11-790 Approving Parks and Recreation Commission BylawsCITY OF MERIDIAN RESOLUTI " ~
ON N0.
BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN APPROVING THE BYLAWS OF THE MERIDIAN PARKS AND
RECREATION COMMISSION AS AMENDED ON MAY 11, 2011, AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, pursuant to Meridian City Code § 2-2-4(B), at its regular meeting on May
1 1, 201 1, the Meridian Parks and Recreation Commission voted unanimously to recommend to
City Council that it approve the "Bylaws of the Meridian Parks and Recreation Commission as
Amended on May 11, 2011," attached hereto as Exhibit A;
WHEREAS, the City Council of the City of Meridian deems the approval of such
bylaws to be in the best interest of the City of Meridian in that they facilitate the efficient
operation of the Meridian Parks and Recreation Commission;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO:
Section 1, That the City Council of the City of Meridian approve the initial Bylaws of
the Meridian Parks and Recreation Commission attached hereto as Exhibit A.
Section 2. That this Resolution shall be in full force and effect immediately upon its
adoption and approval.
201 1.
ADOPTED by the City Council of the City of Meridian, Idaho, this 7th day of June,
APPROVED by the Mayor of the City of Meridian, Idaho, this 7th day of June, 2011.
APPROVED:
ATTEST:
By:
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RESOLUTION APPROVING BYLAWS OF MERIDIAN PARKS & RECREATION COMMISSION PAGE l OF 1
EXHIBIT A
BYLAWS OF THE MERIDIAN PARKS AND RECREATION CONIMISSION
AS AMENDED ON MAY 1 1, 2011
BYLAWS of the MERIDIAN PARKS AND RECREATION COMMISSION
AS AMENDED on May 11, 2011
WHEREAS, Meridian City Code section 2-2-4(B) directs the Meridian Parks and
Recreation Commission to adopt bylaws, rules and regulations for the ro er conduct of the
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business of the commission;
WHEREAS, on April 18, 2006, the City Council of the City of Meridian ado ted Ordinance
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no. 06-514, which effectuated the previous iteration of the Bylaws of the Meridian Parks and
Recreation Commission;
WHEREAS, at its regular meeting on May 1 1, 201 1, the Meridian Parks and Recreation
Commission voted to recommend that the Commission's bylaws be amended and updated as set
forth herein;
NOW, THEREFORE, the Meridian Parks and Recreation Commission hereby establishes
and adopts the following bylaws.
ARTICLE I: INTENT
The intent in preparing and adopting these bylaws is to provide a framework for conducting
the business of the Meridian Parks and Recreation Commission (hereinafter "Commission"), The
duties and powers of the Commission shall be as enumerated in Title 2, Chapter 2, Meridian City
Code.
ARTICLE II: OFFICE
The principal location of the Commission shall be at Meridian City Hall, Meridian Parks and
Recreation Department (hereinafter "Department"), 33 E. Broadway Avenue, Suite 206, Meridian,
Idaho.
ARTICLE III: MEMBERSHIP
SECTION 1: TERMS OF OFFICE. In keeping with provisions of Meridian City Code
regarding commissioners' terms of office, there are hereby designated nine membership seats on the
Commission. Each seat shall have a term of three (3}years, except that the youth member shall be
appointed to a term of one year, from September 1 through August 31. As established by Meridian
City Council Resolution no. 06-514, the initial terms of the commissioners appointed to Seats 1 and
2 expired on October 31, 2007; all subsequent terms of commissioners appointed to Seats 1 and 2
shall expire every three (3) years thereafter, The initial terms of commissioners appointed to Seats
3, 4, and 5 expired on October 31, 2008; all subsequent terms of commissioners appointed to Seats
3, 4, and 5 shall expire every three (3) years thereafter. The initial terms of commissioners
appointed to Seats 6, 7, and 8 expired on October 31, 2009; all subsequent terms of commissioners
appointed to Seats 6, 7, and 8 shall expire every three (3) years thereafter. The commissioner
appointed to Seat 9 shall be designated to represent Meridian's youth and shall serve a term of one
(1) year, which term shall expire on August 31 of each year.
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 1 OF 4
SECTION 2; COMMITTEES. The Commission President, with the Commission's a royal,
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shall establish such committees as necessary or helpful to assist or advise the Commission in the
performance of its functions and/or furtherance of its mission. Meetings of committees shall
comply with the Idaho Open Meetings Act. Each committee shall consist of at least two 2
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commissioners. Unless a committee chair is appointed by the Commission President, each
committee shall elect a chair to preside at committee meetings and present the findin s and/or
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recommendations of the committee to the Commission. With the Commission's approval, the
Commission President or committee chair may appoint commissioners, citizens, and/or ublic
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officials to serve as members of committees.
SECTION 3: QUORUM. Amajority ofcurrently-appointed commissioners shall constitute a
quorum for the transaction of any business of the Commission.
SECTION 4: VOTING. Each commissioner shall be entitled to one (1) vote on any matter
before the Commission. Except as otherwise designated herein, the vote of the majority of the
members present at any meeting at which a quorum is present shall effectuate any decision of the
Commission. The Commission President shall be a voting member of the Commission and shall
hold the same rights and privileges as any other commissioner. Proxy voting and secret voting are
unlawful under the Idaho Open Meetings and Public Records laws and shall not be permitted.
SECTION 5: ATTENDANCE. Three (3) consecutive, unexcused absences of a commissioner
from regular Commission meetings shall constitute such commissioner's notice of resignation. The
President shall notify the Mayor of such notice of resignation for the Mayor's consideration. The
President or Vice President may excuse a commissioner from attendance.
ARTICLE IV: MEETINGS
SECTION 1: NUMBER AND DATE OF REGULAR MEETINGS. According to the provisions of
Meridian City Code, the Commission shall hold no fewer than nine (9) regular meetings during the
calendar year. Unless otherwise specified, regular meetings of the Commission shall be held on the
second Wednesday of each month at 6:00 p.m.
SECTION 2: SPECIAL MEETINGS. Special meetings maybe convened by or at the direction of
the President by complying with the notification and posting requirements of the Idaho Open
Meetings Act and by notifying the Commission in the manner specified herein.
SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the Commission
shall be held at Meridian City Hall, Meridian City Council Chambers, 33 E. Broadway, Meridian,
Idaho.
SECTION 4; NOTICE OF MEETINGS. Unless otherwise prescribed by statute, the Department
Director or designee shall provide commissioners with written notice of meetings, which notice
shall state the date, hour, and location thereof, and shall further state the purpose of the meeting,
business to be transacted, and/or agenda. The Department Director or designee shall issue notice to
each and every commissioner not less than forty-eight (48) hours, nor more than thirty (30) days
prior to the meeting. Notice may beissued by e-mail, U.S. Post, and/or personally, by or at the
direction of the Commission President.
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 2 OF 4
SECTION 5: CONDUCT OF MEETINGS. The Commission shall operate under the precepts of
Robert's Rules of Order. Unless otherwise established by the Commission President in the manner
set forth herein, the order of business for meetings of the Commission shall be as follows: l) call to
order; 2) roll call; 3) approval of the agenda; 4) approval of minutes of previous meeting;
5) committee meetings; 6) committee reports; 7) old business; 8) new business; 9) workshops;
10) staff reports; l 1) announcement of next meeting;l2) adjournment. The agenda shall be
followed strictly except upon a successful motion stating the reason for amendment and good faith
reason the proposed agenda item was not included in the original agenda posting.
SECTION 6: AGENDA. The agenda for all meetings of the Commission shall be prepared by
the Department Director or designee in consultation with the Commission President. Agenda items
may be proposed to the Commission President by any commissioner or any member of the public
and shall be placed on the agenda at the discretion of the Commission President, provided that
adequate notice of such item has been provided as set forth herein and as required by law.
SECTION 7: PUBLIC APPEARANCES AND REQUESTS. Scheduling of appearances before or
requests to the Commission shall be at the discretion of the Commission President. The President
may set rules to maximize efficiency and productivity of meetings, including setting a time limit for
presentations and/or comments to the Commission.
SECTION 8: MINUTES. Minutesand/or records of the business conducted at all meetings of
the Commission or any committee thereof shall be kept by the Department Director or designee and
shall be open for public inspection. The minutes of each meeting shall be forwarded to each
commissioner prior to the regular meeting at which such minutes are subj ect to approval by the
Commission.
ARTICLE V: OFFICERS
SECTION 1: DESIGNATION. According to the provisions of Meridian City Code, officers of
the Commission shall include the Commission President and Commission Vice President. Other
officers may be elected as necessary or desirable for the efficient administration of the Commission
if a majority of the Commission so decides.
SECTION 2: TERM AND ELECTION. According to the provisions of Meridian City Code,
election of officers shall be held at the December meeting of each year. The sitting vice president
shall be automatically nominated for the office of president.
SECTION 3: VACANCY. A special election may be held at any time to fill a vacancy of
office. An officer who fails or refuses to fulfill the duties of his or her office may be removed from
the office by atwo-thirds (2l3) majority vote of the full Commission at a special election.
SECTION 4: DUTIES OF PRESIDENT. The Commission President shall prepare Commission
meeting agendas in cooperation with the Department Director or designee, shall preside over all full
Commission meetings, and shall sign all documents requiring an official signature on behalf of the
Commission, including its annual report to the Mayor and City Council, and other reports as
requested. The President shall recommend, for the Commission's approval, the formation of
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 3 OF 4
committees and the appointment of commissioners, citizens, and/or public officials thereto. The
decisions, statements, and/or actions of the President shall obligate, commit, and/or represent the
Commission only insofar as the Commission has specifically authorized.
SECTION 5: DUTIES OF VICE PRESIDENT. The Commission Vice President shall perform
the duties of the President in the absence of the President and shall perform such other duties as
may be delegated by the Commission President.
ARTICLE VI: AMENDMENT OF BYLAWS
As provided in Meridian City Code, the Commission may recommend to the Mayor and
City Council that these bylaws be altered, amended, added to, or repealed upon atwo-thirds (2/3}
maj ority vote of the full Commission.
ARTICLE VII: ADOPTION AND EFFECTIVE DATE
The Commission adopted the foregoing bylaws, as amended, at its regular meeting on May
1 1, 2011. These bylaws shall be effective upon their ratification by resolution of the City Council
of the City of Meridian.
Adopted by the Meridian Parks and Recreation Commission on May 1 1, 201 1.
Commissio er Michael Martin, Seat 6
Commission President
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Commissi er Treg Bernt, Seat 2
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Commissioner Andrew Mitzel, Seat 9
Commissioner fillip Liddell, Seat 1
Commission Vice President
Commissioner Tom LeClaire, Seat 5
Co issioner John Nesmith, Seat 3
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Comm' goner Creg Steele, Seat 4
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Commissioner Shawn Testin, Seat 8
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Commissioner Mat Stoll, Seat 7
AMENDED BYLAWS OF THE MERIDIAN PARKS AND RECREATION COMMISSION PAGE 4 OF 4