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10-765 Amending SOP 3.4.5 - On-Call/Call Out DutiesCITY OF MERIDIAN RESOLUTION NO. 10- ~ ~5 BY THE CITY COUNCIL: BIRD, HOAGLUN, ROUNTREE, ZAREMBA A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE MANUAL REGARDING NUMBER 3.4.5 - ON-CALL/CALL OUT DUTIES AND COMPENSATION; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF MERIDIAN, IDAHO WHEREAS, the Mayor and City Council have authority over the operations, polices, and procedures for the City of Meridian; WHEREAS the City has previously approved a Standard Operating Policy and Procedures Manual in 2002 for application to all employees of the City; WHEREAS the City Council may amend the Manual from time to time as necessary to incorporate changes as needed; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual is hereby amended as to Policy 3.4.5 - On-Call/Call Out Duties and Compensation; a copy of said policy is attached and incorporated by reference as Exhibit "A". SECTION 2. This Resolution shall be in full force and effect upon adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this o~ (S+- day of 2010. APPROVED by the Mayor of the City of Meridian, Idaho, this Z ~ day of Q~, 2010. APPROVED: ATTEST: By: _7ayc~L. Holman, City CITY OF MERIDIAN POLICY AND P ON-CALL/CALL OUT DUTIES AND \~~.~~` O~ E~~ '~~ayor my de Weerd G~ oRP~Rq TFa ~ ', ``s = (SEAL) .r$~,AL ~.°j~~ ~c~ ~ ~ I~I,.A`MENDMENT FOR POLICY 3.4.5 - ~i9ll~1[3~ ~-~~~~ 0 rrrrrrun n~~~~~~ CITY OF MERIDIAN STANDARD OPERATING PROCEDURE NUMBER 3.4.5 SUBJECT: ON-CALL/CALL OUT DUTIES AND COMPENSATION PURPOSE: To provide guidelines regarding employees being on-call and being called out to perform emergency work beyond normal working hours. POLICY: Certain City employees may be placed on the on-call duty as directed by the Department Director or their designee. On-call duties are defined as being reasonably available to respond to City business during hours beyond the employee's normally established workday. AUTHORITY AND RESPONSIBILITY: Department Directors, or their designees, shall be responsible for establishing an on-call roster, scheduling on-call schedules, and ensuring that proper records are kept and submitted to record time worked. PROCEDURES AND RELATED INFORMATION I. ON CALL PERIOD A. On-call hours are defined as those beyond the employee's normal work schedule, including City recognized holiday. B. An on-call employee forfeits their on-call duty if he/she calls in sick or goes home sick. The Supervisors shall be notified and may arrange alternate coverage. An employee may retain their on-call duty if the employee uses sick leave to attend an appointment during work hours and will be available for on-call duty at the end of their normal workday. If an employee simply has an appointment but is not ill they may keep their On-call duty but are required to call the office before 5:00 PM to be updated on pertinent information C. Employee must respond to the call within the specified period of time designated by their respective departments. D. Failure to respond to request for assistance or to respond within the time specified can be the subject of discipline up to and including termination. This applies to both on-call assignments and call-out response. DEPARTMENTS I. PUBLIC WORKS -WATER A. All on-call employees must have a minimum of a current Class 1 Water Distribution License issued by the State of Idaho. B. The maximum response time for an emergency call out shall be one (1) hour. C. On-call duty is mandatory for licensed operators unless the Superintendent expressly approves an exclusion. D. If an employee uses sick leave for a medical appointment but is not ill they may keep their on-call duty. However, the employee is required to contact the office before 5:00 PM to be updated on pertinent information. E. A supervisor must approve trading on-call duties before the end of the work period. II. PARKS A. Any employee on-call must respond within one (1) hour of the request for assistance. B. On-call duty is mandatory for Parks Maintenance personnel unless the Parks Superintendent or Parks Director expressly approves an exclusion. III. PUBLIC WORKS -WASTEWATER A. Currently only as designated by the Superintendent of the Wastewater Treatment Plant. B. The maximum response time for an emergency call out shall be one (1) hour. IV. POLICE A. Any employee on-call must respond within thirty (30) minutes of the request for assistance. V. COMPENSATION A. ON CALL "On Call" is a mandatory job requirement for certain positions. Although it is a condition of employment, the City of Meridian does recognize that being on-call may have some limited restrictions upon an employee's off work time and opportunities. Because of this the City is willing to compensate the employee accordingly at the defined rate of: Regularly Scheduled Workday - 1 hour per day; Regularly Scheduled Day Off - 2 hours per day; Holidays - 4 hours per City-recognized holiday. (Example: Standard 40 hour work week/M-F/8-5=9 hours of extra pay) All "on-call" time will be compensated as "extra hours" on the employee's time sheet. The time will not cownt as hours worked" for Fair Labor Standards Act (FLSA) purposes and cannot be paid or counted towards pay at an overtime rate. The employee will be paid their straight time for the specified amount. Weekdays and Weekends refer to the calendar days not the employee's schedule. Most "on- call" schedules will be consistent with the employee's regularly scheduled work week, but maybe altered at the discretion of the supervisor or Department Director. B. CALL OUT "Call out" is also a mandatory job requirement for certain positions. If an employee is called to return to work it is only at the discretion of the supervisor, not the employee, to excuse the employee from returning to work. Although it is a condition of employment, the City of Meridian does recognize that being called out may have some limited restrictions upon an employee's off work time and opportunities. Because of this the City is willing to compensate the employee accordingly at the defined rate o£ Minimum of one (1) hour straight time; Remaining time to be added to the employee's standard work week. The on- call employee will be compensated at their actual hourly rate until the completion of the event giving rise to the call out. Compensation for call outs begins when the employee leaves their location to respond and ends when the need for the call out ends and the employee returns to their original location or has the ability to return if the employee chooses to go elsewhere. C. OTHER Paid leave (sick or annual) and holidays do not count toward the forty (40) hours in accordance with the FLSA.