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2011-06-14C�WEF'LAN -- HO CITY COUNCIL WORKSHOP MEETING AGENDA Tuesday, June 14, 2011 at 6:00 PM 6:15 PM 1. Roll -Call Attendance X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Consent Agenda Approved A. Agreement between Nampa & Meridian Irrigation District and the City of Meridian for Partial Rescission of Construction Contracts for Urban Irrigation Pertaining to Gordon Harris Park B. Award of Request for Proposals and Professional Services Agreement to Interact Business Group for a Strategic Business Plan for a Not -To -Exceed amount of $40,600.00. This award is the result of RFP #PD -11-10190b issued 4/4/11 and opened 4/28/11. C. Resolution No. 11-792: A Resolution of the Mayor and City Council of the City of Meridian vacating a portion of the Plat (Lots 1; 8-15, Block 15 & Lots 1-32 Block 16) and the Associated Public Utility Easements Platted with Jayker Subdivision No. 1 5. Community Items/Presentations A. Central Valley Expressway Project and Resolution Proposal 6. Items Moved From Consent Agenda Meridian City Council Meeting Agenda — Tuesday, June 14, 2011 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 7. Department Reports A. Parks Department: Strategic Plan Update B. Public Works & Planning Department: Discussion on Performance and Warranty Surety Ordinance The Public Hearing for This Item Will be on June 21, 2011 with a 1St Reading of the Proposed Ordinance at That Time C. Planning Department: Meridian Development Corporation (MDC) On Site Parking Requirements for MDC Office Building Motion Made to Approve the Request by MDC to Allow Alternative Compliance Requested in Regards to Parking for the Compass/Valley Regional Transit (VRT) Building — Motion Approved D. Information Technology (I.T.) and Planning Departments Joint Report: Geographic Information Systems (GIS) Demonstration E. Planning Department: Transportation Update on Projects, Priorities and Studies - Includes a Discussion on Eagle Road Improvements; Ada County Highway District's (ACHD) Draft Cost Share Ordinance; Airport - Overland Study; and E. 3rd Street. F. Public Works Department: Budget Amendment for Waste Water Treatment Plant (WWTP) Filters Building for a Not -to - Exceed Amount of $10,000.00 Approved G. Police Department: Budget Amendment for Body Wire for a Not -to -Exceed Amount of $14,450.00 Approved H. Fire Department: Budget Amendment for Fire Department Equipment Trailer for the Not -to -Exceed Amount of $12,030 Approved I. Mayor's Office: Discussion on Idaho's Citizen Commission for Reapportionment 2011 J. Amended onto the Agenda: Public Works Department: Emergency Purchase Authorization for Poly -Aluminum Chloride XL- FEX 204 (a.k.a. Chemfloc 929) for the Wastewater Treatment Plant in the Not -to -Exceed Amount of $22,701.42 — Item Vacated From the Agenda Meridian City Council Meeting Agenda — Tuesday, June 14, 2011 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 8. Action Items A. Public Hearing: Updates to City Clerk's Office Fee Schedule B. Resolution No. 11-793: Updates to City Clerk's Office Fee Schedule Approved C. Public Hearing: Updates to Police Department Fee Schedule D. Resolution No. 11-794: Updates to Police Department Fee Schedule Approved 9. Future Meeting Topics None Adjourned 10:06 Meridian City Council Meeting Agenda — Tuesday, June 14, 2011 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Workshop June 14, 2011 A meeting of the Meridian City Council was called to order at 6:15 p.m., Tuesday, June 14, 2011, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Brad Hoaglun, David Zaremba, Keith Bird and Charlie Rountree. Others Present: Bill Nary, Jacy Jones, Anna Canning, Caleb Hood, Tom Barry, Jamie Leslie, Warren Stewart, Mark Niemeyer, Steve Siddoway, Terry Paternoster, Robert Simison, and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Brad Hoaglun X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd De Weerd: Okay. Thank you for you patience. I apologize for the wait. We will go right into our regular Council meeting. For the record it is Tuesday, June 14th. It's 6:15. We will start tonight's meeting with roll call attendance. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is our Pledge of Allegiance. If you will all rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda De Weerd: Okay. Item No. 3 is adoption of the agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: On tonight's agenda we have a couple of -- something we need to add in there and let me start with the Consent Agenda, 4-C. That resolution is number 11-792. Under Department Reports, Item 7, we want to add a 7-J, a Public Works Department emergency purchase authorization for the polyaluminium chloride for the wastewater treatment plant in the not to exceed amount of $22,701.42. So, we'd like to add that. And under Item 8, Action Items, 8-B is resolution number 11-793 and 8-D is resolution number 11-794. So, with that, Madam Mayor, I move adoption of the agenda as amended. Meridian City Council Workshop June 14, 2011 Page 2 of 69 Rountree: Second. De Weerd: I have a motion and a second to adopt the agenda as amended. All those in favor say aye. MOTION CARRIED: ALL AYES. Item 4: Consent Agenda A. Agreement between Nampa & Meridian Irrigation District and the City of Meridian for Partial Rescission of Construction Contracts for Urban Irrigation Pertaining to Gordon Harris Park B. Award of Request for Proposals and Professional Services Agreement to Interact Business Group for a Strategic Business Plan for a Not -To -Exceed amount of $40,600.00. This award is the result of RFP #PD -11-10190b issued 4/4/11 and opened 4/28/11. C. Resolution No. 11-792: A Resolution of the Mayor and City Council of the City of Meridian vacating a portion of the Plat (Lots 1; 8-15, Block 15 & Lots 1-32 Block 16) and the Associated Public De Weerd: Item 4 is our Consent Agenda. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: As I just noted, Item 4-C is resolution number 11-792. With that I move approval of the Consent Agenda and the Mayor to sign and the Clerk to attest. Rountree: Second. De Weerd: I have a motion and a second on the Consent Agenda. If there is no discussion, Madam Clerk. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council Workshop June 14, 2011 Page 3 of 69 Item 5: Community Items/Presentations A. Central Valley Expressway Project and Resolution Proposal De Weerd: Okay. We are at Item No. 5 under Community Presentations. Tonight we will hear from Gary Smith on the Central Valley Expressway project and resolution proposal. Thank you for joining us, Mary and Gary. Smith: Thank you, Mayor, Council Members, staff, members of the audience. I want to just make a point before I start. While I am on the council -- the city council of Star, tonight I'm representing myself as a citizen. So, as I speak tonight I'm speaking as a citizen, not represented with the city of Star or as a city council member. All right. De Weerd: We didn't even know who you were, so no problem. Smith: So, this evening -- and I want to thank you for giving us the opportunity to speak. We want to give you, Mayor, and the Council an update on the Central Valley Expressway or what we are calling the CVEC and with the Central Valley Expressway is a coalition of stakeholders in this valley that started back in September of last year when we learned about the extension of Highway 16 and the GARVEE plan and the potential of taking the road all the way down to 84. At a chamber meeting we were presented by Connecting Idaho a map showing the complete road and putting up a number of 78 million dollars. Several of us that were there said 78 million, we should be able to build a road all the way to 84 for 78 million. When we investigated a little bit further we found out, oh, it's not 78 million, it's actually 358 million and a few others. So, with that we started going out and talking to people and what we did is we set up a steering committee and started at a high level, we got together some of our representatives from District 14 and we sat down with them and we said, okay, the road has been laid out and we had people from Ada County Highway Department and we had folks from ITD and different agencies around the valley and we said, okay, how does a group of citizens promote a project? We know the road's going to be built some day. We know that it's been laid out and we know that even the environmental testing has been completed, all we need was the money to do the road. So, we immediately learned that it wasn't promoting a project, it was promoting the funding for the project and that's what I'm here to talk to you about this evening. So, that was the whole idea of this coalition was to form a group of people from the top down. Our legislators, our local governments, our agencies, and our business community, because as we all know anytime there is a project it's the strong voice that gets the project done, as we saw with the Highway 10 down here or the Ten Mile extension. It's the vision that is presented and, then, carried through and that's what we are about tonight is to say how do we get this together. A lot of people have asked us but where did the Central Valley Expressway come from and how do you just -- a group of citizens put a name on it? Actually, we got the given -- or that was given to us by Senator Winder at one of the leadership meetings, he said if you want a project to move ahead Highway 16 is kind of not too exciting. Give the project a name. And, actually, he was the one that helped us with the Highway 16. Well, immediately we found out that there is no funds here in the Meridian City Council Workshop June 14, 2011 Page 4 of 69 state. In fact, we know that there is a shortfall of about 543 million in Idaho, so we know the money for a road is not here right now. So, how will it be funded? Well, part of GARVEE, which you all know, has gone through and that 79 million will actually take Highway 16 from 44 over to Chinden, but that's as far as it will go, because that's all the money we have for it. There is an estimated 400 million left and that's actually 358 million and at this point I want to expand upon what we are talking about here, because this project also includes now -- and you will see in the material that we have given you the Meridian exchange. Why did we add the Meridian exchange to our project in the funding of the 400 million? When we met with ITD over the last eight, nine months one of the things that we asked was when this highway goes through is there any impact. The Meridian exchange came up because what we see is as this corridor develops -- and I will explain a little bit more about the corridor -- we are going to be taking traffic from Emmett and bringing it down that road and putting it onto 84. That traffic at certain times of the day is either going to turn east or west. The Meridian exchange right now -- and I don't have to tell you about it, you know this very well -- what ITD informed us is you have a bridge that was built 44 years ago. It wasn't built for the type of traffic that we will be putting in there. So, with this understanding and the due diligence that we did, we have now brought that into the project, so we now need about 400 million -- 358 for the highway and approximately 40 million -- I have heard everything from 30 to 40 million to do the Meridian exchange. Where is the money going to come from? That's what our project is and that's why we are out looking for stakeholders, talking to stakeholders, and looking for opportunity for funding. So, I think everybody here knows Highway 16. This is actually the diagram that we saw when we were presented with the 78 million and said, boy, that would be great, let's do that. Well, the 78 million was just for the part, as I said earlier, from 44 over. It is an extension from Highway 16 all the way down through all of our cities, all of us our impacted on this, all the way down to 84. Ada county, Gem county and Canyon counties are all major stakeholders. The cities of Emmett, Star, Eagle, Middleton, Nampa and Meridian are all major stakeholders when this corridor goes through. So, why CVEC now? Well, because we see this as a bridge of recovery. The state of Idaho right now has an unemployment rating of about ten percent. The major impact of that ten percent is construction workers that were caught in the down turn of the economy. So, what we are proposing is if we can find the funding for this road is that we will be putting Idahoans back to work and this is not just for the valley and we all face this as people that are involved in day-to-day projects -- when Ada county talks about a project, well, somebody up north says, well, it's all for Ada county and the valley and what about Idaho. Well, this job -- this project, excuse me, will mean that people go back to work. When people go back to work that means every shovel in the ground is a paycheck, every paycheck fills up the state treasury and when the state treasury has money we can fund education, Medicare, and other needs around the state, not just in Ada county. So. This is a project that's not just local, it impacts everybody in the state. And how do we think that this is going to do this and why are we calling it a bridge to recovery? Well, right now over the next three years we know that about 1,500 construction workers are going to work just on the GARVEE project. If we can extend it all the way down to 84 this project could go on for ten years. Interesting that if you look at the projections from most of the economists, this recession that we are in and this down turn is going to last about ten years. Wouldn't it be nice to Meridian City Council Workshop June 14, 2011 Page 5 of 69 be able to create a project that would fund employment and jobs for local companies and local residents for the next ten years? This project is about jobs immediately. Shoves in the ground. So, what is the impact of Central Valley Expressway? What's unique about this -- and I'm going to explain a little bit more about a unique project just like it -- is that the analysts that we have looking at the numbers have told us that this corridor -- if you look on two miles either side of Highway 16, right now it's all empty land. It's agricultural. You could actually go in and create an economic corridor, a corridor that equals about 53 million square feet of commercial property. That's commercial potential property that could go in there. We could create connectivity for Gem county, Ada county, Canyon county, down to 84 and what's interesting is that I have served on the Boise Valley Economic Partnership for the last three years, I have seen companies come to this valley, look at us, and one of the concerns that they always ask is how do I move my product and how do I move my employees. Well, we take them out for a ride on Eagle highway and, guess what, they come back and after one day on Eagle Road they say that's not going to work for us. We need to be able to move product, we need to have a corridor. So, what this road does for us immediately is put people to work. The vision for the future -- and that's what I'm here about tonight is I'm talking about champions and vision and leadership, because a similar project -- this would be the corridor that we are talking about. It stretches all the way from Emmett down to 84. You look at two miles on either side -- this information is all in your packets that we gave to you. This is where we are coming up with the numbers and we are running more numbers on this, because we want to actually have a return on investment. We want to have numbers. This is not just building a road, it's an investment in the future. So, why is something like this important? I lived in North Carolina for 13 years. In North Carolina they have what is called the Research Triangle Park, better known as RTP. It is one of the most advanced, most successful parks in the United States. I lived and worked in that park. And what that park brought to the North Carolina is an economy that during this last recession was so stable that they didn't feel a lot of the impact. This park started back in 1959 with seven businessmen getting together and they bought 7,000 acres of pine forest. Nothing more. Just pine forest. Well, we have over 7,000 acres of agricultural land here. Just agricultural land. And the governor, Governor Hunt, had the vision to say what if we put a highway through that, created a connectivity between our cities and created a research park? Today that park has 170 -- 170 world leading corporations. IBM was so impressed with the campus and site, the ability to move there, that their world headquarters moved from New York down to Raleigh, North Carolina, followed by Dupont -- you can look at the different ones. Fidelity. Who else is there? The list goes on. IBM. Dupont. Sysco. SAS, one of the major software companies. All moved to the park because of a vision, followed by leadership and champions that stood on it. Now, every project has naysayers. And Jesse Helms -- Senator Helms at the time -- was one of the biggest naysayers. Because of this park Governor Hunt's legacy today is much bigger than Jesse Helms, because Governor Hunt had the vision to see what could be done for the state of North Carolina. What I'm saying is is we have an opportunity today, with the support of this coalition -- and that's what we are, we are not -- we are not supported by any party, this is not a political move, this is citizens getting together to say, hey, we can do something if we get a voice and that's what we are looking for. So, today the initial Meridian City Council Workshop June 14, 2011 Page 6 of 69 phase is going to start and what I said, we are putting right now about 1,500 construction workers to work. They will be putting shovels in the ground starting the end of this year through the money that was raised by GARVEE. What we don't have is the 400 million dollars to move ahead to finish this project. So, what we are looking for is this is a list of the stakeholders. Again, I will go back to our District 14 representatives and we sat down and we said how does somebody move a project like this ahead? Well, with their leadership and guidance they said get your stakeholders involved. So, we started at the capital working with the legislative body, then we moved down to the local cities and that's why I'm here tonight is to give you an opportunity to understand what the project is, and, then, from here our next step down will be the businesses, because as the businesses go we know that we would want to support them. They are key in all of our communities. So, this is a list at our last stakeholder meeting and we have another one coming up that we will invite you to. The Lieutenant Governor was there to voice his support to transportation and how important transportation is to the state of Idaho. You can see the names on there and in your packet you will see a copy of that stakeholders meeting that we had that was held and we'd like to extend the invitation for you to come to the next one. So, what we are doing here is this coalition, again, is building a voice. The more people that we have standing on the side of the division, the more champions we have, the more leaders that are willing to step up -- and those are leaders from the state, leaders from our cities, our mayors, our city council people and our business communities, to make a voice for us to move ahead. So, what the Central Valley Expressway and the coalition is about and the opportunity that we are bringing tonight is, one, to update you on what's going on and to answer any of your questions, but, two, to give you an opportunity to be part of this support network, a stakeholder. You're a stakeholder right now just because of your location, one way or the other you are a stakeholder. But what we are looking for as stakeholders is step up and saying, Mayor, in your packet we presented you some letters of people around that have -- we have many more that we can supply to the city, where we have gone out to our legislators and to our cities and said do you want to either sign a letter saying that, yes, we believe this road is important to economic growth and jobs for people in Idaho. This is all about jobs, economic growth, and the future of Idaho. So, that's what we are coming to tonight to ask you for. One, for an update and, two, we have a copy of a draft resolution that we'd like to give to you that you could look at. That would be great if we could get a resolution passed or a letter of support, whichever the Council and the city is -- is most comfortable with. And with that I'll turn it over for questions. De Weerd: Thank you, Gary. Council, any questions? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Gary, we have had this conversation before, but it just boils down to the funding. Smith: Yes, sir. Meridian City Council Workshop June 14, 2011 Page 7 of 69 Rountree: And -- and we all know and understand how difficult that is. What's your crystal ball telling you and -- you're an optimist, obviously, about it -- Smith: I am. Rountree: -- so let's hear that. Smith: I will share something with you. I was at a meeting the other night with Congressman Labrador and one of the questions that came up by a citizen was concerns about how much money we are spending on foreign aid, sending overseas, and the congressman came back and said, well, that's just one percent of the budget. It's not a lot of money. Well, I did a little research the next day. That's 25 billion dollars in 2008 per year. Twenty-five billion dollars that is being budgeted and sent outside of our country. That's not helping us with any interior work or anything. You're the first ones to share this. I'm sending a letter to the congressman saying this, but your question's a good one. So, if we could have a small portion of that foreign aid that's going out of the country -- it doesn't impact the federal taxpayers highway funding, it's money that's going someplace else that as a citizen I'd like to say to our congressman we have -- we have opportunities and projects here that will return investments maybe more than what we are investing in other places. So, to answer your question, I am an optimist and I will be looking at every pocket and every rock that I can turn over, because this is about jobs for Idaho and I don't take no very easily. It's kind of something that I grew up with. But that's -- that's where I'm going right now to look for the funding, because we have been told over and over it's not in the state and the federal budget, which somebody asked me about that the other day, federal -- federal is actually our money, we give it to the congress to invest for us, so as citizens I'd like them to invest our money back here. So, to answer your question a long one, we are looking at every opportunity, but that's one that came up, 25 billion, I think you could get 400 million out of there. Sorry. Other questions? Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Gary, just a quick question. Looking at that -- as you're looking at long range funding and putting this program together, are you looking at doing that road in phases, moving out from 44 to the freeway, or are you going to just get all the funding in place and, then, make it happen all at once? Smith: If I had the money right now we would build tomorrow, of course. They will probably be built in phases. The money is the first thing. I'd leave that up to ITD. They know better than I do how to build roads. The good thing is that all the environmental requirements have been met all the way to 84. We are done. If we literally had the check, there is nothing -- and I hate to use this term -- this is truly a shovel ready project. We could start tomorrow. ITD meets with us as an adviser to our committee or Meridian City Council Workshop June 14, 2011 Page 8 of 69 our group that gets together, so we are getting updates constantly from ITD and ACHD on what's going on. They check our numbers, they keep us on track to make sure that our information is current. So, to answer your question, they probably would build it in phases, but I'd leave that up to ITD. I mean if I had the check today, give them 400 million, I'd trust them to know how to build this. When they built the park what was interesting is -- and I think we may see this, we will see public sentiment change. When Research Triangle Park was built, if you go back to that map and let's go back real quick, if you don't mind. See if I can get back there. Okay. If you see that 540 that's up to the top, you see Raleigh and, then, there is a road that loops around, well, when they built the park they built it in the center and they ran a road through it, but everybody lived on the outside of Raleigh. To get to the park they had to drive downtown to get to 1-40 to get out to the park, so they created this congestion. So, the highway department in North Carolina built 540, but they built the first loop because a lot of the people that worked in the park lived in North Raleigh. Nothing against the people in the south or the east or the west, but that was where the population was. So, they built that road first. Well, I can tell you once that road was built and people started driving it, the people to the east, the west, and the south were calling their congressman and their representatives going where is our connection. Today 540 loops all around Raleigh and brings people there. That was built in phases. The first phase was built and, then, what happened public sentiment said hey. I think when we build the bridge across the river I think people are going to start looking at the potential from Emmett going down and, councilman, you cautioned me about what's going to happen when people start going onto that road. Well, when they built 540 they did the same thing, they had three lanes on both sides and, then, they went into somebody's neighborhood. Can you imagine 65 miles an hour and cutting into somebody's neighborhood? So, there was some time where there was some inconvenience, but when it was finished people that live in Raleigh today can get on 540, circle it, and get off and either go downtown, go home, or go to the park. Does that answer your question? De Weerd: Thank you, Gary. Any further questions from Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Turn my microphone on. I guess I would make the comment -- having also previously been on the steering committee that helped pick the route for Highway 16 and got all the environmental stuff done, I certainly am very much in favor of it. You did hit on a point that the number one priority in Meridian at the moment is the Meridian interchange. Smith: Yes. Zaremba: It's not only a problem for ITD for the traffic that goes under it, it's a problem for us for the traffic that goes over it. Seriously deficient in many ways. I guess my Meridian City Council Workshop June 14, 2011 Page 9 of 69 issue is priorities and I appreciate your mentioning that ITD feels that fixing the Meridian interchange would have to be a part of the Central Valley Expressway project. Smith: Yes. Zaremba: I think my support would be a hundred percent enthusiastic if -- if I knew that if this were going to be done in phases that the Meridian interchange would be in one of the first phases. Do you have any way to control that? Smith: That would be up to ITD. Our position right now is we are not telling them how to build the bridge or how to build the exits. They have the plans for that. What I do know is we are also supporting the additional GARVEE funding, which, Mayor, you're aware of, that there is -- there is another 168 million in GARVEE -- get that number right? Left in GARVEE. That ITD has a problem with bridges right now. The bridges in the state of Idaho are in disrepair. They were built to last 40 years. Your bridge is 44. There are some that are going a lot further. On the present funding if we don't start doing something about repairing the bridges we are going to have some problems. So, part of that repair of bridges would be looking at the Meridian exchange. Could possibly come under that and we are working with representatives on getting that through also. So, one of two options. That's one option that the city could work on and we would be more than happy to support you with our coalition and the members that are in there to -- to help bring a voice for that also, because it's apparent -- and this came, again, as I said, when we were doing our due diligence on this project and looking at it and where we sat with ITD, I asked them point blank -- I said is this a necessary project? Is the Meridian exchange a necessary product -- project. Their answer was definitely. You have got a bridge that's 44 years old, it wasn't built to handle the traffic that we have now extended through it -- through the road and when the Highway 16 extension goes through it's obvious in the morning where that traffic is going to be going. It's going to head east. So, there is going to be a lot more pressure put on that road. So, this becomes an integral part of the overall project. I can't set priorities, but I am telling you it is now in our documentation and it is part of the overall, so when we are talking 400 million we are talking about 400 million for a road and an interchange that is going to be impacted by the results of that road. De Weerd: Well -- and I will say, Councilman Zaremba, that I think in Mary and Gary's visits they -- they are sensitive to the urgency of the Meridian interchange and -- and they have added that to this in respect of that. So, I greatly appreciate that. Smith: Well, thank ITD, because they were the ones that put it very clear to us that this was not just, you know, another project, this was -- this is necessary and it's part of the impact that this project will bring. The good side is we are going to be moving people. This is connectivity. We can cut commuter time in half. This will extend people from Emmett working in Mountain Home, Mountain Home coming up here and when we start to build distribution centers, factories, whatever is built in that corridor that we have there, those people will be able to get employees to and from the job with a lot less frustration than what they face today. So, it's not just a road, it's connectivity. It's jobs Meridian City Council Workshop June 14, 2011 Page 10 of 69 now. Shovels in the ground. It's the future. This is ten, 20, 30, 40 years. This is the future. Research Triangle Park started in 1959. Today -- today it's one of the most successful parks in this country, because of the vision -- because the leadership stepped up and I'll give Governor Hunt, again, a lot of credit on that and, then, of course, you have people without vision, like Jesse Helms and he was a great guy, had a lot of influence, but he was against it. The legacies are there. Who -- who actually was the success there. And Governor Hunt was a man with a vision. So, that's what we are looking for. We realize not everybody is going to be in favor of this for whatever reason. We don't understand why somebody would be against jobs or economic growth or the future of Idaho. It's very clear everybody we have talked to said this thing has a major impact. But we want to have the numbers and we are working on that. At our next stakeholder meeting we will actually have analysts there that will have numbers to look at return on investment to show what we will be getting as a community for that investment and what the potential is, not just, you know, what we think could happen, but we are going to put some strong numbers behind that. De Weerd: Okay. Council, anything further? Rountree: Thanks, Gary. De Weerd: Gary does have a request in front of you and there is no need for a decision tonight, unless you are so inclined, but they are looking for a letter of support or -- and/or a resolution. Certainly we can bring back a draft at our next meeting for your consideration. What is your preference? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I could go for a resolution. De Weerd: Okay. Rountree: Madam Mayor, I'd like to see the draft that was proposed and have an opportunity to comment on it. De Weerd: Okay. Rountree: And move forward with either a letter or resolution. Either way. De Weerd: Okay. We will bring something back at next week's meeting and -- for your consideration. Smith: Mayor, thank you very much. And on our resolution, please, if you want to modify or change it, it's just that we have something that we can put in our -- and I keep carrying this book around. Something that we can put in the book so when we have a Meridian City Council Workshop June 14, 2011 Page 11 of 69 voice -- when we sit down with whoever the money comes from, we have that voice to say these are the people that stand behind it, these are the stakeholders, this is not just an individual or a company, this is a community and what we are asking for. Mayor, I thank you very much. Council, thank you. De Weerd: Thank you. We appreciate you being here tonight Rountree: Thank you, Mary. Item 6: Items Moved From Consent Agenda De Weerd: Okay. There were no items moved from the Consent Agenda Item 7: Department Reports A. Parks Department: Strategic Plan Update De Weerd: So, we will move into Item No. 7 under Department Reports. Item A is our Parks Department. And, hi, Steve. Siddoway: Hello, Madam Mayor, Members of the Council. Anna, would you be able to put up the presentation for me? While the presentation is coming up I would like to take a moment and just introduce the staff and commissioner who are here with me tonight, so if you would, please, stand and raise your hand. On the parks side we have got our park superintendent Mike Barton, our city arborist Elroy Huff, and Jay Gibbons, our parks and pathways project manager. On the recreation side we have got -- Allison Kaptein is over all of our classes and programs. Colin Moss, who does the events -- special events and volunteer programs. And Garrett White, who is over our sports program. And, then, perhaps most importantly Rachel Myers, who keeps us all in line and really helps keep the department functioning, as does -- does Janice as well. But in addition we have one commissioner here tonight, Matt Stoll, who you know also through COMPASS, but he's our newest commissioner and here tonight to hear our strategic focus presentation, so thank you. De Weerd: You need better organization. Tallest in the back -- Siddoway: Yeah. We are going to work on that. We will have them all sit in a line next time. Before I move on from the slide, I'll just note there is three words on that -- that center -- center photo. Quality. Community. Fun. And those are words that I believe our department is all about and hope by the time we finish this conversation that you will agree that we are about quality, about building community, and about providing opportunity for fun to our citizens. This is our current park system map. You have seen it before, so I don't want to spend a whole lot of time on it. But one thing I do want to focus on is just that it -- the different colored shapes represent different size of parks. The green circle being Settlers Park. The blue squares are our community parks, red diamonds or triangles are our neighborhood parks. And I just -- I look at this and I think Meridian City Council Workshop June 14, 2011 Page 12 of 69 that we are doing a pretty good job at the distribution of our parks in trying to reach out to all the various sections of our community and, then, if you look at our future parks, which are Julius M. Kleiner Park, the Borup property, the Bainbridge property, the 77 acres down south and, then, a couple of neighborhood parks we haven't been sized yet, they continue to further our efforts to improve that distribution of parks locations to our citizens. Let's talk about some numbers. Our park statistics, we have 189 acres of developed park land today. That includes sites that we manage, but don't own. There is only about six acres of those, such as what we call the Jabil property that we -- where we have soccer fields. One day we know that will be developed and so that could be as low as 182 or '3, but right now we have 189 acres that we manage. One hundred and thirty-four of those acres are in our largest parks, regional and community parks 41 and our neighborhood parks. And, then, 14 acres in our smaller mini parks and special use areas. In addition to those parks we have another -- just over 15 acres of other landscape maintenance areas, road rights of way, City Hall, north curve, things like that that we contract out. We have nine miles of maintained pathways, which we will talk more about in a minute. But all of this means that our current park level of service sits right at two and a half acres per thousand. I think it's 2.49. Based on a 75,000 population per the latest census. In addition to those currently developed parks that give that two and a half acres level of service, we have another 184 acres, so almost as much developed park land as undeveloped right now, that sit in properties like Kleiner and Borup, Bainbridge, that piece for the Settlers tennis partnership, a portion of Storey and, then, that big chunk in that 77 acres in south Meridian. I wanted to see where we would be today if everything were developed. So, if everything were developed today and we had our current population of 70,000, we would be at five acres per thousand. But we are not planning for today's population, we are planning for future population and we are -- our current planning horizon is at 100,000 population level. If everything was developed at that 100,000 population level, we would at 3.7, close to our goal of four acres per thousand. But it's also important to note that not all of those properties are developed in our ten year CIP. We balance the ten year CIP based on available funding that we expect to come in, both from General Fund and park impact fees. We anticipate we can develop out most of these, but most notably not the 77 acres down south. If -- so, if the CIP was to be built out we would sit just under three acres per thousand at 100,000. So, we know we still do need additional park land, planning for additional future population, but we are doing pretty good. Staffwise we have 17 and a half staff that are with us year around. We have a big fluctuation, though, because we have over 60 employees during our peak season, which is starting about right now. When we get all the splash pad attendance, summer camp, softball score keepers, everyone all hired and on a seasonal basis, we grow to a much larger department during those summer months. And, then, our independent contractors that are the ones that we -- that teach classes with us are in addition to that. We have a great great staff and I am so proud to work with them and we have had some recent key staffing changes that I believe everyone is aware of, but that I want to note tonight. The first is that Mike Barton has agreed to step up and fill the position of our park superintendent moving forward and Elroy Huff has agreed to fill the position of -- that was approved by Council last year as the city arborist. In doing so - and we made a much larger presentation about this last week to the commission -- the parks and rec commission, Meridian City Council Workshop June 14, 2011 Page 13 of 69 but I'd like to take just a minute and say a few words about Elroy. Elroy has been the parks superintendent for the last 11 years and when he came on I looked and only -- we only had three parks at the time that Elroy started with the city. They were Storey Park, which was our first, and 8th Street Park and Tully Park. All the other acreage that you see in those numbers -- in fact, 144 of the 186 acres have all been added while Elroy has been in that position and I just want to take a minute and publicly commend him for his work. We have a -- a fantastic park system that's second to none and Elroy has had a big hand in that. So, thank you, Elroy. We look forward to the move that he's accepted to take on. It's where his passions and strengths continue to lie with trees and -- and our water features as well and he is -- we know that we got about 1,200 trees coming -- or more with Kleiner Park this year. We have got a lot to get ready for and he's ramping up for that. Jay Gibbons was also hired since we were before Council last year as our parks and pathways project manager and filling that role in a great new way and taking our pathway projects forward. I want to give an update on Julius M. Kleiner Memorial Park. You know the layout, so I'm going to skip forward to some of the numbers and it's amazing to me how much of this park is underground. There is -- you know, I think of the 15 million dollars that are going into the construction project by the trust, probably only three million of that is the pieces up on top that everyone really and truly thinks of as the park, you know, the splash pad, the -- of course, elements that they see, the ponds and things they think of, too, but don't always think about the liners and the base and everything goes into that. So, I'm not going to read all these numbers to you, but just at a glance some of those -- the numbers that are going into parks to date. I would like to show you some of the photos. The pond up in the -- the upper left, the ponds are -- have been filling over the last two weeks and you are full now, Elroy, when you went out today? Not quite -- not quite all the way full. They are filling -- they have been filling, like I mentioned, for a couple of weeks. they will be full probably by the time we get Council out there next month, which we will talk about here in a minute also. But this is the -- in the center top is the latest aerial photo. On the upper -- upper right you can see the base for amphitheater. It looks small from the aerial shot, but that's going to be the stage that the amphitheater runs from. The pump house -- it's nice to put some pictures of some structures going vertical. These are a month old and the structure that you see there is actually now finished, which is great, that's our pump house near the pond. At the bottom you can see some of the paving and construction activity that's been going on in earnest in recent weeks and also our -- in the bottom right the park maintenance shop, which is also under construction and one of the first structures that will be completed, so that they can use it for staging and storage during the remainder of construction. Part of the park, as you know, is our partnership with the senior center and these are elevations of the senior center building. I just wanted to report to you that the pad is now done, as you can see on the bottom right, and part of the construction there on the left as they were pouring that cement and they are ready to -- to start going vertical on that as well. The Rock of Honor Plaza is one of the big next steps that we are actively working on. Emily from the legal department and I had a meeting with them last Thursday, provided them a draft agreement, which they are reviewing and commenting on and we expect to be before Council in the coming months or so once we have worked out all the details of -- of how that partnership will work long term, what days they need for priority use, things like that what we can offer Meridian City Council Workshop June 14, 2011 Page 14 of 69 to other community organizations. But as you know the Rock of Honor is a place to memorialize fallen soldiers who have lived in Meridian and will be a quiet place for contemplation and reflection and a great addition to the park, one that the trustees fully support and the location works well next to the senior center and the civic plaza there where the history kiosk will be located. The active recreation complex is also underway. These were -- the top is the most recent photo and you can make out the splash pad and the restrooms and the concessions building up there with the footings prepared and, actually, if you -- since this photo was taken quite a bit of actual additional construction has taken place and it's coming together quickly out there. We do have a unique recreation complex with a play structure unlike any that we have in our current system, as well as a splash pad, bocce ball, things like sand volleyball and other amenities. The signage and site furnishings are also unique. You may have seen these before, but just to reiterate, we have got some very unique things happening with our signage, some three dimensional leaf patterns that are also repeated in the benches and the -- the history kiosk signage as well. The city and the trust have been doing everything we can to keep as much work as possible local. The benches, for example, were originally planned to be ordered from a catalog. We found a local fabricator who could provide something custom to the park that was even nicer for a less price and it's a win-win for everybody. We keep the work here and we get a fantastic product. The trash cans, drinking fountains, bollards, signage and the obelisks are all examples of items that are in part or in whole being constructed locally. Art in the park, though, is one of the obelisks that was last on that list is something quite exciting. The photos down the center are ones that I took from Amber Conger's website. They are very near completion this weeks and almost ready for installation. They have been in fabrication in a welding shop down in Star and you can see some of the welding shots there. Forty feet -- it's one thing to hear the metal structure for an obelisk is 40 feet tall, it's another thing to go out and see it in the shop and they really are going to be remarkable landmark structures within the park. The statute of Julius Kleiner was also approved by Eugene Kleiner a couple of months ago and was approved and sent to the foundry for -- for construction and is being built right now. Moving forward, just want to report that we did complete the -- all the irrigation tiling on schedule this winter before water came in. That's done. The grading and utility work is nearing completion. Paving is well underway. Right of way continues to be something that we are working on heavily, trying to make sure we can get access to the park. Our anticipated grand opening is still late 2011, with the caveat of the right of way being the only thing that would push it out into 2012 at this point. Moving on, I want to talk about special events and, again, Colin Moss is the -- the champion for -- for these items. One of the things that we do that I think almost more than anything else that we do, help build that strong sense of community and bring people together as a group. One of our prime examples is movie night in Meridian. We have had two weeks already under our belts this season and the crowds are coming. You remember that last year we came before Council, talked about trying to implement some family friendly policies and take back movie night a little bit, if you will, and that has -- that went well at the end of last year and the police department has been partnering with us to -- to make that happen this year. There are some ongoing discussions of needs there to further that policy. I know we will have ongoing discussions about this at a director's operational meeting tomorrow, but there is a need Meridian City Council Workshop June 14, 2011 Page 15 of 69 to keep anyone who is at the back of the crowd and causing noise and disturbance to those trying to watch the movie to exclude them from the event, so that those that are there to watch the movie can enjoy it for its intended purpose. I'm pausing because I intended to ask for some comments or feedback and Jamie Leslie is also here and ready to comment, but I hope not to go into a full half an hour discussion about movie night, so I will move on. Rountree: Move along. Siddoway: If there are any specific comments I will take them, but I will move along. I sense that there is general support from Council to -- to make it a family friendly event, we just got to really work together with the police and parks and figure out what the right way is to do that. The next item -- the Barn Sour run is coming up later this month. July 4th, the Independence Day celebration is another big one just weeks away. It will be grown this year and we got a larger firework show as was requested by Council in partnership with the speedway, with both the city and the speedway putting up 6,000 dollars each. Last year it was a 10,000 dollar show, this year it will be a 12,000 dollar show. The community block party is scheduled in September and our Christmas in Meridian and all the events associated with that, including the tree lighting, are in December. However, I wanted to point out that in growing numbers -- it's not just the events that we put on as a city, Colin also coordinates all the park temporary use permits for outside organizations who hold events of various kinds in our parks. Last year there were 33 different TUPs in parks for 74 event days, so meaning many of them had multiple days associated with them. This year we already have 21 TUPs for 70 event days, we have almost reached the same number of event days, and Colin did some calculations for me and just looked over May and June, we have on average an event less than every two days. So, some of those -- sometimes there is multiple events on one day, they are not spread out every other day, but it was like 1.85 days we have got -- we have got an event in May and June this year. We have also been before Council to help refine some of those special event criteria and appreciate the guidance you gave us. Volunteer effort since the last time we were before you, wanted to report that last year we had a record breaking year for us as volunteers. I'm not confident that we can break it again this year, because we beat our previous record by so much, but we had almost 3,000 volunteer hours, realized over 44,000 dollars of savings to the department as a result of that. In fact, in one day, September 11th of last year, we had 279 volunteers on that day through an organized service project that logged 660 of those hours in a single day. We continue to have multiple scout projects and Elroy helps coordinate those and we have had some going on recently with the golf course, which we can talk about if there is any questions, but many others -- flower planting projects -- de Weerd: And they look good. Siddoway: -- and others. The trees do? De Weerd: Uh-huh. Meridian City Council Workshop June 14, 2011 Page 16 of 69 Siddoway: Thank you. We work quite a bit on city beautification and landscape maintenance. Roger Norberg, who is not here tonight, is one of the leading experts in the region and on our staff on the maxi-com irrigation systems and he has been handling in large measure -- there is others involved as well, but Ten Mile interchange, landscape coordination, irrigation issues out there and I want to recognize him, but the 29 sites -- remote sites, other than the parks, that we maintain today, have about 15 acres in them and the Ten Mile interchange alone when it comes to us for maintenance in the coming month will add an additional 20 all by itself. We know additional sites are coming, like areas of Franklin Road, Ustick, Overland, and Pine that we are trying to anticipate and be ready for. Pathway projects, these are the items that Jay Gibbons has been focused on. Many projects -- 8th Street, Jackson Drain, Fothergill, Heroes, Five Mile -- a couple of different File Mile projects. I'm going to skip the list and go straight to some of the photos. These were taken last week. You can see some of the paving. It's actually been happening on the Heroes Park pathway project. We had a short segment where a missing segment of Ten Mile path -- ten foot wide pathway was all that was needed to complete a continuous loop within the park. That project is -- has now been paved and is being finished and closed out as they do the -- the final repairs -- landscape repairs, things like that. What we call the Jackson Drain and North Lakes Place, which is -- if you think of the Bud Porter Pathway, it's the area east of there in that neighborhood. A new path has been paved and new ADA friendly curb ramps have been added to allow them to cross the street and continue on the pathway. Fothergill has also been connected and is ready for clean up and finishing as well. Additional pathway projects, what we call Segment H-1, which is alongside Five Mile Creek here close to downtown, in that section from Pine to Badley, that section has been designed, approved by ACHD, we just heard back -- was it today from -- it was today from -- on our 404 permit and we are getting the final easements from the neighborhood and should be ready for construction this summer. The remaining segment to continue it north and connect from Badley to Fairview is needing one additional easement, either with an out of state landowner, who we have been trying to contact, or another route that we are still working on considering. The EECBG program, the Energy Efficiency Conservation Block Grants, also funded the project on the right, which is a design project for a pathway -- basically in front of Bridgetower Subdivision connecting Linder to Ten Mile. The project itself actually stops just short of Linder at the ACHD storm drainage pond, but we are working this year to work with ACHD to do that segment, so that it would be continuous all the way to Linder Road. And that project was -- just signed contracts a week or two ago and is moving forward as we speak. In terms of our pathways, as I mentioned, we had nine mile. About half of that is in our parks themselves, the pathways in the parks, and about half that is outside of our parks. Many more miles of pathway are outside that in disconnected segments. Hopefully you can sense that with the -- with the progress that we are making on these connections that we are starting to make a dent in those and we will continue to do so with the funds that Council gives us for pathways per the CIP. But out there in total there is about 21 miles of pathways today. Allison Kaptein is over our recreation classes and camps and give her great credit for all of the work she does there in keeping those programs fresh and active and working on -- with all the different instructors. Actually, yesterday was Meridian City Council Workshop June 14, 2011 Page 17 of 69 her first day of summer camp, so if she looks a little tired she's getting summer camp up and running. But the community center is getting great use in addition to what we do. We did have AARP tax aid in there again this year. The census also used it since we were in front of you last year. Used it quite a bit last year and all of our winter, spring, and summer camps are held there as well. It's currently used six days a week and depending on the night there might be one class, but there could be up to seven classes going on in a single day over there throughout the day, including camp and others. The activity guides, which you have one of the current ones in front of you, but we have -- we have continued to maintain our -- the old favorites that draw people. We are always trying new programs. Some of our new ones this year include a violin camp, pre-school tumbling, family martial arts and woodworking for kids. There is others in there as well. And I wanted to mention the Teen Activities Council, which is a subcommittee of the Mayor's Youth Advisory Committee. Allison works directly with them. And one of the events that for me was a highlight was the Ignite Youth event earlier this year. It was a fantastic event where the youth got to make some presentations and speak on whatever they wanted to speak about. Our activity guide participation is down a bit. You can see the -- we are actually up in the fall and fairly consistent in winter -spring. The main -- a lot of the difference is in -- we had a really good summer camp site one year that we haven't had down at Sienna Elementary School, but also the economy -- you know, this is the effect of the economy and the pay for play recreation programs, but I want to -- I want you to be aware that, yes, the participation numbers are down from the last two years. We are still quite a bit higher than we were in previous years and not only that, the number of classes that are being held are just enormous. Like we -- I was working with the Mayor's office on the MUM -- the Meridian Urban Market, we did some calculations on what's the use of the community center on Thursday nights when they are there and, you know, on that one day alone we have six classes and camps ranging 60 to 130 families, depending on registrations. One of the questions that the commission asked as we went over this with them was are we conducting exit surveys from people that take our classes, you know, find out if something is not going well or if we are not offering something that they would like to see and I want to report to you that we are and Allison is -- is doing that. She reports to me, though, that the most frequent response to the question what would you like to see that -- what would you like to see us do is usually things that we already do, like, oh, I'd love it if you did some art classes. Oh, did you know that we do that. And, then, we can maybe steer them that way. In addition to the pathway projects, which many of them are grant funded, we have had a couple of other significant ones in the past year since I was before you. One which just was closed out in past weeks was the community center ADA upgrades, including the new entrance that you see in the left-hand picture, new drinking fountains that are ADA accessible. The new ramp and rails at the rear and other improvements inside, including to the restroom and the counter space that are in there. Many of you saw the Centennial Park improvements that are opening for those last fall, but they were also completed as a grant project that added the Neos play system and the picnic shelter, as well as expanded the concrete in Centennial Park next to the -- the community center. Our urban forestry project, which is now Elroy's focus, is -- they continue to move on -- move forward. I wanted to report to you in terms of the downtown tree box replacements that we are now officially at one-third of existing tree boxes replaced. Meridian City Council Workshop June 14, 2011 Page 18 of 69 Elroy has been out in the last week and has identified the -- the projects to be done this year as well, with a total of 96 total tree boxes. We have got 65 to go and 32 done, so -- we also received a Tree City U.S.A. award for our ninth year this year and received a growth award as well for the city's commitment to an arborist. And, then, we know that we got many more trees coming, as was mentioned for Kleiner Park. We currently have over 2,000 trees in our system. Kleiner Park alone will add over a thousand more. Sports leagues, Garrett White's world, is another big one that's constantly busy for him and is a real passion of his and I appreciate the way he manages that. We have several programs, including softball, basketball, volleyball, dodge ball, and flag football. The co-ed that I noted there has not been offered in the past. It's going to be offered this year for the first time and I also wanted to let Council know that we continue to track resident and nonresident participation and Garrett is also out there on a periodic basis actually making checks for -- residency checks as well, which I appreciate. Our trends on the leagues are upward, specifically in the sports teams, and if you look at the -- since the colors are -- match, if you just follow the light blue, since that's where we are in the year this year, you can see the -- the trend for teen numbers is upward. Interestingly enough, if you look at the same boxes on the number of participants it drops down this year and that is a result of us charging the resident and nonresident player fees. Before it was just a team fee basis, now it's a player fee basis. Before it was an unlimited number of players and they would stack their roster for the same price. So, we still see our revenues doing well, because they are -- because the player fees that we instituted were designed to match the team fees that we had been receiving. But that's been an interesting trend to note. Also note that the spring -- our softball field space is full. You can see this year the red boxes went away, which are the nonparks and rec games. We have maxed out -- we have 108 teams this year in our spring softball league and of those 43 open time slots that are noted, which sounds like -- may sound like a lot. I don't know if it does or not. It's not. They actually just fall on four days, which are major holidays of Memorial Day and Independence Day and, then, like the Fridays before them. So, gym use is also up and continues to be a challenge for us to find gym space. The concept that I show here is a new one. We are -- we are funded by Council this year to work on a concept plan for a recreation field house and we are working with Johnson Architects to look at what we might be able to do. We are still in the very preliminary stages. I can't say that this is yet what we would propose, but I just want to report to Council that we are looking at gym space as something that we would do. And if you will recall at one time we had talked about a rec center and there was confusion about -- we talked about a rec center fund and the point is we are not talking about a 15 million dollar rec center, you know, similar to what Nampa or others might have, we are talking about gym space, about a one and a half million dollars is what we have in the CIP and would be something that would give us gym space that is increasingly needed. Commissioner Stoll sits on the commission and -- and that group -- you can see new photos taken last week, but the commission has some priorities set for this year and I don't want to read them to you, because of the time, but I want you to know that they continue to be focused on pathways plan implementation and other priorities as well that are important to them, Borup property, Kleiner Park, and others. They are broken down in the three committees and that committee structure seems to be working very well and they are active and bringing Meridian City Council Workshop June 14, 2011 Page 19 of 69 things to us for consideration. Nearing the end now of the presentation. We have got some accomplishments and some challenges we want to go through. Just to remind ourselves what are some of the things that we have been able to do in the last year since we were before you. Well, recently many of you were able to attend the Diane and Winston Moore Pathway dedication. It was a wonderful ceremony out in Gordon Harris Park. Beautiful new sign. The picture in the center there is of Winston Moore and some of his family at that new dedicated pathway. We were able to finish our Meridian PAL basketball partnership this spring and they held their first season for a basketball program out there in Heroes Park. We have also added the Tully Park snow cone stand in its spot near the playground. We have been coordinating golf course trees with the golf course and coordinating multiple Eagle Scout projects to plant them. We have a project every weekend this month out there planting -- planting trees. So, two down, two to go. The Bark Park Scramble was held last month at the golf course and raised about 2,600 dollars, Colin? I think about 2,600 dollars for dog parks in Meridian. We also worked with the Commission and Council to approve a new smoke free parks policy, the new signs, which you can see on the top of this slide, were delivered by Central District Health and have been installed in all of our parks. Last fall we also did the Terry Smith memorial dedication of the picnic shelter in that park, as well as a bench and a tree was another beautiful ceremony in honor of a great man. Our present challenges include getting the Mo Brooks field bleachers done, but as -- we are working on that. We were before Council in the last couple of weeks, got some funding and we were ordering bleachers today. So, that is moving forward. The Storey Park master plan will also move forward this summer looking at land and water conservation fund issues, any potential coordination cooperation with the dairy board and speedway and how we would like that area to develop out. We are working on the field house concept plan. The Kleiner Park right of way is one that we are continuing to work on. We haven't forgotten the partnership agreement for Milestones, specifically three of our partners, we would like to see those. The Lion's Club rodeo, the dog park force, and the tennis partnership. And we talked to Emily in legal and she is gearing up to work on that in the next month. Rock of Honor agreement, as I mentioned, is also actually being worked on and we are coordinating with MYB to add some improvements to their fields out there, including a couple of new scoreboards and some batting cages. Finally, the people staying home and using the parks continues to increase in the current economy. We have seen the economic challenges impacting our pay to play recreation, such as the classes and camps. We have limited softball and field and gym space particularly during our spring softball time and throughout the year for gym space. And, then, we just have a lot of TUPs for events coming through, a lot more than we have ever had before, but we have had some direction on implementing those policies and Colin is helping us with that. So, with that as a presentation and, hopefully, some good news and some updates on projects, both ones that are completed and that we are continuing to work on, I will stand for any questions. De Weerd: Thank you, Steve. Council, any questions? Rountree: I have none. Meridian City Council Workshop June 14, 2011 Page 20 of 69 De Weerd: We appreciate -- this was very comprehensive. It's exciting the direction that the Parks Department is going in and congratulate you and your staff on the -- the great accomplishments that have been achieved over this last year. Hoaglun: Madam Mayor? De Weerd: Yes. Hoaglun: I did have one question. I was a little surprised about the uniform for the city arborist. Is that the normal -- Siddoway: Yeah. That is the new required outfit. Hoaglun: Okay. Bird: He cleans up real good. We found that out years ago, didn't we, Tam? Hoaglun: Well, I do appreciate, Madam Mayor and Steve, the work that you and your staff do for the citizens on the parks. They are getting a tremendous amount of use and rightfully so, they are a great place to bring your family and enjoy outdoor activities and leisure activities and recreation programs. We have a great parks commission and when we have a vacancy we have got good folks that are willing to step in and endure long meetings and a lot of hard work to make it happen and -- and it's always challenging, but you guys step up and meet the challenges in a great way, so we appreciate that. Siddoway: Thank you. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I have been the liaison with parks for, what, about six months now and probably my previous liaison activities were a number of years ago when the parks commission first started and I do want to express my appreciation not only to staff, but those members of the parks commission that spend a night a month in great detail and major effort on their part to come together and meet and discuss issues that are facing the community and provide us guidance. They do a great job. And staff, of course, you are the reason why Steve could put those three words up on his first slide and I thank you for accomplishing that in the city. It's -- I know when we first established the -- the criteria for where we wanted to go with the four acres per thousand folks a number of years ago it seemed like that might be relatively easy to accomplish, because we had a small population. Unfortunately, we had the population boom much faster than our space boom, but in ten to 12 years you have gained a half -- from two, two and a half, or less than two to two and a half. In ten more years its potential that we could get close to Meridian City Council Workshop June 14, 2011 Page 21 of 69 that four. To me that's quite an accomplishment. I look forward to the day of seeing that and hopefully can be around when that happens. Siddoway: Me, too. Bird: Madam Mayor? De Weerd: Yes, Mr. -- Bird: I'd add on to Mr. Rountree's comments here. You know, we also -- I also add in what Western Ada has as park space, because that -- we are -- it's the same tax payers that are paying for that, too, and I don't know how many acres they have got, but -- around 25 or 30, don't we, of developed? Rountree: It's close to 30 acres. Yeah. Bird: So, that gives the citizens quite a bit to add on there, but I'm very happy. De Weerd: Well, I will say that as I have had the privilege of attending a couple of the parks department staff meetings and certainly there is a lot of pride of -- and ownership to what each of the members of the parks department does and it's very evident when you look at our parks, it's very evident when you listen to the meetings and the reports that are being made. So, our congratulations to you, Steve, and to your entire department and instilling community pride and I think you were right -- hit the nail on the head when you shared with your staff that many of the awards over this last year that the city's been recipient of is -- always notes our park system and it has a great deal to do with our community quality of life and our community identities. So, we appreciate, again, what everyone does in the many roles that are played in your department and just, please, those that are not here, please, let them know that they are appreciated. Siddoway: Thank you. And I just want to say that I appreciate that, you know, you motioned past me a little bit, because, honestly, I could come tonight myself and make the presentation, but for me tonight is about celebrating some of the accomplishments of this staff. De Weerd: I know and you're in the way, so -- Siddoway: Oh. Let me move over here. De Weerd: Kind of the tall people in the back, you know. But, yeah, heart felt thanks to all of you. Siddoway: They are a great team and I appreciate working with them. So, thank you very much. Meridian City Council Workshop June 14, 2011 Page 22 of 69 B. Public Works & Planning Department: Discussion on Performance and Warranty Surety Ordinance De Weerd: Thank you. Okay. Our next item is under our Public Works and Planning Department and I will turn this over to Tom. Barry: Thank you, Madam Mayor, Members of the Council. As you know, I have briefed you twice on this topic before and so I will try to keep tonight's discussion abbreviated. As you know, though, for -- and maybe more for the benefit of those in the audience and watching on the internet, as a result of increased maintenance and operational costs associated with newly constructed infrastructure, the Public Works Department began conducting warranty inspections and began finding a variety of deficiencies during the warranty period of those newly constructed projects. Two cases in particular, one which ended up costing the city a hundred thousand dollars in the pending case, which is before us it looks like it will cost us an additional 90,000 dollars and cost to department to review its surety programs. I have shared with you some of the problems associated with the surety program, the fact that we don't have a surety for warranty of any kind, that the warranty is in the contractor's sort of ballpark, if you will, and the situations that that causes adversely for the city with regard to risk, cost of bringing those systems back and the guarantees of the infrastructure to work during the warranty period. On the performance side you also know that we reviewed that and found the performance surety quantity to be slightly low and recommended an increase there. You also are familiar that we generated a surety team. The team was developed of about -- staff representing about eight divisions and four departments within the city. We also had nearly half a dozen different subject matter experts from the finance, the bonding and assurance, as well as the legal field. We also had participation from the developing -- development community, we had a couple meetings -- focus group meetings with them. We also talked with the BCA. And, then, lastly we went through the planning commission process with proposed UDC changes last month, the 26th of May. The planning commission, just as a quick aside, held a formal public hearing on the matter and after the public hearing was unanimous in its support of the recommendations, the changes that we have talked about for the UDC, some of their quick comments were -- and you will get the staff report I believe next week. Some of their thoughts were that although they like the bonding option, they felt that in some cases the amounts of the sureties were a little bit low, which is something, as you might recall, you expressed in conversations past. I'll just remind you again that we did also do a benchmarking study, we looked at 25 different communities around the pacific northwest. Twenty-five of those -- or, excuse me, 19 of those were regional cities, five were highway districts and one was a sewer district and 14 of those were located of those cities -- or jurisdictions I should say, were located in Idaho, three in Oregon, and five in Washington. Twenty-one do require warranty sureties or bonds ranging anywhere from ten to 50 percent of total construction cost and also ten of those require performance or surety bonds in excess of 110 percent, ranging anywhere from 120 to 150 percent. All of that information is in your packets, so I don't want to go into anymore detail, other than to let you know, again, that we did do that survey, remind you about that briefly. You know the recommendation. It's consistent with the last few Meridian City Council Workshop June 14, 2011 Page 23 of 69 times I have been up here presenting to you, but I'll go through it just for those in the audience and, again, those at home, to require the developers secure western TWUR actual cost of construction and extend the warranty period from one year to two years, to add a warranty inspection at the 20 month period into the warranty and also to cover our cost with an inspection fee for that warranty inspection and, then, allow bonds as a viable warranty surety option, as well as cash, letters of credit, those sorts of things that are currently allowed in the performance surety area. Also on the performance side we do -- we are making a recommendation to increase the performance surety from 110 percent to 125 percent and to also allow bonds as an option for securing the surety against the performance. We'd also in recommendation ask that you support the planning commission's unanimous support or recommendation of the UDC changes. Again, I believe that will come to you next week, that planning staff will present that to you. If you are supportive of all these changes and the recommendation, some of the things that staff still yet would need to do is to revise the bid documents, developing new surety ordinance. The draft has been developed and has been transmitted to you and is in your Council documents. There was one small change that Mr. Nary did make, I don't know if that got transmitted to you, but it's a pretty minor change. We can talk about that if you're interested. And, then, revise and create development or surety agreements, revise the city's supplemental specifications to the Idaho standards for public works construction and, then, revise the independent contractor agreements, as well as review and modify the inspection fee schedule to cover warranty inspection. Now, I'd be remise if I did not mention the fact that this proposal is not necessarily supported by all in the developing community. And some of the developing communities' concerns so far that we have identified through correspondence or discussions center around the surety amount and periods and that's no surprise. The surety amounts for performance are increasing, as the recommendation calls for by 15 percent and, then, also to add the warranty surety at 20 percent. So, some developers are not in support of that as well. They are not in support of increasing the warranty from one to two year period and some are also not supportive of having the developer be responsible for issuing the bond if they so chose to acquire a bond to the city, they would rather see the contractor, meaning the developer's contractor, issue the bond to the city, which is enormously complicated and legally challenging and I think we can spend more time on that if you wish. I wanted to recognize Stephanie Barnes in the back. She's been instrumental in helping us through this proposal, as well as the staff, and Mr. Nary and his staff, finance staff, planning staff, I mean kind of all over the place, so we are grateful for their involvement. Lastly, there is a concern from the developing community about cost and, of course, we are all sensitive to the climate that we are in economically and we are all sensitive to the costs -- if any costs have to increase we are all sensitive to that. Certainly in Public Works endeavored give it our best effort to try to reduce the burden, as well as the cost to developing community. However, we feel that the costs are disproportionately high, as well as the risk, on the current citizens of Meridian and they need to be corrected back to placing those costs and those risks back to the developing community and this proposal does all of that. So, in essence, the City Council did ask for the staff to conduct and the staff did conduct a review of the city's surety program and the recommendation I believe is in the best interest of the citizens, the taxpayers, and rate payers of the City of Meridian. To move forward with Meridian City Council Workshop June 14, 2011 Page 24 of 69 this proposal and that's what I seek tonight is your direction, we would need to finalize the draft ordinance and, then, certainly schedule a public hearing and, then, the other administrative efforts that I mentioned earlier with regard to the changes, would come as a -- over the implementation period of this particular proposal. So, with that I will stop and stand for questions. We do have several members, as I mentioned, who are on the committee and so if you have specific questions, concerns, comments or whatnot, we would be happy to address those at this time. De Weerd: Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: This might be for Bill. Some of -- the biggest concern, I think, is -- one of the biggest concerns is another one time on the warranty, but also having the contractor issue the warranty to the city, but if the contract's not with us, how do they issue it to us? Is it legally that they -- while the contract -- if they are working for the developer can they issue the warranty legally to the city? Nary: Madam Mayor, Members of the Council, Council Member Bird, there is two different issues in regards to the -- the contractor providing surety and that's kind of been I think part of the disagreement in the discussion. On the performance surety side, the problem -- you hit on the problem to begin with. We don't have a contractual relationship with the contractor. We only have a contractual relationship through a development agreement with the developer. But on the performance surety side the concern is is that, essentially, we are stepping in the performance surety as the owner of the project if the project fails and, essentially, we are -- at least in the opinion of our ICRIMP counsel we are, essentially, sending the city's full faith and credit to the performance of the project. Under the Idaho constitution we can't do that. So, their recommendation is not to even entertain anything like a contractor surety in regards to performance. Under the warranty it's a little different, because at that particular juncture if a warranty is in place we are the owner of the project. The problem, again, is still the same, we aren't in any contractual relationship with the contractor, they have no obligation to enter into a contract with us, which is the instrument by which a surety is granted. Our research and our agent and ICRIMP also say the exact same thing, there is no' contractual obligation. Now, I have certainly been told that if a warranty is granted if they can get a surety to provide a bond to the city for warranty, what difference does it make to the city who it's with? Here is -- here is what difference is makes to the city. Again, we have an ongoing relationship through a development agreement with the developer, whether it's the developer who has the property annexed into the city initially or the developer who buys it later, because the development agreement's recorded. So, that ongoing relationship exists forever. We don't have any relationship with the contractor. Every one of those sureties requires now a separate agreement by which if we need to execute on we have to, then, go back to the bonding company and that contractor to execute on that bond. That could be very problematic. ICRIMP's attorney Meridian City Council Workshop June 14, 2011 Page 25 of 69 advised there has been other cities that have gone through similar things under letters of credit and found the same problem. All of a sudden they are in a tussle with a contractor who never entered into an agreement with them or entered into an agreement under duress with them and required to provide something that they didn't want to provide, because they didn't have a relationship with the city and my concern is if you have a multi -phase project you potentially could have a different contractor warrantying different portions of the infrastructure and now we are going to have to figure out did contractor A, was it his that failed, was it failed because the prior contractor was the one who built it poorly, is the one downstream now a different person and are they going to claim it's the other guy's problem, not ours? When it's the developer it's a one stop place to have this discussion. They are the ones responsible, they have to make sure it's in place. So, I wouldn't say it's impossible to get a warranty surety from a contractor, what I would say is if you weigh out the best interests of the city in trying to enforce these, if the necessity exists to enforce it, the developers is where the agreement lies. It would be part of the development agreement, it would be a requirement of the development that would be provided, they would have to stand for it. So, I guess the answer to your question, Mr. Bird, I don't know it's impossible, I'm not an insurance person, there probably is somebody who would issue a bond to a contractor, who would, then, issue the bond to us, but why would the city want to get into this type of contractual dilemma or struggle every time with a different contractor when we have done developer, one agreement that's already binding, that's already controlling over the project? I don't see the advantage to the city. Bird: Thank you. Barry: Mr. Bird -- Bird: Follow up, Madam Mayor? De Weerd: Uh-huh. Bird: Also the one to two year warranty, Tom, do you want to address that, please? Barry: Yeah. Absolutely. We have talked about this briefly before. The concern from -- in moving the warranty period from one to two years is in response to the time that we have adequately to, first of all, have the project get utilized sufficiently enough to show sufficient usage that would mimic normal sort of wear and tear on the system and, then, to conduct an inspection and, then, in addition to have a period of time to put on notice in the event there was a problem during the warranty period, the contractor, as it currently stands, the developer as we would like to make it, to fix those problems and give that process more time. The way it goes now under a 12 month warranty we can't even get four seasons through a project, because we are having to inspect around the ninth month, the tenth month, and as many of you know, sometimes the infrastructure is put in and the project will take three or four additional months before the first usage of that infrastructure occurs. So, we really have, essentially, anywhere from a three to a six month usage period, we have to go back out and inspect it again, and we think that Meridian City Council Workshop June 14, 2011 Page 26 of 69 it's more prudent, since we are taking on this infrastructure and, in addition, since we have a history of having problems on brand new infrastructure that have increased our maintenance and operations costs to extend the warranty period and to make sure that it's covered, so that we can test the usage of the entire infrastructure and also build in notification and corrective action to the developer in the event that there is a deficiency. Bird: Thank you. De Weerd: Thank you. Any other questions from Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Not really a question, but just a comment in support of the discussion that we have already had. I certainly am sensitive to the developers that say this is adding a little more cost to their project and, you know, the extension to two years, which I certainly support, because I -- I'm not an engineer, but I think we need to at least have two winters go by and have the time to inspect and all of that. And I am sensitive to the difficulty of adding a little bit of cost, but I have come to the conclusion and I think it is general that if something goes wrong it's going to cost somebody and I'm very supportive of this not costing the citizens. We hear growth should pay for itself and growth is not necessarily all the expenses before the growth happens, there are some expenses after it's happened and while I have -- I understand the angst of saying this will add a little bit of cost, I think it's our duty to protect the taxpayer and the rate payer and -- and have these costs covered before they happen. So, I'm very much in favor of everything that you have come up with and go forward as far I'm concerned. Barry: Thank you, sir. If I may just comment briefly on the item of cost, because it is important and it was important to us the whole way through this process. I did want to draw your attention to Exhibit D in your packet. It talks about those costs and if you look at -- if you take currently what a developer's options are during the construction, they cavi either provide some surety to guarantee the construction in order to get final plat approval in advance or, alternatively, build the improvements, that's certainly up to the con -- to, excuse me, the developer and that's currently how the program will remain, just allowing the bond option. So, a developer does not need to get a bond for performance, they can still use letters of credit, they can still -- they can use all the same vehicles, the difference is that they are just going to tie up a letter of credit for -- instead of 110 percent, to 125 percent. So, arguably, what's the cost of that, you know, is it inconsequential, well, maybe, maybe not, depending upon who you talk to. Now, when it comes to warranty it's true we are asking for a two year period, but if you look at the cost of a two year warranty premium, to get a hundred thousand dollars worth of warranty coverage, which would be the equivalent coverage required for a 500,000 dollars construction project, what we are talking about is a premium of around two to three thousand dollars total, one time for that entire warranty period, to guarantee that the citizens are not going to have to pick up the bill for deficiencies on newly Meridian City Council Workshop June 14, 2011 Page 27 of 69 constructed infrastructure. Now, that equates -- we did the math based upon experience from the development services staff on a number of different projects. That equates to between 20 dollars and 30 dollars per lot. These lots, as you know, sell for tens, twenties -- I mean sometimes hundreds of thousands of dollars. I don't know the business plans of the developers, but the point to this is that cost is real, there is an incremental in cost if you want to go after a bond for warranty, but it is, in my estimation, extremely reasonable for the coverage and I think the developing community needs to also understand that as we have seen lots of development projects come and go, bankruptcies and those kind of things, there are very reputable and respectable developers who are coming along buying projects and being stuck with the problems with those projects. If I was a developer I would appreciate having a bond in place to cover a warranty that some other developer's contractor or developer used that is no longer in existence. So, there is a protection built into the developers as well, because we in Public Works and Development Services do not want to have to go to a developer and say, I'm sorry, despite the fact you bought a new project and you're the new owner, the system is deficient and we are not able to tissue building permits or give you certificates of occupancy. That's just a mess no one wants to be in. So, we feel that this proposal, while there is some cost -- there is going to be costs to the city, too, we have an administrative cost to do this program, there is also cost to the developing community, we think it's fair and as balanced as we can get and it's sensitive to the economic times and the developers bottom line as we can make it for the insurance that we are getting in return. So, I just wanted to mention that briefly. De Weerd: Okay. Any other questions? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I'll put my two cents worth out. I think this has got enough controversy on it with -- between us and the people that pay our wages that I think that we do need to have a resolution come forward with a public hearing, let them have their voice, because I have some concerns for the rate payers and I have some concern for jobs. So, I would love to hear our side and their side in a public hearing setting and, you know, Mr. Nary answered my biggest question is, you know, how does a guy have a contract with somebody else and, then, put his warranty somebody -- to another entity. I don't know how you do that. I'm going to talk to some insurance people and find out, but -- if it's even possible. I don't think it is. I think I'm like Bill. But, anyway, that would be my feeling to bring forward and let's have a public hearing. It's definitely a problem. Ninety percent of our projects isn't a problem, the other ten percent costs the rate payers. And the sad part of it is the good developments have to pay that -- the state, too. That's my two cents worth. Nary: Madam Mayor? De Weerd: Thank you. Mr. Nary. Meridian City Council Workshop June 14, 2011 Page 28 of 69 Nary: Madam Mayor, Members of the Council, from a process standpoint you actually have two opportunities for public input. On your agenda next week is a UDC amendment, because there is some UDC language that needed to be changed. It's already gone through the public hearing process at Planning and Zoning and that's coming in front of you to have the discussion around the UDC provisions. Secondarily, what's being proposed is an ordinance that would, basically, spell out this requirement. So, it wouldn't just be language that would be in a development agreement, it would be language in an ordinance that would be, again, out there for the community, that's an opportunity, again, to get public comment. Tonight is just a staff report and a follow up. You're certainly welcome if you want to take comment -- it's not prohibited, but you will have an ordinance, if that's your direction, that we can place on your agenda in two weeks or -- probably two weeks for a first reading or whenever you're ready for that to come forward. It's already drafted and prepared and, then, again, you can get public comment on your first reading, you can get public comment on your second, however you would like to hear that. I totally agree with you, Mr. Bird, obviously, there are issues and concerns out there in the community that we would want to hear and there is -- there will be opportunities to have that heard. And you have some written comment that's already been submitted that I think is already on record, too. Bird: Yes. Madam Mayor? De Weerd: Mr. Bird. Bird: Bill, you say that next week we do have a -- that this could be included in that public hearing? The UDC -- actually, the UDC wording is going to take -- but it's not going to set the -- perimeter or parameter with this thing, is it? Nary: Madam Mayor, Members of the Council, I don't have it in front of me. The UDC was just, basically, a technical amendment to allow for these types of abilities to do this and Tom probably has a better grasp specifically what it was, but it is on your agenda for a public hearing. You can have -- I have already drafted the ordinance. We can put it on for first reading next week or the week after or whatever your preference is and you can seek public comment at each hearing -- at each reading if you wish, so it's ready to go forward. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: A question for Mr. Nary then. If we were to make changes to the UDC that allows this mechanism, but yet if we don't -- if down at the ordinance level we don't move forward with it, does that render the UDC out of date already or is that something that we can have there and just not have an ordinance? And maybe Anna is the one I need to direct this to. Meridian City Council Workshop June 14, 2011 Page 29 of 69 Canning: Madam Mayor, Members of the Council, the item is on for public hearing next week. You will need to take some form of action on that, either open it and continue it, open take testimony and continue it, but you don't have to take final action, you can take final action with the two sets of code amendments separately. We just -- state code requires that we treat the UDC amendments differently than all other code amendments. So, you will need to kind of keep separate, but you can act on them the same night and make sure they are consistent. That's fine. Hoaglun: Okay. Thank you, Madam Mayor. Thank you, Anna. De Weerd: Any other questions from Council? Rountree: I have none. De Weerd: I do see one of your committee members here. Did -- did we want to have any comment, Council? Rountree: Sure. De Weerd: Is there is a preference to provide any comment from anyone in public? Turnbull: Madam Mayor -- both mikes work I guess. De Weerd: It's your choice. Turnbull: Madam Mayor, Members of the Council, David Turnbull. You don't need my address, do you? De Weerd: No. Turnbull: I didn't come tonight prepared to make any comments. I think you probably have a letter from the Building Contractors Association that's in opposition to this ordinance. I have never taken that position myself and I understand the city's position, I understand what they are dealing with. I think that a lot of this is unfortunate. Sometimes I feel like we might be dealing -- you know, using a sledge hammer to drive in a tiny little tack here, but -- but I do understand the city's position and I haven't been opposed to that. My -- my only opposition has revolved around the ability to allow the contractors we hire to provide the bond to the city for the warranty. That's it. I haven't quibbled about increasing the amounts of the performance bond. I haven't quibbled about the requirement for issuing a warranty bond, although I do think that that is an additional burden and an additional cost and they keep piling up, you know, and as values go down and costs go up it's definitely a concern and I think that's the position that the BCA has taken. So, I have tried to understand the city's position. I would say that I don't feel like I have gotten sometimes a timely response or the kind of feedback that we would like on the issue of the contractor being able to issue the warranty bond. We suggested that there are ways to do that contractually. We have taken this up the Meridian City Council Workshop June 14, 2011 Page 30 of 69 ladder to some insurance bond counsel and some insurance experts of our own who say, yes, it's a doable thing. And, you know, I as a developer and not the contractor -- contractors -- we try to hire contractors that are bondable and I think that it's in the best interest of the city that you do have contractors working on your projects, because this is a Public Works project, whether we are paying for it or not, you're going to own it, so I do believe that it's in your best interest to have contractors that are bondable and so I would like to see a better effort -- more effort from the city staff to come up with a way to make that -- and, you know, I'm looking for a way to get off the hook, I mean we can still provide dual contractual relationships and we suggested some language. My attorney is out of town this week, so I don't know if she got any response from an e-mail we sent to the city last week, but I was copied on the information we provided, I wasn't copied on any response back from city, so I don't know where that stands. So, that's my main issue. It -- you know, like I said, I'm not in the issue of providing warranty bonds, I never have, I'm not the contractor. We hire contractors that are, they are already set up to do it, and so it's a great annoyance and I don't think that it's an unreasonable request to ask the city to make that kind of provision. So, that's my comment. Be happy to discuss it further, but I still think it's a bit premature and I don't think this thing has been fully vetted. Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: David, that's -- I want to ask you -- you have dealt with a lot of bonds, warranty, otherwise. Now, when you hire -- when you hire a utility contractor you get a performance bond from him on labor and materials -- Turnbull: I generally don't, because we hire contractors that we have dealt with for years and years and years. So, I know whom I'm dealing with and I'm comfortable with that risk. I'm just saying if it is a question of needing to provide a bond, the contractors that we do use are bondable and can provide that bond to the city and to us. I mean they can warrant us, they can warrant the city, and we can be corroboragees. Bird: But you -- how long do you expect him to warranty his work to you whether he's got a bond or not? Turnbull: Typical is one year. Bird: One year. That's right. If we ask for two he has to get that. Turnbull: Correct. Bird: And, you know, you have dealt with -- I have dealt with bonds, but as a subcontractor mine was strictly to either the construction manager or -- Meridian City Council Workshop June 14, 2011 Page 31 of 69 Turnbull: They do warrant their work for a period of one year, we just have not in the past required them to provide a bond for that purpose. Bird: Yeah. If you have got a subcontractor, like you said, you use the same guy, he's not going to do it, but you open it up for bid and brought the lowest three or four bids in and you don't know him, would you require a bond? Turnbull: Likely, yes. Bird: Yeah. Okay. Turnbull: We -- you know, we -- and I have had this conversation with your staff. We -- we have the ability to decide who we bid out to who is on our bid list. When you're doing a public works job you kind of have to -- well, I guess you would probably have some review capabilities there, but, you know, there are some differences between the public and the private, I'm just suggesting that they are not mutually exclusive in all cases and particularly in this warranty issue. Bird: Thank you De Weerd: Any other questions for Mr. Turnbull? Thank you. Okay. Any other comments? Did you -- where did Tom go? Oh. Like I didn't see you over there. Did either you or Bruce want to make any comment? Barry: Madam Mayor, I don't need to make anymore comment. I mean this isn't a public hearing, so I don't want to get into the debate. I think -- I appreciate David's involvement in our process, I appreciate also his perspective on things. There are some technicalities that we have not been able to overcome despite his tenacity in trying to find a win-win, because we are also tenacious about it as well, but we have just not been able to find the kinds of things that he has been discussing and mentioning to us and I think we will have that conversation in more depth when there are more folks prepared from the development community, as well as insurance agents and whoever else, if they want to come out and talk about this. Unless Mr. Nary has anything else to add, I do not. Bruce? Freckleton: Madam Mayor, Members of the Council, I -- over the years I have been involved in many many proposals for changes that have been brought before you and I got to say this particular topic has received the most staff hours that I have ever been involved in. We have -- we have conducted 22 meetings I believe. We have had -- Barry: Twenty-nine. Freckleton: Twenty-nine. De Weerd: Yeah. Don't underestimate. Meridian City Council Workshop June 14, 2011 Page 32 of 69 Freckleton: We have had the stakeholders in, we have our bond insurance professionals in. We have done presentations to the BCA. I feel like we have -- we have really done a really good job of vetting this process and, you know, I feel real good about the proposal. It's one of those things where it's very difficult to find, you know, a win-win that makes everybody happy. We strive for a balance and I really feel like our proposal that we have got is -- is the best thing that we can do to protect the rate payers and the citizens of the city. So, thank you. De Weerd: Thank you, Bruce. Okay. Council, what is your preference on this? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I was just going to add one further comment and that is in -- in all of the dealings that we have with the people who do development in our community, we know there are some that you can just have a handshake and you get what you're expecting and probably more than you were expecting. There are some others that you could have an air tight contract and you still don't get what you're expecting and the difficulty is when we make an ordinance or a rule or a policy it has to cover all of those and that's painful to the people that we trust and a little bit unfair to the people that we trust, but it really does have to be one rule that covers everybody and when you're crossing that kind of a spectrum, unfortunately, it pinches a little bit here and there and that's unfortunate but if we could only deal with the ones that always delivered more than we expected, we wouldn't have these kind of rules. But we are not in that position, unfortunately. Just a personal opinion. De Weerd: I appreciate that. So, Council, we are seeking your direction on next steps. I think Councilman Bird had noted he would like to have public comment on this. Mr. Nary noted that we would be bringing this back through an ordinance form? Nary: Yes, ma'am De Weerd: And you can seek it at that point or what would you prefer? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: After what Anna -- maybe I misunderstood what -- oh, I better turn my mike on. Anna, I took it that next week this can be available for public hearing? De Weerd: It is, but it's through -- it's a separate item. It's for the UDC and this would also need to come in ordinance form as well and I think that Anna noted that we could open the public hearing on the UDC and continue it, so you're hearing both at the same time, but taking separate action. Is that correct, Anna? Meridian City Council Workshop June 14, 2011 Page 33 of 69 Canning: Right. Bird: That would be my preference, then, Mayor. De Weerd: Okay. And so, Mr. Nary, has -- have you started a draft for the ordinance on -- on this particular item? Nary: Madam Mayor, Members of the Council, I think it's in your packet is the draft ordinance and I have actually -- based on advice from our ICRIMP counsel I have made some slight amendments to it. In my opinion it's only clarification. The intent of the ordinance is that the developer would provide both -- if they are providing a bond that they would provide the bond from the developer to the city as the beneficiary. So, I have made some changes to the one that's in your packet, just to make that clear. Because, really, what it said was the developer shall -- I'm sorry, I don't have it in front of me. Supply or whatever the language -- Barry: It was obtain Nary: Obtain. And the ICRIMP counsel said that probably isn't clear enough, so what it now says is the developer shall provide the -- I can read you the language. The developer shall provide and be the responsible party for a performance surety with the city as the beneficiary and, then, in the warranty section it says warranty. So, the intent was just to make it very clear it's the developer and they are the responsible party and the city is the beneficiary. But it's ready to be in front of you if you're ready to see it. De Weerd: And -- sorry. Council, I had only opened the comment folder, so I didn't have that one open. And you do see that there are a couple of different letters and e-mails that have been received as well. So, the earliest we could put this on the agenda, Madam Clerk or Mr. Nary? Nary: Next week, Madam Mayor, if you want. De Weerd: Okay. We don't have to publicize it? Nary: No. De Weerd: Okay. Nary: Madam Mayor, Members of the Council, different than the UDC amendments, this doesn't have to go through that process. So, if your direction is to put it on, we can put it on the agenda for next Tuesday for comment. I'd only recommend putting it on for first reading, not passage, so that you have an opportunity to get comment and, then, if you decide amendment is appropriate, then, we have opportunity to amend it at the second and third reading. Meridian City Council Workshop June 14, 2011 Page 34 of 69 Hoaglun: Madam Mayor, I like that idea. De Weerd: Okay. Okay. Well, then -- and since the UDC one is already posted for that, it would be timely. Okay. That is what we will do. Barry: Thank you for your time. Appreciate it. C. Planning Department: Meridian Development Corporation (MDC) On Site Parking Requirements for MDC Office Building De Weerd: Okay. Item 7-C is with our Planning Department with the MDC on-site parking requirements for the MDC office building. Canning: Madam Mayor, Members of the Council, this is a rather easy request, but it requires a little bit of a story, so let me tell you the story. The request before you is for alternative compliance for the COMPASS and VRT building in the Old Town area. A number of years ago when MDC first came up with their in lieu of fee for parking in downtown, we had a discussion and it -- and I asked you if you would like for the in lieu fee to be the only means of alternative compliance for parking provisions in Old Town. The way the UDC is structured there is actually three or four types alternative compliance. One of them is staggered hours, one is arrangement with a neighboring property and there is some others. One is having access to buses, things like that. So, there is a number of alternative compliance provisions allowed in the UDC, but what we said was in Old Town what we really wanted to focus on was the in lieu fee that MDC could provide. So, here comes an MDC building, ironically, where they need alternative compliance to build the parking, which is kind of what the in lieu fee was all about, right? So, my hands are kind of tied on what alternative compliance I can offer them or provide them. Mr. Joe Borton has provided a letter addressed to Mr. Friedman regarding the issue and I think it outlines what their proposal is and it's rather simple, it's a 99 year lease to COMPASS and VRT regarding the spaces they need to be used during work hours and that it would be available for MDC parking or the general Old Town parking in times that COMPASS and VRT didn't need it during the working hours. So, again, the UDC contemplates this for alternative compliance for parking provisions and it's exactly consistent, it's just not what we had decided would be allowed in Old Town. So, I need to come before you tonight and ask if it's okay if we accept an alternative compliance request for a 99 year lease for COMPASS and VRT building. De Weerd: Thank you, Anna. Mr. Borton, do you have anything you would like to add that's not already covered by Anna or in your letter? Borton: Madam Mayor, no. De Weerd: Council, any questions for either Anna or Mr. Borton? Hoaglun: Madam Mayor? Meridian City Council Workshop June 14, 2011 Page 35 of 69 De Weerd: Yes. Hoaglun: I had a question for Anna or Joe. Talked about the end users. They are going to be using 37 of the 56 spaces and 19 would be available for public use and, then, weekends, holidays, the whole parking lot would be available. But if they add employees or tenants or what have you and they need additional space, does this allow the flexibility of that to fluctuate? I think that was a double. But can they -- can they change that without having to go through Council and something easy that they can do? Canning: Madam Mayor, Members of the Council, as far as the Planning Department is concerned we are always concerned with the required number of parking spaces, which is always much less than what's actually needed. We leave it up to the owners and the tenants to decide what is needed. So, I am confident that those 37 parking spaces are -- exceed what the required minimum is. So, they would not need to come back to us for a type of arrangement like that. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Question for either Anna or Bill. Is this just a verbal okay from the Council? Does it require a motion? A resolution? Is this a variance? What's the formal action on the part of the Council? I have no problem with the request and the alternative compliance, but how do we make it official? Canning: Madam Mayor, Council Member Rountree, my recollection is that you all approved it by resolution originally. It's not codified, so it not a variance. So, I believe you can just approve it tonight. Nary: Madam Mayor, Members of the Council, Mrs. Canning is right, you did approve this as a resolution. A resolution is really just your intent at the time and you can carry forward. If you want this as a permanent alternative that there is another method to come get this or you just want it on a case-by-case basis, I think that's perfectly fine. I would recommend a roll call vote, but other than that you don't need to do a new resolution when you're really just talking about a one time circumstance. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: It works for me. I don't have a problem. But I would like to explore the 99 year idea and my question would be how long is the lease that COMPASS and VRT has on this building? De Weerd: They are purchasing it. Meridian City Council Workshop June 14, 2011 Page 36 of 69 Rountree: They own it. Zaremba: They are purchasing? Okay. Okay. Not a problem then. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: If there is no further questions or comments, I move that we approve the request of MDC for the alternative compliance with respect to parking at the new COMPASS slash VRT building. Hoaglun: Second. De Weerd: I have a motion and a second. Any discussion? Madam Clerk. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carries. MOTION CARRIED: ALL AYES. D. Information Technology (I.T.) and Planning Departments Joint Report: Geographic Information Systems (GIS) Demonstration De Weerd: Okay. Our next item is also on the Planning Department with our transportation update, et cetera. Oh, did I -- oh, sorry, Anna. I didn't want to take away your opportunity for a moment to shine. Sorry. Item 7-D is Anna and our IT with the GIS demonstration. Canning: Thank you, Madam Mayor, Members of the Council. Had me worried there for a second, because I get to talk to you as the GIS champion. This is one of my favorite roles and it's one of the times where I don't have to be an unbiased observer over here and I get to be a little more animated, so I'm going to take advantage of it tonight in particular. De Weerd: Especially since there is some short-termers -- Canning: Well, yeah, they all decided I could do this, because if you don't like it, they can blame it on me and they can just move on. Rountree: Move on. Nary: Oh, we will. Canning: It was unanimous. Meridian City Council Workshop June 14, 2011 Page 37 of 69 De Weerd: I'm sure they will milk that for everything it's worth. Hoaglun: And, Madam Mayor, I'm just surprised there is not a hat involved in all this. De Weerd: Yes. Canning: Oh, man. Rountree: Good point. Canning: I missed my opportunity. So, where were we? So, yeah, I'm talking about the future of GIS in Meridian today and what this is not -- this is not going to be what is GIS. It's not a primer. It's not going to be all of the GIS plan. What I have tried to do is pick key projects or exemplary projects I think is a better word, that -- where we have got something now and where we want to add to it in the GIS plan. So, it's kind of a combination of what we are doing and how we are using it now and how we saw how can this -- this can be better. So, based on that, my lovely assistant Robin is going to help me and the -- we are going to go over four major things tonight. One is a live demonstration of the planning reader map and that's how Robin is going to help me out and, then, we are going to talk about how GIS ends up in fire trucks, how the public will use GIS defined parks and, then, how departments will use GIS for analysis. So, again, the first one is a live demonstration of the planning reader map. Now, this is the map that, quote, honestly, Robin I think developed for me years ago just to get me off of her back, because when we first got there the Planning Department was just using the base layer that the Public Works Department had and, then, we go over there and we, say, could you put the zoning on the map and, then, like a couple of week later, say, would it be okay -- could you put our comprehensive plan designations on the map -- and after enough times -- I think a few months went by Robin shows up and she says, you know, I can just make you guys a planning reader map. Here is all the data we have, what do you want on it? So, that was a fun day. We went through and we got to pick all the things we wanted and we had been working with a version of this map ever since. Robin took care of us for years and now Wilma is taking care of us. There is Wilma. And it's been an amazing tool and I'll go through some of the great things that are on this planning reader map. What we primarily use this for is accurate information and I think Robin is going to zoom in for us. Something that you may be familiar with. And we use it for accurate information, like enforcement cases. You know, what did a property look like over time. What did they have going on? Were they parking in the railroad right of way? What kind of buildings were on the property? Have they been enlarged. Things like that. So, here we have a lovely piece of property between Meridian and Main right at the center of us -- for us and this is a 2003 aerial. And, then, you can see over time -- she will put on the 2005. And it still kind of looks the same, so you know not much happened there and, then, we go to 2007. It's been bulldozed or there looks like there might be a pit in the middle of it and you go to 2010 -- De Weerd: That was an old abandoned well. Meridian City Council Workshop June 14, 2011 Page 38 of 69 Canning: You get to 2010 and you really start to see what's taking form there. So, it's just -- that tool we use a lot for enforcement. You know, what was there, what's there now, and, fortunately we have these aerial photographs that consistently we purchase with COMPASS year after year and it's really an amazing tool for us. We are in there a lot. We measure things and distances. It's not perfectly accurate, but we can go in and measure how far somebody's shed is off the back fence line and stuff like that. So, it gets us close enough most of the time. It really is an incredible tool. But that's not all we have. So, we might go in and we might look at a flood plain. Well, you know, who would think there is a flood plain just south of the railroad tracks, but it's important information if someone is building there or wants to do a pre -app in that area, that's really key information they need to know. So, it's easily accessible -- quickly accessible information. Another one is parks. So, we are going to go to parks and you saw a lot about parks today. So, here we have all the parks surrounding this area. So, most of them are special use parks and, then, we have the one neighborhood park. So, again, just an incredibly useful, accurate, easy to pull up information. Again, this is live. So, this is all the effort it takes is clicking off one button and clicking on another. And the last one I want to show you on this, just as an existing one, is parcel information. Now, this parcel information is what we get from Ada county. So, this is the stuff that automatically comes over every time Ada county updates their files and it has all the tax information. So, you can see here it's got the -- you know, in all honesty, I don't know what half these numbers are. I know which ones I use all the time, but it's got the parcel number, which is always key. We can look that up. It's got the property owner and the address, which are always key, because we are always looking for those things. We can -- we can go in the search lines up above and just type in an address and this tool will take us to that property, rather than kind of hunt and peck as we go down. And, then, as you scroll even further down it starts to talk about the legal description. This one is kind of a weird one. It's Lot 1 through 9 and 23 through 30, including Block 1 and it goes on for a long time. But those legal descriptions are very helpful to us as well, particularly when you want to see where things have been changed from subdivided property. There is a code area down there that says 03-11, just underneath the zoning, which is also important. That's a key identifier for us, because if it's not a city property it won't have that 03. So, that's one that we use a lot in our analyses to say, okay, if it has an 03, then, we can -- it's annexed. If it doesn't it is being recorded as a county property and we have done analyses over time to see if there is something that we say is zoned for the city, but it's still showing up as the county tax rolls and that's a loss to our tax rolls. So, that one becomes a key one. It's also got the acres, what section it's in, you know -- and if you scroll down just a little bit more -- I think there is just a little bit more. Yeah. So, those are -- these are all key things. The acres come in really handy. You don't have to calculate it, it's right there for you, so you can click on it. Okay. So, that's some of the stuff that we have been using forever, so -- but let's talk about where we want to go with the plan. There is work being done right now as part of the addressing layer that we want to add the existing use for every single nonresidential -- or for every single parcel. So, it won't just say City of Meridian, there will be another layer somewhere that will say, okay, the use is a public use, you know, that's what the building is being used for and across the street it's going to say it's being used for an Meridian City Council Workshop June 14, 2011 Page 39 of 69 upholstery repair business. Or if you go over this way it's being used for a bank. Over this way it's being used for an agricultural operation. So, city staff is starting to go through and key in every single one of those uses around the city, which is a huge effort, but will be an enormous benefit, particularly when you couple that with a business data registry, which would allow you to say, okay, what of businesses do we have in the city, what are people working on, you know, what -- what have we got to offer for the city. So, those are two key kind of data layers that we call them that are part of the phase one plan, part of that GIS plan that would be added to maps -- to our map, hopefully, and to other people that may want customized maps and that's another part of the GIS plan. There will be staff available to create these kind of maps for different departments. One specifically for the information the clerk's office might want. One for economic development. You know, whatever department it is they may want a specialized map. Code enforcement. So, we can make those kind of reader maps available to the different departments with information they find useful and relevant. Another part of the GIS plan that affects this type of thing is how we update the map. There are some items on here that are difficult to update. The first one -- let's look at pathways. We are trying to improve the process for updating the pathways map. So, here is the pathway -- some of the existing segments are shown in dark green, some of the proposed in lighter green, and the red shows on -street maps. But keeping this up to date as new projects come through has been difficult, but one of the phase one planned projects is to identify a better process for updating that pathway. Another big one is some of -- of Accella can offer in integrating Accella in to GIS. Robin went through a number of years ago -- probably four or five. It was a long time ago. And she added some different layers, because we had a need to measure the distance between churches and bars that were going and there is relationships there that we need to maintain, so we wanted to see those. So, she went through and she added all the churches, but it was at a particular point in time. Likewise, she added liquor license data and daycare provider data, which she's adding as you see. The daycare look like little -- I don't know. They look like pills. I'm not sure what they are, but -- what are they? Baseballs. Oh. Okay. And then -- and, then, the liquor licenses are the little bars -- or the glasses. Sorry. And, then, black property outlines are on the churches. And it looks like they may have crosses on them as well. So, what Accella would do if every time a new church comes in there would be a cue that you need to take that church parcel and someone in GIS needs to add that to the GIS layer. So, it's integrating those two data systems and, likewise, with the daycare. When we process a UP for a daycare it would go on the daycare map. Or the daycare data layer, similar for all three of them. So, that's part of what the GIS plan will add, the depth it will add to this GIS program. Okay. Now we are going to switch off of the live demonstration and go to some still shots and this is where I have to ramble for a moment while -- oh, she brought it up so fast. I was ready to ramble longer. Okay. So, these are actual screen shots We didn't pull this from some other city. But we felt it was better to not risk trying to do live demonstrations on some of the other things, so we have screen shots for you. The first slide in this presentation -- oh, yeah. This is where I take over. I forgot. Is -- this is just a GANTT chart of phase one and, again, I'm going to go through this whole thing. I starred some of the ones I have already talked about in green and some of the ones I'm going to talk about I starred in blue. I just wanted to assure you that we are Meridian City Council Workshop June 14, 2011 Page 40 of 69 referencing the plan and that -- that there is more behind this, but I'm not going to go into it right now. That's -- someone else gets to do that for you for the budget presentation. Or if you have questions about that we will be able to answer those later tonight. All right. So, now we are going to move to how does GIS end up in the fire trucks. So, this is -- Mark says that's a good question. How does it end up there. So, what happens is the -- I think it's the Public Works Department goes out and collects data, the water division, on exactly where those fire hydrants are. So, this employee is holding a hand-held GPS device -- there we go. And he's standing right over that hydrant, so he can get a reading from satellites as to where that is. So, that's what's going on right there. So, that goes into the GIS system and also goes out to Hansen and the Hansen system also adds information on that -- that fire hydrant as well. So, those two systems talk to one another and part of the GIS plan is actually to integrate them more. I'll get into that. The GIS system -- currently we will also produce a paper map for the fire departments from the GIS, so they are getting paper maps that presumably they hang in the fireplace. I get a nod there. And, then, the -- the other thing that GIS does is we push that out to the Ada County Sheriff to their GIS system and, then, they are able to push that out to the mobile data terminals in the fire trucks. So, here is a screen shot of one of the mobile data terminals and you can see here is -- here is City Hall and here is the fire truck. It's going down the railroad right of way. I love it. And, then, you can see all the fire hydrants that they have to choose from. So, they can -- as they are traveling to the site they can say, okay, this is the hydrant we need to set up at and this is where we need to go. So, rather than just looking for the blue reflective devices in the middle of the street. They know exactly where they need to head. And, again, part of the phase one program is to better integrate Hansen into that model. So, it will provide a greater ability to determine accurate sewer and water infrastructure location, including hydrants, to perform asset maintenance, so you could -- you could know that that fire hydrant was getting the maintenance and testing and love and tender care it needed over time to function -- to have superior working condition and make sure it really is available for those firefighters when they need it. Okay. How the public will use GIS to find parks. This one is pretty cool and it's almost done, but not quite. It's an outward facing website, which is geek talk. Sorry. Geeks behind me. That means that it's for the -- the public to actually access. So, most of these other things are just available to city staff, but this would be one that the public could access. So, it's a prototype of an outward facing website that allows users to find parks in Meridian. So, you can see all the parks are kind of showing up and it looks just like the one Steve presented earlier, amazingly enough. So, they can click on one of those parks and find all the amenities at that location. So, here we have got Settlers; right? I think we have got Settlers up. And it's a regional park. It's 56.12 acres. It has open play areas. It has covered picnic area. It has a picnic area. It has a playground. Restrooms. It doesn't have volleyball. Got to talk to Steve about that one. It's got soccer. It's got baseball. You can tell. So, that's pretty cool; right? So, they can click and find out what that's all about. Or they can decide, okay, I want to find a park that has restrooms, playground and a picnic area. What are my choices? So, they pull down the amenities, they click which ones they want and, then, shabam -- there, that's the word I was looking for. Here is all the parks that they can pick from. Okay? So, we have got Bear Creek, Champion, Chateau, Gordon Harris, Meridian Settlers, Meridian City Council Workshop June 14, 2011 Page 41 of 69 Renaissance, Season and Storey or Tully. Then, they can click on that and it zooms them into where that's located, so that they can find out how to get there and it gives them a view of the park. So, pretty cool. Pretty cool stuff. And, again, that's almost done. It is waiting for Accella to be online, so that there can be attention paid to it. It needs a little attention. So, next we are going to talk about how departments will use GIS for analysis and so the first thing l need to talk about is a little bit of the structure how we are proposing that GIS be structured in the city and we are proposing a hybrid model that has both distributed and centralized GIS within the city. So, what that means is we have got IT, who has the servers, the data, that will provide support, training, and development of the GIS program. Meanwhile, we have departments, like Public Works, who have their own staff that are capable of doing the data editing, doing the mapping and doing the querying. So, they have fully qualified GIS staff equivalent to what IT will have, but -- so they can do all that stuff on their own. Now, there is some other departments with dedicated GIS resources, but they tend to be specialized. One is like the police with Elizabeth Ashworth, who is able to do some of those GIS resources. Even Brian McClure of my office, who is able to do some things, but doesn't have the full range of GIS capability. So, they would do what they can with help from GIS. But for those departments without any dedicated GIS, we would have a case management system similar to what IT has right now for their projects. So, these other departments would put in a work request and IT would schedule that and push that back out. So, that's what the -- this is the centralized and this would be kind of more the idea of this distributed model. So, examples I have is one from each and we are going onto that. The first one is with the water and wastewater modeling. So, this is something Public Work can do on their own. It is part of the GIS plan. There is components of it that we are all working on, but this is how they do their modeling. So, historically they did have a water system model and it was a customized model, it wasn't a package program. Every time GIS was upgraded this model program didn't automatically update with it, there was no support, no service for it, so it was -- they did have the capabilities to do water modeling, but it was very customized. And they didn't have the ability to do sewer modeling. But this is where it -- so, particularly on the sewer they weren't able to provide accurate and timely information on the capacity of the collection system and they had a limited ability to determine when the wastewater treatment plan really needed to be upgraded. They kept track of it, but -- and they assessed it over time, but it wasn't immediate modeling such as they had for the water and it was difficult for them to determine exactly when to do expansion projects. So, you all know that I have been coming here as GIS champion for awhile now. It's taken us awhile to develop this plan. So, in the course of adding projects such as the sewer and water modeling, the Public Works Department has gotten funds for things and funded them. So, they have them both now, which is great. But it was and is part of the plan. So, I will show you how those work through GIS. This is that same area you were just looking at the aerial of and what we have got now is the proposed subdivision sewer and water lines. The water model setup takes that information and runs the model and it kicks out the water model results and on this one it's kind of neat, it shows that the development of pressure zone one, the fire flow available to a remote portion of the subdivision isn't enough. So, what the developer had to do was up size some of the proposed water lines to meet those fire flow demands. So, what an amazing tool as that subdivision is Meridian City Council Workshop June 14, 2011 Page 42 of 69 coming through the process we can say you're going to need to update or upgrade some of these proposed water lines, so that we can assure fire flow is adequate. Pretty cool stuff. Similarly, with water, this is the results of the water model and -- Cops. And I lost my text, unfortunately, and it -- it -- what it -- and maybe Warren can help me out. There was supposed to be another slide that explained the differences between the colors. Red basically means that there is problems with it. Green basically means go. So, I apologize -- it didn't show up. It's not. So, something -- something happened with that. Stewart: Yeah. I was going to say, that's basically correct. As we run the sewer model green is good, red is bad. There is a series of -- the darker that line gets the more of the capacity of that pipe that's utilized and so you can determine not only in the close proximity to the proposed development, which is sort of what we have been limited to in the past is pretty close proximity, we can look way downstream and determine the impacts of that development as it flows towards the treatment plant much more accurately than we have ever been able to. And the great thing about this -- yeah, thank you, Warren. The great thing about this is that it is part our GIS -- it's an add on to our GIS program. So, as the GIS is upgraded this -- the company provides support and -- for that add on and bringing it forward in time. So, that's the best part. Okay. Now, we are going to move to the kind of analysis for those departments that have less GIS resources. So, the first one we are going to do is a golf course example and say, for example, we wanted to find out -- we wanted to notify everybody that adjoins the golf course that something was going on, so we need to create a noticing list for those folks. So, with a rather simple GIS query we can -- we can develop that property owner list of everyone that has a parcel bordering Lake View Golf Club. This is a rather simple one, but there are more complicated ones. For instance, say you had a concern with individual wells and septics going on in areas that we had planned for sewer provision, so what we wanted to do was find all the parcels in our area of city impact that are not annexed, that are less than five acres in area, because we -- basically if you're over five acres you're called a farm in the state of Idaho and you can kind do whatever you want. And, finally, that are within 50 feet of a water or sewer line. So, imagine the time and resources it would take without GIS to create that map. It's just phenomenal what we can do. And, then, we could take that list and find out which ones are close to the -- that could be annexed to the city, if that's what you're interested in, it could be which ones do we maybe want to put a water line out or reach out to because they are having issues -- you could do any number of things with those. We can easily -- here is a little blow up so you can see all those parcels and their relationship. And, then, we have the capability to easily add that -- take that parcel list and create mailing labels and mail out to each of those individuals. So, pretty slick stuff. The GIS plan going forward is to make sure that we have staff available for that centralized support for both those functions. So, that's really what the GIS plan is is having those individuals available and accessible to do that with -- with time to work on those projects and that's specifically part of the plan. When we - we went through and assigned number there was always time assigned for support of the different departments in doing analyses such as like -- as this. So, moving on to my conclusion. I have briefly introduced phase one of the GIS plan. Again, I'm not trying to -- to show the whole plan, I just wanted to show you Meridian City Council Workshop June 14, 2011 Page 43 of 69 some of our existing projects and how they will be better with more resources, allotted to GIS and expanding the department's -- different departments use of GIS data. Improving the process to update the data. Integrating other functions, such as Hansen and Accella to improve analysis capabilities and the accuracy of data and increasing the services available from centralized GIS personnel. So, again, thanks for giving us this opportunity to show off GIS a little bit and what we want to do with it and I have to give thanks to not only Robin -- my sidekick Robin, but also to Wilma, Warren, and Brian on this presentation. They were great. I just did the outline and they got all the images ready and made it a great presentation. And, then, also, even bigger thanks to Rich Dees, Terry Paternoster, John McCormick, Tom Barry, and all the members of the GIS team, they really were a great team and worked together to come up with a great plan for the city and an implementation strategy as well. So, we would be happy to answer any questions and as the slide says: Experts are standing by to assist. De Weerd: Thank you. Council, any questions? I Bird: I have none, Mayor. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Thank you all. That's kind of what I asked for when I made the suggestion you show us what you got and how you use it. One thing I didn't hear you say and -- how is the distribution of maintaining the data layers -- because you're only as good as your data layers. So, is that centralized or does each department have an assigned responsibility to update certain layers or how does that go about? And Terry is back there shaking his head yeah. Canning: Well, I don't -- the way it's currently structured we -- in the plan we identified some of those data layers that weren't being maintained -- where no one had real possession of them. Pathways was -- it was bouncing back between -- back and forth between parks, planning, and Robin and we never ever quite knew where the real pathways plan was. Fire -- some of the firehouse mapping stuff was the same way. So, the plan goes through and identifies the data layers that need to have a process defined. On the ones where that -- we didn't feel that was an issue or already established we didn't address those. But most of those do have clear ownership. Largely Public Works, but we did identify key ones where it wasn't being addressed. Rountree: Very good. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Meridian City Council Workshop June 14, 2011 Page 44 of 69 Hoaglun: Just to follow up on Councilman Rountree's question. Mine was one with similar vein about data collection and updates. Because like I noticed on the live one when we were talking about the churches, one church has changed to a charter school and Ten Mile Christian Church wasn't shown yet and -- and that's just one example. And I know things have all been changed and so down the road are we going to be looking at personnel needs to keep things updated, because it is a large task and it's only going to be effective if it is up to speed and it's a great tool, so shall we be looking down the road to not be surprised that there is going to be requests for assistance for personnel to do these things down the road? Canning: Well, with Accella any new conversion that comes through. So, where an existing church is now a school, Accella will take that information and it will send a Q out to -- you know, a big club on top of a head kind of Q that, you know, GIS needs to be updated. This -- this is a data layer, you have to update this in GIS. So, that's part of that Accella integration. Now, getting the base map correct right now, that's part of that existing use, because those churches will show up as a specific category in that existing use effort tied to the addressing and that's kind of a state mandate that we have had, so -- but it will be incredible information to have all those uses, so -- Hoaglun: Okay. And a follow-up question, Madam Mayor. Outward facing website, it's going to be available on the city website, number one, and, number two, are there plans for -- for mobile apps, if you will. Smart phone applications that are getting more and more prevalent. People want to know, they are out and about, hey, let's go to XYZ, that's part of the city, and they can -- they can get that information. Where are we on that, so -- Canning: I know we are talking about the website. I don't think we have been talking mobile apps yet. Hoaglun: And -- Madam Mayor. That maybe down the road. Canning: That may be several states behind me. Hoaglun: That's something down the road, but that is something -- a few weeks ago I was in Disney World and it's amazing what you could download on the Smartphone to find out what you want to go to and where you want to go. I mean it was amazing to get a fast pass and know where that is and to do those types of things. I mean that's where we are evolving to and I think the city needs to keep up, albeit we will be a little behind, you know, places like Walt Disney World, but, you know, something that we want to be thinking about as we move forward. So, anyway, just a thought. Canning: A little bit of different resources there. So, I get to tell one story, because I don't think I have ever told this. So, I worked for Disney World for a little while and I was at this meeting with like 12 VPs, you know, and I used to sit there and count up how much their suits cost. I mean it was just phenomenal how much money was in that room. But they were talking about -- the state was going to shut down their intersection Meridian City Council Workshop June 14, 2011 Page 45 of 69 -- their off ramp to work on it and they were just livid, they are like why don't they just let us do it, we will have it done in ten days, you know, we don't care if it costs ten million dollars, we will do it. You know, I'm just like, whoa, that's a lot of money. A little different resources there, but it would be cool. Okay. I'll quit telling stories. Sorry. De Weerd: Mr. Zaremba. Zaremba: Thank you, Madam Mayor. I just wanted to comment that I have -- I have had the opportunity to sit in on a number of the GIS committee meetings and this presentation was very helpful and useful to me, in addition to all of those, but I also wanted to say how much I appreciated your leadership, championship, sponsorship of -- of getting this going and getting the plan going and everybody else that was on the committee that's had a big part in contributing and getting it going, but I think it's a great move and important not only for our workers to be able to do their work, but for the citizens to be able to learn things about the city quicker and more efficiently and I think that's great. Canning: It's just an amazing tool. I mean databases just in and of themselves are an amazing tool. And you tie a map to it and it just really is phenomenal what you can do and there is -- the more people start using it, the bigger the GIS plan list will get, because it will just spark those ideas of, you know, what if we had a mobile app, how cool would that be? And, you know, it just really is a key tool for the future of the city I think. De Weerd: Okay. Any other questions from Council? Rountree: I have none. De Weerd: Thank you very much, Anna. Canning: You're welcome. De Weerd: Thank you, Wilma and Terry. E. Planning Department: Transportation Update on Projects, Priorities and Studies - Includes a Discussion on Eagle Road Improvements; Ada County Highway District's (ACHD) Draft Cost Share Ordinance; Airport - Overland Study; and E. 3rd Street. De Weerd: Okay. You're up now, Caleb. I won't skip anyone else. Hood: Thank you, Madam Mayor, Members of the Council. Mayor, welcome back stateside. Good to see you again. De Weerd: Thank you. Meridian City Council Workshop June 14, 2011 Page 46 of 69 Hood: Here for my regular presentation and check in on transportation happenings in the city. I do want to first point out there is one thing on the agenda tonight that I won't be updating you on and that's 3rd Street. Adam Zaragosa, the project manager at ACHD, is on vacation. I tried to touch base with him earlier this week to see if there was an update, so that will be forthcoming in a future presentation. A couple of other things that aren't on -- specified specifically in the agenda item this evening, but Fairview Avenue and the access management plan, I have been working with that team over at ACHD as well and I'm asking for permission tonight to add an agenda item to your workshop in August and bring Lisa Applebee, the project manager there, to kind of run through that corridor, at least the Meridian segments of it, and maybe we will go into Boise a little bit, to just get some feedback and touch base with you, it's been quite awhile since we talked about Fairview in depth, so I'd just -- I'd like to bring that back in two months during your workshop in August and discuss that with you. So, if you have any problems with that, please, e-mail me or call and we can work something else out if August 9th doesn't work. I think maybe National Night Out is the 2nd, so that gets canceled, but if the 9th could work, maybe work with the clerk, too, on that date. But sometime in the near future anyways. And just another announcement. You may have seen some of the welcome signs up and around town. I'm glad we didn't go with the smaller sign, driving by they really don't look that large, but you should see them around town, so going up -- I just also want to point out that we are -- our sign committee is working towards sending out an RFP for the monument signs, so kind of the next step up, the more elaborate signs. Don't know what those will look like yet, but RFPs will be -- the RFP will be released shortly for that next phase of the welcome signs, so -- and, then, I'm going to jump into the memo that I prepared for tonight and just quickly touch on a couple of other projects. Locust Grove - McMillan opened on June 1st, a couple months early, Chinden - Linder. I haven't been out there this week, but it should be going under construction right away. So, just a heads up if you get any correspondence there, that that intersection is going to be widened and work will be beginning shortly, if it hasn't already started. So, a couple of items that we are going to need to spend a little bit more time on this evening. The first one being the cost share ordinance at ACHD. So, ACHD has sent out a draft cost share ordinance. They have scheduled a public hearing for June 22nd. So, that's next Wednesday. We did -- I did send out a letter to all via e-mail on Thursday or Friday of last week, it was shortly after your packet went out. I have received some comments and I'd like to distribute that same letter with some changes that were made and, then, we can maybe talk about any additional changes that you all would like to see this evening. I would like to get your comments back this evening and hopefully get it signed here ASAP. Again, that meeting is coming up next Wednesday, so we do have some time. I'm not putting pressure on you to sign it this evening, but if we can work out some of the details. One of the things that we have added is a signature line that includes all of your names, so that is something that will need to be routed through the Council. So, if we can do that tonight, great. If not, at least by next Tuesday to get all of your signatures. And, then, also part of my request is that someone attends that meeting with me next Wednesday night if at all possible. I just think it would be a little more well received coming from at least one of the Council Members or Mayor next Wednesday night. So, I will leave it at that and I'll hand out the Meridian City Council Workshop June 14, 2011 Page 47 of 69 revised letter for your consideration. So, most of the changes in the letter -- I would consider them to be fairly minor. Most of them were made by Robert. I think they do make the letter a little more easy to read. Kind of gets to the point and I kind of tend to ramble sometimes in some of the letters, but I'm not going to necessarily point out any other changes to the letter. They are, again, 'more grammatical in nature. One thing maybe to point out just in the format, there is an attachment that will be added. Briefly spoke to Mr. Nary today, he actually spoke to me about it, but we would work on putting together an attachment that have underlines of exactly what we would propose to be changed in the draft ordinance. Those are probably the major changes of the attachment and, then, requesting that you all sign this letter and it's the one on the 22nd. So, I think that's about it for the letter. I do have some draft comments from the city of Boise, city of Kuna. I did call Bill Vaughn in Eagle and played a little phone tag yesterday. I have not talked to him about what Eagle intends to do regarding this matter, but can certainly share with you if you have need the city of Boise's draft comments anyways. Kuna already sent their letter in to ACHD. So, we share a lot of the same concerns with the draft ordinance, so just to kind of bring that up real quick. I will stand for any questions or comments you may have on the draft letter and ready to take notes if you have any additional changes to the latter. Again, it hasn't changed substantially from what you, hopefully, reviewed over the weekend or since last week. Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: Caleb, I think it's a fine letter and it addresses the points we have bought up, specifically I think maybe in a less articulate manner with ACHD a few weeks ago. I do, however, have a question on the last sentence on the first page, the third paragraph. It says: Unfortunately, we believe the draft ordinance will place additional tax burden on the public. I don't know that that's really a fair analysis. It's -- it's a tax burden above and beyond what ACHD is willing to pay for that would be borne by the cities, but if ACHD is going to pay for it, it's still going to be borne by the same taxpayer. We are all in this boat together. So, to me it doesn't make any sense. Hood: I can simply remove that line, if that's -- Rountree: One I think could make an argument that it's probably more efficient to have ACHD design and construct some of these things than to have us do it on our own, but to me that's stretching the point. Hood: And we could rewrite this, because that was the point, I think, is it would be more efficient if it could be just designed once, rather than the city having to contract out -- Rountree: Yeah. Hood: -- similar work to another contractor to do design things that are typically covered in our roadway designs, so -- Meridian City Council Workshop June 14, 2011 Page 48 of 69 Rountree: But, then, I would respond by saying enter into the agreements as you have done in the past and pay us the money up front. So, to me it's just a sentence that doesn't kind of -- makes it in a round about point. Hood: I can remove the -- Rountree: I would say to remove it. Hood: -- line. That's fine. De Weerd: Any other comments or thoughts? Hood: Thank you. I will move on and I will run upstairs and -- and print that off for your signature this evening, then. Thank you. So, moving on, the next item in my memo is the Airport - Overland study and this is something we have discussed now three, four, five, six times over the past year or so. I do want to point out that Jeff Lowe -- Jeff Lowe from ACHD is here. He's been involved at the TAC meetings with -- with Sabrina over there at ACHD, but he's been here -- he's here this evening. He has helped with some of our recent requests regarding the modeling request for Lamont and the impacts there, working with Lamar at ACHD. So, he's here to answer any questions or just any comments needed that the Council has. I do have a handout for you here in just a minute. Again, the Council requested -- I think it was just last month's meeting when I was here that some modeling be done on the two remaining alternatives at that time, which were 2-B and 2-C, as you can see on the overhead there, and that impact of those alignments at our arterial intersections down Lamont. Councilman Rountree brought up the -- the concern of having -- or the differences in the intersection of the alternatives at the mid mile, which would be, basically, in alignment with Lamont, so here is existing Lamont, versus something that's about a third of a mile away from -- from Overland Road. So -- sorry. Over here. So, there is existing Overland. Those are the two differences in 2B and 2C. So, we have done some -- some looking at that. Also something that came up during the joint public meeting where we -- that we held over here in conference room A and B a couple of months ago where the impacts to the -- the Busy Bee gravel pit, which is, again, right here. So, we looked at that. Parametrics has contracted with the city of Nampa to look at some of that and I will provide you a handout as well on that. And, then, some intersection analysis. I just wanted to share with you some of the analysis that was done -- or at least the findings that were done regarding signalized, roundabouts, and lane configuration. So, I have got a couple of handouts for you at this time regarding this project and we will just spend a few minutes on these. So, I'm going to hand those out now. So, the one with the pretty colors is the modeling that was done by ACHD primarily to look at Lamont. So, there was a concern about prior to this connection being made, this new arterial road being constructed, but with the Ten Mile interchange now being on line, the amount of people on the western part of the county and even into Nampa potentially coming down Overland Road, south on Black Cat and using Lamont to get over to Ten Mile and, then, up onto the freeway, so we looked at that -- Lamar looked at that, that's Meridian City Council Workshop June 14, 2011 Page 49 of 69 the first line that you see on that is the -- the no build in 2015 the model shows that there is approximately 600 cars per day -- vehicles per day that would use Lamont. The rest -- then, if you look further down there is a table that shows no builds. If you did nothing on Lamont what the trips would look like, if you didn't cul-de-sac either end of Lamont and, then, the other -- or cul -de -sacking Lamont on the west end and the other one is cul -de -sacking Lamont on the east end. So, you can see those traffic volumes and certainly it decreases if you do something and I'm not here tonight to propose that we do anything, but I do want to let you know that we and ACHD, being a large part of that, will monitor Lamont -- in fact, they are going to throw out hoses down next week I think Jeff said to get a new updated count for Lamont with the Ten Mile interchange now being open to see what the real number is today of the number of people using Lamont to either get to or from Ten Mile, so -- now some of those will be local cars, local trips, but -- but it will give us a more accurate number of what the data is today, so -- and, then, the other -- the three exhibits on there just show those numbers. So, essentially, the table shows you what the alternatives look like. So, again, I'm not proposing tonight any of those -- to do anything on Lamont. We need to have that discussion with the neighborhood, we need to monitor it. We need to come up with some game plan with ACHD. But I think something needs to be thought about before 2035 and something -- there needs to be a threshold that when reached the neighborhood says this is what we want to see, we want to see it cul -de -sacked on Ten Mile or on the west end or maybe it's both. So, we will do some public outreach, that will be some of the next steps. So, outside of this study, but certainly in conjunction with the findings of this study we will put in some implementation things that talk about the need to look at Lamont a little more closely. So, that's one of the things that I just wanted to share with you and I will pause if there are any questions on that chart, the table, or the exhibits while Jeffs here and if not I will move on. De Weerd: Council, any comments or questions? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: Not specifically Lamont, but just when we did have that meeting here some of the ACHD commissioners expressed a desire to have a public input meeting in Ada county. There have been several, but they have all been in Canyon county and I think some of us expressed a thought that maybe we should have a joint public hearing and is anything happening? Hood: Madam Mayor, Councilman Zaremba, yes, and that's, actually, one of the things I want to talk to you about maybe at the end. We can do that now, too. Zaremba: I didn't mean to jump the gun. I'm sorry. Hood: No. You're fine. Just -- I want to kind of give you all this information and see what your comfort level is, if you're ready to move forward with a public hearing and Meridian City Council Workshop June 14, 2011 Page 50 of 69 potentially adoption of this study or if you want to have another workshop to kind of get more familiar with this or kind of what your comfort level is after going through a couple of the other documents that I have got here just real quick. So, let me put just a quick placeholder on that, but that's a question I have got for you is what -- what you would like -- what you all would like to do next. So, I'll talk about Busy Bee real quick, if that's okay, and the other attachment that I gave you this evening is a memo that was prepared by Parametrics regarding moving the alignment slightly for alternative 2B to, basically, intersect Black Cat a little bit further north than what's shown on this diagram. So, somewhere up here. So, you miss Mr. Eggers mint distillery and some of the other structures that are covered by the teal and purple lines there and, then, drop the alignment down something like that. It is a pit, so that's what some of the analysis does is what are the costs, what are the impacts, what are some assumptions and a couple of the conditions. One would assume that the property owner would reclaim the site in a manner where ACHD, basically, could just come in and build a road. Condition two says, no, we got to excavate some of that back out, compact it, bring in some good fill and kind of what that would cost. Long story short in that memo -- I will let you read it for yourself -- but it basically says realigning -- as poorly drawn on this exhibit, but realigning that intersection up north a little bit more, even if the highway district or a private developer excavates a couple of feet out to compact it so it can accept a road, it's going to be cheaper than displacing that -- that building and that business or any of the homes that are -- I think there is two right in that general area. So, the impacts to that business were about 350,000 dollars. I think they netted about 167,000 dollars if it's backfilled. So, to change the alignment slightly on 2B seems to be a better use of funds, whether it be -- whoever's funds, because that business could still stay there or at least that portion of it could still stay there. So, that's something of the analysis there, very high level. They went into a lot more detail than I just did, but there is some analysis there that I just wanted to share with you about what the fill generally would cost in today's dollars. So, I don't know if there is anymore comments on that. We have met with -- I think there is two or three families that actually have an interest in the gravel pit and we have met with at least a couple of the brothers that have a partial interest in that -- own a majority of that, as well as Mr. Eggers before. But we have met with them and this was something they asked us to explore a little bit more, so we looked into it to kind of see what the impacts would be and thus the memo, so -- again I don't know if there is any comments or questions on that. If not I'm going to move onto to intersections just real quick. And this is for the whole Council, but particularly Councilman Rountree. Parametrics did not look at the -- at a very high level they looked at the intersections of the arterial roads, but they didn't study one versus the other. They didn't look at Route B versus Route C at that particular intersection and seeing what -- what alignment would be better. I think that's partially why we asked ACHD to look at the modeling on Lamont. If I could just real quick reference you back to that second page or maybe it's even on the first page of the first handout that I gave you, it shows a little tweak in Lamont, so it intersects this new route, this alternative, so Lamont wouldn't be in a straight alignment and you couldn't -- you wouldn't get that cut -through traffic. So, I think there will need to be some changes made to Lamont regarding whether it's cul -de -sacked or not, something is going to have to happen on that western end of Lamont today in the future and we will need to look at that a little bit more. But I Meridian City Council Workshop June 14, 2011 Page 51 of 69 am of the mind I guess today that I think the route and its location, although not at the half mile, the interstate kind of throws a little wrench in here, the half mile arterial or collector network, if you tried to put a major roadway every half mile generally. So, you have got Overland, which really isn't going to be that through road there anyways, so you kind of have, essentially, a collector road -- Overland at that point is sort of a collector road, because the volumes really won't be there, they will be on this roadway, so it's really about a mile away from the interstate. I think it's far enough away -- although, again, I haven't -- we looked at this at a high level with Paramedics, but not knowing what that interchange design is going to look like when State Highway -- and I know you all talked about that tonight getting down to 1-84, but there is rumblings of it south even. So, some day when it goes south I think we are outside of that influence area even with where Route B intersects in moving that just slightly north, kind of where I drew that red circle on the overhead. I think we are still outside of that influence area and there still could be a major intersection there or incorporated into the design of a future interchange at 1-84. So, I don't know as that fully answers the question or not, but that's kind of where we are at today and I'm willing to dig deeper if that's what's needed. So, I did -- the last point I want to make on my presentation this evening is last week -- two weeks ago now we did receive the draft corridor plan. I submitted my comments to Parametrics. The plan does recommend 2B as the preferred alternative. That recommendation comes after the public policy meeting or that group meeting where there wasn't really a recommendation made, but we had to pick one alignment to move forward with to do some of the intersection analysis, it just -- it's cost prohibitive to keep looking at two alternatives at that level of detail throughout the process, so they made a decision at the TAC -- we made a decision at the TAC to say all things are essentially equal, but we have got a little bit more public support for 213, so that seems to be where we are at now. Now, as Councilman Zaremba pointed out, official public hearing hasn't been held on this matter, so there has been two public information meetings held in Canyon county and there has been pretty good turnouts, but there hasn't been that official public hearing in front of you all or ACHD's commission, for that matter. So, I just wanted to let you know that that's what the -- the draft plan says, kind of the last piece of that is the implementation language and I'm working with Jeff and ACHD on kind of finishing up what that looks like for the city and how we will implement this plan and eventually get this roadway constructed through development. But I will ask the question now, then, what the Council would like to do next. Do you want to have a joint meeting with ACHD, do you want to have just a workshop with us, do you want to do -- are you ready for a public hearing, are there any concerns with 2B being the preferred alternative at this point and going forward under the assumption that the public testimony will bring you to that same conclusion or -- I guess I'm looking for some direction. De Weerd: Council? Rountree: Madam Mayor, my question is -- is alternative 2B consistent with our comp plan and if it is why would we be having a public hearing, since the roads are the responsibility of ACHD and I don't -- to me I think it would be confusing to the public that, well, the city of Nampa, the city of Meridian, they are going to have public hearings Meridian City Council Workshop June 14, 2011 Page 52 of 69 and, then, Ada County Highway District and Nampa Highway District and if there is another road district in Canyon county that has part of that alignment, which I don't think they do, but, anyway, you have got, then, the city of Nampa's roads department, so how many public hearings do we need? It seems to me one ought to be sufficient to cover all of our needs and after the public hearing that's when ACRD, city of Nampa, Nampa Highway District, and the city of Meridian would make their opinion known to either advance the project or modify it based on public testimony, as opposed to endorsing it now -- it can be identified as the preferred alternative, but not the selected alternative. You always have the no build as a recourse. Hood: Yeah. So, to answer the -- Madam Mayor. The first part of your question, Councilman Rountree, the preferred alternative at this point, alternative 213, is not inconsistent with our Comprehensive Plan. Our Comprehensive Plan is pretty vague as to extension. It basically just says extend Overland Road from here to the county line. It doesn't specify an alignment. So, there are no inconsistencies with -- with the preferred alternative and our Comprehensive Plan. Now, you're right, we probably technically don't have to have a public hearing to adopt a study as presented by Parametrics and paid for by Nampa through some federal grant money, but there did seem to be some willingness and want on the part of at least one or two of the ACHD commissioners, if not more, to discuss this with you all. Now, I have also heard one of them say whatever Meridian picks I'm good with that. So, I don't really know what the consensus is, I have not heard them all say, yes, we want to have a joint public hearing with the city of Meridian on this. So, I don't know that it's fully necessary, but it has been discussed from early on in this process, just so we are on the same page. What we were trying to avoid is the city of Meridian adopting alternative 2B and ACHD adopting 2C. You know, just-- if there were any discrepancies like that or we want to see 2B with a tweak in it and they don't want to see that or whatever. Just to have us at the same table, hear the same comments from the same constituents at the same time and make, hopefully, the same decision on the matter, so -- you wouldn't have to do that, because -- because we will -- you could endorse this by resolution, if that's another way you wanted to go or not touch it right now at all. But part of that implementation plan -- I mentioned I'm working with Jeff and ACHD and Parametrics -- will be some language about the city incorporating elements of this study into our Comprehensive Plan and that will be a public hearing. If we are going to put some text in our Comp Plan that will be open for -- for public testimony, so if you don't want to have two or three public hearings on this, I don't think you would have to. That's why I'm here. If you just want to do it that way and have it be as part of our Comprehensive Plan, we can tackle it that way. At least I need that one at least public hearing so we can incorporate some of this into our Comprehensive Plan. De Weerd: Any further questions on that? Rountree: No. Bird: I have none. Meridian City Council Workshop June 14, 2011 Page 53 of 69 De Weerd: Okay. Hood: Okay. The last thing that I want to talk to you this evening about is Eagle Road. So, June 2nd I attended the public information meeting, public open house, on Eagle Road at the -- I can't remember the name of the church there -- community center church on North Eagle Road -- regarding the Eagle Road pavement rehab, center median, and ADA upgrade project that's currently planned for 2012. Now, it was previously planned for 2013, but ITD is going to advance that into 2012. There are a couple of issues that I wanted to call to your attention this evening. I have already made some comments on behalf of the city to ITD and asked some questions of the project manager Wade Christiansen and some other ITD staff that were there, but I did want to call at least the major concerns that I have to you and see if you think it's valuable to also send a letter with either the Mayor's signature or all the Council again, but the public comment period does close at the end of this week. So, if we are going to send -- if the Council wants to send something -- I know Councilman Zaremba was there as well and I saw him scribbling some notes on a public comment form as well, but if -- if the Council would like to send a letter I can take notes this evening and just draw something up for the Mayor's signature later this week, but I want to just point out some of the things that I think are pretty critical in this project and I'm just going to quickly go through the corridor with you. I think that's going to tell the story probably the best. So, we are going to start at Franklin Road and you know the section from Franklin to Fairview just got redone last summer -- August, first of August, through mid August I think is that project, so -- Franklin is going to be on the left-hand side of the screen and what you see in red -- and I realize that, you know, we are looking at a mile at a time, so, sorry, Mayor, the scale is not all that great, but they come in mile segments on the aerial photos, so -- so Franklin is at the south end. There is a signal there, obviously. The first break in the median is at Lanark. So, there will be a three-quarter turn movement there at Lanark, so you can turn into the site from either -- into R.C. Willey, Ashley site, from southbound Eagle Road or into Van Auker's and John Deere and all that back in the industrial complex on the other way on Lanark. So, that's the first break. This little break you see here is just for the railroad. They have a need for the railroad, so you see a little break. Missed the mark, but -- and, then, the next break is at Pine, so the signal there at Pine. And, then, the next signal at Presidential and, then, finally, the next break -- the last break is at Florence. Now, one thing I want to point out in this mile segment is I did talk with Sam Johnson at that same public meeting at -- at the church there on Eagle Road, the public information meeting and I know that Scentsy is preparing to present a letter, if they haven't already, to ITD regarding this location. I have also talked to Colby Hawker, the Hawkins Company, and they have the property here where the Equip Rent business is and there is definitely some concerns with there not being a break there and I think the city should support the request to have an additional break in this median in this mile. If you look at the segmenting -- and, sorry, my -- I'm sure it's not going to be, but the spacing on that is perfect to allow a three- quarter access into there. You have some pretty large vehicles and some other things in there that to me it just makes some sense, if you're going to allow the driveways at these other public streets, I don't see the rationale for not allowing it there at Commercial. So, that would be one of my requests this evening is if the Council does Meridian City Council Workshop June 14, 2011 Page 54 of 69 want to send a letter that we request that an additional break in this mile segment be included at that location. So, that's the first kind of point that I wanted to point out in this mile. I think everything else is pretty much expected. So, you can make a u -turn at Pine and, then, three-quarter movements at the other breaks, so -- so I'm going to move to the next mile, then, Fairview to Ustick. The first thing I'm going to point out here is -- actually could have been pointed out on the other mile segment, but it's at the intersection of Fairview and Eagle. So, I'm sure you all are aware there are the four splitter islands for the free right there on Eagle Road. I talked to Wade a little bit about that and as of right now they are not proposing to modify those at all. So, here is one of the fatal flaws that I see with this. They are putting -- they are sending people to these signalized intersections to make u -turns, yet they are not going to make any accommodations for somebody actually making a u -turn, so they will have to either go up on the curb or do a three point turn in the intersection or something to actually make that radius around, if you're going southbound and you want to go northbound it's going to be near impossible for a lot of vehicles. So, that's something that I think they could look at, they just haven't to this point, but I think we need to drive that point home. It's -- they know about it now, but I think without that you're going to have a lot of frustrated drivers, you're going to cause more incidents, probably, than exist today and that's a lot, but that's one of my major concerns is that those islands aren't being addressed with this project and some modifications to those for removal of those, because you got the free right, too, and so I know a lot of people yield there like they are supposed to, but the u -turns are going to be new, so if there is not some signage and some things put in to -- to yield to people making u -turns, I just see it being problematic without some additional thought in design being put forth. So, that's one of the major things I wanted to call out to you. So, moving down the corridor, then, you got the future Center Cal access shown in these plans and, then, a future signal at River Valley. I will keep moving on. But we might come back to that if -- if we need to. Now, the other thing that I thought was a little squirrelly in the design is the location where they placed the next break in the median and that's in between two existing accesses that go behind Norco and the Five Guys and Pinnacle and some of those businesses that are in here. Their existing accesses are here. There is an existing access -- there is a sandwich shop and bike shop and all that over in here. But they have placed that three-quarter movement right where nobody can use it, so, really, it's just a u -turn -- it's a u -turn island. So, what I would like the Council to request ITD -- and I already made the request -- is that they either align it -- either align it with this one, which makes some sense, although you're getting pretty close to this intersection here, but I think you could still make some accommodations, because your dual lefts don't start until back here, or move it back here and, then, some day you could have a three-quarter access back into this site. So, either/or. But that location to me just didn't make any sense to just solely use it for a u - turn. I talked to Wade about this one as well and he said, well, the permits for these are right -in, right -out. Okay. They can modify their permits. So, I -- you know, that's kind of a paper pushing thing that I think could be rectified somewhat. So, they may not be able to make that change without going -- without modifying some access permits, but I think it's something for you to at least consider. I think it makes some sense and I think those businesses and people using them are going to be very frustrated. If it doesn't align with a driveway to me it just -- it doesn't make a whole lot of sense, but I'm not a Meridian City Council Workshop June 14, 2011 Page 55 of 69 traffic engineer, so I can't answer all those questions about -- about safety, but I think it may be causing more problems than benefits by putting it there. So, that's something else I wanted to point out to you and, then, the last -- here is what the last mile segment looks like. So, again, Ustick, McMillan, city limits and -- right here on this side and right here -- I think right there or right here on this side. So, you have the backside of Lowe's and Bald Cyprus, there is a three-quarter access there that aligns with Center Point and, again, here, so that for Meridian that's where -- the break in between Ustick and in the mid mile at Wainwright there would be a signal at Wainwright as well, so -- and, then, again, pretty consistent with where the rest of the driveways are up to McMillan. But that's -- that's a brief look at the three miles that are in -- in Meridian anyways and the last thing that I just wanted to call to your attention is the center median treatment. It will not look like the median at -- between Franklin and the interstate, it will just be a gray concrete, so they are not stamping it, they are not coloring it, no treatments will be put in there. So, I don't know what our comment is, I just wanted to make you all aware that's what it will look like is gray. So, those are the things that I just -- I wanted to, again, point out to you so you're aware and request -- or just see if you want to write a letter and, if so, what -- what points you would like to make. If you do move forward with the letter I would also ask that we include some support of this project, I think it's something that is needed that will benefit the traveling public, our emergency service providers -- I just think it's a good thing in general with some tweaks. So, I just kind of highlighted some of the things that I talked about tonight. And, then, the other are some other things that I commented on, but if you want to talk about those we can go into that a little bit more, but I will stop unless you want to discuss any of that any further. De Weerd: Council, is there a desire to send written comments on -- from the city specifically to some of these points that Caleb has brought up? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I think the u -turn situation is -- is definitely an item that needs to be brought up and see if they are going to do some lane widening or restriping to accommodate some -- some turning movements. As far as the median treatment, unless they are going to be out there flushing them and sweeping them, it doesn't matter to me whether it's bomenite or -- or concrete. They are pretty plain. Hopefully at some point in time we can actually implement the plan that they have on the shelf, but I don't see that happening in the near future. I'm not sure about your assessment of Commercial. I think the traffic down there has figured out how to make that work. At least that was my experience today. Truck traffic does not use Commercial to exit, it goes to the end of Commercial at Touchmark, goes out on Pine, hits the light, gets on Eagle and gets on the interstate. And, in fact, while I was sitting there at Commercial and Eagle the truck that I was behind at the end of Commercial did that and was way ahead of me before I could make the turn onto Eagle. So, they have got it figured out on that side. I think they could probably do the same thing on the other side as far as Scentsy goes. They will be able to make the right out to get to the interstate and they are going to have Meridian City Council Workshop June 14, 2011 Page 56 of 69 some internal roads off of that private road and I don't know what the access permit on that private road is at this point, I'm not so sure that it wasn't to be abandoned, but I think it's necessary that it be there. All the other comments I think are good and we probably ought to let them know that short of those minor instances, as we did last time, we supported the median treatment. De Weerd: I guess just to add to the median treatment, as I -- I would like whatever they do to not hinder the longer term vision that they originally came out with. So, whatever it is that they do to be as cost minimal to replace to get to the full vision, if at all possible. And I don't know what that is, but just with consideration for the longer term vision that this is, indeed, temporary. So, however they construct it. But that's all I would add. Mr. Hoaglun. Hoaglun: Madam Mayor, just -- I got a question for the police department, Lieutenant Leslie. When I did my ride along we ended up rolling code up Eagle Road and it was interesting to see traffic as it dodges out of the way, but we came up to the intersection at St. Luke's and with his Opticom or whatever the light turned red, but it was all blocked and he went across the median, we went into the left-hand lane, came around and, then, came back to the intersection. And I'm sure the fire department does the same thing, depending on the truck I'm sure. But with the amount of traffic on Eagle Road, are there times that you need to have paved areas to go over in a corridor like this or are there other ways to make that -- to get through in an emergency? And I guess, Chief Niemeyer, if you want to comment on this, too, since -- same thing. I just happened to be in a police car that day and noticed that if that had been landscaped I don't know what we would have done. So, what happens in those situations? Leslie: The landscaping, actually, does hinder us in crossing. The paved portion is easier for us. The median that's up there now that's paved, we can actually drive across that relatively easy. Our cars now are -- we are starting to equip them, actually, with the Opticom to actually change that light to green for us if we don't have another emergency vehicle, a fire truck or an ambulance that would create an issue for us, because they have a higher priority and those Opticoms would change for a fire truck and an ambulance if they were coming in an opposite direction than the police, it wouldn't, because of our weight difference we have a lower priority and so their light would, then, turn green, ours would be red. We prefer the paved portion, because I can get across that relatively easy no matter where it's at or what I have to do. Like you said, if traffic's completely blocked I need to get around it or if the crash is in front of it I have to go around one way or another and typically we always go to the left and so we would want to cross and go into oncoming traffic, because oncoming traffic can see us and has an opportunity to go somewhere else, whereas the stopped traffic really has no place to go at times and so trying to get them to move all over to the right where -- and by code they are required to yield to the right, so if I were to go around them on the right they would, then, do what they were supposed to by law and go to the right, we would, then, collide and they are actually following what I have asked them to do by moving over to the right and coming to a stop. So, that's why we always go to the left. The gravel portion makes it pretty difficult for us, we can't cross, obviously. We have to wait Meridian City Council Workshop June 14, 2011 Page 57 of 69 until an intersection, we'd have to cross like at Eagle and Franklin and, then, stay on the oncoming traffic lane for a longer period of time. So, the less we are over there the better off we are. So, we prefer to be paved versus gravel. Niemeyer: Mayor Mayor, Councilman Hoaglun, I would echo Jamie's comments. With the -- with the median that you have in front of St. Luke's we can actually -- we can roll any apparatus up onto those medians, even the trucks, but there is enough width that we can actually park the apparatus up there as well if we have to. If we have landscaping what we would do is, then, alter our station assignments and our response routes. So, if we know that we can't get across the median in certain areas, we may bring a different engine from another station to cover that area, because they can get there quicker because of the medians. I will offer my condolences, too, that you were riding in a police car that night. I apologize for that. That would be our -- our perspective on the medians. Hoaglun: Well, thank you. I appreciate that and just -- I like landscaped medians, I mean it softens the roadway, it looks good, but it's probably something to think about, you know, working with our emergency -- our first responders in terms of are there outs for them to respond in particular areas. Might be something we keep in mind and that was just -- it was interesting to me to see that traffic blocked and, of course, we know what Eagle Road is like at times and to be able to get around and keep moving forward. So, just -- just something to kind of keep in mind as we make plans. De Weerd: And I do think, Councilman Hoaglun, that those considerations were part of the plan when they put together the -- I guess long-term vision, because those items were brought up. Hood: I'll make sure that the draft letter talks about not hindering the long-term vision for Eagle Road and not trees and landscaping specifically, but gets to some esthetic treatments for it longer term. De Weerd: And it was trees and landscaping. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: I did go to the same public open house and I missed that the medians were not going to be treated the same as they are south of Franklin. I didn't catch that. In our Fairview corridor study I have mentioned that I thought whatever medians went in on Fairview should match the Eagle medians and now you have -- you identified that the Eagle medians are not going to look as attractive as I thought they were going to. I don't know, I'm -- I realize our original vision was landscaping. I'm satisfied with what they did south of Franklin. It hurts me a little bit to see that north of Franklin isn't going to look like that. It's still a pretty major entryway corridor for Meridian through there. The one other comment that I did make while I was there was -- was a little bit of a Meridian City Council Workshop June 14, 2011 Page 58 of 69 concern about the intersections. I agree with the limited left turns and the limited u - turns, but in the places where we do have a u -turn, I'm hoping they are thinking not just cars. The local delivery trucks -- you know, not an 18 wheeler needs to make a u -turn there, but the local delivery trucks, which are maybe 25 feet long, 30 feet long, probably need to be able to make those u -turns as well and I just am concerned that where there are u -turns the intersection needs to be wide enough to accommodate more than an 18 foot car. So, that -- I already made that comment personally, but I might include that in our group comments as well. And I guess I'd like to see the median treatment be the same as it is south of Franklin, but that's not a huge issue. De Weerd: Okay. Anything further from Council? Hood: Can I just real quick, then, summarize, because I heard a couple of different things on that or -- I'm not quite sure. But I'll include -- we will do a letter, we will thank them for the project, that we generally support it, but have some tweaking that we would like to see happen. We would like them to look at where u -turns are allowed, our radius to accommodate a larger vehicle, not necessarily an 18 wheeler, but a larger vehicle. I'm not going to include anything on Commercial. That we request that the medians -- although concrete today, don't hinder the long-term vision for the corridor. I guess what I haven't heard if there is any stamping or coloring or both on that. I didn't hear any on this side. I know where you two stand, but I don't know in the letter if we -- we want to address anything or not. I guess that's where I need a little bit more clarification. I think everything else I have got good direction, so -- or we can leave it alone if -- I don't know what to do, but I need a little more help on that one. Hoaglun: Madam Mayor? I mean stamping and coloring consistent with what's done south of Franklin is fine with me. That -- it keeps the look consistent, at least, but -- I'm not going to lose any sleep over it if they do something different, so -- Hood: Okay. I will move forward with that, then, and I have a letter for the Mayor's signature. Thank you all. De Weerd: Thank you. Zaremba: Thank you, Caleb. F. Public Works Department: Budget Amendment for Waste Water Treatment Plant (WWTP) Filters Building for a Not -to - Exceed Amount of $10,000.00 De Weerd: Okay. Item 7-F is our Public Works Department. Warren: Madam Mayor, Members of the Council, the Public Works Department is seeking your approval of a budget amendment to essentially transfer 10,000 dollars from our professional services consulting fund to cover essentially some changes in the Meridian City Council Workshop June 14, 2011 Page 59 of 69 scope of work for the design and construction of the filter building that we are going to be -- that we were intending to build over the tertiary filters at the wastewater treatment plant. We made a couple of modifications during the design phase one, which, basically, would add piping to bring gas over to that building that would allow us to heat the building with the gas generated at the treatment plant. So, we had to make modifications for that. The other one was to require the design engineer to, essentially, produce the SWIP plan. Commonly in the past we have pawned this or pushed this requirement off on the contractor, but that has come back to bite us in a few cases, which you are aware of and we no longer allow the contractor to do that, we want our design consultant to do that work. So, we are simply asking you to allow us to transfer some existing funds from our consulting services account over to the tertiary filter building project. The net impact to the overall enterprise fund is zero. They are both coming from approved budgets. So, I would be happy to give you additional information if you would like, but I'll stand for questions and try and make it brief. De Weerd: Okay. Any questions from Council? Rountree: I have none. Bird: I have none, Mayor. Hoaglun: Madam Mayor? De Weerd: Yes, Mr. Hoaglun. Hoaglun: I move approval of the budget amendment that authorizes transfer of funds for the wastewater plant filters building to a not to exceed amount of 10,000 dollars. Zaremba: Second. De Weerd: I have a motion and a second. Any discussion? Seeing none, Madam Clerk. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. G. Police Department: Budget Amendment for Body Wire for a Not -to -Exceed Amount of $14,450.00 De Weerd: Okay. This one is our police department. Leslie: Madam Mayor, City Council. Today we are coming before you to ask to move 14,450 dollars from our drug seizure money into an account for the detectives to be able Meridian City Council Workshop June 14, 2011 Page 60 of 69 to buy a body wire, which is actually a piece of surveillance equipment. Body wire sounds a little more, I don't know, James Bondish, I guess, but -- it actually does more than just as a body wire, it actually has some video capabilities and some audio capabilities. With that I would stand for any questions. De Weerd: Okay. Council, any questions? Bird: I have none. Rountree: I have none. De Weerd: Okay. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move approval of the police department budget amendment for a body wire for a not to exceed amount of 14,450 dollars. Zaremba: Second. De Weerd: I have a motion and a second to approve the budget amendment in front of you. If there is no discussion, Madam Clerk. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. H. Fire Department: Budget Amendment for Fire Department Equipment Trailer for the Not -to -Exceed Amount of $12,030 De Weerd: Item 7-H is our fire department. Niemeyer: Madam Mayor, Members of the Council, we are here tonight on a budget amendment. This is donated funds that we have received throughout the year that our public education, Pam Orr, receives. Light My Fire has donated 9,200 dollars. There is strong support of the fire service and we certainly appreciate their support. The Walmart foundation donated 2,750 and Life Flight -- one citizen donation totaling 80 dollars. So, a total of 12,030 dollars. We would like to allocate those funds not to exceed 12,030 dollars. That's a correction in what you have before you on the agenda. But that was the request. This is going to be used to purchase an enclosed trailer. Multiple uses for this trailer. Large public education events, we can get that equipment moved in one shot versus several little trips in Pam's Explorer. In the past what we Meridian City Council Workshop June 14, 2011 Page 61 of 69 have been doing is borrowing Tyler Rountree's trailer or Rod Shall's trailer and over time those have been damaged here and there. We feel it's time to buy our own. It also can be used to move extrication vehicles when we have that need to get those from the company to our station to work on and, then, as well we identified other needs, such as the salmon barbecue and moving those grills and all the equipment. We felt it was the best use of funds and there is also 1,230 dollars for fire prevention month contests that Pam is planning on putting on that's a poster contest on public education that we will be using in conjunction with fire prevention month. And with that I would stand for any questions. Bird: I have none. De Weerd: Okay. Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Zaremba: How would the trailer be moved? Can it be pulled by any pickup or piece of fire equipment or -- Niemeyer: Yeah. We have pickups available that have the stingers and the receivers and all the needed equipment to pull that trailer. Zaremba: Great. Thanks. De Weerd: Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approved the budget amendment for the equipment trailer not to exceed amount of 12,030 dollars. Rountree: Second. Zaremba: Second. De Weerd: I have a motion and several seconds. Any discussion? Madam Clerk. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council Workshop June 14, 2011 Page 62 of 69 I. Mayor's Office: Discussion De Weerd: Thank you, chief. Okay. Item 7-I, Robert. Simison: Thank you, Madam Mayor, Members of the Council. I'm here to talk to you tonight about the current commission that the state has put together to look at the redistricting of the state. I'm sure you guys are familiar with this. They began holding hearings here in the Treasure Valley last week and they are going to continue holding some hearings throughout the state through the rest of the month. As part of that process they, of course, take public comments about what people would like to see in the redistricting process. So, I'm here to talk to you tonight to see if the City Council is interested in doing a couple of different things. One of which would be to send a formal letter regarding what the city would like to see as it relates to congressional or legislative districts and if the city would like to as far as submitting a map request for the city about how to break up those maps. I have been exploring some of the tools that they have online and some of the information, some of the things that they do -- try to do is they try not to go -- divide amongst counties, they try to keep political subdivisions whole when they can, as well as, you know, circle neighborhoods, et cetera. Looking at the numbers that we had from the census of roughly 76,000 and if you look at the COMPASS numbers that they have even taken those up a little bit in the last year, that puts us at about 78,000 right now based on those numbers. That's in -- in city limits, not our area of impact. If I was to make recommendations, I would recommend that we look at doing two legislative districts in our area of impact. The numbers that they are looking for is about 44,000 people per legislative district if you just go on the straight numbers. If you pick up some of the county parcels we would maybe get within the ten percent margin that they outline and with the potential growth of the community still over the next ten years I think it would make sense for us to advocate for even a below the current threshold knowing that we as a community are going to continue to grow and add people to our legislative districts for the future. So, with that I just want to get your feedback, if you have any thoughts about what you would like to see and if you thought that we wanted to go outside of our area of impact if there is a natural community that you feel makes more sense for us to partner with or just leave it up to the experts and not bother submitting. So, with that I will stand for any comments. De Weerd: Well, in reading the recent article it implied that two communities in the Treasure Valley have asked to not be split and I think that would be in our best interest. You know, we are large enough that we should have more than three -- three elected representatives that solely look at what our issues are. Right now we have three districts and two of those three are split among other communities, so I think it's fair to say as the third largest city that we would like to see if they can district that accordingly. Other thoughts from Council? Zaremba: Madam Mayor? De Weerd: Mr. Zaremba. Meridian City Council Workshop June 14, 2011 Page 63 of 69 Zaremba: I agree with that and the idea of counting our area of impact. It sounds to me like including the area of impact would justify two legislative districts that are wholly Meridian or eventually will be included in Meridian and that makes more sense to me than -- it's not really the fault of the previous redistricting, because we grew into areas that we didn't have before, but, you know, having little slivers of other districts is something that I think we could remedy by request and I think we are justified in saying count the area of impact, make that two legislative districts, and I would support writing a letter to that effect. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: Ten years ago I was involved as a legislative district chair and provided testimony to the commission on more than one occasion and -- and dealing with north Meridian at the time and there were some just flaws that we pointed out that they did not rectify and one was the boundaries for using like Five Mile Creek and subdivision lines, that doesn't work. I know they have talked about using roads and trying to do a little bit more better lines, a little more distinctive lines and things like that, and that was a problem. It was very confusing for people when they go to the polls and you're in the neighborhood and there is a creek that divides your fenceline and they are in different districts. They also pushed the districts to the maximum on their area that they could at the time and we knew Meridian was growing very very quickly and would continue to do so and now we have districts that are twice the size of a legislative district, especially in 14, north Meridian and beyond. I think they said they represented 78,000 people right now with those legislators. So, I don't want them to push our districts to the max variation, because we will grow. I like the fact that we include our area of impact, but, again, making sure we are not going along fence lines and creeks and things like that, something that's preferably roads and the other issue that we need to look at is a congressional district, do we want to include in the letter that we remain in one congressional district, as opposed to two. That line is coming west between the first and second CD. In fact, there might be parts of Meridian that might already be in the second congressional district and I guess that's something to think about and I would prefer Meridian, if at all possible, to remain in one congressional district and -- and certainly City Hall here not going second CD, because we have a tenant who is the first district congressman. It would certainly impact us. So, some of that I think if we can incorporate keeping meridian whole in one congressional district I'd certainly support that, so -- that's something to think about. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I agree wholeheartedly with what Councilman Hoaglun said and I would suggest that we put together a letter indicating such and request staff to rely on Meridian City Council Workshop June 14, 2011 Page 64 of 69 Councilman Hoaglun's experience, having dealt with the past one to make sure that some of the nuances that he can relate to get pointed out in the letter. De Weerd: I think you have been volunteered. Hoaglun: I accept. De Weerd: Thank you. Okay. Any further comment? Bird: I have none. Simison: One other -- would it be recommended -- and maybe, Councilman Hoaglun and I can talk about this, but should we do a map suggesting where those boundaries be between ourselves, if we were to have two districts, where we feel the natural boundaries in our community would be between two legislative districts? De Weerd: I think that sounds fair. Bird: I think it would help. Hoaglun: Yeah. I think it's -- you know, bringing solutions is always preferable than just bringing problems, so -- Zaremba: I think we have some excellent GIS maps that we could add those layers to and -- good presentation. Simison: Thank you. J. Amended onto the Agenda: Public Works Department: Emergency Purchase Authorization for Poly -Aluminum Chloride XL- FEX 204 (a.k.a. Chemfloc 929) for the Wastewater Treatment Plant in the Not -to -Exceed Amount of $22,701.42 — Item Vacated From the Agenda De Weerd: Okay. Council, Item J that was added to the agenda, we have put it on there as precautionary in case a third bid was not timely and now it appears that we will have that third bid by tomorrow, so we can proceed under our normal purchasing process and so this late addition is -- again, it was precautionary and we do not need that at this time, so I will -- Nary: Madam Mayor, just -- De Weerd: Yes. Nary: -- I would suggest just a motion and vote just to vacate that item. Meridian City Council Workshop June 14, 2011 Page 65 of 69 De Weerd: Okay. Hoaglun: Madam Mayor? De Weerd: Mr. Hoaglun. Hoaglun: I move that we vacate the added emergency purchase authorization request from the Public Works Department for polyaluminum chloride. Rountree: Second. De Weerd: Okay. A -k -a. I have a motion and a second. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. Item 8: Action Items A. Public Hearing: Updates to City Clerk's Office Fee Schedule De Weerd: Okay. Under eight, Action Items, we have a public hearing on updates to City Clerk's Office fee schedule. I will open this public hearing and see if Ralph has anything he would like to add. Madam Clerk, Jones: Thank you, Madam Mayor, Members of the Council. The proposed fee schedule before you tonight reflects update that will bring us into compliance with recent amendments of Idaho Code Section 9-33810 pertaining to the public records request law. The amendment specified that fees cannot be charged for the first 100 pages provided to the requester or for the first two hours of labor used to process the request. The changes also deal with the fees that we are able to charge for the labor to respond to those requests. The amendment specified that fees set for the attorney labor to redact any information exempt from disclosure must be based on the lowest paid attorney necessary and qualified to process the request and that fees for any other labor -- for example the clerk's office, IT, building department, also be based on the lowest paid employee who is necessary and qualified to perform the work. The updates that we are addressing tonight are found on page three of your resolution. All other fees within the clerk's office fee schedule are not affected by this change at the time. So, with that I can open myself up for questions that you might have. De Weerd: Okay. Thank you. Any questions from Council? Bird: I have none. De Weerd: Okay. Is there anyone who would like provide comment on this item? Bird: Madam Mayor? Meridian City Council Workshop June 14, 2011 Page 66 of 69 De Weerd: Mr. Bird. Bird: Seeing how we don't have any public testimony, I move we close the public hearing. Rountree: Second. De Weerd: I have a motion and a second to close the public -- item on Number 8-A. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Resolution No. 11-793: Updates to City Clerk's Office Fee Schedule De Weerd: Item 8-B is resolution number 11-793. Council? Zaremba: Madam Mayor? De Weerd: Yes. Zaremba: I move we approve resolution 11-793, the updates to the City Clerk's Office fee schedule. Hoaglun: Second. De Weerd: I have a motion and a second to approve the resolution on Item 8-B. If there is no discussion, Madam Clerk. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. C. Public Hearing: Updates to Police Department Fee Schedule De Weerd: Item 8-C is a public hearing on the -- for the police department fee scheduled updates. Any comment from our police department? Jones: Madam Mayor, Members of the Council, if I may direct that this also applies to the public records request law. It's the exact same items -- De Weerd: Oh, it's just for the -- Meridian City Council Workshop June 14, 2011 Page 67 of 69 Jones: Right. They have their own internal process. So, the only differences that you will see is their changes are on page two of the resolution and their fees are slightly different, as they use outside counsel through a contract with the city of Boise versus ours. Same law. De Weerd: Okay. Thank you. Rountree: Just another tax increase by a different name. De Weerd: Not a tax increase. Bird: A fee increase. Hoaglun: Citizens will have to pay for this request from someone for a special interest request. Bird: Madam Mayor? De Weerd: Well, that's true. Unless it's the taxpayer that's making the request. Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I move we close the public hearing on 8-B -- 8-C. Yeah. Hoaglun: Second. De Weerd: I have a motion and a second to close the public hearing on 8-C. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. D. Resolution No. 11-794: Updates to Police Department Fee Schedule De Weerd: Item 8-D is resolution 11-794. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we approve resolution 11-794. Hoaglun: Second. Meridian City Council Workshop June 14, 2011 Page 68 of 69 De Weerd: I have a motion and a second to approve Item 8-D. If there is no discussion, Madam Clerk. Roll -Call: Bird, yea; Rountree, yea; Zaremba, yea; Hoaglun, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 9: Future Meeting Topics De Weerd: We are at Item 9. Any items to consider for future meeting topics? Rountree: I have none. Bird: I have none. De Weerd: Mr. Nary? Nary: Madam Mayor, Council Member Zaremba, we talked again the other day about an item and, again, I have forgotten what it was that we said -- we thought that what we thought we would bring up for a future meeting. Do you recall? Zaremba: I do recall -- De Weerd: I wasn't there. Zaremba: -- that we remembered the topic and it slipped my mind again. Nary: I apologize. I'm sorry. Zaremba: Although let me ask Mr. Nary first. Would we want to have a discussion about the nature of the de -annexation discussion that we plan to have on July 12th or do we not want to open that can of worms yet? Nary: Council Member Zaremba, I don't know that that's probably necessary at this point. I think we are waiting on some things on that particular issue, so it's probably not an immediate need to address that. Zaremba: Enough said. De Weerd: And I wasn't at the meeting that both of you can't remember, so -- Nary: We will write it down -- Zaremba: Next time I will write it down. Meridian City Council Workshop June 14, 2011 Page 69 of 69 Nary: I apologize. Bird: Hey, guys, that's my excuse. I'm 70 years old. You can't be using that. Zaremba: I'm aging faster than you are. Rountree: Move we adjourn. Hoaglun: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: ALL AYES. De Weerd: We are adjourned. MEETING ADJOURNED AT 10:06 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) �0(/— MAYOR rMY De WEERD 0 (/ Q& /II DATE APPROVED Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Agreement between Nampa Meridian Irrigation District and the City of Meridian for Partial Rescission of Construction Contracts for Urban Irrigation Pertaining to Gordon Harris Park MEETING NOTES t ppv,� V CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS +0 NM 1`fJ Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Award of Request for Proposals and Professional Services Agreement to Interact Business Group for a Strategic Business Plan for a Not -To -Exceed amount of $40,600.00. This award is the result of RFP #PD -11- 10190b issued 4/4/11 and opened 4/28/11. MEETING NOTES A vP\,ro\jec1 CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Memo To: Jaycee Holman, City Clerk From: Keith Wafts, Purchasing Manager CC: Jacy Jones, Eric Strolberg Date: 6/3/11 Re: June 10 City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the June 14 City Council Consent Agenda for Council's consideration. Award of Bid and Agreement for the "Strategic Business Plan — Public Safety Training Facility " aroiect No. 10190b to Interact Business Group for the Not -To -Exceed amount of $40,600.00. This award and Agreement is the result of formal RFP #PD - 11 -10190b. The RFP was issued on April 4, 2011 and opened April 28, 2011. Recommended Council Action: Approval of award and Agreement for the Not - To -Exceed amount of $40,600.00 to Interact Business Group, and authorize the Mayor to sign the agreement and City Clerk to attest. Thank you for your consideration • Page 1 AGREEMENT FOR PERSONNAL SERVICES AGREEMENT Strategic Business Plan — Project No. 10190B THIS AGREEMENT FOR PERSONNAL SERVICES is made this 7th day of June , 2011, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Interact Business Group, hereinafter referred to as "CONSULTANT', whose business address is 29513 Anthony Road, Valley Center, CA 92082. INTRODUCTION Whereas, the City has a need for services involving Creation of a iness Plan for a Public Safety Trainino_Facility: and WHEREAS, the Consultant is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS Scope of Services: 1.1 CONSULTANT shall perform and furnish to the City upon execution of this Agreement, all services requested, and comply in all respects, as specified by his/her supervisor stated in the document titled "Scope of Services" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 Consultant will work under the supervision of the City. All documents, drawings and written work product prepared or produced by the Consultant under this Agreement, including without limitation electronic data files, are the property of the City. 1.3 Services and work provide by the consultant underthis Agreement will be performed in a timely professional manner. Public Safety Training Facility Strategic Business Plan —page 1 of 9 Project No. 10190B 2. Consideration 2.1 The Consultant shall be compensated on a Lump Sum per task basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for a Not -To -Exceed amount of $40,600.00. 2.2 The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Consultant under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Consultant. 2.3 Except as expressly provided in this Agreement, Consultant shall not be entitled to nor receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Consultant shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Time of Performance: This agreement shall become effective upon execution by both parties, and shall expire upon completion of the agreed upon services unless sooner terminated as provided below or unless some other method or time of termination is listed in Exhibit A. 4. Independent Contractor: 4.1 In all matters pertaining to this agreement, CONSULTANT shall be acting as an independent contractor, and neither CONSULTANT nor any officer, employee or agent of CONSULTANT will be deemed an employee of Ex CITY. cept as expressly provided in Exhibit A, Consultant has no authority or responsibility to exercise any rights or power vested in the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 4.2 Consultant shall determine the method, details and means of performing the work and services to be provided by Consultant under this Agreement. Consultant shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Consultant in fulfillment of this Agreement. If in Public Safety Training Facility Strategic Business Plan — page 2 of 9 Project No. 10190B the performance of this Agreement any third persons are employed by Consultant, such persons shall be 5. Indemnification and Insurance: CONSULTANT shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONSULTANT, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONSULTANT shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Professional Liability/ Professional errors and omissions One Million Dollars ($1,000,000) aggregate, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance , in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONSULTANT covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, orjudgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Consultant or Consultant's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONSULTANT shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONSULTANT'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Consultant begins performance of it's obligations under this Agreement. In the eventthe insurance minimums are changed, CONSULTANT shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 6. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be Public Safely Training Facility Strategic Business Plan — page 3 of 9 Project No. 101908 deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Manager 33 E. Broadway Avenue Meridian, Idaho 83642 Interact Business Group Attn: Bill Booth 29513 Anthony Road Valley Center. Ca 92082 Ph. (760) 751-0773 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 8. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 9. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 10. Assignment: It is expressly agreed and understood by the parties hereto, that CONSULTANT shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 11. Discrimination Prohibited: In performing the Services required herein, CONSULTANT shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. � - Public Safety Training Facility Strategic Business Plan — page 4 of 9 Project No. 10190B 12. Reports and Information: 12.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 12.2 Consultant shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 13. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONSULTANT'S records with respect to all matters covered by this Agreement. CONSULTANT shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 14. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 15. Compliance with Laws: In performing the scope of services required hereunder, CONSULTANT shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 16. Changes: The CITY may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of CONSULTANT'S compensation, which are mutually agreed upon by and between the CITY and CONSULTANT, shall be incorporated in written amendments to this Agreement. 17. Termination: If, through any cause, CONSULTANT, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared r Public Safety Training Facility Strategic Business Plan — page 5 of 9 \ Project No. 10190B under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONSULTANT may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONSULTANT under this Agreement shall, at the option of the CITY, become its property, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONSULTANT shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONSULTANT, and the CITY may withhold any payments to CONSULTANT for the purposes of set-off until such time as the exact amount of damages due the CITY from CONSULTANT is determined. This provision shall survive the termination of this agreement and shall not relieve CONSULTANT of its liability to the CITY for damages. 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from it's attorney's or the opportunity to seek such advice. 20. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 21. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 22. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. Public Safety Training Facility Strategic Business Plan —page 6 of 9 Project No. 101908 CITY OF MERIDIAN BY: TAMMl WEERD, MAYOR Date: ' Vy\P RT if Attest: Approved as to Content BY: KEITH ATS, dPURCKKSINGMANAGER DATE: VA, Date: 6 Department Approval By: Oi, NAME: Jeff Lavey TITLE: Chief of Police DATE: 6' o78— o7DL/ Public Safely Training Facility Strategic Business Plan — page 7 of 9 Project No. 10190B WN:I1:31r-1 SCOPE OF SERVICES RFP PD -11-10190B and respondents proposal and revised cost proposal dated May 18, 2011 are incorporated by this reference and made a part of this hereof. Task 1: Needs Assessment Task 1 a: Internal Task 1 b: Regional, Outside Users Survey and Focus Groups Task 1 c: Needs Assessment Generator Tool Task 2: Facility and Equipment Assessment Task 3: Daily Operations Plan Task 3: Daily Operations Plan Task 3a: Internal Task 3b: Annual Operational Costs Task 3c: Governance Plan Task 4: Funding Strategy Task 5: Cost Benefit Analysis Task 6: Site Evaluation Task 6a: 2D Site Conceptual Layout of the City's Identified Site Task 6b: Added Services (Per revised cost proposal dated May 18, 2011) Public Safety Training Facility Strategic Business Plan — page 8 of 9 1 Project No. 101908 EXHIBT B PAYMENT SCHEDULE Public Safety Training Facility Strategic Business Plan —page 9 of 9 Project No. 10190B TASK COST Task is & 1b: Needs Assessment includes the following: Internal, regional and Focus Group. $12,000.00 Task 1bi: Web based outside users survey $3,000.00 Task 1 c: Needs Assessment Generator Tool $2,500.00 Task 2: Facility and Equipment Assessment $5,500.00 Task 3: Operations Plan which includes Staffing, Operations, Cost, and Governance Plan $6,500.00 Task 4: Funding Strategy $1,500.00 Task 5: Cost Benefit Analysis $3,500.00 Task 6: Site Requirements and Layout $2,500.00 Project Travel — Not to Exceed $3,600.00. All travel expense is subject to the City of Meridian Travel Policy and any reimbursements requested MUST be accompanied by itemized receipts. $3,600.00 PROJECT TOTAL $40,600.00 Public Safety Training Facility Strategic Business Plan —page 9 of 9 Project No. 10190B Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: 4C PROJECT NUMBER: VAC 11 ITEM TITLE: Resolution No. 11--79Q A Resolution of the Mayor and City Council of the City of Meridian vacating a portion of the Plat (Lots 1; 8-15, Block 15 & Lots 1-32 Block 16) and the Associated Public Utility Easements Platted with Jayker Subdivision No. 1 MEETING NOTES Prpw©VQd CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS ADA COUNTY RECORDER Chrlstapher 0. Rlch AMOUNT .00 3 BOISE IDAHO 06123111 08:64 AM RDEPUTY Vicki Allen ECORDED cREQUESTOF IIIIIII'IIIIIIIIIIIIIVIIIIIIIIIIIIII Merldlen City 111050752 CITY OF MERIDIAN RESOLUTION NO. I I - '1 q a. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION VACATING A PORTION OF THE RESIDENTIAL LOTS PLATTED WITH JAYKER SUBDIVISION NO. 1 AND THE ASSOCIATED PUBLIC UTILITY IRRIGATION DRAINAGE EASEMENTS AND THE COMMON DRIVEWAY EASEMENTS/PUBLIC UTILITY EASEMENTS LOCATED IN THE SOUTHEAST '/< OF SECTION 2, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on June 7, 2011 the City Council of Meridian, held a hearing on the vacation of a portion of the residential lots platted with Jayker Subdivision No. 1 and the associated public utility, irrigation and drainage easements and the common driveway easements/public utility easements located in the southeast '/ of Section 2, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That a portion of the residential lots platted with Jayker Subdivision No. 1 and the associated public utility, irrigation and drainage easements and the common driveway easements/public utility easements located in the southeast '/ of Section 2, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho are hereby vacated. Copies of the necessary relinquishments are attached as Exhibit "A". Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. VACATION FOR JAYKER SUBDIVISION NO. I -VAC 11-001 Pagel of 2 PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this I A *'*-� day of J,),,, e 92011. APPROVED`` BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this -H^ day of J vvs4. 2011. ATTEST: 4164M 4L2saz JAYC + L. HOLMAN, CITY CLERK STATE OF IDAHO, ) ) ss County of Ada ) On this day of June- 2011, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) ; �yapC A!O• 5,4 • 1 NbTARY`P0l31jC FOR IDAHO RESIDING AT: fug 4kA In ID MY COMMISSION EXPIRES:, G N 4, �)Oj� VACATION FOR JAYKER SUBDIVISION NO. I - VAC I 1 -00 1 Page 2 of 2 Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Central Valley Expressway Project & Resolution Proposal MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS -54 4•• The Central Valley Expressway (SH -16 - I-84) Coalition "Idaho's Bridge to Economic Recovery" 1 The Central Valley Expressway Coalition is a grassroots initiative formed to emphasize the importance of the Highway 16 Project to Idaho's economic recovery � and to show the growing support behind efforts to complete the Hkhway 16 Extension to I-84, including the Meridian Interchange, by coordinating with Cities, Agencies, Communities, Legislators, Landowners, and others to ensure that there is a unified voice movingforward. Additional the Central Valley Expressway Coalition seeks to illustrate the economic benefits of the Project while also exploring alternative means of funding. • Highway 16 is essential to the future transportation needs of the Boise Valley and will directly impact the future economy of the state of Idaho • The Central Valley Expressway will connect seven cities to I-84: Caldwell, Eagle, Emmett, Meridian, Middleton, Nampa and Star. Four of these seven cities currently have limited Interstate access • The Central Valley Expressway will connect three counties to I-84: Ada, Canyon and Gem Counties as well as two state highways, SH -44 and US -20/26 • The Central Valley Expressway provides a much-needed North/South transportation route that addresses three major areas of concern: • Regional Growth • Valley population estimated to reach 1.046M by 2035 (currently 600K) • Regional Mobility • Daily North/South traffic expected to increase by up to 107% by 2030 without the Central Valley Expressway to alleviate traffic flow • Arterial Congestion • The Central Valley Expressway will create an Economic Development Corridor which will attract new businesses and offer expanded employment opportunities for Idahoans (i.e. Technology, Agriculture, Manufacturing, etc.) Within 5 years of completion, the Central Valley Expressway is estimated to generate $95M in state tax revenue, increasing to $280M within 30 years The time to act is NOW. • Save The Date,/ - The next CVEC Meeting will be Friday July 15th, 2011, 7 a.m., Bella Aquila, Eagle • Keynote: Clark Krause, Director - BVEP: Boise Valley Economic Partnership; • John Church, Idaho Economics DECEIVED info@centralvaBeyexpressway.com Mary May, CVEC Co -Chair - 447-7165 Gary Smith, CVEC Co-ChairJIM01472011 CITY OF COAQW- CITY CLERKS 69Pg€ mg }§ June 2011 What is CVEC? "The Central Valley Expressway Coalition is a grassroots Coalition formed to emphasize the importance of the Hivy 16 Project to Idaho's economic recovery and to show the growing support behind efforts to complete the Hwy 16 extension to I-84, including the Meridian Interchange, by coordinating Mth Cities, Agencies, Communities, Legislators, Landowners, and others to ensure that there is a unified voice moving forward. Additionally, the Central Valley Expressway Coalition seeks to illustrate the economic benefits of the project while also exploring alternative means of funding." • The Governor's Transportation Funding Task Force has concluded there is a $543 M annual shortfall for state and local systems How will it be funded? ITD received S162 M in GARVEE bonding authority for 2011 to complete construction of highway improvenlcnts on US 95 and I1wy 16 An estimated S400 M is still needed to reach I-84 L>> Additional funding options are being explored Introduction Highway 16 is a limited -access highway between Emmett and Highway 44 • A planned extension of Hwy 16 would connect Hwy 44 and Interstate -84 The Hwy 16 corridor will create economic opportunities in: Ada, Gem, and Canyon Counties » Cities of Emmett, Star, Eagle, Middleton, Nampa, Meridian and Caldwell Why CVEC Now? "The Bridge to Recovery for the Boise Valley & Idaho" A project that Neill provide construction jobs for Idaho's workers while the economy recovers What is in it for Idaho? » Every shovel in the ground is a paycheck » Each paycheck provides income taxes » Those taxes help fill our State Treasury » The state can then fund Education and other programs that have seen cuts What is the future impact of the Central Valley Expressway? » An estimated 53M Sq Ft of commercial property Connectivity, from GEM County, ADA County, and CANYON County to I-84 to ✓ 1, ,Jobs! Research Triangle Park (Raleigh, NQ kx m What the Vision of a Few Leaders Can Do. A Pine Forest in 1959 — Today the Most Successfid Research Center in the United States. Initial Phase Construction Bids — Fall 2011 Projected Start — Winter 2011 flap Co,ut... Idahofranspor¢LLion Department Ci hof Caldl, ell Cita of Eagle City of EnuucLt CM of Meridian Cih of NliddleLon CiLc of Nampa Cih'ofStar Boise Valla Economic Partner'shlp (PNEP) Boise Mcho Chamber Gem Counh-Chamher Gem Counts EDC Ada Counts Association of REALTORS'"(ACAR) Emmett Vnllc_c Association of REAIXORS Shutlurc Butte Dex clopmcnt Corp. Ada COanLV Commissioners Idaho Pormr I'hc CORE in'Meridian Stakeholders Eagle-Euunett-Star Technology Corridor (ESTcch) Idaho Economics COMPASS Local Business Leaders Valley Regional Transit (VRT) Landowners Idaho Asrociated General Contractors (AGC) Idaho Building Contractors Association Building Contractors Association of Southeest Idaho (BCASWI) W3 Companies Benchmark Construction D}namis Energy, LLC Boise Airport Alieron Heo le¢-Paclmrd Brighton Corporation College of Western Idaho CI-I2M Hill Eialis ReallyCo. (Emmcl I N Eaglc) Lee N Associates I-lanry Bettis S3inga Bank Legislative Support — Lt. Goa. Brad Little — Rep. Nfil<e Mole, District i,l, House rMajorih^ Leader — Rep. Reed DeMordaant, District 14 — Sen. Chuck Winder, District r4, Scnabc Asst. 7MajorfL3 Leader — Sen. dolrn McGee, District ro, Senate Majority Caucus Chair — Scn. Melinda Smyscr, District it — Rep. Carlos Bilbao, Districts AdnsoLT Capacih — Idaho Transportation Dept. Impact of the Central Valley Expressway • Jobs • Economic Growth • Idaho's Future May 23, 2011 Volume 11, Number 21 From left, ITD Highway 16/GARVEE Project Manager Jason Brinkman, Lieutenant Governor Brad Little, Sen. Chuck Winder and ITD Director Brian Ness. (Photo credit: Matthew May) Extending Highway 16 across the Boise River south to Chinden Blvd. EAGLE — Over 50 people, including several legislators and transportation leaders, met last Friday morning at a meeting hosted by the Central Valley Expressway Coalition at Bella Aquila restaurant. "This is a grassroots initiative that will have a positive economic impact on the Valley and ultimately put Idahoans back to work," said CVEC Co -Chair Mary May. She indicated that the Central Valley Expressway will create an Economic Development Corridor, which will help to attract new businesses and offer expanded employment opportunities for Idahoans in such fields as Technology, Agriculture and Manufacturing. Lieutenant Governor Brad Little, who lives in Emmett, referred to the dedication three days earlier of the new Ten Mile Interchange between Meridian and Nampa. "It's good to see that proj ect come to fruition," he said, adding it will help save eight minutes a trip for an estimated 100,000 commuters. Little said District 14, which includes Eagle, "is the fastest growing in the Valley." Funding for the Highway 16 project is the key issue. The legislature earlier this year approved $162 million in GARVEE funds for the first leg of the project, extending Highway 16 south across the Boise River, with a vision of eventually going all the way to I-84. Little added that some state monies will be applied but "we can't count on a lot of unencum- bered federal money coming in. This is not an easy project, but I'm sure you'll get it done." (See CVESC update on Page 3) Page 3 CVESC update (Cont. from Page 1) "We have to find alternative means of funding," May said. "Great things happen when a community comes together." She said the City of Eagle was "the first city to unanimously endorse CVEC." ITD Director Brian Ness said federal funds always end up being less than announced when they reach Idaho. Of $43 billion in federal funds, some $297 million find theirway annually to Idaho, and experience a 25 - percent cut on route. "Idaho is a donee state," Ness said. "Of every $1 we pay in federal taxes, $1.30 comes back, unlike, say, Michigan, which receives only 80 cents on the dollar." "On the federal side, things don't look so good for Idaho these days, but we have to find ways to boost our economy andbring business into the Treasure Valley." Ness stated that he was pleased by the work of the Central Valley Expressway Coalition and looked forward to working closely with them on the Hwy 16 Project in the future. ITD Highway 16/GARVEE Program Manager Jason Brink- man said GARVEE funds will enable construction of the first phase, to cross the Boise River and connect SH -16 with Chinden Boulevard. "We have 90 parcels to acquire for rights- of-way by early fall," he said, adding the legislature approved $78 million for that project as well as for improving U.S. 95 in north Idaho. Sen. Chuck Winder, a sell - described "Choir boy for GARVEE," said it will take "Public -Private Partnerships to get it all the way from Chinden to 1-84." Gary Smith, City Councilman from Star and Co - Chair of the Central Valley Expressway Coalition, said such a vision worked in North Caro- lina, where he is from, to trans- form agricultural land into manufacturing and related facilities. That area is now refer- red to as the "Research Triangle Park." Construction on the river crossing is expected to begin by the end of the year. Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Items Moved from Consent MEETING NOTES moy\t CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: ITEM TITLE: Department Report: Parks Strategic Plan Update PROJECT NUMBER: MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Fm E. June 14, 2011 aid q+ � ice,. Art in the Park rte, 1 0, N r yPSinh�cw FAIL. '' IVinLer -_.; p �` Z E � '� ,: �� -. y_ � ,; ,. /�,��,i ' Fir �r a 1 �'. �. �. .. �� Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Department Report: Public Works & Planning Department Discussion on Performance and Warranty Surety Ordinance MEETING NOTES N ori comance Ise r2ctid��� o� colas CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS 0 /091 /W E IIDIAN- Public D A H O Works Department TO: Mayor Tammy de Weerd Members of the City Council FROM: Tom Barry, Director of Public Works DATE: June 6, 2011 SUBJECT: Private Development Surety Evaluation and Proposal Mayor Tammy de Weerd City Council Membertr Keith Bird Brad Hoaglun Charles Rountree David Zaremba As you know, the Public Works Department has evaluated its current private development surety program. Last fall a team of representatives from several PW divisions as well as staff from other departments was assembled to study the issues and concerns associated with sureties and to make recommendations to the City Council for improvement. Over the past nine months, this team has met more than 2 dozen times, many with industry specialists and the developing community. We have also briefed you twice on this subject in the past, attended the BCA Builders and Developer Councils, and participated in a formal public hearing on the matter with the Planning Commission on May 26, 2011. At the Planning Commission meeting, the Commission unanimously supported the UDC amendment, one component of the broader initiative to improve our overall performance and warranty surety requirements. The Commission held a public hearing on the proposed changes and no one came to speak for or against the matter. Some Commissioners felt the performance and warranty surety percentage amounts were too low. Most Commissioners were very supportive of offering the bond option to the developing community. In the end, all Commissioners present recommended the UDC changes as proposed and without modification. Planning staff should bring this recommendation before you for final consideration in the next week or two. As we have concluded our work on this matter, and met with the BCA and Planning Commission to institute the changes and improvements to our performance and warranty surety program, please find attached the following documents in preparation of our update at the Workshop: 1) the framework proposal detailing the recommended changes to our surety program (previously distributed on April 7, 2011) (Attachment A) and the proposed Draft Ordinance detailing the required changes to City Code to institute the proposed recommendation (Attachment B). Thank you for your consideration and I and the team look forward to discussing this proposal with you next week. Please let me know if you have any questions, comments, or concerns in the interim. Attachment A flERIDIAN Private Development Performance & Warranty Surety Proposal Meridian Public Works Department April 7, 2011 The Approach In light of these concerns, the Public Works Department assembled a cross -functional team of individuals from several divisions and departments including Engineering, Development Services, Business Operations, Finance, Construction, Inspection and Legal to review our current surety process and develop recommendations. Additionally, experts from the bonding, insurance and legal fields were consulted to gather information, answer questions, and provide recommendations to the group. The Department also developed a stakeholder focus group comprised of a number of developers with whom which several meetings were held to refine the proposal. Additionally, the Department conducted a regional benchmarking study to identify the surety practices of other municipalities and districts to further strengthen the proposal. Guiding Principles: The Team used guiding principles to help direct its actions and approach. These principles included the following: • Be open and transparent in developing the process, method used, and recommendations • Be fair and balanced in both the approach and outcome • Engage stakeholders in developing the path forward • Address the City's exposure and meet Developer requirements in the most optimal way possible • Ensure that all Developers are offered the same options to eliminate favoritism • Seek solutions that best fit any economy — whether growth, recession, or recovery • Use a simplified and streamlined approach • Use benchmark data from regional entities to compare and calibrate the approach taken • Align outcomes and recommendations with the City's mission, vision, and values Every effort was taken to ensure outcomes based on collaboration, communication, and coordination. The team met weekly to engage in process development, research, and analysis to develop its recommendation. Actions Taken: Several actions were taken by the Team in an effort to address the situations, issues, and problems. These additional actions included: • Reviewing statutes and policies to determine options available • Evaluating current and past development projects to assess the level of exposure to the City • Surveying general practices in regional cities and highway districts • Evaluating both current and future conditions • Defining the surety process for construction and non -construction scenarios • Conduction communication sessions with Council members to get their input ■ Conduction multiple focus group sessions with the developing community • Engaging Subject Matter Experts in the legal, financial, and insurance industries The City's Engineering Division also conducted a survey of 25 entities comprised of 19 regional cities, 5 highway districts, and 1 sewer district (see Exhibit A). Conclusions of that study are as follows: h i% me Ue%Jopncu� Perlorurmcc C VA un:mn NumProposal - Apr_il 7, 201 I 141,0_',1'! Conclusion The City of Meridian currently requires performance sureties for developer projects. However, the surety amount required is inadequate to cover all costs that could result if the City were required to cash the surety and construct the project on its own. Therefore, a 15 percentage point increase in the overall cost of the performance surety is recommended to protect the City against unplanned and unbudgeted expenses. Currently, the City of Meridian does not require a warranty surety. It has become apparent, due to recent events and the current economy, that the absence of a warranty surety leaves the City exposed to the cost of making infrastructure repairs even though the project may be under warranty. The adoption of the warranty surety process outlined above would protect the City against unplanned and unbudgeted expenses. It would also provide a means to insure that the cost of private development is born by those benefiting from or requiring the development. In addition, it would help protect subsequent property owners from the cost and delays that can occur from resolving warranty related issues. Next Steps If the recommendations made are supported, then the following next steps are recommended: ■ Direct Staff to revise/create ordinance(s) and fee schedules enabling the recommendations presented • Update Development Agreement Templates • Revise the Meridian Supplemental Specifications (MSS) • Update Public Works Contract Documents • Modify Public Works bid specs and other applicable documents to include a 2 -year warranty • Develop a surety agreement template for use in private development projects h ai:Dc•-alopineu[1'ci ii.rmm1tc. 8. 11 �n 1,1, S,,, et, !'I April 7. 2ULI I'auc I :;I 4 � O c CL N o% n — Ci . A%P E F a 0 E a E '^ N � E O F I,CL � _ V 0`F�3E E `O •� a m a zo L � O_ Q n� M W L N o N w C m f �. O ON. + W N c 0 CL O V C O m L L40 +N+ N O 0 E d a Y t0 E N W w ..L W 0 a> d CL +. coo coo coo m coo CD OJ M M M M m M M 0 64 � � � � � O r r m � 61) 64 6G, 64 64 64 O J o r OO N Lo O O O LO O ON ar ,y > 0 > O N O O O LO O O Q N Q 1- O 0 O 0 O 0 O 0 O O C y 5 CD O Ow O O C4 L 64 6r, 64 C) LO LO I, 0 O E O 0 0 0 o O E T 00 CD CD CD 00 i N N Ef? V 64 O 1 O N O M ,j: E o 0 U9, 6q Vy 691m 3co CA co co LO 7 O W 4 m 'd' oc l6 > O O O O O O O O O a C O o 0 0 0 0 O m O{ N LV) LO O — e O N e f/) 64 6,) 0 N O O O 0 C>c O o O Ln O o O cn O LO N In N LO I- Lo ++ o o0 O O O OCD O 0 N H3 64 64 64 E N 0 o oco 0 0D o 0 r H] N H} LO EPr I- 64 60,Q r E 0 0 0 0 N C N IL w M M M M m M M N J O O O O O O O r r U 61) 64 6G, 64 64 64 ar ,y C7 p CoJ N O O O LO O O N > O a 0 to O LO C) LO LO I, 0 O m N to 04 N OD to C N v CO N CD U) 64 � 64 � 64 E o 0 p 0 0 0 3co CA co co LO O W 4 m 'd' oc i r NO c0 , 6S » 6 CD m R > O O O a C>c O o O Ln O o O cn O LO N In N LO I- Lo m co co o m CO N H3 64 64 64 N N r N O CD 0 0 d o0 O o o O E 0 0 or 0 0 0 0 O W 0 LO 69 N 69 Ln U-> LO 64 IZ E Attachment B HAFT CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA AN ORDINANCE OF THE CITY OF MERIDIAN, ENACTING A NEW SECTION, TITLE 8, CHAPTER 6, SECTION 2, RELATING TO PERFORMANCE AND WARRANTY SURETY FOR PUBLIC INFRASTRUCTURE; AND PROVIDNG AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Meridian finds that installation of water, sanitary sewer, reclaimed water, and stormwater infrastructure shall have surety in place prior to the commencement of building construction/installation to assure the City and the public that the project will be completed in a timely fashion; and WHEREAS the need has been demonstrated that the City and the public need adequate surety in place to guarantee the materials and workmanship of public infrastructure projects for a specified period of time following formal acceptance by the City, to assure that the public does not become responsible for repairs or restoration during the warranty period of the installed infrastructure; and WHEREAS the developer of the project is best suited to provide surety for both performance of the infrastructure as well as warranty of the constructed/installed infrastructure once said infrastructure has been formally accepted by the City for ownership; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1: That a new section of Title 8, Chapter 6, Meridian City Code, Section 1-4, shall be, and hereby is, enacted to read as follows: 8-6-1— Purpose 1. To establish a requirement for a Developer to provide a performance surety in lieu of the construction of public infrastructure projects including potable water, sanitary sewer, reclaimed water, and stormwater infrastructure and a warranty surety for the completed public infrastructure prior to the acceptance of the public infrastructure by the City. 2. To clarify that all infrastructure constructed/installed pursuant to the procedures set forth in this chapter shall become part of the City of Meridian's Water, Sanitary Sewer, Reclaimed Water, and Stormwater Systems. To insure that new infrastructure is provided at a lesser initial risk to the City and accompanying rate payers, upon the City's acceptance of such infrastructure. 4. To insure a consistent standard is required for a guarantee for the performance of the initial construction/installation of the infrastructure. document are met within a specified timeframe. This Irrevocable Letter of Credit cannot be canceled (or its terms amended) without the City's (beneficiary's) prior written approval, and comes usually as a confirmed irrevocable letter of credit. 8. Performance Surety Cash, cash equivalent, irrevocable letter of credit, or bond in place prior to the commencement of construction that guarantees funds are available to complete the project if necessary. Surety method must be approved by the City prior to the commencement of work to be valid and acceptable as complying with this ordinance. 9. Public Infrastructure Potable water, sanitary sewer, reclaimed water, and stormwater mains and all associated components thereof including but not limited to service lines, piping, manholes, and valving. 10. Warranty Surety Cash, cash equivalent, irrevocable letter of credit, or bond in place prior to the commencement of construction, or prior to formal acceptance of the constructed/installed infrastructure, that guarantees funds are available in the event of the need to repair or replace part of the infrastructure due to defect in materials and/or workmanship of the project if necessary. Surety method must be approved by the City prior to final acceptance of the public infrastructure to be valid and acceptable as complying with this ordinance. 8-6-3 — Surety Requirements Performance Surety A. If the Developer does not construct the public infrastructure as required by the City for his/her development, than the Developer shall obtain a performance surety in an amount equal to one hundred and twenty-five percent (125%) of the itemized contractor's bid for the development as approved by the City so as to provide performance surety for the project. B. The performance surety shall be in place throughout the entire construction and installation of the improvements. The surety may not be released until the improvements are accepted by the City. C. If a performance surety is obtained by the developer and said performance surety includes a 2 year warranty surety in the amount equal to twenty percent (20%) of the actual construction cost of the installed public infrastructure, than the developer would not need to obtain a separate warranty surety. Under this circumstance, however, the performance surety would not be releasable until the conclusion of the warranty period. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of , 2011. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of MAYOR ATTEST: CITY CLERK 2011. Page 1 of 2 Jacy Jones From: Peggy Gardner Sent: Monday, June 13, 2011 3:51 PM To: '8305048@gmail.com'; Jaycee Holman, Jacy Jones Cc: mayortammy; Charlie Rountree; David Zaremba; Brad Hoaglun; Keith Bird Subject: RE: Increased Development Bonding Requirements Dear Mr. Centers, Your comments have been received by the Mayor's Office. Thank you for taking time to write of your concerns. Because this will be heard by City Council, the Mayor is unable to respond outside the public meeting. I also forwarded your comments to our City Clerk to be included in the public record. Thanks again, Peggy Gardner Administrative Assistant to Mayor Tammy de Weerd City of Meridian 33 East Broadway Avenue Meridian, ID 83642 Phone 489-0529 From: meridian_apps@meridiancity.org [mailto:meridian_apps@meridiancity.org] Sent: Saturday, June 11, 20114:02 PM To: Tammy de Weerd; Charlie Rountree; David Zaremba; Keith Bird; Brad Hoaglun; Peggy Gardner Subject: Increased Development Bonding Requirements Request for Mayor and Council Name Jake Centers Last Centers Name Email 8305048@gmail.com Address Street 1979 N Locust Grove Address City Meridian State ID Zip 83646 Code Increased Subject Development Bonding Requirements Message RE: Increased Development Bonding Requirements Dear Mayor and Council Members, We have just gone through a once in a lifetime event that will, most likely, not occur again. We do not see the need to forever burden the companies that weathered the storm, and did the right thing, with these additional expenses. Because 6/13/2011 Page 2 of 2 this was never a problem in the past and very likely will not be in the future, I am opposed to the proposal: ? Requiring developers to provide a warranty bond when the sub -contractors that perform the work already provide it. ? To extend the warranty period to two years. ? Increasing the performance bond percentage to 125 percent of costs. We do not need to create additional costs and bureaucracy for a one-time event. If this continues to be a problem, then we would most certainly revisit the issue. Thank you for your attention. Sincerely, Jake Centers Tahoe Homes, LLC 6/13/2011 Page 1 of 2 Jacy Jones From: Peggy Gardner Sent: Monday, June 13, 20114:28 PM To: 'Amy Kelly' Cc: mayortammy; Jacy Jones; Jaycee Holman Subject: RE: Increased Development Bonding Requirements Dear Ms. Kelly, I believe this information also came through our online system. This is the response sent to Mr. Centers. Dear Mr. Centers, Your comments have been received by the Mayor's Office. Thank you for taking time to write of your concerns. Because this will be heard by City Council, the Mayor is unable to respond outside the public meeting. I also forwarded your comments to our City Clerk to be included in the public record. Peggy Gardner Administrative Assistant to Mayor Tammy de Weerd City of Meridian 33 East Broadway Avenue Meridian, ID 83642 Phone 489-0529 From: Amy Kelly [mailto:8305048@gmail.com] Sent: Saturday, June 11, 20114:03 PM To: mayortammy Subject: Increased Development Bonding Requirements RE: Increased Development Bonding Requirements Dear Mayor, We have just gone through a once in a lifetime event that will, most likely, not occur again. We do not see the need to forever burden the companies that weathered the storm, and did the right thing, with these additional expenses. Because this was never a problem in the past and very likely will not be in the future, I am opposed to the proposal: . Requiring developers to provide a warranty bond when the sub- contractors that perform the work already provide it. . To extend the warranty period to two years. . Increasing the performance bond percentage to 125 percent of costs. 6/14/2011 Page 2 of 2 We do not need to create additional costs and bureaucracy for a one-time event. If this continues to be a problem, then we would most certainly revisit the issue. Thank you for your attention. Sincerely, Jake Centers Tahoe Homes, LLC 6/14/2011 CAPITAL DEVELOPMENT, Inc.. t — June 7, 2011 Mayor Tammy de Weerd Meridian City Council Members 33 E. Broadway Avenue Meridian, Idaho 83642 Re: Warranty and Performance Surety Thank you for the opportunity to comment on your proposed changes to Warranty and Performance Surety. As you gave me the opportunity to participate in the workgroup, I gained a greater understanding as to the challenge facing the City of Meridian. However, it was very apparent to me that the City's staff had an agenda and really did not listen to many of the comments made by the development community. Though a few items were considered, the most important concerns and solutions were not. The magnitude and timing of these changes are frankly too much for this industry to bear at this time. Personally, the greatest challenge that I see is the requirement of warranty surety from the developer. Many developers that do business in your City, including ours, simply cannot afford the added cost at -this time and/or do not carry sufficient staff to implement this change. As I understand, the contractors doing the work can already provide such a bond, as is the case when doing work private development work with the Ada County Highway District. I am opposed to requiring developers to provide a warranty. In my reading of the City's report, though the City sought benchmark data from cities in the region, it appears that the City has selected the -highest standard in some of the cases for this proposal. For example, it appears very few cities require a warranty greater than one year, however the City is proposing to extend the warranty period to two years. I think an additional inspection prior.to the.war anty expiration makes sense, however, I am opposed to extending the warranty period for more than one year. Lastly, I am opposed to the City increasing the performance bond percentage to 125 percent of costs. We recognize in a high -inflation environment, an increase in the performance surety percentage could be necessary to protect the City. However, in today's environment, costs are stable and I do not believe the City has shown sufficient rationale to justify this change in today's environment. I believe this proposal does not solve the City's potential problems with existing development, but rather it adds cost to future developments with the hope to minimize future problems for the City. It is my opinion that the warranty problems facing the City today are a direct result of developments built during the housing bubble, and no one anticipates this 6200 North Meeker Place Boise, Idaho 83713 Office: M8) 377-3939 Fax: (208) 375-3271 type of growth in the future. Though some of the proposed changes have some merit, I have j great concerns with other portions of the proposal. I believe the added cost and burden to the development community from some of these proposed changes outweigh the limited benefit the City may receive. I recognize that some of the proposed changes may help reduce some problems in the future, but they do not guarantee the City will never have problems. I respectfully request the City not approve this proposal at this time. Specifically, the three major concerns are: 1) extending the warranty period, 2) requiring the developer to provide a warranty surety, and 3) increasing the performance surety percentage to 125 percent. As to the other proposed changes that will result in an increase in the cost of doing business, I stated in the focus group meetings, I ask that you consider phasing these changes over time so that the costs can be accepted in an improved, more normal housing market. Again, I appreciate your consideration of my comments and I am hopeful that I can continue to do business in your city in the future. Sincerely, C)�- Dave Yorgason ^ Vice President Comments on Warranty and Perfomance Surety Jacy Jones From: Sonya Watters Sent: Wednesday, June 08, 2011 10:04 AM To: Machelle Hill; Jaycee Holman; Jacy Jones Subject: FW: Comments on Warranty and Perfomance Surety Attachments: warranty surety Itr to City Meridian.pdf Sorry .... hit reply From: Dave Yorgason [mailto:dyorgason@cableone.net] Sent: Wednesday, June 08, 20119:31 AM To: Peter Friedman; Sonya Watters Cc: Anna Canning Subject: Comments on Warranty and Perfomance Surety Pete and Sonya, Page 1 of 1 I understand the City of Meridian is working on a change to its Warranty and Performance Surety policy. As I will be out of town on the 14th of June, I am hopeful that you can please forward the attached comments to the Mayor, Council and others prior to the upcoming meetings that are set to discuss this. I wish I could be there in person to express these comments as I realize the importance of this change. Unfortunately that is not possible. Thank you for your help. Sincerely, Dave Yorgason 6/13/2011 Message Jacy Jones From: Bruce Freckleton Sent: Tuesday, June 14, 2011 2:22 PM To: Jacy Jones Subject: Fw: Bonding Jacy, I understand you are attending tonight's council meeting. Please see my message below. Thanks, Bruce From: Bruce Freckleton To: Tom Barry•, Warren Stewart; Jaycee Holman; Bill Nary Sent: Tue Jun 14 12:50:55 2011 Subject: FW: Bonding Please see below email... Hopefully this can be included in the council's packets for tonight's meeting. Thanks, Bruce xr ryry- pp7��f 0VE x Ct at =t �,, Bruce Frecicleton Development Services Manager Meridian Public Works Department AThink Green Please do not print this email unless necessary From: Jonathan Seel [mailto:j.seel@att.net] Sent: Tuesday, June 14, 2011 10:55 AM To: Bruce Freckleton Subject: Bonding Bruce, I can not attend tonight's meeting, but wanted to let you know I did discuss the requested modifications to the warranty and performance surety requirements with Jeff Moore. We both agree that the ability to bond in lieu of a letter of credit is fair and we would support the change. Obliviously, we would prefer not having the two year warranty requirement added on, but don't see this as a major issue. If it helps you can tell council the WH Moore Company is not opposed to the changes. I hope that helps. Jonathan Seel WH Moore Company i.seel(ci)att.net C 208- 323-1919 Cell 208-861-2642 Fax 208-323-7523 6/14/2011 Page 1 of 1 Page 1 of 1 Bruce Freckleton From: Ron Van Auker [ron@vanauker.com] Sent: Tuesday, June 14, 2011 6:33 PM To: Bruce Freckleton Subject: RE: Surety proposal Bruce... Thank you for sending the proposal over. I know it is a bit late, but we are in favor of the recommendation to allow a bond to be acceptable sureties for projects. We think that the increase from 110% to 125% surety for performance is a little excessive. On the warranty period being 2 years, the standard for the construction industry is to warrant the work for one year, and we feel that it should be the same for the warranty period. Everything else in the proposal looks good. Thank you for everyone's' hard work that was involved in the process. Sorry again for being late. Sincerely, Ron Van Auker, Jr. G Q.. P h..N I.E. e. 3084 East Lanark Street Meridian, Idaho 83642 208.577.5774 Direct 208.887.7998 Fax www.vanauker.com From: Bruce Freckleton[mailto:bfreckleton@meridiancity.org] Sent: Tuesday, June 14, 20113:58 PM To: ron@vanauker.com Subject: Surety proposal Ron, Here is the presentation that I gave to the BCA. Thank you again for anything that you can provide for tonight's meeting. Bruce ( E IDIAN�- - Ir�ntia Bruce Freckleton Development Services Manager Meridian Public Works Department 33 E. Broadway Avenue, Suite 102 Meridian, Idaho 83642-2619 Phone: (208) 887-2211 AThink Green Please do not print this email unless necessary 6/14/2011 Page 1 of 1 Bruce Freckleton From: Ron Van Auker [ron@vanauker.com] Sent: Tuesday, June 14, 2011 6:33 PM To: Bruce Freckleton Subject: RE: Surety proposal Bruce... Thank you for sending the proposal over. I know it is a bit late, but we are in favor of the recommendation to allow a bond to be acceptable sureties for projects. We think that the increase from 110% to 125% surety for performance is a little excessive. On the warranty period being 2 years, the standard for the construction industry is to warrant the work for one year, and we feel that it should be the same for the warranty period. Everything else in the proposal looks good. Thank you for everyone's' hard work that was involved in the process. Sorry again for being late. Sincerely, Ron Van Auker, Jr. CC O M PEA 0 MCI ME8 3084 East Lanark Street Meridian, Idaho 83642 208.577.5774 Direct 208.887.7998 Fax www.vanauker.com From: Bruce Freckleton [mailto:bfreckleton@meridiancity.org] Sent: Tuesday, June 14, 20113:58 PM To: ron@vanauker.com Subject: Surety proposal Ron, Here is the presentation that I gave to the BCA. Thank you again for anything that you can provide for tonight's meeting. Bruce Cq/(E IDIAN�-- InAHo Bruce Freckleton Development Services Manager Meridian Public Works Department 33 E. Broadway Avenue, Suite 102 Meridian, Idaho 83642-2619 Phone: (208) 887-2211 NA Think Green Please do not print this email unless necessary 6/14/2011 Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: 7C PROJECT NUMBER: ITEM TITLE: Department Report: Planning Department Meridian Development Corporation (MDC) On Site Parking Requirements for MDC Office Building MEETING NOTES Ann Cif- Avprove CG`nr��vlcl / Joe- -F)0-r+xDy-\ �-ea \Je-S-+ O -P HDL -4)V k,-\ Ve9 aVAs 4--c-3 q -k -\e- Cnm-p0.�s 1 \jp--T CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS June 6, 2011 Pete Friedman Deputy Director - City of Meridian 33 E. Broadway, Ste. 300 Meridian, ID 83642 Re: Parking plan and condo plat for Compass/VRT Dear Mr. Friedman, 33 E. Broadway Ave. Meridian, ID 83642 208.477.1632 w .meridiandevelopmentcorp,com As we have discussed the Meridian Development Corporation has been very busy advancing the construction of the new home for Valley Regional transit and Valley Ride in our historic downtown. Those two entities will be purchasing condominium space in this new building which is presently under construction. In order to facilitate that project we are at the stage of preparing the boundary adjustment for the condo plat. The entire building will be owned by these two agencies while the entire parking lot will remain owned by MDC. By way of brief background, these end users will be using 37 of the total 56 spaces of parking for their needs (the remaining 19 spaces will be available for public use) MDC and each of these two end-users have agreed to a ninety-nine year lease in the form of a "Parking space reservation agreement" which has been prepared to preserve their daytime use of these public spaces for their business purposes. At all other times those spaces, and the remaining 19 parking spaces, will be open for use by our public. As such, the building will sit upon one lot, and the entire parking lot adjacent to the building (which will remain owned by MDC) will be a separate parcel. This will be accomplished with the condo plat by way of a boundary adjustment. In order to accomplish this boundary adjustment we are requesting city approval of MDC's `alternative compliance' solution which is in the form of the 99 year lease referenced above. We discussed this solution with you and it was jointly believed to be the best course of action and the most viable solution for all involved. I am providing you this letter as MDC's request to the cite to hermit this alternate com_oliance and to Aresent it for discussion at your workshop on June 14. We look forward to the opportunity to discussing this solution and getting direction from you so we may process the boundary adjustment and condo plat accordingly. If you have any questions in advance please feel free to contact me or MDC's administrator Ashley Ford. dbseph W. Borto^ General Co st Meridian Development Corporation cc: Ashley Ford Julie Pipal Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: 7D PROJECT NUMBER: ITEM TITLE: Department Report: I.T. and Planning Departments Geographic Information Systems (GIS) Demonstration MEETING NOTES Anka Canv,kv-)q / -V-D�Xn J0�1clL CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: 7E PROJECT NUMBER: ITEM TITLE: Department Report: Planning Department Transportation Update on Projects, Priorities and Studies - Includes a Discussion on Eagle Road Improvements; Ada County Highway District's (ACHD) Draft Cost Share Ordinance; Airport - Overland Study; and E. 3rd Street. MEETING NOTES Cakt -� � Come. back oy) S'M CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS June 9, 2011 IU UI%V1 U TO: Mayor Tammy de Weerd City Council Members CC: City Clerk FROM: Caleb Hood, Planning Manager RE: Transportation Update, June 2011 June 14, 2011 City Council Workshop Agenda Item Below is a summary/update on some of the transportation and roadway projects City Staff has been involved with recently. Staff will be at your June 14th workshop to discuss some of these items in more detail. Please feel free to contact me should you have any comments, concerns, or questions on any of these topics before, during, or after the meeting. Locust Grove/McMillan Intersection (ACHD): Construction on the McMillan & Locust Grove intersection began in early December 2010. This $2.2 million project includes reconstruction and widening of the intersection, installation of a signal, sidewalks, pathway, curb, gutter, and bike lanes. This project was completed a couple of months early and opened on June 1st. Chinden/Linder Intersection: Work is expected to begin this month on improving the Chinden/Linder intersection. This is a developer co-operative project with ACHD and includes widening the intersection and installing a signal. Some sidewalk and bike lanes will also be added. One lane of traffic in each direction will be maintained throughout construction, with work occurring primarily during daytime hours — 8 am to 6 pm. Chipsealing Season: ACHD's chipsealing season is quickly approaching. This year, sections of north Meridian — Fairview to Chinden and Linder to Eagle Road — will be chip sealed. For information on the chipsealing process go to Maintenance Department section of ACHD's website: www.achdidaho.or� Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-884-SS33 . Fax 208-888-6854 . www.meridiancitv.orci Page 2 ITD Early Development Program: During their January meeting, the ITD Board approved an Early Development (ED) Program. The ED policy is a result of a new process to get projects ready for funding. It basically is years six and seven of the Statewide Transportation Improvement Program (STIP). The intent is to move ED projects into a construction year as funding becomes available. Projects placed in the ED Program are to be in line with the department's investment strategies. The ITD ED policy outlines a number of guidelines. Development costs in the program shall not exceed $300,000 per District per year. The total estimated unfunded construction costs of all projects in the program shall be limited to $120 million at any time, with each district limited to no more than $20 million in estimated construction costs. The ED Program shall be updated and approved by the board annually. Before a district begins development on any project within the program, the district will prepare a financial/scope/schedule document for board approval, identifying that the proposed project fits within the funding constraints. The projects must have active delivery and cost schedules, which will be presented to the board annually for approval. During the April COMPASS RTAC meeting, Michael Garz with ITD mentioned that the Meridian Road IC will be the initial ED project in District 3, which would allow preliminary design of the IC project; I shared that information with the Council in the memo for the 5/10 workshop. However, this week Staff learned that ITD has since determined the project does not fit the sideboards of the Early Development program and was pulled from the ED program and draft TIP (because construction of the IC is estimated at $30M, $10M above the $20M cap for the program.) Instead, an 1-84, Meridian Interchange to Five Mile Road project to realign and rebuild the interstate was added to the draft ED program with $200,000 per year from FY2012-2016 programmed for early design work. ACHD Cost Share: ACHD has drafted a Cost Share Ordinance (CSO) and has scheduled a public hearing on this topic for June 22nd. Essentially the CSO lists what elements of a roadway project ACHD will fund and what non -transportation elements other agencies are responsible for funding. As drafted, ACHD's CSO will not allow them to purchase "non - transportation components" unless they are deemed a "highway necessity" or a variance is granted by the Commission. If another agency (city) wants anything included in a roadway project other than the standard travel lanes, bike lanes, curb, gutter, attached sidewalk, and signals, the partnering agency must first apply to ACHD to have it included in their project and then pay for design, construction, and if applicable maintenance of that "amenity." The non -transportation components which ACHD will consider in their projects, but not pay for, include: landscaping, specialized pavement or sidewalk treatments, pedestrian lighting, and other non -transportation component features. Staff is working on a response letter to ACHD's CSO for Mayor and Council consideration. This letter will be sent out via e-mail later this week. Staff requests Council review the letter and, if needed, give direction on changes to make prior to authorizing the Mayor's signature on the 14" Airport — Overland Study: During the May workshop, Council requested some modeling be done on the two remaining alternatives — 2B and 2C — and the impacts these alignments have Page 3 at arterial intersections and down Lamont. ACHD staff is working on that data/modeling and ACHD staff plans on attending your June I e meeting to report back the modeling data. Also during the May workshop, and at previous meetings on this study, questions arose about the cost of sending this alignment through the Busy Bee site. Parametrix has done some analysis on this topic as well as the arterial intersection analysis (although they didn't compare 2B to 2C where they intersect Black Cat, they compared roundabouts and signals); during the June 14`h meeting I will hand-out the memo Parametrix prepared regarding fill of the Busy Bee site and tweaking of alignment 2B, as well as some of the intersection analysis in the preferred corridor alignment. The draft Airport — Overland Corridor Plan has been prepared and is being reviewed by the Technical Advisory Committee (TAC). The draft Plan recommends alignment 2B as the preferred alignment. What would the Council like to do next with this study? Would you like staff to organize a joint meeting(s) with ACHD to discuss, take public testimony and potentially adopt the study? Or do you have concerns and want to have a work session first? Eagle Road: On June 2"a, City Staff attended the public open house regarding the Eagle Road pavement rehab, center median, and ADA upgrade project that is planned for 2012. This project extends from Franklin Road to State Street (attached are the Meridian segments of the project.) As City Staff sees it, there are a couple of fairly major design flaws that should be pointed out to the Council (I already called these out to ITD). First, ITD is not planning on improving the intersections where they are proposing vehicles to make U-turns. This will be problematic for a lot of larger (and even mid-size) vehicles that try to maneuver in the corridor. To staff this is a fatal flaw — ITD is sending motorists to intersections to make a maneuver that will be impossible for larger vehicles to make. Second, ITD is typically installing % access points (no left out onto Eagle Road) at the '/ mile location along the corridor. However, between Ustick and River Valley (near Norco -Pinnacle -Five Guys), ITD is proposing to install the U-turn access between the existing right-in/right-out locations. If they would install this break in the median at one of the existing driveway locations then the break could be used for both U-turns and access into the Norco complex. This is far more efficient then the current design. The last major issue that should be called to your attention is that ITD is proposing to install grey concrete in the center median. This concrete will not be stamped, colored, or finished in any aesthetic way (it will probably get a lighht broom.) Staff intends to quickly run through this corridor with the Council on June 14` and discuss any other issues that may arise. Do the Mayor and Council want to send a letter to ITD regarding this project? If so, what comments do you want to include in a letter? Public comments will be accepted by ITD until June 17` . Page 4 Attachment: II Page 5 Page 6 p y m y i 7 m' a o• �• o a m �, � o � .°7. N C �• 5• rn � p K� � O 3 � tlG p• 'II N 5� S[T' O Y O p O N 00 W .0 ❑ 'Y 44 P" .�.n � f�D p CY W n m p `G w. S vim. CTE l5D XT o m !^ n Co E O y G» d F .._. 0' ti Ef O m O m o w w R m m•b a`< a Q•�o c='�� y o EL y°54. 0 I oRoma oa°� o m p G o�q ,q^a w 5. N H' p y m y i 7 m' a P Ion m � � maow •a�_°v° �5 '�°G yaooYo°5�m .�Oom gO❑'. 5G-''�0a'o•r°Y bcw �F� �.i�on' m� Nc" RS cram N o n y o O 0 0. aH 9. ' $mF,-yE1 oW E.w5•'o Y Oa 00 N(aw(�. POo5pE.�0m9y�aI mo w❑ w o o,y N a O N y w a pp w 5' S �mo o.° � 'd Yi c. o a a 'O �n 5 V �rn5 O 5 °a❑a 'n 5' oa ° o N e oO oM O N `G 0N a 0O mmO.O.' p60 N O w w o�rn"O o O .°., 2. �O coo Y° �5,co$.- 5m� 'orn �orn�" �vo� � m p' N. 0 R 05y5om o,awo �m000F'a� d 5' E Y a a'' O w C7 6 °= £. P»+�y+o�c9. �am 935ow�'�t'o �4�£ �rno o'mc oG' y00EL N am 5v O rn w❑ ��', m rn o �a� am `tee ��v'm � � 'm1 y m �y+w_ w r'z* �•5 � »�� o a 0 H0 o ti m 0 •aE �' a°' d° m w » a5' 5' w o �i � m N ti a a =ids{ orrd}} ood N � (L ENGINEERING. PLANKING. GNVIRONGENTAL GGIENOEG 7761 W RIVERSIDE DRIVE, SUITE 201 BOISE, ID 83714-5044 T. 208.898.0012 F. 208.947.1655 avww.pammetrix.com 11 14 11 Is]:" ► P 11 Date: April 22, 2011 To: Clair Bowman From: Pierson Dewit, P.E. Subject: Gravel Pit - Black Cat Road to Nova Lane cc: Susan Graham file Project Number: 314-5812-001 Project Name: Airport / Overland Road RECEIVED JUN 14 2011 C I TY O F GWRQa� CITY CLERKS OFFICE Based on public comment received at the March 2011 Public Information Meeting for the Airport Road/Overland Road Corridor Study, Parametrix was requested to look at an adjustment to Alternative 2B, specifically to the eastern portion between Black Cat Road and Nova Lane, where the alignment crosses the Busy Bee gravel pit. Currently, the gravel pit crossing location would displace one commercial property. A proposed realignment of the crossing (referred to as GP -1), would avoid any residential or commercial structure impacts. Parametrix looked at two versions (conditions) of the realigned crossing. Both conditions would accommodate the currently assumed roadway right-of-way width (75') and a potentially wider roadway should land use conditions and future year traffic volumes change (100'). Condition 1 assumes the Busy Bee gravel pit would be depleted of gravel and reclaimed (filled) by the owners to match the existing grade on either side of the gravel extraction. This condition assumes no additional fill will be required, the fill meets the ACHD requirements for roadway structural support, and the roadway structural section will be placed on top of the in-place material. Condition 2 assumes the same crossing location and alignment, but that approximately 2' of the owner placed fill material would need to be amended to achieve sufficient compaction density for roadway placement. This condition assumes that excavation of the unsuitable material would need to occur in order to build an ACHD roadway on the gravel pit fill. Parametrix was asked to compare the cost of the original alignment with the re -alignment across the gravel pit. Since the length of the original and realigned portion of Alternative 2B is negligible for planning purposes (the realignment is approximately 100'longer than the original), this cost was not included in the comparisons. Under Condition 1, the relocation of the gravel pit crossing would require a second irrigation crossing, but it would also avoid impacts to the commercial structures. For purposes of the alternatives evaluation for the corridor study, each commercial impact and relocation was assigned a cost of $350,000 per displacement. For minor irrigation crossings it was assumed that 48" pipe crossings at $150/11' installed. Based on the layout identified for the realignment of the gravel pit crossing, approximately 150 feet of 48" pipe will be required for the additional crossing. That equates to an approximate cost of $23,000 for the structure crossing. Therefore, the realignment April 22, 2011 Page 2 of 2 results in a net savings of $327,000. However, Condition 1 assumes that the pit has been filled to the level of the exiting surface, and that the fill material is sufficient to meet agency compaction requirements. These costs are assumed to occur at the land owner/pit operator expense and are not included in this cost. It is important to note that the fill of this area under the roadway is approximately 750,000 CY of material based on available GIS contour data. Condition 2 assumes the same horizontal alignment as Condition 1, therefore all the physical features identified (the additional irrigation crossing and the ability to avoid commercial structure impacts) are the same. The only additional cost associated with Condition 2 is the excavation and placement of new material of the owner placed fill. Under this scenario 2' of owner placed fill will be excavated and replaced with pit run sufficient to meet agency compaction requirements. The distance to traverse the gravel pit from the west rim to the east rim is approximately 2,350 feet. Under this assumption, the full section will need to be excavated, from top back of curb to top back of curb. The width of the section is 49 feet per the section presented at PIM #2. Based on this information it can be assumed the approximate cost of the fill replacement is $160,000. This would be an owner borne cost and would not be a cost to the project. ADDITIONAL CONSIDERATIONS The conditions identified above were all developed with the baseline assumption that the necessary remediation associated with the gravel pit will have been met and satisfied in accordance with the governing authority. Each condition identified is independent to any environmental mitigation measures that may be imposed before, during, or after the gravel pit remediation. In other words, the gravel pit will be completely restored to the pre -extraction condition prior to any roadway work associated with the Airport / Overland corridor and no additional environmental mitigation measures will be required. Should these conditions be met, it can be assumed that a relocation of the gravel pit crossing would reduce the project cost by $327,000 (one less commercial impact @ $350,000, plus one additional irrigation canal crossing at $ 23,000). 4w Ml NUGH1010- &4'b)di40 i r i I '070tl 9}Iw NU L ' 'I I �3NV3VAON II it I� J 1 OVOO IV5 M)VTO! r ry 11 • 1 ' I� N I Otl08310WNO0�W � F � ..-a + 'n An lid rn I A33!,UA l � ' it �% !I11 nlPo,` 7nlaa F A'�eL'-. itldl)INnwl , R IJ ViA 4w DRAFTAirpon Road /Overland Road Traffic Analysis City of Nampa 5.2.3 Results In comparing the traditional signalized intersection results to the roundabout results, one common theme emerges: delay and corresponding LOS is improved in the roundabouts scenarios. The only intersection that is predicted to function more efficiently with the placement of a signal over a roundabout is at Airport Road / Robinson Road. 5.2.3.1 Canyon County The City of Nampa requested that roundabouts be prioritized for any intersection along the corridor as it crossed thru Canyon County. Based on that direction, and the predicted acceptable LOS/delay results, it is recommended the intersection of Happy Valley Road / Airport Road and Robinson Road / Airport Road be developed as roundabouts. Preliminary analysis of the Kings Road / Airport Road and Kings Road / Garrity Boulevard intersection indicates that the physical footprint and associated number of approach and departure lanes required for a roundabout make it impractical at this location. Because much of the ability to improve the Kings Road / Garrity Boulevard/ Airport Road intersection is directly related to the Nampa Municipal Airport expansion, more detailed analysis of that intersection is included in the "Nampa Municipal Airport RPZ Shift Impact Analysis Report," a separate report documenting recommendations for that key intersection. 5.2.3.2 Ada County The ACHD traffic department conducted an independent preliminary control type analysis to determine the placement priority of roundabouts or traditional signals. The following is consistent with the recommendations outlined by ACHD. The information provided from ACHD in contained in Appendix D. Ten Mile Road / Airport Road Signalized traffic control infrastructure is in the process of being placed at the intersection of Ten Mile Road / Airport Road as part of the Ten Mile Road Interchange project. As the corridor develops to the west, the signal will be in place. According to the 2035 ACHD model projections the lane configuration indicated in Figure 8 will achieve a LOS E in 2035 with an average delay of 69.8 seconds. ACHD has recommended the use of the existing signalized infrastructure and it is anticipated that an exception will be granted for the signal to operate at a LOS E. Black Cat Road / Airport Road According to the analysis, a traditional signalized intersection is predicted to operate at LOS D with an average delay of 40.4 seconds. The placement of a dual lane roundabout would result in an LOS B with an average delay of 13.3 seconds. Strictly from a capacity demand standpoint, a roundabout is anticipated to operate more efficiently than a traditional signalized intersection. It is recommended that the placement of a roundabout be prioritized over the placement of a traditional signalized intersection at this location. According to the analysis conducted by ACHD, a roundabout is preferred. ACHD traffic department also indicated preservation for right -turn bypass lanes may be warranted based on their internal analysis of this intersection. 5.2.3.3 County Line (McDermott Road) This intersection will be located in both Ada and County as the eastern leg of the proposed intersection will reside in Ada County and the western leg of the intersection will reside in Canyon County. A signalized intersection is predicted to operate at LOS C, with an average April 2011 1 23 DRAFT Airport Road/Overland Road Traffic Analysis City of Nampa delay of 29.6 seconds. The placement of a dual lane roundabout would result in an LOS A with an average delay of 9.0 seconds. Due to the anticipated 2035 northbound and southbound traffic volumes, the need for a full dual lane roundabout for all approaches is warranted. A dual lane roundabout with one through lane on the McDermott approaches, and two through lanes on the Airport Road approaches, will operate at LOS B with an average delay of 19.7 seconds, however, the northbound and southbound approaches are anticipated to operate at LOS E (62.0 seconds of delay) and LOS F (215.1 seconds of delay), respectively. This is primarily due to the eastbound and westbound thru volumes not providing sufficient gaps for northbound and southbound traffic to enter the roundabout under this condition. Both ACHD and the City of Nampa concur that a roundabout is appropriate for the McDermott Road / Airport Road intersection. 24 Apri12011 RECEIVED JUN 1 4 2011 CITY OF�F9Z__Y CITY CLERKS OFFICE ADT on Lamont (no build): Forecast Year 2015- 600 ADTs on Lamont for different configurations: Forecast Year 2035 Alignments Both Ends Connected East End Disconnected West End disconnected Both ends Disconnected No Build 11900 - - - Route B 4500 3200 600 <100 Route C 4100 <100 900 <100 No -build Pllee 19a oeia�o oeium olemie Rd. R d LVM, Id vnbryxe vrbryxam Ncayve V.'Re No -build 5 A P Plle., Pow ;t Phe 144 Pitd 2 1'09 f$q Ottl61d OwRaid Ow laid Rd. OwrWid O.wdsd yyb 5 West End of Oadald Pd Lamont East End of a' Lamont I..wwm Larmm ci � b 8 LJ1 'A l b yRd VbbNMd VbbryF(I Mv1 Rd V:cgy ad Vbbryhd yyb -9 West End of - East End of Lamont Lamont ppb 8 S Y a $ 5 Ncxy�Rd VCbyRd Vebryj Ntq til Nckky Rd Vftly Rd b 5 A P Phe Igq Pitd 2 1'09 Ottl61d OwRaid Ow laid Rd. yyb 5 West End of Lamont East End of Lamont I..wwm Larmm � b 8 'A l b yRd VbbNMd VbbryF(I Mv1 Rd V:cgy ad Vbbryhd Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Department Report: Public Works Department Budget Amendment for Waste Water Treatment Plant (WWTP) Filters Building for a Not - to -Exceed Amount of $10,000.00 MEETING NOTES P-P`\)Yo\r eq CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS S C m < z < W 7-u N O O 7 7 (o N Q < j (D 7 N u 0 CO0 3� CD < C o cC �W W w34 m 0 0 m d �y 3; o O C d CO 7 (O < Q N 0 o W m C f/i (D �. 7. N O mCD � O CD a 0 O. 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D < < < r 000 3 o m n D '- o m w d 0 a 6 m m N 3 a 3 N m N W N y— D f�A E C1 O 0 O Cl)O 3 d y ° ° G m N � CD 0 m x 0 m 0 o — (D 11 El a z c m EA EA ER 69 (fl 3° O G C N w N CL 0= Z O mz C O0 n z m w � * Z ➢ 0--1 Z m M m 0 n (p d S T T O_ O m J m C 0 O 0 v 0 0 C V 3 w r 3 N J o 0 O w � 0 r � O m 7➢ D m D m m m 0 v� �° q 9 m 9 v Za C 2� z c m z 0 In C_ v m 1 ° 3 `• M 9 o m DD �p A r1 0 d 6 O O 0 O N (D d N O � D < < < 0 a 6 N N N N T 0 A) G 0 0 0 m 0 11 El 0 z Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: 7H PROJECT NUMBER: ITEM TITLE: Department Report: Fire Department Budget Amendment for Fire Department Equipment Trailer for the Not -to -Exceed Amount of $!.,a06 MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS g�M< >�r MKS =C ) fm o / CL E 03M0CD e Cr s§!20 CDCD �M c cr 2.!� /; - -� m CT | 0 _ !] v COL CD S2 \ � ACL < cr \ Ra E0 @ \/ /� / CL ] M"0 \ \ •trt E Ef / \ §0 - _ k/0 M 169 CD (D E§■ / .CL /CL ( ( �\ ) \ \ CL\ }| A \ � CD EF \ H k 0 � � k ic k 0 ic § C CD I >�r fm o / CL E e \ § ] ( \ ] tu / ( ) I i) MA AO z N r- �m G F F O� A� 1 D C: NyyL'rl i G) to 0� rn N 0 N 0 Q �ir N N w N 3 3° O° °° a m A N f J I B f1/1 N s T s O p s 0_ 0 MO o -7-- X vo 0 c3`R3 z 7 1 N z 1 <I 6 A �3o-uTc0e� C o N B Iz n D W s d m 1 - 3 O 33 3 2vD U N C d C CDn c l� D d T CL + Cl) �3 40 w X (n s CL C (D 0 (D O O s O s m "00 M s+ N +w — N(O a Lo,, : c 1D• c A iA EA fA EA fA 'O � 1 'o O 0 c m � U -F 1�1 O W i) MA AO z N �m G F F O� A� F D �n NyyL'rl i G) to 0� rn N 0 N 0 Q �ir N N w N 3 3° O° °° a m A N f J I B f1/1 N s O A s O p s 0_ 0 MO o -7-- X CO 0 ~ z 7 1 N <I 6 In �3o-uTc0e� C o N V 3 n D Ep o s d m C I - 3 33 3 2vD U N C 1 CDn c l� D d T 0 1 + Cl) �3 40 X (n s CL C (D - N G O O� A� F NyyL'rl i G) rn N 0 N 0 Q a N N w N 3 3° O° °° a m A N f J I N W f1/1 N s O A s O p s 0_ 0 T 0 ~ z g In �3o-uTc0e� o o V 3 n D Ep o o d m C I N K a 33 3 2vD C 1 CDn D d T 0 1 + Cl) �3 °o X -1 O N N F -1 O N rn N 0 N 0 N O N O W N w N 3 3° O° °° a m A N f J I N W N N N s O A s O p s 0_ 0 0 c 0 ~ z In �3o-uTc0e� o o s i n D Ep o o d m O° 0 33 3 2vD 1 CDn D d T + Cl) �3 °o (n s 0 (D m — a c A iA EA fA EA fA 'O 'o O 0 c m T ti Z O r O O O m mz�z zMM Z � ,T co W D 0 O mr°� m D m n W m M> rr- CD P O n A .i V,l° O 6i d fD dN d d L N N m m (D m 0 0 0 0 1 G' V'1 T O m z ca 0 o4 G)° m m mo v 3 m z 1 T 00 A 3 m City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Todd 2290 - Fire Safehouse 01 - General Fund From 10/1/2010 Through 9/30/2011 TOTAL EXPENDITURES WITH TRANSFERS Budget with Amendments Current Year Budget Actual Remaining 5,000.00 REVENUES 34800 Donations (plus project (7,030.00) code) 5,000.00 Total REVENUES 12,030.00 PERSONNEL COSTS 41200 Wages 42021 FICA (7.65$) 42022 PERSI 42023 Workers' Comp 42025 Employee Insurance 14,679.50 Total PERSONNEL COSTS 3,360.31 OPERATING COSTS 51300 Office Expense 52201 Fuels - Gas 53100 Building Maintenance 53105 Vehicle Repair 53106 Vehicle Maintenance 53420 Alarm Service/Sprinkler 59.45 System 54000 Equipment & Supplies 54120 Electronics Expense (no 3.198.11 capital) 56101 Telephone/Communications 57210 City Training Classes 57400 Advertising/Promotional/P... 58101 Electricity - Idaho Power 50200 Intermountain Gas Total OPERATING COSTS 250.00 DEPT EXPENDITURES TOTAL EXPENDITURES WITH TRANSFERS Budget with Amendments Current Year Budget Actual Remaining 5,000.00 12,030.00 (7,030.00) 5,000.00 12,030.00 (7,030.00) 43,925.63 29,246.13 14,679.50 3,360.31 2,136.72 1,223.59 5,121.73 3,038.67 2,083.06 109.81 59.45 50.36 _ 11 375 00 3.198.11 _ 8 176 B9- 9_63.892 63,892.48 48 37 679.08 26.213 40 250.00 100.44 149.56 1,200.00 277.61 922.39 1,500.00 267.97 1,232.03 500.00 0.00 500.00 500.00 0.00 500.00 600.00 613.60 (13.60) 500.00 259.78 240.22 500.00 47.66 452.34 1,140.00 423.73 716.27 1,000.00 131.52 868.48 51500.00 4,585.21 914.79 1,480.35 252.56 1,227.79 _. 1.452 00 558.30 _ 893.70 _-6 122.35 7 518.38 8.603.97 80,014.83 95,197.46 34,617.37 80,014.83 45,197.46 34,817.37 ➢ate: 6/3/11 02:16:05 PM gage: 1 Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: ITEM TITLE: PROJECT NUMBER: Report: Mayor's Office Discussion on Idaho's Citizen Commission for Reapportionment 2011 MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Page 1 of 4 Jaycee Holman From: Leon Duce [LDuce@idahocities.org] Sent: Thursday, June 02, 2011 9:19 AM To: Jaycee Holman Subject: Commission for Reapportionment - Meeting Notice Idaho's Citizen Commission for Reapportionment Capitol Building Phone: (208) 334-4740 fferson Street E-mail: redistricting@redistricting.idaho.gov 33720-0054 Web site: www.redistdcting.idaho.gov June 1, 2011 MEETING NOTICE Idaho's Citizen Commission for Reapportionment 2011 Public Meeting Idaho's second Citizen Commission for Reapportionment will meet in the State Capitol Building, Capitol Auditorium, on June 7-9, 2011. The Commission is responsible for drawing new congressional and legislative district boundaries to equalize population following the 2010 federal census. COMMISSION MEETING • Tuesday, June 7, 8:30 a.m. to approximately 4:00 p.m. • Wednesday, June 8, 1:30 p.m. to approximately 4:30 p.m. PUBLIC HEARINGS Tuesday, June 7, 7:00 p.m. to approximately 9:00 p.m. Idaho Capitol Building, Capitol Auditorium, 700 W. Jefferson Street, Boise Wednesday, June 8, 7:00p.m. to approximately 9:00 p.m. Caldwell High School Auditorium, 3401 Indiana Ave, Caldwell The public is invited to speak and/or submit written comments to the Commission as it prepares to draw plans. When speaking to the Commission, an individual may address any area pertinent to the redistricting process. The Commission would like to hear testimony regarding areas of local community interests including demographics, economics, geography, population trends and political and historical factors. Individuals and groups speaking before the Commission are encouraged to supply a written copy of their testimony. A signup sheet will be available at the door for those who wish to address the Commission. REAPPORTIONMENT SOFTWARE TRAINING for COMMISSIONERS AND STAFF • Wednesday, June 8, 9:00 a.m. to Noon • Thursday, June 9, 9:00 a.m. to Noon For additional information, or a copy of the agenda, please call the Commission for Reapportionment, 334-4740 or visit www.redistrictino.idaho.aov 6/10/2011 Page 2 of 4 Idaho's Citizen Commission for Reapportionment Capitol Building Phone: (208) 334-4740 700 W. Jefferson Street E-mail: redistricting@redistricting.idaho.gov Boise, ID 83720-0054 Web site: www.redlstrlctiing.idaho.gov Meeting Agenda State Capitol, Boise, Idaho Tuesday, June 7, 2011 Business Session Capitol Auditorium 8:30 to 9:00 am Welcoming Remarks, Reading of the Order Convening the 2011 Redistricting Commission and Administration of the Oaths of Office to the Members of the Commission: Ben Ysursa, Idaho Secretary of State 9:30 to 9:45 am Election of Chair or Co-chairs: Commission Members 9:45 to 10:00 am Brief Review of Agenda, Introduction of Staff Assigned to the Redistricting Commission and General Overview of Resources, Schedule and Timetables: Jeff Youtz, Director, Legislative Services Office 10:00 to 11:00 am Overview and History of Redistricting in Idaho: Dr. Gary Moncnef, Boise State University 11:00 to 12:30 pm Constitutional and Statutory Requirements, Including District Boundary Parameters, as well as Requirements of the Open Meeting Law and Public Records Law: Brian Kane, Chief Deputy Attorney General 12:30 to 1:30 pm Lunch Break, Legislative Dining Room Catered by Rooster's Eatery 1:30 to 2:00 pm 2:00 to 2:30 pm 6/10/2011 Past Commissioners' Words of Advice: Dean Haagenson and Tom Stuart Introduction and Overview of Maptitude, the Redistricting Software (more complete training scheduled for Wednesday and Thursday mornings), and a Summary of the Online Public Page 3 of 4 Access Version of Maptitude: Kristin Ford and Keith Bybee, Legislative Services Office 2:30 to 3:00 pm Review of the Redistricting Commission's Appropriation and Expected Expenses, Administrative Details such as Time Sheets and Travel Vouchers: Keith Bybee, Legislative Services Office 3:00 to 3:30 pm Discussion of Policies and Procedures, in Addition to Statutory Requirements: Kristin Ford, Legislative Services Office 3:30 to 4:00 pm Discussion of Public Hearing Schedule: Keith Bybee, Legislative Services Office 4:00 pm Adjournment and Tour of Secure Rooms Public Hearing Capitol Auditorium 7:00 to 9:00 pm Public Hearing Wednesday, June 8, 2011 Training Session Capitol Building, Room C110 9:00 am to Noon Maptitude Training for Commissioners and Staff Kristin Ford, Keith Bybee, and Todd Cutler Business Session Capitol Auditorium 1:30 to 3:00 pm Final Approval of Public Hearing Schedule, Final Approval of Policies and Procedures: Commission Members 3:00 to 4:30 pm Question and Answer Session Public Hearing Caldwell High School 7:00 to 9:00 pm Public Hearing Thursday, June 9, 2011 Training Session Capitol Building, Room C110 6/10/2011 Page 4 of 4 9:00 am to Noon Maptitude Training for Commissioners and Staff Kristin Ford, Keith Bybee, and Todd Cutler 6/10/2011 Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Department Report: Mayor's Office Public Works Department: Emergency Purchase Authorization for Poly -Aluminum Chloride XL- FEX 204 (a.k.a. Chemfloc 929) for the Wastewater Treatment Plant in the Not -to -Exceed Amount of $22,701.42 MEETING NOTES I� e ►y-\ arned ov,6ea \V,�,.�q o ktyn vC"-CCkH 4�mryl CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN PURCHASING MANAGER 33 East Broadway Avenue Meridian, ID 83642 Phone: 208-888-4433 Fax: 208-887-4813 EMERGENCY PURCHASE AUTHORIZATION Date: 6-13-2011 The Public Works Department /Wastewater Division hereby requests emergency purchase authorization for Poly -Aluminum Chloride XL -14 FEX 204 (aka Chemfloc 929) (Brief description of Purchase) This emergency purchase is due to reasons beyond the control of the City of Meridian and needs to be remedied immediately. The following is a detailed description of the emergency situation: The Wastewater facility has recently experienced serious settleability problems due to the excessive growth of Microthrix Parvecella. M Parvecella is a filamentous organism that when present in excessive quantities can make it very difficult to achieve liquid -solids separation in our secondary clarifiers. If secondary clarification is not successful, it is virtually impossible to comply with either our NPDES or reclaimed water permits. CH2M Hill was contracted in February to help with recommendations to control excessive growth of microthrix. They made several recommendations including the use of Poly -Aluminum Chloride (PAX), Brown and Caldwell also made the same recommendation. In late April we began a full-scale trial of PAX that proved to be extremely successful. Shortly after stopping the prescribed dose the organism began to return. In order not to lose the ground we have gained it is necessary to purchase more PAX. Funding for the purchase is available in 60-3510-52015 account code so this would not require a budget amendment. We have commissioned Brown and Caldwell to do a study to determine the cause of the excessive growth of microthrix, and indeed that work has begun. The study will likely result in recommendations for capital improvements to the treatment facility. These improvements will undoubtedly take time to design and implement so PAX addition may be necessary for the foreseeable future. It is therefore necessary to purchase some PAX immediately and also begin the process of soliciting bids for the future supply. The future supply will be necessary until such time as a permanent solution from Brown and Caldwell can be realized. B Q -_ zG) v Om f �m a 0 m W o lm o. Q m m ya,m ID n m g z 0 O s X N 3 -4 ry � n 4N n as mro! Im m mO n <' m � ate, b e Z mo Pt �s J � 0 me s 3 D W� yC' =o N u� �smy3 m N - m K) a tip A B`% yy 79 mm • X `�, D�D m' a Lq 10 'a a� A i • �. o mom N0 $9'R, l0 w F R �: a O ,W r. o o a' y E tl Z- n • i N i o N a o r� — _ i N N n m o � m E � m �o�;c• o. 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Im m n <' m � ate, b s Pt �s J � m� W� =o Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: 8A PROJECT NUMBER: ITEM TITLE: Public Hearing Updated to City Clerk's Fee Schedule MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS E IDIAN-- ILH0 CITY OF MERIDIAN NOTICE OF PUBLIC HEARING Mayor Tammy de Weerd City Council Members: Keith Bird Brad Hoaglun Charles Rountree David Zaremba NOTICE IS HEREBY GIVEN pursuant to the ordinances of the City of Meridian and the laws of the State of Idaho, that the City Council of the City of Meridian will hold public hearings at 6:00 p.m. on Tuesday, June 14, 2011, at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho, regarding adoption of the Fee Schedule of the City Clerk's Office and the Fee Schedule of the Meridian Police Department, including proposed new or amended fees as set forth below. Further information regarding these fees, as well as the entire proposed Clerk's Office and Police Department fee schedules, are available in the City Clerk's Office at Meridian City Hall, 33 East Broadway Avenue, Meridian, Idaho and at the Meridian Police Department, 1401 E. Watertower Avenue, Meridian, Idaho. Any and all interested persons shall be heard at said public hearing, and the public is welcome and invited to submit testimony. Oral testimony may be limited to three (3) minutes per person. Written materials should be submitted to the City Clerk no later than seven (7) days prior to the above hearing date. All testimony and materials presented at public meetings shall become property of the City of Meridian. For auditory, visual, or language accommodations, please contact the City Clerk's Office at 888- 4433 at least 48 hours prior to the public hearing. City Clerk's Office Fee Schedule proposed new or amended fees: Paper copies of public record information 0-100 pages: No charge 101 or more pages: $0.10/page Attorney labor to redact nonpublic records Hours 1 and 2: No charge Hours 3 and up: $29.56/hour Other labor to respond to public records request Hours 1 and 2: No charge Hours 3 and up: $24.00/hour Meridian Police Department Fee Schedule proposed new or amended fees: Paper copies of public record information 0-100 pages: No charge 101 or more pages: $0.10/page Attorney labor to redact nonpublic records Hours 1 and 2: No charge Hours 3 and up: $44.93/hour Other labor to respond to public records request Hours 1 and 2: No charge Hours 3 and up: $21.13/hour DATED this 27th day of May, 2011. PUBLISH on May 31, 2011 and June 6, 2011. o , CITYtL CSEAL _ %, t OUx'iTY ''��,uuIF 111 m,,,, CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET DATE June 14, 2011 ITEM # PROJECT NUMBER PROJECT NAME PLEASE PRINT NAME CITY CLERKS Clerk's Office Fee Schedule FOR I AGAINST I N Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: 8B PROJECT NUMBER: ITEM TITLE: Resolution No. 1A _ -I Q Updated to City Clerk's Fee Schedule MEETING NOTES PTPcv� � CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. l —I Cl BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION ADOPTING FEE SCHEDULE OF THE THE MERIDIAN CITY CLERK'S OFFICE; AUTHORIZING THE CLERK'S OFFICE TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a recent amendment of Idaho Code section 9-338(10) requires that the City update the manner in which fees are charged for processing public records requests, to -wit: no fee for the first 100 pages provided or first 2 hours of labor to process the request, a fee for attorney labor to redact information exempt from disclosure reflecting the hourly rate of the lowest -paid attorney necessary and qualified to process public records requests made to the City Clerk, and a fee for other labor to process public records requests that reflects the hourly rate of the lowest -paid person who is necessary and qualified to process public records requests made to the City Clerk; WHEREAS, following publication of notice according to the requirements of Idaho Code section 63-1311A, on June 14, 2011, the City Council of Meridian held a hearing on the adoption of the proposed Meridian City Clerk's Office Fee Schedule as set forth in Exhibit hereto; and WHEREAS, following such hearing, the City Council, by formal motion, did approve said proposed Fee Schedule of the Meridian City Clerk's Office; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the Fee Schedule of the Meridian City Clerk's Office, as set forth in Exhibit A hereto, is hereby adopted. Section 2. That the City Clerk's Office is hereby authorized to implement and carry out the collection of said fees. Section 3. That this Resolution shall be in full force and effect on June 15, 2011. ADOPTED by the City Council of the City of Meridian, Idaho this 14th day of June, 2011. APPROVED by the Mayor of the City of Meridian, Idaho, this 14th day of June, 2011. APPROVED: Tammy d V eerd, Mayor ATTEST: ADOPTION OF MERIDIAN CITY CLERK'S OFFICE FEE SCHEDULE O Z lr-. o$$7r 4�`�d�41 PAGE 1 OF 3 Exhibit A FEE SCHEDULE OF THE MERIDIAN CITY CLERK'S OFFICE Beer license - retail $50.00 Beer license - by the drink $200.00 Wine license - retail $200.00 Wine license - by the drink $200.00 Liquor license - by the drink $562.50 Alcohol catering permit $20.00 Liquor/beer/wine license transfer $100.00 Citizen's Use Permit $50.00 Dag license - neutered $16.00 Dog license - non -neutered $21.00 Dog license - vicious $100.00 Lost dog tag replacement $5.00 Fireworks Display Permit $125.00 Retail Sales of Non -Aerial Common Fireworks Permit $25.00 Temporary Use Permit - Special Event/Outdoor Market (in a park) $150.00 Temporary Use Permit - Special Event/Outdoor Market (not in a park) $85.00 Temporary Use Permit - Promotional Sales Unit $65.00 Temporary Use Permit - Temporary Sales Unit $50.00 Temporary Use Permit - Subdivision Model Home or Subdivision Real Estate Sales Office $65.00 Expedited processing of Temporary Use Permit application (submitted after deadline) $20.00 Mobile Sales Unit License $75.00 Mobile Sales Unit License renewal $75.00 Pawnbroker's License $45.00 Pawnbroker's License renewal $45.00 Massage Establishment License $70.00 Massage Establishment License renewal $70.00 Massagist License $50.00 Massagist License renewal $50.00 Private Patrol Service License $60.00 Private Patrol Service License renewal $60.00 Private Security Service License $60.00 Private Security Service License renewal $60.00 Private Patrol Agent License $60.00 Private Patrol Agent License renewal $60.00 ADOPTION OF MERIDIAN CITY CLERK'S OFFICE FEE SCHEDULE PAGE 2 OF 3 ADOPTION OF MERIDIAN CITY CLERK'S OFFICE FEE SCHEDULE PAGE 3 OF 3 0-100 pages: Paper copies of public record information No charge 101 or more pages: $0.10/page Hours 1 and 2: Attorney labor to redact nonpublic records No charge Hours 3 and up: $29.56/hour Hours 1 and 2: Other labor to respond to public records request No charge Hours 3 and up: $24.00/hour CD or DVD with public record information $1.00 each Thumb drive with public record information $7.50 each NSF check fee $20.00 ADOPTION OF MERIDIAN CITY CLERK'S OFFICE FEE SCHEDULE PAGE 3 OF 3 Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: $C PROJECT NUMBER: ITEM TITLE: Public Updated to Police Department Fee Schedule MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET DATE June 14, 2011 ITEM # 813 PROJECT NUMBER PROJECT NAME Police Department Fee Schedule PLEASE PRINT NAME I FOR I AGAINST OF CITY Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: 8D PROJECT NUMBER: ITEM TITLE: Resolution No. ) `- -114 Updated to Police Department Fee Schedule MEETING NOTES wyo\j e - CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. I 1 - q BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION ADOPTING FEE SCHEDULE OF THE MERIDIAN POLICE DEPARTMENT; AUTHORIZING THE MERIDIAN POLICE DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a recent amendment of Idaho Code section 9-338(10) requires that the City update the manner in which fees are charged for processing public records requests, to -wit: no fee for the first 100 pages provided or first 2 hours of labor to process the request, a fee for attorney labor to redact information exempt from disclosure reflecting the hourly rate of the lowest -paid attorney necessary and qualified to process public records requests made to the Police Department, and a fee for other labor to process public records requests that reflects the hourly rate of the lowest -paid person who is necessary and qualified to process public records requests made to the Police Department; WHEREAS, following publication of notice according to the requirements of Idaho Code section 63-1311A, on June 14, 2011, the City Council of Meridian held a hearing on the adoption of the proposed Fee Schedule of the Meridian Police Department, as set forth in Exhibit hereto; and WHEREAS, following such hearing, the City Council, by formal motion, did approve said proposed Fee Schedule of the Meridian Police Department; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the Fee Schedule of the Meridian Police Department, as set forth in Exhibit A hereto, is hereby adopted. Section 2. That the Meridian Police Department is hereby authorized to implement and carry out the collection of said fees. Section 3. That this Resolution shall be in full force and effect on June 15, 2011. ADOPTED by the City Council of the City of Meridian, Idaho this 14th day of June, 2011. APPROVED by the Mayor of the City of Meridian, Idaho, this 14th day of June, 2011. APPROVED: ATTEST: Tammy eerd, Mayor *Jace O � ler m N y dna: % t 9NTI , y� ADOPTION OF FEE SCHEDULE OF MERIDIAN POLICE DEPARTMENT PAGE 1 OF 2 Exhibit A FEE SCHEDULE OF THE MERIDIAN POLICE DEPARTMENT Paper copies of public record information 0-100 pages: No charge 101 or more pages: $0.10/page Attorney labor to redact nonpublic records Hours 1 and 2: No charge Hours 3 and up: $44.93/hour Other labor to respond to public records request Hours 1 and 2: No charge Hours 3 and up: $21.13/hour CD or DVD with public record information $1.00 each Thumb drive with public record information $7.50 each NSF check fee $20.00 Photographs (35mm 4x6 -inch prints) $0.15/print Dog impound fee $23.50 7 -in -1 vaccination fee $10.00 Dog daily boarding fee $5.00/day Dog adoption fee $23.50 Dog relinquishment fee $23.50 Dog license — neutered $16.00 Dog license — non -neutered $21.00 Dog license — vicious $100.00 Lost dog tag replacement $5.00 Extra -Duty Personnel — Officer $40.00 Extra -Duty Personnel — Supervisor $50.00 False alarm — third within calendar year $25.00 False alarm — fourth within calendar year $50.00 False alarm — fifth within calendar year $75.00 False alarm — sixth or subsequent within calendar year $100.00 each Nuisance/weeds abatement administrative fee $100.00 ADOPTION OF FEE SCHEDULE OF MERIDIAN POLICE DEPARTMENT PAGE 2 OF 2 Meridian City Council Meeting DATE: June 14, 2011 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Future Meeting Topics MEETING NOTES ow -L CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS