CDBG PY2011 Pre-Draft Prioritizations.
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June 2, 2011
MEMORANDUM
T0: Mayor De Weerd and City Council
FROM: Lori Den Hartog, CDBG Administrator
CC: City Clerk
Anna Canning
Caleb Hood
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RE: CDBG PY 2011 Pre-Draft Prioritization
June 7th, 2011 City Council A enda
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1. Introduction
In preparation for the City's Program Year 2011 (PY2011) Communit Develo ment Block Grant
CDB y p
( G) Annual Action Plan (AP), the City needs to prioritize submitted a lications for ro'ect f '
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The City has been notified by HUD that our anticipated fundin for PY2011 is $230 709. Plannin
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Administrative expenses are capped at 20% of the annual allocation, which would be 46109. T
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remaining 80 /o ($184,600) of the city s CDBG allocation can be used to fund ro'ects with no more than
15% p 1 '
($34,600) being used for Public Service Projects.
2. Process and Timeline
The City has been working to identify potential future projects for the comin ro ram ear. On A ril
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Ol 1, the Mayor, City Council and Department Directors were contacted for ro'ect ideas. On A ril
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11, staff conducted a Community Workshop to provide information and reach out to ast sub-
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recipients and potential future sub-recipients. In early May, interested or anizations submitted letters of
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intent, and for those prod ects that appeared to meet the minimum qualifications, staff invited them to
submit a full funding application by May 27, 2011.
3. Application Review and Scoring
The City is using a more formal process this year than had been used in the ast for submittin CDBG
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~ applications. Organizations were required to submit applications addressen the followin items:
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• Goals and outcomes of the proposed project,
~ The need that the proposed project addresses,
Planning Department . 33 ~. Broadway Avenue Meridian, ID 83642
Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org
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r'"~ • How the organization plans to carry out the proposed project,
• The capacity of the organization to implement the proposed project, and
• whether or not the organization is going to leverage any other funds for the pro osed ro'ect.
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An internal City working group reviewed and ranked all of the submitted applications based on a matrix
that provided weighted scoring to the more critical items in the application. The scorin criteria used b
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the working group were provided to the applicants for informational purposes as art of the a lication
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form.
4. National Program Considerations
The National Goals of the CDBG Program are as follows:
• Provide decent, safe, and sanitary housing.
• Provide a suitable living environment.
• Expand economic opportunities.
The National Objectives of the CDBG Program are as follows:
• Benefit low-moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet an urgent need.
Other items to consider under the national program regulations include that over amulti- ear eriod 70%
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of the expenditures must benefit low-moderate Income persons. Public Services are ca ed at 15% of the
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annual allocation, which would be $34,600 for PY2011.
5. Local Program Considerations
'~ The Cit is enterin into its fifth and f ' ' ' '
Y g nal year of its mitlal Flve Year Consolidated Plan. Each Annual
Action Plan is based on the original needs, goals, and outcomes identified in the Consolidated Plan.
Because the City is entering into the fifth year, many of the identified goals and objectives have been
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achieved in the previous four years. In the ranking and scoring of the submitted a lications the CDBG
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working group took into consideration how the applications did or did not address the identified oals and
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objectives of the Consolidated Plan.
6. Recommended Priorities & Projects
The working group that reviewed all of the submitted applications recommends fundin two ro'ects
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under the public service category, the first for the Meridian Food Bank and the second for the Bo s &
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Girls Club. The recommended funding level for both projects is less than re uested• however both
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organizations can still benefit from the recommended funding amount.
The working group recommends funding five of the six submitted ro' ects for the non- ublic service
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applications at varying funding levels. Staff is still working through some uestions and ossibilities with
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the applicants to determine an appropriate distribution of funds.
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r"~ Five public service applications were submitted for a total fundin re ues '
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above, the available funding for the coming pro ram ear is ca ed at 34 '
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Public Service Annlieatinnc
Project Name Applicant Fundin
g Priori
ty
Recommended
Providing Food to the
Meridian Food Re nest
$34,500 Level
1 Fundin
$24 600
Need
Bank '
Scholarships for Extended Meridian Boys & $25,000 2 $10 000
Pro rams Girls Club '
Foreclosure Prevention & Neighborhood $15,750 3 $0
Intervention Program Housing Services
Rapid Re-Housing of CATCH, Inc. $19,968 4 $0
Homeless Persons (Part- (Charitable
time staff person in Assistance to
Meridian) Community's
Homeless)
Computers and Computer Meridian Senior $3,165 5 0
Classes Center
Six non-public service applications were submitted for a total fundin re nest of 310 000. T '
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funding for Program Year 2011 is $150,000 for these ty es of ro'ects.
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Non-Public Service Annlicatinns
Project Name Applicant Fundin
g Priori
ty
Recommended
Re nest Level Fundin
Down Payment Assistance Neighborhood $20,000 1 $20 000
Pro ram Housin Services
Down Payment Assistance Ada County $40,000 2 $15,000*
Pro ram Housin Authori
Facade Improvement Meridian $40 000 3 $40,000
Program Development
Co oration
Five Mile Creek Pathway Meridian Parks and $60,000 4 $60,000**
Se ment H.l Recreation
All Abilities Playground Meridian $100,000 5 Undetermined* * *
Pla round Pro'ect
Nine Mile Creek Meridian $50,000 6 $0
Floodplain Feasibility Development
Study (Determine Corporation
possibility of day lighting,
new culverts, etc.
.L T1 ~ 1 r1 T T .
~~ 1lle Hua ~ounry nousmg Authority still has X35,000 remaining from their funding award for Program Year 2010.
**This project may be able to be funded by unused funds from other com leted CDBG ro'ects and not ou
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Program Year 2011 allocation.
* * * Staff is working with the applicant to answer some additional questions and determine the ossibili of a
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~~ funding amount smaller than that re nested.
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~~ 7. Next Steps
After Council has established the priorities for the comin ro ram ear at the June 7 u '
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staff well prepare the draft annual action plan. The public hearln on the draft lan is se f
g p t or June 21,
2011 at 7 p.m. The required public comment period on the draft lan also o ens on June 21 '
p p and will
continue through July 26, 2011. The final hearing and adoption for the Pro ram Year 2011 Action '
g Plan is
set for July 26, 2011 at 7 p.m.