The URL can be used to link to this page

1989 CDGB East First PropertyJ-U-B ENGINEERS, INC. AGREEMENT FOR PROFESSIONAL SERVICES J-U-B Project No. l 8026 THIS AGREEMENT entered into this 2l St day of December 19 89 ,between C 1 ty O f Me r l d l d n hereinafter referred to as the "CLIENT" and J-U-B ENGINEERS, INC., an Idaho corporation of BO'I Se Idaho hereinafter referred to as "J-U-B", WITNESSETH: WHEREAS, the CLIENT intends to Rehabi 1 i tate East First Street from Franklin to Fairview through the City. hereinafter referred to as the PROJECT; NOW, THEREFORE, the CLIENT and J-U-B in consideration of their mutual covenants herein agree in respect as set forth below. CLIENT INFORMATION The CLIENT will furnish to J-U-B dCC2SS t0 the S1 te, known uti 1 i ty information, teChnlCdl review by City Engineer, and any pertinent ri ht-of-way data in City files SERVICES TO BE PERFORMED BY J-U-B J-U-B will begin the surveying and preliminary design on the proiect to assist in the formal application due February 2, 1990 SCHEDULE OF SERVICES TO BE PERFORMED J-U-B will perform said services as follows: BeQi n on December 26, 1989 and continue design for a target bid date of March 2, 1990. BASIS OF FEE AND BILLING SCHEDULE The CLIENT will pay J-U-B for their services and expenses as follows: On a time and materials bdS1S Untl1 formal contracts are negotiated. Maximum expenditure to be $14,000 unless increased by Client. Fae Folder Title Meridian East First Street Rehabi 1 i tdtion Remarks THE TERMS AND CONDITIONS ON THE REVERSE SIDE ARE PART OF THIS AGREEMENT IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CLIENT: City of Meridian NAME 33 E. Idaho STREET Meridian, Idaho 83642 CITY _ STATE ZIP TITLE J-U-B: 250 S. Beechwood Avenue, Suite I STREET Boise Idaho 83709 cITY STATE ZIP Joseph K. Haynes,JP.E./L.S. BY ore Manast~r / ~~ white - J-u-B Yelbw - CUEN Pink -PROJECT FlLE GokienRod -OFFICE fILE TITLE J-U-B 1141 REV. 889 TRANSPORTATION DEPARTMENT DISTRICT 3 P.O. BOX 8028 BOISE, ID 83707-2028 208/334-8300 April 24, 1990 Grant P. Kingsford, Mayor City of Meridian 33 East Idaho Street Meridian, Idaho 83642 Re: East 1st St. Reconstruction Dear Mayor Kingsford: The Idaho Transportation Board has approved your request for an additional $100,000 for this project. The total approved to date is $325,000. Should you have any questions, please contact Jerry Dick at 334- 8301 or me at 334-8302. Sincerely, R. T. GWIN, P. E. Assistant District Engineer (Engineering) RTG:ps , cc: ACRD-Att: S. Spickelmier n AHO ~:-~ HUB OF TREASURE VALLEY OFFICIALS ~~ACK NIEMANN, City Clerk ANICE GASS, Troaaurer BRUCE D. STUART, Water Worke Supt. WAVNE G. CROOKSTON, JR., Attorney EARL WARD, Wsete Water Supt. KENNY BOWERS, Flre Chief BILL GORDON, Poliee Chief GARY SMITH, City Engineer A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor COUNCILMEN RONALD R. TOLSMA J. f. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning b Planning JIM JOHNSON March 22, 1990 Mr. Jerry Dick, PE District Engineer Idaho Transportation Department District Three P. O. Box 8028 Boise, Idaho 83707-2028 RE: East 1st Street-Reconstruction Project Dear Mr. Dick, n As you are probably aware. the City of Meridian was not successful in obtaining the 8400, 000. in grant funds from the State of Idaho Department of Commerce. that had been programmed to fund 47% of this project cost. The City of Meridian Transportation Task Force Committee met last evening to discuss alternative directions to pursue to secure this lost funding. Our community wants to proceed with the project in spite of this funding lass. Much discussion took place as to whether the schedule should be set back one year to allow for resubmittal of another Department of Commerce grant application or whether we should push ahead to secure other funding. It was decided that the time to build was now because of the downtown business' positive interest in the LID program; the commitment of funds from both the Idaho Transportation Department and the Ada County Highway District; the scheduled completion time to the Eagle Road/I-84 project; and the overall positive enthusiasm for the project shown by the community at large. To offset the loss of grant funds we are respectfully asking that you re-evaluate your prior commitment and increase it by 8100,000. A similar request was made to ACRD Commissioner Dwight Board who was in attendance at last evenings meeting. His board will re-evaluate their position in the commitment of their unallocated funds and will respond to us within one week. Additionally. ACHD had committed some funds to the replacement of two Meridian bridge structures at 5190.000. each. We asked that the funds from one of the structures be transferred to the East 1st. Street project to help offset the lost funds from the City standpoint. Commissioner Board felt this type of transfer could be done and would be viewed as an additional fund commitment from the City of Meridian. PAGE 2 We are sure you agree that the project is necessary for the continued functioning of East 1st. Street as the main entrance to our City and that it is an appropriate project. We need your help Jerry. to see this project to its completion and look forward to hearing from you. Respectfully, Grant P. Kingsford Mayor City of Meridian ~"` Cecil D. Andrus Governor 1aIYleS V. Hawkins Director February 22, 1990 0 r DEPARTMENT OF COMMERCE 700 west State Street Boise, Idaho 83720 Phone (208) 334-2470 Telex StOfi003708 IDCOMRCE Fax (208) 334-2631 MEMORANDUM TO: FY90 Public Facility & Senior Block Grant Applicants ~O y Frances, Administrator vision of Community Development SUBJECT: Presentation of Application to Economic Advisory Council Attached is the schedule of presentation ti ~ e~sch 14b1We willameet iln applications to the Advisory Council Wednesday, the Idaho Department of Commerce Conference Room on second floor of the -, Joe R. Williams Building (formerly Hall of Mirrors). 700 West State Street, Boise. If you are in need of parking for a vehicle, please check with us as you arrive, so we can give you a State parking tag. If you have a problem with your appointment time, please let us know right away so we can try to change it. You will be allowed 10 minutes for presentation of your project and 5 minutes for questions from the Council. Video equipment, TV monitor, easel, overhead projector, and slide projector and screen will be in the meeting room. If you need another type of visual aide, call with your request so we may make it available for your use. Economic development applications will be presented Thursday, March 15. After the February 26 submittal deadline, presentations will be scheduled and applicants notified of their appointment times by either Jan Blickenstaff or myself. If you have questions regarding this memo, please contact us at 334-2470. KF:aw Attachments aw-13/ FY90Fu11AppPresenSched. Memo v o ~ d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 T~laphona - ~2os) 362-6332 Fax - (208) 322-3057 Mr. Jack Niemann, City Clerk City of Meridian 33 E. Idaho St. Meridian, ID 83642 Dear Mr. Niemann: January 25, 1990 I am sorry that you have had difficulty getting a hold of me this week. I have been working in central Washington on an Environmental Impact Statement for Benton County and Seneca Foods Corporation of Prosser, Washington. I accepted this environmental assignment because I knew the work would be essentially completed in late March, just when the Meridian Block Grant Administration activity would be starting in full swing. My environmental work in Washington usually requires `~.., travel on Monday, Tuesday and Wednesday so I have Thursdays and Fridays to spend on the Meridian full application. I have asked Ms. Tami Jorgensen to keep the paperwork moving so we do not miss any important schedules in the Meridian Block Grant Project. I talked with Mr. Joe Haynes, P.E. on Monday the 22nd and J-U-B is now conducting the field work portion of the preliminary engineering. This is important because we can not prepare for the LID public hearings until we have adequate preliminary engineering details and cost estimates for the LID participants. I will continue to push the design team along and get everyone organized for the upcoming LID work and hearings. I will also contact Mr. Wayne Crookston and work out an overall LID schedule for his review and approval. I have also enclosed copies of recent East 1st Street Project correspondence that you should keep in a general correspondence file. If Meridian receives a Block Grant in mid-march, then I will organize your project filing system and we can distribute these letters to the appropriate files at that time. I look forward to seeing you at the January 30, 1990 city council meeting. Keep up your good work! ~~ WSF:bt Respectfully, T ~e~ ~ity Leader stitute ~JV S- Wayne S Forre AIC Executi a Director v o d d0 THE CITY LEADERS INSTITUTE n 3045 TEIAYEN PLACE, BOISE, IDAHO 83709 a•1•phoa• ~ ~ 2os ~ 362-332 r•Y ~ ~ 2os ~ 322-3os~ January 25, 1990 Terry and Pat Trakel, Owners Pizza 4-U 928 East 5th St. FILE COPY Meridian, ID 83642 Dear Mr. and Mrs. Trakel: I want to sincerely apologize for not making sure that you had received an information sheet on the proposed East 1st Street Improvement Project in Meridian. Even though I publicly apologized to you last night, I felt I should write this letter and assure you that I will not make this mistake again. I feel terrible that you have been inadvertently left out of the communication process in this project. I have now read the entire petition and I commend you. for taking the time to get involved in this proposed project. The city has confirmed to me that they will address each of your concerns ~` and answer your questions in the coming weeks. Based on your comments at the meeting last night and the concerns in the petition, I will make sure that business tenants are properly involved in this proposed project. In addition to sending weekly information to the Local Improvement District (LID) participants, all known business tenants will also receive weekly information mailings. We certainly want to communicate with and I-will do everything I can to keep y Citizens Council of Meridian", plus all b proposed project informed on a weekly basis. my apology. I look forward to working with Keep up your good work! every interested party ou, and, "The Old Town usiness tenants in the I hope you can accept you. Respectfully, The City Leaders In itute 5 WayneC~rrey, AICP Executive Director WSF:bt v o ~.-~ d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 s.l~pboa~ ~ t=oy) ss2-a3~3 raY ~ (so~> as2-3oa~ January 8, 1990 Mr. Joe Haynes, P.E. ~~ J-U-B Engineers, Inc. 200 S. Beechwood Ave. ~~ Boise, ID 83709 Dear Mr. Haynes: In accordance with Section 3 of the Housing and Urban Development Act of 1968, the City of Meridian and its architect, engineer, and grant administrator are required to insure that to the greatest extent feasible, they will utilize business concerns located in the project area of an on going ICDBG project. This provision extends to the award of contracts, subcontracts and the purchase of services and supplies. This essentially means that efforts must be made to utilize local Meridian businesses for any services or supplies required in the Meridian East 1st Street improvement project. .,_\ Federal law as outlined in executive order A-102 attachment 0 also indicate that all ~ must document all affirmative steps taken businesses and minority subcontractors and the local ICDBG project. 11246 and OMB circular project contractors to solicit minority suppliers as part of As the grant administrator for the proposed Meridian ICDBG project, I am requesting that you seriously consider using Meridian businesses and suppliers for any purchases which your firm may make with regards to the proposed project. I have asked Ms. Tami Jorgensen to maintain a file of Meridian's Section 3 compliance. It will be our intent to use local Meridian sources and suppliers as much as possible throughout the project. I appreciate your cooperation and assistance to comply with this federal requirement. Respectfully, The C'ty Leader's I itute 1 ~ ~ /~ Wayne S~ "Forre~, AICP Executi a Director cc: Ms. Tami Jorgensen v o n d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 x~i.ptan• - ~wa> sss-1»2 r.x ~ ~so~> >ss-aoa~ 08 Jan 90 Mr. Jim Shearer, AIA ~~L James Shearer Architect Office O~ 1320 E. 1st St. Meridian, ID 83642 Dear Mr. Shearer: Now that the city of Meridian, Idaho has selected the project design team for the proposed East 1st street improvement project, it is appropriate to consider the professional services contract clauses which are required in all Idaho Community Development Block Grant contracts. I have enclosed a copy of the required contract clauses for your review and use. Your contracts may be individual- ized, but you must incorporate these federal grant regulations into your contract documents. Please provide me with a review copy of your draft contracts so that I can obtain Idaho Department of Commerce approval prior to final city of Meridian signatures. All contracts involved in any Block Grant project including architectural, engineering or construction must have Idaho Department of Commerce approval prior to authorization by the city of Meridian. Please let me know if you need any further assistance. Respectfully, The C'ty Leaders Inst'tute Wayne S Forrey, AICP Executi a Director v o ~ d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 T•1•pbon• - (2os~ 362-332 r.x ~2os> 322-30s7 January 8, 1990 Mr. Joe Haynes P.E. J-U-B Engineers, Inc. 250 S. Beechwood Ave. Boise, ID 83709 FILE COPY Dear Mr. Haynes: Now that the City of Meridian, Idaho has selected the project design team for the proposed East 1st Street improvement project, it is appropriate to consider the professional services contract clauses which are required in all Idaho Community Development Block Grant contracts. I have enclosed a copy of the required contract clauses for your review and use. Your contracts may be individual- ized, but you must incorporate these federal grant regulations into your contract documents. ~.,, Please provide me with a review copy of your draft contracts so that I can obtain Idaho Department of Commerce approval prior to ~ final City of Meridian signatures. All contracts involved in any ` block grant project including architectural, engineering or construction must have Idaho Department of Commerce approval prior to authorization by the City of Meridian. Please let me know if you need any further assistance. Respectfully, The City Leaders titute Wayne S Forr y, AICP Executive Director v o ^ d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 a~.s.~nor~ (ao~) asa-~aaa aaY ~aos~ aaa-aoa~ January 8, 1990 Mr. Ralph VanPaepeghem 1490 S. Carol Street Meridian, Idaho 83642 Dear Mr. VanPaepeghem: FILE COPY I am pleased to inform you that the city of Meridian has been invited to submit a full application for a Idaho Community Development Block Grant to reconstruct East 1st street. Now that the city of Meridian is a serious contender for these grant funds, it is appropriate that we determine the location of any old buried underground storage tanks or drainage pipes and culverts etc. in this street. When we met at the public information meeting you indicated that you could help the city locate these types of structures. If your offer is still good, the project design team would like to meet with you and walk the project. We could map any of the underground facilities that you might be aware of. We need your in-depth knowledge of East 1st street to properly design improve- ments for this street. Please call me at your convenience and lets discuss a convenient meeting time in Meridian. Respectfully, The ity Leader' Institute Wayne Forrey, AICP Executive Director cc: Proj. Design Team WSF:bt v o ~ d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 T.l.paon. - (20~~ 3s2-x332 ra:. (2os~ 322-3os~ Food Towne Grocery Store c/o Mr. George Davis East 1st St. Meridian, ID 83642 Dear Mr. Davis: January 8, 1990 FILE CQpY I am pleased to inform you that the city of Meridian has been invited to submit a full application for a Idaho Community Development Block Grant to reconstruct East 1st street. Now that the city of Meridian is a serious contender for these grant funds, it is appropriate that we determine the location of any old buried underground storage tanks or drainage pipes and culverts etc. in this street. When we met at the public information meeting, you indicated that you could help the city locate these types of structures. If your offer is still good, the project design team would like to meet with you and walk the project. We could map any of the underground facilities that you might be aware of. We need your in-depth knowledge of East 1st street to properly design improve- ments for this street. Please call me at your convenience and lets discuss a convenient meeting time in Meridian. Respectfully, City Leaders Ins 'tute ln~ ~. WayneG~9. Forrey, AIC Executive Director cc:proj. design team WSF:bt ~ City of Meridian Community Development Block Grant Full Application Meeting January 24, 1990 1. INTRODUCTION 2. ICDBG BACKGROUND A. History - Checkered Past B. Future - Social Services - Infrastructure Bank C. Handbook 3. PROPOSED PROJECT A. Application Process B. East 1st Street - 3 Segments - 850 K to 950 K C. ITD - 55/Eagle Road - 225 to 275 K D. ACHD - 225 to 275 K E. CDBG - 400 K F. LID - 180 K payback 4. PROPOSED DESIGN ELEMENTS ~ A. ACRD Standards - 52' B. Sidewalks - 5' to 15' C. Parking - On and off street D. Landscaping - Theme, Architectural tie in 5. PROJECT FLEXABILITY A. Sidewalk width - To fit owners/tenants needs B. Off-Street Parking Configuration - to fit tenant needs - ACHD 6. ALTERNATE PROPOSALS A. ? B. ? C. ? D. No Action 7. QUESTIONS/ANSWERS/COMMENTS FOR COUNCIL n NOTICE The City header's Insti#ute requests the services of persons in#erested in aiding in the newest deuelopment in downtown Meridian as the project's official Historian. The volunteer services of the Historian will involve keeping a scrapbook of all newspaper articles concerning downtown deuelopment and photographs of the project's progress. R11 costs of the scrapbook and film will be provided by the City Leader's Institute. Come be a par# of Meridian's history! If you are interested in volunteering for the position as historian, please contact Tami .Iorgensen at 345-9574 on Mondays or Fridegs. Thank you for gonr interest in the history of Meridian! v o ~ 4d d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 s.i•pnon. ~ cao•) ass-~aas r•Y - c~oa) a2s-aoa~ Mr. Jan Blickenstaff Idaho Department of Commerce 700 West State Street Boise, ID 83720 Dear Mr. Blickenstaff: January 17, 1990 FILE COPY Enclosed is a draft copy of the agreement between the City Leaders Institute and the City of Meridian for ICDBG administrative services. I believe that this agreement contains all of the required ICDBG clauses and references. Could you please review this agreement for compliance with ICDBG contract rules. I appreciate your time and consideration. The City has asked for this agreement to fast track their ~ project if they are awarded a block grant for the proposed East 1st Street Improvement project. Please call me if you have any questions. Respectfully, The City Leaders Institute S. Wayne Forrey, AICP Executive Director Enclosure WSF:klf v o d d0 THE CITY LEADERS INSTITUTE ^-,~,, p ~.r Y ~t ~' ~g I P ,,~ ~ is s-t ~ 3045 THAYEN PLACE, BOISE, IDAHO 83709 Talsphone - (2oa) 362-1332 Fax - (2oa) 322-3057 January 17, 1990 Mr. Jack Niemann, City Clerk City of Meridian 33 E. Idaho St. Meridian, ID 83642 Dear Mr. Niemann: Earlier this week, I met with J-U-B Engineers Inc. and James E. Shearer Architects to review the project schedule and funding status with the Ada County Highway District. During the meeting, it became apparent that it would not be possible to meet the original project completion goal of July 3, 1990. At this time, I can not establish a project completion date, but it appears that we could be about 30 days behind schedule unless up-front engineering design fees are approved. If the Ada County Highway District will authorize preliminary engineering costs, we could regain our July 3, 1990 target completion deadline. I am in the process of developing new information for the highway ~, district so they can fully commit to the project and hopefully authorizes preliminary engineering design fees. I will keep you posted. Keep up your good work. Respectfully, The City Leaders I itute 5, ~~~ Wayne S Forrey, AICP~ Executi a Director WSF:bt v o ~ ad d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 T•1.phone - (2os) 362-1332 !ax - (20a) 322-3057 Valley News 77 East Idaho Ave. Meridian, Idaho 83642 Dear Publisher: January 8, 1990 Enclosed is a public hearing notice for the proposed improvements to East 1st Street and downtown Meridian. Please publish this notice in the Valley News on January 10th, 17th and 24th, 1990. The invoice for this advertisement should be sent to the City of Meridian. Thank you for your cooperation. Enclosure Sincerely, The City Leaders Institute Tami A. Jo gensen Special Pro,~ects Manager n C I T Y O F M E R I D I A N P'U B L I C H EA R I N G NO T I C S PROPOSED IMPROVEMENTS TO EAST 1ST STREET AND DOWNTOWN MERIDIAN The City of Meridian, Idaho, will conduct a public hearing on Wednesday, January 24, 1990 at 7:30 p.m. in the Meridian City Hall, Council Chambers. The purpose of the public hearing is to accept public comments on proposed improvements to East 1st Street and the n Meridian Downtown area. The City of Meridian anticipates applying for an Idaho Community Development Block Grant in the Amount of $400,000.00 to help finance the proposed improvements. The proposed pro,iect involves new curb, gutter, sidewalk, asphalt, lighting, landscaping, drainage and parking improvements at various locations throughout the East 1st Street corridor. The City of Meridian encourages the public to attend the important public hearing and offer comments. Written comments may also be submitted to the City no later than 5:00 p.m. on Tuesday, January 30, 1990. Send written comments to Mr. Jack Niemann, City Clerk, City of Meridian, Idaho, 33 E. Idaho Street, Meridian, Idaho 83642. n HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACKNIEMANN,CItyClsrk NICE GASS, Treasurer CITY OF MERIDIAN IUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Waate Water Supt. KENNY BOWERS, Fire Chief MERIDIAN, IDAHO 83642 BILL CORDON. Police Cniet Phone 888-4433 GARY SMITH, City Engineer GRANT P. KINGSFORD Mayor December 20, 1989 Mr. Jerry Dick, P. E. District Engineer Idaho Transportation Dept. District Three 8150 Chinden Blvd. Boise, Idaho 83714 Dear Mr. Dick, n COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Cftalrman Zoning d Planning JIM JOHNSON The City of Meridian has now completed a procurement process to select a design and construction management engineering firm for the East First Street Improvement Project. We issued a Request for Proposals (RFP) to six consulting engineering firms plus an additional RFP for=grant administration services. The City made the engineering and administration selection on December 5, 1989 and December 19, 1989 respectively, and we are anxious for our project engineering/administration team to meet rith you and review project components. This team consists of JUB Engineers, Inc., and Mr. Wayne Forrey from the City Leaders Institute. We could like our project team to meet rith you the reek of January 8, 1990. If you rill pick a convenient day, time. and place, re rill instruct our design team to be present. Please call Mr. Jack Niemann, our City Clerk at 888-4433 and confirm the meeting specifics. Thank you for your assistance. Sincerely, Grant P. Kingsfor Mayor City of Meridian, ID. n pc: Wayne Forrey JUB Engineers, Inc. HU9 OF TREASURE VALLEY A Good Place to Live OFFICIALS JACKNIEMANN,CItyClerk NICE GASS, Treasurer CITY OF MERIDIAN aUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Watee Water Supt. KENNY BOWERS, Fire CAief MERIDIAN, IDAHO 83642 BILL GORDON, Police Chiet Phone 888-4433 GARY SMITH, Clty Engineer GRANT P. KINGSFORD Mayor December 20, 1989 Mr. John R. Stolley, P. E. Ada County Highway District 318 East 37th Street Boise, Idaho 83714 /'~ Dear Kr. John, COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning 6 Planning JIM JOHNSON The City of Meridian has now completed a procurement process to select a design :and construction management engineering firm for the East First Street Improvement Project. We issued a Request for Proposals (RFP) to six consulting engineering firms plus an additional RFP for grant administration services. The City made the engineering and administration selection on December 5, 1989 and December 19, 1989 respectively, -and pe are anxious for our project engineering/administration team to meet pith you and review project components. This team consists of JUB Engineers, Inc., and Mr. Wayne Forrey from the City .Leaders Institute. We pould like our project team to meet pith you the peek of January 8, 1990. If you pill pick a convenient day, time, and place. pe pill instruct our design team to be present. Please call Mr. Jack Niemann, our City Clerk at 888-4433 and confirm the meeting specifics. Thank you for your assistance. Sincerely, a-~ Grant P. Kingsford Mayor City of Meridian, ID. n pc: Wayne Forrey JUB Engineers, Inc. HUB OF TREASURE VALLEY A Good Place to Live OFFICIALS JACKNIEMANN,CItyClerk ~ANICE GABS, Trossursr CITY OF MERIDIAN RUCE O. STUART, Water Worka Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Waste Water Supt. KENNY BOWERS, Flre Chlef MERIDIAN IDAHO 83642 BILL CORDON, Ponce Cniet Phone888-4433 GARY SMITH, Clty Engineer GRANT P. KINGSFORD Mayor December 20, 1989 Kr. Tom L. KacGregor, P. E. Ada County Highway District 318 East 37th Street Boise, Idaho 83714 Dear llr. Tom, COUNCILMEN RONALD R. TOLSMA J. E. BERT MVERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning ~ Planning JIM JOHNSON The City of ?Meridian has noM completed a procurement process to select a design and construction management engineering firm for the East First Street Improvement Project.- We issued a Request for Proposals tRFP) to six consulting engineering firms plus an additional RFP for grant administration services. The City made the engineering and administration selection on December 5, 1989 and December 19, 1989 respectively, and Me are anxious for our project engineering/administration team to meet Mith you and reviep project components. This team consists of JUB Engineers, Inc., and Mr. Mayne Forrey from the City Leaders Institute. Mle could like our project team to meet pith you the Meek of January 8, 1990. If you Mill pick a convenient day, time, and place, pe pill instruct our design team to be present. Please call ?!r. Jack Hiemann, our City Clerk at 888-4433 and confirm-the meeting specifics. Thank you for your assistance. Sincerely, Grant P. Kingsford Playor City of Meridian. ID. pc: Wayne Forrey JUB Engineers, Inc. n • ~~ • - . - . _TRA_NSPORTATION DEPARTMENT DISTRICT 3 P.O. BOX 8028 BOISE, ID 83707-2028 208/334-8300 December 18, 1989 Grant P. Kingsford, Mayor City of Meridian 33 E. Idaho Street Meridian, Idaho 83642 Re: Funding Request for Improvement of First Street Dear Mayor Kinsford: The Idaho Transportation Board has approved your request for ~ $225,000 to be used to improve First Street from Franklin Road to Cherry Lane. It is our understanding that other funds are to be furnished by ACHD and a Block Grant. When you are nearly ready to advertise this project for con- struction, please contact me so the fund transfer can be made. Sincerely, f J. R. DICK, P. E. District Engineer JRD:RTG:ps L 1 O fS9~• CEN~IAL• 1990 SAT s~ Cecil D. Andrus °~ °~" 70o West State Street Governor ., c Boise, Idaho 83720 James V. Hawkins ~ 4 Phone (208) 334-2470 Director 14 Telex 5106003708 IDCOMRCE ~r8 ~ °~ Fax (208) 334-2631 DEPARTMENT OF COMMERCE December 15, 1989 The Honorable Grant P. Kingsford, Mayor City of Meridian 33 E. Idaho Street Meridian, ID 83642 ~~ Dear Mayor gsfo The Idaho Department of Commerce is pleased to invite the City of Meridian to submit a full mock grant application to tYic Dcpartiiient by Fcuruary 2, 1990. Congratulations ors your i.u, d work to pull this project together for our review. As you begin to solidify your project and prepare your full application, keep in mind that the Department of Commerce will be evaluating your project in part by the following criteria. These items should help you concentrate on key issues that will affect your funding evaluation. o Reducing your block grant request to the minimum while increasing your local share to the maximum. o Documented benefits to low/moderate income citizens. o Professionally prepared scope and cost estimates. o Ability to fully commit other funds to the project. o Documented ability to begin actual construction prior to July of 1990. Please be aware that your full application must include a Fair Housing Resolution and an Anti- Displacement and Relocation Plan, both of which have been adopted and publicly advertised within twelve (12) months prior to the full application deadline of February 2, 1990. The fact that your project has been invited for full application does not guarantee funding. We have invited approximately one third more projects than can be funded to submit. Dull applications. Therefore, please contact Ms. Kay Frances, Administrator of our Community Development Division, to determine what you can do to make your project as competitive as possible. Thank you for submitting your preappiication ant giving us the opportunity to become letter acquainted with your project. We look forward to receiving your full application on February 2nd. Sincerely, James V. Hawkins Director JVH:ga/aw n aw-12/PF90PreApp.InviteforFull i~~~~ AHO N N IAL• 4 HUB OF TREASURE VALLEY OFFICIALS A Good Place to Live ^JACKNIEMANN,CItyClerk ' vANICE GASS, Troasuror CITY OF MERIDIAN BRUCE D. STUART, Wetsr Works Supt. WAYNE G. CROOKSTON, JR., Attorney 33 EAST IDAHO EARL WARD, Waste Wster Supt. KENNY BOWERS, Firs CAlet MERIDIAN IDAHO 83642 BILL CORDON, Police Chlef GARY SMITH, Clty Engineer , Phone 888-4433 GRANT P. KINGSFORD Mayor December 12, 1989 Mr. James V. Hawkins, Director Idaho Department of Commerce 700 Nest State Street Boise, Idaho 83720 n RE: Proposed Meridian ICDBG Request Dear Mr. Hankins: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zonlnp d Planning JIM JOHNSON The City of Meridian is pleased to inform you and the ICDBG staff that on Tuesday evening, December 12, 1989, the Meridian Chamber of Commerce presented a formal petition to the city to create a Local Improvement District tLID) for road improvement financing and ICDBG loan payback. This action ras taken at a special City Council meeting which ras convened to review the proposed Meridian Downtown Improvement Project. This petition exceeds the required 60% of approving property owners. The city rill nor officially create the LID and begin the local financing process. During the special council meeting, the city also reviered proposals from six engineering firms and four approved grant administrators, as required in the ICDBG procurement process. Each of the firms responded to the City's Request For Proposals (RFP), rhich ras issued in November. In accordance rith the federal procurement procedure, the city has selected a design engineering firm but has not made a final decision for the grant administrator on the proposed ICDBG project. Ne rill be pleased to submit our procurement documentation to you for revier and approval. Meridian is ready to proceed with the Dorntorn Improvement Project. Our LID is nor underray and our project team is in place. Please let me knor if you need further information at this time. I look forward to hearing from you. Sincerely; City of Meridian r Grant P. Kingsford Mayor HUB OF TREASURE VALLEY OFFICIALS ~~JACK NIEMANN, City Clerk IANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone888-4433 COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER MAX YERRINGTON Chairman Zoning & Planning JIM JOHNSON GRANT P. KINGSFORD Mayor December 12, 1989 Mr. James V. Hawkins, Director Idaho Department of Commerce 700 West State Street Boise, Idaho 83720 RE: Proposed Meridian ICDBG Request Dear Mr. Hawkins: 7'he City of Meridian is pleased to inform you and the ICDBG staff that an Tuesday evening, December 12. 1989. the Meridian Chamber n of Commerce presented a formal petition to the city to create a Local Improvement District tLID) for road improvement financing and ICDBG loan payback. This action was taken at a special City Council meeting which was convened to review the proposed Meridian Downtown Improvement Project. This petition exceeds the required 60% of approving property owners. The city will now officially create the LID and begin the local financing process. During the special council meeting. the city also reviewed proposal's from six engineering firms and four approved grant administrators, as required in the ICDBG procurement process. Each of the firms responded to the City's Request For Proposals tRFP), which was issued in November. In accordance with the federal procurement procedure. the city has selected a design engineering firm and a grant administrator for the proposed ICDBG project. We will be pleased to submit our procurement documentation to you for review and approval. Meridian is ready to proceed with the Downtown Improvement Project. Our LID is now underway and our project team is in place. Please let me know if you need further information at this time. I look forward to hearing from you. Sincerely; City of Meridian V~ Grant P. Kingsford Mayor HUB OF TREASURE VALLEY OFFICIALS JACK NIEMANN, City Clerk /'~~IANICE GASS, Troasurer !RUCE D. STUART, Water Worka Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Firo CAlef BILL GORDON, Police Chief GARY SMITH, Clty Enylneer A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chairmen 2onlnp ~ Planning JIM JOHNSON November 13, 1989 Mr. Jack Y. Robertson Preco Inc. 415 N. Maple Grove Road Boise, Idaho 83704 Dear Mr. Robertson: The City of Meridian has submitted apre-application for an Idaho ~ Community Development Block Grant to the Idaho Department of Commerce. Our project involves. reconstruction of East 1st Street from Franklin Rd. to Fairview Ave. I want you to know that you are always welcome to call me if you have any questions regarding our proposed community project in Meridian. If you would like to see our project first-hand, I would like to meet you in Meridian and give you a quick tour. I know you are very busy at Preco Inc. so don't hesitate to call me day or night to fit your schedule. I teach school during the day at Meridian High until-3:30 p.m., after 3:30 p.m. I can usually be reached at the City Hall, 888-4433, or during the evening at home, 888-5388. Thank you for taking the time to serve on the Idaho Economic Advisory Council. I look forward to meeting you. Sincerely, ~~ Grant P. Kingsford Mayor City of Meridian, ID. OFFICIALS ~~ JACK NIEMANN, Clty Clerk JANICE GASS, Treasurer BRUCE D. STUART, Weter Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Watar Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer November 9, 1989 HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN COUNCILMEN RD A E. BERTMYE S 33 EAST IDAHO ROBERT GIESLER WALT MORROW MERIDIAN, IDAHO 83642 Chairman 2onlnp a Planning Phone 888433 JIM JOHNSON GRANT P. KINGSFORD Mayor Mr. Henry Weick, Chairman Nampa Er Meridian Irrigation District Board of Directors 1503 1st Street South Nampa, Idaho 83651 Dear Chairman Henry Weick and Board Members: The City of Meridian has applied for an Idaho Community Development Block Grant to help finance reconstruction of East let Street from Franklin Rd. to Fairview Ave. The citizens of Meridian are also financing a portion of this project through a LID assessment. If this grant request is approved, construction will /'` begin in April 1990 and include all new asphalt, curbs, gutters and sidewalks. Our engineers initial cost estimate for this project was over one million dollars, but we can only finance 8850,000 due to funding limitations. To fit our budget, we have reduced the project to include minimum roadway and safety improvements. The City understands that there are several irrigation crossings beneath this street that are cracked and leaking. These crossings should be replaced during construction, but we simply do not have enough funding for irrigation work. Is it possible for the Nampa b Meridian Irrigation District to construct new irrigation crossings while East 1st Street is being reconstructed? As the roadway progresses, the City will be replacing sewer and waterline crossings, but we are precluded from using our utility account to make irrigation crossing improvements. Any help you can provide will be greatly appreciated. Don't hesitate to call me if you need further information. I look forward to hearing from you. Sincerely, nt P. King ford Mayor October 30, 1989 .-~. ~, Mayor Grant P. Kingsford City of Meridian 33 East Idaho Meridian ID 83642 Re: MERIDIAN DOWNTOWN MASTER PLAN PROJECT We are in receipt of your letter dated October 16, 1989, concerning the funding request for the above referenced project. Mr. Winder asked that I respond and express the Commission's willingness to discuss the project with you. Although we don't want to dictate what you present, it would be helpful if the following items were addressed: 1. The Master-Plan, including plans, designs, or other graphics you may gave available; 2. Estimates showing breakdown of items of work; 3. Proposed schedules. Please feel free to contact me when. you would like to meet with the Commis- sion. Generally, a subject like this is best handled in a work session immediately before the regularly scheduled meeting, be it noon or evening. Thank you for your concern in this matter. If you have further questions please 11. ' TY HIGH Y RICT J n R. Stoll y, P.E. gineering Services anager RS/ev cc: Commission Tom L. MacGregor Engineering Services Central Files Chron ada county highway district 318 East 37th • Boise, Idaho 83714 • Phone (208 345-7680 CHARLES L. WINDER, President DWIGHT V. BOARD, Vice President GLENN J. RHODES, Secretary n TRAN_SPORTA_ TION DEPARTMENT DISTRICT 3 P.O. BOX 8028 BOISE, ID 83707-2028 208/334-8300 October 23, 1989 Grant P. Kingsford, Mayor City of Meridian 33 East Idaho Meridian, Idaho 83642 Re: Improvement of First Street in Meridian Dear Mayor Kingsford: The project you propose for improving East First Street is certainly needed. The Department will be turning this section of ~ existing SH-55 over to Ada County Highway District upon completion of current construction of the Eagle Interchange and Eagle Road to Fairview. With this in mind your proposal will be reviewed with the Transportation Board, possibly in November, to see if they are receptive to participating in this needed improvement. I will keep you informed as to the Board action. Sincerely, J. R. DICK, P. E. District Engineer JRD:RTG:ps AO 1890•L`ERTE l~NIAL~1990. .-. a ad d0 THE CITY LEADERS INSTITUTE 3045 THAYEN PLACE, BOISE, IDAHO 83709 2elaphone - (2oa~ 362-x332 1~aY ~ (2oa~ 322-3oS7 October 19, 1989 Grant Kingsford, Mayor and City Council City of Meridian 33 E. Idaho Avenue Meridian, ID 83642 Dear Mayor Kingsford and Council Members: During the October 14, 1989 evening meeting with property owners to discuss the Local Improvement District (LID) financing concept, several business representatives indicated a preference for early spring 1990 construction. I informed them that there were several ways to `fast-track' this project and I also indicated I would discuss various procedures with the city council. Here are several steps that you can undertake right now to help speed-up the project. 1. Procurement - The City of Meridian should now proceed with selecting a transportation consultant for roadway design and a Approved Grant Administrator for management of the block grant. The CDBG program allows cities to procure professional services at anytime so you should now move quickly to get your project team in place, ready for action. I recommend that you immediately issue a Request For Proposal (RFP) for engineering design and a separate RFP for project administration. I would be pleased to prepare sample RFP's for your use if you wish. 2. Project Control - The City of Meridian should inform the Idaho Transportation Department (ITD) and the Ada County Highway District (ACHD) that the city will be the designated lead agency as required in the CDBG program. In transportation projects like E. 1st Street, there is a strong tendency for each funding agency to want to control the project. If the Meridian City Council can control this project, it can be fast-tracked and successful. If ACRD and ITD will not acquiesce their project control, then this project will be bogged down in a pile of red tape and business owners will be blaming the council for all kinds of problems. I recommend that you politely inform these agencies in writing that the City of Meridian will be entering into a federal/state/city contract for CDBG funds and that the federal government will require the city to maintain overall project authority. Make sure you indicate in your letter that s-~ the agencies will have approval authority for appropriate design criteria and construction procedures. - 2 - 3. vocal Improvement Dis rict - The City Council should anticipate LID business to be discussed or presented to the city during mid-November to early December council meetings. You should also anticipate an additional time commitment by your city attorney and possibly your city engineer as the LID process begins to take shape. As a target date, please consider December 5, 1989 as a goal for creating the LID ordinance. 4. Allowable Up-front Costs - If the city is invited to submit a full CDBG Application, then a new rule change allows the city to obligate and spend funds for up-front administration, architectural and engineering design costs. If a grant is awarded, then the city is reimbursed. These up- front expenses are the responsibility of the city if the grant is not awarded. By using this mechanism, the city could get a 60 day jump on the project and be ready for mid-April 1990 construction. By getting your project team in place now, you can actually be ready to go as soon as a full application invitation is extended. I hope this information is helpful to the City Council. ~ Please let me know if there is anything else I can do to help you. Keep up your good work! Respectfully, The City Leaders Institute Wayne S Forrey, AICP~ Executive Director WSF:klf OFFICIALS JACK NIEMANN, City Clerk JANICE GABS. Trwsunr BRUCE D. STUART, Watar Works Supt. WAYNE G. CROOKSTON. JA., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fln Chlef ROY PORTER, Police Chlet GARY SMITH, Gty Enplnser HUF OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 PhoBe 888.1433 GRANT P. KINGSFORD Mayor October 16, 1989 Mrs. Marie H. Whitesel South 3485 - U.S. Highway Ten Coeur D'Alene, Id. 83814 Dear Mrs. Whitesel: COUNCILMEN RONALD R. TOLSMA J. E BERT MYERS ROBERT GIESLER wALT MoRROw c9t.innan 2oninp a PlannMp JIM JOHNSON During the past four months, the City of Meridian, Idaho, has been working with our Chamber of Commerce and West One Bank to prepare a ~ Master Plan for downtown improvements in Meridian. One of our goals is to improve East First Street and provide new sidewalks and parking throughout the downtown area. We have been looking at several down- town locations for either a public plaza or a parking lot or a combination facility. Because your property is located in the down- town area, our consultant Mr. Wayne S. Forney was asked to contact you regarding the status of your property. Mr. Forney tells me-that you are willing to discuss your options with the City of Meridian regarding possible land acquisition for our downtown project. I sincerely appreciate your willingness to hear our ideas and consider possible sale or lease of your Meridian property. The City of Meridian is following the same type of financing approach that the City of Coeur D'Alene used in improving Sherman Avenue. At this point however, we are just now applying for a State Development Grant and organizing our Local Improvement District. Because our financing is still preliminary, I am not able to quote a budget figure for land acquisition. However, we do intend to acquire or lease down- town land. I would be pleased to discuss Real Estate representative if you desire, Please feel free to contact me at any t' I look forward to hearing from you. Sinc rely, your needs with you or your at your earliest convenience. une at City Hall at 888-4433. Grant P. Kingsford Mayor City of Meridian ~~ ~~ OFFICIALS ACK NIEMANN, City Clerk JANICE GASS, Troaaurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waate Water Supt. KENNY BOWERS, Fire Chief ROY PORTER, Police Chief GARY SMITH, Clty Engineer HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor October 16, 1989 Mr. Jerry Dick, P.E. District Engineer Idaho Transportation Department District Three 8150 Chinden Blvd. Boise, Idaho 83714 RE: Meridian Downtown Master Plan Project n Dear Mr. Dick: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chalrmsn Zoning 6 Plsnning JIM JOHNSON On behalf of the City of Meridian, I want to thank the Idaho Transportation Department for upgrading the Meridian I-84 Interchange and entrance to our community. Many of our merchants and citizens have favorably commented on this project and the benefit to Meridian. Because of the fine work at the entrance to Meridian, the City, the Meridian Chamber of Commerce and West One Bank jointly funded a Downtown Master Plan to continue the transportation improvements to East First Street from Franklin Road to Cherry Lane. Our engineering consultant JUB Engineers, Inc., has now completed the Downtown Master Plan and we are in the process of putting the financing in place to begin reconstruction of East First Street in the Spring of 1990. The total estimated cost of reconstructing this one mile corridor is $850,000.00. This includes total replacement of existing pavement plus modifications to storm drainage and irrigation systems, new curb, gutter, sidewalk, and street trees. Our preliminary design is modest,. but it does allow on street parking, left turn lanes at each intersection and one travel lane each direction throughout the mile long corridor. We understand that East First Street will continue to serve as State Highway 55 and it is still in your jurisdiction until the Eagle Road project is completed next year. Because East First Street is in the major transportation corridor in our community, the City Council and Meridian Chamber of Commerce plus West One Bank and JtJB Engineers, Inc., have all focused on financing this one mile long roadway. We have developed a partnership funding approach which allows four partners to participate in reconstructing East First Street at minimum cost for each participant. The City of Meridian is officially requesting the Idaho Transportation Department to participate in this project with $225,000.00 of the project funding. This amounts to about 26 percent of the total project cost. r-.__ w .-i (2) The entire project is proposed to be financed as follows: Idaho Transportation Department = $225,000,00 Ada County Highway District = $225,000,00 Idaho Community Development Block Grant = $220,000.00 City of Meridian (LID) _ loan from Idaho Department of Commerce $180,000.00 Total Financing = $850,000.00 We are currently preparing funding requests to the ACEID and Idaho Department of Commerce for these Local and State funds. Property owners along East First Street are also organizing a Local Improvement District to pay back about one-half of the Community Development Block Grant even though it is not currently required by the State or Federal Government. On October 4, 1989, this funding proposal was presented to property owners along East First Street with 90 percent indicating approval to create a Local Improvement District for street financing. We also conducted a Block Grant public hearing on October 11, 1989, and received overwhelming community support for reconstructing East First .Street. Our funding request to the Idaho Department of Commerce is due November 3, 1989, so I would appreciate an opportunity to meet with you and the Transportation Board, if necessary, to discuss our request at your earliest convenience. Once again, thank you for extending a helping hand to Meridian. We look forward to your participation in this project. Sincerely, Grant P. Kingsford, Mayor City of Meridian, ID. i s ~ 4. ~~ OFFICIALS !ACK NIEMANN, Clty Clerk JANICE GASS, Treasurer BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief ROY PORTER, Pollce Chfef GARY SMITH, City Engineer HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor October 16, 1989 Mr. Charles L. Winder, President Ada County Highway District 318 East 37th Boise, Idaho 83714 RE: Meridian Downtown Master Plan Project Dear Mr. Winder: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ' ROBERT GIESLER WALT MORROW Chairmen Zoning S Planning JIM JOHNSON ^~ On behalf of the City of Meridian, I want to thank the Ada County Highway District (ACRD) Commissioners for considering several Meridian trans- portation projects during the fiscal 1990 budget hearings. I know you have a difficult task meeting everyone's needs, but I assure you that the City of Meridian is pleased with the District's work in our community. During your September 7, 1989, budget hearing, the City of Meridian presented three projects for inclusion in next years ACRD budget. One of these three projects is reconstruction of East First Street from Franklin Road to Cherry Lane. Shortly after your budget hearing, I received a letter from your Director, Mr. Tom L. MacGregor, indicating that the commissioners would consider joint funding of improvements to East First Street using a portion of the District funds temporarily set aside in the Unallocated Project Reserve Account. Mr. MacGregor's letter of September 11, 1989, also asked the City of Meridian to make a specific request to the District for funding participation when we ascertained the participation amount. The City of Meridian has now progressed in our Downtown Master Plan far enough that we can identify the overall project cost and the funding amounts of participating agencies. Overall transportation improvements to East First Street are estimated at $850,000.00 according to JUB Engineers, Inc., who has been helping Meridian complete the Downtown Master Plan. The City of Meridian is officially requesting $225,000.00 from the ACRD Unallocated Project Reserve Account to help pay the cost of reconstructing East First Street. This amount represents about 26 percent of the total project cost. The balance of project funding will hopefully come from the Idaho Transportation Department ($225,000.00) in the Idaho Community (2) Development Block Grant Program ($400,000.00). We are currently preparing funding requests to the Idaho Transportation Department and the Idaho Department of Commerce for these State and Federal funds. Property owners along East First Street are also organizing a Local Improvement District to pay back about one-half of the Community Development Block Grant, even though it is not currently required by the State or Federal government. On October 4, 1989, this funding proposal was presented to property owners along East First Street with 90 percent indicating approval to create an LID for street financing. We also conducted a Block Grant public hearing on October 11, 1989, and received overwhelming community support for reconstructing East First Street. Our funding request to the Idaho Department of Commerce and the Transportation Department is due November 3, 1989, so I would appreciate an opportunity to meet with you to discuss our funding request at your earliest convenience. Once again, thank you for extending a hand of partnership to Meridian. Sincerely, G` Grant P. Kingsford Mayor. City of Meridian, ID. n September 11, 1989 The Honorable Grant Kingsford Mayor of City of Meridian Meridian City Hall 33 East Idaho Street Meridian, Idaho 83642 Dear Mayor Kingsford: The Ada County Highway District Commissioners adopted a final budget for Fiscal 1990 during the regularly scheduled meeting of Septem- ber 7th. Etoth prior to and during the meeting, the Commissioners dis- cussed and carefully considered the feasibility of the requests made by the City of Meridian for inclusion of the following. three projects in the District's budget for next year: ~ 1. Joint funding participation in improvements along East 1st Street, at an amount yet to be determined; 2. Reconstruction of Meridian Road between Cherry Lane and Ustick, at an estimated cost of $614,000; and 3. Replacement of the Franklin Road bridge across Ten Mile Creek, at an estimated cost of $200, 000. The Commissioners and staff were particularly impressed. with Gary Smith's presentation, acting on behalf of the City, and the fact that the City of Meridian was the only governmental agency to participate in the budget hearing process. to express the community's concerns and preferences far improvements in the loco! highway system. The Commission ultimately determined that, because. of current prior- ity rankings andfor costs, neither the Meridian Road reconstruction nor the Franklin Road. bridge replacement. projects. could. be included in the approved budget. for Fiscal 1990. However, the Commission did pro- gram an 'unallocated project reserve fund' of approximately $585,000 to be subsequently appropriated for specific projects, not currently identi- fied in the budget, on or before the date of the District's mid-year budget review hearing in April, 1990. The Commissioners indicated an intent. to be as cooperative as possible in assisting. with the implements- lion and funding of the City's proposed plan to improve East 1st Street, using a portion of the funds temporarily set aside in the unallocated. ado county highway district 318 East 37th • Boise, Idaho 83714 • Phone (208) 345-7680 CHARLES L. WINDER, President DWIGHT V. BOARD, Vice President GLENN J. RHODES, Secretary .. Letter to Mayar Kingsford Re: ACHD FY 1990 Budget ~ September 11, 19$9 Page 2 project reserve account. You are encouraged to keep District staff informed as to the City's progress. in putting this project together and to make a specific request. for District. funding participation as soon as that amount can be ascertained. We appreciate the .City's interest., participation and' the excellent liaison being provided by Mr. Smith. Sincere{y, ADA COUNTY HIGHWAY DISTRICT ~ , I~~II~z~~llG~.._,_`` Tom L. MacGregor, Director ~~ TLM: as cc: ACHD Commissioners: Cary Smith Central Files HUB OF TREASURE VALLEY OFFICIALS JACK NIEMANN, City Clerk ,~\JANICE GASS, Treasurer RUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KENNY BOWERS, Fire Chief BILL GORDON, Police Chief GARY SMITH, City Engineer n A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888-4433 GRANT P. KINGSFORD Mayor November 3, 1989 Mr. James V. Hawkins Idaho Department of Commerce 700 West State Street Boise, ID. 83720 Dear Mr. Hawkins: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERTGIESLER WALT MORROW Chairman Zoning & Planning JIM JOHNSON The City of Meridian respectfully submits this landmark pre- application for a Idaho Community Development Block Grant of $400,000 of which the citizens of Meridian have agreed to voluntarily repay $180,000 back to the Idaho Department of Commerce. Even though your current CDBG program does not require grant payback, the City of Meridian believes that all Idaho cities will benefit from an expanded block grant program with accumulating assets. We are willing to take the first step and set the tone for what we hope can become a future self-funded infrastructure banking type program for all Idaho cities. Our project involves complete reconstruction of East First Street which is State Highway 55. This highway serves all of Meridian and has never been properly upgraded for pedestrians or business use because of State Highway funding limitations. Now that S.H. 55 is being shifted out of downtown, we will loose 50~ of our downtown traffic which will affect our downtown businesses, but we now have the opportunity to re- build East 1st Street to make it attractive, functional and safe for pedestrians and shoppers. Downtown Meridian needs rebuilding and this combination grant and loan will certainly help. The Idaho Department of Transportation and the Ada County Highway District are expected to provide $450,000 to match the block grant request. I look forward to discussing this project with you. Sincerely, Grant P. Kingsford Mayor City of Meridian, ID. .. :~, .. PREAPPLICATION FOR AN IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT BY -~ CITY OF MERIDIAN NOVEMBER 3, 1989 , GRANT P. KINGSFORD MAYOR HUB OF TREASURE VALLEY ~ OFFICIALS JACK NIEMANN, Clty Clerk JANICE GASS, Treasurer /~ BRUCE D. STUART, Water Works Supt. WAYNE G. CROOKSTON, JR., Attorney EARL WARD, Waste Water Supt. KEN NY BOW ERS, Fire Chief BILL GORDON, Police Chief GARY SMITH Ciiy Engineer A Good Place to Live CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone 888433 GRANT P. KINGSFORD Mayor November 3, 1989 Mr. James V. Hawkins Idaho Department of Commerce 700 West State Street Boise, ID. 83720 Dear Mr. Hawkins: COUNCILMEN RONALD R. TOLSMA J. E. BERT MYERS ROBERT GIESLER WALT MORROW Chairman Zoning & Planning JIM JOHNSON The City of Meridian respectfully submits this landmark pre- application for a Idaho Community Development Block Grant of 5400,000 of which the citizens of Meridian have agreed to voluntarily repay 5180,000 back to the Idaho Department of Commerce. Even though your current CDBG program does not require grant payback, the City of Meridian believes that all Idaho cities will benefit from an expanded block grant program with accumulating assets. We are willing to take the first step and set the tone for what we hope can become a future self-funded infrastructure banking type program for all Idaho cities. Our project involves complete reconstruction of East First Street which is State Highway 55. This highway serves all of Meridian and has never been properly upgraded for pedestrians or business use because of State Highway funding limitations. How that S. H. 55 is being shifted out of downtown, we will loose 50~ of our downtown traffic which will affect our downtown businesses, but we now have the opportunity to rebuild East 1st Street to make it attractive, functional and safe for pedestrians and shoppers. Downtown Meridian needs rebuilding and this combination grant and loan will certainly help. The Idaho Department of Transportation and the Ada County Highway District are expected to provide 5450.000 to match the block grant request. I look forward to discussing this project with you. Sincerely, ~,~~~~ n Grant P. Kingsford, Mayor - City of Meridian. ID. ITEM PAGE a. Cover ............... ................................................................................................................................ i b. Cover letter ............... .................................................................................................................... i i c. Table of Contents ... ...................................................................................................................... i i i d. ICDBG Application Information Form ........... . 1 . ...................................................................... e. Threshold Factors ......................................... . 2 . .............................................................................. f. General Project Description ...................................................... 3 .................................................. "' g. ICDBG Budget Form .................................................................. 6 ................................................ h. Assurances ................................................................................................ 7 ...................................... i. Ranking Criteria ................................................................ . 8 . .......................................................... _ i. Program Impact and Eligible Activity Point Form ................................................ 9 ^ ii. National Objectives ........................................................................................................ 10 iii. Project Categories ............................................ ............................................................... 11 iv. Advisory Council Points Narrative ........................................................................... 12 j. Appendix ......................................................................................................................................... 13 i. Loan Summary Sheet ................................................................................................... ii. Project Maps and Photos ............................................................................................. ~~ - iii. Project Cost Estimate .................................................................................................... ~~ iv. Support/Documentation Letters ................................................................................... ~~ D_ a PPt 7~eTfON iNFAR~NATfOY - R ii F ~ ~n ~ ,~ ~\ _ II>AFTO CnbIIKUNrIY DEI/FIOPbQ•N'T BLOCK CRANT Appliaac: City of Meridian Addree:: 33 E. Idaho St. Mere ~; a., _ ID 83642 ,... Chiet Ekaed Offidal: Grant P. Kinesford phi; 888-4433 Application Prepared By: City Leaders Institute Phone: (208) 362-4332 Addreae: 3045 Tha en Place Boise ID 83709 "'" James Shearer, Architect 208 888-1071 AeehitewEapoeer/plaoaer. JUB Engineers. In Phoas: (208) 376-7330 Architect = 1320 E. First St. Meridian, ID 83642 Addreu; Engineer = 250 S. Beechwood Ave. Boise, ID 83709 NK®NAL OBJECTIVES: PRiOJF:(? GTEGOitY: PROJECT FINANCING: (tom ~) tplws ehaeit) (BIl m) o LJd< ?4~ PuWie Fly ICDBG: 220K rant & 180K loan = 400K Local: ACHD XX Sham and ~iihc Haosint Slice; $ 2 2 5 0 0 I DO Federal: - - - '~"~ Immitnesr Threat Senior Gtixea Priwre: pay ac G Other: - - - Eoonomic ~~~ TOTAL• $850.000 "" • Nate: Send 2 eopiee of ill applieariaea co Depanmeaa of Commerce aad 1 copy w yonr rc;iooal Ecoaomie Advisory Canool member and attach Pmjax Map and LA~II Survey Maps m Appeada. 1~,73~~ _ ~rban Area 7 3 -Urban Area Total PapaWian: ~ ity Ptojea Area papdacim; 2_46_ 8 _ Tool i~II Pop.: ~`'~ ~65 = City ~ 1 664 ~a Ara LMI Pop•: ' Project Area Eaumeratiao Di:cries Numbe:(:)-010 3 0 2 B 1 k s . 2 & 3 Mnmdpd Bao~dia~ Capacity: S1, 963, 200.00 Current Bawd Iadebtedeas: S8i400, 000.00 = IR _ 380,000.00 = G.O./Revenue Total lurisdiaiaa Budsa: S 3, 343, 200.00 ~~~ V~~~ S 230, 650, 478.00 Caarmt Maaehly Utility Rata: Water $15.00 Sewer $ 2 0.00 Eg~~ perm 0 c t o b er 1, 19 8 9 DETAILED PROJECT DESCRIPTION: Complete reconstruction of E. 1st St. (Main Street) in downtown Meridian plus land acquisititxi and blighted building demolition for safety as a result of state shift of S.H.55 out of downtown Meridian DESCRIBE PURH LOCAL MATCHIIYG FUNDS: Ada County Hi~hway District is providing $225K of loco street funding for this project. Property owners along E. 1st St. have approved a $180,000 LID to voluntarily repay a portion of the CDBG. 225K + 180K = 405K pure loco f lint WHY THIS PROJECT SHOULD BE FUNDED: All oro iect funding is continent upon the 220K CDBG and 180K CDBG payback loan. CDBG represents 26% of the project but it is absolutely necessary to reconsrr,~rt downtown Meridian which has been neglected because of S.H. control which will terminate in 199.0. APPLICATION CERT1bIGTION: Ths data m thin applintiat ie line aad cancer. True doamrart has been duly authorized by the soventins body of the dry or totmty ttd the acy a oonaq will comply with all required aeaifiatiwts. law and rc;ttlatiotu if the appliatiaa u approved aed rekaed for f®dmF Nave ('I'yp~) Grant P. Kinesford Chid Ekoed O[Beiai, Siptsnm T;~ rfayor of Meridian Dste 02 November 1989 E. Threshold Factors -Rule 1,10,3e Eligi>~pplicant: (State your eligibility) The City of Meridian is eligible to apply for Community Development Block Grant (CDBG) financing. The City does not have a current CDBG Public Facility Grant. l~li 'bility Activity: 1/4 page narrative. Describe how the project consists of activities in Rule 1,4. Identify rule numbers. Rules 1,4,1 and 1,4,4 -Land acquisition ($15K) - to acquire inappropriately developed land and demolish a substandard building at town center. Rule 1,4,2 -Construct new street, sidewalks curbs and gutters, landscaping and drainage facilities. Rule 1,4,5 -Remove handicapped access barriers and construct new facilities. Rnle 1,4,13 -Reasonable administrative expenses. Administrative Capacity: 1/4 page narrative describing the applicant's grant administration experience or how they expect to provide for the administration of the grant if they do not have administrative capacity. The City of Meridian will contract with a Department of Commerce Approved Grant Administrator for grant administration. A competitive negotiation process will be used for procurement. The grant administrator will be selected by December 1, 1989. Public Participation: 1/2 page narrative describing citizen involvement in selecting the project and reviewing the preapplication. Describe compliance with citizen participation plan and other community plans. Attach Citizen Participation Plan, public notice and meeting minutes in appendix. September 13, 1989 September 27, 1989 October 4, 1989 Date of Public Notice october 11, 198Date of Public Hearing October 11, 1989 The City of Meridian has been developing the E. 1st St. improvement project for 2 years. During 1987 and 1988, four public hearings were held with the Ada County Highway District and the Ada Planning Association to schedule 1990 funding. On April 27, 1989 the City of Meridian conducted a day long community interview to allow citizens to prioritize community improvements. 'Itivo public notices and 143 invitation letters were sent to citizens. The number one priority was improving E. 1st. Street. On September 7, 1989 the Ada County Highway District (ACRD) reviewed 3 Meridian transportation projects at their pnbfic 1990 budget hearing. The ACRD selected the E. 1st Street project for 1990 funding. On October 4, 1989 the City conducted a evening information mceting for residents and property owners along E. 1st St. Over 100 personal invitation letters were mailed and 90 persons attended the meeting. On October 11, 1989 the city conducted a special CDBG public hearing to accept public testimony and review the pre-application proposal. 63 persons attended the 1S hour long meeting. On October 17, 1989, the Meridian City Council reviewed the proposed CDBG and all public testimony during their sc)~eduled council meeting. Ai this meeting, the City accepted the proposed CDBG project and authorized filing a _ ~ CDBG pre-application for improvements to and reconstruction of E. 1st Street. ~ F. General Project DescriFtion -Rule 1 10 ~f (3 pages maximum) 1. Community ccription (1 ~ag~: The corporate city bounaary of Meridian is located within 2 miles of the west corporate boundary of Boise City. In recent years, because of reasonable housing costs, Meridian has become a haven for low income Boise workers. This situation has given Meridian a predominance of residential subdivisions without any significant commercial or industrial development for tax revenue. Thanks to a recent Economic Development Grant, ComputroI Corporation is now operating in Meridian which is helping to diversify the city's dependance on dairy production and Boise. The City is presently at 8,300 population and growing. State Highway 55 (E. 1st Street) currently bisects the community and services all of the downtown and connects Franklin Road to Fairview Avenue. Because this has always been a state highway, the state has never put in curbs or sidewalks, only occasional patching. In 1990, the State will shift S.H. 55 to Eagle Road and relinquish control to ACRD. Because of ACHD's serious bridge problems, they can only fund $225,000 for upgrading E. 1st Street to approved safety standards. Meridian is trying hard to develop its own identity separate from Boise as recommended by the Gem Community Study Team. This has been difficult, but the city expects that a new East 1st Street will create a new identity for downtown Meridian. 2. ('ommunity Nees Arse ment (12 ~a_„~1: _~ The Gem Community Study Team, headed by Mr. Galen Schuler recommended that Meridian needed to: 1. Create a community identity separate from Boise. , 2. Clean up downtown and remove deteriorated structures. 3. Improve the appearance and safety of East 1st Street (Main Street). The City Council and Meridian Chamber of Commerce have accepted these recommendations as the critical needs in Meridian. The City has been able to solve past community needs which has resulted in a new library, new park, new swimming pool, updated speedway, new business park, new City Hall, and new high school. Unfortunately, the City of Meridian has never had jurisdiction over East 1st Street because it has been S.H. 55. State highway funds are restricted to road improvements only so sidewalks had to be built by property owners. As a result, some properties do not have sidewalks or curbs or gutters. Others are inadequate. In 1990, the State will relinquish control of East 1st Street to ACRD but this agency is facing a revenue shortfall due to 2 bridge closures. Just when Meridian gets some say in East 1st Street, the funds are short at ACHD. Meridian residents in one survey and six public hearings have repeatedly stated that improvements to East 1st Street is the Number 1 need in Meridian. The proposed CDBG project is the best solution for the community because all partners will contribute about 25% of needed funding. Meridian does have a serious blight problem within the East 1st Street Corridor. Anew main street is needed to remove this blight and implement the Gem Community findings. - .-~ F. Gen~er 1 _P+niect De criAtion (contin ~) R ~1P t t n ~f - 3 • IZescrintion (one ~~g~1: (See Appendix for maps and photos of project area) East 1st Street is the primary North/South arterial serving downtown Meridian. It is essentially 1 mile _ long and connects Franklin Road with Fairview Avenue. There are 3 east-west arterials leading into Meridian, (I-84, Franklin, Fairview) but only one_north/south arterial which is East 1st Street. Regardless of which way you get to Meridian, all traffic ends up on East 1st Street. ... The proposed CDBG project involves full traffic and safety improvements for vehicles and pedestrians throughout the 1 mile long corridor. The project has been divided into three segments because there are varying safety improvements required in the project. ~n Segment #1 -From Franklin Road north to the Union Pacific railroad tracks. Length = 1,650 feet. This is as area of highway commercial and transitional uses. There is a serious lack of infrastructure investment in this area. Segment #2 -From the railroad tracks north to Carlton Avenue. This is the downtown core area. Length = 1,839 feet. There are cracked sidewalks, with limited deteriorated curbs and gutters. No off street parking and several dilapidated buildings and improperly developed land parcels. Segment #3 -From Carlton Avenue north to Fairview Avenue. This is a former residential area, now zoned commercial. This area does not have proper sidewalks or drainage. Length = 1,580 feet. There is no curb and gutter in most of this segment. Each of these segments has been thoroughly studied by a independent master planning consulting team along with ACHD and the IDOT. The City of Meridian has accepted these transportation agency and consultant team recommendations as follows: Se¢ments 1 n.~_ A. Remove all existing asphalt, and excavate base material as needed. B. Remove all broken curbs and gutters and sidewalks. C. Repair all irrigation and drainage crossings. D. Install new subgrade and fine grade. E. Install new 3" asphalt mat 50' wide. F. Construct new curb gutter and sidewalks 5' to 15' wide as needed. G. Plant new street trees 2"-3" caliper. H. Stripe left turn lanes at each crossing intersection. I. Provide parallel on street parking. Special Pro' omI?onen c ' ~r Pnt #t nnl~v~ J. Special handicapped access ramp. K. 2' high retaining wall for railroad crossing and drainage. L. Two off street parking lots. Snerial Pro' r Coml,-onen+c in e¢men+ ~~ only M. Five off street parking lots. N. 2' wide brick paver feature strip within the wide sidewalks. O. Acquisition of inappropriately developed property in downtown location. P. Demolition of blight building in downtown location. This project will also provide a 5' wide sidewalk linking the Computrol/Speedway area to Franklin Road ~ along the west side of Meridian Park. There are no sidewalks in this area. - In summary, the project will completely reconstruct 1 mile of roadway which serves all of Meridian. The project will include all new sidewalks, curbs, gutters, street trees, parking and drainage facilities. F. General Project Descri~~on (continued) Rule 1 10 ~f 4. Benefits of the Prof .rr ~ ne ~~g 1; There are six principal benefits of the proposed Meridian East 1st Street reconstruction project. No 1 - Blight Removal, -The proposed project will definitely remove all of the ugly, blighted sidewalks, crumbled curbs and cracked asphalt throughout the mile long corridor. 76% of the corridor does not have any sidewallcs or curbs so the principal benefit is blight removal by cleaning up the street scape and providing safe, usable sidewalks. There are seven deteriorated buildings in the corridor area. The worst building is scheduled for acquisition and demolition. The acquired land will be developed into a public plaza and off street parking lot in the center of downtown. The Gem Community Study Team`s No. 1 recommendation for Meridian is "clean up the entrance to the City and improve East 1st Street." By removing these blight conditions, all Meridian citizens benefit because East 1st Street is the central Meridian arterial and more citizens use this street than any other. The entire mile long corridor will be tree lined to beautify Meridian. No. 2 -Downtown BLCinPCS nhancement -When IDOT shifts S.H. 55 to Eagle Road in 1990, the State estimates that downtown businesses will loose 50% of their traffic volumes. This will be a death nail to ,,,-, Meridian unless East 1st Street is improved to attract motorists and shoppers. This project will provide on and off street parking, full sidewalks and attractive street trees very similar to downtown Nampa and Coeur d'Alene, Idaho. 93% of property owners along East 1st Street have approved a $180,000 LID to payback a portion of the CDBG because they believe in this project. _~ No. 3 - BuSinec. ImprovemPnr Di trict - An additional benefit of this CDBG project is creation of a Meridian BID for ongoing maintenance of the new facilities. A majority of downtown merchants have already agreed to form the BID as a condition of a grant approval. No. 4 - Pedectrian.. -The benefits of this project include full width concrete sidewalks on both sides of the mile long street corridor. No more walking on dirt paths or crumbled sidewalks. The downtown sidewalks will be 15' wide with a block paver feature strip. The entire corridor will be tree lined. No. 5 -Motorists. -East 1st Street currently has only 1 traffic signal and 1 left turn lane because it has always been mandated to highway regulations, not downtown traffic. The proposed project would provide left turn lanes at every crossing intersection for safety and convenience. On and off street parkin will also be provided for safety and shoppers. No. 6 - Fun_din~ ParLerchi~, -The Ada County Highway District will receive jurisdiction of East 1st Street in 1990. ACRD does not have sufficient funds for total improvements to this roadway. During their September 1989 budget hearing, ACHD authorized emergency funding for this project contingent upon CDBG participation. ACHD can only provide $225,000 due to two unexpected bridge closures. The IDOT can provide $225,000 to match the ACHD contribution contingent upon CDBG participation. If this project is approved, four funding partners can benefit from helping the City with abort 25% investment apiece. (CDBG, LID, ACHD, IDOT). G. BUDGET FORM (See Rule 1, 10,3) ''~ ATTACHMENT A BUDGET - CU1~~VIUNITY DEVELOPMENT PROJECT ,.., Applicant: City of Meridian -prOjeCL: East First Street Improvement ProiPrt City LID AMOUNT Lined ICDBG OthQ IDOT ACRD .. Grant E~ State I~~1 T4t~1 .. n - ~uaurv * 30,000 Land, S tructures and _~, 15,000 15,000 Architecitual/engineering 57,000 57,000 - 50,000 50,000 Relocation payments to 1' ' - Construction & project j v 355,000 (180,000) 118,000 225 000 698 000 Part of City Audit ** 400,000 225,000 225,000 850,000 180,000 of the $400,000 CDBG will be paid back to the Idaho Department of Commerce. * Administrative expenses and project planning design costs when totaled shall not exceed 109(0 of the total I®BG amount ** Grantees allowed to shift up to 109'0 of total ICDBG funds between line items without requesting budget amendment. Therefore, then is no contingency line item. -~ H, AQCnrances - RLe 1.103h In the event we, the Meridian (City •vt-F,e~tg9, should receive a Community .. / Development Block Grant, we certify we will comply with the requirements of the following: National Emiromnentai Policy Act of 1969 Civil Rights Act of 1964 Pub.L 88-352 Civil Rights Act of 1968 Pub.L 90-284 Age Discrimination Act of 1975 ~- Rehabilitation Act of 1973, Section 504 Housing and Community Development Act of 1974, as amended Pub.L 93-383 Davis-Bacon Act (40 USC 276a - 276a-5) Historic Preservation Act Section 106 of the Housing and Urban Recovery Act of 1983 certifying to: - NImimize displacement as a result of activities assisted with CDBG funds; and is following a residential antidisplacementend relocation assistance plan. - Conduct and administer its program in conformance with Title VI and Title VIII, and affirnuuively _ furthering fair housing; - - Provide opportunities for citizen participation comparable to the State's requirements (those described in Section 104(x) of the Act, as amended); - Not use assessments or fees to recover the capital costs of CDBG-funded public improvements from low and moderate income owner occupants; - Abide by all State and Federal rules and regulations related to the implementation and management of Federal grants. • 02 November 1989- - ~ Signed by Chief Elected Offic' ~ Date Grant P. Kingsford Typed Name Eligible Activities Pout Form (see Rule i.u.2.e) IDAHO COIrlR1NIT! DEVIIAPlBDIT BLOCK GltAI1T PART of RATIIiG AND RAIOCII~IC CRITIItIl1 - Program Impact Item E TOTAL ZCDBG Fi111DS RFQ~I6STED 220K Grant 180K Loan 400K Total ICDHG DOLLARS PlDiC~ftAG>t I RS7Lli i ELICIBL>Z AClIVI1T ALLOCAT>ID 0! TOTAL Z POIIR VALUH TOTAL POIRTS 1.4.1 Acquisition of 25 Real p=.o~rty 15 , 0 00 3.7 5 % . 9 3 1.4.2 Public lacilities i Iaproves~ents 355,000 88.75% 88.75 - Health/s.tety loo Related - Social Service 50 Facility 1.4.3 Code Falorcesent 0 1,4.4 Clearance/ 10 Desolition 1.4.5 Res~oval of Arch- 25 itectural Barriers 1.4,6 Rental Incos~e 0 Payaents 1.1.7 Dlaposition of 10 Property 1.I,e Pubile Services 0 1.1.11 Relocation Payaeats 25 1.1.12 Plaaniaq Activities 0 1.1.13 Adainistrative Activities 30, 000 7.50% t00 7.50 1.1. iS Geants to lion- 0 Protit Coas~unity Organizations 1.1.16 ltinergy Plaaaing 0 1.1.17 Housiaq/Co~ereial SO Rebabilitatioa TOTALS 400, 000 100s Total Foists Rounded = 97.18 97 pts. ~~~~Note: 1980 census data provided by Mr. Richard Twight verifies that Meridian is ~5% LMI and even higher in the downtown project area. Because of the deteriorated condition of the project needs to eliminate slum and blight. I. Ranldng~riteria (contin iP~l ii. National Objectives (Choose either the benefit to LMI ~ the prevention and elimination of slum and blight) OPTIONTWO - SL IM A BLI 7H't' (20§ possible points) PREVENTION OR .T .TMTTVA•rrnrr n>~ et t ~~ e ~ BLI HT: Provide Community Data (Rule 1,11,3(b): Describe project area:E• 1st St. Corridor which is 200' wide and extends from the Meridian_Speedway on the south to Fairview Ave. on the north (See appendix for ma Businesses = 73 Number of households in area 2 7 Total persons in area 81 DeSCribeSUrveyBuildin~ survey by J.S. Architects (Every structure inventoried) NNum}be.~r. and kind~Of detaefriorated StrtictureS Seven buildings (Frame & block construction) -1~u~lding ~sc~uled ~oi aemo~i~in~~te improves All curbs & gutters in the corridor are deteriorated and do not meet ACRD standards. 93% of existing sidewalks are deteriorated and don't meet ACRD standards. Roadway is totally substandard and needs replacing. Descri}},,~~ th n to n lu and}, t 11~~4. e• ((1 0 ZVfen~iaa~e~ec~era~ ancT 5 ~~m~~~ ~f stu~ n~ht conditions. The need to eliminate blight in Meridian is based on the following conditions and facts: 1. East 1st Street does not meet National AASTHO Design Safety Standards. 2. Right at town center is a lawn mower repair shop which is in an out of area trust. This property is inappropriately developed and the building needs demolition. Because of a title condition, the property remains unoccupied seven months of each year. The trustee has now agreed to consider land acquisition for public plaza and parking use. This blighted building has prevented downtown development by two major corporations. 3. East 1st Street does not have curbs or gutters or drainage. Flooding annually occurs at town center, (Idaho and East 1st Street). Drainage, curbs, and gutters are needed to eliminate side street trash and flooding. 4. Existing sidewalks are crumbled and cracked. New State approved sidewalks are needed. 5. Street trees need to be planted in downtown to improve appearance. 6. The foundation of all future Meridian development is reconstructing East 1st Street because it is an economic liability. This is the No. 1 Meridian need. Describe how the project will i1II]RiI~ the area and alleviate slum and blight (1/4 page): (130 points) Meridian businesses which front on the improvement comdor have stated in writing (See Support Letters) that if East 1st Street is improved, they will expand employment. If the CDBG is approved, the impact of this project will be: 1. Downtown Meridian will be able to compete with Boise, Nampa and other cities where substandard transportation projects have removed State Highway barriers to downtown development. (Remove economic liab~7ity) 2. Removal of the major blight building in downtown and development of a public plaza and parking lot. (Remove deteriorated buildings) 3. Sidewalks which can be its. (Remove deteriorated site conditions) 4. Blight Removal -The Gem Community Team has said that the No. 1 problem in Meridian is its ugly appearance. Meridian is judged by the way East 1st Street looks because that is what everyone sees when they visit Meridian. If this CDBG project is approved, Meridian will have a totally new look, now that's ~~; corridor and site improvements, Meridian I. Ranking Criteria (continued) iii. P~gj -cr ~' gories (Rule 1.11.41 - Applicant must choose one of the three project categories: public facilities, housing or senior citizens. OPTION ONE -PUBLIC FACII.ITIES (Rule 1.11.41: (140 points) _ Describe the deficiency: Cannot walk from one end of town to other, no sidewalks . No parking or left turn lanes on E. 1st St. Ugly downtown due to S.H. 55 restrictions. Pavement needs replacing. Traffic volumes z due to S.H. shift. How will the deficiency be corrected: Totally new sidewalks, curbs, gutters, paving, on and off street parking acquisition of parcel for parking and demolition of a substandard building. Deficiency documented by: r Engineering Study ~ Date160ct89 F~ JUB Engineers, Inc. Health Agency Rpts XX Date oct.89 Agency city Building Department f--~ Other Agency Rpts xx Date sEpt.89Agency Ada County Highway District Have LMI household hookups been determined? Yes N / A No N / A Number of households N / A Cost Estimate $ N / A per hookup Describe Planning and Previous Actions (1/4 page): (50 points) city of reridian began planning process in 1987 with Ada Planning Assoc. and Ada County Highway Distric and Idaho Dept. of Transportation due to S.H. 55 shift out of downtown reridian. -- City, chamber and Westone Bank funded a $10,000 Downtown Master Plan in June 198 Consultants were retained to study downtown. Proposed CDBG project has resulted from all of this previous planning and agency,consultant analysis. _ ^ Certified Gem Communities (40 points) Certified (yes) (no) (40 points) - Enrolled xx (yes) (no) (20 points) -- The city has received preliminary recommendations from the Gem Community Progran A11 of the Gem Community recommendations are included in the proposed CDBG projE Provide Detailed Cost and Schedule Data: (50 points) cost Estimate = The city of Meridian plus James Shearer, Architects and JUB Engineers, Inc. plus Ada County Highway District have jointly prepared a very detailed cost estimate for the "' total project. It is two pages long and cannot fit in this space. Please refer to the appendix for a copy of the Project Cost Estimate. Project Schedule = At all public meetings, citizens and business operators --- requested Spring 1990 construction to avoid construction delays during the peak summer retailing months. The City has taken steps to fast-track the design and construction of this project. Schedule as follows: _ LID Ordinance Start = Dec. 1989 Finish = Feb. 1990 Preliminary Design Start = Dec. 1989 Finish = Jan. 1990 LID Finance Package Start = Mar. 1990 Finish = Mar. 1990 Final Design Start = Jan. 1990 Finish = r1ar. 1990 Award Contract Start = Apr. 1990 Finish = Apr. 1990 Commence Construction Start = Apr. 1990 Finish = Jun. 1990 Finish = Jun. 1990 Agency Acceptance __ Grant Close-out Start = Jul. 1990 Finish = Aug. 1990 ' Grant Audit Start = Jul. 1990 Finish = Aug. 1990 J• - Additional Information From Applicant (Rule 1,10,3~j) _ Note: No narrative in this section - only maps and supporting documentation. i. ii. iii. iv. Loan Summary Sheet (Note: This is in narrative form but it is necessary supporting documentation given the uniqueness of the payback proposal. Project Maps and Photos Project Cost Estimate Support/Documentation letters LOAN SUMMARY SHEET Because the current CDBG program does not require payback, the citizens of Meridian are voluntarily repaying $180,000 of the CDBG request. Meridian citizens expect to repay the CDBG over a short time period (3 to 5 years) at an interest rate i that is acceptable to the Idaho Department of Commerce and City of Meridian. The City would like to meet with department officials and discuss the payback terms. At one public meeting a citizen asked what the interest rate would likely be. The discussion centered on 4% which is the amount that the Idaho Department of Health and Welfare is using in their new sewer loan program. Beyond this short discussion, the citizens of _ Meridian have not indicated what the rate of interest should or should not be. The city is flexible. Note: The amount of payback was calculated on an LMI basis. 70% LMI in East 1st Street project area but 55% LMI in general community. 100-55% LMI = 45% non-LMI. 45% of 400K CDBG request = 180K fair payback. This is the new sidewalk in front of the Meridian City Hall. This same sidewalk design is proposed for the entire downtown. This is a good sidewalk...if you want to see what the rest of Meridians sidewalks, curbs and gutters look like... then review the following photos. The drain is used for walking. This is in segment 1. Because there are not any good sidewalks or drainage facilities, people are walking where they can get through. ;; T There is really no ''' . ,. ~ F place to walk here . ` - ~___~ _. You can weave around "- _~`~'~~:.'=~ but it is not safe. This is in segment i _...~~ 1. It is the same across the street. Most of Meridian's sidewalks are really dirt. The curb you see here is not placed in a gutter, but this is the best 65' of curb in Meridian even though it does not meet state standards. ._ ~...~"° z ,~-~ ~~ ~,,.,:_ ~- ~ ,~~ This is the sidewalk ,.,,, ,~~, ~~"`,-~~:~~ ~"~` ,~,.f,y M ~, ~ '~ ,~ and curb at town ~ e~,~'`'' .. ~-. -tit. i ° - •,.. ~ t '~' ~ ~ ~.. tr ~,~,- a,,,,~_ Y ,., -~~~s -+ -,~ Fr r ,<_,. , Center. There 1S aS ~%~~-~~= '~ ~ ~~5~~ '~°~-„ ~> ~ tiX~~ 5;-~.~..~ >~ much per 1 ane ~~ ~`"'r~~ ,°~'~ `~>~~~~,.~~ ~~ ~~~, Y'~~,~~ ~ traffic here as in "' ti°~~~~ ~°~'~~-~~~ -~~,~~~ , ~~~ ~~::~ 3~ ~ { downtown Boise but `T ~~ _ ~- ~-. ~~- ~~` ~~h~~~ -, -~.~_ because of State ~~.~ 'u„t"t ems}.?:;- ~"Mn',~~.-~ -~~`~ v i. ,,.e .`~ Z. a. `~ _~ ~' '~;~ ~~+~'~:~' ,ri ~ `;-~ "~~ -.~+..: Highway regulations .. - ~ _ ; ~ ~ ~ ..~: ~--.:--- ~ no one could upgrade '~c:ti ~,- - ~~ ~ '~ ~~ti ~ <~ ri ~ ~ the sidewalks or 4 r ~`~= 4 °-- <,~` ~s,~ ,~.,-~`~~.,.~~ ~~~ m o d i f t h e _ ti~~ ~~fi~ ~ ~ ~L ~~ y mow. ~~'~ ~~~ ~ '; ~ ~~~ "~° ~.,,,; intersections . In ~ ~~'~ ,.~ ~.~ ~~` ~-~''~ 1990 this will now '~! ~ ~~..., ~- ~~,~ ?~~ .~`~ -... ~c'~~,.,r~~'ti-ems- ~ vr-c: ,,,~,,~ ~~`~.~~~a~~~a ~:-`~+~,~~ ~"j"~"s~:` '.~. _ be allowed. ~. _n This is the building that needs removal. It is unuseable and vacant about 7 months each year. This property is being considered for acquisition. A public plaza and parking lot is anticipated here or adjacent to this location. Another dirt sidewalk. The water and dirt are not safe and it makes Meridian look bad. The curb here is extruded asphalt, not approved but patched in to stop flooding. .~ ._ I` w _~ '- `~„, - -.:~~- - - ~: ~~c A ~~ ~~~- ~.,:~ _ _. :~,r /- - _ _ _ _ ~/ . _ - __ - - -.~_. f ~~ • R - • _. - ~ .. ~" ^-_ - _` ~ ~ _.i -ate. _~ _ ~ ~ ~ - + _ -. ` ~'• ~ ~ l W: ;. - ,~,.~~b~ s.'• - _. ~! r ~- A downtown building and approaching walkway. People park anywhere they can find a spot. This is not a parking lot. It is illegal to park here but there is nowhere else to park in the heart of Meridian. This cluster of cars is located on the proposed site of the new public plaza and parking lot. .<< '~ ~ ~.~.: This fuel truck waited 2.3 minutes to make a left turn. He held up Z7 cars because there is no left turn lanes on E. 1st St. When he finally got his chance to turn.... he wizzed around and almost hit a bicyclist. ~ ; ~~: -_ _,~~, `~-~ ,*._ ~ FC ... ._ .. .. _~ n ~., _. "„~. _ Typical sidewalk in the downtown area. Note the patching that has taken place to fill in the holes. This sidewalk is in front of a bank. They have asked their customers to avoid the sidewalk and park in back. It is very bad to have this situation in Meridian. The curbs in this section are also substandard. ,- ... ..~ .~ ...r-1 This is the sidewalk in front of Inter- mountain Arms. Downtown property owners consider this section to be about the best sidewalk in segment 2. Across the street from Intermountain Arms is an example of how the highway was paved without curbs or gutters. The sidewalk is cobbled over the asphalt. Drainage is non-existant. This photo is taken at the very center of town. }... Even though this man is walking next to a meridian park, there has never been a sidewalk because state highway funds could only pave the roadway. A sidewalk is needed here and it is included in the project. Because of S.H. funding limitations, residents and business owners had to construct their own sidewalks, curbs and gutters. As a result there are narrow pieces of walkway but they do not connect to anything. i~- '~ .~ One of the vacant, d e t e r i o r a t e d buildings in the downtown area. The sidewalk and street do not look much better at this location. A new business is very interested in renting office space in this building but they delayed their decision because of the condition and street appearance. The city can verify this loss of business expansion if needed by IDC. More of the dirt paths through Meridian. Notice how people and bicycles have to weave to get around. There is as much lane traffic here as in downtown Boise but funding restrictions have not allowed full site improvements. These utility poles also need replacing. The city is currently working to get all utilities underground. ... ~~ r ~~ r .. r~ a bo-La r ~ -,-~ rev- _ - - - - --~~ `. , ;; ~~ ~ \\ ~?. -----: r. ~' ~ - - 1-:+~vlS s.Yw n-,err, ~~ _ ~ . A. ~ ~ \'~~ _ ~ ~ T_F \ ~ \ ~ \\ ~ ~\ -OJ ~ ryi _ __._.._ 7 Q Re ~ - o ~ ~ W _...~,s ~ - --F-- ^ -+--+ ' - - f 8 Q i ~; ~ W ' 1 _ ~Q N i ~~ _; _, _ ;; --- w~ ~ -~ ~ N a ,~ ~ j _----' - ~ ~~ 12aU15 - ----~ -- bad s ---- I ~ I~j` :~\ ~..~ A i ~, \ ~ ~ ~ \~ ya'U1-~~ ._ __ ~__ ~'. ` ~ , ~ lIY ~.\ ~~ ;.~. ~ -i~v~ ~. , ~ ~. ~~ I , ~ ~~, '' , r _. "~ h i 2= __ i -~ •;.\~~~ r ~ „~~ 3t`tld G~.d^.d ^, / \. I ~ \ I _I. \\ \ f 4 _ ~~ ~ 1, ~ ~ ~\~ I ~` \\~ ~ ~s i d-t-O'16 _- -- LSV.~ -- _..~~ ~ _. i i ~ ~ ~ ~ ~, ~~- ~ -•--- .__._,.i '~ \i 'l. ?`\\ ~ ~~~ ; ~ „ i <~ , ~~ ,~ ~ ~~ -- - -- -- - i-l~~~ 1 -' I Za u F 0 ~ i f' U z ~9 a ~~~Q 4 0~'~a ~ ~a W . a iA U Q W M Q~ N ~9d W CCad W LU Q 7 z z, ~l ;II I ~~ 'J ,~ _:, r-~~ ?' i _,~ ~~, t --_ l r ,~ , , a ~ -~ r - ~ ~~ ' ~ _ . ~~ ~~ _" `' i ; ~' `~ h~ - I= - i ~, i ~: ,\~\ i i .~ ' - :. ~ ~ _. i ;_ \ \~ ---_ ; '` ~~ .~ ~ . m , 4 t ~ -~-= \ \\\ ~ ~'n ~ ~ ~, - --~J ~~~~ ~ - -. F - --- -- - _,_-. ~u '~~ :. i ` \\\. I rQ. '°,\ ~ ~ _ j __. _ _... 4 ~~ u n ~~ ~i u n Ii t Sco. ~ y4a _ ! -o I 2 q 4 ro Ze ~ FW- ~~ I ~Z U z I:A Q ~, . ~~~w ,e~ w ~~ Z ~ ~ N .n Q ~o w ~y N W~ ~ ~° Q z.