03-1041 Budget Adoption Annual Appropriation FY 04
CITY OF MERIDIAN
2003-2004 FISCAL YEAR ANNUAL APPROPRIATION
ORDINANCE NO, {J 3 - I () 4-1
BYCOUNCILPERSON TAfYlh-t1 v{e tV.eerd.,
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AN ORDINANCE, PROVIDING FOR THE ADOPTION OF A BUDGET AND THE
APPROPRIATION OF EXPENDITURE OF SUMS OF MONEY TO DEFRAY THE
NECESSARY EXPENSES AND LIABILITIES OF THE CITY OF MERIDIAN, IN
ACCORDANCE WITH THE OBJECT AND PURPOSES AND IN THE CERTAIN
AMOUNTS HEREIN SPECIFIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2003 AND ENDING ON SEPTEMBER 30, 2004; TO PROVIDE FOR THE WAIVING OF
THE 2ND AND 3RD READINGS PURSUANT TO IDAHO CODE 50-902; AND PROVIDING
FOR AN EFFECTIVE DATE AND THE FILING OF A CERTIFIED COpy OF THIS
ORDINANCE WITH THE SECRETARY OF STATE.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF
MERIDIAN, ADA COUNTY, STATE OF IDAHO:
Section 1.
Section 2,
Sectipn 3.
TITLE: This Ordinance shall be entitled and cited as the "2003-2004 Fiscal Year
Annual Appropriation Ordinance of the City of Meridian."
FINDINGS: The City Council finds:
A. That it has duly Noticed and held a Public Hearing on the 26th day of
August, 2003 for a Proposed Budget for Fiscal Year 2003-2004 (FY2003) City of
Meridian, Idaho; and
B. That the total revenue anticipated to be available to the City of Meridian
during Fiscal Year 2003-2004 is correctly stated in the Adopted Budget which is
herein set forth in Section No.3; and
C. That the appropriations and sums of money as are hereinafter set forth in
Section No.3 are deemed necessary to defray all the necessary expenses. and
liabilities of the City of Meridian for Fiscal Year 2003-2004.
ADOPTION OF BUDGET AND APPROPRIATION OF EXPENDITURE: The
City Council does hereby adopt as and for .the budget and the appropriation of
expenditure for the City of Meridian for Fiscal Year commencing October 1, 2003
and ending on September 30,2004 the following:
ANNUAL APPROPRIATION ORDINANCE
PAGE I OF4
CITY of MERIDIAN
Approved Budget for FY2004
GENERAL FUND Actual Budget Proposed
REVENUES Revenues Revenues Revenues
Property Tax Revenue 5,563,270 6,146,883 6,858,490
Other Sources 5,123,635 4,510,222 5,069,605
Special Services 1,730,456 1,832,019 2,069,215
Park Impact Fund Balance 210,000 671,000
FireTruck Fund Balance 152,000 290,300
General Fund Balance 3,164,229 1,638,892
TOTAL GENERAL FUND REVENUES 12,417,361 16,015,353 16,597,502
CAPITAL IMPROVEMENT FUND
Capltallmorovement Fund Balance 50,000
ENTERPRISE FUND
Water & Wastewater Sources 12,370,680 11,706,190 12,843,314
Enterorise Fund Balance 5,588,625 14,756,448
TOTAL ENTERPRISE FUND REVENUES 12,370,680 17,296,815 27,599,762
TOTAL APPROVED REVENUE for FY2004 24,788,041 33,312,168 44,247,264
GENERAL FUND Actual Budget Proposed
EXPENDITURES Exnendltures Exnenditures Expenditures
Personnel & Operating
Administrative Offices 1,393,025 1,642,916 1,509,427
Admin Carry-forward Appropriation 1,800,000 1,255,391
Police Department 4,064,083 4,856,427 5,755,314
Fire Department 1,877,692 2,439,554 3,119,546
Parks Department 584,302 708,398 795,667
Scecial Services 1,200,301 1,535,311 1,826,419
TOTAL GENERAL FUND OPERATIONS 9,119,403 12,982,606 14,261,764
Capital Outlay
Administrative Offices 23,564 189,415 46,260
Poiice Department 3,484,438 255,500 232,122
Police Carry-forward Appropriation 117,000
Fire Department 303,993 65,800 408,800
Fire Carry-forward Appropriation - 152,000 39,500
FY2002
FY2003
FY2004
ANNUAL APPROPRIATION ORDINANCE
PAGE 2 OF 4
Parks Department 776,699 709,095 624,260
Parks Carry-forward Appropriation 1,247,229 742,000
Snecial Services 3,611 296,708 242,796
TOTAL GENERAL FUND CAPITAL OUTLAY 4592,305 3,032,747 2,335,738
TOTAL GENERAL FUND EXPENDITURES 13,711,708 16,015,353 16,597,502
CAPITAL IMPROVEMENT FUND
Capital Outlay
Administrative Offices 50,000
CAPITAL IMPROVEMENT FUND TOTAL EXPENDITURES 50,000
ENTERPRISE FUND
Personnel & Operating
Water Department 2,552,140 3,324,779 3,911,548
Wastewater Treatment Plant 3,217248 4,207,862 4,813,732
TOTAL ENTERPRISE FUND OPERATIONS 5,769,388 7,532,641 8,725,280
Capital Outlay
Water Department 1,718,578 1,608,565 3,294,680
Water Carry-forward Appropriation 1,424,500 1,566,872
Wastewater Treatment Plant 3,598,536 1,479,565 11,111,180
WWTP Carry-forward Appropriation 4,164,125 2,901,750
-
Enternrise addition to Fund Baiance 1,087,419
TOTAL ENTERPRISE FUND CAPITAL OUTLAY 5,317,114 9,764,174 18,874,482
TOTAL ENTERPRISE FUND EXPENDITURES 11086,502 17,296,815 27,599,762
I TOTAL APPROVED EXPENDITURES for FY2004
Section 4,
Section 5,
24,798,210
44,247,264 I
33,312,168
That the 2nd and 3 rd readings of this ordinance are waived by suspension of the
Rule as allowed pursuant to Idaho Code 50-902.
The City Clerk is directed to forthwith publish this Ordinance and file a certified
copy of the same with the office of the Secretary of State of the State of Idaho as
provided in I.C. § 50-1003 and the same shall be in full force and effect from and
after its passage, approval and publication, according to law.
,)
PASSED By the City Council of the City of Meridian, Idaho, this 2to-" day of Se,..o 'Ie ",,6-0" ,
2003.
ANNUAL APPROPRIATION ORDINANCE
PAGE 3 OF 4
APPROVED By the Mayor ofthe City of Meridian, Idaho, this 2":! day of JèfJ/ehv6 e r
2003.
ATTEST:
STATE OF IDAHO, )
: ss:
County of Ada,
On this~ day of O~hvw 2003, before me, the undersigned, a Notary Public
in and for said State, personally appeared ROBERT D. CORRIE and WILLIAM G. BERG, JR.,
known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who
executed the within instrument, and acknowledged to me that the City of Meridian executed the
same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year first above written.
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ANNUAL APPROPRIATION ORDINANCE
PAGE 4 OF 4
WORK CHANGE DIRECTIVE
No. 1 - Final
DATE OF ISSUANCE 9/9/2003 EFFECTIVE DATE 9/9/2003
OWNER: Cijy of Meridian
CONTRACTOR :_C-More Pine
Contract: 2003 Sewer CIeanm¢
Project:
OWNER's Contract No.
You are directed to proceed promptly with the following change(s):
Description: Additional cleaning services.
Purpose of Work Change Directive: Clean pipes which were overlooked.
Attachments:
City Council Approval: 9/2/2003
If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a
Change Order based thereon will involve one or more of the following methods as defined in the Contract
Documents.
Method of determining change in
Contract Price:
❑ Unit Prices
❑ Lump Sum not to exceed
❑ Cost of the Work
Estimated increase (decrease) in Contract Price: Estimated increase (decrease) in Contract Times:
$_2,048.59 Substantial Completion: N/A days;
If the change involves an increase, the estimated Ready for final payment: N/A days.
amount is not to be exceeded without further
authorization.
;ELNGMER
Nl) ll: AUTHORIZED:,,,, r r r r r r I r on,
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By: ��.� a nA 04 d� )e By: R
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Attest: William G. Ber Jr. CityCler '90 SST 1S- IN
EJCDC No. 1910-8-F 0996 Edition)�- e.
Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Constructi ci c s \\'\ ``
Institute. ,�����®�/aii I' 1,y �® \�
WORK CHANGE DIRECTIVE
INSTRUCTIONS
A. GENERAL INFORMATION
This document was developed for use in situations involving changes in the Work which, if not processed
expeditiously, might delay the Project. These changes are often initiated in the field and may affect the
Contract Price or the Contract Times. This is not a Change Order, but only a directive to proceed with
Work that may be included in a subsequent Change Order.
For supplemental instructions and minor changes not involving a change in the Contract Price or the
Contract Times a Field Order should be used.
B. COMPLETING THE WORK CHANGE DIRECTIVE FORM
Engineer initiates the form, including a description of the items involved and attachments.
Based on conversations between Engineer and Contractor, Engineer completes the following:
METHOD OF DETERMINING CHANGE, IF ANY, IN CONTRACT PRICE: Mark the method
to be used in determining the final cost of Work involved and the estimated net effect on the
Contract Price. If the change involves an increase in the Contract Price and the estimated amount
is approached before the additional or changed Work is completed, another Work Change Directive
must be issued to change the estimated price or Contractor may stop the changed Work when the
estimated time is reached. If the Work Change Directive is not likely to change the Contract Price,
the space for estimated increase (decrease) should be marked "Not Applicable".
Once Engineer has completed and signed the form, all copies should be sent to Owner for authorization
because Engineer alone does not have authority to authorize changes in Price or Times. Once authorized
by Owner, a copy should be sent by Engineer to Contractor. Price and Times may only be changed by
Change Order signed by Owner and Contractor with Engineer's recommendation.
Paragraph 10.03.A.2 of the General Conditions requires that a Change Order be initiated and processed to
cover any undisputed sum or amount of time for Work actually performed pursuant to this Work Change
Directive.
Once the Work covered by this directive is completed or final cost and times are determined, Contractor
should submit documentation for inclusion in a Change Order.
THIS IS A DIRECTIVE TO PROCEED WITH A CHANGE THAT MAY AFFECT THE CONTRACT
PRICE OR CONTRACT TIMES. A CHANGE ORDER, IF ANY, SHOULD BE CONSIDERED
PROMPTLY.