11-804 SWAC Community Recycling Fund Program
CITY OF MERIDIAN RESOLUTION NO. I
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION ADOPTING THE COMMUNITY RECYCLING FUND
PROGRAM FOR THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, on September 13, 2011, the City Council of Meridian received a report
from the Legal Department and the Solid Waste Advisory Commission regarding the draft City
of Meridian Community Recycling Fund Program; and
WHEREAS, after receiving said report, the City Council directed that the City of
Meridian Community Recycling Fund Program be brought forward in Resolution form to
establish the Community Recycling Fund Program for the City of Meridian.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City of Meridian Community Recycling Fund Program be adopted, a
copy of which is attached to this Resolution and incorporated herein by this reference.
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
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ADOPTED b the Cit Council of Cit of Meridian, Idaho this ~.~ day of
Y Y Y
2011.
2011.
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ri ian Idaho this I,~ da of
APPROVED by the Mayor of the City of Me d y
APPROVED:
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.: ~, :, E : pTAM D WEERD, MAYOR
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JAYC L. HOLMAN, CITY C~,E w~ ~ ~~_, ~s ~~~zy
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RESOLUTION FOR CITY OF MERIDIAN COMMUI~~~'Y C~YC>JIN6~ ~~ND PROGRAM 1 of 1
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City of Meridian
Community Recycling Fund:
Program Categories; Project Requirements;
Application, Selection, Funding, and Reporting Process
1. Program Categories:
A. Projects must be related to the subject of recycling by:
• Promoting the use of recycled, reused or repurposed or composted materials;
or
• Increasing community awareness to the benefits of waste reduction and
recycling; or
• Increasing public recognition ofrecycling-related activity by businesses,
individuals, community service groups, or schools that is making a difference
in the community; or
• Other solid waste projects as determined eligible by the City of Meridian
Solid Waste Advisory Commission ("SWAG")
2. Program Requirements:
A. All projects must meet the following requirements:
• Projects must be intended for public use and be implemented within the limits
of City of Meridian;
• A completed application must be submitted before consideration will be given
to any project seeking funds from the City of Meridian Community Recycling
Fund;
• Applicants agree to appear if requested before SWAG to answer any questions
that the Commission may have regarding the project and to supply any
additional information requested by the Commission before the application
will be eligible for consideration;
• Projects must procure all necessary approvals and permitting as required by
applicable law including, but not limited, to City Code prior to receipt of any
funding from the City of Meridian Recycling Fund;
• Proj ects must include permanent signage or recognition of the City of
Meridian Community Recycling Fund. Proposed signs must meet the
requirements of the City's sign ordinance and be approved prior to receipt of
any funding from the City of Meridian Recycling Fund; the exception being
SWAG may provide signage depending on project size and scope.
• Projects costing in excess of $5,000 or requiring a permit of any kind are
required to be funded with a 50% match in funds or donated materials of
equivalent value from the applicant. Proof of available matched funds or
~ materials is required to be submitted with the application. Donated labor does
not count towards match requirements. Material donations will be deducted
City of Meridian Community Recycling Fund: Program Categories; Project
Requirements, Application, Selection, Funding, and Reporting Process
~ from the total proj ect value prior to determining match requirements and
reimbursement amounts. The match requirement is waived only for projects
costing up to and including $5,000 that do not require a permit of any kind.
• Project applicants agree to use funds within the fiscal year in which the
application is approved.
• Projects must provide progress updates to SWAG as agreed upon by the
parties;
• Projects must provide to SWAG a final report including a detailed accounting
for all money spent and materials used before reimbursement of funds will
occur. The final report shall include substantiating documents including
invoices and/or receipts.
• Project applicants agree to comply with any additional requirements that
SWAG sets as a condition of approval;
• Project applicants agree to abide by the decisions and recommendations made
by SWAG.
B. Construction Projects must also meet the following requirements:
Construction projects must be readily visible to the public so as to encourage
public use and enjoyment of the project;
Applicants agree to meet with the designated City contact for design review
and approval before the application will be eligible for consideration;
Projects must identify and use a minimum of 50 % of recycled materials
unless otherwise approved by SWAG. SWAC reserves the right to give
preference to projects exceeding the minimum required percentage of recycled
materials. A product does not have to contain 100 percent post-consumer
recovered materials to be considered "recycled," but the higher the percentage
ofpost-consumer content, the greater the amount of waste that is diverted
from disposal while supporting markets for secondary materials generated
through municipal recycling programs. Recycled-content products may
contain some pre-consumer waste, some post-consumer waste or both;
Construction project applicants agree to comply with any additional
requirements that SWAC sets as a condition of approval to assure project
compliance with applicable federal, state, and local laws;
3. Application Process
A. Application
• Provided source funding is available, at least once annually, but no more than
quarterly, SWAC will create anopen-period for advertising the City of
Meridian Community Recycling Fund Program and soliciting applications
from the public;
• Project applications must be submitted during an open-period, in a timely
fashion, and provide all information requested by SWAG. Applications will be
City of Meridian Community Recycling Fund: Program Categories; Project 2
Requirements, Application, Selection, Funding, and Reporting Process
.~ processed in the order they are received and will only be considered eligible
for selection once all of the prerequisites are met as set forth above;
• Applicants may download the City of Meridian Community Recycling Fund
Application from the City's website or pick up a copy at any one of the
following City departments: the Utility Billing Department, the Clerk's
Office, or the Environmental Division of the City Public Works Department;
• Applications are to be submitted to SWAG, by and through the Manager of
the Environmental Division of the City's Public Works Department, as its
delegated authority.
B. Selection Process
The Manager of the Environmental Division of the City Public Works
Department will review applications for completeness and coordinate
scheduling before SWAG those applications that are eligible for consideration;
SWAG will receive applicant presentations and review applications in a timely
fashion during the course of its regularly scheduled meetings;
SWAG will recommend to City Council applications on the basis of availability
of funds, how well the project promotes the subject of recycling within its
designated Program category, and the requirements set forth above.
C. Funding
Upon receipt of City Council's approval, SWAG, by and through the Manager
of the City Utility Billing Department as its delegated authority, will coordinate
the reimbursement of funds with successful applicants upon approval and
acceptance of the final accounting report by SWAG.
SWAG has authority to dedicate a percentage of the current fiscal year's
Community Recycling Fund budget for SWAG-sponsored projects not to
exceed 50% of said budget.
SWAG-sponsored projects shall otherwise comply with the application
requirements set forth herein.
D. Reporting
• SWAG will submit an annual report to City Council regarding the Meridian
Community Recycling Fund as part of its annual reporting requirements.
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City of Meridian Community Recycling Fund: Program Categories; Project
Requirements, Application, Selection, Funding, and Reporting Process
City of Meridian
Community Recycling Fund Application
~rhis a location is to be completed by individuals and organizations applying for funding from the City of Meridian Community
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Recycling Program Fund. This application must be completed in its entirety. Please use additional sheets of paper if necessary.
Please note: Applications will only be considered if they comply with all of the Community Recycling Fund Program Requirements.
Applicants may download a copy of the requirements from the City of Meridian's website or obtain a copy from the City Clerk's
Office, the Utility Billing Department, or the Environmental Division of the City's Public Works Department.
~ Project applicant has read and understands the Community Recycling Fund Program Requirements.
Applicant's Name (individual, organization, company)
Address
City State Zip Code
Contact Name and Title
Phone Number Email Fax Number
Describe the community recycling project you would like to have supported. Provide as much detail as possible including any
drawings, designs, and other information that help to fully explain the project.
Describe how this project will benefit the community.
.~
Describe the recycled materials to be used including manufacturers information if applicable. Please note: Applicants of
construction projects must comply with City building permit requirements.
0 Project applicant has read and understands the guidelines for requesting funds in connection with the City of Meridian
Community Recycling Fund.
Total funds requested Total estimated cost of project
Describe how the community recycling funds will be used, the schedule for the project, and how the matching contribution will be
determined if applicable.
Describe the signage or other method of recognition that will be used to acknowledge the Community Recycling Fund, (plaque,
standing sign, etc), and the location. Submit a drawing or design for the proposed signage to be used. Please note: Applicants must
comply with City sign permitting requirements.
signature of Contact Person Date
(We must have a signature to process your request)
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Return to: City of Meridian, Environmental Division of the Public Works Department,
33 E. Broadway, Meridian ID 83642 Phone: (208) 489.0379