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CDBG PY2011 Pre-Draft Prioritizations. JFJ+~I~ \+5>,..- June 2, 2011 MEMORANDUM T0: Mayor De Weerd and City Council FROM: Lori Den Hartog, CDBG Administrator CC: City Clerk Anna Canning Caleb Hood r RE: CDBG PY 2011 Pre-Draft Prioritization June 7th, 2011 City Council A enda g 1. Introduction In preparation for the City's Program Year 2011 (PY2011) Communit Develo ment Block Grant CDB y p ( G) Annual Action Plan (AP), the City needs to prioritize submitted a lications for ro'ect f ' pp p ~ unding. The City has been notified by HUD that our anticipated fundin for PY2011 is $230 709. Plannin .. g g and Administrative expenses are capped at 20% of the annual allocation, which would be 46109. T .. ° ~ $ he remaining 80 /o ($184,600) of the city s CDBG allocation can be used to fund ro'ects with no more than 15% p 1 ' ($34,600) being used for Public Service Projects. 2. Process and Timeline The City has been working to identify potential future projects for the comin ro ram ear. On A ril 18 2 gp g y p Ol 1, the Mayor, City Council and Department Directors were contacted for ro'ect ideas. On A ril 29 20 p ~ p 11, staff conducted a Community Workshop to provide information and reach out to ast sub- p recipients and potential future sub-recipients. In early May, interested or anizations submitted letters of g intent, and for those prod ects that appeared to meet the minimum qualifications, staff invited them to submit a full funding application by May 27, 2011. 3. Application Review and Scoring The City is using a more formal process this year than had been used in the ast for submittin CDBG . p g ~ applications. Organizations were required to submit applications addressen the followin items: g g • Goals and outcomes of the proposed project, ~ The need that the proposed project addresses, Planning Department . 33 ~. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org Page 2 ' r'"~ • How the organization plans to carry out the proposed project, • The capacity of the organization to implement the proposed project, and • whether or not the organization is going to leverage any other funds for the pro osed ro'ect. p pJ An internal City working group reviewed and ranked all of the submitted applications based on a matrix that provided weighted scoring to the more critical items in the application. The scorin criteria used b . g Y the working group were provided to the applicants for informational purposes as art of the a lication p pp form. 4. National Program Considerations The National Goals of the CDBG Program are as follows: • Provide decent, safe, and sanitary housing. • Provide a suitable living environment. • Expand economic opportunities. The National Objectives of the CDBG Program are as follows: • Benefit low-moderate income persons. • Aid in the prevention or elimination of slums or blight. • Meet an urgent need. Other items to consider under the national program regulations include that over amulti- ear eriod 70% Y p of the expenditures must benefit low-moderate Income persons. Public Services are ca ed at 15% of the pp annual allocation, which would be $34,600 for PY2011. 5. Local Program Considerations '~ The Cit is enterin into its fifth and f ' ' ' ' Y g nal year of its mitlal Flve Year Consolidated Plan. Each Annual Action Plan is based on the original needs, goals, and outcomes identified in the Consolidated Plan. Because the City is entering into the fifth year, many of the identified goals and objectives have been J achieved in the previous four years. In the ranking and scoring of the submitted a lications the CDBG pp working group took into consideration how the applications did or did not address the identified oals and g objectives of the Consolidated Plan. 6. Recommended Priorities & Projects The working group that reviewed all of the submitted applications recommends fundin two ro'ects g pJ under the public service category, the first for the Meridian Food Bank and the second for the Bo s & Y Girls Club. The recommended funding level for both projects is less than re uested• however both . q organizations can still benefit from the recommended funding amount. The working group recommends funding five of the six submitted ro' ects for the non- ublic service pJ p applications at varying funding levels. Staff is still working through some uestions and ossibilities with . q p the applicants to determine an appropriate distribution of funds. Page 3 r"~ Five public service applications were submitted for a total fundin re ues ' , g q t of $98,383. As identified above, the available funding for the coming pro ram ear is ca ed at 34 ' g Y pp $ ,600 for public services. Public Service Annlieatinnc Project Name Applicant Fundin g Priori ty Recommended Providing Food to the Meridian Food Re nest $34,500 Level 1 Fundin $24 600 Need Bank ' Scholarships for Extended Meridian Boys & $25,000 2 $10 000 Pro rams Girls Club ' Foreclosure Prevention & Neighborhood $15,750 3 $0 Intervention Program Housing Services Rapid Re-Housing of CATCH, Inc. $19,968 4 $0 Homeless Persons (Part- (Charitable time staff person in Assistance to Meridian) Community's Homeless) Computers and Computer Meridian Senior $3,165 5 0 Classes Center Six non-public service applications were submitted for a total fundin re nest of 310 000. T ' g q $ he available funding for Program Year 2011 is $150,000 for these ty es of ro'ects. p pJ Non-Public Service Annlicatinns Project Name Applicant Fundin g Priori ty Recommended Re nest Level Fundin Down Payment Assistance Neighborhood $20,000 1 $20 000 Pro ram Housin Services Down Payment Assistance Ada County $40,000 2 $15,000* Pro ram Housin Authori Facade Improvement Meridian $40 000 3 $40,000 Program Development Co oration Five Mile Creek Pathway Meridian Parks and $60,000 4 $60,000** Se ment H.l Recreation All Abilities Playground Meridian $100,000 5 Undetermined* * * Pla round Pro'ect Nine Mile Creek Meridian $50,000 6 $0 Floodplain Feasibility Development Study (Determine Corporation possibility of day lighting, new culverts, etc. .L T1 ~ 1 r1 T T . ~~ 1lle Hua ~ounry nousmg Authority still has X35,000 remaining from their funding award for Program Year 2010. **This project may be able to be funded by unused funds from other com leted CDBG ro'ects and not ou p p ~ t of the Program Year 2011 allocation. * * * Staff is working with the applicant to answer some additional questions and determine the ossibili of a p tY ~~ funding amount smaller than that re nested. q Page 4 ~~ 7. Next Steps After Council has established the priorities for the comin ro ram ear at the June 7 u ' g p g y p bllc meeting, staff well prepare the draft annual action plan. The public hearln on the draft lan is se f g p t or June 21, 2011 at 7 p.m. The required public comment period on the draft lan also o ens on June 21 ' p p and will continue through July 26, 2011. The final hearing and adoption for the Pro ram Year 2011 Action ' g Plan is set for July 26, 2011 at 7 p.m.