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2011 06-16Meridian Planning and Zoning Meeting June 16, 2011 Meeting of the Meridian Planning and Zoning Commission of June 16, 2011, was called to order at 7:00 p.m. by Vice-Chairman Joe Marshall. Members Present: Commissioner Joe Marshall, Commissioner Michael Rohm, Commissioner Steven Yearsley and Commissioner Tom O'Brien. Members Absent: Chairman Scott Freeman. Others Present: Machelle Hill, Ted Baird, Sonya Watters, Scott Steckline and Dean Willis. Item 1: Roll-Call Attendance: Roll-call X Steven Yearsley X Tom O'Brien X Michael Rohm X Joe Marshall Scott Freeman -Chairman Marshall: Good evening, ladies and gentlemen. I'd like to welcome you all to the regularly scheduled Planning and Zoning meeting for Thursday, June 16th, 2011, and I'd like to begin by asking the clerk to call roll. Item 2: Adoption of the Agenda Marshall: All right. Commissioners, can Iget a -- I have absolutely no changes to the agenda. Can I get a motion? Rohm: So moved. O'Brien: Second. Marshall: We have a motion to adopt the agenda as written with no modifications. All those in favor say aye. Opposed same sign? That is approved. MOTION CARRIED: FOUR AYES. ONE ABSENT. Item 3: Consent Agenda A. Approve Minutes of May 25, 2011 Planning and Zoning Commission Special Meeting. Marshall: All right. Now, Commissioners, we have the Consent Agenda. The only thing on the Consent Agenda is the minutes of May 22nd -- or 26th, 2011. Can Iget a -- actually, Commissioners, are there any comments or corrections? Meridian Planning & Zoning June 16, 2011 Page 2 of 6 Rohm: I have none. Marshall: Can I get a motion, then, to approve the minutes of May 26? O'Brien: So moved. Yearsley: Second. Marshall: I have a motion and a second to approve the minutes of May 26, 2011. All those in favor say aye. Opposed? That carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Marshall: All right. Now to the public end of our meeting today and to quickly explain to the vast audience that we have tonight how this works. I will ask --first we will open the hearing -- a hearing and ask for the staff report. The staff will provide us with background information and how it applies to the codes and ordinances of the city. We will, then, ask the applicant to come up and -- and give their proposal, their side of the proposal. Then we have asign-up sheet in the back and I will look for any names and ask those people to testify and address the topic. Afterwards I will ask for any other people to address the topic. Then, the applicant will get another chance to rebut or make comment to any public testimony that is given, then, we well, hopefully close the public hearing, deliberate, and render an opinion in this case. Item 4: Action Items A. Public Hearing: PP 11-001 Avendale Subdivision by Silver Oaks Apartments, LLC Located North of W. Franklin Road and West of N. Ten Mile Road Request: Preliminary Plat Approval Consisting of Six (6) Multi-Family Building Lots and Six (6) Common/Other Lots on 24.61 Acres of Land. Marshall: All right. So, I would like to open the public hearing for PP 11-001 for Avendale Subdivision by Silver Oak Apartments, LLC, and ask for the staff report, please. Watters: Thank you, Chairman Marshall, Members of the Commission. The first application is a preliminary plat, consisting of six multi-family building lots and six common other lots on 24.61 acres of land. The site is currently zoned R-15 and is located north of West Franklin Road, approximately a quarter mile west of North Ten Mile Road. To the north of the Union Pacific Railroad, zoned R-15, and vacant land, zoned R-8. To the south is vacant land zoned L-O. To the east is a church and vacant land, zoned C-N and C-G respectively. To the west is rural residential agricultural property, zoned RUT in Ada County. A little history on this property. It was annexed in 2005 with a development agreement and a preliminary plat. A final plat for Umbria Meridian Planning & Zoning June 16, 2011 Page 3 of 6 Subdivision was approved in 2006. In February of this year a Conditional Use Permit for amulti-family development consisting of 369 dwelling units on 24.61 acres of land in an R-15 district was approved along with the development agreement modification, based on the new development plan. The applicant is required to comply with the conditions of approval of the Conditional Use Permit and development agreement, as well as the subject plat. The proposed preliminary plat is a resubdivision of the portion of Umbria Subdivision that consisted of one large multi-family building lot and one common lot. The proposed plat consists of six building lots on which a total of 369 dwelling units will be constructed consisting mainly of apartments, with some duplexes. The proposed density is 14.99 dwelling units per acre, consistent with the medium high density residential land use designation. Six common lots are proposed on which a clubhouse, fitness center, open space and other amenities, along with streets, will be constructed. The plat is proposed to develop in three phases. The first phase will include the clubhouse and associated amenities, along with the extension of the road Umbria Hills along the east boundary of the site for secondary access. A private ingress-egress easement exists along the east boundary of the site between the subject property and the church property, as I was saying, where the road wil{ be extended. Private streets are required for access to the multi-family units proposed within this development. Pruvia Street -- this one right down here at the south that runs horizontally, is planned to extend to the west as a collector street in the location shown on the proposed plat in accord with the Ten Mile Interchange Specific Area Plan. This is the proposed landscape plan. The Comprehensive Plan designation is medium high density residential and the proposed plan is consistent with the Comprehensive Plan and the Unified Development Code. Written testimony has been submitted from Becky McKay, the applicant's representative, in agreement with the staff report. Staff is recommending approval of the subject preliminary plat with conditions. Staff will stand for any questions the Commission may have. Marshall: Commissioners, any questions? O'Brien: Mr. Chair, I just have -- Marshall: Commissioner O'Brien. O'Brien: I don't know if it's a question or not, but on Section 9 of the staff report, last paragraph, it would be on page five on my -- on my screen. It says: Because the proposed plat is consistent with the dimensional standards of the R-15 district and landscaping and fencing generally complies with the UDC standards, staff recommends approval. I -- are there anything that in there that when it says general, kind of opens up a whole big thing and -- is there anything that may have any kind of controversy at all? Wafters: Commissioner O'Brien, Commissioners, no, that's just intended to mean that detailed approval will be given with the certificate of zoning compliance for all the internal site improvements and landscaping. Meridian Planning & Zoning June 16, 2011 Page 4 of 6 O'Brien: Okay. Thank you. That's all I have. Yearsley: I don't have anything. Marshall: Then I'd like to ask the applicant to come forward, please. And state your name and address for the record, please. McKay: Becky McKay. Engineering Solutions. 1029 North Rosario, Meridian. Business address. I'm here representing the applicant this evening. The whole purpose behind the preliminary plat that's before you is to have legal buildable lots that match our three proposed phases in our multi-family project. I'd like to inform the Commission that this project has been funded, the first phase, by Wells Fargo Bank, so my client is moving forward. Their architects are starting design within the next week of -- the final design on the buildings and will be finalizing our civil construction plan. So, it is moving forward. The banks are just nervous and they no longer want -- will accept the property as one whole lot or parcel, they want it to match phases. So, that's the whole purpose behind this. And, then, we are platting the drive aisles and the parking area, which in the previous plat they did it through these really complicated easements that are kind of problematic, so we thought it would be simpler just to put that in a central common lot, with the sewer, the water, parking, with other joint trench utilities. Do you have any questions? Marshall: Commissioners, any questions for the applicant? No? Yearsley: I don't have any. McKay: Thank you. Marshall: Thank you. All right. Did we have anyone signed up in back? Hill: We do not, Mr. Chair. Marshall: All right. Is there anyone that would like to offer public testimony to this? Seeing no one, Commissioners, at this time we make a motion to close? Yearsley: So moved. Marshall: Okay. I have a motion -- O'Brien: Second. Marshall: -- and a second to close the public hearing on PP 11-001. All those in favor say aye. And opposed? That motion carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Meridian Planning & Zoning June 16, 2011 Page 5 of 6 Marshall: So, Commissioners, thoughts, comments? Yearsley: Makes sense to me. Understandable. Rohm: I'm anxious to see it move forward, just because there is already so much -- so many capital improvements on that property, I'm anxious to see that be utilized. So, let's get it going. Marshall: Commissioners, I second your thoughts. So, gentlemen, is -- Rohm: Mr. Chairman? Marshall: Commissioner Rohm. Rohm: At this time I'd like to -- after considering all staff, applicant, and public testimony, I move to recommend approval of file number PP 11-001 as stated in the staff report for the hearing date of June 16th, 2011, with no modifications. Yearsley: I will second that. Marshall: I have a motion and a second to approve -- send our recommendation for approval to City Council on PP 11-001. All those in favor say aye. Those opposed? That carries. MOTION CARRIED: FOUR AYES. ONE ABSENT. Rohm: Mr. Chairman? Marshall: Commissioner Rohm? Rohm: I move we adjourn. O'Brien: Second. Marshall: I have a movement and a second to adjourn. All those in favor say aye. Opposed? MOTION CARRIED: FOUR AYES. ONE ABSENT. Marshall: We are adjourned. MEETING ADJOURNED AT 7:14 P.M. 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