2010 02-11E IDIAN ~' MERIDIAN PLANNING AND ZONING
SPECIAL MEETING
AGENDA
City Council Chambers
33 E. Broadway Avenue, Meridian, Idaho
Thursday, February 11, 2010 at 7:00 p.m. (7:15)
1. Roll-call Attendance:
X Tom O'Brien _O Wendy Newton-Huckabay
X Scott M. Freeman X Joe Marshall
X Michael Rohm -chairman
2. Adoption of the Agenda: Approved
3. Consent Agenda:
A. Approve Minutes of January 21, 2010 Planning and Zoning
Commission Meeting: Approved
B. Findings of Fact and Conclusions of Law for Approval: CUP
09-013 Request for a Conditional Use Permit for a Church on
approximately 4.65 acres (proposed Lot 1, Block 1 of the Five
Twelve Subdivision) in an existing R-8 zoning district for Five
Twelve LDS Church by Church of Jesus Christ of Latter-day
Saints -west side of Stoddard, midway between Overland Road
and Victory Road: Approved
4. Request for Withdrawal of Application - Shaylee Estates CUP 08-025
by Marc Johnson: Approved
5. Continued Public Hearing from January 21, 2010: MCU 09-002
Request to modify the building elevations approved with the Conditional
Use Permit for Avendale (fka Silver Oaks) by Engineering Solutions -
north side of W. Franklin Road, approximately'/a mile west of N. Ten Mile
Road: Approved
6. Request for Approval to Create New Development Application Forms
/Checklists by Planning Department: Approved
Adjourn at 7:43 p.m.
Meridian Planning and Zoning Commission Special Meeting Agenda -February 11, 2010 Page 1 of 1
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearing,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian Planning and Zoning Meeting February 11, 2010
Meeting of the Meridian Planning and Zoning Commission of February 11, 2010, was
called to order at 7:00 p.m. by Chairman Michael Rohm.
Members Present: Chairman Michael Rohm, Commissioner Joe Marshall,
Commissioner Tom O'Brien, Commissioner Scott Freeman.
Members absent: Commissioner Wendy Newton-Huckabay.
Others Present: Machelle Hill, Ted Baird, Pete Friedman, Sonya Wafters, Scott
Steckline and Dean Willis.
Item 1: Roll-Call Attendance:
Roll-call
Wendy Newton-Huckabay X Tom O'Brien
X Scott Freeman X Joe Marshall
X Michael Rohm -Chairman
Rohm: Good evening, ladies and gentlemen. At this time I'd like to call the regularly
scheduled meeting of the Planning and Zoning Commission to order and request the
clerk to call roll.
Item 2: Adoption of the Agenda:
Rohm: Okay. The first item on the agenda is the adoption of the agenda and I do not
believe there is any changes, so could we get a motion to accept the agenda?
Marshall: So moved.
O'Brien: So moved.
Marshall: Second.
O'Brien: Second.
Rohm: It's been moved and seconded to accept the agenda. All those in favor say aye.
Opposed? Motion carried.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Item 3: Consent Agenda:
A. Approve Minutes of January 21, 2010 Planning and Zoning
Commission Meeting:
Meridian Planning & Zoning
February 11, 2010
Page 2 of 10
B. Findings of Fact and Conclusions of Law for Approval: CUP
09-013 Request for a Conditional Use Permit for a Church on
approximately 4.65 acres (proposed Lot 1, Block 1 of the Five
Twelve Subdivision) in an existing R-8 zoning district for Five
Twelve LDS Church by Church of Jesus Christ of Latter-day
Saints -west side of Stoddard, midway between Overland Road
and Victory Road:
Rohm: Next item on the agenda is the Consent Agenda and we have two items. Item A
is the minutes from the January 21st Planning and Zoning Commission meeting and
Item B is the Findings of Facts and Conclusions of Law for CUP 09-013 related to the
Twelve LDS Church -- for Five Twelve LDS Church. Any corrections or additions?
Could I get a motion to accept the Consent Agenda?
Marshall: So moved.
O'Brien: Second.
Rohm: It's been moved and seconded to accept the Consent Agenda. All those in
favor say aye. Opposed same sign? Motion carried.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Item 4: Request for Withdrawal of Application -Shaylee Estates CUP 08-025
by Marc Johnson:
Rohm: Fourth item on our agenda is a request for the withdrawal the application of
Shaylee Estates, CUP 08-025, by Marc Johnson and I don't believe we really have to
make any motion on that, it's just a -- it's been withdrawn, but maybe -- Mr. Baird, can
you expand on that?
Baird: Mr. Chair, Members of the Commission, just because it's on your agenda as a
request, I think you might just want to entertain a motion accepting the request for
withdrawal.
Rohm: Okay.
Marshall: Mr. Chair? I move that we accept the withdrawal of CUP 08-025 of Shaylee
Estates.
Freeman: I'll second.
Rohm: It's been moved and seconded to accept the withdrawal of CUP 08-025. All
those in favor say aye. Opposed same sign? Motion carried. Thank you.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Meridian Planning & Zoning
February 11, 2010
Page 3 of 10
Item 5: Continued Public Hearing from January 21, 2010: MCU 09-002
Request to modify the building elevations approved with the Conditional
Use Permit for Avendale (fka Silver Oaks) by Engineering Solutions -
north side of W. Franklin Road, approximately'/ mile west of N. Ten Mile
Road:
Rohm: Okay. At this time I'd like to open the public hearing -- the continued public
hearing from January 21st, 2010, of MCU 09-002 for Avendale and begin with the staff
report.
Wafters: Thank you, Chairman Rohm --
Freeman: Mr. Chair, before you start I want to let it be known for the record that I did
serve on the professional design committee for the project and I don't believe that's a
conflict of interest in any way, but if there is some objection, then, I would recuse
myself.
Rohm: Okay. All right. Thank you for pointing that out. Mr. Baird?
Baird: Thank you, Mr. Chair. As I understand, Commissioner had a discussion with the
city attorney about this early this week and we made the determination that there --
there is no conflict or apparent conflict under -- under the state statute, so we appreciate
the disclosure and happy to move along.
Rohm: Okay. Thanks very much. Appreciate your input. At this time could we get the
staff report, please.
Wafters: Chairman Rohm, Members of the Commission. The applications before you
are a Conditional Use Permit modification to change the building elevations and site
plan previously approved with a time extension of the Conditional Use Permit and
design review for the proposed multi-family structures and site. This site is located on
the north side of West Franklin Road, approximately a quarter mile west of North Ten
Mile Road. The site is currently vacant, however, underground utilities have been
installed on the site. At the Commission hearing on December 3rd, 2009, the
Commission voted to continue this project and directed the application to work with staff
to make some changes to the proposed plans that would result in a more -- in a project
more consistent with the Ten Mile interchange specific area plan and the city's design
manual. Specifically, the Commission discussed the lack of variety in housing types.
Only four-plex units were proposed. And lack of variety in floor plans. Only one floor
plan was proposed, resulting in homogenous building elevations as issues the applicant
needed to address. If you look at the screen here, the site plan on the left is the current
approved site plan. The site plan on the right was the one that you guys reviewed at
your last Commission hearing. And this is the proposed site plan. It's currently -- this is
the revised plan currently proposed by the applicant. Staff met with the applicant and
discussed options to achieve more variety within the development through additional
Meridian Planning & Zoning
February 11, 2010
Page 4 of 10
floor plans, architectural details, and building materials and the inclusion of apartment
structures. Based on this discussion the applicant submitted a revised site plan that you
see here. Revised building elevations for the four-plex structures, and building
elevations and floor plan for two more types of apartment structures, all of which staff is
in support of. There is a whole bunch of slides here, so I will try to go through them and
give you guys a chance to look at everything here. The applicant is now proposing 14
four-plex structures, four 12-plex, and 11 16-plex structures, for a total of 280 units,
consistent with the number of units previously approved. There are still three different
variations in elevations of the four-plex units. This first one was presented at the last
hearing. I'm going to go through these -- the first one I will show is ones that you saw at
the last hearing. The second one here is the proposed revised site plan. The elevation
-- the smaller elevation down on the left corner is the previously approved elevation
that's current. So, that's the Prairie style. This is the Mediterranean was presented at
the last hearing. And the revised Mediterranean. And the Cape Cod presented at the
last hearing. And the revised elevations. Although the number of four-plex structures
has decreased from 70 to 14, only one floor plan with three variations in elevations is
still proposed. Changes were made to the four-plex structures as recommended by
design professionals committee, which staff believes adds to the quality of development
through the increase of higher quality materials, stone, brick wainscoat was added to
the side and front side elevations. Material changes were made to the center mass of
each structure and pop-outs were added on the side to provide articulation.. This is the
proposed floor plan for the four-plex units. It consists of two and three bedroom units.
One floor plan consisting of one, two, and three bedroom units is proposed for both the
12-plex and 16-plex structures with two different variations in elevation for each. Staff is
recommending that at least two color schemes per elevation type be provided to add
variety. So, these are the two types of building elevations for B-1 and B-1, the 12-
plexes. This is the first and second floor plans for B-1 and B-2. And this is the 16-plex
building elevations, C-1 and C-2. You can see there is two different variations there.
And the floor plan for C-1 and C-2. The applicant has submitted a phrasing plan and it
depicts the project being constructed in three phrases, with the community center
complex being constructed within the first phase of development. No written testimony
has been received on this application. Staff believes the revised plans demonstrate a
variety in housing types and design and substantially comply with the design standards
in the Ten Mile plan and the design manual and, therefore, staff recommends approval
of the proposed conditional use permit modification as stated in the staff report. Staff
will stand for any questions the Commission may have at this time.
Rohm: Are there any questions of staff?
Friedman: Mr. Chairman, Commissioners, just one more -- one more comment. I think
since your last hearing on this and you remanded it back for staff and the applicant to
work together, I think one thing that has been going on rather robustly in the last few
days is that we did receive the revised plans with the addition of the apartment complex,
which we feel -- as Sonya indicated is more consistent, actually, with the Ten Mile
specific area plan. The project site was actually anticipated to be of a higher density
development and so with addition -- with the removal of a lot of those four-plexes and
Meridian Planning & Zoning
February 11, 2010
Page 5 of 10
the addition of these larger complexes, that brings it a little bit more into consistency
with the Ten Mile plan, but we did trade a number of plans back and forth and there has
been quite a bit of dialogue, so I think, again, to build on what Sonya said, there has
been a genuine effort on the part of the applicant to -- at least to come to some
agreement with some of the concerns that were raised by the design professionals
committee, so that there has been a -- a really genuine effort in that direction.
Rohm: Thanks, Mr. Friedman. Would the applicant like to come forward at this time,
please?
McKay: Good evening, Members of the Commission. Becky McKay, Engineering
Solutions, 1029 North Rosario, Meridian. We made it back. Appreciate the patience of
the Commission and the staff. As you recall at the last hearing the Commission asked
us to go back and meet with staff, try to go back to the design review committee, see
what we could do to improve the multi-family diversity, to do something about the
monotonous repetition where you had -- we had this project of 70 four-plex buildings
with technically one floor plan, but yet differing elevations, to try to take a look and see,
based on market conditions, what we could come up with. So, we did take extra time
and we looked at this and decided, you know, where the marketplace was going we
need some 16 unit buildings, 12 unit buildings, and, then, a pod of four-plexes. That
was one of the other comments, you know, try to create maybe some separate
neighborhoods. So, we isolated the four-plexes into primarily one general area where
you saw the cul-de-sac. We would still have the three different variations of the Cape
Cod, the Mediterranean, the Prairie style. The architect beefed those up a little bit to
give them a little bit more curb appeal, a little more articulation, a little more masonry,
change in the exterior materials, just to dress them up a little bit more. So, we have
created kind of an ideal four-plex neighborhood. Then, we mixed in the 16 and the 12
unit buildings. We were kind of limited on the placement of those buildings, because it
was based on the allocation of parking in the original plan. As far as the open space, it
increased because we have gone from, obviously, 70 buildings to 29. The architects
have came up with two different variations of the 16 unit and 12 unit multi-family
buildings. I think they got agood -- a good mix of materials. It does mesh with the four-
plex character as far as the different architectural design. We retained the amenities in
the middle and we, basically, came up with something that I think is closer to the Ten
Mile specific plan and I think that was one of the primary concerns that the Commission
had at the last meeting was we understand that this was approved prior to the adoption
of the Ten Mile specific plan, but, nonetheless, that document is in place, what can you
do to bring this project more into compliance with it. And that's what you're seeing here.
We have got the multi-family diversity, we have taken care of the monotony of the
repetition and I think this project is a lot closer to what the city envisioned out here and I
think this will compliment that area once that interchange opens up next year in May,
because this will be the first multi-family project out there and we are excited about it,
we have got a handle on the improvements and what it's going to take to finish it and,
hopefully, this evening the Commission will approve this modification, so we can move
forward and try to get this thing built and marketed. Do you have any questions?
Meridian Planning & Zoning
February 11, 2010
Page 6 of 10
Rohm: Becky, I have one question. Could you speak to the phasing just a little bit?
Are you planning on building the four-plexes first or are you starting with the 16 plex or
do you -- can you just speak to that a little bit?
McKay: Commissioner Rohm, we came up with three -- three phrases. The first phase
the staff wanted to make sure that the amenities were installed with the first phrase,
which is -- which is typical for larger projects like this. We would bring on three of the
four-plexes, one -- or two of the 12 plexes and, then, we had -- would have five of the 16
unit buildings. So, we would have agood -- a good mix. It's, basically, that first loop
that you see coming in from the entrance off of the west -- what is it, Perigua Street --
don't know how to pronounce that. That would be the first phrase. And, then, the
second phase went north. The third phrase was the four-plexes. But we would like,
obviously, a little bit of flexibility -- you know, if the four-plexes pod became the second
phase, I would hope that that would be acceptable. I think the key was to get the
primary infrastructure in place with the amenities.
Rohm: Thank you. That was the purpose of the question.
McKay: Thanks.
Rohm: Any other questions of the applicant? Thank you.
McKay: Thanks.
Rohm: There is nobody that has signed up to speak to this application and it looks like
most of the people in the audience are part of that same crew, so if somebody else
would like to speak, this is that time. Otherwise, thank you very much. And nobody is
coming forward, so I think maybe we will have either some discussion or a motion to
close the public hearing.
Marshall: Mr. Chair, a couple comments.
Rohm: Please.
Marshall: A couple thoughts. My first thought is how this was very first originally
approved was my very favorite of all. I think it offered the biggest mix and the match
and everything, but I really appreciate as far as the applicant has come in the last few
weeks in trying to meet the needs and understanding that the times have changed, the
project's changed, and trying to meet that -- the infrastructure that was already in place
and, then, trying to change things to meet the changing needs and I appreciate the
changes and the efforts that have gone in, both on the applicant's part and on the staffs
part very much. I appreciate those efforts. Again, I think it's a compromise that,
hopefully, best meets everybody's needs at this time.
Rohm: Thank you, Mr. Marshall. Any other comments?
Meridian Planning & Zoning
February 11, 2010
Page 7 of 10
Freeman: No.
Rohm: Okay. Could I get a motion to close the public hearing?
Marshall: Mr. Chair, I move that we close the public hearing on MCU 09-002.
Freeman: Second.
Rohm: It's been moved and seconded to close the public hearing on MCU 09-002. All
those in favor say aye. Opposed same sign? Motion carried.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Marshall: Mr. Chair?
Rohm: Mr. Marshall.
Marshall: After considering all staff, applicant, and public testimony, I move to approve
file number MCU 09-002 as presented in the staff report for the hearing date of
February 11th, 2010, with no modifications. I further move to direct staff to prepare
appropriate findings document to consider at the next Planning and Zoning Commission
meeting on March 4th, 2010.
Freeman: Second.
Rohm: It's been moved and seconded to approve MCU 09-002 with no modifications of
the staff report. All those in favor say aye. Opposed same sign? Motion carries.
Thank you folks for coming in.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Item 6: Request for Approval to Create New Development Application Forms
/ Checklists by Planning Department:
Rohm: Okay. The last item on our agenda is a request for approval to create new
development application forms by the Planning Department. Mr. Friedman.
Friedman: Thank you, Mr. Chairman, Members of the Commission. As you know, the
UDC requires Commission review and approval of any major changes to our
development applications and checklists and we have two proposed changes, one is to
the sign permit checklist. When we amended our sign code earlier in this year we no
longer prohibit off-premise signs. However, we discovered that if we are going to, in
fact, allow off premise signs, it's probably wise to have the permission of the owner of
whose property the off-premise sign is going on. Therefore, we are going to -- or would
like to require that any applicant for an off-premise sign submit an affidavit of legal
interest, basically a signature by the owner. It's not onerous. The forms already exist.
Meridian Planning & Zoning
February 11, 2010
Page 8 of 10
If they happen to come in and apply for their off-premise sign permit and they don't have
it, they can certainly fax it to us, a-mail it to us, something like that. So, we'd like to
make that a requirement of the sign permit application. The second one is to our
certificate of zoning compliance checklist. Currently we have a long laundry list of items
our project proponents have to submit. Most of those items are paper based. As the
city goes forward in the future we have a records retention policy where we may only
keep those for a limited number of years. But we would like to maintain an electronic
record of that in perpetuity, therefore, we are -- would like to require that in addition to
the paper copies that they submit, that they also provide electronic copies of their
landscaping plan, their site plan, and so forth, just to help us kind of stay up with the
digital age. So, those are our requested changes. Most of that's already happening
anyway. When -- you know, when they prepare a -- like what we just went through and
the give and take on this project, the digital plans were flying back and forth between
the architects office and our office. So, they are being done anyway electronically,
so --
Rohm: Thank you, Mr. Friedman.
Marshall: Mr. Chair, I'd like to ask Pete a question. Pete, you say the signature forms
for the owner of some other property somebody's going to put a sign on already exists,
so we already required that in the past, we just didn't write it in with the new one? And it
is just going on the checklist now that they have to fill that in. But we already have that
form?
Friedman: Mr. Chairman, Commissioner Marshall, Commissioners, we do require that
for all other applications. So, the form exists online and it's -- for example, when you
come in for a CUP application you may be a contract purchaser or so forth, so you have
an affidavit of legal interest from the owner. We are simply now asking that for an off-
premise sign, that you provide one of those.
Marshall: Thank you.
Rohm: Any other questions of staff?
O'Brien: I have a question, Mr. Chair, of Pete. I'm not totally familiar with the whole
process of everything, but who is responsible for the placement of the sign on say
intersections? Because I have seen that on many occasions the signs are placed such
that you can't see oncoming traffic until you get right near the intersection. So, I just
wondered where that responsibility lies?
Friedman: We do have standards that talk about the placement of both permanent
signs and temporary signs in terms of not blocking vision. We have what's called a
vision triangle identified in the code and so, you know, we have it on good faith that
when someone takes out a sign application that that sign is placed in accordance with
our regulations. If we receive a complaint or if code enforcement happens to be driving
by and noticed that they can't see around it, then, they will follow up with the owner of
Meridian Planning & Zoning
February 11, 2010
Page 9 of 10
that sign. But we have criteria in the code for the location of the sign. Sometimes they
inadvertently get placed on public right of way, as opposed on public property, and,
then, that opens kind of a whole other door of complications.
O'Brien: Thank you. That's all I have.
Rohm: Okay. I have nothing additional to add. I think maybe if we could just get a
motion to approve.
Marshall: Mr. Chair, I move that we approve the -- staffs request for approval to create
new development application forms and checklists. I don't have a list of them. Yes, I do
in here. I was made copies.
Baird: Mr. Chair, I might suggest you just state as presented in the packet this evening.
Marshall: As presented in this evening's packet. Thank you, sir. It's right here in
writing.
Freeman: I'll second.
Rohm: Okay. It's been moved and seconded to approve the staff application for
development application form adjustments. All those in favor say aye. Opposed same
sign? Motion carried.
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Rohm: One more motion.
O'Brien: Mr. Chair, I move to adjourn.
Marshall: Second.
Rohm: It's been moved and seconded to adjourn. All those in favor say aye.
Opposed?
MOTION CARRIED: FOUR AYES. ONE ABSENT.
Rohm: We are adjourned.
MEETING ADJOURNED AT 7:42 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS.)
Meridian Planning & Zoning
February 11, 2010
Page 10 of 10
APPROVED
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- HAIRMAN DATE APPROVED
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~rFO JAYCEE L. HOLMAN, CITY CLERK
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MERIDIAN PLANNING 8~ ZONING MEETING February 11, 2010
APPLICANT ITEM NO. 3-A
REQUEST Approve Minutes of January 21, 2010 Planning & Zoning Commission Meeting:
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
SANITARY SERVICES:
ADA COUNTY HIGHWAY DISTRICT:
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS' IRRIGATION:
IDAHO POWER:
INTERMOUNTAIN GAS:
OTHER:
Contacted:
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Date:
Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
February 8, 2010
CUP 09-0 l 3
MERIDIAN PLANNING 8~ ZONING MEETING February 1 1, 2010
APPLICANT Church of Jesus Christ of Latter-day Saints ITEM No. 3-B
REQUEST FFCL for Approval -Conditional Use Permit for a Church on approximately 4.65
acres (proposed Lot 1, Block 1 of the Five Twelve Subdivision) in an existing R-8 zoning
district for Five Twelve LDS Church - w/side of Stoddard, between Overland Rd 8~ Victory Rd
REQUEST
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
SANITARY SERVICES:
ADA COUNTY HIGHWAY DISTRICT:
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS' IRRIGATION:
IDAHO POWER:
INTERMOUNTAIN GAS:
OTHER:
Contacted:
Emailed:
Date: Phone:
Staff Initials:
COMMENTS
See Attached Findings
~ ~~
Materials presented at public meetings shall become property of the City of Meridian.
February 8, 2010
MERIDIAN PLANNING & ZONING MEETING
CUP 08-025
February 1 1, 2010
APPLICANT March Johnson ITEM NO. 4
REQUEST Request for Withdrawal of Application for Shaylee Estates
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
SANITARY SERVICES:
ADA COUNTY HIGHWAY DISTRICT:
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS' IRRIGATION:
IDAHO POWER:
INTERMOUNTAIN GAS:
OTHER:
COMMENTS
See Attached Request for Withdrawal of Application
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Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
February 8, 2010 MCU 09-002
MERIDIAN PLANNING 8~ ZONING MEETING February 11, 2010
APPLICANT Engineering Solutions ITEM NO. 5
REQUEST Contin. P/H from 1 /21 / 10 -Modify the building elevations approved with the
CUP for Avendale (fka Silver Oaks) -north side of W. Franklin Road, approximately
1 /4 mile west of N. Ten Mile Road
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
SANITARY SERVICES:
ADA COUNTY HIGHWAY DISTRICT:
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS' IRRIGATION:
IDAHO POWER:
INTERMOUNTAIN GAS:
OTHER:
Contacted:
Emailed:
See Previous Item Packet /Attached Minutes
See AtFached Staff Report /Attached Memo from Planning
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Date: Phone:
Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
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IDAHO
Notice of Special Meeting
Meridian Planning & Zoning Commission
MayorTammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
NOTICE IS HEREBY GIVEN that the Planning & Zoning Commission of the City
of Meridian will hold a Special Meeting in the City Council Chambers at Meridian City
Hall, 33 East Broadway Avenue, Meridian, Idaho, on Thursday, February 11, 2010 at
7:00 p.m. Items for discussion:
Approve Minutes of January 21, 2010 Planning and Zoning Meeting
Findings of Fact and Conclusions of Law for Approval for Five
Twelve LDS Church CUP 09-013
Request for Withdrawal of Application - Shaylee Estates CUP 08-025
Continued Public Hearing from January 21, 2010: MCU 09-002 Request to
modify the building elevations approved with the Conditional Use Permit
for Avendale (fka Silver Oaks) by Engineering Solutions -north side of W.
Franklin Road, approximately'/< mile west of N. Ten Mile Road
Request for Approval to Create New Development Application Forms /
Checklists by Planning Department
If you have any questions, please contact the City Clerk's Office at
888-4433. Thank you.
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DATED this 8 day of February, 2010. `\\``,,~~~ ~ ~~~~,,~~~'''
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Notice of Special Meeting -Planning & Zoning Commission -February 11, 2010
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
MERIDIAN PLANNING & ZONING MEETING February 11, 201 ~
APPLICANT City of Meridian Planning Department ITEM NO. 6
REQUEST Approval to Create New Development ADl~lication Forms /Checklists
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
SANITARY SERVICES:
ADA COUNTY HIGHWAY DISTRICT:
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS' IRRIGATION:
IDAHO POWER:
INTERMOUNTAIN GAS:
COMMENTS
See Attached Memo /Checklist Application
~-
P``~
OTHER:
~~
Contacted: Date: Phone:
Emailed: Staff Initials:
Materials presented at public meetings shall become property of the City of Meridian.
(~/rE IDIAN~--
IDAHO
MEMORANDUM
TO: Planning and Zoning Commission
FROM: Kristy Vigil, Assistant Planner
RE: Request for approval to create new Development Application
Forms/Checklists
DATE: On Commission Agenda February 11, 2010
CC: City Clerk, Legal Department
MayorTammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
Per UDC 11-SA-3B2, the Planning Department is requesting approval from the Planning
& Zoning Commission to create a new specific development application forms
(checklists), as follows:
Modify the sign permit checklist to include an affidavit of legal interest. The revised
checklist will be consistent with the new sign ordinance (see attached application
checklist).
Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642
Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org
E IDIAI`T -~,
Planning Department
SIGN PERMIT ^ Application Checklist
Project name: File #
Applicant/agent:
All applications are required to contain two copies of the following:
A
licant
pp
(~)
Description Staff
(~)
Com leted and si ned Si n Permit a lication
Affidavit of Legal Interest signed & notarized by the property owner (if owner is a corporation
,
submit a copy of the Articles of Incorporation or other evidence to show that the person signin is an authorized agent.)
Narrative fully describing the proposed signs, including the following:
- Number of signs and type (i.e., wall signs, freestanding signs, et cetera)
- If proposed signs illuminated/non-illuminated
- Location/placement of proposed sign(s)
- Building Services application or permit number for the building (contact Building
Services at 887-2211 for additional information)
PW-100 (address verification) form (contact Terri Ricks at 887-2211
for additional information)
Drawing of the proposed sign(s), including the following:
- Complete text to appear on sign (business name, logo, sub-titles, etc.), including size &
lettering style
- Overall sign dimensions (including base, wall area, background area)
- Construction materials
Si and letterin color(s) -include color sam les or aint chi s
For Wall Signs: Building elevations, including wall dimensions & exact, scaled location of
si on buildin .Elevations must include existin buildin si s.
For Freestandin~Sz~ rts: Site plan showing property lines & any adjacent sidewalks, rights of
way from center of streets, landscaping, vision triangle, screening and exact, scaled location of
si on roe .Site Ian must include all existin freestandin si s.
One Electronic co of the ro osed si (s) on a labeled CD in df format
A lication Fee (Additional fees will be assessed throu Buildin Services)
THIS APPLICATION SHALL NOT BE CONSIDERED COMPLETE UNTIL STAFF HAS RECEIVED ALL
REQUIRED INFORMATION.
33 E. Broadway Avenue, Suite 210 • Meridian, Idaho 83642
Phone: (208) 884-5533 • Facsimile: (208) 888-6854 • Website: www.meridiancity.org
(Rev. 01/08/2010)
AFFIDAVIT OF LEGAL INTEREST
STATE OF IDAHO )
COUNTY OF ADA )
I,
(name) (address)
(city) (state)
being first duly sworn upon, oath, depose and say:
1. That I am the record owner of the property described on the attached, and I grant my
permission to:
(name)
(address)
to submit the accompanying application(s) pertaining to that property.
2. I agree to indemnify, defend and hold the City of Meridian and its employees harmless from any
claim or liability resulting from any dispute as to the statements contained herein or as to the
ownership of the property which is the subject of the application.
3. I hereby grant permission to City of Meridian staff to enter the subject property for the purpose of
site inspections related to processing said application(s).
Dated this day of 20
(Signature)
SUBSCRIBED AND SWORN to before me the day and year first above written.
(Notary Public for Idaho)
Residing
My Commission Expires:
33 E. Broadway Avenue, Suite 210 • Meridian, Idaho 83642
Phone: (208) 884-5533 • Facsimile: (208) 888-6854 • Website: www.meridiancity.org
(Rev. 01/08/2010)
~E IDIAN~--
IDAHO
MEMORANDUM
TO: Planning and Zoning Commission
FROM: Kristy Vigil, Assistant Planner
RE: Request for approval to create new Development Application
Forms/Checklists
DATE:. On Commission Agenda February 11, 2010
CC: City Clerk, Legal Department
MayorTammy de Weerd
City Council Members:
Keith Bird
Brad Hoaglun
Charles Rountree
David Zaremba
Per UDC 11-SA-3B2, the Planning Department is requesting approval from the Planning
& Zoning Commission to create a new specific development application forms
(checklists), as follows:
Modify the certificate of zoning compliance checklist to require electronic versions of the
site plan, landscape plan, and building elevations.
Planning Department . 33 E. Broadway Avenue, Meridian, ID 83642
Phone 208-884-5533 . Fax 208-888-6854. www.meridiancity.org
E IDIA,N~-,
Planning Department
CERTIFICATE OF ZONING COMPLIANCE
Application Checklist
Project name: File #•
Applicantlagent:
All applications are required to contain one copy of the following unless otherwise noted:
Applicant
(~)
Description Staff
C
l
d ~
(
om
ete
& si ned Administrative Review A lication
Narrative fully describing the proposed use of the property
including the followin
:
,
g
- Information on any previous approvals or requirements for the requested use
(i.e., licable conditions of a roval or Develo ment A reement)
Recorded warran deed for the sub'ect ro e
Affidavit of Legal Interest signed & notarized by the property owner (lf owner is a cor
ti
pora
on,
submit a co of the Articles of Into oration or other evidence to show that the erson si in is an authorized ent
.
Scaled vicini ma showin the location of the sub'ect ro e
Fire Marshall a roval for access and turn around (stamped, full size site plan)
Sanitary Service Company approval for trash enclosure & access drive (stamped
Putt size site
,
lan)
Civil Site/Dimension Plan - 1 full size co (folded to 8 ''h" x 11" size)
A photometric test report for any light fixture(s) with a maximum output of 1,800 lumens
or more (see UDC 11-3A-11)
Co of the recorded lat the roe lies within (8 'h" x 11 ")
Address verification letter from Public Works (898-5500)
Site Plan---4 copies (folded to 8 '/2" x 11" size)
The followin items must be shown on the site lan:
• Date, scale, north arrow, and ro'ect name (scale not less than 1"=50')
• Names, addresses, and telephone numbers of the developer and the person and/or
firm re grin the lan
• Parkin stalls and drive aisles
• Trash enclosure(s) location
• Detail Of trash enclosure (must be screened on 3 sides)
• Location and specifications for underground irrigation (Pressurized irrigation can only be
waived if ou rove no water ri hts exist to sub'ect roe )
• Sidewalks or athwa s (proposed and existing)
• Location of ro osed buildin on lot (include dimensions to property tines)
• FenCln (proposed and existing)
• Calculations table including the following:
Number of parking stalls required & provided (specify handicap & compact stalls)
- Building size (sq. ft.)
- Lot size (sq. ft.)
- Setbacks
- Zonin district
• Reduction of the site lan (8 ''h" x 11 ")
Landscape plan - 3 copies (folded to 8 ''/z" x 11" size)
Plan must have a scale no smaller than 1 " = 50' (1 " = 20' is preferred) and be on a standard
drawing sheet, not to exceed 36" x 48" (24" x 36" is preferred). A plan which cannot be drawn in
its entirety on a single sheet must be drawn with appropriate match lines on two or more sheets.
The followin items must be included on the landsca a lan:
• Date, scale, north arrow, and ro'ect name
33 E. Broadway Avenue, Suite 210 • Meridian, Idaho 83642
Phone: (208) 884-5533 • Facsimile: (208) 888-6854 • Website: www.meridiancity.org
• Names, addresses, and telephone numbers of the developer and the person and/or
firm re arin the lan
• Stamp/signature of a landscape architect
landscape desi
ner
or
ualified
,
g
,
q
nurse an re arin the lan
• Existing natural features such as canals, creeks, drains, ponds, wetlands,
flood lairs, hi h oundwater areas, and rock outcro in s
• Location, size, and species of all existing trees on site with trunks 4 inches or
greater in diameter, measured 6 inches above the ground. Indicate whether the
tree will be retained or removed
• A statement of how existing healthy trees proposed to be retained will be
rotected from dama a durin construction
• Existing structures, planting areas, light poles, power poles, walls, fences, berms
,
parking and loading areas, vehicular drives, trash areas
sidewalks
pathwa
s
,
,
y
,
stormwater detention areas, signs, street furniture, and other man-made elements
• Existing and proposed contours for all areas steeper than 20% slope. Berms shall
be shown with one-foot contours
• Si ht Trian les as defined in 11-3A-5 of this ordmance
• Location and labels for all proposed plants
includin
trees
sh
b
d
,
g
,
ru
s, an
groundcovers (trees must not be planted in City water or sewer easements). Scale shown for
lant materials shall reflect a roximate mature size
• A plant list that shows the plant symbol, quantity, botanical name, common name,
minimum planting size and container, tree class (I, II, or III), and comments (for
s acin , stakin ,and installation as a ro riate)
• Planting and installation details as necessary to ensure conformance with all
re uired standards
• Desi n drawin (s) of all fencin ro osed for screenin oses
• Calculations of project components to demonstrate compliance with the
requirements of this ordinance, including:
- Number of street trees and lineal feet of street frontage
- Width of street buffers (exclusive ofright-of--way)
- Width of parking lot perimeter landscape strip
- Buffer width between different land uses (if applicable)
- Number of parking stalls and percent of parking area with internal landscaping
- Total number of trees and tree species mix
- Mitigation for removal of existing trees, including number of caliper inches
bein removed
Reduction of the landsca a lan (8 %i" x 11 ")
Building elevations showin construction materials - 3 co ies (folded to 8 ''/2" x 11" size)
Reduction of the elevations (8 ''/z" x 11 ")
Electronic version of the site plan, landscape plan, & building elevations in pdf format
submitted on a disk with the files named with project name & plan type (i.e. site plan,
landsca a Ian, elevations, etc.). We encoura a ou to submit at least one color version.
If applying for approval of a public school, provide additional information as required by
the Public School Facili su lemental checklist er §67-6519
Fee (If this ro'ect had rior a royal on a site lan, reduced fees ma a 1 )
ACHD Acce tance: Applicant shall be responsible for meeting the requirements ofACHD as they pertain to this
application. All impact fees, if any, shall be paid prior to the issuance of a building permit. If any changes must be
made to the site plan to accommodate the ACHD requirements, a new site plan shall be submitted to the City of
Meridian Planning & Zoning Department for approval prior to the issuance of a building permit.
Your building permit will not be issued until ACHD has approved your plans and all associated fees have been paid
33 E. Broadway Avenue, Suite 210 • Meridian, Idaho 83642
Phone: (208) 884-5533 • Facsimile: (208) 888-6854 • Website: www.meridiancity.org
(Rev. 4/03/09)
THIS APPLICATION SHALL NOT BE CONSIDERED COMPLETE UNTIL STAFF HAS
RECEIVED ALL REQUIRED INFORMATION.
AFFIDAVIT OF LEGAL INTEREST
STATE OF IDAHO )
COUNTY OF ADA )
I,
(name) (address)
(city) (state)
being first duly sworn upon, oath, depose and say:
That I am the record owner of the property described on the attached, and I grant my
permission to:
(name) (address)
to submit the accompanying application(s) pertaining to that property.
2. I agree to indemnify, defend and hold the City of Meridian and its employees harmless
from any claim or liability resulting from any dispute as to the statements contained
herein or as to the ownership of the property which is the subject of the application.
3. I hereby grant permission to City of Meridian staff to enter the subject property for the
purpose of site inspections related to processing said application(s).
Dated this day of , 20
(Signature)
SUBSCRIBED AND SWORN to before me the day and year first above written.
(Notary Public for Idaho)
33 E. Broadway Avenue, Suite 210 • Meridian, Idaho 83642
Phone: (208) 884-5533 • Facsimile: (208) 888-6854 • Website: www.meridiancity.org
(Rev. 4/03/09)
Residing at:
My Commission Expires:
33 E. Broadway Avenue, Suite 210 • Meridian, Idaho 83642
Phone: (208) 884-5533 • Facsimile: (208) 888-6854 • Website: www.meridiancity.org
(Rev. 4/03/09)