Staff Report: CDBG Action Plan AmendmentSTAFF REPORT Meeting Date: December 14, 2010 E IDIAN~--
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TO: Mayor and City Council
FROM: Lori Den Hartog, CDBG Administrator
SUBJECT: PY2009 Community Development Block Grant Action Plan Amendment,
Closing Public Hearing & Comment Period
1. SUMMARY DESCRIPTION OF APPLICANT'S REQUEST
One activity from the 2009 Program Year (PY09) did not move forward according to
predetermined timelines. In order to maintain compliance with federal timeliness
requirements, the City proposes an amendment to the PY2009 CDBG Action Plan to reallocate
these unused funds to a new activity as follows:
Project Amount Project Amount
Meridian
Facade $40 000 ~ Community $40 000
Improvements Center ADA '
Upgrades
2. SUMMARY OF REASONS FOR RECOMMENDATION
During the 2009 Program Year, a project had been identified to be carried out by the Meridian
Development Corporation (MDC) for facade improvements in the amount of $40,000. The
former CDBG Administrator for the City of Meridian and the former Administrator for the
MDC had worked together to identify a property that would be eligible for use of these funds.
The original site was Meridian Automotive located at 505 N. Main Street. Several issues were
uncovered during the initial process that made the site ineligible for use of CDBG funds, and
no other site was identified for use of these funds. Staff contacted the former MDC
Administrator about the possible reallocation in August 2010, and the new Project Manager
for MDC on October 20, 2010.
Staff is recommending a reallocation of the $40,000 to a project with an immediate need for
construction dollars. After internal discussion with the Department Directors, staff is
recommending the $40,000 be reallocated to the Meridian Community Center ADA Upgrades
project. This project is an already approved CDBG project, but the current funds ($20,000)
allocated to it are insufficient to cover the construction costs. The project has gone through the
necessary environmental reviews, the design is complete, and the City anticipates the
construction to begin in early 2011. By allocating the $40,000 to this project, the City will be
able to complete the necessary ADA upgrades to an important community facility, stay within
the timeliness guidelines of the federal government, and advance the goals identified in the
Consolidated Plan.
PY2009 CDBG Action Plan Amendment
December 14, 2010
3. SUMMARY RECOMMENDATION
Staff recommends closing the public hearing and comment period on December 14, 2010.
Staff recommends approving the proposed substantial amendment to the Program Year 2009
CDBG Action Plan and directing staff to forward the amendment to the Portland Field Office
of the U.S. Department of Housing and Urban Development for review.
4. SUMMARY OF SUBSTANTIAL AMENDMENT
Staff proposes amending the PY2009 CDBG Action Plan as described herein.
5. PROCESS FACTS
The Public Hearing and Comment Period for this proposed amendment was opened on
November 9, 2010 and is proposed to be closed on December 14, 2010, allowing for 35 days
for the public to comment.
Published public notices on October 25, 2010 and November 29, 2010 in the Valley Times and
on October 26, 2010 and November 29, 2010 in the Idaho Statesman.
A copy of this Amendment is available at the Meridian Senior Center, Meridian Main Branch
Library, Meridian City Hall, and online at:
http://www.meridiancity.org//planning. aspx?id=4418.
6. EXHIBIT
A. 3C Table for Meridian Community Center ADA Upgrade
PY2009 CDBG Action Plan Amendment
December 14, 2010
EXHIBIT A:
Jurisdiction's Name:
Priority Need:
Project Title
Description
Table 3C
Consolidated Plan Listing of Project
City of Meridian, Idaho
Public Facility
Meridian Community Center, ADA Upgrades
The City allocated $20,000 in PY2007 and $40,000 with a substantial amendment to the PY2009
Action Plan to bring the Meridian Community Center into compliance with the Americans with
Disabilities Act (ADA). By modifying railing on an existing ramp, replacing existing kitchen
cabinetry with accessible counters, and reconfiguring the bathroom stalls and sinks in doorways in
the restroom facilities this project will ensure that the Community Center is accessible to all
residents and visitors.
Objective category: ®Suitable Living Environment ^ Decent Housing
Opportunity
Outcome category: ®Availability/Accessibility
Location/Target Area
201 E. Idaho Avenue; Meridian, Idaho 83642
Census Tract 010321, Block Group 1
Objective Number Project ID
SL3
HUD Matrix Code CDBG Citation
03E 24 CFR § 570.208 (a)(2)(ii)
Type of Recipient CDBG National Objective
Recipient LMC
Start Date Completion Date
01/03/2011 09/30/2010
Performance Indicator Annual Units
1
Local ID Units Upon Completion
1
^ Affordability
Funding Sources:
CDBG
ESG
HOME
HOPWA
Total Formula
Prior Year Funds
Assisted Housing
PHA
Other Funding
Total
^ Economic
^ Sustainability
$40,000
..................................................................
$40,000
..................................................................
$20,000
$60,000
...................................................................
The primary purpose of the project is to help: ^ the Homeless ^ Persons with HIV/AIDS ®Persons with Disabilities ^ Public
Housing Needs
PY2009 CDBG Action Plan Amendment
December 14, 2010