172 Administrative Leave
RESOLUTIONNO /12
BY: Glenn /3elvi/o/
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MERIDIAN AMENDING THE PERSONNEL POLICY MANUAL
SECTION IV, SUBSECTION B, SUBPARAGRAPH 5,
PROVIDING EXECUTIVE, ADMINISTRATIVE OR
PROFESSIONAL EMPLOYEES WHO QUALIFY AS AN
EXEMPT EMPLOYEE UNDER THE FAIR LABOR
STANDARDS ACT (FLSA) WILL BE PAID IN COMPLIANCE
WITH FEDERAL LAW FOR HOURS WORKED IN EXCESS OF
FORTY (40) HOURS PER WEEK COMMENCING AUGUST 26,
1998, AND AMENDING SUBPARAGRAPH 6, DELETING
PROVISIONS REGARDING THE ACCUMULATION AND USE
OF COMPENSATORY TIME AND PROVIDING INSTEAD FOR
NON EXEMPT EMPLOYEES TO BE PAID TIME AND ONE-
HALF (1 ~) THE REGULAR RATE FOR HOURS WORKED IN
EXCESS OF FORTY (40) HOURS PER WEEK SUBJECT TO
ADVANCED APPROVAL.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR
AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO:
SECTION 1. FINDINGS:
WHEREAS, it is in the best interests of the City of Meridian to
provide a policy covering exempt employees regarding overtime
compensation in compliance with the Fair Labor Standards Act and to
provide for the use of accrued administrative time by exempt employees
RESOLUTION OF THE CITY OF MERIDIAN AMENDING THE
PERSONNEL POLICY REGARDING CHANGES THERETO
and to cease the practice of providing exempt employees administrative
time and to provide August 26, 1998 as an effective date.
WHEREAS, it is in the best interests of the City of Meridian to
delete provisions of its Personnel Policy regarding the accumulation and
use of compensatory time and to provide instead for non-exempt
employees to be paid time and one-half (1 YZ) the regular rate for hours
worked in excess of forty (40) hours per week subject to advanced
approval, Compensatory Time Policy.
SECTION 2. Subparagraph 5 of subsection B of Section N, Employee
Classification, Compensation, and Benefits, Compensation Policy,
Personnel Policy of the City of Meridian, Idaho, be and is the same
hereby amended to read as follows:
N. EMPLOYEE CLASSIFICATION, COMPENSATION, AND
BENEFITS
B. COMPENSATION POLICIES
5. Overtime Compensation - Compliance with Fair
Labor Standards Act. Commencing August 26.,
1998. the City will no longer convert hours
worked in excess of forty (40) hours per week into
administrative time for exempt employees. All
executive. administrative or professional
employees who qualify. as exempt employees
under the Fair Labor Standards Act (FLSA) will
be paid in compliance with the applicable code of
federal regulations of the (FLSA).
Any administrative time in any employee payroll
account accrued prior to the 26th day of August,
1998, will be available for employee use to extend
RESOLUTION OF THE CITY OF MERIDIAN AMENDING THE
PERSONNEL POLICY REGARDING CHANGES THERETO
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out vacation; personnel leaves, not covered under
(FLSA) or unpaid Family Medical Leave.
For public record purposes all exempt employees
will still be required to complete a Leave Record.
However, hours worked in excess of forty (40)
hours should no longer be recorded.
SECTION 3. Subparagraph 6 of subsection B of Section IV, Employee
Classification, Compensation, and Benefits, Compensation Policy,
Personnel Policy of the City of Meridian, Idaho, be and is the same
hereby amended to read as follows:
IV. EMPLOYEE CLASSIFICATION, COMPENSATION, AND
BENEFITS
B. COMPENSATION POLICIES
6. Compensatory Time Policy
The City of Meridian allo\vs the accumulation and use of
compensatory time, vlhen requested by the employee, in amounts
not to exceed accumulation of200 hours "y~/ithin a fiscal )7ear. No
more than 200 hours of compensatory time may be accumulated in
total. De-partments vlishing to use compensatory time in lieu of
overtime compensation must get express pe-nnission from the
Mayor and City Council and the maximum hours must be set by
resolution of the Mayor and City Council.
IV. EMPLOYEE CLASSIFICATION, COMPENSATION, AND
BENEFITS
B. COMPENSATION POLICIES
6. Overtime Policy
RESOLUTION OF THE CITY OF MERIDIAN AMENDING THE
PERSONNEL POLICY REGARDING CHANGES THERETO
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All non-exempt employees will be paid time and one-half(l Y2) the
regular rate for hours worked in excess of forty (40) hours per
week. Overtime must be approved in advance by your supervisor
or when absolutely necessary (in case of an emergency).
SECTION 4: That all other provisions of the Personnel Policy of the
City of Meridian, Idaho, are unchanged by this Resolution.
PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN,
IDAHO, this /5-f1.- day of flp:fe~hbL- ,1998.
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APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN,
IDAHO, this /5f+.- day of S.ej;)f.ehv6-€1-" , 1998.
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ATTEST:
RESOLUTION OF THE CITY OF MERIDIAN AMENDING THE
PERSONNEL POLICY REGARDING CHANGES THERETO
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CITY OF MERIDIAN
INTEROFFICE MEMO
DATE:
August 18, 1998
TO:
Department Heads
FROM:
Robert Corrie, Mayor
RE:
Administrative Time
It has been the practice of the City to give exempt employees administrative time of one (1) hour for
every hour worked in excess of forty (40) hours per week. Effective August 26, 1998 the City will no
longer convert hours worked in excess of forty (40) hours per week into administrative time. All
executive, administrative or professional employees who qualify, as an exempt employee under the
Fair Labor Standards Act (FLSA) will be paid in compliance with section 541.118 of the regulations.
Any administrative time in your payroll account prior to the change will be available for your use to
extend out vacation; personal leaves not covered under FLSA or unpaid Family Medical Leave.
In an effort to reduce hours spent at council meetings, department review meetings will be held during
normal business hours.
For public record all exempt employees will still be required to complete a timecard. However, hours
worked in excess of forty (40) should no longer be recorded.
If you have any questions about the change, please contact Human Resources.