
Oaas: Thank you. Thank you, Madam Mayor and City Council.
Meridian City Council
September 27, 2011
Page 12 of 38
De Weerd: Thank you. Council, you do have a request in front of you.
Rountree: I will make a motion to approve the request for releasing the -- or waiving the
lease payment for this past fiscal year.
Bird: Second.
De Weerd: Okay. I have a motion and a second and I assume that's also with the
assumption that we do get the report that accompanies that. Okay?
Rountree: Yes.
De Weerd: Any discussion?
Zaremba: Madam Mayor?
De Weerd: Yes, Mr. Zaremba.
Zaremba: Do we need to quantify for the record how much money that is?
Rountree: It says 6,000 dollars per year.
Bird: Second agrees.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Quick question on the issue of irrigation taxes that we will be making
payments. Do we want to have -- and that might be something separate, but something
signed that says payments will be made of this amount on these dates or months or
different things like that as part of this deal or is that something that the legal
department can take care of on their own?
De Weerd: I think the Legal Department can make that as an amendment.
Nary: Yes.
Hoaglun: Okay. Thank you.
De Weerd: Okay. Any further discussion? Madam Clerk, will you, please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All eyes. Motion carried.
Meridian City Council
September 27, 2011
Page 13 of 38
MOTION CARRIED: ALL AYES.
C. Legal Department: Meridian Entrepreneur Think -Tank Request
for Waiver of Certificate of Zoning Compliance (CZC) Fee
De Weerd: Okay. Item No. 7-C is also our Legal Department. Mr. Nary.
Nary: Thank you, Madam Mayor, Members of the Council. The next item is the tenant
in the former City Hall facility, the Meridian Entrepreneurial Think Tank, has requested a
waiver of the fee for certificate of zoning compliance that was required as part of their
moving in and doing their improvements of the building, they are required to have a
certificate of zoning compliance and there is a fee associated with that. They were -- I
think it's 453 dollars. They are requesting a waiver of that fee. Mrs. Larsen, the tenant,
is here to answer any questions about that.
De Weerd: Thank you. Good evening. Thank you for joining us, Julie.
Larsen: Thank you.
De Weerd: If you will, please, state your name and address.
Larsen: My name is Julie Larsen. 3000 Sugar Cane Drive, Nampa, Idaho. 83687
De Weerd: Thank you.
Larsen: Madam Mayor, Members of the Council, we are just thrilled to be in the
building, to have the space where we are creating for entrepreneurs an opportunity to
grow and collaborate collectively together and to be participating in this community. So
those of you who were able to attend our grand opening on the 9th, I received several
messages that -- from business members in the Meridian community who said they
were really pleased to see the facility full of businesses, people talking about business
and sharing information and stories and learnings and experiences and for this to have
happened all in a period of five months from the time that it was first thought about as a
vision and until we were actually open for business has been quite a feat and there has
been some, you know, financial cost that we have incurred that were not anticipated in
our initial boot strap start up budget and that's why we are here requesting a waiver of
the CZC fees.
De Weerd: Okay. Council, any questions?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Meridian City Council
September 27, 2011
Page 14 of 38
Zaremba: I would just comment that I had an opportunity to make it to the open house
and I, too, was very pleased with how full it was of start up and entrepreneurial
businesses and I think that's really cool, so --
Larsen: Thank you.
Zaremba: And I would support waiving that fee.
De Weerd: And it really appears that many of those were home based businesses that
wouldn't otherwise be --
Larsen: Over 80 percent.
De Weerd: Eighty percent? Okay.
Larsen: Over 80 percent of our businesses that have come into the co-op are coming
out from their homes, such as myself, and we have an artist that's come out of her
home for the very first time of having a business. So, it's very exciting.
De Weerd: Yes.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Julie, what -- what kind of numbers are we talking about as far as
occupancy? How many different businesses are in there?
Larsen: Well, the total that we would ultimately have would be 15. Right now we have
13 resident members and we have three nonresident members. So, they will be
utilizing the shared space.
Rountree: Just about full, then?
Larsen: Yeah. Two spots left.
Rountree: Great.
De Weerd: Okay. Any other questions from Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we approve the waiver of the 453 dollars CZC fee for --
Meridian City Council
September 27, 2011
Page 15 of 38
Zaremba: Second.
Bird: -- the Think Tank.
Zaremba: Second.
De Weerd: I have a motion and a second. Any discussion? Madam Clerk, roll call,
please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Larsen: Thank you, Madam Mayor, Members of the Council.
D. Public Works: Water Conservation Plan Development
De Weerd: Okay. Under Action Items -- oh, I'm sorry. We had two additions to our
Department Reports. The new 7-D is the Item 9-G, which is Public Works Water
Conservation Plan Development. I'll turn this over to Kyle.
Radek: Madam Mayor, Council Members, thank you. About ten months ago I
presented a department report to solicit your guidance on developing the city's first
formal water conservation plan through a public working group and tonight I would like
to just briefly give you an update on how that effort has gone and discuss next steps for
a draft plan. I -- with the help of Mollie Mangerich and Shelley Houston, I brought
together 14 people, not including myself, to serve on the working group. We had three
city staff, four business members, and, then, residents -- two were members of Idaho
Rivers United. We had a teacher. A homeowners association officer. A plumber. A
civil engineer. An energy efficiency expert. So, we had a fairly well rounded group of
people with diverse backgrounds that could discuss water conservation issues and the
group had three main objectives, which was -- which were to identify goals for the water
conservation plan, identify objectives for the water conservation plan, and examine
potential conservation actions and recommend appropriate ones in the plan. And after
several meetings with very good participation and discussion, the group covered
enough ground to be able to draft the current plan, which has been provided for your
review. So, tonight I would just like to accomplish three things. First, I would like to get
the working group members that could come an opportunity to speak to Council about
the effort and their concept of water conservation and the -- and how the effort went.
And we happen to just have two working group members. I guess we had very good
participation in the working group itself, but I had most of the meetings this spring and
the weather was a lot worse outside than it is now, so -- so hard to get people to come
Meridian City Council
September 27, 2011
Page 16 of 38
tonight. But we have two in the audience tonight, so that's first. And, then, second I
would like to entertain any questions or comments that Council has for me or for the
working group members that are present. And, then, lastly, I'd like to seek Council's
input on one of the ideas that came from the group, which is having some kind of public
outreach effort for this plan before we come back and ask Council to consider it for
adoption. So, we have two working group members in the audience. One is Andy
Roman and one is Mollie Mangerich, who is our staff and, Andy, you indicated that you
might want to come up and say a couple words.
De Weerd: Thank you for being with us tonight.
Roman: Oh, you're very welcome. Madam Mayor, Council. My name is Andy Roman.
4146 North Bryce Canyon Avenue in Meridian. And, first of all, I want to really
commend Kyle in how he assembled this working group, who really had a tremendous
input into this plan. Not all of it was adopted. Granted that. But there was a lot of
discussion. But there was a lot of very valuable input and the cross-section of the
working group was residents like myself and business owners and people from even
outside both Meridian and the business area, who had input into this plan. Granted, the
plan is a first step, it's a draft, but I think in merits review and looking at -- and like Kyle
said, I think it could go out for public comment or discussion before it is adopted, but I
really want to say that I was impressed -- duly impressed with the quality, expertise and
dedication of the people who participated in it and especially the City of Meridian folks
who dedicated their time on top of all their other duties and responsibilities, to
participate and for Kyle especially for driving this and I think it's a -- it took a lot of work,
but I think it's a very valuable first step and I think that the City of Meridian will be one of
the first cities in Idaho who will have a very viable conservation plan. So, thank you
very much, Madam Mayor and Council Members, and thank you Kyle.
Radek: Thanks, Andy. I'll get you your check when we --
Roman: Okay. Thanks.
De Weerd: You know, I'm glad you said that, because I was going to ask. That had to
be too good to be true.
Roman: Madam Mayor or Council, do you have any questions for me?
Bird: I have none.
De Weerd: Council, any questions?
Rountree: Madam Mayor, just a big thank you to you, Andy, and all the other folks that
participated. It sounds like it was a -- a very worthwhile endeavor. From what I read in
the plan it appears that your endeavor is -- resonates with me. I think you have done an
excellent job of that first step and maybe the second step as well. Appreciate your
Meridian City Council
September 27, 2011
Page 17 of 38
comment about getting it out for public review. I think that from what I see it's ready for
public exposure and I think it's ready for us to take that into consideration and act on it
afterwards. So, again, thank you to all of the group. Well participated.
De Weerd: Thank you, Andy, for your service
Radek: Thank you, Andy. And I'll pass your comments along to the -- by e-mail to the
group members that didn't come tonight. Mollie, you want to just stay back there and --
okay. Hard to follow that from Andy and I only have like five bucks anyway. So, I know
that, you know, Council has had the plans for a few days anyway. I don't know if you --
if all of you had the chance to read it, but are there any general questions or questions
about the effort? If not, I would like to entertain your comments about what we would
envision as maybe putting it out on the website for a few weeks and scheduling a public
meeting and seeing what -- what the community has to say about it.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Kyle, I think that's a very very good idea. I think it's ready for the public to look at
and if there is some comments we need to have them back before we draft it. Very nice
work done, Kyle. And it's so nice to have you at the Council meeting again.
Radek: It's been awhile I guess
Bird: Yeah.
De Weerd: You definitely add a whole new view on it. I would ask that maybe we put
together a plan on how to get it out for public comment and getting the knowledge out
there that it is available for public comment. Perhaps we can come back next week with
a plan for Council on how to -- what those next steps would be. So, certainly our office
would love to help in that endeavor and see how we can make sure people know it's out
there and have every opportunity to comment.
Radek: Thank you very much, Madam Mayor. And we will come back with a --
something in writing for you to and see for outreach.
De Weerd: Okay. Excellent. Thank you for being here.
Radek: Thank you.
Rountree: Thanks, Kyle.
E. Public Works/Building & Development Services Department
Report: Professional Services Agreement Between Idaho
Meridian City Council
September 27, 2011
Page 18 of 38
Division of Building Safety and City of Meridian for Electrical
Inspection and Plan Review Services
De Weerd: Okay. Our next item is Item H -- or it's removed from 9-H into 7-E and I will
ask Bruce to introduce this item.
Freckleton: Thank you, Madam Mayor, Members of the Council. That's a tough act to
follow there, but we will do our best. Before you tonight is the -- the contract that we
have negotiated between the City of Meridian and the Idaho State Division of Building
Safety for the provision of electrical plan review and inspection services. Did want to
mention that Kelly -- or, excuse me, Kirk Weiskircher, who is the financial manager for
DBS, is here tonight in case any questions come up. He just wanted to be here to -- to
be available if any questions came up. So, this contract that you have before you is
based on the same terms and conditions that the past contract we had with Harold's
Electric provided. We were able to reach an agreement on the compensation terms.
They are identical to what we had with Harold's Electric. We feel like this is a very good
contract that we have negotiated and with that we would stand for any questions you
might have.
De Weerd: Thank you. Council, any questions?
Bird: I have none, Mayor.
De Weerd: Okay.
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I would only comment -- thank you for your work and DBS's apparently
support in that as well. I think this is an excellent working out. I would just follow up on
three weeks ago, four weeks ago, a month or so ago when you notified us that the
contracts were all being reviewed, there was an issue at the time about the
compensation and I'm pleased to hear that we have now resolved that for a year, but I
do think it's fair during that year to be prepared to consider whether there might need to
be a change at the end of that year and to get ahead of the curve in whatever public
hearings we would need to hold about that. But I'm thrilled that it has worked out, but
I'm assuming this is not the end of it. But thank you.
Freckleton: Appreciate that. We do plan on probably March, April time frame we are
going to be preparing the RFPs that we discussed for all five trades. So, we will be
having several more discussions with you in the future.
De Weerd: Oh, good. And appreciate the willingness of DBS to step up and be a
partner with the city.
Meridian City Council
September 27, 2011
Page 19 of 38
Freckleton: Thank you, Madam Mayor.
De Weerd: Okay. Council?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: Understand this is a professional services agreement that we need to
approve next; am I correct on that?
De Weerd: Yeah.
Hoaglun: Is it on there? Yeah. Okay. Madam Mayor, I would move approval of the
professional services agreement between the Idaho Division of Building Safety and the
City of Meridian for electrical inspection and plan review services for the coming year.
Zaremba: Second.
De Weerd: I have a motion and a second. Do I have any discussion? Madam Clerk,
roll call.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All eyes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you so much, Bruce.
Freckleton: Thank you.
Item 8: Action Items
A. Public Hearing: TEC 11-002 Medina Drive-Thru by Meridian
Gateway Associates Located at 1653 S. Meridian Road
Request: Two (2) Year Time Extension on the Conditional Use
Permit (CUP 08-021) for a Drive-Thru Establishment
De Weerd: Okay. Under Item 8-A the staff has requested to vacate this item, as it has
been renoticed for the Planning and Zoning Commission on October 20th, 2011. So,
Mr. Nary, I do need an official -- I do need a motion to vacate?
Nary: Yes, ma'am.
Meridian City Council
September 27, 2011
Page 20 of 38
De Weerd: Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we vacate TEC 11-002.
Hoaglun: Second.
De Weerd: I have a motion and a second to vacate Item 8-A. Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Public Hearing: MDA 11-007 Sgroi Property by Nunzio Sgroi
Located 4405 E. Ustick Road Request: An Amendment to the
Development Agreement to Extend the Time Allowed for the
Agreement to be Signed and Returned to the City
De Weerd: Item 8-13 is a public hearing on MDA 11-007. 1 will open this public hearing
with staff comments.
Parsons: Thank you, Madam Mayor, Members of the Council. Since Kyle segued into
conservation, I am here to discuss con -- con -- conservation with you this evening.
Sorry I couldn't get that out. If you recall the director came before you back in the spring
with some projects that she presented to you that applicants did not complete and did
not sign their development agreements and officially annex into the city. Mr. Sgroi was
one of those folks. He initiated -- he responded to the director at the time and said that
he still was -- wanted to develop in the city, yet he would not -- at the time he wasn't
ready to sign the development agreement. So, this property now as it sits is right on the
fringe of the city boundary. It's located 3405 East Ustick Road and with the annexation
of that property City Council did approve a concept plan and some conceptual
elevations. The applicant is currently actively trying to market this for an assisted living
facility and he does want to sign the development agreement until such time as he has
a buyer for the property. So, before you this evening the applicant is requesting you
grant them a two year extension to sign that DA. To staff's knowledge there are no
outstanding issues before you this evening and with that I would be happy to answer
any questions you may have regarding this project.
De Weerd: Thank you, Bill. Council, any questions for staff?
Meridian City Council
September 27, 2011
Page 21 of 38
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: Am I understanding that we actually did annex it before the development
agreement was signed? I thought we didn't do that.
Parsons: Madam Mayor, President Zaremba, Council Members, we have not officially
annexed yet until he signs the DA. So, particularly this part of the approval of the
annexation, meaning during this public hearing, these concept plans and these
elevations, if -- if he moves forward two years from now and signs the DA, these are the
concept plans and these elevations would be part of that DA.
Zaremba: Okay. So, the annexation is on hold.
Parsons: That is correct.
Zaremba: Along with this request for the extension.
Parsons: Correct.
Zaremba: Thank you.
De Weerd: Okay. Would the applicant like to say anything? Okay. Council? Is there
any members of the public who would like to comment? Okay. Seeing no comment, do
I have a motion to close this public hearing, unless Council desires more information.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we close the public hearing on Item 8-B.
Hoaglun: Second.
De Weerd: I have a motion and a second to close the public hearing on this item. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Meridian City Council
September 27, 2011
Page 22 of 38
Rountree: I move that we approve the request for a two year time extension for MDA
11-007.
Hoaglun: Second.
De Weerd: I have a motion and a second to approve Item 8-B. Council, any
discussion?
Bird: I have none.
De Weerd: Hearing none, Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Public Hearing: TEC 11-005 Cavanaugh Subdivision by DBSI
Tanana Valley, LLC Located Southeast Corner of S. Meridian
Road and E. Victory Road Request: A Two (2) Year Time
Extension in Order to Obtain the City Engineer's Signature on
a Final Plat
De Weerd: Item 8-C is a public hearing on TEC 11-005. 1 will open this staff -- or this
public hearing with staff comments.
Parsons: Thank you, Madam Mayor, Members of the Council. The next project before
you is a preliminary plat time extension. The site consists of 177 acres. It's currently
zoned CA TN -C, TN -R, and R-8. The property is situated on the southeast corner of
Meridian Road and Victory Road. This is the third time extension requested by the
applicant. On your hearing outline staff has outlined some additional conditions that
were required with the previous time extensions. The applicant has complied with some
of those and some of those they haven't, but they have been conditioned to comply with
them when they final plat the property. Again staff -- well, the applicant has requested a
two years time extension in order to continue processing the plat and with that staff is
not aware of any outstanding issues before you this evening and with that I would be
happy to answer any questions you may have.
De Weerd: Thank you, Bill. Council, any questions?
Bird: I have none.
De Weerd: Does the applicant have any comments? Welcome
Meridian City Council
September 27, 2011
Page 23 of 38
Forrey: Madam Mayor, thank you. And Members of the Council. My name is Wayne
Forrey. I reside at 1952 South Wild Creek Way, Boise, Idaho. 83709.
De Weerd: Thank you
Forrey: I just -- well, of course, we hope this time extension is approved, but I would
feel bad if I went home and my wife said how was the Council meeting and I gave her
this really nice report about how positive everything is here and starting with that young
lady that came up and talked about the youth and, then, the Department Reports and
I'm just sitting there in awe of how things are just clicking along so positive and my wife
would say, well, did you tell that to the City Council and if I didn't I would be in trouble.
So, I just want to say I'm just really impressed with the energy level and enthusiasm, the
volunteerism and everyone that's come up tonight has just been really working in the
neighborhood level and youth level, golf, everything. I just -- I think that's pretty neat for
the City of Meridian to have that kind of energy level when the economy is not too good
right now, but you're making the best of it. Be happy to answer any questions about this
time extension.
De Weerd: Thank you. I appreciate that and in particular from someone who used to
be so involved in this community and even on the other side of the microphone.
Council, any questions for the applicant?
Bird: I have none
Rountree: I have none
De Weerd: Okay.
Zaremba: Madam Mayor, I just would I guess return the compliment in that I have -- it's
been some time now, but I remember many of the details of this project and I have -- my
assumption is that it's going to be a great addition to Meridian and I appreciate your
request for the time extension, because it signals us that you have not given up on it
yet.
Forrey: We have not.
Zaremba: And I really appreciate that.
Forrey: Thank you, Councilman Zaremba. We have a strong development and we
want to see it finished.
De Weerd: We'd like to see that dream realized. Certainly that -- that nice community
center put in, so --
Forrey: Absolutely.
Meridian City Council
September 27, 2011
Page 24 of 38
De Weerd: -- thank you for being here.
Forrey: Thank you.
De Weerd: Okay. This item is a public hearing and open for any public comment. Is
there anyone who would like to provide comment? Okay. Council.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we close the public hearing on Item 8-C.
Bird: Second.
De Weerd: I have a motion and a second to close the public hearing on this item. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve the request for a two year time extension to obtain
engineering signature on the final plat for TEC 11-005.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 8-C. If there is no discussion
from Council, Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried. Thank you for being here.
MOTION CARRIED: ALL AYES.
D. Public Hearing: MDA 11-008 Spring Creek Ustick (Ashtyn
Park)by Douglas Clegg Located 3165 N. Meridian Road
Request: Terminate the Recorded Development Agreement
(Inst. #107022433) and the Recorded Addendum (Inst.
#110078719) Approved with the Annexation and Modified with
the Spring Creek Ustick Project
Meridian City Council
September 27, 2011
Page 25 of 38
De Weerd: Item 8-D is a public hearing on MDA 11-008. 1 will open this public hearing
with staff comments.
Parsons: Thank you, Madam Mayor, Members of the Council. This is, again, another
DA modification before you this evening. If you recall a couple weeks ago Mr. Clegg
was before you discussing his options for terminating the development agreements that
govern the property. The site is situated on the southwest corner of Meridian Road and
West Ustick Road. It is currently developed with a 30,000 square foot assisted living
facility in which Mr. Clegg went through the process of getting a DA modification. A
conditional use permit for the assisted living facility and also a certificate of zoning
compliance for constructing that facility on the site. I would let Council know that the
certificate of occupancy has been issued for the site, therefore, kind of solidifying that
the applicant has complied with his requirements of the two development agreements
and his CUP requirements as well. I would also let Council know that in the recorded
DA for the site there were some provisions that weren't yet codified in the UDC at the
time that they came through, but in looking through those CUPS and the CZC,
conditions are in place and approved for the site that make sure that the applicant or the
developer and future owners comply with those conditions as well. So, staff does feel
confident that if Council does, through staff -- go with staff's recommendation tonight,
that there are adequate conditions on the site that will govern the property if the DAs are
terminated. I would also let Council know that we had worked with the city's legal
department and reevaluated our developments and I believe Mr. Nary at some point will
be going back to their staff and amending that -- that draft language in there to
specifically state that the DAs wouldn't be terminated, possibly modified at the request
of the applicant, not necessarily the city going back to that and initiating that process.
So, we have looked into that and so we are moving forward with that as well. The intent
is to let future owners or future developers know that the city does not want to see
development agreements terminated. They are really meant to run with the land and
that's how we -- at least that's how the planning department wants to move forward with
TEC is you can modify it at the public hearing process, but we may not be in favor of
terminating future agreements. I have not received any written testimony on this
project. To my knowledge there aren't any outstanding issues before you this evening.
And with that I would be happy to answer any questions you have.
De Weerd: Thank you, Bill. Any questions from Council? Okay. Would the applicant
like to comment? Good evening, Doug. If you will, please, state your name and
address.
Clegg: I will. Thank you, Madam Mayor. My name is Doug Clegg and I live at 1342
East Covey Run Court in Eagle, Idaho. Just -- only just to reconfirm that I appreciate
the city's willingness to consider the circumstance -- the language that's currently in the
development agreement has created for us with lending and I'm thankful that legal
counsel is working with Planning and Zoning to amend that template so that future
developers don't have the complications that we seem to be going through right now
Meridian City Council
September 27, 2011
Page 26 of 38
and I hope -- at least to our review from our legal team and your Planning and Zoning
and Bill Nary have concluded with the same things that Bill has recommended and that
is that the CUP and the CZC have language that is staying with the property to control
either our decisions or any future owner's decisions on us, so I -- that's kind of a no
brainer. But at least wanted to share that with you. Thanks.
De Weerd: Thank you. Council, any questions?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Doug, just to be clear, the issue has been resolved with your lender and --
do you believe that anyway?
Clegg: The issue is predicated upon our ability to have -- because they are reviewing
this as Bill and Bill with the same set of eyes, that the language is there that that states
that if we comply that development agreement should be terminated and I think I
expressed in our last meeting that since there is a tendency to have staff and/or elected
officials change their position, the title company's position is that if that happened and
there was a new ownership and need to refinance or call in the note, that it would put
their -- their deed of trust at risk. The CZC and the CUP, as they are viewing it, has
most or all of the language that the development agreement currently has, which
protects the church next to us and a lot of those other details that are there. So, to
answer your question, yes, they are excited if we -- if we terminate the development
agreement, so yes.
Rountree: Depending on our action.
Clegg: Yes. That is true, sir.
Rountree: Yes. Thank you.
De Weerd: Okay. Anything further from Council? Thank you, Doug.
Clegg: Thanks.
De Weerd: This is a public hearing. Is there anyone who would like to comment on this
item? Okay. Council?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we close the public hearing on Item 8-D
Meridian City Council
September 27, 2011
Page 27 of 38
Zaremba: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 8-D. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve Item 8-D, MDA 11-008, terminating the development
agreement for the Ashtyn Park.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 8-D. Is there any comment?
Madam Clerk, roll call, please.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Go sign that loan.
De Weerd: Get her open.
De Weerd: Okay. Item 8-E is a public hearing on MDA 11-009. 1 will open this public
hearing with staff comments.
E. Public Hearing: MDA 11-009 Grau Property by Bill Grau
Located at 4135 W. Cherry Lane Request: An Amendment to
the Development Agreement to Extend the Time Allowed for
the Agreement to be Signed and Returned to the City
Parsons: Thank you, Madam Mayor, Members of the Council. Again, this is another
development agreement modification for Bill Grau. This property came before you in
2007. It is -- the preliminary plat accompanied the annexation request. I would let
Council know that that preliminary plat has expired. Mr. Grau was again extended that
opportunity to extend his annexation and signing of his DA at this time. Staff met with
the applicant and kind of informed him of the process and so he's here tonight if you
have any questions of him. This property is located on the south side of Cherry Lane,
Meridian City Council
September 27, 2011
Page 28 of 38
midway between Black Cat Road and North Ten Mile. The site consists of
approximately one acre and it's currently zoned R-1 in the county. As I mentioned to
you, the front portion of the property at the time that he came in and presented the
project to you was to be zoned L -O and the back half or two-thirds of the property -- the
southern half of the property was to be zoned R-8. Since that property would have a
split zoning if -- if this plat was -- because this plat's no longer valid, staff has concerns
with split zoning on the property if you were initiate the DA at this time. Currently in the
draft provisions of the DA it's stated in there that would comply with his preliminary -- the
preliminary plat that was approved with this annexation request and, again, because
that is expired, it is, essentially, requiring him to come back and plat the property in
order to get out of that split zoning requirement. So, in this particular case staff is
recommending that we do, indeed, amend the draft DA and amend DA provision
number one to read with future development -- or prior to any development on the site
the applicant would come back and plat the property in accordance with the UDC prior
to any development on the site. So, that's how we have it read and that's how we have
it in the hearing outline. To my knowledge there aren't any other outstanding issues
before you this evening and with that I would be happy to answer any questions you
may have.
De Weerd: Thank you, Bill. Council, any questions for staff? Does the applicant have
any comment? Thank you. Okay. Is there -- Joann or Frank, you want to make any
testimony on this? Okay. Okay. Council, there is no further testimony. I would
entertain a motion to close.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we close Item 8-E.
Hoaglun: Second.
De Weerd: I have a motion and a second to close the public hearing on Item 8-E. All
those in favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we approve Item 8-E, MDA 11-009 with the allowable time
extension with the DA modification as recommended by staff.
Zaremba: Second.
Meridian City Council
September 27, 2011
Page 29 of 38
De Weerd: Okay. I have a motion and a second to approve Item 8-E. If there is no
discussion, Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried. Thank you for joining us.
MOTION CARRIED: ALL AYES.
Item 9: Continued Department Reports
A. Mayor's Office: Resolution No. 11-807: A Resolution Re -
Appointing Jennifer Pike to Seat 8 and Re -Appointing Daniel
Basalone to Seat 9 of the Meridian Development Corporation
De Weerd: Okay. Item 9-A is Resolution No. 11-807. Council, this is to reappoint
Jennifer Pike to Seat 8 and Daniel Basalone to Seat 9 of the MDC. Are there any
questions?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Hearing no questions or comment, I move that we pass Resolution No. 11-807.
Zaremba: Second.
De Weerd: I have a motion and a second. If there is no discussion, Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
B. Mayor's Office: Resolution No. 11-808: A Resolution
Appointing David Winder to Seat 4 of the Meridian
Development Corporation
De Weerd: Item 9-B is also a resolution for the MDC. It's proposed -- or it's Resolution
No. 11-808. It's appointing David Winder to Seat 4. Council, do you have any
questions?
Bird: Madam Mayor?
Meridian City Council
September 27, 2011
Page 30 of 38
De Weerd: Mr. Bird.
Bird: I move we approve Resolution No. 11-808.
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 9-B. Madam Clerk, will you,
please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
C. Mayor's Office: Resolution No. 11-809: A Resolution Re -
Appointing David Fulkerson to Seat 1, Gene Strate to Seat 2
and Kent Mortensen to Seat 3 of the Meridian Impact Fee
Advisory Committee
De Weerd: 9-C is resolution 11-809. Council, this is a resolution that reappoints David
Fulkerson to Seat 1, Gene Strate to Seat 2, Kent Mortensen to Seat 3 for the Meridian
Impact Fee Advisory Committee. I would ask if you have any questions at this time?
Hearing none, do I have a motion to approve?
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I move we approve Resolution No. 11-809
Zaremba: Second.
De Weerd: I have a motion and a second to approve Item 9-C. Madam Clerk, will you
call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
D. Police Department Report: Receive Spending Authority for an
Office of Justice Assistance Grant (JAG) in the Amount of
Meridian City Council
September 27, 2011
Page 31 of 38
$27,021.00 - Match Grant
De Weerd: 9-D we have our Police Department report and as our deputy chief comes
forward, I would like to just extend my appreciation this morning at the Police
Department they held their Recovery Day event and this is the 6th year that this has
been held at the Meridian Police Department. Every year it's inspirational and very
appropriate ceremony to recognize our treatment providers, both nonprofit, profit, and
faith and as well to celebrate those in recovery and so our appreciation to you and your
staff, Tracy, and also to Councilman Zaremba and Councilman Hoaglun for joining us.
Basterrechea: All right. Thank you. The reason I'm here tonight initially is we are
looking to receive our spending authority for the Office of Justice Assistance Grant, the
Edward Byrne Memorial Justice Assistance Grant in the amount of 27,021 dollars. This
is not a matching grant, the city does not have to match any funds with this. This is
completely funded through the Edward Byrne Memorial JAG Grant and we are going to
use the money to purchase mobile computer terminals, as well as new handguns to
replace some of our handguns that are over ten years old and as well as do upgrades to
our duty belts for all of our offices and, finally, we are going to purchase a crisis
response phone system for our crisis negotiators, so that they can record those
conversations with people in a crisis situation.
De Weerd: Thank you. Council, any questions on this item?
Bird: I have none.
De Weerd: Okay. Congratulations on this. We like that.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: I would move approval of the spending authority for an Office of Justice
Assistance Grant in the amount of 27,021 dollars to the Police Department.
Rountree: Second.
De Weerd: I have a motion and a second. Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
F. Resolution No. 11-810: Adopting Administrative Policy of the
Meridian City Council
September 27, 2011
Page 32 of 38
Meridian Police Department Establishing Leads Online as the
Approved Method of Transmitting Records of Regulated
Transactions to Meridian Police Department
De Weerd: Okay. Next item is also the Police Department.
Basterrechea: And what we are looking for here is we want to establish an
administrative policy which is establishes Leads Online as our approved method for
precious metal dealers to transmit their records of regulated transactions to the police
department. We have used Leads Online for the last six years with our pawn shop
owners as well and it just makes sense to use the same system with our precious metal
dealers.
Hoaglun: Madam Mayor?
De Weerd: Mr. Hoaglun.
Hoaglun: My comment further -- and this is what Leads Online is used around the state
by law enforcement agencies and it is something that if something is stolen, you're
looking for it, you can put the picture on there, other agencies will be able to look at that
as well and so it's something that really will help our law enforcement here in Meridian
and throughout the state to be a part of and have that as part of our main system. So, if
no one has any questions, I'm ready to make a motion.
Bird: Do her.
De Weerd: Okay.
Hoaglun: Madam Mayor, I move approval of Resolution No. 11-810.
Zaremba: Second.
De Weerd: I have a motion and a second to approve item 9-F. Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried. Thank you.
MOTION CARRIED: ALL AYES.
Basterrechea: Thank you.
I. Legal Department: Findings of Fact, Conclusions of Law for
Approval for MDA 11-005 Walmart-Overland/Stoddard by
Walmart Real Estate Business Trust Located Southeast Corner
Meridian City Council
September 27, 2011
Page 33 of 38
of W. Overland Road and S. Stoddard Road Request:
Modification to the Existing Development Agreement to
Amend the Conceptual Development Plan and Certain
Sections of the Text of the Agreement in Accord with the
Proposed Changes to the Development Plan
De Weerd: Okay. Both Items 9-G and H were moved to an earlier agenda item. I will
ask for Mr. Nary's comments on Item 9-I.
Nary: Madam Mayor, Members of the Council, Joann Butler is here tonight on this item
as well. If you recall about a month ago the Council in the modification development
agreement gave direction -- this is regarding the fence for the Walmart parcel and the
discussion at the time was getting approval from the adjacent property owners to
replace the fence and the Council's direction was either to replace the fence or the
staff's original recommendation was to plant sufficient landscaping, essentially, as a
shield and a buffer for those adjacent parcels. So in that last month Mrs. Butler and her
staff have been working with the homeowners association to get those approvals and
they got approvals, but I think Mrs. Butler's concern is valid, that the approvals are
somewhat unclear as to what the people are actually approving and so she wanted to
discuss with the Council some potential change of that language if the Council would be
comfortable, and I will maybe let Mrs. Butler take it from that point and explain some of
the issues here.
De Weerd: Thought may be she had been punished for being last on the agenda.
Butler: Just felt that way. No. Joann Butler. 251 East Front Street in Boise. And I will
pass out a copy of the existing condition attached to the development agreement
regarding the eight foot vinyl fence, the proposal by staff and what we are proposing
tonight.
Nary: And if we really wanted to punish her we would put the Executive Session in front
of hers, but we didn't, so --
Rountree: Why not?
Butler: Thank you. We really did -- we appreciated the Council direction 30 days ago --
roughly 30 days ago to try to work with the neighbors on trying to implement the
conditions from I think 2008 to replace the existing white vinyl fence with an eight foot
vinyl fence. Trace Alcovich from the neighborhood association was very active trying to
get the various consents from the neighbors. The consents did range from wanting a
taller fence, an eight foot vinyl, stone, block, whatever -- and there wasn't a consensus
that was reached. We are concerned that we wouldn't be able to get construction
easements all along the existing property line, so what we are proposing -- and our
engineer has indicated that we could put up a fence between six and eight inches from
the existing fence, make sure that it goes up, allow the neighbors to connect to that
Meridian City Council
September 27, 2011
Page 34 of 38
fence, take down their fence and I have to say that the neighbors are not quite of one
mind as to who actually owns the fence and Mr. Alcovich indicated that the association
is not clear whether it owns -- whether the existing neighbors do. So, strictly I think that
the recommendation of the staff was just do the landscaping, don't worry about the
fence, but we appreciate what the Council said and we know that the neighbors want a
fence and so we want to make sure that we have got a condition that we can comply
with, so we want to make it a requirement to put that fence in. We are also doing the
landscaping. This doesn't mean in lieu of the landscaping. So, it would be the fence
plus the landscaping and that means that we would have a condition that we could
comply with. I have also told Mr. Alcovich -- and I have mentioned it to staff -- that
doesn't mean that we -- just because we put a condition in place that we know we can
comply with, we can continue talking about this. This is not happening tomorrow. That
over time if the -- if we are able to get correct or appropriate construction easements
along that length, we can actually put the fence in place. But we just want to make sure
that we don't have an impossible condition attached to the development agreement.
So, that's what we'd propose and thank you.
De Weerd: Thank you. Any questions, Council?
Bird: I have none.
Rountree: I have none.
Bird: Good job
De Weerd: Okay. Council, I imagine that -- and Mr. Nary can correct me if I'm wrong --
that we would need to have the new language added a motion.
Nary: Madam Mayor, yes. I think if the Council -- Madam Mayor, Members of the
Council, if the Council's intent -- you feel that replacing the existing fence, that this new
language would simply clarify that, that you're still getting, essentially, what was
discussed, which was a fence along the property boundary and instead of replacing the
existing fence, essentially board by board, we are going to replace it with a new fence
that's adjacent to their property, so that it still serves the purpose, then, really, your
motion can just be proposing this language change. I think it would still need to be
corrected by planning and, then, brought back next Tuesday for final approval, but
rather than having another hearing to have this particular issue, we feel this satisfies
that. If you don't think that's satisfactory and you think another hearing is warranted,
that's certainly your option to do that as well.
De Weerd: So, Bill, were -- were the neighbors -- or at least the homeowners
association aware that this was in front of Council tonight?
Meridian City Council
September 27, 2011
Page 35 of 38
Nary: Madam Mayor, Members of the Council, as far as I know they were aware it was
in front of Council tonight. It was on -- it's been on the agenda since the last time it was
set. But I don't know that they were specifically told about it.
Hood: Madam Mayor, I can only answer that we -- we didn't notice this as a public
hearing, but as Mr. Nary indicated, it's on that agenda on the website and other various
forms, so I don't know that anybody knocked on doors or -- I know we didn't send out
notices, but certainly it's public information, so it's out there, but, no, we didn't do invites.
Butler: Joann Butler again. I met with Mr. Alcovich on site last week. I guess it was
Thursday. And he was aware and we talked about the fact that this was up before the
Council, so I do believe they understood that. Thank you.
De Weerd: Thank you
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Without -- if we have no further discussion -- and I -- we have all been privy to the
e-mails that went back and forth between the applicant and homeowners and stuff and I
think they have kept them very well informed. I would move that we include the
proposed language by the applicant as printed -- do I need to read it or just --
Nary: It's provided in writing, so I think that's fine.
Bird: As provided in the writing by the applicant.
Rountree: Second.
De Weerd: I have a motion and a second to approve the new language approved -- or
proposed by the applicant to brought back next week. Okay. Madam Clerk, will you call
roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
Item 10: Ordinances
A. Ordinance No. 11-1496: An Ordinance Amending Title 1,
Chapter 5, Section 1 of the Meridian City Code, Regarding the
Corporate Seal of the City of Meridian
Meridian City Council
September 27, 2011
Page 36 of 38
De Weerd: Item 10-A is proposed --or Ordinance No. 11-1496. 1 will ask Madam Clerk
to, please, read this by title only.
Holman: Thank you, Madam Mayor. City of Meridian Ordinance No. 11-1496, an
ordinance amending Title 1, Chapter 5, Section 1 of the Meridian City Code regarding
the corporate seal of the City of Meridian and providing an effective date.
De Weerd: Okay. Any comments? Or is there anyone who like to hear it read in its
entirety? Any questions or comments from Council? Do I have a motion?
Zaremba: Madam Mayor?
De Weerd: Mr. Zaremba.
Zaremba: I move that we adopt, approve Ordinance No. 11-1496 with suspension of
rules.
Bird: Second.
De Weerd: I have a motion and a second to approve Item 10-A. Any comments or --
Madam Clerk.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes.
MOTION CARRIED: ALL AYES.
Item 11: Future Meeting Topics
De Weerd: Okay. Under Item 11. Council, any items of interest that we need for future
meetings?
Bird: I have none.
Rountree: I have none.
Item 12: Amended onto the agenda at start of meeting: Executive Session
Per Idaho State Code 67-2345 (1)(d)(f) —(d) To Consider Records That
Are Exempt From Disclosure as Provided In Chapter 3, Title 9, Idaho
Code; and (f) To Consider and Advise its Legal Representatives in
Pending Litigation
Meridian City Council
September 27, 2011
Page 37 of 38
De Weerd: Anything from staff? Okay. Item 12 is Executive Session. I would entertain
a motion to adjourn into Executive Session.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I move we go into Executive Session as per Idaho State Code 67-2345(1)(d) and
(1)(f)•
Hoaglun: Second.
De Weerd: I have a motion and a second to adjourn into Executive Session. Madam
Clerk, will you, please, call roll.
Roll Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (8:30 p.m. to 8:59 p.m.)
Bird: -- moved to come out of Executive Session.
Rountree: Second.
De Weerd: I have a motion and a second come out of executive Session. All those in
favor say aye. All ayes. Motion carried.
MOTION CARRIED: ALL AYES.
De Weerd: Do I have motion to adjourn?
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor? All ayes.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 8:59 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
Meridian City Council
September 27, 2011
Page 38 of 38
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➢ Item #8A Medina Drive-Thru —Noticed incorrectly — Requires Commission action �tEd,ef �gcil
(re -noticed for October 201h Commission meeting) t 1..-�+ '�.
SEP 11 2011
Item #8B: Sgrot Property (MDA -11.007)
Application(s):
➢ Development Agreement Modification
CITY OF C QTg a
CITY CLERKS OFr E
Size of property, existing zoning, and location: This site consists of 3.16 acres of land, is currently zoned R1 in
Ada County, and is located at 4405 E. Ustick Road.
History: In 2008, Council approved an annexation & zoning request for R-8 zoning of this property. A development
agreement was required as a provision of annexation; however, the applicant has not yet signed the agreement.
Therefore, annexation of the property was not finalized and the property remains in Ada County.
Summary of Request: The applicant requests a development agreement modification to extend the time period
allowed for the applicant to sign the agreement.
Since the property received annexation and zoning approval from City Council, the property owner has been in
negotiations with potential buyers for the property. The applicants reason for annexing and zoning the property is to
make it marketable for the development of an assisted living facility. A conceptual site plan for such was approved
with the annexation. He does not wish to sign the DA and annex into the City until he has a buyer for the property.
Thus, the applicant requests a two year time extension to sign the agreement.
Written Testimony: None
Staff Recommendation: Approval
Notes:
Item #8C: Cavanaugh Subdivision (TEC -11-005)
Application(s):
➢ Preliminary Plat time extension
Size of property, existing zoning, and location: This site consists of a total of 177.94 acres of land, is currently
zoned R-8, TN -R, TN -C, CA and is located on the southeast corner of S. Meridian Road & E. Victory Road.
History: The preliminary plat was approved by Council in 2008. There have been 2 previous time extensions
approved on the preliminary plat.
Conditions of previous time extensions are as follows:
• Comply with the UDC design standards & the guidelines contained in the Meridian Design Manual.
• Submit an irrevocable letter of credit or cash deposit for their portion of the required sanitary sewer
construction improvements along the project's frontage in Victory Road prior to signature on a final plat by
the City Engineer, which they have not yet done.
• Provide an executed permanent sanitary sewer easement and temporary construction easement on forms
provided by the City within 90 days of City Council approval of the subject time extension in order for the
previous time extension to remain valid, which they have done.
• Submit a letter to the City allowing the use of their approved plans for the construction of the Black Cat
sewer trunk line, which have they have done.
• Provide a pathway connection within a common lot in accord with the standards listed in UDC 11-3A-8 at
the south east boundary of the subdivision in Block 43 to connect to the future pathway in Cavanaugh Ridge
to provide pedestrian interconnectivity between the two subdivisions and to comply with the block length
requirements specified in UDC 11 -6C -3F.1.
Summary of Request: Request for a 31d time extension on the preliminary plat in order to obtain the City Engineer's
signature on a final plat. Approval of the subject time extension will allow the applicant 2 additional years to obtain the
City Engineer's signature on a final plat & proceed with the platting process. If the subject time extension is not
granted, a new application would be required for preliminary plat approval.
Written Testimony: None
Staff Recommendation: Approval wlno new conditions
Notes:
Item #81): Spring Creek (fka Ashtyn Park) (MDA•11.008)
Application(s):
➢ Development Agreement Modification
Location: This site is located on the southwest corner of Meridian Road and Ustick Road.
History: In 2006, this property was annexed (AZ -06-034) with an L-0 zoning district. A development agreement
(DA), instrument #107022433, was recorded as a provision of annexation.
In 2010, the applicant received a development agreement modification (MDA -10-006), conditional use permit (CUP -
10 -004) and certificate of zoning compliance (CZC-10-052) approval to proceed with developing the site with an
assisted living facility. The facility is now completed and certificate of occupancy has been issued for the building.
In 2011, the Director issued a determination letter stating that all requirements for developing the assisted living
facility have been completed.
Summary of Request: The applicant is requesting Council to terminate both development agreements (DA) that
govern the property. The applicant was before the Council to discuss this issue.
Staff has reviewed the recorded DA's with the approved CUP and CZC to ensure that any DA provisions that were
not codified in the UDC at the time of annexation are now in place to govern the development before recommending
termination of the DA's. In particular, staff had concerns with recommending termination since the applicant was to
provide cross access and sewer connection to the adjacent church property and comply with a specific concept plan
and building elevations.
Per the requirements of the CUP and CZC, the applicant was to provide recorded sewer maintenance and cross
access agreements and comply with the site plan, landscape plan and building elevations as conditioned in the
recorded DA's. Further, Staff has a copy of the recorded documents in the file that address cross access and sewer
connections between the two properties. The approved CUP Findings, CZC and CO are evidence the project
complies with all conditions. For these reasons, staff is supportive of terminating the recorded development
agreements as requested by the applicant.
Staff has met to discuss the standard development agreement language contained in the City's template. The City's
Legal Department has agreed to modify the standard DA language so that it clear to future owners/developers that
the DA is meant to run (not be terminated) with the land and can be modified at the request of the applicant once
provisions are completed to the satisfaction of the City during the public hearing process.
Staff Recommendation: Approval
Outstanding Issues for Council: None
Notes:
Item #BE: Grau Property (MDA -11-009)
Application(s):
➢ Development Agreement modification
Size of property, existing zoning, and location: This site consists of 1 acre, is currently zoned R1 in Ada County,
and is located at 4135 W. Cherry Lane.
History: In 2007, Council approved an annexation & zoning request to zone 0.32 of an acre to the L-0 zoning district
& 0.68 of an acre to the R-8 zoning district. A development agreement was required as a provision of annexation;
however, the applicant has not yet signed the agreement. Therefore, annexation of the property was not finalized and
the property remains in Ada County. A preliminary plat was approved with the annexation but has since expired.
Summary of Request: The applicant requests a development agreement modification to extend the time period
allowed for the applicant to sign the agreement to allow an additional 2 years. The applicant would like an extension
to sign the DA in order to keep the zoning entitlement that was approved for this property.
The applicant did not submit a conceptual development plan with the annexation & zoning request. However, a
preliminary plat was proposed that consisted of 1 commercial office building lot & 1 common lot (street buffer) on the
front portion of the site proposed to be zoned L-0 and 3 single-family residential building lots on the rear 0.68 acre
portion of the site approved to be zoned R-8. A provision of the DA requires development to conform to the
preliminary plat & landscape plan.
Because the plat has expired which was proposed to divide the property in accord with the zoning boundary between
the R-8 and L-0 districts, annexation of the property with two zoning districts would result in a split -zoned parcel. To
remedy this, staff recommends a new provision be added to the DA that requires the applicant to obtain approval of a
preliminary & final plat and subsequently record a final plat that is consistent with the zoning boundaries approved
with the annexation prior to submittal of any development applications for the property. This provision would replace
the current provision that requires conformance with the previous preliminary plat.
Staff Recommendation: Approval with aforementioned condition
Notes:
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 5A
PROJECT NUMBER:
ITEM TITLE: Professional Services Agreement
with Christine Donnel School of the Arts for Artist in Residence Programming for a not to
exceed amount of $1,500.00
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
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PROFESSIONAL SERVICES AGREEMENT WITH
CHRISTINE DONNELL SCHOOL OF THE ARTS
This PROFESSIONAL SERVICES AGREEMENT WITH CHRISTINE DONNELL
SCHOOL OF THE ARTS (hereinafter "Agreement") is made this day of September, 2011 (the
"Effective Date"), by and between the City of Meridian, a municipal corporation organized under the
laws of the State of Idaho (hereinafter "City"), through the duly delegated Meridian Arts Commission,
and Christine Donnell School of the Arts, a public magnet school in Meridian Joint School District no.
2 (hereinafter "School").
WHEREAS, the mission of the Meridian Arts Commission is to develop, advance, and nurture
al] facets of the arts to enhance the quality of life for Meridian residents and its visitors;
WHEREAS, School is dedicated to teaching academics through and with the arts;
WHEREAS, the respective leaders of City and School find that these missions complement
each other and wish to work together to provide opportunities for School's students to explore and
achieve respect and accountability through the study of and active participation in the performing arts;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, and in consideration of the recitals above, which are incorporated herein, City and
School agree as follows:
1. Statement of Work. School shall provide programming as described in the project narrative as set
forth in Exhibit A, which narrative is incorporated herein by reference and made a part of this
Agreement as if set forth in its entirety in this Agreement.
2. Compensation and payment. Upon commitment of artist in residence Marshall Sinclair, and
School's provision to City of a completed W-9 form, City shall prepay School for professional
services set forth herein in the amount of one thousand five hundred dollars ($1,500.00) by check
sent U.S. Mail.
3. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed via United States mail, addressed as
follows:
Christine Donnell School of the Arts City of Meridian
Tina Perry, Principal Emily Kane, Deputy City Attorney
7075 S. Five Mile Road 33 East Broadway Ave
Boise ID 83709 Meridian ID 83642
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
4. Assignment. City shall not assign or sublet all or any portion of City's interest in this Agreement
or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written
consent of School. School shall not assign or sublet all or any portion of School's interest in this
Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior
written consent of City. This Agreement and each and all of the terms and conditions hereof shall
PROFESSIONAL SERVICES AGREEMENT WITH CHRISTINE DONNELL SCHOOL FO THE ARTS PAGE I OF 2
apply to and are binding upon the respective organizations, legal representatives, successors, and
assigns of the parties.
5. No agency. Neither School nor its employees, agents, contractors, officials, officers, servants,
guests, and/or invitees shall be considered agents of City in any manner or for any purpose.
6. Compliance with laws. In performing the scope of services required hereunder, City and School
shall comply with all applicable laws, ordinances, and codes of Federal, State, and local
governments.
7. Discrimination prohibited. In performing the Services required herein, School shall not
discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry,
age or physical handicap.
8. Construction and severability. If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other part of this
Agreement so long as the remainder of the Agreement is reasonably capable of completion.
9. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith.
10. Applicable Law. This Agreement shall be governed by and construed and enforced in accordance
with the laws of the State of Idaho.
11. Approval Required. This Agreement shall not become effective or binding until approved by the
respective governing bodies of both City and School.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
CHRISTINE DONNELL SCHOOL OF THE ARTS:
B"�6-
Y:
ATinaPe
CITY OF MERIDIAN: '`• C`+ `•'-k
BY: �, �j� Attest:
Mayor ?l
PROFESSIONAL SERVICES AGREEMENT wrrH CHRISTINE DONNELL SCHOOL FO THE ARTS PAGE 2 OF 2
EXHIBIT A
PROJECT NARRATIVE
f
a
Christine Donnell School of the Arts
2011 Artist in Residency Project Request for Proposal
1. Describe the proposed project and the school in which it will be Implemented.
• Describe the school's mission and the community it serves.
• If this is a collaboration, please identify the professional teaching artist and describe how you
will work together to accomplish the stated outcomes.
Christine Donnell School of the Arts (CDSA) is a public magnet school in the Meridian School District
established seven years ago. We anticipate over 500 students for the upcoming school year in grades K
through 7. Our students come from a wide range of economic and ethnic backgrounds; we mirror the
Meridian School District average for numbers of students receiving free and reduced lunches and for
English Language Learners. CDSA students are chosen for attendance by parent referral and a lottery
system. We are dedicated to teaching academics through and with the arts. Our mission statement
reads: "We are an innovative community of learners committed to building character and knowledge
while encouraging Individuality through the arts ... Tomorrow begins with usl"
We would like to propose a "Legacy Project" for our school's 2011-2012 7eh grade class. For the past
four years, we have been able to accomplish a project of this type for the exiting class. The project is a
collaboration with a local artist to design, build, and dedicate a public art piece to our school community
that is a reflection and remembrance of each student participant. The Legacy Public Art Project Is a
culminating art experience for students that allow them to apply the elements and principles of design
that most students have been taught over a number of years at our art school. Many students return to
CDSA to visit their class public art piece and younger students look forward to creating their piece in the
future, This project Is a powerful, life changing experience for our school.
For this Legacy Project we would like our students to work with sculptor Marshall Sinclair to design
and build a metal sculpture that will be representative of them and their school class.
2. Describe the population of students expected to benefit from the project
• Include who, how many, and how they will be chosen.
• What specific needs do these populations have, and how will your proposed project address
those needs?
All of our seventh grade class, approximately 66 students, will be primary participants In the project.
Since this will be their last year in our school, we want them to participate in an authentic, artistic
project. In doing so, they are able to leave a personal contribution as a part of an art legacy. Because
we have a wider range of grade levels than typical Meridian schools, we encourage students to learn
from each other. Our oldest class Is looked to as role models for our younger students. So, all of our
student body (present and future) will derive some benefit from the project as they teach through their
example and leave a lasting legacy.
project.
Identify what you would like participants to know or be able to do as an outcome of your
a Describe the specific concepts, elements, or skills that will be learned by the participants and
will serve as criteria to assess student learning,
We want our students to experience hands on authentic learning in the arts. Our seventh graders will
gain experience in the lifelong skills of planning, drafting, and revision, They will become familiar with
the working process of a public artist and use their knowledge of the elements of art and principles of
design. They will actively participate In development of an art piece from conception to installation and
will leave a lasting representation of themselves as competent, creative learners in our school. Students
will hone their public speaking skills to speak Intelligently about their Intent, process, and fabrication of
their 2012 Legacy Project.
Christine Donnell staff, in conjunction with Idaho Arts Commission, worked on valid documentation of
student learning during artist in residence projects last year. We will use this process to assess student
learning In the Legacy Project. Before, during, and after the project we will use video to document the
learning of three students and their responses to the questions:
• What is public art?
• Why have public art?
• What have you fearned about yourself as an artist?
• Describe what this piece means to you as a legacy project?
Their responses will provide a reflective glimpse Into the project as seen by students,
We will document the process throughout by collecting photographs, video, audio, or writings. This
project lends Itself to natural assessment of student learning as they meet deadlines such as the
proposal to the school board and work toward completion of the final installation. Evidence of using the
elements of art, principles of design and conceptual thought processes will be found in their final piece.
Other students In our school will become aware of this process and see it come alive as It's built.
The following District Art and Idaho State Language Arts Standards will be met through the process of
this project.
Middle School Visual Arts: Grade Level Expectations
The Visual Arts experience at the Middle School allows students to experience the elements and principles of
design, two and three-dimensional artwork, basic clay techniques, lost wax casting techniques, as well as art history
and careers in the visual arts fields.
Goal 6.3: Acquire Viewing Skills
View medla sources for Information and understanding: Determine male Idea, ldendfy a variety of
wsuaUypresentedmaterlal/books; films, videos, andlntemetj.
View media sources for persona/response and expression to identf& relationships, Ideas, and cultures
represented within vattousmedla.
7.LA.6.3.1 View media to analyze as source for Information, entertainment, and persuasion appropriate
to grade level.
�f
View media to engage /n critical anab6/s and evaluation: Evaluate reladonshlps, Ideas, and cultures
represented in various media,critique, interpret, and evaluate non-or/nt media,- apply knowledge
gleaned from charts andgraphs
7.1.A.6.3.2 Demonstrate understanding of graphics, pictures, and charts appropriate to grade level.
Demonstrate understanding ofv1sualliteracy.
7.1-A.6.3.3 Evaluate the role of media In focusing people's attention on events and In forming their
opinions on issues.
7.LA.6.3A Evaluate the purpose, organization, content, and delivery of verbal communication and
non-verbal cues.
7.LA.6.3.6 Apply technical skills to produce visuals that communicate to the audience.
4. Describe the project activities.
• What learning activities are planned to help students achieve the proposed project's
anticipated outcomes?
• Include lesson plans or learning guides, and a timeline or schedule of the learning sequence.
• What individual artists, educators, or consultants will be involved, and what are their roles,
qualifications, and responsibilities?
• Describe how materials, equipment, space, and facility requirements will be met.
We have divided our project into four phases:
1. Understanding Public Art and legacy. Discussions/activities during the first quarter of the 2011/2012
schoolyear.
Students will explore what public art is, critique public art using art elements and principles of design,
discuss possible roles or functions of public art, and learn about special considerations in public art (such
as safety, maintenance, and appropriate content). Students will explore the process of an artist's
proposal. We will review proposals available from Boise City Arts and History Department and Marshall
Sinclair's public art proposal for South East Neighborhood Association project.
This learning will happen in classrooms at Christine Donnell. Our middle level team including: Reading
Teacher, Shawna Exllne, Writing Teacher, Frith Stevenson, and Visual Art Teacher, Mary Chapin, will
tailor lessons about public art in their classrooms. They will use parts of lessons created by Jacksonville's
Cultural Council and Boise City Arts Commission along with their own materials developed over past
legacy projects. We will invite experts from Boise City Arts and History and Meridian Arts Commission
to speak to students about public art. We will look at a variety of public art In our area either by field
trip or virtual field trip.
During this time frame, Marshall Sinclair, our artist, will Introduce himself and his sculptural art to the
students.
2. Design a "2012 Legacy" Sculpture for Installation at Christine Donnell School of the Arts. Discussions
and work during the 2nd quarter for 2011/2012 school year.
Students working with Marshall Sinclair will decide on a unifying theme for our piece, choose a site on
our school's campus for the work to be permanently displayed, create a collective design for the
sculpture, and write a proposal for submission to the Meridian School District Board for approval. Mr.
Sinclair will guide students through the conceptual thought and design process. Mrs. Exline, Mrs.
Stevenson, and Mrs. Chapin will provide support for the final proposal prior to submission. Our
principal, Tina Perry, will review the proposal prior to submission to Meridian School Board.
3. Building. Work during the end of the third quarter and Into the fourth quarter of our school year.
Students, under the direction of Marshall Sinclair, will create their Individual piece of the sculpture out
of wax that relates to the common theme pushed further by developing individual content. This work
will be accomplished during class time using materials supplied by the artist and existing tools at school.
Mr. Sinclair will take their wax sculptures to his studio and Boise State University Sculpture Lab to make
and complete molds.
Mr. Sinclair will arrange for a "metal pour" at our school after regular school hours. Students and
families will be encouraged to watch their pieces being poured. The Boise State Sculpture Guild will be
Invited to assist with the pour as a service project to the community.
During class time, under Mr. Sinclair's direction, students will devest their molds and plan assemblage.
Mr. Sinclair will take the cleaned pieces to his studio for welding and clean up.
Mr. Sinclair will return assembled sculpture to Christine Donnell for final patina and finish with students.
He will also be responsible for final mounting of sculpture in the site selected.
4. Installation ceremony. A ceremony will be held during the end of our fourth quarter 2012. Students will
speak about their intent, process, and fabrication of the 2022 Legacy Project. A community celebration
for all participants will follow. The ceremony will be planned by the middle level team at Christine
Donnell and attended by Marshall Sinclair.
Meridian Commission
2011 ARTIST IN RESIDENCY PROJECT BUDGET
Fill in all fields that are applicable to your proposed project, rounding to the nearest dollar`. Neatly
handwrite or type in 12 -point font. Footnotes providing detailed information may be included on a separate
page. Total Project Expenses must equal Total Project Revenue.
Name: Tina Perry (Principal), Shawna Extine (Teacher), Frith Stevenson (Teacher) X Educators
Name: Marshall Sinclair X Teaching Artist
PROJECT EXPENSES
Professional services:
Teaching Artist Fee - fee for materials Etproject
completion as outlined $_2,000
Related expenses:
Lodging
$
Travel
$
Supplies
$
Documentation
$
Evaluation
$
Equipment rental/lease
$
Postage/printing
$
Other Materials: wax, ceramic shell, aluminum, patina,
$
_etc
$
TOTAL PROJECT EXPENSES: $ 2,000=
PROJECT REVENUE
Applicant cash contribution: (PTA donation) $ 500
Other revenue (Identify: ) $
Other revenue (Identify: ) $
In-kind contributions" (list with sources on separate page) $
MAC Professional Services Agreement (up to $1,500) $ 1,500
TOTAL PROJECT REVENUE: $[_ 2,000
"In-kind contributions are goods and services, donated by individuals and organizations other than the applicant, that
can be given a cash value. They directly benefit the proposed activity, demonstrate community support, and must
correspond with project expenses.
Additional funds for materials and time will be necessary for successful project completion. Some to -kind donations we
can expect are:
discounted recycled aluminum from Idaho Power
Discounted slurry for shell dip from Boise State Bookstore
Use of slurry tank and equipment by Boise State Sculptor's Guild
Use of foundry and equipment by Marshall Sinclair
Assistance with metal pour from Boise State Sculptor's Guild members
Mounting base/rock foundation donation
Funds from Christine Donnell School of the Arts fundraising
Our school has been able to support four successful legacy projects to completion. Historically, we have received $500
to $1000 additional dollars each year. We are confident that, with your generous support, we will be able to complete
this amazing Legacy Project.
Marshall Sinclair
Artist Statement
I am an emerging artist currently based out of Bolse, Idaho having lived and studied throughout the
United States and Europe. In addition to working as a public artist, sculptor, 3D modeler, and graphic
designer I have been dedicating much of my time developing my own foundry, using It as a tool to
provide further integration of casting and sculptural processes with the public. I have a strong Interest
In proving the public with opportunities of involvement previously unobtainable by hosting events and
other activities at various venues and schools throughout the valley.
The focus of my current body of work concentrates on the unseen beauties residing within objects in
nature overshadowed by technological advances and material objects that drive our everyday lives. It Is
derived through the use of traditional practices that capture permeable material forms from series of
networks and decay, often underlying the basis of Interaction and the replacement of the visible
achieved by the use of prototyping and modern mechanical devices. It is also an analysis of the
metaphorical Implications of the digital ages' emphasis on what Is readily apparent by the creating of
objects using innate materials subject to rapid decay.
Marshall I. Sinclair
P.O. Box 2543 Boise, ID 83701 - (208) 602-2906 — ms@leapdeslgn.ty
EDUCATION
BOISE STATE UNIVERSITY - Boise, ID
BFACandidate —Sculpture Emphasis
BAYLOR UNIVERSITY - Waco, TX
UNIVERSITY OF UTAH - Salt Lake City, UT
EXHIBITIONS/AWARDS
International Sculpture Center, Outstanding Student Achievement Award Nominee
National Conference on Cast Iron Art, Sloss Furnaces — Birmingham, AL
Boise State Student Jurled Show, Boise State University — Boise, ID
Past & Present, Boise State SUB Gallery — Boise, ID
Idaho Metal Arts Guild Jurled Show, Women of Steel Gallery — Garden City, ID
COMMISSIONS
Winged Lion of St. Mark, St Marks Catholic School — Boise, ID
Forced Production /A Tree for a Beekeeper, Private Collection — Jackson Hole, WY
SENA Public Art Commission, Finallet, South East Neighborhood Association — Boise, ID
Figurative Collaboration, project manager, Women's & Children's Alliance — Boise, ID
Light Study 1, Artisan Optics — Boise, ID
RELEVANT WORK EXPERIENCE
Boise Sculptors Guild, president — Boise, ID
Leap Design and Studios, principal - Wengen, Switzerland/Boise, ID
?recious Metal Arts, Apprentice — Boise, ID
2007 - present
2002
1997
2011
2011
2010
2010
2009
2011
2011
2009
2008-2011
2008
2007 — present
2003 - present
2008
-r
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 5B
PROJECT NUMBER:
ITEM TITLE: Generations Plaza Patio
Second Renewal and Addendum to the lease for Generations Plaza Patio
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
City Attorney/HR Department
33 E. Broady y Ave., Suite 308
MAYOR Phone: 898-5506
Tammy de Weerd
Fax:884-8723
CITY COUNCIL MEMBERS E IDIAN- William L.M. Nary
Keith Bird
�• City Attorney/HR Director
David Zaremha — Ted W. Baird
Brad Hoaglun
Deputy City Attorney
Charles M. Rountree
Emily Kane
Deputy City Attorney
SUBMITTAL MEMORANDUM
DATE: September 23, 2011
TO: Mayor Tammy de Weerd and Members of the City Council
FROM: Ted W. Baird, Deputy City Attorney
RE: Generations Plaza Patio Lease Renewal and Addendum
Earlier this year, the Legal Department was given direction to bring forward an
amendment to the Generations Plaza Patio Lease to provide rent -relief so that the
building landlord could offer a commensurate rent reduction incentive to the current
restaurant tenant for the duration of the five year lease term.
The lease addendum on tonight's Consent Agenda includes the following terms:
• Extends the term of the patio lease to September 30, 2017.
• Approves the current tenant, McTime Coffeehouse, Inc. dba The Grotto.
• Eliminates rent payment requirements retroactive to October 1, 2010 (achieving
parity with the rent-free license agreement extended to the Flatbread Community
Oven for the City's half of the alley at the north end of Generations Plaza).
• Clarifies the public liability insurance requirements contained in the patio lease to
specify that the building Tenant shall list the City as an additional insured.
• Does not disturb the existing lease provision which allows the City to consider
whether or not to approve a replacement tenant, which would also allow the City
to reconsider the amount of patio rent to charge a replacement tenant.
Second Renewal and Addendum
to
Lease for Generations Plaza Patio
THIS Second Addendum is made and entered into this c day of
September, 2011 by and between the City of Meridian, 33 E. Broadway, Meridian Idaho,
83642, a municipal corporation of the State of Idaho ("Lessor"), and Generations
Building LLC, 910 Main Street, Suite 358, Boise, Idaho, 83702 ("Lessee"), an Idaho
Limited Liability Company.
WITNESSETH:
WHEREAS, Lessor and Lessee have entered into a Generations Plaza lease
agreement dated October 17, 2000, in which the Lessor, among other provisions granted
to the Lessee certain premises commonly referred to as the "patio" located at
Generations Plaza in downtown Meridian to be occupied and used for the purposes
stated therein; and,
WHEREAS, Lessor and Lessee entered into a Renewal and Amendment of the
Lease which, among other things, extended the lease term through September 30, 2012;
and,
WHEREAS, Lessor and Lessee desire to extend the lease term through
September 30, 2017 on certain terms and conditions contained herein.
NOW, THEREFORE, the Lease Agreement is hereby amended in the following
particulars:
Second Addendum to Lease for Generations Plaza Patio — page 1 of 4
1. RENEWAL: The Term of the lease shall be renewed for an additional
five years, terminating on September 30, 2017
2. RENT: Retroactive to October 1, 2010, the annual rent payment
requirement shall be eliminated. The consideration for the lease shall
be deemed sufficient based on the inducement provided to a tenant who
can provide local employment opportunities and enhance the vibrancy
of downtown Meridian.
3. ASSIGNMENT AND SUBLETTING: The subtenant of the Patio Lease,
McTime, Inc. is hereby approved by Lessor and all references in the
lease documents to a named tenant shall be replaced with "MeTime,
Inc."
4. INSURANCE: In addition to the insurance required of Lessee under the
Patio Lease, Lessee shall also require that McTime, Inc. designate The
City of Meridian as an additional insured under in its public liability
and dram shop liability insurance policy.
Lessor and Lessee agree that, except solely as replaced, changed, modified, or amended
above, the terms, conditions, and provisions of the agreement dated October 17, 2000
and the October 11, 2007 Renewal and Amendment shall apply to, and shall govern, this
amendment of the agreement, and any and all further renewals or extensions of it.
IN WITNESS WHEREOF, the Lessor and Lessee do execute this Addendum
the day and year first above written.
Second Addendum to Lease for Generations Plaza Patio — page 2 of 4
CIW OF MERIDIAN
LESSOR
By:
Mayor T y de Weerd
Attest: G� ,-,-;, • ,,
��Ceeo Holman, City Clerl€
JkRATIONS BUILDING, LLC
Second Addendum to Lease for Generations Plaza Patio — page 3 of 4
STATE OF IDAHO, )
ss
County of Ada, )
Rd �
On this oW day of c�Pf 2011, before me, the undersigned, a
Notary Public in and for said State, personally appeared Gary P. Benoit, known or
identified to me to be the Manager of Generations Building, LLC, who executed the
instrument and acknowledged to me that they executed the same on behalf of said
entity.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official seal the day and year in this certificate first above written.
(SEALti
PAM ALLAN Notary Pub11C r I O
E I NOTARY PUBLIC
STATE OF IDAHO Residing at:
My Commission Expires:
STATE OF IDAHO )
ss
County of Ada
On this Q day of �ep}ern)I,ea', before
me, a Notary Public, personally appeared Tammy de Weerd and Jaycee L. Holman,
know or identified to me to be the Mayor and City Clerk, respectively, of the City of
Meridian, who executed the instrument or the person that executed the instrument of
behalf of said City, and acknowledged to me that such City executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official seal the day and year in this certificate first above written.
.......
(SEAL)
: F�r�OC AJO•••
SEAL
o:
,• OF LD•.
N44ry Public Mr Idaho
Residing at: 2ly,&a
Commission expires:
Second Addendum to Lease for Generations Plaza Patio — page 4 of 4
CERTIFICATE OF LIABILITY INSURANCE o"„I""�°;""Y'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE, HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcyjles) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such andorsomnnu.t_
PROOUCM
Premier Alliance P6C Inc.
5660 E Franklin Rd
Suite 321
INSURED
Shannon
.net
Generations Building LLC, fNsuRFnc:
DBA: Generations I Building INSURERD:
910 Main Street Suite 358 INSURERS:
Boise ID 83702-5740 INSURER F:
Cf1VFRARFR PCDTJCI` A re urmnvnnn„_mm�
ncrrarvn numocn:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE
FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH
THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT
TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I
LT�R
TYPE OF INSURANCE
Am
11101
POLICY NUMBER
MWDWAI
MPOl1CY EXP
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE E 11000,000
X COMMERCIAL GENERAL LIABILITY
D
PREMIE EA acarra E 300,000
MED EXP (Any One penon) E 1,000
A
CLAIMS -MADE OCCUR
X
7571522976
/21/2011
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AUTNORUMD REPRESENTATIVE
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ACORN° OP ID: f
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HIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. EOR. THIS
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660 E. Watertower Ln., #150
Meridian, ID 83642
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All rights reserved.
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 5C
PROJECT NUMBER:
ITEM TITLE: Safety Consulting Services Agreement
Approval of contract Amendment No. 2 with Safety Enterprise Inc. to extend the Safety
Consulting services agreement for the 2nd of (3) one year options for a not to exceed
amount of $27,600.00
MEETING NOTES
f- 'Pav--cl
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Scott Steckline
Date: 9/20/11
Re: September 27 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
September 27 City Council Consent Agenda for Council's consideration.
Approval of Award of Contract Amendment No 2 for "Safety Consulting Servics" to
This is the second of three possible extensions under the original
agreement.
Recommended Council Action: Approval of Contract Extension and Authorize
the Mayor to sign the Amendment for the Not -To -Exceed amount of $27,600.00.
Thank you for your consideration.
0 Page 1
C�i'Vl E IDIAN#--
CITY OF MERIDIAN
CONTRACT AMENDMENT No. 2
Safety Consulting Services
CONTRACTOR NAME:
DEPARTMENT NAME:
Safety Enterprise, Inc
Development Services
ADDRESS:
ADDRESS:
600 Watenower St., Suite G
33 E. Broadway
Meridian, ID 83642
Meridian, ID 83642
CURRENT CONTRACT INFORMATION:
Contract name 6 Project No. Safety Consulting Services
Previous Amendment Date: 10/2512010 Previous Amendments: 1
Current Contract Dates: START: 10/1/10 COMPLETION: 9130/11
Current Contract Amount (Inclusive of Previous Amendments to Date): $55,200.00
CHOOSE ONE AMENDMENT COLUMN BELOW, either "STANDARD AMENDMENT" or "AMENDMENT TO EXERCISE
OPTION TO RENEW" and check off any applicable amendments under that column.
STANDARD AMENDMENT
AMENDMENT TO EXERCISE OPTION TO RENEW
_
(Check all that Apply)
(Check all that aoo/v)
Amendment to Contract Performance (Scope)
_ Amendment to Contract Performance
Amendment to Contract Dates
X Amendment to Contract Dates
Amendment to Contract Amount
X Amendment to Contract Amount
Other: (Explain)
Other: (Explain)
DESCRIPTION OF REASON FOR AMENDMENT: (Attach all relevant documentation detailing amendment):
Exercising the second of three one year options to extend agreement.
NEW CONTRACT INFORMATION:
Amendment Dale: 09/27/2011
New Contract Dates: START: 10/1/2011 COMPLETION:09/3 /2012
Amount of Amendment Change $ 27.600.00
Current Contract Amount (Inclusive of Previous Amendments to Date): $82,800.00
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS
AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
CITY OF
MMMq
ERD, MAYOR
Dated:
t` ✓ ''.
Approved by Council:
A est:
�`'•�.___.__,-
YC OLMA
ITYCLERK,�'••:�� __.�; ,.,
SAFETY ENTERPRISE, IN
BY:
Richard Fesler
Dated: 1�0��
Approved y Cit to o tent
BY:
KEI A , P ASING MANAGER
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 5D
PROJECT NUMBER:
ITEM TITLE: Janitorial Services
Contract extension for Janitorial services to Varsity Contractors, Inc. for a not to exceed
amount of $108,579.72
MEETING NOTES
f;�,y�„ted
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: John McCormick
Date: 9/22/11
Re: September 27 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
September 27 City Council Consent Agenda for Council's consideration.
Approval of Contract Amendment to extend the contract for "Janitorial Services" to
Varsity Contractors, Inc and authorize the Mayor to sign the Amendment in the
amount of $108,579.72.
Recommended Council Action: Approval of contract extension and Authorize
the Mayor to sign the Amendment for the Not -To -Exceed amount of
$108,579.72.
Thank you for your consideration
0 Page 1
IDIAN�--
IDANO
CITY OF MERIDIAN
CONTRACT AMENDMENT No 1
VARSITY CONTRACTORS, INC.
for
JANITORIAL SERVICES
CONTRACTOR NAME:
DEPARTMENT NAME:
Varsity Contractors, Inc.
Public Works
ADDRESS:
ADDRESS:
2100 South Cole Road
33 E. Broadway
Boise, ID 83709
Meridian, ID 83642
CURRENT CONTRACT INFORMATION:
Contract Name & Project No. Janitorial Services
Previous Amendment Date: None Previous Amendments: 0
Current Contract Dates: START: 9/6/2010 COMPLETION: 9/30/11
Current Contract Amount (Inclusive of Previous Amendments to Date): $ 106.579.72
CHOOSE ONE AMENDMENT COLUMN BELOW, either "STANDARD AMENDMENT" or "AMENDMENT TO EXERCISE
OPTION TO RENEW" and check off any applicable amendments under that column.
STANDARD AMENDMENT
TO EXERCISE OPTION TO RENEW
_AMENDMENT
(Check all that Apply)
(Check all that apply)
Amendment to Contract Performance (Scope)
Amendment to Contract Performance
Amendment to Contract Dates
X Amendment to Contract Dales
Amendment to Contract Amount
X Amendment to Contract Amount
Other: (Explain) —
_ Other: (Explain)
DESCRIPTION OF REASON FOR AMENDMENT: (Attach all relevant documentation detailing amendment):
This Amendment is the first of four possible one year extensions.
NEW CONTRACT INFORMATION:
Amendment Date: 9/22/2011
New Contract Dates: START: 10/1/2011 COMPLETION: 9/30/2012
Amount of Amendment Change $ 106.579.72
Current Contract Amount (Inclusive of Previous Amendments to Date): $217.159.44.
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS
AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
CITY OF M N Varsity Contractors, Inc.
,,:,irr"rr.•/l,r) r�r/m �MAL7/ILLCAL Ocr L7iro)
TAMMY a EERD, MAYQR,,L Shawna Anthony, District Operatioft Manager
Dated: 1 tl ' a1_11` _ Dated:
Apprroved by Council: ii - Approved by City as to Content
Atte t:
KEITfWA P CHASING MANAGER
JAYCE H LMAN, CITY CLERK,•
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 5E
PROJECT NUMBER:
ITEM TITLE: Schwing Bioset Indemnity Agreement
Facility use and indemnity agreement between Schwing Bioset and the City of Meridian
for Mobile Bioset Equipment demonstration at the City of Meridian Wastewater
Treatment Plant
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
FACILITY USE AND INDEMNITY AGREEMENT
Between Schwing Bioset and the City of Meridian
for Mobile Bioset Equipment Demonstration
at the City of Meridian Wastewater Treatment Plant
Q � This FACILITY USE AND INDEMNITY AGREEMENT is made this � day of
c , 2011, by and between Schwing Bioset, Inc., a corporation organized under the
laws of the State of Minnesota, whose address is 350 SMC Drive, Somerset, Wisconsin
(hereinafter "Schwing Bioset'), and the City of Meridian, Idaho, a municipal corporation
organized under the laws of the State of Idaho (hereinafter "City"), whose address is 33 E.
Broadway Ave., Meridian, Idaho.
WHEREAS, pursuant to the proposal attached hereto as Exhibit A, Schwing Bioset seeks
to work with the City of Meridian Public Works Department to complete a demonstration of its
Mobile Bioset Equipment at the City of Meridian Wastewater Treatment Plant; and
WHEREAS, pursuant to the proposal attached hereto as Exhibit A, the City of Meridian
Public Works Department is willing to allow Schwing Bioset to access and use its facility and
equipment for these purposes in return for post -demonstration deliverables provided at the
conclusion of the demonstration;
NOW THEREFORE, in consideration of the recitals and mutual covenants, agreements,
and inducements contained herein, the parties hereby agree as follows:
I. SCOPE OF PERMISSIONS GRANTED BY CITY.
A. Time of access and use. Schwing Bioset shall be granted access to and use of City
facilities and equipment only during normal business hours and at such times expressly
permitted by the Director of the City of Meridian Public Works Department and/or his
designee(s) ("Public Works"). The selection and designation of the personnel of City in
the performance of this agreement shall be made by City.
B. Scope of access and use. Schwing Bioset's access to and use of City facilities and
equipment shall be limited to the activities set forth in the proposal attached hereto as
Exhibit A and incorporated herein by reference ("proposal"), as well as by all reasonable
restrictions on such access and use as shall be established by Public Works Staff.
Schwing Bioset shall access and use City facilities and accomplish all activities under
this Agreement only insofar as such access and activities are consistent with the
requirements and standards established by applicable federal, state and city laws,
ordinances, regulations and resolutions.
C. Preservation of health and safety. Schwing Bioset represents and warrants that it is,
and all of its members, agents, and employees are, fully qualified to, and shall, perform
the activities and all components thereof as described in the proposal (Exhibit A) in
accordance with generally accepted industry standards and practices. Neither Schwing
Bioset nor any byproduct or component of its activities shall in any way harm or
INDEMNITYAGREEMENT - SCHWING BIDSET WWTP DEMONSTRATION PAGE 1
endanger the health, safety, and/or welfare of Schwing Bioset members, agents, or
employees; the environment; any member of the public; and/or City staff. Neither
Schwing Bioset nor any byproduct or component of its activities shall damage, endanger,
or affect City facilities or equipment or the operation of City facilities or equipment.
D. Time of performance. This Agreement shall become effective upon execution by both
parties, and shall expire at 11:59 p.m. on Saturday, October 29, 2011, unless sooner
terminated or extended as provided herein.
E. No compensation. Except as expressly set forth herein, neither Schwing Bioset nor City
shall be entitled to receive any compensation, salary, wages, or other type of
remuneration for activities undertaken or deliverables rendered under this Agreement.
Il. INDEMNIFICATION.
A. Indemnification. In consideration of Schwing Bioset's access to and use of City
facilities and equipment to complete the activities as described in the proposal, Schwing
Bioset shall, and hereby does, indemnify and save and hold harmless City from and for
any and all losses; claims; actions; judgments for damages; injury to its members, agents,
or employees, other persons, or property; and/or losses and expenses caused or incurred
by Schwing Bioset and not caused by or arising out of the tortious conduct of City of
Meridian. Schwing Bioset acknowledges that accessing or using City facilities and
equipment carries a risk of injury and/or death, and assumes these and any and all other
risks and hazards of such activity and any activity related thereto. Schwing Bioset
forever waives and releases, on behalf of itself, its members, its agents, its employees,
and their heirs, executors, administrators, assigns, and/or personal representatives, any
and all claims and/or rights for damages Schwing Bioset and its members, agents, and/or
employees now has or may hereafter have against the City of Meridian and/or its
employees, elected officials, agents, guests, and/or business invitees, suffered in
connection with or arising out of Schwing Bioset's access to and use of City facilities
and/or any activity related thereto and not caused by or arising out of the tortious conduct
of the City of Meridian or its employees.
B. No coverage provided. Schwing Bioset acknowledges that the City of Meridian shall
not provide for Schwing Bioset or for its members, agents, or employees any insurance or
coverage of any kind, whether financial, medical, or otherwise, for any accidents,
injuries, illnesses, losses, or damages that result during or arise out of Schwing Bioset's
actions hereunder and/or any activity related thereto.
C. Waiver. Schwing Bioset and its members, agents, and employees waive any and all
claims and recourse against City, including the right of contribution for loss and damage
to persons or property arising from, growing out of, or in any way connected with or
incident to Schwing Bioset's performance of or actions taken under this Agreement,
whether such loss or damage may be attributable to known or unknown conditions,
except for liability caused by or arising out of the tortious conduct of the City of Meridian
or its employees.
INDEMNHT AGREEMENT- ScHw/NG BiosET WWTP DEMONSTRATION PAGE 2
D. Worker's compensation. Throughout the course of this agreement, Schwing Bioset
shall obtain worker's compensation insurance in the statutory limits as required by Idaho
law.
III. GENERAL PROVISIONS.
A. Relationship of Parties. Schwing Bioset is, and its members, agents, and employees are,
neither an independent contractor(s) nor an employee(s), agent(s), joint venturer(s), or
partner(s) of City. Nothing in this Agreement shall be interpreted or construed as
creating or establishing the relationship of employer and employee between Schwing
Bioset and City or any official, agent, or employee of City; or between any Schwing
Bioset member, agent, or employee and the City or any official, agent, or employee of
City.
B. Termination. If, through any cause, Schwing Bioset fails to comply with the terms of
this Agreement, violates any of the covenants, agreements, and/or stipulations of this
Agreement, falsifies any record or document required to be prepared under this
agreement, engages in fraud, dishonesty, or any other act of misconduct in the
performance of this contract, and/or if the City Council determines that termination of
this Agreement is in the best interest of City, City shall thereupon have the right to
immediately terminate this Agreement by providing written notice to Schwing Bioset of
such termination. Schwing Bioset may immediately terminate this Agreement at any
time by providing written notice to City. Notwithstanding this or any other provision of
this Agreement, Schwing Bioset shall not be relieved of liability to City for any damages
sustained by City by virtue of any breach of this Agreement by Schwing Bioset. This
provision shall survive the termination of this agreement.
C. Notices. Any and all notices required to be given by either of the parties hereto, unless
otherwise stated in this agreement, shall be in writing and be deemed communicated
when mailed by United States Mail, addressed as follows:
City: City of Meridian Public Works Dept.
Attn: Tom Barry
33 E. Broadway Avenue
Meridian, Idaho 83642
Schwing Bioset: Schwing Bioset, LLC
Attn: Nancy Predatsch
Western Regional Sales Manager
350 SMC Drive
Somerset, Wisconsin 54025
Either party may change their address for the purpose of this paragraph by giving written
notice of such change to the other in the manner herein provided.
D. Compliance with laws. In all activities undertaken under this Agreement, Schwing
Bioset shall comply with all applicable laws, ordinances, policies, and codes of Federal,
INDEMN/TYAGREEMENT- SCHWlNG BrosET WWTP DEmoxsTRAnoN PAGE 3
State, and local governments, and shall not discriminate against any person on the basis
of race, color, religion, sex, national origin or ancestry, age or disability.
E. Construction and severability. If any part of this Agreement is held to be invalid or
unenforceable, such holding will not affect the validity or enforceability of any other part
of this Agreement so long as the remainder of the Agreement is reasonably capable of
completion.
F. Assignment. It is expressly agreed and understood by the parties hereto, that Schwing
Bioset shall not have the right to assign, transfer, hypothecate or sell any rights conveyed
under this Agreement except upon the prior express written consent of City.
G. Successors and assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
H. Entire agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements or understandings, oral of written, whether
previous to the execution hereof or contemporaneous herewith.
I. Advice of attorney. Each party warrants and represents that in executing this
Agreement, it has received independent legal advice from its attorney and/or has received
the opportunity to seek such advice.
J. Warranty of authority. Nancy Predatsch expressly warrants that she is duly authorized
to act as the representative and agent of Schwing Bioset and its principals. Ms. Predatsch
further warrants that she is authorized to bind Schwing Bioset and its principals to all
provisions set forth herein, and to accept the liabilities as established herein on behalf of
Schwing Bioset and its principals.
K. Applicable law. The laws of the State of Idaho shall govern the validity, interpretation,
performance and enforcement of this Agreement. Venue shall be in the courts of Ada
County, Idaho.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by
their duly authorized officers to be effective as of the day and year first above written.
CITY OF MERIDIAN:
Nancy
Schwing Bioset, Inc. C
r
yc4qklman, City Clerk
INDEMNITYAGREEMENT - SCHWING BJOSET WWTP UY 7V9� .t�ibiG ' O` PAGE 4
�ggnni n�.tN�
EXHIBIT A
SCHWING BIOSET PROPOSAL
350 SMC Drive
Somerset' WI 54025
Phone: (715) 247-3433
Fax: (715) 247-3438
September 15, 2011
City of Meridian
Public Works
33E. Broadway Ave
Suite 200
Meridian, ID 83642
Attention: Mr. Thomas Barry
Subject: Mobile Bioset Equipment Demonstration
Biosetrm Process — Class A/EQ Biosolids Stabilization System
Schwing Bioset, Inc. Quotation No. 2011141
EQUIPMENT RENTAL
Schwing Bioset is pleased to offer the following equipment for rental.
• One (1) set Bioset Process equipment and controls
• One (1) lot of process chemicals (quick lime and sulfamic acid)
• One (1) week of service (including travel)
Mobilization Fee ......................................................... Waived
Equipment Rental Rate..................................................Waived / week
Service Technician .......................................................Waived / week
Clarifications:
1. The "Mobilization Fee" includes freight to the Customer's facility and one (1) week of
service by a Schwing Bioset field technician and return freight to Schwing Bioset.
2. The "Equipment Rental Rate" includes installation labor, operation/maintenance labor,
and consumables (sulfamic acid and two (2) tons of lime is included). City staff should
be made available to assist with equipment set up.
3. Customer shall provide a forklift or other means for set-up capable to lift 3000 lbs lime
bags to a height of 17 feet.
Schwing Bioset, Inc.
4. Customer shall procure and provide necessary process chemicals to ensure adequate
supply for an additional two (2) days of demonstration.
5. Control enclosure includes motor starters and variable speed drives; 480 V / 3 phase
power with 100 amp service provided by customer. Actual power consumption will be
less depending on processing rate and material properties.
6. Customer shall deliver biosolids to the Sludge Feed Conveyor.
7. Customer shall provide potable water for the ammonia scrubber, and pump water box and
for general cleaning purposes.
8. Customer is responsible for cleanup and disposal of all processed class -A sludge and any
other residuals. Also, location for cleanout of equipment is the responsibility of the
customer.
9. Two (2) Schwing Bioset Inc. representatives will be onsite for set-up, operation, and
teardown of the Mobile Bioset Unit for One (1) week.
10. Acceptance of this proposal includes the willingness of the customer to host this
equipment demonstration to additional city or engineering staff or other private
businesses invited by Schwing Bioset.
ADDITIONAL DEMONSTRATION CONDITIONS
The following conditions will be performed by Schwing Bioset during the demonstration:
1. PRE DEMONSTRATION
Schwing Bioset will provide a technical presentation to the Public Works
Department staff prior to set up and operations of the demonstration project. The
presentation should include an introduction to the process, mobile equipment
utilized, process flow, chemical requirements, and staffing needs. The
presentation will also provide for opportunity to discuss issues and questions
related to the Bioset treatment process.
2. POST DEMONSTRATION
Upon completion of the demonstration period, Schwing Bioset will provide the City
of Meridian a technical report and presentation in a timeline conducive to both parties
that describes:
• Results of the demonstration project
• Equipment, process chemicals and Bioset process reliability
• Operational requirements for Bioset equipment
• Cost benefit summary of Bioset process to achieve Class A biosolids in
comparison to other pathogen reduction alternatives (aerated static pile, etc.)
• A draft design plan fora fully operational Bioset Lime Stabilization process
scoped for current and future biosolids generation, and installed at our
Wastewater Treatment and Reclamation Facility, including:
Page 2 of 3
Schwing Bioset, Inc.
o Costs, footprint required, equipment and chemical costs, staffing
requirements, energy requirements, maintenance schedule, regulatory
requirements, etc.
o Warranty, service, and technical support provided by Schwing Bioset
AVAILABILITY
Equipment will be on display at the WEFTEC conference in Los Angeles from October 17-
19. Upon leaving the convention center the equipment will be delivered to Meridian on
Friday, October 21 or Monday October 24. The equipment will be set up on Monday,
October 24 for piloting on Tuesday (Oct 25) through Friday (Oct 28) and be decommissioned
upon completion of testing on Friday.
If you have any questions, please don't hesitate to contact me by phone (612-867-4429) or E-
mail: jdivalentino(a)schwingbioset com.
Yours very truly,
Schwing Bioset, Inc.
Joshua R. DiValentino
Western Regional Sales Manager
Upon acceptance of this proposal, please sign and return to Mr. DiValentino.
Accepted by:
Title: may,-Iro.,. d.,..r
Date: -?/—//
Page 3 of 3
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 5
PROJECT NUMBER:
ITEM TITLE: CDBG PY2011 Action Plan Revision
Approval of the CDBG PH201 1 Action Plan Revision
MEETING NOTES
YV r
�P
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2011 ACTION PLAN
REVISED
CITY OF
( ET)IDIAN
33 East Broadway Avenue
Meridian, ID 83642
208/888-4433
112r
Upon request, this document will be provided
in a format accessible to persons with disabilities
and/or persons with limited English proficiency.
The City of Meridian prohibits discrimination on the basis of race,
color, sex, religion, national origin, handicap, or familial status.
City of Meridian, Idaho j
2011 Action Plan—Revised
TABLE OF CONTENTS
CITY OF MERIDIAN, IDAHO
2011 ACTION PLAN
PAGE
2. City of Meridian CDBG Program Mission Statement
3. Consolidated Plan
4. Action Plan
5. CAPER
6. Submittal to HUD
Executive Summary
3
1. Summary of PY2011 Objectives and Outcomes
5
2. Evaluation of the City's Past Performance
9
3. Summary of the Citizen Participation Process
9
A. Participation
9
B. Public Meetings
10
C. Access to Information
10
D. PY2011 Process.
10
E. Efforts to Broaden Public Participation
11
4. Summary of Public Comments
11
5. Summary of Comments not Accepted
1 I
Resources
12
1. Federal, State, and Local Resources
12
Objectives, Activities, & Measures
14
1. Suitable Living Environment
14
2. Affordable Housing
15
3. Economic Development
15
4. Planning & Administration
15
Additional Requirements 17
1. Affordable Housing 17
2. Public Housing 17
3. Homelessness and Other Special Needs 17
4. Barriers to Affordable Housing 18
5. Other Actions 18
6. Impediments to Fair Housing 18
Program Specific Requirements 19
1. PY2011 CDBG Activities to Benefit LMI Persons 19
Appendix B: Tables 26
Appendix C: Certifications 40
Appendix D: SF 424 51
E: Proof of Publication
City of Meridian, Idaho
2011 Action Plan—Revised
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2011 Program Year Action Plan
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Introduction
1. Purpose of this Document
The City of Meridian is a designated entitlement community by the U.S. Department of Housing
and Urban Development (HUD). This designation allows the City to receive funds from HUD's
Community Development Block Grant (CBDG) Program. The 2011 program year will mark the
City's fifth year as an entitlement community.
Federal regulations (24 CFR § 91.200(a) and 91.220) require the City to submit an action plan
each year that describes how CDBG funds will be invested in the community. The 2011 Action
Plan was developed with a strong emphasis on community input, and follows the Citizen
Participation Plan set forth in Meridian's 2007 — 2011 Consolidated Plan. Through this planning
effort, the City has prepared the following strategy, which will guide program expenditures over
the next Program Year (PY); October 1, 2011 through September 30, 2012.
2. City of Meridian CDBG Program Mission Statement
In accordance with the overarching goals of the CDBG program, as set forth in 24 CFR §
91.1(a)(1), the City's mission is to utilize CDBG funding to develop a viable urban community
by providing decent housing, providing a suitable living environment, and expanding economic
opportunities principally for low/moderate income (LMI) persons. The City's primary means
toward this end shall be to extend and strengthen partnerships among all levels of government
and the private sector, including for-profit and non-profit organizations, in the production and
operation of affordable housing.
3. Consolidated Plan
A consolidated plan must be submitted every three to five years to receive federal CDBG funds.
The Consolidated Plan typically results from a collaborative process where a community can
scrutinize its current situation and establish a unified vision for community development actions.
The City of Meridian's Consolidated Plan spans program years 2007 through 2011 and addresses
the community's most critical housing and community development needs. The PY2011 Action
Plan represents the last year using the 2007 — 2011 Consolidated Plan; the City will compose a
new 2012 — 2016 Consolidated Plan in Program Year 2011.
4. Action Plan
For every year identified in the Consolidated Plan, the City of Meridian is required to prepare a
one-year Action Plan to notify citizens and HUD officials of the City's intended actions to occur
during that specific year. The PY2011 Action Plan identifies the objectives the City hopes to
achieve from October 1, 2011 through September 30, 2012, and outlines the activities the City
will undertake to achieve those objectives.
City of Meridian, Idaho
2011 Action Plan -Revised 1
5. CAPER
At the end of each program year, the City of Meridian prepares a Consolidated Annual
Performance and Evaluation Report (CAPER) to provide information to its constituents and
HUD about that year's accomplishments. This information allows HUD, city officials, and the
general public to evaluate the City's performance and determine whether the activities
undertaken during the year helped to (1) meet the City's five-year goals and (2) address priority
needs identified in the Consolidated Plan and the Annual Action Plan. This annual performance
report, prepared with public review and comment, is submitted to HUD annually no later than
December 31.
6. Submittal to HUD
In compliance with 24 CFR § 91.15(a), and in order to maintain continuity in its program and
provide accountability to citizens, the City shall submit this action plan no later than August 16,
2011. The City shall submit on an annual basis a summary of its citizen participation and
consultation process, an annual action plan, and all required certifications. At least every five
years, the City shall submit a housing and homeless needs assessment, market analysis and
strategic plan.
City of Meridian, Idaho
2011 Action Plan -Revised 2
Executive Summary
As an Entitlement Community, the City of Meridian receives CDBG funds each year from the
U.S. Department of Housing and Urban Development. Program Year 2011 (PY2011) funding
for the City of Meridian is anticipated in the amount of $230,715.00. Funds will be used to
address priorities within the HUD performance measurement system to: (1) create a suitable
living environment, (2) provide decent housing, and (3) create economic opportunities for the
community.
New this year, the CDBG Administrator formed an internal working group to review, score, and
rank the applications that submitted funding requests. The applications were scored and ranked
based on a matrix that provided weighted scoring to the more critical items in the application.
The following is a list of the items scored on the submitted applications: 1) goals and outcomes
of the proposed project, 2) the need that the proposed project addresses, 3) how the organization
plans to carry out the proposed project, 4) the capacity of the organization to implement the
proposed project, and 5) whether or not the organization is going to leverage any other funds for
the proposed project. The scoring criteria used by the working group were provided to the
applicants for informational purposes as part of the application form.
Non -administrative activities planned in PY2011 focus primarily on LMI beneficiaries.
Meridian will invest CDBG funds in a public facility project in an LMI neighborhood,
homeownership assistance, public services, and economic development through the elimination
of blight. The public facility project is proposed to be the purchase of playground equipment for
an all -abilities playground in coordination with Meridian Elementary School and the Meridian
Boys & Girls Club. The playground is located within Census Tract 10322, Block Group 1.
Public service assistance will be provided through the Meridian Food Bank and Meridian Boys
& Girls Club. Homeownership Assistance will be undertaken by two area service providers:
Ada County Housing Authority and Neighborhood Housing Services. Blight will be addressed
on a spot basis in coordination with the Meridian Development Corporation's Fagade
Improvement Program. In addition, the City will update its Consolidated Plan during the
upcoming Program Year.
City of Meridian, Idaho
2011 Action Plan -Revised
Table 1: General summary of activities proposed for PY2011
City of Meridian, Idaho
2011 Action Plan -Revised
Categorical
Categorical
Category & Activity
Activity Total
Total
Percentage
Administration & Planning
$46,115.00
TOTAL
$46,115.00
20%
Suitable Living Environment
Public Facilities
33%
Playground at Meridian Elementary School
$75,000.00
Public Services
15%
Meridian Food Bank
$24,600.00
Meridian Boys and Girls Club
$10,000.00
TOTAL
$109,600.00
48%
Affordable Housing
Homeownership Assistance
$35,000.00
TOTAL
$35,000.00
15%
Economic Development
Fa ade Improvements
$40,000.00
TOTAL
$40,000.00
17%
SUBTOTAL
$230,715.00
100%
City of Meridian, Idaho
2011 Action Plan -Revised
1. Summary of PY2011 Priorities, Objectives, and Outcomes
In Program Year 2011, the City will invest CDBG funds according to the following priorities.
Priorities are listed in order of importance and include explanations and rationale for individual
project selection. Consolidated Plan objectives and the anticipated priority/project outcomes are
also included for each of the four PY2011 priorities.
Table 2: Summary of Expenditures by Priority
PY2011 Priority
Funds Allocated
Percent of PY2011
Funds Allocated
Suitable Living Environment
$109,600.00
48%
Public Facilities
$75,000.00
33%
Public Services
$34,600.00
15%
Affordable Housing
$35,000.00
15%
Economic Development
$40,000.00
17%
Planning & Administration
$46,115.00
20%
TOTAL
$230,715.00
100%
PY2011 Priority #1: Suitable Living Environment $109.600.00
In the 2011 Program Year, the City will focus on Availability/Accessibility of Suitable Living
Environments in LMI neighborhoods with a Public Facilities activity. The City is proposing to
allocate funds to Playground project at Meridian Elementary School, a public school. The
playground will be used by all the children at Meridian Elementary and will be specially
designed such that children with special needs (i.e. blind or visually impaired, in wheelchairs,
using walkers, etc.) can safely access a playground and interact with other children. The
proposed playground will be accessible to the general public during non -school days/hours and
will also be available for use by the Meridian Boys and Girls Club which is located directly next
door to the school. The project will create a recreational amenity directly in LMI Census Tract
10322, Block Group 1, but the amenity will serve the adjacent neighborhoods that are part of the
service area of Meridian Elementary School. The school boundary is considered to be the
service area of the new playground due to the location and use of the playground facility
primarily by the students of the school. The service area encompasses all three identified LMI
census block groups within the City, as well as one additional census block group. The LMI
population percentage for the four identified census block groups is 45.3%. This project will
receive $75,000 in funding, and the funding will be utilized to purchase the playground
equipment. The playground project team is currently in the processing of raising funds and will
leverage their other funding sources to pay for the construction and installation of the equipment
in addition to the other amenities proposed for this location.
The City will work toward Sustainability of Suitable Living Environments by investing CDBG
funds in Public Services activities at the Meridian Food Bank and the Meridian Boys and Girls
Club. The Food Bank has experienced an increase in demand due to the recession, and CDBG
assistance will help allow them to continue providing food to area residents in need. The City is
allocating $24,600 toward this project. The Meridian Boys and Girls Club will provide
scholarships to LMI children to allow them to participate in fee-based programs/services at the
Club. The City is allocating $10,000 toward this project.
City of Meridian, Idaho
2011 Action Plan -Revised
OBJECTIVE SLI.I: Invest in public facility projects that help create a suitable living
environment in LMI neighborhoods.
• Playground facility at Meridian Elementary School, a public
school.
OUTCOMES: Availability/Accessibility of Suitable Living Environment.
• Create one public facility amenity that will benefit three identified
LMI Census Block Groups and one other Census Block Group
(defined boundary of the school) as well as the disabled students at
the Meridian Elementary School and the members of the Meridian
Boys & Girls Club ($75,000).
OBJECTIVE SL3.3: Support public service activities that benefit presumed and document LMI
residents on both an area and clientele basis.
Meridian Food Bank: CDBG funding will assist the Meridian Food
Bank in purchasing equipment and supplies related to their primary
function; providing food to individuals and families in need
($24,600).
Meridian Boys & Girls Club: CDBG funding will assist the
Meridian Boys and Girls Club in providing scholarships for free or
reduced membership in some of the Club's fee-based extended
services. The extended programs/services are the Summer Early
Risers Program, the Meridian Sunshine Club, and the Meridian
Kindergarten Program ($10,000).
OUTCOMES: Sustainability of Suitable Living Environment.
• Provide assistance for at least 1,000 Meridian residents in need at
the Meridian Food Bank.
• Provide scholarships for up to 30 children to attend fee-based
programs at the Meridian Boys and Girls Club.
PY2011 Priority #2: Affordable Housing $35,000.00
The City will continue its partnership with Ada County Housing Authority (ACHA) in PY2011.
ACHA will receive $15,000 in funding this Program Year to provide down payment and closing
cost assistance to eligible homebuyers identified through the Housing Choice Voucher (Section
8) Program, thereby contributing to the Affordability of Decent Housing.
In addition, the City will provide $20,000 in funding to NHS Lending, Inc. a wholly owned
subsidiary of Neighborhood Housing Services (NHS) to grant down payment, closing cost, and
related assistance to eligible LMI homebuyers who are not currently receiving Section 8
assistance. This will broaden homeownership opportunities for a different segment of
Meridian's LMI population.
OBJECTIVE DH2.2: Expand homeownership opportunities for low -moderate income
individuals and families.
City of Meridian, Idaho
2011 Action Plan -Revised
OUTCOMES: Affordability of Decent Housing.
• Assist one low/moderate income household identified through the
Housing Choice Voucher Program to purchase a home in Meridian
(Ada County Housing Authority, $15,000).
• Assist two low/moderate income households (that are not receiving
assistance through the Housing Choice Voucher Program) to
purchase homes in Meridian (Neighborhood Housing Services,
$20,000).
PY2011_Priorily #3: Economic Development $40,000.00
Economic Development through revitalization of the Urban Renewal Area (URA) is a top
priority to entice additional investment where it is needed most. The City believes that it is
important to continue implementing the URA revitalization strategy, and addressing blight is a
key component of that strategy. The City will partner with the Meridian Development
Corporation to complete a non-residential fagade improvement project to address blight in the
Urban Renewal Area. This project will be limited to exterior improvements or the correction of
code violations only, as specified in the CDBG Desk Guide. The City has researched and done
its due diligence on Slum and Blight Area (SBA) rules and regulations and to the best of the
City's kriowledge, this activity qualifies as a SBA activity. The Meridian Development
Corporation will receive $40,000 in funding for this project.
OBJECTIVE E03.1: Support the efforts of Meridian Development Corporation to implement
the Urban Renewal Area Plan in revitalizing downtown.
OUTCOMES: Address Slum and Blight in the URA
• Partner with the Meridian Development Corporation to complete at
least one non-residential fagade improvement project to address blight
in the URA.
PY2011 Priority #4: Planning & Administration $46,115.00
In addition to keeping the Program moving forward during PY2011, Planning and
Administration funding will be used by the City for updating its five-year Consolidated Plan. As
part of this effort, the City will invest Planning/Administration time and funds in preparing a
housing market analysis, updating the Analysis of Impediments to Fair Housing, and other
related activities. Planning and Administration is funded at $46,115 for PY2011.
OBJECTIVE: Efficiently administer the City's CDBG Program and plan for successful
activities and beneficial outcomes in the future.
OUTCOMES: A well organized, compliant, and beneficial CDBG Program.
• Maintain compliance with all applicable federal, state, and local
regulations.
• Develop an updated Consolidated Plan to guide the City's
Program.
• Complete proposed activities to benefit the community.
City of Meridian, Idaho
2011 Action Plan -Revised
Should any of the above -proposed activities not move forward, the City may pursue the
following "fall -back" activity(s) during the upcoming Program Year:
If a project fails to advance during the coming year, the City is proposing two pedestrian lighting
projects as possible "fall -back" activities. The first roadway segment proposed for pedestrian
lighting is Cherry Lane along the frontage of Meridian Middle School. School Administration
officials have indicated that there is extremely limited lighting along this roadway segment, and
that there have been many safety concerns for the students walking to and from the school. The
approximate cost of lighting this segment is $39,000. The second roadway segment proposed for
pedestrian lighting would be on Camellia and Washington from just east of Linder Road to 8'h
Street. This is a primary walking route for students at both Meridian High School and Meridian
Middle School. By improving the lighting on this roadway segment, it would enhance the safety
conditions for students at both schools. The approximate cost of lighting this segment is
$36,000. Both roadway/lighting segments are within Census Tract 10322, Block Group 1.
OBJECTIVE SLLI: Invest in public facility projects that help create a suitable living
environment in LMI neighborhoods.
OUTCOMES: Availability/Accessibility of a Suitable Living Environment.
• Completion of pedestrian lighting of one or two roadway segments
within the LMI area.
City of Meridian, Idaho
2011 Action Plan -Revised
2. Evaluation of the City's Past Performance
The City has successfully applied for and received the following CDBG grants through both the
Idaho CDBG Small Cities Program and as an Entitlement Community.
Awarded
Amount
Project
Status
1985
$272,697
Revolving Loan Fund
Closed Out
1985
$4,388
Renovate Senior Center
Closed Out
1987
$5,000
Renovate Senior Center
Closed Out
1988
$400,000
Public Infrastructure
Closed Out
1991
$400,000
Downtown Revitalization
Closed Out
1995
$52,000
Renovate Senior Center
Closed Out
2004
$100,000
Renovate Senior Center
Closed Out
2006
$52,900
Renovate Senior Center
Closed Out
2006
$250,000
Job Creation
Closed Out
2007
$230,544
CDBG Entitlement
Processing
2008
$237,775
CDBG Entitlement
Processing
2009
$249,947
CDBG Entitlement
Processing
2010
$274,368
CDBG Entitlement
Processing
3. Summary of the Citizen Participation Process
The City of Meridian employs a comprehensive citizen participation process for all CDBG
projects and activities. The City solicits input from Meridian residents in all phases of its
Community Development efforts, from the initial planning and project/program implementation
to reporting and assessing accomplishments/outcomes. This process fosters the open and
inclusive identification of needs and delivery of services to City residents. It also helps to ensure
that the overall direction of the CDBG program is (1) consistent with residents' expectations and
(2) responsive to neighborhood and stakeholder concerns. A summary of this process is
presented below as identified in 24 CFR § 91.220(b). A complete copy of the Citizen
Participation Plan can be found in the Appendix of the 2007 - 2011 Consolidated Plan.
A. Participation
The City encourages citizen participation in all stages of the planning process. From the
drafting of the Consolidated Plan to the submittal of the annual Performance Evaluation
Report, the City hosts Public Meetings, provides draft copies of the Plan, encourages, accepts
and incorporates citizen input and feedback, and holds special public hearings whenever any
substantial amendments are proposed.
The City works with non-profit organizations to encourage the participation of program
beneficiaries, including low- and moderate -income residents. Bi -lingual services and
additional assistance for persons with disabilities are available upon request.
City of Meridian, Idaho
2011 Action Plan -Revised
B. Public Meetings
The bulk of Meridian's Citizen Participation process occurs through public meetings.
Meridian CDBG staff hosts three public meeting during the funding cycle; one in preparation
for the Consolidated Plan and its annual update through the One -Year Action Plan, one in
conjunction with obtaining approval of the draft plans, and the third with the City's
Consolidated Annual Performance Evaluation Report process. These meetings give residents
an opportunity to comment on all aspects of CDBG program administration, as well as all
activities undertaken by the City. A similar public process ensues when substantial
amendments are proposed to the Consolidated or Annual Action Plans.
To solicit input on CDBG activities, the City publishes notices in the local newspapers, the
Valley Times and The Idaho Statesman, two weeks prior to each meeting. The notices include
information about the availability of draft and final plans, which are typically available for
public review at City Hall, the Public Library, the Meridian Senior Center, and on the City's
website.
City staff also approaches City Council periodically at their weekly public meetings to obtain
feedback and direction on CDBG priorities, use of leftover funds, etc. This gives interested
citizens an additional way to stay informed on how the program evolves throughout the year.
C. Access to Information
The City posts all CDBG-related plans (including the Consolidated Plan, annual action plans,
and CAPERS) on its website for public review and scrutiny. The CDBG portion of the City's
website is located at hiip://www.meridiancity.org/cdb
Draft versions of all plans are available for review and comment by citizens, public agencies,
and other interested parties before they are considered and acted upon by City Council and
submitted to HUD. Copies of draft and final reports are available free of charge at Meridian
City Hall. Requests for access to specific information can be made in advance and
coordinated with City personnel.
City staff is also available to persons or interested parties who require technical assistance in
understanding the Plan, the preparation of comments, the preparation of requests for funding,
or the process in general. Staff is readily available to receive and respond to any and all
questions, comments, or concerns that arise about the CDBG program throughout the year.
D. PY2011 Process
The City began identifying activities for the PY2011 Action Plan in spring 2011 with
requests for activity ideas, meetings, project eligibility research, etc. The City hosted a
CDBG Workshop for past and potential future subrecipients on April 29, 2011 to provide
information on the program and solicit project ideas. Thirteen individuals attended
representing nine organizations.
The City published notices in the Valley Times and The Idaho Statesman to announce a pre -
draft public meeting that was held on June 7, 2011 at Meridian City Hall. Nine individuals
City of Meridian, Idaho
2011 Action Plan -Revised 10
attended and discussed possible activity ideas and priorities with staff and the City Council.
The input provided helped shape the draft Action Plan that went out for public comment.
The following chronology summarizes the City's formal Public Participation efforts:
• April 18, 2011: Contacted City Department Directors to request activity ideas.
• April 29, 2011: Hosted CDBG Workshop for past subrecipients and interested
organizations to learn about the Program and solicit activity ideas.
• June 7, 2011: Conducted Pre -Draft Public Meeting.
• June 21, 2011: Draft Action Plan released for public review and comment.
• June 21, 2011: Opened public hearing and comment period for Draft Action Plan.
• July 26, 2011: Closed Draft Action Plan public hearing and comment period
• July 26, 2011: City Council Adopted Program Year 2011 Action Plan
E. Efforts to Broaden Public Participation
In addition to the steps outlined in the City's Citizen Participation Plan, staff also met with
several non-profit entities including Ada County Housing Authority, Neighborhood Housing
Services, Meridian Food Bank, Meridian Boys & Girls Club, and the Meridian Senior
Center, to discuss possible projects and activities.
4. Summary of Public Comments
The following individuals testified in support of the draft plan at the June 21, 2011 public
hearing:
• Colleen Braga, Director of Ada County Boys and Girls Club
• Marcus Myers, Principal of Meridian Elementary School
• Jana Rangel, Teacher at Meridian Elementary School
• Liz Warner, Director of Meridian Food Bank
5. Summary of Comments not Accepted
Greg Morris, Director of the CATCH Program, and Jeannie Buschine from the Meridian School
District testified on behalf of the Charitable Assistance to Community's Homeless (CATCH)
Program. The CATCH Program applied for public service funding to fund a part-time staff
person in Meridian to coordinate housing and social services for families in Meridian
experiencing homelessness. After listening to all the testimony, the City Council decided to not
fund the CATCH Program with CDBG public service funds.
City of Meridian, Idaho
2011 Action Plan -Revised 11
Resources
1. Federal, State and Local Resources
CDBG and City general funds are available to support program activities. The City may
consider additional partnerships with Meridian Development Corporation (MDC) and Ada
County Housing Authority (ACHA) to leverage available resources and achieve maximum
results. The following funding sources have been identified to help address the needs of
low/moderate income (LMI) individuals and families. Some resources may be directly leveraged
to help fund CDBG eligible activities, in which case all HUD regulations and requirements
regarding matching will be satisfied, pursuant to 24 CFR § 91.220(c)(2). While other resources
may not be able to contribute directly toward CDBG-eligible activities, they may be able to
provide assistance to related support programs. These leveraged funds will be tracked and
documented as part of the compliance monitoring process.
Federal resources that may be made available
U.S. Department of Housing and
Urban Development:
- Section 8 Housing Choice
Voucher Program
- HOME Investment Partnership
Program
Emergency Shelter Grant
Housing Opportunities for
Persons with AIDS
State resources that may be made available
• Idaho Community Foundation
• Idaho Housing and Finance
Association
Idaho Department of Education
Idaho Department of Environmental
Quality Idaho Association of
Mortgage Brokers
Idaho Department of Agriculture
State Tax Credits
City of Meridian, Idaho
2011 Action Plan -Revised
• U.S. Department of Health and
Human Services
• U.S. Department of Education
• Federal Housing Administration
Homeownership Program
• Fannie Mae
• Federal Emergency Management
Administration
• U.S. Veterans Administration
• Idaho Department of Health and
Welfare:
- Community Services Grant
- Family and Child Services
- Public Health Services
- Domestic Violence Grant
- Idaho Children's Trust Fund
• Idaho Office on Aging
• Idaho Department of Justice
12
Local resources that may be made available
• Meridian General Funds
• Meridian Development Corporation
• Ada County Association of Realtors
• Ada County Housing Authority
• Neighborhood Housing Services
• Boise Valley Habitat for Humanity
• Supportive Housing and Innovative Partnerships
• El -Ada Community Action Partnership
• United Way
• Faith -based Organizations
• Local utility companies
• Individual and Business Donors
• Civic Organization Donations
• Volunteer in-kind services
City of Meridian, Idaho 13
2011 Action PlanRevised
Obiectives, Activities & Measures
In PY2011, the City of Meridian will spend the majority (781/o) of non -administrative funds on activities
that benefit low- and moderate -income persons or households. The remaining funds are slated for
addressing economic development through the elimination of slum and blight. The City's PY2011
entitlement is anticipated at $230,715.00. Objectives, Activities, and Measures for each project/activity
are outlined below.
1. Suitable Living Environment: $109,600.00
OBJECTIVE SLID:
Invest in public facility projects that help create a suitable living environment in an LMI
neighborhood.
ACTIVITY: Playground at the Meridian Elementary School ($75,000)
To achieve this objective, the City will invest in the infrastructure of a playground facility to benefit
the students of the elementary school, the adjacent Boys and Girls Club members, and the residents
of the identified census block groups. The land has been secured and the design of the playground
has been donated by a local landscape architect. The playground will be used by the students at
Meridian Elementary School, as well as the Meridian Boys and Girls Club. In addition, the school is
ensuring that the playground will be open and accessible to the community during non -school hours.
The playground is located within the LMI Census Tract 10322, Block Group 1.
MEASURES:
One (1) Public Facility.
OBJECTIVE SL3.3:
Support public service activities that benefit presumed and documented LMI residents on both an
area and clientele basis.
ACTIVITY: Meridian Food Bank ($24,600.00)
The City will provide support to the Meridian Food Bank to purchase equipment and supplies related
to their primary function; providing food to individuals and families in need.
MEASURES:
• Provide assistance for at least 1,000 Meridian residents in need.
ACTIVITY: Meridian Boys & Girls Club Scholarships ($10,000)
The City will provide support to the Meridian Boys and Girls Club to offer scholarships to children
of LMI households for the purpose of enrolling in one or more of the Club's fee-based programs.
Provide scholarships for up to 30 children to attend the Meridian Boys and Girls Club's fee
based programs.
City of Meridian, Idaho 14
2011 Action Plan -Revised
2. Affordable Housing: $35,000.00
OBJECTIVE DH2.2:
Expand homeownership opportunities for low -moderate income individuals and families.
ACTIVITIES: Homeownership Assistance
The City will partner with two housing service providers (Ada County Housing Authority, $15,000;
Neighborhood Housing Services, $20,000) to assist LMI buyers to purchase homes.
MEASURES:
Up to three LMI households assisted in the purchase of a home in Meridian.
3. Economic Development: $40,000.00
OBJECTIVE E03.1:
Support the efforts of Meridian Development Corporation to implement the Urban Renewal Area
Plan in revitalizing downtown.
ACTIVITIES: Meridian Development Corporation (MDC) Fagade Improvement Program
The City will partner with MDC to complete at least one fagade improvement project to address
blight in the Urban Renewal Area (URA). This project will be limited to exterior improvements or
the correction of code violations only, as specified in the CDBG Desk Guide. The City has
researched and done its due diligence on Slum and Blight Area (SBA) rules and regulations
particularly in regards to the establishment of the Urban Renewal Area and the plan set forth to
revitalize the area. To the best of the City's knowledge, this activity qualifies as a SBA activity.
MEASURES:
One completed fapade improvement project in the URA.
4. Planning & Administration: $46,115.00
OBJECTIVE:
Efficiently administer the City's CDBG Program and plan for successful activities and beneficial
outcomes in the future.
ACTIVITIES:
CDBG Program Administration and Planning.
MEASURES:
Develop an updated Consolidated Plan to guide the City's CDBG Program. Maintain compliance
with all applicable federal, state, and local regulations. Work with subrecipients to complete
proposed activities and projects that benefit the community.
City of Meridian, Idaho 15
2011 Action Plan -Revised
Geographic Distribution
Meridian's low -moderate income area is depicted in Appendix A.1. The area is bisected by Meridian
Road and Main Street, which, between the railroad and Cherry/Fairview, is the City's historic downtown
core. East and west of Meridian/Main, the area is primarily residential in character with the exception of
some light industrial uses adjacent to the rail line. Much of the single family/detached housing stock in
the area was constructed in the early to mid 1900's. There are also several multi -family complexes and
mobile home parks in the LMI area and immediate surrounding vicinity. The LMI Area is the focus of
location -specific activities for the upcoming program year due to the fact that this identified area has the
greatest needs for improvements and services within Meridian. The City will spend approximately 81%
($149,600) of available PY2011 funds on location -specific activities in this area (after removing the
Administration and Planning allocation of 20% from the total entitlement). According to current census
data, there are no significant concentrations of racial or minority groups.
The following projects will occur in specific locations or pre -identified geographic area:
1. Playground at Meridian Elementary School ($75,000). This playground will be located on
property owned by the Meridian Elementary School located at 1035 NW I" Street. The project is
located in a pre -designated LMI area as identified by HUD (Census Tract 10322, Block Group
1). The City may choose to advance public facility improvement projects within the designated
LMI area of the City if other projects do not move forward during the program year. The total of
these projects and/or the above identified playground project will total no more than $75,000.
2. Food Bank ($24,600.00): The Meridian Food Bank is located at 15 E. Bower Street (see
Appendix A.2). This location is near the geographic center of the City's LMI area, which makes
it easily accessible for residents who can most likely benefit from the services the Food Bank
provides.
3. Meridian Boys & Girls Club Scholarships ($10,000): The Meridian Boys and Girls Club is
located at 911 N. Meridian Road (see Appendix A.2). This location is in a pre -designated LMI
area as identified by HUD (Census Tract 10322, Block Group 1).
4. Facade Improvement ($40,000): The specific location of a facade improvement project will be
determined by the Meridian Development Corporation (MDC) Board. MDC's jurisdiction is the
City's Urban Renewal Area as established by City Council on August 27, 2002 and recognized
by HUD on March 6, 2009. A map of the Urban Renewal Area is included in Appendix A.3.
The remaining projects/activities for PY2011 are not tied to any specific geographic area.
City of Meridian, Idaho 16
2011 Action Plan -Revised
Additional Requirements
1. Affordable Housing
The City will partner with Ada County Housing Authority (ACHA) to expand affordable housing
opportunity in PY2011. The City will continue funding homeownership assistance to eligible
prospective buyers identified through the Section 8 program. This activity, which was a great success in
past program years, will receive $15,000.00 for continuation in PY2011. This will allow ACHA to
assist one eligible homebuyer in the upcoming program year.
The City will also provide $20,000.00 to Neighborhood Housing Services (NHS) to provide similar
assistance (down payment, closing cost, etc.) to eligible homebuyers who are not currently receiving
Section 8 funds.
The City does not plan to provide monetary assistance for rental purposes in the upcoming program
year, but will continue to facilitate discussions with area residents and service providers.
2. Public Housing
The City does not plan to contribute monetarily to expanding public housing in PY2011, but will
continue to encourage homeownership for eligible buyers as described above, and participate in the
regional dialogue with neighboring communities and service providers to (1) define goals and formulate
a public housing strategy, (2) identify potential funding sources to implement that strategy, and (3)
involve new/broader segments of the community that have not been involved in such discussions in the
past.
3. Homeless and Other Special Needs
In PY2011, the City's efforts to address emergency shelter and transitional housing needs of homeless
individuals and families, to prevent low-income individuals and families with children from becoming
homeless, to help homeless persons make the transition to permanent housing and independent living, to
address chronic homelessness, and to address the special needs of non -homeless persons will occur
primarily through an ongoing partnership with the Boise City/Ada County Continuum of Care (CoC).
PY2011 CDBG funds will not be invested in activities specifically targeted to these objectives primarily
because of the relatively small amount of its formula grant. In addition, the City is not a recipient of
HOPWA formula grants.
The City will participate in the CoC to identify ways of supporting area housing providers' efforts to
increase affordable transitional and permanent housing facilities. The Boise City/Ada County
Continuum of Care (CoC) works to provide supportive housing services to address the reasons for a
persons' homelessness, which may include mental illness, disabilities, or fleeing from domestic
violence. This CoC operates within Ada County, in which the City of Meridian is located. As additional
information is obtained regarding homelessness within Meridian, the City will determine whether other
federal, state or local/private funds can be leveraged with CDBG funding to effectively address these
needs within the community in future program years. So while the City has not set specific numeric
goals to assist special needs populations during Program Year 2011, it does provide support for and
coordinate with an existing CoC that does provide these supportive services. If one of the proposals the
City chooses to fund under the CDBG grant should specifically benefit a Special Needs population (s),
quantifiable goals will be established during the contracting phase.
City of Meridian, Idaho 17
2011 Action Plan -Revised
4. Barriers to Affordable Housing
The City will update the Consolidated Plan during PY2011. The Consolidated Plan will include an
updated market analysis and Analysis of Impediments to Affordable Housing, and the City is in
discussions with Idaho Housing & Finance Association about linking this effort with a broader,
statewide initiative.
5. Other Actions
Over the course of the upcoming program year, the City will compile and disburse information on lead-
based paint hazards in order to (1) educate the public, (2) gauge the prevalence of lead paint
contamination, and (3) start to address the issue within the City. There is a wealth of information
already available from HUD, the State, neighboring communities, and various organizations that staff
will gather and make available at City Hall, on the City's website, and at other locations throughout the
community.
The City will continue to engage in the regional dialogue with neighboring communities and service
providers to identify and address underserved needs, maintain affordable housing, and reduce the
number of families living in poverty.
6. Impediments to Fair Housing
The City of Meridian, along with the other entitlement communities in Idaho, is coordinating with the
Idaho Housing and Finance Association (IHFA) for a statewide Analysis of Impediments to Fair
Housing study. In addition, the City will be conducting its own AI during the program year as part of
preparing a new Five Year Consolidated Plan. The City will look to implement the actionable
objectives from its individual Al in order to positively promote fair housing and to work to correct
barriers to fair housing.
City of Meridian, Idaho 18
2011 Action Plan -Revised
Program -Specific Requirements
1. PY2011 CDBG Activities to Benefit LMI persons
The majority (78%) of non -administrative expenditures this Program Year will benefit LMI residents
and households. Affordable homeownership, the Meridian Boys and Girls Club scholarship program,
and the Meridian Food Bank will benefit the target population on a clientele basis, and the All -Abilities
Playground or other public facility projects will do so on an area basis.
The City's Planning & Administration funds will go in part to updating the City's Consolidated Plan,
which will determine how the City will continue to serve LMI residents and households in the future.
Monitoring
The City will employ a combination of formal and informal procedures to ensure the effectiveness of the
CDBG program. Each activity in the PY2011 Action Plan is unique, requiring different steps and
participation of different partners.
The CDBG administrator will maintain regular contact with implementing partners and HUD staff to
ensure that activities proposed in the Action Plan (1) comply with CDBG program requirements, (2)
move forward on appropriate timelines, (3) adequately forward the goals and objectives in the
Consolidated Plan, and (4) are completed successfully. As potential issues are identified, City staff will
promptly contact our CPD representative to discuss appropriate ways to avoid and/or address any
problems.
To ensure compliance with federal regulations, including those regarding the timeliness of expenditures,
the program administrator will (1) update IDIS regularly as requests for payment disbursement and
activity reimbursement are received, (2) concurrently maintain a spreadsheet that tracks collective
CDBG expenditures among all program years, and (3) continue working with the Finance Department
on ways to refine and improve financial monitoring procedures.
The City is acutely aware of the necessity to expend funds in a timely manner. Staff communicates this
necessity and importance thereof to its sub -recipients in the review of the sub -recipient agreements,
during on-site monitoring visits, and during on-going discussion throughout the program year. Sub -
recipients are made aware of the fact that if funds are not expended in a timely manner that their CDBG
funding may be in jeopardy or that they may not be eligible for funding in future program years. The
City works closely with its sub -recipients to understand the issues that may affect their timely
expenditure of funds and assists the sub -recipients, as it is able, to address the issues.
The City will maintain detailed records to enable staff, HUD, auditors and the public to determine the
status of each funded activity, as well as the overall program.
City of Meridian, Idaho 19
2011 Action Plan -Revised
The City will use a variety of techniques to monitor subrecipients and review for compliance. The City
recently updated its monitoring policy and procedure based on comments received from HUD from their
monitoring visit to the City in 2010. The City will follow the new procedure during this and subsequent
program years. Expectations will be clearly outlined in sub -recipient agreements, tailored specifically to
each activity and subrecipient entity. Through phone conversations, written correspondence, desk
monitoring, and on-site monitoring visits, staff will review each sub -recipient's ability to meet the
program's financial, production, and overall management requirements and make necessary
determinations or take necessary actions to preserve program integrity.
City of Meridian, Idaho 20
2011 Action Plan -Revised
APPENDIX A: MAPS
1. LMI Census Block Groups
2. Meridian Food Bank, Meridian Boys & Girls Club, and Meridian Elementary
3. Urban Renewal Area Map
4. Meridian Elementary School Boundary/Playground Service Area Map
City of Meridian, Idaho 21
2011 Action Plan -Revised
Appendix A.1: LMI Census Block Groups
Census Tract 10321, Block Group 2 (46.06% LMI)
Census Tract 10322, Block Group 1 (45.01 % LMI)
Census Tract 10322, Block Group 2 (72.04% LMI)
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City of Meridian, Idaho
2011 Action Plan -Revised
Low -Moderate Income Area
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22
Appendix A.3: Map of the Meridian Urban Renewal Area
City of Meridian, Idaho 24
2011 Action Plan -Revised
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City of Meridian, Idaho 24
2011 Action Plan -Revised
Appendix A.4: Map of the LMI Area, Meridian Elementary School Boundary/Playground Service Area
LMI Area and Meridian Elementary School Boundary
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City of Meridian, Idaho 25
2011 Action Plan -Revised
APPENDIX B: TABLES
1. Joint Table 1C, 2C, and 3A -Summary of Specific Annual Objectives
2. Table 3B — Annual Affordable Housing Completion Goals
Table 3C — Consolidated Plan Listing of Projects
a. Program Administration
b. Playground at Meridian Elementary School
c. Ada County Housing Authority
d. Neighborhood Housing Services
e. Meridian Food Bank
£ Meridian Boys and Girls Club
g. Fapade Improvement Program
h. LMA Pedestrian Lighting (FALL -BACK ACTIVITY)
City of Meridian, Idaho 26
2011 Action Plan -Revised
Appendix B.1
Joint Table 1C, 2C, and 3A - Summary of Specific/Annual Objectives
Grantee Name: City of Meridian, Idaho
Availabilit IA cessibility of Decent Housing H-1
Specific Objective
Source of
Funds
Year
Performance
Indicators
Expected
Number
Actual
Number
Percent
Completed
Afforda ility of Decent Housing H-2
Specific Objective
Source of
Funds
Year
Performance
Indicators
Expected
Number
Actual
Number
Percent
Completed
DH
2.2
Expand homeownership
opportunities for low-
moderate income
individuals and families.
CDBG/
Other
2007
2008
2009
2010
2011
Affordable units
purchased
(homeowners
assisted).
0
1
1
1
2
0
3
3
N/A
300%
300%
%
%
MULTI-YEAR
GOAL
5
6
120%
City of Meridian, Idaho 27
2011 Action Plan -Revised
Sustainability of Decent Housing (DH-3)
Specific Objective
Source of
Funds
Year
Performance
Indicators
Expected
Number
Actual
Number
Percent
Completed
DH
3.1
Participate on boards and
committees and cooperate
with other entities to
promote fair and
affordable housing.
CDBG/
Other
2007
2008
2009
2010
2011
Activities.
1
1
1
1
1
1
2
1
1
100%
200%
100%
100%
%
MULTI-YEAR
GOAL
5
3
60%
DH
3.2
Collect and disburse
information about the
dangers of lead based
paint.
CDBG/
Other
2007
2008
2009
2010
2011
Individuals
educated.
20
20
20
20
20
100
?
?
?
500%
0%
%
%
%
MULTI-YEAR
GOAL
100
100
100
Availabilit/Accessibility of Suitable Living Environment(SL-1)
Specific Objective
Source of
Funds
Year
Performance
Indicators
Expected
Number
Actual
Number
Percent
Completed
SL
1.1
Invest in public facility
projects that help create a
suitable living environment
in LMI neighborhoods.
CDBG
2007
2008
2009
2010
2011
Public facility
activities.
1
1
1
1
1
0
2
1
0%
200%
100%
%
%
MULTI-YEAR
GOAL
5
3
60%
A rdabili(V of Suitable Living Environment
SL•2
So tainability of Suitable Living Environment
SL3
SL
3.3
Support public service
activities that benefit
presumed and documented
LMI residents on both an
area and clientele basis.
CDBG
2007
2008
2009
2010
2011
Residents
assisted.
5
5
5
5
5
0
13,223
29,000
0%
264,460%
580,000%
%
%
MULTI-YEAR
GOAL
25
42,223
168,800%
City of Meridian, Idaho 28
2011 Action Plan -Revised
Availability/Accessibility of Economic Opportunity (EO -1)
Specific Objective
Source of
Funds
Year
Performance
Indicators
Expected
Number
Actual
Number
Percent
Completed
Affordabilit of Economic
Opportunity EO -2
Sustainabilit of Economic Opportunity EO -3
Specific Objective
Source of
Funds
Year
Performance
Indicators
Expected
Number
Actual
Number
Percent
Completed
EO
3.1
Support the efforts of
Meridian Development
Corporation to implement
the Urban Renewal Area
Plan in revitalizing
downtown.
CDBG
2007
2008
2009
2010
2011
Revitalization
and/or fagade
improvement
activities.
I
0
1
1
1
0
0
0
0
0%
N/A
%
%
%
MULTI-YEAR
GOAL
4
0
0
Neighborhood Revitalization NR -1
Other 0-1
City of Meridian, Idaho 29
2011 Action Plan -Revised
Appendix B.2
Table 3B: Annual Affordable Housing Completion Goals
Grantee Name: City of
Meridian
Program Year: 2011
Expected
Annual
Number of
Units
To Be
Completed
Actual
Annual
Number of
Units
Completed
Resources used during the
eriod
CDBG
HOME
ESG
HOPW
A
BENEFICIARY GOALS
Sec. 215 Only)
Homeless households
0
❑
❑
❑
❑
Non -homeless households
0
❑
❑
❑
❑
Special needs households
0
❑
❑
❑
❑
Total Sec. 215 Beneficiaries*
❑
❑
❑
❑
RENTAL GOALS
Sec. 215 Only)
Acquisition of existing units
0
❑
❑
❑
Production of new units
0
❑
❑
❑
Rehabilitation of existing units
0
❑
❑
❑
❑
Rental Assistance
0
❑
❑
❑
Total Sec. 215 Affordable
Rental
0
❑
❑
❑
❑
HOME OWNER GOALS
Sec. 215 Only)
Acquisition of existing units
0
❑
❑
Production of new units
0
❑
❑
Rehabilitation of existing units
0
❑
❑
Homebuyer Assistance
6
®
❑
❑
Total Sec. 215 Affordable
Owner
6
®
❑
❑
❑
COMBINED RENTAL
AND OWNER GOALS
Sec. 215 Only)
Acquisition of existing units
0
❑
❑
❑
Production of new units
0
❑
❑
❑
Rehabilitation of existing units
0
❑
❑
❑
❑
Rental Assistance
0
❑
❑
❑
City of Meridian, Idaho
2011 Action Plan -Revised
Homebuyer Assistance
6
®
❑
❑
Combined Total Sec. 215
Goals*
6
®
❑
❑
❑
OVERALL HOUSING GOALS
(Sec. 215 + Other Affordable
Housing)
Annual Rental Housing Goal
❑
❑
❑
❑
Annual Owner Housing Goal
3
M
❑
❑
❑
Total Overall Housing Goal
3
M
❑
❑
❑
City of Meridian, Idaho 31
2011 Action Plan -Revised
Appendix B.3(a)
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Program Administration
Project Title PY2011 Program Administration
Description
The City's Overall CDBG program management, coordination, monitoring, reporting, and evaluation
will include the following types of assistance:
• Coordinating Fair Housing activities with regional partners
• Ensuring compliance with the adopted Consolidated Plan
■ Preparing program budgets, schedules and amendments
■ Evaluating program results against stated objectives
• Monitoring program activities for progress and compliance; audit and monitoring findings
■ Preparing reports and other documents for submission to HUD
• Developing agreements to carry out program activities
■ Updating Five Year Consolidated Plan
Objective category: ❑ Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ❑ Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Citywide as applicable
Objective Number
Project ID
HUD Matrix Code
CDBG Citation
21A
24 CFR § 570.206
Type of Recipient
CDBG National Objective
Entitlement
N/A
Start Date
Completion Date
10/01/2011
09/30/2012
Performance Indicator
Annual Units
N/A
N/A
Local ID
Units Upon Completion
N/A
City of Meridian, Idaho
2011 Action Plan -Revised
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
..................................................................
$46,115.00
..................................................................
.............................................................
$46,115.00
..................................................................
$46,115.00
..........................................1........................
32
Appendix 13.3(b)
Jurisdiction's Name:
Priority Need:
Project Title
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Suitable Living Environment
Playground at Meridian Elementary School
Description
The City will provide funding to purchase playground equipment for a new playground to be located at
Meridian Elementary School, a public school within the identified LMI area. The service area of the
playground is defined as the Meridian Elementary School Boundary, and includes four census block groups.
Objective category: M Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: M Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
1035 NW lst Street, Census Tract 10322, Block Group 1—Playground location
Service Area includes, Census Tract 10322, Block Groups 1 & 2 and Census Tract 10321, Block Groups 1 & 2
Objective Number
Project ID
SL 1.1
HUD Matrix Code
CDBG Citation
03F
24 CFR § 570.201(c)
Type of Recipient
CDBG National Objective
Subrecipient
LMA
Start Date
Completion Date
10/01/2011
09/30/2012
Performance Indicator
Annual Units
Completed Facility
1
Local ID
Units Upon Completion
1
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 33
2011 Action Plan -Revised
.............................................................
$75,000
..................................................................
.............................................................
$75,000
............... .... ............................. I .............
....
$75r 000
.... ................................................
Appendix B.3(c)
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Affordable Housing
Project Title Ada County Housing Authority Homeownership
Description
The City will provide funding for the Ada County Housing Authority to provide direct homeownership
assistance to help LMI individuals purchase homes.
Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity
Outcome category: ❑ Availability/Accessibility ® Affordability ❑ Sustainability
Location/Target Area
Citywide as applicable
Objective Number
Project ID
DH 2.2
HUD Matrix Code
CDBG Citation
13
24 CFR § 570.201(n)
Type of Recipient
CDBG National Objective
Subrecipient
LMH
Start Date
Completion Date
10/01/2011
09/30/2012
Performance Indicator
Annual Units
Households
1
Local ID
Units Upon Completion
1
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 34
2011 Action Plan -Revised
$15,000.00
..................................................................
. ................1111...............................1111.....
$15,000.00
..................................................................
$15,000.00
....................................111..............1.............
Appendix B.3(d)
Jurisdiction's Name:
Priority Need:
Project Title
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Affordable Housing
NHS Lending, Inc.
Description
The City will provide funding for the Neighborhood Housing Services to provide direct homeownership
assistance to help LMI individuals purchase homes.
Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity
Outcome category: ❑ Availability/Accessibility ® Affordability ❑ Sustainability
Location/Target Area
Citywide as applicable
Objective Number
Project ID
DH 2.2
HUD Matrix Code
CDBG Citation
13
24 CFR § 570.201(n)
Type of Recipient
CDBG National Objective
Subrecipient
LMH
Start Date
Completion Date
10/01/2011
09/30/2012
Performance Indicator
Annual Units
Households 12
Local ID
Units Upon Completion
2
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 35
2011 Action Plan -Revised
$20,000.00
................................................. I ............. ...
.............................................................
$20,000.00
..................................................................
$20,000.00
....................................................... I ...........
Appendix 113(e)
Jurisdiction's Name:
Priority Need:
Project Title:
Description
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Suitable Living Environment — Public Services
Meridian Food Bank
CDBG funding will assist the Meridian Food Bank in purchasing equipment and supplies related to their
primary function; providing food to individuals and families in need. Equipment may include
refrigerators/freezers for food storage, a truck to pick up and transport food, and computers to (1) track food,
monetary donations, and inventory, and (2) monitor and report finances for documentation purposes.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Meridian Food Bank — 15 E. Bower; East of/adjacent to Census Tractl01322, Block Group 2
Objective Number
Project ID
SL3.3
HUD Matrix Code
CDBG Citation
05
24 CFR § 570.201(e)
Type of Recipient
CDBG National Objective
Subreci fent
LMC
Start Date
Completion Date
10/01/2011
09/30/2012
Performance Indicator
Annual Units
Residents
1,000
Local ID
Units Upon Completion
1,000
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 36
2011 Action Plan -Revised
..................................................................
$24,600.00
..................................................................
$24,600.00
..................................................................
.........................................................
$24,600.00
......................
Appendix 13.3(1)
Jurisdiction's Name:
Priority Need:
Project Title:
Description
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Suitable Living Environment — Public Services
Meridian Boys & Girls Club
CDBG funding will assist the Meridian Boys and Girls Club in providing scholarships to children of LMI
households for the purpose of attending the Club's fee based programs.
Objective category: M Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: M Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Meridian Boys and Girls Club — 911 N. Meridian Road, Census Tract 10322, Block Group 1.
Objective Number
Project ID
SL3.3
HUD Matrix Code
CDBG Citation
05L
24 CFR § 570.201(e)
Type of Recipient
CDBG National Objective
Subrecipient
LMC
Start Date
Completion Date
10/01/2011
09/30/2012
Performance Indicator
Annual Units
Residents
30
Local ID
Units Upon Completion
30
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 37
2011 Action Plan -Revised
.......................00............................................
$10, 000
..................................................................
$10,000.00
..........................................1.......................
.............................................................
$10,000.00
..................................................................
Appendix 11.3(g)
Jurisdiction's Name:
Priority Need:
Project Title
Table 3C
Consolidated Plan Listing of Projects
City of Meridian, Idaho
Economic Development
Fagade Improvements
Description
Partner with Meridian Development Corporation to complete one non-residential fagade improvement project to
address slum and blight in the Urban Renewal Area.
Objective category: ❑ Suitable Living Environment ❑ Decent Housing M Economic Opportunity
Outcome category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability
Location/Target Area
Project will be located within the City's urban renewal area. The exact location will be determined by the MDC
Board.
Objective Number
Project ID
E03.1
HUD Matrix Code
CDBG Citation
14E
24 CFR § 570.202(a)(3)
Type of Recipient
CDBG National Objective
Subreci lent
SBA
Start Date
Completion Date
10/01/2011
09/30/2012
Performance
Annual Units
Indicator:
1
Facades improved
Local ID
Units Upon Completion
1
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 38
2011 .action Plan -Revised
.............................
$40,000.00
..................................................................
.............................................................
$40,000.00
..................................................................
.....................................-.....................
$40,000.00
.
............ ............-..................... ........ ...........
Appendix B.3(h)
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Meridian, Idaho
Priority Need: Suitable Living Environment
Infrastructure Improvement/Public Facilities
Project Title: Pedestrian Lighting
Description (FALL -BACK ACTIVITY)
Should any activity proposed in PY2011 fail to move forward, the City will design and install pedestrian
lighting improvements along one or two roadway segments in the LMI area around Downtown. The first
roadway segment proposed for pedestrian lighting is Cherry Lane along the frontage of the Meridian Middle
School. The second roadway segment would be on Camellia and Washington from just east of Linder Road to
8th Street.
Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity
Outcome category: ❑ Availability/Accessibility ❑ Affordability ® Sustainability
Location/Target Area
Census Tract 10322, Block Group 1 (45.01% LMI)
Objective Number
Project ID
SLIA
HUD Matrix Code
CDBG Citation
03K
24 CFR § 570.201(c)
Type of Recipient
CDBG National Objective
Subrecipient
LMA
Start Date
Completion Date
10/01/2011
09/30/2012
Performance Indicator
Annual Units
Completed Facility
2
Local ID
Units Upon Completion
2
The primary purpose of the project is to help:
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
❑ The Homeless ❑ Persons with HIV/AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
City of Meridian, Idaho 39
2011 Action Plan -Revised
..................................................................
$75,0
....................................................................
.............................................................
$75,000.00
$75,000.00
............................. ...... .... ........-..................
APPENDIX C: CERTIFICATIONS
CPMP Non -State Grantee
Certifications
�Q4N DEv��D Many elements of this document may be completed electronically, however a
signature must be manually applied and the document must be submitted in paper form to the
Field Office.
❑ This certification does not apply.
® This certification is applicable.
NON -STATE GOVERNMENT CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing, which means it will conduct an
analysis of Impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any
impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard.
Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24;
and it has in effect and is following a residential antldlsplacement and relocation assistance plan required under section 104(d) of the
Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the
CDBG or HOME programs.
Drug Free Workplace -- It will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for
violation of such prohibition;
2. Establishing an ongoing drug-free awareness program to inform employees about -
a. The dangers of drug abuse in the workplace;
b. The grantee's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation, and employee assistance programs; and
d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
3. Making it a requirement that each employee to be engaged In the performance of the grant be given a copy of the statement
required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the
employee will -
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no
later than five calendar days after such conviction;
S. Notifying the agency In writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or
otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position
title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal
agency has designated a central point for the receipt of such notices. Notice shall include the Identification number(s) of each
affected grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any
employee who is so convicted -
a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and
6.
Anti -Lobbying -- To the best of the jurisdiction's knowledge and belief:
City of Meridian, Idaho 40
2011 action PlanRevised
8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
9. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance
with
its instructions; and
10. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
Authority of ]urisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction
possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD
regulations.
Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with
the strategic plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and Implementing regulations at 24
CFR Part 135.
Sig natu e/ thorized Official Date
/ammj
Name
Title
33 E. Broadway
Address
Meridian, Idaho 83642
City/State/Zip
208-888-4433
Telephone Number
City of Meridian, Idaho 41
2011 rection Plan -Revised
❑ This certification does not apply.
® This certification is applicable.
Specific CDBG Certifications
The Entitlement Community certifies that
Citizen Participation -- It is In full compliance and following a detailed citizen participation plan that satisfies the requirements of
24 CFR 91.105.
Community Development Plan -- Its consolidated housing and community development plan identifies community development
and housing needs and specifies both short-term and long-term community development objectives that provide decent housing,
expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been
approved by HUD.
Use of Funds -- It has complied with the following criteria
It. Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed
its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the
prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed
to meet other community development needs having a particular urgency because existing conditions pose a serious and
immediate threat to the health or welfare of the community, and other financial resources are not available);
12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2010 and
2011 (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally
benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for
activities that benefit such persons during the designated period;
13. Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including
Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and
moderate income, including any fee charged or assessment made as a condition of obtaining access to such public
improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public
improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made
against the property with respect to the public improvements financed by a source other than CDBG funds.
The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section
108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public
improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property
with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and
occupied by moderate -Income (not low-income) families, an assessment or charge may be made against the property for public
improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the
assessment.
Excessive Force -- It has adopted and is enforcing
14. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals
engaged in non-violent civil rights demonstrations; and
15. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which
is the subject of such non-violent civil rights demonstrations within its jurisdiction;
Compliance With Anti -discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil
Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations.
Lead -Based Paint -- Its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, 1, K and
R, of title 24;
Compliance with Laws -- It will comply with applicable laws.
City of Meridian, Idaho 42
2011 Action Plan -Revised
Signature/ ut rized Official Date
Name
Title
33 E. Broadwa
Address
Meridian Idaho 83642
City/State/Zip
208-888-4433
Telephone Number
City of Meridian, Idaho 43
2011 Action Plan -Revised
® This certification does not apply.
❑ This certification is applicable.
OPTIONAL CERTIFICATION
CDBG
Submit the following certification only when one or more of the activities in the action plan are designed to
meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c):
The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities, which
are designed to meet other community development needs having a particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the community and other financial resources are not available to
meet such needs.
Signature/Authorized Official Date
Name
Title
Address
City/State/Zip
Telephone Number
City of Meridian, Idaho 44
2011 Action Plan -Revised
® This certification does not apply.
❑ This certification is applicable.
Specific HOME Certifications
The HOME participating jurisdiction certifies that:
Tenant Based Rental Assistance -- If the participating jurisdiction Intends to provide tenant -based rental assistance:
The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's
consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing.
Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205
through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214.
Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the
guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than
is necessary to provide affordable housing;
Signature/Authorized Official Date
Name
Title
Address
City/State/Zip
Telephone Number
City of Meridian, Idaho 45
2011 Action Plan -Revised
® This certification does not apply.
❑ This certification is applicable.
HOPWA Certifications
The HOPWA grantee certifies that:
Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private
sources.
Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan:
1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility,
2. For at least 3 years in the case of assistance involving non -substantial rehabilitation or repair of a building or structure.
Signature/Authorized Official Date
Name
Title
Address
City/State/Zip
Telephone Number
City of Meridian, Idaho 46
2011 Action Plan -Revised
❑ This certification does not apply.
®This certification is applicable.
ESG Certifications
I, Mayor Tammy de Weerd, Chief Executive Officer of the City of Meridian, Idaho, certify that the
local government will ensure the provision of the matching supplemental funds required by the regulation at
24 CFR 576.51. I have attached to this certification a description of the sources and amounts of such
supplemental funds.
I further certify that the local government will comply with:
1. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency
Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the
homeless; or when funds are used solely for operating costs or essential services.
2. The building standards requirement of 24 CFR 576.55.
3. The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the
homeless.
4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other
applicable federal laws concerning nondiscrimination and equal opportunity.
5. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970.
6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a
project assisted with these funds.
7. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988.
8. The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures
to ensure the confidentiality of records pertaining to any individual provided family violence prevention
or treatment services under any project assisted with ESG funds and that the address or location of any
family violence shelter project will not be made public, except with written authorization of the person or
persons responsible for the operation of such shelter.
The requirement that recipients involve themselves, to the maximum extent practicable and where
appropriate, homeless individuals and families in policymaking, renovating, maintaining, and operating
facilities assisted under the ESG program, and in providing services for occupants of these facilities as
provided by 24 CFR 76.56.
10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures
applicable with respect to the environmental review responsibilities under the National Environmental
Policy Act of 1969 and related authorities as specified in 24 CFR Part 58.
11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for
families that have received eviction notices or notices of termination of utility services will meet the
requirements that: (A) the inability of the family to make the required payments must be the result of a
sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or
City of Meridian, Idaho 47
2011 Action Plan -Revised
termination of the services to the family; (C) there must be a reasonable prospect that the family will be
able to resume payments within a reasonable period of time; and (D) the assistance must not supplant
funding for preexisting homeless prevention activities from any other source.
12. The new requirement of the McKinney-Vento Act (42 USC 11362) to develop and implement, to the
maximum extent practicable and where appropriate, policies and protocols for the discharge of persons
from publicly funded institutions or systems of care (such as health care facilities, foster care or other
youth facilities, or correction programs and institutions) in order to prevent such discharge from
immediately resulting in homelessness for such persons. I further understand that state and local
governments are primarily responsible for the care of these individuals, and that ESG funds are not to
be used to assist such persons in place of state and local resources.
13. HUD's standards for participation in a local Homeless Management Information System (HMIS) and the
collection and reporting of client -level information.
I further certify that the submission of a completed and approved Consolidated Plan with its certifications,
which act as the application for an Emergency Shelter Grant, is authorized under state and/or local law, and
that the local government possesses legal authority to carry out grant activities in accordance with the
applicable laws and regulation -the U. S. Department of Housing and Urban Development.
Signature/ thorized Official Date
Name
Title
33 E. Broadway
Address
Meridian Idaho 83642
City/State/Zip
208-888-4433
Telephone Number
City of Meridian, Idaho 48
2011 Action Plan -Revised
❑ This certification does not apply.
® This certification is applicable.
APPENDIX TO CERTIFICATIONS
Instructions Concerning Lobbying and Drug -Free Workplace Requirements
Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.
Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
Drug -Free Workplace Certification
3. By signing and/or submitting this application or grant agreement, the grantee is providing the certification.
4. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is
later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -
Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized
under the Drug -Free Workplace Act.
S. Workplaces under grants, for grantees other than individuals, need not be Identified on the certification. If known, they may be
identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if
there is no application, the grantee must keep the Identity of the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free
workplace requirements.
6. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the
grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway
department while in operation, State employees in each local unemployment office, performers in concert halls or radio
stations).
7. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of
the change(s), if it previously Identified the workplaces in question (see paragraph three).
8. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific
grant: Place of Performance (Street address, city, county, state, zip code)
Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is
required by 24 CFR part 21.
Place Name
Street
City
County
State
Zi
Meridian City Hall
33 E. Broadway
Meridian
Ada
ID
83642
9. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace common rule
apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled
substance" means a controlled substance in Schedules I through V of the Controlled
Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through
1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any
judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal
drug statute" means a Federal or non -Federal criminal statute involving the manufacture, distribution, dispensing, use, or
possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of
work under a grant, including:
a. All "direct charge" employees;
J. all "indirect charge" employees unless their impact or involvement Is Insignificant to the performance of the grant; and
c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on
the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if
used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of
subrecipients or subcontractors in covered workplaces).
City of Meridian, Idaho 49
2011 Action Plan -Revised
Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents
include:
1. Analysis of Impediments to Fair Housing
2. Citizen Participation Plan
3. Anti -displacement and Relocation Plan
Signature/Aut rized Official Date
Name
Title
33 E. Broadway
Address
Meridian Idaho 83642
City/State/Zip
208-888-4433
Telephone Number
City of Meridian, Idaho
2011 Action Plan -Revised
50
APPENDIX D: SF 424
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF -424 Version 02
*1. Type of Submission:
*2. Type of Application If Revision, select appropriate letter(s)
❑ Preapplication
❑ New
® Application
® Continuation *Other (Specify)
❑ Changed/Corrected Application
❑ Revision
3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier:
*5b. Federal Award Identifier:
State Use Only:
6. Date Received by Slate:
7. Slate Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: CITY OF MERIDIAN, IDAHO
*b. Employer/Taxpayer Identification Number (EIN/TIN):
c. Organizational DUNS:
82-6000225
028 451 367
d. Address:
*Street 1: 33 E. Broadway
Street 2:
*City: Meridian
County: Ada
*State: Idaho
Province:
*Country: USA
*Zip / Postal Code 83642
e. Organizational Unit:
Department Name:
Division Name:
Meridian Planning Department
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: *First Name: Lori
Middle Name:
*Last Name: Den Hartoa
City of Meridian, Idaho S1
2011 Action Plan -Revised
Suffix:
Title: CDBG Administrator
Organizational Affiliation:
*Telephone Number: 208-884-5533 Fax Number: 208-888-6854
*Email: Idenhartog@meridiancity.org
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF -424 Version 02
*9. Type of Applicant 1: Select Applicant Type:
C. City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10 Name of Federal Agency:
HUD
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
*12 Funding Opportunity Number:
14.218
*Title:
COMMUNITY DEVELOPMENT BLOCK GRANT/ENTITLEMENT GRANTS
13. Competition Identification Number:
Title:
City of Meridian, Idaho 52
2011 Action Plan -Revised
14. Areas Affected by Project (Cities, Counties, States, etc.):
CITY OF MERIDIAN, IDAHO
*15. Descriptive Title of Applicant's Project:
Investment funds to create/sustain suitable living environments, expand affordable housing opportunities, eliminate slum and blight,
and administer the CDBG program.
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF -424 Version 02
16. Congressional Districts Of:
*a. Applicant: 1 *b. Program/Project: 1
17. Proposed Project:
*a. Start Date: 10/01/2011 *b. End Date: 09/30/2012
18. Estimated Funding ($):
*a. Federal 230,715.00
*b. Applicant
*c. State
*d. Local
*e. Other
*f. Program Income
*g. TOTAL 230,715.00
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.)
❑ Yes ® No
City of Meridian, Idaho 53
2011 Action Plan -Revised
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
® ** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: *First Name: Tammy
Middle Name:
*Last Name: De Weerd
Suffix:
"Title: Mayor
*Telephone Number: 208-888-4433
Fax Number: 208-884-8723
*Email: deweerdt@meridiancity.org
*Signature of Authorized Representatio�:�^% ,ry��jr! �fJ1a/a
Date Signed:
Authorized for Local Reproduction
Standard Form 424 (Revised 10/2005)
Prescribed by OMB Circular A-102
City of Meridian, Idaho 54
2011 Action Plan -Revised
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF -424 Version 02
City of Meridian, Idaho 55
2011 Action Plan -Revised
*Applicant Federal Debt Delinquency Explanation
The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt.
City of Meridian, Idaho 56
2011 Action Plan -Revised
INSTRUCTIONS FOR THE SF -424
F'u blit reporting burden for this eo"ecdon of information is estimated to average 60 Knutes per response. including rme for review ag instructions, search'ng
existing data sources, gathering .surd maintaining the data needed,. and completing and reviewing the collection of infi tr ion. Send comments regarding the
burden estimate or any other aspect of this collection of information, including suggesticns for reducing this burden, to the Office of Management and Budget,
Psperssork Reduction Project (0348-0043),'N3shingion. DC 20603.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED
BY THE SPONSORING AGENCY.
Ibis is a standard form (i Ldudin; the contiunatiou _beet) required far uie as a cover Amer for submission ofpreapplicatious and applications and
related iuformaticn under diSc:mdouary programs. Some of ibe items are regAmd and some are optional at tba discretion of The applicnar or the Federal
�ageucy (ageucy). Fequired items are identified wiTli au asterisk on Elie fonu eedarespecified in Che instnuctfoni below. In addition to the iustructious
providedbei applicants must cousn7taSeucy instructions to determine spe.ific requirements.
Item
Entry:
hent
Enir• :
1.
Type of Submission: (Request Select one type of submiss on in
accordance oath agency instructions.
1D.
Name Of Federal Agency: (Required) Enter the name of the
Federal agency from wh--ch assistance is being requested with
Preapplicsticn
this application.
Appfloation
11.
Catalog Of Federal Domestic Assistance NumbertTitle:
ChangedlCorrected Application — If requested by the agency, check
if This submission is to change or correct a previously submitted
Enterlhe Catalog c'Federal Domestic Assistance numberand
app7nation. Unless requested by the agency, applicants may not
title of the program under which assistance is requested, as
use this fi submit changes after the closing date.
found in the program announc i, if aoWcalii.
2.
Type of Application: (Required) Select one type of application in
12.
Funding Opportunity NumbedTiffe: {Regtrred) Enter the
accordance with agency instructions.
Funding Opportunity Number and bile of the appaiunily under
• New—An .applicalicn that is being submitled to an agency for the
which assistance is requested, as found in the program
First time.
announcement.
• Contnua6an-An extension for an additional fundingfbudget period
fora protect with a projected camp"eiian date. Th -s can include
renewals.
• ReVston -Any change in the Federal Government's hianral
13.
Competition Identification Number -Title: Enter the
Corripegtion Identification Number and title of the eompeittian
under which assistance is requested, if app`cabfe.
ob. kation or contingent "iability born an existing obligation. '.f a
revision, enter the appropriate fetter(s). More than one may be
selected. If "Oilier' is selected, please spedly in lent box provided.
14.
Areas Affected By Project: Listthe areas oreniities using
A- Increase Award B. Decrease Award
the categories (e.g_ cities, czunties, states, etc.) specfied in
C- Increase Duraron D. Decrease Duraton
agency instructions. Use the cenfiluation stieette enter
E. Other (specify)
add`tional areas, if needed.
3.
Date Received: Leave this field blank- This date will be assigned by the
15.
Descriptive Title of Applicant's Project: {Requmd) Enter a
Federal agency.
brief descriptive the of the prai If appropriate-, attach a
map showing project localion (e.g.. construction or real
properly projects). For preaWcations, allich a summary
4.
Applicant Identifier: Enter the entity identifea ass:gi ed by the Federal
spency, if any. or apps cant's conlral number, if app°cai
desorption of the project.
5a
Federal Entity Identifier: Enter the number assigned to your
organizatian by the Federal Agency, if any.
10.
Congressional Districts OF. (Required) 16a. En ver the
app! cams Congressional Dialect, and 18b. Enter all D. strict(s)
affected by the program or protect. Enter in th a FormaL2
5b.
Federal Award Identifier. For neer applicatRxs leave blank. For a
ccntinuatfon or revision to an existing award, enter the previously
assigned Federal award identifier number. If a changed+corrected
applicafian, enter the Federal Identifier in acoordance with agency
characters State Abbreuiatian — 3 characters District Number,
a -g., CA -045 for California 5r' district. CA -012 For Cafornia 12"
district, NC -103 for North Carolina's IOP ctstrid.
instructions-
If a7 congress -venal districts in a state are affected,. enter
'all" lar the district number, e.g., h1D-all for all
6.
Date Received by State: Leave this Feld blank. This date rill
assigned b the State, ifs livable-
congressional districts in Marland.
V nationwide. i.e. alt districtswithin all states are affected,
enter US -all -
T.
State Application Identifier: Leave anis field blank.''€his ident
be assigned by the State, if applicable.
Jagency
the prograndproject is outside the US, enter GM01).
8.
8.
Applicant Infomratign: Enter the following rn accordance w.lh
instructionsa. Legal Name=(Required): Enter the legal name of appcant i17.
undertake the assstanoe aoivity This is the name that he ergan izaiion
has registered with the Central Contractor Reaisiry. Information on
Proposed Project Start and End Dates: (Required) Enter the
pmpased start date and end date of the protect.
renislering min CCR may be obtained by visitirm the Gran€s. v ov website.
b. Empfoyen Taxpayer Number (ElNITIN): (Required): Enter the
Employer orTaxpayer Identikcatan Number ZEIN or TIN) as assigned by
la.
Estimated Funding: (Required) Enterthe amount requested
the Iniemal Revenue Service. If your organization is not in the US, enter
444444444.
or to be contributed during the fist fundingfbudget period by
each contributor. Value of in-kind contributions should be
c. Organizational DUNS: (Required) Enteriheorganizatgn's DUNS cr
DUNSt4 number received from Dun and Bradstreet. Infam iign on
included on appropriate rhes, as applicable- If the attar will
result in a dollar change to an existing award, indicate only the
obte'n-ng a DUNS numbsr may he obtained byvsiinp the Grants.gav
website.
amount of ilia change. For decreases, enclose the amounts in
parentheses.
d. Address: Enter the complete address as follows: Street address {Line
1 m red), City {Requiredi, County, State (Required, if country is US),
Prov;nce, Country (Required). ZipiPoslal Code (Required, if ccualry is
U51.
19.
Is Application Subject to Review by State Under Executive
Order 12372 Process? AppCcants should contact the State
Sime Paint of Contact (SPDC) for Federal Executive Order
12372 to determine whether Coe application is sidb d to the
e. Organizational Unit: Enter the name of the primary organizational
unit and de artment or division, ifapplicable) that will undertake the
City of Meridian, Idaho 58
2011 Action Plan -Revised
assistance activity, If applicable.
State intergovernmental review process. Seer. the
f. Name and contact information of person to be contacted on
appropriate box. Ii 'a.' (s se"ected, enter the date the
matters involving this application Flier the name (First and last name
app`catbn was submitted to the State
required), crganizatibn.al affiliation (if affiliated with an arganizAbn other
20.
Is the Applicant Delinquent on any Federal Debt?
(Required) Select the appropriate box_ This queston applies to
than the app'sant organization), telephone number {Required), fax
number, and ema7 address (Required) of the person to contact on
natters related to this application_
the applicant organfzaton. not the person who signs as the
authorized representative. Categuess of debt include
delinquent audit dila ofnanoes, bans and taxes.
tf yes. include an explanation an the continuation sheet.
P.
Type of AW.cant:(Required)
21.
Authorized Representative: tRequrred) To be signed and
Select up to three applicant t'/pefs) in
accordance with agency
dated by the authorized representative of the applicant
nsbucticns.
organ zation Enter the name IFlrst and last name requ.ma)
A. State Gavemmen`
M. Nonprofi vrith EDI C2IRS
titre (Required). telephone number (Rc-quiredi, fax number.
B. County Government
Status (Other than Instituton
and email address (Required) of the person authorized to sign
C. City or Totxnship Gcvemment
of Higher Education)
for the applicant.
D. Special f .strict Gcvemment
N. Nonproti vrithout aOIC3 IRS
A copy of the governing body's authorizatav for you to sign
E. Regional Organization
F. V.S. Terelory or Possession
Status (Cdher than Instituron
of Higher Education)
this applioat'an as the official representative must be on Ve in
the applicant's offve. (Certain Federal agencies may require
G. independent S&ool District
0. Private Institution of H-gher
that this aufhorizaiicn be submitted as part of the app`catbn.)
H. PuV LgStste Controlled
Educaton
(nsittution of Higher Education
P. Individual
I. rndiariMative American Tribal
d. For-ProEi Organizaton
Govemrnent(Federa"y
(Other than Small Business)
Recognized)
R. Small Business
J. rndianfNat(ve American Tribal
Government Otherthan
S. H;span-a-seri.ng±nsfitugcn
T. H-storically Black Co^eges
Federally Recognized)
and Uri versites (HBCUs)
K. rndia Maifive American
U. Tribally ConbVied Colleges
Tribally Designated
and Un"versWes (TGC Us)
Organization
V. Alaska Native and Natve
L. Pub`.dlnd-an Housing
Havraran Serving Institutions
A»thority
W. Non-domestic(ncn-US)
Entity
X. Other {specify)
City of Meridian, Idaho 58
2011 Action Plan -Revised
APPENDIX E: PROOF OF PUBLICATION - COMMENT PERIOD
LEGAL NOTICE
CITY OF MERIDIAN
NOTIM OF PUBLIC NEARING
AND PUBLIC COMMENT
PERIOD
nui p Mbr�idmia0�s@�o =
{imntiCDBG1 Program
Pub. June 6,13, 2011
IXi116S6A62501
City of Meridian, Idaho 59
2011 Action Plan -Revised
DATE:
Meridian City Council Meeting
27, 2011
ITEM NUMBER:
Ca
PROJECT NUMBER:
ITEM TITLE: CDBG Resolution
Resolution No. Resolution adopting CDBG PY201 1 Revised Action Plan
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. 4o-5
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION APPROVING SUBMISSION OF THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2011 ACTION PLAN AS REVISED
TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is necessary that an annual action plan be submitted to the United States
Department of Housing and Urban Development ("HUD") in order to receive Community
Development Block Grant ("CDBG") funding for the Program Year of 2011; and
WHEREAS, the City held a public hearing on the Program Year 2011 Action Plan on July
26, 2011, and held a public comment period on the draft application materials from June 21, 2011
to July 26, 2011.
WHEREAS, with the Adoption of Resolution No. 11-796, the City approved the Program
Year 2011 Action Plan on July 26, 2011 and forwarded it to HUD for review and comment;
WHEREAS, HUD reviewed the Program Year 2011 Action Plan, provided comments and
requested revisions to the 2011 Action Plan in a letter to the City dated August 30, 2011;
WHEREAS, the City revised the Program Year 2011 Action Plan in accordance with the
comments provided by HUD, and this resolution is intended to SUPERSEDE and REPLACE
Resolution No. 11-796;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the Revised Program Year 2011 Action Plan and its certification
documents, copies of which are attached hereto as EXHIBIT A and incorporated herein by
reference, be, and the same hereby are, approved as to both form and consent.
Section 2. That this Resolution supersedes Resolution No. 11-796.
Section 3. That the Revised Program Year 2011 Action Plan attached hereto replaces the
Action Plan approved by the City of July 26, 2011.
Section 4. That the Mayor and the City Clerk be, and they hereby are, authorized to
respectively execute and attend the certifying documents for the Program Year 2011 Action Plan
for and on behalf of the City of Meridian.
Section 5. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
RESOLUTION APPROVING REVISED CDBG DOCUMENTS —Page 1 OF 2
OPTED by the City Council of City of Meridian, Idaho this day of
77 2011.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of
`-' , 2011.
ATTEST:
0
aycee
APPROVED:
Mayor T de Weerd
. Holman, City Clerk
!? a R ; ♦ � t.
�� art `! .�� �•u,n ��' '� "q �,� �+ •:� '+s,.
r
RESOLUTION APPROVING REVISED CDBG DOCUMENTS Page 2 OF 2
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 5H
PROJECT NUMBER:
ITEM TITLE: Resolution - Mayor Performance Review Committee
Resolution No. It —10(p Mayor and City Council Establishing a Mayor Performance
Review Committee and Providing an Effective Date
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. //40,(o
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND CITY COUNCIL ESTABLISHING A MAYOR
PERFORMANCE REVIEW COMMITTEE AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Meridian has, pursuant to City Ordinance, convened a citizen's
panel each City election year since 2005 to evaluate compensation for the Mayor and City
Council members; and
WHEREAS, in 2011 the recommendation of the panel was to establish a permanent City
committee compromised of citizen's to establish benchmarks for performance review for
consideration of additional or variable compensation for the Mayor of the City of Meridian; and
WHEREAS, said benchmarks shall be created by the committee with input from the
Mayor and reviewed by the City Council; and
WHEREAS, the following members of the Meridian community have agreed to serve on
said committee at this time:
Dr. Tom Hammond
Chris Klein
Thomas Sauer
Clint Shiflet
David Turnbull
Bill Nary (ex -officio)
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
Section 1. That a committee is hereby established as the Mayor Performance Review
Committee; and
Section 2. That the initial members shall be Dr. Tom Hammond, Chris Klein, Thomas
Sauer, Clint Shiflet, David Turnbull, Bill Nary (ex -officio) and shall serve on the Committee
until they resign or are replaced by Resolution of the City Council; and
Section 3. That the Committee shall establish criteria and benchmarks to assess the
performance of the Mayor of the City of Meridian annually. Said benchmarks shall be created
with the assistance of the Mayor and reviewed by the City Council annually; and
Section 4. That the Committee shall make annual reports to the City Council on the
performance of the Mayor in relation to the benchmarks that have been established and make
MAYOR's PERFORMANCE REVIEW COMMITTEE - PAGE 1 OF 2
recommendations to the City Council as to whether the Mayor should receive additional or
variable compensation for achieving or exceeding the established benchmarks; and
Section 5. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
44—
ADOPTED by the City Council of the City of Meridian, Idaho, this �7 day of
r . 1
APPROVED by the Mayor of the City of Meridian, Idaho, this a� day of
lriom.f 1
APPROVED:
,s
Mayor T de Weerd
ATTEST: n n u (n! u y
By: 1
aycee lman, City Clerk ! M1
//1gNll uf51���
MAYOR'S PERFORMANCE REVIEW COMMITTEE - PAGE 2 OF 2
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 6
PROJECT NUMBER:
ITEM TITLE: Items Moved from Consent
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 7A
PROJECT NUMBER:
ITEM TITLE: Department Reports
Mayor's Office - Mayor's Youth Advisory Council (MYAC) Update
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 7B
PROJECT NUMBER:
ITEM TITLE: Department Report
Legal Department - Lakeview Golf Club Request for Lease Payment Waiver
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 7C
PROJECT NUMBER:
ITEM TITLE: Department Report
Legal Department -Meridian Entrepreneur Think -Tank Request for Waiver of Certificate
of Zoning Compliance (CZC) Fee
MEETING NOTES
/ 61
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
September 20, 2011
City of Meridian
33 E. Broadway Ave.
Meridian, ID 83642
Attn: City Clerk
To whom it may concern:
i fl z'' 'o v
� I ''19t t9 G.{d7i
This letter is to request waiver of the Certificate of Zoning Compliance fees assessed in the amount of
$453.00 on It CZC-11-036 for the Meridian ETC, LLC. We would appreciate the consideration of the City
Council in this matter.
C
lie La son, Executive Managing Member
Mendian ETC, LLC
33 E. Idaho Ave.
Meridian, ID 83642
208.602.5129
Meridian City Council Meeting
September 27, 2011 ITEM NUMBER:
In 17
PROJECT NUMBER: -7 A
ITEM TITLE: Department Report
Public Works - Water Conservation Plan Development
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
E IDIAN--
Public IDAHO
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Kyle Radek, PE
Assistant City Engineer
DATE: September 13, 2011
Mayor Tammy de W eerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
SUBJECT: Request for September 27 City Council Meeting Agenda Item Under
Department Reports: Water Conservation Plan Development
I. DEPARTMENT CONTACT PERSONS
Kyle Radek, Asst. City Engineer 489-0343
Warren Stewart, Engineering Manager 489-0350
Tom Barry, Public Works Director 489-0372
II. DESCRIPTION
A. Background
The 2010 update to the City's Water Master Plan is nearly complete (last update
was 2006). A common component found in Water Master Plans is a Water
Conservation Plan. Meridian has never developed a formal Water Conservation
Plan. This task was added to the City's 2010 Water Master Plan update. City
staff will be largely responsible for implementing the plan, and are taking a lead
role in its development.
A key component of the development of the Water Master Plan is public
participation. With Council approval last fall, a working group was formed from
residents and businesses that developed goals, objectives and strategies which
have been included in a draft Water Conservation Plan.
The draft 2011 Meridian Water Conservation Plan is complete. Staff is
requesting that Council review and comment on the draft plan and provide input
for reaching out to the public, finishing the plan and adopting the plan.
Page I of 2
III. IMPACT
A. Strategic Impact:
This project meets our mission requirements to indentify and prioritize work to
anticipate, plan and provide public services and facilities that support the needs of
our growing community and ensure modern reliable facilities while maintaining
financial stewardship. This particular project focuses on ensuring that our
resources are conserved to be able to meet the needs of our community into the
future.
B. Service/Delivery Impact:
Finalizing and adopting the Water Conservation Plan will have a long-term
impact on service by helping to ensure water is available as the community grows.
It will also serve to strengthen the relationship between City service providers and
customers through communication regarding water conservation.
C. Proiect Costs:
Total budget recommended in the draft 2011 Meridian Water Conservation Plan
is $20K per year to be dedicated to activities and staff time related to following
the conservation actions recommended in the plan. At least $5K of this amount
can be offset by decreasing the advertising / outreach budget of the Water
Division which previously took responsibility for all Water Conservation efforts.
The draft plan now recommends these responsibilities be administered by the
Environmental Division.
Approved for Council Agenda:
Page 2 of 2
DRAFT
CITY OF
MERIDIAN IDAHO
C�WEIIDZ IAN�
2011 WATER
CONSERVATION
PLAN
City of Meridian
Water Conservation Plan
Table of Contents
SECTION 1— INTRODUCTION AND SUMMARY
3
PURPOSE AND SCOPE OF THE PLAN........................................................................................................................... 4
PLANELEMENTS....................................................................................................................................................... 7
RESOLUTION AND ADOPTING THE PLAN................................................................................................................... 7
SECTION 2 — AREA CHARACTERISTICS
PHYSICALSETTING.................................................................................................................................
WATERSYSTEMS....................................................................................................................................
DEMOGRAPHICS FORECAST....................................................................................................................
SECTION 3 — ANALYSIS OF HISTORICAL AND PROJECTED WATER DEMAND
HISTORICAL WATER USE - POTABLE WATER .............................
HISTORIC WATER USE - SURFACE WATER .................................
SUMMARY OF PROJECTED DEMAND - POTABLE WATER .............
SECTION 4 — WATER SUPPLY
SOURCES OF WATER - CURRENT CAPACITY AND SOURCE OF SUPPLY ..........................
SUSTAINABLE YIELD....................................................................................................
SUPPLY AND DEMAND BALANCE..................................................................................
SECTION 5 — RECLAIMED WATER PLAN
............ 8
.................................15
.................................
15
.................................
15
.................................
15
CITY'S CURRENT AND PLANNED RECLAIMED WATER PROGRAM............................................................
SECTION 6 — CURRENT WATER CONSERVATION PLAN...........................................................
MEASURES IMPLEMENTED.......................................................................................................................
MANAGEMENT OF NON -REVENUE WATER..............................................................................................
17
17
18
18
18
SECTION 7 — POTENTIAL CONSERVATION ACTIONS...............................................................................19
SECTION 8 — RECOMMENDED PLAN...............................................................................................................
20
SECTION 9 — WATER SHORTAGE PLAN.........................................................................................................
24
WATER SHORTAGE PLAN ELEMENTS......................................................................................................................
24
WATER SUPPLY CONDITION 1: POSSIBLE WATER SHORTAGE PREDICTED.............................................................
26
WATER SUPPLY CONDITION 2: PROBABLE WATER SHORTAGE PREDICTED...........................................................
27
WATER SUPPLY CONDITION 3: WATER SHORTAGE EMERGENCY...........................................................................
28
APPENDIX A — WATER CONSERVATION WORKING GROUP MEMBERS .............................................
29
APPENDIX B — CONSERVATION ACTIONS CONSIDERED.........................................................................
30
APPENDIX C — CITY CUSTOMER PROFILE...................................................................................................
35
APPENDIX D — DEFINITIONS..............................................................................................................................
36
APPENDIX E — LIST OF TABLES AND FIGURES..............................ERROR! BOOKMARK NOT DEFINED.
7/13/2011 DRAFT Page 2 of 37
City of Meridian
Water Conservation Plan
List of Figures and Tables
Figure 2-1 Historic Population Trend............................................................
Table 2-1 Service Area Population Projections .............................................
Figure 3-1 Historical Water Production.........................................................
Table 3-1 Historical Per Capita Demand - Potable Water .............................
Table 3-2 Projected Demand Without Conservation .....................................
Figure 3-2 Demand Projections to 2060 ........................................................
7/13/2011 DRAFT Page 3 of 37
City of Meridian
Water Conservation Plan
Section 1— Introduction and Summary
Meridian Idaho is a community situated in a high desert location that may have been summarily
dismissed as uninhabitable by people traveling along the Oregon Trail to greener lands along the
west coast. Meridian only receives about 12 inches of precipitation per year. The native
landscape is sparse, mostly treeless and the summers are hot and dry.
The federal construction of water storage dams and irrigation canals allowed surface water from
the Boise River watershed to be delivered throughout the area, including virtually all land in the
past, present and future city limits of Meridian. This surface water supply has enabled the
development of agriculture and industry.
Although Meridian land is served by surface water providers for irrigation, the City relies
exclusively on groundwater for its municipal water source. This groundwater is present both
from the effects of leaking canals, long term flood irrigation and from natural recharge. The City
operates and maintains 18 wells that pump approximately 3 billion gallons of groundwater
annually. The City has monitored pressures in the aquifer system over the last several years and
has not found any statistically significant decline that would indicate water is being used faster
than recharge is occurring.
In summary, the City of Meridian has not experienced water supply shortages and future water
supplies appear to be assured for many years. So, Why Conserve?
Even if the details of how are complex, the answer to why is simple: Although it is plentiful
now, annual water supply for Meridian residents by surface water or groundwater is a finite
resource. It is one factor that has the potential to limit growth and industry in the area and in the
City itself. Not only can a shortage of clean water limit growth, but there are other negative
consequences including the economic burden of increased cost of water on residents and
businesses.
In addition to affecting the overall supply of water, conservation can:
• Decrease reliance on development of new sources of water supply
• Delay or reduce capital investments for water and wastewater
• Reduce operation and maintenance costs for water and wastewater
• Improve supply reliability
• Encourage the most beneficial use of available water for residents of Meridian and the
surrounding area
Purpose and Scope of the Plan
The overriding purpose of adopting and implementing a water conservation plan is to ensure an
ample supply of clean, safe, affordable water for current and future City residents. Additionally,
studying water conservation can help define and adjust limits for our current water supply.
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City of Meridian
Water Conservation Plan
Purpose
The purpose of the conservation plan is to preserve, protect and extend the useful life of the
City's current water supplies by reducing per -capita water consumption.
Scope
As part of the 2011 Water Master Plan, the City held a workshop to discuss long-term water
supply issues. The workshop was attended by City staff, elected officials, and subject matter
experts. As a result of that effort and further direction, the following scope was developed for
the Water Conservation Plan:
Plan Term
The objectives of this plan have a time frame from 1-10 years. Because this is the City's first
formal Water Conservation Plan, there are many unknown factors that will influence future
versions. Primarily, it is unknown to what extent different conservation actions will
influence residents. The overall plan should be re-evaluated in 3-5 years, however, specific
conservation actions should take place or be evaluated annually or even on shorter schedules
as indicated in the Conservation Actions matrix.
Groundwater Vs Surface Water
The City of Meridian currently uses groundwater as its only source of potable water for
residents. The City currently has no control over the delivery or allocation of surface water
to residents. In fact, since residents pay a fixed fee for surface water regardless of the
quantity used, there is no fiscal incentive for them to conserve. Regardless of current
delivery practices, the City staff and elected officials realize that the yearly supply of surface
water is a variable and finite resource that has a great impact on the economy and quality of
life for Meridian residents.
Even if surface water conservation has no immediate benefit or need for residents, population
growth, climate change, and other factors will likely change that in the future.
Understanding that the culture of water conservation is developed over time, this plan
recognizes that starting the effort before there is a dire need will help ensure future success.
For these reasons, this plan encourages the conservation of both groundwater and surface
water.
Plan Data
Much of the data used in this plan was assembled and presented as part of the 2011 Water
Master Plan update for the City of Meridian. This plan was developed by Murray, Smith and
Associates and staff from Meridian Public Works Engineering and Water Operations. The
Water Master Plan should be consulted for more detailed information or explanation of how
data was gathered, assembled and analyzed.
Plan Development and Public Participation
The goals, objectives, guidance and determination of appropriate conservation measures for
the City have been developed cooperatively by a Water Conservation Plan Working Group
composed of citizens, business representatives and City staff. Working Group members were
sought out through website advertisement, outreach activities and individual contacts. Staff
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City of Meridian
Water Conservation Plan
made specific efforts to ensure that different groups of customers were represented. The City
of Meridian is grateful for the time and effort these members provided. Conservation Plan
Working Group Members are found in Appendix A.
Specific objectives of this 2010 Water Conservation Plan Working Group:
• Identify goals of the Meridian Water Conservation Plan by 3/30/11.
• Identify objectives of the Meridian Water Conservation Plan by 4/30/11.
• Identify a Water Conservation Coordinator by 3/30/11.
• Examine potential conservation measures and select appropriate measures to recommend
for implementation by 6/30/11. These include measures for a water shortage plan.
• Recommend an annual budget for water conservation by 6/30/11.
• Recommend a complete Water Conservation Plan for Council approval by 9/30/11.
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City of Meridian
Water Conservation Plan
Conservation Plan Goals
Meridian Water Conservation Plan Long Term Goals were developed by the working group
described above with input over several weeks and workshops. They are:
• Ensure an adequate, sustainable and reliable supply of water at a reasonable cost
for current and future needs of the community.
• Promote environmentally and economically sound use of available water resources.
• Protect and preserve water resources through leadership, research, cooperation
with other stakeholders, and education.
• Prepare for drought and water emergencies.
Conservation Plan Objectives
The Working Group developed some specific objectives that could be used to guide what
conservation actions would be recommended.
• Adopt a formal water conservation plan by October 1, 2011.
• Adopt a water shortage plan by October 1, 2011.
• Establish an ongoing water conservation education program for the Meridian
community by 2013.
• Evaluate and report on the effectiveness of the Water Conservation Plan to the
community annually; share experience, lessons learned, generate public involvement
and get feedback.
• Reduce Meridian customer potable water per capita use by 3% by 2015, in addition
to the reduction achieved by the addition of more customers who use surface water
for irrigation.
• Provide leadership by convening stakeholders within the Lower Boise watershed
and developing a water conservation partnership by 2015.
• Gather hydrogeologic data and develop a realistic working model of aquifer system
around Meridian by 2013. Develop fresh water supply projections (sustainable
aquifer yield) by 2015.
• Reclaim and reuse 80% of Meridian's wastewater by 2030.
• Establish cooperative relationships with surface water providers by 2013.
Plan Elements
This plan includes four basic elements:
• Study area characteristics
• Analysis of historical and projected water demand
• Water supply
• Past, current and future conservation measures
Resolution and Adopting the Plan
It is intended that this plan will be reviewed, approved and adopted by the City Council.
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City of Meridian
Water Conservation Plan
Section 2 —Area Characteristics
Physical Setting
The City of Meridian is located in Southwestern Idaho approximately 32 miles east of the
Oregon border and approximately 110 miles north of the Nevada border. The City is named for
Idaho's principle meridian used for the initial survey of the state.
Meridian was established in 1893 and incorporated as a village in 1903 with a population of
approximately 200.
The elevation of Meridian is about 2600 feet above sea level. The average daily temperature
varies from 75 degrees Fahrenheit in the summer to 29 degrees Fahrenheit in the winter.
Average annual precipitation is 11.5 inches. Average summer relative humidity at noon is 41
percent. Nights are cool and the growing season is approximately 175 days long. The
development of flood irrigation and Meridian's climate made it well suited to a variety of
agricultural activities. Dairy farms, dairy product production, fruit growing and fruit packing
were the primary industries in Meridian through the first half of the 20th century.
Agricultural activity continues today, but is being replaced by urban development and
corresponding economic diversification. Land converted from agriculture to other uses is still
served by irrigation systems that provide abundant water at low cost.
Since 1994, Meridian has been the fastest growing city in Idaho with the population tripling
between 1990 and 2000, and more than doubling between 2000 and 2007. It has become a center
of retail and commercial development in southwest Idaho.
Water Systems
Municipal System
Meridian's municipal water system is a public system under the direction of the City
government, The system has over 400 miles of pipe and approximately 3,500 active fire
hydrants. It includes 19 wells that have a combined capacity of about 18,000 gpm, 21 pressure
control valves, 2 booster stations and 2.5 million gallons of storage.
Some details regarding current and predicted demand follow in this narrative. Additional
information can be found in appendix C.
Surface Water Systems
Most residents in the City of Meridian are also served by pressurized and non -pressurized
irrigation systems that are supplied by surface water that was originally diverted for agricultural
use. Delivery of surface water is managed by irrigation districts. Flood irrigation is employed
in much of the agricultural areas surrounding the City; however, as urban development occurs on
farmland, surface water delivered to that land is provided to City residents through pressurized
irrigation systems. These systems are owned and operated either by the irrigation districts or
homeowners associations.
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City of Meridian
Water Conservation Plan
As noted, not all residential properties in the City have surface water irrigation systems.
Currently, about 20% of the population uses municipal water for irrigation; however, new
developments in the City are required by city code to provide pressurized irrigation systems from
surface water if the developing land was previously served by surface water. This city code is in
alignment with state law that strongly encourages the use of surface water as the primary source
for irrigation (including lawns). Because of this, the population percentage using municipal
water for irrigation will continue to shrink with time.
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City of Meridian
Water Conservation Plan
Demographics Forecast
The population of the City and the surrounding area saw relatively slow growth until 1990. From
1990 through 2007, the population estimates reflect extremely rapid growth. The yearly growth
rate from 2000-2007 ranged from 6.5% to 21.8% with an overall yearly average of 12.3%. With
the nation-wide economic decline starting in 2008, growth has dramatically decreased. A
summary of historical City population according to US Census and COMPASS records is shown
in Figure 2-1 and Table 2-1 below.
Figure 2-1 Historic Population Trend
As part of the Water Master Plan Update COMPASS population forecasts by Traffic Analysis
Zones (TAZ) were applied to growth areas estimated by City planning staff to estimate future
populations for the City impact area.
Table 2-1 Service Area Population Projections
Year
Meridian, Idaho Historic Population
80,000
66,000
2015
70,000
2020
104,000
60,006
140,000
2060
50,000
40,000
Population
345,000
30,000
20,000
10,000
0
1940
1950 1960 1970 1980 1990 2000 2010
Year
As part of the Water Master Plan Update COMPASS population forecasts by Traffic Analysis
Zones (TAZ) were applied to growth areas estimated by City planning staff to estimate future
populations for the City impact area.
Table 2-1 Service Area Population Projections
Year
Service Area Population Estimate
2010
66,000
2015
85,000
2020
104,000
2030
140,000
2060
252,000
Build -Out
345,000
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City of Meridian
Water Conservation Plan
Section 3 —Analysis of Historical and Projected Water Demand
Historical Water Use - Potable Water
In general, total production of potable water, as shown in Figure 3-1 has steadily increased over
the last decade although it has fallen off somewhat since 2007.
Figure 3-1 Historical Water Production
Historical Water Production
a
m 3.5
t
m
3
rn
p 2.5
n 2
c
0
'5 1.5
7
V
0
a`
w 0.5
a
0
rn o 0 0 0 0 0 0 0 0 0
N N N N N N N N N N
Year
7/13/2011 DRAFT Page 11 of 37
City of Meridian
Water Conservation Plan
An analysis of total production divided by the estimated population at each year showed a clear
trend of decreasing per capita consumption. This decrease could be explained by several factors.
• City requirement for new development to use surface water for irrigation where available
thereby reducing the percentage of customers using potable water for irrigation.
• Conservation due to rate increases.
• Conservation due to recent economic hardships, even without rate increases.
• Conservation due to building codes and practices that require or encourage more efficient
fixtures and appliances.
• Greater public awareness regarding the importance of water conservation.
Table 3-1 Historical Per Capita Demand - Potable Water
Year
Service
Area
Population"
ADD
(gpcpd)b
NIDD
(gpcpd)
MMD
(gpcpd)
2005
50,449
147
285
307
2006
59,851
137
260
252
2007
64,617
147
295
249
2008
64,969`
132
233
272
2009
65,321`
128
243
227
Averages
138
263
261
'Population figures are based on COMPASS city populations and service area ratios
b Gallons per capita per day
`Population is linearly interpolated using COMPASS 2010 benchmark population
Because most of the area that will develop and provide new customers for the City's potable
water is currently served by surface water for agriculture, it is expected that the trend of
decreasing per capita demand for potable water will continue as the city grows. Research
completed for the City's Water Master Plan indicated that residents served by surface water for
irrigation used about 112 gpcpd of potable water while residents that use potable water for
irrigation used about 224 gpcpd of potable water (both figures based on ADD). Since all new
customers will be served by surface water for irrigation, the overall per capita demand should
continue to drop without any conservation measures. A conservative per capita ADD of 130
gpcpd was used as a base for future demand projections that do not include any additional
conservation measures.
Historic Water Use - Surface Water
It is important to note that, although the demand for potable water for lawn irrigation is reduced
by the use of surface water, the overall use of water is not reduced. Surface water is supplied to
property owners at historic delivery rates (generally about 4 acre feet per acre during the
irrigation season) based on the historic agricultural use of the land. Property owners are assessed
a fixed fee and are not charged based on the amount of water used. Consequently, property
owners have no incentive to conserve surface water.
Even though surface water delivery is accounted for by providers through weir measurements,
the use of that water by customers is not measured, so the per capita demand is unknown.
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City of Meridian
Water Conservation Plan
Summary of Projected Demand - Potable Water
As discussed earlier, a per capita average day demand of 130 gpcpd was applied to the
population forecasts discussed in Section 2. The following Table 3-2 and Figure 3-2 summarize
the resulting demand forecast.
Table 3-2 Projected Demand Without Conservation
Year
Service
ADD
MDD
MMD
PHD
Area
(mgd)
(mgd)
(mgd)
(mgd)
Population
4 80
P
Estimate
.fir
rt—PHD
2015
85,000
11.05
22.10
19.89
33.15
2020
104,000
13.52
27.04
24.34
40.56
2030
140,000
18.20
36.40
32.76
54.60
2060
252,000
32.76
65.52
58.97
98.82
Figure 3-2 Demand Projections to 2060
Demand Projections at 130 gpcpd
120
100
4 80
P
.fir
rt—PHD
�MDD
9 60
—&—ADD
r
G
40
20
0
2010 2020 2030 2040 2050 2060 2070
Year
The 2011 Water Master Plan Update discusses the impact of water conservation on future
demand. The data gathered showed that customers using surface water for irrigation had an
average per capita potable water consumption of 112 gpcpd. This number can be used as a
target for overall per capita consumption with conservation. This is a 13.8 percent difference
in per capita consumption (from the proposed planning metric of 130 gpcpd).
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City of Meridian
Water Conservation Plan
The impact of such reduction over time to a water provider would be significant. In 2060,
MDD could be reduced by 9 mgd. ADD could be reduced by 4.5 mgd which equates to over
1.6 billion gallons per year. For the utility, this means less infrastructure expense, less
operational expense and less impact on the water source.
Conservation of Surface Water
The extensive use of surface water by Meridian residents for irrigation is a benefit because it
reduces overall use and peaking factors for potable water, therefore reducing overall cost.
However, this conservation plan recognizes that using surface water instead of potable water
for purposes such as irrigation does not imply overall water conservation. As previously
mentioned, the pricing of surface water (one flat fee for a year regardless of how much is
used) does not provide an economic incentive to conserve.
Surface water is not supplied by the City and the City has no control over how it is priced
and delivered. Additionally, the actual use of surface water delivered to Meridian residents
is not measured, so conservation efforts related to this resource can not be quantified at this
time.
This plan recognizes that even though yearly surface water supply is normally more than
sufficient for irrigation purposes and inexpensive now, it is likely that conservation of this
resource will eventually be critical to the growth and prosperity of the City and the region.
Therefore, the plan includes consideration of actions to conserve water whether it is surface
water provided by irrigation districts and canal companies or potable water provided by the
City.
The Water Conservation Plan Working Group discussed some ideas on how the delivery and
use of surface water might be changed to encourage conservation. One recommendation
includes establishing working groups with irrigation districts, canal companies and
legislators. Current practices for allocating and delivering surface water have been employed
for over 100 years and alternatives for the future have not yet been developed.
This plan focuses on education and building a culture of water conservation that is
appropriate for the and climate in which we live that invites anyone to participate. It
includes forming partnerships with the Idaho Department of Water Resources (IDWR) and
other water suppliers, but does not include any specific actions regarding surface water
suppliers. It is envisioned that future revisions of the plan can build on this initial and
progress can be made towards conservation of the overall water resource.
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City of Meridian
Water Conservation Plan
Section 4 — Water Supply
Sources of Water - Current Capacity and Source of Supply
Meridian currently relies on groundwater as the single source for all its potable water supply.
Although it is the sole source of potable supply, it is a complex resource. Municipal wells tap
the groundwater supply from 300 to 800 feet below ground level. Water from these various
depths and locations varies in chemical composition and overall quality.
Meridian's Municipal water supply system has the capacity to pump approximately 33,000 gpm
for several hours and up to 30,000 gpm for an indefinite time period. The 2010 Water Master
Plan Update includes detailed information about Meridian's water supply and distribution
infrastructure.
Sustainable Yield
Changes in static water levels have been observed at wells across Meridian, but they have not
been significant and have not necessarily been attributed to municipal pumping. There is very
little information on the rate of recharge of the aquifer system and the sustainable pumping
volume.
Meridian monitors water levels at several observation wells at various locations throughout the
city. Data has been collected for a number of years with some wells dating back to the early
1990s. The City is working to use this data along with drilling logs, to develop a groundwater
model and aquifer mapping in order to better understand the characteristics of the aquifer system,
including the recharge mechanisms and sustainable yield. The information being gathered and
analyzed for Meridian will likely be the best available data that exists and will be invaluable for
the City's conservation efforts.
Supply and Demand Balance
The 2010 Water Master Plan projected demands through ultimate build -out for the City. Total
demand projections using a conservative per capital demand of 130 gallons per day were used in
Table 3-3. Average demand per day is projected to be about 33 million gallons in 2060. Over a
year, that equates to 12 billion gallons of potable water supply needed.
History and all available data have shown that the aquifer system that Meridian relies upon for
potable water supply is extremely productive; however, as discussed, the ultimate sustainable
yield is unknown. Additionally, we may not know when we have exceeded this sustainable yield
until after it happens. Again, more data collection and analysis is needed to better understand
this issue.
Once again, surface water supply and conservation may become an important issue. The
Treasure Valley Comprehensive Aquifer Management Plan (CAMP) effort produced a Treasure
Valley Future Water Demand study by WRIME Consultants. The study indicated that the net
water demand (regardless of source) per acre for agricultural land was greater than for urban
7/13/2011 DRAFT Page 15 of 37
City of Meridian
Water Conservation Plan
land. Therefore, the conversion of agricultural use to urban use as population in Meridian and
the Treasure Valley grows produces a net decrease in overall water demand.
Although this concept has not been met with agreement from all parties involved in the CAMP,
it underlines a recurring theme of this plan; that water conservation should include surface water
and groundwater. To encourage the conservation of both resources, which are naturally
connected, legislators and regulatory agencies must work towards the most beneficial use of
water. If this can be accomplished, it would appear that the overall water resource will support
our demands for at least 50 years.
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City of Meridian
Water Conservation Plan
Section 5 — Reclaimed Water Plan
The conversion of wastewater to reclaimed water, and its use, will be a key component in water
conservation in the future. Reclaimed water has a variety of applications which can either
replace or reduce the need for other sources of water, and/or replenish groundwater supplies, or
both.
The following description is from the draft Reclaimed Water Master Plan developed for the City
by HDR Engineering:
City's Current and Planned Reclaimed Water Program
OVERVIEW OF RECLAIMED WATER PROGRAM
The City of Meridian (City) is developing a program to produce and distribute
reclaimed water for a variety of uses. Reclaimed water is a highly treated water
resource generated at the City's municipal wastewater treatment plant that meets
standards for reuse established by the Idaho Department of Environmental Quality
(DEQ).
This Reclaimed Water Master Plan (Master Plan) presents a long-range vision for,
the City's reclaimed water program and defines market expectations for reclaimed
water sales. Cost opinions for constructing future components of the reclaimed
water production and distribution system are also presented, which establishes the
foundation from which a framework for financing capital investments has been
analyzed. Finally, the Plan identifies policy and implementation issues that will
affect development and financing of the reclaimed water program.
The City's reclaimed water program will continue to evolve as the City gains
experience with the production and distribution of the resource. Therefore, the
policies, assumptions, and findings of this Master Plan are expected to be updated
regularly, particularly in the near-term.
Program History
The City has been producing Class A reclaimed water since 2009, and
beneficially reusing the water for turf irrigation at Heroes Park. This
demonstration project has offered a highly visible means by which to educate the
public about the value of this resource. The Idaho Department of Environmental
Quality issued the City a Final Wastewater Reuse Permit (No. LA -000215-02) on
April 19, 2010. This permit is effective for five years and allows for the use of
reclaimed water in irrigation, dust suppression, toilet flushing, lined surface water
features, sanitary sewer flushing, and fire suppression throughout the City. This
"City-wide" permit supports the expansion of the program that is presented in the
Master Plan.
The Vision for of the Meridian Public Works Department for the year 2030 was developed in
2009. Recycling and reusing wastewater is a primary component of that Vision which foresees
recycling and/or reuse of 80% of the waste stream by that time.
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City of Meridian
Water Conservation Plan
Section 6 — Current Water Conservation Plan
Measures Implemented
Conservation efforts in Meridian have historically been the result of supply and distribution
system limitations, rather than a concern for the long term availability of supply. In 1993, the
City distributed a flyer to customers and asked them to conserve in a number of different ways so
water would be available to everyone for the summer, but after new wells were constructed, the
system crises was over and formal conservation plans were not adopted.
Even though a conservation plan has not been formally adopted, Meridian currently practices
several important conservation practices that include:
• Metering water to
customers and including a
component of the bill for
usage
• Tracking non -revenue
water used for flushing
and hydrant flows
• Managing tight pressure
zones to avoid high
service pressures
• Enforcing building codes
for low flow toilets and
show heads
• Encouraging the use of
reclaimed water
• Using automatic irrigation
controls for Parks
Facilities
1993 Flyer
Management of Non -Revenue Water
The 2010 Water Master Plan Update evaluated production and sales records for 2008 and 2009,
and found that non -revenue water is very low, averaging just 3% of water produced. This can be
attributed to several factors:
• Much of the City's infrastructure is very new due to the recent explosive growth
• The City has an active meter replacement program
• The City tracks water used for flushing
• The City tracks water used for fire training
7/13/2011 DRAFT Page 18 of 37
Our WaterSitpation
ly.
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1993 Flyer
Management of Non -Revenue Water
The 2010 Water Master Plan Update evaluated production and sales records for 2008 and 2009,
and found that non -revenue water is very low, averaging just 3% of water produced. This can be
attributed to several factors:
• Much of the City's infrastructure is very new due to the recent explosive growth
• The City has an active meter replacement program
• The City tracks water used for flushing
• The City tracks water used for fire training
7/13/2011 DRAFT Page 18 of 37
City of Meridian
Water Conservation Plan
Section 7 — Potential Conservation Actions
This plan is Meridian's first formal water conservation plan. As discussed previously, the City's
water supply and distribution infrastructure is more than capable of providing peak demands and
emergency flows to customers. In addition, the City is extremely fortunate to be tapping an
aquifer system that has shown little to no decline after several years of sustained pumping.
The City understands, however, that annual water supply is a limited resource and is taking
measures to better understand the resource.
The Conservation Plan Working Group submitted their ideas for water conservation measures
which were consolidated and added to measures found in the AW WA Manual: Water
Conservation for Small and Medium -Sized Utilities. The Working Group preferred the term
Conservation Actions, rather than measures. These potential actions were organized and
discussed by the Working Group in light of the Goals and Objectives they had previously
developed. The outcome was a list of recommended actions for the plan.
The Conservation Actions were categorized as follows:
• Utility / City Practices
• Ordinances and Rules
• Outreach
• Incentives
• Reclaimed Water
In developing the Goals, Objectives, and Conservation Actions of this plan, the different
perspectives of the Working Group members were apparent. However, it was a consistent
opinion among members that the best conservation actions were those that employed education,
outreach and setting an example through City leadership rather than developing ordinances or
rules to try to force customers to conserve.
Appendix B contains the matrix of Conservation Actions considered including recommendations
/ notes from the Working Group. Some actions discussed may require additional research to
determine potential costs and benefits. In several cases, the group recommended that actions be
considered based on future research and analysis.
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City of Meridian
Water Conservation Plan
Section 8 — Recommended Plan
The initial recommendation is to assign the duties of a Conservation Coordinator to an existing
position within the Environmental Division. It is contemplated that a part time position may be
added in the future for this function. The Conservation Coordinator will be responsible to
implement or facilitate the implementation of the action items below, to measure their
effectiveness, and to provide regular reports on conservation efforts to the City Council.
The conservation plan includes objectives that reach to 2015. However, a yearly report to City
Council is also an objective and it is anticipated that, as the action items are completed and
information is gathered and analyzed, the conservation plan and action items will be updated
annually.
The following table includes the actions that have been recommended by the Working Group.
As a formal conservation effort is new to the City, many of the recommendations are simply to
research or evaluate different actions to analyze their feasibility and efficacy.
Action
Estimated
Estimated ,
Lead Staff
Support Staff
Cost
Benefit
City / Utility Practices
Evaluate costs and benefits of
Low
Low
Engineering
reducing the water from flushing
Division
by improving supply water
quality through filters
Purchase leak detection
Med
Med
Water
equipment to reduce wasted
Division
water from system leaks
Develop source meter calibration
Low
High
Water
Engineering
program
Division
Division
Create automatic alerts when
Low
High
Utility
Water,
customer use increases
Billing
Conservation
abnormally
Coordinator
Perform audits on top users in
Low
Med
Utility
Water,
customer categories and use info
Billing
Conservation
for outreach
Coordinator
Develop audit pilot program for
Low
High
Conservation
Enviro,
landscape irrigation
Coordinator
Planning,
Water
Division
Support Parks Department
Low
Low
Conservation
conservation efforts
Coordinator
Cooperate with other
Low
Low
Conservation
government or water supplier
Coordinator
conservation efforts
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City of Meridian
Water Conservation Plan
A��tron.` ".
E timated
Estimated
Lead Staff
Support- S'tafl ,
"Cost `
Benefit
Perform fixture audit and
Low
Low
Conservation
corrective actions for City
Coordinator
buildings
Coordinate with Building
Low
Low
Conservation
Building
Services to ensure high
Coordinator
Services
efficiency fixtures are included
in new construction
Seek conservation program
Low
Low
Conservation
Planning
funding from state, county, or
Coordinator
Grant
federal resources
Administrator
Request a budget of $25,000 for
High
High
Conservation
Finance
water conservation. Funding
Coordinator
would support a portion of a
position and conservation
actions recommended.
Benchmark Meridian's
Low
NA
Conservation
conservation efforts with other
Coordinator
similar cities and include in
annual report to Council
Explore formation of regional
Low
NA
Conservation
water conservation group (or use
Coordinator
existing regional group)
Meet with IDWR regularly to
Low
Med
Conservation
discuss ground and surface water
Coordinator
conservation issues
Recognize people or businesses
Low
Med
Conservation
that practice conservation- award
Coordinator
program or news posts
Ordinances and Rules
Benchmark other cities
Low
NA
Conservation
Building
regarding individual unit
Coordinator
Services
metering to multi -unit buildings
Set aside a portion of rates for
Public
Engineering
conservation efforts
Works
Division,
Finance
Explore feasibility of tiered rate
Low
NA
Conservation
Engineering
structure
Coordinator
Division,
Finance
Develop planning ordinances
Med
High
Planning
Conservation
that encourage and incentivize
Coordinator
conservation
Create design standards for
Med
High
Planning
Conservation
landscaping
Coordinator
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City of Meridian
Water Conservation Plan
Acttoi -, `` '
Esti' ated `!Estimated
Lead Staff
Support Staff
Cost
Benefit
Examine benefits of adopting
Low
NA
Conservation
Building
2009 plumbing code
Coordinator
Services
Outreach
Continue efforts with schools
Low
High
Conservation
Coordinator
Distribute educational materials
Low
High
Conservation
Water
at various locations / events
Coordinator
Division,
Engineering
Division,
Planning
Collaborate with professional
Low
Med
Conservation
organizations and HOAs
Coordinator
Develop web page dedicated to
Low
High
Conservation
Information
water conservation, including
Coordinator
Technology
tips, electronic brochures,
innovative technologies, and
links to other sites, kid's pages,
and games
Include education about peak
Low
Med
Conservation
Engineering
hour usage to reduce peaking
Coordinator
Division,
factors
Water
Division
Provide information on self-
Low
High
Water
audits to customers.
Division
Conduct outreach to commercial
Low
Med
Conservation
Building
and industrial customers
Coordinator
Services
regarding fixtures, cooling
towers, appliances, etc.
Reclaimed Water
Explore feasibility of reclaimed
Low
NA
Engineering
water fire hydrants and water
Division
truck filling stations.
Encourage conversion of potable
Low
Low
Engineering
water irrigators to reclaimed
Division
water
Encourage large potable water
Low
Low
Engineering
users to convert appropriate uses
Division
to reclaimed water
Cost Estimates (Cost to City):
Low = $0-5,000
Med = $5,000420,000
High = Over $20,000
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City of Meridian
Water Conservation Plan
Benefits: Because the potential benefits from an action item can be actual measurable water
conserved, or non-measurable benefits such as customer awareness and education, the High,
Medium, and Low levels are a best guess based on group discussion.
7/13/2011 DRAFT Page 23 of 37
City of Meridian
Water Conservation Plan
Section 9 — Water Shortage Plan
Water shortages are situations when the City is unable to meet the water demands of its
customers at the minimum required distribution pressure. Such conditions can be short or long
term depending on the causes and can be due to problems with pumping and distribution
infrastructure, the water supply, or unusually high demands.
Water Infrastructure Problems:
• Water main breaks
• Well failures
• Booster failures
• Power failures
Water Supply Problems:
• Contaminants in supply
• Extreme drought
• Conjunctive management/ curtailment
• Water table decline
Unusually High Demands:
• Multiple simultaneous fires
• Extremely hot weather
The City of Meridian has a very robust supply and distribution system. However, if several of
the problems identified above occurred in combination, there may be a need for cooperative
community conservation to ensure that water is available for critical uses such as fire fighting
and medical needs.
Meridian's water distribution system includes five different pressure zones to ensure water is
delivered to customers in a narrow range of pressures- generally between 60 and 80 psi. With
one exception (the lowest zone), each pressure zone has wells to supply demand in that zone.
Pressure zones are separated by Pressure Reducing Valves (PRVs) that maintain pressure
differential, but still allow flow between zones. The highest pressure zone can transfer water
down to any zone below it.
Because of the operational nature of these pressure zones, calculations for supply and demand
will include a pressure zone and all zones above it to determine if a water shortage situation is
pending or exists.
Water Shortage Plan Elements
Ideally, the City would respond to the threat of a shortage and manage demand to avoid the
shortage. The following are three different conditions and the appropriate responses in order to
manage demand and maintain system pressure for critical uses. Each condition level includes
7/13/2011 DRAFT Page 24 of 37
City of Meridian
Water Conservation Plan
the following elements:
1. Triggering Conditions
2. Initiation Procedures
3. Demand Management Response
4. Termination Procedures
Because Meridian's system does not include large storage facilities, it relies on instantaneous
pumping capacity from wells to serve peak demands. Therefore, the triggering conditions for
determining whether a shortage is pending or exists are based on the Peak Hour Demand in
relation to the pumping capacity of the system.
It is important to note that the City will take additional actions to correct or mitigate whatever
problems have lead to a water shortage. The responses considered in this plan are only directed
to managing demand / encouraging conservation.
Another important note is that the termination of a Supply Condition can mean the condition has
improved or gotten worse, so the demand management response selected should be appropriate
to the change in condition.
7/13/2011 DRAFT Page 25 of 37
City of Meridian
Water Conservation Plan
Water Supply Condition 1: Possible Water Shortage Predicted
Triggering Conditions:
Forecast Peak Hour Demand plus fire flow through the next 6 months exceeds the current
capacity of any pressure zone and the zones above it combined.
Initiation Procedures:
Water Division works with Engineering Division to assess current pumping capacity and forecast
demands based on current demand patterns, historic trends, and other available data. Water
Superintendent makes determination that condition exists and notifies the Public Works Director,
who declares the condition to the Mayor's Office. The Mayor officially declares the condition to
the public and initiates an appropriate demand management response.
Demand Management Response:
Work with the Public Works Director and Public Affairs Officer to organize outreach effort to
request voluntary water conservation. Consider the following options:
• Use billing inserts to inform customers of the situation
• Provide press release for Website
• Distribute press release HOAs, businesses, and customers by email
Termination Procedures:
Water Division works with Engineering Division to assess pumping capacity and refine demand
forecasts. Water Superintendent makes determination that condition no longer exists and notifies
the Public Works Director, who informs the Mayor and Council. The Mayor officially declares
the change in condition to the public and initiates the appropriate demand management response
if any.
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City of Meridian
Water Conservation Plan
Water Supply Condition 2: Probable Water Shortage Predicted
Triggering Conditions:
Forecast Peak Hour Demand through the next six months exceeds of the current capacity of any
pressure zone and the zones above it combined.
Initiation Procedures:
Water Division works with Engineering Division to assess current pumping capacity and forecast
demands based on current demand patterns, historic trends, and other available data. Water
Superintendent makes determination that condition exists and notifies the Public Works Director,
who declares the condition to the Mayor's Office. The Mayor officially declares the condition to
the public and initiates an appropriate demand management response.
Demand Management Response:
Work with the Public Works Director and Public Affairs Officer to organize outreach effort to
request voluntary water conservation. Consider the following options:
• Press release may need to be distributed to media for general release
• Use billing inserts to inform customers of the situation
• Provide press release for Website
• Distribute press release HOAs, businesses, and customers by email
Consider implementing mandatory conservation measures:
• Prohibit outdoor use of City water
• Initiate conservation rate schedule
• Charge emergency conservation fees for residential use over 7,000 gallons
• Initiate probable water shortage rate schedule - TBD.
Termination Procedures:
Water Division works with Engineering Division to assess pumping capacity and refine demand
forecasts. Water Superintendent makes determination that condition no longer exists and notifies
the Public Works Director, who informs the Mayor and Council. The Mayor officially declares
the change in condition to the public and initiates the appropriate demand management response
if any.
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City of Meridian
Water Conservation Plan
Water Supply Condition 3: Water Shortage Emergency
Triggering Conditions:
Current Peak Hour Demand exceeds the current capacity of any pressure zone and the zones
above it combined.
Initiation Procedures:
Water Division works with Engineering Division to assess current pumping capacity and forecast
demands based on current demand patterns, historic trends, and other available data. Water
Superintendent makes determination that condition exists and notifies the Public Works Director,
who declares the condition to the Mayor's Office. The Mayor officially declares the condition to
the public and initiates an appropriate demand management response.
Demand Management Response:
Work with the Public Works Director and Public Affairs Officer to organize outreach effort to
request voluntary water conservation. Consider the following options:
• Press release may need to be distributed to media for general release
• Use billing inserts to inform customers of the situation
• Provide press release for Website
• Distribute press release HOAs, businesses, and customers by email, or phone alert
Initiate or continue probable water shortage rate schedule.
Consider implementing mandatory conservation measures:
• Prohibit outdoor use of City water
• Continue or initiate conservation rate schedule
• Charge emergency conservation fees for residential use over 7,000 gallons
Termination Procedures:
Water Division works with Engineering Division to assess pumping capacity and refine demand
forecasts. Water Superintendent makes determination that condition no longer exists and notifies
the Public Works Director, who informs the Mayor and Council. The Mayor officially declares
the change in condition to the public and initiates the appropriate demand management response
if any.
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City of Meridian
Water Conservation Plan
Appendix A— Water Conservation Working Group Members
Meridian Water Conservation Plan Working Group
Member Name
Organization / Connection
Mark Erikson
Saint Lukes Hospital
Frank Morandi
Roaring Springs Water Park
Bill Martin / Derrick Martin
Metro Express Car Wash
John Wiskus
Meridian Resident
Mike Polk
Meridian Resident
Thomas Baker
Boise Resident / Teacher
Mark Fischer
Meridian Resident
Liz Paul
Idaho Rivers United
Pete Friedman
Meridian Planning Deputy Director
Mollie Mangerich
Meridian Environmental Program Manager
Dennis Teller
Meridian Water Superintendent
Andy Roman
Meridian Resident / Idaho Rivers United /
HOA Vice -President
Jeff Brooks
Meridian Resident
Steve Eddy
Fast Eddy's
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City of Meridian
Water Conservation Plan
Appendix B — Conservation Actions Considered
Below is a matrix of the conservation actions considered by the working group. Each concept
was discussed.
Water Conservation
Actions
Utility / City Practices
Reduce water used for
flushing
Reduce water used for fire
training
Reduce lost water - ensure
system leaks are detected
and stopped quickly
Reduce water consumption
and lost water - system
pressure management
Develop reclaimed water
system / expand the use of
reclaimed water
Convert potable water
irrigators to reclaimed
water irrigation
Convert large potable
water users (other than
irrigation) to reclaimed
water
Calibrate source meters
Current Practice
Water division tracks water
used for flushing and for fire
hydrant tests. Additional
planning and modeling for
reducing water needed for
flushing will carry some
cost.
Fire department tracks water
used
No leak detection program.
Currently manage pressure
zones between 60 and 80 psi
Reclaimed water master plan
currently being developed
Reclaimed water master plan
effort
Reclaimed water master plan
effort
Proposed Action
Green sand filters (may
reduce need for flushing).
What do other cities do?
Reuse the flushed water?
Portable filters?
Reclaimed water fire
hydrants? / truck filling?
Purchase leak detection
equipment and institute a
proactive program. Use
SCADA to monitor supply vs
WWTP inflow.
Encourage customers to
install pressure reducing
valves at houses near higher
pressure areas. Could
outreach to customers with a
map.
Reclaimed water hydrants?
Install reclaimed water as
opportunities arrive.
Convert potable water
irrigators to reclaimed water
irrigation according to master
planning guidance.
Convert large potable water
users (other than irrigation) to
reclaimed water according to
master plan guidance.
Currently not done regularly Start up program.
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City of Meridian
Water Conservation Plan
Water Conservation
Actions
Perform indoor water
audits for customers
Perform landscape
irrigation audits (city
water)
Perform landscape
irrigation audits on City
parks and other facilities
Perform fixture audit and
replacement if needed in
current City buildings.
Use high efficiency
fixtures in all new City
building construction
Seek conservation program
funding from state, county
or federal sources.
Identify a Water
Conservation Coordinator
Current Practice Proposed Action
Water leak detection on case- Alert automatically when
by -case basis for customers
or when abnormally high
usage is noted. This system
is automated. Dennis to
provide details of how it
works.
No audits
Install weather based smart
controllers in City Parks
customers' use goes up a
given % (TBD). Encourage
water audits by customer
(self) or by private business
through outreach. Attach note
to bills regarding usage
compared to history or
average customers. Look at
top users and audit some of
them, then use that info for
outreach. Partner with home
improvement stores - water
conservation kiosk.
Develop audit pilot program.
Work with other government
offices to cooperate with their
conservation efforts.
Support Parks efforts.
NA Perform fixture audit and
replacement if needed in
current City buildings. Also
make sure efficient fixtures
are working as intended
(signage, valve direction, etc.)
Perform cost effective
Last building (City Hall) was
LEED Silver
NA
No Water Conservation
Coordinator
corrective actions as needed.
Coordinate with building
services to ensure fixtures in
new construction are high
efficiency.
Seek conservation program
funding from state, county, or
federal sources.
Water Conservation
Coordinator recommended to
be added to .5 time position
duties in Environmental
Division.
7/13/2011 DRAFT Page 31 of 37
City of Meridian
Water Conservation Plan
Water Conservation
Current Practice
Proposed Action
Actions
Approve a conservation
No budget for conservation
Request a budget of (TBD)
budget
for water conservation from
City Council.
Benchmark Meridian's
NA
Benchmark Meridian's
conservation efforts with
conservation efforts with
other similar cities -
other similar cities - include
include in annual report to
in annual report to Council.
Council.
Form regional water
NA
Explore formation of regional
conservation group.
water conservation group.
Meet with IDWR regularly
NA
Meet with IDWR regularly to
to discuss ground and
discuss ground and surface
surface water conservation
water conservation issues.
issues
This action compliments the
formation of a regional water
conservation group.
Low water user awards
Recognize people or
businesses that practice
conservation, e.g. yard signs.
Ordinances and Rules
Meter water to customers Meter water to all customers Continue to meter water to all
customers.
Meter water to individual Benchmark other cities to see
units in multi -family if any are requiring new
buildings. multi -family buildings to have
individual meters to each unit.
Encourage property managers
to teach conservation for their
own or their tenants' benefit.
Structure rates to Water rate = $5.38 + $1.86 / Continue. Use a portion of
emphasize consumption 1000 gal collected rates to fund
over base conservation efforts.
Charge city accounts like Currently meter usage, but Don't charge, but review
other customers do not charge ourselves usage and make sure City
departments are on board and
demonstrating conservation
methods.
Use a tiered rate structure NA Explore feasibility of tiered
rate structure.
Collect a Conservation Fee NA (Put conservation funding in
water rates.)
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City of Meridian
Water Conservation Plan
Water Conservation
Current Practice
Proposed Action
Actions
Landscaping
Current ordinance
Continue use of surface water
encourages use of surface
for irrigation. Develop
water for irrigation.
planning ordinances that
encourage and incentivize
conservation in landscaping.
Create design standards for
landscape features to ensure
that they don't' waste water
(e.g. berms). Grass reduction,
xeriscape berms, etc.
Residential activities
Building codes control
Examine benefits of adopting
fixtures
2009 plumbing code. Check
with Dennis / Brent.
Industrial activities
Building codes control
Examine benefits of adopting
fixtures
2009 plumbing code. Check
with Building Services
Division.
Construction activities
Code requires rental of
Continue current practice.
meters for filling trucks and
Build reclaimed water fill
other activities.
points and encourage use of
reclaimed water for dust
control.
Indoor Water Use - explore
Research / Clarify this issue.
opportunities to amend
Idaho Plumbing Code to
allow reclaimed water for
indoor uses.
Require upgrades to
How can we incentivize?
fixtures as a condition of
What is current account setup
sale of property
fee? Can we have customer
contact encourage fixture
upgrades for customers' long
term benefit? Use real estate
community to outreach also.
Outreach
Discuss / assist schools
Some activity
Continue efforts with schools.
with conservation
Get them to consider more
measures
efficient fixtures.
Distribute educational
Pamphlets available at Water
Continue and expand.
pamphlets on conservation
Department
(lawn watering, conversion
to low water use
landscaping, indoor use
practices, etc.)
7/13/2011
DRAFT
Page 33 of 37
City of Meridian
Water Conservation Plan
Water Conservation
Actions
Conduct presentations in
collaboration with other
organizations -
professional, HOA, etc.
Develop web page
dedicated to water
conservation, including
tips, electronic brochures,
links to other sites, and
reports on innovative
technologies
Educate about peak usage
control (amount and time
of usage) to reduce peaks.
Current Practice
Some tips in Water Division
section of current website -
not very extensive
New construction and upgrades- not City owned
Proposed Action
Conduct presentations in
collaboration with other
organizations - professional,
HOA, etc. Have HOA
contests to see which
subdivisions do best.
Develop web page dedicated
to water conservation,
including tips, electronic
brochures, links to other sites,
and reports on innovative
technologies. Links to other
sites, kids pages, games, etc.
Educate about peak usage
control (amount and time of
usage) to reduce peaks.
Improve plant facilities
No outreach program to
Outreach to these customers
maintenance
encourage
Upgrade cooling towers
No outreach program to
encourage
Change to low water use
No outreach program to
landscaping
encourage
Upgrade fixtures and
No outreach program to
appliances - hotels,
encourage
schools, care facilities,
HOA maintained facilities
Upgrade fixtures and
No outreach program to
appliances - older
encourage
residential buildings
Incentives
Give away faucet aerators
No give away / exchange
Evaluate cost / benefit.
program
Give away or exchange
No give away / exchange
Evaluate cost / benefit.
low flow shower heads
program
Provide rebates for high
No rebate program
Evaluate which fixtures to
efficiency toilets
provide rebate for and
Provide rebates for
No rebate program
propose a plan. Benchmark
efficiency clothes washers
other cities.
Provide rebates for
No rebate program
irrigation system moisture
sensors
7/13/2011 DRAFT Page 34 of 37
City of Meridian
Water Conservation Plan
Appendix C — City Customer Profile- 2010 Records
Church
City
Commercial
Multi -Unit Residential
Residential
School
Number
of
Accounts Percent
66
0.3%
36
0.1%
1046
4.1%
188
0.7%
24056
93.3%
404
1.6%
25796
100.0%
Residential Building Inventory
Year Number of Units Built
1970 to 1993 5,500
1994 to Present 20,400 (new building code was adopted in 1994)
7/13/2011 DRAFT Page 35 of 37
City of Meridian
Water Conservation Plan
Appendix D — Definitions
ADD- Average Day Demand: The total volume of water delivered to the system in a year,
divided by 365 days.
AWWA- American Water Works Association: An international nonprofit educational
association dedicated to safe water. Founded in 1881 as a forum for water professionals to share
information and learn from each other for the common good, AWWA is the authoritative
resource for knowledge, information, and advocacy for improving the quality and supply of
water in North America and beyond.
COMPASS- Community Planning Association of Southwest Idaho: An association of local
governments working together to plan for the future of the region. The agency conducts this
work as the metropolitan planning organization (MPO) for northern Ada County and Canyon
County. The federal government requires the formation of an MPO when an urban area reaches
50,000 people.
DEQ / IDEQ- Idaho Department of Environmental Quality: The state agency tasked with
ensuring clean air, water, and land in the state and protecting Idaho citizens from the adverse
health impacts of pollution.
Groundwater: Groundwater is water that exists below the land surface.
Gpcpd- gallons per capita per day: Amount of water a person uses on average per day.
HOA: Homeowners Association
IDWR- Idaho Department of Water Resources- IDWR serves the people of Idaho and protects
their welfare by making sure water is conserved and available to sustain Idaho's economy,
ecosystem and the resulting quality of life.
MMD- Maximum Month Demand: The maximum volume of water delivered to the system
during any single month, divided by 30 days.
MDD- Maximum Day Demand: The maximum volume of water delivered to the system during
any single day.
MPO- Metropolitan Planning Organization: A federally -mandated and federally -funded
transportation policy-making organization in the United States that is made up of representatives
from local government and governmental transportation authorities.
PHD- Peak Hour Demand: The maximum volume of water delivered to the system during any
single hour.
7/13/2011 DRAFT Page 36 of 37
City of Meridian
Water Conservation Plan
Potable Water: Potable water is water that can be consumed in any desired amount without
concern of adverse health effects. Water provided by community water systems including public
and private utilities is considered potable water.
Surface Water: Surface Water is water that is supplied by streams, rivers, and lakes. It is usually
stored in man-made reservoirs and transported through canals.
7/13/2011 DRAFT Page 37 of 37
Meridian City Council Meeting
DATE: September 27, 2011
ITEM TITLE: Department Report
ITEM NUMBER:
PROJECT NUMBER:
Public Works / Building Department Report - Professional Services Agreement Between
Idaho Division of Building Safety and City of Meridian for electrical inspections and plan
review services
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
�E IDIAN�:-
i Uli ti ii
TO: Mayor Tammy de Weerd
Members of the City Council
Development Services Division
Meridian City Hall, Suite 102
33 E. Broadway Avenue
Meridian, Idaho 83642
FROM: Bruce Freckleton, Development Services Manager
DATE: 9/22/2011
SUBJECT: PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO
DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN FOR
ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES
The Development Services Division of the Public Works Department respectfully requests the following item
be placed on the September 27, 2011 City Council Agenda, under Public Works Department Reports, for
Council's consideration:
I. DESCRIPTION
The City of Meridian entered into a Professional Services Contract with Harold's Electric
Company, Inc. on November 24, 2009 for the provision of electrical inspection and plan
review services for structures constructed within the City of Meridian. This contract is set to
expire oil September 30, 2011, and Harold's Electric Company, Inc. has provided notice to
the City that it no longer wishes to continue their contract relationship.
The Development Services Division has negotiated a new agreement with the State of Idaho
Division of Building Safety for the provision of the electrical inspection and plan review
services beginning October 1, 2011, and running through September 30, 2012. The
compensation terns of this new agreement are the same as the existing contract terms with
Harold's Electric Company, hrc. Process logistical terns and performance expectations are
also incorporated into this new agreement so as to be in alignment with our established
process and procedures.
II. REQUESTED ACTION
Approve and authorize file Mayr to sign the Addendum and the City Clerk to Attest
III. DEPARTMENT CONTACT PERSONS
Bruce Freckleton, Development Set -vices Manager 489-0362
Brent Bjornson, Building Plans/htspection Coordinator 489-0304
, zz, 2or t
Date
PROFESSIONAL SERVICES AGREEMENT
BE IDAHO DIVISION OF BUILDING SAFETY AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES
This PROFESSIONAL SERVICES AGREEMENT BETWEEN IDAHO DIVISION OF
BUILDING SAFETY AND CITY OF MERIDIAN FOR ELECTRICAL INSPECTION AND
PLAN REVIEW SERVICES ("Agreement") is made and entered into this 27th day of
September, 2011, by and between the Idaho Division of Building Safety ("Division"), whose
address is 1090 East Watellower Street, Suite 150, Meridian, Idaho and the City of Meridian
("City") whose address is 33 East Broadway Avenue, Meridian, Idaho. Division and City may
hereafter collectively be referred to as "Parties."
WHEREAS, the Division is a self-governing agency of the State of Idaho having
statutory authority under Idaho Code sections 54-1001C and 67-2601A to enter into contracts
with a municipality for the purpose of performing electrical inspector services; and
WHEREAS, the City is a municipal corporation created under the laws of the State of
Idaho and as such, is authorized by Idaho Code sections 39-4116(2) and 39-4116(4) to adopt and
enforce building codes and local amendments thereto, and by Idaho Code sections 39-4116(1),
50-301, 54-1001C to enter into contracts with the Division for the purpose of performing
inspector services in accordance with such codes and local amendments; and
WHEREAS, the City Council of City finds that it is in the best interest of the health,
safety, and welfare of the people of the City of Meridian to enter in to a contract with the
Division to provide for electrical inspector services; and
WHEREAS, the Division, though its statutory authority and pursuant to the terms of this
Agreement, has also determined that it is in the best interest of the Division to enter into such an
Agreement with the City and intends to provide electrical inspector services as set forth herein;
and
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, the Division and the City hereby agree and contract as follows:
I. DELEGATION OF AUTHORITY.
A. City delegation of authority. City, having adopted the 2008 edition of the National
Electrical Code of the National Fire Protection Association ("NEC"), as amended by
Title 10, Chapter 3, Meridian City Code ("local amendments"), hereby delegates to the
Division the functions and duties of the electrical inspector, as established by the NEC,
local amendments thereto, and this Agreement. The City does hereby grant the Division
the power and authority to do so within the City's jurisdiction throughout the term of this
Agreement.
B. Division acceptance of authority. The Division does hereby agree to perform the
functions and duties of the electrical inspector, as established by the NEC, local
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN PAGE I OF 14
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES
amendments thereto, and this Agreement. To the extent that the rules of the Idaho
Electrical Board governing the use of the NEC, as set forth in IDAPA 07.01.06, conflict
with or depart from the local amendments to the NEC, the Division shall perform its
duties under this Agreement in accordance with the local amendments, as contemplated
by Idaho Code section 54-1001C.
11, RESPONs1m ms OF DIVISION.
A. Scope of Services. Within the jurisdictional boundaries of City, Division shall perform
services under this Agreement as set forth in the Scope of Services, attached hereto as
Exhibit A and incorporated by reference as though fully set forth herein.
B. Communication and records.
1. Administrative. Division inspectors shall utilize the tablet PCs and Accela Mobile
Office Software provided by City for the purposes and in the manner set forth in this
Agreement and all exhibits hereto. Division shall be available for phone calls,
consulting, and questions from City, applicants, and permit holders during normal
business hours. Division shall provide its inspectors, at Division's expense, cellular
telephones with voice messaging. Division personnel shall attend office meetings
with City staff, applicants, design professionals, and others upon request of City.
2. Violations. Division shall provide notice of observed electrical code violations to
City. City shall, where appropriate, investigate and enforce civil and criminal
penalties for uncorrected violations.
3. Public records. Division acknowledges that all records containing information
relating to the conduct or administration of this Agreement and services provided
hereunder prepared, owned, used or retained by Division are public records and as
such are subject to City's records retention schedule and/or the Idaho public records
act. Division shall, upon request and within three (3) business days of such request,
provide requested information or records to the City Clerk's Office.
4. Report of services. The Division shall upon request prepare and provide to City all
data collected and/or reports prepared regarding inspection services conducted within
[he City's jurisdiction.
C. Qualified staff. Division agrees to provide staff sufficiently qualified to provide services
in the manner and in the timeframe established by this Agreement, Only professionals
certified per Idaho statutory requirements to conduct such work shall provide services
under this Agreement. Division shall ensure that Division personnel, in providing
services hereunder, interpret all applicable codes reasonably and impartially. Division
shall ensure that its personnel perform all duties required under this contract in a
courteous and professional manner. Division shall supply City with a list of all Division
personnel who are assigned to provide services under this agreement, including their
credentials and qualifications.
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAOF.2OF 14
D. Equipment; facilities. Division shall provide a primary workspace, equipment, office
supplies, clerical staff services, and vehicles for use in completing services required
hereunder and/or any other business transactions related to this Agreement. Division
shall retain liability insurance for the vehicles as required by Idaho law, and shall provide
City with proof of such insurance.
Ill. RESPONSIBILITIES OF CITY.
A. Tablet PCs. City shall furnish Division with two (2) tablet PCs equipped with Accela
Mobile Office software and related equipment asset forth in Exhibit B. All tablet PCs
and related equipment are and shall remain the property of City. Tablet PCs and related
equipment are issued to Division for the sole purpose of conducting services enumerated
under this Agreement. All applicable City Standard Operating Procedures shall apply to
Division's use of the tablet PCs and related equipment; additionally, no personal
electronic files of any kind may be stored on the tablet PCs, Division shall take all
necessary measures to maintain the tablet PCs and related equipment in good working
condition. City or City's agent shall perform all necessary maintenance and repair of the
tablet"PCs and related equipment. Division shall reimburse City for the cost of any major
repair or replacement of the tablet PCs and related equipment that becomes necessary due
to loss, theft, or damage, regardless of cause, except that City shall be responsible for the
cost of replacement where necessary due to internal component failure. All tablet PCs
and related equipment shall be immediately returned to City in good working condition
upon termination or expiration of this Agreement.
B. Incidental office supplies. Though Division staff will be primarily stationed at
Division's office and utilize Division equipment and supplies, City shall provide, for
Division inspectors' incidental use, at Meridian City Hall, office space, computers,
telephone system, and clerical staff services for the purpose of completing services
required hereunder and/or any other business transactions related to this Agreement. City
shall maintain ownership of all City equipment provided by the City and made available
to the Division for this limited purpose.
C. Designate liaison. City shall, and hereby does, designate the Building Plans and
Inspection Coordinator to work as a liaison between the Division and City with regard to
day-to-day and administrative matters and to help coordinate services with applicants,
permit holders, and other interested persons. City shall provide Division the name, e-
mail address, and telephone number of the Building Plans and Inspection Coordinator.
D. Code changes. City shall provide notice to Division of any amendments or modification
of City ordinances adopting and/or amending the 2008 NEC.
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 3 OF 14
IV. GENERAL PROVISIONS.
A. Term. The term of this Agreement shall be from October 1, 2011 through September 30,
2012. Time is of the essence in Division's performance of each and every obligation
under this Agreement.
B. Revenue allocation, Division shall be entitled to the following shares of electrical
permit fee revenues collected by City: fifty percent (50%) of the first $80,000 in
residential permit fees collected by City annually; forty percent (40%) of residential
permit fees above $80,000 collected by City annually; and fitly percent (50%) of
commercial permit fees collected by City annually.
C. Hourly rate. For duties and functions expressly enumerated hereunder as billed hourly,
upon prior written approval of or written request for such services, Division may charge
City an hourly rate of no more than $50.00 per hour. City shall not be obligated to pay
Division an hourly rate for any service provided without City's prior written approval or
request.
D. Payment. Fees pertaining to services provided under this Agreement shall be collected
by City. City shall remit Division's share of permit revenues collected by the City no
later than the tenth (10th) day of the month following City's collection thereof. City shall
maintain an accounting of all permit fees and shall provide to Division a full accounting
therefor upon request.
E. Transition. It is acknowledged by the parties that the City collects permit fees when
permits are pulled. Division shall not be entitled to its allocated share for those permits
already pulled and active as of the effective date of this Agreement, though it shall
provide required inspection and plan review services related to such permits through
issuance of Certificate of Occupancy. Division shall be entitled to its allocated share for
all permits pulled through the term of this Agreement, even if it does not provide services
related to all such permits through issuance of Certificate of Occupancy by the end of the
contract term.
F. Records. All records, including those of costs, reimbursable expenses, and payments
shall be kept to generally recognized accounting methods and standards and shall be
available to the other Party at all times.
G. Notice. Communication between the Building Plans and Inspection Coordinator and
Division personnel regarding day-to-day and administrative matters shall occur via e-
mail, facsimile, or telephone. All other notices required to be given by either of the
parties hereto shall be in writing and be deemed communicated when personally served,
or (nailed in the United States mail, addressed respectively as follows:
City of Meridian Idaho Division of Building Safety
Attn: Public Works Director Attn: Administrator
33 E. Broadway Avenue 1090 E. Watertower Street, Suite 150
Meridian, Idaho 83642 Meridian, Idaho 83642
PROFESSIONAL SERVICES AOREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 4 OF 14
Either party may change its authorized representative and/or address for the purpose of
this paragraph by giving written notice of such change to the other party in the manner
herein provided.
H. Termination. Either party may terminate this Agreement immediately if, at any time:
(1) the other party is in material breach of any warranty, term, condition, covenant, or
obligation under the Agreement; (2) judicial interpretation of federal or state laws,
regulations, or rules renders fulfillment of the Agreement infeasible or impossible; (3) the
other party fails to comply with any material and applicable law, regulation, or rule; (4)
Division or its staff endangers the health and/or safety of customers, staff, or the public;
(5) Division or its staff falsifies records; or (6) Division or its staff engages in fraud,
dishonesty, or any other act of misconduct in the performance of this Agreement. City
may terminate this Agreement by providing sixty (60) days written notice to the other
party if, at any time, for any reason, City determines that termination of the Agreement is
in the best interest of City. Division may terminate this Agreement by providing sixty
(60) days written notice to the other party if, at any time, for any reason, Division
determines that termination of the Agreement is in the best interest of Division. In the
event of termination, the non -terminating party shall be entitled to compensation for the
services performed per the provisions outlined above up to the effective date of
termination. This Agreement may be terminated at any time by mutual written consent of
both Parties.
L Nonwaiver. A waiver of any right, remedy or provision provided in this Agreement or
by law shall not constitute a waiver of any other rights, remedies or provisions, whether
or not similar, nor shall any waiver in one instance constitute a waiver in any other
instance or constitute a continuing waiver.
Liability. City and Division each shall be responsible only for the acts, omissions or
negligence of its own officers, employees or agents. Nothing in this Agreement shall
extend the responsibility or liability of either City or Division beyond that required by the
Idaho Tort Claims Act. Each party shall defend itself against any claims that arise solely
from wrongful acts, omissions or negligence of its officers, employees, or agents in the
course of the performance of this Agreement, but shall not assume responsibility for the
acts, omissions or negligence of the other party or the other party's officials, employees,
agents and volunteers. Each party shall promptly notify the other patty of any claim
arising under this Agreement and shall cooperate fully with the defending party or its
representatives in the defense of such claims.
K. Independent contractor. In all matters pertaining to this Agreement, Division shall be
acting as an independent contractor, and neither Division nor any officer, employee or
agent of Division shall be deemed an employee of City. Except as expressly granted
herein, Division shall have no authority or responsibility to exercise any rights or power
vested in City. The selection and designation of the personnel of City in the performance
of this agreement shall be made by City.
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 5 OF 14
L. No third party rights. Nothing in this Agreement shall be deemed to subject the
Division or the City to suit by persons not party to this Agreement. The Agreement is
intended solely to facilitate intergovernmental cooperation among the Parties and does
not create any right in other persons to seek administrative or judicial enforcement of
provisions herein. Nothing in this Agreement, expressed or implied, is intended to confer
on any person or entity other than the parties, any right or remedy under or by reason of
this Agreement.
M. Governing law. The validity, construction and performance of this Agreement and all
disputes between the parties arising out of this Agreement or as to any matters related to
but not covered by this Agreement shall be governed by the laws of the State of Idaho.
N. Venue. The parties agree that any proceeding arising out of this Agreement, or for the
interpretation, performance or breach of this Agreement, shall be instituted in Ada
County, Idaho, where City is located.
0. Assignment. The Division may not subcontract or assign any right or duty arising
hereunder without the prior written consent of the City. Any subcontractor or assignee
shall be bound by all of the terms and conditions of this Agreement. The provisions of
this Agreement shall bind and inure to the benefit of the parties and their respective
successors and permitted assigns.
P, Severability. The invalidity or unenforceability of any particular provision of this
Agreement shall not affect the other provisions, and this Agreement shall be construed in
all respects as if any invalid or unenforceable provision were omitted.
Q. Preparation of Agreement. All provisions of this Agreement have been subject to full
and careful review by and negotiation between Division and City. Each party has availed
itself of such legal advice and counsel as it, respectively, has deemed appropriate. The
parties hereto agree that neither one of them shall be deemed to be the drafter or author of
this Agreement, and in the event this Agreement is subject to interpretation or
construction by a court of law or panel of arbitration, such court or panel shall not
construe this Agreement or any portion hereof against either party as the drafter of this
Agreement.
R. Entire agreement; modification. This Agreement embodies the entire agreement and
understanding between the parties pertaining to the subject matter of this Agreement, and
supersedes all prior agreements, understandings, negotiations, representations, and
discussions, whether verbal or written, of the parties pertaining to that subject matter.
The Agreement may not be changed, amended, or superseded unless by means of writing
executed by both Parties hereto.
S. Appropriation. By signing this Agreement, both patties understand and agree that
Division and City are governmental entities. This Agreement shall in no way or manner
be construed so as to bind or obligate Division, City, or the State of Idaho beyond the
term of any particular appropriation of funds by the Idaho Legislature or Meridian City
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 6 OF 14
Council as may exist from time to time. Each party reserves the right to terminate the
Agreement if, in its sole judgment, the legislature of the State of Idaho or the Meridian
City Council, as the case may be, fails, neglects, or refuses to appropriate sufficient funds
as may be required for the Division or City to continue their required performance under
the Agreement. Any such termination shall take effect on sixty (60) days prior notice and
be otherwise effective as provided in this Agreement.
T. Survival. All provisions of this Agreement which contain continuing obligations shall
survive its expiration or termination.
U. Voluntary. The Parties hereby acknowledge that they have entered into this Agreement
knowingly, voluntarily and without threats or promises in any form or nature whatsoever.
V. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part
of this Agreement as if the exhibits were set forth in their entirety in this Agreement.
W. City Council approval required. This Agreement shall not become effective or binding
until approved by the Meridian City Council.
IN WITNESS WHEREOF, the parties cause this agreement to be executed as of the day
and year first above.
DIVISION E UIL ING SAFETY:
C. Kelly Pearce, Administrator
CITY OF MERIDIAN:
Tammy d X rd, Mayor
y�-
City Clerk
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 7 OF 14
EXHIBIT A
SCOPE OF SERVICES
Overview: Division shall conduct detailed electrical plan reviews for any and all projects
requiring review as determined by Meridian Development Services and perform field inspections
for commercial and residential projects in the City of Meridian to ensure compliance with all
current codified or ordained codes of the City. Division shall verify that the appropriate City
electrical permit has been obtained; determining that any and all installation inspected is
performed in conformity with all applicable electrical codes and/or correction orders; provide
notice to the permit holder and the City of any violation, and order correction of any such
violation.
1(. SERVICES PROVIDED BY DIVISION.
A. PLAN REVIEW.
1. Commercial Projects
a. Division shall complete plan review no more than ten (10) working days after
receipt of complete application for all commercial applications.
b. Division shall provide plan review comments, redlines, re -submittal requests and
other correspondence to all design professionals of record and to City.
c. City shall provide Division with a project disk containing PDF files for all
projects requiring electrical plan review. (City receives many electrical permit
requests for small projects where plan review is not required. When this occurs,
City will issue a permit and schedule electrical inspection only, and a project disk
is not required and therefore one will not be fiunished to Division.)
d. Division shall perform plan review for electrical lighting, interior and exterior, for
Com Check compliance on all new commercial projects.
e• Division shall evaluate the submitted certificate of value for accuracy.
f. Division shall provide stamped "approved" plan sheets for all applicable sheets in
a plan set that are reviewed for construction purposes.
2. Tenant Improvement Projects
a. Division shall perform electrical plan review for tenant improvements as
required by City. Some tenant improvement project submittals (e.g., design
build) will not require plan review.
PROFESSIONAL SERVICES AGREEMENT BL•TWF.EN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 8 01114
b. Where tenant improvement plan review is required by City, Division shall
complete plan review no more than seven (7) working days after receipt of
complete application, except that Division shall complete "Fast Track Tenant
Improvement" projects no more than three (3) working days after receipt of
complete application. City may designate a project "Fast Track Tenant
Improvement" when there is no use change and no Ada County Highway
District review required.
c. Division shall provide plan review comments, redlines, re -submittal requests
and other correspondence to all design professionals of record and to City,
d. City shall provide Division with a project disk containing PDF files for all
projects requiring electrical plan review. (City receives many electrical permit
requests for small projects where plan review is not required. When this occurs,
City will issue a permit and schedule electrical inspection only, and a project
disk is not required and therefore one will not be furnished to Division.)
e. Division shall perforin electrical plan review for interior electrical lighting, for
Com Check compliance on all commercial tenant improvement projects.
f. Division shall evaluate the submitted certificate of value for accuracy.
g. Division shall provide electronic stamped "approved" plan sheets for all
applicable sheets in a plan set that are reviewed for construction purposes.
3. Residential Projects
Residential project submittals do not require plan review.
S. INSPECTIONS
1. Commercial Projects
a. Division shall per'for'm all electrical inspections for commercial projects, from
initial inspection through issuance of the Certificate of Occupancy. City shall
provide all pass/fail inspection tags, and notices for Division's use.
b. Inspection requests received prior to 8:00 a.m. on a business day shall be
performed the same business day between 8:00 a.m. and 5:00 p.m. If the request
is received on a non -business day, the inspection shall be performed the next
business day.
c. Division shall sign off for final electrical inspection for Certificate of Occupancy,
Temporary Certificates of Occupancy, and Letters of Substantial Completion. As
appropriate, Division shall provide notices of violations of applicable standards to
permit holders.
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 9 OF 14
d. Division shall input all electrical inspection information into the tablet PCs using
Accela Mobile Office software. This shall include, but not be limited to specific
information related to inspection, correction notices, and re -inspection.
e. Division shall perform as many inspections as necessary on any permit. Division
may charge re -inspection fees if items from a previous correction notice are not
corrected when a new inspection is requested.
2. Tenant Improvement Projects
a. Division shall perform all electrical inspections for tenant improvement projects,
from initial inspection through issuance of the Certificate of Occupancy. City
shall provide all pass/fail inspection tags, and notices for Division's use.
b. Inspection requests received prior to 8:00 a.m. on a business day shall be
performed the same business day between 8:00 a.m. and 5:00 p.m. If the request
is received on a non -business day, the inspection shall be performed the next
business day,
c. Division shall sign off for final electrical inspection for Certificate of Occupancy,
Temporary Certificates of Occupancy, and Letters of Substantial Completion. As
appropriate, Division shall provide notices of violations of applicable standards to
permit holders.
d. Division shall input all electrical inspection information into the tablet PCs using
Accela Mobile Office software, This shall include, but not be limited to specific
information related to inspection, correction notices, and re -inspection.
e. Division shall perform as many inspections as necessary on any permit. Division
may charge re -inspection fees if items from a previous correction notice are not
corrected when a new inspection is requested.
3. Residential Projects
a, Division shall perform all electrical inspections for residential projects, from
initial inspection through issuance of the Certificate of Occupancy. City shall
provide all pass/fail inspection tags, and notices for Division's use.
b. Inspection requests received prior to 8:00 a.m, on a business day shall be
performed the same business day between 8:00 a.m. and 5:00 p.m. If the request
is received on a non -business day, the inspection shall be performed the next
business day.
c. Division shall sign off for final electrical inspection for Certificate of Occupancy,
Temporary Certificates of Occupancy, and Letters of Substantial Completion, As
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 10 OF 14
appropriate, Division shall provide notices of violations of applicable standards to
permit holders.
d. Division shall input all electrical inspection information into the tablet PCs using
Accela Mobile Office software. This shall include, but not be limited to specific
information related to inspection, correction notices, and re -inspection.
e. Division shall perform as many inspections as necessary on any permit. Division
may charge re -inspection fees if items from a previous correction notice are not
corrected when a new inspection is requested.
C. FUNCTIONS UNRELATED TO PERMIT. Where City requests or approves Division's
provision of services unrelated to a City electrical permit, the Division shall provide such
services at the hourly rate established by the parties in this Agreement. Such services
may include, but are not limited to: assisting the fire chief in the investigation of fires
caused by electrical installations; inspecting a structure for dangerous or hazardous
conditions or equipment; or assisting City with damage assessment in the event of an
emergency, natural disaster, enemy attack or other major incident. City shall not be
obligated to pay Division an hourly rate for any service provided without City's prior
written approval or request.
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN PAGE I I OF 14
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES
II. PROCESS PROTOCOL.
A. Cross -Functional Flow Chart.
City receives electrical
permit application,
collects fees, and
Inputs Intake Into
Accela Mobile Office
/Plan N
review
required?
Y
City provides to
Division disk with PDF
files for plan review
City Issues permit and
notifies Division via
Accela Mobile Office
of Inspection need
DlVlslgn.". conducts
'YJ[agpecklon;.:enYersstatus
Into:_9cceIQ�Mob11a OffICe:'::
City Issues Certificate
of Occupancy after
Inspection status Is
"Approved"
Process Ends
City Issues permit and
notifies Division via
Accela Mobile Office
of Inspection need
Process Ends
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 12 OF 14
B. Computerized Permit Tracking Program. Division shall provide data and input into
the City's Accela Mobile Office software via the tablet PCs. All permit applications and
inspections shall be entered into the program and each step of the process documented in
this manner as soon as possible following completion. Every reasonable attempt shall be
made to keep all entries current; in any event, Division shall not allow entries to be more
than one working day behind the current status of each permit.
C. Coordination. Division field inspections will verify and incorporate requirements of
approved plan documents on which permits are granted.
III. SERyICE LEVEL EXPECTATIONS.
CARE Principles. City expects all contract personnel, including Division, to in good faith and
to the extent reasonably required perform services in accordance with the City's four
organizational values and corresponding behaviors, identified by the City as significant and vital
to the success of the City as a whole: Customer Service, Accountability, Respect, and
Excellence.
A. Customer Service: Division is asked to respond to customers in a genuine, positive, and
timely manner; presenting a polite and approachable persona; maintaining composure
under difficult circumstances; sharing information regarding the customer's concerns;
and following up with customers.
B. Accountability: Division acknowledges that each of us is responsible for our own work,
choices, and actions. Division personnel are asked to be responsible for their actions;
actively participate as a team member; make legal and ethical decisions; and provide
accurate and current information regarding expectations, priorities, and accomplishments.
C. Respect: Division personnel are asked to be trustworthy and courteous; acknowledge
and accept people with diverse opinions and backgrounds; heat all customers and co-
workers fairly, equally, and as you would want to be treated; and avoiding gossip or
passing information of a confidential or private nature.
D. Excellence: Division personnel are asked to be professional, flexible, and adaptable to
community needs; to increase efficiency as well as effectiveness by looking for ways to
improve processes; and to provide feedback regarding processes or proposed changes.
PROFESSIONAL SERVICES AGREEMENT BETWEEN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 13 OF 14
EXHIBIT B
TABLET PCs AND RELATED EQUIPMENT ISSUED TO DIVISION
PROFESSIONAL SERVICES AGREEMENT BETWREN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 14 OF 14
a>l�tBillji
,,
est 4y utpment,
109007
BLD0109007
Tablet PC - Motion Computing J3500 with CD
Reader/Writer
Tablet PC Batteries 2 - 30WHr capacity
Tablet PC Soft Case
Tablet PC Docking Station for J3500 with 2 cables
HP Mobile Printer - Officejet 100
HP SmaIK Power Adaptor - Car - 90 Watt
HP Mobile Printer/Notebook Carrying Case
PROFESSIONAL SERVICES AGREEMENT BETWREN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 14 OF 14
OEM
100564
100564
BLDGIO0564
Tablet PC - Motion Computing J3500 with CD
Reader/ Writer
Tablet PC Batteries 2 - 30WHr capacity
Tablet PC Soft Case
Tablet PC Docking Station for J3500 with (2) cables
HP Mobile Printer - OfficeJet 100
HP Smart Power Adaptor - Car - 90 Watt
HP Mobile Printer/Notebook Carrying Case
PROFESSIONAL SERVICES AGREEMENT BETWREN DBS AND CITY OF MERIDIAN
FOR ELECTRICAL INSPECTION AND PLAN REVIEW SERVICES PAGE 14 OF 14
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: $A
PROJECT NUMBER: TEC 11-002
ITEM TITLE: Medina Drive-Thru
Application to be vacated and noticed for the Planning and Zoning Commission
meeting date of October 20, 2011
MEETING NOTES
Y
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: $B
PROJECT NUMBER: MDA 11-007
ITEM TITLE: Sgrol Property
Public Hearing - Amendment to the DA to extend the time allowed for the agreement
to be signed and returned to the City by Nunzio Sgroi - 4405 E. Ustick Road
MEETING NOTES
wa�t—�
Community Item/Presentations Presenter Contact Info./Notes
11
�VlAkngs ori 42Ir, (C)
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: $C
PROJECT NUMBER: TEC 11-005
ITEM TITLE: Cavanaugh Subdivision
Public Hearing - A two year time extension in order to obtain the City Engineer's
signature on a Final Plat by DBSI Tanana Valley, LLC - SEC of S. Meridian Road and E.
Victory Road
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
Gmef (0/11
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 8D
PROJECT NUMBER: MDA 11-008
ITEM TITLE: Spring Creek Ustick (aka Ashtyn Park)
Public Hearing - Terminate the recorded DA (Inst. # 107022433) and the recorded
Addendum (Inst. # 1 1 007871 9) approved with the Annexation and modified with the
Spring Creek Ustick project by Douglas Clegg - 3165 N. Meridian Road
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: BE
PROJECT NUMBER: MDA 11-009
ITEM TITLE: Grau Property
Public Hearing - An Amendment to the DA to extend the time allowed for the
agreement to be signed and returned to the City by Bill Grau - 4135 W. Cherry Lane
MEETING NOTES
4r -j"
Community Item/Presentations Presenter Contact Info./Notes
,F -Fc L- io/R/II
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Department Report
Mayor's Office - Resolution No. l I : Reappointing Jennifer Pike to
Seat 8 and Reappointing Daniel Basalone to Seat 9 of the Meridian Development
Corporation
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN
RESOLUTION NO. // - L-7
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZARE MBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN REAPPOINTING JENNIFER PIKE TO SEAT 8 AND DANIEL G.
BASALONE TO SEAT 9 OF THE MERIDIAN DEVELOPMENT CORPORATION;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Meridian Development Corporation has been established by actions of
the City Council of the City of Meridian pursuant to the Idaho State Code as the Redevelopment
Agency for the City of Meridian; and
WHEREAS, that action further established its members and terms of their appointments;
and
WHEREAS, the Mayor and City Council find that it is in the best interest of the people
of Meridian to re -appoint Jennifer Pike to Seat 8 of the Meridian Development Corporation; and
WHEREAS, the Mayor and City Council find that it is in the best interest of the people
of Meridian to re -appoint Daniel G. Basalone to Seat 9 of the Meridian Development
Corporation.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That Jennifer Pike is hereby appointed to Seat 8 of the Meridian Development
Corporation for a three year term to run through September, 2014;
Section 2. That Daniel G. Basalone is hereby appointed to Seat 9 of the Meridian
Development Corporation for a three year term to run through September, 2014;
Section 3. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this day of
2011.
APPROVED
d 2011.
APPROVED:
by the Mayor of the City of Meridian, Idaho, this D1 day of
Mayor Tapiiny/de Weerd
RESOLUTION RE -APPOINTING JENNIFER PIKE
L. Holman, City Clerk
DEVELOPMENT CORPORATION
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 9B
PROJECT NUMBER:
ITEM TITLE: Department Report
Mayor's Office - Resolution No. LED Appointing David Winder
to Seat 4 of the MDC
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. //— U�
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN APPOINTING DAVID WINDER TO SEAT 4 OF THE MERIDIAN
DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Meridian Development Corporation has been established by actions of
the City Council of the City of Meridian pursuant to the Idaho State Code as the Redevelopment
Agency for the City of Meridian; and
and
WHEREAS, that action further established its members and terns of their appointments;
WHEREAS, David Winder may be appointed to vacant Seat 4 for a term to expire
September, 2014;
WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of
the citizens of the City of Meridian to approve the appointment of Board Member David Winder to
Seat 4 as recommended by Mayor De Weerd and described herein;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, David Winder shall be appointed to Seat 4 of the Meridian Development
Corporation, which term shall run through September, 2014.
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this � day of
2011.
APPROVED by the Mayor of the City of Meridian, Idaho, this 2T day of
2011.
APPROVED:
Mayor T y de Weerd
Holman, City Clerk
RESOLUTIONAPPOINTINGDAVIDWINDERTOMERIDrfA,,b.EYiii PMVITr CORPORATION-PAGE1
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Department Report
Mayor's Office - Resolution No. 1140 Reappointing David
Fulkerson to Seat 1, Gene Strate to Seat 2 and Kent Mortensen to Seat 3 of the
Meridian Impace Fee Advisory Committee
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACT/ON
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO.
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY
OF MERIDIAN, RE-APPOINTMENTING DAVID FULKERSON TO SEAT 1, GENE
STRATE TO SEAT 2 AND KENT MORTENSEN TO SEAT 3 OF THE MERIDIAN
IMPACT FEE ADVISORY COMMITTEE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Meridian, by the passage of Resolution No.
06-1255, on September 5, 2006, amending Title 10, Chapter 7 to the Meridian City Code and
thereby created the Meridian Impact Fee Advisory Committee; and
and
WHEREAS, that action further established its members and terms of their appointments;
WHEREAS, the Mayor and City Council find that it is in the best interest of the people
of Meridian to re -appoint David Fulkerson to Seat 1 of the Meridian Impact Fee Advisory
Committee; and
WHEREAS, the Mayor and City Council find that it is in the best interest of the people
of Meridian to re -appoint Gene Strate to Seat 2 of the Meridian Impact Fee Advisory Committee;
and
WHEREAS, the Mayor and City Council find that it is in the best interest of the people
of Meridian to re -appoint Kent Mortensen to Seat 3 of the Meridian Impact Fee Advisory
Committee; and
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That David Fulkerson is hereby re -appointed to Seat 1 of the Meridian Impact
Fee Advisory Committee for a three year term to run through September, 2014;
Section 2. That Gene Strate is hereby re -appointed to Seat 2 of the Meridian Impact Fee
Advisory Committee for a three year term to run through September, 2014;
Section 3. That Kent Mortensen hereby re -appointed to Seat 3 of the Meridian Impact
Fee Advisory Committee for a three year term to run through September, 2014;
RESOLUTION FOR RE -APPOINTMENT OF MERIDIAN IMPACT FEE ADVISORY COMMITTEE MEMBERS - I of 2
Section 4. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this jjday of
2011.
APPROVED by the Mayor of the City of Meridian, Idaho, this 27
of
2011. �day
ATTEST:
By:41
Jaycee Holman, City Clerk
APPROVED:
�ot zCom{
Mayor T&
de Weerd
RESOLUTION FOR RE -APPOINTMENT OF MERIDIAN IMPACTFEE ADVISORY COMMITTEE MEMBERS - 2 of 2
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 9D
PROJECT NUMBER:
ITEM TITLE: Department Report
Police Department Report - Receive Spending Authority for an Office of the Justice
Assistance Grant (JAG) in the Amount of $27,021.00 - Match Grant
MEETING NOTES
(Al:iJn:vP cl'
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27 2011 ITEM NUMBER: 9E
PROJECT NUMBER:
ITEM TITLE: Department Report
Police Department Report - Administrative Policy Establishing leads online as the
approved method for precious metals dealers to transmit records of regulated
transactions to Meridian Police Department
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CiWE IDIANA--
Meridian Police Department
ADMINISTRATIVE POLICY
SUBJECT: APPROVED METHOD OF TRANSMITTING RECORDS OF REGULATED
TRANSACTIONS TO MERIDIAN POLICE DEPARTMENT
PURPOSE: To establish the approved method of transmitting records of regulated transactions
to the Meridian Police Department as required by Title 3, Chapter 5, Meridian
City Code (Pawnbrokers ordinance) and by Title 3, Chapter 9, Meridian City
Code (Precious Metal Dealers ordinance)
POLICY: The Chief of Police finds Leads Online to be a reliable, secure, easy to use, cost-
effective, responsive, Internet -based service that will facilitate dealer compliance
with City Code, law enforcement investigations of theft, and recovery of stolen
property. For these reasons, the Chief of Police designates Leads Online to be the
method by which records of regulated transactions are transmitted to the Meridian
Police Department where such transmission is required by City Code.
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 9F
PROJECT NUMBER:
ITEM TITLE: Department Report
Resolution No. I _0 I 0 : Adopting administrative policy of the
Meridian Police Department establishing leads online as the approved method of
transmitting records of regulated transactions to MPD
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN RESOLUTION NO. II ` 0 1 C)
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN, ADOPTING AN ADMINISTRATIVE POLICY OF THE MERIDIAN POLICE
DEPARTMENT REGARDING APPROVED METHOD OF TRANSMITTING RECORDS OF
REGULATED TRANSACTIONS TO MERIDIAN POLICE DEPARTMENT; AUTHORIZING
THE POLICE CHIEF TO CARRY OUT SUCH POLICY; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Meridian City Code section 3-9-4(A)(2) states that precious metal dealers must
submit a record of regulated transactions involving Type 1 precious metals within twenty-four (24)
hours of such transaction in the manner and by the method as shall be established by the Chief of
Police;
WHEREAS, Meridian City Code section 3-5-9(E) states that a pawnshop's record of a
regulated transaction shall be transmitted by noon the next business day to the designated internet
online service approved by the Meridian police department, in a method and fashion approved by the
Chief of Police;
WHEREAS, the Chief of Police finds the Internet -based service known as Leads Online to be
a reliable, secure, easy to use, cost-effective, responsive website that will facilitate dealer compliance
with City Code, law enforcement investigations of theft, and recovery of stolen property; and
WHEREAS, the Mayor and City Council find that it is in the best interest of the safety and
welfare of the people of Meridian to adopt and effectuate the Administrative Policy attached hereto as
Exhibit A;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the Administrative Policy attached hereto as Exhibit A is hereby adopted and
effectuated by the Mayor and City Council of the City of Meridian.
Section 2. That the Chief of Police is authorized to carry out said Administrative Policy.
Section 3. That this Resolution shall be in full force and effect on November 1, 2011.
ADOPTED by the Meridian City Council this 27th day of Sept., 2011.
APPROVED by the Mayor pf th�'Cit gf,Men an, Idaho, this 27th day of Sept., 2011.
APPROVED: EST:
Tammy e eerd, Mayor < ,, yep , lman, City Clerk
RESOLUTION ADOPTING MPD ADMINIE POLICY
-.--ITTT ATT!TTT%1T �mn ALTnA ATT TTI/ n,nT n A mnTl' ANT Ali T/XT UII('nUnc Dn I -fl
EXHIBIT A
RESOLUTION ADOPTING MPD ADMINISTRATIVE POLICY
WQ' ADT TV UMT(_ TrTB'T`LTl1Tl / 17 TD ATTOATYITA11 n11TI All --A — A
Q_: >-- IDIAN---
€rs€Hr
Meridian Police Department
ADMINISTRATIVE POLICY
SUBJECT: APPROVED METHOD OF TRANSMITTING RECORDS OF REGULATED TRANSACTIONS TO
MERIDIAN POLICE DEPARTMENT
PURPOSE: To establish the approved method of transmitting records of regulated transactions to
the Meridian Police Department as required by Title 3, Chapter 5, Meridian City Code
(Pawnbrokers ordinance) and by Title 3, Chapter 9, Meridian City Code (Precious
Metal Dealers ordinance)
POLICY: The Chief of Police finds Leads Online to be a reliable, secure, easy to use, cost-
effective, responsive, Internet -based service that will facilitate dealer compliance with
City Code, law enforcement investigations of theft, and recovery of stolen property.
For these reasons, the Chief of Police designates Leads Online to be the method by
which records of regulated transactions are transmitted to the Meridian Police
Department where such transmission is required by City Code.
RESOLUTION ADOPTING MPD ADMINISTRATIVE POLICY
ESTABLISHING METHOD OF TRANSMITTING RFG111.ATFn TR ANSA CT1nN RR('()12 T1S
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER:
PROJECT NUMBER: MDA 11-005
ITEM TITLE: Walmart Overland /Stoddard MDA 11-005
FFCL for Approval - Modification to the Existing DA to amend the conceptual
development plan and certain sections of the text of the agreement in accord with
the proposed changes to the development plan
MEETING NOTES
1.
Community Item/Presentations Presenter Contact Info./Notes
VI) �
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
Meridian City Council Meeting
DATE: September 27, 2011 ITEM NUMBER: 10A
PROJECT NUMBER:
ITEM TITLE: Ordinance No.
Ordinance - amending title 1, chapter 5, section 1 of the Meridian City code, regarding
the corporate seal of the City of Meridian
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE:
E-MAILED TO
STAFF
SENT TO
AGENCY
SENT TO
APPLICANT
NOTES
INITIALS
CITY OF MERIDIAN ORDINANCE NO. d- Iq 9(0
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
AN ORDINANCE AMENDING TITLE 1, CHAPTER 5, SECTION 1, OF THE
MERIDIAN CITY CODE, REGARDING THE CORPORATE SEAL OF THE CITY OF
MERIDIAN; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS the Corporate Seal of the City of Meridian has not been updated since 1955; and
WHEREAS the City Council has decided to modernize and update the corporate seal of the City
to reflect the more progressive look and to be consistent with the same features that have been
adopted on all City items; and
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF
THE CITY OF MERIDIAN, IDAHO:
Section 1. That Title 1, Chapter 5, Section 1, of the Meridian City Code is amended to read as
follows:
1-5-1: CORPORATE SEAL:
A. Design: The corporate seal of the city shall be as depicted in the rendering below:
/L4 Kr ED A Uct's..J ..qq
ti2,'3
„City of
IDAHO
SEAT.
ORDINANCE AMENDING TITLE 1, CHAPTER 5, SECTION I REGARDING THE CORPORATE SEAL OF THE CITY OF
MERIDIAN —PAGE 1 OF 2
-
!!
ORDINANCE AMENDING TITLE 1, CHAPTER 5, SECTION I REGARDING THE CORPORATE SEAL OF THE CITY OF
MERIDIAN —PAGE 1 OF 2
B. Adoption Of Seal: The seal described in subsection A of this section is hereby adopted as the
corporate seal of the city and shall be the official seal for use as of October 1, 2011.
C. City Clerk Custodian Of Seal: The city clerk shall be the custodian of the, corporate seal of the
city and shall affix said seal's imprint upon all official documents, records, ordinances
resolutions, proclamations, licenses, and warrants. mks.
Section 2. That this ordinance shall be effective upon approval and publication.
PASSED by the City Council of the City of Meridian, Idaho, thisd- day of
2011.
APPROVED by the Mayor of the City of Meridian, Idaho, this a day of
, 2011.
APPROVED:
,�,111IIIirr
Ioypry de Weerd
ATTEST: - <.
^3�
By
ycee olman, City Clerk = j
,`1 j
ORDINANCE AMENDING TITLE 1, CHAPTER 5, SECTION t REGARDING THE CORPORATE SEAL OF THE CITY OF
MERIDIAN - PAGE 2 OF 2