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CDBG East First Project 1989A*) J -U -B ENGINEERS, INC. AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT entered into this City J -U -B Project No. 21 st day of December , I9 89 , between of Meridian as the "CLIENT" and J -U -B ENGINEERS, INC., an Idaho corporation of hereinafter referred to as " J -U -B", WHEREAS, the CLIENT intends to through the City. Boise 18026 hereinafter referred to Idaho WITNESSETH: Rehabilitate East First Street from Franklin to Fairview hereinafter referred to as the PROJECT; NOW, THEREFORE, the CLIENT and J -U -B in consideration of their mutual covenants herein agree in respect as set forth below. CLIENT INFORMATION The CLIENT will furnish to J -U -B access to the site, known utility information, technical review by City Engineer, and any pertinent right-of-way data in City files. SERVICES TO BE PERFORMED BY J -U -B J -U -B will begin the surveying and preliminary design on the project to assist in the formal application due February 2, 1990 SCHEDULE OF SERVICES TO BE PERFORMED J -U -B will perform said services as follows: Begin on December 26, 1989 and continue design for a target bid date of March 2 1990. BASIS OF FEE AND BILLING SCHEDULE The CLIENT will pay J -U -B for their services and expenses as follows: On a time and materials basis until formal contracts are negotiated Maximum expenditure to be $14,000 unless increased by Client File Folder Title Meridian East First Street Rehabilitation Remarks THE TERMS AND CONDITIONS ON THE REVERSE SIDE ARE PART OF THIS AGREEMENT IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CLIENT: City of Meridian NAME 33 E. Idaho STREET Meridian, Idaho 83642 CIT y STATE ZIP TITLE J -U -B: 250 S. Beechwood Avenue, Suite I STREET Boise Idaho 83709 CITY Joseph K. Haynes,EATE ZIPP.L.S. Ey oje Manaor,,, / � / it / ' ' / 1 IC ' r White - J -U -B Yellow - CUEN Pink - PROJECT FILE GoldenRod - OFFICE FILE J -U -e 114-1 REV. 64* TITLE _TRANSPORTATION DEPARTMENT DISTRICT 3 • P.O. BOX 8028 • BOISE, ID • 83707-2028 • 208/334-8300 April 24, 1990 Grant P. Kingsford, Mayor City of Meridian 33 East Idaho Street Meridian, Idaho 83642 Re: East 1st St. Reconstruction Dear Mayor Kingsford: The Idaho Transportation Board has approved your request for an additional $100,000 for this project. The total approved to date is $325,000. Should you have any questions, please contact Jerry Dick at 334- 8301 or me at 334-8302. Sincerely, R. T. GWIN, P. E. Assistant District Engineer (Engineering) RTG:ps cc: ACHD-Att: S. Spickelmier OFFICIALS /SACK NIEMANN, City Clerk ANICE GASS, Treasurer dRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer March 22, 1990 HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 8884433 GRANT P. KINGSFORD Mayor Mr. Jerry Dick, PE District Engineer Idaho Transportation Department District Three P.O. Box 8028 Boise, Idaho 83707-2028 RE: East let Street -Reconstruction Project Dear Mr. Dick, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning 3 Planning JIM JOHNSON As you are probably aware, the City of Meridian was not successful in obtaining the $400,000. in grant funds from the State of Idaho Department of Commerce, that had been programmed to fund 47% of this project cost. The City of Meridian Transportation Task Force Committee met last evening to discuss alternative directions to pursue to secure this lost funding. Our community wants to proceed with the project in spite of this funding loss. Much discussion took place as to whether the schedule should be set back one year to allow for resubmittal of another Department of Commerce grant application or whether we should push ahead to secure other funding. It was decided that the time to build was now because of the downtown business' positive interest in the LID program; the commitment of funds from both the Idaho Transportation Department and the Ada County Highway District; the scheduled completion time to the Eagle Road/I-84 project; and the overall positive enthusiasm for the project shown by the community at large. To offset the loss of grant funds we are respectfully asking that you re-evaluate your prior commitment and increase it by $100,000. A similar request was made to ACHD Commissioner Dwight Board who was in attendance at last evenings meeting. His board will re-evaluate their position in the commitment of their unallocated funds and will respond to us within one week. Additionally, ACHD had committed some funds to the replacement of two Meridian bridge structures at $190,000. each. We asked that the funds from one of the structures be transferred to the East 1st. Street project to help offset the lost funds from the City standpoint. Commissioner Board felt this type of transfer could be done and would be viewed as an additional fund commitment from the City of Meridian. PAGE 2 We are sure you agree that the project is necessary for the continued functioning of East 1st. Street as the main entrance to our City and that it is an appropriate project. We need your help Jerry, to see this project to its completion and look forward to hearing from you. Respectfully, Grant P. Kingsford Mayor City of Meridian f Cedl D. Andrus Governor James V. Hawkins Director February 22, 1990 MEMORANDUM DEPARTMENT OF COMMERCE TO: FY90 Public Facility &s Block Senior Grant App FRO y Frances. Administrator vision of Community Development SUBJECT: Presentation of Application to Economic Advisory Council 7oo west State Street Boise, Idaho 83720 phone (208) 334-2470 Telex 5106003708 IDCOMRCF- Fax (208) 334-2631 Attached is the schedule of presentation times for block grant full applications to the Advisory Council Wednesday, March 14. We will meet in the Idaho Department of Commerce Conference Room on second floor of the Joe R. Williams Building (formerly Hall of Mirrors), 700 West State Street, Boise. If you are in need of parking for a vehicle, please check with us as you arrive, so we can give you a State parking tag. If you have a problem with your appointment time, please let us know right away so we can try to change it. You will be allowed -10 minutes for presentation of your project and 5 minutes for questions from the Council. Video equipment, TV monitor, easel, overhead projector, and slide projector and screen will be in the meeting room. If you need another type of visual aide, call with your request so we may make it available for your use. Economic development applications will be presented Thursday, March 15. After the February 26 submittal deadline, presentations will be scheduled and applicants notified of their appointment times by either Jan Blickenstaff or myself. If you have questions regarding this memo, please contact us at 334-2470. KF:aw Attachments aw- 13/FY90Fu11AppPresenSched. Memo I•il�II�l �: � i �:I:II-\ � LlI� o ,•-� 1,11" d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 Telephone - (209) 362-4332 Fax - (209) 322-3057 January 25, 1990 Mr. Jack Niemann, City Clerk City of Meridian 33 E. Idaho St. Meridian, ID 83642 Dear Mr. Niemann: I am sorry that you have had difficulty getting a hold of me this week. I have been working in central Washington on an Environmental Impact Statement for Benton County and Seneca Foods Corporation of Prosser, Washington. I accepted this environmental assignment because I knew the work would be essentially completed in late March, just when the Meridian Block Grant Administration activity would be starting in full swing. My environmental work in Washington usually requires �... travel on Monday, Tuesday and Wednesday so I have Thursdays and Fridays to spend on the Meridian full application. I have asked Ms. Tami Jorgensen to keep the paperwork moving so we do not miss any important schedules in the Meridian Block Grant Project. I talked with Mr. Joe Haynes, P.E. on Monday the 22nd and J -U -B is now conducting the field work portion of the preliminary engineering. This is important because we can not prepare for the LID public hearings until we have adequate preliminary engineering details and cost estimates for the LID participants. I will continue to push the design team along and get everyone organized for the upcoming LID work and hearings. I will also contact Mr. Wayne Crookston and work out an overall LID schedule for his review and approval. I have also enclosed copies of recent East 1st Street Project correspondence that you should keep in a general correspondence file. If Meridian receives a Block Grant in mid -march, then I will organize your project filing system and we can distribute these letters to the appropriate files at that time. I look forward to seeing you at the January 30, 1990 city council meeting. Keep up your good work! Respectfully, T e ity Leader stitute TW C11 - Wayne S Forre , AIC Executi a Director ,*—*N WSF:bt \\ av o d d0 THE CITY LEADERS INSTITUTE r. 3045 THAYEN PLACE, BOISE, IDAHO 83709 702OPbona (208) 362-4332 Fax - (208) 322-3057 January 25, 1990 Terry and Pat Trakel, Owners Pizza 4-U 928 East 5th St. FILE COPY Meridian, ID 83642 Dear Mr. and Mrs. Trakel: I want to sincerely apologize for not making sure that you had received an information sheet on the proposed East 1st Street Improvement Project in Meridian. Even though I publicly apologized to you last night, I felt I should write this letter and assure you that I will not make this mistake again. I feel terrible that you have been inadvertently left out of the communication process in this project. I have now read the entire petition and I commend you for taking the time to get involved in this proposed project. The city has confirmed to me that they will address each of your concerns and answer your questions in the coming weeks. Based on your comments at the meeting last night and the concerns in the petition, I will make sure that business tenants are properly involved in this proposed project. In addition to sending weekly information to the Local Improvement District (LID) participants, all known business tenants will also receive weekly information mailings. We certainly want to communicate with every interested party and I will do everything I can to keep you, and, "The Old Town Citizens Council of Meridian", plus all business tenants in the proposed project informed on a weekly basis. I hope you can accept my apology. I look forward to working with you. Keep up your good work! WSF:bt Respectfully, The City Leaders In itute S WayneTorrey, AICP Executive Director TA o A THE CITY LEADERS INSTITUTE 3045 MAYEN PLACE, BOISE, IDAHO 83709 T•1•pboa• - (208) 362-4332 s•: . (los) 322-3057 January 8, 1990 Mr. Joe Haynes, P.E. RL J-U-B Engineers, Inc.200 S. Beechwood Ave. r COP Boise, ID 83709 Dear Mr. Haynes: In accordance with Section 3 of the Housing and Urban Development Act of 1968, the City of Meridian and its architect, engineer, and grant administrator are required to insure that to the greatest extent feasible, they will utilize business concerns located in the project area of an on going ICDBG project. This provision extends to the award of contracts, subcontracts and the purchase of services and supplies. This essentially means that efforts must be made to utilize local Meridian businesses for any services or supplies required in the Meridian East 1st Street improvement project. Federal law as outlined in executive order A-102 attachment 0 also indicate that all must document all affirmative steps taken businesses and minority subcontractors and the local ICDBG project. 11246 and OMB circular project contractors to solicit minority suppliers as part of As the grant administrator for the proposed Meridian ICDBG project, I am requesting that you seriously consider using Meridian businesses and suppliers for any purchases which your firm may make with regards to the proposed project. I have asked Ms. Tami Jorgensen to maintain a file of Meridian's Section 3 compliance. It will be our intent to use local Meridian sources and suppliers as much as possible throughout the project. I appreciate your cooperation and assistance to comply with this federal requirement. Respectfully, The C'ty Leader's I itute S# -Forret, AICP i e Director cc: Ms. Tami Jorgensen n 4v o d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 s.lapLon.. (sos) 362-4332 raY (soy) 322-3057 08 Jan 90 Mr. Jim Shearer, AIA FIL E CopJames Shearer Architect Office 1320 E. lst St. Meridian, ID 83642 Dear Mr. Shearer: Now that the city of Meridian, Idaho has selected the project design team for the proposed East 1st street improvement project, it is appropriate to consider the professional services contract clauses which are required in all Idaho Community Development Block Grant contracts. I have enclosed a copy of the required contract clauses for your review and use. Your contracts may be individual- ized, but you must incorporate these federal grant regulations into your contract documents. Please provide me with a review copy of your draft contracts so that I can obtain Idaho Department of Commerce approval prior to final city of Meridian signatures. All contracts involved in any Block Grant project including architectural, engineering or construction must have Idaho Department of Commerce approval prior to authorization by the city of Meridian. Please let me know if you need any further assistance. Respectfully, The C'ty Leaders Inst'tute Wayne S Forrey, AICP Executi a Director v o A dD THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 T61•pn0r• - (208) 362-4392 Pax - (200) 322-3057 January 8, 1990 Mr. Joe Haynes P.E. J -U -B Engineers, Inc. 250 S. Beechwood Ave. Boise, ID 83709 Dear Mr. Haynes: FILE COPY Now that the City of Meridian, Idaho has selected the project design team for the proposed East 1st Street improvement project, it is appropriate to consider the professional services contract clauses which are required in all Idaho Community Development Block Grant contracts. I have enclosed a copy of the required contract clauses for your review and use. Your contracts may be individual- ized, but you must incorporate these federal grant regulations into your contract documents. �Please provide me with a review copy of your draft contracts so that I can obtain Idaho Department of Commerce approval prior to final City of Meridian signatures. All contracts involved in any block grant project including architectural, engineering or construction must have Idaho Department of Commerce approval prior to authorization by the City of Meridian. Please let me know if you need any further assistance. Respectfully, The City Leaders titute Wayne S Forr y, AICP Executive Director ^ av o d d0 THE CITY LEADERS INSTITUTE ti 3045 THAYEN PLACE, BOISE, IDAHO 83709 sel-pbone - (204) 36e-4332 r•: - (208) 322-3057 0 January 8, 1990 Mr. Ralph VanPaepeghem 1490 S. Carol Street Meridian, Idaho 83642 Dear Mr. VanPaepeghem: FILE Copy I am pleased to inform you that the city of Meridian has been invited to submit a full application for a Idaho Community Development Block Grant to reconstruct East 1st street. Now that the city of Meridian is a serious contender for these grant funds, it is appropriate that we determine the location of any old buried underground storage tanks or drainage pipes and culverts etc. in this street. When we met at the public information meeting you indicated that you could help the city locate these types of structures. If your offer is still good, the project design team would like to meet with you and walk the project. We could map any of the underground facilities that you might be aware of. We need your in-depth knowledge of East 1st street to properly design improve- ments for this street. Please call me at your convenience and lets discuss a convenient meeting time in Meridian. cc: Proj. Design Team WSF:bt Respectfully, The q1ty Lear' Institute 4 WayneV.Forrr�ey, AICP Executive Director Tq ]Alo THE CITY LEADERS INSTIT'[JT'E 11 ) , T s'� 3045 THAYEN PLACE, BOISE, IDAHO 83709 Tolaphoaa - (los) 362-6332 Paz - ( los ) 322-3057 Food Towne Grocery Store c/o Mr. George Davis East 1st St. Meridian, ID 83642 Dear Mr. Davis: January 8, 1990 FIL E COPY I am pleased to inform you that the city of Meridian has been invited to submit a full application for a Idaho Community Development Block Grant to reconstruct East 1st street. Now that the city of Meridian is a serious contender for these grant funds, it is appropriate that we determine the location of any old buried underground storage tanks or drainage pipes and culverts etc. in this street. When we met at the public information meeting, you indicated that you could help the city locate these types of structures. If your offer is still good, the project design team would like to meet with you and walk the project. We could map any of the underground facilities that you might be aware of. We need your in-depth knowledge of East 1st street to properly design improve- ments for this street. Please call me at your convenience and lets discuss a convenient meeting time in Meridian. Respectfully, City Leaders Ins 'tute k) 7. Wayne J.Forrey, AIC Executive Director cc:proj. design team WSF:bt n City of Meridian Community Development Block Grant Full Application Meeting January 24, 1990 1. INTRODUCTION 2. ICDBG BACKGROUND A. History - Checkered Past B. Future - Social Services - Infrastructure Bank C. Handbook 3. PROPOSED PROJECT A. Application Process B. East 1st Street - 3 Segments - 850 K to 950 K C. ITD - 55/Eagle Road - 225 to 275 K D. ACHD - 225 to 275 K E. CDBG - 400 K F. LID - 180 K payback 4. PROPOSED DESIGN ELEMENTS A. ACHD Standards - 52' B. Sidewalks - 5' to 15' C. Parking - On and off street D. Landscaping - Theme, Architectural tie in 5. PROJECT FLEXABILITY A. Sidewalk width - To fit owners/tenants needs B. Off -Street Parking Configuration - to fit tenant needs - ACHD 6. ALTERNATE PROPOSALS A. ? B. ? C. ? D. No Action 7. QUESTIONS/ANSWERS/COMMENTS FOR COUNCIL NOTICE The City Leader's Institute requests the services of Persons interested in aiding in the newest development in downtown Meridian as the project's official Historian. The volunteer services of the Historian will involve keeping a scrapbook of all newspaper articles concerning downtown development and photographs of the project's progress. All costs of the scrapbook and film will be provided bg the City Leader's institute. Come be a part of Meridian's history! If you are interested in volunteering for the position as historian, please contact Tam! Jorgensen at 345-9574 on Mondays or Fridegs. Thank you for gear interest in the history of Meridian! T11A]" THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 To1•ptw" (206) 362-4332 Pax - (208) 322-3057 Mr. Jan Blickenstaff Idaho Department of Commerce 700 West State Street Boise, ID 83720 Dear Mr. Blickenstaff: January 17, 1990 FILE COPY Enclosed is a draft copy of the agreement between the City Leaders Institute and the City of Meridian for ICDBG administrative services. I believe that this agreement contains all of the required ICDBG clauses and references. Could you please review this agreement for compliance with ICDBG contract rules. I appreciate your time and consideration. The City has .� project if they are Street Improvement questions. Enclosure WSF:klf asked for this agreement to fast track their awarded a block grant for the proposed East 1st project. Please call me if you have any Respectfully, The City Leaders Institute S Wayne Forrey, AICP Executive Director Iq o ,.� d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 Telephone - (208) 362-1332 Fax - (209) 322-3057 January 17, 1990 Mr. Jack Niemann, City Clerk City of Meridian 33 E. Idaho St. Meridian, ID 83642 Dear Mr. Niemann: Earlier this week, I met with J -U -B Engineers Inc. and James E. Shearer Architects to review the project schedule and funding status with the Ada County Highway District. During the meeting, it became apparent that it would not be possible to meet the original project completion goal of July 3, 1990. At this time, I can not establish a project completion date, but it appears that we could be about 30 days behind schedule unless up -front engineering design fees are approved. If the Ada County Highway District will authorize preliminary engineering costs, we could regain our July 3, 1990 target completion deadline. I am in the process of developing new information for the highway district so they can fully commit to the project and hopefully authorizes preliminary engineering design fees. I will keep you posted. Keep up your good work. Respectfully, The )City Leaders I itute Wayne S Forrey, AICP Executi a Director WSF:bt 1,q]" o d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 Tes*phone - (208) 362-4332 rax - (20s) 322-3057 January 8, 1990 Valley News 77 East Idaho Ave. Meridian, Idaho 83642 Dear Publisher: Enclosed is a public hearing notice for the proposed improvements to East 1st Street and downtown Meridian. Please publish this notice in the Valley News on January 1.0th, 17th and 24th, 1990. The invoice for this advertisement should be sent to the City of Meridian. Thank you for your cooperation. Sincerely, The City Leaders Institute Zam�i� A. Jo gens.. Special Projects Manager Enclosure W CIT Y 01F M E R I D I A N P U B L I C H EA R I N G NO T I C E PROPOSED IMPROVEMENTS TO EAST IST STREET AND DOWNTOWN MERIDIAN The City of Meridian, Idaho, will conduct a public hearing on Wednesday, January 24, 1990 at 7:30 p.m. in the Meridian City Hall, Council Chambers. The purpose of the public hearing is to accept public comments on proposed improvements to East 1st Street and the Meridian Downtown area. The City of Meridian anticipates applying for an Idaho Community Development Block Grant in the Amount of $400,000.00 to help finance the proposed improvements. The proposed project involves new curb, gutter, sidewalk, asphalt, lighting, landscaping, drainage and parking improvements at various locations throughout the East 1st Street corridor. The City of Meridian encourages the public to attend the important public hearing and offer comments. Written comments may also be submitted to the City no later than 5:00 p.m. on Tuesday, January 30, 1990. Send written comments to Mr. Jack Niemann, City Clerk, City of Meridian, Idaho, 33 E. Idaho Street, Meridian, Idaho 83642. n Mr. Jerry Dick, P. E. District Engineer Idaho Transportation Dept. District Three 8150 Chinden Blvd. Boise, Idaho 83714 Dear Mr. Dick, The City of Meridian has now completed a procurement process to select a design and construction management engineering firm for the East First Street Improvement Project. We issued a Request for Proposals (RFP) to six consulting engineering firms plus an additional RFP for grant administration services. The City made the engineering and administration selection on December 5, 1989 and December 19, 1989 respectively, and we are anxious for our project engineering/ administration team to meet with you and review project components. This team consists of JUB Engineers, Inc., and Mr. Wayne Forrey from the City Leaders Institute. We would like our project team to meet with you the week of January 8, 1990. If you will pick a convenient day, time, and place, we will instruct our design team to be present. Please call Mr. Jack Niemann, our City Clerk at 888-4433 and confirm the meeting specifics. Thank you for your assistance. pc: Wayne Forrey JUB Engineers, Inc. Sincerely, Grant P. fn*g8t0r?h45? Mayor City of Meridian, ID. HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS COUNCILMEN JACK NIEMANN, Clerk �\NICE GASS, Treasurer CITY OF MERIDIAN RJJ..E tUCE D. STUART, Water Works Supt. BERTMYE SA WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO ROBERT GIESLER MAX YERRINGTON EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief MERIDIAN, IDAHO 83642 BILL GORDON, Police Chief Phone 888 4433 Chairman Zoning a Planning JIM JOHNSON GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor December 20, 1989 n Mr. Jerry Dick, P. E. District Engineer Idaho Transportation Dept. District Three 8150 Chinden Blvd. Boise, Idaho 83714 Dear Mr. Dick, The City of Meridian has now completed a procurement process to select a design and construction management engineering firm for the East First Street Improvement Project. We issued a Request for Proposals (RFP) to six consulting engineering firms plus an additional RFP for grant administration services. The City made the engineering and administration selection on December 5, 1989 and December 19, 1989 respectively, and we are anxious for our project engineering/ administration team to meet with you and review project components. This team consists of JUB Engineers, Inc., and Mr. Wayne Forrey from the City Leaders Institute. We would like our project team to meet with you the week of January 8, 1990. If you will pick a convenient day, time, and place, we will instruct our design team to be present. Please call Mr. Jack Niemann, our City Clerk at 888-4433 and confirm the meeting specifics. Thank you for your assistance. pc: Wayne Forrey JUB Engineers, Inc. Sincerely, Grant P. fn*g8t0r?h45? Mayor City of Meridian, ID. HUB OF TREASURE VALLEY Mr. John R. Stolley, P. E. Ada County Highway District 318 East 37th Street Boise, Idaho 83714 Dear Mr. John, COUNCILMEN RONALD R. TOLSMA J. E'BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON The City of Meridian has now completed a procurement process to select a design and construction management engineering firm for the East First Street Improvement Project. We issued a Request for Proposals (RFP) to six consulting engineering firms plus an additional RFP for grant administration services. n The City made the engineering and administration selection on December 5, 1989 and December 19, 1989 respectively, and we are anxious for our project engineering/administration team to meet with you and review project components. This team consists of JUB Engineers, Inc., and Mr. Wayne Forrey from the City Leaders Institute. We would like our project team to meet with you the week of January 8, 1990. If you will pick a convenient day, time, and place, we will instruct our design team to be present. Please call Hr. Jack Niemann, our City Clerk at 888-4433 and confirm the meeting specifics. Thank you for your assistance. Sincerely,, 6 • u"� Grant P. Kingsford Mayor City of Meridian, ID. pc: Wayne Forrey JUB Engineers, Inc. A Good Place to Live OFFICIALS JACK %NICEGM S,TreasurerNN, City Clark NICE GASS, Treasurer CITY OF MERIDIAN ALICE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief MERIDIAN, IDAHO 83642 BILL GORDON, Police Chief Phone 888-4433 GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor December 20, 1989 Mr. John R. Stolley, P. E. Ada County Highway District 318 East 37th Street Boise, Idaho 83714 Dear Mr. John, COUNCILMEN RONALD R. TOLSMA J. E'BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON The City of Meridian has now completed a procurement process to select a design and construction management engineering firm for the East First Street Improvement Project. We issued a Request for Proposals (RFP) to six consulting engineering firms plus an additional RFP for grant administration services. n The City made the engineering and administration selection on December 5, 1989 and December 19, 1989 respectively, and we are anxious for our project engineering/administration team to meet with you and review project components. This team consists of JUB Engineers, Inc., and Mr. Wayne Forrey from the City Leaders Institute. We would like our project team to meet with you the week of January 8, 1990. If you will pick a convenient day, time, and place, we will instruct our design team to be present. Please call Hr. Jack Niemann, our City Clerk at 888-4433 and confirm the meeting specifics. Thank you for your assistance. Sincerely,, 6 • u"� Grant P. Kingsford Mayor City of Meridian, ID. pc: Wayne Forrey JUB Engineers, Inc. HUB OF TREASURE VALLEY Mr. Tom L. MacGregor, P. E. Ada County Highway District 318 East 37th Street Boise, Idaho 83714 Dear Mr. Tom, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON The City of Meridian has now completed a procurement process to select a design and construction management engineering firm for the East First Street Improvement Project. We issued a Request for Proposals (RFP) to six consulting engineering firms plus an additional RFP for grant administration services. The City made the engineering and administration selection on December 5, 1989 and December 19, 1989 respectively, and we are anxious for our project engineering/administration team to meet with you and review project components. This team consists of JUB Engineers, Inc., and Mr. Wayne Forrey from the City Leaders Institute. We would like our project team to meet with you the week of January 8, 1990. If you will pick a convenient day, time, and place, we will instruct our design team to be present. Please call Mr. Jack Niemann, our City Clerk at 888-4433 and confirm the meeting specifics. Thank you for your assistance. Sincerely, Grant P. Kingsford Mayor City of Meridian, ID. pc: Wayne Forrey JUB Engineers, Inc. A Good Place to Live OFFICIALS JACK NIEM NN, City S, Treasurer �ANICE GABS, Treasurer CITY OF MERIDIAN RUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief MERIDIAN, IDAHO 83642 BILL GORDON, Police Chief Phone 888-4433 GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor December 20, 1989 Mr. Tom L. MacGregor, P. E. Ada County Highway District 318 East 37th Street Boise, Idaho 83714 Dear Mr. Tom, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON The City of Meridian has now completed a procurement process to select a design and construction management engineering firm for the East First Street Improvement Project. We issued a Request for Proposals (RFP) to six consulting engineering firms plus an additional RFP for grant administration services. The City made the engineering and administration selection on December 5, 1989 and December 19, 1989 respectively, and we are anxious for our project engineering/administration team to meet with you and review project components. This team consists of JUB Engineers, Inc., and Mr. Wayne Forrey from the City Leaders Institute. We would like our project team to meet with you the week of January 8, 1990. If you will pick a convenient day, time, and place, we will instruct our design team to be present. Please call Mr. Jack Niemann, our City Clerk at 888-4433 and confirm the meeting specifics. Thank you for your assistance. Sincerely, Grant P. Kingsford Mayor City of Meridian, ID. pc: Wayne Forrey JUB Engineers, Inc. TRANSPORTATION DEPARTMENT D/STRICT 3 • P.O. _60X8028 BOISE, ID • 83707-2028 • 208/334-8300 December 18, 1989 Grant P. Kingsford, Mayor City of Meridian 33 E. Idaho Street Meridian, Idaho 83642 Re: Funding Request for Improvement of First Street Dear Mayor Kinsford: The Idaho Transportation Board has approved your request for $225,000 to be used to improve First Street from Franklin Road to Cherry Lane. It is our understanding that other funds are to be furnished by ACHD and a Block Grant. When you are nearly ready to advertise this project for con- struction, please contact me so the fund transfer can be made. Sincerely, 21_5� J. R. DICK, P. E. District Engineer JRD:RTG:ps eAf V %W.-CENTE4N1AL•1990 STATE OF IDAHO Cecil D Andrus, Governor TRANSPORTATION DEPARTMENT D/STRICT 3 • P.O. _60X8028 BOISE, ID • 83707-2028 • 208/334-8300 December 18, 1989 Grant P. Kingsford, Mayor City of Meridian 33 E. Idaho Street Meridian, Idaho 83642 Re: Funding Request for Improvement of First Street Dear Mayor Kinsford: The Idaho Transportation Board has approved your request for $225,000 to be used to improve First Street from Franklin Road to Cherry Lane. It is our understanding that other funds are to be furnished by ACHD and a Block Grant. When you are nearly ready to advertise this project for con- struction, please contact me so the fund transfer can be made. Sincerely, 21_5� J. R. DICK, P. E. District Engineer JRD:RTG:ps eAf V %W.-CENTE4N1AL•1990 SAT BEgt Cecil D. Andrus 4 °�" 700 West State Street Governor James V. Hawkins x C Boise, Idaho 83720 Director Phone (208) 334-2470 a tiq Telex 5106003708 IDCOMRCE Fax (208) 334-2631 DEPARTMENT OF COMMERCE December 15, 1989 The Honorable Grant P. Kingsford, Mayor City of Meridian 33 E. Idaho Street Meridian, ID 8642 f ,alb Dear Mayor�—gsfo The Idaho Department of Commerce is pleased to invite the City of Meridian to submit a full block grant application to the Department by February 2, 1990. Congratulations or. your lard work to pull this project together for our review. As you begin to solidify your project and prepare your full application, keep in mind that the Department of Commerce will be evaluating your project in part by the following criteria. These items should help you concentrate on key issues that will affect your funding evaluation. o Reducing your block grant request to the minimum while increasing your local share to the maximum. n o Documented benefits to low/moderate income citizens. o Professionally prepared scope and cost estimates. o Ability to fully commit other funds to the project. o Documented ability to begin actual construction prior to July of 1990. Please be aware that your full application must include a Fair Housing Resolution and an Anti - Displacement and Relocation Plan, both of which have been adopted and publicly advertised within twelve (12) months prior to the full application deadline of February 2, 1990. The fact that your project has been invited for full application does not guarantee funding. We have invited approximately one third more projects than can be funded to submit full applications. Therefore, please contact Ms. Kay Frances, Administrator of our Community Development Division, to determine what you can do to make your project as competitive as possible. Thank you for submitting your preapplieation and giving us the opportunity to become better acquainted with your project. We look forward to receiving your full application on February 2nd. Sincerely, James V. Hawkins Director JVH:ga/aw aw-12/PF90PreApp.InviteforFull HUB OF TREASURE VALLEY OFFICIALS A Good Place to Live JACK City ��IANICE GASS, Treasurer CITY OF MERIDIAN COUNCILMEN RJ..E. BRUCE D. STUART,aterk BRUCE D. STUAT, Water Works Supt. BERT MY RSA WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO ROBERT GIESLER EARL WARD, Waste Water Supt. MAX YERRINGTON KENNY BOWERS, Fire Chief MERIDIAN, IDAHO 83642 BILL GORDON, Police Chief Phone 888-4433 Chairman Zoning 6 Planning GARY SMITH, City Engineer JIM JOHNSON GRANT P. KINGSFORD Mayor December 12, 1989 Mr. James V. Hawkins, Director Idaho Department of Commerce 700 West State Street Boise, Idaho 83720 RE: Proposed Meridian ICDBG Request Dear Mr. Hawkins: The City of Meridian is pleased to inform you and the ICDBG staff that on Tuesday evening, December 12, 1989, the Meridian Chamber of Commerce presented a formal petition to the city to create a Local Improvement District (LID) for road improvement financing and n ICDBG loan payback. This action was taken at a special City Council meeting which was convened to review the proposed Meridian Downtown Improvement Project. This petition exceeds the required 60% of approving property owners. The city will now officially create the LID and begin the local financing process. During the special council meeting, the city also reviewed proposals from six engineering firms and four approved grant administrators, as required in the ICDBG procurement process. Each of the firms responded to the City's Request For Proposals (RFP), which was issued in November. In accordance with the federal procurement procedure, the city has selected a design engineering firm but has not made a final decision for the grant administrator on the proposed ICDBG project. We will be pleased to submit our procurement documentation to you for review and approval. Meridian is ready to proceed with the Downtown Improvement Project. Our LID is now underway and our project team is in place. Please let me know if you need further information at this time. I look forward to hearing from you. Sincerely; City of Meridian r Grant P. Kingsford Mayor OFFICIALS ,,.JACK NIEMANN, City Clerk JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor December 12, 1989 Mr. James V. Hawkins, Director Idaho Department of Commerce 700 West State Street Boise, Idaho 83720 RE: Proposed Meridian ICDBG Request Dear Mr. Hawkins: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON The City of Meridian is pleased to inform you and the ICDBG staff that on Tuesday evening, December 12, 1989, the Meridian Chamber of Commerce presented a formal petition to the city to create a Local Improvement District (LID) for road improvement financing and ICDBG loan payback. This action was taken at a special City Council meeting which was convened to review the proposed Meridian Downtown Improvement Project. This petition exceeds the required 60% of approving property owners. The city will now officially create the LID and begin the local financing process. During the special council meeting, the city also reviewed proposals from six engineering firms and four approved grant administrators, as required in the ICDBG procurement process. Each of the firms responded to the City's Request For Proposals (RFP), which was issued in November. In accordance with the federal procurement procedure, the city has selected a design engineering firm and a grant administrator for the proposed ICDBG project. We will be pleased to submit our procurement documentation to you for review and approval. Meridian is ready to proceed with the Downtown Improvement Project. Our LID is now underway and our project team is in place. Please let me know if you need further information at this time. I look forward to hearing from you. Sincerely; City of Meridian c4ua to�- Grant P. Kingsford Mayor OFFICIALS JACK NIEMANN, City Clerk /---qANICE GASS, Treasurer TRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 November 13, 1989 Mr. Jack Y. Robertson Preco Inc. 415 N. Maple Grove Road Boise, Idaho 83704 GRANT P. KINGSFORD Mayor COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chairman Zoning 6 Planning JIM JOHNSON Dear Mr. Robertson: The City of Meridian has submitted a pre -application for an Idaho Community Development Block Grant to the Idaho Department of Commerce. Our project involves reconstruction of East 1st Street from Franklin Rd. to Fairview Ave. I want you to know that you are always welcome to call me if you have any questions regarding our proposed community project in Meridian. If you would like to see our project first-hand, I would like to meet you in Meridian and give you a quick tour. I know you are very busy at Preco Inc. so don't hesitate to call me day or night to fit your schedule. I teach school during the day at Meridian High until 3:30 p.m., after 3:30 p.m. I can usually be reached at the City Hall, 888-4433, or during the evening at home, 888-5388. Thank you for taking the time to serve on the Idaho Economic Advisory Council. I look forward to meeting you. Sincerely, -OA� Grant P. Kingsford Mayor City of Meridian, ID. HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACK NIEMANN, uWClerk JANICE SSTr CITY OF MERIDIAN COUNCILMEN RONALD BETMYERS BRUCE D. or�e Supt. ROB WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO WALT MORROW EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief MERIDIAN, IDAHO 83642 Chairman Zoning b Planning BILL GORDON, Police Chief Phone 888-4433 JIM JOHNSON GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor November 9, 1989 Mr. Henry Weick, Chairman Nampa & Meridian Irrigation District Board of Directors 1503 1st Street South Nampa, Idaho 83651 Dear Chairman Henry Weick and Board Members: The City of Meridian has applied for an Idaho Community Development Block Grant to help finance reconstruction of East lot Street from Franklin Rd. to Fairview Ave. The citizens of Meridian are also financing a portion of this project through a LID assessment. If this grant request is approved, construction will begin in April 1990 and include all new asphalt, curbs, gutters and sidewalks. Our engineers initial cost estimate for this project was over one million dollars, but we can only finance 8850,000 due to funding limitations. To fit our budget, we have reduced the project to include minimum roadway and safety improvements. The City understands that there are several irrigation crossings beneath this street that are cracked and leaking. These crossings should be replaced during construction, but we simply do not have enough funding for irrigation work. Is it possible for the Nampa b Meridian Irrigation District to construct new irrigation crossings while East let Street is being reconstructed? As the roadway progresses, the City will be replacing sewer and waterline crossings, but we are precluded from using our utility account to make irrigation crossing improvements. Any help you can provide will be greatly appreciated. Don't hesitate to call me if you need further information. I look forward to hearing from you. Sincerely, nt P. King ford Mayor CHARLES L. WINDER, President DWIGHT V. BOARD, Vice President GLENN J. RHODES, Secretory Mayor Grant P. Kingsford City of Meridian 33 East Idaho Meridian ID 83642 Re: MERIDIAN DOWNTOWN MASTER PLAN PROJECT October 30, 1989 We are in receipt of your letter dated October 16, 1989, concerning the funding request for the above referenced project. Mr. Winder asked that I respond and express the Commission's willingness to discuss the project with you. Although we don't want to dictate what you present, it would be helpful if �• the following items were addressed: 1. The Master Plan, including plans, designs, or other graphics you may have available; 2. Estimates showing breakdown of items of work; 3. Proposed schedules. Please feel free to contact me when you would like to meet with the Commis- sion. Generally, a subject like this is best handled in a work session immediately before the regularly scheduled meeting, be it noon or evening. Thank you for your concern in this matter. If you have further questions, please 11. TY HIGH Y RICT J n R. Stoll y, P.E. gineering Services anager RS/ev cc: Commission Tom L. MacGregor Engineering Services Central Files Chron ada county highway district 318 East 37th • Boise, Idaho 83714 • Phone (208) 345-7680 i STATE OF IDAHO Cecil D Andrus, Governor 11 TRANSPORTATION DEPARTMENT DISTRICT 33 . P.O. BOX 8028 • BOISE, ID • 83707-2028 • 208/334-8300 October 23, 1989 Grant P. Kingsford, Mayor City of Meridian 33 East Idaho Meridian, Idaho 83642 Re: Improvement of First Street in Meridian Dear Mayor Kinsgford: The project you propose for improving East First Street is certainly needed. The Department will be turning this section of existing SH -55 over to Ada County Highway District upon completion of current construction of the Eagle Interchange and Eagle Road to Fairview. With this in mind your proposal will be reviewed with the Transportation Board, possibly in November, to see if they are receptive to participating in this needed improvement. I will keep you informed as to the Board action. Sincerely, g:7-�" 401 J. R. DICK, P. E. District Engineer JRD:RTG:ps eA f TO� 4-99 0 - CT-N-T-ENN I A L � 19� 0 11-11, a 0 ]AIA THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 Telephone - (209) 362-4332 Fax - (209) 322-3057 October 19, 1989 Grant Kingsford, Mayor and City Council City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 Dear Mayor Kingsford and Council Members: During the October 141 1989 evening meeting with property owners to discuss the Local Improvement District (LID) financing concept, several business representatives indicated a preference for early spring 1990 construction. I informed them that there were several ways to `fast-track' this project and I also indicated I would discuss various procedures with the city council. Here are several steps that you can undertake right now to help speed-up the project. 1. Procurement - The City of Meridian should now proceed with selecting a transportation consultant for roadway design and a Approved Grant Administrator for management of the block grant. The CDBG program allows cities to procure professional services at anytime so you should now move quickly to get your project team in place, ready for action. I recommend that you immediately issue a Request For Proposal (RFP) for engineering design and a separate RFP for project administration. I would be pleased to prepare sample RFP's for your use if you wish. 2. Project Control - The City of Meridian should inform the Idaho Transportation Department (ITD) and the Ada County Highway District (ACED) that the city will be the designated lead agency as required in the CDBG program. In transportation projects like E. 1st Street, there is a strong tendency for each funding agency to want to control the project. If the Meridian City Council can control this project, it can be fast -tracked and successful. If ACHD and ITD will not acquiesce their project control, then this project will be bogged down in a pile of red tape and business owners will be blaming the council for all kinds of problems. I recommend that you politely inform these agencies in writing that the City of Meridian will be entering into a federal/state/city contract for CDBG funds and that the federal government will require the city to maintain overall project authority. Make sure you indicate in your letter that r1 the agencies will have approval authority for appropriate design criteria and construction procedures. k - 2 - 3. Local Improvement District - The City Council should anticipate LID business to be discussed or presented to the city during mid-November to early December council meetings. You should also anticipate an additional time commitment by your city attorney and possibly your city engineer as the LID process begins to take shape. As a target date, please consider December 5, 1989 as a goal for creating the LID ordinance. 4. Allowable Up -front Costs - If the city is invited to submit a full CDBG Application, then a new rule change allows the city to obligate and spend funds for up -front administration, architectural and engineering design costs. If a grant is awarded, then the city is reimbursed. These up- front expenses are the responsibility of the city if the grant is not awarded. By using this mechanism, the city could get a 60 day jump on the project and be ready for mid-April 1990 construction. By getting your project team in place now, you can actually be ready to go as soon as a full application invitation is extended. I hope this information is helpful to the City Council. Please let me know if there is anything else I can do to help you. Keep up your good work! Respectfully, The City Leaders Institute �--�' Wayne Sr rrey, AICP Executive Director WSF:klf I OFFICIALS JACK NIEMANN. City Clerk JANICE GASS, Treasurer BRUCE D. STUART. Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief ROY PORTER, Police Chief GARY SMITH, City Engineer October 16, 1989 HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888.1433 GRANT P. KINGSFORD Mayor Mrs. Marie H. Whitesel South 3485 - U.S. Highway Ten Coeur D'Alene, Id. 83814 Dear Mrs. Whitesel: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chairman Zoning a Planning JIM JOHNSON During the past four months, the City of Meridian, Idaho, has been working with our Chamber of Conuierce and West One Bank to prepare a Master Plan for downtown improvements in Meridian. One of our goals is to improve East First Street and provide new sidewalks and parking throughout the downtown area. We have been looking at several down- town locations for either a public plaza or a parking lot or a combination facility. Because your property is located in the down- town area, our consultant Mr. Wayne S. Forrey was asked to contact you regarding the status of your property. Mr. Forrey tells me that you are willing to discuss your options with the City of Meridian regarding possible land acquisition for our downtown project. I sincerely appreciate your willingness to hear our ideas and consider possible sale or lease of your Meridian property. The City of Meridian is following the same type of financing approach that the City of Coeur D'Alene used in improving Sherman Avenue. At this point however, we are just now applying for a State Development Grant and organizing our Local Improvement District. Because our financing is still preliminary, I am not able to quote a budget figure for land acquisition. However, we do intend to acquire or lease down- town land. I would be pleased to discuss Real Estate representative if you desire. Please feel free to contact me at any t' I look forward to hearing from you. Sing rely, pr4�17� Grant P. Kingsford Mayor City of Meridian your needs with you or your at your earliest convenience. Mme at City Hall at 888-4433. OFFICIALS ACK NIEMANN, City Clerk JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON. JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief ROY PORTER, Police Chief GARY SMITH, City Engineer October 16, 1989 HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor Mr. Jerry Dick, P.E. District Engineer Idaho Transportation Department District Three 8150 Chinden Blvd. Boise, Idaho 83714 RE: Meridian Downtown Master Plan Project Dear Mr. Dick: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chairman Zoning & Planning JIM JOHNSON On behalf of the City of Meridian, I want to thank the Idaho Transportation Department for upgrading the Meridian I-84 Interchange and entrance to our community. Many of our merchants and citizens have favorably commented on this project and the benefit to Meridian. Because of the fine work at the entrance to Meridian, the City, the Meridian Chamber of Commerce and West One Bank jointly funded a Downtown Master Plan to continue the transportation improvements to East First Street from Franklin Road to Cherry Lane. Our engineering consultant JUB Engineers, Inc., has now completed the Downtown Master Plan and we are in the process of putting the financing in place to begin reconstruction of East First Street in the Spring of 1990. The total estimated cost of reconstructing this one mile corridor is $850,000.00. This includes total replacement of existing pavement plus modifications to storm drainage and irrigation systems, new curb, gutter, sidewalk, and street trees. Our preliminary design is modest, but it does allow on street parking, left turn lanes at each intersection and one travel lane each direction throughout the mile long corridor. We understand that East First Street will continue to serve as State Highway 55 and it is still in your jurisdiction until the Eagle Road project is completed next year. Because East First Street is in the major transportation corridor in our community, the City Council and Meridian Chamber of Commerce plus West One Bank and JUB Engineers, Inc., have all focused on financing this one mile long roadway. We have developed a partnership funding approach which allows four partners to participate in reconstructing East First Street at minimum cost for each participant. The City of Meridian is officially requesting the Idaho Transportation Department to participate in this project with $225,000.00 of the project funding. This amounts to about 26 percent of the total project cost. (2) The entire project is proposed to be financed as follows: Idaho Transportation Department = $225,000.00 Ada County Highway District = $225,000.00 Idaho Community Development Block Grant = $220,000.00 City of Meridian (LID) _ loan from Idaho Department of Commerce $180,000.00 Total Financing = $850,000.00 We are currently preparing funding requests to the ACHD and Idaho Department of Commerce for these Local and State funds. Property owners along East First Street are also organizing a Local Improvement District to pay back about one-half of the Community Development Block Grant even though it is not currently required by the State or Federal Government. On October 4, 1989, this funding proposal was presented to property owners along East First Street with 90 percent indicating approval to create a Local Improvement District for street financing. We also conducted a Block Grant public hearing on October 11, 1989, and received overwhelming community support for reconstructing East First Street. Our funding request to the Idaho Department of Commerce is due November 3, 1989, so I would appreciate an opportunity to meet with you and the Transportation Board, if necessary, to discuss our request at your earliest convenience. Once again, thank you for extending a helping hand to Meridian. We look forward to your participation in this project. Sincerely, Grant P. Kingsford, Mayor City of Meridian, ID. OFFICIALS ;ACK NIEMANN, City Clerk JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief ROY PORTER, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888433 GRANT P. KINGSFORD Mayor October 16, 1989 Mr. Charles L. Winder, President Ada County Highway District 318 East 37th Boise, Idaho 83714 RE: Meridian Downtown Master Plan Project Dear Mr. Winder: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chairman Zoning 6 Planning JIM JOHNSON ^ On behalf of the City of Meridian, I want to thank the Ada County Highway District (ACRD) Commissioners for considering several Meridian trans- portation projects during the fiscal 1990 budget hearings. I know you have a difficult task meeting everyone's needs, but I assure you that the City of Meridian is pleased with the District's work in our community. During your September 7, 1989, budget hearing, the City of Meridian presented three projects for inclusion in next years ACHD budget. One of these three projects is reconstruction of East First Street from Franklin Road to Cherry Lane. Shortly after your budget hearing, I received a letter from your Director, Mr. Tom L. MacGregor, indicating that the commissioners would consider joint funding of improvements to East First Street using a portion of the District funds temporarily set aside in the Unallocated Project Reserve Account. Mr. MacGregor's letter of September 11, 1989, also asked the City of Meridian to make a specific request to the District for funding participation when we ascertained the participation amount. The City of Meridian has now progressed in our Downtown Master Plan far enough that we can identify the overall project cost and the funding amounts of participating agencies. Overall transportation improvements to East First Street are estimated at $850,000.00 according to JUB Engineers, Inc., who has been helping Meridian complete the Downtown Master Plan. The City of Meridian is officially requesting $225,000.00 from the ACRD Unallocated Project Reserve Account to help pay the cost of reconstructing East First Street. This amount represents about 26 percent of the total project cost. The balance of project funding will hopefully come from the Idaho Transportation Department ($225,000.00) in the Idaho Community a (2) Development Block Grant Program ($400,000.00). We are currently preparing funding requests to the Idaho Transportation Department and the Idaho Department of Commerce for these State and Federal funds. Property owners along East First Street are also organizing a Local Improvement District to pay back about one-half of the Community Development Block Grant, even though it is not currently required by the State or Federal government. On October 4, 1989, this funding proposal was presented to property owners along East First Street with 90 percent indicating approval to create an LID for street financing. We also conducted a Block Grant public hearing on October 11, 1989, and received overwhelming community support for reconstructing East First Street. Our funding request to the Idaho Department of Commerce and the Transportation Department is due November 3, 1989, so I would appreciate an opportunity to meet with you to discuss our funding request at your earliest convenience. Once again, thank you for extending a hand of partnership to Meridian. Sincerely, C=-�-L� �:;7 7 Grant P. Kingsford Mayor City of Meridian, ID. CHARLES L. WINDER, President DWIGHT V. BOARD, Vice President GLENN J. RHODES, Secretary The Honorable Grant Kingsford Mayor of City of Meridian Meridian City Hall 33 East Idaho Street Meridian, Idaho 83642 Dear Mayor Kingsford: September 11, 1989 The Ada County Highway District Commissioners adopted a final budget for Fiscal 1990 during the regularly scheduled meeting of Septem- ber 7th. Both prior to and during the meeting, the Commissioners dis- cussed and carefully considered the feasibility of the requests made by the City of Meridian for inclusion of the fallowing three projects in the District's budget for next year: 1. Joint funding participation in improvements along East list Street, at an amount yet to be determined; 2. Reconstruction of Meridian Road between Cherry Lane and Ustick, at an estimated cost of $614,000; and 3. Replacement of the Franklin Road bridge across Ten Mile Creek, at an estimated cost of $200,000. The Commissioners and staff were particularly impressed with Gary Smith's presentation, acting on behalf of the City, and the fact that the City of Meridian was the only governmental agency to participate in the budget hearing process to express the community's concerns and preferences for improvements in the local highway system. The Commission ultimately determined that, because of current prior- ity rankings and/or costs, neither the Meridian Road reconstruction nor the Franklin Road bridge replacement projects could be included in the approved budget for Fiscal 1990. However, the Commission did pro- gram an 'unallocated project reserve fund' of approximately $585,000 to be subsequently appropriated for specific projects, not currently identi- fied in the budget, on or before the date of the District's mid -year budget review hearing in April, 1990. The Commissioners indicated an intent to be as cooperative as possible in assisting with the implementa- tion and funding of the City's proposed plan to improve East 1st Street, using a portion of the funds temporarily set aside in the unallocated sada county highway district 318 East 37th • Boise, Idaho 83714 • Phone (208) 345-7680 ft NMO Letter to Mayor Kingsford Re: ACHD FY 1990 Budget September 11, 1989 Page 2 project reserve account. You are encouraged to keep District staff informed as to the City's progress in putting this project together and to make a specific request for District funding participation as soon as that amount can be ascertained. We appreciate the City's interest, participation and the excellent liaison being provided by Mr. Smith. TLM: as cc: ACHD Commissioners Gary Smith Central Files Sincerely, ADA COUNTY HIGHWAY DISTRICT Tom L. MacGregor, Director OFFICIALS JACK NIEMANN, City Clerk oO'*�JANICE GASS, Treasurer RUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor November 3, 1989 Mr. James V. Hawkins Idaho Department of Commerce 700 West State Street Boise, ID. 83720 Dear Mr. Hawkins: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chairman Zoning & Planning JIM JOHNSON The City of Meridian respectfully submits this landmark pre - application for a Idaho Community Development Block Grant of $400,000 of which the citizens of Meridian have agreed to voluntarily repay $180,000 back to the Idaho Department of Commerce. Even though your current CDBG program does not require grant payback, the City of Meridian believes that all Idaho cities will benefit from an expanded block grant program with accumulating assets. We are willing to take the first step and set the tone for what we hope can become a future self-funded infrastructure banking type program for all Idaho cities. Our project involves complete reconstruction of East First Street which is State Highway 55. This highway serves all of Meridian and has never been properly upgraded for pedestrians or business use because of State Highway funding limitations. Now that S.H. 55 is being shifted out of downtown, we will loose 50% of our downtown traffic which will affect our downtown businesses, but we now have the opportunity to re- build East 1st Street to make it attractive, functional and safe for pedestrians and shoppers. Downtown Meridian needs rebuilding and this combination grant and loan will certainly help. The Idaho Department of Transportation and the Ada County Highway District are expected to provide $450,000 to match the block grant request. I look forward to discussing this project with you. Sincerely, � Grant P. Kingsford Mayor City of Meridian, ID. Mr. James V. Hawkins Idaho Department of Commerce _ 700 West State Street Boise, ID. 83720 Dear Mr. Hawkins: The City of Meridian respectfully submits this landmark pre - application for a Idaho Community Development Block Grant of $400,000 of which the citizens of Meridian have agreed to voluntarily repay $180,000 back to the Idaho Department of Commerce. Even though your current CDBG program does not require grant payback, the City of Meridian believes that all Idaho cities will benefit from an expanded block grant program with accumulating assets. We are willing to take the first step and set the tone for what we hope can become a future self-funded infrastructure banking type program for all Idaho cities. Our project involves complete reconstruction of East First Street which is State Highway 55. This highway serves all of Meridian and has never been properly upgraded for pedestrians or business use because of State Highway funding limitations. Now that S. H. 55 is being shifted out of downtown, we will loose 50% of our downtown traffic which will affect our downtown businesses, but we now have the opportunity to rebuild East 1st Street to make it attractive, functional and safe for pedestrians and shoppers. Downtown Meridian needs rebuilding and this combination grant and loan will certainly help. The Idaho Department of Transportation and the Ada County Highway District are expected to provide $450,000 to match the block grant request. I look forward to discussing this project with you. Sincerely, Grant P. Kingsford, Mayor City of Meridian, ID. HUB OF TREASURE VALLEY A Good Place to Live �. OFFICIALS COUNCILMEN JACK NIEMANN, City Clerk`%�_ I TY O F MERIDIAN RONALD R. TOLSMA J. E. BERT MYERS �\ BRUCE D. STUART, Water Works Supt. v ROBERT G ESLER WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO WALT MORROW EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief MERIDIAN, IDAHO 83642 Chairman Zoning S Planning BILL GORDON, Police Chief Phone 888-4433 JIM JOHNSON GARY SMITH, City Engineer GRANT P. KINGSFORD — Mayor — November 3, 1989 Mr. James V. Hawkins Idaho Department of Commerce _ 700 West State Street Boise, ID. 83720 Dear Mr. Hawkins: The City of Meridian respectfully submits this landmark pre - application for a Idaho Community Development Block Grant of $400,000 of which the citizens of Meridian have agreed to voluntarily repay $180,000 back to the Idaho Department of Commerce. Even though your current CDBG program does not require grant payback, the City of Meridian believes that all Idaho cities will benefit from an expanded block grant program with accumulating assets. We are willing to take the first step and set the tone for what we hope can become a future self-funded infrastructure banking type program for all Idaho cities. Our project involves complete reconstruction of East First Street which is State Highway 55. This highway serves all of Meridian and has never been properly upgraded for pedestrians or business use because of State Highway funding limitations. Now that S. H. 55 is being shifted out of downtown, we will loose 50% of our downtown traffic which will affect our downtown businesses, but we now have the opportunity to rebuild East 1st Street to make it attractive, functional and safe for pedestrians and shoppers. Downtown Meridian needs rebuilding and this combination grant and loan will certainly help. The Idaho Department of Transportation and the Ada County Highway District are expected to provide $450,000 to match the block grant request. I look forward to discussing this project with you. Sincerely, Grant P. Kingsford, Mayor City of Meridian, ID. ITEM PAGE a. Cover............................................................................................................................................... i b. Cover letter C. Table of Contents ......................................................................................................................... i i i d. ICDBG Application Information Form................................................................................... 1 e. Threshold Factors......................................................................................................................... 2 f. General Project Description........................................................................................................ 3 g. ICDBG Budget Form.................................................................................................................. 6 h. Assurances...................................................................................................................................... 7 i. Ranking Criteria.................................. i. Program Impact and Eligible Activity Point Form................................................ 9 ii. National Objectives........................................................................................................ 10 ^ iii. Project Categories........................................................................................................... 11 iv. Advisory Council Points Narrative........................................................................... 12 j. Appendix......................................................................................................................................... 13 i. Loan Summary Sheet................................................................................................... ii. Project Maps and Photos............................................................................................. iii. Project Cost Estimate...................................................................... iv. Support/Documentation Letters................................................................................... D_ APP[ TrATTON WMRMATR]V - RtT< F 1.10 t d IDAHO CMAKMIIY DEVELOPMENT BLOCK GRANT Applinnt: City of Meridian Address: 33 E. Idaho St. Meridian, ID 83642 Chid Fleeted 0fficia; Grant P. Kingsford phone: 888-4433 Application Piepsred By: City Leaders Institute Phare: (208) 362-4332 Address: 3045 Tha en Place Boise ID 83709 James Shearer, Architect 208 888-1071 Mobk*WEngineer/Plawc: JUB Engineers. Inc. Phone: (208) 376-7330 Architect = 1320 E. First St. Meridian, ID 83642 Address: Engineer = 250 S. Beechwood Ave. Boise, ID 83709 NATKWALOBTECIIVFS: PROJECTCATEGORY: PROJECTFINANCNO. (Flessa dm*) (Flew aback) Om m) LM[ XX Public Facility ICDBG: 220K grant & 180K loan = 400K Local- $225,000ACRD XX Slum and Blight Horsing State: 22 0 0 DO Federal: - - - Immment Threat Senior calirsa Private: paV ac G Other. — — — Economic Deveiopmem TOTAL. $850.000 • Now Send 2 copies of all applications to Depusmem of Commerce and I copy to your mgianal Economic Advisory Cottodl member and attach Ptojea Maps and LMI Sum" Maps in Appendix. 1 ,?3$� _ Urban Area 2,468 7,43565 Urban Area Tout Popdasioe: , Peoject Ates Popolatioo: _ _ ��. Tota! LMI Popa , = City '11,664 Project Area LMi Pops Project Area Enumeration District Number(s).4010302 Blks . 2 & 3 8,400,000.00 = IR Mameipal Bonding Capacity: S1, 963, 200.00 Current Band indebtedness: S 1.380, 000.00 = G. 0. /Revenue Tout Iurisd CWM Budget S 3, 343, 200.00 Ash Vd ud w S 230, 650, 478.00 corset Mamhly Utility Ram: water $15.0 0 Sewer $20.00 Effective Dau O c t o b e r 1, 1989 DETAILED PROJECT DESCRIPTION: Complete reconstruction of E. 1st St. (Main Street) in downtown Meridian plus land acquisition and blighted building demolition for safety as a result of state shift of S.H.55 out of downtown Meridian DESCRIBE PURE LOCAL MATCHING FUNDS: Ada County Highway District is providing $225K of loci street funding for this project. Property owners along E. 1st St. have approved a $180,000 LID to voluntarily repay a portion of the CDBG. 225K + 180K = 405K pure loci fun( wHY THIS PROTECT SHOULD BE FUNDED: All project funding is contingent upon the 220K CDBG and 180K CDBG payback loan. CDBG represents 26% of the project but it is absolutely necessary to reconstruct downtown Meridian which has been neglected because of S.H. control which will terminate in 1990. APPLICATION CEKMCATION. The data in this appiieation is teen and eoreet. This daeament has been duly authorized by the governing body of the city or county and the city or county will campiy with all requited certification, law and regulations if the appiicum is spptoved and selected for fending Nw (Typed) Grant P. Kingsford rias Mayor of Meridian Cbid Elected Oftki&L Siiaanae Date 02 November 1989 E. Threshold Factors - Rule 1,10,3e Eligible Applicant: (State your eligibility) The City of Meridian is eligible to apply for Community Development Block Grant (CDBG) financing. The City does not have a current CDBG Public Facility Grant. Eligibility Activity 1/4 page narrative. Describe how the project consists of activities in Rule 1,4. Identify rule numbers. Rules 1,4,1 and 1,4,4 - Land acquisition ($15K) - to acquire inappropriately developed land and demolish a substandard building at town center. Rule 1,4,2 - Construct new street, sidewalks curbs and gutters, landscaping and drainage facilities. Rule 1,4,5 - Remove handicapped access barriers and construct new facilities. Rule 1,4,13 - Reasonable administrative expenses. Administrative Capacity: 1/4 page narrative describing the applicant's grant administration experience or how they expect to provide for the administration of the grant if they do not have administrative capacity. The City of Meridian will contract with a Department of Commerce Approved Grant Administrator for grant administration. A competitive negotiation process will be used for procurement. The grant administrator will be selected by December 1, 1989. _. Public Participation: 1/2 page narrative describing citizen involvement in selecting the project and reviewing the preapplication. Describe compliance with citizen participation plan and other community plans. Attach Citizen Participation Plan, public notice and meeting minutes in appendix. September 13, 1989 September 27, 1989 October 4, 1989 Date of Public Notice October 11, 198Date of Public Hearing October 11, 1989 The City of Meridian has been developing the E. 1st St. improvement project for 2 years. During 1987 and 1988, four public hearings were held with the Ada County Highway District and the Ada Planning Association to schedule 1990 funding. On April 27, 1989 the City of Meridian conducted a day long community interview to allow citizens to prioritize community improvements. Two public notices and 143 invitation letters were sent to citizens. The number one priority was improving E. 1st. Street. On September 7, 1989 the Ada County Highway District (ACRD) reviewed 3 Meridian transportation projects at their public 1990 budget hearing. The ACHD selected the E. 1st Street project for 1990 funding. On October 4, 1989 the City conducted a evening information meeting for residents and property owners along E. 1st St. Over 100 personal invitation letters were mailed and 90 persons attended the meetin. On October 11, 1989 the city conducted a special CDBG public hearing to accept public testimony and review the pre -application proposal. 63 persons attended the 1.5 hour long meeting. On October 17, 1989, the Meridian City Council reviewed the proposed CDBG and all public testimony during their scheduled council meeting. At this meeting, the City accepted the proposed CDBG project and authorized filing a _ '� CDBG pre -application for improvements to and reconstruction of E. 1st Street. F- General ProjeaDescriptim- Rule -L-10.3 Q pages maximinn) • 1111 _ 1 % _1i "s I Ml [ .. • - The corporate city boundary of Meridian is located within 2 miles of the west corporate boundary of Boise City. In recent years, because of reasonable housing costs, Meridian has become a haven for low income Boise workers. This situation has given Meridian a predominance of residential subdivisions without any significant commercial or industrial development for tax revenue. Thanks to a recent Economic Development Grant, Computrol Corporation is now operating in Meridian which is helping to diversify the city's dependance on dairy production and Boise. The City is presently at 8,300 population and growing. State Highway 55 (E. 1st Street) currently bisects the community and services all of the downtown and connects Franklin Road to Fairview Avenue. Because this has always been a state highway, the state has never put in curbs or sidewalks, only occasional patching. In 1990, the State will shift S.H. 55 to Eagle Road and relinquish control to ACRD. Because of ACHD's serious bridge problems, they can only fund $225,000 for upgrading E. 1st Street to approved safety standards. Meridian is trying hard to develop its own identity separate from Boise as recommended by the Gem Community Study Team. This has been difficult, but the city expects that a new East 1st Street will create a new identity for downtown Meridian. _^ 2. Conununily Needs Assessment (1/2 pagCk The Gem Community Study Team, headed by Mr. Galen Schuler recommended that Meridian needed to: 1. Create a community identity separate from Boise. _ 2. Clean up downtown and remove deteriorated structures. 3. Improve the appearance and safety of East 1st Street (Main Street). The City Council and Meridian Chamber of Commerce have accepted these recommendations as the critical needs in Meridian. The City has been able to solve past community needs which has resulted in a new library, new park, new swimming pool, updated speedway, new business park, new City Hall, and new high school. Unfortunately, the City of Meridian has never had jurisdiction over East 1st Street because it has been S.H. 55. State highway funds are restricted to road improvements only so sidewalks had to be built by property owners. As a result, some properties do not have sidewalks or curbs or gutters. Others are inadequate. In 1990, the State will relinquish control of East 1st Street to ACHD but this agency is facing a revenue shortfall due to 2 bridge closures. Just when Meridian gets some say in East 1st Street, the funds are short at ACHD. Meridian residents in one survey and six public hearings have repeatedly stated that improvements to East 1st Street is the Number 1 need in Meridian. The proposed CDBG project is the best solution for the community because all partners will contribute about 25% of needed funding. Meridian does have a serious blight problem within the East 1st Street Corridor. A new main street is needed to remove this blight and implement the Gem Community findings. Project Description (one FaQel: (See Appendix for maps and photos of project area) East 1st Street is the primary North/South arterial serving downtown Meridian. It is essentially 1 mile long and connects Franklin Road with Fairview Avenue. There are 3 east -west arterials leading into Meridian, (I-84, Franklin, Fairview) but only one-north/south arterial which is East 1st Street. Regardless of which way you get to Meridian, all traffic ends up on East 1st Street. r The proposed CDBG project involves full traffic and safety improvements for vehicles and pedestrians throughout the 1 mile long corridor. The project has been divided into three segments because there are varying safety improvements required in the project. Segment #1 - From Franklin Road north to the Union Pacific railroad tracks. Length = 1,650 feet. This is an area of highway commercial and transitional uses. There is a serious lack of infrastructure investment in this area. Segment #2 - From the railroad tracks north to Carlton Avenue. This is the downtown core area. Length = 1,839 feet. There are cracked sidewalks, with limited deteriorated curbs and gutters. No off street parking and several dilapidated buildings and improperly developed land parcels. r Segment #3 - From Carlton Avenue north to Fairview Avenue. This is a former residential area, now zoned commercial. This area does not have proper sidewalks or drainage. Length = 1,580 feet. There is no curb and gutter in most of this segment. r Each of these segments has been thoroughly studied by a independent master planning consulting team along with ACHD and the IDOT. The City of Meridian has accepted these transportation agency and consultant team recommendations as follows: r^ A. Remove all existing asphalt, and excavate base material as needed. B. Remove all broken curbs and gutters and sidewalks. r C. Repair all irrigation and drainage crossings. D. Install new subgrade and fine grade. E. Install new 3" asphalt mat 50' wide. F. Construct new curb gutter and sidewalks 5' to 15' wide as needed. G. Plant new street trees 2"-3" caliper. H. Stripe left turn lanes at each crossing intersection. r I. Provide parallel on street parking. J. Special handicapped access ramp. K. 2' high retaining wall for railroad crossing and drainage. L. Two off street parking lots. M. Five off street parking lots. N. 2' wide brick paver feature strip within the wide sidewalks. O. Acquisition of inappropriately developed property in downtown location. P. Demolition of blight building in downtown location. This project will also provide a 5' wide sidewalk linking the Computrol/Speedway area to Franklin Road along the west side of Meridian Park. There are no sidewalks in this area. In summary, the project will completely reconstruct 1 mile of roadway which serves all of Meridian. The project will include all new sidewalks, curbs, gutters, street trees, parking and drainage facilities. MINNIF-71-1 WOR, There are six principal benefits of the proposed Meridian East 1st Street reconstruction project. No 1 - Blight Removal. - The proposed project will definitely remove all of the ugly, blighted sidewalks, crumbled curbs and cracked asphalt throughout the mile long corridor. 76% of the corridor does not have any sidewalks or curbs so the principal benefit is blight removal by cleaning up the street scape and providing safe, usable sidewalks. There are seven deteriorated buildings in the corridor area. The worst building is scheduled for acquisition and demolition. The acquired land will be developed into a public plaza and off street parking lot in the center of downtown. The Gem Community Study Team's No. 1 recommendation for Meridian is "clean up the entrance to the City and improve East 1st Street." By removing these blight conditions, all Meridian citizens benefit because East 1st Street is the central Meridian arterial and more citizens use this street than any other. The entire mile long corridor will be tree lined to beautify Meridian. No 2 - Downtown Business Enhancement. - When IDOT shifts S.H. 55 to Eagle Road in 1990, the State estimates that downtown businesses will loose 50% of their traffic volumes. This will be a death nail to Meridian unless East 1st Street is improved to attract motorists and shoppers. This project will provide on and off street parking, full sidewalks and attractive street trees very similar to downtown Nampa and Coeur d'Alene, Idaho. 93% of property owners along East 1st Street have approved a $180,000 LID to payback a portion of the CDBG because they believe in this project. No. 3 - Business Improvement District. - An additional benefit of this CDBG project is creation of a Meridian BID for ongoing maintenance of the new facilities. A majority of downtown merchants have already agreed to form the BID as a condition of a grant approval. No. 4 - Pedestrians. - The benefits of this project include full width concrete sidewalks on both sides of the mile long street corridor. No more walking on dirt paths or crumbled sidewalks. The downtown sidewalks will be 15' wide with a block paver feature strip. The entire corridor will be tree lined. No. 5 - Motorists. - East 1st Street currently has only 1 traffic signal and i left turn lane because it has always been mandated to highway regulations, not downtown traffic. The proposed project would provide left turn lanes at every crossing intersection for safety and convenience. On and off street parking will also be provided for safety and shoppers. No 6 - Funding Partnership. - The Ada County Highway District will receive jurisdiction of East 1st Street in 1990. ACHD does not have sufficient funds for total improvements to this roadway. During their September 1989 budget hearing, ACHD authorized emergency funding for this project contingent upon CDBG participation. ACHD can only provide $225,000 due to two unexpected bridge closures. The IDOT can provide $225,00 to match the ACHD contribution contingent upon CDBG participation. If this project is approved, four funding partners can benefit from helping the City with about 25% investment apiece. (CDBG, LID, ACHD, IDOT). G. BUDGET FORM (See Rule 1,10,3g) ATTACHMENT A BUDGET _ CUMIVIUNTTY DEVELOPMENT PROJECT Applicant: City of Meridian _pmjeCt: East First Street Imiprovement Proiert _ City LID AMOUNT •n It ICDBG filer IID.,O.T ACHD Grant_ � State Ldxd Administrative 30,000 GI 111 Vii• .� � ! ! ' � U/ �.1 1 • ► •--K44 IL• !'/ • PA 111 111 - 1 .. •1. -17•-- 1' 111 111 1 111 / 111 Relocation payments • 1.1 l 1}• !!1 ! Construction & project !l1•11• ! 1 355,000 111 ___ udit Part of Audit 11 111 111 111 1 111 180,000 of the $400,000 CDBG will be paid back to the Idaho Department of Commerce. * Administrative expenses and project planning design costs when totaled shall not exceed 100 of the total ICDBG amount. ** Grantees allowed to shift up to 10% of total ICDBG funds between line items without requesting budget amendment. Therefore, there is no contingency line item. H. Assurances - Rule 1.103h In the event we, the Meridian (City-vr-Conty), should receive a Community Development Block Grant, we certify we will comply with the requirements of the following: National Environmental Policy Act of 1969 Civil Rights Act of 1964 Pub.L 88-352 Civil Rights Act of 1968 Pub.L 90-284 Age Discrimination Act of 1975 Rehabilitation Act of 1973, Section 504 Housing and Community Development Act of 1974, as amended PAL 93-383 Davis -Bacon Act (40 USC 276a - 276a-5) Historic Preservation Act Section 106 of the Housing and Urban Recovery Act of 1983 certifying to: Minimize displacement as a result of activities assisted with CDBG funds; and is following a residential amidisplacement and relocation assistance plan. Conduct and administer its program in conformance with Title VI and Title VIII, and aBnmatively furthering fair housing; Provide opportunities for citizen participation comparable to the State's requirements (those described in Section 104(a) of the Act, as amended); Not use assessments or fees to recover the capital costs of CDBG-funded public improvements from low and moderate income owner occupants, Abide by all State and Federal rules and regulations related to the implementation and management of Federal grants. 02 November 1989- Date 989Date _ Grant P. Kingsford Typed Name Notes: 400K CDBG = 220K pure grant Rating and Ranking Criteria - Rule 1.11.2 180K payback loan i. Program Impact - 400 points (Rule 1.11.2) _ A. Percentage of ICDBG dollars in total project (100 points) ICDBG funds divided by total project lost = % ICDBG in project $ 220K : $ 850K = 25.8 % B. Percentage of Pure Local Matching Funds in Total Project (60 points) Pure local matching funds divided by total of CDBG plus matching funds = % pure local matching funds in project. $ 405K $ 850K = 47.6 % 180K LID + 225K ACHD = 450K .-. C. ICDBG Dollars Per Person (60 points) ICDBG dollars divided by total persons directly benefiting by the project = ICDBG dollars per person. $ 220K # 8,300 = 26.50 Dollars Per Person D. Pure Local Matching Funds Per Person (60 Points) Pure local matching funds divided by total persons directly benefiting by the project = pure local matching funds per person $ 405K _ # 8,300 = Pure Local Matching Funds Per Person = $48.80 E. Eligibile Activity Point Form (100 points) = 97 points (Please complete the eligible activity point form on the following page.) .� F. Distressed Communities / Downtown Projects (20 points) County Unemployment Rate 3.27, State average x 1.5 9.0 Above State Average Yes No XX Is Project Located Downtown? YesXX No G. Environmental Considerations: List environmental impacts and any mitigating factors. (0 points) All improvements will be in existing public street right of way. The building scheduled for acquisition and demolition is zoned commercial and does not meet city building code requirements. No negative environmental impacts are anticipated in this project. Eligible Activities Point Form (See Rule 1.11.2.•) IDAHO CONiH1NIff DEVELOPMENT BLOCK GRANT PART OF RATniG AND RANKING CRITERIA - Program Impact Item E 220K Grant 180K Loan TOTAL ICDBG FUNDS RATED '— 400K Total TOTALS 400,000 loos Total Points 97.18 Rounded = 97 pts. ICDBG DOLLARS PERCENTAGE RULE i ELIGIBLE ACfIVITy ALLOCATED OF TOTAL Z POINT VALUE TOTAL POINTS 1.4.1 Acquisition of 25 Property.93 Real Property 15,9000 3.75% 1.4.2 Public Facilities i Improvements 355,000 88.75% 88.75 - Health/Salety 100 Related - Social Service 50 Facility 1.4.3 Code Entorcament 0 1.4.4 Clearance/ 10 Demolition 1.4.5 Removal of Arch- 25 itectural Barriers 1.4.6 Rental Income 0 Payments 1.4.7 Disposition of 10 Property 1.4.8 Public Services 0 1.4.11 Relocation Payments 25 1.4.12 Planning Activities 0 1.4.13 Administrative Activities 30,000 7.50% 100 7.50 1.4.15 Grants to Non- 0 Profit Community Organisations 1.4.16 Energy Planning 0 1.4.17 Housing/Commercial So Rehabilitation TOTALS 400,000 loos Total Points 97.18 Rounded = 97 pts. eNote: 1980 census data provided by Mr. Richard Twight verifies that Meridian is SS% LMI and even higher in the downtown project area. Because of the deteriorated condition of the project corridor and site improvements, Meridian needs to eliminate slum and blight. 9WWUr4VT-V(7§T1TqT1T1 7740 ii. National Objectives (Choose either the benefit to LMI % the prevention and elimination of slum and blight) 'WIF 04 1 COIZESI04:4 18 1 WrA M• • 06 File �M Provide Community Data (Rule 1,11,3(b): Describe project area:E. 1st St. Corridor which is 200' wide and extends from the Meridian Speedway on the south to Fairview Ave. on the north.(See appendix for Businesses = 73 Number of households in area 27 Total persons in area 81 Describe survey Building survey by J.S. Architects (Every structure inventoried) NNNtuumn}b�er and kind of deteriorated structures Seven buildings ( Frame & block construction) -1 bu�1d� ngan�sc ul of aemohtio�. Site unproves . All curbs & gutters in the corridor are deteriorated and do not meet ACHD standards. 93% of existing sidewalks are deteriorated and don't meet ACHD dst}and��a}}rds.������Roadway is totally substandard and needs replacing. Descrilfeenei kto a Feces and Sial t�fYrii�S e�f si 0a ht conditions. The need to eliminate blight in Meridian is based on the following conditions and facts: 1. East 1st Street does not meet National AASTHO Design Safety Standards. 2. Right at town center is a lawn mower repair shop which is in an out of area trust. This property is inappropriately developed and the building needs demolition. Because of a title condition, the _ ^ property remains unoccupied seven months of each year. The trustee has now agreed to consider land acquisition for public plaza and parking use. This blighted building has prevented downtown development by two major corporations. 3. East 1st Street does not have curbs or gutters or drainage. Flooding annually occurs at town -- center, (Idaho and East 1st Street). Drainage, curbs, and gutters are needed to eliminate side street trash and flooding. 4. Existing sidewalks are crumbled and cracked. New State approved sidewalks are needed. 5. Street trees need to be planted in downtown to improve appearance. 6. The foundation of all future Meridian development is reconstructing East 1st Street because it is an economic liability. This is the No. 1 Meridian need. .., Describe how the project will i=act the area and alleviate slum and blight (1/4 page): (130 points) Meridian businesses which front on the improvement corridor have stated in writing (See Support Letters) that if East 1st Street is improved, they will expand employment. If the CDBG is approved, the impact of this project will be: 1. Downtown Meridian will be able to compete with Boise, Nampa and other cities where substandard transportation projects have removed State Highway barriers to downtown development. (Remove economic liability) 2. Removal of the major blight building in downtown and development of a public plaza and parking lot. (Remove deteriorated buildings) 3. Sidewalks which can be UWL (Remove deteriorated site conditions) 4. Blight Removal - The Gem Community Team has said that the No. 1 problem in Meridian is its ugly appearance. Meridian is judged by the way East 1st Street looks because that is what everyone sees when they visit Meridian. If this CDBG project is approved, Meridian will have a totally new look, now that's Impctl I. Ranking Criteria (continued) Y iii. Project Categories (Rule 1. 11.4) - Applicant must choose one of the three project categories: public facilities, housing or senior citizens. OPTION ONE - PUBLIC FACILITIES (Rule 1.11.4): (140 points) Describe the deficiency: Cannot walk from one end of town to other, no sidewalks. No parking or left turn lanes on E. lst St. Ugly downtown due to S.H. 55 restrictions. Pavement needs replacing. Traffic volumes 2 due to S.H. shift. _ How will the deficiency be corrected: Totally new sidewalks, curbs, gutters, paving, on and off street parking,acquisition of parcel for parking and demolition of a substandard building. Deficiency documented by: Engineering Study Date160ct89 Firm JUB Engineers, Inc. Health Agency Rpts xx Date -Oct. 89 Agency city Building Department Other AgencyRpts xx Date sEpt.89Agency Ada County Highway District Have LMI household hookups been determined? Yes N / A No N / A Number of households N / A Cost Estimate $ N/A per hookup Describe Planning and Previous Actions (1/4 page): (50 points) City of Meridian began planning process in 1987 with Ada Planning Assoc. and Ada County Highway Distric and Idaho Dept. of Transportation due to S.H. 55 shift out of downtown Meridian. City, chamber and Westone Bank funded a $10,000 Downtown Master Plan in June 19E Consultants were retained to study downtown. Proposed CDBG project has resulted from all of this previous planning and agency,consultant analysis. Certified Gem Communities (40 points) Certified (yes) (no) (40 points) Enrolled xx (yes) (no) (20 points) -- The city has received preliminary recommendations from the Gem Community Progran All of the Gem Community recommendations are included in the proposed CDBG projE Provide Detailed Cost and Schedule Data: (50 points) Cost Estimate = The City of Meridian plus James Shearer, Architects and JUB Engineers, Inc. plus Ada County Highway District have jointly prepared a very detailed cost estimate for the total project. It is two pages long and cannot fit in this space. Please refer to the appendix for a copy of the Project Cost Estimate. Project Schedule = At all public meetings, citizens and business operators -- requested Spring 1990 construction to avoid construction delays during the peak summer retailing months. The City has taken steps to fast-track the design and construction of this project. Schedule as follows: LID Ordinance Start = Dec. 1989 Finish = Feb. 1990 Preliminary Design Start = Dec. 1989 Finish = Jan. 1990 LID Finance Package Start = Mar. 1990 Finish = Mar. 1990 Final Design Start = Jan. 1990 Finish = Mar. 1990 Award Contract Start = Apr. 1990 Finish = Apr. 1990 Commence Construction Start = Apr. 1990 Finish = Jun. 1990 Agency Acceptance Finish = Jun. 1990 Grant Close-out Start = Jul. 1990 Finish = Aug. 1990 Grant Audit Start = Jul. 1990 Finish = Aug. 1990 Describe the Community's ability to finance the project with pure local matching funds; local effort and commitment; the project's local and regional economic impact. The City of Meridian is not allowed to establish a street maintenance budget because they are within the Ada County Highway District (ACHD). They do not have jurisdiction over local streets and they are subject to the ACHD budget for all street construction and maintenance. Therefore all ACHD funds used in Meridian are considered pure local funds. ACHD has agreed to provide $225,000 pure local funds for this project. Even though the current CDBG rules do not require grant funds to be repaid, the citizens of Meridian have agreed to assess themselves and repay $180,000 plus interest back to the Idaho Department of Commerce. This repayment amount was calculated on the basis of 55% LMI in the community, even though the LMI percentage in the project area is 70%. $400,000 x 45% non LMI = $180,000 which is a fair amount to be returned to the IDC for ongoing municipal infrastructure development. The City has also convinced IDOT to contribute to this project so that only 26% of the project is actually CDBG funds. When the state shifts S.HSS out of downtown Meridian in 1990, the State expects a 50% drop off in local traffic. This will hurt downtown retailing and general business. The proposed project will provide new on and off street parking plus new paving, curbs, gutters, sidewalks, left turn lanes and street trees to make shopping and business expansion very convenient and attractive in Meridian. This project is oriented to economic development as well as blight removal and public safety. Describe any other benefits of the project, or extenuating circumstances why this project should be funded. This pre -application highlights 6 major benefits of the project. One additional benefit that may be important to the Idaho Economic Advisory Council, is the payback element of this project. The City of Meridian is willing to voluntarily repay nearly half of the initial CDBG plus interest so that the Department of Commerce can begin to accumulate cash assets for additional grants or loans to Idaho cities. Meridian believes that all Idaho cities will benefit from an expanded CDBG program and the city is prepared to take the first step and set the tone for a new self-funded infrastructure banking type program. This project does have one major extenuating circumstance: State shift of S.H. 55. This project needs to be funded in this CDBG period so that the appropriated funds in IDOT and ACHD can be obligated to this project. This is a one time opportunity for Meridian because after the S.H. 55 shift occurs, both IDOT and ACRD are not obligated to improving East 1st Street in Meridian. rMO A=ndix - Additional Information From Applicant (Rule 1,10,3,j) Note: No narrative in this section - only maps and supporting documentation. i. Loan Summary Sheet (Note: This is in narrative form but it is necessary supporting documentation given the uniqueness of the payback proposal). ii. Project Maps and Photos iii. Project Cost Estimate iv. Support/Documentation letters LOAN SUMMARY SHEET Because the current CDBG program does not require payback, the citizens of Meridian are voluntarily repaying $180,000 of the CDBG request. Meridian citizens expect to repay the CDBG over a short time period (3 to 5 years) at an interest rate that is acceptable to the Idaho Department of Commerce and City of Meridian. The City would like to meet with department officials and discuss the payback terms. At one public meeting a citizen asked what the interest rate would likely be. The discussion centered on 4% which is the amount that the Idaho Department of Health and Welfare is using in their new sewer loan program. Beyond this short discussion, the citizens of Meridian have not indicated what the rate of interest should or should not be. The city is flexible. Note: The amount of payback was calculated on an LMI basis. 70% LMI in East 1st Street project area but 55% LMI in general community. 100-55% LMI = 45% non-LMI. 45% of 400K CDBG request = 180K fair payback. F This is the new sidewalk in front of the Meridian City Hall. This same sidewalk design is proposed for the entire downtown. This is a good sidewalk... if you want to see what the rest of Meridians sidewalks, curbs and gutters look like... then review the following photos. The drain is used for walking. This is in segment 1. Because there are not any good sidewalks or drainage facilities, people are walking where they can get through. There is really no F place to walk here. t_. You can weave around but it is not safe. L This is in segment 1. It is the same across the street. Most of Meridian's sidewalks are really dirt. The curb you see here is not placed in a gutter, but this is the best 65' of curb in Meridian even though it does not meet state standards. `w. =� This is the sidewalk ;" and curb at town center. There is as a`y 'rr5G . `er „� _' 4'fi''�i- ,�' �a =5 much per lane vX .t �� `�, '•ter traffic here as in downtown Boise but because of State Awl .�.�, Highway regulations no one could upgrade _ ,M . <Y,�-<:, the sidewalks or T,��� m o d i f y t h e intersections. In 1990 this will now be allowed. �:y`�"` « �-�'"j�:.. a1 �' diS'.."'`+����zy � .".rte.=�'�aY•�5.'.� - .. _ _ This is the building that needs removal. It is unuseable and vacant about 7 months each year. This property is being considered for acquisition. A public plaza and parking lot is anticipated here or adjacent to this location. Another dirt sidewalk. The water and dirt are not safe and it makes Meridian look bad. The curb here is extruded asphalt, not approved , but patched in to stop flooding. r;; A downtown building and approaching walkway. People park anywhere they can find a spot. This is not a parking lot. It is illegal to park here but there is nowhere else to park in the heart of Meridian. This cluster of cars is located on the proposed site of the new public plaza and parking lot. This fuel truck waited 2.3 minutes to make a left turn. He held up 27 cars because there is no left turn lanes on E. 1st st. When he finally got his chance to turn.... he wizzed around and almost hit a bicyclist. n Typical sidewalk in the downtown area. Note the patching that has taken place to fill in the holes. This sidewalk is in front of a bank. They have asked their customers to avoid the sidewalk and park in back. It is very bad to have this situation in Meridian. The curbs in this section are also substandard. This is the sidewalk in front of Inter- mountain Arms. Downtown property owners consider this section to be about the best sidewalk in segment 2. Across the street from Intermountain Arms is an example of how the highway was paved without curbs or gutters. The sidewalk is cobbled over the asphalt. Drainage is non-existant. This photo is taken at the very center of town. Even though this man is walking next to a meridian park, there has never been a sidewalk because state highway funds could only pave the roadway. A sidewalk is needed here and it is included in the project. Because of S.H. funding limitations, residents and business owners had to construct their own sidewalks, curbs and gutters. As a result there are narrow pieces of walkway but they do not connect to anything. one of the vacant, d e t e r i o r a t e d buildings in the downtown area. The sidewalk and street do not look much better at this location. A new business is very interested in renting office space in this building but they delayed their decision because of the condition and street appearance. The city can verify this loss of business expansion if needed by IDC. More of the dirt paths through Meridian. Notice how people and bicycles have to weave to get around. There is as much lane traffic here as in downtown Boise but funding restrictions have not allowed full site improvements. These utility poles also need replacing. The city is currently working to get all utilities underground. ��:!R �-�vtS c�yvcir i�v, t t. IDN17 b y�'U1�S sv$MOC e �VM4Y0'iJ4'J � .. -1SvJ F plc� k L77 1 M10-71 k 1 M10-71 k Lc, -,If I -L Z E, L�_ � o r-2- I 2q 4 ro MERIOIAN DOWNTOWN JAMES E. SHEARER -ARCHITECT �r 1Y � I - l9' ' vUf'3.GUi (4 , 1 Rl' Off c7Q _ 4o i Sc �� Y41' MERMAN DOWNTOWN JAMES E. SHEARER -ARCHITECT Ty PI G,Ll L- � amp C'o .rel � 6 7 2 3 4 MERIOIAN DOWNTOWN JAMES E. SHEARER -ARCHITECT I � I v � 0 l9! i amp C'o .rel � 6 7 2 3 4 MERIOIAN DOWNTOWN JAMES E. SHEARER -ARCHITECT P.% SONG-'—rF � Q D I W4�� yCAn�@ _A -'-o' mc, i i I i O� MERMAN DOWNTOWN JAMES E. SHEARER -ARCHITECT CITY OF MERIDIAN EAST FIRST STREET IMPROVEMENT PROJECT CDBG DETAILED COST ESTIMATE NOVEMBER 3, 1989 ITEM SEGMENT UNIT FUNDING NO ITEM LOCATION QUANTITY UNIT COST TOTAL SOURCE 5' Sidewalk Speedway to Franklin 1 2. 5' Sidewalk Franklin to Railroad 1 3. 15' Sidewalk, Store Fronts 1 4. Curb and gutter 1 5. Valley Gutter, Store Fronts 1 6. Driveway Approaches 1 7. Street Trees 1 8. 2' Retaining wall 1 9. Irrigation Crossings 1 10. Sidewalk Removal 1 11. Curb Removal 1 12. Handicapped Ramp 1 13. Directional Parking Signs 1 28 SEGMENT 1 SUBTOTAL = 14. 15' Sidewalk with Feature Strip 2 15. Corner Bulbs with Feature Strip 2 16. Street Trees 2 17. Curb and Gutter 2 18. Valley Gutter, Store Fronts 2 19. Irrigation Crossings 2 20. Driveway Approaches (15') 2 21. Landscape Areas 2 22. Sidewalk Removal 2 23. Curb Removal 2 24. Signs, Guiderails 2 2 SEGMENT 2 SUBTOTAL 1,250 L.F. S5.30 $6,620 2,300 L.F. $5.30 12.190 180 L.F. $15.00 2,700 2,600 L.F. $4.50 11,700 220 L.F. $15.00 3,300 14 Ea. $300.00 4,200 28 Ea. S300.00 8,400 320 L.F. $6.00 1,920 4 Ea. $3,000.00 12,000 640 S.Y. $5.00 3,200 2,600 L.F. 2.00 5,200 1 Ea. $300.00 300 2 Ea. $100.00 200 $71,930 2,600 L.F. $21.00 55,900 19 Ea. $5,000.00 95,000 30 Ea. $300.00 9,000 2,600 L.F. $4.50 11,700 360 L.F. $15.00 5,400 4 Ea. $3.000.00 12.000 17 Ea. $300.00 5,100 1 L.S. $1,000.00 1,000 4,300 S.Y. $5.00 21,500 2,600 L.F. $2.00 5,200 6 Ea. $250.00 1,500 $223,300 West One Bank Idaho. \ A Yost Office Box 405 Meridian. Idaho 85642 208 888 1516 November 1, 1989 WSTONE BANK The Honorable Grant Kingsford Mayor, City of Meridian 33 East Idaho Meridian, Idaho 83642 Dear Mayor Kingsford: For more than a decade we have observed an intense interest within the community to develop and implement a plan to replace the deteriorating curbs, sidewalks and gutters and to generally improve the appearance of downtown Meridian. Since these improvements have not become a reality, we are definitely hopeful that the City's current $400,000.00 Community Development Block Grant application will be submitted and approved. The deteriorating sidewalks and general blight in the downtown area are limiting factors to attracting new business in and along First Street and to expansion of existing businesses. The proposed improvements would also correct other concerns regarding pedestrian safety, traffic congestion, need for left hand turn lanes, limited parking availability and an overall image problem. We continue to compliment the Mayor and Council on the beautiful City Hall, attractive sidewalks and other amenities that were included that set an example to the entire community as to how First Street and the adjoining streets could appear. It is because of this example that we have constructed the same style of sidewalks, including two tree plantings, during our recent remodeling project. We strongly recommend that Idaho Street, between East First and East Second be included in the Downtown Development Program since this is the street where we are located and considering that a number of business owners on this block have indicated their interest in being a part of the LID boundary. Once again, we commend the City of Meridian for moving ahead with the application of a Block Grant. The improvements to be made from Block Grant proceeds, ACRD, Idaho Department of Transportation and LID funds are vital to economic growth in downtown Meridian. Yours ve truly, Terr Smith Vic resident & Manager TPS: j October 31, 1989 rM FARMERS & MERCHANTS STATE BANK Grant Kingsford, Mayor City of Meridian City Hall Meridian, Idaho - 83642 Dear Mayor Kingsford: We, here at the Bank, are 100 percent behind you in seaking the ..^ Block Grant to improve East First Street in Meridian. Not because our Bank fronts on the street; but because we are concerned about the safety of our customers. The sidewalks in Downtown are a disgrace and dangerous, as are the curbs. Traffic has a difficult time at all corners and the proposal I saw at a recent meeting appears to alleviate a great many of the problems. n The proposed improvements should stimulate the economy in town, making shopping much more convenient. Please proceed with your request and if there is anything I can do, pleases give me a call. Jim H. Reed, Sr. Vice -President Manager and Director JHR:mr 703 E. 1ST., RO, BOX 328 0 MERIDIAN, IDAHO 83642-0328 9 (208) 888-1416 _ gn le. rm o unlain Arms 3acile, 9nc. yon Com plele Au,71hzy © _ aad .`3r Amy cSlore November 1, 1989 The Honorable Grant Kingsford Mayor, City of Meridian 33 E. Idaho Avenue Meridian, Idaho 83642 Dear Mayor Kingsfordit We would first like to commend you, the City Council, the city engineer, and architect for the tremendous progress you have made in the downtown redevelop- ment process. We feel that the proposed redevelopment plans, along with the formation of a BID and LID, will have possibly the greatest positive economic impact the City of Meridian has experienced in recent times. Without exception, our business neighbors along First Street and East Idaho Street have expressed a similar opinion about the proposed redevelopment plans. As Idaho's largest full service hunting and fishing retailer, Intermountain Arms and Tackle has had growing concerns about the deteriorating condition of our downtown area. We believe that the "crumbling" sidewalks and curbs, along with lack of adequate customer parking, are having an increasingly detrimental effect on our customer. We feel these conditions make it absolutely essential that we take every possible step to apply for and hopefully secure a--much--needed Block Grant to revitalize our downtown area. In order for Meridian to keep pace with Idaho's growing economy, we need to make every effort to provide a downtown area which looks new, as opposed to one that is old and deteriorating. The positive socio-economic benefits of a modern, renovated downtown area will be shared by all of us in our community. The timing of this project with our upcoming Idaho Centennial would allow us to set an excellent example for communities like our throughout the state. r In conclusion, may we suggest that this project not be limited to First Street between Cherry Lane and Franklin Road. Numerous business owners one block east and west of First Street have expressed their desire to participate in this vital redevelopment program. We strongly believe that Meridthn's future growth depends greatly on our ability to secure the Block Grant and proceed with the downtown redevelopment project as soon as we possibly can. i MI. RI Jack Sweet, President I e mountain Arms and Tackle, Inc. 105 East Idaho • Meridian, Idaho 83642 • (208) 888-4911 Affiliated with St. Luke's Regional Medical Center First Security _ Bank, i. November 1, 1989 The Honorable Grant Kingsford Mayor, City of Meridian Meridian, Idaho 83642 Dear Mayor Kingsford: I would like to lend my support for the downtown development project for the City of Meridian. It is imperative to the economic growth of our community that the downtown area be revitalized to at- tract new business and dollars to the City of Meridian. Of particular concern is the deteriorating sidewalks,the need for turn lanes and the safety of the current parking in the downtown area. Please add my letter as part of your package requesting funding for this very important project for the City of Meridian. If you need any additional information please contact me at 888-4022. Yours very truly, BERNICE A. TISDALE Manager bt First Security Bank of Idaho, N.A. 1682 East 1st Street P.O. Box 627 Meridian, Idaho 83642 Telephone 208-8884022 A financial services company of First Security Corporation AMBROSE, FITZGERALD & CROOKSTON November 3, 1989 Mayor Grant P. Kingsford 33 East Idaho Street Meridian, Idaho 83642 RE: DOWNTOWN DEVELOPMENT Dear Mayor Kingsford: TELEPHONE 888.4461 AREA CODE 208 While the office of our law firm is approximately one mile west of downtown Meridian, it is our sincere belief that re- development of downtown Meridian will increase, not only the business downtown, but will also generate business for the peripheral areas as well, ours included. Therefore, we certainly encourage the Mayor and the City Council to take all actions necessary to move forward with a Local Improvement District (LID) and to vigorously pursue the Block Grant which may be available from the Idaho Department of Commerce. Please call upon us for any assistance you may need in the process. Very truly yours, �-! 17.WAIN G. CROOKSTON, JR. WGC/mks ATTORNEYS AND COUNSELORS 1330 WEST STATE - P. O. BOX 427 MERIDIAN, IDAHO 83642 GRANT L. AMBROSE (1915.1968) JOHN O. FITZOERALD, P.A. THIS RIM INCLUDES WAYNE G. CROOKSTON, ;R.. P. A. PROFESSIONAL CORPORATIONS WILLIAM ). SCHWARTZ November 3, 1989 Mayor Grant P. Kingsford 33 East Idaho Street Meridian, Idaho 83642 RE: DOWNTOWN DEVELOPMENT Dear Mayor Kingsford: TELEPHONE 888.4461 AREA CODE 208 While the office of our law firm is approximately one mile west of downtown Meridian, it is our sincere belief that re- development of downtown Meridian will increase, not only the business downtown, but will also generate business for the peripheral areas as well, ours included. Therefore, we certainly encourage the Mayor and the City Council to take all actions necessary to move forward with a Local Improvement District (LID) and to vigorously pursue the Block Grant which may be available from the Idaho Department of Commerce. Please call upon us for any assistance you may need in the process. Very truly yours, �-! 17.WAIN G. CROOKSTON, JR. WGC/mks Bill Bars Chapel of the Chimes Inr L November 1, 1989 The Honorable Mayor Grant Kingsford City of Meridian Meridian City Hall Meridian, Idaho 83642 Dear Mayor Kingsford: Please consider this a letter of support for the Meridian downtown improvements introduced as East First Curb and Sidewalk Improvements. East First Street, the main street through Meridian, begins at I- 84, the Freeway, and ends at Fairview Avenue. For years I have said this section of Meridian is an eye -sore with its cracked, broken sidewalks, curbs, and gutters. I have watches weeds flourish in the cracks of these same sidewalks and curbs along East First for several years. This summer I found myself feeling so ashamed of this situation, I took the initiative to spray weed -killer on both sides of the street the length of the downtown section. There are a number of issues to address besides weeds when considering the "Improvements" proposal. Some.of our sidewalks and curbs are deteriorated to the degree there are liability issues. With the conditions of the sidewalks downtown, I choose to believe the City of Meridian, Ada County, and definitely the business -people along East First risk being held liable for any pedestrian accidents that could occur as a result of tripping on or falling into cracks in the sidewalks. In my opinion, the economy of downtown Meridian will benefit because of the improvements suggested in the East First Curb and Sidewalk Improvements proposal. I regret that the condition of our curbs and sidewalks limit access to many downtown Meridian businesses by some of our handicapped and elderly residents. With the proposed new improvements, no Meridian residents will be denied access to downtown. To conclude, I want to express my appreciation to you, Mayor Kingsford, for presenting this proposal. I am impressed that the City of Meridian is willing to help me, an independent businessman, improve my property from the standpoint of access as well as aesthetics. I am proud to be counted as a local business in support of the improvements proposed and look forward to the implementation of this plan. P.O. BOX 255 Sincerely, Bill Brewer Owner 0 MERIDIAN, IDAHO 83642 0 (208)888.4454 �1 'dgRIDIAN FORD November Z, 1989 Mayor Grant Kingsford City Hall, Meridian Dear Grant: Subject: Downtown Redevelopment SALES • SERVICE • LEASING • RENT -A -CAF PO Box 207 Meridian, Idaho 83642 (208) 888-440. As you are well aware the need is obvious to rejuvenate our downtown core. The shopping competition in the Valley continues to increase and the Eagle Road interchange will cut our traffic through our downtown in half. These facts coupled with the financial window of opportunity to pay for the project make now the time to move on it. Sincer y, C�.l Larry Cis�twood President LHC/ml AN INDEPENDENT AGENCY November 1, 1989 City of Meridian 33 E. Idaho St., Meridian, Idaho, 83642 Attention: Grant Kingsford, Mayor Dear Grant, As an active member of the Meridian Community and someone that has stock in the future development of Meridian I wish to express my complete support for the Grant application to improve our main street. —� The present condition of E. 1st. Street is a definite determent to economic growth and expansion of our town. The lack of uniformity and conformity of the streets, curbs and sidewalk areas are an eyesore. .. This also makes for an unsafe condition; particularly for our children, the elderly and handicapped as it is virtually impossible for pedestrian traffic to navigate from business to business without unecessary risk. The proposed improvements that would be partially funded by the Grant would provide Meridian with a giant step toward accomplishing Meridian's long range goals of community developement. S cerely, R. Jo son /es P.O. BOX 645 0 MERIDIAN, IDAHO 83642 0 (208) 888-1465 -� JAMES SHEARER - ARCHITECT 1320 E. let. 5t. phone Meridian, Idaho 63642 8ee-1071 November 1, 1989 Honorable Grant Kingsford, Mayor City of Meridian, ID. As a business and property owner on East 1st Street, I hereby encourage you to make every effort to make the East 1st Street downtown corridor plan a reality. I believe it will greatly encourage the downtown economony and —� eliminate many downtown safety problems and slum like facilities. Existing sidewalks are in extremely bad condition and are very dangerous. It will also encourage people to clean-up, dress up and demolish other slum like buildings in downtown. Aours trul J s Shearer MERIDIAN MEAT & SAUSAGE 119 E. BOWER MERIDIAN, ID 83642 .. The Honorable Grant Kingsford Mayor of Meridian 33 E. Idaho Meridian, ID 83642 Dear Mayor Kingsford: We have been doing business as Meridian Meat and Sausage here in town for about 25 years and have seen Meridian go through many changes. Most recently, there have been some new businesses coming into town .� and some remodeling taking place which have all contributed in "sprucing" up Meridian. ^� However, we are still in need of a structured roadway through town and more designated parking areas. In many areas the sidewalk completely disappears and only a dirt path is visible. Meridian could be a beautiful little town with a little planning to take care of some of these problem areas. It would probably also entice more travelers to stop and do business in town. Meridian is an "up and coming" community and some creative improvements are certainly anticipated and would be much appreciated. Sincerely, Rene and Cheryl Schoop Owners r ADA COUNTY REAL ESTATE, INC. 916 East First • Phone: (208) 888-7300 MERIDIAN, IDAHO 83642 November 1, 1989 Mayor Grant Kingsford City of Meridian Meridian, Idaho 83642 Honorable Grant Kingsford: We are in favor of the Plan to improve East First Street in Meridian. The improvements are badley needed to replace broken sidewalks and curbs which detract from the appearance of Meridian. The plan would do all the improvements at one time instead of piece meal improvements over many years. We hope the plan can be accomplished in the near future. Sincerely; (Z, Bruce K. Winchester Broker A.C.R.E.,INC. 'Complete Real Estate Service' Meridian United Methodist Church Ralph A. Lawrence MINISTER Mayor Grant City Hall 33 E. Idaho Meridian, ID Dear Grant: Kingsford 83642 East Third and Idaho Avenue P.O. Box 266 Meridian, Idaho 83642 November 2, 1989 (208) 888-2245 — Church (208) 378-0393 — Residence First of all, I would like to express my appreciation for the excellent way in which you are serving Meridian as Mayor. Thank you for your leadership and positive spirit as you pilot our community into the future. I am pleased to add my support to the Meridian downtown project. It is a carefully considered and planned program which will enhance our city in many ways. In fact, I believe its value will be far more than the costs involved. —^ The best reason for doing it is simply that the improvements will advertise to a wider public that Meridian is a fine city in which to live and work. The image that is projected will say a great deal about how the people of this city think of themselves. It will say that Meridian people have a great sense of pride for their entire community. If the improved streets add to the safety and the beauty of the city, and therefore attract more business and further development in the downtown core area, that will be even more good reason for it to be done. It will give our existing business people a greater sense of esteem for being located here. It will also attract others, who might choose to locate elsewhere. - The proposed financial plan, with the contributions from the four sources of the block grant, the LID, the Ada County Highway District, and the Idaho Department of Transportation, is a very attractive way of obtaining this goal. It is my hope that our Meridian community will support the project in a very strong way. I wish you and all those involved in this project the greatest of success. S' er ly yo rs, a h A. Lawrence M ister -- of r;. �-� - uj, PL&PMS z h&LJA L"n 6a� oz �L" Uua-rL&IZ / -116 e. Jda it'r Marcia A. Hall 424 Cherry Lane "86 Meridian, Ida.h.o 83642 October 31, 1989 The Honorable Grant Kingsford Mayor - City of Meridian Meridian City Hall 33 East Idaho Meridian, Idaho 83642 Dear Mayor Kingsford: My purpose in writing is to express enthusiastic support for the community development block grant project in Meridian. I feel certain that the traffic congestion on First Street will be greatly diminished by the addition of left turn lanes from Cherry Lane to Franklin and the sidewalks, particularily on First Street, pose a hazard to those of us who enjoy strolling thru Meridian. This block grant will certainly assist us in the modest improvements that are necessary and urgently needed to boost the economy of our community. Thank you for serving Meridian and supporting this project. Sincerely, RCIA A. HALL n THE Farmers Insurance Group........,Es Grant Kingsford, Mayor City of Meridian Meridian, Idaho 83642 MAYES & MAYES AGENCY DEAN MAYES JR., Sales Representative 118 East Idaho Avenue Post Office Box 392 Meridian, Idaho 83642 Bus: 888-3321 Res: 888-7192 November 1 1989 Sir: As owner of the properties situated at 118 E. Idaho Street and also 66 East State Street - - - - I attended the business owners meetings with the proposed improvement district along East First Street. Please apply for any redevelopment or block grants and also initiate the proposed BID and LID for the improvement of East First Street - - - - our main thoroughfare. As one of the businesses involved in the downtown area, I feel that the economic development by this improvement would greatly benefit the central business district of Meridian. For the past several years it appears to have deteriorated - - and after the new City Hall, the remodeled Library, and recently the WestOne Bank improvement and remodeling - - things are appearing to have a better business climate in the downtown area. We need to continue by improving East First Street and it's adjacent areas as was proposed by the local committee to increase our business climate. I therefore urge you to form the necessary improvement districts to initiate this local improvement thru the application for block grants available coupled with BID and LID. Very Truly Yours can Mayes Insura e 118 E. Idaho St. Meridian, Idaho 83642 FAST, FAIR, FRIENDLY SERVICE fV#40++* Albertsonsoft November 1, 1989 The Honorable Grant Kingsford Mayor, City of Meridian 33 E. Idaho Meridian, Idaho 83642 Dear Mayor Kingsford: I would like to commend the City of Meridian for the progress you have made in the downtown development process. I feel that the economic development of the downtown area would greatly benefit all businesses in the City of Meridian. We need to continue improving East First -- Street and it's adjacent areas, as was proposed by the local committee, to increase our business climate. I therefore urge you to form the improvement district and initiate this local improvement through the application of Block Grants. Yours very truly z_ Ed Avansino Store Director ALBERTSONS, INC. / GENERAL OFFICES / 250 PARKCENTER BLVD. / BOX 20 / BOISE, IDAHO 83726 / 208-385-6200 215 E. Franklin Rd., P.O. Box 557 • Meridian, Idaho 83642 • (208) 888-2817 OC�bAeA 3/, /989 77re h6noAaUe �4King4/6,7d MawA o4 #lie Cijq o� &Ajd an lflez id ian C,i4 lla U 11Je4id can, Idaho 83t542 Dean /)a-wA king e/oviad: The Roaad o� D.caeck)w o4 the 1eci2ian Chmn6ez o4 Com►neAce, ad ue 11 ad the MemSeAdh.i p ad a usrro.le, had zaii4ied the appLcmiion /oa a 61och gmrzt 6v the _ ^ CUti o4 &4 d ian /oa pw posed doum�oum zma ovewn.�. It uad the unan.inevud vote 4 Ae 80alyd 04 D.iAectond to, not on4 Aurl S/O, CM *ualtd a nu*- ip &m develop - mend along miA the Ci -4m.- but also to aecomrend * ire menAeuh,ip the acceptance o4 A& madtezplan ad developed Aq �amed Sheaiaez, anchLiect, and Wayne Fonzerq, 7.18 6m)-inee "- The menAei Ad o Z4 alw to 4avoz o� that pao po ded plan. One o� the o6jectr_ved o4 the /f'ea id can ChanAez 04 ConywAce i d yo pwffv#e 6ud.cnewd and groucfh..rn the Cjjq o4 Me4 d ian. 7ti.d plan .rd at the appnopuate time and wt U enhance the appecvaance o4 oua &um io new aed.identd and 6ud.cne4ded at close to the A me uAen Ae State o4 Idaho h,ighmvz taa44Lc wi U 6e divezted .to orctd.ide oar,¢ 60,ade a at Cag,& Road. 7h -id necemi&fed aihmctinq v Liao" and hence, 6w nedded and )zed.ident,d, �6i .j pend doV=4 and v i,d.i i OVA *m and u%at .ct had to 044M AWWA conmue 4 an' ci; rq dedication a new Vi4i,& rd Cenhm /vn ire Cham6ez o4 Commezce uad zecenj4 completed, and the scheme jet PAA .in the new Ct* dQ l,L and L. Aa W de comLi in .in �Z d cap inq t4 6Atngtng a new CUq amide .that uae tv dh -& have ca&4ied thzouoout oua foam. At Ae pttUic hea4 nqd arra inp&wfive dedd.cond hosted bq the Cham6e4, .input had 6een podUive and mi. A the 'Ve Can Do" The caua6d, gwHezd, aryl d idemLlm thyroughout oua ci tri, ad uv -U ad ci4 d-fAeeid, ante in a deplo1aa6le state o4 nepaj4. %azh rng doumAm m i4 .inadequa.&, ad meZ4 Foot 215 E. Franklin Rd., P.O. Box 557 • Meridian, Idaho 83642 • (208) 888-2817 -le tz .fv Maw t K.uV,d�orrd Oc;bbea j!, /989 #rra�Ac hijwu9houi *un .r.d dangeAou4 6ecaude j idecu Ad a/te in a hap-?doccd .dYXLa a oz noneu,jAmi do #iai pedejiAiand mm.� u Zz in Ae JiAee4 lUiA the new 4.ide nAd ,cvro%ded, .{he ahwdP6Ae uvu.ld no,4 on4 be enhanced, bui /�Ple could ja4e4 utah �Aom one end o4 ;buln * Ae oh6,4. leople mold �heae oae vi4 i,� Ae Ci,�q Pte, on UUA down& n �on .lunch, bu4 ned4, oa io Ae %odd 044ce even )irom the Speed XW, Compu#it 4 ori one o� the bud.inedaed a# Che",V Pjata - - 'domez`hrng, zliat can ao# be done a# the pne4enj #.iiree. ficceda, da4e�r�, toad .land.�capur� aze a.Ll aeloied �o ocui bu.�.cne.�.� and civ.�c �irnc�con.�. I' .cd not o4en zea# people .in 6u4.cnedl can be united /on .inC4eadiAg exp'e d ed upon oneaeg OA"e- upon a bwinedd dcAe�e. (pe have houeevea, done .do and m do rine dun appl.ica#,ion /6,z Ae 6locf tan# imr�rove ours a Aeejd, cera6'd and e.idem Ad cn a w140run Aukivn. Aid .iA anoAea 4jep Ari deve.loprna oua..&un .in;& an trrlepen 'ni, #teemed con ch - - a place urieae rue aU uvrrh *geA" and ad mach ad We can -iD mahe Mmid ian a uvnde44d place zn .lave. eA Thanh wu. Pkm Iden# FOLEY & LANCE, CHARTERED Attorneys at Law Heritage Building, Suite 300 77 East Idaho Post Office Box 814 Meridian, Idaho 83642 Howard R. Foley Alan G. Lance* * Also admitted in Ohio November 3, 1989 Mayor Kingsford City of Meridian Meridian City Hall Meridian, ID 83642 Dear Mayor Kingsford: (208) 888-3535 FACS 888-5130 This letter on behalf of Foley & Lance, Chartered as joint venture partners in the Meridian Redevelopment Venture which owns the Heritage Building which is located at the corner of First and Idaho in Meridian with business addresses at 77 E. Idaho as well as 729 East First Street in Meridian, Idaho. This letter to advise that our firm and our other two partners in this building are supportive and wish to encourage that you apply for a block grant with which to aid in and complete downtown development. In addition, we wish to encourage and support the creation of a local improvement district in which we would be a member for assessment of necessary costs to complete the project as presently under discussion. Sincerely, FOLEY & LANCE, CHARTERED Howa d ole HRF:cb n Phone (208) 888-3999 November 1, 1989 MERIDIAN :Sanitary r7 Service 0 0 The Honorable Grant Kingsford Mayor, City of Meridian 33 E. Idaho Meridian, Idaho 83642 Dear Mayor Kingsford: P.O. Box 626 Meridian, Idaho 83642 As a concerned businessman in the City of Meridian, I would like to thank the City of Meridian for the progress being made in the downtown redevelopment program. The deteriorating sidewalks, curbs, and gutters are a great concern to me and other businesses in Meridian. In order for Meridian to grow economically, it is important that steps be taken to improve East lst Street and the adjacent areas to present a better image of Meridian. I would suggest that the project not be limited to East 1st Street, but also include businesses one block East and one block gest of the street, as many businesses have expressed their desire to be included in the redevelopment program. I am therefore asking you to form the improvement districts and present the local improvement application for the Block Grants availabe to revitalize Meridian. Yours very truly, Mohammad Alidjani Phone (208)888-5833 The #ono)ta6.le gAani K.cn i pAd &wA o4 the CL;* o4 A&icUan C.i4 #0'U &4idian, Idaho 8%42 E. FAYE BREWER, Director Oc b6ez 31, 1989 P.O. Box 383 1303 East First Meridian, Idaho 83642 DeaA M2Wn qAdft* Ae a bud.tmm ounea and ned.ideni on bad# Ftu .# S.&eet o� nwA4 ;&n Memtd, I am m iitag * uzge �6,t app,�n o4 a 6.66ch gna d, ad .de -f �oAA .in the domioun nnd*Ap�an Pa new cwtAd, d daw,&d, and paving, edpecud4 along A" main &&eef — Alwugh &aid ian - 6ad;t Fi d.t Si4eeL 77m .landdcap riq ad def .in the new Cj*� Ha.0 and L.ibAaAq aaea .ie attwcture and uould ead.i4 .lend iideI4 ;to expanding Awughout A6ttd ian, and miV pww de da44, eadteA acceea * peeledbtian iw4)Uc and veh- cu.&A iw4)Lc ad ue.L1. An enhanced 6ud.cne44 and cowvat4 ahwdpheae could Aen be dej& The kw nedd lone o4 .tlre emp,lvyeed .in #Ice Cz4 lda U and the aonmruut* ned.idenid ud cng Cif# Ida.11 changed 4% Ae be -Hen u%en you mete abA ;o camp" the new bui,ld_i It id no .&nge/t a "nvhe-do " hind o� p(,ce, bud a "pwtad 04 oua comm may 4iennYy lino( o4 pLlace. Tlce Aenova; on o4 die 0V Woodwn Badding .in;fo the #e tinge Bu. hung, and o4 The Idaho Fdbu;t &La na. Banh 6u i..ld -np AnAo Wedgy One'a neru 6tci,4ding ne�cid Ocie dame hind o4 ai&Aede. Non *U thing anlalp d oR Ai pping oven. 6AAM e.ideutzUad, mt having. Ifo unzlh tR the JiAee� uheAe Ae4e aae no d deUa lhd u►i..11 be a .da Awhz to a&Aactive * evem pvne, and 6e.ing able io um& �wm one end o4 noun & die oAe t can on lg add * Ae a&wc#jve t m ie o4 the uAoA cuy. We wZU a Ll bene -)EU 440m the uniAdna o4 Aid e4Aoa t and the .rncenUve & new budinedded and _ lmd.uden.id in fax do.l.&utd /on oun do6o.Zd, ciY* and conmmif* Thanh you 4t v -V wu aae doing * mohe Me&id ian and Pa Anne app,Zioa; onl S.inceu.e- With The Emphasis on Pe al Care rhe Zeal oFstate group, Jflc. • Homes • Recreation • Ranches • Commercial To whom it may concern: In reference to the proposed Rloc Grant for 1st Street in Meridian Idaho, we feel as business owners that Meridian -- cannot attract new business and grow and develop to our business potential. Please take this into consideration. Sincerely, Dennis V. Marshall Business owner of The Real Estate Group Inc. DVM/amb P.O. Box 226 New Meadows, Idaho 83654 P.O. Box 812 McCall, Idaho 83638 P.O. Box 45457 Boise, Idaho 83711 - 11/1/89 To whom it may concern: In reference to the proposed Bloc Grant for 1st street in Meridian Idaho, we feel as home owners in Meridian, that Meridian cannot attract new business and grow and develop to its business potential. Please take this into consideration. Sincerely, Dennis and Suzanne Marshall 1921 Incline Meridian, Idaho 83642 Helen's E1 Zocalo 729 East lst Meridian, Idaho 83642 r November 1, 1989 The Honorable Grant Kingsford Mayor, City of Meridian 33 E. Idaho Meridian, Idaho 83642 Dear Mayor Kingsford: As an owner of a business on East lst Street in Meridian, I wish to thank the City of Meridian for their efforts in improving downtown Meridian. The new City Hall, along with the new sidewalks, curbs and gutters have done much to improve our image. At this time I would like to urge you to make the necessary application to acquire the Block Grants to improve East lst — Street and adjacent block both East and West. Meridian desperately needs these improvements to improve all businesses with the City and keep up with the local economic growth. I believe that the growth of Meridian depends upon securing the Block Grants and proceeding with the redevelopment of downtown Meridian as soon as possible. Yours very truly, Helen Alidjani Owner. IRIDIAN CITY COUNCIL DECEMBER 19, 1989 The Regular Meeting of the Meridian City Council was called to order by Mayor Grant P. Kingsford at 7:30 P.M.: Members Present: Ron Tolsma, Bert Myers, Bob Giesler, Walt Morrow: Other Present: Gene Gilbert, Ward Sinsel, Terry P. Smith, William H. Olson, K. Beumeler, Dale Ownby, Terry Moore, Colleen Lemay, Gary Smith, Bill Gordon, Jim Johnson, Moe Alidjani, Max Yerrington, Wayne Crookston, Sandy Braden: The Motion was made by Tolsma and seconded by Myers to approve the minutes of the previous meeting held December 5, 1989 as written: Motion Carried: All Yea: The Motion was made by Myers and seconded by Tolsma to approve the minutes of the Special Meeting held December 12, 1989 as written: Motion Carried: All Yea: ITEM #1: RECOMMENDATION FAR GRANT ADMINISTRA2MON BY SELBCTION COMMITTEE: ^arry Smith: I am here representing the selection committee that has previously made recommendations to the Council regarding the project engineer and having submitted the petitions, and at the December 12, 1989 meeting we determined that rather than making a recommendation for the grant administrator that we needed some additional clarification. That clarification has been received and analized by the selection committee and the committee is ready to make that recommendation. It is very exciting to be watching the unity of this project. Idaho Department of Transportation has also committed for funds for the downtown project, also the recent information that the Department of Commerce has selected the downtown project to be on the short list. The recommendation of the selection committee is that the City Council select as grant administrator Mr. Wayne S. Forrey, The City Leaders Institute, 3045 Thayen Place, Boise. The Motion was mace by Morrow and seconded by Dyers to appoint Mr. Wayne Forret' as the grant administrator. Motion Carried: All Yea: ITEM #2: PUBLIC HEARING: REQUEST FOR CONDITIONAL USE PERMIT BY SANDY BRADEN: Kingsford: I will at this time open the Public Hearing on that issue. Being no response from the public the public hearing was closed. The Motion was made by Giesler and seconded by Myers to approve the Findings of Fact and Conclusions of Law for Sandy Braden. moll Call Vote: Morrow - Yea; Giesler - Yea; Myers - Yea; Tolsma - Yea; Motion Carried: All Yea: OFFICIALS JACK NIEMANN, City Clerk ^ANICE GASS, Treasurer RUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place to Dive CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor December 20, 1989 Mr. Wayne Forrey, AICP Executive Director City Leaders Institute 3045 Thayer Place Boise, Idaho 83709 Dear Wayne, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning 6 Planning JIM JOHNSON On behalf of the City of Meridian,I want to thank you for responding to our Request For Proposals (RFP) for grant administration services. The Meridian selection committee reviewed all proposals and submitted their recommendation to the Meridian City Council on December 19, 1989. After reviewing all proposals, plus the selection committee's recomlend- ations the City Council selected the City Leaders Institute as the Grant Admi.nstrator for the Downtown Improvement Project. We appreciate your interest in Meridian and willingness to became in- volved in our downtown project. We are looking forward to working with you on this project. Sincerely, ty Cler ty of idian, ID. 83642 HUB OF TREASURE VALLEY A,Good Place to Live OFFICIALS JACK NIEM OF MERIDIAN S, TreasurerClerk /^kNiCE GASS, Treasurer CITY IUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief BILL GORDON, Police Chief Phone 888-4433 GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor December 20, 1989 B & A Engineers, Inc. Carlyle W. Briggs 619 Grove Street Boise, Idaho 83702 Dear Carlyle, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON On behalf of the City of Meridian, I want to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 19, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a grant administrator for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for grant administration services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, OFFICIALS JACK NIEMANN, City Clark �►1�1NICE GASS, Treasurer UCE D. STUART, Water Works Supt. jAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good PhIce to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 December 20, 1989 GRANT P. KINGSFORD Mayor James A. Birdsall and Associates James A. Birdsall 1122 East Jefferson Boise, Idaho 83712 Dear James, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chairman Zoning & Planning JIM JOHNSON On behalf of the City of Meridian, I pant to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 19, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a grant administrator for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for grant administration services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, OFFICIALS JACK NIEMANN, City Clerk ,,—,JANICE GASS, Treasurer RUCE D. STUART, Water Works Supt. lAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN COUNCILMEN RONALD R.TOLSMA J. E. BERT MYERS 33 EAST IDAHO ROBERT GIESLER WALT MORROW MERIDIAN, IDAHO 83642 Chairman Zoning a Planning Phone 888-4433 JIM JOHNSON GRANT P. KINGSFORD Mayor December 20, 1989 James M. Montgomery, Consulting Engineers, Inc. Robert G. Jossis 161 Mallard Drive Boise, Idaho 83706-3974 Dear Robert, On behalf of the City of Meridian, I want to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 19, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a grant administrator for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for grant administration services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 Meridian Selection Committee East 1st Street Reconstruction Project Dear Committee Members: TalaphOna - (208) 362-6332 Fax - (208) 322-3059 December 18, 1989 Mr. Terry Smith has asked me to identify the basic components of required CDBG cess.adIihaveration to endorsed his informati the comittee with your selection pro on on a separate sheet. I need to let you know that The City Leaders Institute was recently selected to conduct a major Environmental Impact Statement (EIS) for expansion of the apple processing industry in Eastern Washington. In order to honor my grant administration commitment to you, as outlined in our proposal, I have the immediate possibility of retaining Mrs. Tamara Jorgenson as an associate with the Institute. Mrs. Jorgenson is graduate of Idaho State University and is detail oriented, capable, and enthusiastic. If I am retained as your grant administrator, I will supervise all CDBG work in Meridian and train Mrs. Jorgenson to assist me with routine work 1 k coordination nthe event I am meetings or other aveling and assignments,tn able to attend weekly y Jorgenson will represent the Institute. I want you to know that I respect your selection process, whatever the outcome. You are engaged in serious work. Let me know if you need further information. Respectfully, The ty Leaders I tute W neS. Forre AICP Executi Director cc Mrs. Jorgenson WSF : klf ^ aa o d A THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 Talopbona - ( 208) 362-4332 Fax - ( 209 ) 322-3057 December 12, 1989 Mayor Grant Kingsford and City Council City of Meridian 33 East Idaho Street Meridian, Idaho 83642 Dear Mayor Kingsford and Council Members: I sincerely appreciate the opportunity to clarify the scope of work that is the basis of my estimated cost for block grant administrative services associated with the proposed Meridian Downtown Improvement project. In addition to the basic block grant paperwork requirements, my professional fee will allow me to complete many additional items which will assure a successful project in Meridian. Because the proposed project is hopefully the start of a much larger street improvement project for the community, I feel that these additional items are important and require good coordination to help the city expand this improvement concept to other streets. My fee covers the twenty basic elements of required grant administration, but it also includes the following needed items: • Preparation of full ICDBG application. • Conduct full application hearing. • Conduct LID public hearing. • Assist city attorney in preparing LID documents. • Conduct fifty percent construction public meeting. • Conduct ninety five percent construction public meeting. 6 Conduct weekly staff meeting with chamber/city committee. • Schedule/attend bi-weekly meetings w/ACHD,IDOT and DOC. • Prepare triplicate files for all funding partners. • Structure loan payback program between city/state. • Attend and report at monthly city council meeting. • Prepare weekly progress report for funding agencies. • Publish and mail weekly newsletter to all LID properties. I have enjoyed my association with the City of Meridian and I hope that the financing and block grant work we have completed is successful. If you select me as your grant administrator, I will do everything I can to properly represent the City and achieve success in the downtown project. Respectfully, W ity Leader�H titute For y, AIC Executi a Director Serving the World's Te;ephone Environmental Needs (208) 345-586., 161 Mallard Drive. Boise, Idaho 83706 3974 JNM James M. Montgomery -- ------ Consulting Engineers Inc. December 13, 1989 Mr. Jack Niemann City Clerk City Hall 33 East Idaho Meridian, ID 83642 Subject: Proposal for East First Street Reconstruction Project Grant Administration Services Dear Jack: At your request, the following is a description of the scope of work upon which our cost estimate (December 7 correspondence) was based. • Review of contract documents prepared by design engineer to ensure that required Idaho Department of Commerce (IDC) "language" and forms are in the specifications (Federal supplemental general conditions, Federal labor standards and wage rates, contractor's certifications, etc.). • Review of contractor's contract document submittals to ensure IDC requirements are met prior to award of contract and notice -to -proceed. • Obtaining and reviewing of contractor payroll certifications. • Interviewing contractor employees for wage rate conformance. • Monthly progress reporting to the IDC. • Preparation of monthly IDC grant reimbursement requests. • Assistance in preparation of the City's Civil Rights and Fair Housing Performance Report. • Budget amendment preparation (if required). • Attendance at and coordination of the preconstruction conference. • Preparation of grant Administrative Plan and updating of IDC Monitoring Checklists throughout the project. The above activities are normal IDC grant administration requirements and served as the scope of work upon which we based our $7,500 to $12,000 cost estimate. 10_*N Serving the World's Te�ephene Environmental Needs (208) 345 5865 161 Mallard Drive, Boise, Idaho 83706 3974 JMN James M. Montgomery Consulting Engineers Inc. December 7, 1989 Mr. Jack Niemann City Clerk City Hall 33 East Idaho Meridian, ID 83642 Subject: Proposal for East First Street Reconstruction Project Grant Administration Services Dear Jack: At your request, this is to provide an estimate of costs for Grant Administration Services for the proposed East First Street Reconstruction Project. Development of cost estimates for the Grant Administration Services is difficult because of a number of factors, including: n Duration of Services Required The Grant Administration Services duration will be governed by the duration of the actual construction. The longer the construction takes; the more payroll certification reviews, contractor employee wage rate interviews, progress reports to the Idaho Department of Commerce (IDC) and grant disbursement requests are required. The City's grant application to the IDC indicated a construction period of only three months from construction contract award to construction completion. This is a very optimistic schedule. Construction Contractor Performance If the contractor is diligent about wage rate certification submittals and there are no problems found in contract employee wage rate interviews, this aspect of the Grant Administration can be relatively simple. If problems result, however, more time is required for monitoring and follow-up. I believe our recently completed Grant Administration for the Central Valley Corporate Park project can provide a sound basis for estimating costs for the East First Street Reconstruction Project. The services were provided over an eight-month period, however most of the work was done in a five-month period. Total manhours were: • Professional - 164 hours Secretarial & Drafting - 52 hours Mr. Jack Niemann -2- December 7, 1989 This equates to about 32 hours per month for professional and 10 hours for secretarial and n drafting support. For the East First Street Reconstruction Project, I would anticipate that the Grant Administration services would be a minimum of three months and perhaps more realistically, up to five months. Therefore, estimated manhours could range from: Professional support 3 -Month Duration 96 30 5 -Month Duration 180 50 At an average hourly rate for Jack Gantz (JMM Boise Office Certified IDC Grant Administrator) and Christine Whittaker (Assistant to Mr. Gantz), and including secretarial and drafting support, the estimated range of labor costs would be $7,000 and $11,000 for 3 -month and 5 -month durations, respectively. Allowing for other direct costs (reproduction, travel, etc.), the estimated costs could range from $7,500 to $12,000. As discussed above, the Grant Administrator is nA totally in control of manhours spent in the grant administration process. This is because to a large degree, the work involved is the monitoring and documenting of the performance of others, over which the Grant Administrator has no control. I would also like to add that selection of either JMM or Wayne Forrey will provide the City with very sound Grant Administration services. With Mr. Forrey's experience on the staff of the IDC and JMM's experience in the actual administration of IDC grants, the City can be confident it will receive the level of services it expects from a consultant. n Personally, I would appreciate the opportunity to be of continued service to the City of Meridian. As you know, I am a Meridian native and graduated from Meridian High School and as such feel a special commitment to the City. I believe the caliber of our recent work with and behalf of the City on the Central Valley Corporate Park project demonstrates that commitment. Thank you for your consideration of JMM. Respectfully submitted, Q��VVVIII� Robert G. Jossis Vice President /db t)l e- 0 62 ,JS T X)s K .� Cho ,� ��a��, L3 (T;7OCt4 7Q 4"ac 71 a'i (:7L- N Q/ ►J ��ar,✓] r e�(i C�1 + < 41'1 C ct �� vl/ 0110"A"rCA� e� (:�a.ri w1�c C/- `E- `E- Q S C-: ✓t ---� C" �,I x -�- lz�, O�a 0 -V, fj"� A-� tj t- Qc dr - --;, (Sd / �6 S S /, 1 60cJ/eC�— 4 -,Sc-,o rw 0-� ",5� s Serving the Worlds Te',ephone Environmental Needs 1208) 3455865 161 Mallard Drive. Boise, Idaho 83706 3974 .AMA James M. Montgomery Consulting Engineers Inc. December 7, 1989 Mr. Jack Niemann City Clerk City Hall 33 East Idaho Meridian, ID 83642 Subject: Proposal for East First Street Reconstruction Project Grant Administration Services Dear Jack: At your request, this is to provide an estimate of costs for Grant Administration Services for the proposed East First Street Reconstruction Project. Development of cost estimates for the Grant Administration Services is difficult because of a number of factors, including: Duration of Services Required The Grant Administration Services duration will be governed by the duration of the actual construction. The longer the construction takes; the more payroll certification reviews, contractor employee wage rate interviews, progress reports to the Idaho Department of Commerce (IDC) and grant disbursement requests are required. The City's grant application to the IDC indicated a construction period of only three months from construction- tract award to construction completion. This is a vew optimistic schedule Construction Contractor Performance If the contractor is diligent about wage rate certification submittals and there are no problems found in contract employee wage rate interviews, this aspect of the Grant Administration can be relatively simple. If problems result, however, more time is required for monitoring and follow-up. I believe our recently completed Grant Administration for the Central Valley Corporate Park project can provide a sound basis for estimating costs for the East First Street Reconstruction Project. The services were provided over an eight-month period, however most of the work was done in a five-month period. Total manhours were: • Professional - 164 hours 0 Secretarial & Drafting - 52 hours Mr. Jack Niemann -2- December 7, 1989 This equates to about 32 hours per month for professional and 10 hours for secretarial and 00-1*1 drafting support. For the East First Street Reconstruction Project, I would anticipate that the Grant Administration services would be a minimum of three months and perhaps more realistically, up to five months. Therefore, estimated manhours could range from: Professional &mxat 3 -Month Duration 96 30 5 -Month Duration 160 50 At an average hourly rate for Jack Gantz (JMM Boise Office Certified IDC Grant Administrator) and Christine Whittaker (Assistant to Mr. Gantz), and including secretarial and drafting support, the estimated range of labor costs would be $7,000 and $11,000 for 3 -month and 5 -month durations, respectively. Allowing for other direct costs (reproduction, travel, etc.), the estimated costs could range from $7,500 to $12,000. As discussed above, the Grant Administrator is = totally in control of manhours spent in the grant administration process. This is because to a large degree, the work involved is the monitoring and documenting of the performance of others, over which the Grant Administrator has no control. I would also like to add that selection of either JMM or Wayne Forrey will provide the City with very sound Grant Administration services. With Mr. Forrey's experience on the staff of the IDC and JMM's experience in the actual administration of IDC grants, the City can be confident it will receive the level of services it expects from a consultant. Personally, I would appreciate the opportunity to be of continued service to the City of Meridian. As you know, I am a Meridian native and graduated from Meridian High School and as such feel a special commitment to the City. I believe the caliber of our recent work with and behalf of the City on the Central Valley Corporate Park project demonstrates that commitment. Thank you for your consideration of JMM. Respectfully submitted, Q�4x1 Robert G. Jossis Vice President /db � - -� 1a o A]A1 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 Telephone - (208) 362-6332 Fax - (208) 322-3057 December 1, 1989 Mr. Jack Niemann City of Meridian 33 East Idaho Street Meridian, ID 83642 Dear Mr. Niemann: Thank you for contacting me this morning and indicating that I have been short listed for further consideration as a possible Grant Administrator for the Meridian Downtown Improvement project. It is now appropriate to discuss professional fees associated with your proposed CDBG project. As you know, the State of Idaho allows up to 10% of the CDBG award to be used for grant administration. The U.S. Department of Housing and Urban Development actually allows up to 20% , but Idaho has reduced this percentage to put more dollars into construction. Based on my experience as an approved Grant Administrator, I have always been able to 100'h successfully administer a CDBG for about 5% of the grant award. When I prepared the Meridian Pre - application, I knew that the city would incur legal expenses so I established the administration budget as follows: Direct CDBG Project Administration = $20,000 or 5% of Grant Award. City Legal Expenses Budget = $10,000 or 2.5% of Grant Award. Total = $30,000 or 7.5% of Grant Award. I have reviewed the legal expenses budget with your City Attorney and he agrees that $10,000 is a good budget figure for this project. Legal work may exceed this amount, or it may not require all of this budget, but at least the City would have $10,000 to pay for necessary work related to the LID agreements and loan documents for the state. I believe the $20,000 grant administration budget is justifiable and realistic for the Meridian project. Once again, thank you for continuing your evaluation of my grant administration services. Keep up your good work! Respectfully, he ity Leaders Institute UJ 7c-(�``/j WayneTS.oy,AICPExecutitor /0—*41 WSF:kIf --*N City of Meridian, Idaho Pgrsal far Grant Administration Services East First Street Reconstruction Project Nowntiff 1989 JMN James M Montgomery Consulting Engineers Inc. _ JMM James M. Montgomery Consulting Engineers Inc. City of Meridian City Hall 33 East Idaho Meridian, ID 83642 Serving the World's Environmental Needs 161 Mallard Drive. Boise, Idaho 83706 3974 November 28, 1989 Attention: Mr. Jack Niemann, City Clerk Subject: Proposal for East First Street Reconstruction Project Grant Administration Services Gentlemen: Telephone (208) 345-5865 James M. Montgomery, Consulting Engineers, Inc. (JMM) is pleased to submit five copies of our proposal for providing Grant Administrative Services for the City's proposed East First Street Reconstruction Project. Our performance for the City of Meridian on the recently completed Central Valley Corporate Park project (funded in part by an Idaho Department of Commerce Economic Development Grant) is perhaps the best example we can offer of our performance in the role of a CDBG Grant Administrator. The project involved the City of Meridian, Idaho Department of Commerce (IDC), R.T. Nahas Company and Computrol. As you know, the project also involved the Ada County Highway District and Idaho Department of Transportation. We are pleased we can say the grant administration was very successfully completed even though there were many entities involved in the process. The grant administration was also expeditiously completed with final costs being approximately 4 percent of the grant amount versus the IDC allowance of 10 percent. Additionally, JMM also completed the grant pre -application, application and environmental review for the grant. As such, we have a sound working understanding of the entire Idaho CDBG program. We look forward to being of continued service to the City of Meridian and assure you that you can expect the same level of grant administration service for the East First Street Reconstruction Project as with the Central Valley Corporate Park (CVCP) project. Respectfully submitted, ._ JAMES M. MONTGOMERY, CONSULTING ENGINEERS, INC. Robert G. Joss' Vice President TABLE OF CONTENTS Section 1- Grant Administrator Section 2 - Prior CDBG Grant Administration Experience Section 3 - References Section 4 - Current Grant Administration Workload _ Section 5 - Resumes Section 1 JW James M. Montgomery f Consulting Engineers Inc. n SECTION 1 GRANT ADMINISTRATOR JMM's Grant Administrator, as certified by the Idaho Department of Commerce is: Jack Gantz 161 Mallard Drive Boise, ID 83706 345-5865 Mr. Gantz had overall responsibility for the City of Meridian CVCP Economic Development Grant, although much of the day-to-day work and interface with the City and IDC was completed by Robert Jossis and Christine Whittaker. It is anticipated there would be some level of involvement by Mr. Jossis as well in the East First Street Reconstruction Project. A resume for Mr. Gantz is included at the end of this proposal. JW P. JMN James M Montgomery Consulting Engineers Inc. Section 2 SECTION 2 PRIOR CDBG GRANT ADM [NISTRATION EXPERIENCE In the past few years, JMM's Boise office has been involved in the following CDBG projects. City of an poin ., Idaho The project was an interceptor sewer project funded in part by a multi-year public works grant (three years at $350,000 per year for a total $1,050,000 grant). The grant -- administration was completed jointly by the City of Sandpoint staff and Robert Jossis of JMM. Jan Blickenstaff and Gloria Mabbutt were the primary IDC staff involved in the project. City of Hagerman. Idaho The project was a wastewater treatment facility funded in part by a $55,000 single -year public works grant. The grant administration was completed jointly by the Region IV Economic Development Association and Jack Gantz and Robert Jossis of JMM. Jan Blickenstaff was the primary IDC person involved in the project. The project was a commercial and industrial park development funded in part by a $400,000 Economic Development Grant. The grant administration was completed jointly by the City of Meridian staff and Robert Jossis, Christine Whittaker and Jack Gantz of JMM. Jan Blickenstaff was the primary IDC person involved in the project. Although the -� Ada County Highway District and Idaho Department of Transportation did not provide funding to the project, both agencies were involved in permitting, design review and construction monitoring for certain aspects of the project. JMM also completed the pre -application, application and environmental review for the IDC grant funding for the project. In addition, JMM completed a detailed Grant Administrative Plan for the City which could be easily updated for the East First Street Reconstruction Project. Other grant administration services provided by JMM included: • Monitoring of contractor payroll certifications • Wage rate interview of contractor employees • Monthly progress reporting to the IDC • Grant reimbursement requests preparation • Assistance in preparation of the City's Civil Rights and Fair Housing Performance Report • Budget amendment preparation • Coordination of preconstruction conference JW ......N JW James M. Montgomery r Consulting Engineers Inc. Section 3 SECTIONS REFERENCES The following are references for JMM's CDBG grant administration projects and for the Ada County Highway District and Idaho Department of Transportation. Jan Blickenstaff Gloria Mabbutt Jack Niemann, City Clerk Gary Smith, City Engineer Grant Kingsford, Mayor Merle Owsley, Mayor Joel Petty, Public Works Director Ada County Highway District (345-7680) Jerry Nyman, Administration Services Manager Steve Spickelmier, Plans and Survey Manager John Stolley, Engineering Services Manager Idaho Department of Transportation (334-8301) Jerry Dick, District III Engineer JNM ... Section 4 JMN James M. Montgomery Consulting Engineers Inc. SECTION 4 CURRENT GRANT ADbUMSTR.ATION WORKLOAD Jack Gantz has no other grant projects in which he is involved at this time. Additionally, no such projects are anticipated in his future workload. As such, Mr. Gantz is totally available to assist in the City of Meridian grant administration without conflicts from other grant administration projects. JW P" Section 5 M% ., JNM James M. Montgomery Consulting Engineers Inc. SEMON 5 imm JACK M. GANTZ ._ EDUCATION: B.S., Civil Engineering, University of Idaho A.A.S., Engineering Technology, Boise State University REGISTRATION: Professional Engineer in Idaho and South Dakota SUMMARY: Mr. Gantz has nine years experience in design and construction management engineering projects with emphasis on municipal public works and mining projects. His professional experience includes wastewater facility plans; design of primary wastewater treatment facilities; wastewater collection and subsurface wastewater disposal systems; water transmission, pumping, distribution and storage; mining operation plans; baseline monitoring/sampling for water quality; heap leach pads including leachate collection and return; solution ponds; drainage control facilities; haul roads; stream channel diversions; bridges; culverting; waste dumps and housing facilities. EXPERIENCE: JAMES M. MONTGOMERY, CONSULTING ENGINEERS, INC. Senior Engineer: Mr. Gantz has been responsible as a project engineer or assistant project engineer for the following projects: General • Design of modifications to the McCall Fish Hatchery for improvements to the existing facilities as required by the Corps of Engineers, in- cluding gate diversions, screening improvements and security fencing. • Project engineer in the preliminary design and cost estimating of over 120 river stabilization sites along the James River in South Dakota for _ the Bureau of Reclamation. The project also included preparation of 404 permits for submittal to the Corps of Engineers for each stabili- zation site. Project engineer for preparation of a mobilization master plan for the Army National Guard at Gowen Field near Boise, Idaho. The project included the evaluation of existing and future requirements for housing, water supply and distribution, wastewater collection and treatment, electrical supply, ammunition and vehicle storage and maintenance facilities. • Project engineer for the design of parshall flumes for the City of Boise, Idaho to provide monitoring of storm flows from Stewart Gulch as part of a storm drainage analysis program run by the City. • Project engineer for the relocation of a county highway near Walnut ^ Creek, California for the Contra Costa Water District's Los Vaqueros L. JACK M. GAW= (cont.) reservoir project. The project included evaluation of alignment alter- natives, quantity computations and preliminary construction cost esti- mating. • Project engineer for the conceptual planning and design of Phase 2 and 3 of the Hulls Grove housing development in Boise, Idaho for Orida Investment Corporation. The project included residential and collector street design, storm drainage control facilities, water supply and wastewater collection facilities, and platting of the development. Wastewater • Wastewater primary treatment and discharge facilities design and con- struction management for the City of Hagerman, Idaho. The project included rehabilitation of existing faculative lagoon cells by im- plementing synthethic membrane linings and a unique leakage collection and return process, a rock filter to reduce suspended solids, chlorination facilities and approximately two miles of gravity outfall pipeline to the Snake River. Also included were influent and effluent flow measurement facilities, pumping facilities and floating baffles to improve detention time of the lagoons. • Design and construction management of modifications to a faculative lagoon and land application facilities for the City of Mountain Home, Idaho. The project included resealing of bentonite lined containment —� lagoons, repairs to synthethically lined sideslopes and the addition of a rip rap armourment system to the sideslopes of the containment dikes. • 201 wastewater facilities plan for the City of Homedale, Idaho. • Design of a grit chamber and miscellaneous site work including road design for a secondary wastewater treatment facility for the City of Post Falls, Idaho. • Design of a multi -story sludge loading facility building enclosure for an existing sludge conveyor and appurtenant facilities for the City of Twin Falls, Idaho wastewater treatment plant. • Design of pumping and digester insulation improvements to the Clear Creek Valley wastwater treatment facility located in Arvada, Colorado. • Wastewater collection system improvements for the Contra Costa County Sewer District in West Pittsburg, California. • Mobilization master plan for the Army National Guard in Boise, Idaho. The plan assessed existing and future requirements of water, sewer, electrical, housing, and storage facilities at the Gowen Field installation. �. Mining • Project engineer for the planning and design of a heap leach gold processing facilities for the Brohm Mining Corporation near Deadwood, South Dakota. The Gilt Edge project included the preparation of design JACK X GANTZ (cont.) --� plans and specifications for two 25 -acre HDPE lined leach pad and storm water detention facilities, road construction and relocation facilities, stream channel relocation facilities and improvements, pumping facilities and drainage control structures. • Project engineer for the design of modifications to the Annie Creek Mine heap leach gold processing facilities for Wharf Resources, Inc. The project is located near Lead, South Dakota and included modifi- cations to two existing synthethically lined leach pads and new collection and drainage facilities including an energy dissipation drop structure. • Project engineer for planning and design of man camp facilities, stream channel relocation and general civil works for the Canadian Superior Mining Company for their Stibnite, Idaho project. The project included ... the design of water supply and subsurface wastewater disposal systems, pumping systems, site work for housing facilities, field investigations of soil infiltration parameters and baseline water quality sampling. • Project engineer for planing and design of man camp facilities, stream channel relocation and improvements, and general civil engineering work for Coeur Explorations, Inc. for their Thunder Mountain, Idaho project. The project included the design of water supply and subsurface wastewater disposal systems, access roads, arch culverts, retaining wall, bridges, water sampling, in -stream flow monitoring and stream channel diversion energy dissipation structures. • Project engineer for the Hercules Project near Brownlee Reservoir in Idaho for the Anglo-Bomarc Corporation. The project included preparation of an operation plan, baseline monitoring and the con- ceptual layout of the process facilities. CONSULTING FIItM,IDAHO Engineering Technician: Mr. Gantz worked five years as a senior engineering technician for a Boise, Idaho, consulting firm. He has experience in property boundary research work, street and highway projects, quantity takeoffs, site surveys, subdivision development, and numerous other technical projects. ORGANIZATIONS: American Water Works Association d'9uw7 S�"°`�i"` Proposal To CITY OF MERIDIAN, IDAHO For GRANT ADMINISTRATION SERVICES November 28, 1989 Submitted by Wayne S. Forrey, AICP Executive Director City Leaders Institute n aa o d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 Honorable Grant Kingsford and City Council City of Meridian 33 East Idaho Street Meridian, ID 83642 Dear Mayor Kingsford and Council: Telephone - (206) 362-4332 November 28, 1989 Fax - (208) 322-3057 Thank you for providing the City Leaders Institute with the opportunity to submit a proposal for Grant Administration Services to the City of Meridian. I have structured this proposal to follow the requirements set forth in your Request for Proposals (RFP) as closely as possible. I have enjoyed my recent association with the City Council, Mr. Jack Niemann, the Chamber of Commerce, and West One Bank during the Downtown Master Plan project. The project team of J -U -B Engineers, Inc, and James Shearer has worked together well and the citizens I have talked to are pleased with the opportunity for new roadway construction. I sincerely hope that I am selected as your grant administrator for the Downtown Meridian Improvement Project. My work at the Institute is demanding but I can dedicate sufficient time to see that the good work you have started, is properly administered if a Block Grant is awarded to Meridian. Above everything else, my greatest desire is to see a new East 1st Street for Idaho's 100 year Birthday Party! Keep up your good work! Respectfully, The City Leaders Inst SF Wa ne S Forrey, AICP Y Executive Director WSF:klf Table of Contents Page 1. Contact Information....................................................................................................... 1 A. Legal Name............................................................................................ 1 B. Address.................................................................................................... 1 C. Phone Number....................................................................................... 1 2. Involvement with CDBG Program............................................................................. 2 A. CDBG Experience................................................................................ 2 B. Grant Management Qualifications.................................................... 3 3. References........................................................................................................................ 4 A. Federal Official.....................................................................................4 B. State Official.......................................................................................... 4 C. Local Official.........................................................................................4 4. Workload and Availability............................................................................................ 4 A. Workload................................................................................................. 4 B. Availability.............................................................................................. 4 5. Resume.............................................................................................................................. 5 1. Contact Information A. mal Name Wayne S. Forrey, AICP (Note: AICP is the professional registration awarded to members of the American Institute of Certified Planners, Registration #020592, 1985. Mr. Forrey is employed by The City Leaders Institute, Incorporated, also legally known as City Leaders Institute. The address of The City Leaders Institute is 3045 Thayen Place, Boise, Idaho 83709. The home address of Mr. Forrey is also 3045 Thayen Place, Boise, Idaho 83709. The City Leaders Institute maintains an office separate from the Forrey residence but located at the same street address. C. Phone Number City Leaders Institute = (208) 362-4332 with 24 hour answering and message equipment. Home phone of Mr. Forrey = (208) 362-6007 available from 6:00 a.m. to 10:00 p.m. daily. - 1 - 2. Involvement with CDBG Program A. CDBG Experience Mr. Forrey's first experience with the Community Development Block Grant Program (CDBG) started in 1977 with the City of Burley, Idaho. Mr. Forrey had just joined the consulting firm of J -U -B Engineers, Inc. and the City of Burley wanted J - U -B to prepare a grant application for CDBG funding. Mr. Forrey prepared the required pre -application and full application and Burley was subsequently awarded 1.5 million dollars for major infrastructure construction. When other Idaho cities learned of Burley's situation, Forrey was asked to evaluate their potential for block grant funding. From 1977 to 1982, all block grants were awarded directly to cities by the U.S. Department of Housing and Urban Development (HUD). During this five year period, Forrey worked directly with HUD officials in Portland, Oregon and Seattle, Washington and represented nine cities which had received CDBG funding with his assistance. In 1982, HUD allowed Idaho to administer a state CDBG program as part of the de -federalization mandate. Because of Forrey's HUD/CDBG background, he conducted three regional CDBG workshops for Idaho cities and counties in 1983. These workshops n helped introduce the new Idaho CDBG program and explain the transition from federal to state CDBG requirements. From 1982 through 1986, Forrey prepared 21 CDBG applications in Idaho, Oregon, Washington, Montana, Utah, and Nevada. In March 1987, Mr. Forrey was appointed the new Idaho Administrator of Community Development within the Idaho Department of Commerce. Mr. Forrey was selected for this position, in part, due to his prior CDBG experience. When Mr. Forrey accepted the two year appointment, there was a backlog of CDBG violations and non- compliance issues hanging over two dozen Idaho cities. In 17 months, the CDBG staff re -directed Idaho's CDBG program, closed out old grant projects and gained the confidence of HUD to allow further program improvements. His work in the Idaho CDBG program was nationally recognized by HUD when he was presented the "Regional Administrator's Award" for exemplary commitment and significant contributions in the management and delivery of services through the HUD/CDBG program in the State of Idaho. Mr. Forrey is now the Executive Director of the City Leaders Institute which has over 200 members in eight western states. Through the Institute, he is now advising CLi members and state agencies on CDBG related issues. IWM n B. Grant Management Qualification In 1978, Mr. Forrey was selected as the grant administrator for both the City of Burley, Idaho and the City of Rupert, Idaho, 1.5 million dollar comprehensive CDBG projects. These early grant management assignments were approved and funded by HUD. Forrey also received grant management training directly from HUD officials in Portland, Seattle, and Washington, D.C. Between 1978 and 1987, Forrey personally administered 17 CDBG projects. Five of these projects were under direct administrative contract with HUD with the remaining 12 under state administrative control, with HUD oversight. In 1987, when Forrey headed the Idaho CDBG program, he and Mr. Jim Hawkins created the "Approved Grant Administrator" procedure to test and certify CDBG administrators. Idaho was the first state to use this certification process and now many states have a similar program. Mr. Forrey is currently an Approved Grant Administrator. Mr. Forrey is familiar with both the old and new administrative requirements for proper CDBG management. He also maintains contact with HUD officials in Portland, Seattle, and Washington, D.C. Even though the primary grant management responsibilities are oriented to CDBG n requirements, Forrey is also familiar with the `Construction Administration' requirements of the Ada County Highway District (ACRD) and the Idaho Department of Transportation (IDOT). Forrey has directly administered a major IDOT project for the State and he has a good working relationship with ACHD engineering and construction staff. - 3 - 3. References The following government officials are familiar with the way Mr. Wayne S. Forrey administers CDBG and public financed municipal projects. A. Federal Official - Mr. William Y. Nishimura, Region X HUD, Regional Administrator - Seattle, WA. - (206) 442-7662. B. State Official - Mr. James V. Hawkins, Director of Idaho Commerce - Boise, Idaho - (208) 334-2470. C. Local Official - Mr. Ken Fronk, Mayor of Burley, Idaho - (208) 678- 1445. 4. Workload and Availability A. Workload Mr. Forrey is not involved in administering a federal or state grant at the present time. Mr. Forrey's current workload at the Institute is flexible enough that he is able to undertake one major grant administration assignment, such as the Meridian Downtown Project. While serving the Institute`s 200+ members, Forrey has been able to complete the Meridian CDBG pre -application and help the City and Chamber of Commerce organize a multiple -agency funding approach. The Institute's projected workload does not preclude Mr. Forrey from having sufficient time to provide administrative services to the City of Meridian. B. Availability Being on call to CLi members does require short -notice travel away from Boise for Mr. Forrey. Good scheduling can usually prevent any project delays. If Mr. Forrey's travel schedule appears to be limiting his ability to complete administrative assignments for Meridian, then the Institute is prepared to hire a part-time employee to make certain that Meridian maintains top priority. -4- AIA THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 Telephone (208) 362-4332 Fax - (208) 322-3057 Staff Profile Wayne S. Forrey, AICP Executive Director Boise, Idaho Registration: 1985, American Institute of Certified Planners Education: 1978, B.S. Urban Planning, Brigham Young University Experience: Urban Analyst with 13 years of private sector municipal consulting experience and 2 years of public sector management as a state Division Administrator. Responsible for management of the Institute and author of publications which provide leadership and technical information to small communities nationwide. Conducts each of the Institutes counseling workshops with the Mayor and Council. Private Consulting: Project analysis and management experience in 3 consulting engineering firms spanning 13 years. Project manager responsible for planning evaluation and completion of over 80 municipal water, wastewater, traffic, airport, environmental, infrastructure analysis, community development, fiscal impact, and comprehensive planning studies in 6 states. Five years of land development experience ranging from regional mall impact analysis to layout and approval of subdivisions, industrial parks and mixed-use developments up to 12 sq.mi. in area. Head of Urban Planning Dept. responsible for 6 professional staff and consulting city planner to 23 communities. Municipal Finance: Organized funding programs for over 70 cities including all forms of bond financing, LID, BID, and state/federal intergovernmental transfers (loan & grant). Key participant in municipal projects which require multiple funding components, technical consulting and public relations for successful financing and implementation. Public Service: Completed a 2 year appointment as the state Administrator of Community Development. Redirected the CD program and developed a new infrastructure finance program for municipalities. Responsible for managing 147 million dollars of public construction among 113 participating cities. Reported directly to Governor, Dept. Director and state Advisory Council. Professional Publications / Presentations: Author of weekly `City Development' newspaper column. Author of 3 correspondence courses for government officials. Keynote speaker at 17 conferences. Guest participant on 3 television documentaries. Moderator of 6 Economic Development Symposiums. Guest lecturer, Public Policy course, university graduate school. Expert Witness in cases involving municipal development impacts. Awards: Outstanding Service Award - Idaho Dept. of Commerce - 1988 Regional Administrators Award - U.S. Dept. HUD - 1989 PROPOSALFOR IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATION SERVICES for the CITY of MERIDIAN, IDAHO November 28, 1989 Submitted by: James A. Birdsall and Associates Boise, Idaho PI -N James A. Birdsall and Associates 1122 East Jefferson Boise, Idaho 83712 (208) 385-0372 November 22, 1989 City of Meridian Attn: Mr. Jack Niemann, City Clerk 33 East Idaho Meridian, Idaho 83642 Dear Mr. Niemann: Please consider this document as my formal response to your Request for Proposals concerning grant administration services. Your proposed Idaho Community Development Block Grant program appears strong and well planned. It is the type of project that I would very much like to be associated with. I believe the depth of my block grant administration experience is well suited to the needs of your potential project. I would greatly appreciate the opportunity to visit with you and other City representatives in regard to how my abilities could serve you on this important matter. Respectfully, /ames A. Birdsall 11--N INTRODUCTION This document will describe the various components of a package designed to address potential Idaho Community Development Block Grant (ICDBG) administration needs for the City of Meridian, Idaho. The specific program under discussion is the East First Street Reconstruction Project. The intention will be to approach this activity in a cost effective and focused manner. Individual professionals available to be involved with this project will be identified herein as well as prior CBDG experience, references, and availability to provide services. PROFESSIONAL STAFFING This proposal will provide administrative personnel to serve at the direction of existing City Staff and duly elected City Representatives as follows: Project Administrator: James A. Birdsall 1122 East Jefferson Boise, Idaho 83712 (208) 385-0372 Mr. Birdsall is self employed in the areas of project development and administration, strategic planning, and management. His professional emphasis has been in program administration, project start-up, changing directions, and problem solving capacities. Since 1978, Mr. Birdsall has successfully administered over $7 million of Community Development Block Grant funds for various city and county grant recipients. These projects have taken place under several State Block Grant programs as well as directly under the U.S. Department of Housing and Urban Development (St. Louis, Missouri area office). A significant amount of this administration work has been in a "trouble shooting" mode assuming responsibility for projects that were experiencing difficulties. In addition many of these programs have involved multi -faceted funding source requiring not only a thorough knowledge of Block Grant regulations but also other interrelated state and federal program requirements. Assistant Administrator: James R. Fields Attorney at Law 8th and Bannock Suite 307 Boise, Idaho 83702 (208) 344-4566 If it becomes necessary during this project, Mr. Fields will provide administrative assistance. Jim is an independent professional specializing in program development, public relations, and legislative arrangements. Prior to becoming self employed he spent several years on staff with the Idaho Association of Commerce and Industry. Mr. Fields' legal emphasis has been in contract and constitutional law. Financial Analyst: Howard Heminger P.O.Box 1019 Ontario, Oregon 97914 (503) 889-7528 If it becomes necessary during this project to provide independent analysis of financial data, Mr. Heminger will be utilized. Howard is a qualified professional in his field and has assisted Mr. Birdsall on several other projects. Please note: Mr. Fields and Mr. Heminger would be utilized only with prior approval and at no additional cost beyond the original negotiated fee for service. SCOPE OF SERVICE Administrative services will be provided in accordance with existing proposed project schedules. In general assistance will be provided to insure that the City of Meridian will conduct this project in compliance with all applicable ICDBG requirements as well as supplemental administrative requirements of the Ada County Highway District and Idaho Department of Transportation. Block Grant compliance shall include but is not limited to the following areas: • Administrative Plans Project Schedules Program Reporting Program Monitoring • Environmental Review • Civil Rights • Labor Standards Acquisition and Relocation • Financial Management • Procurement • Citizen Participation II—N REFERENCES The following government officials have direct knowledge and working experience with James A. Birdsall's grant management performance: Mr. Sherman Brazil, C.P.D. U.S. Department of Housing and Urban Development St. Louis Area Office St. Louis, Missouri (314) 425-4322 Mr. Gene Swanson, Executive Director South Central Ozark Council of Governments 608 Porter Wagoner Blvd. West Plains, Missouri 65775 (417) 259-8123 Mr. Dick Franks, City Manager Ontario City Hall 444 S.W. Fourth Street Ontario, Oregon 97914 (503) 889-7684 CURRENT ADMINISTRATIVE ACTIVITY James A. Birdsall is currently administering no other grant programs. This situation allows immediate availability to accept the City of Meridian assignment. In addition, this project would maintain a primary positions throughout the project period in Mr. Birdsall's overall workload. COMPENSATION When appropriate a lump sum fee for service would be negotiated between James A. Birdsall and the City of Meridian. The intention would be to offer a cost effective package well within the range of the existing administrative budget and allowing for other related administrative expense. PERSONAL RESUME of JAMES A. BIRDSALL A# -N, 1122 E. Jefferson JAMES A. BIRDSALL Boise, Idaho 83712 EMPLOYMENT BACKGROUND Management/Marketing_ Consultant James A. Birdsall & Associates Boise, Idaho EXPERIENCE Executive Vice President Ontario Chamber of Commerce Ontario, Oregon Community Development Specialist South Central Ozark Council of Governments West Plains, Missouri ADMINISTRATIVEIMANAGEMENT Have developed increasing levels of skill in; - Financial Management - Personnel Management - Budget/Revenue Development Proficient in all areas of: (208) 385-0372 1986 - Present 1977-1983 - Program Administration (including scheduling and reporting) - Policy Formulation - Legal Compliance - Work Program Development - Coordination of Special Projects Special Emphasis: - Community Development/Management - Locating/Accessing Revenue Sources - Establishing New Projects/ Programs - Development of Interpersonal Skills - Grant Writing COMMUNICATION IPUBLIC RELATIONS Extensive Responsibilities in: - News publications, releases, reports, technical writing - All types of public presentations, personal appearances, media interviews, public hearings - Individual communication between private and public sectors including legislative process and commerce/industry JAMES A. BIRDSALL - Page 2 EXPERIENCE RESEARCH/ANALYSIS (cont.) Continual community/state level background in developing: - City Comprehensive Plans - Capital Improvements - Housing - Public Services Plan - Marketing Strategies - Purchasing Plans - Work Programs PROJECT DEVELOPMENT AND ACCOMPLISHMENTS Established new division of Community and Economic Development within an areawide service agency which administered large-scale development projects funded by U.S. Department of Housing and Urban Development (Community Development Block Grant Program). Developed/managed regional pilot program providing work/education experience for youth (first of a kind statewide). - Developed initial phase/curriculum of a larger welfare reform pilot project designed to combine self-esteem building and living skills education. - Increased organizational operating budget by more than 120% (over three-year period) for Ontario Chamber of Commerce. - Piloted innovative program whereby Chamber served as economic development staff for City of Ontario. - Assisted in development of ongoing operation of an area's Small Business Development Center. - Participated in 12 -month training program designed to assist small businesses in accessing Federal markets. - Coordinated initial phases of downtown redevelopment program. - Appointed to 12 -member statewide task force overseeing current development of an Oregon business recruitment and marketing plan. - Established an autonomous Tourism/Arts Development Committee (under Chamber direction). - Coordinated series of regional workshops promoting better marketing techniques for Tourism/Arts. - Treasurer of Regional Arts Council of Central Oregon (Bend). EDUCATION Bachelor of Fine Arts in Visual Arts Southwest Missouri State University Springfield, Missouri Primary emphasis: Photography/Graphics Secondary emphasis: Printmaking PARTIAL CLIENT LIST Malheur County: Lake Owyhee Recreational Development Study and Strategic Planning/Economic Development Contact: Commissioner, Max Lieurance City of Madras: Parkside Apartments Feasibility Study Contact: Mayor, Rich Allen (This study performed through HBBT Architects in Bend, Oregon.) Huston, Barber, Barrett, and Turner, Architects: Market analysis of three Northwest Market Areas. Contact: Mr. Todd Turner (Bend, Oregon) Oregon State University Extension Service: Deschutes County Office Bend, Oregon Needs assessment and curriculum development for low income education/self-esteem project. Contact: Debra Minor Driscoll, Home economist ADA DATA: Market Development Services Contact: Mr. Phil Hanson Central Oregon Community College: Bend, Oregon Marketing Strategy Development Contact: Dr. Bill Lindemann, Dean of Student Services Treasure Valley Community College: Ontario, Oregon Marketing Strategy Development Contact: Dr. Ed Muraski, Dean of Instruction Sunrise Village Property Owners Association: Bend, Oregon Management Services Contact: Mr. Ruel Speck, President of the Board PARTIAL CLIENT LIST (cont.) Ada County Child Sexual Abuse Task Force: Project coordination developing protocols Contact: Mr. Jay Rosenthal, Ada County Prosecuting Attorney's Office St. Lukes Regional Medical Center: Fundraising for Child Sexual Abuse Assessment Center Contact: Mrs. Sharon Lee, V.P. of Nursing CONSULTING ENGINEERS AND SURVEYORS CONSTRUCTION MANAGERS 66'19 �lkclrnc <<f�c'f� TELEPHONE -- (208) 343-3381 • 342-5792 November 21, 1989 Jack Nieman, City.Clerk City of Meridian 33 East Idaho Meridian, Idaho 83642 Re: Request for Proposal Grant Administration Services. Dear Jack: Thank you for contacting me for a Request for Proposal for Grant Administrator for an Idaho Community Development Block Grant to help finance the East First Street Reconstruction Project. I am currently on the Idaho Department of Commerce approved Grant Adminis- trators list. I have attended current workshops and informational meetings that have been held by the Department of Commerce since the Grant Adminis- trator program was initiated. My proposal is limited to answering the four questions in the Request for Proposal letter. These four questions cover the subject matter very adequately and I did not feel that the city would be interested in other engineering projects which I have worked on. If this information is desired, I will be glad to supply a complete listing of my engineering projects record. GRANT ADMINISTRATOR QUALIFICATIONS 1. NAME: Carlyle W. Briggs, P.E./L.S. ADDRESS: B. & A. Engineers, Inc. 619 Grove Street Boise, Idaho 83702 Tel: 208-343-3381 A brief resume of my past experience is included, along with a small fold out brochure of my firm. 1* 2. I have administered HUD and WSF grants for Garden City and Malad City from 1958 to more recent times when the Idaho Department of Commerce began administering what we know now as "Block Grants." A Public Facilities Block Grant was obtained and administered for Garden City, together with a subsequent supplemental grant, for rehabilitation of sewer lines in the amount of $350,000 plus approximately $30,000. This grant was difficult to administer because work was done only seasonally over a 3 year period of time, by various contractors and materials vendors. City equipment rental rates had to be calculated and substantiated and a considerable amount of work was performed by city crews, and by contractors on an agreed force account basis. The City of Eagle grants were obtained and administered to construct a new Senior Citizen Center, in conjunction with the concurrent construction of new City Hall facilities. Several grants were involved over a period of more than 3 years time, along with much volunteer work and contributed materials and equipment items. A small Senior Citizen Center grant was obtained and administered for the City of Meridian and Senior Citizen's group. This small grant required required the same number of turns of the crank as any of the larger grants, and has now been successfully closed out, with a letter of commendation having been sent to the city and administrator. n I work with the State Highway Division on a frequent basis where I am involved as engineer for land development projects, and as Boise County Engineer. I have a good working relationship with the administrative and engineering personnel in the District and State offices. I work closely with Ada County Highway District personnel on almost every land development project, where AND maintained streets are involved. I know the Directors and have served on committees formed from time to time to revise rules, regulations and AND procedures. n /'\ c�C JAL 6ny!%2eeAj1, JnC, 61.9 3. The three government officials knowledgeable of my grant management performance are: Grant Kingsford, Mayor Jack Niemann, City Clerk Meridian City Hall 33 East Idaho Meridian, Idaho 83642 Tel. 888-4433 Steve Guerber, Mayor Barbara Montgomery,City Clerk Eagle City Hall P.O. Box 477 Eagle, Idaho 83616 Tel. 939-6813 Jay Davis, Mayor Bob Unger, City Clerk Garden City Municipal Building 201 E. 50th Street Garden City, Idaho 83714 Tel. 377-1831 4. At the present time I am not working on any project as grant administrator and I am available to accept new administrative assignments. I will be out of town until December 5, 1989. If any further information is needed please contact my office, the staff will be willing to help you. Very truly yours, Carlyle W. Briggs, n CC �XJr . 6n ff t�Z�, AC,- 679 Win- �G�eG aia�, �daito 897e2 BIOGRAPHICAL SKETCH AND ABSTRACT OF ENGINEERING EXPERIENCE For: Carlyle W. Briggs, P.E./L.S. b. Boise, Idaho, July 1, 192 Education: A.A. Boise Junior College, 194; University of Idaho, B.S. Civil Engineer, 1943 University of Washington, 1943-4,1: Graduate Study University of Idaho, 1957: Profes-sional Degree, Civil Engineer Extra Courses: College of .Water Resources, 19811 Water Law Attendance at Professional Sc;minars; i.e., FAA, EPA, HUD, EDA Employment: Present - 1979: B. & A. Engineer,-, Inc. - Chief Engineer City Engineer County Engineer 1948 - 1979: Consulting Engineer, G:•icgs & Associates, Boise, Idaho. Co-owner cf Briggs & A.-sr:ciates since 1971. Consulting municipal anti county engineer for numerous counties and cities in Idaho and Oregon. Consultant for Idaho Department of Aeronautics relating to Idaho airports. Consultant for various companies, firms, individuals, etc. 1948 - 1946: Drafting, design engin::i�r North American Aircraft Company Los Angeles, California. 1946 - 1944: Pan American World Airways, Liaison Engineer for A.T.C. Miami, Florida. 1944 - 1943: Aircraft liaison, we grit anti haiance engineer for Pan /American World Ai;�ways, Seattle, Washington. 1943 - 1939: Affiliate member Raymond J. Briggs and Associates, Boise, Idaho. Registered Professional Engineer and Land Surveyor: Idaho, Oregon, 'dash;ncctun, Utah, Nevada Member: American Society of Civil Engineers, Northwest Aviation Council. Aircraft Owners & Piluts Association...1daho Pilots -Association, Idaho Airport Managers Asso0atiori, Boi�,e_Charr:ber of Commerce, Garden City Chamber of Commerce, S. W. Idoho Olperatur Section PNPCA, American Pollution Controi Federation. American Arbitration Association. Serves on the American Arbitratic,n.Association of Arbitrators Panel. Serves as Guardian for the National Federation of Independent Businesses. n Home Address: 204 Eagleson Road, Soiae', ld,ih `8,705 INTRODUCTION J.P. Stravens/Planning Associates, Inc. is a small, elite group of professionals that specializes in planning, economic analysis, financial assistance programs and environmental services. We offertechnical assistance to government entities, corporations and individuals. Our clients require comprehensive plans that include land use inventories, data base studies, demographics and innovative plan effectuation tools. We offerfinancial assistance programs for financing community infrastructure needs. ^ Our firm works with government requirements, budgets and schedules on all levels. We will augment your staff efforts or provide a total service package that could not otherwise be undertaken on an in-house basis. JPS is an organization with established technical expertise that provides quality work. Since 1978 we have offered services to both government and the private sector in communities in Idaho, Oregon, Washington and Montana. When necessary we augment our skills by collaborating with a select group of specialized consultants. We are ready to serve you. COMPANY QUALIFICATIONS FINANCIAL ASSISTANCE MANAGEMENT JPS has achieved repeated success with federal and state financial assistance grants for a variety of community and corporate projects. In a ten (10) years period we have been responsible for acquiring financial assistance for over 40 community projects such as parks, sewer and water systems and other infrastructure needs. JPS provides the tools necessary for community and corporate sponsors to achieve their goals. Our key to successful grant projects is to design the assistance program, prepare the applications and administer the grant to the completion of the project. PLANNING Our proven capabilities lie in 28 years of urban and regional planning projects. We have completed comprehensive plans for Cities and Counties and worked on various plan elements for other government entities. A key accomplishment was preparing a resource management plan for a major corporation. The plan involved management goals for identifying recreation, commercial and natural resources for an area of over 5,000 square miles. Our success preparing comprehensive plans is a result of a proven approach that involves training decision makers about the planning process, establishing goals, preparing a detailed resource inventory of all uses, compiling accurate demographics and developing effectuation tools(codes and ordinances) that fit the community. DESIGN JPS specializes in the design of Master Plans for building sites. We have completed plans for large and small commercial and industrial sites. A major accomplishment was a Master Plan for an electronic manufacturing plant in a rural setting. We have also developed innovative residential site plans for year -around and seasonal dwellings. Our responsibility frequently includes: developing the overall master plan, preparing the specific site plans, processing plan applications, preparing assessments to analyze environmental impacts, assuring compliance with zoning and subdivision requirements and managing the project construction. �l� s �w\ice 'IY��'��•�_Ia. �,J :! ' ,L II. �\e.''rF• ENVIRONMENTAL SERVICES Since the enactment of the National Environmental Policy Act of 1969 (NEPA) and ac- companying regulations: such as the Floodplain Management and Wetland Protection Regula- tions and the Safe Drinking Water Act of 1974, all planning professionals have been involved in environmental reviews. JPS has conducted environmental assessments and determined the level of clearance (FONSI to EIS) on over twenty projects for Government agencies. The level of analysis on all of these projects has included all activities which are functionally or geographically related. In addition to reviews for environmental impacts required by Government agencies, JPS has conducted extensive assessments of impacts for specific sites for corporations and indi- viduals in Idaho, Washington and Montana. _ Our experience working with business and Government and our understanding of the unique characteristics and needs of both entities often helps us to develop important public/ private partnerships. We are often called upon to create an arena in which controversial '" environmental issues can be resolved. .-7 SUCCESSFUL FINANCIAL ASSISTANCE FUNDING PROGRAMS .w r r r r - JPS CAPABILITIES AND RELATED EXPERIENCE JPS CAPABILITIES AND RELATED EXPERIENCE Washington Water Power Company - Long Lake Recreation Access Sites - Develop plan for non -vehicular recreation access sites in Stevens County Washington. 1989 Kootenai Medical Center - Population estimates and projections to evaluate the age characteristics of the population in Kootenai County. Joe Morris. 1989 Muzzy Oil Company - Market Analysis - Expansion of Industrial base. Bob Muzzy. 1986-1988 City of Thompson Falls Montana - Prepare plan for a new city waterfront park, conduct Land and Water Conservation Fund Survey for grant project. City of Thompson Falls. 1988 -present. City of Rathdrum - Comprehensive Land Use Plan, conduct Planning Commission %-1 workshops to assist City with ordinance streamlining - update land use elements and demographics. 1988 Coeur d'Alene Tribe of Idaho - Land use inventory for Comprehensive Plan elements. Projections and estimates of population in two (2) county area. Marjorie Matheson. 1989 Kootenai Electric Cooperative, Inc - Facilities plan and demographics update for Kootenai Electric service area in four counties. Coeur d'Alene, Idaho. 1989 Lincoln County - Airport Plan Update. Construction Management of Airport improvements. Lincoln County Airport Board. 1989 Metropolitan Mortgage & Securities, Inc - Planning, site development and purchase agreement negotiations for major office buildings in downtown Spokane. 1987 to present. Notus-Parma Highway District - Market Analysis for Facility Replacement - Canyon County Demographics. Highway District Commission, Canyon County, Idaho. 1987-1988 Soap and Detergent Association New York - Monitor regulatory agencies in two western states and provide documentation. 1988 City of Cascade - Park Planning - Financial Assistance Program for Water System Improvements. City Council. 1987-1988 JPS CAPABILITIES AND RELATED EXPERIENCE City of Libby - Master Plan and Demographics for improvements in the City of Libby, Montana. City Council. 1987-1988 The Washinaton Water Power Company - Resource Management Plan for Cabinet/Noxon Reservoirs. Fred Shiosaki. 1985-1987 Central Shoshone Water District - Water Systems Improvements, Idaho Community Development Block Grant. 1985 Kootenai County - FAA Facility location Analysis. Kootenai County Board of Commissioners. 1984 Armada-Lagerquist Company - Site Location Analysis, Demographics, Purchase Negotiations, and Selection Analysis for major shopping facility in Coeur d'Alene, Idaho. Jim Lagerquist. 1987 - Present. City of Prosser - Comprehensive Plan - State of Washington Funded. Planning and Zoning Commission. 1980 Keytronic Corporation - City of Spirit Lake Industrial Park -Urban Development Assistance Grant. Industrial Site Expansion. 1981 Central Pre -Mix Concrete Co. - Mining and industrial development projects - Siting permits in Washington and Idaho. Mike Matzdorff. 1985 - Present. Panhandle Health Dsitrict - Effects of public policies on dwelling unit trends. Board of Directors, Panhandle Health District. 1979-1988 Encoder Products Company - Industrial Site Planning. Bill Watt, Sandpoint, Idaho. 1984 Residential/Recreation Development Plan - Pend Oreille Lake, Idaho. Fort George Wilderness Corporation - Spokane, Washington. 1982 Idahline Industrial Park - Site Analysis/Development Plan. Interland Corporation. Post Falls, Idaho. 1980 Ironwood Business Park - Commercial PUD/Subdivision, George Anderl/Steve Meyer. Coeur d'Alene, Idaho. 1981 Lakeview Shores - Residential Recreation Site Development Plan. Lakeview _'� Properties. Spokane, Washington. 1982 JPS CAPABILITIES AND RELATED EXPERIENCE Sanders County - Community Recreation Area Access Development. Land and Water Conservation Fund. Sanders County Board of Commissioners. 1985-1986 Town of Hot S rings - Economic development assessment for industrial expansion. Hot Springs, Montana. 1985 Coeur d'Alene River and Tributaries Master Plan,- Environmental Protection Agency Grant. Shoshone County Board of County Commissioners. 1982 Nessa -Snake River Park - Design and Project Coordinator. - Nyssa, Oregon City Council. 1987-1988 In addition to the projects described, JPS has successfully completed many projects for Government entities, industry, and individuals. Limited space will not allow description in this Statement of Qualifications. I have selected sample projects that demonstrate our expertise. Additional amplification of services provided by JPS will be made available upon request. _ Information regarding any project that JPS have been involved with that is not proprietary or confidential can be made available. RESUMES %-N JAMES P. STRAVENS, AICP President, J.P. Stravens/Planning Associates, Inc. Coeur d'Alene, Idaho 83814 EDUCATION: University of Idaho - Bachelor of Architecture University of Tennessee - Planning Eastern Washington University - Planning University of Washington - Planning -- North Idaho College - Engineering PROFESSIONAL AFFILIATIONS: American Institute of Certified Planners - Charter Member American Planning Association, Inland Empire Chapter - President, 1987 - Present National Association of Planning Directors Association of Inland Empire Planners - Past President PROFESSIONAL EXPERIENCE: J. P. Stravens/Planning Associates, Inc. Coeur d'Alene, Idaho 1978 to Present Kootenai County,Coeur d'Alene, Idaho 1976-1978 Spokane County, Spokane, Washington 1963-1976 TEACHING EXPERIENCE: Eastern Washington University - Eleven years experience as a part-time teacher/professional, lecture and teach Urban Design Methods and Practices. Courses included: Subdivision Design, Landscaping and Site Analysis. University of Idaho - Assistant Professor of Urban Planning. Course: Site Planning RELATED EXPERIENCE: Mr. Stravens has over twenty-five years of experience in a leadership ` capacity with local government and with industry as a director and a consultant. He has worked with local government entities to develop comprehensive resource plans for in Idaho and Montana. He has been instrumental in acquiring funding for public works projects such as airports, parks and public facilities in a three state area. He has published periodicals . that include local demographics and industry listings that help firms make informed decisions regarding expansion and relocation. His commitment to quality work and the interest he takes in the needs of the clients are combined to provide a blueprint for success. JANET E. BENOIT Associate, J.P. Stravens/Planning Associates, Inc. Coeur d'Alene, Idaho EDUCATION: Lewis Clark State College - Business Management Washington State University - Accounting North Idaho College - Small Business Management PROFESSIONAL EXPERIENCE: J.P. Stravens/Planning Associates, Inc. Coeur d'Alene, Idaho Associate Planner 1988 - Present RELATED EXPERIENCE: United Way of Kootenai County Coeur d'Alene, Idaho Computer Specialist September 1988 - January 1989 Alturas Corporation Coeur d'Alene, Idaho Corporate Secretary/Treasurer - Corporate Agent of Record - Office Manager March 1987 - August 1988 JPD Associates - Management Consultants Coeur d'Alene, Idaho Systems Planner - Office Manager May 1985 - November 1987 Mrs. Benoit has worked as a responsible team member for a corporation doing business throughout the United States, Canada and several foreign countries. Her experience includes developing business plans, incorporation procedures, developing the procedures for time management analysis, gathering and interpreting demographic data in potential market areas, giving advice on marketing strategies, organizing presentations, coordinating the work of various interoffice departments with management levels to maintain a direct flow of information. Mrs. Benoit is a perfectionist dedicated to the smooth, efficient flow of information to help clients accomplish successful projects. COMPANY REFERENCES REFERENCES Wallis Hubbard _ Spokane County Planning Director N. 721 Jefferson Spokane, WA 99260 Mayor Gary Pemble City of Mullan 112 Earle Avenue Mullan, ID 83846 Mayor John Cloninger City of Cascade P.O. Box 451 Cascade, ID 83611 Joseph K. Haynes Transportation Project Engineer JUB Engineers 250 S. Beechwood Avenue, Suite 1 — ^ Boise, ID 83709 _ Bob Anderson, Environmental Officer Washington Water Power P.O. Box 3727 Spokane, WA 99220 Mike Murphy, President Central Pre -Mix Concrete Co., Inc. P.O. Box 3366 Spokane, WA 99220 Dan Pavelich, Partner in Charge Seidman & Seidman - C.P.A. 818 West Riverside Avenue Spokane, WA 99201 Larry Haight, President Fort George Wilderness Corporation East 5510 Third Spokane, WA 99206 (509) 456-6038 (208) 744-1551 (208) 382-4716 (208) 376-7330 (509) 489-0500 (509) 534-6221 (509) 747-8095 (509) 534-3934 LETTERS OF REFERENCE CITY OF ■ O'ALENE CITY HALL - 710 MULLAN AVENUE COEUR O'ALENE, IDAHO 83814-3958 20B/667-9533 August 23, 1989 Jim Stravens J.P. Stravens, Planning Assoc. 2110 Ironwood Parkway Coeur d'alene, Idaho 83814 Dear Jim: Thank you for the outstanding job, you and your associates performed on the City's Downtown Community Development Block Grant Project. Your firm professionally administered the grant for the City. I was especially pleased with the timely response to our inquiries. Feel free to use me as a reference if you have occasian to do SO. Thanks again for a job well done. Very truly yours, // _ 1%kT4"-e-..-- Kenneth M. Thompson Finance Director KMT/ml RESORT HOTEL £ . -� atlfiverbEdgeinPbstFalls.Idaho June 26, 1989 Mr. Jim Stravens JP Stravens Planning Associates 2110 Ironwood Parkway ; Coeur d'Alene, Idaho 83814 = Dear Jim: After fourteen years the I90 full interchange ramp at Spokane Street in Post Falls, Idaho will officially open and be ready for use on Friday, June 30th at 1:00 p.m. Mr. Kermit Kiebert, Director of the Idaho Trans- portation Department, will be here from Boise to cut the ribbon. Because you were instrumental in getting this project from the dream to the reality, you are cordially invited to attend this dedication program. Mary and I also cordially invite you to a pre -dedication luncheon at Templin's Resort, Mallards Lower Lounge, at 11:30 a.m. Please call Cathie at my office and let her know if you will be able to attend. Please call her no later than 10:00 a.m. on Friday. We look forward to seeing you Friday. Sincerely, TEMPLIN'S'RESORT & CONFERENCE CENTER, INC. Bob & Mary Templin RGT/cg 414 East First Avenue • Post Falls, Idaho 83854 • (208) 773-1611 Washington Water Power 1889-1989 Fred A. Shiosaki Manager Environment, Safety and Health April 28,1989 To whom it may concern: The Washington Water Power Company has retained in the past J.P. Stravens and Associates as a consultant to perform a number of tasks relating to land use planning, permitting, and facility development. In this capacity, the firm has performed the following activities: 1) Obtained permits for construction of transmission and substation facilities 2) Assisted in the preparation of land use plans 3) Designed and supervised the construction of day use and boat ramp facilities at Company owned hydroelectric facilities The Company's practise is to use consultants for projects where requirements exceed the manpower capabilities of Company personnel and cost effectiveness can be demonstrated. The firm has performed well for us and been very competitive to other consulting firms in the area conducting similar types of services. Sincerely, —44 'J' d114A,� Bob D. Anderson Environmental Coordinator The Washington Water Power Company P.O. Box 3727 Spokane, Washington 99220 (509)489-0500/1-800-727-9197 SERVING EASTERN WASHINGTON AND NORTHERN IDAHO WITHAS SPOKANE COUNTY COURT HOUSE TO WHOM IT MAY CONCERN: NX'W"MUWXM1 C�MXTWW71r PLANNING DEPARTMENT BROADWAY CENTRE BUILDING N. 721 JEFFERSON STREET PHONE 456-2205 SPOKANE, WASHINGTON 99260 April 26, 1989 I have known Mr. Jim Stravens for several years. During this time I have worked with _ him on a professional basis as an officer in the American Planning Association. As ^ president of the Inland Empire Chapter of APA, Jim has always exhibited a commitment to his profession by utilizing his time and talents to ensure that high standards have been followed in the Planning field. I have also been familiar with Mr. Stravens' work as a private consultant. He has always accomplished these projects with the same high standards and has consistently achieved client satisfaction in this work. I have observed the enthusiasm and expertise that he has brought to any job that I have been aware of. I have no hesitation in recommending him to any prospective employer. Please feel free to call me if there is additional information that I can provide. Thank you. // Wallis D. Hubbard Planning Director ks December 18, 1989 McCarter & Tuller, Inc. Consulting Engineers John W. Sharp 327 No. 27th Street Boise, Idaho 83702 Dear John, On behalf of the City of Meridian, I rant to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 5, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a design engineering firm for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for engineering design services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, f HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS COUNCILMEN %CKNIEM ty RJJ.NALD R. surer jANICE GASS, Treasurer S,Tre CITY OF MERIDIAN .E.BERTMYE SA BRUCE D. STUART, Water Works Supt. ROBERT GIESLER WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO MAX YERRINGTON EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief Chairman Zoning s Planning BILL GORDON, Police Chief Phone 888-4433 JIM JOHNSON GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor December 18, 1989 McCarter & Tuller, Inc. Consulting Engineers John W. Sharp 327 No. 27th Street Boise, Idaho 83702 Dear John, On behalf of the City of Meridian, I rant to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 5, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a design engineering firm for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for engineering design services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, HUB OF TREASURE VALLEY Bell -Walker Engineers, Inc. Gilbert C. Walker, P. E. 827 LaCassia Drive Boise, Idaho 83705 Dear Gilbert, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON On behalf of the City of Meridian, I rant to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 5, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a design engineering firm for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for engineering design services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, n A Good Place to Live �\ OFFICIALS kCK NICEGA S, TreasurerClerk jANICE GASS, Treasurer CITY OF MERIDIAN BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire chief BILL GORDON, Police Chief Phone 888.4433 GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor December 18, 1989 Bell -Walker Engineers, Inc. Gilbert C. Walker, P. E. 827 LaCassia Drive Boise, Idaho 83705 Dear Gilbert, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON On behalf of the City of Meridian, I rant to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 5, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a design engineering firm for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for engineering design services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, n HUB OF TREASURE VALLEY Higgins Engineering, Inc. Wendell A. Higgins, P.E./L.S. 812 LaCassia Drive Boise, Idaho 83705 Dear Wendell, On behalf of the City of Meridian, I want to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 5, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a design engineering firm for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for engineering design services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, A Good Place to Live OFFICIALS COUNCILMEN Clerk SCK NIEM S, Treasurer VICE GASS, Treasurer CITY O F MERIDIAN RONALD R MYERSTOLSMA J. E. BERT MYERS t3RUCE D. STUART, Water Works Supt. ROBERT GIESLER WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO MAX YERRINGTON EARLwaste Water sept. KENNYY BOW BOWERS, Fire Chief MERIDIAN IDAHO 83642 � Chairman Zoning 8 Planning BILL GORDON, Police Chief Phone 888-4433 JIM JOHNSON GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor December 18, 1989 Higgins Engineering, Inc. Wendell A. Higgins, P.E./L.S. 812 LaCassia Drive Boise, Idaho 83705 Dear Wendell, On behalf of the City of Meridian, I want to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 5, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a design engineering firm for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for engineering design services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, HUB d IF TREASURE VALLEY A Good Place to Live OFFICIALS .—*ACK NICEGA S, TreasurerClerk NICE GASS, Treasurer CITY OF MERIDIAN .,ALICE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief BILL GORDON, Police Chief Phone 888-4433 GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor December 18, 1989 CH2M Hill Scott A. Ellsworth, Project Manager Sherril M. Pitkin, Division Manager 700 Clearwater Lane PO Box 8748 Boise, Idaho 83707-2748 Dear Scott & Sherril, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON On behalf of the City of Meridian, I want to thank you for responding to our Request for Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 5, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected a design engineering firm for the Downtown Improvement Project. Your firm was not selected but you presented an excellent proposal to the City. We appreciate your interest in Meridian and willingness to become involved in our downtown project. If there is any further need for engineering design services in this project, we will contact you. Once again, thank you for expressing your interest in helping the City of Meridian. Sincerely, rd -1110 OFFICIALS SACK NIEMANN, City Clerk NICE GASS, Treasurer dRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer HUB OF TREX SUR -0 VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 8884433 December 18, 1989 JUB Engineers, Inc. Joe Haynes, P.E./L.S. 250 South Beechwood Avenue Suite I Boise, Idaho 83709 Dear Joe, GRANT P. KINGSFORD Mayor COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning 3 Planning JIM JOHNSON On behalf of the City of Meridian, I want to thank you for responding to our Request For Proposals (RFP) for engineering design services. The Meridian selection committee reviewed all proposals and submitted their recommendations to the Meridian City Council on December 5, 1989. After reviewing all proposals, plus the selection committee's recommendations, the City Council selected JUB Engineers, Inc., as the design engineering firm for the Downtown Improvement Project. We appreciate your interest in Meridian and willingness to become in- volved in our downtown project. Sincerely, attachment enclosed �- Engineers Planners Economists - Scientists December 11, 1989 B0I682.15 Mr. Jack Niemann City Clerk City of Meridian 33 East Idaho Meridian, Idaho 83642 Dear Mr. Niemann: Subject: East First Street Reconstruction Project CH2M HILL is very pleased to provide more information to the City of Meridian on the East First Street Reconstruction Project. As our proposal states, it is our recommendation for the City to hire a consult- ing engineer immediately. This would permit the engineer to begin preliminary design as soon as the Department of Commerce has notified the City of selec- tion for full application for the Block Grant. While the City and grant administrator are preparing that application, the engineer can review the con- cepts and prepare a preliminary design for the project. The preliminary design would include: finding suitable mapping; supplementing this mapping with critical preliminary design information; creating preliminary plans showing the concepts, traffic studies, and determination of signalization requirements; performing soils testing for pavement determination; discussions with UPRR regarding the railroad crossing; meeting with Idaho Transportation Department and Ada County Highway District personnel to discuss the project and funding; reviewing the construction costs for the proposed reconstruction; and submitting a technical memorandum outlining the preliminary design. Should the construction estimate differ from earlier estimates, the engineer would discuss the possibility of phasing construction and seeking other funding sources with the City, ITD, and ACRD. The scope of engineering for final design may change, depending on the out- come of the preliminary design and technical memorandum. The final design CH2M HILL Boise Office 700 Clearwater Lane, P.O. Box 8748, Boise Idaho 83707 208.345.5310 n Mr. Jack Niemann Page 2 December 11, 1989 B0I682.15 would include the final plans, profiles, construction details, construction traffic detours or provisions, specifications, and construction estimate. If phased con- struction is determined to be necessary, the City would need to decide if the entire project should be designed at this time or just the most critical area that is designated for reconstruction, (i.e., the downtown corridor). Additional details would need to be considered for the various construction phasing limits. This is just one possible variation of a final design scope for engineering services. There could be other variations, depending on the preliminary design. Based on our understanding of the project, we believe the preliminary engineer- ing will cost about $20,000. We feel that a final design fee would be difficult to estimate until the preliminary design is completed and construction phasing is determined. However, we feel that the final design fee would be in the range of $40,000 to $70,000. This fee is for design only and does not include construction engineering, which would probably be done by ACHD and/or the City. Please call me if you have any more questions. CH2M HILL appreciates this opportunity to work with the City of Meridian and we are eager to hear from you. Sincerely, CH2M HILL Scott A. Ellsworth, P.E. Project Manager BOIC5/040.50/jai (;w J -U -B ENGINEERS, INC. /01� 250 South Beechwood Avenue, Suite 1 • Boise, Idaho 83709 • Telephone (208) 376-7330 December 4, 1989 Mr. Jack H. Niemann, City Clerk City of Meridian 33 East Idaho Meridian, ID 83642 Dear Mr. Niemann: Re: East First Street Rehabilitation Project Thank you for advising us of our position in the selection process for the above - referenced project. As you requested, we have submitted with this letter a critical path schedule of the project to show the time frame as we have envisioned it and discussed with Mr. Forrey and the Department of Commerce. As I am sure you are aware, there are many stumbling blocks on a project on a short time schedule, any one of which could modify the enclosed document. We believe the 1st of July is a good target date to complete the construction of the project to coincide with the centennial year. In analyzing the project from an engineering design fee standpoint, we believe /-111, a range of $50,000 to $57,000 would be appropriate for the project, given the complexities and time schedule involved. As we have mentioned to you in the proposal, we are not anticipating any major geotechnical investigations nor structural design problems associated with the project. If those items should arise for some unforeseen reason, we would need to modify our estimates accordingly. As I mentioned on the phone, J -U -B does not wish for you to use these numbers as a bid for professional services, but merely as a budgetary figure for your processing purposes. Should I have left out any information you need, please 1 et me know at your earliest convenience. We look forward to working with you and the City's staff on this very important project. Sincerely, J -U -B,- "NINEERS, Inc. 4h K. Haynes, P.E./L.S. ect Manager JKH:ss Enclosure Serving the World's-elePhene Environmental Needs 2081 345 5865 161 Mallard Drive, Boise. Idaho 83706 3974 JEAN James M Montgomery Consulting Engineers Inc. Mr. Jack Niemann City Clerk City Hall 33 East Idaho Meridian, ID 83642 Subject: East First Street Reconstruction Project Dear Jack: November 28, 1989 Thank you for the opportunity to submit a proposal for design and construction ^ management of the City's proposed East First Street Reconstruction Project. However, based on the workload of our engineers during the timeframe you anticipate the design would be completed, we may not be able to be responsive to your schedule. Therefore we have elected not to submit a proposal for the design and construction management phases of the project. We have, however, submitted a proposal for the grant administration phase. Based on the success of the recent Central Valley Corporate Park Economic Development Grant administration project, we feel particularly qualified to work with the City in the administration of your grant. Sincerely, Robert G. Jossis Vice President /In TOOTHMAN-ORTON ENGINEERING COMPANY DAVIS C. TOOTHMAN CONSULTING ENGINEERS, SURVEYORS AND PLANNERS (Retired) 1802 NORTH 33RD STREET BOISE, IDAHO 83703 TELEPHONE (208) 342-5511 November 17, 1989 Jack Niemann City of Meridian 33 East Idaho Meridian, Idaho 83642 RE: NOVEMBER 13, 1989 REQUEST FOR PROPOSALS Dear Jack: RICHARD F. ORTON, JR., PE/LS PAUL S. KUNZ, PE/LS STEVEN W. HOSAC, PE/LS TIMOTHY A. BURGESS, PE CHARLES P. SUNDRY, PE DAVID G. POWELL, PE GLENN K. BENNETT, LS Regretfully we cannot respond to the mentioned Request for Proposal. Our current workload simply will not permit a fast-track design of this size. Additionally, while we are highly qualified and competent for this type of work, we have not completed four urban reconstruction projects as specifically required. Please keep us in mind for future engineering assignments. All of us at Toothman-Orton Engineering Company look forward to an pg ort-"ity to serve the City of Meridian. Sincefely,_ Richard F.�OrtJr:, .E. TOOTHMAN-ORTON ENGINEERING COMPANY RO/tw JUB 250 S. BEECHWOOD SUITE BOISE, IDAHO 83709 CH2M HILL 700 CLEARWATER LN. BOISE, IDAHO 83702 BELL WALKER ENG. 827 LACASSIA BOISE, IDAHO 83705 TOOTHMAN - ORTON 1802 N. 33RD BOISE, IDAHO 83703 MCCARTER & TULLER ENG. 327 N. 27TH BOISE, IDAHO 83702 HIGGINS ENG. 812 LACASSIA BOISE, IDAHO 83705 JMM 161 MALLARD BOISE, IDAHO 83706 ' - HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACK k JANICEGASS, Treasurer CITY OF MERIDIAN BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Waste Water Supt. MERIDIAN, IDAHO 83642 KENNY BOWERS, Fire Chief BILL GORDON, Police chief Phone 888-4433 GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor November 13, 1989 McCarter & Tuller Engineers 327 N. 27th Boise, Idaho 83702 COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chairman Zoning & Planning JIM JOHNSON RE: Request for Proposals Engineering Design and Construction Engineering Services The City of Meridian, Idaho, has applied for an Idaho Community Development Block Grant (CDBG) to help finance the East First Street Reconstruction Project. The City is requesting proposals from consulting engineering firms to assist the City of Meridian in designing and supervising construction of this project in compliance with all applicable requirements of the CDBG program. Ada County Highway District and Idaho Department of Transportation. The engineering services to be provided shall include, but not be limited to: - Roadway, curb, gutter, sidewalk and drainage design of East First Street and all crossing intersections from Franklin Road to Fairview Avenue. - Utility and irrigation designs as required. - All required field work. - Construction staking and engineering services as required. - Parking and traffic control plan and roadway striping plan. Miscellaneous engineering to complete the total project. Interested firms should provide five copies of the proposals to the City of Meridian no later than 4:00 p.m. on November 28, 1989, at the Meridian City Hall, 33 East Idaho Street, Meridian, Idaho 83642, attention Mr. Jack Niemann, City Clerk. All proposals must include the following: 1. The firm's legal name, address and telephone number. 100-1- 2. The design engineer(s) assigned to the project and their experience and qualifications. 3. The experience and qualifications of the support staff assigned to this project. 4. A description of the firm's prior experience with CDBG- funded road work. 5. A description of four urban street reconstruction projects which were designed by the firm including location, total construction cost, and name of a local official knowledgeable of the firm's performance. 6. The proposed work plan and schedule for the project. 7. A description of the firm's ability to adhere to project schedules. Proposals will be evaluated according to the following factors: - Overall experience in downtown arterial reconstruction in the last five years - 30% Consultant experience with CDBG, ACHD, and IDOT funded road projects - 30%. - Availability and capacity of the consultant to fast-track a project and stay on schedule - 30%. - Consultant experience in the past City of Meridian projects - 10%. The selection will be made to the most qualified offerer whose proposal is deemed most advantageous to the City of Meridian, all Factors considered. Unsuccessful offerers will be notified as soon as possible. Interested firms may review the CDBG pre -application which includes a description of the proposed project and other pertinent information by visiting the Meridian City Hall during regular office hours. This solicitation is being offered in accordance with OMB Circular A-102 and the Idaho statutes governing the procurement of professional services. Accordingly, the City of Meridian reserves the right to negotiate an agreement based on fair and reasonable compensation for the services proposed, as well as the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate. The City of Meridian does not assume any obligation to reimburse proposers for cost of proposal preparation. C ty Cl 4 OFFICIALS JACK NIEMANN. City Clerk JANICE GASS. Treasurer 1-R! D. STUART, Water Works Supt. 1AYNE G. CROOKSTON. JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS. Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer March 5, 1990 HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone US -4433 Council of Old Town Meridian GRANT P. KINGSFORD Mayor COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON Re: Concerns Expressed to the Meridian City Council dated January 17, 1990 Dear Members: The following information is submitted for your review in an attempt to answer the concerns your organization expressed to the City of Meridian on January 17, 1990. The concerns are numbered in accordance with your requests. We hope they are sufficient. Concern 1: Communication is one of the most important aspects of a project and, certainly, it is our intent to communicate with all citizens of Meridian concerning any activity by the City Council. Official notices, on the other hand, are directed by reference in the Idaho Code procedures. The Idaho Code requires only that property owners be contacted in relation to local improvement districts. Consequently, the official notices were directed to those property owners. We will continue to improve our communication with the citizens, including the tenants and residents along East First Street. Concern 2: This concern is, in fact, correct, since the LID will assess properties receiving benefit from the improvements on East First Street. The assessments will be based upon the value received from those properties, and it is the opinion of the City Council that the benefits will far exceed the assessment in value to the property owners. One of the reasons the sidewalks will have stretched from the buildings to the curbline in the center one-third of the project is to eliminate the need for maintenance of a planter strip along the sidewalk area. These have notoriously become collectors of litter and trash and a maintenance problem for the City. Since the Ada County Highway District does not maintain the sidewalks and parking areas, it becomes a problem for the adjacent property owners and the City maintenance crews. We believe concreting the area from the building to the back of the curb is the most efficient answer in the major urbanized area. n Concern 3: It is the City's belief that downtown Meridian will be a viable and thriving business center for our community for a long period of time. In order to facilitate pedestrian traffic in our community, of which there is a significant Council of Old Town Meridian n March 5, 1990 Page 2 amount, we believe improving of the pedestrian walkways, sidewalks, and facilities is needed. In addition, once the designation for Highway 55 is shifted to the Eagle Road, traffic will be reduced somewhat and will make a better pedestrian -oriented downtown for the City of Meridian. We believe the pedestrians will continue to use the facilities, and improving the pedestrian corridor is a necessary portion of our needs. Concern 4: The costs for improvements on this project are actually some of the lowest ever recorded for urban areas. With the assistance of the Ada County Highway District and the Idaho Transportation Department, coupled with the Local Improvement District, the cost to property owners will be about one-fourth of what would normally be required under a street improvement program. Only because of the changing of the highway.route can this type of funding package be accomplished, and we believe it is imperative the opportunity be taken for this financial situation. The City Council has no intention of putting any business out of business or resident out of their home in the City of Meridian. Concern 5: We concur with the Association of Idaho Cities in their assessment of business districts and small communities. But with improved appearance and accessibility for pedestrians, downtown Meridian can grow and prosper even more. Concern 6: The City of Meridian has been presented with a petition signed by more than 70 percent of the property owners in the downtown area. Realizing this petition does not include signatures of tenants or occupants other than landlords, the overall percentage may very well be somewhat less; however, the laws of the State of Idaho do not allow us to assess improvement costs directly to tenants, only to the property owners. Consequently, the signatures of the landlord are all that is required. Cities are supposed to be run by a majority rule, and we believe the majority has spoken. Concern 7: The procedures for making assessments to property owners are fully spelled out in the Idaho Code. This Code also gives the City the ability to collect those assessments through various lien procedures on the property. It has been the experience over many years of local improvement districts around the State of Idaho that the majority of the assessments will be paid off well in advance of the timeframe allowed for that payment. Most property owners will recognize the benefit in paying early to eliminate the interest on the debt. It is our intent, due to the minor amount of the assessments, that it will not create hardship on any particular property owner along East First Street. Council of Old Town Meridian March 5, 1990 Page 3 Concern 8: This concern is similar to which came first, "the chicken or the egg." Since the funding package is presently available to improve the street as well as the sidewalks through obligations of the Idaho Transportation Department and the Ada County Highway District, it is the City's belief the sidewalks should be the first item improved. We certainly concur that building improvements and their appearance is an important part of this overall downtown revitalization and something that should be pursued as soon as possible. Concern 9: Our concern with this item is that the buildings are. in fact, owned by the property owner, whereas sidewalks are actually owned by the public. Improvements to buildings, we believe, should be the responsibility of the property owner, not the general public. Since the general public uses the public right-of-way, including the sidewalks, public funds should be used for a portion of their improvement. Since the improvements are of direct benefit to the adjacent property owners, the majority of that assessment should be borne by the adjacent property owners. el� We have no objection whatsoever to evaluating a loan program for property owners to improve their buildings, and, in fact, we considered this type of program several years ago when the federal government was allowing grants for downtown remodeling. However, we understand that remodeling loans are no longer a federal priority. If citizens want the City to evaluate a program for loans, we would be receptive. Concern 10: The only reason East First Street is even being considered for improvements is because of the funding capabilities previously mentioned under various concerns. We would be more than receptive to receive petitions fro¢ all parts of town for developing a Local Improvement District for improvements in those areas. It is in no way the intention of this City Council to leave out any portion of our community from improvement. A task force has been working many months to develop a scheme for upgrading East First Street at the request of those property owners, an" yes, there were those for and those against the project at its inception, and there are likely to continue to be some of those against this project. Again, we believe the majority should rule. Concern 11: We are moving toward the project at the direction of the property owners along the project boundaries. We have not, nor will we rush through a project at the detriment to anyone. Additionally, we feel the improvement to our community should be made by the people in that community, leveraging funding available to us as best we can. We firmly believe the funding package for this project is the best that we can expect now or at any time in the near future. n Council of Old Town Meridian March 5, 1990 Page 4 Concern 12: The formation of any additional districts within the downtown area will likely be formed only through the majority of the property owners or businesses in the area, depending upon the type of district. Again, the City will review any formation in which they are involved and determine what they believe to be best for the community and the business within that community. Outside of the City's capabilities or control are various organizations that can be formed, but, again, are done by majority of those involved in the process. We will attempt to fully communicate with all individuals involved through various news releases, personal notices, and various contacts throughout the project. We urge each of you to be fully involved in the process and watch for information concerning the procedures. Concern 13: This concern is absolutely true and is the way businesses are run. Certainly, the renters and tenants will additionally pass the increased cost onto their customers. We believe the increases would be justified because of the need for improving and revitalizing downtown Meridian. We also believe the improvements will draw additional residents and tourists to downtown Meridian which will partially offset any increased cost. Vacancy rates, on the other hand, will likely drop instead of increase because of the desire to be in a pleasant area for business purposes. It should be remembered this is not merely a sidewalk project, but a major street improvement project including beautification, parking and sidewalk installations. Concern 14: As you may know by now, the intent is not to build 14 -foot sidewalks throughout the entire project, but only through the center third. The north and south one - thirds of the project would have 5 -foot -wide sidewalks for pedestrian routing. A review in the field will show you that the need is there for pedestrian facilities because of the paths worn in gravel surfaces and yard areas. Answers to your lettered paragraphs include the following: a. People getting repairs or needing information from the service stations b. People going by the store or walking to the store to work or visit. C. Merchants making deposits as well as many residents who walk to downtown areas. d. Mourners of the deceased as well as people going by the area. n e. When people visit pawn shops, they often do not have automobiles. Those interested in purchasing would come both by automobile and by foot. n Council of old Town Meridian March 5, 1990 Page 5 f. People walking by and those people parking away and bringing their equipment to the shop. g. The people living in the house and those people visiting or walking by. h. A multitude of individuals visit restaurants by foot or park some distance and walk to the establishment. i. Residents of the community visiting the City, paying bills, or carrying on normal City business. From the various pathed and pedestrian worn areas along the route, it is obvious to us that the need for sidewalks does exist within our business community. Concern 15: Many meetings have been held to determine the priorities for our downtown area. The improvement of East First Street, including the sidewalk project, has been the top priority of the majority of the people at these meetings. We know of no other way to assess those needs than to ask the people of our community. We believe they have spoken, and we are following their direction. Concern 16: It is not our intent to eliminate any parking, but more to improve the safety of the existing parking, and we are attempting to do that. The location of any parking lot should be in a centralized area so that all businesses and patrons can benefit from its location equally. It may, in fact. be required that more than one parking lot be developed and that will be a continuing ongoing process for our community. The location of the parking lot has nothing to do with any individual property owner or participant. Our Consultant did a parking study based upon the square f ootages of existing buildings and available parking, both public and private. It was determined that the most needy area was the block from East First to East Second/Idaho Street to Broadway Street and the north side of Idaho Street, between East First Street and East Second Street. The closest available property to this location is at the corner of East First and Idaho Street. Concern 17: We believe the City of Meridian is a combination of community needs and desires. We are a residential area, a business area, a commercial area, a shopping area, a recreational area, and safe community in which to 1 ive and raise our fami 1 ies. In fact, we believe that our town motto sums it all up... "Hub of Treasure Valley... A Good Place to Live." Concern 18: The assessments for the LID cost of the project are, again, what we have said are minimal for the improvements and increased value to the properties along East Council of Old Town Meridian n March 5, 1990 Page 6 First Street. We cannot argue with the numbers you have put in your concern; however, we note no mention is made of the size of the building, and certainly that would have a major bearing on the dollar values shown in your scenario. Additionally, tax rates, utility rates, outstanding loans, and other items listed will vary significantly depending upon the property and its ownership. Concern 19: The goal of no empty stores on Main Street is certainly an amiable one; however, in fact, it may not be attainable. Some change in businesses, moving of businesses from one location to another, and changing rental rates will have far more bearing on occupancy rates than will the minor assessments from the proposed LID. An environmental assessment will be completed for this project prior to the release of any block grant funds. Concern 20: The comparison of Coeur d'Alene and Meridian with downtown Nampa is not a fair comparison. Downtown Nampa did not have Idaho Transportation Department and Ada County Highway District associated with its improvements. Our engineers were involved in the development of downtown Nampa and can attest to the procedures n used in that particular project. The financial burdens of the participants in the Nampa project will far exceed the participation rates in the Meridian project. Due to the reduction in volume of traffic, we believe traffic control will be much improved with defined curb radiuses on the corners and safer parking maneuvering from the angled parking areas. Certainly, the problems with skateboarders and bicyclers on sidewalks are being handled appropriately in other communities, the closest one being downtown Boise. This particular concern appears to be contradictory to your other concerns, because if no one, in fact, is going to be walking on the sidewalks, then how can they be in conflict with skateboarders and bicyclists. our police department is very frustrated by the parking presently used in various portions of our downtown area. Vehicles are parked on sidewalks for short periods of time, back across pedestrian walkways and, in general, create pedestrian/vehicle conflicts throughout the downtown area. This project will improve that situation immensely. We believe the accident rate for the downtown area will decrease more than the 30 percent you maintain it will increase. Your concern about school children on our Main Street during the day again contradicts your previous comments that no one needs the sidewalks. We believe the sidewalks will improve the children walking on the sidewalks rather than in the street where there are no sidewalks. This is particularly true during bad n weather when the grassy areas or gravels turn to mud. Pedestrian maneuvers for children of school age is an educational process and one that will be pursued with our educational system. n Council of old Town Meridian March 5, 1990 Page 7 Concern 21: Answers to your concern are as follows: a. The City will control the Local Improvement District (LID). b. The City Council, through majority vote, will form the LID's, determine assessments, and do the necessary mailings and financing arrangements. No employees will be hired, nor will managers be assigned for the LID process. Those funds can only be used for the items listed in the formation of the LID, and the payback of the LID assessments will be assigned at the time of its creation. It should be remembered there is no ongoing LID Board or any other operations of the LID. You may be confusing the LID with a Business Improvement District (BID). Concern 22: a. The improvements adjacent to the Post Office will be paid for by the U.S. Postal Service when they develop the property. Those improvements are already shown on plans approved by the City. n b. The churches will be assessed, as will other property owners. c. The owner of the parking lot would be assessed the LID costs. Presently, it is owned privately. If the City were to purchase the property, then the City would pay the assessments. d. The Union Pacific Railroad would be assessed their LID portion. Concern 23: We have project information on all three segments available at City Hall, should the need arise. Concern 24: The procedure for stopping an LID is spelled out in the Idaho Code. There is no provision for revoking an LID, and the area within the LID is not presently maintained, nor will it be maintained by the City. It is owned and maintained by the Ada County Highway District, except for the sidewalks that are a responsibility of the adjacent property owner. Concern 25: With the high percentage of people in favor of improving East First Street in your survey, and believing that the people of Meridian should pay for those �. improvements, it could be the City's direction to put a bond election on a ballot to determine if, in fact, the majority of the citizens agree with your survey. our information would indicate the improvements for adjacent properties should be borne by the adjacent property owners. We believe the LID procedure is fair n Council of Old Town Meridian March 5, 1990 Page 8 and equitable. Again, we do not believe the assessments will be a major burden to the property owners downtown. Concern 26: The formation of the LID does not empower the City with any authority above that which it presently has. The LID assessments will be made against the properties, and those property owners would be required to pay the assessments. Should the assessments not be paid, then a lien could be placed on the property for collection of that assessment. Concern 27: We firmly believe improvements to downtown pedestrian areas and appearances will have an effect on the shopping habits of citizens and tourists in the City of Meridian. Even if it were for the pedestrian traffic of our school children, it would be worth the effort to make the improvements. Concern 28: The comments in Concern 28 are very wel l taken; however, Nampa's situation cannot be compared to Meridian. We believe the LID will have minimal effect on the properties in downtown Meridian and, certainly, if a BID is formed, that formation will have to speak specifically to your concerns. Our hearing process has indicated the citizens of Meridian are in favor of the project, and we wish to proceed with it in its present form. We believe it is a benefit to the property owners, the citizens, residents, and tenants of the community in which it is being presented. Concern 29: The delivery of freight to the businesses in downtown Meridian will be reviewed in detail, not only for future delivery, but deliveries during construction. This is also true for trash pickup and general utility services to the businesses. Thank you for bringing this item to our attention. Concern 30: We hope anyone who has a concern about the project will do as you have done and bring it forward to this City Council. Summary It is the intent of the Meridian Mayor and City Council to inform its citizens as to its actions through City Council meetings, newspaper articles, and legal publications. We urge each of you to become involved in the community as you have with this petition and help us in our deliberation of those items affecting your needs and livelihoods. We certainly do not agree that the project will have an adverse effect on businesses in the area. We can provide you numerous individuals, particularly from the Coeur d'Alene project, that will say just the opposite. Our engineers are presently working on four different communities in Council of Old Town Meridian March 5, 1990 Page 9 improving their downtown areas, and the feeling of those communities is very similar to ours; the need is there, the financing is available, and we need to do it while we can with the funds, at a minimal cost to the property owners. The task force that has been working on this project has taken into consideration the feelings of the downtown people; in fact, the entire community. The time is right, the effort has been made, and we believe the project is a very viable one and should be pursued. If we have failed in our communications with the citizens of Meridian, we apologize for that, and hope we can improve on that aspect. Again, we wish the majority to rule for our community, and it is our true belief that we are acting in a manner directed by the majority of the businesses and residential property owners on East First Street. We will be setting up a meeting with you in the very near future to discuss each of your concerns as they have been stated in this letter and your petition. In the meantime, should we be of assistance to you in your deliberations, please do not hesitate to contact us. Sincerely, CITY OF MERIDIAN Grant P. Kingsford, Mayor GPK:ls cc: J -U -B ENGINEERS, Inc. City Leaders' Institute James Shearer, AIA AMBROSE, FITZGERALD & CROOKSTON November 3, 1989 Mayor Grant P. Kingsford 33 East Idaho Street Meridian, Idaho 83642 RE: DOWNTOWN DEVELOPMENT Dear Mayor Kingsford: TELEPHONE 888.4461 AREA CODE 208 While the office of our law firm is approximately one mile west of downtown Meridian, it is our sincere belief that re- development of downtown Meridian will increase, not only the business downtown, but will also generate business for the peripheral areas as well, ours included. Therefore, we certainly encourage the Mayor and the City Council to take all actions necessary to move forward with a Local Improvement District (LID) and to vigorously pursue the Block Grant which may be available from the Idaho Department of Commerce. Please call upon us for any assistance you may need in the process. WGC/mks Very truly yours, &Y'NrG. CROOKSTON, JR. ATTORNEYS AND COUNSELORS 1530 WEST STATE - P. O. BOX 427 MERIDIAN, IDAHO 83642 GRANT L. AMBROSE (1915-1968) JOHN O. FITZGERALD, P.A. THIS FIRM INCLUDES WAYNE G. CROOKSTON. JR., P.A. PROFESSIONAL CORPORAT10N5 WILLIAM J. SCHWARTZ November 3, 1989 Mayor Grant P. Kingsford 33 East Idaho Street Meridian, Idaho 83642 RE: DOWNTOWN DEVELOPMENT Dear Mayor Kingsford: TELEPHONE 888.4461 AREA CODE 208 While the office of our law firm is approximately one mile west of downtown Meridian, it is our sincere belief that re- development of downtown Meridian will increase, not only the business downtown, but will also generate business for the peripheral areas as well, ours included. Therefore, we certainly encourage the Mayor and the City Council to take all actions necessary to move forward with a Local Improvement District (LID) and to vigorously pursue the Block Grant which may be available from the Idaho Department of Commerce. Please call upon us for any assistance you may need in the process. WGC/mks Very truly yours, &Y'NrG. CROOKSTON, JR. November 1, 1989 The Honorable Grant Kingsford Mayor, City of Meridian 33 East Idaho Meridian, Idaho 83642 Dear Mayor Kingsford: West One Bank, Idaho, N.A. Post Office Box 405 Meridian, Idaho 83642 208 888-1516 "ESTONE BANK For more than a decade we have observed an intense interest within the community to develop and implement a plan to replace the deteriorating curbs, sidewalks and gutters and to generally improve the appearance of downtown Meridian. Since these improvements have not become a reality, we are definitely hopeful that the City's current $400,000.00 Community Development Block Grant application will be submitted and approved. The deteriorating sidewalks and general blight in the downtown area are limiting factors to attracting new business in and along First Street and to expansion of existing businesses. n The proposed improvements would also correct other concerns regarding pedestrian safety, traffic congestion, need for left hand turn lanes, limited parking availability and an overall image problem. We continue to compliment the Mayor and Council on the beautiful City Hall, attractive sidewalks and other amenities that were included that set an example to the entire community as to how First Street and the adjoining streets could appear. It is because of this example that we have constructed the same style of sidewalks, including two tree plantings, during our recent remodeling project. We strongly recommend that Idaho Street, between East First and East Second be included in the Downtown Development Program since this is the street where we are located and considering that a number of business owners on this block have indicated their interest in being a part of the LID boundary. Once again, we commend the City of Meridian for moving ahead with the application of a Block Grant. The improvements to be made from Block Grant proceeds, ACRD, Idaho Department of Transportation and LID funds are vital to economic growth in downtown Meridian. Yours ve truly, Terr Smith Vicesident & Manager TPS: j c October 16, 1989 Paul W. Mcxague PAUL'S MERIDIAN STINK2R UO S. lat Street Meridian, Idaho 33642 Mayor Grant Kingsford City Hall Meridian, Idaho 33642 Dear Mavor: Because I have not been able to attend the public meetings ragard_ng the proposed East lst Street Development, I am voicing. my opinion by letter. I do not know exactly what is planned -- only what I have read in the Meridian paper. It seems to me that the ones deciding what is to be done are not the ones who will be doing the paying. As you can see on my corner there are curb and gutter and sidewalks at the present time -- and in good shape. The sidewalks do not have more than ten or twelve people on them per day, except for when there is a parade going by. I am not willing to have these taken out and replaced. It also seems to me that if a vote is to be taken by anyone, that only the ones to do the paying should be voting, in order to be fair and just. I realize this plan is to try to improve the looks of the main street through Meridian._ However, the projected traffic through Meridian is a fifty percent reduction after the Eagle Road Interchange is completed -One must assume that some of us will also experience a reduction in business. Another thing some of us are faced -with is the expense. of upgrading fuel tanks and lines, etc., to satisfy the E.P.A. Regulations that recently went into effect. This is expense enough at this time. However, I would be interested in a little landscaping (shrubs and/or bushes) if this is something you have in mind. Think about it. Si7nely, . AUL `n7 . MC RAGUE cc- Citv Clerk City Councilmen City Attorney Marcia A. Hall 424 Cherry Lane #86 Meridian, Idaho 83642 October 13, 1989 The Honorable Bob Giesler The Honorable Bert Myers The Honorable Ron Tolsma The Honorable Walt Morrow Meridian City Councilmen Meridian City Hall 33 East Idaho Meridian, Idaho 83642 Dear Friends: It is with great enthusiasm and excitment that I add my endorsement to the many that I am sure you will receive in support of the proposed project for community development in Meridian. I would encourage you to apply for the block grant. I feel that with the modest but essential improvements that have been proposed, Meridian will truly continue to be a growing and thriving community. My great-grandparents settled in Meridian in the 1800s and my family has been waving Meridian's flag ever since. I am proud to have been raised in Meridian. I am proud to have graduated from Meridian High School. I am proud to own property in Meridian and I am VERY PROUD to live in Meridian. Is it possible that next year at this time I just might be a tiny bit more proud??? I am sure I will be..... Thank you for serving our community. Warmly, MARC A. HALL n MOUNTAIN STATES TUMOR INSTITUTE 151 EAST BANNOCK BOISE, IDAHO 83712-6297 TELEPHONE (208) 386-2711 October 23, 1989 The Honorable Grant Kingsford Mayor of Meridian City Hall 33 E. Idaho Avenue Meridian, ID 83642 Dear Mayor Kingsford: As business operator on East First Street in Meridian, I want to express my whole -hearted support for the plan to upgrade the appearance, access, and parking to the core area of Meridian, and to the creation of a Local Improvement District (LID). Meridian was our first choice for MSTI's expanded Breast Cancer Detection Center services; it is convenient to women of western Idaho and eastern Oregon, offers direct access from the interstate, and avoids the traffic congestion often found in Boise - a plus for many women from smaller towns and rural areas. A concern I have had since opening in 1985 is both the appearance of, and growing traffic congestion caused by lack of parking in the Meridian downtown area. I am extremely pleased that this situation is being addressed and am confident that the proposed upgrades will have a positive impact on business volume, by making Meridian a more appealing community in which our customers will wish to conduct their business. Sincere] r� Eugene Gunderson Associat Director MOUNTAIN STATES TUMOR INSTITUTE EGG/ac m Affiliated with St. Luke's Regional Medical Center MERIDIAN MEAT & SAUSAGE 119 E. BOWER MERIDIAN, ID 83642 The Honorable Grant Kingsford Mayor of Meridian 33 E. Idaho Meridian, ID 83642 Dear Mayor Kingsford: We have been doing business as Meridian Meat and Sausage here in town for about 25 years and have seen Meridian go through many changes. Most recently, there have been some new businesses coming into town and some remodeling taking place which have all contributed in "sprucing" up Meridian. However, we are still in need of a structured roadway through town and more designated parking areas. In many areas the sidewalk completely disappears and only a dirt path is visible. Meridian could be a beautiful little town with a little planning to take care of some of these problem areas. It would probably also entice more travelers to stop and do business in town. Meridian is an "up and coming" community and some creative improvements are certainly anticipated and would be much appreciated. Sincerely, Rene and Cheryl Schoop Owners acro Tool Corporation November 3, 1989 Mayor Grant Kingsford City Hall Meridian, Idaho Dear Sir: I would like to express my support for the proposed downtown rejuvenation project. There are several things in that area that are detrimental to a good business -atmosphere, orinsome cases, even dangerous to individuals. The sidewalks are broken and uneven, .making it dangerous for people to walk from one business to another; in several places, storefront parking is directly in front of the stores, with cars pulling into and backing out across the sidewalk, endangering the pedestrians. Traffic is really getting out of hand during rush hours, and the major factors, I believe, are the lack of turn lanes and the blockage of view of drivers turning from sidestreets onto First St. The general impression given when driving through our city center is one of a run-down condition. I believe that this renovation would help to instill a pride in our downtown area and would promote a general face-lift in many of the buildings lining First Street. It seems to me that Meridian will, be one of the hot -spots for community growth in the coming years, and we need to start planning for and doing the things necessary to accommodate that growth. I sincerely hope that this project gets the go-ahead in the near future; I know that the community response has been overwhelmingly positive and the timing is probably at the most optimum. Sincerely yours, Dale Newberry General Man er IC 0 100® super carbide 1410 East Pine • Meridian, Idaho 83642 • 208 - 888-7310 • 800 -635-3080 MEMEN[ACRlE ADA COUNTY REAL ESTATE, INC. 916 East First e Phone: (208) 888-7300 MERIDIAN, IDAHO 83642 November 1, 1989 Mayor Grant Kingsford City of Meridian Meridian, Idaho 83642 Honorable Grant Kingsford: We are in favor of the Plan to improve East First Street in Meridian. The improvements are badley needed to replace broken sidewalks and curbs which detract from the appearance of Meridian. The plan would do all the improvements at one time instead of piece meal improvements over many years. We hope the plan can be accomplished in the near future. Sincerely; Bruce K. Winchester Broker A.C.R.E.,INC. "Complete Real Estate Service First security Bank. November 1, 1989 The Honorable Grant Kingsford Mayor, City of Meridian Meridian, Idaho 83642 Dear Mayor Kingsford: I would like to lend my support for the downtown development project for the City of Meridian. It is imperative to the economic growth of our community that the downtown area be revitalized to at- tract new business and dollars to the City of Meridian. Of particular concern is the deteriorating sidewalks,the need for turn lanes and the safety of the current parking in the downtown area. Please add my letter as part of your package requesting funding for this very important project for the City of Meridian. If you need any additional information please contact me at 888-4022. Yours very truly, c �- BERNICE A. TISDALE Manager bt First Security Bank of Idaho, N.A. 1682 East 1st Street P.O. Box 627 Meridian, Idaho 83642 Telephone 208-888-4022 A financial services company of First Security Corporation Bill Brewers = Chapel olthe Chimes Inc. November 1, 1989 The Honorable Mayor Grant Kingsford City of Meridian Meridian City Hall Meridian, Idaho 83642 Dear Mayor Kingsford: Please consider this a letter of support for the Meridian downtown improvements introduced as East First Curb and Sidewalk Improvements. East First Street, the main street through Meridian, begins at I- 84, the Freeway, and ends at Fairview Avenue. For years I have said this section of Meridian is an eye -sore with its cracked, broken sidewalks, curbs, and gutters. I have watches weeds flourish in the cracks of these same sidewalks and curbs along East First for several years. This summer I found myself feeling so ashamed of this situation, I took the initiative to spray weed -killer on both sides of the street the length of the downtown section. There are a number of issues to address besides weeds when considering the "Improvements" proposal. Some of our sidewalks and curbs are deteriorated to the degree there are liability issues. With the conditions of the sidewalks downtown, I choose to believe the City of Meridian, Ada County, and definitely the business -people along East First risk being held liable for any pedestrian accidents that could occur as a result of tripping on or falling into cracks in the sidewalks. In my opinion, the economy of downtown Meridian will benefit because of the improvements suggested in the East First Curb and Sidewalk Improvements proposal. I regret that the condition of our curbs and sidewalks limit access to many downtown Meridian businesses by some of our handicapped and elderly residents. With the proposed new improvements, no Meridian residents will be denied access to downtown. To conclude, I want to express my appreciation to you, Mayor Kingsford, for presenting this proposal. I am impressed that the City of Meridian is willing to help me, an independent businessman, improve my property from the standpoint of access as well as aesthetics. I am proud to be counted as a local business in support of the improvements proposed and look forward to the implementation of this plan. P.O. BOX 255 Sincerely, Bill Brewer Owner 0 MERIDIAN, IDAHO 83642 0 (208)888-4454 Ralph A. Lawrence MINISTER Meridian United Methodist Church Mayor Grant Kingsford City Hall 33 E. Idaho Meridian, ID 83642 Dear Grant: East Third and Idaho Avenue P.O. Box 266 Meridian, Idaho 83642 November 2, 1989 (208) 888-2245 — Church (208) 378-0393 — Residence First of all, I would like to express my appreciation for the excellent way in which you are serving Meridian as Mayor. Thank you for your leadership and positive spirit as you pilot our community into the future. I am pleased to add my support to the Meridian downtown project. It is a carefully considered and planned program which will enhance our city in many ways. In fact, I believe its value will be far more than the costs involved. �. The best reason for doing it is simply that the improvements will advertise to a wider public that Meridian is a fine city in which to live and work. The image that is projected will say a great deal about how the people of this city think of themselves. It will say that Meridian people have a great sense of pride for their entire community. na If the improved streets add to the safety and the beauty of the city, and therefore attract more business and further development in the downtown core area, that will be even more good reason for it to be done. It will give our existing business people a greater sense of esteem for being located here. It will also attract others, who might choose to locate elsewhere. The proposed financial plan, with the contributions from the four sources of the block grant, the LID, the Ada County Highway District, and the Idaho Department of Transportation, is a very attractive way of obtaining this goal. It is my hope that our Meridian community will support the project in a very strong way. I wish you and all those involved in this project the greatest of success. Sj�er ly yo rs, ? .1 Va4'J�� a h A. Lawrence M' ister n no JAMES SHEARER -- ARCHITECT 1320 E. let. St. Phone Meridian, Idaho 83642 888-1071 November 1, 1989 Honorable Grant Kingsford, Mayor City of Meridian, ID. As a business and property owner on East lst Street, I hereby encourage you to make every effort to make the East 1st Street downtown corridor plan a reality. I believe it will greatly encourage the downtown economony and eliminate many downtown safety problems and slum like facilities. Existing sidewalks are in extremely bad condition and are very dangerous. It will also encourage people to clean-up, dress up and demolish other slum like buildings in downtown. ours trul , J s Shearer rdla .7nferm o unfain { , :firms a(c 3acXfe, .nc. W November 1, 1989 , our Comp%le _Vunliny and .%"y Blore The Honorable Grant Kingsford Mayor, City of Meridian 33 E. Idaho Avenue Meridian, Idaho 83642 Dear Mayor Kingsford; We would first like to commend you, the City Council, the city engineer, and architect for the tremendous progress you have made in the downtown redevelop- ment process. We feel that the proposed redevelopment plans, along with the formation of a BID and LID, will have possibly the greatest positive economic impact the City of Meridian has experienced in recent times. Without exception, our business neighbors along First Street and East Idaho Street have expressed a similar opinion about the proposed redevelopment plans. As Idaho's largest full service hunting and fishing retailer, Intermountain Arms and Tackle has had growing concerns about the deteriorating condition of our downtown area. We believe that the "crumbling" sidewalks and curbs, along with lack of adequate customer parking, are having an increasingly detrimental effect on our customer. We feel these conditions make it absolutely essential that we take every possible step to apply for and hopefully secure a_-.muchneeded Block Grant to revitalize our downtown area. In order for Meridian to keep pace with Idaho's growing economy, we need to make every effort to provide a downtown area which looks new, as opposed to one that is old and deteriorating. The positive socio-economic benefits of a modern, renovated downtown area will be shared by all of us in our community. The timing of this project with our upcoming Idaho Centennial would allow us to set an excellent example for communities like our throughout the state. In conclusion, may we suggest that this project not be limited to First Street between Cherry Lane and Franklin Road. Numerous business owners one block east and west of First Street have expressed their desire to participate in this vital redevelopment program. We strongly believe .that Meridian's future growth depends greatly on our ability to secure the Block Grant and proceed with the downtown redevelopment project as soon as we possibly can. Mrj. Rel Jack Sweet, President Ire mountain Arms and Tackle, Inc. 105 East Idaho • Meridian, Idaho 83642 • (208) 888-4911 n Marcia A. Hall 424 Cherry Lane #86 Meridian, Idaho 83642 October 31, 1989 The Honorable Grant Kingsford Mayor - City of Meridian Meridian City Hall 33 East Idaho Meridian, Idaho 83642 Dear Mayor Kingsford: My purpose in writing is to express enthusiastic support for the community development block. grant project in Meridian. I feel certain that the traffic congestion on First Street will be greatly diminished by the addition of left turn lanes from Cherry Lane to Franklin and the sidewalks, particularily on First Street, pose a hazard to those of us who enjoy strolling thru Meridian. This block grant will certainly assist us in the modest improvements that are necessary and urgently needed to boost the economy of our community. Thank you for serving Meridian and supporting this project. Sincerely, tIRCIAA. HALL A*"*N T — AN INDEPENDENT AGENCY November 1, 1989 City of Meridian 33 E. Idaho St., Meridian, Idaho, 83642 Attention: Grant Kingsford, Mayor Dear Grant, As an active member of the Meridian Community and someone that has stock in the future development of Meridian I wish to express my complete support for the Grant application to improve our main street. The present condition of E. 1st. Street is a definite determent to economic growth and expansion of our town. The lack of uniformity and conformity of the streets, curbs and sidewalk areas are an eyesore. This also makes for an unsafe condition; particularly for our children, the elderly and handicapped as it is virtually impossible for pedestrian traffic to navigate from business to business without unecessary risk. The proposed improvements that would be partially funded by the Grant would provide Meridian with a giant step toward accomplishing Meridian's long range goals of community developement. S cerely, a it ` R. Jo son /es P.O. BOX 645 0 MERIDIAN, IDAHO 83642 0 (208) 888-1465 FIM -112 FPRMERS ,INSURPN(F� Farmers Insurance Group.FC...A.,.. MAYES & MAYES AGENCY DEAN MAYES JR., Sales Representative 118 East Idaho Avenue Post Office Box 392 Meridian, Idaho 83642 Bus: 888-3321 Res: 888-7192 Grant Kingsford, Mayor City of Meridian Meridian, Idaho 83642 November 1 1989 Sir: As owner of the properties situated at 118 E. Idaho Street and also 66 East State Street - - - - I attended the business owners meetings with the proposed improvement district along East First Street. Please apply for any redevelopment or block grants and also initiate the proposed BID and LID for the improvement of East First Street - - - - our main thoroughfare. As one of the businesses involved in the downtown area, I feel that the economic development by this improvement would greatly benefit the central business district of Meridian. For the past several years it appears to have deteriorated - - and after the new City Hall, the remodeled Library, and recently the WestOne Bank improvement and remodeling - - things are appearing to have a better business climate in the downtown area. We need to continue by improving East First Street and it's adjacent areas as was proposed by the local committee to increase our business climate. I therefore urge you to form the necessary improvement districts to initiate this local improvement thru the application for block grants available coupled with BID and LID. Very Truly Yours can Mayes Insura e 118 E. Idaho St. Meridian, Idaho 83642 FAST, FAIR, FRIENDLY SERVICE MERIDIAN FORD A3@*M- SALES • SERVICE • LEASING • RENT -A -CAR PO Box 207 Meridian, Idaho 83642 (208) 888-4403 November 2, 1989 Mayor Grant Kingsford City Hall, Meridian Dear Grant: Subject: Downtown Redevelopment As you are well aware the need is obvious to rejuvenate our downtown core. The shopping competition in the Valley continues to increase and the Eagle Road interchange will cut our traffic through our downtown in half. These facts coupled with the financial window of opportunity to pay for the project make now the time to move on it. Sincer y, Larry Cl twood President LHC/ml rM FARMERS & MERCHANTS STATE BANK October 31, 1989 Grant Kingsford, Mayor City of Meridian City Hall Meridian, Idaho - 83642 Dear Mayor Kingsford: We, here at the Bank, are 100 percent behind you in seaking the Block Grant to improve East First Street in Meridian. Not because our Bank fronts on the street; but because we are concerned about the safety of our customers. The sidewalks in Downtown are a disgrace and dangerous, as are the curbs. Traffic has a difficult time at all corners and the proposal I saw at a recent meeting appears to alleviate a great many of the problems. The proposed improvements should stimulate the economy in town, making shopping much more convenient. Please proceed with your request and if there is anything I can do, pleas,"ive me a call. ly, im H. Reed, Sr. Vice -President Manager and Director JHR:mr 703 E. 1 ST., P.O. BOX 328 0 MERIDIAN, IDAHO 83642-0328 9 (208) 888-1416 MERIDIAN Phone (208) 888-3999P.O. Box 626 /,Ir 1Sanitary Meridian, Idaho 83642 S01 0 ervice 0 November 1, 1989 The Honorable Grant Kingsford Mayor, City of Meridian 33 E. Idaho Meridian, Idaho 83642 Dear Mayor Kingsford: As a concerned businessman in the City of Meridian, I would like to thank the City of Meridian for the progress being made in the downtown redevelopment program. The deteriorating sidewalks, curbs, and gutters are a great concern to me and other businesses in Meridian. In order for Meridian to grow economically, it is important that steps be taken to improve East lst Street and the adjacent areas to present a better image of Meridian. I would suggest that the project not be limited to East 1st Street, but also include businesses one block East and one block West of the street, as many businesses have expressed their desire to be included in the redevelopment program. I am therefore asking you to form the improvement districts and present the local improvement application for the Block Grants availabe to revitalize Meridian. Yours very truly, Mohammad Alidjani /0-111 215 E. Franklin Rd., P.O. Box 557 • Meridian, Idaho 83642 • (208) 888-2817 Oc*ben 31, 1989 The HonoAab,le G, Kang d fo qd A6w/t of the Ciq of & idian &Aid ian C.i:tq fla.Ll Men.id ian, Idaho 83542 Deco Alar, A Kinaa f o)ad. The 196atid of D.cuec&u of the NAidcan Cham6ea of Commence, ad u U ad the A'emb"4h i.p ad a uAo.le, had nai4ied the application Pa a b loch qAan# 6v zfie Ci q of Alertidian Pn paopw.ded douniown .impaovemeni. I# UtW Ae uwnhwu4 vole o f Ae 196aAd of D.iAecioad io, not ono fund X10, 0" Younnd a mad*Aplan deve,&p- mene a.lonq wiA the C.i.,f4, 60 a.Lw & aewmmend * the membe dh,ip Ae acceptance of Aa -4 mu#e4p.lan ad deve. aped 6q �6m SheaaeA, aaoWect, and Wargne Fonzery, 718 6nqinee". The me n6e 4h.ip i4 a w .in favoa of khat p topaded plan. One of the o6jecfived of the Amid ian Cham6ea of Comp -Ace .iA * pvwrw,4e bud,inej.d and g wwxSfi. in the CVq of McAid can. Aid p.1an .iA of the app'wMia-fe #.ime and will enhance the appearance of oua down ;to new rred.iden;t4 and budined ded of c de * the i ime uhen the Safe of Idaho h.i0my #r 444. w.i U 6e dive/deal 40 ou#.j.ide oua 6o,%dead a.� Cag le Road. 7Ai4 neced. i*t,&,j aibwc&nq v, ALeom and hence, budinedded and aed.idenid, * .spend doVaad and vr4ti ours *un and uha# ti ham & 044m Thnoc A wm rm i fry and ci;N ded ica t ion a new V,c,dao w Cen*4 Pt the Cham6ea of Commence u w /zeceni4 completed, and .the dohew dei Pzih in the new Ciio #a,U and L.i6lwxy deco4atina to Zand dcaping w hAvVIng a new Ci,4q pude we w.c dh -& have caAaied Azouoout ouR ovum. A# the pu6l c hea&inq,4 aril .in pAmztive .ded.e.iow hodied 6w the Chanhea, inpuf hcw been podi;�ive and w.i# the "We Can Do" a#�,i..ttede. 77te cuAb d, qtd errs, and .d.ideuxr d huwugllwcd oua c -4, % ad um.l l ad c -i4 jikee td, aae in a deplonab.le date of aepa.iA. %airh.ing, doum*um id .inadequa-fe, ad we.L1. Fool 215 E. Franklin Rd., P.O. Box 557 • Meridian, Idaho 83642 • (208) 888-2817 AVe eA * Magoa K.cng d p,, d OcWea 3!, /989 page Aw #i 44ic hhirougluiui *tm i4 dangewum 6ecmme d ide vAd aae .in a hapldotm .d&;6e on nonexi4iard .do Aai *ed#iunnd muds ualh in the epee4 WiA the new dideu" paopeeed, #ire atmodphene uvuld not ono 6e enhanced, but people could da44 ua.lh Tom one end o� ;b m ;to Ae ozen. Peop& could Aeaepne vi4 t the C,ijm PaAh, 0/1 ua.lk dour& m foa .lunch, 6u -dined -d, oa * Elie fvdi 044i.ce even f wm Ae Speeaucq , Compu#iro,l, on one o4 die 6ad.cnedded a# Che Aq Nap - - ,donw.A ng mat canno# 6e done a# the pedeni dine. Accem, .dao-#% and .lands caping ase a U ae la ted hi oua bud,cned.d and cl_vi-c Amc.;f nd. n R i4 not o f ten people in 6ud.cne" can 6e unified foa ,incne" ing expended upon oneeeq oa agree upon a 6ud.inedm .do ew. We have houaevea, done .do and we do use wuR apptication fon Ae 6.lochgzanf by .in;awve oua d#need, cu/z6.d, qu Ue w, and ,d ideua the in a unip1m f-cwh. inn. V d i4 a oAeic djep Ari developing oua *un in .& an .independent, #teemed cor>rwU;tg - - a p&ce uAe e- we a.11 uvAh *geAeA and ad much ad rue can * mahe Metiid can a uvndeaAd place to live. Thank wu. eA &ed.ident Phone (208) 888-5833 The flonona6.& S� K.cryefOAd MaAVA o� Ae C 04 4Aid ian CVv #a U &A- dean, Idaho 83642 Deas &W4 gnrML. E. FAYE BREWER, Director Oc.&bea 31, 1989 P.O. Box 383 1303 East First Meridian, Idaho 83642 Ad a 6ueimm ori wA and iu d.ideni on 6a e,4 F.c W S;aee# o� nea 4 An due, I am urzi.,iirrg * u##e Pt appli.c= on o4 a 6.1och gAan4 ad def PAA in ire dvtrx►&un mad*4p&n Pt new c Ad, d idswAd, arra paving, ed pec.ia.Llg along Aid mein d.&ee� A"ugh & id ian - - 6a a;E Eine t S#i eek The .land a caping, ad .ee i .in ire neva Czfy fla.11 and L.i6mAw area .i.e a"mc&ve and twuld ead.i4 And iideI4 * expuldiv A"ughotd &A udian, and wiV pvutwde ,dap, eae.i.A acceae Ao pededbuan iw44c and veh.icu,&A w4f!c ad u*24 An enhanced 6tm i.neee and comntn i4 ahwdp k"e could Aen be de#. The bue.ineee Awte o4 Ae emp&qeed .in Ae CAfy fla U and Ae COMWU4 aed.idenid ud.cng Cd# lla.0 c4angred Pt Ae 6e#" w�en fou ue4e abA Ifo compel A the new 6ai41ing. If .cd no .longer. a "mare -do" hind o4 place, 6u# a "pwud o4 owt eommnit" Amend4 hitad o4 place. The aenamiion o4 Ae OV Woodmen Sui&inp L -L& Ae Runge Bcc i,ld ing, and ori The Idaho FLu;t Naiwna. Bank 6w,&tnp tn.& Wed# One ra new 6u1,ld ing ne�&Cid AW dame hind of a#.&hde. No# aha AiAng an&&A oR Zupp,ing oven 6"Awn d deecrr l4d.. oa. having io ua,lk .in Ae diAeei w6w Melte ane no d ideiu Ad wi U be a ja44 4eaime a Aact ive -Ao eveapone, and 6e.ing able * ua A Awnt one end o� Aoun Ao die eAet can on ltd add * the at#iuiai_ve l im ie- o4 #Ire uhoA ci;44 Ne wzU a,U 6ene4ii Awm dee un.i4ang o4 Ai4 e4Aid and Ae .incenvive Ifo new 6ud.ined4ed and aed.iden-id .in �&c dOVOM /Oa Oua dCA002d, CiA, aad comm /� Aan% you Pt aV you cue doing & make &Aid ian ea#, and P.4 Maid application! Stnceae. 6. With The Emphasis on Pe al Care W rhe Rea! Estate �roup. An • Homes • Recreation • Ranches • Commercial 11/1/89 To whom it may concern: In reference to the proposed Bloc Grant for 1st Street in Meridian Idaho, we feel as business owners that Meridian cannot attract new business and grow and develop to our business potential. Please take this into consideration. Sincerely, Dennis V. Marshall Business owner of The Real Estate Group Inc. DVM/amb P.O. Box 226 P.O. Box 812 P.O. Box 45457 New Meadows, Idaho 83654 McCall, Idaho 83638 Boise, Idaho 83711 n 11/1/89 To whom it may concern: In reference to the proposed Bloc Grant for 1st street in Meridian Idaho, we feel as home owners in Meridian, that Meridian cannot attract new business and grow and develop to its business potential. Please take this into consideration. Sincerely, Dennis and Suzanne Marshall 1921 Incline Meridian, Idaho 83642 Al -N, Helen's E1 Zocalo 729 East lst Meridian, Idaho 83642 n November 1, 1989 The Honorable Grant Kingsford Mayor, City of Meridian 33 E. Idaho Meridian, Idaho 83642 Dear Mayor Kingsford: As an owner of a business on East lst Street in Meridian, I wish to thank the City of Meridian for their efforts in improving downtown Meridian. The new City Hall, along with the new sidewalks, curbs and gutters have done much to improve our image. At this time I would like to urge you to make the necessary application to acquire the Block Grants to improve East 1st n Street and adjacent block both East and West. Meridian desperately needs these improvements to improve all businesses with the City and keep up with the local economic growth. I believe that the growth of Meridian depends upon securing the Block Grants and proceeding with the redevelopment of downtown Meridian as soon as possible. Yours very truly, Helen Alidjani Owner. n No. 37' ober 1.191989 Alierkfai PuWl~ from - - p - i - � � .. r