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2011-01-11C� f1E1 ID .IANC , aA�O CITY COUNCIL WORKSHOP MEETING AGENDA Tuesday, January 11, 2011 at 6:00 PM 1. Roll -Call Attendance X David Zaremba X Brad Hoaglun O Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance 3. Adoption of the Agenda Adopted 4. Presentations A. Certificate of Appreciation to Wendy Newton-Huckabay for her Service as a Planning and Zoning Commissioner 5. Consent Agenda Approved with Removal of Items 5F / 5L A. Approve Minutes of December 28, 2010 City Council Special Meeting B. Approve Minutes of December 28, 2010 City Council Regular Meeting C. Approve Minutes of January 4, 2011 City Council Regular Meeting D. Recreational Pathway Easement Agreement between the Trailway Park Subdivision Homeowners Association and the City of Meridian for Jackson Drain Connection at East Blue Heron Lane E. Recreational Pathway Easement Agreement between the Trailway Park Subdivision Homeowners Association and the City of Meridian for the Jackson Drain Connection at East James Court Drive Meridian City Council Meeting Agenda —Tuesday, January 11, 2011 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. F. Agreement for Independent Contractor Services with Cascade Pipeline Corporation for the 4th Street Sewer & Water Replacement Project Construction for a Not -to -Exceed Amount $328,855.25 Item Removed From Consent and Moved to Item No. 7 G. Development Agreement for Approval: MDA 10-007 Police Department Rezone by City of Meridian Planning Department Located 1401 E. Watertower Street (Lot 8, Block 2 of Murdoch Subdivision No. 2) Request: Repeal the Recorded Development Agreement (Instrument #100040596) Required with the Annexation of the Stratford Business Park (aka Murdoch Subdivision No. 2) H. Findings of Fact, Conclusions of Law for Approval: PP 10-007 Kingsbridge by Boise Hunter Homes Located at East Side of S. Eagle Road, Midway Between E. Victory Road and E. Amity Road Request: Preliminary Plat Approval for 72 Residential Building Lots and 7 Common Lots on Approximately 38.31 Acres in an R-2 Zoning District I. Findings of Fact, Conclusions of Law for Approval: VAR 10- 003 Lanark Property by Ted Sigmont Located 3131 and 3163 E. Lanark Street Request: Variance to UDC 11-31-14C.3 Which Requires a 10 -Foot Wide Multi -Use Pathway be Constructed Along State Highway 55 / Eagle Road J. Final Order for Approval: TE 10-030 Harks Canyon Creek by JBS Enterprises, LLC Located at 1845 W. Franklin Road Request: Two (2) Year Time Extension to Obtain the City Engineer's Signature on the Final Plat K. Resolution No. 11-768: Accepting the Addition of the Artwork of Edie Shutte Martin to the 2011 Initial Point Gallery Schedule L. Resolution No. 11-169: A Resolution Of The Mayor And The City Council Of The City Of Meridian, Appointing Steven Yearsley To Seat 3 Of The Meridian Planning & Zoning Commission; And Providing An Effective Date Item Removed From Consent and Moved to Item No. 7 6. Community Items A. Regional Economic Development Update from Boise Valley Economic Partnership (BVEP) with Clark Krause Meridian City Council Meeting Agenda —Tuesday, January 11, 2011 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 7. Items Moved From Consent Agenda A. Formerly Item 5F: Agreement for Independent Contractor Services with Cascade Pipeline Corporation for the 4th Street Sewer & Water Replacement Project Construction for a Not -to - Exceed Amount $328,855.25 Contract Approved with Conditions B. Formerly Item 5L: Resolution No. 11-169: A Resolution Of The Mayor And The City Council Of The City Of Meridian, Appointing Steven Yearsley To Seat 3 Of The Meridian Planning & Zoning Commission; And Providing An Effective Date Approved 8. Department Reports A. City Council: City Council Liaison Appointments: Councilman Zaremba is liaison to the Clerk's Office, Mayor's Office, and Finance/Utility Billing. Councilman Hoaglun is liaison to the Police Department and Public Works including Building and Development Services. Councilman Rountree is liaison to the Parks and Recreation and Planning and Zoning Departments. Councilman Bird is liaison to the Fire and Legal / HR / IT Departments. B. Legal/Human Resources (HR) / Information Technology (IT) Department: Strategic Plan Update 9. Ordinances 10- ©03 A. Ordinance No. 11-1470: An Ordinance (RZ 404W Meridian Police Department) For The Re -Zone Of A Parcel Of Land Located In The N 1/20f The SE 1/40f The NE 1/40f Section 18, Township 3 North, Range 1 East, And Being Lot 8 Of Block 2 Of Murdock Subdivision No. 2 As Shown In Book 83 Of Plats At Page 9158 In The Office Of The Recorder, Ada County, Idaho; Establishing And Determining The Land Use Zoning Classification Of 9.33 Acres Of Land From The R-8 (Medium Density Residential District) Zoning District To The C -G (General Retail And Service Commercial District) Zoning District In The Meridian City Code; And Providing An Effective Date Approved Adjourned at 7:47 p.m. Meridian City Council Meeting Agenda—Tuesday, January 11, 2011 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting January 11, 2011 A meeting of the Meridian City Council was called to order at 6:10 p.m., Tuesday, January 11, 2011, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Brad Hoaglun, and David Zaremba. Members Absent: Charlie Rountree. Others Present: Bill Nary, Jacy Jones, Anna Canning, Rich Dees, Scott Colaianni, Mark Niemeyer, Robert Simison and Dean Willis. Item 1: Roll -call Attendance: Roll call. X David Zaremba X Brad Hoaglun Charlie Rountree X Keith Bird X Mayor Tammy de Weerd de Weerd: I will go ahead and welcome you all to tonight's meeting. For the record it is Tuesday, 1/11/2011. So, 1 /11 /11. I thought it was pretty cool. Okay. Moving on. We will start tonights meeting with roll call attendance. Item 2: Pledge of Allegiance de Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge. (Pledge of Allegiance recited.) Item 3: Adoption of the Agenda. de Weerd: Item No. 4 is -- or 3 is adoption of the agenda. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: A couple things to note as I turn on my microphone. We have a request to move Items 5-S and 5-L to No. 7 for further discussion. And under the Consent Agenda 5-K is resolution number 11-768 and 5-L, which is now on Item 7, is resolution number 11 -- 11-169. And under ordinances, Item 9-A is Ordinance No. 11-1470. And with that move adoption of tonight's agenda as mentioned. Zaremba: Second. Meridian City Council Workshop January 11, 2011 Page 2 of 36 de Weerd: I have a motion and a second to approve the agenda as stated. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 4: Presentations: A. Certificate of Appreciation to Wendy Newton-Huckabay for her Service as a Planning and Zoning Commissioner de Weerd: Item 5 is our Consent Agenda. Four. We are missing three tonight. Okay. Item 4 we have a presentation. And I'm going to go ahead and move down to the podium. I would -- I would like to -- do I have to turn on anything for these -- okay. would like to recognize Wendy Newton-Huckabay. I would ask Wendy to please come forward. Wendy has served on our Planning and Zoning since 2004 and our staff has put together some stats about that. She has reviewed over 200 annexation requests, 222 preliminary plats, 238 Conditional Use Permits. In total she attended 185 hearings. And made decisions or recommendations on 834 applications. So, she's been a busy girl and this is all as a volunteer. And we have two of our Planning and Zoning Commissioners here tonight. You know how many hours are put into these applications reviewing it. Also keeping current on our UDC, our Comprehensive Plan, and many of those activities as well. So, Wendy has given this a lot of time and attention and we greatly appreciate it. We have tracked Wendy and she has personally volunteered over 400 hours of her time. Many of those meetings went until -- I shutter to think that even one went to 3:00 in the morning and there were citizens still there, that is why they continued on. But we weren't even keeping track of a lot of this in 2004 and '5 as far as the hours. So, we are greatly indebted to Wendy, because in those two years she probably dedicated over 300 hours, because those were during our growth time. But we would like to thank you, Wendy, for your public service to this community, your well reasoned and thought through recommendations, and certainly what you added to the dialogue of the Planning and Zoning Commission, bringing a certain perspective that was certainly valued by not only your fellow commissioners, but certainly the City Council and Mayor and, most importantly, our citizens. So, thank you so much. We have a very appropriate plaque here and it's: You Made A Difference. And we really sincerely believe you did. Thank you for being here. Newton-Huckabay: I just want to thank you for taking the time to do this. I had no idea that it was that many hours when you spread it out over that time frame and so that certainly puts a little bit of a different perspective on it and I'd like to say that I'll miss Thursday nights in a little -- in some ways I will. I feel like I did a good job for the city. I always brought passion to it. I grew up in this town and I hope that whoever supercedes me gets out of it what I did. So, thank you. Canning: Wendy, the Mayor forgot to add planning staff to the list of people that will miss you and appreciate you. Meridian City Council Workshop January 11, 2011 Page 3 of 36 de Weerd: I knew if I forgot her she would mention it anyway. Certainly our planning staff greatly appreciates it. I know you have worked with many of the staff over the tenure of your volunteerism and you have seen them come and go, but we certainly greatly appreciate what you have done to the look and feel of our community. So thank you. And you can be dismissed if you would like. So can your fellow commissioners. We appreciate Tom O'Brien and Joe Marshall being here with us this evening, too. Item 5: Consent Agenda. A. Approve Minutes of December 28, 2010 City Council Special Meeting B. Approve Minutes of December 28, 2010 City Council Regular Meeting C. Approve Minutes of January 4, 2011 City Council Regular Meeting D. Recreational Pathway Easement Agreement between the Trailway Park Subdivision Homeowners Association and the City of Meridian for Jackson Drain Connection at East Blue Heron Lane E. Recreational Pathway Easement Agreement between the Trailway Park Subdivision Homeowners Association and the City of Meridian for the Jackson Drain Connection at East James Court Drive G. Development Agreement for Approval: MDA 10-007 Police Department Rezone by City of Meridian Planning Department Located 1401 E. Watertower Street (Lot 8, Block 2 of Murdoch Subdivision No. 2) Request: Repeal the Recorded Development Agreement (Instrument #100040596) Required with the Annexation of the Stratford Business Park (aka Murdoch Subdivision No. 2) H. Findings of Fact, Conclusions of Law for Approval: PP 10-007 Kingsbridge by Boise Hunter Homes Located at East Side of S. Eagle Road, Midway Between E. Victory Road and E. Amity Road Request: Preliminary Plat Approval for 72 Residential Building Lots and 7 Common Lots on Approximately 38.31 Acres in an R-2 Zoning District I. Findings of Fact, Conclusions of Law for Approval: VAR 10- 003 Lanark Property by Ted Sigmont Located 3131 and 3163 E. Meridian City Council Workshop January 11, 2011 Page 4 of 36 Lanark Street Request: Variance to UDC 11 -3H -4C.3 Which Requires a 10 -Foot Wide Multi -Use Pathway be Constructed Along State Highway 55 / Eagle Road J. Final Order for Approval: TE 10-030 Harks Canyon Creek by JBS Enterprises, LLC Located at 1845 W. Franklin Road Request: Two (2) Year Time Extension to Obtain the City Engineer's Signature on the Final Plat K. Resolution No. 11-768: Accepting the Addition of the Artwork of Edie Shutte Martin to the 2011 Initial Point Gallery Schedule de Weerd: Okay. Our next item is our Consent Agenda. Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: As noted earlier, we are going to move 5-F and 5-L to No. 7 on the agenda for further discussion and 5-K is resolution number 11-768. And with those changes, Madam Mayor, I move approval of the Consent Agenda and authorize the Mayor to sign and Clerk to attest. Zaremba: Second. de Weerd: I have a motion and a second to approve the Consent Agenda as stated. If there is no discussion, Madam Clerk. Roll -Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 6: Community Items A. Regional Economic Development Update from Boise Valley Economic Partnership (BVEP) with Clark Krause de Weerd: Item 6 under our Community Items, we do have a presentation tonight by Clark Krause. He is with the Boise Valley Economic Partnership. Welcome, Clark. Krause: It's only going to take two hours, so -- Madam Mayor and Members of the Council, thank you so much for your -- for your time tonight and I promise I will only be about five minutes, actually, and that's plenty of time to listen to me. But I just wanted to, number one, I think Mayor asked me to come and kind of just meet you all and let Meridian City Council Workshop January 11, 2011 Page 5 of 36 you know what our plans are going forward. The Boise Valley Economic Partnership is here to represent all of the valley when it comes to trying to bring business into the valley, but also helping advocate for business that is already here and, most importantly, advocating for business that is already here. So, I want to commend all of you for your -- for the work you have done with the core opportunity, with the medical services, and looking at other opportunities that fit in the valley, in Meridian, and also the rest of the Treasure Valley as well. So, I want to commend you for the work and the strategies that you have put forward already. I know it's been a long haul and a lot of work and we will continue to help you with that as we go forward. Our plan is to help the communities and bring opportunities, bring jobs into your community, bring jobs into the valley through recruitment, as well by advocating and creating more opportunity for the businesses here, so when it comes to state policies, when it comes to community policies, when it comes to building and planning and permitting and those types of things, we really hope that our voice as an objective front sometimes can -- can educate the communities in what we can all be doing better. We need to stand as a team, obviously. The Mayor will tell you that I have -- I told her from the get go that I think a win for the valley and the right fit in the valley is a win for all of us and I think Meridian will get a lot of those wins. When I look at the job that you have done on the retail front and what you have created as far as the opportunities and what I have heard out in the communities -- I have had over one hundred meetings at this point, quite a few more than that with private sector partners that all of you deal with on a daily basis from the -- from Micron all the way to Caldwell, and talked to them about what is working in the valley and what's not working and what we need to improve upon. I really hope that you can count on the Boise Valley Economic Partnership to help with that. When it comes to recruiting I come out of New Mexico, I have been there for the last six years, you're going to have to forgive me for that, but I was running the sales, marketing, and recruitment efforts for the state of New Mexico and during that time period of six years we brought in 14,000 -- over 14,000 jobs, which was -- I met my marker and exceeded that and we had very measurable accountable goals and measurable -- I'll have measurable accountable goals to you as a city, as a community, and for the valley. So, I want you to expect that from us and demand it from us and also we hope that we can get things to the finish line a little bit better. Boise Valley Economic Partnership has been around for about five years and I think they really helped brand the valley. I think they did a good job of that. I mean kind of got the recognition out there, built some relationships, but now it's time to get some things to the finish line and I think that's why they hired me and if they didn't hire me for that they were sadly mistaken, because that's really what I'm here to do. So, I really want to help create jobs in the valley. There is three of us in our office right now, but more than what's in our office is what's out in these communities. For us to close a deal, for us to bring anything into the valley or for us to expand in the valley we need your help. We need your help as leaders of this -- of your community, leaders of the valley, leaders in the state of Idaho. So, I'm really looking forward to working with all of you. My plans are -- I start in January here and will be out on the road. I'll meet with over a hundred targeted industry companies in their headquarters across the country and if we have to we will get on an airplane and go overseas, but we have those targets kind of honed in, but it's a work in progress. Those will continue to change as we get better at what we are doing, but those targeted Meridian City Council Workshop January 11, 2011 Page 6 of 36 industries -- we go look at a targeted company that is having some kind of transitional change taking place. So, we walk into those companies and we meet with a targeted executive. And I think that's the most important thing I can tell you is that you need to get in front of the decision maker and so that is -- that's -- that is the key to what I was doing in New Mexico and I'm bringing kind of that same tooling to the valley here and into your city and so that will be -- you're invited to come with us, by the way, so that you know I don't play golf and ski while I'm on the road and you can call me at the last minute and join us for a sales mission. So, we will be accountable and we will be measurable whether we are in the valley or we are Chicago or whether we are in Portland or whether we are in Washington -- the state of Washington, we really want to let you know that this is going to take all of us as stakeholders to get it done and we need to move some of the state pieces along, we need to move some of the community pieces along. I talked to Madam Mayor about how great the reports I have had about Meridian have been with these hundred stakeholders on the private sector side. One of the things I think that you have really put in place here -- and probably competitively in the valley have done a great job, obviously, you have created this retail corridor. You also have a lot of back office units here and I think those two advantages and where you're located in the valley being right centric to all the workforce in the valley, already polishing up the permitting and planning processes of the city and also showing that you aggressively want business here, will bode well as we bring you prospects for the valley. As far as helping you in the valley, that's what we are kind of figuring out together. As we work together with each city they have different expectations of how we can help them, the Boise Valley Economic Partnership, and so some of your neighbors would like us in their business more, some of your neighbor cities would like us in their business less, some of them say why are you in my city talking to business, you should be out recruiting business, whereas here, such as in Meridian, I know that you have a big focus on organically growing within what's here and both are important. And so I commend you for your efforts, I commend you for that vision. You're ahead of the game. You're ahead of the game when I talked to the hundred -- over a hundred people I have talked to on the private sector, there were -- most -- 99 percent of it was positive and the one percent I can't talk about and I don't even know what it would have been. In fact, there was no one percent, everybody said good things when they were dealing with the Council, the Mayor, and your permitting process and other things that they had to work with. So, thank you so much for your time and I'd open it up for questions at this point. de Weerd: Council, questions? Hoaglun: Madam Mayor? de Weerd: Mr. Hoaglun. Hoaglun: Clark, just a quick question. You know, we have Brenda who is our economic development director. How does that relationship work between BVEP and someone local like Brenda? How do you describe that? Meridian City Council Workshop January 11, 2011 Page 7 of 36 Krause: I have a big note here that I -- that says Brenda on the bottom of my -- my notes here and I was going to end with that. I will tell you that you have the right person in place and she is doing a great job for you. She represents you well and I think she brings a sophistication to the valley, not just for Meridian, but for all of us as economic developers. Her experience in workforce development on a national basis -- I think if you could do something is listen to her and make sure she's being heard, because I think she has a lot of -- a lot of good perspectives on things. Also she is a very objective player. But to answer your question, we are -- we have to be and if we are not we need to sit down with you, we need to be absolutely working as partners with Brenda, you as Council, and Madam Mayor to make sure that when we do have deals in town that Meridian is selling Meridian. I am a -- for a better word, a gunslinger out there that's going to hook them and bring them to you, but I promise you they are not coming unless the community closes it and what I say by closing it, that's a hundred people -- you know, they have to talk to the private sector and make sure business is happy here. They have to talk to the public sector and make sure that they are going to be treated as they expect to and as your competition would treat them and Brenda is a critical part. We meet as a working group, each community across the valley meets once a month, and we get together and I really see Brenda and all of you as my boss, but we meet with all the ED directors in the valley and, then, we -- we figure out a plan together and I think one of the other criticisms I would tell you that Boise Valley Economic Partnership had in the past is we kind of came and asked for the check and, then, we checked out. I think collaboration is the answer to closing deals and building and expanding business that already exists here and we can't do that alone, so we will be working with Brenda all the time. Bird: Madam Mayor? de Weerd: Mr. Bird. Bird: Clark, just a compliment. You sound like a real go getter and I think you hit it on the head when you said about the previous administration down there kind of come in and forgot. You sound like you're going to go do it. We will help you all we can. Krause: Thank you, sir. Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: Just a comment. We have had a couple of short conversations before, but I just want to say I'm thrilled to have you here and in that position and we look forward to working with you. Krause: Thank you. Zaremba: And, yes, we think the world of Brenda also. Meridian City Council Workshop January 11, 2011 Page 8 of 36 Krause: Appreciate that, councilman. de Weerd: Okay. So, I'm going to ask you the tough question. Since no one else did I have been behaving myself. You mentioned that you were going out and talking to one hundred targeted companies and I appreciate the more targeted approach. Who helps identify these companies and what industries are you targeting? Krause: Well, the identification isn't over yet. We have our first -- we have our first sales mission -- and this won't surprise any of you. We are going to the Silicon Valley. And, really, the reason we are going there is historical. When you look at the workforce shed that currently exists in the valley and the people we are currently losing in the valley, a lot of that are tech -based jobs. So, we will go into the Silicon Valley and talk about Micron and HP and the legacy that is here and also some of those -- those companies that have come out of that. So, I'd say some of the identification has taken place, Madam Mayor, but not all of it. We will be chasing ag-related food processing. We will be chasing kind of the historical successes that the valley has had. Now, I will tell you with that being said we will also chase things that you emphasize as a community that fit in your community. So, if we need to add things, which we have talked about, we will add those things to our targets. We are not -- by any means is this a textbook that you get to write and, then, you sit down and, then, that's -- you never change it. It's going to be a work in progress. So, I really would invite you all to tell me what we are missing within the targets. We -- you know, Mayor, we have talked about some of the things that we need to add to our agenda and we will. We also found some things just in this community alone -- we were talking to Dennis Johnson, who has a large facility in your community, as you know, and he said this place is the Switzerland for insurance companies because of the tax -- taxes and other things that are related to Meridian and the taxes and other things related to the state of Idaho. And so that was one that didn't come up on our targets. Are we chasing it today? Absolutely. So, we do have some identified targets, the tech areas, food, some of the back office, some of those things. But I promise you that we will take seriously if you have other targets for us. We will do the analysis and if there are companies you want us to call on that from my point of view don't make sense, I promise you we will still call them, we will still chase them. de Weerd: I hope you would tell us if it did make sense, though. Two way communication is important. Now, is the working group also looking at the marketing materials to make sure it adequately reflects each of the unique cities within the Treasure Valley? Krause: So, when we -- when we are doing recruiting -- or let's say -- what I call that is the fulfillment pieces that are related to what we are sending out. When we have a call that comes in and they say they are interested in the following facilities and other things, won't say we are finished with that, Mayor, I think we are just beginning with the fulfillment pieces and making sure we have the right targeting materials. I would be lying to you today if I said that I feel comfortable with what we currently have in place. Meridian City Council Workshop January 11, 2011 Page 9 of 36 Does that mean we are not looking at it? We are looking at it. Right now it's the responsibility of each community to create a piece that makes sense for that community and sells that community, but the working group right now is working at making sure that that piece will resonate on our sales missions and that piece will resonate if someone is calling for information on back office. So, right now as we speak those things are available to people, but they need some improvement. But we are working on that as well right now. de Weerd: Well, I was in a meeting today with someone who came and visited me on your behalf I'm sure, Michael Ballentine and Dennis Johnson and -- name is escapes me. But they mentioned when Project Doublewide came in and the preparedness of our team and the quality of materials presented -- so this is for Planning and Public Works, congratulations -- is certainly what our team put together in being able to respond to the needs and exactly what the company was looking for. You made our community look very -- very well and appreciate always putting a good face on Meridian. So, I just want to make sure when you go on your visits next month in the Silicon Valley that whatever you need from us you have and that we are present in your portfolio of information. Krause: Absolutely. Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: I would just add -- but you probably already know this, but just to make sure. There is a group that I think is called the Idaho Technology Council led by a Mr. Rich Raimondi. Their charter, so to speak, I think, is to learn what our technology businesses need from Idaho and from the community both in the way of education and workforce and tax incentives, whatever. I think they have an open slate on what helps the technology companies, specifically the ones that are already here, but also what would attract them, so it sounds like they might be a good resource for you if you haven't already been put in contact with them. They seem to be doing some of the things similar to you and they are in the technology field and get your group to get them online with -- Krause: Thank you. I have met with some of them and I have another meeting I think Thursday with them again. And that will be a work in progress. I mean, again, it will take -- you know, when I look at the -- the assets available throughout the valley I think strategically we have to also look at what are the assets of Idaho, because we are a small state, we are a small population, so one of the things that I notice right away is we used to sell the heck out of Sandy and Los Alamos Labs and INL has not been sold that well strategically when I look historically over the last five years by us and I can tell you having a national lab here and having that asset with you when you're on the road means a lot. We have -- we have invited and they have accepted putting a strategic person with us in Silicon Valley on our first sales mission, so INL is chomping at the bit Meridian City Council Workshop January 11, 2011 Page 10 of 36 to help and the Idaho Tech Group and there are a lot of groups. And, then, there are a lot of groups that have been disenfranchised for one reason or another and we are going to try to get them back in. I'm not promising any miracles, but I think there are some statewide efforts that we could put in place and valley -wide efforts to make sure that those -- those groups that have stopped to participate or stopped being part of the solution -- things you work on every day, right, as a city, you -- I mean as a city leader, you know, you're trying to reengage those groups that have solutions for your -- for your community and we are definitely working on those. And that's why I have had so many interviews. But we have had some great meetings with INL. I'm very excited about having them show up in Silicon Valley with us, because most of the renewable companies and other folks that are in the valley, Silicon Valley -- and I have called on a hundred companies there when I was in New Mexico, they have relationships with those national labs, they know people that work at INL. And so to show up with the Kevin Bacon effect where, you know, your cousin used to know my cousin, who knew that cousin -- those things matter and we have got to use every single resource we have here in the state of Idaho. de Weerd: Thank you. Hoaglun: I have got a question about something you brought up. I think I read an article here not too long ago about the lack of qualified IT -type folks in the valley that we are trying to bring in high tech and yet -- not production workers, but like some of our folks back here, we have got a presentation by AT and HR and legal later and -- but people who create, maintain, can forward think and do these things in the IT area and if that's the case, where is your role -- how do you communicate that to our educators, what role do you have in saying, look, folks, I can go after these companies, but unless you provide this, it's not going to be successful. I mean you can talk to a lot of folks, but they are going to be looking at that workforce and say, you know, you just don't have what we need. So, what's your role in that relationship? Krause: I have been told there are certain -- there is a high -- there is tech workforce here of abundance. There are certain areas that are less than what people would like to see, such as the software developer, that's the one they all talk about. And they don't mean just a software developer, they want the high level software developer. If you were really to -- if we walked into Silicon Valley tomorrow and we sat down with ten executives, they would tell you they can't find enough software developers in Silicon Valley, the home of those types of things. I think there will always be a shortage in certain pieces of our industries. Machinists is one of those areas. Across the country there is a shortage of machinists right now that people need. We will have to put together -- one of the challenges will be not only do we have your middle to lower end tech force that you need, but we will help you recruit those that you need on the higher level, bringing in those higher level developers, that type of thing, that are missing across the country, not just in the valley here. We need to help them with that. We need to show them that there is a spouse program and get them on the ground here and host them while they are in town. And it's not necessarily hosting the person that's going to get the job, it's hosting -- a lot of times it's the trailing spouse you need to really Meridian City Council Workshop January 11, 2011 Page 11 of 36 worry about, because that person may be all excited about that job and really want to come here, but if they haven't sold the spouse, well, when they get home deal's over. And whether it be aviation or it be tech, I think one of the things that Boise Valley Economy Partnership has to offer -- so does the Meridian Chamber of Commerce -- some of the other chambers of commerce in the community, let's look at a way to have, you know, the host programs that we currently have, let's figure out a way that we can take that strategically and use it to host the high recruitment level people that we need to bring into the valley. You're right, the 20 year answer to that is let's develop them ourselves. But right now it's a shortage and it's across the country. So, we are not going to get all of them internally grown, we are going to have to make sure that we have a program that says, you know, we know you need some help with the following and we will help you and, then, be genuine about it. de Weerd: That was the wrong question to ask while our software developer is sitting in the room. Hoaglun: I was thinking of that as he was answering that, they are thinking, ooh, kaching kaching, so -- de Weerd: You can't have 'em. Any other questions? Bird: Just thank you. de Weerd: Clark, thank you for your time this evening. Krause: Thank you so much and thank you for your service. de Weerd: Well, thank you for joining the team. We think it is in much better hands. Krause: Thank you. Bird: Amen. Item 7: Items Moved From Consent Agenda F. Agreement for Independent Contractor Services with Cascade Pipeline Corporation for the 4th Street Sewer & Water Replacement Project Construction for a Not -to -Exceed Amount $328,855.25 de Weerd: Okay. There were two items moved from the Consent Agenda. Item F and L. So, we will start with F first and I will turn this over to staff. Holland: Good evening, Madam Mayor, Members of the Council. My name is Roxanne Holland, I'm a staff engineer with the Public Works Engineering Department. I'm here this evening to discuss the agreement for independent contractor services with Cascade Meridian City Council Workshop January 11, 2011 Page 12 of 36 Pipeline for the 4th Street sewer and water replacement project. We held the bid opening for the project on December 22nd. Cascade Pipeline came in as the low bidder at $328,855.25. The second lowest bidder came in at approximately 455,000 dollars, for a difference of 126,000 dollars between the two bids. Since the bid opening Cascade Pipeline has expressed some desire to withdraw their bid, but they are unwilling to forfeit their bid bond, which is five percent of their bid, so approximately 16,000 dollars. Idaho state statute requires that for any contractor to back out of a bid they forfeit that bid bond. So, tonight we are recommending agreement with -- or approval of the agreement with Cascade Pipeline, with the caveat that they turn in their performance and payment -- payment performance bond prior to the Mayor signing and executing that agreement. We just want to make sure we get their payment performance bond before we sign any agreement with them. And Keith is here for any purchasing questions. Bird: Madam Mayor? de Weerd: Yes, Mr. Bird. Bird: Roxanne, how -- who drew the plans and specs? Holland: We had two design engineers for the project. We kind of combined a sewer and water project in one and bid them out together. The sewer design engineer was Civil Survey and the water was Trans Civil Horrocks Engineering. Bird: Are the plans very good? Detailed? Holland: Yeah. They are pretty tight. Bird: So, we are not going to get hit with a bunch of change orders because their bid is so low? Holland: I -- because the project is in the downtown area there is always the possibility for some change orders, because there is so many unknowns. There is -- it's old infrastructure, we don't always have the best record drawings of what's there. But I don't feel that there should be any change orders that come anywhere near the 126,000 dollar difference. All the bids came in well below what we estimated. Bird: When somebody -- when somebody is a third the price of the next guy, it brings up a red flag -- big time red flag to me. Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Meridian City Council Workshop January 11, 2011 Page 13 of 36 Zaremba: And in that vein it concerns me to work with a reluctant contractor. What position does this put us in legally if we say you have to sign the contract, but you can't sign it until you put up the bond and they just say, okay, we will never put up the bond. Holland: The contractor's already signed the agreement for approval, but, then, they have since said, oh, we -- what can we do to back out of this. Bird: They have already signed theirs. Watts: We, actually, do have a little concern with the bond issue. We did get a call from their bonding agency -- well, it was a -- Holland: Alliance Insurance. Watts: Yeah. They weren't -- I don't think they specified Cascade directly, did they? Holland: They did with me when they called me Watts: When they called us they did not. They were asking a hypothetical question on if -- if a contractor signed an agreement and was not able to secure a bid bond whal happens. The bonding agency wanted to know this question. I did talk to Cascade today, the owner of Cascade today, and he did mention that the bonding company is very concerned that they are so far under the next low bidder, so we do not have bonds at this time and you do have the contract in your packet right now and we are going to recommend that you do not sign that agreement, that if Council does approve it it's with the caveat that we do receive the bond prior to execution of the agreement and the purchasing department will hold that agreement until the bonds are received. Bird: Who is their bid bond through? Watts: Alliance. Bird: Alliance again, too? Well, when Alliance gave you the bid bond their -- they are, basically, guaranteeing you a performance and bond. But I don't know. I'd ask Bill, but to me it looks like we are getting ourselves into a can of worms right up front, because -- I mean they left so much on the table it's not even funny. I mean I'd give them -- if I was them I'd give you the five -- six percent and say I guess if I'm going to play with the big boys I better get like the big boys. Watts: They were at the bid opening, I believe. They were aware of the bid amounts. They thought that everything was fine anyway and they were going to stick by their bid, so they did not request relief from their bid within the time frame that the statute requires and the statute does not give the Council the ability to waive the bid bond. I wasn't sure and I read it again and they'd simply state that they forfeit their bond and when he found that out he decided he wanted to continue with the agreement, but we are in the position we are today. Meridian City Council Workshop January 11, 2011 Page 14 of 36 Bird: Madam Mayor? de Weerd: Mr. Bird. Bird: I just -- you know, I know if they -- if they want to continue with it we awarded it. If they get the performance bond I guess there is nothing we can do. Watts: Yeah. I would ask for -- Bird: Is there -- can we put a deadline on getting the performance bond to us? Nary: Madam Mayor, Members of the Council, I mean we can put a period of time that they have to provide that. I don't know that it was in the bid documents, but we can provide it. Holland: Per the ISPWC they just updated their standards this year. I looked those up this evening and it states that the contractor has to deliver those payment performance bonds with their executed agreement. So, we would require that tomorrow. Bird: That's normal. Okay. But they have already executed -- they have already signed the agreement, but they didn't have the bond. Holland: Correct. Watts: What happened -- I'll give you a little background there, too. The owner was out of town and he had another signee for their company actually came into the city and signed the agreement. Typically we have them do that. We photocopy the agreement and give it back to them so they can take it to their bonding company. He didn't take a copy of the contract with him, so, therefore, they have not signed -- they have not -- Bird: The guy that signed it is he -- de Weerd: Authorized? Bird: -- legally can sign a contract -- Watts: An officer of their corporate -- yeah. Bird: Well, he could be an officer, but he still might not be able to sign the contract. Watts: They did submit the authority to sign. Bird: Well, Madam Mayor, I guess we do what they ask. I mean there is nothing else -- you know, there is nothing else we can do. If they -- if they don't want to forfeit their five Meridian City Council Workshop January 11, 2011 Page 15 of 36 percent bid bond and want to go ahead with the project and -- and I guess we just keep our eyes open and -- de Weerd: Mr. Nary, is there anything that you can add that hasn't been talked about? Nary: No. de Weerd: Wow. That's impressive. I'm not going to ask twice. Bird: Madam Mayor? de Weerd: Yes. Bird: But I would -- Roxanne, I would make sure that -- that I reminded Alliance that when they give that bid bond they were insuring, then, that those people would be -- I don't know what -- did the bid bond say five percent of whatever the bid is or did it put the bid amount in there? Watts: I'd have to take a look. Holland: I believe it's five percent of your bid. Watts: Yeah. Bird: That's the way all of -- Watts: I don't think they state an amount on the bid bond. Bird: They were, basically, telling us right, then, when we accepted -- when we opened that bid the performance bond was -- was okay. They -- for that -- for whatever they bid it at. I don't know what else we can do. Wafts: They didn't have second thoughts until after they saw the bid results. Bird: Just make sure you don't sign it until we got all of -- all our bonds and stuff on file. Watts: And I would recommend that we only give them the day tomorrow to comply with the ISPWC's revised requirements. Bird: Madam Mayor? de Weerd: As long as we can. Mr. Bird. Bird: I would make a motion that we accept -- we accept this contract or this contract and for the Mayor to sign upon receiving performance bond and material bond from the contractor. Meridian City Council Workshop January 11, 2011 Page 16 of 36 Watts: And I would add that meets the minimum requirements of the city. We do have -- we do have bond ratings -- Bird: Now that's an insurance. The bond -- the bond is -- insurance is automatic. That should be -- he should already have to you. Watts: Correct. But the bonds are rated also. Bird: Well, the bonds just bond for what the contract is. Watts: Yeah. But I mean the bond company. They may go out and get like a -- an off- shore bonding company. We also require the bond company be in the same category as the insurance company is. They are rated as well. de Weerd: Usually we don't have discussion until I have a second. Bird: Madam Mayor? de Weerd: Okay. Bird: Let me see if I get a second here and, then, I will add something to that. Hoaglun: Madam Mayor, I'm going to second it with -- if I might restate the motion as I understand it? de Weerd: Okay. Hoaglun: Is that we would approve the agreement and the amounted as long as the bond requirements are completed before execution of the contract. Is that -- Bird: And the insurance requirements are on file, too. Hoaglun: Correct. With insurance requirements. Bird: With the city name all insured. Hoaglun: I will second that, Madam Mayor. de Weerd: Okay. Any additional discussion, information needed? Bird: I have none. de Weerd: Madam Clerk, will you call roll. Roll -Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. Meridian City Council Workshop January 11, 2011 Page 17 of 36 de Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Holland: Thank you very much. L. Resolution No. 11-169: A Resolution Of The Mayor And The City Council Of The City Of Meridian, Appointing Steven Yearsley To Seat 3 Of The Meridian Planning & Zoning Commission; And Providing An Effective Date de Weerd: Thank you. Okay. The next item, Item L is the proposed resolution number 11-169. Council, in front of you you do have the recommendation of appointing Steven Yearsley to Seat 3 of the Meridian Planning and Zoning Commission, with an effective date. It is the second year of a six year term. So, it will be a five year term. And would ask if there are any questions? Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: I would only comment that Mr. Yearsley has been a valued parks and recreation commissioner for many years and I believe he would be an excellent Planning and Zoning Commissioner. de Weerd: Thank you. Any questions? Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: I move the approval of Resolution 11-169, appointing Steven Yearsley to Seat 3 of the Meridian Planning and Zoning Commission. Bird: Second. de Weerd: I have a motion and a second. If there is no discussion, Madam Clerk. Roll -Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Meridian City Council Workshop January 11, 2011 Page 18 of 36 Item 8: Department Reports A. City Council: City Council Liaison Appointments: de Weerd: Item 8 under Department Reports. I will turn this over to our Council President Mr. Zaremba. Zaremba: Madam Mayor, it falls upon me as Council President to make assignments of the liaisons of the Council members to the departments and I have done so in discussion with the other Council members and when lightning struck here is what happened. Council liaison to the clerk's office will be myself. Council liaison to the Mayor's office will also be myself. Just makes sense to me that the President of the Council should have those two. I will also become the liaison to the finance and utility billing department. Councilman Hoaglun will become the liaison to the Police Department and to the Public Works Department. Councilman Rountree will become the liaison to the Parks and Recreation Department and continue as the liaison to the Planning and Zoning Department. And Councilman Bird will continue both with Fire and with Legal, HR, and IT. And those appointments are actually effective now as of this evening. However, I will note that Councilman Rountree will be out of town the rest of this month and I have made the suggestion that if Parks and Recreation needs a liaison they should continue to contact Mr. Hoaglun, since he's the most recent liaison and if Parks and Recs -- I mean if Planning and Zoning needs a liaison contact me, I would be happy to do it. I'm a former commissioner. Until he returns at the end of January. And that's the report. Thank you all very much. de Weerd: Thank you for the report. And I assume since no one is squirming in their seats the Council members agree. Hoaglun: Yes, Madam Mayor, it's a good -- we are ready for some heavy lifting. B. Legal/Human Resources (HR) / Information Technology (IT) Department: Strategic Plan Update de Weerd: All right. Very good. Okay. Next department report under Item 8-B is our legal team, our HR team, and our IT team. Thank you all for being here this evening. Nary: Madam Mayor, Members of the Council, thank you for the opportunity to be here tonight. I'd like to take the lead from Public Works. I only have 200 slides and it will take about two and a half hours, but it will zoom by, you won't even notice how quickly it goes. de Weerd: To the students in the room I will say he was kidding. Bird: No, he wasn't. Meridian City Council Workshop January 11, 2011 Page 19 of 36 Nary: Thank you for the opportunity to be here, Council and Mayor, and the opportunity to come up and talk a little about our department and the different things we have been doing and are continuing to do in bringing to you in the next -- this fiscal year as part of our budget, as part of this ongoing growth that we have and the different things that we are trying to accomplish to again make our city better. I have the privilege of being the leader of this department, but I'm certainly not the only leader in this department. We have a number of different people, many with them are in the room tonight that are part of our leadership team, part of our IT department, that do a great deal with a very few number of people, but very highly qualified skilled people and I agree with the Mayor, I'm sorry that Mr. Krause talked about how great software engineers are needed. He can't have ours. We really like the ones we have. We'd like them to stay as long as they would want to be here. But I will get into the presentation, but I am going to make at least one other additional comment. This presentation wasn't just put together by me, this was put together by all of our leadership team together in deciding what was the things we needed to highlight, things we needed to bring to your attention and to raise the awareness level of -- both for you, as well as for everyone else, so they know what -- what we really do. I'm sure there is times that you wonder specifically and I say to my staff a lot that we try very hard to make it look very easy for what we do and we spend a lot of time making things look pretty easy and you all know and you have all been here long enough to know it isn't easy to do these things, but we have a lot of really good people that spend a lot of time making this happen. So, I will get into the presentation, but I just want to make sure you knew that. Part of this presentation -- or the majority of this presentation was put together by Roma Robertson, one of our new people in IT and she did a great jog of really making this look really nice and bringing it together in a great way for everybody to be able to see it. de Weerd: Since she's new do you want to point her out? Nary: She's actually right there in front of you. You can see her picture and she's in the back row. Roma is not our newest person in IT anymore, because Summer is our newest person. Summer just started last week. Is that right, Summer? Good. Last week. And if you have really specific IT questions, don't presume I'm going to know the answer to it, but Terry and Mike are here and they can certainly answer anything that you may have. If you have specific ones about some of the projects Rob is here as well. Rob's heading up some of our bigger projects and such. So, we can talk more specifically if you'd like. You notice we do have one vacancy. Keith Danielson from our IT staff has chosen to move on and so we are going to miss Keith and he's going to go on and do great things on his own and we are looking to -- we have Chad Neil who has been with our IT staff for a little over six months, moved into that network specialist job and you will see Chad a little more often at some of these things and, then, we will be looking for a placement for Chad's position. Anyway, that's how our IT section looks. just wanted you to see kind of how the organizational structure works and first I want to talk about fiber. Fiber is something we have been talking about for a number of years. It's a project that we have looked at for a number of years and how to accomplish this for the city and why. Basically, I think you have heard us sell this before. Fiber is a great opportunity for the city to build better connections between our various facilities in Meridian City Council Workshop January 11, 2011 Page 20 of 36 a way that can be managed better, isn't beholden to somebody else's network -- that's one of the problems that we have had in the past is because when you attach yourselves to a fiber network that's been installed or maintained by someone else that you may end up, basically, sort of being stuck when they want to fix it, when they feel the necessity to upgrade it, when they feel the value to fixing it or addressing concerns or problems and so we are working on a fiber plan to bring to you hopefully by the budget time to be able to look at what could we do over a period of time, a number of years as part of the CIP to make fiber a more viable alternative for us. There are some advantages to fiber. First, fiber networks are more stable. I think we all get used to wireless in this world today and we -- most of the time it's fairly reliable, but we all know occasionally birds fly in front of antennas, storms happen, things happen and your wireless connection may not work quite as efficiently or as reliable as another. Fiber doesn't have those type of down time in the same amount or the same type and so that's one of the reasons why we think that's a good long-term value that might be of value to the city. Also -- and, again, fiber is a more secure method, assuming -- you transmit things over the air versus through a cable or through a fiber network, the potential for people to be able to -- to see that data or to be able to capture that data is higher and there are ways to filter that and deal with those kinds of things, but the guys behind me know better than I do, but fiber, again, provides us a better method for long- term security and, then, again, there is speed. Speed of fiber is going to be faster than the wireless and, again, you're not beholden to a lot of other extraneous factors that may occur and so those are things that we will be bringing to you that we think for the long term value of the city and one of the things that we have talked about is how to make it more practical for us. I mean we -- as a city we have talked about this a number of times and we have looked at trying to connect every facility of the city, every fire station and police station and as we have tried to work through that we found, you know, that that may not be the best use of our dollars and I think that's where our planning I guess is looking at now is what's a more practical use, what do we really need? I mean do we need to really connect every single facility or do we need to connect the core facilities of the city. City Hall. Station One where the EOC is. The police department and the tower. Those are the areas that probably could be done in a more efficient way than trying to connect fiber all over the city. There are ways that we could make fiber useful at some of those other facilities that may not require it to be owned by us and those are things that Terry and Mike and the IT department -- or IT division are exploring. So, those are things that we will be bringing again to you in the future, but that's an area that is certainly on our radar and is certainly a significant focus of IT for the long-term value of the city. Electronic time sheet upgrade. You know, when we started on this electronic time sheet idea a number of years ago we had this high school intern that helped us craft that and, then, he left us for a couple of years and now he's our college intern, McKay Graybill, and he's been an integral part of getting this project really started and maintained and moved forward and now enhanced with the expertise that we have in our software engineer and software developer, the staff that we have that Mike Tanner heads up, there is a number of different things this electronic time sheet upgrade is going to do. Expanding to include employees with all types of schedules. You know, we have a variety of different types of schedules we have in our policy manual, they call it flex scheduling and have the ability for different Meridian City Council Workshop January 11, 2011 Page 21 of 36 departments to allow employees to work the nontraditional not 8:00 to 5:00, Monday through Friday based on the needs of the city and the department. For example, recently we met with Steve Siddoway and the Parks Department maintenance has found that they really got crunched either on overtime or trying to flex people's time, especially in the wintertime in dealing with snow removal and ice removal and those types of things with the traditional schedule. So, they looked at coming up with a modified schedule would make more sense for their needs and for the city's needs and our electronic time sheet would be able to take those into consideration, because currently -- under the current system we use everybody who uses an 8:00 to 5:00 schedule can use the electronic time sheet and everyone else has to use a paper time sheet. So, every time you have paper and people entering it by hand you're going to have either error, you have to hand calculate all those things, so this upgrade that we are -- that we have been working on through IT will help address those types of various schedules and, again, have the same seamless way that we have been doing this electronically. We will have enhanced reports for supervisors and directors, payroll administrators, there is a lot of information that we can capture through the time sheet process that could be of great value to the supervisors in knowing how much time people have that they can use for time off, other types of things the payroll administrator needs to know, things that can be added much more seamlessly without, again, creating more work or making it more time intensive or time consuming to add this data time. The time sheet can capture that. We looked at redesigning the database and this is something probably more on the technical side that's going to make it a little bit more flexibility for IT to help manage with finance and payroll and, then, finally, it integrates our software or our time sheet with the payroll system and the HR system that we already have in place. Right now we are desiring that those connections work a little bit better and we can, again, deal with the various types of schedules, different types of FLSA requirements for different positions and those kinds of things. All of this time sheet upgrade I think will be of great value to the city and create a much more seamless and usable type of system. Also it will address employees' needs. You know, the first one here, addresses employees' concerns about current time sheets, clear error messages point to a city policy. We get a lot of questions from folks that don't always understand how FLSA requirements work, how their time, as they get entered, on what city policies may apply, so we get a number of calls either to my department or to payroll saying, well, I entered this and I got this kicked back to me or I don't understand. We are looking to integrate, basically, the city policies into the time sheets. So, if someone enters something incorrectly this would be able to, essentially, show them the policy, explain to them why they have to enter it in a certain way or why it's impacted the way they were doing something if it was done incorrectly. There is also a payroll adjustment line for updating past time sheets. Sometimes what will happen is we will get folks towards the end of the pay period that if the pay period splits within a particular week they may have some time that's captured on one side of the pay period and, then, time that's captured in the second half of the pay period in the same week. So, this will allow us to adjust it without having to hand do it each time, so it will save a lot of staff time in trying to make this a much better product. It grants a users access to more of the data. One of the things that IT has done an excellent job over the years is as we have integrated more information into our database our employees, both for the Meridian City Council Workshop January 11, 2011 Page 22 of 36 supervisors, as well as the employees, they have ways to update their personal information, update their dependents, update any other emergency contacts and things like that. These, again, can be all captured through the time sheet and there is also ways, then, for the supervisors to be able to see that information, if there is a need for the employee to contact someone, if there is an emergency or something like that, there is a way we can capture that and IT has been a great leader in trying to get that type of information available for both employees and supervisors. And, last, it will help manage the cell phone reimbursements. Right now if we reimburse an employee for use of a cell phone it's given on their paycheck. So, now the employees, when they get this finalized, the employees will actually be able to see that on their -- on their time sheet applicable and they will know what their paychecks are supposed to be at the end of the month if they have a cell phone reimbursement on that. So, those are great additions to what we have been currently doing and I think, again, it will be a great advantage, both to the employees and our supervisors. Incident tracking. You know, you have heard a number of times -- I think we have talked about this. We are pretty proud of this -- this particular program and Mike Tanner, again, has been -- we have -- if you recall last year at AIC we won an award from AIC for this program, this incident tracking in the past, and, you know, I don't have to be the only person telling you about it, I think the police would tell you how valuable this tool has become for them in being able to track police reports and putting all the information together, collecting all the information and being able to transmit a lot of it electronically to both the prosecutor, as well as to the officers or detectives, whatever the follow up is needed, we think it's been a great addition to their work and certainly always willing to let them chime in as to how much value that's been to them and streamlining how the field -- how the reports are done in the field. We don't know who this person is, this is just something you capture from Idaho Department of -- driver's license. But, basically, it allows you to auto fill this for officers, they can track this information by using driver's licenses or vehicle registration, it will, then, auto fill all the information related to that driver's license number or that vehicle identification number, so that way they don't have to hand enter everything in to capture all this data. So, it's a little faster and a little more efficient way of doing things. Again, major benefits of incident tracking. Paperless routing. You know, we are not always just having to wait for printed hand routed forms or police reports that go from one basket to another, have to get transmitted that way, they can be done electronically. Much of the same information in the past had to be typed in a number of different times by different people. Obviously, the potential for error exists when you do that. Now the information tracking makes it seamless for the officers, they can do it once, it will, then, fill all that information in for them, they don't have to constantly redo it and, then, everything that's related to the police report, audio, photographs, any scanned documents are now associated with that particular report. So, again, it does not require one person to have to constantly manage paper and documents and records, but it really is doing it -- a lot of that work for them. Before this when -- the prosecuting attorney used to receive a paper copy, then, they would have to go back and come back and search for the audio and the photographs and all those other things to find the particular officer and when was it checked in and when was this booked -- under what number and what date. And now all this stuff gets collected together as part of this system. So, this is -- we think this is a great tool and a great opportunity and as it states on here, following reports are Meridian City Council Workshop January 11, 2011 Page 23 of 36 now uploaded directly to Ada county as they are approved in the Boise prosecuting attorney's office is next on that list to have that done. So, those are I think great benefits that IT I think in working with police and trying to figure out what those needs are for the police department we are able to create something that really is unique to Meridian, but also something that can be a very valuable tool in law enforcement. Accela. We have talked about Accela a number of times. Accela, as you know, was a company that we selected to help create an integrated software system for the various varieties of different departmental needs and Rob Sosnowski has been the person tasked with this project. What Accela does is it's going to help automate work flows, track different activities from various departments, be able to talk more to one another, manage data input of the different departments, review, share, and report information and, then, integrate department information in a centralized location. We found there is so many different aspects of what we do as a city that are so related, yet in the past they are either having to be tracked manually, tracked through departmental -- through different department contacts and those types of things. Obviously, lots of information gets lost or doesn't get transmitted and we have tried to create databases to help manage that over the last few years and what we really wanted and what you helped support was in putting together -- finding a vendor that really could do that for us as a whole and so this Accela project has really been an ongoing project for awhile and we will get to that supply. But, basically, what we will end up with is a citywide information sharing system between, again, various departments, better response time and approved customer service. Again, the idea is to help create a database to be able to answer the public's questions or deal with issues as they come up based on -- whether it's location, whether it's a particular incident and those types of things, have better information to be able to provide back to the customer. Again, better decision making support with -- whether it's code enforcement or some of the other -- the Planning Department or whatever, has the need for this, we have a better way to get more information, so, again, better decisions and better information gets transmitted back to either the department or the customer, integrated with the city GIS. That's probably one of the critical components of that. You know, many of the things -- and we will talk about GIS in a second, but many of the things that we do are tied to a particular location, so part of this project is to help us integrate those locations with the different things that are relevant to that particular location, whether it's building permits that are issued, whether it's different planning, CZC's or other planning things -- licenses or permits that have been issued for those locations -- so that there is better ways, again, to get that information in one place and, then, it will allow, then, people to either work in the office and have access to it or those that are out in the field, like code enforcement, to have more access to that information, so that, again, we can get better information back to the consumer, to the customer, to the public. The contract we signed with Accela was right before the end of the last fiscal year in September and our intent is be able to go live with that by May of this year 2011. So, you will be hearing more of it. The intent was to bring back more information to you, but I wanted to make you aware of kind of where we are at with this at this particular point. We are kind of a little bit more than halfway through. This has been a great participation for the city departments. Rob's efforts have been tremendous, but the input from the other departments and the desire to have a collective shared information to be able to, then, Meridian City Council Workshop January 11, 2011 Page 24 of 36 work together to sell some of the issues in the past that have been very difficult to overcome has been a great tool for everyone. Geographic Information Systems or GIS. I think we all hear the term a lot. We all know that, basically, everything in the world is tied to someplace on earth and I jokingly said recently that some day we are going to walk around and we are going to see A's and B's and big giant balloons on every light post and every street sign out there. It feels like this is everywhere you go anymore has some kind of balloon that tells you where it is. Well, again, there is a desire to have some connection with what that is, what's out there. Everything that happens happens somewhere and knowing where that is is critically important to being able to do business. You know, we often, again, want to know where is this, what was already approved there, what belongs there, what's not supposed to be there, those types of things are vitally important to us in what we do. So, again, the intent is to create a GIS system that both requires -- that has both the hardware and software and data components to all those things that would help define workflow, the different processes that go on for the city. Again, people are the most important component of this and the network allows the sharing of applications, the sharing of data and dissemination of information and we have people to integrate both the information and to use the information and so this GIS project, again, has been an involved project with a number of different departments and different users in this, is really to help come up with a plan for the long term use and value to the city. Graphic part here. And the intent is, then, create a GIS plan this year that will come back to you -- and I don't know if we have a target, Terry? March. Okay. So, March, April. So, sometime this spring we hope to have this plan back in front of you that says, basically, we have been involved for over six years in various aspects of GIS. Along the way work has been done on many different projects and, again, we have had GIS as part of Public Works for a long time, we have components of that that are parts of IT, and we have developers that perform different functions of the GIS components, both for the needs of Public Works, as well as for the needs of the city as a whole, and so, basically, what the time now is to, then, look at a GIS plan for the city as a whole. Obviously, there is always going to be needs in Public Works, but we have talked for a number of years about expanding that use toward the city as a whole and I think that's our intent and bring all the different departments together and users together is to be able to then bring a plan to you that's prioritized the way this plan gets implemented, prioritizes what the needs are and being able to, then, bring it back to you and if there is, obviously, budgetary impacts and things like that we can address those with you. What's the purpose of that? Again, I think we have talked about it a number of times, promote data sharing and improve customer service. Again, it's such a critical component of what we do is being able to know where things are, what's supposed to be there and what's not supposed to be there. As you imagine, we probably get a lot of both of these things. Again, reducing costs. Anything we can do to make it more streamlined and more efficient for the city at a much more reduced cost in time and effort and administration of the city as well and, obviously, that provides better -- a better service to our customers. That would, then -- obviously, it creates efficiency and, then, obviously, further our city's mission statement in providing, you know, the best customer service that we can to our citizens. So, the GIS team has been meeting since March of last year, so stakeholders from all departments -- and so far they have identified 68 various projects that would be -- have Meridian City Council Workshop January 11, 2011 Page 25 of 36 a GIS component related to it. There is a whole bunch of them here. And as you can see there is a bunch of different things and whether it's Public Works related, like the Hansen 8 integration, parks website, crime, street lighting -- we have talked about a number of different things with street lighting and, basically, help with dealing with crime prevention, as well as creating a safer environment for the city. Stormwater. Date addressing. Fire hydrants. I mean we have talked about lots of different components that GIS can be of value to the city and, therefore, our citizens and so as this project continues on and trying to get a plan together, like I said, to bring to you this spring -- and, again, the department's intent is is to create, basically, a model where IT -- IT has the centralized function or responsibility of the application development, that data and system management to train and support, but each of the departments would perform others GIS functions. and, as I said, for example, Public Works is always going to have a specific need that they may be addressing themselves at what they want and, again, I think one of the things we talked about a number of times with you is one of the things that GIS can be a real valuable tool is creating various maps and different types of things about different issues or concerns that you may have or departments may have. Now, again, part of that responsibility is going to be the departments. I mean IT isn't going to have a map maker that makes maps for every single department in the city, but the training so the departments can use that information and that database to create the needs that they have is really the IT's role. So, maintaining the data, providing support data, providing training to be able to use that, is really going to be part of IT's function. So, the intent is to bring that back to you sometime this spring. We just wanted you to know it's still an ongoing project that we still have been working on. The radio frequency identification project. We have talked about before in the budgetary context and we have budgeted funds to do this and I think they are still working through that and creating RFID tags -- all of you know every -- everything of significant value to us has a tag on it and if you look on the back of your screens there, there is tags on the back of all of those screens. What we are looking to do, though, is instead of that manual system that we have had for a number of years and most cities have had for a number years, require somebody to crawl around on the floor sometimes to go look for it, see if it's there, make sure that number matches the list numbers that you're supposed to have to make sure what's there and what isn't there and most of the time it usually tells you what isn't there. It doesn't usually tell you what's there as much as what you don't have anymore and sometimes it's gotten missed or gotten moved and we don't know where it belongs. The intent of this is to, basically, create these radio frequency tags that attach to that and, basically, can be read by a device, so, basically, the person doing the inventory can enter the room with the device and it can tell them -- tell the device which items are here and that can relate back to what's supposed to be here so that way, again, we are not spending as much time looking for stuff as we have in the past. So, it streamlines the inventory process. It makes, basically, a consistent method of both collecting it and reporting what the inventories are and, basically, like I said, more than anything it really takes the -- the people element out of trying to track every single item that we have or every single item of value that we have in a manual process. It creates a much more streamlined and automated process to do that, so that we, hopefully, again, can keep a better handle on what we have and where it is and where it belongs, as opposed to where it should be. Meridian City Council Workshop January 11, 2011 Page 26 of 36 Hoaglun: Bill, if I might add, it just keeps people from having to crawl around on their hands and knees looking for that tag that's on that chair somewhere underneath the desk. Nary: That is of great value. Hoaglun: Yes. Yes. de Weerd: It's not as entertaining. Nary: So, currently what's going on is the tags are a little bit different looking, they are a little bit more like a bar code, they are a little bit larger, and, basically, they are in the process of updating, inputting all of that information and ultimately the goal is is once that information -- all the proper things get tagged, all the database is created, then, finance will be in charge of that inventory, because that's really who wants to know, both from -- both from our asset management, as well as our insurance purposes, having some way to control that and know what those things are really is -- is critically important, finance will be the place where that will end up. So, here is a couple things left. Like I said, update the input data, designate the bar code for each room or location, and, then, we will again transfer that to finance ultimately. Continuity plan. This is very -- obviously very critical and we have -- and you have heard us many times mention our desire to have a continuity plan and to make sure that we have appropriate backup for the information that we have. We don't want to have, obviously, a major disaster, but if we have a disaster or we have something of significance that happens to our data, we want to be able to recreate that data as efficiently, as quickly as possible and so IT, along with the various departments, are working together to put together a continuity plan for when disaster strikes we have enough information backed up in the best way possible in redundancy so that way, again, us getting back up and running is something that could be done very quickly and much more efficiently. The public isn't going to accept us just saying, sorry, our computer is crashed, come back next week. So, the next step in the process is to do a business impact analysis to basically show how the services can be negatively impacted and how quickly those services need to be restored with minimal disruption and doing such analysis will help us with -- help us to define better what the recovery points are that we need and a risk assessment study will identify what our assets are, how those are affected by the various risks and threats and vulnerabilities and this will help us plan counter measures for each type of risk and, then, based upon our business impact analysis and risk assessment we would, then, develop options and procedures to minimize the impact to our overall business operation and with the least amount of disruption and, then, after the production implementation of the continuity or contingency plan it will be necessary to test and review that. So, you will be hearing more about that from us as we work through those things, but, again, that's an ongoing project for us and, obviously, that's a significant impact to the city that we maintain our momentum in that area. We just had a couple of slides -- everybody likes to have pie charts. I'm sorry. Stacy isn't here. I know she loves pie charts. We tried to break out a little bit of just the time that was spent on the Meridian City Council Workshop January 11, 2011 Page 27 of 36 various different departments and we did this in each of the different areas that we have today. Here is some of the IT data of the departments' use of IT -- the departments' use and this is -- what time period, Terry? Paternoster: I believe that was for the first nine months of -- Nary: 2010? Paternoster: --January through end of 2010. Nary: Okay. So, if you didn't hear that, this is, basically, the time period we captured between January of 2010 until the end of the fiscal year, so September. So, you can see, obviously, Public Works and police are -- are big users of time because of the different types of things that are supported by IT. MUBS after that, because, again, you can understand the different -- the different types of applications that those three areas really use and, then, obviously, a little smaller bits and pieces of the other departments, but, obviously, IT is very involved in the various functions that go on in the city on a daily basis and this is just a slide to help capture and a little bit for you. Questions before move on to the next section? de Weerd: No. I just -- our thanks to the IT staff and I would say if Terry gave this report he would have been done ten minutes ago. Nary: I would agree. It's legal, so here is our -- here is our org chart for legal. Again, we have a vacancy as well. We have an office assistant position that's currently vacant and we are looking for applications for that position currently. So, what different things do we do? Now, these ones -- most of you know you have probably seen these more visibly than some of the things that we have talked about with IT. Cassie's law, we are, obviously, very engaged with that. The Mayor's office, the youth council, are very -- were a very big initiative of both the Mayor's office and the youth council at bringing the texting while driving law to fruition. Our department -- or our legal staff was very integral in getting that done. Solid Waste Advisory Commission, bringing that from a committee to a commission now, was a lot of work in putting together that ordinance this past year. We did a lot of sign updates and a lot of sign codes, worked with the planning department on mobile sales unit. We worked very closely with the clerk's office in making sure that the codes are updated in relation to that and help and assist them in providing that licensing and permitting for that. Abandoned vehicles. There is a new state code that was put into place by the legislature last year. My staff worked closely with the code enforcement or the police department in implementing the process that the state put into place, so that we could deal with abandoned vehicles out in our community. Animal control. Talked a lot about dogs off leash. We talked a lot about animals out in our community. We had some ordinances that we brought back in front of you this last fall in relation to that. Smoking, both nonsmoking as we talked about like in the parks and that's still pending before you, but also smoking in the private businesses, we implemented an ordinance last year that allowed businesses to post their premises as no smoking and had the force of ordinance behind that as well, that if Meridian City Council Workshop January 11, 2011 Page 27 of 36 various different departments and we did this in each of the different areas that we have today. Here is some of the IT data of the departments' use of IT -- the departments' use and this is -- what time period, Terry? Paternoster: I believe that was for the first nine months of -- Nary: 2010? Paternoster: -- January through end of 2010. Nary: Okay. So, if you didn't hear that, this is, basically, the time period we captured between January of 2010 until the end of the fiscal year, so September. So, you can see, obviously, Public Works and police are -- are big users of time because of the different types of things that are supported by IT. MUBS after that, because, again, you can understand the different -- the different types of applications that those three areas really use and, then, obviously, a little smaller bits and pieces of the other departments, but, obviously, IT is very involved in the various functions that go on in the city on a daily basis and this is just a slide to help capture and a little bit for you. Questions before move on to the next section? de Weerd: No. I just -- our thanks to the IT staff and I would say if Terry gave this report he would have been done ten minutes ago. Nary: I would agree. It's legal, so here is our -- here is our org chart for legal. Again, we have a vacancy as well. We have an office assistant position that's currently vacant and we are looking for applications for that position currently. So, what different things do we do? Now, these ones -- most of you know you have probably seen these more visibly than some of the things that we have talked about with IT. Cassie's law, we are, obviously, very engaged with that. The Mayor's office, the youth council, are very -- were a very big initiative of both the Mayor's office and the youth council at bringing the texting while driving law to fruition. Our department -- or our legal staff was very integral in getting that done. Solid Waste Advisory Commission, bringing that from a committee to a commission now, was a lot of work in putting together that ordinance this past year. We did a lot of sign updates and a lot of sign codes, worked with the planning department on mobile sales unit. We worked very closely with the clerk's office in making sure that the codes are updated in relation to that and help and assist them in providing that licensing and permitting for that. Abandoned vehicles. There is a new state code that was put into place by the legislature last year. My staff worked closely with the code enforcement or the police department in implementing the process that the state put into place, so that we could deal with abandoned vehicles out in our community. Animal control. Talked a lot about dogs off leash. We talked a lot about animals out in our community. We had some ordinances that we brought back in front of you this last fall in relation to that. Smoking, both nonsmoking as we talked about like in the parks and that's still pending before you, but also smoking in the private businesses, we implemented an ordinance last year that allowed businesses to post their premises as no smoking and had the force of ordinance behind that as well, that if Meridian City Council Workshop January 11, 2011 Page 28 of 36 people didn't want to obey them that the property owner didn't -- isn't just stuck with evicting the person, but, actually, the person could be cited for smoking where it's been -- it's been noticed not to. Spice we all talked about a lot. Spice is something that we appear to the moment have erased from our community. I think the City of Meridian, with the Mayor's office as well, helped really lead this area in dealing with Spice and getting rid of that from our community. Board of adjustments. This is the one near and dear to the Mayor's heart. This is the board of appraisers that we converted over to the board of adjustment. That was, again, another opportunity for a citizen involvement as well. The previous board did not have a citizen. Now this board does have a citizen member as well. So, another opportunity for a citizen volunteer to be a part of a city board. Temporary uses again, through the clerk's office and dealing whether it's fireworks stands, whether it's Christmas tree lots or any other temporary uses. Again, my staff has been very involved in making sure our ordinances are up to date and dealing with whatever the current law is. Parking as well, we have addressed a number of different parking issues around the city. A lot of ordinance change in regard to that. We -- also we updated our weed ordinance last year. Again, another thing that can become a real eye sore and a problem in our community, as well as disorderly premises and trying to address the various needs that we have with those. I think our office has been very integral in getting, again, our code updated from the '50s and '60s -- some of our city codes were stuck into something more modern and more consistent with the current law. Internal process updates and training. Bankruptcy. As you imagine, we have talked about this a little bit. As you imagine with the economic climate over the last couple years bankruptcy has become a very significant part of what we do. We deal with a lot of bankruptcy issues. In fact, we just today got notice about a bankruptcy issue that -- not totally sure what our response is going to be yet, but it's in relationship to DBSI's bankruptcy and so we are not totally sure, we will get more information about that and bring that back to you, but there is significant impact of bankruptcy in our community and we have had to address that in helping both utility billing and dealing with those types of issues, as well as some other departments, building services, for example. Zaremba: Madam Mayor? de Weerd: Mr. Zaremba. Zaremba: If I would clarify the record -- for the record if I may. The City of Meridian is not anywhere near bankruptcy -- Nary: No. Zaremba: -- this is issues that relate to other people's bankruptcy. Nary: Yes. Absolutely, Council Member Zaremba. This is other people in the community filing bankruptcy who owe us money or have owed us money or have paid us money and now are being adjudicated in the bankruptcy court. So, yeah. Absolutely. So, sorry I didn't make that clear. Public records request -- I think the Meridian City Council Workshop January 11, 2011 Page 29 of 36 clerk's office -- and my staff can attest -- public records request is a booming business anymore. We have a lot of folks -- and as you all know, the public records law is very specific of what you can release and what you can't, what you can ask people and what you can't. How to clarify what exactly people want and you find many people that aren't just looking for public records that I think the legislature thinks they are, where they are just looking for a record about some particular incident or some particular circumstance, so, really, people that are looking at it as a business opportunity and looking for public records as a means to enhance a business. A recent public records request that we have had are from businesses that look for checks that are outstanding that have been owed, that have not been cashed beyond six months where banks won't honor those checks anymore and that business will, then, contact those people to say we can go get your check reissued for you for a fee. Now, we would probably reissue the check anyway, I don't think we need someone to do that, but I mean that's a business opportunity -- certainly they are not only asking us, they are asking other entities for the same information, because that's a way they could, essentially, create a business opportunity for them. So, you see very creative ways that of people using public records requests that are not what I would have seen five years ago or ten years ago. Permitting and licensing. Again, I think the clerk's office can attest and my staff can attest the permitting and licensing is a huge business and it is -- it does take a tremendous amount of time and, again, I think it's an area that the City of Meridian does really well and is very much a leader in this valley or ways that we -- one, are trying to address the needs that the law requires that we address and also address our citizens concerns that exist out there, but also make sure we are complying with what the law allows us to do and not to do. And so our staff is very engaged with the clerk's office on this particular issue and I think, again, I think it's an integral part of what we do and think we, again, are very much a leader in our community in this area. MPD K9 facility. This is the -- this is the police training facility, so it's not the shelter. We are talking about the K9 facility. Our staff was very involved with the police department and being able to put agreements together so we would allow other agencies to use our dog training -- or dog training facility either for training or for housing their -- their animals on occasion and putting together a very simple contractual form that the different cities could use so that, again, it was a little bit more formalized in how we do things. You know lawyers, we love formality, it's always a little bit better for us, so -- building code enforcement, again, I think it's an area, as you well know, if you don't pay attention to code enforcement your public will pay attention for you and it does matter to them greatly that we are vigilant in dealing with -- whether it's signs, whether it's weeds, whether it's people erecting illegal structures, people operating businesses without licensing or permitting, we have been very vigilant in dealing with that from the most minor thing of warning folks about what the requirements are to actually shutting people's power off and closing down their business until they meet the proper safety standards so that they aren't a life safety issue to people. And all of those things take time and effort, both from building services and code enforcement, the police department, for my staff, to make sure, one, we are meeting what the law allows us to do, as well as what our codes allow us to do. The parks and recreation facility use -- again, we are very, very -- we were very much a hot commodity in this area, because of the improvement in our parks and the improvement in our facility for people to be able to Meridian City Council Workshop January 11, 2011 Page 30 of 36 use. So, my staff is very engaged with the parks department on making sure that we have the right contracts that are in place and making sure the city is protected and that our taxpayers are not at risk for other people's damage or other people's injuries on our property and so we get very, very engaged with those different things. And, lastly, the secondary employment. This is an issue that was near and dear to Chief Lavey's heart for officers at the police department that had to forego opportunities in secondary employment, whether it's providing weekend security at a Lowe's or at RC Willey, because our policies didn't allow that. There are ways a police officer can do that. Or other -- they can perform other type of secondary employment that aren't going to be an impact to the city and we just want to make sure that there is some clarity as to when they are a police officer and when they are not a police officer and when they are within the course and scope of their job and when they are not and that way we can work with the police chief to provide, again, an opportunity for our officers that many of them have been seeking for a number of years. Litigation. Nobody likes to talk about litigation very much, so I'm not going to talk about it very much. You know we have a case that's ongoing and the one that we have been waiting a little bit or the Supreme Court as a case we were successful at the district court level. The appeal to the Supreme Court we are just waiting for that to be set for hearing and we are still waiting on them. The Supreme Court has their own time table, they can do what they want when they want, so we haven't got the date set as of yet for that appeal. We have the EEOC, that's another case that's ongoing that you're aware of as well. We are still working through the early stages of litigation with that and, then, the courthouse which you know, again, has gotten a little bit of notoriety and it's another case that we are working through the issues with that and I'm sure you will hear more about it, but we probably won't hear more about it here. You may hear about it -- more about it. Statutory compliance, oversight, and training. Again, my staff, myself, and all of them get heavily involved in a variety of different compliance, oversight, and training, whether it's public records request that's an ongoing thing that we deal with, whether it's building code updates, fee changes -- again, we have -- constantly have to, you know, re-educate the public about fees and how those are adopted and make sure we follow the requirements of the statue on when we adopt new fees or change the fees. Open Meetings Act. We have been doing training with all of our commissions on open meeting and what requirements are allowed for commissions and what are not allowed for commissions and how they do things. I have another one this week with Planning and Zoning and I think we have one left after that and I think we have covered all of our commissions. And included in that Open Meetings Act we deal with governmental ethics. We get a lot questions in regard for what can I do or can't I do and so we do try to make sure we include that in all of our trainings as well, because, again, the statutes are -- in Idaho are very specific about commissioners even as to what business arrangements or engagements we could have with the different commissions or what the commissioners can be in a business relationship with the city. As so helping educate our commissioners about that is very important to us. These are various contracts that we have been involved with over the last year, year and a half or so. I won't go through all of them, but, obviously, we have dealt with different things, whether it's utility hook-ups -- we had the Chief Joseph artists and residents, the children's theater is an ongoing thing. You see monthly the Initial Point gallery rotating display, it's a different contract that we have with Meridian City Council Workshop January 11, 2011 Page 31 of 36 different artists for that. Concerts on Broadway. All these various things that -- anyway, again, we try very hard to make it look easy, but, you know, we take a tremendous amount of pride in what we do and the time we do to make it look well, so that you folks have all the right stuff in front of you when you hear it and that's why we take 67 percent of our time in legal to address your concerns and the commission's concerns. It's a lot of time and effort, but, I'll tell you it's effort well spent, because you don't have to worry when you come to -- come to your Council meeting that it hasn't been reviewed, it hasn't been looked at, the departments we haven't met about it, we haven't discussed, we haven't addressed this -- you don't have to be as concerned that you may have had to be ten years ago that whether or not there was the time or the opportunity to have done that. We are here to spend this time to make sure that you have the right information in front of you every Tuesday or for the commissions when they meet that they have all the information in front of them for them to be able to make the right decision. And, finally, human resources. Human recourses staff -- we have -- Crystal Ritchie is our HR manager. We made the change this year. Crystal is doing a great job with our staff and with our two Erins that we have on our staff. It's a little confusing for folks that they are both named Erin, but they will get used to it. Erin Montemurro is our HR generalist and she's been a great addition to our group in helping departments as we go through, we do a lot of hiring and Erin has been very engaged with that in helping departments with the various hiring opportunities that we have for city and, then, Erin Lammers -- you know, she came right into the middle of the fire. You know, she's our benefits support coordinator and she's there to help administer all the employee benefits and she came right during open enrollment, so you couldn't find a better time to say here you go, here is how this works and she has also done a great job there with the employees and being able to connect with them and help them understand what benefits they have and what works for them and what they need to do. So, benefits administration. We did 15 open enrollment meetings, we had a 98 percent completion rate. We had a couple of employees that were out that we did some follow up with and Crystal did a good job of making sure everybody got their paperwork in on time as they needed it, did a lot of follow up to make sure those were done. Basically, different departmental HR needs. We recruited for 40 positions in the last year, including one director position. We had 33 employees that separated, 12 that were involuntary, 17 voluntary, two retired and two that were completed projects -- those were our interns in IT is the ones that are classified as complete a project. That does include seasonal. So, seasonal, as you're all aware of in the parks department that work in our various rec programs, et cetera, and that's not included in the separating of employees, because we -- you know, we hired them knowing that there is a limited time period for them to be here. So, we had, essentially, almost a 91 percent retention rate of employees, which we are vary proud of and that's because I think we are a good place to work. I think we are a good place to be and we provide good wages and we provide good benefits for people and so I think that's a real value to our community to have for people that continue to stay. We don't want to lose folks. We really want the best people to be here and the way to retain good people is to do things that I think we have been doing and that maintain that continuity and that institutional knowledge, which I think is of greater value to the city. This is our wellness program. Our wellness program has truly grown and it's really become an integral part of the culture I think of our employees and more and more as Meridian City Council Workshop January 11, 2011 Page 32 of 36 they get educated about what's available I think employees really truly find value and really see that, obviously, the city cares greatly about them enough to want to provide these different opportunities for them to be a part of. Wellness incentive program. This is one that we brought forward to all the directors and this is one where employees can actually sign up and they receive points for various different types of wellness activities and the wellness activities might be things like Kettle Bell classes that we offer here on site at City Hall. We have healthy eating brown bag seminars monthly. We try to have at least one a month, sometimes we have the opportunity to have two. We also have yoga classes. We have had Palates. The Pilates instructor left, we are looking for another type of activity class that we can provide for folks. People get points for participating or if they do the healthy -- or, excuse me, the wellness check where they get their blood tested and they can actually meet with a nurse with St. Luke's to see what the current state of her health is. They get points for that. They will get points for participating in different things. As they accumulate a certain number of points, then, the employee can actually earn a day off as their incentive to participate in those different things. We have different values of these different classes for them. So, those are things that are great incentive for folks to participate in and we are -- what we are looking to expand the program over the course of the next year is to, then, maybe provide community events that people can participate in to get points, whether it's Relay For Life or Race For The Cure or something that the city wants to sponsor a team or the city wants to promote that as a city event, then, again, if you want to participate in that, then, people can get pointed towards the incentive program. Employees were very excited about this opportunity and we found time off was something people really cherished. We did a survey of employees and we talked about everything from gift cards to T-shirts to a variety of different things and time off for people to be able to do things on their own, with their own family, was by far the number one desired outcome. And so that's what we decided in this group that we would provide that opportunity for folks and, again, try to marry up the wellness incentive with -- with that desire for people that have time off to do the things they want to do with their families. Workers compensation. Again, it's not something we really like to talk about, but it's something we do have to do from a statutory compliance. We had 45 reports processed over the last year, so it may sound like a lot -- out of 350 employees that's a fairly small number when you add up on top of that seasonal workers, 45 is a fairly small number relative to the amount of employees we have. So, we are pretty encouraged that we, I think, are doing the right thing as an organization to limit employees injuries and to limit people getting hurt on the job and missing work because of getting hurt on the job. We did a 360 degree feedback program. This is the Mayor's initiative wanting to get better understanding of how people were doing their job and so we did it -- we created an automated process through HR, we evaluated both leadership and, then, the different department directors could select different personnel in their department to get feedback and what we did was we basically surveyed folks that both the employee might select, three or four people, as well as the supervisor may select three or four people, to give us an honest assessment of how that employee does their job and how they interact with folks and how they perform and provide customer service in the various aspects of what they do. We found it to be pretty successful. I mean I don't think we had any real revelations in it. I think what we found was we think people are Meridian City Council Workshop January 11, 2011 Page 33 of 36 doing as well as we think, but it was a different way to provide insight to both the supervisors or to the Mayor as to how people were performing and we really liked it and think we want to continue doing that. We are going to refine that a little bit in this coming year to make it a more valuable tool for everybody, but we think it's a process and a program that could be of great assistance both to the Mayor and the various directors to be able to assess how people are doing and give them honest feedback on how they are being viewed. You know, they are not always the best -- you're not always great at assessing yourself as you think you are and you're not always great at thinking how everybody sees you as you think you are and so this is a great tool to be able to see those things from a different perspective than we have before. Employee development path program -- again, this is a training program. We have had various discussions with you over the last few years and this is really Crystal's -- Crystal's baby in putting this together to create a training assessment, as well as opportunities for employees to have real development to have varieties of different training that it's going to suit their needs and their department's needs to help make our employees better -- better educated, better trained, have better tools to be able to perform their job better and this development path program I think is going to be a great value and, again, think it's going to change our culture of our employee workforce, but, again, our employees can see what the city cares about them and want them to be great employees and wanting them to have the right tools to do their job and wanting them to really feel valued and respected in what they do. This is some of the time in HR that we spent on various things and it's got recruitment, administration, employee relations -- obviously there is different areas that we address. This is, basically, a little snapshot of last year as well. And, again, by the different departments as well a little snapshot of the different time the -- the other category is pretty large, because sometimes we have folks as we try to categorize different functions may categorize it by either function or departments, so those we sort of put into the other category, so over the next year we are going to refine that a little bit better, so we can capture the data a little better, but, obviously, you can see where a lot of our time is spent on the various departments. And that's our update. Again, I'm very proud to work here for the city and I'm very proud to work with the people I work with every day, you know, they -- they work very hard and we do a lot of things with not a lot of people, but I think we provide great value to our citizens by what we do and I think in the city we have tried to get value to our other fellow employees by things that we do in our department to make this a better place to be, to make their jobs a little bit better, to make their environment a little bit better for them and, again, I'm very proud to work with all of the folks that are here tonight and I'll stand for questions. de Weerd: Thank you, Bill. Council, any questions? Bird: Very good. Very good, Bill. Nary: Thank you. de Weerd: Thank you. Meridian City Council Workshop January 11, 2011 Page 34 of 36 Zaremba: Madam Mayor? de Weerd: And thank you to your team that came to -- that had your back tonight. Mr. Zaremba. Zaremba: I was just going to comment that that was very thorough and anticipated the questions and answered them before they were asked and I would like to share in appreciating the staff and all the great work that you do. Thank you. Hoaglun: And, Madam Mayor, just a comment that, you know, a lot of times we work with legal quite closely, because as you saw from the slide there is a lot of things that we need legal's help on and so it's like IT and HR kind of the quiet folks out there, but, you know, there is benefit to that, because that means the problems aren't coming to us. mean they are being taken care of, things are worked out, and life goes on for everyone in the city, because they are handling it and managing it and it doesn't rise to this level, which I appreciate, you know. That's a great thing. So, we appreciate the work that you do out there. de Weerd: And that's the theory about Public Works, too. You kind of hope that hearing nothing means good things. Same with HR and IT. So, thank you all for being here. And certainly for legal, too. We just haven't had the same luck in that regard. But thank you for being here. We certainly appreciate everything you do. You're definitely a class service that we have both internally and externally. Appreciate you. Item 9: Ordinances A. Ordinance No. 11-1470: An Ordinance (RZ 10-007 Meridian Police Department) For The Re -Zone Of A Parcel Of Land Located In The N'/Z Of The SE % Of The NE % Of Section 18, Township 3 North, Range 1 East, And Being Lot 8 Of Block 2 Of Murdock Subdivision No. 2 As Shown In Book 83 Of Plats At Page 9158 In The Office Of The Recorder, Ada County, Idaho; Establishing And Determining The Land Use Zoning Classification Of 9.33 Acres Of Land From The R-8 (Medium Density Residential District) Zoning District To The C -G (General Retail And Service Commercial District) Zoning District In The Meridian City Code; And Providing An Effective Date de Weerd: Okay. Council, we will move to Item 9, which is ordinances. Madam Clerk, will you, please, read this ordinance 11-1470 by title only. Jones: Thank you, Madam Mayor. An ordinance RZ 10-007, Meridian Police Department, for the rezone of a parcel of land located in the north half of the southeast quarter of the northeast quarter of Section 18, Township 3 North, Range 1 East, and being Lot 8 of Block 2 of Murdock Subdivision No. 2, as shown in Book 83 of Plats at Meridian City Council Workshop January 11, 2011 Page 35 of 36 page 9,158 in the office of the Recorder, Ada county, Idaho, as described in Attachment A and annexing certain lands and territories situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian, as requested by the City of Meridian, establishing and determining the land use zoning classification of 9.33 acres of land from the R-8, Medium Density Residential District -- Zoning District to the C -G, General Retail and Service Commercial District -- Zoning District, in the Meridian City Code, providing that copies of this ordinance shall be filed with the Ada county assessor, the Ada county recorder, the Idaho State Tax Commission, as required by law, providing for a summary of the ordinance and providing for a waiver of the reading of rules and providing an effective date. de Weerd: Thank you. You have all heard that exciting reading of that title for that ordinance. Is there anyone who would like it heard in its entirety? Seeing none, Council, do I have a motion? Bird: Madam Mayor? de Weerd: Mr. Bird. Bird: I move we approve ordinance number 11-1470 with suspension of rules. Zaremba: Second. de Weerd: I have a motion and a second to approve Item 9-A. If there is no discussion, Madam Clerk, will you, please, call roll. Roll -Call: Bird, yea; Rountree, absent; Zaremba, yea; Hoaglun, yea. de Weerd: All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. de Weerd: We have three students who have actually sat from the very beginning of this meeting to the very end. I do have a City of Meridian pin for the three of you, so with that said, Council, I would entertain a motion to adjourn. Bird: So moved. Hoaglun: Second. de Weerd: All those in favor say aye. All ayes. MOTION CARRIED: THREE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:47 P.M. Meridian City Council Workshop January 11, 2011 Page 36 of 36 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR MY De WEERD Of - ATT SEAL A _EE 1cr O COUNTY 0l C� 5 / a9lf DATE APPROVED , CITY CLERK Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 4A PROJECT NUMRFR- ITEM TITLE: Certificate of Appreciation to Wendy Newton-Huckabay for her Service as a Planning and Zoning Commissioner MEETING NOTES wcnd,k 40cl4-0-bAA �/ CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 5A PROJECT NUMBER: ITEM TITLE: Approve Minutes of December 28, 2010 City Council Special Meeting MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: -January 11, 2011 ITEM NUMBER: 5B PROJECT NUMBER: ITEM TITLE: Approve Minutes of December 28, 2010 City Council Regular Meeting MEETING NOTES AT-PV0VCA CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 5C PROJECT NUMBER: ITEM TITLE: Approve Minutes of January 4, 2011 City Council Regular Meeting MEETING NOTES ��v-ove--A CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 5D PROJECT NUMBER: ITEM TITLE: Recreational Pathway Easement Agreement between the Trailway Park Subdivision Homeowners Association and the City of Meridian for Jackson Drain Connection at East Blue Heron Lane MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS T 44-1� re C ovACKz!)s l3 C ovNq,V-W S) 'xrcc. - copq -i o V—C(CkLet i -A . +0 -pvd f+OA-- ADA COUNTY REWDER Cildstsphn D. Rich AMOUNT .00 1041 IDAHO 01112111 11:23 AM DEPUTY IJse lett ,-� RECORDED -REQUEST OF 1110033965 IIII'll'II'0965II Meridien CIV 1110 RECREATIONAL PATHWAY EASEMENT THIS AGREEMENT, made and entered into this 9 day of2010 between the Trailway Park Subdivision Homeowners Association, h _00 -V-1'' ereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of a development on which portions of a City of Meridian public pathway is located; and WHEREAS, the Grantee desires to grant an easement to expand the pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor has constructed the pathway improvements upon the easement described herein; and NOW, THEREFORE, the Grantor does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibits `B" and "C" attached hereto and incorporated herein. The easement hereby granted is for the purpose of providing public recreational pathway easements for multiple -use non -motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement unto the said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial star s,,qr flowers within the area described for this easement, which would interfere vvltli•1Gu'�e bsaid easement, for the purposes stated herein. ••, ,• ; IT IS EXPRESSLY UNDERSTOOD AND AGED, by"and t�tween the parties hereto, that Grantee shall repair and maintain the pathway 2mprovemprits, however, Grantee shall not be responsible for repairing, replacing or restoring-aiything placed within the area described in this easement that was placed there in violation of this easement. Recreational Pathway Easement Trailway Park C /"N THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: Trailway Park,l�omeowners Association BY:,L' HosbeinIts: President STATE OF IDAHO ) ss County of Ada ) On this q f ti day of Nwar- be(- , 2010, before me, the undersigned, a Notary Public in and for said State, personally appeared wi %hath Whe/hrknown or identified to me to be the President of the Association that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. •.••'n- �Y LESS ''•. Ve F ,SPRY ~� W Z /• �G i 0 F �''••.,SrA TE 4a4-'-' oli""� NO ARYPURL FOR IDAHO Residing at. cidwell Commission Expires: —LZ "ZO/57 Recreational Pathway Easement Trailway Park GRANTEE: CITY OF MERIDIAN Tammy de ' e d, Mayor y-' o A� SEAL Attest by Qycee Holman, City Clerk 9 O Approved By City Council On:Tr T STATE OF IDAHO ) ss. County of Ada ) On this� � day of Ja!jQ&VV1 , 2014, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of r� Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. n IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first jtVve written. .•'g1CA •Jp••. 5, g (SEJL), NO ARY PUBL C F AHO Residing at: W e Kid t c vvt� i 1� �•�'�►`�+1G�',Z.�• Commission Expires:_ '9;F OF 19:•• ••...•• RPrrPatlnnal Pathwav PacPmrnt Tmilwav Park EXHIBIT A A vatiable width multi -use pathway easement for the purpose of access, construction and maintenance of the pathway, situated in a portion of Lot 12, Block 8 of Trailway Park Subdivision according to the official plat thereof, filed in Book 89 of Plats at Pages 10,231-10,233, records of Ada County, Idaho, situated in the Northeast One Quarter of the Southwest One Quarter of Section 6, Township 3 North, Range 1 East, Boise Meridian, City of Meddlan, Acca County, Idaho, described as foNows: Commencing at the northwest corner of lot 12, Block 8 of said Trailway Park Subdivision, which bears South 0°17'01" East a distance of 42.00 feet from a point being the Center -Western Sixteenth Corndr said Section 6, and also being on the southerly right-of-way line of East Blue Heron Lane, thence following the northerly line of said Lot 12, Block 8 and the said southerly right-of-way line of East glue Heron Lane, North 89°02'39" East a distance of 55.49 feet to a point on the easterly line of said Lot 12; Thence leaving the said northerly line and following the said southerly right-of-way line and the said - } easterly line, South 4S°5721" East a distance of 1.7.16 feet to the POINT OF BEGINNING. Thence following the said southerly right-of-way line and the said easterly line, ^ South 45°57'21" East a distance of 11.12 feet to a point on the westerly right-of-way line of North Eureka Avenue; Thence following the said westerly right-of-way line and the said easterly line, South 045721" East a distance of 8.21 feet; Thence following the said westerly right-of-way line and the said easterly line, 52.59 feet along the arc of a circular curve to the left, said curve having a radius of 375.00 feet, a central angle of 08'02'06", a chord bearing of South 4°58'22" East and a chord distance of 52.55 feet to a point; Thence leaving the said westerly right-of-way line and the said easterly line, 12.44 feet along a non -tangent curve to the left, said curve having a radius of 28.69 feet, a central angle of 24°50'29", a chord bearing of South 62°53'49" West and a chord distance of 12.34 feet to a point; Thence North 14°27'07" East a distance of 14.94 feet to a point; Thence North 5'29'56" West a distance of 18.11 feet to a point; Thence North 16°28'39" West a distance of 10.66 feet to a point; Thence North 1°13'37" West a distance of 31.20 feet to the POINT OF BEGINNING. The above-described easement contains 478 square feet, more or less. n C -W 1/16 CORNE EXHIBIT B SECTION 6 I EAST IILUE HERON LANE ' W Z Uj C4 POINT OF _ _N89'0-55 2� BEGINNING 1 w I �! 5549' S45'S7'21 "E , D l I a 11.12' LU S45'S7 21 E_� _ 17.16' �O IZ c S0'57'21"E M ry 8.21 T �M PATHWAY EASEMENT' � 25' 478 SQ. FT.± I LOT 12 I BLOCK 8 TRAILWAY PARK SUBDIVISION I l tion` I o� I. RVEYOR 4o L=52.59' R=375.00' CB=S4'58'22"E CL=52.55 &8'02'06" L=12.44' R=28.69' `-- CB=S62 53'49"W' CL=12.34' A--24'50'29' t LAND rOR" S RC cvau rayia�.r�aY M Multi -Use Patwav Easement EXHIBIT C E. BLUE R RON L Situated in the NE 1/4 of the SW 114 of Section 6, Township 3 North, Range 1 East, B.M. City of Meridian, Ada County, Idaho 2010 i—r—i T --- NORTH EUREKA AVENUE E. BLUE HERON ST. SEE SHEET 2OF3 I LOT 12 BLOCK 8 `�— E. CHATEAU DR. �p�L I.A1Vb NS _ a 14216 WO a 9T pP�� ? LOT 13 ' '�c° � I z �J BLOCK8 I 77 i �- - E. JAMES COURT OR. Legend ® CALCULATED POINT -- -- — --� +— -- — EASEMENT BOUNDARY UNE EXISTING LOT UNE .0 ENOINEERISURVEYOR I PROJECT INFORMATION I Scale: l" =150' MW LMW CiUMP, !NG 712800 .Wwn. AroAthatwr :x Multi -Use Pathway Easement 110049.1 tfr t sK.. or.. s.b ut u� =440A'1 rte. Ai�..�• .. Meridian City Council Meeting DATE: January 11 ITEM TITLE: 2011 ITEM NUMBER: 5E PROJECT NUMBER: Recreational Pathway Easement Agreement between the Trailway Park Subdivision Homeowners Association and the City of Meridian for the Jackson Drain Connection at East James Court Drive MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS --7-0 4 -tie- t d r-kq I n al - hie 3 l * rat j Wo HcvA t tChe� r f ADA COUNTY RECORDER MINORU U. nIGH AlwWwn 1010E IDAHO 01112/11 11:23 AM DEPUTY Use Id RECORDED -REQUEST OF III IIIIIIIIIIIIilllllllllllllll III II Meridian CHV 111003964 RECREATIONAL PATHWAY EASEMENT THIS AGREEMENT, made and entered into this _JQ_ day of, 2010, between the Trailway Park Subdivision Homeowners Association, h einafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of a development on which portions of a City of Meridian public pathway is located; and WHEREAS, the Grantee desires to grant an easement to expand the pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor has constructed the pathway improvements upon the easement described herein; and NOW, THEREFORE, the Grantor does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibits `B" and "C" attached hereto and incorporated herein. The easement hereby granted is for the purpose of providing public recreational pathway easements for multiple -use non -motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement unto the said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial sbpm- I ers within the area described for this easement, which would interfere w, of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and betweej theiparties hereto, that Grantee shall repair and maintain the pathway improvements, hg4evi, Grantee shall r� not be responsible for repairing, replacing or restoring anything 4' q& within the area described in this easement that was placed there in violatiori.6t .10$asement. Recreational Pathway Easement Trailway Park 10-111, THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: Trailway ark Homeowners Associatio x. ,C BY: i sbein Its: ,Eresident'J / H"_Va / ` STATE OF IDAHO ) ss County of Ada ) On this 11'h day of lVOY"M 6'&L , 2010, before me, the undersigned, a Notary Public in and for said State, personally appeared U v J1ri'J'e, �0 , known or identified to me to be the President of the Association that executed the within instrument, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. NY 24N �0+.A R V PUB\ ' �+ r � V,4 E,°F,... Recreational Pathway Easement NOTARY BLIC FOR ID AHO Residing at: J( i s) ►� DAN v Commission Expires:_ �Lb % U� Trailway Park GRANTEE: CITY OF MERIDIAN Tammy de rd, Mayor ``�,,•�y pF MERj0�9 Attest byVaycee Holman, City Clerk Approved By City Council On: STATE OF IDAHO ) ss. County of Ada ) o SEAL On this of j , 2014, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and JAYCEE HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. goes**** .•'lGA JQ ••. ���;• pTA�A 11P 0 .•� .� (SEAL; NO ARY PUBL C FO IDAHO Residing at: "C" 611 BLtG;�c'�' Commission Expires:_ ••... RPrrPatinnal Pnthwnv FacamP.nt Trnilwnv Park EXHIBIT A A variable width multi -use pathway easement for the purpose of access, construction and maintenance of the pathway, situated in a portion of Lot 13, Block 8 of Trailway Park Subdivision accordinigto the o'fficlol plat thereof, filed in Book 89 of Plats at Pages 10,231- 10,233, records of Ada County, Idaho, situated in situated in the Northeast One Quarter of the Southwest One Quarter of Section 6, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, descAbed as follows: Comrhencing at the southeast corner of Lot 13, Block 8 of said Trailway Park Subdivision, also being on the northerly right-of-way line of East lames Court Drive, thence following the southerly line of said Lot 13, Block 8 and said northerly right-of-way line of East lames Court Drive, South 59°56'34" West a distance of 19.66 feet to a point; Thence following said northerly right-of-way line and said southerly line, 14.78 feet along a curve to the right, said curve having a radius of 350.00 feet, a central angle of 02025'08", a chord bearing of _ .. South 61'09'08" West and a chord distance of 14.78 feet to the POINT OF BEGINNING. Thence following the said northerly right-of-way line and said southerly line, 154.44 feet along the arc of a circular curve to the right, said curve having a radius of 350.00 feet, a central angle of 25'16'54", a chord bearing of South 75000'09" West and a chord distance of 153.19 feet to a point; Thence following the said northerly right-of-way line and the said southerly line, South 87038'36" West a distance of 61.33 feet to a point; Thence leaving the said northerly right=of--way line and the said southerly line, North 0°48'06" West a distance of 8.00 feet to a point; Thence North 87'38'36" East a distance of 61.11 feet to a point; Thence 146.41 feet along the arc of a circular curve to the left, said curve having a radius of 342.00 feet, a central_ angle of 24°31'42", a chord bearing of North 75'22'45" East and a chord distance of 145.29 feet to a point; Thence South 73`37'52" East a distance of 6.42 feet to a point, Thence South 25042'15" East a distance of 3.57 feet to the POINT OF BEGINNING. The above-described easement contains 1,701 square feet, more or less. r11, 1 I I N8T38'36"E 61.11' N0'48'0611W 8 EXHIBIT B LOT 13 BLOCK 8 TRAILWAY PARK i SUBDIVISION 1 559'56'34"W PATHWAY EASEMENT 19.66' 1,701 SQ. FT. t S25'42'15"E ! 3.57' L=146.41' 57337'52"E R=342.00' 6.42' CB=N75'22145"E A=24315'42" A��i,� d S87'38'3611wJ 61.33' L=154.44' - - - R=350.00' EAST JAMES COURT DRIVE CB=S75.00'09"W CL=153.19' A=25'16'54" . � t . i.d•,- 7.28 •io ` POINT OF N BEGINNING L=14.78' R-350.00' CB=S61'09'08"w CL=14.78' 4=2'25'08" I \ I � PROJECT INFORMATfON SCOW 1" = 40' r� 1+vaw.arti„e 7128/10 : .. �. Multi -Use Patri�ly Easement 119.1 � �J i uis ter►::----=�-"... EXHIBIT C 6Ituatea in tree NL 1/4 of the SW 114. of Section 6, Township 3 North, flange 1 East, B.M. City of Meridian, Ada County, Idaho 2010 --- , — r--- T--- -T-- E. BLUE H'tRON 1. NORTH EUREKA AVENUE I _ _ E. BLUE HERON ST. -- SEE SHEET I 2OF3 I I I I T l I I I I LOT 12 I BLOCK 8 E. CHATEAU DR. r1,,x, CEN NZ a 4216 i = LOT 13 I w J BLOCK 8 f I � I - E. JAMES COURT DR. , Legend ® CALCULATED POINT -'� �- -- i-- EASEMENT BOUNDARY UNE -- - EXISTING LOT UNE 1HB LAND GPMP, WC. � yp. �►oruntw. .k t+�ar,++ntno �v �aJ am-loTi .nv [raJ say-ita � PROJECT INFORMATION IN Multi -Use Pathway Easement 7/28110 116040.1 Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 5G PROJECT NUMBER: ITEM TITLE: Development Agreement for Approval: MDA 10-007 Police Department Rezone by City of Meridian Planning Department Located 1401 E. Watertower Street (Lot 8, Block 2 of Murdoch Subdivision No. 2) Request: Repeal the Recorded Development Agreement (Instrument # 100040596) Required with the Annexation of the Stratford Business Park (aka Murdoch Subdivision No. 2) MEETING NOTES P\Tpy-o-,r eA CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS / 6y\q\ ►ia\ -+-c S%e Y-rtc — C©pq i -rite ADA COUNTY RECORDER Christopher D. Rich AMOUNT .00 ! BOISE IDAHO 01/12111 11:23 AM DEPUTY REQUEST OF Meridien CIV 111003962 ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. City of Meridian Police Department, Owner/Developer's representative THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this_ day of January, 2011, ("ADDENDUM"), by and between CITY OF MERIDIAN, a municipal corporation of the State of Idaho ("CITY"), and CITY OF MERIDIAN POLICE DEPARTMENT, representative of the City of Meridian, a municipal corporation of the State of Idaho ("OWNER/DEVELOPER"), whose address is 1401 E. Watertower, Meridian, Idaho 83642. RECITALS A. CITY and OWNER/DEVELOPER entered into that certain Development Agreement that was recorded on May 25, 2000 (Instrument # 100040596). B. CITY and OWNER/DEVELOPER now desire to remove the property as described in Exhibit A from the Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement, except as specifically amended as follows: That the Property described in the attached Exhibit "A" is removed from the Development Agreement. 2. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de -annexation if the Owner/Developer, or their assigns, heirs, or successor shall not meet the conditions of this Addendum, and the Ordinances of the City of Meridian as herein provided. ADDENDUM TO DEVELOPMENT AGREEMENT (MDA 10-007 — POLICE DEPARTMENT PROPERTY) Page 1 of 4 3. This Addendum shall be binding upon and insure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Addendum shall be binding on the Owner/Developer of the Property, each subsequent owner and any other person(s) acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereon and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Addendum if City, in its sole and reasonable discretion, had determined that Owner/Developer have fully performed its obligations under this Addendum. 4. If any provision of this Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Addendum and the invalidity thereof shall not affect any of the other provisions contained herein. 5. This Addendum sets forth all promises, inducements, agreements, condition, and understandings between Owner/Developer and City relative to the subject matter herein, and there are no promises, agreements, conditions or under -standing, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or 110, addition to this Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended within the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Addendum shall be effective as of the date herein above written. 7. Except as amended by the Addendum, all terms of the previous Agreements shall remain in full force and effect. ADDENDUM To DEVELOPMENT AGREEMENT (MDA 10-007 - POLICE DEPARTMENT PROPERTY) Page 2 of 4 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this Addendum and made it effective as hereinabove provided. Attest: L.Wolman, City Clerk STATE OF IDAHO ) : ss OWNER/DEVELOPER'S REPRESENTATIVE ,�,/v A. )" Chi Je vey CITY OF MERIDIAN Mayor T y de Weerd Fo SEAL ,x-7,0 T iso Cep �O County of Ada ) ` On this day of •J A•+2 , 2011, before me, a Notary Public, personally appeared Jeff Lavey, known or identi to me to be the Police Chief, of the City of Meridian, who executed the instrument on behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) •'��•••14,F►;;•......0opcQ �oTARp �. pt��j• G ADDENDUM To I�fijv�%MENTAIGI'F,�U '•, 9 ''00909•''• n 1 ,',�!F OF 19) p. �" -� F. Y�'l 0. • Notary Public for Idaho Residing at: / S/0 Commission expires: Ogl—ld//.S (MDA 10-007 - PoucE DEPARTMENT PROPERTY) Page 3 of 4 STATE OF IDAHO ) ss County of Ada ) On this_ day of _)a iu , 2011, before me, a Notary Public, personally appeared Tammy de Weerd and Jaycee L. Holman, known or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Residing at: _ Commission expires: ADDENDUM To DEVELOPMENT AGREEMENT (MDA 10-007 - POLICE DEPARTMENT PROPERTY) Page 4 of 4 100,11, A. Legal Description REZONE BOUNDARY DZSCRIPTION FORM CITY OF MERIDIAN R8 ZONING TO CG ZONING A parcel bated in the N'/, of the SE % of the NE % of Section 18, Township 3 North, Range 1 East, Boise Meridien, and being Lot 8 of Block 2 of MURDOW SUBDIVI$lONNO. 2 as shown in Book 83 of Plata at Page 9158 in the office of the Recorder, Ada County, Idaho, nae paiticulady described as follows: Cammerrcing at a braes cap monument making the southeasterly caroler of the NE $4 of acid Section 18, fram which a brass cop momummt making the aorthastarly comer of acid NE !4 bars N 0'31' 15" E a distance of 2658.81 feet; Thence N 0°31' 1S" E along the easterly boundary of said NE X a distance of 664.63 feet to the southeasterly coma of said N % of the SE % of the NE M; Thmae leaving said easterly boundary S 89°36'07" W &Ions the southerly boumdwy of said N % of the SE 'k of the NE ;6 a distance of 316.10 feet to the southeasterly corner of aid Let 8 and the POINT OF BEGINNING; Thence continuing S 89'36.07" W along said southerly boundary, said boundary aka being the southerly boundary of said Lot 8, a distance of 1010.13 feat to the southweaterly cotter of said Lot 8 and said N'h of the SE W of the NE %; Thence leaving said southerly boundaries N 0'29139" B along the westerly boundary of acid Lot 8 and said N % of the SE k of the NE '% a distance of 4W.91 feet to the northwesterly comer of said Lot 8, said point also being on the southerly right-of-way of Watertower Street Tatum Ieaving and westerly boudanes N 89°39140" E along said southerly richt-cf-any a distance of 1010.31 feet to the northeasterly corner of said Lot 8; Theaee laving said southerly right -of way S 0°31' I5" W a disnnce of 401.87 feet to the POINT OF BEGINNING. This parcel contains 9.33 acres and is subject to any easements existing or in use. Prepared by: Glenn K. Bennett, PLS civil Survey Consultants, Iacorporated September % 2010 v F,yt�1PPROVAL BY se to 2010 MERIDIAN PUBLIC WORKS DEPT. Exhibit A - 1 - r*N i t sew - au "use Ma 1 lo 0 to 0 o tot=t g j!q!,gX.3 0 �n xra r (40 ci till ism" _ r 0 z 01 N Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 5H PROJECT NUMBER: ITEM TITLE: Findings of Fact, Conclusions of Law for Approval: PP 10-007 Kingsbridge by Boise Hunter Homes Located at East Side of S. Eagle Road, Midway Between E. Victory Road and E. Amity Road Request: Preliminary Plat Approval for 72 Residential Building Lots and 7 Common Lots on Approximately 38.31 Acres in an R-2 Zoning District MEETING NOTES Awyz)-je-A CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Jt Co++ (v©vlq� C-MA� Itek -0 Su,- DKk yW In �� Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 51 PROJECT NUMBER: ITEM TITLE: Findings of Fact, Conclusions of Law for Approval: VAR 10-003 Lanark Property by Ted Sigmont Located 3131 and 3163 E. Lanark Street Request: Variance to UDC 11 -3H -4C.3 Which Requires a 10 -Foot Wide Multi -Use Pathway be Constructed Along State Highway 55 / Eagle Road MEETING NOTES Avp�'O_Ije� CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS C_'Mat 1 e 40 "CICeeqA,,,n n Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 5J PROJECT NUMBER: ITEM TITLE: Final Order for Approval: TE 10-030 Harks Canyon Creek by JBS Enterprises, LLC Located at 1845 W. Franklin Road Request: Two (2) Year Time Extension to Obtain the City Engineer's Signature on the Final Plat MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Viach9lyw-1 (5,-WyAj1 +o Jc�-Yie SoagS IV) pole-� )0.(e- 9v-\ Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 5K PROJECT NUMBER: ITEM TITLE: Resolution No. �� _ tog : Accepting the Addition of the Artwork of Edie Shutte Martin to the 2011 Initial Point Gallery Schedule MEETING NOTES A'ppv0veA CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS A j �a � ____ �� -fo �'. E. �' a�d�eSs CITY OF MERIDIAN RESOLUTION NO. 1 I -1 (P SI BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, ACCEPTING THE ADDITION OF THE ARTWORK OF EDIE SCHUTTE MARTIN TO THE 2011 INITIAL POINT GALLERY SCHEDULE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City desires that public art will be a component of Meridian City Hall and to that end, the Meridian Arts Commission issued the Call to Artists attached hereto as Exhibit A, seeking proposals for the display of artwork in Initial Point Gallery, an art gallery on the third floor of Meridian City Hall; WHEREAS, on November 4, 2010, the Meridian Arts Commission reviewed the responses to the Call to Artists, selected artists whose works are appropriate for display in Initial Point Gallery based on their respectively submitted proposals, including that of Edie Shutte Martin, and recommends to the Meridian City Council that Ms. Martin's work be displayed in Initial Point Gallery in 2011; WHEREAS, because Ms. Martin's medium is stained glass, her artwork is best displayed in front of a window, and to that end, hardware must be installed in Initial Point Gallery to hang her artwork in front of the window; and WHEREAS, the Mayor and City Council find that Ms. Martin's proposed display of artwork, as set forth in Exhibit B, and the installation of the required hardware in Initial Point Gallery, will serve the best interest of the people of Meridian and all visitors to Meridian City Hall; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That Edie Shutte Martin's proposal for a stained glass display in Initial Point Gallery, attached hereto as Exhibit B, is hereby accepted and adopted by the Mayor and City Council of the City of Meridian, and the Meridian Arts Commission is hereby authorized to work with Ms. Martin to schedule a display of Ms. Martin's artwork. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 11th day of Jan., 2011. APPROVED by the Mayor of the City of Meridian, Idaho, this 11th day of Jan., 2011. a P VED: e6 ATTEST:' ayo .41>dmy de Weerd By. Jayc RESOLUTION ADOPTING 2011 INITIAL POINT GALLERY SCHEDULE Pagel of 3 EXHIBIT A Meridian I Commission Call for Artists: 2011 INITIAL POINT GALLERY SERIES OVERVIEW: The Meridian Arts Commission (MAC) seeks proposals for the display of two-dimensional and/or three-dimensional artwork as part of the 2011 Initial Point Gallery Series, a series of one-month exhibitions in Initial Point Gallery. Initial Point Gallery is located on the third floor of Meridian City Hall (33 E. Broadway Avenue, Meridian, Idaho), and is open to the public during City working hours. Initial Point Gallery provides 120 feet of total wall space for hanging two- dimensional artwork, and four enclosed display cases for three-dimensional artwork. MAC requests that artists voluntarily donate to MAC 20% of proceeds from sales of art displayed in Initial Point Gallery. ELIGIBILITY: Two-dimensional works displayed in Initial Point Gallery must be comprised of professional -quality, ready -to -hang, original art; artwork on paper must be under glass or acrylic. Selectees must fill all or half of the gallery. Three- dimensional works may be of any medium, but must fit within the four supplied display cases. No artwork will be displayed which: cannot be safely hung or displayed using the gallery's equipment; requires unusual maintenance, handling, or security; or is disruptive or likely to offend the sensibilities of the general public. Each piece to be displayed will be evaluated for its compliance with these general requirements. Selectees will be asked to enter into an Acceptance Agreement with the City setting forth specific conditions of display. Selectees may reapply biennially. PROPOSAL REQUIREMENTS: Artists or organizations wishing to display work in the 2011 Initial Point Gallery Series must provide the following materials and information to MAC in order to be considered for selection. • Completed, signed Application Et Acknowledgements form; Biography of the artist or informational statement regarding organization; • Letter of intent; Five (5) digital images representational of the works proposed for display, on a CD (for organizations, each image must be of a different artist's work); and • $35 gallery maintenance fee (nonrefundable). Details and forms are available at the City's website, http://www.meridiancity.org or upon request. Limited assistance producing digital images may be available upon request. Materials submitted cannot be returned. DEADLINE: All proposals must be received by MAC by 5:00 p.m. on Friday, October 29, 2010. SELECTION PROCESS: The selection of art for the 2011 Initial Point Gallery Series will be made by MAC. MAC will notify setectees by letter sent U.S. Mail. in evaluating eligible proposals, the following factors will be considered: • Quality of work; • Appropriateness of subject and concept for a functioning government workplace; • Consistency with City policy and community values; and • Contribution to aesthetic and cultural atmosphere of Meridian City Hall. RESOURCES PROVIDED UPON SELECTION: The City of Meridian will provide selected artists/ organizations with the following resources: • Volunteers to assist artist/organization with installing and removing each piece of artwork; • Track system for hanging 2D art, using wires that are attached to hooks; • Four enclosed pedestals for 3D art, each approximately 24 inches square; • Space for artist information and/or an information board; and • Publicity of the exhibit through City contacts, local media, and other informational forums. CONTACT MAC: By mail: Meridian Arts Commission Attn: 2011 Initial Point Gallery Series 33 East Broadway Avenue Meridian ID 83642 By a -mail: mac@meridiancity.org RESOLUTION ADOPTING 2011 INITIAL POINT GALLERY SCHEDULE Page 2 of 3 EXHIBIT B RESOLUTION ADOPTING 2011 INITIAL POINT GALLERY SCHEDULE Page 3 of 3 Meridian Commission Application Er Acknowledgments: 2011 INITIAL POINT GALLERY SERIES ARTIST/ORGANIZER CONTACT INFORMATION: Check one: ® I am submitting this form as an individual artist. ❑ 1 am submittin this form on behalf of an organization. Artist/Org. Name: Elm Scbmi-te- M"V) Organizer name: E-mail address: Mailing Address: Physical Address: Phone numbers: Day: 209-a?i-Q(o(k Evening: 2D$-Q3-7—AjQ5- Cell: 2D9 -87b-664.0 APPLICATION OVERVIEW: FA 4k ) w;p,l De 5 tn�ed gloss ,Wo r! e d of 1e Saliery Check all that apply: ❑ I/we propose to fill one half of lonitial Point Gallery with two-dimensional artwork. ❑ [/we propose to fill the entire Initial Point Gallery with two-dimensional artwork. ❑ I/we propose to fill these display cases with 3D artwork: ❑ 24"Wx24"Dx42"H ❑ 24"Wx24"Dx36"H ❑ 24"Wx24"Dx30"H ❑ 24"Wx24"Dx24"H Number of 2D pieces: CAbeu-I- A4 Average size of 2D pieces: 1 ,;LX la Number of 3D pieces: Average size of 3D pieces: APPLICATION MATERIALS: - ®' Completed, signed Application 8: Acknowledgements Form IR Biography of artist or informational statement regarding organization, no longer than one 8'/z x 11" page; ® A letter of intent, describing: a. Artist/ Organization's vision for and/or theme of the proposed display; b. Number, dimensions, prices, and medium or media utilized in the works to be displayed; c. Any publicity that the Artist/ Organization plans to undertake if selected; and/or d. Any atypical issues or challenges regarding hanging or display of the works proposed for display. ® Up to five digital images of work representational of the artist's/ organization's work on a CD, resolution of 300 dpi at a minimum size of 50", in .jpg format. Please name each image file with artist's last name or organization name and the title of the work (e.g.: name. title. jpg). Materials submitted will not be returned. Damaged or non- compliant CDs and/or images will not be considered. Images will not be accepted via e-mail. 9 $35 gallery maintenance fee, check made payable to the Meridian Arts Commission. This fee is nonrefundable. DISPLAY INFORMATION: Initial Point Gallery is equipped with a track system for hanging two-dimensional artwork. Artwork displayed in the gallery will be hung from cables using hooks, and therefore must be equipped with one D ring on the back of the frame, or two D rings on the side rails on the back of the frame, as illustrated below. The D -rings should be approximately a quarter of the distance of the total frame height from the top of the frame in order to avoid slanting away from the wall. Wires, eyehooks, and clip frames may not be used for hanging, and are not allowed. Initial Point Gallery also provides four display cases, each with different dimensions, for displaying three-dimensional artwork. AC OWL MENTS: I, , hereby acknowledge the following stipulations and agree that if this proposal is selected for display a Initial Point Gallery, such display shall occur subject to these general terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written Acceptance Agreement between myself and the City of Meridian. I specifically acknowledge that: _W1 A. Before my work will be displayed in Initial Point Gallery, I will be required to enter into an Acceptance Agreement with the City of Meridian establishing the specific terms and conditions of the display of the particular works displayed. B. If my work is selected for display in Initial Point Gallery, the City of Meridian and its agents will I AL exercise professional care in handling and securing all artwork displayed in Initial Point Gallery, but cannot and will not assume liability for any loss or damage. 1Tx4` C. Any insurance of the artwork displayed in Initial Point Gallery shall be the sole responsibility of the NITI L artist. The City of Meridian shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery. D. While artwork displayed in Initial Point Gallery may be passively offered for sale by means of an I AL informational table, board, or handout as provided or allowed by the City of Meridian, no piece displayed in Initial Point Gallery may have a visible price tag. E. While it is intended that each exhibit in Initial Point Gallery will be displayed for a one- to two-month period, this period may be shortened by the City of Meridian for any reason, without notice to the artist or organization. F. The City may display the work of more than one artist or organization in Initial Point Gallery at any NITAL time, at the City's sole discretion. A� G. Artwork submitted for display in Initial Point Gallery must be original works conceived and created by the artist (or by artist members of the organization) submitting this application. H. Meridian City Hall is primarily a place of public business and Initial Point Gallery is a public place. The (TIAL City seeks to encourage artistic expression and public dialogue, but must simultaneously ensure that City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable. To this end, only artists and artwork meeting the eligibility standards described in the Call for Artists and following the terms set forth in the Acceptance Agreement shall be displayed in Initial Point Gallery. I do acknowledge and understand each and all of the foregoing stipulations and do agree to these general terms and conditions. Signature: �i Print name: i4IP I ' t a ri n Date: 10 To propose an exhibition in Initial Point Gallery, please submit this form, completed in full, with the required materials and fee, via U.S. mail, to: Meridian Arts Commission Attn: Initial Point Gallery 33 East Broadway Avenue Meridian ID 83642 Thank you for your interest! .Edie Mai fin Artist Bio My work in the ancient medium of stained glass is mainly about light, most importantly transmitted light, and to a lesser degree, reflected light. It is the transmitted light that brings the work to * life. I love that physical fact and appreciate the metaphoric possibilities for light bringing life. The elements of line and color also draw me to stained glass work. In some of my pieces I use the ancient technique of glass staining, or painting on glass with enamels. Besides using many kinds and textures of art glass in my work, at times I use flashed glass, which consists of a thin layer of a deep color layered over a thicker layer of a pale color. The top layer is sandblasted or etched in some places to remove part or all of the thin top layer and to reveal the contrasting color beneath. The sandblasted pieces are kiln -fired to give a matte polish to the sandblasted areas. Sandblasting and painting are two methods that allow me to subtract from and add to the glass in places where I need greater detail. My art education is wide and varied, with the most relevant points being a BFA degree in Visual Art from Boise State University, classes at the Pilchuck Glass School, the Grunewald Guild, and local venues. I have participated in many workshops at trade shows and other places, with notable instructors: Peter McGrain, Newy Fagan, Pat Carson, Cappy Thompson, Philip Teefy, Caroline Kyle, Bob Markert, Richard Caemmerer, Joe Hester, and Judith Schaechter. I have participated in numerous art exhibitions, and have been honored with several awards. Stained glass had its beginnings as church decoration, and I have completed windows/window series in several churches and ecclesiastical institutions. These include Shepherd of the Valley Lutheran Church, Boise, ID, Covenant Presbyterian Church, Boise, ID, Southside United Methodist Church, Nampa, ID, First United Methodist Church, Farmington, NM, and the Fra Angelico Art Foundation, Chicago, IL. My custom work and other art is in numerous residences in the Boise Valley and elsewhere. My studio was organized as a business in 1987, and I have shown my work at Art in the Park and the Beaux Arts Societe Sale, both in Boise, ID, Homespun Gifts and Country Accent gift shops in Boise, ID, and Old Towne Antique Mall in Nampa, ID. Currently I am represented by the Art Source Galleries in Boise, ID, and the Gaia Gallery in Eagle, ID. I propose to display a series of my stained glass pieces which are based on quilt designs. The Theme: "Quilts of the 50 States" Each of the stained glass panels in this series has a design inspired by an historical anthology of patterns for quilt squares from the 50 states, first published by Hearth and Home magazine during the years 1907-1912. The patterns were submitted by quilters for this contest as examples to represent their home states, and one pattern was chosen and published from each state over a five-year period. Some of the patterns have come to be known by their state's name as a result of this publication, and the anthology includes a wide variety of quilt patterns, some simple and some complex. Number, Dimensions, Prices and Medium I propose to display approximately 24 of the panels in the 4 windows at the end of the gallery, with six in each window (three across in two rows). Nearly all of the panels are square and measure 12" x 12", or 13" x 13" including the frame. There are 2-3 of -the designs that are hexagonal, and in the same size range. The stained glass panels are in a large variety of colors and include different processes in the making of the panels. The prices range from $210-235. The medium: stained glass, including sandblasted flashed glass. Flashed glass consists of a thin layer of a deep color of glass layered over a thicker layer of a pale color or clear glass. The top layer is sandblasted in some places to remove the thin top layer and to reveal the contrasting color beneath. The sandblasted pieces are kiln -fired to give a matte polish to the sandblasted areas, and then incorporated into the panel. Display Issues Since stained glass has the unique display requirement of needing to be illuminated from behind the work, the windows at the end of the gallery would provide a perfect display location. I propose to install tension rods across each of the windows so that there would be no alteration to the integrity of the windows in any way. The stained glass panels would -be hung'from the rods with a series of short chains and hooks. Example of the way that stained glass panels would be hung in each of the four gallery windows: Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 6A PROJECT NUMBER: ITEM TITLE: Regional Economic Development Update from Boise Valley Economic Partnership (BVEP) with Clark Krause MEETING NOTES DO-V,V- Vq-o vSe CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 7 PROJECT NUMBER: ITEM TITLE: Items Moved from Consent Agenda MEETING NOTES -�C,rrl S -F jY1©veL` 5t, ft-Aove-A CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Meridian City Council Meeting --7A DATE: January 11, 2011 ITEM NUMBER: PROJECT NUMBER: ITEM TITLE: Agreement for Independent Contractor Services with Cascade Pipeline Corporation for the 4th Street Sewer & Water Replacement Project Construction for a Not -to - Exceed Amount $328,855.25 MEETING NOTES 1\ A � ts B� os+ty- Y e' tv v-Lq 1 v\Svro.vX-ce r e -q v,,v-e.wte, ,+-s on At e- CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS / I � -Per- p-CyX0iMe- FI cna�fi�S �'la v 2 '��-�'� Y� e•�- - roup-zc� i -v E IDIANt6,-., Public IDAHO Works Department TO: Mayor Tammy de Weerd Members of City Council FROM: David Allison, EIT — Staff Engineer Roxanne Holland, EIT — Staff Engineer DATE: December 23, 2010 Mayor Tammy de Weerd City Council Members: Keith Bird Brad Hoaglun Charles Rountree David Zaremba SUBJECT: AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES WITH CASCADE PIPELINE CORPORATION FOR THE 4" STREET SEWER & WATER REPLACEMENT PROJECT CONSTRUCTION FOR A NOT - TO -EXCEED AMOUNT OF $328,855.25 I. RECOMMENDED ACTION A. Move to: 1. Approve the Agreement with Cascade Pipeline Corporation for the 4th Street Sewer and Water Replacement Project Construction for a not -to -exceed amount of $328,855.25; and 2. Authorize the Mayor to sign the agreement. II. DEPARTMENT CONTACT PERSONS David Allison, Staff Engineer (Project Manager) Roxanne Holland, Staff Engineer (Project Manager) Warren Stewart, PW Engineering Manager Tom Barry, Director of Public Works Page I of 3 489-0370 489-0347 489-0350 489-0372 rA FEA DESCRIPTION A. Back round The Public Works Department has budgeted for the replacement of aging water and sewer lines throughout the City. A replacement priority schedule has been completed based on pipe material, size, age and condition. B. Proposed Project This project includes replacement of sewer lines in NW 4`h St between Carlton Ave and Maple Ave as well as the relocation of sewer services for private residences from the existing location to the new sewer main. The project also includes replacement of water lines in NW 4`h St between E Pine Ave and W Maple Ave, W Carlton Ave between NW 5th St and NW 4`h St, and W Washington St between NW 4"' St and NW 1" St. C. Contractor Selection Cascade Pipeline Corporation was the lowest bidder, has a Public Works Contractor license and is qualified to complete the required work. IMPACT A. Strategic Impact: This project is aligned with the Public Works objective of being opportunistic in planning for growth and infrastructure needs. B. Service/Delivery Impact: The Wastewater Division of Public Works, through cleaning and camera work, has identified several sections of sewer pipe that are deteriorated and in need of repair or replacement. The section of sewer pipe along NW 4`h Street is identified as a top priority for replacement. The sewer pipe will be moved from private property to public right of way, which will eliminate the need for multiple easements and allow for routine maintenance of the pipe. Through record drawings and potholing, the water lines in this area were found to be a mixture of two, four and six inch steel, PVC and transite pipes. The pipe replacement was based on age, undesirable pipe material and size which cause an increased risk of breaks and reduction in fire flows. The existing pipes will be replaced with eight inch PVC. C. Fiscal Impact: Proiect Costs: Base Bid Amount (Not -to -exceed) $328,855.25 Total Costs $328,855.25 Project Funding Sewer Line Replacements (3590-95000) $121,440.25 Water Line Replacements (3490-95000) $207,415.00 Sewer Line Contingency — 5% (3590-95000) $16,442.76 Water Line Contingency — 5% (3490-95000) $16,442.76 Total Funding $361,740.77 Page 2 of 3 V. TIME CONSTRAINTS Execution of the attached agreement is critical in order to continue to provide water and sewer services to nearby residences. The poor condition of the sewer line warrants immediate replacement. VI. LIST OF ATTACHMENTS A. Agreement for Indepe ent Con or Services Approved for Council Agenda: Page 3 of 3 2 4 ql,,,) a ENDIAN16,--, "1 Public I D A H O Works Department TO: Mayor Tammy de Weerd Members of City Council FROM: David Allison, ETT — Staff Engineer Roxanne Holland, ETT — Staff Engineer DATE: December 23, 2010 Mayor Tammy de Weerd City Council Members: Keith Bird Brad Hoaglun Charles Rountree David Zaremba SUBJECT: AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES WITH CASCADE PIPELINE CORPORATION FOR THE 4' STREET SEWER & WATER REPLACEMENT PROJECT CONSTRUCTION FOR A NOT - TO -EXCEED AMOUNT OF $328,855.25 �. I. RECOMMENDED ACTION A. Move to: 1. Approve the Agreement with Cascade Pipeline Corporation for the 4`h Street Sewer and Water Replacement Project Construction for a not -to -exceed amount of $328,855.25; and 2. Authorize the Mayor to sign the agreement. II. DEPARTMENT CONTACT PERSONS David Allison, Staff Engineer (Project Manager) 489-0370 Roxanne Holland, Staff Engineer (Project Manager) 489-0347 Warren Stewart, PW Engineering Manager 489-0350 Tom Barry, Director of Public Works 489-0372 Page I of 3 M. DESCRIPTION A. Backaround The Public Works Department has budgeted for the replacement of aging water and sewer lines throughout the City. A replacement priority schedule has been completed based on pipe material, size, age and condition. B. Proposed Project This project includes replacement of sewer lines in NW 4th St between Carlton Ave and Maple Ave as well as the relocation of sewer services for private residences from the existing location to the new sewer main. The project also includes replacement of water lines in NW 40' St between E Pine Ave and W Maple Ave, W Carlton Ave between NW 5 th St and NW 4th St, and W Washington St between NW 4th St and NW 1' St. C. Contractor Selection Cascade Pipeline Corporation was the lowest bidder, has a Public Works Contractor license and is qualified to complete the required work. IV. IMPACT A. Strategic Impact: This project is aligned with the Public Works objective of being opportunistic in planning for growth and infrastructure needs. B. Service/DelivM Impact: The Wastewater Division of Public Works, through cleaning and camera work, has identified several sections of sewer pipe that are deteriorated and in need of repair or replacement. The section of sewer pipe along NW 4th Street is identified as a top priority for replacement. The sewer pipe will be moved from private property to public right of way, which will eliminate the need for multiple easements and allow for routine maintenance of the pipe. Through record drawings and potholing, the water lines in this area were found to be a mixture of two, four and six inch steel, PVC and transite pipes. The pipe replacement was based on age, undesirable pipe material and size which cause an increased risk of breaks and reduction in fire flows. The existing pipes will be replaced with eight inch PVC. C. Fiscal Impact: Project Costs: Base Bid Amount (Not -to -exceed) $328,855.25 Total Costs $328,855.25 Project Funding Sewer Line Replacements (3590-95000) $121,440.25 Water Line Replacements (3490-95000) $207,415.00 Sewer Line Contingency g Y — 5% ( 3590-95000 ) $16,442.76 Water Line Contingency — 5% (3490-95000) $16,442.76 Total Funding $361,740.77 Page 2 of 3 V. TIME CONSTRAINTS Execution of the attached agreement is critical in order to continue to provide water and sewer services to nearby residences. The poor condition of the sewer line warrants immediate replacement. VI. LIST OF ATTACHMENTS A. Agreement for Indep ent Con or Services Approved for Council Agenda. Page 3 of 3 VIEIDIAN*., IDAMO PURCHASING DEPARTMENT CONDITIONAL NOTICE OF AWARD December 27, 2010 Cascade Pipeline Corp John McNatt P O Box 1135 Meridian, ID 83642 RE: 4" Street Sewer and Water Line Replacement (Construction) PW -11-10216 Dear Mr. McNatt: Mayor Tammy de Weerd City Council Members: Keith Bird Brad Hoaglun Charles Rountree David Zaremba The City of Meridian is issuing this Conditional Notice of Award for 4th Street Sewer and Water Line Replacement (Construction) to be located on 4th Street in Meridian, ID. Please sign and return the enclosed Agreement along with the required Payment and Performance Bonds, and properly endorsed Insurance Certificates to the City of Meridian Purchasing Dept, 33 E Broadway Ave, Ste 106, Meridian, ID 83642 within ten (10) days or sooner. It is anticipated that the enclosed contract will be approved at the City Council Meeting on Tuesday, January 4, 2011. Upon Council Approval and the City's receipt of above mentioned documents, the City will execute the Agreement and return a copy along with a Notice to Proceed and signed Purchase Order. Please feel free to contact me if you have any questions. Sincerely, 4jk �tw Keith Watts Purchasing Manager Enclosure Purchasing Department . 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-489-0416 . Fax 208-887-4813 . www.meridiancity.org AGREEMENT FOR INDEPENDENT CONTRACTOR SERVICES 41h Street Sewer and Water Line Replacement (Construction) Sewer Line Project No. 10193.b Water Line Project No. 10094.b (JM LHI AG E M NT FOR PROFESSIONAL SERVICES is made this day of. ahv and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Cascade Piaeline Cor{, hereinafter referred to as "CONTRACTOR", whose business address is P O Box 1135, Meridian, ID 83680 and whose Public Works Contractor License # is C -13771 -AAA -1-2. INTRODUCTION Whereas, the City has a need for services involving 4th Street Sewer and Water Line ReQllacement (Construction); and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS Scope of Work: 1.1 CONTRACTOR shall perform and furnish to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Attachment "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a 4th Street Sewer and Water Line Replacement Construction page 1 of 14 r„\ royalty -free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Lump Sum basis as provided in Attachment B "Payment Schedule" attached hereto and by reference made a part hereof for the Not -To -Exceed amount of $328,855.25. 2.2 The Contractor shall provide the City with a monthly statement, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, 4"' Street Sewer and Water Line Replacement Construction page 2 of 14 retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work as specified in Section 3.5 — Time for Executing Contract and Liquidated Damages, (b) September 30, 2011 or (c) unless sooner terminated as provided below or unless some other method or time of termination is listed in Attachment A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Attachment B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 3.4 This Agreement shall terminate automatically on the occurrence of �--` any of the following events: a) Bankruptcy of insolvency of either party; b) Sale of Contractor's business; or c) Death of Contractor 3.5 TIME FOR EXECUTING CONTRACT AND LIQUIDATED DAMAGES The Contractor must complete the portion of the waterline that crosses the Nampa Meridian Irrigation District no later than March 11, 2011. Contractor shall be liable to the City for any delay beyond this time period in the amount of $1000.00 lone thousand dollars per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. The Contractor shall have until August 19, 2011 complete the entire project as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $300.00 (three hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. 4 t Street Sewer and Water Line Replacement Construction page 3 of 14 .11"N. Termination: If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR, and the CITY may withhold any payments to. CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 4. Independent Contractor: 5.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Attachment A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 4th Street Sewer and Water Line Replacement Construction page 4 of 14 5.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 5.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 5. Indemnification and Insurance: CONTRACTOR shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throuahout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins 4`h Street Sewer and Water Line Replacement Construction page 5 of 14 performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 6.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 6.3 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 6.4 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6.5 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 6.6 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 7. Bonds: Payment and Performance Bonds are required on all Public Works Improvement Projects. 8. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Agent 33 E. Broadway Avenue 4th Street Sewer and Water Line Replacement Construction page 6 of 14 ",,, Meridian, Idaho 83642 Cascade Pipeline Corp Attn: John McNatt P O Box 1135 Meridian, ID 83680 208-895-0288 cascader)beline g.com Idaho Public Works License #: C -13771 -AAA -1-2 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 9. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 12. Discrimination Prohibited: In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 13. Reports and Information: 13.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 4th Street Sewer and Water Line Replacement Construction page 7 of 14 r..� 13.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 14. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 15. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 16. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 17. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 18. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 19. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 4 t Street Sewer and Water Line Replacement Construction page 8 of 14 r111 20. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 21. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 22. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation for Bid document, then the winning bidders submitted bid document. 23. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 24. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN B. TAMMYa EERD, MAYOR Dated: I-13 Approved by Council: .- 1 -11 - 11 CASCADE PIPELINE -;;Z� (L - John Mc att Dated: 17- ` 2-7" Z-42 f 0 01F M Attest:A 4 vo�TFo ; jAYCEE . HOLMAN, CITY CLERK ',,,'9p �r 1st •'` rO\,: 4`h Street Sewer and Water Line Replacement 661istruc066 page 9 of 14 Approved as to Content BY: A -�� 1A KEITFf WATTUPORCHASING AGENT Dated: /— f 4-1 - %( Approved as to Form CITY ATTORNEY Department Approval BY: -i4 NAME: TITLE: Dated: 3 1 4`" Street Sewer and Water Line Replacement Construction page 10 of 14 Attachment A SCOPE OF WORK REFER TO INVITATION TO BID PW -11-10216 ALL ADDENDUM% ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # PW -11-10216, are by this reference made a part hereof. 4"' Street Sewer and Water Line Replacement Construction page 11 of 14 Attachment B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $328,855.25. 4`h Street Sewer and Water Line Replacement Construction page 12 of 14 Furnish all labor, material, equipment, and incidentals as required for the WATER LINE REPLACEMENT, per the Bid No PW -11-10216 ITEM NO. ITEM DESCRIPTION EST. UNIT UNIT PRICE ITEM TOTAL QUANTITY 201.4.1.D.1 REMOVAL OF ASPHALT 978 Sy $ 1.00 $ 978.00 201.4.1.E.1 REMOVE PIPE 640 LF $ 2.00 $ 1,280.00 201.4.1.F.1 REMOVAL OF STORM SEWER 2 EA $ 200.00 $ 400.00 MANHOLE SP-M314.a ENCASE PIPE AT PIPE 70 LF $ 15.00 $ 1,050.00 CROSSING SP-M314.b ENCASE SERVICE AT PIPE 234 LF $ 5.00 $ 1,170.00 CROSSING SP-M321.a 6" GATE VALVE 5 EA $ 880.00 $ 4,400.00 SP-M321.b 8" GATE VALVE 20 EA $1,275.00 $25,500.00 SP -M331 INSTALL NEW FIRE HYDRANT 3 EA $2,900.00 $ 8,700.00 ASSEMBLY 502.4.1.F.1 CONNECTION TO EXISTING 1 EA $ 350.00 $ 350.00 MANHOLE, SIZE 48" 601.4.1.A.5 12" STORM DRAIN PIPE, SDR 35 660 LF $ 24.00 $15,840.00 PVC 602.4.C.1 SHALLOW STORM DRAIN 3 EA $1,300.00 $ 3,900.00 MANHOLE, TYPE A 801.4.1.13.1 6" MINUS UNCRUSHED 721 TON $ 9.00 $ 6,489.00 AGGREGATE BASE 802.4.1.B.1 CRUSHED AGGREGATE FOR 428 TON $ 11.00 $ 4,708.00 BASE TYPE 3/4" 810.4.1.A.1 PLANT MIX PAVEMENT 142 TON $ 80.00 $11,360.00 1103.4.1.A. CONSTRUCTION TRAFFIC 1 LS $5,000.00 $ 5,000.00 1 CONTROL SP -2 REPLACE WITH 1" WATER 54 EA $ 900.00 $48,600.00 SERVICE & CONNECT TO NEW WATER MAIN SP -3 REMOVE AND RESET FIRE 2 EA $1,100.00 $ 2,200.00 HYDRANT ASSEMBLY SP -4 STORM WATER MANAGEMENT 1 LS $3,000.00 $ 3,000.00 SP -5 REPLACE WATER MAIN WITH 8" 3005 LF $ 18.00 $54,090.00 PVC 4`h Street Sewer and Water Line Replacement Construction page 12 of 14 SP -6 CONNECT EXISTING WATER 54 EA $ 100.00 $ 5,400.00 SP -7 LINE TO NEW WATER SERVICE PLACEMENT AND REMOVAL OF 100 SY $ 30.00 $ 3,000.00 Quantity TEMPORARY PAVEMENT Total 307.4.1. TYPE C SURFACE RESTORATION Total Water Line Replacement $207,415.00 t � 9� k l 3\ k i N l -: �n zi)\t a\\\�'j i�, �'c )1 4., j i�°� ,� �\ 1 X11\tqms Furnish all labor, material, equipment, and incidentals as required for the SEWER LINE REPLACEMENT, per Bid No. PW -11-10216 Item No. Item Description Estimated Unit Unit Price Item Quantity Total 307.4.1. TYPE C SURFACE RESTORATION 207 SY $ 3.00 $ 621.00 E.1. 307.4.1. TYPE P SURFACE RESTORATION 776 SY $ 16.00 $12,416.00 G.1. 501.4.1. 8" PVC, ASTM D3034, SANITARY SEWER 884 LF $ 25.00 $22,100.00 B.1. PIPE 502.4.1. 48" SANITARY SEWER MANHOLE, TYPE 8 EA $1,700.00 $13,600.00 A.I. A 502.4.1. CONNECT PIPE TO EXISTING MANHOLE 2 EA $ 400.00 $ 800.00 F.1. 503.4.1. 4" PVC, ASTM D3034, SERVICE LINE 17 LF $ 20.00 $ 340.00 A.3. CLEANOUT 504.4.1. 4" PVC, ASTM D3034, SEWER SERVICE 298 LF $ 20.00 $ 5,960.00 A.1. PIPE (MAIN TO R/W) 504.4.1. SEWER SERVICE CONNECTION TO 13 EA $ 135.00 $ 1,755.00 D.1. MAIN 706.4.1. CONCRETE REPAIR 112 SY $ 50.00 $ 5,600.00 G.1. 2010.4.1 MOBILIZATION 1 LS $5,000.00 $ 5,000.00 .A.1. SP -1 4" PVC, ASTM D3034, SEWER SERVICE 985 LF $ 25.00 $24,625.00 PIPE (R/W TO HOUSE) SP -2 CONNECT HOUSE TO SEWER SERVICE 13 EA $ 250.00 $ 3,250.00 LINE SP -3 ABANDON EXISTING SEWER MAIN 1 LS $3,000.00 $ 3,000.00 SP -4 LAWN SOD RESTORATION 4,555 SF $ 0.75 $ 3,416.25 SP -5 FULL WIDTH ASPHALT DRIVEWAY 221 SY $ 17.00 $ 3,757.00 REPAIR SP -6 REMOVE EXISTING TREE 1 EA t $ 300.00 $ 300.00 0 Street Sewer and Water Line Replacement Construction page 13 of 14 SP -7 CONNECT EXISTING SEWER SERVICE TO NEW SEWER MAIN SP -8 REPLACE EXISTING SEWER MAIN SP 9 CONFIRM SEWER SERVICE CONNECTION IS ABANDONED SP -10 EXPLORATORY EXCAVATION SP -11 TRAFFIC CONTROL SP -12 I WATER POLLUTION CONTROL 2 EA $ 500.00 $ 1,000.00 1 EA $2,500.00 $ 2,500.00 2 EA $ 950.00 $ 1,900.00 5 EA $ 300.00 $ 1,500.00 1 LS $5,000.00 $ 5,000.00 1 LS $3,000.00 $ 3,000.00 Total Sewer Line Replacement Amount: $121,440.25 Total Water Line $207,415.00 Total Sewer Line $121.440.25 TOTAL CONTRACT AMOUNT: $328.$55_ Travel expenses will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. 4'h Street Sewer and Water Line Replacement Construction page 14 of 14 Meridian City Council Meeting �. DATE: January 11, 2011 ITEM NUMBER: ,SL� PROJECT NUMBER: ITEM TITLE: Resolution No. �� ' �� A Resolution Of The Mayor And The City Council Of The City Of Meridian, Appointing Steven Yearsly To Seat 3 Of The Meridian Planning & Zoning Commission; And Providing An Effective Date MEETING NOTES Aw,ove� Zc�'V-t.nA4 -F,F,"'\ A P Prc�j A CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, APPOINTING STEVEN YEARSLEY TO SEAT 3 OF THE MERIDIAN PLANNING & ZONING COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Meridian City Code Title 2, Chapter 4 established the Meridian Planning and Zoning Commission, its members and terms of their appointments; and WHEREAS, Seat 3 on the Meridian Planning and Zoning Commission is vacant; and WHEREAS, the City Council of the City of Meridian deems the appointment of Steven Yearsley to Seat 3 of the Planning & Zoning Commission to be in the best interest of the Meridian Planning and Zoning Commission and of the City of Meridian; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That pursuant to Meridian City Code § 2-4-1, Steven Yearsley is .-� hereby appointed to Seat 3 of the Meridian Planning and Zoning Commission, for a term to expire in January, 2016. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this IL day of do,jn,j&�6A' 2011. APPROVED by the Mayor of the City of Meridian, Idaho, this l day of 2011. APPROVED: r T my de Weerd ATTEST: o41 � Go��t: �U By: ✓' c e).*bai�qnity Cler : RESOLUTION FOR APPOINTMENT OF STEVEN YEARSLEY — MERIDIAN PLANNING & ZONING COMMISSIONER - I December 29, 2010 The Honorable Tammy de Weerd Mayor, City of Meridian 33 East Broadway Avenue Meridian, Idaho 83642 Re: Desire to Serve on the Planning and Zoning Commission Mayor de Weerd: I would like to apply for the vacant position on the Planning and Zoning Commission. I feel that my years of experience providing reviews and comments for the City of Ketchum, Bellevue, and Camas County Planning and Zoning Departments will be useful to the City of Meridian. Though I currently serve on the Parks and Recreation Committee, I feel that my abilities may be better suited for the Planning and Zoning Commission. I have enjoyed my time on the Parks r-� Commission and it will be hard to leave. I want to thank you in advance for your consideration to this position. I have found it very rewarding to provide some service back to this great City. Please call if you have further questions. Thank you for your time. Sincerely Steven Yearsley 2961 E. Lucca Meridian, Idaho 83642 Phone 208-887-9411 Cell 208-859-7153 Steven R Yearsley 2961 E. Lucca Meridian, Idaho 83642 (208) 887-9411 OBJECTIVE • I would like volunteer for City Planning and Zoning Commission and help in any way I can. VITAL STATISTICS • I grew up in Chubbuck, Idaho. After college I moved to the Treasure Valley. I have spent 7 years living in Nampa and just moved to Meridian in April 2005. • I have been married for 19 years and have two daughters, ages 12 and 9. EDUCATION/OCCUPATION • I have a Bachelors of Science Degree in Civil Engineering from Idaho State University, 1996. • I currently work at Forsgren Associates, a regional civil engineering firm, as a Senior Project Manager. • I am a Registered Professional Engineer in Civil Engineering in Idaho, Oregon, Washington, and California. COMMUNITY ACTIVITIES • I currently serve on the Parks and Recreation and the Transportation Safety Committee • I am on the ACRD Capitol Investments Citizens Advisory Committee • I was a Boy Scout Leader. • I volunteered at the Idaho Center as an usher. RELATED EXPERIENCE • I have 14 years of experience in water and sewer system design, site development, roadway design, and structural design. • I am currently the City Engineer for the City of Ketchum, and The County Engineer for Camas County. I work closely with the City and Staff including the Planning and Zoning Department and provided comments and testimony for the City. • I have worked with several Idaho cities, including Nampa, Garden City, Boise, Burley, Rupert, and Jerome in upgrading their water and sewer systems. Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: $A PROJECT NUMBER: ITEM TITLE: City Council Liaison Appointments MEETING NOTES CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS Date: January 11, 2011 To: Mayor Tammy de Weerd City Council Department Directors Copy: Robert Simison Peggy Gardner Keith Watts Kathy Wanner From: David Zaremba Subject: 2011 Council -to -Department Liaisons These will be announced for the record at the January 11, 2011, City Council Workshop and will be effective as of that time. However, Councilman Rountree will continue to be out of town through January and I would suggest that, if his departments need input or signatures from a Liaison before his return, P&R should contact Councilman Hoaglun (the most recent P&R Liaison) and P&Z should contact Councilman Zaremba (former P&Z Commissioner). Thank you all! -- David Z. CU -n a 5' ami -o -� '— ca = v 'v su ftp m < _ t_ 0 O N 00 ;7 O o _0 o '~'-Councilman CO m =1 u co CA 1 David Zaremba 2 Brad Hoa lun 3 Charlie Rountree 4 Keith Bird These will be announced for the record at the January 11, 2011, City Council Workshop and will be effective as of that time. However, Councilman Rountree will continue to be out of town through January and I would suggest that, if his departments need input or signatures from a Liaison before his return, P&R should contact Councilman Hoaglun (the most recent P&R Liaison) and P&Z should contact Councilman Zaremba (former P&Z Commissioner). Thank you all! -- David Z. Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: $B PROJECT NUMBER - ITEM TITLE: Legal/Human Resources (HR) / Information Technology (IT) Department: Strategic Plan Update MEETING NOTES -b I i\ t,� NYL� CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO STAFF SENT TO AGENCY SENT TO APPLICANT NOTES INITIALS YSs, Al IT Fiber Timesheet Incident Tracking Accela GIS Plan R F I D rL. fl Continuity Plan Lf�j UN\ -,i c7 Statistics Legal City Code Internal updates pE n Up (0-1, n'V4 Trainin g Litigation Compliance Oversight Contracts Meridian City Council Meeting Statistics Human Resources January, 2011 New faces Benefits Administration Departmental HR needs Wellness Program Workers Compensation 360 Degree Feedback Development P aths Statistics j ffip �IEIDEM N sy Mr J Bill Nary Cty Afi—y WIT Drecta A,= Emu ow [Ton Paternoda ----------------------- W=R IUB swiah I I Rob Smnowskf M 8"M j D avid Tie—qac—� Olt syst" Meraper L ------------------ - Maim cr=@ tw -,,it 13Somer — Vacant Network S'PP t Tec�nc.n wKn McKay G,aybill 1�4a Dwalq� -$,'- 1�h ----- Ne (Pan-bme--- ) Tr 1, ----------- Graphics Oesfyt Syslan SL4,j�t C= -------------------- RI DI A N NPROWM W, RECEIVET JAN 1 1 i— C I f -Y () r' 041 11Q. CITY CLERKS OFFICE • Expanded to include employees with all types of schedules • Enhanced reports for supervisors, directors and payroll administrators • Redesigned database backend to meet IT standards T Integrated more fully with HR software (Abra) and Finance software (MIP) p. -r ec 4s n is E IDIA.I Addresses employees' concerns about current timesheet • Clear error messages that point to City policy if time entered incorrectly • Payroll adjustment line for updating past timesheets as needed • Expands users' access to personal data • Past pay stubs and W2's • Benefits, deductions and tax information y_ Manages cell phone reimbursements E II.7IAN . b </ 71 Major benefits of Incident Tracking: • Paperless routing from start to Records • No more retyping of similar information • All related material is stored in a single location • Felony reports are uploaded directly to Ada County Prosecuting Attorney as they are approved. Boise PA coming soon! �4'EITAN - Amft)gwn-q� woo ffloomm Umoh CCEU ILN Government Software a IF&WD*MV 14ftur& 6 -DA DHftM&qO,@n h JEkDIAN 'Ids Mko-mmNI(on ahmnno n. fflma,% �ffld OMPPDWc�d gugbm(mr �.5@nfts BMW docMm making SUPWR onufFffiRw A�h UOV Boa Wow in ahs cofflca oo g, on the floOd iETIAN ItCCEL me'rit Softm CA Contract signed with Accela Sept Oct Noy Dec Jan Feb March April may 2010 2010 21510 2010 2011 2011 2011 2011 2011 Go -live target Great participation from City Departments . . . . ......... E.Ln ER�DIAN ryw j 5,x pvla ol a WS W Softwwe Spatial database: information is tied to a location on Earth OWE IDIAN ■ Promote Data sharirl Fie cow Increase efficiency Improve Customer Service Further City's Mission Statement ERT CIS plan wiN be presented to Council in 2011 GIS Team has been • since March Stakeholders from all departmentsGIS Training "projects Basemap [GIS — Accela Integration Population Forecas GIS -- Hansen 8 Integration Parks Web Site -I I Crime Street Lighting Storm Water Data [Addressing Many more.. �ETAN, MIT J RFID Benefits 1 17 The City's plan for the unexpected -Streamline inventory process -Consistent method for collecting and reporting inventory RFID Project to-do list data into to testing phase •Update and input software prior C{9ex.7D1`J •Designate barcodes for each room or location j •Transfer to Finance Department ----------_______-_-__ ---- __ y �ETANj 1 17 The City's plan for the unexpected 1 H D- Uf • Business impact analyses • Risk assessment • Evaluate options for continuity and recovery • Define Success factors -------------- �Produce and implement contingency plan . Test, review and revise on regular basis C��(EITIAN WWTP Building City Clerk City Council < 1% Economic 3% 20i6 1°io Water 2% � � Development < 1% Fire HR 0 , " ( Lrd /.Finance 40 6% 2% Legal 1% Provides procedures to minimize effects of disruptive events --_Mayor Plans for quick and efficient recovery 7% �� tip 6 C a,ST _` ETTAN...�. �..0Onst: 1 H D- Uf • Business impact analyses • Risk assessment • Evaluate options for continuity and recovery • Define Success factors -------------- �Produce and implement contingency plan . Test, review and revise on regular basis C��(EITIAN WWTP Building City Clerk City Council < 1% Economic 3% 20i6 1°io Water 2% � � Development < 1% Fire HR /.Finance 40 6% 2% Legal 1% pts --_Mayor 7% �� tip 6 C a,ST Police 17u/c Parks 2% C� Planning �2% A�fER\IDIAN Onftgma, D promo(:Q-),Ma UPO do a, R(@a and eg-80"no"n Bankruptcy Pu boflc mme doz [r(@q u(@( t5ft Permifflong and licensing HPD c n., nah& ftcrdm/ HUDWD'ng Cads anforcamsni HFIR Trod wind ft. @0'0'oqv U" MPD Secondary OMpoo ymqnt ................................................... ONEW'' & - �` t] t`\�/ \� �� (',Jj F(b 6) r T MgmVa Lam MAC 910m MoNob Mandoned wohWaa Anlmmo (K�@nqirg0 Board of aduzqmanft 7@mW�Eue)@% Pa. �thp DhavdwOy pirambaag EN?IAN J Onftgma, D promo(:Q-),Ma UPO do a, R(@a and eg-80"no"n Bankruptcy Pu boflc mme doz [r(@q u(@( t5ft Permifflong and licensing HPD c n., nah& ftcrdm/ HUDWD'ng Cads anforcamsni HFIR Trod wind ft. @0'0'oqv U" MPD Secondary OMpoo ymqnt ................................................... ONEW'' & - MY Moo prpmmnq ljgq @(ab(tmm m N?�ewft� WN purk mumo M&P POW GCOSTY mkiNno dwposyt Chw jm6ph ArRbq h R(bgm(!m@( & pirwimm End pwbnmn@s eignwAunk NOWa4kv wmswpnft VFD Cmnlns F&MONy wom mgmm*nb HIPR pffiutmoMhlp ffigmiwGnk Em""Dft RkyartAnd-Dirug Caaaokoan aamnNnts Benefits Administration -15+ open enrollment meetings .98.58% completion rate Departmental HR Needs (recruitment, retention, discipline) -Recruited for 40+ positions, including one director position -33 employees separated (12 involuntary, 17 voluntary, 2 retired and 2 completed projects) -90.97% retention rate �Q'EP,,IDIAN Wellness Incentive • •' 1 people KETTLEBELL CLASSES enrolled as of 1-03-11 vVAl YOGAAND PILATES CLASSES HEALTHY EATING BROWNBAG SEMINARS k cam ETIA Workers Compensation in FY 2010 1 •45 reports processed (18 MPD, 10 Public Works, 8 Parks, 7 Fire, 1 Mayor/Clerk's Office and 1 in Finance) -----------------------------------------------I 360 Degree Feedback Program •Automated process by using Survey Monkey -Evaluated leadership and selected personnel Employee Development Paths Program I *Training Assessment completed by employees. The results identified Employee Development Paths for general employees, supervisors and leadership -EDPs will work horizontally and vertically -EDP category examples: accountability, communication, performance management, customer service, and leadership/management -(J ETIAN h���� � r •gar a I ��.�t���t�r� ���sc��arc�� �t�tr� Meridian City Council Meeting DATE: January 11, 2011 ITEM NUMBER: 9A PROJECT NUMBER: ITEM TITLE: 'RZ 10- 003 Ordinance No. - 4-10 An Ordinance (R�A Meridian Police Department) For The Re -Zone Of A Parcel Of Land Located In The N '/z Of The SE 1/4 Of The NE'/4 Of Section 18, Township 3 North, Range 1 East, And Being Lot 8 Of Block 2 Of Murdock Subdivision No. 2 As Shown In Book 83 Of Plats At Page 9158 In The Office Of The Recorder, Ada County, Idaho; Establishing And Determining The Land Use Zoning Classification Of 9.33 Acres Of Land From The R-8 (Medium Density Residential District) Zoning District To The C -G (General Retail And Service Commercial District) Zoning District In The Meridian City Code; And Providing An Effective Date MEETING NOTES &�_ ? Y13Vb T f hem LA --)Os O� +Lfpo IVA - V'e- -6-ke o -P �S aY o\� ►1 ce * uco"s t 1 s\+e A-3 Y -z (0 -CAD -1 o) itck -:0-- zkoutd �>e. P -z- to - no3 CLERKS OFFICE FINAL ACTION DATE: E-MAILED TO SENT TO SENT TO NOTES INITIALS STAFF AGENCY APPLICANT 'gyp rQ ©rc0S 'PYL) eco A te. - -PL,btiSl��d In V T AWA Iuuni r mounum %ou(IMP119F u. nimi nmuunI .vu 1018E IDAHO 01101 11:23 AM DEPUTY lira 1att RECORDED—REQUEST OF 111003963 Meridian City CITY OF MERIDIAN ORDINANCE NO.tj - Ly BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA 9--2-10- 003 AN ORDINANCE (RZt"- W MERIDIAN POLICE DEPARTMENT) FOR THE RE- ZONE OF A PARCEL OF LAND LOCATED IN THE N % OF THE SE '/4 OF THE NE'/ OF SECTION 18, TOWNSHIP 3 NORTH, RANGE 1 EAST, AND BEING LOT 8 OF BLOCK 2 OF MURDOCK SUBDIVISION NO.2 AS SHOWN IN BOOK 83 OF PLATS AT PAGE 9158 IN THE OFFICE OF THE RECORDER, ADA COUNTY, IDAHO, AS DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF 9.33 ACRES OF LAND FROM THE R-8 (MEDIUM DENSITY RESIDENTIAL DISTRICT) ZONING DISTRICT TO THE C -G (GENERAL RETAIL AND SERVICE COMMERCIAL DISTRICT) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" is within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re- zoning by the owner of said property. SECTION 2. That the above-described real property is hereby re -zoned from the R-8 (Medium Density Residential District) zoning district to the C -G (General Retail and Service Commercial District) zoning district, in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to re -zone said property. RE -ZONE ANNEXATION — RZ 10-003 MERIDIAN POLICE DEPARTMENT Page 1 of 3 SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to -wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of h„�,,,� ,j ,20 1\ APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this 1 I day of � `� a ,,,1 , 20 i� . to AMMY de WEERD ATTEST: SEAL JAYCEEL. HOLMAN, CITY CLERK 9Q QST 1S^( RE -ZONE ANNEXATION - RZ 10-003 MERIDIAN-I!4A"tTMENT Page 2 of 3 STATE OF IDAHO, ) ss: County of Ada ) On this �jl day ofJ AVI V a, 20 t 1 , before me, the undersigned, a Notary Public in and for said State, personally a peared TAMMY de WEERD and JAYCEE L. HOLMAN, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. .•�•c�•,1CA JOS'• (SEAL) ; w`7'pTA�'�'�ii• �•q�'F i)t' 1��� No rARY PU IC IDAHO RESIDING AT: MY COMMISSION EXPIRES: ff, Q014 RE -ZONE ANNEXATION — RZ 10-003 MERIDIAN POLICE DEPARTMENT Page 3 of 3 n A. Legal Description REZONE BOUNDARY D19SCRIPTIO14 FOR THE CITY OF MERIDIAN R8 ZONING TO CG ZONING A parcel located in the N % of the SE % of the NE '% of Section 18, Township 3 North, Range 1 East, Boise Meridian, and being Lot 8 of Block 2 of MURDOCHSUBDIVISIONNO.2 as shown in Book 83 of Plats at Page 9158 in the office of the Recorder, Ada County, Idaho, more particularly described as follows: Commencing at a brass cap monument marking the southeasterly coma of the NE K of said Section 18, from which a brass cap monument marking the northeasterly comer of said NE bears N 0°31'1 5" E a distance of 2658.81 feet; Thence N 0°31' l5" E along the easterly boundary of said NE % a distance of 664.63 feet to the southeasterly coma of said N''A of the SE V4 of the NE i4; Thence leaving said easterly boundary S 89°36107" W along the southerly boundary of said N % of the SE 'ti of the NE '/. a distance of 316.10 feet to the southeasterly comer of said Lot 8 and the POINT OF BEGINNING; Thane continuing S 89936'07" W along said southerly boundary, said boundary also being the soutberly boundary of said Lot 8, a distance of 10 10. 13 feet to the southwesterly comer of said Lot 8 and said N A of the SE 'V4 of the NE Y.; Thence leaving said southerly boundaries N 0°29'39" E along the westerly boundary of said Lot 8 and said N % of the SE % of the NE '% a distance of 402.91 feet to the northwesterly corner of said Lot 8, said point also being on the southerly right-of-way of Watertown Street; The= leaving said westerly boundaries N 89°39'40" E along said southerly right-of-way a distance of 1010.31 feet to the northeasterly comer of said Lot 8; Thence leaving said southerly right-of-way S 0°31'15" W a distance of 401.87 feet to the POINT OF BEGINNING. This parcel contains 9.33 acres and is subject to any easements existing or in use. Prepared by: Glenn K. Bennett, PLS Civil Survey Consultants, Incorporated September9, 2010 REgFelfPROVAL BY—^— SEP 10 2010 MERIDIAN PUBLIC WORKS DEPT. Exhibit A - 1 -