2011-07-12~~i~lE IDIAN~--
IDAHO
CITY COUNCIL WORKSHOP
MEETING AGENDA
Tuesday, July 12, 2011 at 6:00 PM
1. Roll-Call Attendance
X David Zaremba X Brad Hoaglun
X Charlie Rountree X Keith Bird
O Mayor Tammy de Weerd
2. Pledge of Allegiance
3. Adoption of the Agenda Adopted
4. Consent Agenda Approved
A. Award of Bid and Agreement to Performance Systems, Inc for
Secondary Clarifier Retrofit -Construction in the Not-To-
Exceed Amount of $669,334.78 and the Mayor to Sign the
Agreement
B. Award of Bid and Agreement to Star Construction, Inc. for Grit
System Improvement -Construction in the Not-To-Exceed
Amount of $66,854.00 and the Mayor to sign the Agreement
5. Community Items/Presentations
A. Annual Progress Report of Valley Regional Transit (VRT) by
Kelli Fairless, Executive Director of VRT
6. Items Moved From Consent Agenda
7. Action Items
A. Continued from July 05, 2011: Public Comment: Ordinance
No. 11-1485: An Ordinance of the City of Meridian, Enacting a
New Section, Title 8, Chapter 6, Section 2, Relating to
Performance and Warranty Surety for Public Infrastructure
(Second Reading)
Meridian City Council Meeting Agenda-Tuesday, July 12, 2011 Page 1 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
8. Department Reports
A. Legal Department: Discussion on Deannexation of Properties
in Default of their Development Agreements Continued to
August 16, 2011
B. Legal Department: Council Chambers Public Art
C. Planning Department: Draft FY2012-2016 Regional
Transportation Improvement Plan (TIP) Review
9. Future Meeting Topics
A. Central Valley Expressway Follow-Up for July 79, 2011 Meeting
Adjourned at 6:51 p.m.
Meridian City Council Meeting Agenda -Tuesday, July 12, 2011 Page 2 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Meeting
DATE: July 12, 2011 ITEM NUMBER: 4A
PROJECT NUMBER:
ITEM TITLE: Performance Systems, Inc.
Award and bid and agreement to Performance Systems, Inc. for Secondary Clarifier
Retrofit -Construction in the Not-to-exceed amount of $669,334.78 and the Mayor to
sign the Agreement
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
~iCK/V
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Clint Dolsby
Date: 7/1/11
Re: July 12 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
July 12 City Council Consent Agenda for Council's consideration.
Approval of Award of Bid for "Secondary Clarifier Retrofit -Construction" to
Performance Systems. Inc and authorize the Mayor to sign the Agreement in the
amount of $669.334.75 This project was approved in the FY11 Budget. Funding will
be split between FY11 & FY12 with $445,000 from FY11. It is anticipated that
Council will approve the remainder of the contract funds, $224,334.78, in the FY12
budget. ANon-Appropriations clause was inserted into the agreement as a
precaution. Acceptable bonds and insurance are on file in the Purchasing
Department. This award is the result of Formal IFB #PW-11-10192C issued May 2"d
and opened June 1s`. Four bids were received.
Recommended Council Action: Approval of Award of Bid and Authorize the
Mayor to sign the Agreement for the Not-To-Exceed amount of the Low Bid of
$669,334.78.
Thank you for your consideration.
• Page 1
E IDIAN~--
Public ~ D A H O
Works Department
TO: Mayor Tammy de Weerd
Members of the City Council
FROM: Clint Dolsby, P.E.
Assistant City Engineer
DATE: June 24, 2011
Mayor Tammy de Weerd
Cily Ceuneil Mem6erp
Keith Bird
Brad Hoaglun
Charles Rountree
Daeid Zaremba
SUBJECT: AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES WITH
PERFORMANCE SYSTEMS, INC FOR THE SECONDARY CLARIFIERS
RETROFIT CONSTRUCTION FOR ANOT-TO-EXCEED AMOUNT OF
$445,000.00.
I. RECOMMENDED ACTION
A. Move to:
1. Approve the Agreement with Performance Systems, Inc for the Secondary
Clarifiers Retrofit Construction in a not to exceed amount of $445,000.00; and
2. Authorize the Mayor to sign the agreement.
II. DEPARTMENT CONTACT PERSONS
Clint Dolsby, Asst. City Engineer (Project Manager) 489-0341
Warren Stewart, PW Engineering Manager 489-0350
Tom Barry, Director of Public Works 489-0372
III. DESCRIPTION
A. Background
Secondary Clarifier No. 3 is difficult to operate and operates inefficiently in it's
current condition. It was built in 1988 as a draft tube style clarifier and
converted to a spiral scraper type in 1996. During the conversion the drive
mechanism was not changed and consequently the mechanism turns too slowly
Pnge 1 of 3
making it difficult to withdraw sludge properly. This can cause solids loss to the
effluent and potentially impact permit compliance.
Secondary clarifier No. 4 has a circular skimmer arm designed to remove
floating scum that operates inefficiently. The plant has had issues with the bolts
on the skimmer arm coming loose under the water surface making it necessary to
frequently drain the tank to tighten the loose bolts.
B. Proposed Project
The scope of the project includes performance and operational improvements to
both Secondary Clarifier No. 3 and 4. This includes the replacement of the drive
and mechanism in Secondary Clarifier 3, the sludge withdrawal system on
Secondary Clarifier No. 3 and the scum removal system on Secondary Clarifier
No. 4.
C. Contractor Selecfion
Performance Systems, Inc. was the lowest bidder, has a Public Works Contractor
license and is qualified to complete the required work.
IV. IMPACT
A. Strate ig c Impact:
This project meets our mission requirements to indentify and prioritize work to
anticipate, plan and provide public services and facilities that support the needs of
our growing community and ensure modem reliable facilities while maintaining
financial stewardship.
B. Service/Delivery Impact:
Irnproving the operation of Secondary Clarifiers No. 3 and 4 will increase the
secondary treatment capacity of the wastewater treatment plant. This will
provide operational flexibility for the biological phosphorus removal in the
aeration basins.
C. Fiscal Impact:
This project will be financed using the just in time model. The construction will
be completed in both Fiscal Year 2011 and 2012. In fiscal year 2011, $445,000
of work will be completed leaving $224,335 to be completed in Fiscal Year 2012
assuming the FY12 Budget Enhancement 6 is approved.
Project Costs
Fiscal Year 2011
Fiscal Year 2012
$445,000
$224,335
Page 2 of 3
Total Cost $669,335
Project Funding
WWTP Clarifier (3590-96108) 445 000
Total Funding $445 000
VI. TIME CONSTRAINTS
Council's approval will allow this project that will enhance the secondary clarifier
performance to be constructed.
VII. LIST OF ATTACHMENTS
A. Agreement for Independent Contractor Services
Department Approval: /UV, ~,_....,~
Pnge 3 of 3
AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES
(SECONDARY CLARIFIER RETROFIT-CONSTRUCTION)
PROJECT # 10192C
THIS AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES is made
this ~ day of 2011, and entered into by and between the City of
Meridian, a municipal orporation organized under the laws of the State of Idaho,
hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642,
and Performance Systems, Inc, hereinafter referred to as "CONTRACTOR", whose
business address is 200 West 1St St.. Fruitland. ID 83619 and whose Public Works
Contractor License # is C-15743-UNLIMITED -1-3.
INTRODUCTION
Whereas, the City has a need for services involving the Secondary
Clarifier Retrofit -Construction Project; and
WHEREAS, the Contractor is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon
execution of this Agreement and receipt of the City's written notice to
proceed, all services and work, and comply in all respects, as specified in
the document titled "Scope of Work" a copy of which is attached hereto as
Attachment "A" and incorporated herein by this reference, together with
any amendments that may be agreed to in writing by the parties.
1.2 All documents, drawings and written work product prepared or
produced by the Contractor under this Agreement, including without
limitation electronic data files, are the property of the Contractor; provided,
however, the City shall have the right to reproduce, publish and use all
such work, or any part thereof, in any manner and for any purposes
whatsoever and to authorize others to do so. If any such work is
copyrightable, the Contractor may copyright the same, except that, as to
any work which is copyrighted by the Contractor, the City reserves a
royalty-free, non-exclusive, and irrevocable license to reproduce, publish
and use such work, or any part thereof, and to authorize others to do so.
Agreement Secondary Clarifier Retrofit -Construction page 1 of 13
Project 10192c
1.3 The Contractor shall provide services and work under this
Agreement consistent with the requirements and standards established by
~- - applicable federal, state and city laws, ordinances, regulations and
resolutions. The Contractor represents and warrants that it will perform its
work in accordance with generally accepted industry standards and
practices for the profession or professions that are used in performance of
this Agreement and that are in effect at the time of performance of this
Agreement. Except for that representation and any representations made
or contained in any proposal submitted by the Contractor and any reports
or opinions prepared or issued as part of the work performed by the
Contractor under this Agreement, Contractor makes no other warranties,
either express or implied, as part of this Agreement.
1.4 Services and work provided by the Contractor at the City's request
under this Agreement will be performed in a timely manner in accordance
with a Schedule of Work, which the parties hereto shall agree to. The
Schedule of Work may be revised from time to time upon mutual written
consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Lump Sum basis as
provided in Attachment B "Payment Schedule" attached hereto and by
reference made a part hereof. Compensation is scheduled to be paid from
two different fiscal years, FY11 and FY12. Currently $445,000 has been
budgeted for this year (FY11) and it is anticipated that Council will approve
the budget for the remainder of the project ($224,334.78) in FY12 for a Not-
To-Exceed total of $669,334.78. Therefore, continuation of this contract past
the FY11 budget amount of $445,000 is subject to the appropriation of funds
for such purpose by the City Council. If funds to effect such continued
payment are not appropriated, CITY may terminate this Agreement as
thereby affected and Contractor will relieve CITY of any further obligation.
Contractor must NOT complete work that exceeds $445,000 priorto October
1, 2012. It is the contractors responsibility to schedule all work and to
adhere to the schedule and the amounts listed above.
2.2 The Contractor shall provide the City with a monthly statement, as
the work warrants, of fees earned and costs incurred for services provided
during the billing period, which the City will pay within 30 days of receipt of
a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment
made by City to Contractor under the terms and conditions of this
Agreement Secondary Clarifier Retrofit -Construction page 2 of 13
Project 10192c
Agreement. Payment of all taxes and other assessments on such sums is
the sole responsibility of Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall
not be entitled to receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement including, but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
Contractor shall not be entitled by virtue of this Agreement to
consideration in the form of overtime, health insurance benefits,
retirement benefits, paid holidays or other paid leaves of absence of any
type or kind whatsoever.
Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon (a) completion of the agreed upon work, (b)
unless sooner terminated as provided below or unless some other method
or time of termination is listed in Attachment A.
3.2 Should Contractor default in the performance of this Agreement or
materially breach any of its provisions, City, at City's option, may
terminate this Agreement by giving written notification to Contractor.
3.3 Should City fail to pay Contractor all or any part of the
compensation set forth in Attachment B of this Agreement on the date
due, Contractor, at the Contractor's option, may terminate this Agreement
if the failure is not remedied by the City within thirty (30) days from the
date payment is due.
3.4 This Agreement shall terminate automatically on the occurrence of
any of the following events:
a. Bankruptcy of insolvency of either party;
b. Sale of Contractor's business; or
c. Death of Contractor
3.5 TIME FOR EXECUTING CONTRACT AND LIQUIDATED
DAMAGES
Upon receipt of a Notice to Proceed, the Contractor shall have 100
(one hundred) calendar days to complete the work as described
herein. Contractor shall be liable to the City for any delay beyond
this time period in the amount of one thousand dollars ($1,000.00)
per calendar day. Such payment shall be construed to be liquidated
damages by the Contractor in lieu of any claim or damage because
Agreement Secondary Clarifier Retrofit -Construction page 3 of 13
Project 10192c
of such delay and not be construed as a penalty.
4. Termination:
If, through any cause, CONTRACTOR, its officers, employees, or agents
fails to fulfill in a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations of
this Agreement, falsifies any record or document required to be prepared
under this agreement, engages in fraud, dishonesty, or any other act of
misconduct in the performance of this contract, or if the City Council
determines that termination of this Agreement is in the best interest of
CITY, the CITY shall thereupon have the right to terminate this Agreement
by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the
effective date of such termination. CONTRACTOR may terminate this
agreement at any time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by CONTRACTOR
under this Agreement shall, at the option of the CITY, become its
property, and CONTRACTOR shall be entitled to receive just and
equitable compensation for any work satisfactorily complete hereunder.
Notwithstanding the above, CONTRACTOR shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
~, breach of this Agreement by CONTRACTOR, and the CITY may withhold
any payments to CONTRACTOR for the purposes of set-off until such
time as the exact amount of damages due the CITY from CONTRACTOR
is determined. This provision shall survive the termination of this
agreement and shall not relieve CONTRACTOR of its liability to the CITY
for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be
acting as an independent contractor, and neither CONTRACTOR nor any
officer, employee or agent of CONTRACTOR will be deemed an
employee of CITY. Except as expressly provided in Attachment A,
Contractor has no authority or responsibility to exercise any rights or
power vested in the City and therefore has no authority to bind or incur
any obligation on behalf of the City. The selection and designation of the
personnel of the CITY in the performance of this agreement shall be
made by the CITY.
Agreement Secondary Clarifier Retrofit -Construction page 4 of 13
Project 10192c
5.2 Contractor, its agents, officers, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves
as independent contractors and not as employees of the City.
~-
5.3 Contractor shall determine the method, details and means of
performing the work and services to be provided by Contractor under this
Agreement. Contractor shall be responsible to City only for the
requirements and results specified in this Agreement and, except as
expressly provided in this Agreement, shall not be subjected to City's
control with respect to the physical action or activities of Contractor in
fulfillment of this Agreement. If in the performance of this Agreement any
third persons are employed by Contractor, such persons shall be entirely
and exclusively under the direction and supervision and control of the
Contractor.
6. Indemnification and Insurance:
CONTRACTOR shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses and other costs
including litigation costs and attorney's fees, arising out of, resulting from,
or in connection with the performance of this Agreement by the
CONTRACTOR, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortious conduct
of CITY or its employees. CONTRACTOR shall maintain. and specifically
insurance, in which the CITY shall be named an additional insured in the
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident or occurrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The
limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable
for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments
for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from , or in
connection with the performance of this Agreement by the Contractor or
Contractor's officers, employs, agents, representatives or subcontractors
and resulting in or attributable to personal injury, death, or damage or
destruction to tangible or intangible property, including use of.
CONTRACTOR shall provide CITY with a Certificate of Insurance, or
other proof of insurance evidencing CONTRACTOR'S compliance with the
requirements of this paragraph and file such proof of insurance with the
Agreement Secondary Clarifier Retrofit -Construction page 5 of 13
Project 10192c
CITY at least ten (10) days prior to the date Contractor begins
performance of it's obligations under this Agreement. In the event the
insurance minimums are changed, CONTRACTOR shall immediately
~= submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho
83642.
6.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Contractor shall provide a bond,
cash or letter of credit guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
6.3 To the extent of the indemnity in this contract, Contractor's
Insurance coverage shall be primary insurance regarding the City's
elected officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the City or the City's elected officers,
officials, employees and volunteers shall be excess of the Contractor's
insurance and shall not contribute with Contractor's insurance except as
to the extent of City's negligence.
6.4 The Contractor's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
6.5 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
6.6 The limits of insurance described herein shall not limit the liability of
the Contractor and Contractor's agents, representatives, employees or
subcontractors.
7. Bonds: Payment and Performance Bonds are required on all Public
Works Improvement Projects.
8. Notices: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and
be deemed communicated when mailed in the United States mail,
certified, return receipt requested, addressed as follows:
Agreement Secondary Clarifier Retrofit -Construction page 6 of 13
Project 10192c
City of Meridian
- Purchasing Manager
~~ 33 E. Broadway Avenue
Meridian, Idaho 83642
Pertormance Systems. Inc
Attn: Kaleo Nawahine
200 West 1 s St.
Fruitland, ID 83619
208-452-2930
kaleot~psigc.com
Idaho Public Works License #: C-15743-U-1-3
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
provided.
Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall survive any default, termination or forfeiture
of this Agreement.
10. Time is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to timely perform any
of the obligations hereunder shall constitute a breach of, and a default
under, this Agreement by the party so failing to perform.
11. Assignment: It is expressly agreed and understood by the parties
hereto, that CONTRACTOR shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
12. Discrimination Prohibited: In performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any
federal, state or local law, rule or regulation against any person on the
basis of race, color, religion, sex, national origin or ancestry, age or
disability.
Agreement Secondary Clarifier Retrofit -Construction page 7 of 13
Project 10192c
13. Reports and Information:
13.1 At such times and in such forms as the CITY may require, there
~~ - shall be furnished to the CITY such statements, records, reports, data and
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Contractor shall maintain all writings, documents and records
prepared or compiled in connection with the performance of this
Agreement for a minimum of four (4) years from the termination or
completion of this or Agreement. This includes any handwriting,
typewriting, printing, photo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
14. Audits and Inspections: At any time during normal business hours and
as often as the CITY may deem necessary, there shall be made available
to the CITY for examination all of CONTRACTOR'S records with respect
to all matters covered by this Agreement. CONTRACTOR shall permit the
CITY to audit, examine, and make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls,
records of personnel, conditions of employment and other data relating to
all matters covered by this Agreement.
15. Publication, Reproduction and Use of Material: No material produced
in whole or in part under this Agreement shall be subject to copyright in
the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
16. Compliance with Laws: In performing the scope of work required
hereunder, CONTRACTOR shall comply with all applicable laws,
ordinances, and codes of Federal, State, and local governments.
17. Changes: The CITY may, from time to time, request changes in the
Scope of Work to be performed hereunder. Such changes, including any
increase or decrease in the amount of CONTRACTOR'S compensation,
which are mutually agreed upon by and between the CITY and
CONTRACTOR, shall be incorporated in written amendments which shall
be executed with the same formalities as this Agreement.
18. Construction and Severability: If any part of this Agreement is held to
be invalid or unenforceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder
of the Agreement is reasonably capable of completion.
Agreement Secondary Clarifier Retrofit -Construction- page 8 of 13
Project 10192c
19. Waiver of Default: Waiver of default by either parry to this Agreement
shall not be deemed to be waiver of any subsequent default. Waiver or
breach of any provision of this Agreement shall not be deemed to be a
waiver of any other or subsequent breach, and shall not be construed to
be a modification of the terms of this Agreement unless this Agreement is
modified as provided above.
20. Advice of Attorney: Each party warrants and represents that in
executing this Agreement. It has received independent legal advice from
its attorney's or the opportunity to seek such advice.
21. Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
22. Order of Precedence: The order or precedence shall be the contract
agreement, the Invitation for Bid document, then the winning bidders
submitted bid document.
23. Applicable Law: This Agreement shall be governed by and construed
and enforced in accordance with the laws of the State of Idaho, and the
ordinances of the City of Meridian.
24. Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
CITY OF MERIDIAN
BY: ~ '~-~ ~r `
a.c i d -~arevnbrx- 'MAYOR (gcby
Dated: ~~,~.,~ I2, a®l~
PER~FO~RM~ANCE T MS, INC
BY: KALEO NAWAHINE
Dated: ~ ~~ I ~ ~
Approved by City Council: Q
~,~~~~ pF MER~~s~,,~
o ~.. '.
Attest: _ •~ ~r`~°
JAYCE . HO AN, CITY CLERK ' ~~AL
vv~~ C
'sue 9p~ ~r is~t • P ,ter
P oject~10192c ondary Clarifier Retrofit -Construction ~%,~~~U i iNTY1"`~,~`~~`
page 9 of 13
Approved as to Content
~- -BY:
KEIT ATT , P R ASING MANAGER
Dated: ~ ~~~ ~ ~~
Approved as to Form
CITY ATTORNEY
Agreement Secondary Clarifier Retrofit -Construction
Project 10192c
Department Approval
BY:
NAME:
TITLE: ~~-cd~p.p;,u~ !M/M~~L
Dated: 7~ ~i ~
page 10 of 13
Attachment A
SCOPE OF WORK
REFER TO INVITATION TO BID PW-11-10192C
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
Invitation to Bid Package # PW-11-10192C are by this reference made
a part hereof.
Agreement Secondary Clarifier Retrofit -Construction page 11 of 13
Project10192c
Attachment B
MILESTONE I PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
*$669,334.78.
r
l
~;
,1
5~ ~ ~ PRICING 5~kICF~~11:;E.
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
SECONDARY CLARIFIER RETROFIT -CONSTRUCTION per IFB PW-11-10192C
Total FY11 ..................$445,000.00
*Pending Council Approval as stated in Paragraph 2.1 Total FY12 ..................$224,334.78
*CONTRACT TOTAL ....................... $669.334.78
Item No. ITEM PRICING BELOW WILL BE USED FOR CHANGE ORDER PRICING ONLY.
Item Description Unit Price
1 General Requirements $47,362.70
2 Mobilization /Demobilization $7,700.00
3 Storm Water Pollution Prevention Control $6,050.00
4 Dewatering $17,600.00
5 Site Civil Work $37,125.00
6 Demolition $14,833.50
7 Paints and Coatings $1,746.80
8 Process Equipment and Installation $104,232.70
Agreement Secondary Clarifier Retrofit -Construction
Project 10192c
page 12 of 13
9 Clarifier Weir Cleaning System $1,100.00
10 Scum Pump Station $37,773.57
11 RAS Pump Station $27,312.12
12 Electrical, Instrumentation and Controls $128,450.30
13 Demolition $6,512.00
14 Paints and Coatings $31,301.60
15 Process Equipment and Installation $24,866.60
16 Mechanical Clarifier Skimmer with Scum Beach $47,520.00
17 Clarifier Weir Cleaning System $19,430.40
18 Scum Pump Station $32,716.49
19 Electrical, Instrumentation and Controls $63,701.00
20 Use Tax $12,000.00
Travel expenses will be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
Agreement Secondary Clarifier Retrofit -Construction page 13 of 13
Project 10192c
Meridian City Council Meeting
DATE: July 12, 2011 ITEM NUMBER:. 4B
PROJECT NUMBER:
ITEM TITLE: Star Construction, Inc.
Award and bid and agreement to Star Construction, Inc. for Grit System Improvement -
Construction in the not to exceed amount of $66,854.00 and the Mayor to sign the
agreement
MEETING NOTES
r,_
~~P~
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
Memo
To: Jaycee L. Holman, City Clerk,
From: Keith Watts, Purchasing Manager
CC: Roxanne Holland
Date: 7/7/11
Re: July 12 City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
July 12 City Council Consent Agenda for Council's consideration.
$66.854.00. This award is the result of Formal IFB #PW-11-10046C issued June 1
and opened June 24'h. Three bids were received.
Recommended Council Action: Approval of Award of Bid and Authorize the
Mayor to sign the Agreement for the Not-To-Exceed amount of the Low Bid of
$66,854.00.
Thank you for your consideration.
• Page 1
AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES
(GRIT SYSTEM IMPROVEMENTS -INSTALLATION)
~- - PROJECT # 10046C
THIS AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES is made
this ~ day of JULY, 2011, and entered into by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Star
Construction. Inc, hereinafter referred to as "CONTRACTOR", whose business address
is P O Box 157. Star. ID 83669 and whose Public Works Contractor License # is C-
14228-AAA-4.
INTRODUCTION
Whereas, the City has a need for services involving Grit System
Improvements -Installation; and
WHEREAS, the Contractor is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon
execution of this Agreement and receipt of the City's written notice to
proceed, all services and work, and comply in all respects, as specified in
the document titled "Scope of Work" a copy of which is attached hereto as
Attachment "A" and incorporated herein by this reference, together with
any amendments that may be agreed to in writing by the parties.
1.2 All documents, drawings and written work product prepared or
produced by the Contractor under this Agreement, including without
limitation electronic data files, are the property of the Contractor; provided,
however, the City shall have the right to reproduce, publish and use all
such work, or any part thereof, in any manner and for any purposes
whatsoever and to authorize others to do so. If any such work is
copyrightable, the Contractor may copyright the same, except that, as to
any work which is copyrighted by the Contractor, the City reserves a
royalty-free, non-exclusive, and irrevocable license to reproduce, publish
and use such work, or any part thereof, and to authorize others to do so.
Agreement Grit System Improvements - Installation
Project 10046c
page 1 of 11
1.3 The Contractor shall provide services and work under this
~- - Agreement consistent with the requirements and standards established by
applicable federal, state and city laws, ordinances, regulations and
resolutions. The Contractor represents and warrants that it will pertorm its
work in accordance with generally accepted industry standards and
practices for the profession or professions that are used in pertormance of
this Agreement and that are in effect at the time of performance of this
Agreement. Except for that representation and any representations made
or contained in any proposal submitted by the Contractor and any reports
or opinions prepared or issued as part of the work performed by the
Contractor under this Agreement, Contractor makes no other warranties,
either express or implied, as part of this Agreement.
1.4 Services and work provided by the Contractor at the City's request
under this Agreement will be performed in a timely manner in accordance
with a Schedule of Work, which the parties hereto shall agree to. The
Schedule of Work may be revised from time to time upon mutual written
consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Lump Sum basis as
provided in Attachment B "Payment Schedule" attached hereto and by
reference made a part hereof for the Not-To-Exceed amount of
$66,854.00.
2.2 The Contractor shall provide the City with a monthly statement, as
the work warrants, of fees earned and costs incurred for services provided
during the billing period, which the City will pay within 30 days of receipt of
a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment
made by City to Contractor under the terms and conditions of this
Agreement. Payment of all taxes and other assessments on such sums is
the sole responsibility of Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall
not be entitled to receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement including, but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
Contractor shall not be entitled by virtue of this Agreement to
consideration in the form of overtime, health insurance benefits,
retirement benefits, paid holidays or other paid leaves of absence of any
type or kind whatsoever.
Agreement Grit System Improvements -Installation page 2 of 11
Protect 10046c
3. Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon (a) completion of the agreed upon work, (b)
September 30, 2011 or (c) unless sooner terminated as provided below or
unless some other method or time of termination is listed in Attachment A.
3.2 Should Contractor default in the performance of this Agreement or
materially breach any of its provisions, City, at City's option, may
terminate this Agreement by giving written notification to Contractor.
3.3 Should City fail to pay Contractor all or any part of the
compensation set forth in Attachment B of this Agreement on the date
due, Contractor, at the Contractor's option, may terminate this Agreement
if the failure is not remedied by the City within thirty (30) days from the
date payment is due.
3.4 This Agreement shall terminate automatically on the occurrence of
any of the following events:
a. Bankruptcy of insolvency of either party;
b. Sale of Contractor's business; or
c. Death of Contractor
3.5 TIME FOR EXECUTING CONTRACT AND LIQUIDATED
DAMAGES
Upon receipt of a Notice to Proceed, the Contractor shall have 90
(NINETY) calendar days to complete the work as described herein.
Contractor shall be liable to the City for any delay beyond this time
period in the amount of five hundred dollars ($500.00) per calendar
day. Such payment shall be construed to be liquidated damages by
the Contractor in lieu of any claim or damage because of such delay
and not be construed as a penalty.
4. Termination:
If, through any cause, CONTRACTOR, its officers, employees, or agents
fails to fulfill in a timely and proper manner its obligations under this
Agreement, violates any of the covenants, agreements, or stipulations bf
this Agreement, falsifies any record or document required to be prepared
under this agreement, engages in fraud, dishonesty, or any other act of
misconduct in the performance of this contract, or if the City Council
determines that termination of this Agreement is in the best interest of
Agreement Grit System Improvements • Installation page 3 of 11
Protect 10046c
CITY, the CITY shall thereupon have the right to terminate this Agreement
by giving written notice to CONTRACTOR of such termination and
~_ - specifying the effective date thereof at least fifteen (15) days before the
effective date of such termination. CONTRACTOR may terminate this
agreement at any time by giving at least sixty (60) days notice to CITY.
In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by CONTRACTOR
under this Agreement shall, at the option of the CITY, become its
property, and CONTRACTOR shall be entitled to receive just and
equitable compensation for any work satisfactorily complete hereunder.
Notwithstanding the above, CONTRACTOR shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
breach of this Agreement by CONTRACTOR, and the CITY may withhold
any payments to CONTRACTOR for the purposes of set-off until such
time as the exact amount of damages due the CITY from CONTRACTOR
is determined. This provision shall survive the termination of this
agreement and shall not relieve CONTRACTOR of its liability to the CITY
for damages.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, CONTRACTOR shall be
acting as an independent contractor, and neither CONTRACTOR nor any
officer, employee or agent of CONTRACTOR will be deemed an
employee of CITY. Except as expressly provided in Attachment A,
Contractor has no authority or responsibility to exercise any rights or
power vested in the City and therefore has no authority to bind or incur
any obligation on behalf of the City. The selection and designation of the
personnel of the CITY in the pertormance of this agreement shall be
made by the CITY.
5.2 Contractor, its agents, officers, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves
as independent contractors and not as employees of the City.
5.3 Contractor shall determine the method, details and means of
performing the work and services to be provided by Contractor under this
Agreement. Contractor shall be responsible to City only for the
requirements and results specified in this Agreement and, except as
expressly provided in this Agreement, shall not be subjected to City's
control with respect to the physical action or activities of Contractor in
fulfillment of this Agreement. If in the performance of this Agreement any
third persons are employed by Contractor, such persons shall be entirely
Agreement Grit System Improvements - Installation page 4 0(11
Protect 10046c
and exclusively under the direction and supervision and control of the
Contractor.
6. Indemnification and Insurance:
CONTRACTOR shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses. and other costs
including litigation costs and attorney's fees, arising out of, resulting from,
or in connection with the performance of this Agreement by the
CONTRACTOR, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortious conduct
of CITY or its employees. CONTRACTOR shall maintain- and snerifirally
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident or occurrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The
limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable
for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments
for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from , or in
connection with the performance of this Agreement by the Contractor or
Contractor's officers, employs, agents, representatives or subcontractors
and resulting in or attributable to personal injury, death, or damage or
destruction to tangible or intangible property, including use of.
CONTRACTOR shall provide CITY with a Certificate of Insurance, or
other proof of insurance evidencing CONTRACTOR'S compliance with the
requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins
performance of it's obligations under this Agreement. In the event the
insurance minimums are changed, CONTRACTOR shall immediately
submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho
83642.
6.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Contractor shall provide a bond,
Agreement Grit System Improvements -Installation page 5 of 11
Project10046c
cash or letter of credit guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
6.3 To the extent of the indemnity in this contract, Contractor's
Insurance coverage shall be primary insurance regarding the City's
elected officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the City or the City's elected officers,
officials, employees and volunteers shall be excess of the Contractor's
insurance and shall not contribute with Contractor's insurance except as
to the extent of City's negligence.
6.4 The Contractor's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
6.5 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
6.6 The limits of insurance described herein shall not limit the liability of
the Contractor and Contractor's agents, representatives, employees or
subcontractors.
7. Bonds: Payment and Performance Bonds are required on all Public
Works Improvement Projects.
8. Notices: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and
be deemed communicated when mailed in the United States mail,
certified, return receipt requested, addressed as follows:
City of Meridian
Purchasing Manager
33 E. Broadway Avenue
Meridian, Idaho 83642
Star Construction
Attn: Ancil Irminger
P O Box 157
Star. ID 83669
208-286-9198
starconstruction IIcCc~amai Isom
Idaho Public Works License #: C-14228-AAA-4
Agreement Grit System Improvements -Installation page 6 of 11
Project 10046c
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
(- - provided.
9. Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall survive any default, termination or forfeiture
of this Agreement.
10. Time is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to timely perform any
of the obligations hereunder shall constitute a breach of, and a default
under, this Agreement by the party so failing to perform.
11. Assignment: It is expressly agreed and understood by the parties
hereto, that CONTRACTOR shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
12. Discrimination Prohibited: In pertorming the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any
federal, state or local law, rule or regulation against any person on the
basis of race, color, religion, sex, national origin or ancestry, age or
disability.
13. Reports and Information:
13.1 At such times and in such forms as the CITY may require, there
shall be furnished to the CITY such statements, records, reports, data and
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Contractor shall maintain all writings, documents and records
prepared or compiled in connection with the performance of this
Agreement for a minimum of tour (4) years from the termination or
completion of this or Agreement. This includes any handwriting,
typewriting, printing, photo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
Agreement Grit System Improvements -Installation page 7 of 11
Project 10046c
14. Audits and Inspections: At any time during normal business hours and
as often as the CITY may deem necessary, there shall be made available
to the CITY for examination all of CONTRACTOR'S records with respect
to all matters covered by this Agreement. CONTRACTOR shall permit the
CITY to audit, examine, and make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls,
records of personnel, conditions of employment and other data relating to
all matters covered by this Agreement.
15. Publication, Reproduction and Use of Material: No material produced
in whole or in part under this Agreement shall be subject to copyright in
the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
16. Compliance with Laws: In performing the scope of work required
hereunder, CONTRACTOR shall comply with all applicable laws,
ordinances, and codes of Federal, State, and local governments.
17. Changes: The CITY may, from time to time, request changes in the
Scope of Work to be performed hereunder. Such changes, including any
increase or decrease in the amount of CONTRACTOR'S compensation,
which are mutually agreed upon by and between the CITY and
CONTRACTOR, shall be incorporated in written amendments which shall
be executed with the same formalities as this Agreement.
18. Construction and Severability: If any part of this Agreement is held to
be invalid or unenforceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder
of the Agreement is reasonably capable of completion.
19. Waiver of Default: Waiver of default by either party to this Agreement
shall not be deemed to be waiver of any subsequent default. Waiver or
breach of any provision of this Agreement shall not be deemed to be a
waiver of any other or subsequent breach, and shall not be construed to
be a modification of the terms of this Agreement unless this Agreement is
modified as provided above.
20. Advice of Attorney: Each party warrants and represents that in
executing this Agreement. It has received independent legal advice from
its attorney's or the opportunity to seek such advice.
21. Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
Agreement Grit System Improvements -Installation page 8 of 11
+'~ Project 10046c
22. Order of Precedence: The order or precedence shall be the contract
(- - agreement, the Invitation for Bid document, then the winning bidders
submitted bid document.
23. Applicable Law: This Agreement shall be governed by and construed
and enforced in accordance with the laws of the State of Idaho, and the
ordinances of the City of Meridian.
24. Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
CITY OF MERIDIAN STAR C ST UC ON, LL
BY:
~#k~-d~f~~MAYOR <qe~~~ BY: ANCIL IRMINGER
Approved by City
Approved as to Content
BY:
KEITH 1~ ._.-,TS/, U H I G MANAGER
Dated: //~~
Approved as to Form
CITY ATTORNEY
u~r
db
a~ _
f~`
Approval
BY: ~ N S
NAME:
TITLE: ~l~.-A+t3 ~a~~+e ~.f/~,tl~i_Jt2
Dated: rr
Agreement Grit System Improvements - Installation page 9 of 11
Project 10046c
Dated: ~~ 12 - 2.f~-I
Attachment A
SCOPE OF WORK
REFER TO INVITATION TO BID PW-11-10046C
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
Invitation to Bid Package # PW-11-10046C are by this reference made
a part hereof.
Agreement Grit System Improvements -Installation
Project 10046c
page 10 of 11
Attachment B
MILESTONE /PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall not exceed
$66,854.00.
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
GRIT SYSTEM IMPROVEMENTS -INSTALLATION per IFB PW-11-10192C
Total Bid Schedule ...................$66,854.00
CONTRACT TOTAL ....................... ~
ITEM PRICING BELOW WILL BE USED FOR CHANGE ORDER PRICING ONLY.
Item No. Item Description Unit Price
1 Removal and Installation of owner supplied
Grit Classifier, with all associated i in , $34,454.00
2 Install owner supplied Blower, with all
associated piping, valuing, electrical, $2a,5oo.00
3. Removal and Installation of concrete slab. $1,000.00
4 Sales Use tax based on Equipment supplied
by the City valued at $48,008.00 $2,soo.oo
Travel expenses will be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
Agreement Grit System Improvements -Installation
Project 10046c
page 11 of 11
Meridian City Council Meeting
DATE: July 12, 2011 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Annual Progress Report VRT
Annual Progress Report of Valley Regional Transit (VRT) by Kelli Fairless, Executive
Director of VRT
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
Fiscal Year 2011 Progress Report
Chance in Governance Structure
These changes are designed to run more efficiently and get rural areas and the public more involved in
process, and to be more accountable to local governments. Full Board of Directors would only meet
twice a year. Executive Board (ten members) would meet monthly. All stakeholders would receive in-
formation briefs every month. Community Resource Group would consist of a database of interested
citizens from all areas of our two-county region. We would engage these folks when we need them, for
such things as focus groups. Keep them connected through an electronic newsletter and e-mailings.
Technical Resource Group would be working committees formed with city staffs.
Mobility Development Plan
The plan will become ValleyConnect, an update to the 2005 Treasure Valley in Transit Plan. There are a
lot of projects and plans out there and ValleyConnect integrates all of VRT's plans, programs and ser-
vices under one integrated document. We also surveyed and met with local jurisdictions to gather
comments and suggestions before fine-tuning the initial draft ofthe plan. We added such things as:
Star to Middleton corridor (Flex Zone), State Street Corridor Study elements, Emmett/Horseshoe Bend
to Eagle mobility, splitting the West Canyon County Loop into two rural zones, accommodating the
growth Nampa is experiencing south of the city, and future park and rides locations.
The next step for ValleyConnect is approval by the VRT board in June. Then more outreach and ap-
proval/acceptance byjurisdictions. We could start picking off the low-hanging fruit of this plan and
start addressing needs now. We also will meet with state legislators from the region this summer to
explain ValleyConnect and talk about local option funding.
Caaital Infrastructure
ADA bus stop improvements-This program improves ValleyRide bus stops to better accommodate
persons with disabilities. There have been 115 benches installed, 150 more to be installed in the next
year. We also have installed 8 shelters and will install 8-9 more this year and 30 more next spring. ADA
improvements to 40 bus stops completed. Improvements to an additional 140-160 bus stops are slated
for this year.
Meridian Administrative Building -VRT will move into the new building in late 2011. We will share the
building with COMPASS. Considerable cost savings by not leasing space downtown. More room for ex-
pansion. Funding is 80 percent federal, 20 percent local match. Fits in with future transit development.
Canyon County Maintenance and Operations Facility-The ValleyRide Nampa operations have run out
of room at the existing site in Nampa. We are looking at the old Happy Days Ford site on Cleveland
Boulevard. Much more room for operations and future expansion. This project isn't fully funded, but
VRT is looking at funding options.
Downtown Multimodal Center-Currently evaluating an additional site and will begin entitlement
process this year on a final site. Fits in with future plans for the expansion of transit services.
Rural Park and Ride System -VRT staff is evaluating opportunities to develop park and ride facilities in
the rural communities. We will incorporate these projects into our plan and identify and secure fed-
eral matching funds to begin developing the system.
Information about current and future community transportation projects is available on the other side.
COMMUNITY TRANSPORTATION PROJECTS
EXISTING
Travel Training Program
This successful program assists the elderly, people with disabilities, and others with transition-
ing to riding public transit. Trainers provide one-on-one training, as well as group training. We
currently have two AmeriCorps members now but we will take over the program this fall and
have two staff people on board.
Volunteer Driver Program
VRT has developed a program to provide volunteer rides for the elderly, people with disabili-
ties, persons in areas with no fixed route bus service, as well as, providing rides after hours of
service. Soft roll out of Phase One of this project (which is volunteer drivers providing rides in
their personal occupancy vehicles) has started. Phase two (which is volunteer drivers driving
VRT vehicles) will begin commensurate with the receipt of the three accessible vehicles de-
scribed in the Accessible Vehicle Service.
Franklin Corridor Service
Through a collaborative effort of the SILC, AmeriCorps, and VRT, a Medicaid
Infrastructure Grant (MIG) was awarded for this service. The Route 55 Franklin Smeed began
operating June 6. The pilot route will be in operation for at least six months.
UPCOMING
Accessible Vehicle Service
Valley Regional Transit (VRT) received $74,000 through a Memorandum of Understanding with
the State Independent Living Council (SILC) and the Living Independent Network Corporation
(LING) to purchase two vehicles for the vehicle sharing pool. A third vehicle will be purchased
with federal funds that were awarded last April. Intermountain Coach Leasing was awarded
the contract. The first two vehicles have been received and are being prepared for service.
The third vehicle is awaiting grant approval. These vehicles will be used primarily in the Volun-
teer Ride Reimbursement program.
Canyon County Vanpool Service
Plans are underway to start a traditional vanpool program in Canyon County. This program
would provide trips to destinations in Canyon County from locations within the county and
surrounding counties. This program is being designed to not require a subsidy. We are looking
at an outside vendor to provide service. We hope to start this program in early 2012.
Job Access Vanpool
This is a commuter vanpool program designed to provide job access to low income workers
working for Canyon County employers. VRT secured three vans for this summer for use to
provide affordable transportation to residents in the rural part of the region.
Senior Transportation Coordination
A much more focused coordination effort with senior centers. We would develop options to
enhance senior transportation. One option under consideration is a vehicle sharing pool that
could accommodate the ebb and flow of capacity needs.
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Senior Travel Ambassadors
Become a Travel Ambassador for Ada County and/
or Canyon County. You will train with VRT travel
trainers to learn all that you need to know about
helping seniors in your community get mobile in
their community. Teach friends how easy it is to
ride the bus! Or learn how to do it yourself!
Volunteer Drivers
VRT needs you to be a volunteer driver for seniors,
those with disabilities and others! Volunteer your
time and vehicle for mileage reimbursement or vol-
unteer todrive aVRT car, minivan, full-size van or
small bus (requiring a CDL license).
For more information on either program, cal!
345-RIDE (7433).
VR7' ILI`TY JE~`T
EXISTING
Travel Training Program
This program assists the elderly, people with disabilities, and others with transitioning to riding
public transit. Trainers provide one on one training, as well as, group training. They assist
with bus riding educational outreach to public schools, human service agencies, senior citizen
facilities, and social service agencies with a goal of increasing fixed route ridership.
__ Ride Reimbursement Program.._.. ._ _._...___ _._. _._.___.... ._ ................_ _..._....... _.,._ ...
VRT has developed a program to provide volunteer rides forthe elderly, people with disabili-
ties, persons in areas with no fixed route bus service, as well as, providing rides after hours of
service. Soft roll out of Phase pne of this project (which is volunteer drivers providing rides in
their personal occupancy vehicles) has started. Phase two (which is volunteer drivers driving
VRT vehicles) will begin commensurate with the receipt of the three accessible vehicles de-
scribed In the Accessible Vehicle Service.
UPCOMING
Accessible Vehicle Service
Valley Regional Transit (VRT) received $74,000 through a Memorandum of Understanding with
the State Independent Living Council {SILC) and the Living Independent Network Corporation
(LING) to purchase two vehicles for the vehicle sharing pool. A third vehicle will be purchased
with federal funds that were awarded last April. Intermountain Coach Leasing was awarded
the contract. The first two vehicles have been received and are being prepared for service.
The third vehicle (s awaiting grant approval. These vehicles will be used primarily in the Volun-
teer Ride Reimbursement program. .
Canyon County Vanpool Service
We are in the process of developing this service with an outside vendor (no local subsidies).
The origination point for service would be Canyon County and surrounding counties, with the
destination being within Canyon County. We hope to start this program in early 2012.
Job Access Program
Three vans have recently been ordered and we anticipate them to be in service in late sum-
mer. This program is aimed at Canyon County employers that provide lower-paying jobs. VRT
will help subsidize the transportation costs of this program.
Franklin Corridor Service
Through a collaborative effort of the SILC, AmeriCorps, and VRT, a Medicaid
Infrastructure Grant (MIG) was awarded far this service. The Route 55 Franklin Smeed will be-
gin operating June 6. The pilot route will be in operation for at least six months.
Senior Mobility Program
VRT is focusing efforts on senior centers to develop a vehicle sharing pool. We have found that
demand far transportation at the senior centers can vary greatly and want todevelop apro-
gramthat will accommodate these fluctuations. Under this vehicle sharing pool, we would
pool the insurance costs and drivers would receive training from VRT. This would allow senior
centers to focus more on core goals.
July 7, 2011
MEMORANDUM
TO: Mayor Tammy de Weerd
City Counci] Members
CC: City Clerk
FROM: Caleb Hood, Planning Manager
RE: Draft FY2012-2016 TIP Staff Report
July 12, 2011 City Council Workshop Agenda Item
On June 20s', the COMPASS Board authorized the released the draft FY2012-2016 Regional
Transportation Improvement Program (TIP) for public involvement. Essentially, the draft TIP
shows where transportation dollars will be spent over the next five years in the Treasure Valley.
You can access the draft TIP at: httn://www.comnassidaho.org/prodserv/transimnrovement.htm.
Please note that the format of the TIP has changed from previous years. ITD and COMPASS are
starting to group projects together (this grouping doesn't occur for "major" projects, but it does
make it more difficult to fmd "minor" projects so let me know if you have difficulty reading the
TIP). During the July 12`" City Council Workshop, Staff would like to present the draft TIP
to Council and see if there are any comments the Council would like to make to
COMPASS. Written comments must be received by COMPASS no later than Julv 25 2011.
Some major changes to the draft FY2012-2016 TIP include:
• Adding the intersection of Eagle/McMillan to the program CN 2013 (project not in
Meridian but significant to Meridian)
• Delaying the Franklin/Black Cat intersection one year to FY15
• Advancing the Franklin, Black Cat to Ten Mile road project one year to FY16
• Advancing the Eagle Road, Fairview to State Street pavement rehab project one year to
FY12
• Adding an I-84, Meridian to Five Mile roadway capital project to the TIP (part of new
ITD Early Development program -early design work at $200K/yr)
• Delaying the State Street/Linder intersection to PD (project not in Meridian but
stgnifcant to Meridian)
Planning Department . 33 E. Broadway Avenue, Meridian, ID 8364z
Phonezo8-884-5533 • Faxzo8-888-6654. www.meridiancity.org
Page 2
• Removing Fairview Avenue, Meridian to Maple Grove widening to 7-lanes from the TIP
(no longer in ACHD FYWP)
• Removing US 20/26 Corridor Preservation from the TIP (Key No. 07826)
Other notable projects regarding the draft FY2012-2016 TIP include:
• SH-44, Corridor Preservation is still in the TIP with approximately $SOK/year for ROW
• ITD is proposing a new expansion rn oiect outside of the COMPASS planning area: US-95,
Council Alternate Route. This project is to correct sharp curves in the "red route" between
Mexico, Canada and the U.S. This project is shown for CN in 2016 at a cost of $11M in the
TIP and is a new expansion project.
• SH-16, US 20/26 to SH-44 is comprised of multiple phases in FYl2.
• Franklin, Linder to Ten Mile is still shown for CN in FY12
• Meridian Road Split Corridor is still shown for CN in FY13
• Meridian Road Interchange does not have anv funding in the draft TIP for either a bridge
rehab/restoration or a full rebuild. (Key No. 11589 was removed from the program last year;
it was a bridge rehab project in 2013 at a cost of $1.3M )
As you can see, some of the proposed changes from previous year's TIPS to this year's draft TIP
affect Meridian. Are there any comments/changes that the City would like to share with
COMPASSprior to TIP adoption?
Meridian City Council Meeting
DATE: July 12, 2011 ITEM NUMBER• 6
PROJECT NUMBER:
ITEM TITLE:
Items moved from Consent Agenda:
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
Meridian City Council Meeting
DATE: July 12, 2011 ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Ordinance No. 11-1485 Performance Warranty & Surety
Continued from July 5, 201 1: Public Comment: Ordinance No. 1 1-1485: An ordinance
of the City of Meridian, Enacting a New Section, Title 8, Chapter b, Section 2, Relating to
Performance and Warranty Surety for Public Infrastructure (Second Reading)
MEETING NOTES
Community Item/Presentations Presenter Contact Info./Notes
Conk--n~ed ~ ~~~°~
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
Meridian City Council Meeting
DATE: Julv 12, 2011
ITEM NUMBER:
PROJECT NUMBER:
ITEM TITLE: Department Reports -Legal Dept
Discussion on Deannexation of Properties in Default of their Development Agreements
MEETING NOTES
Community ItemlPresentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
Meridian City Council Meeting
DATE: July 12, 2011 ITEM NUMBER: $B
PROJECT NUMBER:
ITEM TITLE: Department Reports -Legal Dept
Council Chambers Public Art
MEETING NOTES
~~~
CVT CU ca~uU~'~.
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE FINAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
Meridian City Council Meeting
DATE: July 12, 2011 ITEM NUMBER:
ECT NUMBER:
ITEM TITLE: Department Reports -Planning Dept
Draft FY2012-2016 Regional Transportation Improvement Plan (TIP) Review
MEETING NOTES
V
Community Item/Presentations Presenter Contact Info./Notes
CLERKS OFFICE F/NAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES INITIALS
July 7, 2011
MEMORANDUM
TO: Mayor Tammy de Weerd
City Council Members
CC: City Clerk
FROM: Caleb Hood, Planning Manager
RE: Draft FY2012-2016 TIP Staff Report
July 12, 2011 City Council Workshop Agenda Item
On June 20`", the COMPASS Board authorized the released the draft FY2012-2016 Regional
Transportation Improvement Program (TIP) for public involvement. Essentially, the draft TIP
shows where transportation dollars will be spent over the next five years in the Treasure Valley.
You can access the draft TIP at: http://www.compassidaho.org_/prodserv/transimnrovement.htm.
Please note that the format of the TIP has changed from previous years. ITD and COMPASS are
starting to group projects together (this grouping doesn't occur for "major" projects, but it does
make it more difficult to find "minor" projects so let me know if you have difficulty reading the
TIP). During the July 12~" City Council Workshop, Staff would like to present the draft TIP
to Council and see if there are any comments the Council would like to make to
COMPASS. Written comments must be received by COMPASS no later than July 25, 2011.
Some major changes to the draft FY2012-2016 TIP include:
• Adding the intersection of Eagle/McMillan to the program CN 2013 (project not in
Meridian but significant to Meridian)
• Delaying the Franlclin/Black Cat intersection one year to FY15
• Advancing the Franklin, Black Cat to Ten Mile road project one year to FY16
• Advancing the Eagle Road, Fairview to State Street pavement rehab project one year to
FY12
• Adding an I-84, Meridian to Five Mile roadway capital project to the TIP (part of new
ITD Early Development program -early design work at $200K/yr)
• Delaying the State Street/Linder intersection to PD (project not in Meridian but
significant to Meridian)
Planning Department . 33 E. Broadway Avenue, Meridian, ID 8364z
Phnna ~nR.ARi.-rco~ Far ~nR-RRR-6R v.. www mrririia nrity nrn
Page 2
• Removing Fairview Avenue, Meridian to Maple Grove widening to 7-lanes from the TIP
(no longer in ACHD FYWP)
• Removing US 20/26 Corridor Preservation from the TIP (Key No. 07826)
Other notable prof ects regarding the draft FY2012-2016 TIP include:
• SH-44, Corridor Preservation is still in the TIP with approximately $SOK/year for ROW
• ITD is proposing a new expansion project outside of the COMPASS planning area: US-95,
Council Alternate Route. This project is to correct sharp curves in the "red route" between
Mexico, Canada and the U.S. This project is shown for CN in 2016 at a cost of $11M in the
TIP and is a new expansion project.
• SH-16, US 20/26 to SH-44 is comprised of multiple phases in FY12.
• Franklin, Linder to Ten Mile is still shown for CN in FY12
• Meridian Road Split Corridor is still shown for CN in FY13
• Meridian Road Interchanee does not have any funding in the draft TIP for either a bridge
rehab/restoration or a full rebuild. (Key No. 11589 was removed from the program last year;
it was a bridge rehab project in 2013 at a cost of $1.3M )
As you can see, some of the proposed changes from previous year's TIPS to this year's draft TIP
affect Meridian. Are there any comments/changes that the City would like to share with
COMPASS prior to TIP adoption?
Meridian City Council Meeting
_DATE: July 12 2011 ITEM NUMBER• g
PROJECT NUMBER
ITEM TITLE: Future Meeting Topics
MEETING NOTES
Community Item/Presentations Presenter Contact Info.INotes
CLERKS OFFICE F/NAL ACTION
DATE: E-MAILED TO
STAFF SENT TO
AGENCY SENT TO
APPLICANT NOTES
INITIALS